Stephenville public meetings in 2025

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is holding a regular meeting to discuss tourism-related matters. The agenda includes approval of minutes, a manager's report, airport insights, a Music Friendly update, visitor data, social media metrics, and upcoming events. No votes on specific contracts or ordinances are listed.

• Approval of minutes
• Manager's report
• Airport insights
• Music Friendly update
• Visitor data and social media metrics

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and consider preliminary plats for properties on Ivy, Elm, Bates, Forest Ln, and Cage, as well as a conceptual plan for a planned development on W Washington and McNeill. The agenda includes approval of the November 19, 2025 minutes and a citizens discussion period.

• Preliminary Plat PP 9346 for multiple parcels on Ivy, Elm, Bates (Erath Capital Investments, LLC)
• Conceptual Plan PD 9361 for a Planned Development on W Washington and McNeill (TSU Catholic, LLC)
• Preliminary Plat PP 9362 for 7.350 acres at 0 Forest Ln (Pecan Landing Development, INC.)
• Preliminary Plat PP 9372 for 1350 Cage (Solid Ace Holdings, LLC)

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting with a brief agenda. The board will consider approval of minutes and discuss several items including Rodeoville USA, the Cowboy Capital Walk of Fame, guest speakers, advertising, and upcoming events. No specific decisions or dollar amounts are listed in the agenda.

• Approval of minutes
• Discussion of Rodeoville USA
• Discussion of Cowboy Capital Walk of Fame
• Discussion of guest speakers
• Discussion of advertising and upcoming events

Mayor's Youth Council

The Mayor's Youth Council is holding a regular meeting with a light agenda. Members will consider approving the minutes from the November 10, 2025 meeting, discuss a leadership-themed topic, and hear a presentation from the City Manager and Director of Finance. No votes on ordinances, contracts, or other binding actions are scheduled.

• Consider approval of minutes from November 10, 2025
• Discussion: 'Brave on the Ice: Leading Change When You're Not in Charge - Story or Stand'
• Presentation by City Manager and Director of Finance

The Mayor's Youth Council held a regular meeting with no substantive decisions beyond approving the November 10, 2025 minutes. Members also participated in a leadership discussion and received presentations from the City Manager and Director of Finance on city structure and budget transparency.

• Approved minutes from November 10, 2025 (unanimous)

City Council

This is a notice of possible quorum, not a regular City Council meeting. Council members may attend a Tarleton State University playoff game, but no deliberation, formal action, or minutes will occur.

• Possible quorum at Tarleton State University playoff game, December 13, 2025, 10:30 AM–2:00 PM, Texan Club Suite, Memorial Stadium, N. Harbin Drive

Advisory Boards

The Main Street Advisory Board is holding a regular meeting to approve prior meeting minutes, hear a manager's report, and discuss post-event feedback from ChristmasVille 2025. The board will also review its 2025 accreditation status. The agenda is otherwise routine and procedural.

• Approve November 13th meeting minutes
• Manager's report
• Post-ChristmasVille 2025 discussion
• 2025 accreditation review

City Council

The Stephenville City Council will consider several contracts and purchases, including police and fire laptops, a drone software package, a generator, and the Lillian ground storage tank project. The council will also hold public hearings and vote on two rezoning requests, one for multifamily housing and one for industrial zoning. Additionally, the council will review committee reports and consider various consent agenda items.

• Rezone 957 Frey from R-1 to R-3 (multifamily)
• Rezone 365 CR 177 to industrial (I) zoning
• Award Lillian 1.5 MG ground storage tank project
• Purchase Dronesense software for police department
• Approve Taser 10 contractual payment

The City Council approved several major items, including a $3.18M contract for a new 1.5 million gallon water storage tank, a $126,670 sewer repair project, and the purchase of 26 new police/fire laptops for $72,130.44. They also approved a rezoning at 957 Frey from R-1 to R-3, assigned industrial zoning to annexed property at 365 CR 177, and approved numerous citizen board appointments. Additionally, they rejected bids for a generator project and approved salary adjustments for top city officials.

• Approved $3,182,906 contract to DN Tanks for Lillian 1.5 MG Ground Storage Tank (unanimous)
• Approved Resolution 2025-R-21 for $3M financing of Lillian tank at 4.911% (unanimous)
• Approved $126,670 contract to B&L Construction for City Park Sewer Improvements (unanimous)
• Approved $72,130.44 purchase of 26 Dell ruggedized laptops for Police and Fire (unanimous)
• Approved $6,600 Dronesense software package for Police Department (unanimous)
• Rejected all bids for TDEM generator project and authorized staff to explore options (unanimous)
• Approved Ordinance 2025-0-36 rezoning 957 Frey from R-1 to R-3 (unanimous)
• Approved Ordinance 2025-0-36 assigning Industrial zoning to 365 CR 177 (unanimous)

Advisory Boards

The Stephenville Tourism and Visitors Bureau Advisory Board is holding a regular meeting to discuss tourism-related topics. The agenda includes a manager's report, airport insights, a music-friendly update, visitor data, social media metrics, and upcoming events. No votes on specific items are listed beyond approval of minutes.

• Approval of minutes
• Manager's report
• Airport insights
• Music Friendly update
• Visitor data presentation

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss an update on the Airport Layout Plan and runway extension, as well as a proposed hangar development. The board will also consider approving the previous meeting's minutes and hear the manager's report. This is a regular meeting with no public hearings or votes on ordinances.

• Airport Layout Plan/Runway Extension update
• Proposed hangar development
• Approval of previous meeting minutes
• Manager's report
• Next meeting date set for January 30, 2026

The Stephenville Airport Advisory Board approved the minutes from the September 26 meeting. Staff provided updates on the Airport Layout Plan and runway extension, and on a proposed hangar development requiring TxDOT approval. No formal decisions were made on these items.

• Approved September 26 meeting minutes (motion by T. Gifford, second by S. Truesdell)
• Heard update on Airport Layout Plan and runway extension
• Heard update on proposed hangar development for York Gill and Hunter Meinzer
• Scheduled next meeting for January 30, 2026

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and consider several zoning requests. The most consequential item is a request to rezone a property at 957 Frey from single-family (R-1) to multifamily (R-3) residential. The commission will also consider assigning industrial zoning to a recently annexed 5.01-acre property, review home occupation guidelines, and hear an update on a planned development on W. Washington.

