Spring Hill public meetings in 2021

City Council

The Spring Hill Governing Body will hold a special meeting to conduct a public hearing regarding the de-annexation of specific property. The council will consider formal action on an ordinance for this de-annexation.

• Public hearing for de-annexation of the South Half of the Northeast Quarter of Section 36, Township 14, Range 23
• Consideration of ordinance for property de-annexation

The City Council held a public hearing and then voted unanimously to approve Ordinance No. 2021-17, which de-annexes a specific parcel of land (the South Half of the Northeast Quarter of Section 36, Township 14, Range 23) in Johnson County, Kansas. The motion passed 5-0, with all council members and the mayor voting in favor. No other substantive decisions were made during this special session.

• Approved Ordinance No. 2021-17 for de-annexation of property in Johnson County (5-0)

City Council

The Spring Hill City Council will hold a public hearing and consider amending the 2021 budget, approving the assignment of the city's solid waste contract to Waste Management of Kansas, Inc., and setting 2022 salaries for city officers and employees. The agenda also includes several construction contract approvals and final payments, a new cereal malt beverage license, and a discussion on a UTV ordinance. The meeting includes routine consent agenda items and an executive session for attorney-client matters.

• Public hearing on amending the 2021 budget (Debt Service Fund expenditures proposed to increase from $232,920 to $2,659,230)
• Ordinance No. 2021-XX: Assignment of city solid waste contract to Waste Management of Kansas, Inc., with term and rate amendments
• Resolution No. 2021-R-XX: 2022 salaries for city officers and employees
• Construction contract for 199th & Webster Pump Station and Force Main with Linaweaver Construction, Inc. (approved at $555,960 in prior meeting)
• New cereal malt beverage license for Spring Hill Gas, 102 S. Webster

The City Council approved a 2021 budget amendment increasing expenditures from $3,262,119 to $5,921,349, and approved Ordinance No. 2021-16 assigning the city's solid waste contract to Waste Management of Kansas, Inc. with rate and term changes. They also approved the 2022 salary resolution with a 3% equity increase for employees with 6+ years of service, and ended the Residential Economic Stimulus Program. All votes were 4-0 except the salary resolution (3-1) and budget amendment (3-0 with one absence).

• Approved 2021 budget amendment increasing expenditures to $5,921,349 (3-0)
• Approved Ordinance No. 2021-16 assigning solid waste contract to Waste Management of Kansas (4-0)
• Approved Resolution No. 2021-R-15 for 2022 salaries with 3% equity increase for 6+ years service (3-1)
• Ended Residential Economic Stimulus Program for 2022
• Approved police department replacement vehicle not to exceed $50,256 (4-0)
• Approved final payment and Change Order 2 for 2021 CARS Webster UBAS project (4-0)
• Approved final payment and Change Order 5 for Dayton Creek 6th Plat Benefit District (4-0)
• Approved final payment for 2019 CARS 199th & Ridgeview Round-a-Bout (4-0)

Cemetery Board

The Spring Hill Cemetery Board is meeting to approve minutes, hear the treasurer's report, and discuss old and new business. Items include storage for flags and poles, grouting of front gates, and stabilization of the perimeter fence. Public comments are also scheduled.

• Approval of November 2, 2021 minutes
• Treasurer's report
• Flags and poles storage
• Front gates grouting
• Perimeter fence stabilization

The Spring Hill Cemetery Board met and approved the November meeting minutes and the treasurer's report, both by 6-0 votes. Members also heard updates on cemetery maintenance, including the completed Tuff Shed, washed gate pillars, upcoming iron gate replacement, and plans to straighten the south fence. No major policy decisions were made.

• Approved November meeting minutes (6-0)
• Approved treasurer's report (6-0)

Planning Commission

The Spring Hill Planning Commission will hold a public hearing on a rezoning application for 185th & Ridgeview Road, continued from November 4, and will review several residential plats and a site plan for the Oak Woods development. They will also discuss reports from recent City Council meetings.

• Public hearing on rezoning Z-000055-2021: 40.3 acres at 185th & Ridgeview Road from R-R to R-1 (Clayton Properties Group)
• Revised preliminary plat for Oak Woods at 216th & Lone Elm Road (Sallee Homes)
• Final plats for Oak Woods Fourth, Fifth, and Townhomes at 216th & Lone Elm Road
• Site plan for Oak Woods Townhomes at 216th & Lone Elm Road
• Final plat for Woodland Crossing Third Plat at 199th Street and Woodland Road

The Planning Commission approved the revised preliminary plat for Oak Woods (PLAT-000065-2021), a 75.82-acre residential subdivision with 367 lots, subject to conditions on building design and trail access. It also approved final plats for Oak Woods Fourth Plat (5 lots), Fifth Plat (50 lots), Townhomes Plat (196 doors), and the associated site plan, as well as the Woodland Crossing Third Plat (49 lots). All approvals were unanimous (7-0). A rezoning application (Z-000055-2021) was continued with no action due to annexation issues.

• Approved revised preliminary plat for Oak Woods (PLAT-000065-2021) with 367 lots on 75.82 acres, subject to conditions on building materials, garage design, and trail access.
• Approved final plat for Oak Woods Fourth Plat (PLAT-000062-2021), 5 lots on 1.0366 acres.
• Approved final plat for Oak Woods Fifth Plat (PLAT-000066-2021), 50 lots on 15.82 acres.
• Approved final plat for Oak Woods Townhomes (PLAT-000063-2021), 196 doors in 49 buildings on 17.06 acres.
• Approved site plan for Oak Woods Townhomes (SP-000064-2021).
• Approved final plat for Woodland Crossing Third Plat (PLAT-000051-2021), 49 lots on 14.03 acres.
• Closed public hearing for rezoning Z-000055-2021 with no action due to annexation issues.
• Approved minutes from November 4, 2021, regular meeting.

City Council

The Spring Hill Governing Body will hold a special meeting to consider several consent agenda items, including fund transfers, contracts, and plats, plus formal actions on a solid waste contract assignment to Waste Management, 2022 salaries, and a pump station bid. The meeting also includes a badge pinning ceremony for K-9 Loki and two executive sessions.

• Ordinance No. 2021-XX: Assign city solid waste contract to Waste Management of Kansas, Inc., with term and rate amendments
• Bid approval: 199th Street and Webster Pump Station and Force Main Project, Linaweaver Construction, Inc.
• Resolution No. 2021-R-XX: 2022 salaries for city officers and employees
• Consent: Transfer $120,058.28 among project funds (Lone Elm Road, 193rd/Ridgeview, Dayton Creek)
• Consent: Approve STEP agreement with KDOT for traffic enforcement (up to $5,500)

The City Council approved the consent agenda as amended (deleting two items), the $555,960 bid for the 199th Street and Webster Pump Station and Force Main Project to Linaweaver Construction, budgeted transfers from special sales tax, and Resolution 2021-R-16 designating 2022 legal holidays. The 2022 salary resolution was tabled to the December 9th meeting, and an ordinance on the solid waste contract assignment was deleted from the agenda. Councilmember Tyler Graves resigned effective 7:00pm that evening.

• Approved consent agenda as amended (items 5 and 6 deleted), 4-0-0
• Approved Appropriation Order No. 2021-11-18, 4-0-0 (Roth partially abstained on J & T Auto Services invoices)
• Approved budgeted transfers from special sales tax, 4-0-0
• Approved $555,960 bid to Linaweaver Construction for 199th Street and Webster Pump Station and Force Main Project, 4-0-0
• Tabled 2022 salary resolution to December 9th meeting, 4-0-0
• Approved Resolution 2021-R-16 designating 2022 legal holidays, 4-0-0
• Held two executive sessions on pending litigation; no votes or decisions taken
• Adjourned at 8:43p.m.

Parks Advisory Board (Green Board)

The Parks Advisory Board will meet to discuss topics regarding the upcoming election and Hometown Holidays. The meeting also includes the approval of minutes from the October 18, 2021, meeting.

• Discussion regarding Election
• Discussion regarding Hometown Holidays
• Approval of October 18, 2021, meeting minutes

Planning Commission

The Planning Commission will hold public hearings on several rezoning requests, including industrial and residential changes. The agenda also includes reviews for various preliminary and final plat applications for industrial and residential developments.

• Rezoning 18385 S. US169 Hwy from Rural Residential to General Industrial
• Rezoning 185th & Ridgeview Road from Rural Residential to Single-Family Residential
• Rezoning 185th & Ridgeview Road from Rural Residential to Planned Single-Family District
• Preliminary Plat for AEJ Industrial Park at 18385 S. US169 Hwy
• Final Plat for Woodland Crossing, Third Plat at 199th Street and Woodland Road

The Planning Commission recommended approval of a rezoning application (Z-000049-2021) for 31.81 acres at 18385 S. US169 Hwy from R-R (Rural Residential) to M-1 (General Industrial), voting 8-0. The commission also recommended approval of the related AEJ Industrial Park preliminary plat (PLAT-000050-2021) for a 3-lot industrial subdivision. A separate rezoning request for Foxwood Ranch North (Z-000055-2021) was continued to the December 3, 2021 meeting after public objections, and three related agenda items were removed.

