Stephenville public meetings in 2024

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and consider several development requests, including a preliminary plat with rezoning for Habitat for Humanity, two replats, a large rezoning of agricultural land, and an update to a planned development. The most consequential item is the proposed rezoning of approximately 212 acres on CR 256 from agricultural to integrated housing, which could significantly increase housing capacity.

• Preliminary plat and rezoning from B-2 to R-2.5 for Habitat for Humanity at 0 S. Drew (PP2024-005)
• Replat for AMISTAD DQ COMPANY at 703 E South Loop (RP2024-005)
• Replat for Erath Capital Investments at 1275 N Ivy and 370 E Elm (RP2024-006)
• Rezone of 212 acres at 0 CR 256 from AG to R-2.5 (RZ2024-019)
• Update to Front Porch Planned Development at 1292 W Washington (PD2023-001)

Advisory Boards

The Stephenville Parks and Leisure Services Advisory Board is meeting to discuss a name for the new building at 830 South Graham Avenue. The agenda contains only this single discussion item, along with routine call to order, citizen comments, and adjournment.

• Discussion of name for new building at 830 South Graham Avenue

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings and consider two variance requests. One seeks a variance to build a carport at 1840 Overhill Dr., and the other seeks a variance from sign regulations at 270 W College. The board will also approve minutes from the November 14, 2024 meeting.

• Variance for carport construction at 1840 Overhill Dr. (Parcel R29027)
• Public hearing for carport variance (Case V2024-023)
• Variance from sign regulations at 270 W College (Parcel R29216)
• Public hearing for sign variance (Case V2024-024)
• Approval of minutes from November 14, 2024

The Board of Adjustment unanimously approved two variance requests. The first allowed a carport at 1840 Overhill Dr. to use the full 25-foot setback. The second allowed an additional sign at 270 W College, protruding 40 inches into the city right-of-way. Both motions carried unanimously.

• Approved variance for carport at 1840 Overhill Dr. (unanimous)
• Approved variance from sign regulations at 270 W College (unanimous)

City Council

The Stephenville City Council will hold a public hearing and consider an ordinance to create Reinvestment Zone Number Three for tax increment financing under Chapter 311 of the Texas Tax Code. The council will also consider awarding an on-call public works construction contract, a waiver of development fees for a church expansion, and several other administrative items.

• Public hearing and ordinance to create Tax Increment Financing Reinvestment Zone Number Three
• Award of 2024-2025 On-Call Public Works Construction Items Contract
• Waiver of all development fees for expansion project at 950 Glen Rose Road (Cornerstone Church)
• Amending Code of Ordinances Section 75.02 to revise Schedule II No Parking Zones
• Approval of replacement server for City Hall

The council approved Ordinance No. 2024-O-35 creating Tax Increment Financing Reinvestment Zone Number Three, with 5 votes in favor and 1 against. It also approved a $71,092.78 replacement server for City Hall, awarded on-call public works construction contracts to three vendors, and approved a $38,950 work directive for Rec Hall parking lot improvements. A full waiver of $16,693 in development fees for Cornerstone Church's expansion was approved unanimously.

• Approved Ordinance No. 2024-O-35 creating TIF Reinvestment Zone Number Three (5-1)
• Approved $71,092.78 replacement server for City Hall (unanimous)
• Awarded 2024-2025 On-Call Public Works Construction Contract to Cruz Hernandez, Westhill Construction, and Sullivan Contracting (unanimous)
• Awarded Rec Hall Parking Lot Improvements Work Directive to Cruz Hernandez Concrete Construction for $38,950 (unanimous)
• Approved waiver of all development fees ($16,693) for Cornerstone Church expansion at 950 Glen Rose Road (unanimous)
• Approved Ordinance No. 2024-O-36 amending parking restrictions on West Long Street and North Race Ave (unanimous)
• Appointed Connie Wooley to Stephenville Type B Economic Authority (unanimous)
• Reappointed all other citizen board and commission positions (unanimous)

City Council

The Tax Increment Reinvestment Zone Board is meeting to consider approving the creation of Tax Increment Reinvestment Zone No. 3. This is the only substantive item on the agenda; the rest is procedural.

• Consider approval of creation of Tax Increment Reinvestment Zone No. 3

City Council

The Stephenville City Council is holding a work session with a single agenda item: discussion of debt issuance. No decisions are listed on the agenda; the item is for discussion only.

• Discussion of Debt Issuance

The Stephenville City Council convened for a work session on December 3, 2024. The council held a discussion regarding debt issuance led by City Manager Jason King. No formal votes or substantive actions were taken during this meeting.

• Discussed debt issuance (no action taken)

Mayor's Youth Council

The Mayor’s Youth Council will appoint a Chair, Vice Chair, and Historian, and vote to approve minutes from three prior meetings. Members will also discuss parliamentary procedures and collaboration goals.

• Appointment of Chair, Vice Chair, and Historian positions
• Approval of minutes from September 10, October 7, and November 4, 2024

The Mayor's Youth Council elected Kenley Pack as Chair by a 4:2 vote, defeating a motion to appoint Ella Shaw. The Vice Chair and Historian positions were tabled to the next meeting. The council unanimously approved minutes from September, October, and November meetings. Police officers led a discussion on collaboration and gave a station tour.

• Elected Kenley Pack as Chair (4:2)
• Tabled Vice Chair position to next meeting
• Tabled Historian position to next meeting
• Approved minutes from September 10, October 7, and November 4 meetings (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and consider several land-use items, including a rezoning request, a planned development proposal, and updates to existing planned developments. The agenda includes approval of prior meeting minutes and a citizens discussion period.

• Rezone 1310 Dale Ave. from R-3 Multiple Family to R-2.5 Integrated Housing (Case RZ2024-017)
• Repeal Ordinance 2023-O-08 and conceptual plan for 36.765 acres at 0 Forest Ln (Case PD2024-018)
• Update to Planned Development at 817, 855, 865, 873 W. Washington (Case PD2021-003/004/005)

The Planning and Zoning Commission approved an update to the Planned Development for properties on W. Washington (PD2021-003, 004 and 005), following a presentation by applicant Reese Flanagan on the project timeline. Two rezone cases and a planned-development repeal request were withdrawn by their applicants or pulled from the agenda, so no action was taken on them. The commission also approved the minutes of its October 16 and October 30, 2024 meetings. The meeting adjourned at 5:40 PM.

• Approved update to Planned Development PD2021-003, 004 and 005 at 817, 855, 865 and 873 W. Washington (unanimous)
• Approved October 16, 2024 minutes as presented (unanimous)
• Approved October 30, 2024 minutes as presented (unanimous)
• Rezone RZ2024-017 at 1310 Dale Ave. (R-3 to R-2.5) withdrawn by applicant; no action taken
• Repeal of Ordinance 2023-0-08 and conceptual plan for PD2024-018 at 0 Forest Ln withdrawn by applicant; no action taken

Council Committee Meeting

The Stephenville City Council committee meeting will consider several items, including adopting airport rules and regulations, approving an expenditure to KSA Engineers for an airport improvement plan, discussing B-2 zoning permitted and conditional uses, and approving ambulance-related financial actions. The meeting also includes updates from advisory boards and nominations for citizen boards.

• Consider adoption of airport rules and regulations
• Consider approval of expenditure to KSA Engineers for airport improvement plan
• Discussion of B-2 zoning permitted and conditional uses
• Consider approval of ambulance financial hardship application, invoice reduction, and bad debts write-off
• Consider approval of changes to Code of Ordinances related to parking

The Stephenville City Council held a work session with no formal votes or decisions. Discussions covered a potential Synergy Sports complex and general debt issuance options for the city, led by city staff and outside representatives.

• No formal decisions made; work session only

City Council

The Stephenville City Council is holding a work session to discuss two items: debt issuance and a matter involving Synergy Sports. No votes are scheduled; this is a discussion-only meeting.

• Discussion of Debt Issuance
• Discussion about Synergy Sports

The City Council held a work session with no formal votes or decisions. Discussions covered a potential Synergy Sports complex in Stephenville and general debt issuance options for the city, led by city staff and external representatives.

• No formal decisions made; work session only

City Council

The Stephenville City Council is holding a special meeting to consider several items, including adopting airport rules and regulations, approving an expenditure to KSA Engineers for an airport improvement plan, and authorizing completion of that plan. The council will also consider ambulance-related financial actions, including a hardship application, an invoice reduction, and a bad debts write-off. Additionally, they will consider a nomination for the Erath County Appraisal District Board of Directors and hold an executive session to discuss real property in the S2800 College Heights Addition.

• Consider adoption of airport rules and regulations
• Consider approval of expenditure to KSA Engineers for airport improvement plan
• Consider approval of resolution authorizing completion of airport improvement plan
• Consider approval of ambulance financial hardship application, invoice reduction, and bad debts write-off
• Consider nomination for Erath County Appraisal District Board of Directors

The City Council adopted new airport rules and approved a $399,802.54 expenditure for an Airport Improvement Plan. The council also approved several ambulance-related financial adjustments, including a significant bad debt write-off. Additionally, the council approved a property transfer following an executive session.

• Adopted Airport Rules and Regulations (unanimous)
• Approved $399,802.54 expenditure to KSA Engineers for Airport Improvement Plan (unanimous)
• Approved Resolution No. 2024-R-13 for Airport Improvement Plan completion (unanimous)
• Approved Ambulance Financial Hardship Application (unanimous)
• Approved reduction of ambulance invoice from $3,108.10 to $1,500.00 (unanimous)
• Approved $752,170.79 write-off of ambulance bad debts receivables (unanimous)
• Approved reappointment of David Tomlinson to Erath County Appraisal District Board (unanimous)
• Approved transfer of property in S2800 College Heights Addition (unanimous)

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings on three variance requests: a carport at 1840 Overhill Dr., a minimum lot width adjustment at 727 Frey for Greyhouse Rentals LLC, and a sign regulation variance at 270 W College for Pendleton Enterprises LLC. The board will also consider approval of minutes from the October 10, 2024 meeting.

• Variance for carport construction at 1840 Overhill Dr. (Case No. V2024-023)
• Variance from minimum lot width requirements at 727 Frey for Greyhouse Rentals LLC (Case No. V2024-022)
• Variance from sign regulations at 270 W College for Pendleton Enterprises LLC (Case No. V2024-024)

The Board of Adjustment approved a variance for a property at 727 Frey to allow a reduction in required lot frontage for a duplex conversion. Two other variance requests regarding a carport and sign regulations were tabled due to the absence of the applicants.

• Approved October 10, 2024 minutes (unanimous)
• Approved variance for minimum lot width and frontage at 727 Frey (unanimous)
• Tabled variance for carport construction at 1840 Overhill Dr. (Case V2024-023)
• Tabled variance for sign regulations at 270 W College (Case V2024-024)

Advisory Boards

The Parks and Leisure Services Advisory Board is meeting to approve minutes, receive updates from the director and senior center, discuss Splashville, and tour baseball/softball fields. The agenda is routine, with no major decisions or public hearings listed.

• Approve minutes from August 27, 2024
• Director updates
• Senior Center updates
• Splashville discussion
• Facilities tour of baseball/softball fields

City Council

The Stephenville City Council will decide on three rezoning requests to change single-family properties to integrated housing, updates to occupancy limits for unrelated persons, and a new historic overlay district. They will also vote on purchasing six license plate readers, upgrading tasers, and accepting the annual financial report.

