Stephenville public meetings in 2021

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a public hearing to consider five preliminary plat applications and one rezone request. The plats involve properties on Clark Lane, Collins, River North, and Prairie Wind, while the rezone seeks to change 940 Harbin Drive from R-1 Single Family Residential to R-2.5 Integrated Housing with simultaneous replatting. The commission will also approve minutes from the November 17 meeting.

• Preliminary plat for 110 Clark Lane (Parcel R63366) by Bosque Clark, LLC
• Preliminary plat and development plan for 525 Collins (Parcel R33237) by Cowtown Properties, LLC
• Preliminary plat for 0 River North I, II, & III (Parcel 40037) by Bosque Clark, LLC
• Preliminary plat for Prairie Wind (OFF) parcels in River North Ranchettes by Bosque Clark, LLC
• Rezone of 940 Harbin Drive from R-1 to R-2.5 Integrated Housing with replat (RZ2021-019 & RP2021-008)

The Planning and Zoning Commission approved three preliminary plats with staff conditions and denied one rezone request. The rezone at 940 Harbin Drive from Single Family Residential (R-1) to Integrated Housing (R-2.5), requested by Dr. Moumin Quazi, was denied 4-3 after neighbors raised concerns about neighborhood character, property values, and traffic. The commission also approved the November 17, 2021 minutes unanimously.

• Approved minutes of November 17, 2021 (unanimous)
• Approved preliminary plat Case PP2021-005 at 110 Clark Lane with staff conditions (unanimous)
• Approved preliminary plat Case PP2021-006 at 525 Collins with staff conditions (unanimous)
• Approved preliminary plat Case PP2021-007 at River North I, II & III with staff conditions (unanimous)
• Approved preliminary plat Case PP2021-008 at Prairie Wind with staff conditions (unanimous)
• Denied rezone Case RZ2021-019 at 940 Harbin Drive from R-1 to R-2.5 (4-3)

One Time Event

The Senior Center Advisory Board will review November 2021 reports and minutes. The board will also receive an update regarding the new Senior Center and discuss a donation from the Knights of Columbus.

• Update on new Senior Center
• Knights of Columbus Donation
• November 2021 Daily Reporting
• November 2021 Monthly Activity Report

The Stephenville Senior Citizens Center Advisory Board approved its November 9, 2021 minutes as written. City Council member Ricky Thurman told the board it has no authority to direct how money is spent, that its votes are non-binding, and that staff member Kelli has authority over programmatic decisions. The board discussed the Knights of Columbus Fish Fry donation, food at Country Western dances, and grant funding, and heard that proposals for a new Senior Citizen's Center are due December 15, 2021, with furniture not included in the funding.

• Approved November 9, 2021 board meeting minutes as written
• No binding decisions recorded; board was told its votes are non-binding and staff holds programmatic authority

One Time Event

The Parks and Recreation Advisory Board is meeting to review the end-of-year report, discuss projects completed in 2021, and outline projects for 2022. They will also discuss the Parks Master Plan. This is a regular advisory meeting with no votes or public hearings on specific items.

• End of Year Report
• Projects Completed in 2021
• Projects for 2022
• Discuss Parks Master Plan

City Council

The Stephenville City Council will hold public hearings and consider several development-related items, including sidewalk and curb waivers, a final plat, and rezoning requests. They will also vote on an airport pump station expansion contract, hotel occupancy tax funds, and a system purchase agreement with L3Harris. The agenda includes multiple executive session items for real property and economic development negotiations.

• Award Airport Pump Station Expansion Project to Red River Construction Company
• Rezone 683 W. Tarleton from B-2 to R-1
• Rezone 817, 855, 865, 873 W. Washington from B-2 to Planned Development District
• Approve Hotel Occupancy Tax Funds for Buckle & Bugs Festival
• System Purchase Agreement with L3Harris Technologies, Inc.

City Council approved a $3,797,061.51 contract for the Airport Pump Station Expansion Project. The council also approved several rezoning requests, appointed members to various citizen boards, and authorized funding for the Buckle & Bugs Festival.

• Approved $3,797,061.51 contract with Red River Construction Company for Airport Pump Station Expansion (Unanimous)
• Approved Resolution No. 2021-R-24 to abandon an 8-foot alleyway in Block 8 of the City Addition (Unanimous)
• Approved rezoning 683 W. Tarleton from B-2 to R-1 (Unanimous)
• Approved rezoning 817, 855, 865, and 873 W. Washington from B-2 to PD (Unanimous)
• Approved $25,000 in Hotel Occupancy Tax Funds for the Buckle & Bugs Festival (Unanimous)
• Approved Ordinance No. 2021-O-43 amending Airport Advisory Board membership (Unanimous)
• Approved appointments to multiple Citizen Boards and Commissions (Unanimous)
• Approved financing agreement with Government Capital Corporation for public safety communication system (Unanimous)

Council Committee Meeting

The Nominations Committee will meet to discuss member appointments for various citizen boards and commissions. The meeting is procedural and does not include formal decisions.

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a public hearing on five subdivision waiver requests by Maynard Holdings, a final plat for Spectra Student Living, and two rezones. They will also consider approval of the October 20, 2021 minutes.

• Subdivision waivers for sidewalks at 331 Choctaw, 250 S. Dale, 244 S. Dale (SV2021-006, -007, -009)
• Curb and gutter waivers at 250 S. Dale and 244 S. Dale (SV2021-008, -010)
• Final plat for Spectra Student Living at 2241 W Tarleton, 2241 Tarleton, 0 Ella Court (FP2021-001)
• Rezone 817, 855, 865, 873 W. Washington from B-2 to Planned Development (PD2021-003/004/005)
• Rezone 683 W Tarleton from B-2 to R-1 Single Family (RZ2021-018)

The Planning and Zoning Commission voted on five subdivision waiver requests from Maynard Holdings, Inc. for properties on Choctaw and S. Dale. Four requests were denied and forwarded to Council with negative recommendations; one sidewalk waiver at 331 Choctaw ended in a 3-3 tie and moved forward with no recommendation. The commission also recommended approval of a final plat for Spectra Student Living and two rezoning requests. All actions are recommendations to City Council, which makes the final decision.

• Denied subdivision waiver SV2021-007 (sidewalk, 250 S. Dale), negative recommendation to Council (4-2)
• Denied subdivision waiver SV2021-008 (curb and gutter, 250 S. Dale), negative recommendation to Council (4-2)
• Denied subdivision waiver SV2021-009 (sidewalk, 244 S. Dale), negative recommendation to Council (4-2)
• Denied subdivision waiver SV2021-010 (curb and gutter, 244 S. Dale), negative recommendation to Council (4-2)
• Subdivision waiver SV2021-006 (sidewalk, 331 Choctaw) failed 3-3, forwarded to Council with no recommendation
• Approved final plat FP2021-001 for Spectra Student Living at 2241 W Tarleton, positive recommendation to Council (unanimous)
• Approved rezone PD2021-003/004/005 at 817, 855, 865 and 873 W. Washington from B-2 to Planned Development, positive recommendation to Council (5-1)
• Approved rezone RZ2021-018 at 683 W Tarleton from B-2 to R-1 Single Family, positive recommendation to Council (unanimous)

City Council

The Stephenville City Council is holding a special meeting to consider three items: financing a demo ambulance and equipment, approving a memorandum of understanding with Texas State University for a ground-penetrating radar project at Mount Olive Cemetery, and accepting a request for proposals for construction of a new Senior Citizen Center. These are all items for consideration, not final decisions.

• Resolution authorizing financing of a demo ambulance and equipment
• Memorandum of Understanding with Texas State University for ground-penetrating radar at Mount Olive Cemetery
• Acceptance of Request for Proposal for construction of a new Senior Citizen Center

The City Council voted unanimously to reject the only Request for Proposal received for construction of a new Senior Citizen Center because it exceeded the $1,000,000 budget allocation, and directed staff to re-advertise. Council also approved Resolution No. 2021-R-23 authorizing financing of a demo ambulance and related equipment, and approved a Memorandum of Understanding with Texas State University for a Ground Penetrating Radar project at Mount Olive Cemetery. All votes were unanimous. Six of nine council members were present; three were absent.

• Approved Resolution No. 2021-R-23 authorizing financing of a demo ambulance and related equipment (unanimous)
• Approved a Memorandum of Understanding with Texas State University for a Ground Penetrating Radar project at Mount Olive Cemetery (unanimous)
• Rejected the sole Request for Proposal for construction of a new Senior Citizen Center and directed staff to re-advertise (unanimous)

Council Committee Meeting

The Stephenville City Council committees will meet to review and discuss several items, including a hotel occupancy tax request for the Buckle & Bugs Festival, a system purchase agreement with L3Harris Technologies, a proposed park ordinance, and a professional services agreement for sewer analysis. These are review and discussion items, not final decisions.

• Review Hotel Occupancy Tax Request for Buckle & Bugs Festival
• Review System Purchase Agreement between City and L3Harris Technologies, Inc.
• Discuss Purchase of Demo Ambulance and Equipment
• Discuss Proposed Park Ordinance
• Review Professional Services Agreement with Pipeline Analysis, LLC for Sanitary Sewer Basin One

Advisory Boards

The Main Street Advisory Board is meeting to review minutes and a THC report, discuss downtown flags and banners, and receive an update on Christmasville from Julie Lowrance. The agenda is routine administrative business with no major decisions or financial items listed.

• Minutes from 11/10/21 THC Report Meeting
• THC Report Review/Discussion
• Downtown Flags & Banners Discussion/Update
• Christmasville Update by Julie Lowrance

Advisory Boards

The Main Street Advisory Board will meet to hear a presentation from Texas Historical Commission (THC) staff about the New Main Street Community Report. The board will also announce the date of its next meeting.

City Council

The Stephenville City Council will consider purchasing a pre-owned ambulance and adopting an opioid abatement fund term sheet. The meeting also includes discussions regarding economic development negotiations for Project Blue and an incentive agreement with Las Aguilas.

• Purchase of a pre-owned ambulance
• Resolution adopting the Opioid Abatement Fund Council and Settlement Allocation Term Sheet
• Economic development negotiations regarding Project Blue
• Economic development incentive agreement with Las Aguilas and Tax Increment Reinvestment Zone No. 1C

The City Council approved Resolution No. 2021-O-22 adopting the State of Texas and Texas Political Subdivisions' Opioid Abatement Fund Council and Settlement Allocation Term Sheet. The Tax Increment Reinvestment Zone No. 1C Board and then the Council each approved an Economic Development Incentive Agreement with The Stable, LLC, formerly known as Las Aguilas. A planned purchase of a demo ambulance and equipment was removed from the agenda, and no action was taken after an executive session on economic development negotiations for Project Blue.