• Rezone 957 Frey (Parcel R32202) from R-1 to R-3 multifamily, applicant Summer Moon Equity
• Assign industrial zoning to 365 CR 177 (Parcel R78588, ~5.01 acres), applicant South Texas Cement, LLC, with ETJ extension and 2050 Comprehensive Plan revision
• Review and recommend on Home Occupation Guidelines, Section 154.03 of Zoning Ordinance
• Update on Planned Development PD 9339 for properties at 817, 855, 865, and 873 W. Washington
• Approval of October 15, 2025 meeting minutes

City Council

The Stephenville City Council committees will meet to consider several items, including nominees for a community steering committee, approval of donations in lieu of library fines, and approval of a new scoreboard. The nominations committee will also consider appointments to citizen boards and commissions.

• Consider nominees for the Community Steering Committee
• Consider approval of donations in lieu of library fines
• Consider approval of NYC 3 scoreboard
• Consider nominations for citizen boards and commissions

City Council

The Stephenville City Council is meeting in special session to canvass the results of the November 4, 2025 special election, approve a resolution declaring those results, and administer the oath of office to the newly elected mayor. This is a procedural meeting to formalize election outcomes and install the new mayor.

• Canvass results of November 4, 2025 special election
• Resolution canvassing returns and declaring election results
• Oath of office for newly elected mayor

General

This is a regular meeting of the Downtown Hall group, covering post-event planning for ChristmasVille, the 2026 city-wide calendar, and updates from Main Street, downtown merchants, and the Chamber of Commerce. The agenda is largely informational and planning-focused, with no votes or ordinances listed. A post-ChristmasVille meeting is scheduled for December 3rd.

• Post-event meeting for ChristmasVille set for December 3 at 11AM in City Hall Training Room
• Discussion of 2026 City Wide Calendar
• Main Street, Downtown Merchant, and Chamber of Commerce updates
• Upcoming events include City Council meetings, Planning & Zoning, and Tarleton State football

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting to approve minutes and receive a presentation on PRCA Rodeo data. The board will also discuss the Cowboy Capital Walk of Fame, Rodeoville USA, and upcoming events. This is a discussion and information session with no final decisions listed on the agenda.

• Approval of minutes
• PRCA Rodeo Data Presentation
• Cowboy Capital Walk of Fame Discussion
• Rodeoville USA discussion
• Upcoming events

Advisory Boards

The Stephenville Main Street Advisory Board is meeting to approve the July 10th meeting minutes, hear the manager's report, and discuss ChristmasVille 2025, including volunteers and timeline. The board will also discuss the 2025 accreditation. The agenda is otherwise routine, with no major decisions or public hearings listed.

• Approve July 10th meeting minutes
• Manager's report
• ChristmasVille 2025: volunteers and timeline
• 2025 accreditation discussion

Mayor's Youth Council

The Mayor's Youth Council is holding a regular meeting with a brief agenda. Members will consider approving the minutes from the October 6, 2025 meeting, discuss a leadership topic, and receive a presentation on city council, mayor, and election procedures. No votes on policy or budget items are scheduled.

• Consider approval of minutes from October 6, 2025
• Discussion: Brave on the Ice: Leading Change When You're Not in Charge - The Courage to Say Something
• Presentation over City Council, Mayor and Election Procedures

City Council

The Stephenville City Council will hold public hearings and consider ordinances to annex city-owned parcels and rezone three properties, including changes to residential and business zoning. The council will also review committee reports, approve several contracts and purchases, and discuss a pending contract in executive session.

• Annexation of city-owned parcels R78439, part of R28648, R24340
• Rezone 955 N Ollie from R-2.5 to R-3 (multiple family)
• Rezone 587 Race from R-1 to R-2.5 (integrated housing)
• Rezone 615 College Farm Rd from B-1 to R-2.5
• Approval of landfill dozer and excavator quotes and financing

The Stephenville City Council approved the annexation of city-owned parcels, three rezoning requests (including one for the Chandler Mansion property), and several public works items such as the household hazardous waste agreement amendment, meter reading base stations, landfill dozer and excavator, and wastewater treatment plant analysis. The council also approved a write-off of uncollectible ambulance receivables, a police SUV bid, and authorized the city manager to execute a lease agreement discussed in executive session.

• Approved Ordinance 2025-O-30 annexing city-owned parcels R78439, R28648, and R24340 (unanimous)
• Approved Ordinance 2025-O-31 rezoning 955 N Ollie from R-2.5 to R-3 (6-1, Cook no)
• Approved Ordinance 2025-O-32 rezoning 587 Race from R-1 to R-2.5 (unanimous)
• Approved Ordinance 2025-O-33 rezoning 615 College Farm Rd from B-1 to R-2.5 (unanimous)
• Approved Household Hazardous Waste Program Agreement Second Amendment (unanimous)
• Approved budgeted meter reading base stations quote from Aqua-Metrics (unanimous)
• Approved landfill dozer and excavator quotes and financing via Resolution 2025-R-19 (unanimous)
• Approved write-off of $578,145.83 uncollectible ambulance receivables (unanimous)

General

This is a regular Downtown Hall meeting in Stephenville, Texas, focused on updates from the Main Street Advisory Board, downtown merchants, and the Chamber of Commerce, along with a list of upcoming city events. The agenda is largely informational and procedural, with no major decisions or public hearings scheduled.

• USPS update
• Main Street Advisory Board update
• Downtown Merchant update
• Chamber of Commerce update
• Upcoming events: Cars & Coffee (Nov 1), Holiday Market (Nov 7-8), ChristmasVille/Small Business Saturday (Nov 29)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is holding a regular meeting to discuss tourism-related matters. The agenda includes approval of minutes, a manager's report, airport insights, a Music Friendly update, visitor data and social media data presentations, and upcoming events. No specific decisions or proposals are detailed in the agenda.

• Approval of minutes
• Manager's report
• Airport insights
• Music Friendly update
• Visitor data presentation

City Council

The Stephenville City Council will hold a special meeting on October 21, 2025, to hear committee reports from the Finance and Parks and Leisure Services committees. The council will consider awarding an audit contract and accepting a quote for work on the NYC 3 Project.

