Stephenville public meetings in 2023

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold public hearings on six street abandonment requests, a rezoning, a preliminary plat, and an appeal of a sidewalk waiver denial. The commission will also approve minutes from two prior meetings.

• Abandonment of Saint Felix Street from West Turner to West Tarleton
• Abandonment of Saint Peter Street from West Washington to West Tarleton
• Abandonment of Jones, Cain, Vanderbilt, and Neblett streets in College Heights Subdivision
• Rezone of 252 E Tarleton from B-1 Neighborhood Business to B-3 Central Business District
• Preliminary plat for TSU Catholic, LLC properties on W Washington and McNeill

Western Heritage Advisory Board

The Western Heritage Advisory Board did not meet a quorum at its scheduled December 11, 2023 meeting. No decisions were made or votes taken. The board discussed potential agenda items but took no action.

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a specially called meeting to conduct public hearings on two rezoning requests and one conveyance plat. Both rezone requests seek to change properties on W Lingleville Rd from Neighborhood Business to Industrial zoning.

• Case RZ2023-009: Rezone 11.918 acres at W Lingleville Rd (Parcel R22664) from B-1 to IND
• Case RZ2023-010: Rezone 10.925 acres at W Lingleville Rd (Parcel R22557) from B-1 to IND
• Case CP2023-001: Conveyance plat for combined 22.843 acres at W Lingleville Rd (Parcels R22664 & R22557)

Advisory Boards

The Stephenville Airport Advisory Board will meet to review the Runway Extension Project, address water intrusion in the Terminal Bay, and fill vacant board member positions. The group will also set the date for the next meeting.

• Runway Extension Project discussion
• Water intrusion in Terminal Bay
• Vacant Advisory Board Member Positions

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will review five development cases at its November 15 meeting, including a rezone request, plat approvals, and schedule extensions for existing projects. The agenda is primarily procedural with no major policy decisions scheduled.

• Request to extend development schedule for Planned Development at 1300 Pecan Hill Drive (PD2022-003)
• Rezone request for 1900 Groesbeck from Industrial to Multi-Family Residential (RZ2023-007)
• Approval of Final Plat for 1800 N US HWY 281 (FP2023-005)
• Replat approval for Prairie Wind properties in River North Ranchettes (RP2023-002)
• Preliminary plat for 0 Forest Lane with 157-lot subdivision (PP2023-002)

Council Committee Meeting

The Stephenville City Council committee meeting will consider approving the use of part-time firefighters and the creation of an EMS Battalion Chief, along with discussing vacancies for citizen boards and reviewing several agreements including the landfill lease and WWTP operations. The finance and public works committees lack a quorum, so their items are for review only.

• Consider approval of part-time firefighters
• Consider creation of EMS Battalion Chief
• Review landfill lease agreement renewal
• Review annual amendment to WWTP operations agreement
• Review amendment to development review services agreement

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing on three variance requests. One seeks a setback variance at 1431 W Ash, and two seek variances for minimum lot width and side setback at 1136 Shirley. The board will also consider approval of the September 14, 2023 minutes.

• Variance from setback requirements (Section 154.05.3.D) for 1431 W Ash (Parcel R34269)
• Variance from minimum lot width 50' (Section 154.05.6.D(B)(2)) for 1136 Shirley (Parcel R30831)
• Variance from minimum side setback for internal lot (Section 154.05.6.D(A)(6)(a)) for 1136 Shirley
• Approval of September 14, 2023 minutes

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss several operational items at the Clark Regional Airport, including a runway extension project, repairs to a hangar door and water issue, a planned fly-in event, and the installation of a 10,000-gallon jet fuel tank. The board will also hear the manager's report. No formal votes or decisions are listed on the agenda.

• Runway Extension Project
• Water in the Hangar
• Broken Pedestrian Hangar Door
• Fly-in event
• 10,000 Gallon JET A Tank

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will meet to approve minutes from prior meetings and hold a public hearing on two requests to extend development schedules for Planned Developments PD2022-003 and PD2022-004, both owned by Stephenville Rentals LLC.

• Case PD2022-003: Extension request for Planned Development at 157 W. Washington
• Case PD2022-004: Extension request for Planned Development at 171 W. Washington

One Time Event

The Stephenville Senior Citizens Center Advisory Board will meet to approve past meeting minutes, receive updates on the new senior center construction, hear from the Recreation Superintendent, review recent special events, and discuss upcoming activities. The board will also receive a chair update.