• Approved Resolution No. 2021-O-22 adopting the State of Texas and Texas Political Subdivisions' Opioid Abatement Fund Council and Settlement Allocation Term Sheet (unanimous)
• Approved an Economic Development Incentive Agreement between The Stable, LLC (formerly Las Aguilas), the City of Stephenville, and the Tax Increment Reinvestment Zone No. 1C Board (unanimous)
• Approved the same incentive agreement at the City Council level (unanimous)
• Purchase of demo ambulance and equipment removed from the agenda
• No action taken after executive session on Project Blue economic development negotiations

One Time Event

The Stephenville Senior Center Advisory Board will meet to approve minutes, review October activity numbers, receive an update on COVID-19 vaccination opportunities, and discuss the donations financial report and ways to increase donations. The board will also overview the Boards and Commission Handbook and hear board comments.

• Approval of October 12, 2021 minutes
• October activity numbers
• Update on COVID-19 vaccination opportunities
• Donations financial report
• Discussion on increasing donations

The board approved the October 12 meeting minutes and established a three-member committee to explore strategies for increasing donations. Members also reviewed financial reports from fiscal years 2015 through 2021 and discussed procedures for managing board agenda items.

• Approved October 12 meeting minutes
• Formed a three-member fundraising committee

City Council

The Stephenville City Council will hold public hearings and consider ordinances for four rezoning requests, including properties on West Frey, Clark Lane, W Tarleton, and W Collins. They will also consider amending sign regulations for murals, approving a school resource officer MOU with Stephenville ISD, purchasing a used ambulance, and various consent agenda items. Several committee reports and financial reports are also on the agenda.

• Rezoning 1083 & 1065 W Frey from R-1 to R-2.5 with replat
• Rezoning 110 Clark Lane from R-3 to R-2.5
• Rezoning 683 W Tarleton from B-2 to R-3
• Rezoning 525 W Collins from Industrial to Planned Development
• MOU with Stephenville ISD for School Resource Officers 2021-2022

The City Council approved ordinances to rezone multiple properties, update sign regulations for murals, and repeal ETJ provisions in Chapter 155. They authorized the purchase of a pre-owned ambulance, approved an SRO agreement with Stephenville ISD, and allocated $10,000 for downtown seasonal decorations. Additionally, the council approved a bid for 291 Clinton and authorized the sealed bid sale of 2 acres out of the JS Riggs Survey.

• Approved Ordinance No. 2021-O-36 rezoning 1083 and 1065 West Frey Street to R-2.5 and approved a replat (unanimous)
• Approved Ordinance No. 2021-O-37 rezoning 110 Clark Lane to R-2.5 (unanimous)
• Denied rezone for 683 W Tarleton from B-2 to R-3 (2-6)
• Approved Ordinance No. 2021-O-38 rezoning 525 W Collins to Planned Development District (unanimous)
• Approved Ordinance No. 2021-O-39 amending sign regulations for murals (unanimous)
• Approved Ordinance No. 2021-O-40 repealing Section 155.1.09 ETJ provisions (7-1, Alan Nix dissenting)
• Approved allocation of $10,000 for downtown seasonal and special event decorations (unanimous)
• Approved Memorandum of Understanding with Stephenville ISD for School Resource Officers (unanimous)

Council Committee Meeting

The Nominations Committee is meeting to discuss the allocation of funds for seasonal and special event items for downtown Stephenville. This is a discussion item only, with no final decision listed on the agenda.

• Discussion of allocation of funds for seasonal and special event items for downtown

Council Committee Meeting

The Stephenville Personnel Committee will meet to discuss the 2021 Salary Survey. No other discussion items are listed on the agenda.

• Discussion of 2021 Salary Survey

Advisory Boards

The Tourism and Visitors Bureau Advisory Board will meet to discuss planning for several local events. The discussion includes Halloween activities, ChristmasVille, and Moo-La Fest.

• Halloween Activities discussion
• ChristmasVille discussion
• Moo-La Fest discussion

Advisory Boards

The Main Street Advisory Board's Design Committee is meeting to discuss general use items and outdoor decorations for the Main Street District. The agenda contains only this one discussion item, with no votes or decisions listed.

• Discuss general use items and outdoor decorations for Main Street District

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a public hearing on six rezoning requests, including two Planned Development applications and several district changes. They will also discuss sign regulations related to murals under Chapter 154. The meeting includes approval of the September 15, 2021 minutes.

• Rezone 110 Clark Lane from R-3 Multi-Family to R-2.5 Integrated Housing (RZ2021-016)
• Rezone 525 W Collins from Industrial to Planned Development (PD2021-002)
• Rezone 817, 855, 865, 873 W. Washington from B-2 Retail to Planned Development (PD2021-003/004/005)
• Rezone 683 W Tarleton from B-2 Retail to R-3 Multi-Family (RZ2021-017)
• Rezone 1083 and 1065 W. Frey from R-1 Single Family to R-2.5 Integrated Housing with replatting (RZ2021-015 & RP2021-007)

The Planning and Zoning Commission approved several rezoning requests and forwarded them to the City Council with positive recommendations. The commission also recommended changes to mural sign regulations, including removing the 10% limit on words and symbols. One rezoning request for 683 W Tarleton was denied with a negative recommendation.

• Approved rezoning for 110 Clark Lane (unanimous)
• Approved rezoning for 525 W Collins (unanimous)
• Denied rezoning for 683 W Tarleton (4-3)
• Approved rezoning and replat for 1083 and 1065 W Frey (majority)
• Approved mural ordinance revisions (unanimous)
• Tabled Case No's. PD2021-003, PD2021-004, and PD2021-005

Advisory Boards

The Library Advisory Board will meet to discuss the library logo and an HEB donation for the Boo for Books program. The board will also review end of year reporting and Letters to Santa.

• Discussion on Library Logo
• HEB Donation for Boo for Books
• End of Year Reporting
• Letters to Santa

The board approved the minutes from the August 18th meeting. Members discussed the development of a new library logo and the establishment of membership and usage targets for end-of-year reporting.

• Approved August 18th meeting minutes

Council Committee Meeting

The Stephenville City Council committee meeting will discuss several items, including a School Resource Officer agreement with Stephenville ISD, Christmas decorations for downtown, the purchase of a pre-owned ambulance, rental of additional office spaces, and a requirement for properties in the city's extraterritorial jurisdiction (ETJ) to comply with the subdivision ordinance. These are discussion items, not final decisions.

• Discuss School Resource Officer Agreement with Stephenville ISD
• Discuss Christmas Decorations for Downtown Area
• Discuss Purchase of Pre-Owned Ambulance
• Discuss Rental of Additional Office Spaces
• Discuss Requirement that Properties in the City's ETJ Comply with the Subdivision Ordinance

Board of Adjustment

The Stephenville Board of Adjustment will consider approving minutes from its May 26, 2021 meeting and hold a public hearing on a variance request. Erath County Habitat for Humanity is seeking a variance from Section 154.13.G.1 of the Stephenville Zoning Ordinance for property at 754 W Sloan, Lots 2 & 3, Block 4, Park Place Addition.

• Approval of minutes from 05/26/2021
• Public hearing on variance case V2021-003 for 754 W Sloan, Lots 2 & 3, Block 4, Park Place Addition
• Variance request from Section 154.13.G.1 of the Stephenville Zoning Ordinance

The Board of Adjustment approved a variance for Erath County Habitat for Humanity regarding a landscape buffer requirement at 754 W Sloan. The approved modification allows for a 10-foot variance in lieu of the required 20-foot buffer.

• Approved minutes from 05/26/2021 (unanimous)
• Approved CASE NO. V2021-007 for a 10-foot variance modification at 754 W Sloan (unanimous)

One Time Event

The Stephenville Senior Citizens Center Advisory Board will meet to approve minutes from prior meetings, receive a presentation from Texas Health Resources on community resources, and review activity, financial, and donation reports. No formal decisions are listed on the agenda.

• Presentation from THR on Community Resources
• Activity Report review
• Financial Report review
• Donation Report and Discussion

The board approved the minutes from the August 10, September 14, and September 30, 2021 meetings. Members also reviewed September activity reports and discussed upcoming projects, including the Request for Quote process for a new senior center.

• Approved minutes for August 10, 2021 (Approved)
• Approved minutes for September 14, 2021 (Approved)
• Approved minutes for September 30, 2021 (Approved)

City Council

The Stephenville City Council will consider several ordinances, including changes to the fee schedule and zoning rules regarding alcohol sales. The meeting also includes discussions on infrastructure improvements, wastewater operations, and mental health leave policies.

• Public hearing and potential ordinance to allow alcohol sales in certain zoning districts
• Rezoning request for 645 McCart from Industrial to Multiple Family Residential
• Bid award for Harbin Drive improvements
• Agreement with Provenance Engineering for emergency response and preparedness plans
• Amendment to the City Policy and Procedure Manual to add a Mental Health Leave Policy

The provided meeting minutes list agenda items, reports, and consent items addressed by the City Council on October 4, 2021. However, the supplied record does not document specific votes, approvals, denials, or outcomes for any of the listed items. The document serves as an agenda and attendance record for the meeting.

Advisory Boards

The Main Street Advisory Board will meet to receive an update on the Downtown Initiative Phase 2 and a report from the Promotions Committee. Members will also review Robert's Rules of Order and discuss plans for the Design, Organization, and Economic committees.

• Downtown Initiative Ph. 2 Update with Scott Polikov
• Promotions Committee report
• Committee outlines for Design, Organization, and Economic committees

City Council

The Stephenville City Council is holding a work session with a single agenda item: Capital Improvement Projects. This is a discussion item, not a final decision, and no specific projects, costs, or details are listed in the agenda.

• Discussion of Capital Improvement Projects

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to discuss promotional items, Halloween-themed tour ideas, and upcoming community events. The agenda is largely planning-oriented with no formal votes or contracts listed.

• Daytripper Giveaways 2021-2022 (6 total)
• Spooky Tour Ideas
• Upcoming Events

City Council

The Stephenville City Council will hold a special meeting to conduct an executive session. The session is for deliberations regarding economic development negotiations for Project Rooftop.