• Award Audit Contract for Audit Services Beginning with Fiscal Year Ending September 30, 2025
• Consider Acceptance of Quote for Work on NYC 3 Project
• Finance Committee Report from October 21, 2025
• Parks and Leisure Services Committee Report from October 21, 2025

The Stephenville City Council unanimously approved awarding the annual financial audit contract to Brooks, Watson & Co. PLLC, and accepted a $184,982.78 quote from Sports Netting Systems for backstop netting, wall, dugouts, and lean rail at the NYC 3 Baseball Field, funded by 2022 bond proceeds. Both actions were approved without dissent.

• Awarded audit contract to Brooks, Watson & Co. PLLC (unanimous)
• Accepted $184,982.78 quote from Sports Netting Systems for NYC 3 baseball field work (unanimous)

City Council

The Stephenville City Council will meet to discuss and potentially approve several items, including audit proposals for the fiscal year ending September 2025, a request to write off uncollectible ambulance billing accounts, and proposed revisions to home occupation zoning regulations. The council will also review various public works items such as a hazardous waste program amendment, quotes for equipment, and a water conservation plan update.

• Discuss and approve audit proposals for FY ending Sept 30, 2025
• Presentation by Emergicon and request to write off uncollectible ambulance billing accounts
• Consider acceptance of quote for NYC 3 Project (parks)
• Consider revisions to Section 154.03 of zoning code on home occupations
• Review quotes and financing proposal for landfill dozer and excavator

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting to approve prior minutes and discuss the Cowboy Capital Walk of Fame, Rodeoville USA updates, and upcoming events. The agenda is largely routine and informational, with no votes on ordinances, contracts, or budgets listed.

• Approval of minutes
• Cowboy Capital Walk of Fame discussion
• Rodeoville USA updates
• Upcoming events discussion

Advisory Boards

The Stephenville Library Advisory Board is holding a regular meeting to handle routine business, including roll call, introducing new members, and approving the July 20, 2025 minutes. The board will also discuss the Boo for Books Food Drive and a separate food drive, and hear the Library Manager's report. No votes on major policy or budget items are listed.

• Consider approval of minutes from July 20, 2025
• Discuss Boo for Books Food Drive
• Discuss Food Drive
• Library Manager Report

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will consider five rezoning applications at this meeting, including requests to convert industrial, agricultural, and business properties to residential zones. Each application will receive public hearings before potential approval. The commission will also review an update to a planned development at 315 FM 2303.

• Rezone 0 CR 256 (Parcel R71064) from Industrial to R-2.5 Integrated Housing
• Rezone 0 CR 256 (Parcel R19789, ~29.9 acres) from Agricultural to R-2.5 Integrated Housing
• Rezone 955 N Ollie (Parcel R77978) from R-2.5 to R-3 Multiple Family Residential
• Rezone 587 Race (Parcel R32547) from R-1 to R-2.5 Integrated Housing
• Rezone 615 College Farm Rd (Parcel R29924) from B-1 to R-2.5 Integrated Housing

Advisory Boards

The Main Street Advisory Board is holding a regular meeting to approve minutes, hear the manager's report, and discuss upcoming events including the Main Street 5th Birthday, ChristmasVille 2025, Small Business Saturday, and an October 27th downtown hall meeting. The board will also discuss cluster mailboxes (USPS).

• Approve July 10th meeting minutes
• Main Street Manager's Report
• Main Street 5th Birthday
• ChristmasVille 2025 - Small Business Saturday
• October 27th Downtown Hall Meeting and cluster mailboxes (USPS)

Board of Adjustment

The Stephenville Board of Adjustment will hold a public hearing and consider a single variance request (V 9191) from the Catholic Diocese of Fort Worth to reduce the minimum setback requirement under Section 154.06.2.D for property at 1492 W. Washington. The board will also approve minutes, which will be available at the November 13, 2025 hearing.

• Variance application V 9191 from Section 154.06.2.D minimum setback requirements
• Property: 1492 W. Washington, Parcel R30253, Blk 137, Lot 2A, S2600 City Addition
• Applicant: Stephen M. Becht, Attorney in Fact for Michael F. Olson, STD, Bishop of Catholic Diocese of Fort Worth
• Public hearing on variance V 9191
• Approval of minutes deferred to November 13, 2025

City Council

The Stephenville City Council will decide on three rezoning applications for properties at 0 W Cedar St, 0 Northwest Loop, and 380 E. Elm, as well as vote on several contract renewals and awards. The meeting also includes a public hearing on the November 4, 2025 special election and a vote on denying the 2025 Oncor rate case.

• Rezone 0 W Cedar St from Single-Family Residential (R-1) to Planned Development (PD) for Keewaydin Developments
• Rezone 0 Northwest Loop from Retail/Commercial (B-2) to Integrated Housing (R-2.5) for Allen Real Properties
• Rezone 380 E. Elm from One/Two-Family Residential (R-2) to Multiple Family Residential (R-3) for Erath Capital Investments
• Award Budgeted Street Department Dump Truck and Woodchipper contracts
• Renew Annual Generator Maintenance Contract with Diversified Power Systems

Mayor's Youth Council

The Mayor's Youth Council is holding a regular meeting with a discussion on a leadership topic, consideration of the previous meeting's minutes, and a presentation from the Stephenville Fire Department. No votes on ordinances or contracts are scheduled.

• Discussion: 'Brave on the Ice: Leading Change When You're Not in Charge - What's Melting?'
• Consider approval of minutes from September 15, 2025
• Stephenville Fire Department presentation

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings and vote on three variance applications: two for carport construction and one for a reduced setback. The board will also approve minutes from its September 11 meeting.

• Variance V 8893: carport at 1630 Overhill (Walter Latham)
• Variance V 8826: setback reduction at 575 College (Danny Phillips for Richard D. Coan)
• Variance V 9004: carport at 906 Park St (Nancy Barnhart)
• Public hearings for each variance application
• Approval of minutes from September 11, 2025

General

The Stephenville City Council will hold a regular meeting to receive updates from local boards and merchants, discuss upcoming holiday events, and review future city activities. No formal decisions are listed on the agenda.

