Stephenville public meetings in 2023

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold public hearings on six street abandonment requests, a rezoning, a preliminary plat, and an appeal of a sidewalk waiver denial. The commission will also approve minutes from two prior meetings.

• Abandonment of Saint Felix Street from West Turner to West Tarleton
• Abandonment of Saint Peter Street from West Washington to West Tarleton
• Abandonment of Jones, Cain, Vanderbilt, and Neblett streets in College Heights Subdivision
• Rezone of 252 E Tarleton from B-1 Neighborhood Business to B-3 Central Business District
• Preliminary plat for TSU Catholic, LLC properties on W Washington and McNeill

The Planning and Zoning Commission held public hearings and voted on street abandonments and other items. It recommended approval of five street abandonments (Saint Felix, Saint Peter, Jones, Cain, and Vanderbilt) and denial of two (Vanderbilt and Neblett) to the City Council. It also recommended approval of a rezone and a final plat, and forwarded a sidewalk waiver appeal without a recommendation.

• Recommended abandoning Saint Felix Street portion (6-1)
• Recommended abandoning Saint Peter Street portion (6-1)
• Recommended abandoning Jones Street portion (6-1)
• Recommended abandoning Cain Street portion (5-2)
• Recommended denying Vanderbilt Street abandonment (4-3)
• Recommended denying Neblett Street abandonment (5-2)
• Recommended approving rezone at 252 E Tarleton to B-3 (unanimous)
• Approved final plat for TSU Catholic properties with conditions (unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a variance request for property located at 1490 W McNeill. The applicants, Tarleton State University and Thomas and Zana Gill, are seeking a variance from Section 154.11.A(2) regarding paved parking spaces.

• Public hearing for Case No. V2023-018 at 1490 W McNeill
• Variance request for paved parking spaces from Section 154.11.A(2)

The Board of Adjustment approved two variance requests for a proposed four-unit residential structure at 749 Neblett. The approvals allow for reductions in the minimum depth of the rear setback and the minimum width of the side setback for a corner lot.

• Elected Moumin Quazi as Chair (unanimous)
• Elected JJ Conway as Vice-Chair (unanimous)
• Approved December 14, 2023 meeting minutes (unanimous)
• Approved Case No. V2024-001 rear setback variance for 749 Neblett (unanimous)
• Approved Case No. V2024-001 side setback variance for 749 Neblett (unanimous)

Western Heritage Advisory Board

The Western Heritage Advisory Board did not meet a quorum at its scheduled December 11, 2023 meeting. No decisions were made or votes taken. The board discussed potential agenda items but took no action.

Advisory Boards

The Stephenville Main Street Advisory Board is meeting to approve prior minutes and discuss several downtown items. The board will consider forming a task force under the Historical Overlay Committee, review color options for banners, and hear a manager's update on the Tarleton partnership, newsletter, and ChristmasVille recap. Planters around the square are also listed for discussion.

• Approve minutes of November 2, 2023 meeting
• Discuss a task force of the Historical Overlay Committee
• Color options for banners
• Manager's update: Tarleton Partnership, newsletter, ChristmasVille recap
• Planters around the square

The board discussed beginning outreach to downtown businesses regarding a potential historical overlay. Members also reviewed banner designs, the removal of planters scheduled for January 24, and strategies to increase retail traffic.

• Discussed historical overlay outreach
• Reviewed new banner design
• Noted planter removal scheduled for Jan 24

City Council

The City Council will consider purchasing three police patrol vehicles and a financing resolution for the procurement. The Planning and Zoning Commission will also review several rezoning requests and development schedule extensions.

• Purchase of three police patrol vehicles (ITB 3328)
• Rezoning 1900 Groesbeck from Industrial to Multi-Family Residential
• Rezoning 897 W. Washington from Retail and Commercial to Planned Development
• Rezoning W. Lingleville Rd parcels from Neighborhood Business to Industrial
• Creation of an EMS Battalion Chief position

The Stephenville City Council approved several items, including a $155,655 bid for three police patrol vehicles, a financing agreement for those vehicles, an annual amendment to the wastewater treatment plant operations agreement with a 3.50% base rate increase, and multiple rezones. The council also approved the creation of an EMS Battalion Chief position and numerous appointments to citizen boards and commissions. All votes were unanimous.

• Approved Esquell Lease Agreement Renewal (unanimous)
• Approved Amendment No. 15 with FNI for development reviews (unanimous)
• Approved rebateable item close outs with Jacobs for FY20-21, FY21-22, FY22-23 (unanimous)
• Approved annual amendment to WWTP Operations Agreement with 3.50% base rate increase (unanimous)
• Awarded bid for three police patrol vehicles to Bruner Motors for $155,655 (unanimous)
• Approved Resolution No. 2023-R-24 financing agreement with Government Capital Corporation for police vehicles (unanimous)
• Approved Ordinance No. 2023-O-34 extending modified development schedule for PD at 1300 Pecan Hill Drive (unanimous)
• Approved Ordinance No. 2023-O-35 amending PD/Preliminary Plat at 817 W. Washington (unanimous)

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a specially called meeting to conduct public hearings on two rezoning requests and one conveyance plat. Both rezone requests seek to change properties on W Lingleville Rd from Neighborhood Business to Industrial zoning.

• Case RZ2023-009: Rezone 11.918 acres at W Lingleville Rd (Parcel R22664) from B-1 to IND
• Case RZ2023-010: Rezone 10.925 acres at W Lingleville Rd (Parcel R22557) from B-1 to IND
• Case CP2023-001: Conveyance plat for combined 22.843 acres at W Lingleville Rd (Parcels R22664 & R22557)

The Planning and Zoning Commission held public hearings on two Oncor rezone requests and a conveyance plat. The first rezone (RZ2023-009) failed to get a majority recommendation and will go to City Council without a recommendation. The second rezone (RZ2023-010) was recommended for approval 5-2. The conveyance plat was approved 6-1.

• Rezone RZ2023-009 (W Lingleville Rd, Parcel R22664) forwarded to Council without recommendation after motion to deny failed 4-3
• Rezone RZ2023-010 (W Lingleville Rd, Parcel R22557) recommended for approval to City Council (5-2)
• Conveyance plat CP2023-001 for Parcels R22664 and R22557 approved (6-1)

Advisory Boards

The Stephenville Airport Advisory Board will meet to review the Runway Extension Project, address water intrusion in the Terminal Bay, and fill vacant board member positions. The group will also set the date for the next meeting.

• Runway Extension Project discussion
• Water intrusion in Terminal Bay
• Vacant Advisory Board Member Positions

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will review five development cases at its November 15 meeting, including a rezone request, plat approvals, and schedule extensions for existing projects. The agenda is primarily procedural with no major policy decisions scheduled.

• Request to extend development schedule for Planned Development at 1300 Pecan Hill Drive (PD2022-003)
• Rezone request for 1900 Groesbeck from Industrial to Multi-Family Residential (RZ2023-007)
• Approval of Final Plat for 1800 N US HWY 281 (FP2023-005)
• Replat approval for Prairie Wind properties in River North Ranchettes (RP2023-002)
• Preliminary plat for 0 Forest Lane with 157-lot subdivision (PP2023-002)

The Planning and Zoning Commission recommended approval of a rezone at 1900 Groesbeck from Industrial to Multi-Family Residential, and recommended approval of a rezone at 897 W Washington from Retail/Commercial to Planned Development. It also approved a development schedule extension for 1300 Pecan Hill Drive, a final plat for 1800 N US Hwy 281, a replat for Prairie Wind properties, and preliminary plats for O Forest Lane and W Washington properties. All votes were unanimous.

• Recommended approval of rezone at 1900 Groesbeck from Industrial to R-3 Multi-Family (unanimous)
• Recommended approval of rezone at 897 W Washington from B-2 to Planned Development (unanimous)
• Recommended approval of modified development schedule for 1300 Pecan Hill Drive (unanimous)
• Approved final plat with conditions for 1800 N US Hwy 281 (unanimous)
• Approved replat for Prairie Wind properties (unanimous)
• Approved preliminary plat with conditions for O Forest Lane (unanimous)
• Approved preliminary plat with conditions for W Washington properties (unanimous)

City Council

The City Council will officially canvass the results of the November 7, 2023, Special Charter Amendment Election. The council will also consider a proposal regarding the use of part-time firefighters.

• Canvass the November 7, 2023, Special Election
• Approval of Ordinance Canvassing Special Charter Amendment Election results
• Consideration of the use of part-time firefighters

The Stephenville City Council canvassed the results of the November 7, 2023 special election, defeating Proposition A and approving Proposition B regarding term limits. The council also approved the use of part-time firefighters to address staffing gaps and created an EMS Battalion Chief position to manage the CARES program and daily EMS operations.

• Approved Ordinance No. 2023-0-33 canvassing November 7 special election results (unanimous)
• Approved the use of part-time firefighters (unanimous)
• Approved the creation of an EMS Battalion Chief position (unanimous)

Council Committee Meeting

The Stephenville City Council committee meeting will consider approving the use of part-time firefighters and the creation of an EMS Battalion Chief, along with discussing vacancies for citizen boards and reviewing several agreements including the landfill lease and WWTP operations. The finance and public works committees lack a quorum, so their items are for review only.

• Consider approval of part-time firefighters
• Consider creation of EMS Battalion Chief
• Review landfill lease agreement renewal
• Review annual amendment to WWTP operations agreement
• Review amendment to development review services agreement

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing on three variance requests. One seeks a setback variance at 1431 W Ash, and two seek variances for minimum lot width and side setback at 1136 Shirley. The board will also consider approval of the September 14, 2023 minutes.

• Variance from setback requirements (Section 154.05.3.D) for 1431 W Ash (Parcel R34269)
• Variance from minimum lot width 50' (Section 154.05.6.D(B)(2)) for 1136 Shirley (Parcel R30831)
• Variance from minimum side setback for internal lot (Section 154.05.6.D(A)(6)(a)) for 1136 Shirley
• Approval of September 14, 2023 minutes

The Stephenville Board of Adjustment approved all three variance requests on the agenda. Two variances were granted to Colby Pack for a duplex at 1136 Shirley, and one to Richard Frank for a duplex at 1431 W Ash. All motions passed unanimously.