• Executive session regarding Project Rooftop economic development negotiations

Council Committee Meeting

The Stephenville City Council committees will meet to discuss and potentially act on several items, including a tourism proposal, emergency preparedness, wastewater treatment contract, solid waste ordinance, backflow prevention, landfill permit, mental health leave policy, and budget adjustments. These are discussion items for the committees, with final decisions likely to come before the full council later.

• The Daytripper Proposal for 2021-2022
• Emergency Response Plan / Emergency Preparedness Plan
• WWTP Annual Operations Contract Adjustment
• Solid Waste Ordinance
• Budget Adjustments for Fiscal Year Ending September 30, 2021

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a request to rezone property at 645 McCart from Industrial (I) to Multifamily (R-3), and will discuss changes to zoning regulations to allow for the sale of alcohol. The commission will also approve minutes from the August 18, 2021 meeting.

• Public hearing on RZ2021-014: rezone 645 McCart, Parcel R33258, from Industrial to Multifamily
• Discussion of changes to zoning regulations to allow alcohol sales
• Approval of minutes from August 18, 2021

The Planning and Zoning Commission approved a rezoning request for 645 Mccart from Industrial to Multifamily. The commission also voted to deny a proposal to add alcohol sales as a permitted use in specific zoning districts, forwarding a negative recommendation to the City Council.

• Approved minutes from August 18, 2021 (unanimous)
• Recommended approval of Case RZ2021-014 to rezone 645 Mccart (unanimous)
• Denied proposal to add alcohol sales to B-2, B-3, and DT districts (2-5)

City Council

The Stephenville City Council is holding a special meeting with a single regular agenda item: considering approval of an ordinance that adopts the 2021 tax rate. No other business is listed.

• Consider approval of ordinance adopting the 2021 tax rate

The posted minutes for the September 14, 2021 special City Council meeting list one agenda item: consideration of an ordinance adopting the 2021 tax rate. The document contains no motion, vote tally, or stated outcome for that item, and the minutes end at adjournment. The text also retains unfilled template placeholders ("insert Meeting date and time," "Insert Meeting Location," "insert Meeting Type"), so the record as supplied does not establish what, if anything, was decided.

One Time Event

The Senior Center Advisory Board is meeting to approve the August 10 minutes, welcome new members, receive budget updates, and discuss program planning. The Parks and Leisure Services director and board members will provide comments. This is a routine administrative and planning meeting with no major decisions or public hearings listed.

• Approval of August 10, 2021 minutes
• Welcome new board members
• Budget updates
• Program planning
• Comments from Director of Parks and Leisure Services

The Stephenville Senior Citizens Center Advisory Board met September 14, 2021, and welcomed two new members. Approval of the previous minutes was deferred to the next meeting because of inconsistencies in the order of events; board member Joanna Lay offered to redo them. Parks & Leisure Director Kelli Volypka said minor renovations will be made at the center but major ones will not due to the building's age, and Council members Rickey Thurman and Gerald Cook described the City Council's wish to build a new stand-alone Senior Center at an undetermined location, funded through City Reserves, with a public workshop set for September 28. The board also heard program updates, including new classes and North Texas Area on Aging money for congregate meals and day trips.

• Deferred approval of prior meeting minutes to the next meeting due to inconsistencies; Joanna Lay to redo them
• Welcomed new board members Debbie Watson and Dana Worrell
• No formal vote recorded on the proposed new stand-alone Senior Center; city plans discussed only

Advisory Boards

The Main Street Advisory Board is meeting to nominate and elect officers, receive an update on the Farmers Market, discuss upcoming events the board might support, and set goals and objectives. The agenda is mostly routine administrative and planning items.

• Board nominations for Chairperson, Vice-Chairperson, Secretary
• Update on Farmers Market
• Discussion of upcoming events for Main Street involvement
• Main Street Goals/Objectives

The Stephenville Main Street advisory board elected Julie Lowrance as Chairperson, Tyree as Vice Chair, and Stephanie Beach as Secretary. The board received updates on the farmers market and the Christmasville event, and discussed committee formation and goals. No formal motions, votes, or binding decisions on budgets or ordinances were recorded; the meeting was primarily informational and organizational.

• Elected Julie Lowrance as Chairperson
• Elected Tyree as Vice Chair
• Elected Stephanie Beach as Secretary
• Formed committees: Economic vitality (Ty), Design (Stephanie, Kelly, Rita), Promotion (Jeff, Lisa, Julie), Organization (Jeff, Kelly, Lisa)

City Council

The Stephenville City Council will hold public hearings and consider adopting the FY 2021-2022 budget and fee schedule. They will also consider two preliminary replats, new zoning districts for integrated housing and amendments to the R-3 district, and several consent agenda items including contracts and property sales. The meeting includes executive sessions on economic development and personnel matters.

• Public hearing and ordinance adopting FY 2021-2022 budget
• Ordinance adopting FY 2021-2022 fee schedule
• Preliminary replat at 555 Dublin Street (Parcel R73140)
• Preliminary replat at 0 South Harbin Drive (Parcel R73763)
• New Integrated Housing District (R-2.5) zoning ordinance

The City Council approved the Fiscal Year 2021-2022 budget and corresponding fee schedule. Members also established a new Integrated Housing District (R-2.5) zoning classification and amended the Multiple-Family Residential District (R-3) regulations. Additionally, the council authorized staff to negotiate economic development incentives for two projects and renewed the contract for the Municipal Court Judge.

• Adopted FY 2021-2022 budget (Ordinance No. 2021-O-26)
• Adopted FY 2021-2022 fee schedule (Ordinance No. 2021-O-27)
• Created Integrated Housing District (R-2.5) (Ordinance No. 2021-O-28)
• Amended Multiple-Family Residential District (R-3) (Ordinance No. 2021-O-29)
• Approved preliminary replat for 555 Dublin Street
• Approved preliminary replat for 0 South Harbin Drive
• Renewed two-year contract for Municipal Court Judge
• Authorized staff to negotiate incentives for Project Blue and Project Rooftop

Council Committee Meeting

The Nominations Committee is meeting to review applications for the Senior Citizens Advisory Board. This is a discussion item only; no final decisions are listed on the agenda.

• Review applications for Senior Citizens Advisory Board

Council Committee Meeting

The Development Services Committee will hold a single-item meeting to discuss sign regulations relating to murals, as covered under Chapter 154 of the city code. This is a discussion item only, with no final decision scheduled. The meeting may include an executive session if allowed by state law.

• Discussion of Sign Regulations Relating to Murals – Chapter 154

City Council

The Stephenville City Council is holding a work session to discuss the FY2021-2022 budget. This is a discussion item only, with no formal votes or decisions scheduled on the agenda.

• FY2021-2022 Budget Work Session discussion

The City Council and staff discussed the proposed budget for fiscal year 2021-2022. No formal actions were taken during this session.

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss airport operations and improvements, including hangar fees, the TxDOT Capital Improvement Program, a runway extension project update, a technical workshop report, and compliance requirements. No votes or decisions are listed on the agenda.

• Hangar fees discussion
• TxDOT Capital Improvement Program
• Runway Extension Project update
• Southwest Regional Airports Division Technical Workshop Report
• Compliance requirements

One Time Event

The Parks and Recreation Advisory Board will hold a virtual meeting to discuss parks and facility rules. No other specific agenda items were listed for this session.

• Discussion of Parks & Facility Rules

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a public hearing to consider several property requests, including a replat at 555 Dublin, rezones to Planned Development for properties on W Collins and W Washington, and a replat on S. Harbin Drive. They will also discuss revisions to the R-3 Multifamily zoning district and a draft R-2.5 district. Formal action on the rezones will occur at future meetings.

• Replat of 555 Dublin (Parcel R73140) by Barron Stark Engineers for 555 Dublin Avenue LLC
• Rezone of 525 W Collins from Industrial to Planned Development (PD2021-002)
• Rezone of 817 W Washington from B-2 to Planned Development (PD2021-003)
• Rezone of 855 & 865 W Washington from B-2 to Planned Development (PD2021-004)
• Rezone of 873 W Washington from B-2 to Planned Development (PD2021-005)

The Planning and Zoning Commission voted unanimously to recommend a new R-2.5 residential zoning classification and revisions to the R-3 multi-family rules, sending both to City Council. It also approved and forwarded positive recommendations on two preliminary replats: Case No. RP2021-005 at 555 Dublin and Case No. RP2021-006 on S. Harbin Drive. Four rezone requests for townhome developments (PD2021-002 through PD2021-005) were presented as conceptual plans only, and the commission took no action on any of them. The July 21, 2021 minutes were approved unanimously.

• Approved July 21, 2021 minutes (unanimous)
• Approved Case No. RP2021-005, preliminary replat at 555 Dublin, and forwarded positive recommendation to Council (unanimous)
• Approved Case No. RP2021-006, preliminary replat on S. Harbin Drive, and forwarded positive recommendation to Council (unanimous)
• Recommended approval to Council of R-3 multi-family zoning revisions and a new R-2.5 zoning district (unanimous)
• No action taken on Case No. PD2021-002, rezone at 525 W Collins from Industrial to Planned Development
• No action taken on Case No. PD2021-003, rezone at 817 W Washington from B-2 to Planned Development
• No action taken on Case No. PD2021-004, rezone at 855 & 865 W Washington from B-2 to Planned Development
• No action taken on Case No. PD2021-005, rezone at 873 W Washington from B-2 to Planned Development

Advisory Boards

The Stephenville Library Advisory Board is meeting to approve minutes, review long-term feedback, discuss the library manager's 5-year plan, and consider a new image for the library. They will also hear updates on summer programs, fall programming, and events like HEB's Boo for Books and Letters to Santa.

• Approval of June 16, 2021 minutes
• Review of Library Manager's 5-year Plan
• Discussion of new image for the library
• Update on summer programs and fall programming
• Planning for HEB Boo for Books and Letters to Santa events

Council Committee Meeting

The Stephenville Finance Committee is meeting to discuss funding mechanisms for the Long Street utility replacement and repaving project. This is a discussion item only, with no formal vote or decision listed on the agenda.

• Discussion of funding mechanisms for Long Street utility replacement and repaving

One Time Event

The Stephenville Parks and Recreation Advisory Board is meeting to discuss and potentially recommend changes to pavilion rules, general parks and facility rules, and policies regarding animals in parks. These are discussion items on the regular agenda, with no final decisions indicated.