• ChristmasVille 2025 planning
• Main Street Advisory Board update
• Downtown Merchant update
• October 24th Main Street 5th Birthday Party at Downtown Plaza Pergola
• October 27th Downtown Hall meeting with USPS on mail boxes

Advisory Boards

The Stephenville Airport Advisory Board is holding a regular meeting. The main item is an update on the Airport Layout Plan and runway extension project. The board will also approve previous meeting minutes and hear the manager's report.

• Update on Airport Layout Plan (ALP) / Runway Extension
• Approval of previous meeting minutes
• Manager's report

The Airport Advisory Board unanimously approved the previous meeting's minutes. Updates were provided on the Airport Layout Plan and runway extension, including TxDOT's approval for submission into the FAA's obstruction analysis system and a signed grant amendment for driveway relocation. The board also heard about completed fence installation, FAA approval for a proposed hangar, and a potential high school aviation program.

• Approved May 30 meeting minutes (unanimous)
• Noted TxDOT approval for ALP submission to FAA obstruction analysis
• Noted signed grant amendment for driveway relocation
• Noted completion of barbed wire fence on CR 480
• Noted FAA no objection to proposed hangar construction

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is holding a regular meeting to discuss routine updates, including the manager's report, airport insights, hotel performance, visitor data, social media metrics, and upcoming events. The agenda is largely informational with no major decisions or public hearings listed.

• Approval of minutes
• Manager's report
• Airport insights update
• Hotel performance update
• Presentation of visitor data and social media metrics

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and consider two rezoning requests. One would change 3.66 acres at 0 Northwest Loop from retail/commercial to integrated housing, and the other would rezone property at 380 E. Elm from one/two-family to multiple-family residential. An update to the Front Porch Planned Development was pulled from the agenda.

• Rezone 3.66 acres at 0 Northwest Loop from B-2 to R-2.5 (Integrated Housing)
• Rezone 380 E. Elm from R-2 to R-3 (Multiple Family Residential)
• Public hearings for both rezoning applications
• Front Porch PD update (1292 W Washington, etc.) pulled from agenda

City Council

The Stephenville City Council will hold public hearings and consider ordinances to adopt the annual operating budget, set the property tax rate, and establish the fee schedule for fiscal year 2025-2026. They will also consider ratifying a property tax increase reflected in the budget, amending the current fiscal year budget, adopting an official city flag, and approving an interlocal agreement with Granbury for a regional radio network.

• Public hearing and ordinance for FY 2025-2026 annual operating budget
• Ratification of property tax increase in FY 2025-2026 budget
• Ordinance setting fee schedule for FY 2025-2026
• Public hearing and ordinance setting 2025 tax rate
• Interlocal agreement with City of Granbury for Granbury Regional Radio Network

City Council

The Stephenville City Council will meet to consider recommendations for citizen board and commission nominations and discuss the Splashville Renovation project. The meeting includes a call to order, committee reports, and an adjournment. No formal decisions are listed on the agenda.

• Consider Recommendation of Citizen Board and Commission Nominations
• Discussion of Splashville Renovation

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting to approve minutes and discuss the Western Swing Festival, the Cowboy Capital Walk of Fame, and upcoming events. The agenda is largely procedural and discussion-oriented, with no formal votes or financial decisions listed.

• Approval of minutes
• Western Swing Festival discussion
• Cowboy Capital Walk of Fame updates
• Discussion of upcoming events

Mayor's Youth Council

The Mayor's Youth Council is holding its regular meeting to welcome members, introduce city departments, and elect officers. The agenda also includes an oath of service and a planning discussion. This is an organizational meeting with no policy decisions or financial items.

• Election of officers
• Oath of service for members
• Overview of city departments
• Planning and discovery round table discussion

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings and consider two variance applications. One request seeks a variance to build a carport at 2050 Crestridge Dr., and the other seeks a setback variance at 1901 W Washington. The board will also approve minutes from its August 14, 2025 meeting.

• Variance V 9062: carport construction variance at 2050 Crestridge Dr. (Parcel R28948)
• Public hearing for V 9062
• Variance V 9150: setback variance at 1901 W Washington (Parcel R32039)
• Public hearing for V 9150
• Approval of minutes from August 14, 2025

Mayor's Youth Council

The Mayor's Youth Council is holding its regular meeting, which is primarily organizational. The agenda includes welcoming and introducing members, administering the Oath of Service, and providing overviews of city departments and the Youth Council program itself. No decisions or votes are scheduled.

• Oath of Service for members
• Introduction and Overview of City Departments
• Overview of Mayor's Youth Council Program

Advisory Boards

The Parks and Leisure Services Advisory Board will hold a regular meeting to approve previous meeting minutes, receive a budget update, hear a staffing update, and discuss general parks and leisure services updates and facilities. No specific decisions or dollar amounts are listed on the agenda.

City Council

The Stephenville City Council will consider several items including a settlement resolution with Atmos Mid-Tex, annexation of city-owned parcels and TxDOT right-of-way, and rezoning requests for properties on W Cedar St and Swan. The council will also hold public hearings on the rezones, approve an election contract, and discuss an interlocal agreement with Erath County. Executive session items include personnel, security, and economic development negotiations.

• Atmos Mid-Tex 2025 RRM Settlement Resolution
• Election contract with Erath County Clerk's Office for 2025 Special Election
• Interlocal agreement with Erath County for assessment and collection of taxes
• Annexation of city-owned parcels R78439, portion of R28648, R24340
• Rezones: 0 W Cedar St (R-1 to PD) and 1385 Swan (IND to R-3)

General

This is a regular Downtown Hall meeting for Stephenville, TX, focused on downtown community updates and upcoming events. The agenda includes Main Street program updates, downtown merchant activities, and a calendar of September events. No formal city council decisions or ordinances are on this agenda.

• Main Street Update: Alley Bingo, Main Street 5th Birthday, ChristmasVille
• Downtown Merchant Update: Art & Wine Walk, Holiday Open House
• Upcoming events include Western Swing Festival (Sept 6-7), Art & Wine Walk (Sept 13), Rodeo Parade (Sept 27)
• City offices closed Sept 1 for Labor Day; City Council meeting Sept 2
• Coffee with a Cop on Sept 4

Advisory Boards

The Stephenville Tourism and Visitors Bureau Advisory Board will hold a regular meeting to approve minutes from a prior session, receive a manager’s report, and discuss airport insights, destination summaries, social media metrics, and upcoming events. No formal decisions are listed on the agenda.

