Southern Shores public meetings in 2023

Planning Board

The Southern Shores Planning Board will consider a variance request for a property at 17 Ninth Ave. and a zoning text amendment to change lot width requirements. The board is also approving minutes and hearing public comments.

• Variance application VA-23-02 by Gerald Soucy for relief from minimum side yard setback at 17 Ninth Ave.
• Zoning text amendment ZTA-23-05 to amend lot width requirements in multiple code sections.
• Approval of minutes from October 16, 2023 meeting.

The Planning Board, acting as the Board of Adjustment, approved a variance for a shed encroaching into a side yard setback. The board also discussed proposed amendments to lot width requirements for residential zoning districts, which staff will revise based on board feedback.

• Approved variance for shed setback at 17 Ninth Ave. (5-0)
• Approved December 18, 2023 agenda (unanimous)
• Approved October 16, 2023 minutes (unanimous)

Town Council

The Southern Shores Town Council is meeting to handle routine business, including a consent agenda with tax releases, a fee schedule amendment, and a town engineer contract extension. They will also organize for 2024, elect a Mayor Pro Tempore, make committee appointments, and consider a beach nourishment monitoring presentation and a renovation project at 13 Skyline.

• Fee Schedule Amendment
• Town Engineer Contract Extension
• Budget Amendment for Sand Fence/Beach Grass
• Election of Mayor Pro Tempore
• 13 Skyline Renovation Consideration with Budget Amendment

The Town Council approved a budget amendment of $27,288 for additional sand fence and beach grass installation, funded from the beach nourishment portion of the Capital Reserve Fund. They also approved a $36,150 budget amendment for renovations to the 13 Skyline property to convert it to temporary housing for newly hired police officers. The council reorganized, swearing in newly elected member Robert Neilson and reelecting Matt Neal as Mayor pro tem. All votes were unanimous.

• Approved $27,288 budget amendment for sand fence and beach grass (5-0)
• Approved $36,150 budget amendment for 13 Skyline renovations for police housing (5-0)
• Approved consent agenda including tax releases, fee schedule amendment, engineer contract extension, and budget amendment (5-0)
• Adopted 2024 Council Meeting Schedule Resolution #2023-12-01 (5-0)
• Elected Matt Neal as Mayor pro tem (5-0)
• Nominated Mark Batenic as Tourism Board representative (5-0)
• Nominated Paula Sherlock to ARPO (5-0)
• Nominated Robert Neilson to Gov-Ed Access Channel Committee (5-0)

Planning Board

The Southern Shores Planning Board is meeting to consider a special use permit application for a mixed-use development with commercial and residential buildings at 6195 N. Croatan Hwy. The board will also approve minutes from a prior closed session and hear public comments.

• Special Use Permit SUP-23-01 for mixed-use group development at 6195 N. Croatan Hwy
• Applicant: Cathleen M. Saunders, P.E. on behalf of Ginguite, LLC
• Approval of minutes from November 1, 2023 closed session

The Planning Board voted unanimously to reject a Special Use Permit application for a mixed-use development at 6195 N. Croatan Hwy. Board members cited concerns regarding the project's density, compatibility with the surrounding area, and unresolved issues with the associated wastewater treatment plant's compliance and regulatory status.

• Approved November 1, 2023, closed session minutes (5-0)
• Rejected Special Use Permit SUP-23-01 for 6195 N. Croatan Hwy (5-0)
• Adjourned meeting (5-0)

Town Council

The Southern Shores Town Council is holding its regular meeting with a consent agenda, staff reports, and public comment. Key items include a discussion on the lawsuit against Dare County's affordable housing provision and consideration of adding a police recruit position.

• Resolution 2023.11.01: Closed Session Minute Consideration
• Resolution: Electronic Transfers Usage
• Budget Amendments #19 & #20
• Update on lawsuit opposing Dare County Affordable Housing provision (Section 24.8)
• Consideration of Police Recruit Position

The Southern Shores Town Council approved a new "Police Recruit" job classification, pay grade, and training employment agreement to help fill department vacancies by sponsoring a non-certified individual through the NC BLET Academy. The council also approved adding a closed session to the agenda, the consent agenda including minutes and budget amendments, and adjourned after returning from closed session.