• Approval of July 13, 2023 meeting minutes
• Update on New Senior Center construction progress
• Update from Recreation Superintendent on facility matters
• Review of Special Events from July–September 2023
• Discussion of Upcoming Senior Center Events

City Council

This is a special meeting with only one substantive item: an executive session under Texas law to consult with the city attorney about pending or contemplated litigation. No action is scheduled unless the council chooses to take action on items discussed in the closed session. The agenda is otherwise procedural.

• Executive session under Section 551.071 to consult with attorney on pending or contemplated litigation

City Council

This is a special City Council meeting held solely for an executive session under Texas law to consult with the attorney about pending or contemplated litigation. No other business is on the agenda, and any action on the discussed items would be taken after the closed session. The meeting is procedural and contains no public decision items.

• Executive session under Section 551.071 to consult with attorney on pending or contemplated litigation

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a specially called meeting to conduct a public hearing on a conditional use permit request. The applicants, Thomas and Zana Gill, seek approval for a property located at 1490 W. McNeill in the South Side Addition subdivision.

• Conditional Use Permit request (Case No. CP2023-001) for 1490 W. McNeill property in South Side Addition, Block 6

Advisory Boards

The Main Street Advisory Board will meet to approve the minutes from the August 24 meeting, receive committee reports on economic vitality, design, Tarleton promotions, and eclipse planning, and discuss updates on banners, historical overlay committee appointments, and branding strategy.

• Approve minutes of August 24, 2023 meeting
• Receive committee reports on economic vitality, design, Tarleton promotions, and eclipse planning
• Banner update presentation
• Recommendation for appointment of Historical Overlay Committee
• Branding strategy workshop update

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will consider approval of minutes from August 30, 2023, and hold public hearings on five land-use cases. Items include a rezone request for a Stephenville ISD property on Wolfe Nursery Rd, subdivision waivers for sidewalk and curb requirements for a senior living project on W Lingleville Rd, and final plat approvals for three residential developments.

• Rezone PD2023-002: Wolfe Nursery Rd property from CTS to PD for Stephenville ISD
• Subdivision waivers SV2023-001 & SV2023-002: Sidewalk and curb/gutter exemptions for W Lingleville Rd senior housing
• Final plats FP2023-003, FP2023-002, FP2023-004: Approval for three residential developments on W Lingleville Rd, Harbin St, and Garrett Ct

City Council

The Stephenville City Council will hold a special meeting to adopt the annual operating budget for fiscal year 2023-24, ratify a property tax increase, and set the tax rate and fee schedule. Two public hearings are scheduled: one for the budget and another for the tax rate.

• Fiscal Year 2023-2024 Budget public hearing
• Adoption of Ordinance for Annual Operating Budget for FY 2023-2024
• Ratification of Property Tax Increase for FY 2023-2024
• Adoption of Ordinance Setting Fee Schedule for FY 2023-2024
• 2023 Tax Rate public hearing

Council Committee Meeting

The Stephenville Council Committee will decide on audit proposals for the fiscal year ending September 30, 2023, the fee schedule for 2023-2024, and nominations to citizen boards and commissions. It will also review change orders for Harbin Drive Improvements and the Eastside Sewer Interceptor - Phase 1 projects.

• Approve Audit Proposals for fiscal year ending September 30, 2023
• Approve Fee Schedule for Fiscal Year 2023-2024
• Approve Nominations to Citizen Boards and Commissions
• Approve Harbin Drive Improvements Project Change Orders
• Approve Eastside Sewer Interceptor - Phase 1 Project Change Orders

Board of Adjustment

The Stephenville Board of Adjustment will consider three variance requests at its September 14, 2023 meeting. Two requests from Ryan Young concern property at 707 W Tarleton, seeking relief from side setback and building coverage requirements. A third request from Niraj Patel for DNJ Investment, LLC seeks a height variance for property at 3015 Northwest Loop. The board will also approve minutes from the July 13 meeting.

• V2023-012: Variance from 25-ft side setback for corner lot at 707 W Tarleton
• V2023-013: Variance from 40% maximum lot coverage at 707 W Tarleton
• V2023-014: Variance from 35-ft maximum structure height at 3015 Northwest Loop
• Approval of July 13, 2023 minutes

City Council

The Stephenville City Council will hold a regular meeting with several significant items, including a rezoning request, an interlocal agreement for a joint dispatch center, and a resolution approving a negotiated settlement with Atmos Energy. The council will also consider appointments, a strategic plan for downtown, and various financial and consent agenda items.