• Rezone 432 Collins from R-1 to R-2.5 (Integrated Housing)
• Rezone 981 Clinton from R-1 to R-2.5 (Integrated Housing)
• Rezone 0 Wolfe Nursery Road from Industrial to Retail/Commercial (B-2)
• Purchase six Flock Safety license plate readers for $X with 2-year contract
• Upgrade Taser 10 model for Axon purchase agreement

The Stephenville City Council approved several police technology purchases, including six Flock Safety license plate readers and an Axon Taser 10 upgrade, along with a landfill dozer repair and multiple rezones. The council denied the proposed Historic Overlay District ordinance after a public hearing and a P&Z recommendation to reject it. All votes were unanimous except for one rezone (6-1) and the consent agenda was approved as a block.

• Approved $25,500 Flock Safety LPR purchase with $18,000 annual fee (unanimous)
• Approved Axon Taser 10 upgrade at $39,871.76/year for 5 years (unanimous)
• Approved $63,822.16 landfill dozer engine repair (unanimous)
• Denied Historic Overlay District ordinance (unanimous)
• Approved rezone at 432 Collins to R-2.5 (unanimous)
• Approved rezone at 981 Clinton to R-2.5 (6-1, Nix opposed)
• Approved rezone at 0 Wolfe Nursery Road to B-2 (unanimous)
• Approved ordinance increasing unrelated occupants from 3 to 4 (unanimous)

Mayor's Youth Council

The Mayor's Youth Council is meeting to appoint members to leadership positions (Chair, Vice Chair, Historian), approve minutes from previous meetings, and discuss citizenship. This is a routine administrative meeting with no major policy decisions.

• Appointment of Chair, Vice Chair, and Historian positions
• Approval of minutes from September 10, 2024
• Approval of minutes from October 7, 2024
• Discussion on citizenship

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider recommending a rezoning of property at 0 Wolfe Nursery Road from IND Industrial to B-2 Retail and Commercial Business. The applicant, Patrick K. Windley, represents The Stable Development LLC. The commission's recommendation will go to the City Council for a final decision.

• Rezone request RZ2024-016 for 0 Wolfe Nursery Road, Parcel 77613, from IND Industrial to B-2 Retail and Commercial Business
• Public hearing on the rezone request
• Consideration of recommendation to City Council on the rezone

The Planning and Zoning Commission unanimously recommended City Council approval of a request to rezone a property at O Wolfe Nursery Road, Parcel 77613, from IND (Industrial) to B-2 (Retail and Commercial Business). The applicant, Patrick K. Windley, represented The Stable Development, LLC, and Perry Thompson spoke on behalf of Cavender's. No public comments were made for or against the request.

• Recommended approval of rezone RZ2024-016 from IND to B-2 (unanimous)

Advisory Boards

The Downtown Hall Meeting will hear updates from the Tourism Manager and advisory boards about upcoming ChristmasVille events, holiday markets, and seasonal activities. The agenda also includes a review of holiday schedules and city facility closures.

• ChristmasVille events including Chili Cook Off, Parade, and Fireworks on Nov 30
• Holiday Market at City Park Nov 1-2
• Holiday Open House Nov 8 5:30-8:30PM
• City Hall closures for Thanksgiving, Christmas, and New Year's
• Safe Trick or Treat at City Park Oct 28 4PM-7PM

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss routine business, including approving previous minutes, an update on the unavailability of 100LL aviation gasoline, progress on the runway extension project, and an inquiry about leasing office space. No final decisions are listed on the agenda; items are for discussion and updates.

• Motion to approve previous meeting minutes
• Update on 100LL AvGas unavailability
• Runway extension project updates
• Office space lease inquiry
• Manager's report

The Stephenville Airport Advisory Board unanimously recommended that the city enter into an office lease with Lively Aviation after SEDA moves out. The board also approved the previous meeting's minutes. Updates were given on the 100LL AvGas unavailability, tree removal project, and runway extension, but no other formal decisions were made.

• Approved previous meeting's minutes unanimously
• Recommended office lease with Lively Aviation (unanimous)

Advisory Boards

The Main Street Advisory Board is meeting to discuss three agenda items: ChristmasVille, the manager's report, and an update on the Historic Overlay. No decisions are specified in the agenda; it is primarily a discussion and update session.

• ChristmasVille discussion
• Manager's report
• Historic Overlay update

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to discuss its vision and mission, the Western Swing Festival, and updates on the 2025 Tourism Strategic Marketing Plan. The board will also hear from the new Tourism Manager and discuss what Stephenville means to the community. The agenda includes a placeholder item labeled 'EnterTextHere'.

• Introduction of new Tourism Manager
• Discussion of vision and mission statement
• Discussion of Western Swing Festival
• Updates on Tourism Strategic Marketing Plan for 2025
• Discussion of what Stephenville means

Advisory Boards

The Stephenville Public Library Advisory Board will convene to record attendance, introduce a new member, and consider approving the minutes from the July 20, 2024 meeting. The Library Manager will provide a report during the session.

• Introduction of new board member
• Consider approval of minutes from July 20, 2024
• Library Manager report

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold public hearings and consider recommendations on several rezoning and replat requests, including two rezones to R-2.5 Integrated Housing. The commission will also discuss a proposed Historic District Ordinance and revisions to zoning occupancy limits for unrelated persons. One rezone case (RZ2024-013) has been pulled from the agenda.

• Replat at 185 W Park St. (RP2024-002)
• Replat at 811 W Oak (RP2024-003)
• Rezone at 432 Collins from R-1 to R-2.5 (RZ2024-014)
• Rezone at 981 Clinton from R-1 to R-2.5 (RZ2024-015)
• Proposed Historic District Ordinance

The October 16, 2024 Planning and Zoning Commission minutes list the agenda — including two replats, three rezones, a pulled rezone case, planned development updates, a proposed historic district ordinance, and possible revisions to occupancy limits for unrelated persons — but the text records no motions, votes, approvals, denials, or recommendations. Case No. RZ2024-013 was pulled. The document is signed by the Chair and Commission Secretary, but the minutes as provided contain no substantive outcomes.

• No decisions, votes, or recommendations are recorded in the minutes as provided
• Case No. RZ2024-013 (rezone on CR 256) noted as pulled
• Replats RP2024-002 (185 W Park St.) and RP2024-003 (811 W Oak) listed, no outcome recorded
• Rezones RZ2024-014 (432 Collins) and RZ2024-015 (981 Clinton) listed, no outcome recorded
• Replat RP2024-004 (432 Collins and 689 Race) listed, no outcome recorded
• Planned Development PD2022-004 updates (157 and 171 W. Washington) listed, no outcome recorded
• Proposed Historic District Ordinance listed for public hearing and recommendation, no outcome recorded
• Revisions to zoning district occupancy limits for unrelated persons listed, no outcome recorded

Western Heritage Advisory Board

The Western Heritage Advisory Board is meeting to discuss several topics, including the introduction of a new tourism manager, the board's vision and mission statement, the Western Heritage Festival, a coffee table book, a boot statue, and the re-nomination of committee members. The meeting is primarily a discussion session with no formal votes or decisions listed on the agenda.

• Introduction of new tourism manager
• Discussion of vision and mission statement
• Discussion of Western Heritage Festival
• Discussion of Western Heritage Coffee Table Book
• Discussion of Boot Statue

Council Committee Meeting

The Stephenville City Council committee meeting will consider updates to council rules and a technology policy, and review several public works items including water district rates, CDBG admin services, a waste collection rate adjustment, and a design services proposal for a ground storage tank. These are review and consideration items, not final decisions.

• Consider approval of updates to Council Rules and Procedures
• Consider approval of Covered Applications and Prohibited Technology Policy
• Review proposed FY24-25 rates for Upper Leon River Municipal Water District
• Review proposed Waste Connections annual rate adjustment
• Review budgeted design services proposal for Lillian 1MG Ground Storage Tank

City Council

The Stephenville City Council will hold a work session to discuss debt issuance and hear a presentation from Synergy Sports. This is a discussion-only meeting with no formal decisions scheduled.

• Discussion of Debt Issuance
• Presentation and Discussion by Synergy Sports

The City Council held a work session with no formal votes or decisions. They received a presentation from Synergy Sports representative Jason Boudrie, led by City Manager Jason King, and discussed debt issuance for the city. The meeting was procedural and informational only.

• No formal decisions or votes taken during the work session

City Council

The Stephenville City Council will meet to consider approving a $150,000 tractor purchase from TexStar Kubota. The meeting may include an executive session to consult with an attorney over pending litigation.

• $150,000 tractor purchase from TexStar Kubota
• Possible executive session for pending litigation consultation

The Stephenville City Council unanimously approved the purchase of a new utility cab tractor from TexStar Kubota, Inc. for $54,771.77, replacing a 2012 Kubota that needed extensive repairs. The old tractor will be sold back to TexStar for $9,000. The council also entered executive session to consult with the attorney on pending litigation, but took no action on that matter.

• Approved $54,771.77 tractor purchase from TexStar Kubota (unanimous)
• Authorized sale of 2012 Kubota to TexStar for $9,000 (part of purchase approval)
• Entered executive session for attorney consultation on pending litigation (no action taken)

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings and consider two variance requests. One seeks relief from the minimum side setback requirement for a property at 749 Neblett, and the other seeks relief from minimum lot width and frontage rules for a property at 727 Frey. The board will vote on whether to approve each variance.

• Variance V2024-021: Minimum side setback at 749 Neblett (Parcel R30821, College Heights, Block 7, Lot 1A)
• Variance V2024-022: Minimum lot width and frontage at 727 Frey (Parcel R28766, Butler Addition, Block 2, Lot 9A)
• Public hearings for both variance cases
• Approval of minutes from August 8, 2024

The Board of Adjustment approved a variance to the minimum side setback requirement for property at 749 Neblett, requested by JB OPP, LLC. A second variance request for 727 Frey was not heard because the applicant was absent. The board also approved the minutes from the August 8, 2024 meeting.

• Approved minutes from August 8, 2024 (unanimous)
• Approved variance V2024-021 for minimum side setback at 749 Neblett (unanimous)
• Variance V2024-022 for 727 Frey not heard due to applicant absence

City Council Possible Quorum

This is a notice of possible quorum, not a regular meeting. The Stephenville City Council may attend the Texas Municipal League Annual Conference 2024 in Houston from October 8-11, 2024. No formal action or deliberation will occur, and no minutes will be produced.

• Possible quorum at Texas Municipal League Annual Conference 2024, October 8-11, Houston, Texas
• No formal action or deliberation planned
• Notice posted at City Hall, 298 West Washington Street, Stephenville, Texas

Mayor's Youth Council

The Mayor's Youth Council is meeting to discuss a topic labeled 'CHANGE,' appoint members to officer positions (Chair, Vice Chair, Historian), and consider approval of the September 10, 2024 minutes. This is a routine administrative and organizational meeting.

• Discussion over CHANGE
• Appointment of Chair, Vice Chair, and Historian positions
• Consider approval of minutes from September 10, 2024

The Mayor's Youth Council met on October 7, 2024, and held a discussion on change in government led by City Manager Jason King. No substantive decisions were made; the appointment of council officer positions (Chair, Vice Chair, Historian) and approval of the September 10, 2024 minutes were both tabled to the November 4, 2024 meeting due to time constraints.

• Tabled appointment of Chair, Vice Chair, and Historian to November 4, 2024
• Tabled approval of September 10, 2024 minutes to November 4, 2024

City Council

The Stephenville City Council will hold public hearings and consider ordinances for three rezoning requests, including a multifamily district at 0 W. Cedar St, an integrated housing district at 961 Clinton St, and a one/two-family district at 727 Frey. The council will also vote on several budgeted infrastructure items, such as an airport layout plan, a water meter for Creekside Apartments, a city logo on a water tank, and a pump unit for Lillian Pump Station. Consent agenda items include contract renewals for sewer root control, street renovation materials, and generator maintenance.