• Approved agenda with added closed session (5-0)
• Approved consent agenda including minutes, closed session minute consideration, electronic transfers usage, and budget amendments #19 & #20 (5-0)
• Approved police recruit training employment agreement, job description, position classification, and pay grade (5-0)
• Approved motion to go into closed session pursuant to NCGS 143-318.11 (A) Section (3) (5-0)
• Approved motion to adjourn (5-0)

Planning Board

The Southern Shores Planning Board will meet to consider an appeal filed by Ann Sjoerdsma against a zoning and floodplain development permit issued for 172 Ocean Blvd. The board will also hold public comment periods and a closed session under attorney-client privilege.

• Appeal application by Ann Sjoerdsma for 172 Ocean Blvd zoning and floodplain permits

Planning Board

The Planning Board did not make a recommendation on SUP-23-01, a special use permit for a mixed-use development at 6195 N. Croatan Hwy., citing insufficient information on traffic, wastewater, and site plan details. The board will prepare a list of recommendations to be addressed before a future recommendation is made. The applicant's proposed 20-foot buffer was not accepted; staff recommended a 50-foot setback.

• Approved agenda as presented (unanimous)
• Approved September 18, 2023 minutes as corrected (unanimous)
• Deferred recommendation on SUP-23-01 pending additional information
• Requested independent traffic study and third-party peer review as conditions
• Recommended combining wastewater treatment plant parcels as a condition
• Rejected applicant's 20-foot buffer; staff recommends 50-foot setback
• Noted marina/docks not permitted in C zoning district
• Adjourned at 8:31 p.m.

Town Council

The Southern Shores Town Council is meeting to consider routine items and several substantive matters. A public hearing is scheduled for an amendment to the town's extraterritorial jurisdiction (TCA-23-02), and the council will also make annual appointments to the Reconstruction Task Force and consider contract tasks with Kimley-Horn. The agenda includes consent items such as minutes approval and budget amendments, plus an audit report presentation.

• Public hearing on TCA-23-02, amendment to extraterritorial jurisdiction
• Annual appointment of Reconstruction Task Force
• Consideration of contract tasks with Kimley-Horn
• Budget amendments (consent agenda)
• Audit report by Carr, Riggs & Ingram

The Town Council approved a $257,920 contract with Kimley-Horn for the design and permitting of a cored slab bridge to replace the Trinitie/Juniper Trail culvert. To fund this, the Council approved a budget amendment transferring $257,920 from the undesignated fund balance. Additionally, the Council approved a $1,340 budget amendment for cemetery maintenance work by Gallop Funeral Home and appointed the annual Reconstruction Task Force.

• Approved $257,920 contract with Kimley-Horn for bridge design
• Approved $257,920 budget transfer from undesignated fund balance
• Approved $1,340 budget amendment for cemetery contracted services
• Appointed annual Reconstruction Task Force

Planning Board

The Southern Shores Planning Board will meet to consider a Special Use Permit application for a mixed-use commercial and residential development. The board will also discuss potential amendments to its Rules of Procedure and conduct an election of officers.

• Special Use Permit SUP-23-01 for mixed-use development at 6195 N. Croatan Hwy.
• Election of officers
• Proposed amendments to Rules of Procedure
• Approval of VA-23-01 Order

The Planning Board held a quasi-judicial hearing regarding a Special Use Permit for a mixed-use development featuring 36 multifamily units and commercial space. No final decision was reached; the board will continue its review in October. The board also approved updated Rules of Procedure and accepted a variance denial order.

• Elected Andy Ward as Chairperson (Unanimous)
• Elected Tony DiBernardo as Vice Chairperson (Unanimous)
• Approved August 9, 2023 minutes (Unanimous)
• Accepted Order Denying Variance 23-01 for 5500 N. Croatan Hwy (Unanimous)
• Approved amended Rules of Procedure to clarify applicability to regular and alternate members (Unanimous)
• Tabled decision on SUP-23-01 mixed-use development for further review

Town Council

The Town Council will review a draft Comprehensive Land Use Plan for referral to the Division of Coastal Management. The meeting also includes an action item regarding the 13 Skyline property acquisition and updates on beach nourishment and infrastructure.