• Recommended approval of rezoning Z-000049-2021 (R-R to M-1) at 18385 S. US169 Hwy (8-0)
• Approved preliminary plat PLAT-000050-2021 for AEJ Industrial Park, 3 lots on 31.8 acres (8-0)
• Continued rezoning Z-000055-2021 (Foxwood Ranch North, R-1) to December 3, 2021 (8-0)
• Removed agenda items 4, 5, and 11 (Foxwood Ranch North related) (8-0)
• Approved final plat PLAT-000051-2021, Woodland Crossing Third Plat, 49 lots (8-0)
• Approved final plat PLAT-000052-2021, Cummins Property Fourth Plat, 1 lot + 1 tract (8-0)
• Approved site plan SP-000053-2021, Cummins Trailer Storage, 344 stalls (8-0)
• Approved final plat PLAT-000054-2021, Jackson Crest, 4 lots (8-0)

Cemetery Board

The board will review the treasurer's report and approve minutes from the September 7, 2021, meeting. Discussion items include maintenance of flags, poles, and front gates, as well as various stone repairs and disinterment matters.

• Approval of September 7, 2021, minutes
• Discussion on flags and poles storage
• Front gates grouting maintenance
• Mowing contract review
• Harlan Stone Repair, Dodd’s Memorial Stone, and Joekel stone items

The Spring Hill Cemetery Board approved a $1,980 bid from Buster Pruente for mortar repairs on the front pillars and voted to continue mowing services with Downey Lawn Care despite a $100 annual increase. The board also accepted the September meeting minutes and treasurer's report, all by 6-0 votes. New business included reports of no-charge repairs to the Harlan and Horner stones, and discussion of disinterment procedures requiring a licensed funeral director and notarized signatures.

• Approved $1,980 bid from Buster Pruente for front pillar mortar repairs (6-0)
• Continued mowing with Downey Lawn Care despite $100 annual increase (6-0)
• Accepted September meeting minutes (6-0)
• Accepted treasurer's report (6-0)

City Council

The Spring Hill City Council will hold its regular meeting on October 28, 2021, to consider routine consent agenda items, a rezoning request, the appointment of a city attorney, and a software purchase. The consent agenda includes approvals for an improvement agreement, final plat, site plan, fire protection services, and other routine matters. The council will also discuss a maintenance management software system for public works.

• Rezoning (Z-000043-2021) of 191st St and 169 Hwy (Lot 13) from C-2 to M-1 for L&J Development, LLC
• Appointment of City Attorney
• Purchase and implementation of a Maintenance Management Work Order Software System
• Approval of 2022 Fire Protection Services agreement with Johnson County Fire District No. 2
• Approval of Improvement Agreement for Maplewood Valley subdivision

The council approved the appointment of F. Charles Dunlay and MVP as City Attorney effective November 1, 2021, and authorized the Mayor to sign the engagement letter with MVP Law Firm. They also approved Ordinance No. 2021-15, rezoning Lot 13 at 191st St and 169 Hwy from C-2 to M-1 for L&J Development, LLC, by a 6-0 vote. The consent agenda, including the final plat for 183rd Street and Webster Street, was approved 5-0. A discussion on purchasing a maintenance management software system from PubWorks was held but no action was taken.

• Approved appointment of F. Charles Dunlay and MVP as City Attorney, effective Nov 1, 2021 (5-0)
• Authorized Mayor to sign engagement letter with MVP Law Firm (5-0)
• Approved Ordinance No. 2021-15 rezoning Lot 13 at 191st St and 169 Hwy from C-2 to M-1 (6-0)
• Approved consent agenda including final plat for 183rd St and Webster St (5-0)
• Approved Appropriation Order 2021-10-28 (5-0, with partial abstention on J & T Auto invoices)
• Approved access to property agreement for KDHE at E Hale St and Railroad Ave (5-0)

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board is holding a regular meeting to approve minutes and discuss several items, including the status of the Veteran's Park Memorial, the Fall Festival, an election, and Hometown Holidays. The board will also receive a staff update on the memorial. No formal decisions are listed on the agenda beyond the approval of minutes.

• Approval of minutes from August 16 and September 20, 2021
• Discussion of Veteran's Park Memorial status
• Discussion of Fall Festival
• Discussion of election
• Discussion of Hometown Holidays

The Spring Hill Parks Advisory Board approved the minutes from its August 16 and September 20 meetings and rescheduled its November and December meetings to the second Monday of those months, pending no conflicts with the city calendar. No other substantive decisions were made; discussion noted that Veterans Park Memorial progress would resume after the election and that the Fall Festival was well attended.

• Approved 8/16/21 meeting minutes
• Approved 9/20/21 meeting minutes
• Rescheduled November and December meetings to 2nd Monday, barring city calendar conflicts

City Council

The Spring Hill City Council will hold its regular meeting on October 14, 2021, with several formal actions on the agenda. Key items include accepting annexation petitions and approving annexation ordinances for two properties: one at 191st & Ridgeview (Giacometti/Boehm) and one at 20175 Woodland Road (L & J Development). The council will also consider an annexation ordinance for the 199th Street & Ridgeview Road roundabout improvement project and authorize a temporary transfer from the Excise Tax Fund to fund that project. Consent agenda items include approval of the September 23 minutes, a final plat for Maplewood Valley (46 residential lots), a custodial agreement with First National Bank of Hutchinson, a contract amendment for check processing with Open Edge, and a tort claim.

• Annexation petition and ordinance for 191st & Ridgeview (A-000044-2021)
• Annexation petition and ordinance for 20175 Woodland Road (A-000040-2021)
• Annexation ordinance for 199th Street & Ridgeview Road roundabout project
• Temporary transfer from Excise Tax Fund to Roundabout Project
• Final plat approval for Maplewood Valley (46 residential lots)

The City Council approved two annexation petitions and ordinances (A-000044-2021 for the Giacometti/Boehm property at 191st & Ridgeview, and A-000040-2021 for L & J Development at 20175 Woodland Road), both pending engineering review. It also approved annexation ordinance 2021-14 for the 199th Street & Ridgeview Road roundabout project and authorized a temporary $380,769 transfer from the excise tax fund for that project. A tort claim was denied, and the consent agenda (including final plat, custodial agreement, and check processing contract amendment) was approved. All votes were 4-0.

• Approved annexation petition A-000044-2021 (Giacometti/Boehm) pending engineering review (4-0)
• Approved annexation ordinance 2021-12 (A-000044-2021) effective Nov. 3, 2021, pending engineering review (4-0)
• Approved annexation petition A-000040-2021 (L & J Development) pending engineering review (4-0)
• Approved annexation ordinance 2021-13 (A-000040-2021) pending engineering review (4-0)
• Approved annexation ordinance 2021-14 for 199th & Ridgeview roundabout (4-0)
• Authorized temporary transfer of $380,769 from excise tax fund to roundabout project (4-0)
• Denied tort claim (4-0)
• Approved consent agenda including final plat, custodial agreement, and check processing contract amendment (4-0)

Planning Commission

The Spring Hill Planning Commission will hold a public hearing on a rezoning application and review several plat and site plan applications for industrial and residential developments. The agenda also includes approval of minutes from the August 5, 2021 meeting and reports from the City Council.

• Public hearing: Rezoning (Z-000043-2021) at 191st Street and 169 Hwy from C-2 to M-1 by L&J Development, LLC
• Final plat (PLAT-000045-2021) for Gemtech industrial lot at 183rd Street and Webster Street
• Site plan (PLAT-000046-2021) for Gemtech industrial lot at 183rd Street and Webster Street
• Final plat (PLAT-000027-2021) for Oak Woods, Third Plat residential lots at 215th Terrace and Lone Elm Road

The Spring Hill Planning Commission recommended approval of a rezoning from C-2 to M-1 for Country Meadows Lot 13, a final plat for Gemtech, a site plan for a Gemtech manufacturing facility, and a final plat for Oak Woods Third Plat. All recommendations were forwarded to the Governing Body. The meeting also included approval of the agenda and prior meeting minutes.

• Recommended approval of rezoning Z-000043-2021 (C-2 to M-1) for Country Meadows Lot 13 (9-0)
• Recommended approval of final plat PLAT-000045-2021 for Gemtech (9-0)
• Recommended approval of site plan SP-000046-2021 for Gemtech manufacturing facility, with added sidewalk requirement (9-0)
• Recommended approval of final plat PLAT-000027-2021 for Oak Woods, Third Plat (9-0)
• Approved agenda with correction (9-0)
• Approved minutes from August 5, 2021 meeting (8-0-1)

Planning Commission

The Spring Hill Planning Commission is holding a special worksession to discuss the city's comprehensive plan. The agenda contains only this single substantive item, along with procedural call to order and adjournment.

• Discussion of the city's comprehensive plan

Cemetery Board

The Spring Hill Cemetery Board is meeting to approve minutes, hear the treasurer's report, and discuss old and new business. Items include storage for flags and poles, grouting of front gates, the mowing contract, and repair of the Harlan Stone.