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold public hearings and consider approval for multiple rezone requests, including properties at 0 Northwest Loop, 0 W Cedar St, and 1385 Swan. The commission will also consider final plats for properties at 2450 W. Lingleville Rd. and for Lillian Park Townhomes and South Side Addition.

• Consider rezone of ~3.66 acres at 0 Northwest Loop from B-2 Retail and Commercial to R-2.5 Integrated Housing
• Consider rezone of property at 0 W Cedar St from R-1 Single-Family Residential to PD Planned Development
• Consider rezone of 1385 Swan from IND Industrial to R-3 Multiple Family Residential
• Consider final plat approval for ~10.01 acres at 2450 W. Lingleville Rd.
• Consider final plat approval for Ph 1 of Lillian Park Townhomes and South Side Addition

City Council

The Stephenville City Council committees will meet to consider citizen board and commission nominations and review a proposed amendment to the Waste Connections agreement. These are discussion and recommendation items, with no final votes scheduled at this committee meeting.

• Consider recommendation of citizen board and commission nominations
• Review proposed amendment to Waste Connections agreement

City Council

The Stephenville City Council is holding its second budget hearing to discuss the proposed FY2025-2026 budget. This is a discussion item only; no vote or final adoption is listed on this agenda.

• Discussion of proposed FY2025-2026 budget

The City Council convened a budget hearing to discuss the proposed FY2025-2026 budget, including the proposed pay plan and departmental budgets. No formal votes or decisions were recorded; the meeting was for discussion only and was adjourned without action.

• Discussed proposed FY2025-2026 budget (no vote)
• Reviewed proposed pay plan (no vote)
• Reviewed departmental budgets (no vote)

Advisory Boards

The Western Heritage Advisory Board is meeting to discuss routine updates on local heritage projects, including the National Day of the American Cowboy, Rodeoville USA book, Boot Statue, Western Swing Festival, and the Cowboy Capital Walk of Fame. The agenda is mostly informational with no major decisions or public hearings.

• Approval of minutes
• National Day of the American Cowboy discussion
• Rodeoville USA book update
• Boot Statue update
• Western Swing Festival updates

Advisory Boards

The Main Street Advisory Board will hold its regular meeting to approve the July meeting minutes and hear a manager’s report. The board will also discuss planning for ChristmasVille 2025 and the upcoming Main Street Birthday event scheduled for October 24 at the Downtown Plaza.

• Approve July meeting minutes
• Discuss ChristmasVille 2025 planning (schedule, volunteers, sign-ups)
• Set Main Street Birthday event for October 24, 1PM–2PM at Downtown Plaza, Cowboy Walk of Fame

Board of Adjustment

The Stephenville Board of Adjustment will hold a regular meeting to consider a variance request from Alan Foster to build a carport at 2050 Crestridge Dr. The board will also approve minutes from the July 30, 2025 meeting and hear public comment. The variance is sought from Section 154.21.3.C of the city code.

• Variance application V 9062 for carport construction at 2050 Crestridge Dr.
• Public hearing for variance application V 9062
• Approval of minutes from July 30, 2025

City Council

The Stephenville City Council is holding a budget hearing to discuss the proposed FY2025-2026 budget. No decisions are listed on the agenda; the item is for discussion only.

• Discussion of proposed FY2025-2026 budget

City Council

The Stephenville City Council is holding a budget hearing to discuss the proposed FY2025-2026 budget. No decisions are listed on the agenda; the item is for discussion only.

• Discussion of proposed FY2025-2026 budget

The City Council held a budget hearing to discuss the proposed FY2025-2026 budget. City Manager Jason King reviewed the revenue portion of the budget. No formal action was taken; the meeting was adjourned after the discussion.

• Discussed proposed FY2025-2026 budget revenue (no vote)

City Council

The Stephenville City Council is holding a special meeting with a single agenda item: an executive session to deliberate a petition to increase Stephenville Fire Department employees' salaries. No public discussion or vote is scheduled on the agenda, though the council may take action on the item after the closed session if necessary.

• Executive session under Texas Gov't Code 551.074 to discuss a petition to increase Stephenville Fire Department employees' salaries

The City Council held a special meeting and went into executive session to discuss a petition to increase Stephenville Fire Department employees' salaries. After reconvening, the council voted unanimously to accept an agreement with the Committee of Petitioners regarding salaries, based on terms discussed in executive session. No other substantive decisions were made.

• Approved agreement with Committee of Petitioners regarding fire department salaries (8-0)

City Council

The Stephenville City Council will set the maximum proposed tax rate for 2025 and schedule a public hearing on it. They will also consider annexing a portion of railway near HWY 8 and HWY 281, rezoning two properties on N McCart from multifamily to planned development, and assigning industrial zoning to a recently annexed property on N US 281. The agenda includes several routine items such as an ambulance permit, a school resource officer agreement, and financial reports.

• Set maximum proposed tax rate for 2025
• Annexation of railway portion NE of HWY 8 and HWY 281
• Rezone 640 and 646 N McCart from R-3 to Planned Development
• Assign Industrial zoning to 7.577 acres at 0 N US 281
• Approve ambulance permit for Concord EMS

The council accepted Mayor Doug Svien's resignation and ordered a special election for November 4, 2025, to fill the unexpired term. It also approved a $183,000 HOT funds request for rodeo arena stands (7-1), set the maximum proposed tax rate at .4000, and approved several ordinances including annexation and rezoning. The council approved the SRO MOU with SISD and amended the city manager's contract in executive session.

• Accepted Mayor Doug Svien's resignation (8-0)
• Ordered special election for mayor on Nov. 4, 2025 (8-0)
• Approved $183,000 HOT funds for CCPRA arena stands (7-1)
• Set maximum proposed tax rate at .4000 for 2025 (8-0)
• Approved SRO MOU with SISD for 2025-2026 (8-0)
• Approved Ordinance 2025-O-20 annexing railway portion (8-0)
• Approved Ordinance 2025-O-21 rezoning 640/646 N McCart to PD (8-0, with amendment denying PL dedication waiver)
• Approved Ordinance 2025-O-22 assigning Industrial zoning to annexed parcel (8-0)

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings and vote on three variance applications: two for carport construction and one for a reduced setback. The board will also approve minutes from its May 8, 2025 meeting.