• Approved V2023-015: 10'1" rear setback reduction for duplex at 1431 W Ash (unanimous)
• Approved V2023-016: 30' minimum lot width variance for duplex at 1136 Shirley (unanimous)
• Approved V2023-017: 2.5' side setback reduction per side for duplex at 1136 Shirley (unanimous)

City Council

The City Council will consider several resolutions to abandon multiple street segments and review development schedule extensions for properties on W. Washington. The meeting also includes discussions on stormwater improvements, professional services agreements, and restructuring advisory boards.

• Variance request for alcoholic beverage sales at The Shack, 309 W. Washington
• Resolutions to initiate abandonment of Saint Felix, Saint Peter, Jones, Cain, Vanderbilt, and Neblett streets
• Development schedule extensions for 157 W. Washington and 171 W. Washington
• Professional services agreements for Riverside Drive stormwater and WWTP capital projects
• Ordinance to replace Parks and Recreation and Senior Citizens advisory boards with a Parks and Leisure Services Advisory Board

The Stephenville City Council approved a variance allowing alcohol sales at The Shack (309 W. Washington), which is 290 feet from a church, under the ordinance's hardship provision. It also unanimously approved resolutions initiating the abandonment of six streets, extended development schedules for two Planned Development properties, and approved several professional services agreements. The council repealed the Parks and Recreation and Senior Citizens' Advisory Boards and created a combined Parks and Leisure Services Advisory Board.

• Approved alcohol variance for The Shack (unanimous)
• Approved Resolution 2023-R-16 initiating abandonment of Saint Felix Street (unanimous)
• Approved Resolution 2023-R-17 initiating abandonment of Saint Peter Street (unanimous)
• Approved Resolution 2023-R-18 initiating abandonment of Jones Street (unanimous)
• Approved Resolution 2023-R-19 initiating abandonment of Cain Street (unanimous)
• Approved Resolution 2023-R-20 initiating abandonment of Vanderbilt Street (unanimous)
• Approved Resolution 2023-R-21 initiating abandonment of Neblett Street (unanimous)
• Approved Ordinance 2023-0-31 repealing Parks and Recreation and Senior Citizens' Advisory Boards (unanimous)

Advisory Boards

The Main Street Advisory Board will meet to review reports from the Mayor and various committees. The agenda includes discussions regarding a new logo presentation and upcoming community events.

• New Logo Presentation
• Main Street Networking Meeting
• Downtown TX Conference
• Tarleton Round Up - November 18
• Farmers Market Start Date for 2024

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss several operational items at the Clark Regional Airport, including a runway extension project, repairs to a hangar door and water issue, a planned fly-in event, and the installation of a 10,000-gallon jet fuel tank. The board will also hear the manager's report. No formal votes or decisions are listed on the agenda.

• Runway Extension Project
• Water in the Hangar
• Broken Pedestrian Hangar Door
• Fly-in event
• 10,000 Gallon JET A Tank

Advisory Boards

The Stephenville Library Advisory Board is meeting to approve prior minutes, hear the Library Director's report, and discuss unfinished business including a request for reconsideration of a book. New business items may also be introduced.

• Approval of minutes from July 19, 2023 meeting
• Library Director Report
• Discussion of Request for Reconsideration Form and book considerations

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will meet to approve minutes from prior meetings and hold a public hearing on two requests to extend development schedules for Planned Developments PD2022-003 and PD2022-004, both owned by Stephenville Rentals LLC.

• Case PD2022-003: Extension request for Planned Development at 157 W. Washington
• Case PD2022-004: Extension request for Planned Development at 171 W. Washington

The Planning and Zoning Commission approved minutes from two prior meetings and unanimously recommended that the City Council approve modified development schedules for two Planned Developments at 157 W. Washington and 171 W. Washington, both owned by Stephenville Rentals LLC. The applicant was not present, and no public comments were made. The commission also approved the minutes from September 20 and October 9, 2023.

• Approved minutes from September 20, 2023 (unanimous)
• Approved minutes from October 9, 2023 (unanimous)
• Recommended City Council approve modified development schedule for 157 W. Washington (unanimous)
• Recommended City Council approve modified development schedule for 171 W. Washington (unanimous)

One Time Event

The Stephenville Senior Citizens Center Advisory Board will meet to approve past meeting minutes, receive updates on the new senior center construction, hear from the Recreation Superintendent, review recent special events, and discuss upcoming activities. The board will also receive a chair update.

• Approval of July 13, 2023 meeting minutes
• Update on New Senior Center construction progress
• Update from Recreation Superintendent on facility matters
• Review of Special Events from July–September 2023
• Discussion of Upcoming Senior Center Events

Council Committee Meeting

Four city committees will meet to discuss various municipal updates and service agreements. Topics include stormwater improvements, wastewater treatment projects, and citizen board nominations.

• Comprehensive and Thoroughfare Plan Update
• Change Order to the L3 Harris System Purchase Agreement
• Nominations to Citizen Boards and Commissions
• Amendment to Household Hazardous Waste Agreement with Fort Worth Environmental Collection Center
• Professional services proposals for Riverside Drive stormwater and WWTP capital projects

City Council

This is a special meeting with only one substantive item: an executive session under Texas law to consult with the city attorney about pending or contemplated litigation. No action is scheduled unless the council chooses to take action on items discussed in the closed session. The agenda is otherwise procedural.

• Executive session under Section 551.071 to consult with attorney on pending or contemplated litigation

The Stephenville City Council held a special meeting on October 17, 2023, primarily to enter executive session for legal consultation on pending or contemplated litigation. After reconvening, the council took no action on any items discussed in executive session and adjourned. No substantive decisions were made.

• Recessed to executive session for attorney consultation on litigation (unanimous)
• Adjourned with no business to act on

City Council

This is a special City Council meeting held solely for an executive session under Texas law to consult with the attorney about pending or contemplated litigation. No other business is on the agenda, and any action on the discussed items would be taken after the closed session. The meeting is procedural and contains no public decision items.

• Executive session under Section 551.071 to consult with attorney on pending or contemplated litigation

The City Council convened for a special meeting that consisted primarily of an executive session to consult with an attorney regarding pending or contemplated litigation. No substantive actions or decisions were recorded following the session.

City Council

The Stephenville City Council will consider several items including a branding proposal, a contract for Phase 2 of the inclusive playground at City Park, an alcohol variance for BJ's Restaurant, and multiple zoning and subdivision requests. Public hearings will be held for a rezoning, two subdivision waivers, and a conditional use permit. The council will also review committee reports, approve change orders, and discuss the municipal judge in executive session.

• Contract with Whirlix Design, Inc. for Phase 2 of Inclusive Playground at City Park
• Alcohol variance request for BJ's Restaurant at 211 W McNeill St
• Rezone of 0 Wolfe Nursery Rd from CTS to Planned Development (PD2023-002)
• Subdivision waivers for sidewalk and curb/gutter at W Lingleville Rd (SV2023-001, SV2023-002)
• Conditional use permit for 1490 W. McNeill (CP2023-001)

The Stephenville City Council approved multiple contracts and rezoning requests. It approved change orders 4, 5, and 6 for the Harbin Drive Improvements Project totaling $130,706, and a $164,500 change order for the Eastside Sewer Interceptor Phase 1. The council also approved a rezone of property at 0 Wolfe Nursery Rd to Planned Development, denied a sidewalk waiver, approved a curb and gutter waiver, and approved a conditional use permit for parking at 1490 W. McNeill. Additionally, it approved a new city logo, an audit services contract, and several board appointments.

• Approved Harbin Drive Improvements Project change orders 4, 5, 6 totaling $130,706 (unanimous)
• Approved Eastside Sewer Interceptor Phase 1 change order #1 for $164,500 (unanimous)
• Approved rezone of 0 Wolfe Nursery Rd from CTS to Planned Development (unanimous)
• Denied sidewalk waiver for W Lingleville Rd (unanimous)
• Approved curb and gutter waiver for W Lingleville Rd (unanimous)
• Approved conditional use permit for parking at 1490 W. McNeill, tied to TSU lease (unanimous)
• Approved Retail Strategies branding proposal as new city logo (7-1, Baskett abstaining)
• Approved audit services contract with BMY for FY2023-24 (unanimous)

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a specially called meeting to conduct a public hearing on a conditional use permit request. The applicants, Thomas and Zana Gill, seek approval for a property located at 1490 W. McNeill in the South Side Addition subdivision.

• Conditional Use Permit request (Case No. CP2023-001) for 1490 W. McNeill property in South Side Addition, Block 6

The Planning and Zoning Commission approved a conditional use permit for Thomas and Zana Gill to allow parking by Texas A&M Systems/Tarleton State University under a temporary lease during TSU parking garage construction. The property at 1490 W. McNeill retains its R-3 Multi-Family zoning for future development. The motion carried unanimously and will be forwarded to the City Council as a positive recommendation.

• Approved conditional use permit CP2023-001 for temporary TSU parking at 1490 W. McNeill (unanimous)
• Forwarded positive recommendation to City Council for the conditional use permit

Western Heritage Advisory Board

The board will conduct introductory business including establishing leadership and reviewing meeting requirements. Members will also discuss the Western Heritage Ordinance and a proposed festival.

• Review of Western Heritage Ordinance
• Establishment of board leadership roles
• Discussion of proposed Western Heritage Festival

Advisory Boards

The Airport Advisory Board will meet to receive updates on the Airport Extension Project and discuss a 10,000 gallon fuel tank for Stephenville Aviation. The board will also discuss water issues in the hangar and follow up on the August 26 fly-in event.

• Update on Airport Extension Project
• Discussion regarding 10,000 fuel tank for Stephenville Aviation
• Discussion regarding water in the hangar
• Follow-up on August 26 Fly-In Event

Advisory Boards

The Main Street Advisory Board will meet to approve the minutes from the August 24 meeting, receive committee reports on economic vitality, design, Tarleton promotions, and eclipse planning, and discuss updates on banners, historical overlay committee appointments, and branding strategy.