• Approval of minutes from September 7, 2021
• Treasurer's report
• Discussion of flags and poles storage
• Front gates grouting
• Harlan Stone repair

City Council

The City Council approved the 2022 operating budgets for both the Fire District and Non-Fire District areas, and the overall 2022 Operating Budget. It also accepted an annexation petition and approved Annexation Ordinance 2021-11 for properties at 191st & Ridgeview. The council approved the consent agenda, appropriation order, and board appointments, and held an executive session on threatened litigation with no action taken.

• Approved 2022 Fire District budget (5-0)
• Approved 2022 Non-Fire District budget (5-0)
• Approved 2022 Operating Budget (5-0)
• Accepted annexation petition A-000044-2021 (5-0)
• Approved Annexation Ordinance 2021-11 (6-0)
• Approved consent agenda including license renewals and radio purchases (5-0)
• Approved Appropriation Order 2021-09-23 (5-0, with partial abstention on two invoices totaling $142.80)
• Appointed Brian King to Board of Zoning Appeals and Shawn Newton to Recreation Commission (5-0)

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board is holding a regular meeting with routine items like approving minutes and public comment. The main discussions will cover the upcoming Fall Festival on September 25, 2021, and a nomination for Legacy Park, along with staff reports on a Public Works reorganization and the Veteran's Park Memorial design.

• Approval of minutes from August 16, 2021
• Discussion of Fall Festival, September 25, 2021
• Discussion of Legacy Park nomination
• Staff report on reorganization of Public Works Department
• Staff report on Veteran's Park Memorial – Vireo Design

The Spring Hill Parks Advisory Board met on September 20, 2021, and took only procedural actions: approving the agenda and adjourning. The August minutes and the Legacy Park nomination process were deferred to the October meeting. The board discussed the upcoming Fall Festival and the Veterans Park Memorial design, but no formal decisions were made on these items.

• Approved the meeting agenda (motion by Heather Dubon, seconded by Katie Sparks)
• Deferred approval of August 16, 2021 minutes to October meeting
• Deferred Legacy Park nomination process to October meeting
• Adjourned meeting at 7:35 p.m. (motion by Caitlin Downey, seconded by Chris Cabe)

City Council

The Spring Hill Governing Body is holding a worksession to discuss the 2022 budget. The agenda includes only the budget discussion and adjournment, with no other substantive items.

• Discussion of 2022 budget

City Council

The Spring Hill City Council will hold public hearings and consider resolutions to levy property tax rates exceeding the revenue neutral rate for both fire and non-fire districts. The council will also consider routine consent agenda items, including an amended improvement agreement for the Crossings of Spring Hill subdivision and several ordinances, and approve an appropriation order and opening a bank account for ARPA funds.

• Public hearing and resolution to levy fire district property tax at 39.661 mills (exceeding revenue neutral rate of 35.940 mills)
• Public hearing and resolution to levy non-fire district property tax at 27.274 mills (exceeding revenue neutral rate of 24.580 mills)
• Approval of amended improvement agreement for Crossings of Spring Hill, First Plat Phase I (developer: Titan Fish One, LLC)
• Ordinance adopting Standard Traffic Ordinance for Kansas Cities, 48th Edition
• Ordinance adopting Uniform Public Offense Code for Kansas Cities, 37th Edition

The City Council approved resolutions to levy property taxes for both the Fire and Non-Fire districts that exceed the revenue neutral rate, after public hearings. The council also approved several ordinances, including adopting the Standard Traffic Ordinance and Uniform Public Offense Code, and changing Sunday alcohol sales hours. An appropriation order was approved, with one councilmember partially abstaining on a specific invoice.

• Approved Resolution 2021-R-13 to levy property tax (Fire) exceeding revenue neutral rate (5-0)
• Approved Resolution 2021-R-14 to levy property tax (Non-Fire) exceeding revenue neutral rate (5-0)
• Approved consent agenda including Improvement Agreement for Crossings of Spring Hill and Resolution 2021-R-12 for 2021 salaries (5-0)
• Approved Appropriation Order 2021-09-09 (5-0, Roth partially abstained on Invoice 10554)
• Approved Ordinance 2021-08 adopting Standard Traffic Ordinance for Kansas Cities, 48th Edition (5-0)
• Approved Ordinance 2021-09 adopting Uniform Public Offense Code for Kansas Cities, 37th Edition (5-0)
• Approved Ordinance 2021-10 changing Sunday retail alcohol sales hours to 9 a.m.-8 p.m. (5-0)
• Approved opening separate bank account at First Option Bank for ARPA funds (5-0)

Cemetery Board

The Spring Hill Cemetery Board is meeting to handle routine business, including approving minutes and a treasurer's report, and to discuss several maintenance items. They will consider old business like flag and pole storage, front gate repairs, tree trimming, and the mowing contract, as well as new business on stone repair.

• Approval of minutes from August 3, 2021
• Treasurer's report
• Front gates: vine removal, blacktop patch, leaky water hydrant, grouting
• Tree trimming
• Mowing contract

The Spring Hill Cemetery Board approved buying a Tuff Shed for storing flag poles and flags, and approved Scott Brown to repair the Harlan stone with a $250 limit. They also accepted the minutes and treasurer's report, noting 29 lots sold. The board discussed the Gladys Moffat grave, deciding it's a family matter, and will seek bids for mortar repair and blacktop patching.

• Approved minutes from August meeting (6-0).
• Accepted treasurer's report; 29 lots sold to date (6-0).
• Approved purchase of a Tuff Shed for flag storage (6-0).
• Approved Scott Brown to repair the Harlan stone (6-0).
• Amended repair motion to set a $250 limit (6-0).
• Decided Gladys Moffat grave is a family issue; deed holder has authority.
• Will seek bids for repairing mortar on rock entrance pillars.
• Will research concrete and vase costs for two stones needing repair.

Planning Commission

This regular Planning Commission meeting has been canceled. No formal actions or discussions will take place. A work session and special meeting is scheduled for September 16, 2021 at the same location.

• Meeting canceled
• Work session and special meeting scheduled for September 16, 2021 at 6:00 p.m. at 401 N. Madison St.

City Council

The Spring Hill City Council approved Ordinance 2021-07, granting a conditional use permit for Monarch Cement Company at 20175 W. 183rd Street. The council also approved the consent agenda, an appropriation order, a resolution authorizing $170,000 for substitute improvements, and a $300,000 transfer for the Webster Street Rehabilitation Project.

• Approved the agenda and consent agenda, including minutes, crossing guard contract renewal, sewer/drainage easements, special event permits, and fund transfers (4-0).
• Approved Appropriation Order No. 2021-08-26 by roll call 4-0, with Councilmember Roth partially abstaining on one invoice.
• Approved Ordinance 2021-07, conditional use permit for Monarch Cement Company at 183rd and Webster Street, by roll call 5-0.
• Approved Resolution 2021-R-11 authorizing $170,000 for substitute improvements paid from 2019B bond proceeds (4-0).
• Authorized transfer of $300,000 from Excise Tax Fund to Capital Improvements for the Webster Street Rehabilitation Project (4-0).

Parks Advisory Board (Green Board)

The board will discuss planning for the Fall Festival on September 25 and Hometown Holiday. Members will also receive a progress update regarding Veterans Park.

• Fall Festival (9/25) discussion
• Hometown Holiday discussion
• Veterans Park progress update
• Deferring Legacy Nomination Process to September meeting

The Spring Hill Parks Advisory Board met on August 16, 2021, and approved the meeting agenda and the minutes from the July 19, 2021 meeting. The board discussed upcoming events, including a Fall Festival booth on September 25 and providing cookies and hot chocolate for Hometown Holiday in December. The Legacy Park nomination process was deferred to the September meeting. No other substantive decisions were made.

• Approved meeting agenda (motion carried)
• Approved minutes from 7/19/21 meeting (motion carried)
• Deferred Legacy Park nomination process to September meeting
• Consensus to provide cookies and hot chocolate for Hometown Holiday

City Council

The City Council will review an ordinance to annex land at 20175 Woodland Rd. and consider several infrastructure-related agreements. The meeting also includes a presentation on fire district performance measures.

• Ordinance for annexation of land at southwest corner of 20175 Woodland Rd.
• Improvement Agreement and Final Plat for Mitchell Contractor Storage at 183rd St. and Webster St.
• Engineering Agreement for 193rd and Ridgeview Northbound Turn Lane
• Supplemental Engineering Agreement for 199th and Ridgeview Round-a-bout
• Time extension for 2019 CARS – 199th and Ridgeview Round-a-bout

The Spring Hill City Council approved a $66,908.72 engineering agreement with Lamp Rynearson, Inc. for design and construction contract administration of the 193rd and Ridgeview northbound turn lane, amended to specify 'not to exceed' the amount. The council also approved a supplemental engineering agreement with TranSystems Corporation for $2,814.00 for additional design services on the 199th and Ridgeview roundabout, and approved the consent agenda including the final plat for Mitchell Contractor Storage at 183rd and Webster Street. An annexation ordinance for land at 20175 Woodland Rd. was removed from the agenda, and no votes were taken during the executive session.