• Variance V 8893: carport at 1630 Overhill (Parcel R29067)
• Variance V 8826: setback reduction at 575 College (Parcel R30092)
• Variance V 9004: carport at 906 Park St (Parcel R29984)
• Approval of minutes from May 8, 2025

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is holding a regular meeting with a routine agenda. Members will vote on meeting minutes and receive staff updates on airport insights, destination summary, advertising and analytics, and upcoming events. No major decisions or public hearings are listed.

• Approval of minutes
• Airport insights update
• Destination summary update
• Advertising and analytics update
• Upcoming events update

General

The Downtown Hall meeting is a regular gathering for downtown merchants and Main Street board members to discuss upcoming events and activities. The agenda includes planning for ChristmasVille 2025, an Alley Bingo event, and updates from the Main Street Board and downtown merchants. The meeting is largely informational and planning-focused, with no formal votes or ordinances scheduled.

• Alley Bingo on September 19th during Tarleton Family Weekend
• ChristmasVille 2025 vendor discussion, in-store activities, progressive bingo, and musicians
• Main Street Board update
• Downtown Merchants update
• Upcoming events: Tarleton Graduation (Aug 1-2), Cars & Coffee (Aug 2), Farmers and Artisan Market (Aug 2), Back to School Bash (Aug 2)

Advisory Boards

The Stephenville Airport Advisory Board is holding a regular meeting to discuss airport planning and development. Key agenda items include an update on the Airport Layout Plan and runway extension, as well as a proposed hangar development. The board will also approve previous meeting minutes and hear the manager's report.

• Update on Airport Layout Plan and runway extension
• Proposed hangar development discussion
• Approval of previous meeting minutes
• Manager's report

The Stephenville Airport Advisory Board recommended Brandon Johnson's proposed private use hangar to the City Council, with one member recusing due to a conflict of interest. The board also approved the previous meeting's minutes and received updates on the Airport Layout Plan and runway extension, including a pending TxDOT review and a driveway relocation project.

• Recommended Brandon Johnson's private hangar development to City Council (4-0, 1 recusal)
• Approved May 30th meeting minutes (unanimous)

Advisory Boards

The Stephenville Library Advisory Board is holding a regular meeting to approve minutes from April 16, 2025, discuss a coffee bar, and review the 2025 summer program. The agenda is mostly routine, with no major decisions or financial items listed.

• Approval of minutes from April 16, 2025
• Discussion of coffee bar
• 2025 Summer Program Overview

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting to discuss several items related to Stephenville's Western heritage, including the National Day of the American Cowboy, the Western Swing Festival, the Boot Statue Project, and the Cowboy Capital Walk of Fame. The board will also consider approval of minutes from a previous meeting. No votes on specific actions are listed on the agenda.

• Discussion of National Day of the American Cowboy
• Update on Western Swing Festival
• Update on Boot Statue Project
• Discussion of Cowboy Capital Walk of Fame

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and consider two rezones of properties on N McCart from multifamily (R-3) to Planned Development (PD), a conceptual plan for a Planned Development on W Cedar St, and the assignment of Industrial Zoning for a recently annexed 7.577-acre property on N US 281, along with a recommendation to extend the ETJ and revise the 2050 Comprehensive Plan. The agenda also includes approval of the June 18, 2025 meeting minutes.

• Rezone 640 N McCart (Parcel R33266) from R-3 to PD (Application PD 8927)
• Rezone 646 N McCart (Parcel R33265) from R-3 to PD (Application PD 8928)
• Conceptual Plan for PD at 0 W Cedar St (Parcel R78345) (Application PD 8998)
• Industrial Zoning assignment for 0 N US 281 (Parcel R76680), ~7.577 acres, with ETJ extension and 2050 Comprehensive Plan revision (Application RZ 9012)
• Approval of June 18, 2025 meeting minutes

City Council

The Stephenville City Council will meet to consider several items, including rescinding a patrol SUV purchase award from Bruner Motors and re-awarding it to Donohoo Chevrolet, adopting amendments to the 2015 International Codes, and approving revisions to advisory board meeting requirements and council rules. The meeting is a regular session with committee reports.

• Rescind award to purchase a patrol SUV from Bruner Motors and award to Donohoo Chevrolet
• Adopt amendments related to the 2015 International Codes Adoption
• Approve revisions for meeting requirements for advisory boards
• Approve updates to council rules and procedures

City Council

The Stephenville City Council is holding a special meeting to consider rescinding a previously awarded contract for a patrol SUV from Bruner Motors and instead awarding it to Donohoo Chevrolet. This is the only substantive item on the agenda.

• Rescind award to purchase a patrol SUV from Bruner Motors
• Award patrol SUV purchase to Donohoo Chevrolet

The City Council voted unanimously to rescind the previous award to Bruner Motors for a patrol SUV and instead award the contract to Donohoo Chevrolet. Donohoo will provide the same 2025 Chevy Tahoe at their original bid price of $52,100, with delivery within 10 days of purchase order. Bruner Motors could not meet the delivery timeframe.

• Rescinded patrol SUV award to Bruner Motors (9-0)
• Awarded patrol SUV contract to Donohoo Chevrolet for $52,100 (9-0)

Board of Adjustment

The Stephenville Board of Adjustment will hold public hearings and vote on three variance applications: two for carport construction and one for a reduced setback. The board will also approve minutes from its May 8, 2025 meeting.

• Variance V 8893: carport at 1630 Overhill (Walter Latham)
• Variance V 8826: 15-foot setback reduction at 575 College (Danny Phillips for Richard D. Coan)
• Variance V 9004: carport at 906 Park St (Nancy Barnhart)
• Public hearings for all three variance applications
• Approval of minutes from May 8, 2025

Advisory Boards

The Stephenville Main Street Advisory Board is holding a regular meeting to approve prior meeting minutes, hear a manager's report, and discuss upcoming events including a Main Street Birthday Party and ChristmasVille 2025. The board will also review its work plan and discuss volunteer needs. No votes on ordinances or contracts are listed.

• Approve June 16th meeting minutes
• Manager's report
• Main Street Birthday Party planning
• ChristmasVille 2025 planning
• Review of work plan and volunteer discussion

The Main Street Advisory Board met and discussed several items, including the manager's report, a birthday party date, ChristmasVille 2025 vendors, the work plan, and volunteers. No formal decisions or votes were recorded; the meeting was largely informational and planning-focused.