• Interlocal Cooperation Agreement for Erath County Joint Dispatch Center
• Rezone of property at 0 Stephen from R-1 to R-2 (Case RZ2023-006)
• Resolution approving negotiated settlement with Atmos Energy Corp. regarding 2023 rate review
• Approval of architect for city building at 245 N Belknap Street and 299 N Belknap Street
• Award of contract to Vulcan Materials for aggregate, hot mix, and flexible base materials for FY 2023-2024

One Time Event

The Stephenville Parks and Recreation Advisory Board meets to receive updates on the department’s budget, recreational programs, and multiple capital projects including a new baseball field and inclusive playground. Members will also discuss potential partnerships and review trash-to-treasure tournament results.

• Budget Updates
• New Baseball Field project update
• Inclusive Playground project update
• Trash to Treasure Golf Tournament updates

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a request to rezone property at 980 Stephen from R-1 (Single-Family Residential) to R-2 (One and Two-Family Residential). The applicant is Paxton Wooley, representing JPW Consulting Company and Triple W Remodeling. The commission will also approve minutes from the August 16, 2023 meeting.

• Public hearing for rezone case RZ2023-006 at 980 Stephen, Parcel R77402
• Rezone from R-1 to R-2 requested by Paxton Wooley for JPW Consulting and Triple W Remodeling
• Approval of minutes from August 16, 2023

Advisory Boards

The Stephenville Main Street Advisory Board meets to approve prior minutes, hear an update on City Council action regarding the Retail Strategies Plan, and discuss or act on several downtown items including banners for new light poles, a Historical Overlay Committee appointment recommendation, and downtown streetscape improvements. The agenda also includes a director's update covering outreach, events, and downtown parking map additions.

• Discuss/act on banners for new light poles
• Discuss/act on recommendation for appointment of Historical Overlay Committee
• Discuss/act on downtown streetscape: reprogramming building lights and restriping crosswalks
• Update on City Council action on approving Retail Strategies Plan
• Director's update includes new boot mural, downtown hall meeting, and parking map on city website

Council Committee Meeting

The Stephenville Finance Committee is meeting to review the annual comprehensive finance report for the period ending September 30, 2022, discuss budget adjustments for the same fiscal year, and consider approval of an investment policy. These are discussion and decision items, with no public hearings or rezonings on the agenda.

• Review annual comprehensive finance report for FY ending Sept 30, 2022
• Discuss budget adjustments for FY ending Sept 30, 2022
• Consider approval of investment policy

Advisory Boards

The Stephenville Airport Advisory Board is meeting to receive updates on the airport extension project and to discuss plans for a fly-in event scheduled for August 26, 2023. The board will also introduce the airport manager and board members, and schedule its next meeting for September 29, 2023.

• Update on airport extension project
• Discuss plans for fly-in event on August 26, 2023, 8:30 AM - 12:00 PM
• Schedule next meeting for September 29, 2023

Planning and Zoning Commission

The Planning and Zoning Commission will consider a request by Stephenville ISD to rezone property on Wolfe Nursery Rd from City, Tarleton, School to Planned Development, with a conceptual plan to be presented. They will also hear an update and extension request for the Planned Development at 0 W Lingleville Rd, a senior living project. The meeting includes approval of the July 19, 2023 minutes.

• Rezone of Wolfe Nursery Rd parcel (R64240) from CTS to PD for Stephenville ISD
• Public hearing on extension of development schedule for senior living PD at 0 W Lingleville Rd
• Approval of minutes from July 19, 2023

City Council

The Stephenville City Council is holding a special meeting to consider approving a Memorandum of Understanding with Stephenville ISD for School Resource Officers for the 2023-2024 school year. The item is being discussed by the Public Health and Safety Committee, and the council may enter executive session on related matters.

• Consider approval of MOU with Stephenville ISD for School Resource Officers for 2023-2024

City Council

The Stephenville City Council is holding a work session to discuss the proposed FY2023-2024 budget. This is a discussion item only, with no formal vote or decision scheduled on the agenda.