• Discussion of pavilion rules
• Discussion of parks and facility rules
• Discussion of animals in the parks

City Council

The Stephenville City Council is meeting for a work session focused solely on the FY2021-2022 budget. No votes or decisions are listed on the agenda; the session is for discussion and review of the upcoming fiscal year budget.

• FY2021-2022 budget work session

City Council

The Stephenville City Council is holding a special meeting to consider adjustments to additional requirements placed on a planned development located at 2241 W. Tarleton. This is the only substantive item on the agenda, with no other business listed.

• Consider adjustments to additional requirements for a planned development at 2241 W. Tarleton

City Council

The Stephenville City Council will set the maximum proposed tax rate for 2021 and schedule a public hearing on it, as part of the FY 2021-2022 budget process. The agenda also includes several public hearings and votes on zoning and plat requests, a police department reorganization, and a paid quarantine leave policy. Several items are routine or procedural, including consent agenda approvals and committee reports.

• Set maximum proposed tax rate for 2021
• Ordinance adding Section 4.12 Paid Quarantine Leave Policy
• Rezone 408 Morgan Mill Rd from R-1 to B-2
• Preliminary plats at 422 S Lillian, 1600 W Swan, 1601 W Swan, 2675 W Overhill
• Ordinance to allow sale of alcohol in certain zoning districts

The City Council set the maximum 2021 tax rate at $0.442 per $100 valuation and scheduled a public hearing for September 14, 2021. The council also approved a reorganization of the police department's executive staff, established a paid quarantine leave policy for emergency personnel, and updated the Home Improvement Incentive Program.

• Set maximum 2021 tax rate at $0.442 per $100 valuation (7-0)
• Approved police executive staff reorganization (7-0)
• Approved paid quarantine leave policy (7-0)
• Approved abandonment of Fifth Avenue portion (7-0)
• Approved four preliminary plats (various votes)
• Approved rezoning 408 Morgan Mill Rd to B-2 (7-0)
• Increased Home Improvement Incentive qualifying value to $200,000 (7-0)
• Reclassified GIS Analyst to GIS Manager (7-0)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to discuss tourism-related items. The agenda includes an update on the upcoming TSU Athletics season, a review of key calendar dates for upcoming events, a wrap-up report on the Moo-La Fest, and ideas for the Spooky Tour.

• Update on TSU Athletics upcoming season by Casey Hogan
• Review of key calendar dates for upcoming events
• Moo-La Fest event wrap-up report
• Discussion of ideas for Spooky Tour

Council Committee Meeting

The Development Services Committee will meet to discuss permitted uses within the current zoning code. The agenda also includes discussions regarding residential zoning regulations and a residential incentive program.

• Discussion of Permitted Uses of the Zoning Code
• Residential Incentive Program discussion
• Discussion of Residential Zoning Regulations

City Council

The Stephenville City Council will hold a public hearing and consider an ordinance to rezone a property at 0 Choctaw Rd from Industrial (I) to Single Family Residential (R-1). They will also consider a resolution to rename Fire Station No. 2. The meeting is a special session with these two main items.

• Public hearing on rezoning 0 Choctaw Rd (Parcel R34558) from Industrial to Single Family Residential
• Ordinance to rezone 0 Choctaw Rd from Industrial (I) to Single Family Residential (R-1)
• Resolution to rename Fire Station No. 2

The Stephenville City Council approved an ordinance to rezone property at 0 Choctaw Rd from Industrial District to Single Family Residential District. Additionally, the council approved a resolution to rename Fire Station No. 2 to Jimmy D. Chew Fire Station.

• Approved Ordinance No. 2021-O-23 rezoning 0 Choctaw Rd from Industrial to Single Family Residential (unanimous vote)
• Approved Resolution No. 2021-O-16 renaming Fire Station No. 2 to Jimmy D. Chew Fire Station

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a public hearing and consider several land-use items, including a street closure, two rezones, and four preliminary plat applications. The agenda includes both residential and commercial rezoning requests and subdivision plats for new lots.

• Closure and abandonment of undeveloped portion of Fifth Avenue (SC2021-004)
• Rezone 408 Morgan Mill Rd from R-1 to B-2 (RZ2021-012)
• Rezone 0 Choctaw Rd from Industrial to R-1 (RZ2021-013)
• Preliminary plats for 64 lots each at 422 S Lillian, 1600 W Swan, and 1601 W Swan (PP2021-001, 002, 003)
• Preliminary plat for unplatted parcel at 2675 W Overhill (PP2021-004)

The Planning and Zoning Commission unanimously recommended approval for three preliminary plats subdividing parcels into 64 townhome lots and one plat for a medical center. The commission also unanimously recommended rezoning two properties, one for commercial use and one for residential use. A recommendation to abandon an undeveloped portion of Fifth Avenue was denied because the motion failed to reach the required two-thirds majority vote.

• Approved minutes from June 16, 2021 (unanimous)
• Denied recommendation to abandon undeveloped portion of Fifth Avenue (failed two-thirds vote)
• Recommended approval of rezone at 408 Morgan Mill Rd from R-1 to B-2 (unanimous)
• Recommended approval of rezone at O Choctaw Rd from Industrial to R-1 (unanimous)
• Recommended approval of preliminary plat for 64 townhome lots at 422 S Lillian (unanimous)
• Recommended approval of preliminary plat for 64 townhome lots at 1600 S Lillian (unanimous)
• Recommended approval of preliminary plat for 64 townhome lots at 1601 S Lillian (unanimous)
• Recommended approval of preliminary plat for medical center at 2675 W Overhill (unanimous)

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing on a variance request from David Baskett. The applicant seeks relief from the rear setback requirement in Section 154.05.3.D.6 for a property at 1150 Prairie Wind. The board will also handle routine items like call to order, remarks, and minutes approval.

• Public hearing on variance from Section 154.05.3.D.6 rear setback rules
• Property at 1150 Prairie Wind, parcel R31743, Golf Country Estates, Block 12, Lot 24
• Applicant: David Baskett

Advisory Boards

The Main Street Advisory Board will conduct an orientation for new board members. The meeting also includes a draw for board member placement.

• Draw for board member places
• Orientation for new board members

The Stephenville Main Street Advisory Board held a meeting on July 20, 2021, to draw places for board members and receive an orientation from the Texas Historical Commission Main Street Division. No formal votes or substantive policy decisions were recorded in the minutes.

• Drew places for board members

City Council

The Stephenville City Council will hold a work session to discuss the FY2021-2022 budget. No formal decisions or votes are listed on this agenda. The meeting is open to the public at City Hall Training Room, 298 W. Washington.

The Stephenville City Council convened a work session on July 19, 2021, to discuss the proposed budget for fiscal year 2021-2022. No formal actions or votes were taken during the meeting.

• Discussed FY2021-2022 budget (No action taken)

City Council

The Stephenville City Council will hold public hearings and consider rezoning three properties, initiate abandonment of the 700 block of Fifth Avenue, and discuss a conditional use permit for a home occupation. They will also consider approving the 2019-2020 financial report, a Habitat for Humanity permit fee waiver, an ordinance on historic brick streets, and an audit contract.

• Initiate abandonment of the 700 block of Fifth Avenue
• Conditional use permit for home occupation at 1422 Prairie Wind
• Rezone 1065 W. Frey from R-1 to R-3 (multi-family)
• Rezone 1083 Frey Street from R-1 to R-3 (multi-family)
• Rezone 750 Sloan from R-3 to B-2 (retail/commercial)

The Stephenville City Council voted 6-2 to deny a request to rezone 1083 Frey Street from single-family (R-1) to multi-family (R-3), after the Planning and Zoning Commission recommended denial and four nearby residents spoke in opposition. The Council approved a rezone of 750 Sloan from multi-family (R-3) to retail and commercial (B-2) as Ordinance No. 2021-O-20, and approved a conditional use permit for a home occupation at 1422 Prairie Wind. The Council also approved Ordinance No. 2021-O-21 on historic brick street preservation with an added asphalt-repair provision, and voted to deny Habitat for Humanity's request for a waiver of permit fees.

• Approved initiation of abandonment of an undeveloped portion of the 700 block of Fifth Avenue (unanimous)
• Approved FY2019-2020 Comprehensive Annual Financial Report (unanimous)
• Approved Conditional Use Permit CP2021-001 for a home occupation at 1422 Prairie Wind (unanimous)
• Denied rezone RZ2021-009 at 1083 Frey Street from R-1 to R-3 (6 no, 2 yes)
• Approved Ordinance No. 2021-O-20 rezoning 750 Sloan from R-3 to B-2 (unanimous)
• Denied Habitat for Humanity's request for waiver of permit fees (unanimous)
• Approved Ordinance No. 2021-O-21 on historic brick street preservation with added asphalt-repair provisions (one dissenting vote: Alan Nix)
• Approved amendments to the Engineering Standards Manual (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on three rezoning requests and one conditional use permit application. The rezones include two adjacent properties on W. Frey from single-family to multifamily, and a Habitat for Humanity property on Sloan from multifamily to retail/commercial. The commission will also receive a staff update on mobile home zoning.

• Rezone 1065 W. Frey (R-1 to R-3) for Tobiah and Mandy O'Neal
• Rezone 1083 Frey (R-1 to R-3) for Ontade LLC
• Rezone 750 Sloan (R-3 to B-2) for Erath County Habitat for Humanity
• Conditional use permit for home occupation at 1422 Prairie Wind
• Staff update on mobile home zoning

The commission denied two requests to rezone residential properties to multifamily use and approved a rezone for Erath County Habitat for Humanity. A conditional use permit for a home occupation was also recommended for approval. The commission tabled the mobile home park comprehensive plan.

• Denied Case No. RZ2021-008 rezone from R-1 to R-3 at 1065 W. Frey (1 dissenting vote)
• Denied Case No. RZ2021-009 rezone from R-1 to R-3 at 1083 Frey (1 dissenting vote)
• Approved Case No. RZ2021-011 rezone from R-3 to B-2 at 750 Sloan (unanimous)
• Approved Case No. CP2021-001 Conditional Use Permit for home occupation at 1422 Prairie Wind (1 dissenting vote)
• Approved May 19, 2021 meeting minutes (unanimous)
• Tabled Mobile Home Park comprehensive plan until a City Planner is procured

Advisory Boards

The Library Advisory Board will hold a regular meeting to review the May 19, 2021, minutes and receive a monthly report. The board will also discuss planning for Fiscal Year 2021-2022.