• Approved $66,908.72 engineering agreement with Lamp Rynearson for 193rd and Ridgeview turn lane (5-0)
• Approved $2,814.00 supplemental engineering agreement with TranSystems for 199th and Ridgeview roundabout (5-0)
• Approved consent agenda including final plat for Mitchell Contractor Storage at 183rd and Webster (5-0)
• Approved Appropriation Order 2021-08-12 (5-0)
• Removed annexation ordinance for 20175 Woodland Rd. from agenda
• Held executive session on personnel matters; no decisions made

Planning Commission

The Spring Hill Planning Commission will hold a public hearing on a conditional use permit for a concrete plant at 183rd Street and Webster Street, and will review preliminary and final plat applications for the Brookwood Farms residential subdivision at 199th and Skyview Lane. The commission will also discuss the scope of work for the Comprehensive Plan and approve minutes from the June 3, 2021 meeting.

• Public hearing: Conditional Use Application (CUP-000028-2021) for a concrete plant at 183rd and Webster, applicant MKEC Engineering
• Preliminary Plat (PLAT-000031-2021) - Brookwood Farms resubmittal, residential subdivision at 199th and Skyview Lane
• Final Plat (PLAT-000025-2021) - Brookwood Farms, residential subdivision at 199th and Skyview Lane
• Discussion: Comprehensive Plan Scope of Work
• Approval of minutes from June 3, 2021 (July meeting canceled)

The Spring Hill Planning Commission approved a conditional use permit for The Monarch Cement Company to operate a cement plant and distribution facility at 183rd & Webster St. The commission also approved a revised preliminary plat for Brookwood Farms subdivision and a final plat for Brookwood Farms, 7th Plat. All votes were unanimous (9-0).

• Approved conditional use permit CUP-000028-2021 for Monarch Cement Company cement plant (9-0)
• Approved revised preliminary plat PLAT-000031-2021 for Brookwood Farms subdivision (9-0)
• Approved final plat PLAT-000025-2021 for Brookwood Farms, 7th Plat (9-0)

Cemetery Board

The Spring Hill Cemetery Board is meeting to approve minutes, hear the treasurer's report, and discuss old and new business. Items include rules and regulations, storage of flags and poles, front gates, cleaning the south fence line with the Ruritan Club, and tree trimming.

• Approval of minutes from July 6, 2021
• Treasurer's report
• Discussion of rules and regulations
• Cleaning of south fence line with Spring Hill Ruritan Club
• Tree trimming

The Spring Hill Cemetery Board met on August 3, 2021, and approved the July meeting minutes and the treasurer's report, both by a 7-0 vote. No formal decisions were made on new business; members discussed upcoming maintenance tasks, including obtaining a bid for a flag pole and storage box, working with the Ruritans on entrance poles, planting flowers, and contacting Downey Lawn Care for tree removal and fence work. The board also visited the cemetery to inspect graves and stones.

• Approved July meeting minutes (7-0)
• Approved treasurer's report (7-0)
• Discussed obtaining bid for flag pole and storage box
• Discussed working with Ruritans on entrance poles
• Discussed contacting Downey Lawn Care for tree removal and fence work

City Council

The Spring Hill City Council is meeting to consider routine consent items, a $1.7 million general obligation bond issuance, a wastewater treatment plant pump replacement, and several special event permits. The agenda includes approvals for fund transfers, federal fund exchanges, and contracts.

• Approve $1,700,000 general obligation bonds, series 2021B
• Approve wastewater treatment plant pump replacement purchase from JCI Industries
• Approve special event permits: Sunflowers to Roses bicycle ride rest stop and fishing events
• Approve cereal malt beverage license renewal for Casey's General Store
• Approve contract for online auction services with PurpleWave

The City Council approved Ordinance No. 2021-06 and Resolution No. 2021-R-10, authorizing the issuance and delivery of $1,625,000 in general obligation bonds, series 2021B, with a levy and collection of an annual tax to pay principal and interest. The council also approved a $87,743 pump replacement for the South Lift Station, an agreement with PurpleWave for online auction services, and the consent agenda. All votes were 5-0-0.

• Approved Ordinance No. 2021-06 authorizing $1,625,000 general obligation bonds, series 2021B (5-0)
• Approved Resolution No. 2021-R-10 prescribing bond form and details (5-0)
• Authorized Council President to execute bond documents in Mayor's absence (5-0)
• Approved $87,743 wastewater treatment plant pump replacement from JCI Industries (5-0)
• Approved contract with PurpleWave for online auction services (5-0)
• Approved consent agenda including minutes, special events, and license renewal (5-0)
• Approved Appropriation Order No. 2021-07-22 (5-0, with partial abstention on one invoice)

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board met on July 19, 2021, to approve the minutes from the June 21, 2021 meeting. The only substantive discussion item was a recommendation regarding Legacy Park. No staff reports were presented, and the agenda contained no other formal board items or public hearings.

• Approval of minutes from June 21, 2021
• Discussion of Legacy Park recommendation

The Spring Hill Parks Advisory Board discussed and reached general consensus on proposed changes to the Legacy Park program nomination criteria and process. The application will be modified by the chairman to reflect the changes, and the grading rubric will be removed from the nomination process. Applications will be reviewed at monthly meetings, with nominees recognized at an annual dedication. The board also approved the June 21, 2021 meeting minutes and the agenda.

• Approved the agenda for the July 19, 2021 meeting.
• Approved the minutes from the June 21, 2021 meeting.
• Reached consensus to remove the grading rubric from the Legacy Park nomination process.
• Agreed that Legacy Park applications will be reviewed at monthly meetings.
• Agreed that Legacy Park nominees will be recognized at an annual dedication.

City Council

The Spring Hill City Council is meeting to handle routine consent items, including a $726,186.75 construction contract for Webster Street improvements, and to take formal action on appointing a finance director and approving an appropriation order. The council will also discuss budgeted funds and consider notifying county clerks of intent to exceed the revenue neutral rate.

• Approve $726,186.75 construction contract with Superior Bowen, LLC for 2021 CARS Webster Street UBAS
• Transfer funds from Excise Tax Fund to Capital Improvements for Webster Street and 199th & Webster projects
• Approve appropriation order 2021-07-08
• Authorize notification to Johnson and Miami County clerks of intent to exceed revenue neutral rate
• Approve reimbursement agreement for 193rd Street and Ridgeview Road turn lane with USD 230

The Spring Hill City Council approved the consent agenda (minus a deleted transfer of funds item), appointed LouAnn Armstrong as Finance Director, and appointed Pat Burton as Interim City Administrator. The council also authorized revenue neutral rate notifications, approved a reimbursement agreement with USD 230, and passed Appropriation Order 2021-07-08 with a partial abstention on two invoices.

• Approved consent agenda minus Item 2 (4-0)
• Appointed LouAnn Armstrong as Finance Director (4-0)
• Approved Appropriation Order 2021-07-08 (4-0, Roth partially abstained on two J&T Auto invoices)
• Authorized revenue neutral rate notifications to Johnson and Miami County clerks (4-0)
• Authorized mayor to execute reimbursement agreement with USD 230 for 193rd Street/Ridgeview turn lane (4-0)
• Appointed Pat Burton as Interim City Administrator (4-0)

Cemetery Board

The Spring Hill Cemetery Board is meeting to handle routine business including approving minutes and a treasurer's report, with discussions on cemetery rules, flag and pole storage, front gates, a water hydrant, and a grave digger.

• Approval of June 1, 2021 minutes
• Treasurer's report
• Rules and regulations discussion
• Flags and poles storage
• Water hydrant at cemetery

The Spring Hill Cemetery Board approved the June meeting minutes and the treasurer's report, both by 6-0 votes. The board also voted 6-0 to add CVI as a gravedigger at the cemetery. Updates were given on a storage box for flags and poles and on setting posts for new entrance gates, with no decisions made on those items.

• Approved June meeting minutes (6-0)
• Approved treasurer's report (6-0)
• Approved adding CVI as a gravedigger (6-0)

Planning Commission

This meeting of the Spring Hill Planning Commission was canceled. No formal actions or discussions are scheduled. The next regular meeting is set for August 5, 2021.

• Meeting canceled

City Council

The Spring Hill City Council will hold a regular meeting on June 24, 2021, to consider several routine and formal actions. Key items include authorizing the sale of general obligation bonds for infrastructure improvements in the Dayton Creek Phase III Special Benefit District, accepting bids for the Webster Street UBAS construction contract, and approving the 2022-2026 Capital Improvement Plan. The consent agenda includes approval of minutes, a COBRA administration services agreement with WEX Health, and several development-related items.

• Resolution No. 2021-R-XX: Authorizing public sale of general obligation bonds for Dayton Creek Phase III Special Benefit District infrastructure
• Acceptance of bids for 2021 CARS – Webster Street UBAS construction contract
• Approval of Administrative Services Agreement with WEX Health, Inc. for COBRA/Direct Bill services ($40/month for COBRA, $4.50/month per retiree for Direct Bill)
• Site Plan SP-000024-2021: Woodland Crossing Pool & Cabana at Woodland Rd. & 200th St.
• Final Plat PLAT-000037-2020: Foxwood Ranch, 3rd Plat at 191st St. and Ridgeview

The Spring Hill City Council approved a construction bid for the 2021 CARS Webster Street UBAS project with Superior Bowen LLC in the amount of $726,186.75. It also approved Resolution No. 2021-R-09 authorizing the public sale of general obligation bonds for permanent financing of infrastructure improvements for the Dayton Creek Phase III Special Benefit District. The consent agenda, including site plan and final plat approvals, and Appropriation Order 2021-06-24 were passed 4-0. The 2022-2026 Capital Improvement Program was presented for discussion only, with no action taken.