• Approve minutes of August 24, 2023 meeting
• Receive committee reports on economic vitality, design, Tarleton promotions, and eclipse planning
• Banner update presentation
• Recommendation for appointment of Historical Overlay Committee
• Branding strategy workshop update

The Main Street Advisory Board met September 28, 2023, and approved minutes from the August 24 meeting. No substantive decisions were made; the meeting consisted of committee reports and updates on banners, an eclipse event, branding, farmers market, and a Main Street manager announcement. A recommendation for a Historical Overlay Committee appointment was discussed as an upcoming council item.

• Approved minutes of August 24, 2023 meeting

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will consider approval of minutes from August 30, 2023, and hold public hearings on five land-use cases. Items include a rezone request for a Stephenville ISD property on Wolfe Nursery Rd, subdivision waivers for sidewalk and curb requirements for a senior living project on W Lingleville Rd, and final plat approvals for three residential developments.

• Rezone PD2023-002: Wolfe Nursery Rd property from CTS to PD for Stephenville ISD
• Subdivision waivers SV2023-001 & SV2023-002: Sidewalk and curb/gutter exemptions for W Lingleville Rd senior housing
• Final plats FP2023-003, FP2023-002, FP2023-004: Approval for three residential developments on W Lingleville Rd, Harbin St, and Garrett Ct

The Planning and Zoning Commission recommended approval of a rezone for Stephenville ISD property at Wolfe Nursery Rd from CTS to Planned Development (6-1), recommended denial of a sidewalk waiver for a senior living development (6-1), and recommended approval of a curb and gutter waiver, a final plat with conditions, and another final plat with conditions. One final plat case was pulled from the agenda.

• Recommended approval of rezone PD2023-002 (Wolfe Nursery Rd) to Planned Development (6-1)
• Recommended denial of sidewalk waiver SV2023-001 (W Lingleville Rd) (6-1)
• Recommended approval of curb & gutter waiver SV2023-002 (W Lingleville Rd) (unanimous)
• Recommended approval with conditions of Final Plat FP2023-003 (W Lingleville Rd) (unanimous)
• Recommended approval with conditions of Final Plat FP2023-004 (Garrett CT) (unanimous)
• Case FP2023-002 (Harbin St) pulled from agenda

City Council

The Stephenville City Council will hold a special meeting to adopt the annual operating budget for fiscal year 2023-24, ratify a property tax increase, and set the tax rate and fee schedule. Two public hearings are scheduled: one for the budget and another for the tax rate.

• Fiscal Year 2023-2024 Budget public hearing
• Adoption of Ordinance for Annual Operating Budget for FY 2023-2024
• Ratification of Property Tax Increase for FY 2023-2024
• Adoption of Ordinance Setting Fee Schedule for FY 2023-2024
• 2023 Tax Rate public hearing

The City Council adopted the FY 2023-2024 annual operating budget, ratified a property tax increase, set the 2023 tax rate at $0.382 per $100 (a 3.83% increase), and approved a fee schedule. All budget and tax items passed unanimously. The Council also approved spending up to $30,000 in HOT Funds for a PBS promotional opportunity, with two members opposed.

• Adopted FY 2023-2024 annual operating budget (unanimous)
• Ratified property tax increase reflected in the budget (unanimous)
• Adopted fee schedule for FY 2023-2024 (unanimous)
• Set 2023 tax rate at $0.382 per $100, a 3.83% increase (unanimous)
• Approved up to $30,000 in HOT Funds for PBS Viewpoint promotional video (6-2)

Council Committee Meeting

The Stephenville Council Committee will decide on audit proposals for the fiscal year ending September 30, 2023, the fee schedule for 2023-2024, and nominations to citizen boards and commissions. It will also review change orders for Harbin Drive Improvements and the Eastside Sewer Interceptor - Phase 1 projects.

• Approve Audit Proposals for fiscal year ending September 30, 2023
• Approve Fee Schedule for Fiscal Year 2023-2024
• Approve Nominations to Citizen Boards and Commissions
• Approve Harbin Drive Improvements Project Change Orders
• Approve Eastside Sewer Interceptor - Phase 1 Project Change Orders

Board of Adjustment

The Stephenville Board of Adjustment will consider three variance requests at its September 14, 2023 meeting. Two requests from Ryan Young concern property at 707 W Tarleton, seeking relief from side setback and building coverage requirements. A third request from Niraj Patel for DNJ Investment, LLC seeks a height variance for property at 3015 Northwest Loop. The board will also approve minutes from the July 13 meeting.

• V2023-012: Variance from 25-ft side setback for corner lot at 707 W Tarleton
• V2023-013: Variance from 40% maximum lot coverage at 707 W Tarleton
• V2023-014: Variance from 35-ft maximum structure height at 3015 Northwest Loop
• Approval of July 13, 2023 minutes

The Board of Adjustment approved all three variance requests on the agenda. It approved a 5-foot side setback variance and a lot coverage variance for a home addition at 707 W Tarleton, and a height variance for a four-story hotel at 3015 Northwest Loop. All motions passed unanimously.

• Approved July 13, 2023 minutes (unanimous)
• Approved V2023-012: 5-foot side setback variance at 707 W Tarleton (unanimous)
• Approved V2023-013: lot coverage variance at 707 W Tarleton (unanimous)
• Approved V2023-014: height variance for 46'-3" hotel at 3015 Northwest Loop (unanimous)

City Council

The Stephenville City Council will hold a regular meeting with several significant items, including a rezoning request, an interlocal agreement for a joint dispatch center, and a resolution approving a negotiated settlement with Atmos Energy. The council will also consider appointments, a strategic plan for downtown, and various financial and consent agenda items.

• Interlocal Cooperation Agreement for Erath County Joint Dispatch Center
• Rezone of property at 0 Stephen from R-1 to R-2 (Case RZ2023-006)
• Resolution approving negotiated settlement with Atmos Energy Corp. regarding 2023 rate review
• Approval of architect for city building at 245 N Belknap Street and 299 N Belknap Street
• Award of contract to Vulcan Materials for aggregate, hot mix, and flexible base materials for FY 2023-2024

The City Council approved several infrastructure agreements, a negotiated gas rate settlement with Atmos Energy, and a new strategic plan for downtown. The council also authorized budget adjustments for the fiscal year ending September 30, 2023, and approved a rezoning request for a duplex.

• Approved Interlocal Cooperation Agreement for Erath County Joint Dispatch Center (unanimous)
• Approved Lockhart Road At-Grade Crossing Agreement with FWWR (unanimous)
• Approved Resolution No. 2023-R-13 for Atmos Energy rate settlement (unanimous)
• Authorized City Manager to contract with an architect for 245 and 299 N Belknap Street (unanimous)
• Approved Ordinance No. 2023-0-22 rezoning property at 0 Stephen from R-1 to R-2 (carried, 1 opposed)
• Approved Ordinance No. 2023-0-23 extending development schedule for 0 W Lingleville Rd (unanimous)
• Approved Downtown Strategies Strategic Plan (unanimous)
• Approved Ordinance No. 2023-0-24 for FY 2023 budget adjustments (unanimous)

One Time Event

The Stephenville Parks and Recreation Advisory Board meets to receive updates on the department’s budget, recreational programs, and multiple capital projects including a new baseball field and inclusive playground. Members will also discuss potential partnerships and review trash-to-treasure tournament results.

• Budget Updates
• New Baseball Field project update
• Inclusive Playground project update
• Trash to Treasure Golf Tournament updates

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a request to rezone property at 980 Stephen from R-1 (Single-Family Residential) to R-2 (One and Two-Family Residential). The applicant is Paxton Wooley, representing JPW Consulting Company and Triple W Remodeling. The commission will also approve minutes from the August 16, 2023 meeting.

• Public hearing for rezone case RZ2023-006 at 980 Stephen, Parcel R77402
• Rezone from R-1 to R-2 requested by Paxton Wooley for JPW Consulting and Triple W Remodeling
• Approval of minutes from August 16, 2023

The commission denied a request to rezone property at 980 Stephen from Single-Family Residential (R-1) to One and Two-Family Residential District (R-2). A negative recommendation will be forwarded to the City Council.

• Approved minutes from August 16, 2023 (unanimous)
• Denied rezone request for 980 Stephen to allow a duplex (5-1)

Advisory Boards

The Stephenville Main Street Advisory Board meets to approve prior minutes, hear an update on City Council action regarding the Retail Strategies Plan, and discuss or act on several downtown items including banners for new light poles, a Historical Overlay Committee appointment recommendation, and downtown streetscape improvements. The agenda also includes a director's update covering outreach, events, and downtown parking map additions.

• Discuss/act on banners for new light poles
• Discuss/act on recommendation for appointment of Historical Overlay Committee
• Discuss/act on downtown streetscape: reprogramming building lights and restriping crosswalks
• Update on City Council action on approving Retail Strategies Plan
• Director's update includes new boot mural, downtown hall meeting, and parking map on city website

Council Committee Meeting

The Stephenville Finance Committee is meeting to review the annual comprehensive finance report for the period ending September 30, 2022, discuss budget adjustments for the same fiscal year, and consider approval of an investment policy. These are discussion and decision items, with no public hearings or rezonings on the agenda.

• Review annual comprehensive finance report for FY ending Sept 30, 2022
• Discuss budget adjustments for FY ending Sept 30, 2022
• Consider approval of investment policy

Advisory Boards

The Stephenville Airport Advisory Board is meeting to receive updates on the airport extension project and to discuss plans for a fly-in event scheduled for August 26, 2023. The board will also introduce the airport manager and board members, and schedule its next meeting for September 29, 2023.

• Update on airport extension project
• Discuss plans for fly-in event on August 26, 2023, 8:30 AM - 12:00 PM
• Schedule next meeting for September 29, 2023

Planning and Zoning Commission

The Planning and Zoning Commission will consider a request by Stephenville ISD to rezone property on Wolfe Nursery Rd from City, Tarleton, School to Planned Development, with a conceptual plan to be presented. They will also hear an update and extension request for the Planned Development at 0 W Lingleville Rd, a senior living project. The meeting includes approval of the July 19, 2023 minutes.

• Rezone of Wolfe Nursery Rd parcel (R64240) from CTS to PD for Stephenville ISD
• Public hearing on extension of development schedule for senior living PD at 0 W Lingleville Rd
• Approval of minutes from July 19, 2023

The Planning and Zoning Commission recommended that City Council approve a modified development schedule for a Planned Development project. The commission also reviewed a conceptual plan for a Stephenville ISD rezone request but took no action.