• Approval of May 19, 2021, minutes
• Monthly report review
• Fiscal Year 2021-2022 planning

Council Committee Meeting

The Stephenville City Council committees will meet to discuss the comprehensive annual financial report for the period ending September 30, 2020, and begin budget discussions for FY 2021-2022, including revenues and salaries/benefits. They will also consider a waiver request from Habitat for Humanity and review applications for citizen boards and commissions.

• Habitat for Humanity waiver request
• Comprehensive Annual Financial Report for period ending September 30, 2020
• Budget discussion of revenues for FY 2021-2022
• Budget discussion of salaries and benefits for FY 2021-2022
• Review applications for citizen boards and commissions

City Council

The City Council will consider cost estimates for a new L-3Harris Technologies radio system and several land use requests. The agenda includes public hearings for replats and rezoning at 2798 W. Washington, 2675 W. Overhill Drive, and 0 S. Harbin Drive. Additionally, the council will review a grant for North Bosque River flood mapping.

• L-3Harris Technologies New Radio System cost estimates
• Preliminary Replat of properties at 2798 W. Washington
• Rezoning 2675 W. Overhill Drive from R-1 to B-1
• Rezoning 0 S. Harbin Drive from B-2 to Planned Development District
• Grant acceptance for North Bosque River flood mapping analysis

The Stephenville City Council approved Ordinance No. 2021-O-17 amending permitted uses in the zoning ordinance, and approved two rezoning requests — 2675 W. Overhill Drive (R-1 to B-1) and 0 S. Harbin Drive (B-2 to Planned Development, contingent on the replat). The council also approved a preliminary replat at 2798 W. Washington, a $3,003.63 landfill fee waiver for Habitat for Humanity, and appointments to citizen boards and commissions. A citizen asked the council to consider reinstating a cost of living adjustment for Texas Municipal Retirement System retirees; no action was recorded on that request. Two agenda items — the L-3Harris Technologies radio system cost estimates and the Stephenville Economic Development Authority report — were removed from the agenda.

• Approved Ordinance No. 2021-O-17 amending permitted uses in the zoning ordinance (unanimous)
• Approved preliminary replat Case No. RP2021-001 at 2798 W. Washington (unanimous)
• Approved Ordinance No. 2021-O-18 rezoning 2675 W. Overhill Drive from R-1 to B-1 (unanimous)
• Approved Ordinance No. 2021-O-19 rezoning 0 S. Harbin Drive from B-2 to Planned Development, contingent on the replat (unanimous)
• Approved waiver of landfill fees for Habitat for Humanity in the amount of $3,003.63 (unanimous)
• Approved appointments to the Main Street Advisory Board: Tyree Slappy, Lisa Pendleton, Julie Lowrance, Rita Cook, Stephanie Beach, Jeffrey Hamilton (unanimous)
• Recommended appointing Nick Robinson to Place 5 and Mary Beach-McGuire to Alternate 1 on the Planning and Zoning Commission (unanimous)
• Approved consent agenda including minutes of May 4, May 11 and May 18, 2021 and a Texas Water Development Board grant acceptance agreement for a North Bosque River flooding analysis (unanimous)

Board of Adjustment

The Board of Adjustment will hold public hearings regarding several variance requests for townhome developments. The requests involve lot width, lot depth, and minimum lot area requirements in the Multiple Family Residential District (R-3).

• Variances for lot width, depth, and area at 422 S Lillian
• Variances for lot width, depth, and area at 1600 W Swan
• Variances for lot width, depth, and area at 1601 W Swan

The Board of Adjustment approved several variance requests for townhome developments at 422 S Lillian, 1600 W Swan, and 1601 W Swan. The approved variances allow for reductions in lot width, lot depth, and minimum lot area.

• Approved minutes from 03/11/2021 (unanimous)
• Approved Case V2021-005: 12-foot lot width reduction at 422 S Lillian (unanimous)
• Approved Case V2021-006: 12-foot lot width reduction at 1600 W Swan (unanimous)
• Approved Case V2021-007: 12-foot lot width reduction at 1601 W Swan (unanimous)
• Approved Cases V2021-008, V2021-009, V2021-010: 14.7-foot lot depth reduction at 422 S Lillian, 1600 W Swan, and 1601 W Swan (unanimous)
• Approved Cases V2021-011, V2021-012, V2021-013: 1,465 square foot lot area reduction at 422 S Lillian, 1600 W Swan, and 1601 W Swan (unanimous)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board will meet to receive updates on local tourism initiatives. The board will discuss progress regarding Moo-La Fest, Daytripper, and the Haunted Tour.

• Moo-La Fest update
• Daytripper update
• Haunted Tour update
• Recommendations for future agenda items

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding several property rezonings and a replat request. The meeting also includes a work session to discuss permitted uses in the zoning code.

• Preliminary plat request for 2798 W. Washington (Case No. RP2021-001)
• Rezone 1065 W. Frey from Single Family Residential to Multifamily (Case No. RZ2021-008)
• Rezone 1083 Frey from Single Family Residential to Multifamily (Case No. RZ2021-009)
• Rezone 2675 W. Overhill Drive from Single Family Residential to Neighborhood Business (Case No. RZ2021-010)
• Rezone 0 S. Harbin Drive from Retail and Commercial Business to Planned Development (Case No. PD2021-001)

The Stephenville Planning and Zoning Commission approved a preliminary replat for 2798 W. Washington and recommended rezoning requests for properties on W. Overhill Drive and Harbin Drive. Two rezoning requests on W. Frey were tabled at the applicant's request, and the commission held a work session on permitted uses.

• Approved minutes for April 21, 2021 (unanimous)
• Approved Case No. RP2021-001 replat at 2798 W. Washington (unanimous)
• Tabled Case No. RZ2021-008 rezone at 1065 W. Frey (no action taken)
• Tabled Case No. RZ2021-009 rezone at 1083 Frey (no action taken)
• Approved Case No. RZ2021-010 rezone at 2675 W. Overhill Drive from R-1 to B-1 (unanimous)
• Approved Case No. PD2021-001 rezone at OS. Harbin Drive to Planned Development with conditions (passed 5-1)
• Allowed Tattoo Parlor/Body Piercing Studios in B-2 and B-3, removing from Industrial (unanimous)
• Allowed Bicycle Sales and Rentals in B-2, B-3, and DT districts (unanimous)

Advisory Boards

The Stephenville Library Advisory Board is meeting to approve the April minutes, review the Board and Commissions Handbook, discuss a grant for books, and consider the vision and plan for the library. No votes on specific dollar amounts or contracts are listed on this agenda.

• Consider approval of April 21, 2021 minutes
• Review Board and Commissions Handbook
• Discuss grant for books
• Vision and plan for the library

City Council

The Stephenville City Council will hold a special meeting to conduct internal leadership and committee assignments. The agenda is limited to administrative appointments and elections.

• Election of Mayor Pro Tem
• Approval of appointments to Council Committees

The City Council elected Brandon Huckabee as Mayor Pro Tem. The Council also approved appointments for eight different city committees.

• Elected Brandon Huckabee as Mayor Pro Tem
• Approved appointments for Finance Committee
• Approved appointments for Parks and Leisure Services Committee
• Approved appointments for Personnel Committee
• Approved appointments for Development Services Committee
• Approved appointments for Public Health and Safety Committee
• Approved appointments for Nominations Committee
• Approved appointments for Public Works and Tourism and Visitors Bureau Committees

One Time Event

The Senior Center Advisory Board will meet to review financial reports and monthly activity reports from February through April 2021. The board will also consider the approval of minutes from the February 20, 2020, meeting.

• Approval of February 20, 2020, minutes
• Review of financial reports
• Review of February - April 2021 monthly activity report

Council Committee Meeting

Four city committees will meet to review various municipal matters. Discussions include street improvement priorities, zoning code uses, and citizen board appointments.

• Review of Habitat for Humanity waiver request
• FY2020-2021 Street Improvement Priorities review
• Discussion of citizen board and commission appointments
• Discussion of permitted uses in the zoning code

One Time Event

The Parks and Recreation Advisory Board will meet to discuss Fiscal Year 2021-2022. The agenda contains only this single item for discussion.

• Fiscal Year 2021-2022

Board of Adjustment

The Board of Adjustment will hold public hearings regarding multiple variance requests for townhome developments. The requests involve lot width, lot depth, and minimum lot area requirements in the Multiple Family Residential District (R-3).

• Variances for lot width, depth, and area at 422 S Lillian
• Variances for lot width, depth, and area at 1600 W Swan
• Variances for lot width, depth, and area at 1601 W Swan

City Council

The City Council will meet to approve a purchase agreement with L3-Harris Technologies, Inc. for a public safety radio system and services. The meeting also includes a resolution to canvass the results of the May 1, 2021, Special Bond Election and the administration of oaths for new council members.

• System Purchase Agreement with L3-Harris Technologies, Inc. for Public Safety Radio System
• Resolution Canvassing the May 1, 2021 Special Bond Election
• City and County Joint Operational and Enforcement Initiatives Briefing
• Administration of Oath of Office to Council Members

City Council approved the results of the May 1, 2021 Special Bond Election, in which Propositions A through E were defeated. Council also approved a purchase agreement for a public safety radio system and administered oaths to four council members.

• Approved Resolution No. 2021-R-14 canvassing May 1 Special Bond Election results (unanimous)
• Approved system purchase agreement with L3-Harris Technologies, Inc. for Public Safety Radio System and Services (unanimous)
• Administered Oath of Office to Council Members LeAnn Durfey, Daron Trussell, Ricky Thurman, and Gerald Cook

City Council

The Stephenville City Council will hold public hearings and consider ordinances to expand Tax Increment Reinvestment Zone Number One and approve an amended project and financing plan. They will also consider rezoning 1955 W. South Loop from Neighborhood Business to Industrial, waivers for curb/gutter and sidewalk requirements at 2895 Northwest Loop, and a development schedule extension for Planned Development cases. The agenda includes routine items like budget reports, SEDA budget adjustments, and consent items, plus executive session discussions on economic development and personnel.

• Public hearing and ordinance to expand TIRZ Number One boundary
• Rezone 1955 W. South Loop from B-1 to Industrial District
• Waiver requests for curb/gutter and sidewalk at 2895 Northwest Loop
• Development schedule extension for PD2020-003, PD2020-004, PD2020-005
• Resolution to deny Oncor DCRF rate increase

The City Council approved the expansion of Tax Increment Reinvestment Zone No. 1 and its amended project and financing plan. Council also approved funding for vaccination center staff and a development schedule extension for Spectra Student Living.