• Approved construction bid for 2021 CARS Webster Street UBAS with Superior Bowen LLC for $726,186.75
• Approved Resolution No. 2021-R-09 authorizing public sale of general obligation bonds for Dayton Creek Phase III infrastructure
• Approved consent agenda including minutes, WEX administrative services agreement, Woodland Crossing pool site plan, and Foxwood Ranch plat
• Approved Appropriation Order 2021-06-24
• Approved meeting agenda 4-0
• Adjourned meeting at 8:24 p.m.

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board will consider recommending a downtown mini park plan, approve minutes from June 15, 2020, and nominate a vice chair. They will also discuss Legacy Park nomination criteria and receive updates on a Veterans Park donation and Green Board attendance.

• Recommendation to accept downtown mini park plan
• Approval of minutes from June 15, 2020
• Vice Chair nomination
• Discussion of Legacy Park nomination criteria and selection
• Update on Veterans Park donation acceptance by council

The Spring Hill Parks Advisory Board approved a recommendation to accept the downtown mini park plan and appointed Heather Dubon as Vice-Chairperson. The board also discussed Legacy Park nomination criteria, agreeing to withhold nominee names for objectivity, and reviewed staff updates on park projects.

• Approved recommendation to accept downtown mini park plan
• Appointed Heather Dubon as Vice-Chairperson
• Approved May 15, 2021 meeting minutes
• Approved meeting agenda

City Council

The Spring Hill Governing Body is holding a special meeting to consider annexation petitions, agreements, and ordinances for two properties: Dunmire Limited Partnership and Crawford Trust, and Bonita Station Investments, LLC. The meeting is procedural in nature, focused solely on these annexation items, with no other business on the agenda.

• Consider acceptance of annexation petition for Dunmire Limited Partnership and Crawford Trust
• Consider approval of annexation agreement for Dunmire Limited Partnership and Crawford Trust
• Consider approval of ordinance for Dunmire Limited Partnership and Crawford Trust
• Consider acceptance of annexation petition for Bonita Station Investments, LLC
• Consider approval of annexation agreement and ordinance for Bonita Station Investments, LLC

The Spring Hill City Council unanimously approved annexation petitions, agreements, and ordinances for two properties: the Dunmire Limited Partnership/Crawford Trust and Bonita Station Investments, LLC. All motions passed 5-0. The annexations were approved as part of the special session.

• Approved annexation petition for Dunmire Limited Partnership and Crawford Trust (5-0).
• Approved annexation agreement for Dunmire property (5-0).
• Approved Ordinance 2021-04 for Dunmire Limited Partnership and Crawford Trust (5-0).
• Approved annexation petition for Bonita Station Investments, LLC (5-0).
• Approved annexation agreement for Bonita Station, 125-acre tract (5-0).
• Approved Ordinance 2021-05 for Bonita Station, 125-acre tract (5-0).

City Council

The Spring Hill City Council approved a $17,665 construction material testing contract with Kaw Valley Engineering for the 2019 and 2021 CARS projects, and a $5,000 supplemental agreement with Vireo for design work on the Veterans Memorial and Fishing Jetties. The council also approved the consent agenda, an appropriation order (4-0-1, with one abstention), and appointed Pat Burton as Acting City Administrator effective immediately. A bid for the Webster Street UBAS construction contract was removed from the agenda and not considered.

• Approved $17,665 material testing contract with Kaw Valley Engineering (5-0)
• Approved $5,000 supplemental agreement with Vireo for Veterans Memorial and Fishing Jetties design (5-0)
• Approved consent agenda including minutes, collection services contract, utility easements, and CDBG sewer task order (5-0)
• Approved Appropriation Order 2021-06-10 (4-0-1, Roth abstained due to conflict of interest)
• Appointed Pat Burton as Acting City Administrator effective immediately
• Removed Webster Street UBAS construction bid from agenda; not considered

Planning Commission

The Spring Hill Planning Commission will consider two formal actions: a site plan for a community pool at Woodland Crossing and a final plat for the Brookwood Farms 7th Plat residential subdivision. The agenda also includes approval of the May 6, 2021 minutes and reports on items approved by the City Council.

• Site Plan SP-000024-2021: Woodland Crossing Pool & Cabana at Woodland Rd & 200th St.
• Final Plat PLAT-000025-2021: Brookwood Farms, 7th Plat at 201st St. and Barker St.
• Approval of minutes from May 6, 2021 meeting
• Reports on City Council approvals: final plats for Woodland Crossing, Cummins Property, QuickTrip 255, Monarch Cement Plant; site plans for Hammonds Construction and Monarch Cement Plant

The Spring Hill Planning Commission approved the site plan for the Woodland Crossing Pool and Cabana (SP-000024-2021) by an 8-0 vote. The commission also tabled the final plat for Brookwood Farms, 7th Plat (PLAT-000025-2021) to allow the applicant to resubmit a revised preliminary plat including a cul-de-sac on Oleander Street. The minutes were approved and the meeting adjourned.

• Approved site plan SP-000024-2021 for Woodland Crossing Pool & Cabana (8-0)
• Tabled final plat PLAT-000025-2021 for Brookwood Farms, 7th Plat (8-0)
• Approved agenda as presented (8-0)
• Approved minutes from May 6, 2021 regular meeting (8-0)

Cemetery Board

The Spring Hill Cemetery Board is meeting to handle routine business and make decisions on several operational matters. They will vote on updates to rules and regulations regarding re-staking charges, discuss increasing costs for out-of-area space purchases, and consider limits on the number of spaces. The board will also review the Memorial Day Parade of Flags and storage for flags and poles.

• Final vote on rules and regulations updates for re-staking charges
• Discussion on space cost increase for out-of-area purchases
• Consideration of limits on number of spaces
• Review of Memorial Day Parade of Flags
• Discussion on flags and poles storage

The Spring Hill Cemetery Board approved a price increase to $600 per space, effective July 1, 2021, and set a maximum of eight spaces per individual. The board also amended Bylaws #5 Section 3 and approved payment for entrance plants and signs. All other items were routine approvals of minutes and the treasurer's report.

• Approved minutes of May meeting (7-0)
• Approved treasurer's report (7-0)
• Approved payment for entrance plants and signs (7-0)
• Set maximum ownership at 8 spaces per individual (7-0)
• Increased price per space to $600, effective July 1, 2021 (6-1)
• Amended Bylaws #5 Section 3 as presented (7-0)

City Council

The Spring Hill City Council will hold a regular meeting on May 27, 2021, to consider a consent agenda with routine items, formal actions including an ordinance on animals and fowl, and discussions on solid waste and the conduit project. The consent agenda includes approvals for plats, site plans, improvement agreements, and fireworks permits. The meeting will also include an appointment of an interim finance director and a supplemental agreement for design work on the Veterans Memorial and Fishing Jetties.

• Approve final plat for QuikTrip 255 at 20825 W. 199th St.
• Approve final plat and site plan for Monarch Cement Plant at SE corner of 183rd St. and Webster St.
• Approve six commercial fireworks retail sales permits at various locations.
• Consider Ordinance No. 2021-XX amending Chapter II (Animals and Fowl) of the Municipal Code.
• Approve supplemental agreement with Vireo for design work on Veterans Memorial and Fishing Jetties.

The Spring Hill City Council approved Ordinance No. 2021-03, which amends the municipal code on animals and fowl but excludes provisions permitting the raising and keeping of chickens. The council also appointed Lou Ann Armstrong as Interim Finance Director and approved a consent agenda with multiple plats, site plans, improvement agreements, and fireworks permits. A supplemental agreement with Vireo for design work on the Veterans Memorial and Fishing Jetties was tabled until the first meeting in June.

• Approved Ordinance No. 2021-03 excluding chicken-raising provisions (4-1, Eckert no)
• Appointed Lou Ann Armstrong as Interim Finance Director (5-0)
• Approved consent agenda including plats, site plans, improvement agreements, and fireworks permits (5-0)
• Tabled Vireo supplemental agreement for Veterans Memorial and Fishing Jetties until June meeting (5-0)
• Removed Item No. 3 (WEX Health agreement) from agenda (5-0)

City Council

The Spring Hill Governing Body is holding a worksession to discuss tax abatements and incentives. The agenda contains only this discussion item, plus the call to order and adjournment, with no specific proposals or dollar amounts listed.

• Discussion of tax abatements and incentives

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board will hold a regular meeting to approve minutes, appoint a chairman and fill vacancies, and discuss several park-related items. These include a recommendation review for Legacy Park, a conceptual review of the Main Street parking area, and corporate donations for Veterans Park. Staff will also report on new development green space/special parks funds and updates on Veterans Park and the Jetty project.