• Referral of Draft Comprehensive Land Use Plan to Division of Coastal Management
• 13 Skyline property acquisition action item
• Beach Nourishment Maintenance and Monitoring Plan
• Budget Amendments #13 - #16
• Police Department presentations on active shooter training and Project Lifesaver

The Southern Shores Town Council adopted the Beach Nourishment Project Maintenance Plan, which documents the town's commitment to periodic renourishment and monitoring to maintain FEMA eligibility for disaster reimbursement. The council also referred the draft Comprehensive Land Use Plan to the N.C. Division of Coastal Management for review. Several budget amendments were approved, and resolutions supporting flood insurance reform and the sale of surplus radar units were passed.

• Adopted Beach Nourishment Project Maintenance Plan
• Referred Draft Comprehensive Land Use Plan to N.C. Division of Coastal Management
• Approved Budget Amendment #13: $131,134.38 for Powell Bill streets
• Approved Budget Amendment #14: $1,459 for Town Manager's laptop
• Approved Budget Amendment #15: $13,600 for sign replacement
• Approved Budget Amendment #16: $3,550 for cemetery headstone replacement
• Adopted Resolution #2023.09.01 supporting National Flood Insurance Reauthorization and Reform Act of 2023
• Adopted Resolution #2023-09-02 authorizing private sale of 3 Stalker radar units at $300 each

Town Council

The Town Council is holding a Town Hall Meeting/Forum to solicit citizen input on potential sidewalks and walking paths in Southern Shores. A list of possible locations is available on the town website. All interested persons are invited to attend and provide public comment.

• Public forum on sidewalks and walking paths
• List of possible sidewalk locations on town website
• Public comment opportunity

Planning Board

The Southern Shores Planning Board reviewed the Draft Land Use Plan Update presented by Steward, Inc. After discussing revisions regarding water quality, tree canopy terminology, and map details, the Board voted to approve the plan with noted changes. The approved draft will now be forwarded to the Town Council for further review and potential adoption.

• Approved agenda as presented (unanimous)
• Approved Draft Land Use Plan with noted changes (4-1 vote)
• Forwarded approved plan to Town Council for review
• Adjourned meeting (unanimous)

Town Council

The Southern Shores Town Council is holding its regular meeting with a consent agenda that includes budget amendments and a surplus resolution. Under new business, the council will consider a town code amendment regarding beach driving, adopt a technical assistance memorandum of agreement, and discuss a potential Dare County Tourism Board Tourism Impact Grant application. The meeting also includes a closed session for personnel and attorney-client matters.

• Budget Amendments 1-12
• Resolution 2023-08-01 Surplus
• Consideration of Town Code Amendment - Beach Driving
• Resolution to adopt a Technical Assistance Memorandum of Agreement
• Discussion of potential Dare County Tourism Board Tourism Impact Grant application

The Southern Shores Town Council approved an ordinance banning all vehicles except bicycles and e-bikes from the ocean beach, with exceptions for emergency and town-authorized vehicles. They also adopted a resolution authorizing the Town Manager to enter a Memorandum of Agreement with the NC League of Municipalities for ARP-funded technical services, including grant writing. The council tabled the minutes from the consent agenda for later review and appointed Maggie Carroll to the Dare County Land Transfer Appeals Board. A town hall meeting was scheduled for August 29 to gather citizen input on potential sidewalks and walking paths.

• Adopted Ordinance 2023-08-01 banning vehicles on ocean beach (unanimous)
• Adopted Resolution 2023-08-01 for ARP technical services MOA (unanimous)
• Appointed Maggie Carroll to Dare County Land Transfer Appeals Board (unanimous)
• Tabled minutes approval until next meeting (unanimous)
• Approved agenda as presented (unanimous)
• Scheduled Town Hall meeting for August 29 on sidewalks/walking paths (consensus)

Planning Board

The Southern Shores Planning Board will review a variance request for permanent signage at 5500 N. Croatan Hwy. The board will also consider a town code amendment regarding the Extraterritorial Jurisdiction.