• Rezone 0 W. Cedar St (Parcel R78345) from R-1/B-2 to R-3 Multifamily (RZ2024-004)
• Rezone 961 Clinton St (Parcel R32222) from R-1 to R-2.5 Integrated Housing (RZ2024-011)
• Rezone 727 Frey (Parcel R78766) from R-1 to R-2 One/Two-Family (RZ2024-012)
• Professional planning services for Airport Layout Plan (ALP)
• Budgeted water meter and vault for Creekside Apartment Complex

The Stephenville City Council approved several items, including entering negotiations for an Airport Layout Plan update, purchasing a water meter and vault for Creekside Apartments, updating the city logo on a water tank, and buying a pump for the Lillian Pump Station. They also approved two rezoning ordinances, denied a fence request in a public right-of-way, and accepted the consent agenda. A proposed rezone for 0 W. Cedar St. was pulled by the applicant.

• Approved negotiations with KSA for Airport Layout Plan update (unanimous)
• Denied fence request in public right-of-way along Airport Road (6-1)
• Approved $59,108.55 water meter and vault purchase from Aqua-Metric (unanimous)
• Approved $48,000 city logo update on 377 Elevated Storage Tank (unanimous)
• Approved $47,100 pump/motor/baseplate unit for Lillian Pump Station (unanimous)
• Approved Ordinance 2024-0-28 rezoning 961 Clinton St to R-2.5 (unanimous, 1 abstention)
• Approved Ordinance 2024-0-29 rezoning 727 Frey to R-2 (unanimous)
• Approved consent agenda items (unanimous)

Advisory Boards

The Stephenville advisory boards will meet to receive updates on the Main Street ChristmasVille Plan, hear from the Main Street Advisory Board and downtown merchants, and review upcoming city events. No formal decisions are listed on the agenda.

• Main Street ChristmasVille Plan discussion
• Main Street Advisory Board update
• Downtown Merchant update

Advisory Boards

The Main Street Advisory Board is meeting to approve minutes from August 22, 2024, hear a manager's report, and discuss an update to the Historical Overlay Ordinance. The agenda is otherwise routine, with no major decisions or public hearings listed.

• Approve August 22, 2024 minutes
• Manager's report
• Historical Overlay Ordinance update

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and consider approval of a preliminary plat for property at 315 FM 2303, a final plat for Phase II at Clark Lane, and two rezones: one at 961 Clinton St from R-1 to R-2.5, and one at 727 Frey from R-1 to R-2. The meeting also includes approval of minutes from prior meetings and a period for citizen discussion.

• Preliminary plat (PP2024-004) for 94.85 acres at 315 FM 2303, applicant Southwestern Pigeon Road LLC
• Final plat (FP2024-001) for Phase II at Clark Lane, 1.045 acres, applicant Keewaydin Developments LLC
• Rezone (RZ2024-011) at 961 Clinton St from R-1 to R-2.5, applicant Barefoot Equity Partners LLC
• Rezone (RZ2024-012) at 727 Frey from R-1 to R-2, applicant Greyhouse Rentals LLC
• Public hearings for all four cases

The Planning and Zoning Commission conditionally approved a preliminary plat for a 94.85-acre subdivision at 315 FM 2303 (6-0, one abstention), recommended approval of a final plat for Phase II of Clark Lane development, and recommended rezoning two properties to allow higher-density housing. All recommendations go to City Council for final action.

• Granted conditional approval of Preliminary Plat PP2024-004 for 94.85 acres at 315 FM 2303 (6-0, Terrell abstained)
• Recommended approval of Final Plat FP2024-001 for Phase II at Clark Lane to City Council (unanimous)
• Recommended approval of rezone RZ2024-011 at 961 Clinton St from R-1 to R-2.5 (unanimous)
• Recommended approval of rezone RZ2024-012 at 727 Frey from R-1 to R-2 (unanimous)
• Approved minutes from August 21 and September 3, 2024 (unanimous)

City Council

The Stephenville City Council is holding a special meeting to consider and likely adopt the Fiscal Year 2024-2025 annual operating budget, set the property tax rate, and approve the fee schedule. Two public hearings are scheduled: one on the budget and one on the tax rate. The council will also consider budget amendments for the current fiscal year and a proposal for a pavement condition index update.

• Public hearing and adoption of FY 2024-2025 annual operating budget
• Ratify property tax increase reflected in FY 2024-2025 budget
• Public hearing and adoption of 2024 tax rate
• Adoption of fee schedule for FY 2024-2025
• Consider approval of budget amendments for FY ending September 30, 2024

Council Committee Meeting

The Stephenville City Council committee meeting will consider several items, including a proposed ordinance to create a historic downtown district with regulations on exterior facades, a revision to land use rules about occupancy by unrelated persons, approval of a pavement condition index update, and budget amendments for the fiscal year ending September 30, 2024. These are discussion and consideration items, not final votes.

• Proposed ordinance establishing a Historic Downtown District and regulating exterior facades
• Revision of land use regulations on occupancy by unrelated persons
• Approval of proposal for Pavement Condition Index Update
• Approval of budget amendments for FY ending September 30, 2024

The Stephenville City Council unanimously adopted the FY 2024-2025 operating budget, ratified the property tax increase reflected in it, set the fee schedule, and approved a tax rate of 0.3829 (a 4.62% effective increase). The council also approved a $52,940.10 pavement condition index update and net-zero budget amendments for FY 2023-2024. No public comments were made at either public hearing.

• Approved $52,940.10 Pavement Condition Index Update with Eugene C. Calvert, P.E. (unanimous)
• Approved Ordinance No. 2024-0-24 for FY 2023-2024 budget amendments (unanimous)
• Adopted Ordinance No. 2024-0-25 for FY 2024-2025 operating budget (unanimous)
• Ratified property tax increase reflected in FY 2024-2025 budget (unanimous)
• Adopted Ordinance No. 2024-0-26 setting FY 2024-2025 fee schedule (unanimous)
• Adopted tax rate of 0.3829, a 4.62% effective increase (unanimous)

Board of Adjustment

This Board of Adjustment meeting was cancelled because there was no quorum. The agenda had included a public hearing and consideration of a variance request for a property at 749 Neblett, but no action was taken.

• Meeting cancelled due to no quorum
• Variance request V2024-002 for 749 Neblett (Parcel R30821, Block 7, Lot 1A, College Heights) from minimum side setback for corner lot
• Public hearing scheduled for variance V2024-002

Mayor's Youth Council

The Mayor's Youth Council is convening for its initial meeting, featuring a welcome from Mayor Doug Svien, introductions of members, a program overview, and the administration of the Oath of Service. This is primarily an organizational and ceremonial session with no substantive policy decisions on the agenda.

• Welcome from Mayor Doug Svien
• Introduction of Mayor's Youth Council Members
• Brief Program Overview
• Oath of Service for Mayor's Youth Council Members

The Mayor's Youth Council held its first meeting, where members were welcomed, introduced themselves, received a program overview, and took an Oath of Service. No substantive decisions were made; the meeting was procedural and informational.

• Oath of Service administered to Youth Council members

City Council

The Stephenville City Council will hold a work session to discuss the proposed budget for fiscal year 2024-2025. This is a discussion-only item; no formal decisions are scheduled for this meeting.

The City Council held a work session to discuss the proposed FY2024-2025 budget, led by City Manager Jason King. No formal votes or decisions were made during the session; it was a discussion-only agenda item.

• Discussed proposed FY2024-2025 budget (no action taken)

City Council

The Stephenville City Council will decide on a rezoning request for 1125 Alexander Rd from single-family to one- and two-family residential and vote on a negotiated settlement with Atmos Energy regarding 2024 rate review. The council will also consider administrative agreements, contract renewals for city services, and an interlocal agreement for EMS supplies.

• Rezone 1125 Alexander Rd from R-1 to R-2 (1.38 acres)
• Approve Atmos Energy 2024 rate review settlement
• Approve Administrative Services Agreement with SEDA
• Approve Interlocal Agreement with Midlothian for EMS supplies
• Approve contract renewals for uniforms, pest control, and photography

The City Council approved a negotiated settlement with Atmos Energy, denied a rezoning request for duplexes at 1125 Alexander Rd, and approved appointments to citizen boards. It also approved several agreements, including an interlocal EMS supply deal with Midlothian and a Texas A&M Forest Service grant application. All votes were unanimous.

• Adopted Resolution No. 2024-R-10 approving Atmos settlement (unanimous)
• Denied rezone of 1125 Alexander Rd from R-1 to R-2 (unanimous)
• Approved Ordinance No. 2024-0-23 extending PD development schedule at 0 S. Harbin Dr (unanimous)
• Approved Bruce Delater to P&Z Commission Alternate 2 (unanimous)
• Approved Jerrod Hancock to Electrical Board Place 4 (unanimous)
• Approved Mike Jones to Library Advisory Board Place 3 (unanimous)
• Approved Interlocal Agreement with City of Midlothian for EMS supplies (unanimous)
• Approved Texas A&M Forest Service Grant Application (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission is holding a public hearing to consider approval of a final plat for an approximately 10-acre property on N US 281. The applicant, Ryan Spears with GMcivil, is representing SID Partners, LLC. The commission will decide whether to approve the plat at this specially called meeting.

• Final plat request FP2024-003 for property on N US 281, Parcel R26347
• Approximately 10 acres located between 1350 and 1800 N US HWY 281
• Applicant: Ryan Spears with GMcivil, representing SID Partners, LLC

The Planning and Zoning Commission unanimously granted conditional approval of a final plat for a 10-acre property on N US 281, subject to seven conditions including final civil construction plan approval and drainage easement verification. No public comments were made during the hearing.

• Granted conditional approval of Final Plat FP2024-003 for 10 acres on N US 281 (unanimous)
• Required final approval of Civil Construction Plans
• Required public and drainage improvements conform to construction plans or surety/developer's agreement
• Required Title Commitment/Proof of Ownership approved by City Attorney
• Required adding County Clerk signature box and correcting Atwood's spelling
• Required private drainage easement for 8'x3' RCB storm drain

Western Heritage Advisory Board

The Western Heritage Advisory Board is meeting to discuss the wrap-up of the Western Swing Festival event. The agenda includes only this discussion item, along with a citizens' general discussion period. No formal decisions or proposals are listed.

• Western Swing Festival event wrap-up discussion

Advisory Boards

The Airport Advisory Board will meet to approve past meeting minutes, discuss pavement maintenance for the apron, plan the March 2025 Fly-in event, and vote on adopting new airport rules and regulations. A manager’s report and the next meeting date will also be addressed.

• Motion to approve minutes from June 28 meeting
• Airport Apron Pavement Maintenance Project
• Motion to recommend Airport Rules & Regulations for City Council adoption

The Airport Advisory Board unanimously recommended that the City Council adopt the draft Airport Rules and Regulations, developed per FAA Advisory Circular 150/5190-8. The board also approved the June 28 meeting minutes and discussed the completed apron pavement maintenance project, the March 2025 fly-in, and tree removal estimates exceeding $25,000 that require City Council approval.

• Approved June 28 meeting minutes (unanimous)
• Recommended Airport Rules & Regulations for City Council adoption (unanimous)

Advisory Boards

The Stephenville Parks and Leisure Services Advisory Board is meeting to approve June minutes, receive budget and department updates, and discuss the Trash to Treasure Golf Tournament and city facilities. The agenda is largely routine updates and discussion items with no major decisions or public hearings listed.

• Consider approval of minutes from June 25, 2024
• Budget updates
• Discuss Trash to Treasure Golf Tournament
• Discussion on facilities

Advisory Boards

The Main Street Advisory Board is meeting to approve minutes, receive a manager's update, and discuss its work plan, downtown branding, the 125th Tarleton celebration, social media cross-promotion, a September 21 cleanup, and a historical overlay task force. No formal votes on these items are listed; the agenda is largely discussion-oriented.