• Appointment of chairman and vacant board positions
• Legacy Park recommendation review
• Main Street parking area conceptual review
• Veterans Park corporate donations
• Veterans Park and Jetty project update

The Spring Hill Parks Advisory Board approved the April 19, 2021 minutes and appointed Tommy Holland as Chairperson. The board discussed the Legacy Park concept, supported the proposed Main Street parking area with further details needed, and noted a corporate donor application for Veterans Park. No formal action was taken on these discussion items.

• Approved April 19, 2021 meeting minutes
• Appointed Tommy Holland as Chairperson
• Advanced Vice Chairperson appointment to June meeting
• Approved meeting agenda

City Council

The Spring Hill City Council will hold a regular meeting on May 13, 2021, to consider several formal actions, including appointments, a rezoning request, an annexation petition, and approval of bids and contracts. They will also discuss the 2022 budget. The agenda includes routine consent items and a possible executive session.

• Rezoning (Z-000008-2021) east of Webster St. and 217th Street from C-2 to R-1, applicant Michelle Palmer
• Annexation petition for 21195 Woodland Rd., applicant Christopher Hiler
• Final payment and Change Order No. 2 for 2020 CDBG Sewer Rehabilitation with Utility Solutions, LLC
• Resolution No. 2021-R-XX: Five-Year Johnson County CARS Program 2022-2026
• Acceptance of bids for mowing/nuisance abatement services and KDHE grant for rubber mulch

The Spring Hill City Council filled a council vacancy by appointing Diana Roth, approved a rezoning from C-2 to R-1 east of Webster Street and 217th Street, and approved a petition for annexation at 21195 Woodland Rd. The council also appointed Jackie Messer as Public Works Director and Andrew Bolton as Prosecuting Attorney, and approved several contracts and payments. All votes were unanimous except the appointment of Roth, which passed 2-1.

• Appointed Diana Roth to fill council vacancy (2-1, Owen opposed)
• Appointed Jackie Messer as Public Works Director (4-0)
• Appointed Andrew Bolton as Prosecuting Attorney (4-0)
• Approved final payment and Change Order No. 2 to Utility Solutions LLC for $12,551.45 (4-0)
• Approved Resolution No. 2021-R-08 for Five-Year CARS Program 2022-2026 (5-0)
• Approved Ordinance No. 2021-01 rezoning east of Webster St. and 217th St. from C-2 to R-1 (6-0)
• Approved Ordinance No. 2021-02 annexation of 21195 Woodland Rd. (5-0)
• Accepted bid from Freedom Lawn & Landscape for mowing/nuisance abatement (5-0)

Planning Commission

The Spring Hill Planning Commission will review and vote on 11 formal action items, including site plans, preliminary and final plats for commercial and industrial uses, and the election of a new chair and vice chair. The agenda includes applications for a commercial building addition, multiple industrial plats near 183rd and Webster Streets, and a QuickTrip site. The commission will also hear citizen comments and receive reports on recent City Council actions and mayor appointments.

• Site plan for a 900 sq ft addition to an automotive repair shop at 407 S. Webster St.
• Preliminary and final plats for industrial properties at 183rd St. and Webster St. (Cummins Property, Mitchell Contractor Storage, Monarch Cement Plant).
• Preliminary and final plats for a QuickTrip at 20825 W 199th St.
• Election of Planning Commission Chair and Vice Chair.
• Report on City Council approval of rezoning at 217th & Webster (C-2 to R-1).

Cemetery Board

The Spring Hill Cemetery Board is meeting to handle routine business including approving minutes and the treasurer's report, and to discuss several operational items. Key topics include a proposed cost increase for out-of-area space purchases, limiting the number of spaces, and updating the board's by-laws. The board will also hear public comments.

• Space cost increase for out of area purchase
• Number of spaces limited
• Flags installed at Cemetery on May 15 with Rurtians
• By-law update

The Spring Hill Cemetery Board approved the April minutes and treasurer's report, both 5-0. The board voted 5-0 to roll over a $14,000 certificate of deposit maturing May 14, 2021, and to reimburse Larry Sumner for hardware for new flags at the Avenue of Flags. Old business included Ruritans placing flags on May 16 at 7:00 a.m., and new business assigned checking a one-way sign for the cemetery.

• Approved April 2021 meeting minutes (5-0)
• Accepted treasurer's report (5-0)
• Rolled over $14,000 CD due May 14, 2021 (5-0)
• Reimbursed Larry Sumner for flag hardware (5-0)
• Adjourned meeting at 7:24 p.m. (5-0)

City Council

The Spring Hill City Council will vote on a consent agenda including minutes, a $707,457 appropriation order, and a traffic enforcement agreement. Formal actions include board appointments, a city treasurer appointment, a resolution on designated depositories, a rezoning request, and a design task order. The council will also discuss chickens and key budget components.

• Appropriation Order 2021-04-22 totaling $707,457.16
• Rezoning (Z-000008-2021) east of Webster St. and 217th St. from C-2 to R-1
• Task order for design of improvements at 199th and Webster with Lamp Rynearson, Inc.
• Special Traffic Enforcement Program (STEP) agreement with KDOT
• Discussion on chickens and key budget components

The Spring Hill City Council approved the consent agenda, reappointed Stephen Sly and Cindy Squire and appointed Scott Duitsman to the Planning Commission, appointed LouAnn Armstrong as City Treasurer, approved Resolution 2021-R-07 on designated depositories, and approved a task order for design of improvements at 199th and Webster. The rezoning item (Z-000008-2021) was deleted from the agenda, and a draft chicken ordinance was tabled to the May 27 meeting. The council also agreed to draft a letter of support for the formation of the City of Golden.

• Approved consent agenda including minutes, appropriation order, and STEP agreement (4-0)
• Reappointed Stephen Sly and Cindy Squire, appointed Scott Duitsman to Planning Commission (4-0)
• Appointed LouAnn Armstrong as City Treasurer (4-0)
• Approved Resolution 2021-R-07 on designated depositories (4-0)
• Approved task order for design of improvements at 199th and Webster (4-0)
• Deleted rezoning item Z-000008-2021 from agenda
• Tabled draft chicken ordinance to May 27 meeting
• Consensus to draft letter of support for City of Golden formation

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board is holding a regular meeting with routine items like approving minutes and electing officers. They will also discuss Legacy Park, Daffodil Days, a potential Veterans Memorial space and trails, and the 2021 fishing derby. A staff report notes a KDHE recycled tire grant was awarded.

• Election of Chair, Vice Chair & Secretary
• Legacy Park & Legacy Program discussion
• Veterans Memorial space and potential trails discussion
• 2021 Annual fishing derby potential participation
• KDHE Recycled tire grant awarded

The Spring Hill Parks Advisory Board approved the March 15, 2021 minutes and elected officers: Doug D'Albini as Chairperson, Tommy Holland as Vice Chairperson, and Caitlin Downey as Secretary. The board discussed Legacy Park, Veterans Park donations and improvements, Daffodil Days, and a Fishing Derby, and received staff reports on a KDHE Waste Tire Grant for Friendship Park playground surfacing and a BNSF grant application for Veterans Park landscaping. No formal decisions were made on these discussion items.

• Approved March 15, 2021 meeting minutes
• Elected Doug D'Albini as Chairperson
• Elected Tommy Holland as Vice Chairperson
• Elected Caitlin Downey as Secretary

City Council

The Spring Hill City Council will consider approving a construction contract for the 199th and Ridgeview roundabout, a reimbursement agreement for the Dayton Creek Special Benefit District Phase 5, and an engineering agreement for the roundabout. They will also discuss the Kansas Open Records Act policy. The consent agenda includes routine items like minutes, an appropriation order, and a shared leave policy.

• Construction contract for 2019 CARS – 199th and Ridgeview Round-a-bout with Linaweaver Construction, Inc.
• Reimbursement agreement for Dayton Creek Special Benefit District Phase 5, Seventh Plat (PV Investments, LLC)
• Engineering agreement with Lamp Rynearson, Inc. for the roundabout
• Appropriation Order 2021-04-08 totaling $297,934.12
• Discussion of Kansas Open Records Act Policy

The Spring Hill City Council approved an engineering agreement with Lamp Rynearson, Inc. for $63,624 for the 2019 CARS project at 199th and Ridgeview. A proposed reimbursement agreement for the Dayton Creek Special Benefit District Phase 5, Seventh Plat with PV Investments, LLC was not approved and the item died. The council also approved the consent agenda, including minutes, appropriations, a shared leave policy, and a construction contract for the roundabout. Councilmember Andrea Hughes resigned, and the agenda item on the Kansas Open Records Act Policy was deleted.

• Approved engineering agreement with Lamp Rynearson, Inc. for $63,624 for 2019 CARS project at 199th and Ridgeview roundabout (motion carried 4-0-0).
• Reimbursement agreement for Dayton Creek Special Benefit District Phase 5, Seventh Plat with PV Investments, LLC died (no motion).
• Approved consent agenda including minutes of March 25, 2021, Appropriation Order 2021-04-08, Shared Leave Policy, and construction contract with Linaweaver Construction, Inc. for the roundabout (motion carried 4-0-0).
• Approved agenda as revised, deleting Item 7 on Kansas Open Records Act Policy (motion carried 4-0-0).
• Accepted resignation of Councilmember Andrea Hughes (announced by Mayor).
• Adjourned meeting at 7:34 p.m. (motion carried 4-0-0).