• Variance application VA-23-01 for permanent signage at 5500 N. Croatan Hwy.
• Town Code Amendment TCA-23-02 to amend Extraterritorial Jurisdiction
• Proposed deletion of Tract No. 1 Martin’s Point Commercial from jurisdiction

Town Council

The Southern Shores Town Council is meeting to approve a consent agenda that includes renewing a disaster-related debris removal agreement with NCDOT and a three-year contract renewal for the town manager. The agenda also includes presentations on employee recognition and bicycle/pedestrian safety, plus staff reports on permits, finances, and public safety.

• Renewal of Disaster Related Debris Removal Agreement with NCDOT
• Town Manager Contract Renewal for 3 years
• Employee Recognition for Years of Service
• OBX Bicycle and Pedestrian Safety Coalition presentation by Jim Gould
• Quarterly Financial Report

The Town Council approved a three-year contract renewal for Town Manager Cliff Ogburn and renewed a disaster-related debris removal agreement with the NCDOT. The council also entered a closed session following staff reports on planning and public safety.

• Approved Town Manager contract renewal for 3 years (4-0)
• Approved renewal of Disaster Related Debris Removal Agreement with NCDOT (4-0)
• Approved meeting agenda (4-0)
• Approved motion to enter closed session (4-0)

Town Council

The Town Council will hold a workshop meeting to review several budget amendments and a presentation on Open Fiber. The council will also discuss the installation of speed bumps and consider the renewal of the Town Manager's contract.

• Budget Amendment #37-2023 for Annual Beach Monitoring Service
• Budget Amendment #38 for in-car systems and body worn cameras for police vehicles
• Budget Amendment #34 for Town Hall Complex Improvements
• Approval of Official Traffic Map
• Discussion regarding speed bumps

The Southern Shores Town Council approved budget amendments for police equipment, beach monitoring, and $98,450 in Town Hall complex improvements. The Council also awarded a contract for the facility upgrades to C & T Contracting and updated the official traffic map. Additionally, the Council reached a consensus to extend the Town Manager's contract for three years and tabled the consideration of installing speed bumps.

• Approved $98,450 budget amendment for Town Hall complex improvements (4-0)
• Awarded Town Hall complex upgrade contract to C & T Contracting (4-0)
• Approved budget amendment #37 for beach monitoring services (4-0)
• Approved budget amendment #38 for police body and vehicle cameras (4-0)
• Approved updated official traffic map (4-0)
• Tabled consideration of speed bumps/humps (consensus)
• Extended Town Manager Cliff Ogburn's contract for three years (consensus)

Planning Board

The Southern Shores Planning Board is meeting to discuss a draft update to the Land Use Plan, specifically the revised vision statement and policies, incorporating public comments. The agenda also includes routine items such as approval of minutes and public comment periods.

• Discussion of Draft Land Use Plan update revised vision statement and policies
• Approval of minutes from March 2, 2023 special meeting
• Public comment periods

Town Council

The Southern Shores Town Council will hold public hearings on three zoning text amendments, including one to allow shared-space occupancy dwellings in commercial districts and another to establish new setback and buffer requirements. The council will also consider the FY2023-2024 budget, including a public hearing and budget ordinance, along with several contract awards and amendments. The agenda includes routine items like consent agenda approvals and staff reports.

• Public hearing on ZTA-22-08 to allow shared-space occupancy dwellings in Commercial zoning district
• Public hearing on ZTA-23-04 to establish 50 ft. setbacks and 20 ft. buffers for various uses near planned unit developments and residential districts
• Public hearing on ZTA-23-03 to clarify lot width requirements
• Public hearing and consideration of FY2023-2024 budget ordinance #2023.06.01
• Consideration of Town Hall Complex Building Maintenance Contract Award & Budget Amendment

The Town Council adopted the FY2023-2024 budget ordinance and related amendments, and denied three zoning text amendments (ZTA-22-08, ZTA-23-04, ZTA-23-03) after public hearings. The council also approved several contracts and appointments, and delayed discussion of items #10 and #14 to a later meeting.