• Approved July 19, 2023 meeting minutes (unanimous)
• Recommended approval to City Council for modified development schedule at 0 S. Harbin Drive (unanimous)
• No action taken on Case No. PD2023-002 rezone request for Stephenville ISD

City Council

The Stephenville City Council is holding a special meeting to consider approving a Memorandum of Understanding with Stephenville ISD for School Resource Officers for the 2023-2024 school year. The item is being discussed by the Public Health and Safety Committee, and the council may enter executive session on related matters.

• Consider approval of MOU with Stephenville ISD for School Resource Officers for 2023-2024

The City Council unanimously approved a Memorandum of Understanding with Stephenville ISD to provide School Resource Officers for the 2023-2024 school year. The agreement increases the number of assigned SRO Police Officers from two to three.

• Approved 2023-2024 SRO Memorandum of Understanding with Stephenville ISD (unanimous)

City Council

The Stephenville City Council is holding a work session to discuss the proposed FY2023-2024 budget. This is a discussion item only, with no formal vote or decision scheduled on the agenda.

• Discussion of proposed FY2023-2024 budget

The City Council held a work session to continue discussing the proposed FY2023-2024 budget, following up on the prior day's session. No formal votes or decisions were made during this meeting; it was a discussion-only work session.

• Discussed proposed FY2023-2024 budget (no action taken)

Council Committee Meeting

The Stephenville City Council committee meeting will consider a Memorandum of Understanding with Stephenville ISD for School Resource Officers for 2023-2024, make nominations to the Western Heritage Advisory Board, and consider approval of a Strategic Plan from Downtown Strategies. The agenda is otherwise procedural, with no other substantive items listed.

• Memorandum of Understanding with Stephenville ISD for School Resource Officers 2023-2024
• Nominations to Western Heritage Advisory Board
• Nominations of non-voting, ex-officio members to Western Heritage Advisory Board
• Strategic Plan from Downtown Strategies

The Stephenville City Council unanimously approved a Memorandum of Understanding with Stephenville ISD for School Resource Officers for the 2023-2024 school year, increasing the number of SROs from two to three. The city will provide patrol cars, uniforms, equipment, and training, while SISD covers personnel costs and recurring K-9 equipment. The MOU is subject to SISD School Board approval on August 21, 2023.

• Approved SRO MOU with Stephenville ISD for 2023-2024 (unanimous)
• Increased SRO officers from two to three for SISD

City Council

The Stephenville City Council is holding a work session to discuss the proposed FY2023-2024 budget. This is a discussion item only, with no formal vote scheduled at this meeting.

• Discussion of proposed FY2023-2024 budget

The City Council held a work session to discuss the proposed FY2023-2024 budget. No formal decisions were made during this meeting. A second budget work session was scheduled for August 15.

City Council

The City Council will meet to establish the maximum proposed tax rate for 2023 and schedule a public hearing regarding that rate. The meeting also includes a check presentation from Waste Connections and consideration of an interlocal agreement with Erath County.

• Set the maximum proposed 2023 tax rate
• Set date, time, and location for the 2023 proposed tax rate public hearing
• Consider approval of interlocal agreement with Erath County
• Check presentation from Waste Connections

The City Council established the maximum proposed tax rate for 2023 and scheduled a corresponding public hearing. The Council also approved a mutual aid agreement with Erath County for property and road maintenance.

• Set maximum proposed tax rate for 2023 at $0.3872/$100 (unanimous)
• Scheduled public hearing on proposed tax rate for September 19, 2023, at 5:30 PM (unanimous)
• Approved Interlocal Agreement with Erath County for general maintenance and mutual aid (unanimous)

City Council

The Stephenville City Council will meet to decide the maximum proposed tax rate for 2023, approve charter amendments for a November special election, and consider a professional services agreement for the Lillian Pump Station project. The council will also hear updates on a planned development extension and a solid waste franchise renewal.

• Set the Maximum Proposed Tax Rate for 2023
• Consider Approval of Proposed Charter Amendments for November 2023 Special Election
• Consider Approval of Professional Services Agreement for Lillian Pump Station Distribution Pump Project
• Consider Approval of Ordinance Extending Development Schedule for Planned Development at 0 S. Harbin Drive
• Consider Approval of Renewal Amendment to Solid Waste Franchise Agreement

The City Council approved proposed charter amendments to increase council member term limits from two to three two-year terms (or two three-year terms, max six years) for the November 2023 special election, and approved the ordinance ordering that election. The council also approved a resolution denying Oncor's distribution rate increase application, a professional services agreement for the Lillian Pump Station project, a solid waste franchise renewal with Waste Connections, a utility extension policy, and board appointments. Two agenda items regarding the proposed tax rate were pulled and will be addressed at a special meeting next week.

• Approved charter amendments for November 2023 special election (unanimous)
• Approved Ordinance No. 2023-0-20 ordering special election (unanimous)
• Approved Resolution No. 2023-R-11 denying Oncor DCRF application (unanimous)
• Approved $50,000 professional services agreement with Provenance Engineering for Lillian Pump Station (unanimous)
• Approved renewal amendment to solid waste franchise agreement with Waste Connections (unanimous)
• Approved policy requiring voluntary annexation for utility extensions beyond city limits (unanimous)
• Appointed JJ Conway to Board of Adjustment Place 1 and John Traweek to Alternate 1 (unanimous)
• Moved October regular council meeting from Oct 3 to Oct 10 (unanimous)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board will meet to elect new officers and discuss several upcoming projects. The board will also review a competitive market analysis from the first quarter of 2023.

• Election of Board Chair and Secretary
• Discussion of Wayfinder Signs and Digital Sign projects
• Discussion of Moo-La Fest
• Review of 1st Quarter 2023 Competitive Market Analysis
• Discussion of Fly-In Event scheduled for August 26, 2023

Advisory Boards

The Main Street Advisory Board will meet to review and act on proposed retail strategies. The board will discuss specific recommendations intended for the City Council Committee.

• Approval of June 24 meeting minutes
• Action on recommending retail strategies to City Council Committee
• Discussion and action on retail strategies' proposed recommendations

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss updates on the airport extension, a planned fly-in event, hangar and mowing matters, and the airport manager position. The agenda also includes a discussion on advisory board members. No formal votes or decisions are listed on the agenda.

• Update on Airport Extension
• Fly In Event scheduled for Saturday, August 26, 8:30am to Noon
• Hangar discussion
• Mowing discussion
• Airport Manager Position Update

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider updates and extensions for two planned developments. One item was tabled and will be presented as an update. The other is a request for a schedule extension. The meeting also includes approval of the previous meeting's minutes.

• Case PD2022-005: update and extension request for planned development at W Lingleville Rd., Parcel R77868 (tabled)
• Case PD2021-001: update and extension request for planned development at 0 S. Harbin Drive, Parcel R73763
• Approval of minutes from June 21, 2023

The Stephenville Planning and Zoning Commission approved the minutes from a previous meeting and held a public hearing regarding a development schedule update for a planned development located at 0 S. Harbin Drive. After an initial motion failed, the commission voted to recommend that the City Council approve the modified development schedule with a required six-month update to the commission.

• Approved minutes for April 19, 2023 (unanimous)
• Motion to recommend a six-month modified Development Schedule for S. Harbin Drive failed (unanimous)
• Recommended approval to the City Council of the modified Development Schedule with a six-month update to the Planning and Zoning Commission for Parcel R73763 (unanimous)

Council Committee Meeting

Three city committees will meet to discuss various municipal matters. Topics include nominations for citizen boards, a review of the City of Stephenville Charter, and an amendment to the Solid Waste Franchise Agreement.

• Nominations to Citizen Boards and Commissions
• Review of the Charter for the City of Stephenville
• Review of Amendment to the Solid Waste Franchise Agreement

Board of Adjustment

The Stephenville Board of Adjustment will meet to approve the June 8, 2023 minutes and hold a public hearing on a variance request from First 6 Investments, LLC for landscaping rules at 1285 Frey Street.

• Variance request (Case No. V2023-010) for landscaping rules at 1285 Frey Street, parcel R32279 of S4400 KIGHT ADDITION

The Board of Adjustment approved a variance request from First 6 Investments, LLC for the property at 1285 Frey. The applicant requested an exemption from the requirement to install an irrigation system, proposing xeriscaping with drought-tolerant plants instead. Staff reported no objections, and the motion passed with a unanimous vote.

• Approved June 8, 2023 minutes (unanimous)
• Approved variance for 1285 Frey irrigation requirement (unanimous)

One Time Event

The Senior Center Advisory Board will meet to receive updates on the new Senior Center and recent special events. The board will also discuss the possibility of combining the Parks & Recreation Advisory Board with the Senior Center Advisory Board.

• Approval of April 11, 2023, meeting minutes
• Update on the new Senior Center
• Discussion regarding merging Parks & Recreation and Senior Center advisory boards
• Review of special events from April, May, and June
• Discussion of upcoming events

City Council

The Stephenville City Council will hold a public hearing and consider an ordinance to rezone 0.177 acres at 711 Miller from Neighborhood Business (B-1) to Single Family Residential (R-1.5). The council will also consider several other ordinances, including amending the code for public works, revising parking restrictions on West Long Street, approving an automatic aid agreement with Erath County Volunteer Fire Rescue, and donating fire department equipment. Financial reports and appointments to citizen boards are also on the agenda.

• Rezone 711 Miller (0.177 acres) from B-1 to R-1.5
• Ordinance amending Section 155.06.12 of City Code
• Ordinance revising parking restrictions on West Long Street
• Automatic aid agreement with Erath County Volunteer Fire Rescue
• Donation of fire department equipment

The Stephenville City Council approved a rezone of 711 Miller from Neighborhood Business (B-1) to Single Family Residential (R-1.5), adopted a policy requiring voluntary annexation for contiguous properties seeking city water/sewer services, approved an automatic aid agreement with Erath County Volunteer Fire Rescue, approved a fire equipment donation, revised parking restrictions on West Long Street, and approved the sale of property in the JS Riggs Survey. All votes were unanimous.