• Discussion of proposed FY2023-2024 budget

Council Committee Meeting

The Stephenville City Council committee meeting will consider a Memorandum of Understanding with Stephenville ISD for School Resource Officers for 2023-2024, make nominations to the Western Heritage Advisory Board, and consider approval of a Strategic Plan from Downtown Strategies. The agenda is otherwise procedural, with no other substantive items listed.

• Memorandum of Understanding with Stephenville ISD for School Resource Officers 2023-2024
• Nominations to Western Heritage Advisory Board
• Nominations of non-voting, ex-officio members to Western Heritage Advisory Board
• Strategic Plan from Downtown Strategies

City Council

The Stephenville City Council will meet to decide the maximum proposed tax rate for 2023, approve charter amendments for a November special election, and consider a professional services agreement for the Lillian Pump Station project. The council will also hear updates on a planned development extension and a solid waste franchise renewal.

• Set the Maximum Proposed Tax Rate for 2023
• Consider Approval of Proposed Charter Amendments for November 2023 Special Election
• Consider Approval of Professional Services Agreement for Lillian Pump Station Distribution Pump Project
• Consider Approval of Ordinance Extending Development Schedule for Planned Development at 0 S. Harbin Drive
• Consider Approval of Renewal Amendment to Solid Waste Franchise Agreement

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss updates on the airport extension, a planned fly-in event, hangar and mowing matters, and the airport manager position. The agenda also includes a discussion on advisory board members. No formal votes or decisions are listed on the agenda.

• Update on Airport Extension
• Fly In Event scheduled for Saturday, August 26, 8:30am to Noon
• Hangar discussion
• Mowing discussion
• Airport Manager Position Update

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider updates and extensions for two planned developments. One item was tabled and will be presented as an update. The other is a request for a schedule extension. The meeting also includes approval of the previous meeting's minutes.

• Case PD2022-005: update and extension request for planned development at W Lingleville Rd., Parcel R77868 (tabled)
• Case PD2021-001: update and extension request for planned development at 0 S. Harbin Drive, Parcel R73763
• Approval of minutes from June 21, 2023

Board of Adjustment

The Stephenville Board of Adjustment will meet to approve the June 8, 2023 minutes and hold a public hearing on a variance request from First 6 Investments, LLC for landscaping rules at 1285 Frey Street.

• Variance request (Case No. V2023-010) for landscaping rules at 1285 Frey Street, parcel R32279 of S4400 KIGHT ADDITION

City Council

The Stephenville City Council will hold a public hearing and consider an ordinance to rezone 0.177 acres at 711 Miller from Neighborhood Business (B-1) to Single Family Residential (R-1.5). The council will also consider several other ordinances, including amending the code for public works, revising parking restrictions on West Long Street, approving an automatic aid agreement with Erath County Volunteer Fire Rescue, and donating fire department equipment. Financial reports and appointments to citizen boards are also on the agenda.

• Rezone 711 Miller (0.177 acres) from B-1 to R-1.5
• Ordinance amending Section 155.06.12 of City Code
• Ordinance revising parking restrictions on West Long Street
• Automatic aid agreement with Erath County Volunteer Fire Rescue
• Donation of fire department equipment

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss updates on the airport extension, a proposed courtesy car agreement, water seepage around a hangar door, a fly-in event proposal, mowing, the fuel farm, and the airport manager position. The agenda also includes new and old business items.

• Update on Airport Extension
• Airport Courtesy Car Proposed Agreement & Update
• Water Seepage Around Hanger Door
• Fly In Event Proposal
• Airport Manager Position update

City Council Possible Quorum

The City Council of Stephenville, TX, may hold a budget workshop on June 29, 2023, at Memorial Stadium. This is not a regular meeting, so no formal decisions or minutes will be produced. The event is posted for compliance with the Texas Open Meetings Act.

Advisory Boards

The Main Street Advisory Board will convene at City Hall to approve the May meeting minutes, receive committee reports, and allow board members to comment. No substantive decisions or new items are listed on the agenda.

City Council

The Stephenville City Council is holding a special meeting to consider three resolutions: renaming FM 988, and approving assessment resolutions for steering committees of cities served by Atmos Energy and Oncor. These are the only items on the agenda, and no other business is listed.