• Adopted Budget Ordinance 2023.06.01 for FY2023-2024 (5-0)
• Approved budget amendment #36 transferring $25,000 from ARP funds to canal maintenance capital reserve (5-0)
• Denied ZTA-22-08 to allow shared space-occupancy dwellings in Commercial district (5-0)
• Denied ZTA-23-04 regarding restaurant and drive-through setbacks (5-0)
• Denied ZTA-23-03 on lot width requirements (2-3), then approved alternative motion to approve it (3-2)
• Approved HREM Attorney contract amendment (5-0)
• Authorized town manager to sign 2023 beach nourishment monitoring proposal with CPE (5-0)
• Reappointed Ed Lawler to Planning Board until June 30, 2026 (5-0)

Planning Board

The Southern Shores Planning Board will meet on May 15, 2023, at 5:00 PM in the Pitts Center at Town Hall to discuss three zoning text amendments. Items include allowing shared-occupancy dwellings in commercial zones, clarifying lot width requirements, and setting new setback and buffer rules for developments near residential areas.

• ZTA-22-08: Allow shared-occupancy dwellings in C, General Commercial zoning
• ZTA-23-03: Clarify lot width requirements in Town Code
• ZTA-23-04: Set 50 ft. setbacks and 20 ft. buffers for developments near residential areas

The Planning Board voted 4-1 to recommend disapproval of a zoning text amendment (ZTA-23-01) that would have allowed Shared Space-Occupancy Dwellings (SSO) as a permitted use in the C, General Commercial district. The board also unanimously recommended adoption of ZTA-23-04, which would establish 50-ft setbacks and 20-ft buffers for certain commercial uses near planned unit developments and residential districts. Additionally, the board recommended adoption of ZTA-23-03, which clarifies minimum lot width requirements for residential districts, with a provision applying it to lots created after the adoption date.

• Recommended disapproval of ZTA-23-01 (Shared Space-Occupancy Dwellings) to town council (4-1)
• Recommended adoption of ZTA-23-04 (setbacks/buffers for commercial uses near PUDs) to town council (4-0)
• Recommended adoption of ZTA-23-03 (lot width definition) to town council with provision for lots created after adoption date (3-1)
• Approved agenda and minutes of February 22, 2023, as corrected (unanimous)

Town Council

The Southern Shores Town Council is holding its regular meeting to discuss and potentially act on several items, including the town manager's recommended budget for fiscal year 2023-24, seasonal traffic mitigation measures, and appointments to the Planning Board and Historic Landmarks Commission. The agenda also includes a consent agenda with a budget amendment for channel markers and a resolution of support for the Lost Colony, along with staff reports on permits, beach nourishment, and dredging.

• Budget Amendment for Channel Markers
• Resolution #2023.05.01 - Pledge of Support for the Lost Colony
• Discussion of Seasonal Traffic Mitigation and Resolution #2023.05.02 - No Cut thru Traffic
• Consideration of Planning Board Appointment
• Consideration of Historic Landmarks Commission Appointment

The Town Council unanimously adopted Resolution #2023.05.02, a 'No Cut thru Traffic' measure aimed at reducing seasonal cut-through traffic, with cooperation from navigation app Waze. The council also directed staff to gather more information on speed bumps/humps, appointed new members to the Planning Board and Historic Landmarks Commission, and received the Town Manager's recommended FY 2023-2024 budget, which includes no tax increase.

• Adopted Resolution #2023.05.02 'No Cut thru Traffic' (unanimous)
• Directed staff to return with more information on speed bumps/humps
• Appointed Mr. Zehner as Planning Board Alternate #2 (unanimous)
• Appointed Wanda Brett-Jordan as Historic Landmarks Commission alternate (unanimous)
• Approved agenda as presented (unanimous)
• Approved consent agenda including budget amendment for channel markers and Resolution #2023.05.01 (unanimous)

Town Council

The Southern Shores Town Council is holding its regular meeting, covering routine consent items, staff reports, and public comment. The main substantive item is discussion and possible approval of an amendment to the Sandski, LLC Ocean Rescue contract, along with a related budget amendment. The agenda also includes a closed session under state law.