• Approved Ordinance 2023-O0-18 rezoning 711 Miller from B-1 to R-1.5 (unanimous)
• Approved policy requiring voluntary annexation for contiguous properties to receive city utility services (unanimous)
• Approved Ordinance 2023-0-19 revising parking restrictions on West Long Street (unanimous)
• Approved Automatic Aid Agreement with Erath County Volunteer Fire Rescue Department (unanimous)
• Approved donation of fire department equipment (unanimous)
• Approved appointments of Ricky Thurman and Gerald Cook to boards (unanimous)
• Approved sale of property in JS Riggs Survey (unanimous)
• Approved consent agenda including minutes from June 6, 20, and 29, 2023 (unanimous)

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss updates on the airport extension, a proposed courtesy car agreement, water seepage around a hangar door, a fly-in event proposal, mowing, the fuel farm, and the airport manager position. The agenda also includes new and old business items.

• Update on Airport Extension
• Airport Courtesy Car Proposed Agreement & Update
• Water Seepage Around Hanger Door
• Fly In Event Proposal
• Airport Manager Position update

City Council

This is a special City Council meeting with a single agenda item: an executive session under Texas law to consult with the attorney about pending or contemplated litigation. No public decisions or discussions are scheduled; the meeting is expected to adjourn after the closed session.

• Executive session under Section 551.071 to consult with attorney on pending or contemplated litigation

The Stephenville City Council met in special session and immediately recessed into executive session to consult with the city attorney over pending or contemplated litigation. After the closed session, the council reconvened and adjourned without taking any public votes or decisions.

• Recessed into executive session for attorney consultation on litigation (unanimous)
• Adjourned meeting with no public action taken

City Council Possible Quorum

The City Council of Stephenville, TX, may hold a budget workshop on June 29, 2023, at Memorial Stadium. This is not a regular meeting, so no formal decisions or minutes will be produced. The event is posted for compliance with the Texas Open Meetings Act.

Advisory Boards

The Main Street Advisory Board will convene at City Hall to approve the May meeting minutes, receive committee reports, and allow board members to comment. No substantive decisions or new items are listed on the agenda.

Planning and Zoning Commission

The Planning and Zoning Commission will consider approving the April 19, 2023 meeting minutes and hold a public hearing on a request to rezone property at 711 Miller from Neighborhood Business (B-1) to Single-Family Residential (R-1.5). The applicant, Ryan Studdard, represents Aaron Caulder in this matter.

• Rezone of 711 Miller (Parcel R32523, 0.177 acres) from B-1 to R-1.5
• Public hearing for Case No. RZ2023-005
• Approval of April 19, 2023 meeting minutes

The Planning and Zoning Commission recommended that City Council approve a rezone request for a property at 711 Miller. The request seeks to change the designation from Neighborhood Business to Single-Family Residential District.

• Approved minutes from April 19, 2023 (unanimous)
• Recommended approval to City Council for rezone of 711 Miller from (B-1) Neighborhood Business to (R-1.5) Single-Family Residential District (unanimous)

City Council

The Stephenville City Council is holding a special meeting to consider three resolutions: renaming FM 988, and approving assessment resolutions for steering committees of cities served by Atmos Energy and Oncor. These are the only items on the agenda, and no other business is listed.

• Resolution renaming FM 988
• Assessment resolution for Steering Committee of Cities Served by Atmos Energy
• Assessment resolution for Steering Committee of Cities Served by Oncor

The City Council approved the renaming of FM 988 (Northwest Loop) to honor Senator Robert J. Glasgow. The Council also approved membership assessment fees for two utility steering committees.

• Approved renaming FM 988 to Senator Robert J. Glasgow Loop (Unanimous)
• Approved $1,084.35 assessment for Atmos Cities Steering Committee (Unanimous)
• Approved $2,168.70 assessment for Steering Committee of Cities Served by Oncor (Unanimous)

Council Committee Meeting

The Stephenville Council Committee will consider nominations to citizen boards, parking restrictions on West Long Street, an automatic aid agreement with Erath County Volunteer Fire Rescue, a donation of fire department equipment, and a policy on water and sewer services outside city limits. The meeting is scheduled for June 20, 2023, at 5:30 PM in City Hall Council Chambers.

• Parking restrictions on West Long Street
• Automatic Aid Agreement with Erath County Volunteer Fire Rescue Department
• Donation of Fire Department Equipment
• Policy on Water and Sewer Services Outside City Limits
• Nominations to Citizen Boards and Commissions

City Council Possible Quorum

This is a notice of a possible quorum for a City Council budget workshop, not a regular meeting. No formal action or deliberation will occur, and no minutes will be produced. The workshop is scheduled for June 15, 2023, from 10:00 AM to 3:00 PM at 1907 Grill.

• Budget workshop on June 15, 2023, 10:00 AM – 3:00 PM
• Location: 1907 Grill, 1907 E Washington, Stephenville, TX 76401
• No formal action or deliberation will occur
• No meeting minutes will be produced

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing and consider a variance request from Dennis Brooks to build a carport at 908 Mockingbird. The board will also approve minutes from the May 25 meeting and elect officers.

• Variance request V2023-005 for carport construction at 908 Mockingbird (Parcel R33928, Block B, Lot 24, Tanglewood Addition)
• Approval of May 25, 2023 minutes
• Election of officer

The Board of Adjustment denied a variance request for a carport at 908 Mockingbird because the motion failed to obtain a unanimous vote. The Board also elected a Vice-Chair and approved the March 8, 2023 minutes.

• Elected Alan Nix as Vice-Chair (unanimous)
• Approved amended March 8, 2023 minutes (unanimous)
• Denied Case No. V2023-005 variance for carport at 908 Mockingbird (3-1; failed to obtain unanimous vote)

City Council

The Stephenville City Council will consider proposed charter amendments for the November 2023 special election, award contracts for the Lockhart Road Improvements Project and the 536 Well Field - Well Sites Project, and change the date of the July regular meeting. They will also receive a monthly budget report and an economic development authority report, and consider consent agenda items including an Axon camera contract expenditure.

• Consider approval of proposed charter amendments for November 2023 special election
• Consider award of Lockhart Road Improvements Project
• Consider award of 536 Well Field - Well Sites Project
• Consider approval of expenditure for Axon Camera Contract Year 2
• Executive session on real property in Robert Matthews Survey and S2600 City Addition

The City Council approved contracts for the Lockhart Road improvements and the 536 Well Field project. Members also voted to place a charter amendment on the November 2023 ballot to reduce the number of council seats from eight to six, while tabling a separate proposal regarding term limits. Additionally, the council rescheduled the July meeting to July 11 and authorized agreements related to real property.

• Rescheduled July meeting to July 11 (7-0)
• Approved ballot measure to reduce council seats from 8 to 6 (7-0)
• Tabled charter amendment regarding term limits (7-0)
• Awarded $345,579 Lockhart Road contract to H4 Construction (7-0)
• Awarded $1,277,000 well field project to Associated Well Services (7-0)
• Approved Axon camera contract year 2 (7-0)
• Authorized agreement with SimpleFiber (7-0)
• Authorized city manager to negotiate property purchase (7-0)

Advisory Boards

The Main Street Advisory Board is holding a regular meeting with a procedural agenda. They will consider approval of the April minutes, receive a manager update, hear committee reports, and take board comments. No substantive decisions or public hearings are listed.

• Approval of April minutes
• Manager update
• Committee reports
• Board comments

Board of Adjustment

The Stephenville Board of Adjustment will hold a specially called meeting to consider three variance requests. Two requests, filed by Ryan Hill of Shield Engineering Group, involve a property at 2290 W Tarleton, seeking relief from the 25-foot front setback and maximum density rules. A third request, filed by Larry Stone, seeks a variance from the 25-foot corner lot side setback for a property at 1101 McCart. The board will also approve minutes from its March 9, 2023 meeting.

• Variance V2023-006: 25-foot front setback at 2290 W Tarleton (Parcel R30357)
• Variance V2023-007: maximum density at 2290 W Tarleton (Parcel R30357)
• Variance V2023-008: 25-foot corner lot side setback at 1101 McCart (Parcel R28824)
• Approval of March 9, 2023 meeting minutes

The Board approved a front setback reduction for a multifamily project and a side setback reduction for a single-family home. A request for a density variance for the multifamily project failed to receive the required two-thirds majority vote.

• Approved Case No. V2023-006 to reduce front setback from 25' to 21' at 2290 W Tarleton (Unanimous)
• Denied Case No. V2023-007 for a density variance at 2290 W Tarleton (3-2 vote; failed to reach two-thirds majority)
• Approved Case No. V2023-008 to reduce corner lot side setback from 25' to 15' at 1101 Mccart (Unanimous)
• Approved amended March 9, 2023 minutes (Unanimous)

Charter Review Committee

The Stephenville Charter Review Committee is meeting to continue its review of the City of Stephenville's charter. The agenda contains only this single regular item, with no specific proposals or decisions listed, so the meeting is largely procedural in nature.

• Continue review of the City of Stephenville charter

City Council

This is a special meeting focused on finalizing the May 6, 2023 general election results and transitioning council membership. The council will canvass the election returns, administer oaths to newly elected members, and make appointments to council committees. It will also elect a mayor pro-tem and consider a contract for annual firefighter wellness physicals. An executive session is scheduled to consult with the attorney about pending or contemplated litigation.

• Consider approval of professional services for annual firefighter wellness physicals
• Canvass results of the May 6, 2023 general election
• Administer oaths of office to newly elected council members
• Consider approval of appointments to council committees
• Election of mayor pro-tem

The Stephenville City Council canvassed the May 6, 2023 general election results, declaring LeAnn Durfey, Lonn Reisman, Maddie Smith, and Brandon Greenhaw elected to their respective places, and administered oaths of office. The council also approved a professional services agreement for annual firefighter wellness physicals with Front Line Mobile Health at $820 per person, totaling $28,700, and made committee appointments and elected Mark McClinton as Mayor Pro-Tem. All motions were carried unanimously.