• Resolution renaming FM 988
• Assessment resolution for Steering Committee of Cities Served by Atmos Energy
• Assessment resolution for Steering Committee of Cities Served by Oncor

Council Committee Meeting

The Stephenville Council Committee will consider nominations to citizen boards, parking restrictions on West Long Street, an automatic aid agreement with Erath County Volunteer Fire Rescue, a donation of fire department equipment, and a policy on water and sewer services outside city limits. The meeting is scheduled for June 20, 2023, at 5:30 PM in City Hall Council Chambers.

• Parking restrictions on West Long Street
• Automatic Aid Agreement with Erath County Volunteer Fire Rescue Department
• Donation of Fire Department Equipment
• Policy on Water and Sewer Services Outside City Limits
• Nominations to Citizen Boards and Commissions

City Council Possible Quorum

This is a notice of a possible quorum for a City Council budget workshop, not a regular meeting. No formal action or deliberation will occur, and no minutes will be produced. The workshop is scheduled for June 15, 2023, from 10:00 AM to 3:00 PM at 1907 Grill.

• Budget workshop on June 15, 2023, 10:00 AM – 3:00 PM
• Location: 1907 Grill, 1907 E Washington, Stephenville, TX 76401
• No formal action or deliberation will occur
• No meeting minutes will be produced

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing and consider a variance request from Dennis Brooks to build a carport at 908 Mockingbird. The board will also approve minutes from the May 25 meeting and elect officers.

• Variance request V2023-005 for carport construction at 908 Mockingbird (Parcel R33928, Block B, Lot 24, Tanglewood Addition)
• Approval of May 25, 2023 minutes
• Election of officer

City Council

The Stephenville City Council will consider proposed charter amendments for the November 2023 special election, award contracts for the Lockhart Road Improvements Project and the 536 Well Field - Well Sites Project, and change the date of the July regular meeting. They will also receive a monthly budget report and an economic development authority report, and consider consent agenda items including an Axon camera contract expenditure.

• Consider approval of proposed charter amendments for November 2023 special election
• Consider award of Lockhart Road Improvements Project
• Consider award of 536 Well Field - Well Sites Project
• Consider approval of expenditure for Axon Camera Contract Year 2
• Executive session on real property in Robert Matthews Survey and S2600 City Addition

Advisory Boards

The Main Street Advisory Board is holding a regular meeting with a procedural agenda. They will consider approval of the April minutes, receive a manager update, hear committee reports, and take board comments. No substantive decisions or public hearings are listed.

• Approval of April minutes
• Manager update
• Committee reports
• Board comments

Board of Adjustment

The Stephenville Board of Adjustment will hold a specially called meeting to consider three variance requests. Two requests, filed by Ryan Hill of Shield Engineering Group, involve a property at 2290 W Tarleton, seeking relief from the 25-foot front setback and maximum density rules. A third request, filed by Larry Stone, seeks a variance from the 25-foot corner lot side setback for a property at 1101 McCart. The board will also approve minutes from its March 9, 2023 meeting.

• Variance V2023-006: 25-foot front setback at 2290 W Tarleton (Parcel R30357)
• Variance V2023-007: maximum density at 2290 W Tarleton (Parcel R30357)
• Variance V2023-008: 25-foot corner lot side setback at 1101 McCart (Parcel R28824)
• Approval of March 9, 2023 meeting minutes

Charter Review Committee

The Stephenville Charter Review Committee is meeting to continue its review of the City of Stephenville's charter. The agenda contains only this single regular item, with no specific proposals or decisions listed, so the meeting is largely procedural in nature.

• Continue review of the City of Stephenville charter

City Council

This is a special meeting focused on finalizing the May 6, 2023 general election results and transitioning council membership. The council will canvass the election returns, administer oaths to newly elected members, and make appointments to council committees. It will also elect a mayor pro-tem and consider a contract for annual firefighter wellness physicals. An executive session is scheduled to consult with the attorney about pending or contemplated litigation.

• Consider approval of professional services for annual firefighter wellness physicals
• Canvass results of the May 6, 2023 general election
• Administer oaths of office to newly elected council members
• Consider approval of appointments to council committees
• Election of mayor pro-tem

Charter Review Committee

The Charter Review Committee will resume its work on the 2023 review of the City of Stephenville’s charter at this meeting. The session is procedural with no specific decisions listed.

Advisory Boards

The Airport Advisory Board will review updates on the Stephenville Clark Regional Airport runway extension, discuss the Airport Manager position, hear a report from an aviation conference, and address water seepage around a hangar door.

