Stephenville public meetings in 2022

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding property plats and rezoning requests. The agenda also includes a proposed revision to the city's Zoning Ordinance regarding deviations from required standards.

• Preliminary plat for 7.664 acres at 0 W Lingleville Rd
• Rezone of 0.809 acres at 0 College Farm Rd from Industrial to Multifamily Residential
• Rezone and preliminary plat for 5.29 acres at 0 E Collins Street from Neighborhood Business to Single Family Residential
• Revision to Chapter 154.05.8.D(C)(12) of the Zoning Ordinance

The Planning and Zoning Commission approved two preliminary plats and recommended three items to the City Council for final approval, including two rezoning requests and a change to the Zoning Ordinance regarding R-2.5 district deviations.

• Approved preliminary plat for W Lingleville Rd property with conditions (Unanimous)
• Recommended approval to City Council for rezone of 0 College Farm Rd from Industrial (I) to Multi-family Residential (R-3) (4-2)
• Recommended approval to City Council for rezone of 0 E Collins Street from Neighborhood Business (B-1) to Single Family Residential (R-1) (Unanimous)
• Approved preliminary plat for 0 E Collins Street with conditions (Unanimous)
• Recommended approval to City Council for revision to Zoning Ordinance Section 154.05.8.D(C)(12) to move R-2.5 deviations to the Board of Adjustments (Unanimous)
• Approved November 16, 2022 meeting minutes (Unanimous)

Council Committee Meeting

The Development Services Committee will discuss a draft Request for Qualifications (RFQ) for a Comprehensive and Thoroughfare Plan. The committee may also enter executive session to deliberate on economic development negotiations for 'Project Frontier' and take action if necessary.

• Discuss draft RFQ for Comprehensive and Thoroughfare Plan
• Executive session under Section 551.087 for economic development negotiations - Project Frontier

One Time Event

The Stephenville Senior Center Advisory Board will review meeting minutes and activity reports, and discuss plans for a new center, a potential survey, and transportation for trips. The meeting is a regular discussion session with no final votes expected on these items.

• Approval of minutes from October 11, 2022 meeting
• Review of September 2022 activity report and end of fiscal year report for 21-22
• Discussion of new center
• Discussion of need for survey
• Discussion of trip transportation issue

Advisory Boards

The Main Street Advisory Board is holding a regular meeting with no votes or decisions on the agenda. Items are limited to committee updates, a downtown update, and discussion of an upcoming Real Places conference.

• Committee updates
• Downtown update
• Upcoming Real Places conference

City Council

The Stephenville City Council will consider several items, including an amended fee schedule for FY 2022-2023, a contract for the 377 Elevated Storage Tank Rehab Project, and ordinances approving amended project and financing plans for Tax Increment Reinvestment Zones No. 1 and No. 2. The council will also hold a public hearing on the TIRZ No. 1 plan amendment, consider a rezone request at 201 Ballow, and discuss a proposed multifamily inspection program.

• Amended Fee Schedule for FY 2022-2023
• Award of 377 Elevated Storage Tank Rehab Project
• Public hearing and ordinance for TIRZ No. 1 amended plan
• Ordinance approving TIRZ No. 2 project and financing plan
• Rezone of 201 Ballow from B-2 to R-3

The City Council approved a $284,500 contract for the 377 Elevated Storage Tank rehabilitation and several tourism-related service and signage agreements. The council also approved rezoning for a multi-family district and adopted a new multifamily inspection program.

• Approved $284,500 contract to Maguire Iron, Inc. for 377 Elevated Storage Tank Rehab (Unanimous)
• Approved Ordinance No. 2022-O0-41 amending ambulance service fees (Unanimous)
• Approved rezoning of 201 Ballow from Retail/Commercial (B-2) to Multi-Family (R-3) (Unanimous)
• Approved Avenu Insights HOT & STR reporting contract for $23,000 Year 1, $18,000 Years 2-3 (Unanimous)
• Approved $45,000 design contract for wayfinding signs with National Signs Plaza (Unanimous)
• Approved $44,000 agreement with Signs Express Plus for digital advertisement signs (Unanimous)
• Adopted Ordinance No. 2022-0-45 for the Multifamily Inspection Program (Unanimous)
• Approved agreement to reduce civil penalties and release dangerous building order for 1206 Cage (Unanimous)

City Council

The Tax Increment Reinvestment Zone No. 2 board will review and recommend approval of the project and financing plan for the zone. This is a decision-making meeting on the plan's details.

• Review and recommend approval of the Project and Financing Plan for TIRZ No. 2

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will meet at City Hall to consider approving minutes from the October 19 meeting and hold a public hearing on a rezone request for a property at 201 Ballow. Two other items listed on the agenda have been pulled and will not be discussed.

• Case RZ2022-025: Rezone 201 Ballow from Retail/Commercial (B-2) to Multi-Family (R-3)
• Case PP2022-001: Preliminary plat approval request for W FM8 (pulled)
• Case RP2022-011: Replat request for 905 E. Washington (pulled)

The Planning and Zoning Commission recommended approval for a rezoning request at 201 Ballow. Two other cases regarding a preliminary plat and a replat were pulled from the agenda.

• Approved October 19, 2022 minutes (unanimous)
• Recommended approval to City Council for rezoning 201 Ballow from B-2 to R-3 (unanimous)

City Council

The Stephenville City Council will hold a special meeting to consider several contracts and appointments, including a professional services agreement for brick street design, a wellfield development phase, and a bailiff contract. They will also hold a public hearing and vote on ordinances to expand Tax Increment Reinvestment Zone Number One and create Zone Number Two. The meeting includes an executive session to discuss real property purchases in three city additions.

• Professional Services Agreement with Jacob & Martin for Brick Street Design on College from Columbia to Barton
• Initiate Phase 3 of the 536 Wellfield Development Agreement for Construction and Supplemental Services
• Municipal Court Bailiff Contract
• Ordinance expanding TIRZ Number One boundary
• Ordinance creating TIRZ Number Two

The Stephenville City Council approved an ordinance expanding TIRZ No. 1 and creating TIRZ No. 2, both unanimously. It also approved a $96,000 professional services agreement with Jacob & Martin for brick street design on College Street, initiated Phase 3 of the 536 Wellfield Development Agreement for $243,000, accepted a municipal court bailiff contract, approved executive staff step increases, and authorized a real property contract discussed in executive session. The mayor tabled appointments to the TIRZ Board of Directors.

• Approved Ordinance 2022-0-39 expanding TIRZ No. 1 boundary (unanimous)
• Approved Ordinance 2022-0-40 creating TIRZ No. 2 (unanimous)
• Approved $96,000 professional services agreement with Jacob & Martin for brick street design (unanimous)
• Approved initiating Phase 3 of 536 Wellfield Development Agreement for $243,000 (unanimous)
• Accepted Municipal Court Bailiff Contract with Erath County (unanimous)
• Approved step increases and evaluations for executive staff (unanimous)
• Authorized contract on real property in Groesbeck & McClelland Addition (unanimous)
• Tabled mayor's appointments to TIRZ Board of Directors

City Council

The Tax Increment Reinvestment Zone No. 1 board will consider and recommend approval of an amendment to expand the TIRZ boundary. This is the only substantive item on the agenda, followed by adjournment.

• Consider and recommend approval of amendment to TIRZ No. 1, expanding the boundary

Council Committee Meeting

The Stephenville City Council committee meeting will discuss and consider several items, including step increases and evaluations for executive staff, occupancy limitations for residential structures, a revised multifamily permitting ordinance, and a waiver of civil penalties contingent on structure removal. Committees will also review agreements for water well field development and brick street design, and discuss hotel occupancy tax reporting and wayfinding signs.

• Discuss and consider step increases and evaluations for executive staff
• Review revised draft ordinance on Multifamily Permitting and Inspection Program (FY 2022-2023)
• Consider agreement to waive civil penalties if structure removed within 45 days of conveyance
• Authorize Phase 3 of 536 Water Well Field Development agreement for construction and supplemental services
• Review professional services agreement with Jacob & Martin for brick street design on College from Columbia to Barton

Advisory Boards

The Main Street Advisory Board meeting scheduled for November 7, 2022, has been cancelled. The agenda included committee updates, downtown projects, and the upcoming Real Places Conference, but no decisions will be made.

• Meeting cancelled
• Downtown projects discussion planned
• Real Places Conference February 1-3, 2023

City Council

The Stephenville City Council will discuss several property rezonings to multi-family residential districts and consider city infrastructure needs. The meeting also includes discussions on landfill financing, water tank repairs, and a new EMS billing contract.

• Six public hearings regarding rezonings for properties on Bates, Elm, Ivy, College Farm Rd, and Bob White
• Resolution for Landfill Compactor Financing
• Proposal for repair of the Lillian 1MG Ground Storage Tank
• Purchase of a budgeted Street Department Dump Truck
• New contract award for EMS Billing and Collections

The City Council approved several property rezonings to multi-family residential districts and authorized contracts for EMS billing and municipal court collections. The council also approved the purchase of a street department dump truck and repairs for a water storage tank.

• Approved $102,492 repair proposal for Lillian 1 MG Ground Storage Tank (unanimous)
• Approved $108,990 purchase of Freightliner dump truck (unanimous)
• Approved rezoning of 0 Bates, 378 Elm, 1273 Ivy, and 1275 Ivy to Multi-family Residential District R-3 (unanimous)
• Approved rezoning of 3141 Bob White to Integrated Housing District R-2.5 (unanimous)
• Approved revision to Zoning Ordinance Chapter 154.20.2.K (unanimous)
• Approved EMS billing and collections contract with Emergicon, LLC (unanimous)
• Approved municipal court collections contract with Linebarger Goggan Blair and Sampson LLP (unanimous)
• Approved Performance Evaluation and Pay Policy (unanimous)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to discuss several tourism-related items, including Moo-La's 50th Birthday Bash, a review of the Visitors Guide and a promotional flyer, a tourism managing update, upcoming events, and board terms. The agenda is mostly discussion items with no formal votes or contracts listed.