• Approved agreement with Circle X as discussed in executive session (unanimous)
• Approved professional services for annual firefighter wellness physicals with Front Line Mobile Health, $28,700 total (unanimous)
• Approved Resolution No. 2023-R-07 canvassing May 6, 2023 election results (unanimous)
• Administered oaths of office to newly elected Council Members LeAnn Durfey, Maddie Smith, Brandon Greenhaw
• Approved appointments to eight council committees (unanimous)
• Elected Mark McClinton as Mayor Pro-Tem (unanimous)

Charter Review Committee

The Charter Review Committee will resume its work on the 2023 review of the City of Stephenville’s charter at this meeting. The session is procedural with no specific decisions listed.

Council Committee Meeting

The Development Services Committee met to consider the approval of the Comprehensive Plan Advisory Committee. No other business was listed on the agenda.

• Approval of the Comprehensive Plan Advisory Committee

City Council

The City Council will hold public hearings on several property rezonings involving W Washington, McNeill, Park St., and W Tarleton. The meeting also includes discussions on the Parks and Recreation Master Plan and updates to Council Rules of Procedure.

• Rezone request for TSU Catholic, LLC at 1292 W Washington, 1334 W Washington, 1350 W Washington, 1303 McNeill, 1345 McNeill, and 1353 McNeill
• Rezone request for 255 Park St. from Retail & Commercial to Single Family Residential
• Rezone request for 2290 W Tarleton from Neighborhood Business to Multi-Family Residential
• Approval of Stephenville Parks and Recreation Master Plan
• Asbestos Abatement Contract for 245 Belknap and 299 Belknap Properties

The Stephenville City Council approved six ordinances rezoning properties near Tarleton State University from Neighborhood Business (B-1), Retail and Commercial (B-2), and Multi-Family Residential (R-3) to Planned Development (PD) for the 'The Front Porch' mixed-use development, which will include approximately 13,025 SF of commercial/retail space and 66 residential beds. The council also approved rezones for 255 Park St. (B-2 to R-1) and 2290 W Tarleton (B-1 to R-3), adopted the Parks and Recreation Master Plan, reinstated the Western Heritage Advisory Board, approved the Comprehensive Plan Advisory Committee, and updated Council Rules of Procedure. Several executive session actions were taken, including authorizing staff to negotiate a sales contract, selling real property, accepting bids with a $40,000 minimum, and approving pay adjustments for the City Manager and City Secretary.

• Approved Ordinance 2023-O-09 rezoning 1292 W Washington to PD (unanimous)
• Approved Ordinance 2023-O-10 rezoning 1334 W Washington to PD (unanimous)
• Approved Ordinance 2023-O-11 rezoning 1350 W Washington to PD (unanimous)
• Approved Ordinance 2023-O-12 rezoning 1303 McNeill to PD (unanimous)
• Approved Ordinance 2023-O-13 rezoning 1345 McNeill to PD (unanimous)
• Approved Ordinance 2023-O-14 rezoning 1353 McNeill to PD (unanimous)
• Approved Ordinance 2023-O-15 rezoning 255 Park St. to R-1 (unanimous)
• Approved Ordinance 2023-O-16 rezoning 2290 W Tarleton to R-3 (unanimous)

Advisory Boards

The Airport Advisory Board will review updates on the Stephenville Clark Regional Airport runway extension, discuss the Airport Manager position, hear a report from an aviation conference, and address water seepage around a hangar door.

• Runway extension update at Stephenville Clark Regional Airport
• Discussion of Airport Manager position
• Aviation conference report
• Water seepage issue around hangar door

Advisory Boards

The Main Street Advisory Board is meeting for a routine session. The agenda includes approval of the March minutes, a manager's update, committee reports, and board comments, with no major decisions or public hearings listed.

• Approval of March minutes
• Manager's update
• Committee reports
• Board comments

Advisory Boards

This meeting of the Tourism and Visitors Bureau Advisory Board was cancelled due to lack of quorum. The agenda items that would have been discussed include electing board officers, wayfinding signs, HOT funds for shuttles and sports tournaments, and Moo-La Fest.

• Meeting cancelled due to no quorum
• Elect board officers: Chair & Secretary
• Discuss wayfinding signs and digital sign projects
• Discuss HOT funds for LJT Shuttles and City Limits Sports Tournaments
• Discuss Moo-La Fest

One Time Event

The Stephenville Parks and Recreation Advisory Board will meet to nominate a chair, introduce the recreation superintendent, and receive seasonal updates on baseball/softball and aquatics programs. The board will also review year-one achievements and allow for other business before adjourning.

• Chair nominations
• Introduce Brad Mills, Recreation Superintendent
• Baseball/Softball Season Update
• Aquatics Update
• Year One Achievements

Advisory Boards

The Stephenville Public Library Advisory Board will meet to approve the January 2023 meeting minutes, discuss a revised reconsideration form, and review the summer reading program schedule. The board will also hear about the Friends of the Stephenville Public Library’s open house.

• Approval of January 2023 meeting minutes
• Revised Request for Reconsideration Form (Mary Meredith)
• Summer Reading Program Schedule (Mary Meredith)
• Friends of the Stephenville Public Library Open House

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on three rezoning requests. The most significant is a request to rezone multiple parcels along W. Washington and McNeill streets to a Planned Development (PD) district, which would allow a development plan. The other two requests are smaller, single-parcel rezones on Park St and W. Tarleton.

• Rezone of 7 parcels (1292-1350 W Washington, 1303-1353 McNeill) from B-1, B-2, R-3 to PD (Planned Development) by TSU Catholic, LLC
• Rezone of 255 Park St from B-2 to R-1 (Single Family Residential)
• Rezone of 2290 W Tarleton from B-1 to R-3 (Multi-Family Residential)
• Approval of minutes from March 15, 2023 meeting

The Planning and Zoning Commission voted unanimously to recommend City Council approval of a rezone for six properties along West Washington and McNeill streets from B-1, B-2, and R-3 to Planned Development (PD), with off-site signage removed. The commission also unanimously recommended approval of two other rezones: 255 Park St from B-2 to R-1, and 2290 W Tarleton from B-1 to R-3. All three recommendations now go to the City Council for final action.

• Approved minutes of March 15, 2023 (unanimous)
• Recommended approval of PD2023-001 rezone to Planned Development, removing off-site signage (unanimous)
• Recommended approval of RZ2023-003 rezone at 255 Park St from B-2 to R-1 (unanimous)
• Recommended approval of RZ2023-004 rezone at 2290 W Tarleton from B-1 to R-3 (unanimous)

Charter Review Committee

The Stephenville Charter Review Committee is meeting to begin reviewing the city's charter. The agenda contains only this single substantive item, with no specific proposals or decisions listed.

• Begin review of the City of Stephenville Charter

City Council

The Stephenville City Council is holding a special meeting to consider approving the use and expenditure of federal asset forfeiture funding to create a Stephenville Police Department motorcycle unit. This is the only substantive item on the agenda.

• Consider approval of utilization and expenditure of federal asset forfeiture funding to create the SPD Motorcycle Unit

The Stephenville City Council unanimously approved using federal asset forfeiture funds to create a police motorcycle unit. The unit aims to improve traffic safety and reduce crashes. The total cost is approximately $40,000, funded from the department's $46,934.60 in available forfeiture funds.

• Approved utilization and expenditure of federal asset forfeiture funding to create SPD Motorcycle Unit (unanimous)

Council Committee Meeting

The Stephenville City Council committee meeting covers six items across five committees, including approvals for the Parks and Recreation Master Plan, federal asset forfeiture funding for a police motorcycle unit, and reinstating the Western Heritage Advisory Board. Other items include discussions on the Comprehensive Plan Advisory Committee, pavement maintenance projects, and updates to council rules of procedure.

• Approval of Stephenville Parks and Recreation Master Plan
• Approval of federal asset forfeiture funding for SPD Motorcycle Unit
• Reinstatement of Western Heritage Advisory Board
• Discussion of Comprehensive Plan Advisory Committee
• Discussion of Pavement Maintenance Projects for FY22-23

One Time Event

The Stephenville Senior Citizens Center Advisory Board is meeting to handle routine business: introducing a new board member, approving prior meeting minutes, and electing a board secretary. Staff from Parks and Leisure Services and the center will give updates, and the board will discuss its purpose and vision.

• Introduction of new board member Rhea Marrs, approved March 7, 2023
• Approval of February 14, 2023 meeting minutes
• Election of SSCC Advisory Board Secretary
• Updates from Daron Trussell, Brad Mills, and Sandy Morgan
• Discussion of board purpose and vision/mission

City Council

This is a special city council meeting with a single substantive item: an executive session to deliberate security devices or personnel for the Joint Dispatch Center. No other business is listed, and any action on the discussed item would be taken after the closed session.

• Executive session under Texas Gov't Code 551.076 for security devices/audits
• Discussion of Joint Dispatch Center security

The City Council met in a special session to discuss security personnel and devices. The council voted to authorize staff to pursue activities for a joint dispatch center and restrict funds for the project.

• Authorized staff to pursue activities for a joint dispatch center and restrict $1 million to fund the center (Unanimous)

City Council

The Stephenville City Council will consider approving an opioid settlement with the Texas Attorney General, a rezoning for a planned development on Forest Road, and a variance to allow alcohol sales at Don Nico's Restaurant. The agenda also includes reports from several committees, approval of contracts and expenditures, and an executive session on personnel and real property matters.

• Opioid settlement with Texas Office of the Attorney General
• Rezone 36.77 acres at 0 Forest Rd from R-1/R-2 to Planned Development (PD)
• Alcohol variance for Don Nico's Restaurant at 966 W. Washington
• Contract to update Comprehensive and Thoroughfare Plans
• HOT funds applications for City Limits Sports Academy and Joe Beaver's Superstars Roping

The City Council authorized land acquisitions for the Airport Runway Expansion Project, including the use of eminent domain. Other key actions included approving a rezoning request for a planned development and awarding HOT funds to local events.