• Budget Amendment #25: Cost of surveying for walkway on NC 12 from Ocean Blvd. to East Dogwood Trail
• Resolution 2023.04.01: Sale of Police K9
• Discussion/Consideration of Amendment to Sandski, LLC Ocean Rescue Contract
• Consideration of Budget Amendment #26
• Closed Session pursuant to N.C.G.S. § 143-318.11(a)(5)

The Town Council unanimously approved a $400,000 contract to purchase 13 Skyline Road, a historic flat-top building adjoining the town campus, and authorized the Town Manager to execute the contract. The council also approved a budget amendment for the purchase and a $29,245 increase to the ocean rescue contract with Surf Rescue, LLC. No other substantive decisions were made; the meeting included reports and a closed session.

• Approved $400,000 purchase of 13 Skyline Road (unanimous)
• Approved budget amendment #27 for $400,000 (unanimous)
• Approved $29,245 increase to ocean rescue contract (unanimous)
• Approved budget amendment #26 for $29,245 (unanimous)
• Approved agenda as presented (unanimous)
• Approved consent agenda (unanimous)

Historic Landmarks Commission

The Southern Shores Historic Landmarks Commission unanimously approved a Certificate of Appropriateness (COA-23-01) for Clayton Small to replace all nine exterior windows at 116 Ocean Blvd., a designated historic landmark. The replacement windows are new construction type, single hung with equal sash and white vinyl exterior, intended to match the original 1954 windows. The commission found the application consistent with its adopted principles and guidelines, specifically item B2. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved COA-23-01 for window replacement at 116 Ocean Blvd. (3-0)
• Approved the March 28, 2023 agenda (3-0)
• Approved the January 31, 2023 meeting minutes (3-0)
• Adjourned the meeting (3-0)

Town Council

The Southern Shores Town Council held a workshop meeting to review a staff update on the Southern Shores Landing project, including zoning text amendment ZTA-23-02 and zoning map amendment ZMA-23-01. The meeting also included a closed session under state law and public comment time.

• Staff update on Southern Shores Landing (ZTA-23-02 & ZMA-23-01)

The Town Council held a workshop and heard staff explain that Southern Shores Landing was incorrectly shown as residential on the zoning map; the proper zoning is commercial. Staff withdrew a rezoning application and is revising a zoning text amendment to address buffers. No formal decisions were made; the meeting was informational.

• Agenda amended to move Public Comment after New Business (5-0)
• Agenda approved as amended (5-0)

Planning Board

The Southern Shores Planning Board is meeting to discuss and potentially act on the Land Use Plan Update Project, specifically the Future Land Use Map and Character Areas. The agenda also includes approval of minutes from the December 19, 2022 meeting and public comment periods.

• Land Use Plan Update Project – Future Land Use Map and Character Areas
• Approval of minutes from December 19, 2022 meeting

The Planning Board reviewed a draft Future Land Use Map and character areas presented by Stewart Inc. Board members suggested corrections to wetland delineations and requested that canals be designated as a separate character area. No formal votes were taken on the map; a draft plan is scheduled for a public meeting in late April.

• Approved the meeting agenda (4-0)
• Approved December 19, 2022 minutes (4-0)

Town Council

The Southern Shores Town Council will discuss a permitting and design contract for the Juniper/Trinitie Bridge replacement. The meeting also includes a request for proposals for audit services and a resolution regarding the Good Samaritan Law.

• Permitting & Design Contract with Kimley Horn for Juniper/Trinitie Bridge Replacement
• Request For Proposal for Audit Services
• Proposed 2023-2024 Budget for Government & Education Access Channel
• Surplus Resolution for a 2016 Ford Explorer
• Resolution requesting NCGA to revise Good Samaritan Law GS 90-96.2

The Town Council unanimously approved a three-year audit services contract with Carr, Riggs & Ingram CPA's, with prices of $24,000 for FY2023 (plus $2,500 for single audit), $22,600 for FY2024, and $23,800 for FY2025. The council also unanimously approved $5,000 contributions to the Wall that Heals and Kitty Hawk Elementary's playground, and authorized a contract with Kimley Horn for design and permitting services for the Juniper/Trinitie bridge replacement, along with a budget amendment of up to $185,000. All votes were unanimous.