• Discuss Moo-La's 50th Birthday Bash
• Review Visitors Guide and Boutiques, Antiques, and Unique Eats flyer
• Tourism Managing Update
• Discuss Upcoming Events
• Discuss Board Terms

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold public hearings on several rezoning requests, mostly to allow multi-family residential development. The agenda includes six rezones to R-3 (multi-family) and one to R-2.5 (integrated housing), plus a preliminary replat. One planned development case has been pulled from the agenda. The commission will also consider a proposed revision to the zoning ordinance.

• Rezone 0 Bates from Industrial (I) to Multi-family Residential (R-3)
• Rezone 378 Elm, 1273 Ivy, and 1275 Ivy from R-2 to R-3
• Rezone 760 College Farm Rd from Industrial (I) to R-3
• Rezone 3141 Bob White from R-1 to Integrated Housing (R-2.5)
• Preliminary replat at 1710 W South Loop and 910 S Harbin

The Planning and Zoning Commission recommended several rezoning requests to City Council, primarily for multi-family residential projects. The commission also approved a property replat and recommended a revision to the Zoning Ordinance voting procedures.

• Recommended approval for rezone of 0 Bates from Industrial to Multi-family Residential (4-1)
• Recommended approval for rezone of 378 Elm from R-2 to Multi-family Residential (unanimous)
• Recommended approval for rezone of 1273 Ivy from R-2 to Multi-family Residential (unanimous)
• Recommended approval for rezone of 1275 Ivy from R-2 to Multi-family Residential (unanimous)
• Recommended approval for rezone of 760 College Farm Rd from Industrial to Multi-family Residential (4-1-1)
• Recommended approval for rezone of 3141 Bob White from R-1 to Integrated Housing District (5-1)
• Approved replat of 1710 W South Loop and 910 S Harbin (unanimous)
• Recommended approval of proposed revision to Zoning Ordinance Chapter 154.20.2.K (unanimous)

City Council

The Stephenville City Council will meet to decide on awarding contracts for the Long Street Reconstruction Project and the Eastside Sewer - Phase I Project. The council will also consider approving a consulting services contract with Delisi Communications. Additionally, the council will hold an executive session to discuss potential real property transactions in three local additions.

• Award Long Street Reconstruction Project contract
• Award Eastside Sewer - Phase I Project contract
• Approve contract with Delisi Communications for consulting services
• Deliberate real property transactions in Doss Addition
• Deliberate real property transactions in City Addition

The City Council awarded the Long Street Reconstruction Project to Jay Mills Contracting, Inc. for $5,964,423.94, including sidewalks. It also awarded the Eastside Sewer Phase I project to MH Civil Constructors, Inc. for $22,517,000, contingent on Texas Water Development Board approval, and approved a consulting contract with Delisi Communications. All votes were unanimous (7-0).

• Awarded Long Street Reconstruction Project to Jay Mills Contracting, Inc. for $5,964,423.94 (7-0)
• Awarded Eastside Sewer Phase I project to MH Civil Constructors, Inc. for $22,517,000, contingent on TWDB approval (7-0)
• Approved consulting contract with Delisi Communications, pending revisions (7-0)

City Council

The Stephenville City Council will discuss and possibly act on several items, including parking issues at The Edge student housing, a resolution denying Oncor Electric's rate change request, a consulting contract, and two rezoning requests. The council will also consider budget adjustments, an audit contract, and several purchases, along with routine consent agenda items.

• Resolution denying Oncor Electric's requested rate change
• Rezone at 125 Reta from B-2 to R-3 (multifamily)
• Rezone at 221 E. College from DT to Planned Development (Long Street Hotel, LLC)
• Contract with Delisi Communications for consulting services
• Financing proposal for landfill compactor and purchase of utility vacuum truck

The City Council unanimously denied a requested rate change from Oncor Electric and approved financing for a new landfill compactor and vacuum truck. The council also approved two property rezoning requests and authorized negotiations for a rodeo arena lease.

• Denied Oncor Electric's requested rate change (Unanimous)
• Approved $1,189,831.07 financing for a CAT Landfill Compactor (Unanimous)
• Approved $535,555 purchase of a GapVax vacuum truck (Unanimous)
• Approved rezoning 125 Reta from Retail and Commercial (B-2) to Multifamily Residential (R-3) (Unanimous)
• Approved rezoning 221 E College from Downtown District (DT) to Planned Development (PD) (Unanimous)
• Authorized City Manager to negotiate a rodeo arena lease with Cowboy Capital Pro Rodeo Association (Unanimous)
• Approved annual audit contract with Brooks Watson & Co. (Unanimous)
• Approved budget adjustments for fiscal year ending September 30, 2022 (Unanimous)

One Time Event

The Senior Center Advisory Board will review activity reports from July and August 2022. The board will also receive updates regarding grants from Erath County Community Bridges and the North Central Texas Area Agency on Aging. Additionally, members will hold a discussion regarding a new senior center.

• Review of July and August 2022 activity reports
• Update on Erath County Community Bridges grant
• Update on North Central Texas Area Agency on Aging grant
• Discussion on New Senior Center

City Council

The Stephenville City Council is holding a special meeting with a single substantive item: an executive session to deliberate personnel matters regarding the City Secretary, as permitted under Texas law. No action is scheduled unless the council chooses to take action on the discussed item after the closed session.

• Executive session under Section 551.074 to discuss appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Secretary

City Council voted to extend a job offer for the City Secretary position to a candidate discussed in executive session. The council also unanimously approved setting the new hire's base pay according to the city's salary scale.

• Approved offer for City Secretary position (6-1)
• Approved base pay for City Secretary per city salary scale (unanimous)

One Time Event

The Senior Center Advisory Board is meeting to tour a potential new location at 902 Wolfe Nursery Road and seek board approval for it. The agenda contains this single substantive item; the rest is procedural.

• Tour and approval vote for potential new Senior Center location at 902 Wolfe Nursery Road

City Council

The Stephenville City Council will hold a special meeting to discuss personnel matters in a closed executive session. No public action is listed on the agenda beyond adjournment.

The City Council convened for a special meeting consisting primarily of an executive session regarding personnel matters for the City Secretary. No action was taken on the items discussed in the executive session.

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on three rezoning cases and review a conceptual plan for a 36.754-acre development. One item, Case No. RP2022-008, was pulled from the agenda.

• Rezone 221 E. College from Downtown District to Planned Development
• Rezone 125 Reta from Retail and Commercial District to Multifamily Residential District
• Rezone 1040 and 1050 Oak from Multifamily District to Integrated Housing District
• Conceptual Plan presentation for 36.754 acres at 0 Forest
• Approval of August 17, 2022, meeting minutes

The commission approved the August 17, 2022 meeting minutes and recommended city council approval to rezone 221 E. College to Planned Development and 125 Reta to Multifamily Residential. Commissioners voted to recommend denial for a rezone request at 1040 and 1050 Oak. A conceptual plan for a rezone at 0 Forest was discussed with no action taken, and a replat item at 935 College Farm Rd was pulled from the agenda.

• Approved minutes for August 17, 2022 (unanimous)
• Recommended approval to City Council for rezone of 221 E. College from Downtown District to Planned Development (unanimous)
• Recommended approval to City Council for rezone of 125 Reta from Retail and Commercial District to Multifamily Residential District (unanimous)
• Recommended denial to City Council for rezone of 1040 and 1050 Oak from Multifamily District to Integrated Housing District (6-1)
• Case No. PD2022-008 replat at 935 College Farm Rd pulled from agenda
• Discussed conceptual plan for 0 Forest rezone with no action taken

City Council

The Stephenville City Council is holding a special meeting to consider and adopt the annual operating budget for fiscal year 2022-2023, including a property tax increase and the 2022 tax rate. They will also set the fee schedule for the upcoming fiscal year and hold public hearings on the budget and tax rate. Additionally, the council will consider a resolution for a bullet-resistant shield grant program and enter executive session to discuss economic development and real property negotiations.

• Public hearing and adoption of FY 2022-2023 annual operating budget
• Ratification of property tax increase reflected in the FY 2022-2023 budget
• Adoption of ordinance setting fee schedule for FY 2022-2023
• Public hearing and adoption of ordinance setting 2022 tax rate
• Resolution for Bullet-Resistant Shield Grant Program

The City Council approved the annual operating budget for Fiscal Year 2022-2023 and ratified the associated property tax increase. Council also adopted the 2022 tax rate and a new fee schedule for services. Additionally, the city approved a grant application for police ballistic shields and a real property contract.

• Adopted FY 2022-2023 Annual Operating Budget (7-0)
• Ratified property tax increase in FY 2022-2023 budget (7-0)
• Adopted Ordinance No. 2022-O-29 setting the 2022 tax rate (unanimous)
• Adopted Ordinance No. 2022-O-28 establishing FY 2022-2023 fee schedule (unanimous)
• Approved Resolution 2022-R-18 for $101,016.41 ballistic shield grant application (unanimous)
• Approved contract for real property located in City Addition (unanimous)

Council Committee Meeting

The Finance, Development Services, and Personnel committees will meet to consider fiscal year budget adjustments and an annual audit contract. The Development Services Committee will also discuss updated international codes and zoning ordinance revisions. The Personnel Committee will enter an executive session regarding the City Secretary.

• Budget adjustments for fiscal year ending September 30, 2022
• Annual audit contract for fiscal year ending September 30, 2022
• Proposed adoption of updated International Codes
• Proposed revision to Chapter 154.20.2.K of the Zoning Ordinance
• Executive session regarding City Secretary personnel matters

Advisory Boards

The Airport Advisory Board will meet to discuss updates about the Stephenville Clark Regional Airport located at 1050 Airport Road. The meeting is procedural with no formal decisions scheduled.