Cemetery Board

The Spring Hill Cemetery Board is meeting to approve minutes, hear the treasurer's report, and discuss old and new business. Key items include a farm lease, a possible increase in space costs for out-of-area purchases, limiting the number of spaces, and a by-law update. Public comments are also scheduled.

• Approval of minutes from March 2, 2021
• Treasurer's report
• Discussion of farm lease
• Space cost increase for out-of-area purchase
• By-law update

The Spring Hill Cemetery Board approved a limestone monument created by Dennis Engle, with approval to be considered on a case-by-case basis. The board also approved the March 2021 minutes and the treasurer's report, both by 5-0 votes. No other formal decisions were made; items discussed included a pending farm lease agreement and a possible one-way sign for traffic flow.

• Approved the March 2021 meeting minutes (5-0).
• Accepted the treasurer's report (5-0).
• Approved the limestone monument created by Dennis Engle (5-0).
• Agreed to consider approval of limestone markers on a case-by-case basis.

Planning Commission

The Spring Hill Planning Commission voted 6-0 to recommend approval of rezoning application Z-000008-2021, which would change the zoning of a 0.60-acre vacant parcel at 217th & Webster St. from C-2 (General Business) to R-1 (Single-Family Residential). The recommendation will be forwarded to the Governing Body for final action on April 22, 2021. The commission also approved the agenda and the minutes from the March 4, 2021 meeting, both by 6-0 votes.

• Approved agenda as presented (6-0)
• Approved minutes from March 4, 2021 meeting (6-0)
• Recommended approval of rezoning Z-000008-2021 from C-2 to R-1 at 217th & Webster St. (6-0)

City Council

The Spring Hill Governing Body is holding a special meeting to consider two items: approving an EMC liability insurance policy through Reilly Insurance Company, and passing Resolution No. 2021-R-06 to withdraw the city from the Midwest Public Risk of Kansas, Inc. (MPR) employee benefits program for the 2021-2022 policy year. The withdrawal follows a recent bid solicitation for employee benefits starting July 1, 2021.

• Approval of EMC liability insurance through Reilly Insurance Company
• Resolution No. 2021-R-06 authorizing withdrawal from MPR employee benefits program
• Withdrawal effective for 2021-2022 policy year
• City solicited bids for employee benefits commencing July 1, 2021

The Spring Hill City Council held a special session via Zoom and approved two items. The council accepted Travelers Insurance for liability insurance for the 2021-2022 term, with a 4-0-1 vote (Councilmember Leaton abstaining). The council also passed Resolution No. 2021-R-06 to withdraw the city from the Midwest Public Risk of Kansas, Inc. employee benefit program for the 2021-2022 policy year, with a 5-0-0 vote.

• Approved Travelers Insurance for liability insurance for the 2021-2022 term (motion carried 4-0-1, Leaton abstaining).
• Passed Resolution No. 2021-R-06 to withdraw from Midwest Public Risk of Kansas, Inc. employee benefit program for 2021-2022 (motion carried 5-0-0).

City Council

The Spring Hill City Council will hold a regular meeting with several consent agenda items, including approval of minutes, an appropriation order, and board appointments. Formal actions include a reimbursement agreement for Lone Elm Road, a change order for the Dayton Creek Benefit District, an agreement for the wastewater lagoon rehabilitation project, a construction contract for the 199th and Ridgeview roundabout, a legal services agreement, and bids for health and liability insurance. The council will also discuss the aquatic center re-opening plan and a shared leave policy, and will hold three executive sessions under the attorney-client exception.

• Reimbursement agreement for Lone Elm Road, .25 miles south of 183rd Street to 3,283' south of 183rd Street
• Change order for Dayton Creek Benefit District Phase IV, Sixth Plat with R. D. Johnson Excavating Co., LLC
• Agreement for Peak Flow Wastewater Lagoon Rehabilitation Project with Lamp Rynearson, Inc.
• Construction bid for 2019 CARS – 199th and Ridgeview Round-a-bout with Linaweaver Construction, Inc.
• Bids for health and liability insurance

The Spring Hill City Council approved several contracts and agreements, including a construction bid for the 199th and Ridgeview roundabout, a legal services agreement with Lathrop GPM for defense in a lawsuit, and a health insurance brokerage contract with CBIZ. The council also authorized the Mayor to execute two settlement and release agreements following executive sessions, and tabled a liability insurance bid. All votes were 4-0.

• Approved construction bid for 2019 CARS 199th & Ridgeview roundabout from Linaweaver Construction (4-0)
• Approved legal services agreement with Lathrop GPM for defense in City of Olathe v. City of Spring Hill case (4-0)
• Approved CBIZ for health insurance brokerage, administration, and consulting services for 2021-2022 (4-0)
• Tabled liability insurance bid, subject to call (4-0)
• Authorized Mayor to execute settlement agreement with David Brown (4-0)
• Authorized Mayor to execute a Separation and Release Agreement (4-0)
• Approved reimbursement agreement for Lone Elm Road improvements (4-0)
• Approved Change Order 4 for Dayton Creek Benefit District Phase IV with R.D. Johnson Excavating (4-0)

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board is holding a regular meeting with routine items like approving minutes and electing positions. They will also discuss the Legacy Park and Legacy Program, and receive an update on the Woodland Ridge Pond Revitalization project.

• Approval of minutes from October 19, 2020
• Election of board positions
• Discussion of Legacy Park and Legacy Program
• Update on Woodland Ridge Pond Revitalization

The Spring Hill Parks Advisory Board approved its agenda and the minutes from the October 19, 2020 meeting. Members discussed upcoming officer elections, Legacy Park, and Veterans Park fundraising, but no other formal decisions were made.

• Approved the meeting agenda.
• Approved the October 19, 2020 meeting minutes.

City Council

The Spring Hill City Council will hold a regular meeting with a consent agenda that includes routine items such as approving minutes, an appropriation order, and a final plat for Dayton Creek 7th Plat. They will also discuss an ordinance on animals and fowl, and tax abatement and incentives. The meeting will end with an executive session on anticipated litigation.

• Appropriation Order 2021-03-11 totaling $2,608,551.45
• Final Plat (PLAT-000017-2020) for Dayton Creek 7th Plat at 18780 S US169 Hwy
• Improvement Agreement for Dayton Creek 7th Plat with Polsinelli PC
• Resolution No. 2021-R-05 designating days for consumer fireworks discharge
• Discussion of ordinance on animals and fowl (Chapter 2)

The Spring Hill City Council approved the consent agenda, including minutes, appropriations, an improvement agreement, a final plat, and a fireworks resolution. The council discussed revisions to the animal and fowl ordinance, with chicken-related information to be posted online for public feedback, and scheduled a work session on benefit districts for May. No votes were taken during the executive session on anticipated litigation.

• Approved agenda as stated (5-0)
• Approved consent agenda including minutes, appropriations, improvement agreement, final plat, and fireworks resolution (5-0)
• Recessed into executive session for anticipated litigation (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Spring Hill Planning Commission will vote to approve the final plat for the Woodland Crossing, Second Plat, a 29-lot residential subdivision. The commission will also discuss a commercial site plan for Project Extract and elect a new Chair and Vice Chair. Staff reports confirm that previous applications for QuickTrip and the Recreation Commission were already approved by the City Council.

• Final Plat (PLAT-000004-2021) for Woodland Crossing, Second Plat: 29 residential lots on 7.46 acres at 199th & Woodland Rd.
• Discussion of Project Extract commercial site plan.
• Election of Planning Commission Chair and Vice Chair.
• Approval of minutes from the January 7, 2021 meeting.
• Annual staff review of Ad Trend billboard sign at 191st and 169 Hwy.

The Planning Commission voted 6-0 to recommend approval of the final plat for Woodland Crossing, Second Plat, a 29-lot residential subdivision on 7.46 acres south of 199th Street and east of Woodland Road. The recommendation, which includes conditions from the staff report, will go to the Governing Body. The commission also approved the meeting agenda and the minutes from the January 7, 2021 meeting.

• Approved the agenda, tabling the election of Chair and Vice Chair until the April 1, 2021 meeting.
• Approved the minutes from the January 7, 2021 regular meeting as presented.
• Recommended approval of Final Plat PLAT-000004-2021 (Woodland Crossing, Second Plat) to the Governing Body, with conditions as presented in the staff report.

Cemetery Board

The Spring Hill Cemetery Board will hold a public meeting on March 2, 2021, to approve previous minutes and review the treasurer's report. The board will discuss a farm lease, a cost increase for out-of-area space purchases, and limits on the number of spaces. Additionally, the board will consider a by-law update.