• Runway extension update at Stephenville Clark Regional Airport
• Discussion of Airport Manager position
• Aviation conference report
• Water seepage issue around hangar door

Advisory Boards

The Main Street Advisory Board is meeting for a routine session. The agenda includes approval of the March minutes, a manager's update, committee reports, and board comments, with no major decisions or public hearings listed.

• Approval of March minutes
• Manager's update
• Committee reports
• Board comments

Advisory Boards

This meeting of the Tourism and Visitors Bureau Advisory Board was cancelled due to lack of quorum. The agenda items that would have been discussed include electing board officers, wayfinding signs, HOT funds for shuttles and sports tournaments, and Moo-La Fest.

• Meeting cancelled due to no quorum
• Elect board officers: Chair & Secretary
• Discuss wayfinding signs and digital sign projects
• Discuss HOT funds for LJT Shuttles and City Limits Sports Tournaments
• Discuss Moo-La Fest

One Time Event

The Stephenville Parks and Recreation Advisory Board will meet to nominate a chair, introduce the recreation superintendent, and receive seasonal updates on baseball/softball and aquatics programs. The board will also review year-one achievements and allow for other business before adjourning.

• Chair nominations
• Introduce Brad Mills, Recreation Superintendent
• Baseball/Softball Season Update
• Aquatics Update
• Year One Achievements

Advisory Boards

The Stephenville Public Library Advisory Board will meet to approve the January 2023 meeting minutes, discuss a revised reconsideration form, and review the summer reading program schedule. The board will also hear about the Friends of the Stephenville Public Library’s open house.

• Approval of January 2023 meeting minutes
• Revised Request for Reconsideration Form (Mary Meredith)
• Summer Reading Program Schedule (Mary Meredith)
• Friends of the Stephenville Public Library Open House

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on three rezoning requests. The most significant is a request to rezone multiple parcels along W. Washington and McNeill streets to a Planned Development (PD) district, which would allow a development plan. The other two requests are smaller, single-parcel rezones on Park St and W. Tarleton.

• Rezone of 7 parcels (1292-1350 W Washington, 1303-1353 McNeill) from B-1, B-2, R-3 to PD (Planned Development) by TSU Catholic, LLC
• Rezone of 255 Park St from B-2 to R-1 (Single Family Residential)
• Rezone of 2290 W Tarleton from B-1 to R-3 (Multi-Family Residential)
• Approval of minutes from March 15, 2023 meeting

City Council

The Stephenville City Council is holding a special meeting to consider approving the use and expenditure of federal asset forfeiture funding to create a Stephenville Police Department motorcycle unit. This is the only substantive item on the agenda.

• Consider approval of utilization and expenditure of federal asset forfeiture funding to create the SPD Motorcycle Unit

Council Committee Meeting

The Stephenville City Council committee meeting covers six items across five committees, including approvals for the Parks and Recreation Master Plan, federal asset forfeiture funding for a police motorcycle unit, and reinstating the Western Heritage Advisory Board. Other items include discussions on the Comprehensive Plan Advisory Committee, pavement maintenance projects, and updates to council rules of procedure.

• Approval of Stephenville Parks and Recreation Master Plan
• Approval of federal asset forfeiture funding for SPD Motorcycle Unit
• Reinstatement of Western Heritage Advisory Board
• Discussion of Comprehensive Plan Advisory Committee
• Discussion of Pavement Maintenance Projects for FY22-23

One Time Event

The Stephenville Senior Citizens Center Advisory Board is meeting to handle routine business: introducing a new board member, approving prior meeting minutes, and electing a board secretary. Staff from Parks and Leisure Services and the center will give updates, and the board will discuss its purpose and vision.

• Introduction of new board member Rhea Marrs, approved March 7, 2023
• Approval of February 14, 2023 meeting minutes
• Election of SSCC Advisory Board Secretary
• Updates from Daron Trussell, Brad Mills, and Sandy Morgan
• Discussion of board purpose and vision/mission

City Council

This is a special city council meeting with a single substantive item: an executive session to deliberate security devices or personnel for the Joint Dispatch Center. No other business is listed, and any action on the discussed item would be taken after the closed session.

• Executive session under Texas Gov't Code 551.076 for security devices/audits
• Discussion of Joint Dispatch Center security

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss updates on the runway extension project, approve the land acquisition process, and receive an update on the airport manager position. These are regular agenda items for discussion and potential action.