City Council

The Stephenville City Council will hold a regular meeting with a public hearing and vote on rezoning 689 Race from R-1 to R-2.5, plus consider cancelling the November 8 special election, budget amendments, and several contracts. The agenda also includes routine items like minutes approval and committee reports, as well as executive session discussions on economic development, real property, and personnel.

• Public hearing and ordinance to rezone 689 Race (Parcel R32534) from R-1 to R-2.5
• Order cancelling the November 8, 2022 special election
• Sixth Amendment with Waste Connections for fuel surcharge table
• Contract with Retail Strategies
• Award of 2022 Chip Seal Project to Jay Mills Contracting

The City Council approved the purchase of real property at 902 Wolfe Nursery Road for a potential Senior Center. Other key actions included approving a $1.017M athletic field lighting project and a partnership with Retail Strategies for downtown development.

• Approved purchase of real property at 902 Wolfe Nursery Road for potential Senior Center (unanimous)
• Approved $1,017,000 contract with Techline Sports Lighting for athletic field lighting (unanimous)
• Approved 3-year partnership with Retail Strategies for downtown development at $45,000 first year and $25,000 annually thereafter (unanimous)
• Approved $171,397.39 electrical service contract and easements with United Cooperative Services for 536 Wellfield (unanimous)
• Approved $80,000 professional services agreement with Biggs and Mathews, Inc. for landfill permit application (unanimous)
• Overturned P&Z Commission to approve Ordinance No. 2022-O-26 allowing alcohol sales in Industrial Zoning District (unanimous)
• Approved rezoning of 689 Race from Single Family Residential (R-1) to Integrated Housing (R-2.5) (unanimous)
• Cancelled the November 8, 2022 Special Election (unanimous)

City Council

The Stephenville City Council is holding a work session with a single agenda item: a presentation from Retail Strategies, a consulting firm. No decisions are scheduled; the session is for information and discussion.

• Presentation from Retail Strategies

The City Council held a work session to hear a presentation and cost proposal from Retail Strategies, a community development firm. No formal actions were taken during this session; the Mayor stated that action on the item was scheduled for the Regular City Council meeting later that evening.

Advisory Boards

The Main Street Advisory Board is meeting to discuss two upcoming events: Moo-La's 50th birthday celebration on September 23 and a visit from the First Lady of Texas on October 4. The agenda also includes board comments. No other substantive items are listed.

• Moo-La's 50th Birthday - Friday, September 23
• First Lady of Texas Visit - Tuesday, October 4

City Council

The Stephenville City Council will hold a special meeting to conduct executive sessions. These sessions involve deliberations regarding the City Secretary and real property located in Doss Addition.

• Executive session regarding City Secretary personnel matters
• Executive session regarding real property in Doss Addition

The City Council met in executive session to discuss personnel matters regarding the City Secretary. No action was taken on the items discussed.

City Council

The City Council will meet to establish the date, time, and location for a public hearing regarding the proposed 2022 tax rate. The council will also enter an executive session to discuss personnel matters regarding the City Secretary.

• Set date and location for 2022 proposed tax rate public hearing
• Executive session regarding City Secretary personnel matters

The City Council scheduled a public hearing to discuss the proposed tax rate for 2022. The council also entered an executive session to discuss personnel matters regarding the City Secretary.

• Set public hearing for proposed 2022 tax rate for Sept. 20, 2022, at 5:30 PM (Unanimous)

Council Committee Meeting

The Stephenville City Council Committee is holding a special meeting to discuss permitted uses within the Industrial Zoning District. This is a discussion item only, with no formal action or vote scheduled on the agenda.

• Discussion of permitted uses within the Industrial Zoning District

City Council

This City Council work session has been cancelled, so no decisions or discussions will occur. The only listed agenda item was a discussion of the proposed FY2022-2023 budget, which will not take place as scheduled.

• Meeting cancelled
• Proposed FY2022-2023 budget discussion (cancelled)

City Council

The Stephenville City Council is holding a work session to discuss the proposed FY2022-2023 budget. This is a discussion item only, with no formal vote or decision listed on the agenda.

• Discussion of proposed FY2022-2023 budget

City Council held a work session to review the proposed FY2022-2023 budget, including individual department budgets and proposed water and wastewater rate increases. No formal votes were taken. The budget work session scheduled for August 18 was cancelled.

• Cancelled Budget Work Session scheduled for August 18

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on two rezoning requests: one for a hotel at 221 E. College and one for integrated housing at 689 Race. They will also discuss permitted uses in the Industrial Zoning District. The meeting includes approval of the July 17, 2022 minutes.

• Rezone 221 E. College from Downtown District (DT) to Planned Development (PD) for Long Street Hotel, LLC
• Rezone 689 Race from Single Family Residential (R-1) to Integrated Housing (R-2.5)
• Discussion of permitted uses in Industrial Zoning District
• Approval of July 17, 2022 minutes

The Commission recommended that City Council deny a proposal to allow alcohol sales within the Industrial District. It also recommended approval for a residential rezone on Race Street. No action was taken on a proposed rezone for the Long Street Hotel.

• Approved July 20, 2022 minutes (unanimous)
• Recommended approval to City Council for rezone of 689 Race from R-1 to R-2.5 (unanimous)
• Recommended denial to City Council for alcohol sales within the Industrial District (4-3)
• No action taken on rezone request for 221 E. College (PD2022-008)

Council Committee Meeting

The Stephenville Council Committee Meeting will consider approving contractors for City Park light pole and athletic field lighting, and for the new NYC 3 Field construction. Committees will also discuss the Parks and Recreation Master Plan update, a landfill permit application agreement, and quarterly reports from Tourism and Main Street. An executive session is scheduled to discuss personnel matters regarding the City Secretary, with possible action afterward.

• Consider Techline Sports Lighting as contractor for City Park light pole and athletic field light project
• Consider Masterturf Products and Service as construction firm for new NYC 3 Field at City Park
• Discuss Parks and Recreation Master Plan update
• Consider professional services agreement for landfill permit application
• Executive session on personnel matters regarding City Secretary

City Council

The Stephenville City Council is meeting to set the maximum proposed tax rate for 2022, consider awarding a $2,732,209 contract for the 536 Wellfield Wells Project to Hydro Resources, and vote on an ordinance amending water rates for customers outside city limits. The council will also hold a closed executive session to discuss economic development negotiations for Project Pearl.

• Set maximum proposed tax rate for 2022
• Award 536 Wellfield Wells Project to Hydro Resources for $2,732,209
• Ordinance amending outside city limits water rates
• Executive session on economic development negotiations (Project Pearl)

The City Council established the maximum proposed tax rate for 2022 and approved a contract for the construction of five deep water production supply wells. Additionally, the Council passed an ordinance increasing water rates for customers outside city limits.

• Set maximum proposed 2022 tax rate at voter-approval rate of $0.3958/$100 valuation (8-0)
• Awarded 536 Wellfield Wells Project to Hydro Resources for $2,732,209 (7-0)
• Approved Ordinance No. 2022-O-24 increasing outside city limits water rates to 150% of inside rates (7-0)
• No action taken regarding economic development negotiations for Project Pearl

City Council

The Stephenville City Council will hold a work session to review the proposed budget for fiscal year 2022-2023. No formal decisions are scheduled; this is an informational discussion.

The City Council held a work session to discuss the proposed FY2022-2023 budget. Topics included tax rates, revenues, staffing, fleet vehicles, and capital expenditures. No formal decisions were made during this session.

One Time Event

The Stephenville Senior Citizens Center Advisory Board will meet to discuss a new facility and a satisfaction survey, and to approve minutes from previous meetings. They will also review monthly reports for May and June 2022.

• Discuss new facility
• Discuss satisfaction survey
• Approve January 11, 2022 meeting minutes
• Approve May 10, 2022 meeting minutes
• Review monthly reports for May and June 2022

City Council

The Stephenville City Council will decide on two rezoning requests, a $176,896 playground contract, and a negotiated settlement with Atmos Energy. They will also accept a resignation, approve a special election, and hear committee reports. The meeting includes a consent agenda and an executive session for personnel and economic development talks.

• Rezone 415 E Tarleton from Central Business District (B-3) to Planned Development (PD)
• Rezone 1040 and 1050 Oak from Multifamily District (R-3) to Integrated Housing District (R-2.5)
• Award $176,896 contract to Whirlix Design for Phase 1 of Inclusive Playground at City Park
• Approve negotiated settlement between Atmos Cities Steering Committee and Atmos Energy Corp. for 2022 rate review
• Accept resignation of Council Member Place 3 Daron Trussell

The Council approved the Senior Citizens Center project on Vine Street by a 5-2 vote and denied a rezoning request for townhomes at 1040 and 1050 Oak Street by a 4-3 vote. They also accepted Council Member Daron Trussell’s resignation, ordered a special election for November 8, 2022, to fill his seat, and approved a $176,896 contract for an inclusive playground at City Park.

• Approved Senior Citizens Center project on Vine Street (5-2)
• Denied rezoning of 1040 and 1050 Oak from R-3 to R-2.5 (4-3)
• Accepted resignation of Council Member Daron Trussell (unanimous)
• Ordered special election for Nov 8, 2022, to fill Council Place 3 (unanimous)
• Approved $176,896 contract for Inclusive Playground Phase 1 (unanimous)
• Approved $9,000 from Bridge Maintenance Account for street truck purchase (unanimous)
• Approved professional services agreement with Jacob & Martin for Brick Street design (unanimous)
• Approved appointments to Planning and Zoning Commission and Board of Adjustment (unanimous)

Advisory Boards

The Main Street Advisory Board will meet to review committee reports and discuss several upcoming programs. The agenda includes discussions regarding the First Lady's visit and the Imagine the Possibilities Tour.