• Approve minutes of July 25, 2024
• Discuss downtown branding
• Plan for 125th Tarleton Celebration at John Tarleton Ranch House
• Cleanup scheduled for September 21, 2024
• Historical overlay task force discussion

The board approved the minutes from the July 25, 2024 meeting. Members discussed creating a downtown identity, next steps for a historical overlay, and potential events.

• Approved July 25, 2024 meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider a request to rezone 1.38 acres at 1125 Alexander Rd from single-family (R-1) to one- and two-family (R-2) residential. The agenda also includes final plat approvals for properties on Collins, Clark Lane, and Harbin, plus updates on planned developments. Two items (FP2024-001 and PD2022-009) have been pulled from the agenda.

• Rezone RZ2024-010: 1125 Alexander Rd, 1.38 acres, R-1 to R-2
• Final plat FP2024-002: 525 Collins, Ironfund LLC
• Final plat FP2023-002: 0 Harbin, Harbin Street LLC
• PD2021-001 update: 0 S. Harbin Drive, extension request
• Pulled items: FP2024-001 (Clark Lane) and PD2022-009 (Forest Rd)

The Planning and Zoning Commission voted 6-0 (with one abstention) to recommend the City Council deny a request to rezone 1125 Alexander Rd from R-1 single-family to R-2 one-and-two-family residential, which would have allowed duplex homes. The commission also granted conditional approval for two final plats (0 Harbin and 525 Collins) and recommended approval of a development schedule extension for Harbin Street, LLC. Two items were pulled by applicants before the meeting.

• Recommended denial of rezone RZ2024-010 for 1125 Alexander Rd (6-0, Lesley abstaining)
• Granted conditional approval of final plat FP2023-002 for 0 Harbin (unanimous)
• Recommended approval of development schedule extension PD2021-001 for 0 S. Harbin Drive (unanimous)
• Granted conditional approval of final plat FP2024-002 for 525 Collins (unanimous)
• Approved July 17, 2024 minutes (unanimous)
• Item FP2024-001 (Clark Lane) pulled by applicant
• Item PD2022-009 (Pecan Landing) pulled by applicant

Council Committee Meeting

The Stephenville City Council committee meeting will consider three items: nominations to citizen boards, an interlocal agreement with Midlothian for EMS supplies, and a Texas A&M Forest Service grant application. These are discussion and potential approval items, not final decisions by the full council.

• Consider approval of nominations to citizen boards and commissions
• Consider interlocal agreement with City of Midlothian for purchasing EMS supplies
• Consider Texas A&M Forest Service grant application

City Council

The Stephenville City Council will meet to consider adopting the Stephenville 2050 Comprehensive Plan, a long-term planning document guiding future development and infrastructure decisions. This is the only substantive item on the agenda.

• Consider Adoption of the Stephenville 2050 Comprehensive Plan

The City Council held a special meeting and unanimously approved Ordinance 2024-O-22, adopting the Stephenville 2050 Comprehensive Plan. The plan was presented by Lionheart Places after a brief recap by Council Member Gerald Cook. No other substantive decisions were made.

• Approved Ordinance 2024-O-22 adopting the Stephenville 2050 Comprehensive Plan (unanimous)

Advisory Boards

The Stephenville Tourism and Visitors Bureau Advisory Board will meet to approve past meeting minutes and discuss updates on the Texas Tourism Friendly designation. The board will also review data from Source Strategies and plans for the Western Swing Festival and Moo-La Fest.

• Approve minutes from previous meeting
• Texas Tourism Friendly Designation Update
• Source Strategies 1st Quarter Data review
• Western Swing Festival - September 6-8, 2024 discussion
• Moo-La Fest - May 30 - June 1, 2024 discussion

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings on eight requests, including three special exceptions for a radio tower at the Erath County Tax Office, a carport variance, two sign variances, and a minimum lot width variance. The board will also consider approval of the June 13, 2024 minutes.

• Special exception for 500' buffer radius to install radio tower at 320 W College (SE2024-001)
• Special exception for radio tower height at 320 W College (SE2024-002)
• Special exception for radio tower setback at 320 W College (SE2024-003)
• Variance for carport construction at 2190 Woodland (V2024-016)
• Variance from sign regulations at 200 W Washington (V2024-018) and 899 W Washington (V2024-020)

The Board of Adjustment approved all eight items on the agenda, including three special exceptions for a radio tower at 320 W College and five variances for carport, sign, and lot width requests. All motions passed unanimously with no opposition on most items, though one letter of opposition was noted for the radio tower cases.

• Approved June 13, 2024 minutes (unanimous)
• Approved SE2024-001: radio tower 500' buffer exception at 320 W College (unanimous)
• Approved SE2024-002: radio tower height exception at 320 W College (unanimous)
• Approved SE2024-003: radio tower setback exception at 320 W College (unanimous)
• Approved V2024-016: carport variance at 2190 Woodland (unanimous)
• Approved V2024-018: sign variance at 200 W Washington (unanimous)
• Approved V2024-019: lot width variance at 210 Davis (unanimous)
• Approved V2024-020: sign variance at 899 W Washington (unanimous)

City Council

The Stephenville City Council is holding a work session to discuss the proposed FY2024-2025 budget. This is a discussion item only, with no formal vote or decision scheduled on the agenda.

• Discussion of proposed FY2024-2025 budget

City Council

The Stephenville City Council will hold a work session to discuss the proposed FY2024-2025 budget. No formal action is scheduled; this is a discussion item only.

• Discussion of proposed FY2024-2025 budget

The City Council met for a work session to review the proposed 2024-2025 budget led by City Manager Jason King. No formal votes or decisions were recorded during this session.

City Council

The Stephenville City Council will set the maximum proposed 2024 tax rate and schedule a public hearing on it, and will hear citizen budget requests. The council will also vote on two rezoning requests, approve a school resource officer agreement, and consider several public works contracts and policy changes.

• Set maximum proposed 2024 tax rate
• Rezone 185 W Park from R-1 to R-2.5 (Case RZ2024-009)
• Rezone 315 FM 2303 (94.85 acres) from R-1 to Planned Development (Case PD2024-001)
• Approve SRO MOU with Stephenville ISD 2024-2025
• Approve proposals for belt filter press refurbishment, solids conveyor rehab, and aeration basin drive replacement

The council set the maximum proposed 2024 tax rate at $0.3829 per $100 of taxable value, scheduled a public hearing for September 17, and approved two rezoning ordinances (185 W Park and 315 FM 2303) despite failed Planning and Zoning recommendations. It also approved wastewater treatment plant equipment contracts, repealed the pro-rata policy, and authorized a real property purchase discussed in executive session.

• Set maximum proposed tax rate to $0.3829 per $100 (unanimous)
• Scheduled public hearing on tax rate for Sept 17, 2024 (unanimous)
• Approved rezoning at 185 W Park to R-2.5 (unanimous)
• Approved rezoning at 315 FM 2303 to Planned Development, as amended (unanimous)
• Approved $305,345 belt filter press refurbishment (unanimous)
• Approved $49,963.60 solids conveyor rehab (unanimous)
• Approved $94,523.80 aeration basin drive replacement (unanimous)
• Repealed pro-rata policy via Ordinance 2024-O-21 (unanimous)

Advisory Boards

The Main Street Advisory Board is meeting to approve minutes, receive a manager's update, and discuss a historical overlay. The agenda is mostly routine, with the historical overlay discussion being the only substantive item.

• Approve minutes for June 27, 2025
• Manager's update
• General discussion on historical overlay

The board moved to propose a specific allocation of hotel tax funds to the city council. It also moved to create a board to review historical overlay applications.

• Approved minutes from 6.27.2024
• Moved to create a board to review historical overlay applications
• Moved to propose using 15% of hotel tax funds for incentives to council

Advisory Boards

The Stephenville Library Advisory Board is meeting to approve the minutes from May 8, 2024, and hear the Library Manager's report. The agenda is routine, with no major decisions or public hearings scheduled.

• Approval of meeting minutes from May 8, 2024
• Library Manager report

City Council Possible Quorum

This is a notice of a possible quorum, not a regular meeting. City Council members may attend a Chamber of Commerce mixer hosted by the City of Stephenville on July 18, 2024. No deliberation, formal action, or minutes will occur.

• Chamber of Commerce Mixer hosted by City of Stephenville
• Event at Cross Timbers Fine Arts Council, 148 W College Street, Stephenville, TX
• No formal action or minutes will be produced

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will consider two preliminary plats, two rezones, and a planned development request. The most consequential item is a request by Southwestern Pigeon Rd, LLC to rezone about 94.85 acres at 315 FM 2303 from R-1 and To Be Determined to Planned Development, with a development plan to be presented. The commission will also vote on approving the June 19, 2024 minutes.

• Preliminary plat PP2024-002: 10 acres on N US 281 (Parcel R26347) by SID Partners LLC
• Preliminary plat PP2024-003: 10.011 acres at 2450 W Lingleville Rd (Parcel R78331) by Oncor Electric Delivery
• Rezone RZ2024-009: 185 W Park from R-1 to R-2.5 Integrated Housing
• Rezone PD2024-001: 315 FM 2303 (Parcels R65090 and R22587) to Planned Development

The Planning and Zoning Commission approved two preliminary plats with conditions: one for a 10-acre property on N US 281 (PP2024-002) and one for a 10.011-acre property at 2450 W Lingleville Rd (PP2024-003), both unanimously. Two rezones were considered but failed to receive the required two-thirds majority: a request to rezone 185 W Park from R-1 to R-2.5 (RZ2024-009) and a request to rezone 315 FM 2303 to Planned Development (PD2024-001). Both cases were forwarded to City Council with no recommendation.

• Approved preliminary plat PP2024-002 for 10 acres on N US 281 with conditions (unanimous)
• Approved preliminary plat PP2024-003 for 10.011 acres at 2450 W Lingleville Rd with conditions (unanimous)
• Rezone RZ2024-009 at 185 W Park from R-1 to R-2.5 failed to get two-thirds majority; forwarded to City Council with no recommendation (4-3)
• Rezone PD2024-001 at 315 FM 2303 to Planned Development failed to get two-thirds majority; forwarded to City Council with no recommendation (2-4)

Council Committee Meeting

The Stephenville City Council committee meeting will discuss several items, including renaming Northwest Loop to Senator Robert J. Glasgow Loop, proposals for 2024 wastewater treatment plant capital projects, abandoning public water infrastructure at Creekside Apartments, pro-rata fees, B-2 zoning uses, lodging performance, and a Main Street Advisory Board update. These are discussions and considerations, not final decisions.

• Discussion of 2023-R-08 renaming Northwest Loop to Senator Robert J. Glasgow Loop
• Discussion of proposals for 2024 WWTP capital projects
• Consider abandonment of public water infrastructure in Creekside Apartment Complex
• Discussion of pro-rata fees
• Discussion of B-2 zoning permitted and conditional uses

City Council

The Stephenville City Council will hold a special meeting to enter executive session to deliberate on the purchase, exchange, lease, or value of real property located in S2600 City Addition. No public action is listed on the agenda beyond this closed discussion.

• Deliberation on real property in S2600 City Addition (location specified in agenda)

The Stephenville City Council held a special meeting on July 16, 2024, and went into executive session to discuss the purchase, exchange, lease, or value of real property in the $2600 City Addition. After reconvening, the council unanimously authorized the City Manager to begin negotiations with realtors as discussed. No other substantive decisions were made.

• Authorized City Manager to begin negotiations with realtors for real property in $2600 City Addition (unanimous)

Western Heritage Advisory Board

The Western Heritage Advisory Board will meet to approve minutes, nominate a secretary, and receive updates on the Western Swing advertisement and schedule, the Milton Brown sign, and the RodeoVille cap. The board will also discuss other business including the JJ Hampton induction and Cowboy Capital Rodeo.