• Approved pay increase for a nurse and pharmacist at Erath County Vaccination Center (Unanimous)
• Approved Ordinance No. 2021-O-15 expanding Tax Increment Reinvestment Zone No. 1 boundary (Unanimous)
• Approved Ordinance No. 2021-O-16 amending Project and Finance Plan for TIRZ No. 1 (Unanimous)
• Denied rezone request for 1955 W. South Loop from B-1 to Industrial (Unanimous)
• Approved curb and gutter waiver for 2895 Northwest Loop (Approved; 2 dissenting votes)
• Denied sidewalk waiver for 2895 Northwest Loop (Motion failed for lack of second)
• Approved development schedule extension for PD2020-003, PD2020-004, and PD2020-005 (Unanimous)
• Approved SEDA FY2020-2021 operating budget adjustments (Unanimous)

City Council

The Stephenville Tax Increment Reinvestment Zone Board will meet to review and potentially approve an amended project and financing plan for Tax Increment Reinvestment Zone No. 1. The meeting may include remote participation due to COVID-19 restrictions, with public input accepted in person or via written correspondence.

• Consider Approval of an Amended Project and Financing Plan for Tax Increment Reinvestment Zone No. 1

City Council

The Stephenville City Council will hold a public hearing and vote on two rezoning requests for adjacent parcels at 751 Miller in the Miller Addition neighborhood. Both parcels are currently zoned Neighborhood Business District (B-1) and are being requested to change to Single-Family Residential District (R-1.5).

• Public hearing and vote on rezoning 751 Miller, Parcel R32531, Lot 9B from B-1 to R-1.5
• Public hearing and vote on rezoning 751 Miller, Parcel R32529, Lot 8 from B-1 to R-1.5

The Stephenville City Council held a special videoconference meeting on April 21, 2021, and approved two rezoning ordinances for properties at 751 Miller. Ordinance No. 2021-O-13 rezoned Parcel R32531 (Lot 9B, Block 2, Miller Addition) from Neighborhood Business District (B-1) to Single-Family Residential District (R-1.5). Ordinance No. 2021-O-14 rezoned Parcel R32529 (Lot 8, Block 2, Miller Addition) from B-1 to R-1.5. Both motions carried by unanimous vote, and no one spoke at either public hearing.

• Approved Ordinance No. 2021-O-13 rezoning 751 Miller, Parcel R32531, from B-1 to R-1.5 (unanimous)
• Approved Ordinance No. 2021-O-14 rezoning 751 Miller, Parcel R32529, from B-1 to R-1.5 (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on two subdivision waivers for Wellington State Bank, three rezones, and a planned development request, plus receive an update on a student housing planned development. The agenda also includes approval of prior meeting minutes.

• Subdivision waiver for curb and gutter at 2895 Northwest Loop (Wellington State Bank)
• Subdivision waiver for sidewalk requirements at 2895 Northwest Loop (Wellington State Bank)
• Rezone 751 Miller from B-1 to R-1.5 (Keewaydin Development, two parcels)
• Rezone 1955 W. South Loop from B-1 to Industrial (Jayson Sample)
• Rezone 0 S. Harbin Drive from B-2 to Planned Development (Harbin Street LLC)

The Planning and Zoning Commission approved two rezone requests from Keewaydin Development for properties at 751 Miller, changing both from B-1 Neighborhood Business to R-1.5 Single Family; both votes were unanimous after public hearings with no speakers. The Commission also approved two subdivision waivers for Wellington State Bank at 2895 Northwest Loop, forwarding positive recommendations to Council, and voted to deny a rezone at 1955 W. South Loop for a tattoo shop, sending a negative recommendation to Council. A planned development update for Spectra Student Living was presented, and a rezone request for S. Harbin Drive was removed from the agenda.

• Approved rezone RZ2021-001R at 751 Miller from B-1 to R-1.5 (unanimous)
• Approved rezone RZ2021-002R at 751 Miller from B-1 to R-1.5 (unanimous)
• Approved minutes of December 16, 2020 (unanimous)
• Approved minutes of March 10, 2021 (unanimous)
• Approved minutes of March 17, 2021 (unanimous)
• Approved subdivision waiver SV2021-004 for curb and gutter at 2895 Northwest Loop, positive recommendation to Council (LaTouche dissenting)
• Approved subdivision waiver SV2021-005 for sidewalk requirements at 2895 Northwest Loop, positive recommendation to Council (McEvoy and Lesley dissenting)
• Denied rezone RZ2021-007 at 1955 W. South Loop from B-1 to Industrial, negative recommendation to Council (Allison dissenting)

Advisory Boards

The Stephenville Library Advisory Board is meeting to approve prior minutes and discuss regular library business, including summer reading programs, book donations from HEB, monthly reporting, and an open house. The agenda is routine and contains no major policy or budget decisions.

• Approval of March 17, 2021 minutes
• Discussion of Summer Reading Programs
• Books from HEB donation
• Monthly reporting review
• Discussion on Open House

City Council

The Stephenville City Council is holding a work session with a single agenda item: discussing priorities for the FY 2021-2022 budget. No decisions are listed on the agenda; this is a discussion-only session.

• Discussion of FY 2021-2022 budget priorities

The Stephenville City Council met in a work session on April 19, 2021 to discuss budget priorities for fiscal year 2021-2022. No action was taken; the minutes record only discussion. The meeting adjourned at 2:41 pm.

Advisory Boards

The Library Advisory Board is meeting to discuss Proposition A. The agenda contains only this single discussion item, with no other business listed. The meeting is being held with remote participation options due to the COVID-19 pandemic.

• Discussion of Proposition A

Advisory Boards

The Airport Advisory Board will meet to discuss several operational items regarding the Stephenville Clark Regional Airport. The agenda includes updates on the runway expansion project and discussions regarding airport hangars and drainage.

• Runway Expansion Project Update
• Airport Hangars discussion
• T Hangar drainage issues
• Airport mowing

City Council

The City Council will discuss several rezoning requests for properties on Miller, Hyman, and Alexander. The agenda also includes requests to abandon portions of N. Lillian Avenue and Shirley Street for potential sale.

• Rezoning 751 Miller from Neighborhood Business to Central Business District
• Rezoning 1290 Hyman, 1270 Hyman, and 820 Alexander to Multiple Family Residential
• Abandonment and sale of the 800 Blk. of N. Lillian Avenue
• Abandonment and sale of an undeveloped portion of Shirley Street
• Professional Services Agreement with Provenance Engineering for 536 Well Field Development

The Stephenville City Council approved three rezoning ordinances (2021-O-07, 2021-O-08, 2021-O-09) moving properties at 1290 Hyman, 1270 Hyman and 820 Alexander from single-family to multiple-family residential use, each by unanimous vote. It also approved abandoning and selling the 800 block of N. Lillian Avenue and an undeveloped portion of Shirley Street, and approved a sidewalk waiver on Peach Orchard Road while denying a related curb-and-gutter waiver on a 4-2 vote. The council created a Main Street Advisory Board, authorized a mower financing agreement, a well field engineering agreement, and staff work toward Tax Increment Reinvestment Zone No. 1C. Two 751 Miller rezone requests were withdrawn or removed from the agenda, and after an executive session the council approved a recruiting services contract.

• Approved Ordinance No. 2021-O-07 rezoning 1290 Hyman from R-1 to R-3 (unanimous)
• Approved Ordinance No. 2021-O-08 rezoning 1270 Hyman from R-1 to R-3 (unanimous)
• Approved Ordinance No. 2021-O-09 rezoning 820 Alexander from R-1 to R-3 (unanimous)
• Approved Ordinance No. 2021-O-10 abandoning and authorizing sale of the 800 block of N. Lillian Avenue (unanimous)
• Approved Ordinance No. 2021-O-11 abandoning and authorizing sale of an undeveloped portion of Shirley Street (unanimous)
• Approved sidewalk waiver on County Road 257 / Peach Orchard Road (Alan Nix dissenting)
• Denied curb-and-gutter waiver on Peach Orchard Road, 2 ayes to 4 noes; staff instructed to work with developer on an escrow account
• Approved Ordinance No. 2021-O-12 creating the Main Street Advisory Board and adopting its bylaws (unanimous)

Council Committee Meeting

The Nominations Committee is meeting to discuss the creation of a Main Street Advisory Board. The agenda contains only this one substantive item, along with procedural call to order and adjournment. No decisions are made at this meeting; it is a discussion and recommendation step.

• Creation of Main Street Advisory Board

Council Committee Meeting

The Public Works Committee is meeting to discuss the 536 Well Field Development. No decisions are listed on the agenda; the item is for discussion only. The meeting may include an executive session as permitted by law.

• Discussion of 536 Well Field Development

Advisory Boards

The Tourism and Visitors Bureau Advisory Board will meet to discuss the May 1, 2021 bond election, plans for Moo-La Fest 2021, updates on Daytripper promotions, and a ghost tour update by Dr. Howard. The meeting is open to the public with limited in-person attendance due to COVID-19 precautions.

• May 1, 2021 Bond Election Overview
• Plans for Moo-La Fest 2021
• Update on Daytripper promotions
• Ghost Tour Update by Dr. Howard

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a request to rezone a property at 0 S. Harbin Drive from B-2 Retail and Commercial Business to PD Planned Development. The applicant will present a conceptual plan, but formal action is deferred to the April 2021 meeting. The agenda also includes approval of minutes from two prior meetings.

• Rezone request for 0 S. Harbin Drive, Parcel R73763, from B-2 to PD
• Public hearing for Case No. PD2021-001
• Approval of minutes from October 21, 2020 and December 16, 2020

The Planning and Zoning Commission approved the minutes of its October 10, 2020 meeting by unanimous vote. In a public hearing, it reviewed a conceptual plan for a rezone (Case RZ2021-001) of property on S. Harbin Drive from (B-2) Retail and Commercial Business to (PD) Planned Development, proposed for 62 townhomes on 5.5 acres and retail, restaurant and commercial uses on 1.5 acres. No formal action was taken; the rezone request and Planned Development approval are set for the April 2021 meeting. The meeting adjourned at 5:48 p.m.