• Approval of July minutes
• Discussion of First Lady's Visit
• Discussion of Imagine the Possibilities Tour
• Discussion of Western Heritage Committee
• Discussion of upcoming conferences

Advisory Boards

The Tourism and Visitors Bureau Advisory Board will discuss a hotel convention center for Tarleton State, elect officers, and review promotional materials. They will also consider the October meeting date and discuss Moo-La Fest and upcoming events.

• Discuss Hotel Convention Center for Tarleton State
• Elect Vice Chair and Secretary
• Consider October meeting date
• Review Visitors Guide and flyer
• Discuss Moo-La Fest

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding several land use changes. These include requests to rezone properties on E. Tarleton and Oak, as well as replatting and final platting requests.

• Rezone 415 E. Tarleton from Central Business District (B-3) to Planned Development (PD)
• Rezone 1040 and 1050 Oak from Multifamily District (R-3) to Integrated Housing District (r-2.5)
• Replat properties at 2220 W Washington & 2223 W South Loop
• Final plat approval for 1350 HWY 281

The Planning and Zoning Commission recommended approval for a rezone at 415 E. Tarleton, a replat for properties at W Washington and W South Loop, and a conditional final plat at 1350 HWY 281. A motion to recommend denial for a rezone at 1040 and 1050 Oak failed.

• Approved June 15, 2022 minutes (unanimous)
• Recommended approval to City Council for rezone of 415 E. Tarleton from B-3 to PD (unanimous)
• Denied recommendation to City Council to deny rezone of 1040 and 1050 Oak from R-3 to R-2.5 (1-5)
• Recommended approval of replat for 2220 W Washington & 2223 W South Loop (unanimous)
• Recommended conditional approval of final plat for 1350 HWY 281 (unanimous)

Council Committee Meeting

The Tourism and Visitors Bureau Committee will meet to discuss the establishment of a Community-based Western Heritage Committee. The committee will also receive and discuss a report from the Design Committee.

• Discussion of a Community-based Western Heritage Committee
• Review of the Design Committee Report

City Council

The Stephenville City Council will hold a special meeting to enter executive session under Texas Open Meetings Law to discuss personnel matters related to the city manager. No formal action is listed on the agenda beyond possible follow-up after the closed session.

The City Council held a special meeting primarily in executive session to discuss personnel matters. Following this session, the Council voted to offer the City Manager position to Jason King.

• Offered City Manager position to Jason King pending contract negotiations (unanimous)

Council Committee Meeting

The Stephenville City Council committee meeting will review the annual comprehensive finance report and discuss several development, parks, and public works items. Key actions include considering adding alcohol sales to the Industrial District and making appointments to city boards. Other items are discussions only, such as the thoroughfare plan, senior center location, and playground project.

• Consideration of adding alcohol sales in Industrial District, assigned to Planning and Zoning Commission
• Review of Annual Comprehensive Finance Report for period ending September 30, 2021
• Discussion of Professional Services Agreement with Jacob & Martin, LLC for brick pavement design on College and Belknap
• Discussion of quotes for City Park Project field construction and lighting renovation
• Consider appointments to Board of Adjustment and Planning & Zoning Commission

Council Committee Meeting

The Stephenville City Council Committee on Parks and Leisure Services is holding a special meeting to discuss the location of the Senior Citizens Center. This is a discussion item only, with no formal vote or decision listed on the agenda.

• Discuss location of Senior Citizens Center

City Council

The Stephenville City Council will hold public hearings and consider rezoning requests for several properties, including changes to housing districts and a downtown planned development. The council will also discuss a senior citizens center building, an economic development proposal, and various administrative items.

• Rezone 660 Donna Ave from R-1.5 to R-2.5 (Integrated Housing) with replat
• Rezone 157 W. Washington and 171 W. Washington from Downtown to Planned Development
• Rezone 935 College Farm Road from B-1 to R-2 (residential)
• Rezone 200 Clark Lane from R-3 to R-2.5 (Integrated Housing)
• Subdivision waiver for curb and gutter at 1303 W. South Loop

The Stephenville City Council voted to send the Senior Citizens Center building issue back to the Parks and Leisure Committee for a report at the August 2, 2022 meeting, after residents raised concerns about a legacy live oak tree, parking, and traffic at the N. Vine site. The Council approved an agreement with David Pettit Economic Development for TIRZ district work, approved a $24,300 ICMA video opportunity on a 5-3 vote, and approved five rezoning ordinances and a subdivision waiver, all by unanimous votes. It also approved a professional services agreement for the 377 Elevated Storage Tank project, directed staff to design brick street reconstruction on College and Belknap, and approved a City Planner reclassification and a Fire Department reorganization.

• Senior Citizens Center building issue sent back to Parks and Leisure Committee for report at August 2, 2022 meeting
• Approved agreement with David Pettit Economic Development for TIRZ creation/expansion, up to $112,500 plus up to $1,500 reimbursable expenses (unanimous)
• Approved participation in ICMA video for $24,300 (5-3; AYES: Durfey, Haschke, Trussell, Newby, Baskett; NOES: Thurman, Cook, McClinton)
• Approved Ordinance No. 2022-O-19 rezoning 660 Donna Ave from R-1.5 to R-2.5 with replat (unanimous)
• Approved Ordinance No. 2022-O-20 rezoning 157 W. Washington from DT to PD (unanimous)
• Approved Ordinance No. 2022-O-21 rezoning 171 W. Washington from DT to PD (unanimous)
• Approved Ordinance No. 2022-O-22 rezoning 935 College Farm Road from B-1 to R-2 (unanimous)
• Approved Ordinance No. 2022-O-23 rezoning 200 Clark Lane from R-3 to R-2.5 (unanimous)

City Council

The Stephenville City Council will hold a special meeting to enter executive session to deliberate on personnel matters related to the City Manager under Texas Government Code Chapter 551. No public action is listed on the agenda.

The Stephenville City Council held a special meeting on June 30, 2022, convening at 5:30 PM and immediately going into executive session at 5:35 PM to deliberate personnel matters concerning the City Manager under Section 551.074 of the Texas Open Meetings Law. The executive session ended at 7:40 PM, and the council returned to regular session. No action was taken on the executive session item, and the meeting adjourned at 7:41 PM.

• No action taken on executive session personnel matter regarding the City Manager

City Council

The Stephenville City Council will hold public hearings and consider ordinances to rezone 7.664 acres on W FM8 from single-family residential to planned development, and to annex 47.554 acres on N US 281. The council will also enter executive session to discuss real property in the South Side Addition.

• Rezone 7.664 acres at W FM8 (Parcel R22552) from R-1 to PD
• Annex 47.554 acres at 0 N US 281 (Parcel R26347)
• Executive session on real property in South Side Addition

The Stephenville City Council approved Ordinance No. 2022-O-17, rezoning 7.664 acres of a 29.751-acre tract at W FM8 (Parcel R22552) from Single Family Residential (R-1) to Planned Development (PD), on a 7-1 vote. A petition in opposition with more than 20% of signatures in the designated area meant at least seven council members had to vote in favor; seven did. The council also unanimously approved Ordinance No. 2022-O-18 annexing 47.554 acres at 0 N US 281 (Parcel R26347), and unanimously authorized a sales contract for real property in the South Side Addition discussed in executive session.

• Approved Ordinance No. 2022-O-17 rezoning 7.664 acres at W FM8, Parcel R22552, from R-1 Single Family Residential to PD Planned Development (7-1, McClinton opposed)
• Approved Ordinance No. 2022-O-18 annexing 47.554 acres at 0 N US 281, Parcel R26347 (unanimous)
• Authorized a sales contract for real property in the South Side Addition for the appraised amount plus associated fees and costs (unanimous)

City Council

The Stephenville City Council holds a work session and committee meetings to discuss the budget, economic development/TIRZ, and a proposed historic downtown district with a review board. Committee meetings cover the city planner position, fire department reorganization, a possible trash bag requirement, and brick street projects. All items are discussion topics, not final votes.

• Discuss Budget
• Discuss Economic Development/TIRZ
• Discuss Establishment of Review Board and Historic Downtown District
• Consideration of requiring all customers to place trash and garbage in bags prior to placement in service receptacles
• Discuss Brick Street Projects

The City Council met for a work session on June 28, 2022, to discuss the upcoming FY22-23 budget, economic development, Tax Increment Reinvestment Zone (TIRZ), and the potential establishment of a historic downtown district and review board. The minutes record no formal votes or substantive decisions taken during the session.

• Discussed FY22-23 budget, project reviews, and debt service (no action taken)
• Discussed Economic Development and TIRZ with David Pettit and Natalie Moore (no action taken)
• Discussed establishment of a Historic Downtown District and Review Board (no action taken)

City Council

The Stephenville City Council will hold a special meeting that begins with an executive session to deliberate on real property matters in the South Side Addition. No public action is listed on the agenda beyond adjourning the meeting.

The City Council held a special meeting to deliberate a real property transaction in the South Side Addition. Following an executive session, the council voted to approve the transaction.

• Approved real estate transaction for property in South Side Addition (unanimous)

Council Committee Meeting

The Stephenville Council Committees will meet to discuss the city planner position, a fire department reorganization, and a rewritten contract with Axon Enterprises for body-worn and fleet cameras. The Public Works Committee will also discuss a professional services agreement for rehabilitating the 377 Elevated Storage Tank.

• Discussion of City Planner Position
• Fire Department Reorganization
• Axon Enterprises Contract re-write for Body Worn Cameras, Fleet Cameras, Interview Room Cameras, and Evidence.com Subscriptions ($ amount not specified)
• Professional Services Agreement for 377 Elevated Storage Tank Rehabilitation Project

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on 11 items, including several rezones, replats, and subdivision waivers. Most applications are from Stephenville Rentals LLC and other developers seeking zoning changes for residential and commercial properties. The commission will also consider a sidewalk waiver appeal and a curb and gutter waiver request.