• Approved audit contract with Carr, Riggs & Ingram CPA's for 3 years (unanimous)
• Approved $5,000 contribution to Wall that Heals (unanimous)
• Approved $5,000 contribution to Kitty Hawk Elementary's playground (unanimous)
• Authorized contract with Kimley Horn for bridge design/permitting (unanimous)
• Approved budget amendment up to $185,000 for bridge project (unanimous)

Planning Board

The Southern Shores Planning Board is holding a special meeting to consider a zoning map amendment (ZMA-23-01) that would rezone numerous properties from General Commercial (C) to Residential (RS-10). The properties are located on Foxwood Circle, Landing Trail, and Southern Shores Landing. The board will also take public comment and discuss other business.

• ZMA-23-01: Rezone 0 Southern Shores Lndng. and properties on Foxwood Cir. and Landing Trl. from C to RS-10
• Public comment periods scheduled
• Old business and new business items on agenda

The Planning Board voted to recommend a zoning map amendment to rezone the Southern Shores Landing development from General Commercial to RS-10 Residential. This action aims to align the zoning map with the town's existing land use plan and current property usage. The board also approved an amendment to the future land use map to ensure consistency with the new zoning designation.

• Recommended approval of ZMA-23-01 to rezone Southern Shores Landing (unanimous)
• Approved amendment to the future land use map (unanimous)

Planning Board

The Planning Board discussed potential commercial design standards for a future zoning text amendment (ZTA), including sketch plan reviews, color limits, utility screening, and facade requirements, but took no final action. The board also discussed additional requirements for accessory structures with living space, considering whether to allow both a bedroom and stove/oven in the same unit, but made no formal decision. The board agreed to have staff draft a ZTA and consult the town attorney before bringing it back for review.

• Agreed to limit color schemes to earth tones or neutrals, removing the 'two colors' limit (5-0)
• Agreed to require plain wood fences or fences matching building structure for commercial properties
• Agreed to require windows comprise 10-40% of each building's vertical wall area
• Agreed to adopt Duck's 2/3 covered walkway requirement and add mixed-use to the 8 ft. covered walkway requirement
• Agreed to require roof pitch (anything but a flat top) if roof is visible
• Agreed to limit individual business sizes but will research business sizes before finalizing
• Agreed to have staff draft a ZTA and send to town attorney for review
• Agreed to discuss allowing both a bedroom and stove/oven in accessory dwelling units with mayor and staff

Town Council

The Southern Shores Town Council will hold a workshop meeting to discuss and amend three budget-related items: a recorded donation to the police department, improvements to the public works building, and a fee schedule update. The council will also review the overall budget and hold a closed session under state law.

• Budget Amendment #21: Record donation given to Police Department
• Public Works Building Improvements & Budget Amendment #22
• Amendment to Fee Schedule
• Budget Overview Discussions

The Council approved budget amendments for Public Works building improvements and a police department donation. They also approved an amendment to the fee schedule for trash and recycle replacement lids and reached a consensus on updating retiree health insurance policies.

• Approved Budget Amendment #22 for $151,130.00 for Public Works building improvements (unanimous)
• Approved Budget Amendment #21 for a $500 donation to the Police Department (unanimous)
• Approved amendment to Fee Schedule to include trash/recycle replacement lids (unanimous)
• Reached consensus to include retiree health insurance policy changes in the Manager’s Recommended Budget

Town Council

The Town Council will hold a public hearing regarding a zoning text amendment to Section 36-57. The meeting also includes discussions on the Martin's Point ETJ transfer and updates on beach nourishment and culvert projects.

