Spencer public meetings in 2023
11 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Meeting
The Spencer Board of Trustees met to approve monthly bills and set new pay rates for several town positions. Several items, including a medical marijuana ordinance and a maintenance agreement, were tabled for future meetings.
- Set part-time Maintenance wage at $20.00 per hour
- Set part-time Finance Officer wage at $16.00 per hour
- Approved $300.00 Christmas bonuses for part-time employees
- Set Board President annual salary at $1,000.00 and Trustee salaries at $900.00
- Tabled Medical Marijuana Establishments Ordinance and Community Building project
Meeting
The Spencer Board of Trustees met on November 13, 2023, and approved the agenda, minutes, finance report, and payment of bills. They tabled the Medical Marijuana Establishments Ordinance and the Community Building project for further discussion, and denied a moving permit that did not comply with regulations. The next regular meeting is scheduled for December 13, 2023.
- Tabled Medical Marijuana Establishments Ordinance pending SECOG updates
- Tabled Community Building project after reviewing two quotes
- Denied a moving permit for not following current regulations
- Approved payment of bills totaling $12,000+
- Tabled fowl permit at applicant's request
Meeting
The Spencer Board of Trustees held a regular meeting, approving minutes, financial reports, and bill payments. They tabled the Medical Marijuana Establishments Ordinance and the Community Building project until the next meeting. The board also discussed and approved changes to the town's insurance policy, increasing building coverage and decreasing vehicle coverage. The next regular meeting is scheduled for November 13, 2023.
- Medical Marijuana Establishments Ordinance tabled pending SECOG updates
- Insurance policy amended: building coverage increased, vehicle coverage decreased
- Community Building project tabled until next meeting
- Fowl permit discussion tabled
- Soup sale moved to November 12, 2023, presale only
Meeting
The Spencer Board of Trustees held its regular meeting, approving the 2024 budget and adopting four revised ordinances (water/sewer rates, vicious animals, meetings, and appropriations). They also approved the law enforcement services agreement with the county and tabled several items, including the medical marijuana ordinance, pending further information.
- Adopted 2024 budget and Appropriations Ordinance #256
- Adopted Ordinance #253 revising water and sewer payment and rates
- Adopted Ordinance #254 revising vicious animals and animals running at large
- Approved Law Enforcement Services Agreement with McCook County
- Tabled Medical Marijuana Establishments Ordinance pending SECOG updates
Meeting
The Spencer Board of Trustees held a regular meeting, approving the agenda, minutes, finance report, and bills. They also held first readings of three ordinances and discussed the 2024 budget. Several items were tabled, including the medical marijuana ordinance and the community building project.
- Approved bills totaling over $58,000, including $50,000 for a certificate of deposit for the Coffee Shop
- First reading of Ordinance #253 (water and sewer rates), #254 (vicious animals), #255 (meetings and consent)
- First reading of Ordinance #256 (2024 appropriations budget)
- Tabled medical marijuana establishments ordinance pending SECOG updates
- Discussed painting picnic shelter at Lion's Park and trimming branches on town lots
Meeting
The Spencer Board of Trustees approved new Event Center rental fees, raising private family events from $75 to $100 and large events to $200, plus a $50 refundable deposit. They also discussed a $3 increase in garbage pickup by Addy Disposal, which will be passed on to residents on July water bills. Several items were tabled, including ordinance reviews and the Community Building project, pending updates from SECOG and the insurance company.
- Event Center fees increased: $100 for private family events, $200 for large events, plus $50 deposit
- Garbage pickup increase of $3.00 passed to residents on July water bills
- Approved payment of bills totaling $11,000+ including payroll, utilities, and services
- Tabled Medical Marijuana Establishments Ordinance and ordinance review pending SECOG updates
- Discussed purchasing a CD for the Coffee Shop due to higher interest rates
Meeting
The Spencer Board of Trustees held a regular meeting, approving minutes, reports, and bills. Several items were tabled until the next meeting, including ordinance reviews, the Medical Marijuana Establishments Ordinance, insurance for city buildings, and the Community Building project. The board also discussed surplus properties, Addy Disposal changes, a late haying permit, and a new FEMA flood map.
- Approved bills totaling $8,000+ including payroll, utilities, and services
- Tabled Medical Marijuana Establishments Ordinance pending SECOG updates
- Tabled Community Building project after receiving a bid
- Approved all permits with stipulations, including a late haying permit
- Received new FEMA flood map
Meeting
The Spencer Board of Trustees held its regular May meeting, approving the agenda, prior minutes, the finance officer's report, and a list of bills totaling over $8,000. The board discussed giving town lots to individuals interested in building a new home, tabled several items pending updates from SECOG and the insurance company, and then reorganized as the new board, electing officers and making appointments. The meeting adjourned at 6:35 p.m.
- Approved bills totaling $8,000+ including payroll, utilities, and supplies
- Discussed giving town lots to individuals for new homes to increase tax revenue
- Tabled ordinance reviews, medical marijuana ordinance, and building insurance updates
- Reorganized board: Ruden as President, Mentele as Vice President, Reif and Mentele assigned duties
- Appointed Michael Unke as City Attorney, Security State Bank as depository, Kimberly Thrift as finance officer
Meeting
The Spencer Board of Trustees met on March 10, 2023, and approved the agenda, minutes, maintenance and finance reports, and payment of bills. Several items were tabled until the next meeting, including ordinance reviews, the Medical Marijuana Establishments Ordinance, insurance on city buildings, and the doors and windows project. A fowl permit was approved with stipulations.
- Approved payment of bills totaling $6,000+ including payroll, utilities, and services
- Tabled review of ordinances pending SECOG updates
- Tabled Medical Marijuana Establishments Ordinance pending SECOG updates
- Tabled insurance decision on city-owned buildings
- Approved fowl permit with stipulations
Meeting
The Spencer Board of Trustees met in regular session, approving the agenda, minutes, finance report, and payment of bills. The board declared several city-owned properties as surplus and tabled multiple items, including ordinance reviews and a medical marijuana ordinance, pending updates from SECOG.
- Declared Moen/Chance property, Kelly Mentele property, and partial Spencer Grains property as surplus
- Approved bills totaling about $210,000, including $200,000 for two Certificates of Deposit
- Paid $3,473.39 to Southeastern Electric for pole replacement
- Paid $473.16 to Fisk's Heating and Cooling for community building heater repair
- Tabled ordinance reviews, medical marijuana ordinance, insurance discussion, and doors/windows project
Meeting
The Spencer Board of Trustees approved resolutions increasing the monthly water rate from $15.00 to $16.00 and the sewer rate from $12.00 to $13.00, effective March 1, 2023. The board also approved paying bills, discussed insurance and building repairs, and set an election for April 11, 2023, to fill a trustee vacancy.
- Resolution #240: water rate increase to $16.00 per 1,000 gallons or less, effective March 1, 2023
- Resolution #241: sewer rate increase to $13.00 per month, effective March 1, 2023
- Bills paid totaling over $15,000, including $1,707.75 for water tower inspection and $1,600.00 for snow blowing
- Election scheduled for April 11, 2023, to fill a 3-year trustee seat; petitions available January 27, 2023
- Approved purchase of certificates of deposit (CDs) due to higher interest rates