• Rezone 660 Donna Ave from R-1.5 to R-2.5 with replat (RZ2022-010 & RP2022-004)
• Rezone 157 W. Washington and 171 W. Washington from Downtown to Planned Development (PD2022-003, PD2022-004)
• Rezone 935 College Farm Road from B-1 to R-2 (RZ2022-011)
• Rezone 200 Clark Lane from R-3 to R-2.5 (RZ2022-013)
• Appeal of sidewalk waiver denial at 1303 W. South Loop (SV2022-005)

The Planning and Zoning Commission recommended approval of several rezoning requests to the City Council, including a rezone and replat at 660 Donna Ave for two duplex-style homes and a rezone of 7.664 acres at W FM8 for senior housing, which passed 4-2 despite a petition and residents speaking in opposition. The Commission also recommended approval of rezonings at 157 W. Washington, 171 W. Washington, 935 College Farm Road, and 200 Clark Lane, and approved a replat at 719-755 Washington Street. It denied a sidewalk waiver appeal at 1303 W. South Loop but approved a curb and gutter waiver there. No action was taken on a conceptual plan for 415 E. Tarleton.

• Recommended approval of rezone and replat at 660 Donna Ave from R-1.5 to R-2.5 (unanimous)
• Recommended approval of rezone at 157 W. Washington from DT to PD (unanimous)
• Recommended approval of rezone at 171 W. Washington from DT to PD (unanimous)
• Recommended approval of rezone of 7.664 acres at W FM8 from R-1 to PD for senior housing (4-2)
• Recommended approval of rezone at 935 College Farm Road from B-1 to R-2 (unanimous)
• Recommended approval of rezone at 200 Clark Lane from R-3 to R-2.5 (unanimous)
• Approved replat at 719-755 Washington Street dividing two lots into four (unanimous)
• Denied appeal of sidewalk waiver at 1303 W. South Loop; approved curb and gutter waiver there (unanimous)

Council Committee Meeting

The Personnel Committee will meet to deliberate on matters regarding the City Manager. This discussion may involve the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the position.

• Personnel matters regarding the City Manager

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing to consider landscape buffer variance requests. The board will also approve the minutes from its May 2022 meeting.

• Public hearing on landscape buffer variance requests
• Approval of May 2022 minutes

The Board of Adjustment denied two requests from Lu Enterprise LLC to reduce required landscape buffers for a proposed medical office project. Both appeals failed to receive the four affirmative votes required for approval.

• Approved May 12, 2022 minutes (unanimous)
• Denied Case No. V2022-008 variance for 2220 W Washington Street
• Denied Case No. V2022-009 variance for 2223 W South Loop

City Council

The City Council will consider several land use changes, including rezoning requests for properties on W FM8, 715 Miller, and 1300 Pecan Hill Drive. The meeting also includes the election of a Mayor Pro-Tem and a resolution regarding Oncor Electric Delivery Company's requested rate change.

• Rezone 2.119 acres at W FM8 from Single Family Residential to Retail and Commercial
• Conditional Use permit for a home occupation at 1317 Inglewood Drive
• Rezone 715 Miller from Neighborhood Business to Single Family Residential
• Development plan and rezoning of 1300 Pecan Hill Drive to Planned Development District
• Resolution suspending the June 17, 2022 effective date of Oncor Electric rate change

The City Council voted unanimously to deny a request to rezone 2.119 acres at W FM8 (Parcel R22552) from single-family residential (R-1) to retail and commercial (B-2), following a Planning and Zoning Commission recommendation of denial and opposition from nearby residents. The council also approved a conditional use permit for a home-based firearm sales business at 1317 Inglewood Drive and rezoned 715 Miller from neighborhood business (B-1) to single-family residential (R-1). In other actions, the council elected Ricky Thurman as Mayor Pro-Tem, approved committee appointments, and approved a resolution suspending Oncor's June 17, 2022 rate change effective date. Council also approved a contract for real property with Oncor pending satisfactory terms and environmental testing studies.

• Denied rezoning of 2.119 acres at W FM8, Parcel R22552, from R-1 to B-2 (unanimous)
• Approved Conditional Use Permit for home occupation (firearm sales) at 1317 Inglewood Drive (unanimous)
• Approved Ordinance No. 2022-O-15 rezoning 715 Miller, Parcel R32524, from B-1 to R-1 (unanimous)
• Approved Ordinance No. 2022-O-16 rezoning 1300 Pecan Hill Drive, Parcel R50244, from R-1 to Planned Development (unanimous)
• Approved Resolution No. 2022-R-14 suspending June 17, 2022 effective date of Oncor rate change (unanimous)
• Approved ETJ Interlocal Agreement with Erath County (unanimous)
• Approved Memorandum of Understanding with ABM Building Solutions (unanimous)
• Elected Ricky Thurman as Mayor Pro-Tem (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission voted unanimously to deny Case No. RZ2022-006, a request to rezone about 2.119 acres on W FM8 from single-family residential to retail and commercial, and to forward a negative recommendation to Council. Commissioners also voted unanimously to recommend approval of a home-occupation permit for firearm sales at 1317 Inglewood Drive, a rezone at 715 Miller to single-family residential, and a planned development rezone and development plan at 1300 Pecan Hill Drive. Two other planned development cases at 157 and 171 W. Washington were presented for conceptual plan review only, and no action was taken. The April 20 and May 4, 2022 minutes were approved.

• Denied Case No. RZ2022-006 (rezone ~2.119 acres on W FM8 from R-1 to B-2 retail/commercial) and forwarded a negative recommendation to Council (unanimous)
• Approved Case No. CP2022-001 conditional use permit for a home occupation for firearm sales at 1317 Inglewood Drive, forwarding a positive recommendation to Council (unanimous)
• Approved Case No. RZ2022-011 rezone at 715 Miller from B-1 Neighborhood Business to R-1 Single Family Residential, forwarding a positive recommendation to Council (unanimous)
• Approved Case No. PD2022-001 rezone and development plan at 1300 Pecan Hill Drive from R-1 to Planned Development, forwarding a positive recommendation to Council (unanimous)
• No action taken on Case No. PD2022-003, conceptual plan for rezone at 157 W. Washington from Downtown to Planned Development
• No action taken on Case No. PD2022-004, conceptual plan for rezone at 171 W. Washington from Downtown to Planned Development
• Approved minutes for April 20, 2022 (unanimous)
• Approved minutes for May 4, 2022 (unanimous, Bruce Delater abstaining)

City Council

The City Council approved spending approximately $77,000, not to exceed $90,000, for downtown lighting on a 5-1 vote, and approved Resolution No. 2022-R-12 for a TxDOT agreement on traffic signal work at US 67 and Wolfe Nursery Road. The council canvassed the May 7, 2022 general election results via Resolution No. 2022-R-13 and administered oaths of office to newly elected members, including Mayor Doug Svien and Council Members Robert "Bob" Newby, David Baskett, and Mark McClinton. Appointments to the Board of Adjustments and SEDA were also approved. The council met in executive session regarding real property in the John Dupuy Survey and adjourned at 6:45 p.m.

• Approved ~$77,000 (not to exceed $90,000) for downtown lighting (5-1, Nix opposed)
• Approved Resolution No. 2022-R-12 authorizing a Local On-System Agreement with TxDOT for traffic signal work at US 67 and Wolfe Nursery Road (unanimous)
• Approved Resolution No. 2022-R-13 canvassing returns and declaring results of the May 7, 2022 General Election (unanimous)
• Administered oaths of office to newly elected Mayor Doug Svien and Council Members Robert "Bob" Newby, David Baskett, and Mark McClinton
• Approved appointment of Alan Nix to Board of Adjustments (unanimous)
• Approved appointment of Kellijohn Nance to SEDA (unanimous)
• Held executive session under Section 551.072 regarding real property in the John Dupuy Survey; no action recorded

Board of Adjustment

The Board of Adjustment approved two setback variance requests at its May 12, 2022 meeting. Case V2022-006 allows a front porch to encroach about six feet into the front setback at 453 Alexander, reducing it from 25 to 19 feet. Case V2022-007 allows a swimming pool to protrude about seven feet into the rear setback at 150 Elk Cove, reducing it from 25 to 18 feet. Both motions carried by unanimous vote, with David Baskett abstaining on the second. The board also approved its April 12, 2022 minutes.

• Approved April 12, 2022 minutes (unanimous)
• Approved Case V2022-006: front setback variance at 453 Alexander, 25' to 19' (unanimous)
• Approved Case V2022-007: rear setback variance at 150 Elk Cove, 25' to 18' (unanimous, Baskett abstained)

City Council

This is a special meeting with a single substantive item: an executive session to deliberate personnel matters regarding the Interim City Secretary. The council may take action on this item after the closed session. The rest of the agenda is procedural.

• Executive session under Section 551.074 to discuss appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Interim City Secretary
• Possible action on items discussed in executive session

The City Council met in a special session to discuss personnel matters in executive session. The Council approved an agreement to hire an interim city secretary.

• Approved agreement with Texas First Group to hire Terri Johnson as Interim City Secretary (unanimous)

One Time Event

The Stephenville Senior Center Advisory Board will meet to review monthly reports from January through April 2022. The board will also discuss a satisfaction survey and a new facility.

• January 2022 Monthly Reporting
• February 2022 Monthly Reporting
• March 2022 Monthly Reporting
• April 2022 Monthly Reporting
• Discuss New Facility

The Stephenville Senior Citizens Center Advisory Board met on May 10, 2022, and reviewed monthly reports for January through April 2022. The board decided to rename the Senior Center Survey to "The Link Survey." Members discussed the new Senior Citizens' Center, viewing exterior and interior drawings and talking about the interior layout, bathroom location just inside the front door, and limited storage. No votes or formal approvals of the new center were recorded.