• Approved June 16th meeting minutes (no vote tally recorded)
• Discussed Main Street Birthday Party date (no decision recorded)
• Discussed ChristmasVille 2025 vendors (no decision recorded)
• Reviewed work plan (no action taken)
• Discussed volunteers (no action taken)

City Council

The Stephenville City Council will vote on several infrastructure and service items, including a resolution on the Oncor 2025 rate change, an ambulance permit for Concord EMS, and acceptance of the 536 Wellfield and Eastside Sewer Phase I projects. They will also consider professional services agreements for Eastside Sewer Phase III engineering and landfill gas probe design, plus a monthly budget report. The agenda includes executive session discussions on real property purchases.

• Oncor 2025 Rate Change Suspension Resolution
• Ambulance Permit for Concord EMS
• Acceptance of 536 Wellfield - Well Sites Project
• Acceptance of Eastside Sewer - Phase I Project
• Professional Services Agreement for Eastside Sewer Phase III Engineering

City Council

The Stephenville City Council's Public Works Committee is holding a special meeting to discuss and review several infrastructure projects, including the Eastside Sewer Project Phase III and an Elevated Storage Project. They will also review professional services agreements for engineering services related to the sewer project and for landfill gas probe design and installation. No final decisions are scheduled; the items are for discussion and review.

• Discussion of Phase III of Eastside Sewer Project
• Review Professional Services Agreement for Eastside Sewer Phase III Engineering
• Discussion of Elevated Storage Project
• Review Professional Services Agreement for Landfill Gas Probe Design and Installation

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting to approve minutes and receive updates on the Western Swing Festival, Boot Statue, and Rodeo Athlete Sponsorship. The board will also discuss the Moo-La Fest and Cowboy Walk of Fame. No votes on these items are listed on the agenda.

• Approval of minutes
• Western Swing Festival update
• Boot Statue update
• Rodeo Athlete Sponsorship update
• Moo-La Fest and Cowboy Walk of Fame discussions

General

The Downtown Hall regular meeting covers updates on Texas Historical design services, a development at 104 E College St., and upcoming events including Tarleton Family Weekend and ChristmasVille. The agenda is largely informational, with no votes or ordinances listed.

• Texas Historical Design Services update
• Development update for 104 E College St.
• Tarleton Family Weekend September 19th Alley Bingo
• ChristmasVille scheduled for November 29th, 2025
• Upcoming events include July 4th celebrations and Cars & Coffee

General

The Stephenville City Council is holding a work session to discuss the FY2025-2026 budget. This is a discussion item only, with no formal action listed on the agenda. The meeting is scheduled for Tuesday, June 24, 2025, at 9:00 AM at BMY Wealth Management Group, 1300 Pecan Hill Drive.

• Discussion of FY2025-2026 budget

The City Council held a work session to discuss the FY2025-2026 Budget, led by City Manager Jason King. No formal votes or decisions were taken during the session; it was a discussion-only meeting. The meeting adjourned at 1:29 PM.

• Discussed FY2025-2026 Budget (no action taken)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is holding a regular meeting to discuss tourism-related updates. Agenda items include hotel performance, data updates, airport insights, and discussions on upcoming events such as Moo-La Fest, Make Music Day, and the Western Swing Festival, as well as a rodeo athlete sponsorship update. The board will also consider approval of previous meeting minutes.

• Hotel Performance Update
• Moo-La Fest Discussion
• Make Music Day Discussion
• Western Swing Festival Discussion
• Rodeo Athlete Sponsorship Update

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings and provide comments on two conceptual plans for planned developments at 640 and 646 N. McCart, both seeking to rezone from R-3 (Multiple Family) to R-2.5 (Integrated Housing). The commission will also administer the oath of office to a new alternate member and consider approval of the previous meeting's minutes.

• Public hearing and comments on PD 8927 at 640 N. McCart (Parcel R33266)
• Public hearing and comments on PD 8928 at 646 N. McCart (Parcel R33265)
• Oath of office for Lisa Pendleton, Alternate 1
• Approval of May 21, 2025 meeting minutes

Advisory Boards

The Main Street Advisory Board is holding a regular meeting with a short agenda. They will consider approving the May meeting minutes, hear the manager's report, and discuss the board's walk-around recap. The meeting is largely procedural with no major decisions or public hearings listed.

• Approve May meeting minutes
• Manager's report
• Board walk-around recap

The Stephenville Main Street Advisory Board met on June 16, 2025, but took no formal votes or decisions. The board deferred approval of the May meeting minutes to the July meeting. The manager's report covered accreditation, upcoming events, and a downtown walk-around recap with maintenance suggestions.

• Deferred approval of May meeting minutes to July meeting
• Noted Main Street accreditation for 2025
• Discussed sending letter to businesses about sidewalk cleanup responsibility
• Discussed using HOT funds for Main Street projects

Advisory Boards

The Main Street Advisory Board will hold a routine meeting to approve the minutes from its May session, receive a managers report, and recap a recent board walk around. No substantive decisions or public hearings are scheduled.

City Council

The Stephenville City Council will hold a work session to discuss the FY2025-2026 budget. This is a discussion item only, with no formal action scheduled. The meeting may include an executive session as permitted by Texas law.

• Discussion of FY2025-2026 budget

City Council

The Stephenville City Council will hold a public hearing and consider annexing a 7.577-acre tract, then vote on related ordinances. They will also decide on several purchases and contracts, including an EMS training manikin, a ballfield construction bid, a water/wastewater rate study, and budget amendments. A rezoning request for 365 Cheyenne from R-1 to R-2.5 will be heard and voted on. The agenda includes multiple routine items and committee reports.

• Public hearing and ordinance to annex 7.577 acres, Parcel R76680, in the Williams M R Survey
• Rezone 365 Cheyenne (Parcel R34541) from Single Family Residential (R-1) to Integrated Housing (R-2.5)
• Purchase of an EMS training manikin
• Acceptance of NYC 3 Ballfield construction bid
• Approval of professional services agreement with NewGen Strategies & Solutions for water/wastewater rate study

Advisory Boards

The Stephenville Airport Advisory Board will hold a regular meeting on Friday, May 30, 2025, at the Airport Terminal Conference Room. The agenda includes updates on the Airport Layout Plan, runway extension, tree removal, and the manager's report.