• Approved minutes of the October 10, 2020 meeting (unanimous)
• Public hearing held on rezone Case RZ2021-001 (S. Harbin Drive, B-2 to PD); no formal action taken
• Rezone request and Planned Development approval scheduled for the April 2021 meeting

Advisory Boards

The Stephenville Library Advisory Board is meeting to receive an introduction of the new Parks and Leisure Services director, review monthly participation numbers, and get information on the May 1, 2021 bond election. The board will also discuss summer program offerings and the Boo for Books process. The meeting is held with limited public access due to COVID-19 restrictions.

• Introduction of Kelli Votypka, Director of Parks and Leisure Services
• Monthly participant number report
• Information on May 1, 2021 bond election
• Summer program offerings discussion
• Boo for Books process discussion

City Council

The Stephenville City Council is holding a special meeting to consider and approve the employee benefits package for plan year 2021-2022. The meeting includes an Employee Benefits Trust session followed by a special council session, both focused on this single item. Public attendance is limited due to COVID-19, with livestream available on Facebook.

• Consider approval of employee benefits for 2021-2022

The City Council held an Employee Benefits Trust meeting and a Special City Council Meeting on March 16, 2021. In the trust meeting, City Manager Allen Barnes and Finance Director Monica Harris presented the 2021-2022 benefits package, noting health plan benefits would stay the same but the provider would change from United Health Care to Blue Cross Blue Shield. The trust voted unanimously to recommend acceptance, and the council then voted unanimously to approve the package. Council Member Brady Pendleton was absent; Council Member Brandon Huckabee attended by videoconference.

• Recommended acceptance of the 2021-2022 employee benefits package (unanimous)
• Approved the 2021-2022 employee benefits package (unanimous)

Council Committee Meeting

The Stephenville City Council's Finance and Parks and Leisure Services committees will meet to discuss two items: the creation of Tax Increment Reinvestment Zone (TIRZ) No. 1C and the replacement of mowers. These are discussion items, not final decisions, and the full council may later act on them.

• Creation of TIRZ No. 1C
• Replacement mowers for Parks and Leisure Services

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two variance requests for Erath County. The requests involve parking and landscaping requirements for a project at 235 S. Virginia and 280 College.

• Variance request for parking requirements at 235 S. Virginia and 280 College
• Variance request to reduce landscaping requirements by 5% at 235 S. Virginia and 280 College
• Election of Chairperson and Vice Chairperson

The Board of Adjustment approved two variances for a proposed 25,000 square foot Erath County office building. The decisions allow for parking spaces in front of the building and a 5% reduction in required landscaping.

• Elected Moumin Quazi as Chairperson (unanimous)
• Elected Janette Cochran as Vice-Chairperson (unanimous)
• Approved February 11, 2021 meeting minutes (unanimous)
• Approved Case No. V2021-003 to allow parking spaces in front of the building at 235 S. Virginia and 280 College (unanimous)
• Approved Case No. V2021-004 to reduce landscaping requirements from 15% to 10% at 235 S. Virginia and 280 College (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on five rezoning requests, two street abandonment proposals, and three subdivision waiver requests. The commission will also elect officers and receive a staff update on council action regarding waiver decisions.

• Rezone 751 Miller from B-1 to B-3 (two parcels, RZ2021-001 and RZ2021-002)
• Rezone 1290 and 1270 Hyman from R-1 to R-3 (RZ2021-003 and RZ2021-004)
• Rezone 820 Alexander from R-1 to R-3 (RZ2021-005)
• Abandon 800 block of N. Lillian Avenue and undeveloped portion of Shirley Street
• Subdivision waivers for sidewalk and curb/gutter along County Road 257 and Highway 377

The Planning and Zoning Commission approved five rezoning requests — two on Miller Street from B-1 to B-3, two on Hyman Street and one on Alexander from R-1 to R-3 — all by unanimous vote after public hearings with no speakers for or against. It also approved abandoning the 800 block of N. Lillian Avenue to Tarleton State University and an undeveloped portion of Shirley Street, both unanimously. On subdivision waivers for Mike's Westside Rental, the Commission denied the sidewalk waiver along County Road 257 (Peach Orchard) 4-1, then approved the curb-and-gutter waiver on Peach Orchard 3-2 and the curb-and-gutter waiver along Highway 377 3-2, with Lisa LaTouche dissenting on both approvals. The Commission elected Lisa LaTouche as chairperson and Brian Lesley as vice chairperson, both unanimously.

• Elected Lisa LaTouche as chairperson (unanimous)
• Elected Brian Lesley as vice chairperson (unanimous)
• Approved rezone RZ2021-001 at 751 Miller from B-1 to B-3 (unanimous)
• Approved rezone RZ2021-002 at 751 Miller from B-1 to B-3 (unanimous)
• Approved rezone RZ2021-003 at 1290 Hyman from R-1 to R-3 (unanimous)
• Approved rezone RZ2021-004 at 1270 Hyman from R-1 to R-3 (unanimous)
• Approved rezone RZ2021-005 at 820 Alexander from R-1 to R-3 (unanimous)
• Approved abandonment of 800 block of N. Lillian Avenue (unanimous)

City Council

The Stephenville City Council is holding a special meeting to consider and possibly approve the FY2020-2021 Street Improvement Priorities. This is the only substantive item on the agenda; the rest is procedural. Public participation is limited due to COVID-19 precautions.

• Consider approval of FY2020-2021 Street Improvement Priorities

The City Council held a special meeting on March 8, 2021, and voted unanimously to move forward with a recommendation to brick Graham Street on the east side of the courthouse square. Staff said bricking the 100 block of South Graham Street would cost approximately $200,000, and that staff was seeking to allocate about $300,000 for the project. Mayor Doug Svien also appointed Gerald Cook to chair an ad hoc committee to develop a Brick Street Plan. The minutes record no other substantive decisions.

• Approved moving forward with recommendation to brick Graham Street on east side of courthouse square (unanimous)
• Mayor appointed Gerald Cook as chair of ad hoc committee to develop a Brick Street Plan

One Time Event

The Stephenville Parks and Recreation Advisory Board is meeting virtually to receive updates on Parks and Leisure Services, discuss the upcoming May 1, 2021 bond election, and review the Parks and Leisure Services Ordinance. The board will also introduce members and set future agenda items.

• Update on Parks and Leisure Services
• Information on May 1, 2021 Bond Election
• Parks and Leisure Services Ordinance
• Introduction of Advisory Board members and Kelli Votypka

City Council

The Stephenville City Council is meeting to consider several resolutions, including transferring retired K-9 officer Buky to Officer Gary Roberts, creating seasonal positions for the Erath County Vaccination Center, and applying for Main Street grants. They will also review committee reports, a budget update, and enter executive session for economic development and personnel matters.

• Resolution to transfer retired K-9 officer Buky to Officer Gary Roberts
• Approval of seasonal employee positions for Erath County Vaccination Center
• Resolution for Main Street Grant Application - Engineering Services
• Resolution for Main Street Grant Application - Designation of Main Street District Area
• Amendment with Freese and Nichols, Inc. for stormwater drainage design

City Council approved a $137,611 amendment for stormwater drainage design and created a seasonal employee pool for the Erath County Vaccination Center. The council also authorized a grant application for six additional personnel and approved the transfer of a retired K-9 officer to his handler.

• Approved $137,611 amendment with Freese and Nichols, Inc. for stormwater drainage design (unanimous)
• Approved seasonal employee pool for Erath County Vaccination Center, max 23 employees per day at $12/hour (unanimous)
• Authorized application for SAFER Grant to fund six additional personnel (unanimous)
• Approved Resolution No. 2021-R-06 to transfer retired K-9 Officer Buky to Officer Gary Roberts (unanimous)
• Approved Resolution No. 2021-R-07 for Main Street Grant Application - Engineering Services (unanimous)
• Approved Resolution No. 2021-R-08 for Main Street Grant Application - Designation of Main Street District Area (unanimous)
• Authorized reclassification of MSC clerk from Clerk II to Clerk III (unanimous)
• Authorized Type B Economic Development Authority to continue negotiations with Project Bronze Statue (unanimous)

City Council

The Stephenville City Council is holding a special meeting to consider several items, including cancelling the May 1, 2021 general election due to unopposed candidates, partnering with a river trail conservation program, accepting the police department's racial profiling report, and approving a declaration of local disaster related to COVID-19. The council will also enter executive session to discuss economic development negotiations for Project Goodnight.

• Certification of unopposed candidates and order cancelling May 1, 2021 general election
• Resolution to partner with River Trail Conservation Assistance Program
• Acceptance of 2020 Stephenville Police Department Racial Profiling Report
• Approval of expenditure for software for COVID vaccination center
• Declaration of local state of disaster

City Council cancelled the May 1, 2021 general election due to unopposed candidates. The council also extended the local state of disaster and approved a partnership with the River Trail Conservation Assistance Program.

• Cancelled May 1, 2021 General Election (unanimous)
• Approved Resolution No. 2021-R-05 to partner with River Trail Conservation Assistance Program (unanimous)
• Accepted 2020 Stephenville Police Department Racial Profiling Report (unanimous)
• Approved expenditure for COVID vaccination center software (unanimous)
• Extended Declaration of Local Disaster until March 15, 2021 (unanimous)
• Accepted highest-ranked Request for Proposal regarding Project Goodnight (unanimous)

Council Committee Meeting

Three committees will meet to discuss various city matters including grant applications and infrastructure. The Personnel Committee will consider a job reclassification, while Public Works will discuss Harbin Drive improvements.

• SAFER Grant Application
• Reclassification of MSC Clerk II position to Clerk III
• Tourism and Visitors Bureau Strategic Plan
• Main Street Grant Application engineering firm selection
• Harbin Drive median and drainage outfall design

One Time Event

The Stephenville Parks and Recreation Advisory Board meeting scheduled for February 18, 2021, was cancelled because of power outages. The board was set to discuss updates on parks services, a May 1 bond election, and a parks ordinance, but no decisions were made.

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission meeting scheduled for February 17, 2021, was cancelled due to inclement weather. No decisions or discussions on rezoning, subdivisions, or street abandonments occurred.

City Council

This special City Council meeting was cancelled due to weather and power outages. The agenda included items on cancelling the May 1, 2021 general election due to unopposed candidates, a partnership resolution, a police racial profiling report, and software purchase for a COVID vaccination center.