• Renamed the Senior Center Survey to "The Link Survey"
• Reviewed monthly reports for January–April 2022
• Discussed new Senior Citizens' Center drawings; no action or vote recorded

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a meeting to consider one public hearing item. The commission is scheduled to act on a final plat request for property located at 2798 W Washington.

• Public Hearing and consideration of Case No. FP2022-002: final plat for 2798 W Washington (Parcel R22338) requested by Vidal Garcia for Stables Development and EG Tejas LLC.

The Commission granted conditional approval for a final plat at 2798 W Washington (Case No. FP2022-002). Approval is pending the completion of several requirements, including public improvements, maintenance bonds, and fee payments.

• Approved Case No. FP2022-002 final plat with stated conditions (unanimous)

City Council

The Stephenville City Council will hold public hearings and consider several items, including the award of the 536 Transmission Line and Site Civil Project, a development agreement with The Stable, LLC for traffic signal work, and multiple code waivers for properties on Davis Avenue and E. College. They will also consider a rezoning at 855 College Farm Road, a splash pad UV system expenditure, a parks master plan contract, and changes to council rules. The agenda includes consent items and an executive session for real property and personnel matters.

• Award of the 536 Transmission Line and Site Civil Project
• Development agreement with The Stable, LLC for traffic signal work
• Public hearings and waivers for sidewalks at 191 Davis Avenue and sight visibility/driveway at 222 E. College
• Rezoning of 855 College Farm Road from B-1 to R-2
• Expenditure for Splash Pad UV System and contract for Parks and Recreation Open Space Master Plan

The City Council awarded a $3,137,010 contract for the 536 Transmission Line and Site Civil Project to MH Civil Constructors, Inc. and approved several zoning waivers and property rezonings. The council also authorized the sale of an autographed guitar for $1,000 to benefit the inclusive playground, approved the purchase of a splash pad UV system, and accepted the resignation of City Secretary Staci King.

• Approved sale of autographed guitar to Doug Svien for $1,000 for inclusive playground (unanimous)
• Awarded contract for 536 Transmission Line and Site Civil Project to MH Civil Constructors, Inc. for $3,137,010 (unanimous)
• Approved Resolution No. 2022-R-10 for TxDOT and Developer Agreement with The Stable, LLC (unanimous)
• Approved sidewalk waiver at 191 Davis Avenue, Case No. SV2022-002 (unanimous)
• Approved sight visibility easements waiver at 222 E. College, Case No. SV2022-003 (unanimous)
• Approved driveway design waiver at 222 E. College, Case No. SV2022-004 (unanimous)
• Approved Ordinance No. 2022-O-13 rezoning 855 College Farm Road from B-1 to R-2
• Approved Ordinance No. 2022-O-14 adopting Chapter 97 Municipal Parks, Facilities, and Cemeteries (unanimous)

Advisory Boards

The Stephenville Tourism and Visitors Bureau Advisory Board is meeting to discuss upcoming tourism events, festival updates, marketing materials, and board member introductions. The agenda covers upcoming events such as Moo-La Fest, the Larry Joe Taylor's Music Festival, and various Tarleton State University activities.

• Introduce Michaela Bierman and welcome new board member Sonia Olvera
• Discussion regarding Visitor's Guide, Boutiques, Antiques & Unique Eats, and Rack Card
• Report on Buckles & Bugs event held March 18-19
• Moo-La Fest update covering sponsorships, vendors, Moo-La bucks, music, and carnival
• Review of upcoming 2022 events including TSU graduations, rodeos, and festivals

Board of Adjustment

The Stephenville Board of Adjustment will meet at City Hall Council Chambers to approve minutes from March 10, 2022, and hold a public hearing on two property variance requests. No other substantive items are listed.

• Variance request for height limit at 580 W. Vanderbilt Street (Case No. V2022-003)
• Variance request for rear setback depth at 191 Davis Avenue (Case No. V2022-004)

The Stephenville Board of Adjustment approved the March 10, 2022 meeting minutes and granted two separate variance requests during a public meeting. The board approved an 80-foot tower height variance at 580 W. Vanderbilt Street and a 10-foot rear setback variance for a single-family residence at 191 Davis Avenue. Both items passed by unanimous votes.

• Approved March 10, 2022 meeting minutes (unanimous)
• Approved Case No. V2022-003 for an 80-foot tower height variance at 580 W. Vanderbilt Street (unanimous)
• Approved Case No. V2022-004 for a rear setback reduction to 15 feet at 191 Davis Avenue (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider seven items, including subdivision waivers, rezonings, a final plat, and a planned development request. The commission will vote on these requests, which range from sidewalk and sight-visibility waivers to rezoning properties for residential and commercial use.

• Subdivision waiver for sidewalk requirements at 191 Davis Avenue (SV2022-002)
• Two subdivision waivers for Erath County property at 222 E College (SV2022-003, SV2022-004)
• Rezone 855 College Farm Road from B-1 to R-2 (RZ2022-004)
• Final plat for 2820 W Washington (FP2022-001)
• Rezone 29.751 acres at W FM8 to R-3 and B-2 with replat (RZ2022-005/006, RP2022-002)

The Stephenville Planning and Zoning Commission approved minutes from March 16, 2022, and reviewed multiple subdivision waivers, rezone requests, and a final plat. The commission voted to recommend approval for sidewalk, sight visibility easement, and driveway distance waivers, as well as a neighborhood business to residential rezone and a final plat with conditions. Commissioners unanimously denied a multi-parcel rezone and replat request for W. FMS, and reviewed a planned development conceptual plan with no action required.

• Approved March 16, 2022 minutes (unanimous)
• Approved subdivision waiver for sidewalk requirements at 191 Davis Avenue (6-1)
• Approved subdivision waiver for sight visibility easement at 222 E College (5-2)
• Approved subdivision waiver for driveway distance at 222 E College (unanimous)
• Approved rezoning at 855 College Farm Road from B-1 to R-2 (unanimous)
• Approved final plat for 2820 W Washington with conditions (unanimous)
• Denied rezone and replat requests for W FMS property (unanimous, chair abstained)
• Reviewed conceptual plan for 1300 Pecan Hill Drive (no action required)

Advisory Boards

The Library Advisory Board is meeting to discuss and decide on several library matters, including approving minutes, a new logo and sign, operations and programs, the summer reading program, grant status, interior improvements, and board communication. Public comments are accepted in person or in writing.

• Approval of January 19, 2022 minutes
• Library logo and sign discussion
• Summer Reading Program review
• Grant status update
• Interior library improvements

City Council

The Stephenville City Council and its committees will meet to discuss committee items including a downtown Facebook page, council rules, board vacancies, downtown lighting, a parks master plan, and a splash pad UV system. The council will also hold an executive session to consult with an attorney regarding a mediated settlement agreement and to discuss personnel matters concerning the City Manager.

• Proposal for Development of Historic Downtown District Facebook Page
• Review Council Rules of Procedure
• Discuss Vacancies on Citizen Boards and Commissions
• Discuss Parks, Recreation, and Open Space Master Plan Proposal
• Discuss Splashville Splash Pad UV System

The Stephenville City Council accepted the retirement of City Manager Allen Barnes effective May 1, 2022, and appointed Jason King as Interim City Manager at an annualized salary of $140,000. Additionally, the council authorized a payment related to a mediated settlement agreement.

• Authorized payment in accordance with Cause No. CV406-CR-251-Y (unanimous)
• Approved City Manager Allen Barnes' retirement effective May 1, 2022 (unanimous)
• Appointed Jason King as Interim City Manager at an annualized salary of $140,000 effective May 1, 2022 (unanimous)

Council Committee Meeting

The City Council will hold a special meeting including an executive session to discuss personnel matters regarding the City Manager. Committee meetings will also address downtown development, parks master plans, and the Splashville splash pad UV system.

• Executive session regarding City Manager personnel matters
• Proposal for Historic Downtown District Facebook Page
• Parks, Recreation, and Open Space Master Plan Proposal
• Splashville Splash Pad UV System discussion
• Review of Council Rules of Procedure

City Council

The Stephenville City Council will decide on issuing $20 million in bonds for tax and revenue certificates and general obligation refunding, alongside approving three rezoning requests, four street abandonments, and several contracts including downtown lighting and tax collection services.

• Issue $10M in Combination Tax and Revenue Certificates of Obligation, Series 2022
• Issue $10M in General Obligation Refunding Bonds, Series 2022
• Rezone 2220 W Washington St from Neighborhood Business (B-1) to Retail and Commercial (B-2)
• Rezone 2223 W South Loop from Neighborhood Business (B-1) to Retail and Commercial (B-2)
• Abandon Sloan, Tarleton, Turner, and Saint Felix Streets in specific segments

The City Council approved the issuance of $20.74 million in Certificates of Obligation for infrastructure and park facilities. The council also approved several property rezonings, street abandonments, and a new employee step pay plan.

• Authorized $20.74M for infrastructure and park improvements (Unanimous)
• Approved General Obligation Refunding Bonds, Series 2022 (Unanimous)
• Authorized disposition and replacement of Police Department firearms (Unanimous)
• Rezoned 2220 W Washington St from B-1 to B-2 (Unanimous)
• Rezoned 2223 W South Loop from B-1 to B-2 (Unanimous)
• Rezoned 1620 and 1680 W Swan St from Industrial to R-3 (Unanimous)
• Approved abandonment of Sloan, Tarleton, Turner, and Saint Felix streets (Unanimous)
• Adopted public safety and non-public safety step pay plan (Unanimous)

Council Committee Meeting

The Nominations Committee is meeting to discuss vacancies on the city's citizens boards and commissions. This is a discussion item, not a final decision. The meeting may also go into executive session as allowed by Texas law.

• Discussion of vacancies on Citizens Boards and Commissions

Council Committee Meeting

The Personnel and Finance Committees will meet to discuss the 2022-2023 employee benefits package and the FY 2021-2022 proposed step pay plan. The Personnel Committee will also discuss evaluation criteria for City Manager applicants.