• Public Hearing: Zoning Text Amendment ZTA-23-01-a (Section 36-57)
• Discussion: Martin's Point ETJ Transfer
• Presentation: The Wall that Heals by Wally Overman and Patty O'Sullivan
• Staff Update: Juniper/Trinitie Culvert
• Staff Update: Beach Nourishment

The Town Council voted unanimously (4-0) to direct staff to prepare an ordinance to relinquish extraterritorial jurisdiction over the Martin's Point commercial properties back to Dare County. The Council also approved a zoning text amendment (ZTA-23-01) to update definitions for compliance with state law, and appointed Jan Collins to fill a Planning Board vacancy. All votes were unanimous (4-0).

• Approved agenda as presented (4-0)
• Approved consent agenda including minutes, budget amendments #16-#20, and SUP-22-01 order (4-0)
• Appointed Jan Collins as regular Planning Board member (4-0)
• Approved ZTA-23-01 zoning text amendment updating definitions (4-0)
• Directed staff to prepare ordinance to relinquish Martin's Point ETJ (4-0)
• Entered closed session under N.C.G.S. § 143-318.11(a)(5) and (a)(3) (4-0)

Historic Landmarks Commission

The Southern Shores Historic Landmarks Commission is meeting to handle routine business, including approving the agenda and minutes from October 25, 2022. The main item is old business: a written decision on COA-22-01, a certificate of appropriateness application. Public comment periods are scheduled, but no new business is listed.

• Approval of minutes from October 25, 2022 meeting
• Review of COA-22-01 order (written decision)
• Public comment periods

Planning Board

The Southern Shores Planning Board is meeting to approve prior orders and minutes, discuss commercial design standards, review Land Use Plan survey results, and consider a zoning text amendment (ZTA-23-01) to amend the definition of specific terms in Town Code Section 36-57. Public comment is scheduled.

• Approval of VA-22-01 and VA-22-02 orders
• Discussion of potential commercial design standards
• Land Use Plan Update survey results and potential goals
• ZTA-23-01: Zoning text amendment to Town Code Section 36-57

The Planning Board approved ZTA-23-01, a zoning text amendment updating definitions for bedroom, building, dwelling, and dwelling unit to align with state law (NCGS Chapter 160D). The vote was 4-1, with Chairperson Ward dissenting. The board also approved two variance orders and discussed Land Use Plan update survey results and draft goals, but took no final action on the plan.

• Approved ZTA-23-01 zoning text amendment for definitions (4-1)
• Approved VA-22-01 Order for EMS/Fire Station (unanimous)
• Approved VA-22-02 Order for 36 Ginguite (unanimous)
• Approved agenda with reversed order of business items (unanimous)
• Approved November 21, 2022 minutes as corrected (unanimous)
• Moved commercial design standard discussion to next month's agenda (consensus)

Town Council

The Southern Shores Town Council is holding its first regular meeting of 2023. The main items are two public hearings: one on a special use permit for a new EMS/Fire Station at 28 E. Dogwood Trl., and another on a proposed town code amendment adding a conflicts of interest section. The council will also discuss legislative goals for the 2023-2024 biennium and consider a surplus resolution.

• Public hearing on SUP-22-01 for a new EMS/Fire Station at 28 E. Dogwood Trl.
• Public hearing on TCA-22-04 to add Town Code Section 1-13, Conflicts of Interest
• Resolution 2023.01.01 declaring surplus property
• Discussion of 2023-2024 Biennium Legislative Goals
• Beach nourishment update from Town Manager

The Town Council approved a Special Use Permit for a new EMS/Fire Station at 28 E. Dogwood Trl. Council also adopted a Town Code Amendment to establish conflict of interest requirements to comply with state law.

• Approved Special Use Permit for 8,756 sq. ft. EMS/Fire Station at 28 E. Dogwood Trl with conditions 1, 2, and 4 (5-0)
• Approved Town Code Amendment TCA-22-04 to add Section 1-13 regarding Conflicts of Interest (5-0)
• Approved agenda amendments and consent agenda, including Resolution 2023.01.01 (5-0)
• Nominated Town Manager Ogburn to represent the town for 2023-2024 Biennium Legislative Goals (Consensus)