• Approve minutes from June 17, 2024
• Nominate secretary position
• Western Swing advertisement and schedule update
• Milton Brown sign update
• RodeoVille cap update

City Council

The Stephenville City Council will meet to decide on a rezoning request for a property at 978 Old Hico Rd from Retail & Commercial (B-2) to Multi-family Residential (R-3). Other key items include emergency repairs to Cedar Street, a contract addendum for SimpleFiber, and approval of a digital financial reporting tool.

• Rezone 978 Old Hico Rd from B-2 to R-3 (Case No.: RZ2024-008)
• Emergency repairs to Cedar Street
• Approval of SimpleFiber Contract Addendum
• Purchase of ClearGov Digital ACFR – Civic Edition ($X)
• Reallocation of funds for Chamberlin Improvements Project

The City Council approved a rezone of 978 Old Hico Rd from Retail & Commercial (B-2) to Multi-family Residential (R-3), allowing apartment construction. They also approved emergency repairs to Cedar Street, a $61,000 sewer evaluation, and several other items. The meeting included a unanimous vote on the rezone and other agenda items.

• Approved rezone of 978 Old Hico Rd to R-3 (unanimous)
• Approved $42,688 emergency repairs to Cedar Street (unanimous)
• Approved $61,000 Basin 4-South sewer evaluation (unanimous)
• Approved $300,000 reallocation for Chamberlin Improvements (unanimous)
• Approved Dublin Citizen as local newspaper for legal publications (unanimous)
• Approved ordinance revising Subdivision Ordinance Section 155.6.20.H.1 (unanimous)
• Approved purchase of ClearGov Digital ACFR for $24,330 (unanimous)
• Approved salary for Executive Assistant to City Manager (unanimous)

Advisory Boards

The Stephenville Airport Advisory Board is meeting to approve previous minutes and discuss the runway extension project, the RAMP grant scope of work, and the manager's report. No votes on these items are listed on the agenda beyond the minutes approval.

• Motion to approve previous minutes
• Runway Extension Project discussion
• RAMP Grant Scope of Work discussion
• Manager's Report

The Stephenville Airport Advisory Board unanimously approved the minutes from the May 31 meeting. The board discussed ongoing tree trimming/removal for the runway extension project, with members expressing dissatisfaction over slow progress. They also reviewed the RAMP grant funding schedule, upcoming ramp maintenance, and several small projects including LED lighting retrofits and a CCTV system. No formal votes were taken on these items.

• Approved May 31 meeting minutes (unanimous)
• Discussed tree trimming/removal for runway extension (no action)
• Reviewed RAMP grant funding schedule (no action)
• Noted upcoming ramp pavement maintenance near T-hangars (no action)
• Shared terminal bay sheetrock replacement estimate; deferred to next fiscal year (no action)
• Noted LED lighting retrofit scheduled for July 1 (no action)
• Noted terminal bay door openers installation scheduled for July 9 (no action)
• Noted CCTV surveillance system purchase order approved; no installation date set (no action)

City Council

The City Council will hold a workshop to discuss the FY2024-2025 budget. This is not a regularly scheduled meeting, and the Council will not take formal action or produce minutes for this session.

• Discussion of FY2024-2025 Budget

The Stephenville City Council met for a workshop session led by City Manager Jason King to discuss the FY2024-2025 budget. No formal votes or actions were taken during the meeting.

• Discussed FY2024-2025 budget (no formal action taken)

Advisory Boards

The Main Street Advisory Board will meet to approve prior meeting minutes, receive a downtown strategies update, and discuss June clean-up efforts, work plan reviews, and committee updates including a historical overlay. A manager’s report will also be presented.

• Approve minutes from March 28 and April 25, 2024
• Downtown Strategies Update
• June Clean-up discussion
• Historical Overlay under Design Committee

The Main Street Advisory Board met on June 27, 2024, and discussed upcoming events, the previous town hall meeting, and the upcoming farmers market, including possible time options. The board also received the manager's report and an updated social media impact report, and reviewed the historical overlay plan for downtown. No formal votes or decisions were recorded.

• Discussed upcoming events and town hall feedback
• Discussed farmers market timing options
• Received manager's report and social media impact report
• Reviewed historical overlay plan for downtown

Advisory Boards

The Parks and Leisure Services Advisory Board will meet to discuss upcoming city activities and program updates. The agenda includes discussions regarding the July 4th Celebration and updates on Parks and Recreation, Senior Citizen, and Synergy programs.

• July 4th Celebration discussion
• Parks and Recreation updates
• Senior Citizen updates
• Synergy update

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider a request to rezone property at 978 Old Hico Rd from B-2 Retail & Commercial to R-3 Multi-family Residential. They will also consider a replat of two lots on W Frey and a preliminary plat for property on Clark Lane. Approval of the previous meeting's minutes is also on the agenda.

• Rezone RZ2024-0008: 978 Old Hico Rd from B-2 to R-3
• Replat RP2024-001: 1167 and 1165 W Frey
• Preliminary plat PP2024-001: 200 Clark Lane, 11.87 acres
• Approval of May 15, 2024 minutes

The Planning and Zoning Commission voted unanimously to recommend that the City Council approve rezoning 978 Old Hico Rd from (B-2) Retail & Commercial to (R-3) Multi-family Residential so the applicant, Tres Property Investments, LLC, can build apartments. The Commission also approved a replat of 1165 and 1167 W Frey into three lots and approved a preliminary plat for about 11.87 acres at 200 Clark Lane with 17 conditions. All three public hearings drew no speakers, and the meeting adjourned at 5:40 PM.

• Recommended City Council approve rezoning 978 Old Hico Rd (Parcel R17600) from (B-2) Retail & Commercial to (R-3) Multi-family Residential (unanimous)
• Approved replat of 1165 and 1167 W Frey (Parcels R32264 and R32265) into three lots (unanimous)
• Approved preliminary plat for 200 Clark Lane (Parcel R29908, 11.870 acres) with 17 staff conditions (unanimous)
• Approved minutes of the May 15, 2024 meeting (unanimous among commissioners present May 15)

City Council

The Stephenville City Council is holding a workshop to discuss the FY2024-2025 budget. This is a discussion item only, with no formal action scheduled. The meeting is set for Wednesday, June 19, 2024, at the Wellington State Bank Conference Room.

• Discussion of FY2024-2025 budget

The Stephenville City Council held a workshop to discuss the FY2024-2025 budget. City Manager Jason King led the discussion, which included a recess from 11:37 am to 12:02 pm. No formal decisions, approvals, or votes were recorded in these minutes.

• Discussed FY2024-2025 budget (no vote recorded)
• Workshop adjourned at 1:25 pm

Council Committee Meeting

Four city committees will meet to discuss various municipal matters. Topics include retail zoning, subdivision ordinance revisions, and a proposal for a sanitary sewer basin evaluation.

• Discussion of B-2 Retail and Commercial Zoning District uses
• Proposed revisions to Subdivision Ordinance Section 155.6.20.H.1
• Purchase of ClearGov Digital ACFR – Civic Edition
• Nominations to Citizen Boards and Commissions
• Sanitary Sewer Basin Evaluation - Basin 04 South

Western Heritage Advisory Board

The Western Heritage Advisory Board is meeting to discuss updates on several events and projects, including the PRCA rodeo list, CNFR, RodeoVille, and the Western Swing Festival. They will also consider a sign for Milton Brown recognition and review past heritage funds. The agenda includes routine items like approving minutes and board comments.

• Approve minutes from May 13, 2024 meeting
• PRCA Men & Women Rodeo List Update
• CNFR Update - Tarleton Rodeo Team
• Western Swing Festival Update: Music & Hotel Bookings, Marketing, & Vendors
• Sign for Milton Brown Recognition

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two variance requests. The requests concern minimum lot width requirements for properties located at 231 Crow and 251 Crow.

• Variance request for 231 Crow (Case No. V2024-014)
• Variance request for 251 Crow (Case No. V2024-015)
• Approval of May 09, 2024 minutes

The Board of Adjustment approved the May 9, 2024 meeting minutes as amended by unanimous vote. Two variance requests (V2024-014 and V2024-015) for minimum lot width at 231 and 251 Crow were withdrawn by the applicant before any action was taken. No other substantive decisions were made.

• Approved May 9, 2024 minutes as amended (unanimous)
• Variance request V2024-014 at 231 Crow withdrawn by applicant
• Variance request V2024-015 at 251 Crow withdrawn by applicant

City Council

The Stephenville City Council will hold public hearings and consider ordinances for three rezoning requests, including two properties from retail/commercial to industrial and one from single-family to one- and two-family residential. The council will also consider budget amendments, a street maintenance project award, a utility vacuum truck purchase, and a senior center RFP award, along with several consent agenda items and an executive session on real property and litigation.

• Rezone 902 Wolfe Nursery Rd. from B-2 to Industrial (RZ2024-005)
• Rezone 3084 W. Washington from B-2 to Industrial (RZ2024-006)
• Rezone 1020 Paddock from R-1 to R-2 (RZ2024-007)
• Award annual street maintenance project
• Approve budget amendments for FY ending Sept 30, 2024

The Stephenville City Council denied a rezone request for 902 Wolfe Nursery Rd. (RZ2024-005) that would have allowed an auto body shop, despite a unanimous Planning and Zoning Commission recommendation to approve. The council approved two other rezones, awarded contracts for street maintenance and the Senior Center project, and approved the purchase of a utility vacuum truck. All votes were unanimous.

• Denied rezone at 902 Wolfe Nursery Rd. from B-2 to Industrial (unanimous)
• Approved rezone at 3084 W. Washington from B-2 to Industrial (unanimous)
• Approved rezone at 1020 Paddock from R-1 to R-2 (unanimous)
• Awarded $399,376 street maintenance contract to Jay Mills Contracting (unanimous)
• Awarded Senior Center RFP to Bosque Construction (unanimous)
• Approved $549,988 utility vacuum truck purchase from Houston Freightliner (unanimous)
• Approved budget amendments for FY2024 (unanimous)
• Approved consent agenda including Microsoft payment and AXON services (unanimous)

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss several airport matters, including a runway extension project, an update on the SEDA office, terminal bay drywall, upcoming hangar inspections, and airport rules and regulations. The meeting is a regular discussion session with no formal votes scheduled.

• Runway Extension Project
• SEDA Office Update
• Terminal Bay Drywall
• Upcoming Hangar Inspections
• Airport Rules & Regulations

The Airport Advisory Board received updates on the runway extension project, including the acquisition of the Longley property and submission of documentation to TXDOT. The board discussed upcoming hangar inspections scheduled no sooner than July 1, 2024, and the city's plan to adopt new airport rules and regulations. No formal votes or decisions were taken; the meeting was informational.

• Longley property acquired May 15 for runway extension
• Documentation sent to TXDOT for land acquisition
• Parks and Leisure to select arborist for tree removal on new property
• City staff to seek contractor estimates for terminal bay drywall repair
• Hangar inspections scheduled no sooner than July 1, 2024
• Draft airport rules and regulations under review by Administrative Services

City Council

The Stephenville City Council is holding a special meeting with a single agenda item: reconsidering approval of Resolution No. 2024-R-07, which would rename Harbin Drive. The council may also convene into executive session on this matter as allowed under Texas law.

• Reconsider approval of Resolution No. 2024-R-07 renaming Harbin Drive

The Stephenville City Council held a special meeting on May 28, 2024, to reconsider Resolution No. 2024-R-07, which had renamed Harbin Drive. After hearing from multiple Harbin family members and residents, the council voted unanimously to repeal the resolution, restoring the original street name. No other substantive decisions were made.