• Discussion of Employee Benefits Package for Plan Year 2022-2023
• Discussion of Proposed Step Pay Plan for FY 2021-2022
• Discussion of evaluation criteria for City Manager applicants
• Discussion of personnel with banking control and signing authority

Advisory Boards

The Stephenville Airport Advisory Board is meeting to elect a chair and discuss the runway extension, airport maintenance and improvements, and the airport manager position. No decisions are listed on the agenda; these are discussion items.

• Election of Chair
• Runway Extension
• Airport Maintenance and Improvements
• Airport Manager

City Council

The Stephenville City Council will hold a special meeting to deliberate on several personnel matters. These discussions will occur in a closed executive session regarding specific city leadership roles.

• Executive session regarding Assistant Director of Public Works
• Executive session regarding Director of Public Works
• Executive session regarding Director of Finance
• Executive session regarding Police Chief
• Executive session regarding Fire Chief and Assistant City Manager

The City Council met in a special session to discuss personnel matters in executive session. Following that session, the Council authorized the City Manager to extend a job offer for the Assistant Director of Public Works position.

• Authorized employment offer for Assistant Director of Public Works at $110,000 salary (unanimous)

One Time Event

The Stephenville Parks and Recreation Advisory Board is meeting to receive project updates, including on the Senior Citizen Center and ballfields. No votes or decisions are listed on the agenda; it appears to be an informational session.

• Project Updates
• Senior Citizen Center Update
• Ballfields

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on three rezoning requests and four street abandonment cases. The commission will also consider approval of the January 2022 meeting minutes. Decisions or recommendations from this meeting will guide future land use and public right-of-way changes in Stephenville.

• Rezone 2220 W Washington St from B-1 to B-2 (RZ2022-001)
• Rezone 2223 W South Loop from B-1 to B-2 (RZ2022-002)
• Rezone 1620 & 1680 W Swan St from Industrial to R-3 multifamily (RZ2022-003)
• Abandon Sloan, Tarleton, Turner, and Saint Felix streets (AS2022-002 to -005)
• Approval of January 2022 minutes

The Planning and Zoning Commission approved minutes from January 19, 2022, and recommended three rezoning requests to the City Council. The commission also reviewed four street abandonment requests related to Tarleton State University property acquisitions, approving one and recommending denial for three.

• Approved January 19, 2022 minutes (unanimous)
• Approved rezone at 2220 W. Washington St. from B-1 to B-2 (unanimous)
• Approved rezone at 2223 W. Washington St. from B-1 to B-2 (unanimous)
• Approved rezone at 1620 and 1680 W. Swan St. from I to R-3 (unanimous)
• Approved Sloan Street abandonment from Harbin Drive to Saint Felix Street (5-2)
• Tarleton Street abandonment from Harbin Drive to Saint Felix Street failed (3-4)
• Recommended denial of Turner Street abandonment from Harbin Drive to Saint Felix Street (4-3)
• Recommended denial of Saint Felix Street abandonment from Washington Street to Sloan Street (4-3)

City Council

The Stephenville City Council will hold a special meeting to consider two expenditures: one for downtown lighting and one for a vehicle for the Parks and Leisure Services Department. The council will also enter executive session to discuss personnel matters involving the City Manager, City Attorney, and City Secretary.

• Expenditure for Downtown Lighting
• Purchase of a vehicle for Parks and Leisure Services Department
• Executive session on personnel matters (City Manager, City Attorney, City Secretary)

The City Council tabled the downtown lighting expenditure to April 5, 2022, to gather more information and discuss potential cost sharing with Erath County. The council also approved the purchase of a vehicle for the Parks and Leisure Services Department. Additionally, an executive session was held regarding personnel matters for the City Manager, City Attorney, and City Secretary, with no action taken.

• Tabled downtown lighting expenditure to April 5, 2022 (unanimous)
• Approved expenditure for a Parks and Leisure Services Department vehicle (unanimous)

Council Committee Meeting

The Stephenville City Council Committee Meeting will consider approving expenditures for downtown lighting improvements and the purchase of a vehicle for the Parks and Leisure Services Department. The meeting will also review a compensation study and stepped pay plan, and discuss a proposed ordinance for municipal parks, facilities, and cemeteries.

• Approval of an Expenditure for Downtown Lighting
• Approval of an Expenditure for the Purchase of a Vehicle for the Parks and Leisure Services Department
• Review and Discuss Compensation Study and Stepped Pay Plan
• Proposed Ordinance - Chapter 97 Municipal Parks, Facilities, and Cemeteries

Board of Adjustment

The Stephenville Board of Adjustment will consider one public hearing item: a variance request from applicant John Scribner. The request seeks relief from the front setback requirements in Section 154.06.6.D.(5) for a property at 2798 W. Washington Street. The board will also approve the minutes from its February 2022 meeting.

• Public hearing on variance V2022-002 for 2798 W. Washington Street
• Variance from front setback requirement in Section 154.06.6.D.(5)
• Approval of February 2022 meeting minutes

The Board of Adjustment approved a variance request for a property at 2798 W. Washington Street to allow a drive-thru ordering canopy to encroach into the front setback. The board also approved the minutes from the February 10, 2022 meeting.

• Approved Case No. V2022-002 for a 20-foot building setback variance modification (unanimous)
• Approved minutes from 2/10/2022 (unanimous)

One Time Event

The Stephenville Senior Center Advisory Board is meeting to discuss a facility update, a survey, and monthly reports for January and February 2022, along with a satisfaction survey. The agenda is routine and contains no major decisions or public hearings.

• Facility update
• Survey discussion
• January 2022 monthly reporting
• February 2022 monthly reporting
• Satisfaction survey

City Council

The City Council will review an ordinance to add Chapter 97 regarding municipal parks, facilities, and cemeteries to the City Code. The meeting also includes discussions on a waste management contract amendment and appointments to citizen boards.

• Ordinance amending City Code to add Chapter 97: Municipal Parks, Facilities, and Cemeteries
• Amendment No. 5 with Waste Connections for municipal solid waste and construction/demolition waste disposal
• Appointments to Citizen Boards and Commissions
• Resolution authorizing membership in the Atmos Steering Committee
• Resolution authorizing membership in the Oncor Steering Committee

The City Council approved a contract amendment for municipal waste services and an opioid settlement. The council also appointed two citizens to local boards and commissions.

• Approved Amendment No. 5 to the Waste Connections contract (unanimous)
• Appointed Tom Hines to Planning and Zoning Commission, Place 7 (unanimous)
• Appointed Matthew Miller to Board of Adjustment, Alternate 1 (unanimous)
• Approved Opioid Settlement (unanimous)
• Approved February 1 and February 15 meeting minutes (unanimous)
• Approved Atmos Energy and Oncor assessment resolutions (unanimous)
• Removed proposed ordinance for Chapter 97 Municipal Parks, Facilities, and Cemeteries from agenda

Advisory Boards

The Main Street Advisory Board will meet to approve minutes, receive committee reports, and discuss Ordinance 93.07 regarding accumulations of weeds, brush, or rubbish. They will also plan for a May 7, 2022 event and discuss banners. The agenda is routine, with no major decisions or contracts listed.

• Approval of January 6, 2022 meeting minutes
• Discussion of Ordinance 93.07 (weeds, brush, rubbish)
• Planning for May 7, 2022 event
• Discussion of banners

City Council

The Stephenville City Council is holding a special meeting to consider four items: resolutions supporting subsidized housing applications, an ordinance enacting a property tax freeze for residents over 65 or disabled, a resolution authorizing a financing agreement for police vehicles and equipment, and acceptance of the 2021 police racial profiling report. All items are up for discussion and potential approval.

• Resolution of support for subsidized housing applications
• Ordinance enacting tax freeze for residents over 65 or disabled
• Resolution authorizing financing agreement for police vehicles and related equipment
• Acceptance of 2021 Stephenville Police Department Racial Profiling Report

The council approved Resolution No. 2022-R-04 supporting Retirement Living for Seniors' subsidized housing application on a 5-2 vote, and Resolution No. 2022-R-05 in non-opposition to Stephenville Lofts unanimously. It unanimously approved Ordinance No. 2022-O-03 creating a tax freeze for residents over 65 or disabled, and unanimously approved Resolution No. 2022-R-06 authorizing financing for police vehicles plus an expenditure for police vehicle equipment. The council also accepted the 2021 Stephenville Police Department Racial Profiling Report, which found the department in compliance with the Texas Racial Profiling Law.

• Approved Resolution No. 2022-R-04 supporting Retirement Living for Seniors' subsidized housing application (5-2)
• Approved Resolution No. 2022-R-05 in non-opposition to Stephenville Lofts (unanimous)
• Approved Ordinance No. 2022-O-03 enacting a tax freeze for residents over 65 or disabled (unanimous)
• Approved Resolution No. 2022-R-06 authorizing financing of police vehicles (unanimous)
• Approved expenditure for purchase of police vehicle equipment (unanimous)
• Accepted 2021 Stephenville Police Department Racial Profiling Report, which found the department in compliance with the Texas Racial Profiling Law

Council Committee Meeting

The Stephenville City Council committee meeting on February 15, 2022, will hear presentations on subsidized housing, review council rules and board vacancies, discuss a proposed parks and cemeteries ordinance, review a compensation study, and consider a solid waste franchise rate adjustment. These are discussion items, not final decisions.

• Presentations regarding subsidized housing
• Proposed ordinance - Chapter 97 Municipal Parks and Cemeteries
• Compensation study review
• Solid Waste Franchise Agreement – annual rate adjustment request
• Vacancies on citizen boards and commissions

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing on a variance request from applicant Elizabeth Phelps seeking relief from rear setback requirements for property at 838 Mimosa Court. The board will also elect officers, approve minutes from October 14, 2021, and administer the oath of office.