• Authorized land acquisitions for Airport Runway Expansion Project, including eminent domain (unanimous)
• Approved rezoning of 36.77 acres at 0 Forest Rd to Planned Development (unanimous)
• Approved $310,000 contract with Lionheart Places, LLC for Comprehensive and Thoroughfare Plans (unanimous)
• Approved alcohol sale variance for Don Nico’s Restaurant (unanimous)
• Approved Opioid Settlement Participation Forms (unanimous)
• Approved $19,000 in HOT funds for City Limits Sports Academy tournaments (unanimous)
• Approved $5,000 in HOT funds for Joe Beaver’s Superstars Roping (6-2)
• Approved Charter Review Committee members (7-1)

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss updates on the runway extension project, approve the land acquisition process, and receive an update on the airport manager position. These are regular agenda items for discussion and potential action.

• Runway Extension Update
• Consent Approval of Land Acquisition Process
• Airport Manager Position Update

Advisory Boards

The Main Street Advisory Board will meet to approve past minutes, hear a presentation on the Downtown Tax Increment Financing (TIF) from Gerald Cook, receive updates from committees including the Western Heritage Committee, and listen to a manager's update. The board will also take public comments before adjourning.

• Downtown TIF presentation by Gerald Cook
• Western Heritage Committee update

Council Committee Meeting

The Stephenville Council Committees will meet to discuss extending mixed beverage sale hours, two HOT fund applications for local sports groups, and a digital budgeting software agreement. The Nomination Committee will also review the Charter Review Committee.

• Discuss Ordinance Adopting Extended Hours for Mixed Alcoholic Beverage Sales
• Consider HOT Funds Application for City Limits Sports Academy
• Consider HOT Funds Application for Joe Beaver's Jr. Superstars Roping
• Consider ClearGov Capital Budgeting Software Subscription Agreement
• Discuss Charter Review Committee

City Council

The Stephenville City Council is holding a special meeting to consider several action items, including approving the purchase of four police patrol vehicles and a financing agreement for them, as well as approving employee benefits for the 2023-2024 plan year. The council will also consider a revised election order for the May 6, 2023 election and a software subscription agreement. An executive session is scheduled to discuss pending litigation and economic development negotiations.

• Approval of ITB 3317 – Four Police Patrol Vehicles
• Resolution regarding financing agreement for police vehicles
• Agreement for ClearGov Capital Budgeting, Digital Budget Book, and Transparency Software Subscription
• Employee Benefits for Plan Year 2023-2024
• Revised Order of Election for May 6, 2023 Election

The Stephenville City Council approved the purchase of four police patrol vehicles from Bruner Motors for $173,830.27, financed through Government Capital Corporation at 5.70% interest over four years. The council also approved a revised order of election for the May 6, 2023 election, a software subscription with ClearGov, and the employee benefits package for 2023-2024. All votes were unanimous.

• Approved revised order of election for May 6, 2023, modifying early voting hours (unanimous)
• Awarded bid for four police patrol vehicles to Bruner Motors for $173,830.27 (unanimous)
• Approved Resolution No. 2023-R-05 financing agreement with Government Capital Corporation for police vehicles (unanimous)
• Approved agreement with ClearGov for capital budgeting and transparency software subscription (unanimous)
• Approved employee benefits package for 2023-2024 (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on three land-use requests: a rezone of 36.77 acres on Forest Rd to Planned Development, a preliminary plat for 11.961 acres at 1800 N US Hwy 281, and a rezone of a lot at 911 E Lewis Dr to Integrated Housing District. They will also consider approval of the February 15, 2023 meeting minutes.

• Rezone 36.77 acres at 0 Forest Rd (Parcel R77510) from R-1/R-2 to Planned Development (PD2022-009)
• Preliminary plat for 11.961 acres at 1800 N US Hwy 281 (Parcel R77945) (PP2023-001)
• Rezone 911 E Lewis Dr (Parcel R29808) from R-2 to R-2.5 Integrated Housing District (RZ2023-002)
• Approval of minutes from February 15, 2023

The Planning and Zoning Commission recommended approval of a rezone for Pecan Landing, LLC to create a 164-lot Planned Development on O Forest Rd, despite public opposition. The Commission also unanimously approved a preliminary plat for Atwood Distributing LP at 1800 N US HWY 281 with specific conditions. Additionally, the Commission denied a request to rezone property at 911 E Lewis Dr. from residential to Integrated Housing.

• Recommended approval of Pecan Landing rezone to Planned Development (4-1)
• Approved Atwood Distributing preliminary plat with conditions (unanimous)
• Denied rezone of 911 E Lewis Dr. to Integrated Housing District (4-1)
• Approved February 15, 2023 minutes (unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a variance request for the construction of a carport. The applicant is Tom Hines, representing the Christopher Family Living Trust.

• Variance request for carport construction at 945 Mockingbird (Case No. V2023-002)
• Approval of January 12, 2023, meeting minutes

The Board of Adjustment approved a variance allowing a carport to extend 11.5 feet into the required front setback at 945 Mockingbird, reducing the setback from 25 feet to 13.5 feet. The motion passed unanimously after a public hearing with no opposition. The board also approved the January 12, 2023 meeting minutes.

• Approved variance V2023-002 for carport at 945 Mockingbird (unanimous)
• Approved January 12, 2023 meeting minutes (unanimous)

City Council

The City Council will consider several development schedule extensions for planned development districts. The meeting also includes reviews of committee reports, potential waste disposal rate changes, and grant applications.

• Development schedule extensions for 525 W Collins and 817 W. Washington
• Approval of waste disposal rates from Waste Connections
• Application for a SAFER Grant
• Approval of a firm for Comprehensive and Thoroughfare Plan updates
• Expenditure of funds for repairs at Splashville

The Stephenville City Council approved a 9.31% waste disposal rate increase from Waste Connections, established development schedules for two Planned Development Districts, and authorized negotiations for Comprehensive Plan updates. It also approved a $15,000 HOT Funds application for the Larry Joe Taylor Music Festival shuttles, a SAFER grant application for three firefighters, and several other routine items.

• Approved Waste Connections waste disposal rates with 9.31% increase (unanimous)
• Approved Ordinance No. 2023-0-06 establishing development schedule for PD at 525 W Collins (unanimous)
• Approved Ordinance No. 2023-0-07 establishing development schedule for PD at 817 W. Washington (unanimous)
• Approved LIT Shuttle HOT Funds Application for $15,000 (unanimous)
• Approved SAFER Grant application for three firefighters over three years (unanimous)
• Approved write-off of uncollectible utility accounts totaling $501,180.11 (unanimous)
• Approved appointment of Rhea Marrs to Senior Citizen Advisory Board (unanimous)
• Authorized staff to negotiate with Verdunity and Lionheart for Comprehensive Plan updates (unanimous)

Council Committee Meeting

The Development Services Committee will meet to discuss the Comprehensive Plan and an update regarding a Request for Proposals. This meeting is focused on development services planning.

• Discussion of Comprehensive Plan
• Update on Request for Proposals

City Council Possible Quorum

This is a notice of possible quorum, not a regular meeting. City Council members may attend the Day at the Capitol for Erath County, Tarleton State University, and Stephenville ISD at the Texas Capitol. No formal action or deliberation will occur, and no minutes will be produced.

• Possible quorum at Day at the Capitol, March 1, 2023, 9:00 AM-6:00 PM, Texas Capitol, 1100 Congress Ave., Austin, TX
• No formal action or deliberation will occur
• No meeting minutes will be produced

Advisory Boards

The Main Street Advisory Board is holding its regular monthly meeting. The agenda is mostly routine updates and discussion items, including committee reports, a manager's update, and board comments, with no votes on specific contracts or ordinances listed.

• Farmer's Market discussion
• Local Marker Project discussion
• 2024 Eclipse Discussion
• Approval of minutes
• Manager's update

City Council

This is a special city council meeting consisting solely of an executive (closed) session to deliberate the purchase, exchange, lease, or value of real property in several locations, including City Addition, Miller Addition, and properties referenced in Ordinances 2022-O-09, 2022-O-10, and 2022-O-12. No public discussion or action on other matters is listed; the council may take action on items discussed in the closed session if necessary.

• Closed session deliberation on real property in City Addition
• Closed session deliberation on real property in Miller Addition
• Closed session deliberation on real property per Ordinance No. 2022-O-09
• Closed session deliberation on real property per Ordinance No. 2022-O-10
• Closed session deliberation on real property per Ordinance No. 2022-O-12

The Stephenville City Council held a special meeting and, after executive session, voted unanimously to approve the sale of three properties referenced in Ordinances 2022-0-09, 2022-0-10, and 2022-0-12. Councilman Lonn Reisman abstained from each vote due to a conflict of interest. No other substantive decisions were made.

• Approved sale of property in Ordinance 2022-0-09 (unanimous; Reisman abstained)
• Approved sale of property in Ordinance 2022-0-10 (unanimous; Reisman abstained)
• Approved sale of property in Ordinance 2022-0-12 (unanimous; Reisman abstained)

Council Committee Meeting

The Stephenville Council Committee meets to discuss annual appointments for the Senior Citizen Advisory Board, write-offs of uncollectible utility accounts, and a rate increase proposal from Waste Connections. Committees will also review stormwater criteria for developments and consider a FEMA grant application for the Fire Department.

• Discuss Vacancies and Annual Appointments for Senior Citizen Advisory Board
• Review and Approve Write-off of Uncollectible Utility Accounts
• Review Rate Increase Proposal from Waste Connections
• Discuss Stormwater Criteria for Developments
• Consider approval of a FEMA SAFER Grant application

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on two rezoning requests: one to rezone multiple properties on W Washington and McNeill to Planned Development for TSU Catholic, and another to rezone 36.77 acres on Forest Rd to Planned Development for Pecan Landing. They will also review updates and extension requests for two existing Planned Developments. The meeting includes approval of the previous minutes.

• Rezone to PD for TSU Catholic properties at 1292, 1334, 1350 W Washington and 1303, 1345, 1353 McNeill
• Rezone to PD for Pecan Landing at 0 Forest Rd (36.77 acres)
• Extension request for PD at 525 W Collins (Cowtown Properties)
• Extension request for PD at 817, 855, 865, 873 W Washington (598 Westwood, LLC)

The Planning and Zoning Commission reviewed updates for several planned developments and approved recommendations for schedule extensions. No action was taken regarding the proposed mixed-use development at 1292 W Washington. The commission also approved the minutes from their January 18, 2023, meeting.