• Runway Extension Update
• Consent Approval of Land Acquisition Process
• Airport Manager Position Update

Advisory Boards

The Main Street Advisory Board will meet to approve past minutes, hear a presentation on the Downtown Tax Increment Financing (TIF) from Gerald Cook, receive updates from committees including the Western Heritage Committee, and listen to a manager's update. The board will also take public comments before adjourning.

• Downtown TIF presentation by Gerald Cook
• Western Heritage Committee update

Council Committee Meeting

The Stephenville Council Committees will meet to discuss extending mixed beverage sale hours, two HOT fund applications for local sports groups, and a digital budgeting software agreement. The Nomination Committee will also review the Charter Review Committee.

• Discuss Ordinance Adopting Extended Hours for Mixed Alcoholic Beverage Sales
• Consider HOT Funds Application for City Limits Sports Academy
• Consider HOT Funds Application for Joe Beaver's Jr. Superstars Roping
• Consider ClearGov Capital Budgeting Software Subscription Agreement
• Discuss Charter Review Committee

City Council

The Stephenville City Council is holding a special meeting to consider several action items, including approving the purchase of four police patrol vehicles and a financing agreement for them, as well as approving employee benefits for the 2023-2024 plan year. The council will also consider a revised election order for the May 6, 2023 election and a software subscription agreement. An executive session is scheduled to discuss pending litigation and economic development negotiations.

• Approval of ITB 3317 – Four Police Patrol Vehicles
• Resolution regarding financing agreement for police vehicles
• Agreement for ClearGov Capital Budgeting, Digital Budget Book, and Transparency Software Subscription
• Employee Benefits for Plan Year 2023-2024
• Revised Order of Election for May 6, 2023 Election

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on three land-use requests: a rezone of 36.77 acres on Forest Rd to Planned Development, a preliminary plat for 11.961 acres at 1800 N US Hwy 281, and a rezone of a lot at 911 E Lewis Dr to Integrated Housing District. They will also consider approval of the February 15, 2023 meeting minutes.

• Rezone 36.77 acres at 0 Forest Rd (Parcel R77510) from R-1/R-2 to Planned Development (PD2022-009)
• Preliminary plat for 11.961 acres at 1800 N US Hwy 281 (Parcel R77945) (PP2023-001)
• Rezone 911 E Lewis Dr (Parcel R29808) from R-2 to R-2.5 Integrated Housing District (RZ2023-002)
• Approval of minutes from February 15, 2023

City Council Possible Quorum

This is a notice of possible quorum, not a regular meeting. City Council members may attend the Day at the Capitol for Erath County, Tarleton State University, and Stephenville ISD at the Texas Capitol. No formal action or deliberation will occur, and no minutes will be produced.

• Possible quorum at Day at the Capitol, March 1, 2023, 9:00 AM-6:00 PM, Texas Capitol, 1100 Congress Ave., Austin, TX
• No formal action or deliberation will occur
• No meeting minutes will be produced

Advisory Boards

The Main Street Advisory Board is holding its regular monthly meeting. The agenda is mostly routine updates and discussion items, including committee reports, a manager's update, and board comments, with no votes on specific contracts or ordinances listed.

• Farmer's Market discussion
• Local Marker Project discussion
• 2024 Eclipse Discussion
• Approval of minutes
• Manager's update

City Council

This is a special city council meeting consisting solely of an executive (closed) session to deliberate the purchase, exchange, lease, or value of real property in several locations, including City Addition, Miller Addition, and properties referenced in Ordinances 2022-O-09, 2022-O-10, and 2022-O-12. No public discussion or action on other matters is listed; the council may take action on items discussed in the closed session if necessary.

• Closed session deliberation on real property in City Addition
• Closed session deliberation on real property in Miller Addition
• Closed session deliberation on real property per Ordinance No. 2022-O-09
• Closed session deliberation on real property per Ordinance No. 2022-O-10
• Closed session deliberation on real property per Ordinance No. 2022-O-12

Council Committee Meeting

The Stephenville Council Committee meets to discuss annual appointments for the Senior Citizen Advisory Board, write-offs of uncollectible utility accounts, and a rate increase proposal from Waste Connections. Committees will also review stormwater criteria for developments and consider a FEMA grant application for the Fire Department.