• Public hearing on variance V2022-001 for rear setback at 838 Mimosa Court (parcel R74944, Kaylie Subdivision, Blk 2, Lot 9)
• Election of officers
• Approval of minutes from October 14, 2021

The Board of Adjustment approved a variance for a property at 838 Mimosa Court regarding rear setback requirements. The board also elected its officers and approved previous meeting minutes.

• Elected Dr. Moumin Quazi as Chair (unanimous)
• Elected David Baskett as Vice Chair (unanimous)
• Approved minutes from 10/14/2021 (unanimous)
• Approved CASE NO. V2022-001 for a 25-foot building setback variance at 838 Mimosa Court (unanimous)

City Council

The Stephenville City Council will hold a regular meeting with several public hearings and action items. Key items include a variance for alcohol sales at The Shack, abandonment of an alleyway, a public hearing on tax freezes for seniors and disabled persons, and approval of a financing agreement for equipment. The agenda also includes numerous consent agenda items and an executive session for real property and economic development discussions.

• Variance for alcohol sales at The Shack, 309 W. Washington
• Abandonment of 8-foot alleyway in Block 8, City Addition
• Public hearing on Over 65 and Disabled Person Tax Freeze
• Resolution authorizing financing for SCBA and cardiac monitors
• Contract with Charlie Diggs for Moo-La Fest production

The council approved a resolution to issue $22 million in Certificates of Obligation for infrastructure projects, including a water transmission line and Long Street improvements. They also granted a variance allowing The Shack to sell alcohol despite its proximity to a church, and voted to abandon several streets in the Park Place and Groesbeck & McClelland Additions. A public hearing was held for a tax freeze for seniors and disabled persons, but no vote occurred; that decision is scheduled for February 15.

• Approved variance for The Shack to sell alcohol (7-1, Alan Nix dissenting)
• Approved Order of Election for May 7, 2022 General Election (unanimous)
• Approved Ordinance No. 2022-O-2 abandoning 8-foot alleyway in Block 8 (unanimous)
• Approved $7,500 sponsorship for 55th Annual TSU Stampede Rodeo (unanimous)
• Approved Resolution No. 2022-R-02 financing SCBA and cardiac monitors (unanimous)
• Adopted $47,000–$55,000 salary range for Main Street Manager (unanimous)
• Accepted First Financial Bank proposal for depository services (unanimous)
• Approved Resolution No. 2022-R-03 for $22M Certificates of Obligation notice (unanimous)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to discuss the Visitor's Guide and upcoming events for 2022. The agenda includes a welcome for a new board member and board comments. No formal decisions or votes are listed.

• Discussion of Visitor's Guide
• Upcoming events: To the Moon & Back (Feb 10), Buckles & Bugs (Mar 18-19), Tastings on the Trail (Apr 23), Larry Joe Taylor's Texas Music Festival (Apr 25-30), TSU Stampede Rodeo (Apr 28-30), Moo-La Fest (Jun 3-4), Independence Day Celebration (Jul 4), Texstar Summer Concert Series (TBD), Rhymes & Vines (Sep 21-24), Cowboy Capital of the World Pro Rodeo (Sep 23-25), Moo-La's 50th Birthday (Sep 23), Spooky Stephenville (Oct 28-29), ChristmasVille (Nov 26)
• Welcome new board member

Advisory Boards

The Stephenville Library Advisory Board is meeting to approve prior minutes, discuss a new library logo, review operations and participation numbers, nominate a 2022 chair, and talk about summer programs. This is a regular advisory meeting with no major budget or zoning decisions.

• Approval of October 20, 2021 minutes
• Discussion on Library Logo
• Operations, Program and Participation Numbers
• Nomination for 2022 Chair
• Discussion of Summer Programs

The Stephenville Public Library Advisory Board approved its October 20 minutes and elected Kate Barton as 2022 chair by acclamation. The board approved a plan for a graphic designer to create a final library logo, and approved a motion for Library Director Mary Meredith to propose new library signs for Graham and Washington streets to the Director. The board also authorized Kathy Smith to apply for a 50 Women Strong grant for summer programs, and Tynell Slappy announced she is resigning because she is moving.

• Approved October 20 minutes (motion Kate Barton, second Kathy Smith)
• Elected Kate Barton 2022 chair by acclamation (motion Darla Fent, second Kathy Smith)
• Approved plan for graphic designer to create final library logo (motion Darla Fent, second Kathy Smith)
• Approved motion for Mary Meredith to propose new library signs for Graham and Washington streets to the Director (motion Kat Quinnell, second Kathy Smith)
• Approved Kathy Smith proceeding with 50 Women Strong grant application for summer programs (motion Katy Eichenberg, second Kat Quinnell)
• Adjourned (motion Kathy Smith, second Katy Eichenberg)

City Council

The Stephenville City Council is holding a special meeting to consider four items: a Memorandum of Understanding with Erath County for operating the 2021 vaccination center, removal of a Planning and Zoning Commission member, appointments to citizen board vacancies, and spending funds for repairs at Splashville. All items are up for discussion and potential approval.

• Memorandum of Understanding with Erath County for 2021 Vaccination Center operation
• Removal of a Planning and Zoning Commission member
• Appointments to vacancies on citizen boards and commissions
• Expenditure of funds for repairs at Splashville

The City Council approved a Memorandum of Understanding with Erath County for operation of the 2021 Vaccination Center, which the City Manager said is required by FEMA for expense reimbursement. The council also voted to remove Cory Jenkins as Alternate 2 on the Planning and Zoning Commission and approved two appointments to citizen boards. It separately approved spending funds for repairs at Splashville. All votes were unanimous; the meeting ran from 7:00 to 7:18 p.m.

• Approved Memorandum of Understanding with Erath County for operation of the 2021 Vaccination Center (unanimous)
• Removed Cory Jenkins as Alternate 2 on the Planning and Zoning Commission (unanimous)
• Appointed Sonia Olvera to the Tourism and Visitors Bureau Advisory Board as Hotel Representative (unanimous)
• Appointed Darren Carpenter to the Main Street Advisory Board (unanimous)
• Approved expenditure of funds for repairs at Splashville (unanimous)

Council Committee Meeting

The Stephenville City Council committee meeting covers multiple topics, including tourism sponsorships, board appointments, and financial matters. Committees will discuss repairs to Splashville, replacement of fire department breathing apparatus, and the issuance of certificates of obligation, among other items. All items are for discussion only; no final decisions are listed.

• Discuss sponsorship for Tarleton State University's 55th Annual Stampede Rodeo
• Discuss Splashville repairs
• Discuss replacement of Fire Department Self-Contained Breathing Apparatus (SCBA)
• Discuss issuance of Certificates of Obligation
• Discuss zoning classification Private Club District (B-4)

City Council

The Stephenville City Council will hold a work session to review public improvement districts and capital construction projects, including funding mechanisms. An executive session is scheduled to discuss pending litigation involving the city.

• Public Improvement Districts discussion
• Capital Construction Projects and Funding Mechanisms review
• Executive session on Daquan Combs and Michael Harvey v. Benjamin Kirklen and City of Stephenville litigation

The City Council conducted a work session to discuss Public Improvement Districts and capital construction projects. No substantive decisions or votes were recorded in the minutes.

One Time Event

The Stephenville Senior Center Advisory Board will meet to approve minutes, discuss plans for a new senior center, review a survey, and consider 2022 program ideas and expenses. The board will also address a Knights of Columbus donation, COVID vaccine availability at the center, and other items like a Matter of Balance class and memorial plaques.

• Discussion of New Senior Center
• 2022 Program Ideas and Expenses
• Knights of Columbus Donation
• COVID Vaccines at the Senior Center
• Elections of Officers

The Stephenville Senior Citizens Center Advisory Board approved its December 14, 2021 minutes as written and held its board elections, with Jan Smith elected chairman, Sheryl Wells vice chair, and Elizabeth Johnson secretary; all nominations passed by vote. The board discussed the new senior center off Tarleton and Vine, including an approved additional 1000 square feet for council chambers, street and parking improvements, and a guest's concern about transparency in the review process. It also discussed a senior center survey, grant ideas, a $500 Knights of Columbus donation, and center activities. No other formal motions or votes are recorded beyond the minutes approval and board elections.

• Approved December 14, 2021 board meeting minutes as written
• Elected Jan Smith as Chairman (nominated by Sheryl Wells, seconded by Marlene Dupas; vote held, passed)
• Elected Sheryl Wells as Vice Chair (nominated by Jan Smith, seconded by Elizabeth Johnson; vote held, passed)
• Elected Elizabeth Johnson as Secretary (nominated by Debby Watson, seconded by Marlene Dupas; vote held, passed)
• Approved an additional 1000 square feet for council chambers at the new senior center (recorded in discussion, no vote tally given)

City Council

The Stephenville City Council will hold public hearings and vote on two major land-use items: a voluntary annexation of 5.339 acres near US 281 and a rezone request at 940 Harbin Drive from single-family to integrated housing. The council will also consider a new senior center construction RFP, a stormwater drainage MOU amendment with TSU, and property sale approvals.

• Voluntary annexation of 5.339 acres at 0 N US 281 (Parcel R77375)
• Rezone 940 Harbin Drive from R-1 to R-2.5 (Integrated Housing) with replat (Case RZ2021-019)
• Request for Proposal for new Senior Citizen Center construction
• Amendment No.1 to MOU with TSU for stormwater drainage improvements
• Sale of city property via auction

The Stephenville City Council met in a work session on January 13, 2022. Council members heard a presentation on Public Improvement Districts and discussed capital construction project priorities and funding, but took no action. The council also met in executive session regarding pending or contemplated litigation in Daquan Combs and Michael Harvey v. Benjamin Kirklen and City of Stephenville, and no action was taken. The meeting adjourned at 2:55 p.m.