• Repealed Resolution No. 2024-R-07 renaming Harbin Drive (unanimous)

Advisory Boards

The Main Street Advisory Board is meeting to approve minutes from prior sessions, receive an update on downtown strategies, and discuss general items including a June cleanup and the 2024 work plan. The agenda is largely routine, with no major decisions or public hearings listed.

• Approve minutes of March 28 and April 25, 2024
• Downtown Strategies Update
• Discussion of June Clean up
• Review of Work Plan 2024
• Committees updates

Advisory Boards

The Tourism and Visitors Bureau Advisory Board will meet to approve past meeting minutes and receive updates on Texas tourism certification, first-quarter performance data, and signage projects. The board will also discuss upcoming festivals including the Western Swing Festival and Moo-La Fest.

• Approve minutes from March 25 meeting
• Texas Tourism Friendly Designation Update
• Source Strategies 1st Quarter Data presentation
• Western Swing Festival - September 6-8, 2024 planning
• Moo-La Fest - May 30 - June 1, 2024 planning

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a public hearing on five rezoning requests, including changes from residential to industrial and multifamily districts, and discuss the 2050 Comprehensive Plan. The meeting will also consider approval of the April 17, 2024 minutes.

• Rezone 902 Wolfe Nursery Rd from B-2 to I (Caliber Collision & NPH Ventures)
• Rezone 3084 W Washington from B-2 to I (Travis Truss)
• Rezone 1020 Paddock from R-1 to R-2 (Paxton Wooley)
• Rezone 315 FM 2303 to PD with Conceptual Plan (Southwestern Pigeon Rd LLC)
• Rezone 0 W Cedar St from R-1/B-2 to R-3 (Landon Darwin) and discuss 2050 Comprehensive Plan

The Planning and Zoning Commission voted unanimously to recommend denial of a rezone for a proposed 1,900+ bed student housing development at O W Cedar, after hearing opposition from residents. The commission also recommended approval of three other rezones: two to industrial for auto-related businesses and one to R-2 for a home and duplex. A planned development request at 315 FM 2303 was discussed but no action was taken. The commission recommended the 2050 Comprehensive Plan to the City Council.

• Recommended denial of RZ2024-00S (R-1 to R-3) for student housing at O W Cedar (unanimous)
• Recommended approval of RZ2024-004 (B-2 to I) at 902 Wolfe Nursery Rd (unanimous)
• Recommended approval of RZ2024-006 (B-2 to I) at 3084 W Washington (unanimous)
• Recommended approval of RZ2024-007 (R-1 to R-2) at 1020 Paddock (unanimous)
• No action taken on PD2024-001 at 315 FM 2303
• Recommended 2050 Comprehensive Plan to City Council (unanimous)
• Approved April 17, 2024 minutes (unanimous)

City Council

This is a special meeting focused on the formalities of the May 4, 2024 general election. The council will canvass the election results, swear in newly elected members, and elect a Mayor Pro-Tem. No other business is on the agenda.

• Canvass results of the May 4, 2024 General Election
• Resolution canvassing returns and declaring election results
• Administer oaths of office to newly elected council members
• Election of Mayor Pro-Tem

The Stephenville City Council canvassed the May 4, 2024 general election results, declaring Doug Svien re-elected as mayor and Gerald Cook, Dean Parr, David Baskett, and Alan Nix elected to council places. The council then administered oaths of office to the newly elected members and unanimously elected David Baskett as Mayor Pro-Tem.

• Approved Resolution No. 2024-R-08 canvassing election results (unanimous)
• Administered oaths to Mayor Doug Svien and Council Members Dean Parr, David Baskett, Alan Nix
• Elected David Baskett as Mayor Pro-Tem (unanimous)

Western Heritage Advisory Board

The Western Heritage Advisory Board is meeting to handle routine business: approving prior meeting minutes, accepting a board member's resignation, and nominating a new secretary. The board will also discuss the Western Swing Festival's marketing plan and whether to acknowledge the Tarleton Rodeo at a City Council meeting.

• Approve minutes from April 9, 2024 meeting
• Accept resignation of a Western Heritage Center board member
• Nominate a new secretary position
• Western Swing Festival update and marketing plan
• Discuss acknowledging Tarleton Rodeo at City Council

Board of Adjustment

The Board of Adjustment will hold public hearings regarding several property variance requests. These include requests for carport construction, student housing occupancy and parking requirements, structure height, and minimum lot width.

• Carport variance for 1490 W Park (Darris Diaz)
• Student housing occupancy, parking, and height variances for 0 W Cedar Rd (Rock Creek Property No1, LLC)
• Carport variance for 898 Charlotte (Renee White)
• Minimum lot width variance for 485 First (Colby Pack, representing Solid Ace Holdings, LLC)

The Board of Adjustment denied a variance for a proposed 1,960-bed student housing project on O W Cedar St, voting 3-2 against allowing more than three unrelated persons per dwelling unit. The board approved several other variances, including a carport setback reduction at 1490 W Park, a parking ratio reduction for the same student housing project (from 1.5 to 1.22 spaces per bed), a height increase to 40 feet for the project, and a lot width variance at 485 First. One carport variance at 898 Charlotte was tabled because the applicant was absent.

• Approved carport setback variance at 1490 W Park (unanimous)
• Denied student housing occupancy variance for O W Cedar St (3-2)
• Approved parking variance for student housing, reduced to 1.22 spaces per bed (unanimous)
• Approved height variance to 40 ft for student housing (unanimous)
• Approved lot width variance at 485 First (unanimous)
• Tabled carport variance at 898 Charlotte (unanimous)

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold a workshop on the 2050 Comprehensive Plan at Fire Station #2. The session is a discussion only; no formal decisions are scheduled.

• Discussion of City of Stephenville 2050 Comprehensive Plan

City Council Possible Quorum

The Stephenville City Council may attend a Commission Workshop to discuss the 2050 Comprehensive Plan but will not deliberate, take formal action, or produce minutes. This is a notice of possible quorum under the Texas Open Meetings Act, not a regular meeting.

Advisory Boards

The Stephenville Library Advisory Board will meet to record attendance, introduce new members, and consider approval of the January 17, 2024 meeting minutes. The board will also elect a new chairperson and hear a report from the library manager.

• Approval of January 17, 2024 meeting minutes
• Election of Advisory Board Chairperson

The Library Advisory Board met on May 8, 2024, and conducted routine business including attendance, introducing new members, approving the January 17, 2024 minutes, and electing a chairperson. The Library Manager gave a report, and no substantive policy decisions were made.

• Approved minutes from January 17, 2024 meeting
• Elected Advisory Board Chairperson

City Council

The Stephenville City Council will decide on a voluntary annexation of 92.159 acres and approve an ordinance for the annexation. They will also consider renaming Harbin Drive and approving a mural on city-owned property. The meeting includes public hearings on zoning changes and annexation, as well as committee reports and election canvass results.

• Consider Approval of Ordinance Annexing 92.159-acre tract in Jarrett Menefee Survey
• Consider Approval of Resolution Renaming Harbin Drive
• Consider Approval of Mural on City Owned Property
• Rezone 1709 W. Groesbeck from Industrial to Single Family Residential (R-1.5)
• Approve Landscape Architecture Agreement with La Terra Studio

The Stephenville City Council approved the voluntary annexation of a 92.159-acre tract, rezoned a property at 1709 W. Groesbeck from Industrial to Single Family Residential, and renamed Harbin Drive to University Drive. The council also approved a $5,000 HOT Funds grant for the National Rambouillet Show & Sale, denied a $6,000 request from the Stephenville Music Club, and approved a $450,000 landscape architecture agreement with La Terra Studio. Election-related items were pulled from the agenda pending the Erath County Clerk's Office and Ballot Board reconvening.

• Approved mural on Bosque River Trail retaining wall (unanimous)
• Approved Resolution 2024-R-07 renaming Harbin Drive to University Drive (unanimous)
• Approved Ordinance No. 2024-O-11 annexing 92.159 acres (unanimous)
• Approved release of pipeline and sanitary sewer easements (unanimous)
• Approved Ordinance No. 2024-O-12 rezoning 1709 W. Groesbeck to R-1.5 (unanimous)
• Approved $5,000 HOT Funds for National Rambouillet Show & Sale (unanimous)
• Denied $6,000 HOT Funds for Stephenville Music Club (unanimous)
• Approved $450,000 landscape architecture agreement with La Terra Studio (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission is holding a workshop to discuss the City of Stephenville 2050 Comprehensive Plan. This is a discussion item only, with no formal decisions or votes listed on the agenda.

• Discussion of City of Stephenville 2050 Comprehensive Plan

City Council Possible Quorum

This is a notice of a possible quorum, not a regular City Council meeting. Council members may attend a Planning and Zoning Commission workshop about the 2050 Comprehensive Plan. No formal action or deliberation will occur, and no minutes will be produced.

• Planning and Zoning Commission Workshop on 2050 Comprehensive Plan
• May 1, 2024, 11:00 am – 1:00 pm at Stephenville Fire Station #2, 1301 Pecan Hill Road
• No formal action or deliberation by City Council
• Posted at City Hall, 298 West Washington Street, by April 26, 2024, 5:00 PM

Advisory Boards

The Main Street Advisory Board is meeting to approve the March minutes and discuss upcoming May 4th events, including Election Day, Cars & Coffee, Farmer & Artisan Market, CincoVille, Tour De Salsa, and Bj's Event. They will also review the downtown cleanup scheduled for June 29th and receive the manager's report and committee updates.

• Approve minutes from March 28, 2024
• May 4th events: Election Day, Cars & Coffee, Farmer & Artisan Market, CincoVille, Tour De Salsa, Bj's Event
• Downtown cleanup on June 29th, 9AM-12PM at Downtown Square
• Design committee update on historical preservation

The Main Street Advisory Board met and discussed the historical overlay plan, including whether it was ready for city council, development details from a design team, and funding sources for a downtown vision. No formal decisions or votes were recorded; the meeting was procedural and informational.

• Discussed readiness of historical overlay for council (no action taken)
• Reviewed design team development plan for long-range historical overlay (informational)
• Discussed funding sources and ideas for downtown vision (informational)

Advisory Boards

The Parks and Leisure Services Advisory Board is meeting to organize itself by appointing a committee chair and discussing its role and vision. The board will also receive updates on parks and recreation and the Senior Citizen Center, followed by public comment. This is an organizational and informational meeting rather than a decision-heavy agenda.

• Appoint Committee Chair
• Discuss Committee Role and Vision
• Parks and Recreation Update
• Senior Citizen Center Updates
• Public Comment

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a request to rezone 1709 W. Groesbeck from Industrial to Single Family Residential. They will also discuss the 2050 Comprehensive Plan update and consider approving the January 17, 2024 minutes.

• Public hearing on Case RZ2024-003: rezone 1709 W. Groesbeck (Parcel R33605, Block 8, Lot 19, South Side Addition) from Industrial to R-1.5 Single Family Residential
• Discussion of 2050 City of Stephenville Comprehensive Plan Update
• Consider approval of January 17, 2024 meeting minutes

The Planning and Zoning Commission recommended that City Council approve a rezone request for a property at 1709 W. Groesbeck. The change would move the property from Industrial to Single Family Residential District (R-1.5).

• Approved minutes from January 17, 2024 (unanimous)
• Recommended approval to City Council for rezone of 1709 W. Groesbeck from Industrial to R-1.5 Single Family Residential (unanimous)

Council Committee Meeting

The Council Committee meeting includes reviews by the Tourism and Visitors Bureau, Parks and Leisure Services, and Public Works committees. Members will consider hotel occupancy tax fund applications and various professional service agreements.