• Consider acceptance of certification of unopposed candidates and order cancelling May 1, 2021 general election
• Consider resolution to partner with River Trail Conservation Assistance Program
• Consider acceptance of 2020 Stephenville Police Department Racial Profiling Report
• Consider approval of certificate of satisfaction for restoration of Police Department/Fire Station 1
• Consider expenditure for software purchase for COVID Vaccination Center

Council Committee Meeting

All Council Committee Meetings scheduled for February 16, 2021, are cancelled due to weather and power outages. The agenda included items on a SAFER grant application, a personnel reclassification, tourism updates, and public works projects, but none will be discussed at this time.

• SAFER Grant Application
• Reclassification of MSC Clerk II Position to Clerk III
• All In Barrel Race and NFR Recap
• Main Street Grant Application - Engineering Firm Selection
• Harbin Drive Improvements - Median Recommendation

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two subdivision waiver requests. The board will also administer oaths of office to members and approve minutes from the December 10, 2020, meeting.

• Subdivision waiver request for 932/934 Sundown (Lakewood Estates)
• Subdivision waiver request for 314 Floral (City Addition)
• Oath of office for Board of Adjustment members
• Approval of December 10, 2020, meeting minutes

The Board of Adjustment approved two variance requests for residential projects. Both requests involved reductions in setback or lot size requirements to allow for the construction of two-family structures.

• Approved December 10, 2020 meeting minutes (unanimous)
• Approved side setback reductions for 932/934 Sundown (Case SV2021-001) (unanimous)
• Approved lot width and size reductions for 314 Floral (Case SV2021-002) (unanimous)

City Council

The City Council will consider orders for a General Election and a Bond Election to be held on May 1, 2021. The agenda also includes resolutions to initiate the abandonment of portions of North Lillian Street and Shirley Street.

• General Election order for May 1, 2021
• Bond Election order for May 1, 2021
• Abandonment of the 800 Block of North Lillian Street
• Abandonment of undeveloped Shirley Street between Paddock Street and the Fort Worth and Western Railroad
• Ordinance amending Chapter 155 Subdivision Design Standards regarding sidewalk, curb, and gutter waivers

The City Council approved the order for a general election and a special bond election to be held on May 1, 2021. The council also authorized the abandonment of two street sections and updated subdivision design standards regarding sidewalk and curb requirements.

• Approved Order of Election for General Election on May 1, 2021 (unanimous)
• Approved Ordinance No. 2021-O-05 for Special Bond Election on May 1, 2021 (unanimous)
• Approved Resolution No. 2021-R-03 to abandon 800 block of North Lillian Street (unanimous)
• Approved Resolution No. 2021-R-04 to abandon undeveloped portion of Shirley Street (unanimous)
• Approved location of the Parks Maintenance Building (unanimous)
• Approved Ordinance No. 2021-O-06 amending Chapter 155 Subdivision Design Standards (unanimous)
• Appointed Kate Barton and Tynell Slappy to the Library Advisory Board (unanimous)
• Approved consent agenda including Erath County election services contract and Firefighter Grant request (unanimous)

City Council

The Stephenville City Council is holding a work session to discuss capital projects and funding options. The agenda contains only this single discussion item, with no votes or decisions scheduled.

• Discussion of capital projects and funding options

At a January 26, 2021 work session, City Manager Allen Barnes presented the council with five proposed bond propositions totaling approximately $21.9 million for the May 1, 2021 special election ballot, tied to an ad valorem tax rate increase of $10.33 per $100 valuation. The propositions cover a combined rec hall/library/senior center, the Downtown Revitalization Plan, Belknap Street repairs, repairs to First, Second, Fifth, Sixth, Cage, and Swan Streets, and Bosque River Trail expansion. The minutes record no vote or decision on the propositions; the meeting was a work session and adjourned at 6:30 p.m.

• No decisions recorded; work session only
• Presented Proposition A: $8M for combined rec hall/library/senior center
• Presented Proposition B: $5.38M for Downtown Revitalization Plan
• Presented Proposition C: $2.2M for Belknap Street repair and renovation
• Presented Proposition D: $3.7M for repair of First, Second, Fifth, Sixth, Cage, and Swan Streets
• Presented Proposition E: $2M for Bosque River Trail expansion
• Total of propositions approximately $21.9M with ad valorem tax rate increase of $10.33/$100 valuation

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to discuss upcoming events and promotions, including plans for Moo-La Fest 2021 and a recap of the All In Barrel Race and NFR. They will also discuss an application for the GO TEXAN Retirement Community and get an update on Daytripper promotions. The meeting is open to the public with limited capacity due to COVID-19.

• Welcome new member Tina Marchbanks
• Recap of All In Barrel Race and NFR
• Discuss plans for Moo-La Fest 2021
• Discuss GO TEXAN Retirement Community application
• Update on Daytripper promotions

Council Committee Meeting

The Stephenville City Council committees are meeting to discuss several items, including reviewing applications for citizen board vacancies, the Parks Maintenance Building, 2021 TxCDBG programs, Harbin Drive improvements, and a subdivision ordinance on sidewalk waivers. The meeting is open to the public with limited capacity due to COVID-19.

• Review applications for vacancies on citizen boards and commissions
• Parks Maintenance Building discussion
• 2021 TxCDBG - Main Street Program
• 2021 TxCDBG - Community Development Program
• Subdivision Ordinance – Waivers Relating to Sidewalks, Curbs and Gutters

City Council

The Stephenville City Council is holding a special meeting to discuss personnel matters for five top city positions: City Engineer, Public Works Director, Finance Director, Police Chief, and Fire Chief. The discussion will occur in executive session under Texas law, with possible action afterward. The agenda is otherwise limited to this personnel review and adjournment.

• Executive session on appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of City Engineer
• Executive session on Public Works Director
• Executive session on Finance Director
• Executive session on Police Chief
• Executive session on Fire Chief

The Stephenville City Council met in a special session and held an executive session to discuss personnel matters. Following the executive session, the council voted unanimously to approve salary and title changes for the City Engineer, as well as salary changes for the Public Works Director, Finance Director, Police Chief, and Fire Chief.

• Approved salary and title change for the City Engineer (unanimous)
• Approved salary changes for the Public Works Director, Finance Director, Police Chief, and Fire Chief (unanimous)

City Council

The Stephenville City Council is holding a work session to discuss capital projects and funding options. The agenda contains only this single discussion item, with no votes or decisions scheduled.

• Discussion of capital projects and funding options

In a work session, the Stephenville City Council discussed which projects to include in a bond election and asked staff to prepare a draft ordinance. The initiatives named were Downtown Revitalization Phase I and II (together or separately), a Combined Use Facility, Bosque River Trail Expansion, street projects grouped by location, and Rec Hall renovations plus additional ball fields to be covered by Certificates of Occupancy paid from the sports venue tax. Staff will bring the proposed ordinance back for final review before the February 2 council meeting. No votes or final approvals were recorded; the meeting adjourned at 6:05 p.m.

• No formal votes recorded; work session only
• Staff directed to draft bond election ordinance covering Downtown Revitalization Phase I and II, Combined Use Facility, Bosque River Trail Expansion, street projects, and Rec Hall/ball field items
• Rec Hall renovations and additional ball fields to be addressed with Certificates of Occupancy paid by the sports venue tax
• Draft ordinance to return for final review before the February 2 council meeting

City Council

The City Council will consider grant applications for downtown revitalization and community development. The meeting also includes several public hearings regarding property rezonings and committee reports.

• Grant application for Texas Community Development Block Grant Program
• Rezoning 1601 Swan from Industrial to Multiple Family Residential
• Rezoning 1600 W Swan from Industrial to Multiple Family Residential
• Rezoning 1125 South Alexander Road from Single Family to Multiple Family Residential
• Rezoning 2612 Lingleville Road from Neighborhood Business to Retail and Commercial Business

The Stephenville City Council approved rezoning at 1601 Swan, 1600 W. Swan, and 2612 Lingleville Road, and denied a rezone at 1125 South Alexander Road after the Planning and Zoning Commission recommended against it. The council also designated Public Management, Inc. as grant administrator for two Texas Community Development Block Grant programs, extended COVID-19 sick leave through March 31, 2021, and approved appointments to citizen boards and commissions. All votes recorded were unanimous.

• Approved Ordinance No. 2021-O-01 rezoning 1601 Swan from Industrial (I) to Multiple Family Residential (R-3) (unanimous)
• Approved Ordinance No. 2021-O-02 rezoning 1600 W. Swan from Industrial (I) to Multiple Family Residential (R-3) (unanimous)
• Denied rezone of 1125 South Alexander Road from Single Family Residential (R-1) to Multiple Family Residential (R-3), upholding Planning and Zoning recommendation (unanimous)
• Approved Ordinance No. 2021-O-03 rezoning 2612 Lingleville Road from Neighborhood Business (B-1) to Retail and Commercial Business (B-2) (unanimous)
• Approved Resolution No. 2021-R-01 designating Public Management, Inc. as grant administrator for TxCDBG Community Development Fund (unanimous)
• Approved Resolution No. 2021-R-02 designating Public Management, Inc. as grant administrator for TxCDBG Downtown Revitalization/Main Street Program (unanimous)
• Extended COVID-19 sick leave under the Families First Coronavirus Response Act until March 31, 2021 (unanimous)
• Approved consent agenda including minutes, Amendment No. 9 with Freese and Nichols, Inc., Ordinance No. 2021-O-04 on sewer/water pretreatment rules, Incode 10 software maintenance, and a contract with D&M Tank, LLC for the 377 Ground Storage Tank Rehabilitation Project (unanimous)

Council Committee Meeting

The Personnel Committee is meeting to discuss COVID-19 related sick leave. The agenda includes only this item, along with call to order and adjournment. Public attendance is limited due to COVID-19 restrictions, and written comments may be submitted by email or mail.

• Discussion of COVID-19 related sick leave
• Meeting held via teleconference/videoconference per Governor's Order
• Public attendance limited due to local disaster declaration

City Council

The Stephenville City Council is holding a work session to discuss capital projects and funding options. The agenda contains only this single discussion item, with no votes or decisions scheduled.

• Discussion of capital projects and funding options

The Stephenville City Council held a work session on January 5, 2021 to discuss a preliminary bond project list. Council discussed a General Fund target of $20 million and an Enterprise Fund target of $15 million, with Enterprise Fund projects not included in the bond but potentially funded through user fees or certificates of obligation. No decisions were made; Mayor Svien requested another meeting on January 12, 2021 to continue finalizing projects.