• Discuss Vacancies and Annual Appointments for Senior Citizen Advisory Board
• Review and Approve Write-off of Uncollectible Utility Accounts
• Review Rate Increase Proposal from Waste Connections
• Discuss Stormwater Criteria for Developments
• Consider approval of a FEMA SAFER Grant application

One Time Event

The Stephenville Senior Citizens Center Advisory Board is meeting to approve minutes, review activity reports, elect new officers, and discuss grants and a potential new center. The agenda includes updates on the Texas Health Community Impact Grant and the North Central Texas Area Agency on Aging Grant, as well as introduction of an intern and upcoming programs.

• Election of new officers
• Texas Health Community Impact Grant update
• North Central Texas Area Agency on Aging Grant update
• Discussion of new center
• Review activity report Oct-Dec 2022

City Council

The Stephenville City Council is holding a special meeting with a single agenda item: consideration of an interlocal agreement between Erath County and the City of Stephenville. No other substantive business is listed, and the council may enter executive session on this matter as allowed under Texas law.

• Consider approval of an interlocal agreement between Erath County and City of Stephenville

Advisory Boards

The Main Street Advisory Board is holding a regular meeting to welcome new members, review the Main Street Committee and workplan, receive a quarterly update, and elect board officers. The agenda is routine and contains no major decisions or public hearings.

• Welcome new board members
• Main Street Committee & workplan overview
• Main Street quarterly update
• Election of board officers

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider a final plat, a rezone with simultaneous platting, and an alley abandonment. The most consequential item is a request to rezone 13.836 acres at 3050 W Washington from B-2 Retail & Commercial to R-3 Multi-Family Residential, which would allow multi-family housing. The commission will also elect officers and approve prior minutes.

• Final plat for 110 Clark Lane (FP2023-001), applicant Bosque Clark, LLC
• Rezone 13.836 acres at 3050 W Washington from B-2 to R-3 Multi-Family (RZ2023-001/RP2023-001)
• Abandonment of alley in Cage Addition (AS2023-001)

Council Committee Meeting

The Stephenville City Council committees will meet to discuss several items, including a new senior citizens center, parks and recreation projects and master plan updates, a proposed amendment to the wastewater treatment plant operations agreement with Jacobs/CH2M OMI, repairs to the Lillian ground storage tank floor, and the transfer of the 100 block of Graham Avenue from TxDOT to the city. These are discussion items, not final decisions.

• Discussion of new Senior Citizens Center
• Review proposed amendment to annual operations agreement with Jacobs/CH2M OMI for wastewater treatment plant operations
• Discuss Lillian Ground Storage Tank floor repairs
• Discuss transfer of ownership of 100 block of Graham Avenue from TxDOT to City of Stephenville

Board of Adjustment

The Stephenville Board of Adjustment will meet to approve minutes from the June 9, 2022 meeting and hold a public hearing on a variance request. The variance concerns a 25-foot corner lot side setback for a property at 1255 Groesbeck.

• Approve minutes from June 9, 2022 meeting
• Public hearing for variance request (Case No. V2023-001) from 25-foot corner lot side setback for 1255 Groesbeck

City Council

The Stephenville City Council will hold public hearings and consider rezoning two properties: one at 0 College Farm Rd from Industrial to Multifamily Residential (R-3), and another at 0 E Collins Street from Neighborhood Business to Single Family Residential (R-1). The council will also vote on several agreements, including a radio network MOU with Granbury, an inventory management contract with Innova Zones, and a stormwater drainage MOU with Tarleton State University. Other items include a grant expenditure from Firehouse Subs, an alley abandonment, a zoning ordinance revision, and a sponsorship for Buckles and Bugs 2023.

• Rezone 0.809 acres at 0 College Farm Rd from Industrial (I) to Multifamily Residential (R-3)
• Rezone 5.29 acres at 0 E Collins Street from Neighborhood Business (B-1) to Single Family Residential (R-1)
• MOU with City of Granbury for Granbury Regional Radio Network Access
• Agreement with Innova Zones for SPD Inventory Management Systems
• MOU with Tarleton State University for stormwater drainage improvements related to TSU Convocation Center

Council Committee Meeting

The Tourism and Visitors Bureau Committee will meet to discuss a Zoom call with Charlie Diggs regarding sponsorship for the Buckles and Bugs 2023 event. No other substantive items are on the agenda.

• Zoom call with Charlie Diggs to discuss Buckles and Bugs 2023 event sponsorship