• Approved January 18, 2023, meeting minutes (unanimous)
• Recommended approval of modified development schedule for 525 W Collins (passed, 1 abstention)
• Recommended approval of modified development schedule for 817, 855, 865, and 873 W Washington (passed, 1 abstention)
• No action taken on Case No. PD2023-001 (1292 W Washington)

One Time Event

The Stephenville Senior Citizens Center Advisory Board is meeting to approve minutes, review activity reports, elect new officers, and discuss grants and a potential new center. The agenda includes updates on the Texas Health Community Impact Grant and the North Central Texas Area Agency on Aging Grant, as well as introduction of an intern and upcoming programs.

• Election of new officers
• Texas Health Community Impact Grant update
• North Central Texas Area Agency on Aging Grant update
• Discussion of new center
• Review activity report Oct-Dec 2022

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to welcome new members, elect a chair and secretary, and discuss upcoming events. The board will also review a HOT (Hotel Occupancy Tax) funds application for LJT 2023 shuttles and approve meeting minutes.

• Elect Board Officers: Chair & Secretary
• Review HOT Funds Application for LJT 2023 Shuttles
• Discuss Upcoming Events
• Approve Minutes

City Council

The Stephenville City Council will hold public hearings and consider rezoning 13.836 acres at 3050 W Washington from retail/commercial to multi-family residential, along with related platting. The council will also consider election orders for the May 6, 2023 election, a new phone system, a police racial profiling report, and several public works items. Other items include abandoning an alleyway, a wastewater treatment contract amendment, and financial reports.

• Rezone 13.836 acres at 3050 W Washington from B-2 to R-3 (multi-family) with simultaneous platting
• Order of election for May 6, 2023 general election and contract with Erath County for election services
• 2022 Stephenville Police Department Racial Profiling Report
• Abandonment and sale of 20-foot alleyway in Block 8, Cage Addition
• Amendment to annual operations agreement with Jacobs/CH2M OMI for wastewater treatment plant

City Council approved a rezoning request for 13.836 acres on W Washington to allow multi-family residential use. The council also approved several infrastructure contracts, including a new phone system and wastewater plant operations. Additionally, the council accepted the 2022 Police Department Racial Profiling Report.

• Approved Order of Election for May 6, 2023 (unanimous)
• Approved contract with Erath County for Election Services (unanimous)
• Approved acquisition of GoTo Phone system for $7,715.50 initial cost (unanimous)
• Authorized City Manager to negotiate logo design for 377 Elevated Storage Tank (unanimous)
• Accepted 2022 Police Department Racial Profiling Report (unanimous)
• Approved rezoning of 13.836 acres at 3050 W Washington to Multi-Family Residential (4-2)
• Approved abandonment and sale of 20-foot alleyway in Cage Addition (unanimous)
• Approved $56,721.30 agreement with Pipeline Analysis for Sewer Basin 4-North (unanimous)

City Council

The Stephenville City Council is holding a special meeting with a single agenda item: consideration of an interlocal agreement between Erath County and the City of Stephenville. No other substantive business is listed, and the council may enter executive session on this matter as allowed under Texas law.

• Consider approval of an interlocal agreement between Erath County and City of Stephenville

The Stephenville City Council held a special meeting to approve an interlocal agreement with Erath County. The agreement allows the county to perform excavating work on city-owned property using its own equipment and manpower. The motion was carried unanimously.

• Approved Interlocal Agreement between Erath County and City of Stephenville (unanimous)

Advisory Boards

The Main Street Advisory Board is holding a regular meeting to welcome new members, review the Main Street Committee and workplan, receive a quarterly update, and elect board officers. The agenda is routine and contains no major decisions or public hearings.

• Welcome new board members
• Main Street Committee & workplan overview
• Main Street quarterly update
• Election of board officers

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider a final plat, a rezone with simultaneous platting, and an alley abandonment. The most consequential item is a request to rezone 13.836 acres at 3050 W Washington from B-2 Retail & Commercial to R-3 Multi-Family Residential, which would allow multi-family housing. The commission will also elect officers and approve prior minutes.

• Final plat for 110 Clark Lane (FP2023-001), applicant Bosque Clark, LLC
• Rezone 13.836 acres at 3050 W Washington from B-2 to R-3 Multi-Family (RZ2023-001/RP2023-001)
• Abandonment of alley in Cage Addition (AS2023-001)

The Planning and Zoning Commission approved a final plat for 110 Clark Lane with conditions, recommended approval of a rezone at 3050 W Washington from B-2 to R-3 with simultaneous platting, and recommended approval of an alley abandonment in Block 8 of the Cage Addition. All votes were unanimous. The meeting also included oath administration and election of officers.

• Approved final plat at 110 Clark Lane with conditions (unanimous)
• Recommended approval of rezone at 3050 W Washington from B-2 to R-3 with simultaneous platting (unanimous)
• Recommended approval of alley abandonment in Block 8 of Cage Addition (unanimous)
• Approved minutes of December 21, 2022 (unanimous)
• Elected Lisa LaTouche as Chair (unanimous)
• Elected Brian Lesley as Vice Chair (unanimous)

City Council

The Stephenville City Council will meet to consider several operational items, including vehicle bids and financing resolutions. The council will also consider an EMS permit application and an easement for an Oncor substation.

• Careflight EMS/Ambulance Permit application
• Oncor Substation Easement at the WWTP
• Lillian GST Floor Repairs
• Award of Half-Ton and one Three-Quarter Ton Vehicle Bids
• Resolution for Vehicle and Equipment Financing

The Stephenville City Council unanimously approved a CareFlite EMS/ambulance permit, an Oncor substation easement at the wastewater treatment plant, and $129,965 in Lillian ground storage tank floor repairs. It also awarded a bid for twelve pickup trucks to Bruner Motors and adopted resolutions for vehicle/equipment financing and economic development negotiations (Project Frontier). All votes were unanimous.

• Approved CareFlite EMS/ambulance permit (unanimous)
• Approved Oncor substation easement at WWTP (unanimous)
• Approved $129,965 Lillian GST floor repairs (unanimous)
• Awarded bid for 12 pickups to Bruner Motors (unanimous)
• Adopted Resolution 2023-R-02 for vehicle/equipment financing (unanimous)
• Adopted Resolution 2023-R-03 for Project Frontier economic development (unanimous)

Council Committee Meeting

The Stephenville City Council committees will meet to discuss several items, including a new senior citizens center, parks and recreation projects and master plan updates, a proposed amendment to the wastewater treatment plant operations agreement with Jacobs/CH2M OMI, repairs to the Lillian ground storage tank floor, and the transfer of the 100 block of Graham Avenue from TxDOT to the city. These are discussion items, not final decisions.

• Discussion of new Senior Citizens Center
• Review proposed amendment to annual operations agreement with Jacobs/CH2M OMI for wastewater treatment plant operations
• Discuss Lillian Ground Storage Tank floor repairs
• Discuss transfer of ownership of 100 block of Graham Avenue from TxDOT to City of Stephenville

Board of Adjustment

The Stephenville Board of Adjustment will meet to approve minutes from the June 9, 2022 meeting and hold a public hearing on a variance request. The variance concerns a 25-foot corner lot side setback for a property at 1255 Groesbeck.

• Approve minutes from June 9, 2022 meeting
• Public hearing for variance request (Case No. V2023-001) from 25-foot corner lot side setback for 1255 Groesbeck

The Board of Adjustment approved a variance request (Case V2023-001) allowing a 15-foot corner lot side setback instead of the required 25 feet for a proposed single-family home with a two-car garage at 1255 Groesbeck. The vote was unanimous. The board also approved the June 9, 2022 minutes with an amendment and elected officers.

• Approved variance V2023-001 for reduced corner lot setback at 1255 Groesbeck (unanimous)
• Approved June 9, 2022 minutes with amendment (unanimous)
• Elected Moumin Quazi as Chair (unanimous)
• Elected Darrell Brown as Vice Chair (unanimous)

City Council

The Stephenville City Council will hold public hearings and consider rezoning two properties: one at 0 College Farm Rd from Industrial to Multifamily Residential (R-3), and another at 0 E Collins Street from Neighborhood Business to Single Family Residential (R-1). The council will also vote on several agreements, including a radio network MOU with Granbury, an inventory management contract with Innova Zones, and a stormwater drainage MOU with Tarleton State University. Other items include a grant expenditure from Firehouse Subs, an alley abandonment, a zoning ordinance revision, and a sponsorship for Buckles and Bugs 2023.

• Rezone 0.809 acres at 0 College Farm Rd from Industrial (I) to Multifamily Residential (R-3)
• Rezone 5.29 acres at 0 E Collins Street from Neighborhood Business (B-1) to Single Family Residential (R-1)
• MOU with City of Granbury for Granbury Regional Radio Network Access
• Agreement with Innova Zones for SPD Inventory Management Systems
• MOU with Tarleton State University for stormwater drainage improvements related to TSU Convocation Center

The Council approved two rezoning requests for residential use and a $25,000 sponsorship for the Buckles and Bugs event. Agreements were authorized for police inventory systems, regional radio network access, and stormwater improvements with Tarleton State University.

• Approved MOU for Granbury Regional Radio Network Access (unanimous)
• Approved $3,670 agreement with Innova Zones for SPD inventory management (unanimous)
• Approved MOU with Tarleton State University for Turner Street stormwater line (unanimous; Lonn Reisman abstained)
• Approved $29,045.96 expenditure of Firehouse Subs grant for rescue tools (unanimous)
• Approved rezoning of 0 College Farm Rd from Industrial to Multifamily Residential (7-1)
• Approved rezoning of 0 E Collins Street from Neighborhood Business to Single Family Residential (unanimous)
• Approved Resolution No. 2023-R-01 to initiate abandonment of a 20-foot alleyway (unanimous)
• Approved $25,000 sponsorship for Buckles and Bugs 2023 event (unanimous)

Council Committee Meeting

The Tourism and Visitors Bureau Committee will meet to discuss a Zoom call with Charlie Diggs regarding sponsorship for the Buckles and Bugs 2023 event. No other substantive items are on the agenda.

• Zoom call with Charlie Diggs to discuss Buckles and Bugs 2023 event sponsorship