• Approval of minutes from February 2, 2021
• Treasurer’s report
• Farm lease
• Space cost increase for out-of-area purchase
• By-law update

The Spring Hill Cemetery Board approved the February 2021 meeting minutes and the treasurer's report, both by 5-0 votes. In old business, the board is awaiting the city attorney's input on lot prices and purchase limits, and will discuss monument references and materials with the designer. In new business, Downey Lawn Care will keep the same mowing price for the coming year and will apply pre-emergent in April. The meeting was adjourned by motion.

• Approved the February 2021 meeting minutes (5-0).
• Accepted the treasurer's report (5-0).
• Adjourned the meeting by motion.

City Council

The Spring Hill City Council will receive a financial update and budget overview, consider consent agenda items including an appropriation order of $574,043.89, and take formal action on bids for the Aquatic Center Amenities Revitalization. The council will also discuss plans for reopening city facilities and the aquatic center to the public.

• Appropriation Order 2021-02-25 totaling $574,043.89
• Acceptance of bids for Spring Hill Aquatic Center Amenities Revitalization
• Reduction of retainage for Dayton Creek Benefit District Phase IV, Sixth Plat (R.D. Johnson Excavating Co., LLC)
• Licensed Training Provider Agreement with American Red Cross
• Contract for Utility Line Locating Service with Integrity Locating Services, LLC

The City Council approved the agenda as revised, deleting a financial update presentation. It approved the consent agenda, including minutes, appropriations, and several contracts. The council accepted a bid and authorized a contract with Dayco Painting, Inc. for $11,263.00 for aquatic center painting. The council reached consensus to reopen city facilities and to research Johnson County pool guidelines before deciding on the aquatic center's 2021 season opening.

• Approved revised agenda, deleting the Financial Update presentation (3-0).
• Approved consent agenda including Feb 11 minutes, Appropriation Order 2021-02-25, retainage reduction, Red Cross training agreement, and utility locating contract (3-0).
• Accepted bid and authorized mayor to sign $11,263.00 painting contract with Dayco Painting, Inc. for the Aquatic Center (3-0).
• Reached consensus to move forward with re-opening city facilities.
• Reached consensus to research Johnson County pool guidelines before deciding the Aquatic Center re-opening plan.

Parks Advisory Board (Green Board)

The Spring Hill Parks Advisory Board is holding a regular meeting with routine items like approving minutes and welcoming new members. The main discussions are about the Legacy Park and Legacy Program, and an update on the Woodland Ridge Pond Revitalization project.

• Approval of minutes from October 19, 2020
• Discussion of Legacy Park and Legacy Program
• Update on Woodland Ridge Pond Revitalization

City Council

The Spring Hill City Council will consider issuing $1,628,000 in general obligation renewal notes, accepting a bid for utility locating services, and approving a $778,537.70 appropriation order. They will also discuss a Kansas Open Records Act policy and an ordinance on animals and fowl. The meeting includes presentations on 2020 reviews from the fire district and finance department.

• Resolution 2021-R-XX: $1,628,000 General Obligation Renewal Temporary Notes, Series 2021A
• Appropriation Order 2021-02-11 totaling $778,537.70
• Bid acceptance for utility locating services
• Temporary use permits for H.E.R.S. and Spring Hill Farmer's Market
• Discussion of Kansas Open Records Act policy and animal/fowl ordinance

The City Council approved Resolution 2021-R-04 authorizing $1,629,000 in general obligation renewal temporary notes, Series 2021A, and accepted a bid from Integrity Locating Services, LLC for utility locating services per RFP #PW-20-002. Both motions passed 5-0. The council also approved the consent agenda, including minutes, appropriation order, and two temporary use permits, and continued discussion on the KORA policy and animal ordinance to future meetings.

• Approved Resolution 2021-R-04 for $1,629,000 temporary notes (5-0)
• Accepted bid from Integrity Locating Services, LLC for utility locating (5-0)
• Approved consent agenda including minutes, appropriation order, and two temporary use permits (5-0)
• Continued KORA policy discussion to March 25 meeting
• Discussed but took no action on animal and fowl ordinance revisions

Planning Commission

This is a procedural-only agenda for the Spring Hill Planning Commission meeting. The agenda lists standard items like call to order, roll call, agenda approval, and adjournment, but contains no specific discussion items, public hearings, or formal actions. The 'Formal Commission Items' and 'Discussion Items' sections are empty.

Cemetery Board

The Spring Hill Cemetery Board is meeting to handle routine business including approving minutes and the treasurer's report, and to discuss several items: a farm lease, a proposed increase in space costs for out-of-area purchases, and a by-law update. Public comments will be heard.

• Approval of minutes from January 5, 2021
• Treasurer's report
• Farm lease discussion
• Space cost increase for out-of-area purchase
• By-law update

City Council

The Spring Hill City Council approved the consent agenda, which included minutes, appropriations, a sewer contract change, and two site plans, and accepted a donation for Veterans Park. No other substantive decisions were made; the meeting included reports and an executive session with no votes.

• Approved revised agenda (5-0)
• Approved consent agenda including minutes, appropriation order, sewer contract scope change, and two site plans (5-0)
• Approved Resolution 2021-R-03 accepting donation for Veterans Park from Alan and Pam Knaebel (5-0)
• Recessed into executive session for attorney-client discussion (5-0)

City Council

The Spring Hill City Council will hold a regular meeting with presentations on a police promotion, a project update, and year-end reports. Formal actions include resolutions on easements for the 199th Street & Ridgeview Road roundabout and purchasing police in-car radios, plus consent items for contracts and a final plat. A discussion on the Kansas Open Records Act policy is also scheduled.

• Resolution accepting easements and right-of-way for the 199th Street & Ridgeview Road roundabout project
• Resolution authorizing purchase of police in-car radios and lease-purchase reimbursement
• Contract approval for ActiveNet reservation system
• Verizon GSA funding agreement
• Final plat approval for Estates of Wolf Creek, 8th Plat at 18685 W. 191st Street

The Spring Hill City Council approved the consent agenda, including minutes, appropriations, contracts, and a final plat, and passed resolutions accepting easements for the 199th Street & Ridgeview Road roundabout and authorizing up to $35,000 for police in-car radios. Discussion on the Kansas Open Records Act (KORA) fee policy was deferred to the February 11 meeting. No other substantive decisions were made.

• Approved revised agenda with added executive session (5-0)
• Approved consent agenda including minutes, appropriations, ActiveNet contract, Verizon agreement, Estates of Wolf Creek final plat, Chamber contract (5-0)
• Approved Resolution 2021-R-01 accepting easements for roundabout project (5-0)
• Approved Resolution 2021-R-02 authorizing police radio purchase up to $35,000 (5-0)
• Deferred KORA fee policy discussion to February 11 meeting

Planning Commission

The Spring Hill Planning Commission will consider two site plans: a QuickTrip convenience store with fuel sales at 199th & Webster St., and a commercial building for the Spring Hill Recreation Commission at Washington St. and North St. They will also approve the December 3, 2020 minutes and receive reports on City Council actions from December 10 and 24, 2020.

• Site Plan SP-000041-2020: QuickTrip convenience store, 4,993 sq ft, on 9.4 acres at 199th & Webster St., with 63 parking stalls and $33,872.26 park fee
• Site Plan SP-XXXXXX-2021: Spring Hill Recreation Commission commercial building at Washington St. and North St., applicant Burling Construction
• Approval of minutes from December 3, 2020 meeting
• Reports on City Council approvals: Final Plats for Prairie Ridge No. 4, Brookwood Farms 6th, Jensen Subdivision, Woodland Crossings 1st, and Site Plan for 169 Boat, RV & Mini Storage
• 2021 Economic Development Stimulus Program approved by City Council

The Planning Commission recommended approval of two site plans to the Governing Body. The QuickTrip site plan for a convenience store with fuel sales at 199th & Webster St. was approved 8-0. The Spring Hill Recreation Commission equipment building site plan at 900 N. Washington St. was approved 7-0-1, with one abstention.

• Recommended approval of QuickTrip site plan SP-000041-2020 (8-0)
• Recommended approval of SHRC equipment building site plan SP-000042-2021 (7-0-1)

Cemetery Board

The Spring Hill Cemetery Board is meeting to handle routine business including approving minutes and the treasurer's report, and to discuss several operational items. New business includes a possible change to space costs, rearranging dirt containment, and addressing illegal dumping. The board will also discuss a trail, cleaning the south fence line, and old business items such as front gate replacement, computerizing the cemetery, and the farm lease.

• Possible operation change - space cost
• Rearrange dirt containment and illegal dumping
• Front gate replacement
• Computerize cemetery
• Farm lease

The Spring Hill Cemetery Board met on January 5, 2021, and approved the minutes of the October 2020 meeting and the treasurer's report, both by 5-0 votes. The board discussed pricing for lots sold to people without a Spring Hill connection, with Christine Hecke to compare practices at other cemeteries. They also discussed a walking trail around the north end of the cemetery and noted that police will lock cemetery gates at 6 p.m. during winter.

• Approved October 2020 meeting minutes (5-0)
• Approved treasurer's report (5-0)
• Discussed lot pricing for non-residents; Hecke to research other cemeteries
• Discussed walking trail around north end of cemetery
• Noted police will lock cemetery gates at 6 p.m. in winter