• National Rambouillet Show HOT Funds Application
• Stephenville Music Club's Joyful Noise Gospel Music Fest HOT Funds Application
• Landscape Architecture Agreement with La Terra Studio
• Landfill Limited Scope Permit Amendment professional services amendment
• Harbin Drive Proposed Change Order No. 8 for Medians

Western Heritage Advisory Board

The Western Heritage Advisory Board is meeting to discuss several items related to Stephenville's western heritage, including approving minutes from a prior meeting, reviewing boot statue renderings, and planning the Western Swing Festival scheduled for September 6-8, 2024. The board will also consider the Walk of Fame list, a heritage logo, and RodeoVilleUSA. This is a regular advisory board meeting with no final decisions on city policy or budget.

• Approve minutes from February 12, 2024
• Present boot statue renderings
• Western Swing Festival scheduled September 6-8, 2024
• Walk of Fame list and information
• Stephenville Western Heritage Logo

City Council

The Stephenville City Council will hold a regular meeting with several action items, including a fee waiver for a mural at 270 N. Belknap, budget amendments for FY 2024, and a HOT funds application for Larry Joe Taylor's Texas Music Festival shuttles. The council will also receive reports on lodging performance and the monthly budget, and will enter executive session to discuss personnel matters involving the Local Health Authority, City Manager, and City Attorney.

• Fee waiver for mural at 270 N. Belknap
• HOT Funds application for Larry Joe Taylor's Texas Music Festival shuttles
• Budget amendments for fiscal year ending September 30, 2024
• Motorola/Spillman CAD/RMS annual maintenance expenditure
• 2023/2024 patrol unit build outs expenditure

The Stephenville City Council approved Ordinance No. 2024-0-10 for budget amendments totaling $3,032,146 for the fiscal year ending September 30, 2024, including a $2,160,820 increase to the General Fund. The council also approved a $21,500 HOT Funds application for Larry Joe Taylor's Texas Music Festival shuttles, with one member abstaining. In executive session personnel matters, the council reappointed Dr. Kelley Doggett as Local Health Authority and approved pay of $130 per hour for the City Attorney and a $160,500.00 salary for the City Manager. A $100 sign fee waiver for a mural at 270 N. Belknap was also approved.

• Approved $100 sign fee waiver for mural at 270 N. Belknap (unanimous)
• Approved $21,500 HOT Funds for Larry Joe Taylor's Texas Music Festival shuttles (unanimous, David Baskett abstaining)
• Approved Ordinance No. 2024-0-10 budget amendments totaling $3,032,146 (unanimous)
• Approved consent agenda including minutes, Motorola/Spillman CAD/RMS maintenance, and patrol unit build outs (unanimous)
• Reappointed Dr. Kelley Doggett as Local Health Authority (unanimous)
• Approved City Attorney pay of $130 per hour (unanimous)
• Approved City Manager salary of $160,500.00 (unanimous)

Council Committee Meeting

The Tourism and Visitors Bureau Committee will meet to consider the approval of an application for LJT Shuttle HOT Funds. The meeting is scheduled for April 2, 2024, at City Hall.

• Approval of LJT Shuttle HOT Funds Application

Western Heritage Advisory Board

The Western Heritage Advisory Board will meet to approve minutes from February and discuss several heritage-related items, including boot statue renderings, the Western Swing Festival plans, a Walk of Fame list, a Stephenville Western Heritage logo, and RodeoVilleUSA. No formal decisions are listed on the agenda.

• Approve minutes from February 12, 2024
• Review boot statue renderings
• Discuss Western Swing Festival (September 6-8, 2024)
• Review Walk of Fame list and information
• Consider Stephenville Western Heritage logo

Advisory Boards

The Main Street Advisory Board will meet to discuss upcoming clean up efforts and the Historical Overlay Task Force. Members will also address committee meeting schedules and self-assign tasks for 2024.

• Approval of February 22, 2024 minutes
• Discussion of June clean ups
• Historical Overlay Task Force discussion
• 2024 task self-assignment

The Main Street Advisory Board met on March 28, 2024, and held general discussions on downtown cleanups, a historical overlay task force, the Stephenville 2050 plan, parking, and upcoming events. No formal decisions or votes were taken; the board deferred approval of February minutes to the April meeting.

• Deferred approval of February 22, 2024 minutes to April meeting
• Discussed March 23 cleanup with 8 volunteers; recommended outreach to campus organizations
• Reviewed historical overlay incentive starting point; will schedule task force meeting
• Recapped downtown parking discussion from Hall Meeting
• Reminded members to select 2024 work plan tasks
• Heard updates on Western Swing Festival and April 8 eclipse partnership with Tarleton State
• Discussed ice rink event ideas; members to gauge interest
• Scheduled Design committee meeting for April 11 at 10AM at Allen Law Firm

Advisory Boards

The Stephenville Tourism and Visitors Bureau Advisory Board will review applications for Hotel Occupancy Tax (HOT) funds from three local events, receive updates on the Moo-La Fest and Western Swing Festival, and discuss the Tourism Friendly Texas designation and a tourism website project. The meeting is a regular advisory board session with no final legislative action.

• Review HOT funds applications: Larry Joe Taylor's Texas Music Festival, American Rambouillet Sheep Breeder's Association National Sale, Stephenville Music Club
• Moo-La Fest update on vendors, sponsors, and activities
• Cowboy Capital Pro Rodeo sponsorship discussion
• Municode tourism website project
• Western Swing Festival scheduled for September 6-8, 2024

Advisory Boards

The Airport Advisory Board will discuss the Fly-in debrief, the Runway Extension Project, and plans for on-airport camping during the upcoming eclipse. The board will also hear the Manager's Report and set the next meeting date.

• Runway Extension Project discussion
• On-airport camping plans for the eclipse
• Fly-in debrief

Council Committee Meeting

The Council Committee meeting includes discussions on budget amendments for the fiscal year ending September 30, 2024. Committees will also review the 2023 lodging performance annual report and discuss water rates for the Schreiber Project.

• Budget amendments for Fiscal Year ending September 30, 2024
• Discussion of Schreiber Project water rates
• Review of 2023 Stephenville lodging performance annual report

City Council

The Stephenville City Council is holding a special meeting to consider and approve employee benefits for the 2024-2025 benefit year. The meeting also includes an executive session to consult with the attorney about pending or contemplated litigation. No other substantive items are on the agenda.

• Consider approval of employee benefits for benefit year 2024-2025
• Executive session under Section 551.071 for attorney consultation on litigation

The Stephenville City Council held a special meeting on March 19, 2024, and unanimously approved the Employee Benefits for Benefit Year 2024-2025, as presented by HUB International, which included two plans through Blue Cross Blue Shield. The council also entered executive session to consult with the attorney on pending or contemplated litigation, but took no action on that matter. The meeting adjourned at 6:42 PM.

• Approved Employee Benefits for Benefit Year 2024-2025 (unanimous)
• Forwarded Employee Benefits to full council from Employee Benefits Trust meeting (unanimous)

City Council

The Stephenville City Council is holding a work session to discuss budget amendments for the current fiscal year 2023-2024. This is a discussion item only, with no formal action listed on the agenda.

• Discussion of Budget Amendments for Fiscal Year 2023-2024

The Stephenville City Council held a work session on March 5, 2024, to discuss budget amendments for Fiscal Year 2023-2024 affecting public safety and non-public safety city employees. No formal votes or decisions were made; the item was discussion only.

• Discussed budget amendments for FY 2023-24 for public safety and non-public safety employees (no action taken)

City Council

The Stephenville City Council will meet to decide on fee waivers for Habitat for Humanity properties and approve a contract for recreation hall waterproofing. They will also review committee reports, budget amendments, and minutes from previous meetings.

• Fee waiver for development fees for Habitat for Humanity property at 224 W. Walnut
• Fee waiver for rezone and replat fees for Habitat for Humanity property on Drew Street
• Contract approval for recreation hall building waterproofing
• Budget amendments for Fiscal Year 2023-2024
• Waiver of hotel occupancy taxes, penalty, and interest for February–December 2023

City Council approved a contract for waterproofing the Recreation Hall and granted several fee waivers for Habitat for Humanity properties. The council also appointed three new members to the Parks and Leisure Services Advisory Board and approved budget adjustments for employee pay.

• Approved $38,447 contract with Patuxnet Roofing / L. D. Tebben Company for Recreation Hall waterproofing
• Approved development fee waiver for Habitat for Humanity property at 224 W. Walnut (excluding water and sewer)
• Approved rezone and replat fee waiver for Habitat for Humanity property on Drew Street
• Approved $137.16 waiver for hotel occupancy tax interest and penalties for Miriam Callahan
• Appointed Faye Hodges, Kindall Hurley, and Drew Robinson to the Parks and Leisure Services Advisory Board
• Approved $230,000 budget transfer from Street Repairs and Maintenance to Public Safety Pay Plan
• Approved $80,000 budget transfer from Street Repairs and Maintenance to Non-Public Safety general fund employees
• Approved deeding of property located in the South Side Addition

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss several airport matters, including a runway extension project, an upcoming fly-in event, a roof leak in the bay, and the airport manager's report. The board will also set the date for the next meeting.

• Runway Extension Project
• Fly-in event
• Roof leak in the bay
• Next meeting scheduled for March 22nd
• Airport Manager's Report

Advisory Boards

The Main Street Advisory Board is meeting for routine business: approving the prior month's minutes, hearing the Main Street Manager's update, and discussing general items including cleanups, a historical overlay task force, committee choices, and self-assignment of 2024 tasks. No votes on ordinances, contracts, or budgets are listed; the agenda is largely procedural and discussion-oriented.

• Approval of January 25, 2024 minutes
• Main Street Manager's update
• Discussion of cleanups
• Historical Overlay task force discussion
• 2024 tasks self-assignment

The Main Street Advisory Board approved previous meeting minutes and assigned members to four committees. The board discussed Memorial Day banner planning and a historical overlay task force to encourage use of incentives. No major policy decisions or funding approvals were recorded.

• Approved previous minutes (motion by Scott Allen, seconded by Jocelyn Perez)
• Assigned committee roles: Design (Burke, Greer, Cook), Economic Vitality (Allen), Promotional (Schouse), Organization (Perez)
• Discussed Memorial Day banner planning for May
• Discussed historical overlay task force incentives

Council Committee Meeting

The Stephenville Council Committees will meet to consider a contract for waterproofing the recreation hall building, receive a progress report on the city’s comprehensive plan, and approve nominations to citizen boards and commissions. The meeting is procedural with no major policy decisions expected.

• Approval of Contract for Recreation Hall Building Waterproofing
• Progress Report on the Comprehensive Plan
• Discuss and Approve Nominations to Citizen Boards and Commissions

City Council

The Stephenville City Council will hold a special meeting to deliberate personnel matters related to the Fire Chief in an executive session. No public action is listed on the agenda beyond potential follow-up after the closed session.

• Executive session to discuss Fire Chief appointment, evaluation, or discipline per Texas Open Meetings Law

The City Council convened a special meeting to hold an executive session regarding the appointment, employment, evaluation, or duties of the Fire Chief. No action was taken following the executive session, and the meeting was adjourned.

• Held executive session regarding Fire Chief personnel matter (no action taken)

City Council

The Stephenville City Council is holding a work session to discuss the budgets for fiscal years 2023-2024 and 2024-2025. This is a discussion item, not a final decision.

• Budget discussion for FY 2023-2024
• Budget discussion for FY 2024-2025

The Stephenville City Council convened for a work session on February 15, 2024, to review the FY 2023-2024 budget and discuss the FY 2024-2025 budget. City Manager Jason King led the review. No formal votes or substantive policy decisions were recorded during the session.

• Held a work session to review the FY 2023-2024 budget and discuss the FY 2024-2025 budget (no votes taken)

Board of Adjustment

The Stephenville Board of Adjustment will hold a specially called meeting to conduct a public hearing on a variance request. The applicant, Steve Peacock representing C&S Contractors, seeks relief from rear setback requirements for a property at 1665 Hyman.

• Case No. V2024-005: Variance request for minimum rear setback at 1665 Hyman (Parcel R33697, Block 26, Lot 17)
• Property located in South Side Addition, Stephenville, Erath County, Texas

The Board of Adjustment held a public hearing and unanimously approved a variance for Case No. V2024-005, reducing the minimum rear setback from 25 feet to 10 feet to allow construction of a duplex residential structure at 1665 Hyman.

• Approved Case No. V2024-005 for a rear setback variance at 1665 Hyman (unanimous vote)

Western Heritage Advisory Board

The board will review minutes from its January meeting and discuss logo designs, a walking tour with Ashley Thomas, and updates to the Cowboy Capital Walk of Fame. Members will also review advertisements and itinerary for the Western Swing Festival and discuss Western Heritage elements.

• Review minutes from January 8, 2024 meeting
• Logo Discussion
• Ashley Thomas - Cowboy Capital Walk of Fame Walking Tour
• Cowboy Capital Walk of Fame Monuments Update
• Western Swing Festival Update - Advertisements & Itinerary

Board of Adjustment

The Board of Adjustment will hold a public hearing on two variance requests for the same property at 1390 Paddock. The applicant seeks relief from minimum front and side setback requirements. The board will also consider approving the minutes from the January 11, 2024 meeting.

• Variance V2024-003: front setback variance for 1390 Paddock (Parcel R31152)
• Variance V2024-004: side setback variance for corner lot at 1390 Paddock
• Approval of January 11, 2024 meeting minutes

The Board of Adjustment approved two variance requests for a duplex project at 1390 Paddock. The approvals allow for reductions in both the minimum front setback and the minimum side setback for a corner lot.

• Approved January 11, 2024 minutes (Unanimous)
• Approved Case No. V2024-003 for a 1'10" front setback variance at 1390 Paddock (Unanimous)
• Approved Case No. V2024-004 for a 2'6" side setback variance at 1390 Paddock (Unanimous)

City Council

The Stephenville City Council will hold a regular meeting with several action items, including two property rezonings on Race Street, approval of grant applications for rifle-resistant body armor and ballistic helmets, and multiple professional services agreements. The agenda also includes public hearings for the rezonings, committee reports, and an executive session for economic development negotiations.

• Rezone 580 Race from B-2 to R-1 (Case RZ2024-001)
• Rezone 590 Race from B-2 to R-1 (Case RZ2024-002)
• Rifle-Resistant Body Armor Grant Application
• Ballistic Helmet Grant Application
• Professional Services Agreement with LJA Engineering, Inc.

The City Council approved $100,000 for police and fire department incentive programs and authorized several grant applications for police equipment. The council also approved two residential rezoning requests and a sports feasibility study, while denying a development fee waiver for a senior living project.

• Approved $100,000 for Police and Fire Department incentive programs
• Approved grant applications for rifle-resistant body armor ($40,026.98) and ballistic helmets ($19,092.00)
• Denied development fee waiver for Retirement Living for Seniors
• Approved rezoning of 580 Race and 590 Race from Commercial (B-2) to Residential (R-1)
• Approved $15,000 sports feasibility study with Synergy Sports Charlotte, LLC
• Approved $5,000 HOT Funds for Joe Beaver's Superstar Roping
• Approved creation of Erath County Joint Dispatch Center Communications Manager position
• Approved Order of Election for May 4, 2024 General Election

Council Committee Meeting

The Public Health and Safety Committee will consider approving the creation of a Communications Manager position for the Erath County Joint Dispatch Center. This is the only substantive item on the agenda; the rest is procedural.

• Consider approval of Erath County Joint Dispatch Center Communications Manager position

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is meeting to handle routine business, including electing a secretary and setting meeting frequency, and to discuss several tourism initiatives. Key topics include the city's rebranding, wayfinding signs, and upcoming events like the Great American Eclipse and local festivals.

• Elect Tourism Advisory Board Secretary
• City of Stephenville Rebranding - Visit the Ville
• Wayfinding Signs Update
• Great American Eclipse Event - Tarleton Partnership (April 8, 2024)
• Moo-La Fest (May 30 - June 1, 2024)

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss several operational items, including a runway extension project, an upcoming fly-in event on March 2nd, and a roof leak in the bay area. The board will also set the next three meeting dates. No formal votes or decisions are listed on the agenda.

• Runway Extension Project
• March 2nd Fly-in event
• Roof leak in the bay
• Next three meeting dates

Advisory Boards

The Main Street Advisory Board is meeting to approve prior minutes, receive board orientation, and hear reports from the city manager and committees. The Economic Vitality Committee will discuss historic preservation guidelines presented by Rita Cook.

• Approval of December 7, 2023 minutes
• Board orientation session
• Manager's report
• Economic Vitality Committee: Historic Preservation Guidelines by Rita Cook

The board met to present new members and conduct board orientation. Discussions included the Mainstreet Map, committee responsibilities, and the city's strategic plan.

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will meet at City Hall Council Chambers to approve the minutes from its December 20, 2023 meeting. No substantive decisions or public hearings are scheduled beyond procedural actions.

The Planning and Zoning Commission unanimously recommended approval to the City Council for two rezoning requests by applicant Wayne Hayes. Both properties, located at 580 Race and 590 Race, are proposed to change from B-2 Retail and Commercial to R-1 Single Family Residential. Development Services Director Steve Killen reported that the requests align with the city's comprehensive plan and future land use designations.

• Recommended approval of rezone for 580 Race (Parcel R32720) from B-2 to R-1 (unanimous)
• Recommended approval of rezone for 590 Race (Parcel R32719) from B-2 to R-1 (unanimous)
• Approved minutes from December 20, 2023 meeting (unanimous)
• Elected Lisa LaTouche as Chair and Brian Lesley as Vice-Chair (unanimous)

City Council

The Stephenville City Council is holding a work session with a single agenda item: a discussion and update of the Stephenville Type-B Economic Development Authority Bylaws. No votes or decisions are listed on the agenda; the item is for discussion only.

• Discussion and update of Stephenville Type-B Economic Development Authority Bylaws

The City Council held a work session to discuss the Stephenville Type-B Economic Development Authority bylaws. The discussion focused on the Texas Government Code regarding population numbers and the SEDA Board of Directors. No formal actions were taken.

City Council

The Stephenville City Council is holding a special meeting with one regular agenda item: a joint resolution with Erath County regarding the Senior Center. The council will also enter executive session to consult with the attorney on pending litigation and to deliberate on the purchase, exchange, lease, or value of real property in the Robert Matthews Survey. Any action on executive session items will be taken afterward if necessary.

• Consider approval of joint resolution with Erath County for Senior Center
• Executive session: consultation with attorney on pending or contemplated litigation
• Executive session: deliberation on real property in Robert Matthews Survey

The City Council approved a joint resolution with Erath County to accept $500,000 in funds designated for the Senior Citizen Center. Following this action, the Council held an executive session to discuss pending litigation and real property matters before adjourning.

• Approved Resolution 2024-R-01 accepting $500,000 from Erath County (unanimous)

Council Committee Meeting

The Stephenville Council Committees will discuss and review several items including hotel occupancy tax applications, sports feasibility studies, engineering proposals, water district rates, and infrastructure change orders. The meeting also includes discussions on zoning strategies, salary surveys, and public safety incentive programs.

• Consider Hotel Occupancy Tax Application for Joe Beaver’s Jr. Superstars Roping
• Review Proposal with LJA Engineering for Development Review Services
• Review FY23-24 Rates for Upper Leon River Municipal Water District
• Review Long Street and Harbin Drive Reconstruction Project Change Orders
• Consider Mixed Use Zoning Strategies and Areas

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two variance requests for the property at 749 Neblett. The requests involve deviations from minimum rear and side setback requirements.

• Variance request for minimum rear setback at 749 Neblett (Case No. V2024-001)
• Variance request for minimum side setback for a corner lot at 749 Neblett (Case No. V2024-002)
• Election of officers
• Approval of December 14, 2023 minutes

The Board approved two variance requests for a proposed four-unit residential structure at 749 Neblett. The approvals allow for reductions in both the rear and side setbacks to provide construction flexibility.

• Elected Moumin Quazi as Chair (unanimous)
• Elected JJ Conway as Vice-Chair (unanimous)
• Approved December 14, 2023 meeting minutes (unanimous)
• Approved Case No. V2024-001 rear setback variance for 749 Neblett (unanimous)
• Approved Case No. V2024-001 side setback variance for 749 Neblett (unanimous)

Western Heritage Advisory Board

The Western Heritage Advisory Board will meet to approve past minutes, discuss a new logo, identify local heritage elements, and receive updates on the Western Swing Festival. The board will also acknowledge National Finals Rodeo participants and consider Walk of Fame monuments.

• Approve minutes from November 13, 2023
• Discuss Western Heritage Center (WHC) logo
• Identify Western Heritage Elements in Stephenville
• Western Swing Festival update (September 6-8, 2024)
• Consider Walk of Fame monuments

City Council

The Stephenville City Council will hold public hearings and consider ordinances to abandon portions of six streets in the Groesbeck & McClelland and College Heights additions, rezone a property at 252 E Tarleton from Neighborhood Business (B-1) to Central Business District (B-3), and hear an appeal of a sidewalk waiver denial for a project at 3015 Northwest Loop. The council will also consider nominations to citizen boards, a monthly budget report, and several consent agenda items including truck purchases. An executive session is scheduled for economic development negotiations and real property discussions.

• Abandonment of portions of Saint Felix, Saint Peter, Jones, Cain, Vanderbilt, and Neblett streets
• Rezone of 252 E Tarleton (Parcel R29602) from B-1 to B-3
• Appeal of sidewalk waiver denial for 3015 Northwest Loop (Parcel R63719)
• Monthly budget report for period ending November 30, 2023
• Awards for utility crew truck, street department truck, and utility production truck

The Stephenville City Council approved ordinances abandoning seven portions of streets in the Groesbeck & McClelland and College Heights additions, following Planning and Zoning Commission recommendations and public hearings where no one spoke. Six of the seven passed unanimously with Council Member Reisman abstaining due to a conflict of interest; two items (Vanderbilt Street and Neblett Street) passed 6:1 with Council Member McClinton voting no. The council also approved a rezone at 252 E Tarleton from Neighborhood Business (B-1) to Central Business District (B-3), denied a sidewalk subdivision waiver appeal at 3015 Northwest Loop, approved citizen board appointments, and authorized the City Manager to negotiate the sale of real property in both additions.

• Approved abandonment of Saint Felix Street from West Turner Street to West Tarleton Street (unanimous, Reisman abstained)
• Approved abandonment of Saint Peter Street from West Washington Street to West Tarleton Street (unanimous, Reisman abstained)
• Approved abandonment of Jones Street from North Cain Street to North Lillian Street (unanimous, Reisman abstained)
• Approved abandonment of Cain Street from West Jones Street to West Vanderbilt Street (unanimous, Reisman abstained)
• Approved abandonment of Vanderbilt Street from North Cain Street to North Neblett Street (6:1, McClinton no, Reisman abstained)
• Approved abandonment of Neblett Street from West Jones Street to West Vanderbilt Street (6:1, McClinton no, Reisman abstained)
• Approved rezone at 252 E Tarleton from B-1 to B-3 (unanimous)
• Denied sidewalk waiver appeal at 3015 Northwest Loop (unanimous)