• Airport Layout Plan/Runway Extension - Update
• Tree Removal Update
• Manager's Report

The Airport Advisory Board unanimously approved the previous meeting's minutes. The board received updates on the Airport Layout Plan (ALP) and runway extension, including a third PAC meeting and public meeting scheduled for June 18, and noted that the final ALP draft will be presented to the board for recommendation to the City Council. Tree removal off runway 32 was completed, with cleanup ongoing, and a temporary fence will be installed. No other formal decisions were made.

• Approved previous meeting's minutes (unanimous)
• Noted ALP update: third PAC meeting and PIM set for June 18
• Noted tree removal off runway 32 completed April 28; cleanup ongoing
• Noted temporary fence to be installed after existing fence removed

General

The Downtown Hall regular meeting will include updates on the development at 157 W Washington, the Main Street Advisory Board, and downtown merchants, plus a list of upcoming city events. Citizens may address the body during general discussion. The agenda is otherwise routine and informational.

• Development update for 157 W Washington
• Main Street Advisory Board update
• Downtown merchants update
• Upcoming events: Moo-La Festival June 5-7, Cars & Coffee June 7, Alley Bingo June 13

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will consider two rezoning applications at this meeting. One seeks to change a single-family lot to allow integrated housing, while the other proposes a downtown-to-planned-development conversion with a new development plan presentation.

• Rezone 365 Cheyenne from R-1 to R-2.5 for integrated housing (RZ 8830)
• Rezone 164 E College from DT to PD with development plan presentation (RZ 8739)

City Council

The Stephenville City Council will meet to consider several items, including budget amendments for the current fiscal year and a professional services agreement for a water and wastewater rate study. They will also review Splashville repairs and consider approval of Phase III of the inclusive playground at Stephenville City Park. Other items include an EMS training mannequin, quarterly updates from the airport, Main Street, and Tourism, and rodeo athlete sponsorships.

• Budget amendments for FY ending September 30, 2025
• Professional services agreement with NewGen Strategies & Solutions for water and wastewater rate study
• Splashville repairs, maintenance, and renovations review
• Phase III of Stephenville City Park Inclusive Playground
• EMS Advanced Training Mannequin approval

City Council

The Stephenville City Council is holding a special meeting to consider several appointments and reports, including committee appointments, citizen board applications, and rodeo athlete sponsorships. The most consequential item is authorizing the city manager to negotiate a professional services agreement with Kendig Keast Collaborative to update the city's land use regulations.

• Consider approval of appointment to Council Committees (Nominations Committee, Maddie Smith, Chair)
• Consider approval of applications for Citizen Boards and Commissions (Tourism and Visitors Bureau Committee, LeAnn Durfey, Chair)
• Consider approval of Rodeo Athlete Sponsorships
• Consider authorizing City Manager to initiate negotiations and enter into a Professional Services Agreement with Kendig Keast Collaborative for updating the City's Land Use Regulations

The Stephenville City Council approved $40,000 in rodeo athlete sponsorships from HOT funds and appointed Lisa Pendleton to the Planning and Zoning Commission. A motion to authorize the City Manager to negotiate a professional services agreement with Kendig Keast Collaborative for updating land use regulations failed on a 1-7 vote, but a revised motion to initiate negotiations and bring a recommendation back to Council passed 4-1.

• Approved $40k for Rodeo Athlete Sponsorships from HOT funds (5-0)
• Appointed Lisa Pendleton to Alternate Place 1 on Planning and Zoning Commission (5-0)
• Authorized City Manager to negotiate with Kendig Keast Collaborative and bring recommendation back to Council (4-1)
• Denied original motion to authorize City Manager to enter into Professional Services Agreement with Kendig Keast Collaborative (1-7)

Advisory Boards

The Western Heritage Advisory Board will meet to discuss the Western Swing Festival, advertising strategies, and the Cowboy Walk of Fame. The board will also receive updates regarding Rodeoville USA and from LeAnn Durfey.

• Discussion of the Western Swing Festival
• Discussion of advertising
• Updates on Rodeoville USA
• Cowboy Walk of Fame discussion

Advisory Boards

The Main Street Advisory Board is holding a regular meeting to discuss a downtown walk-around, approve the minutes from the March 13, 2025 meeting, and hear the manager's report. The agenda is mostly routine, with no major decisions or proposals listed.

• Downtown Walk Around
• Approve Meeting Minutes March 13, 2025
• Manager's Report

The Stephenville Main Street Advisory Board held a regular meeting on May 8, 2025. Members walked the downtown square to note issues, approved the March 13, 2025 minutes, and received a manager's report on various downtown activities. No formal votes or policy decisions were made; the meeting was primarily informational and planning-focused.

• Approved meeting minutes from March 13, 2025
• Conducted downtown walk-around to identify items for a list
• Noted 38 downtown shirts sold, with 3XL sold out
• Delivered welcome bags to Purple Tea and Verliance Inc.
• Reported 8 businesses signed up for downtown gift cards, 4 sold
• Confirmed planters filled and trees given to master gardeners
• Memorial Day banners up April 29, to be taken down first week of June
• Scheduled Main Street 5th birthday for October 25, 2025, 12-3 PM

Board of Adjustment

The Stephenville Board of Adjustment will meet on May 8, 2025, to consider approval of minutes and hold public hearings on two separate variance applications. The board will decide on a front, rear, and side setback variance for 575 College and a rear setback variance for 791 N Clinton.

• Consider approval of minutes from April 10th, 2025
• Public hearing and consideration of variance from Section 154.06.3.D(A)(5)(6)(7)(b) minimum setback depth for 575 College (Application No. V 8826)
• Public hearing and consideration of variance from Section 154.05.8.D(B)(5) minimum rear setback depth for 791 N Clinton (Application No. V 8688)

City Council

The Stephenville City Council will hold public hearings and consider ordinances on two land-use requests: rezoning 17.46 acres at 0 Alexander Road from R-1 to R-1.5, and a conditional use permit for an auto paint and body shop at 902 N Wolfe Nursery Rd. They will also consider repealing a 40% lot coverage limit for primary structures in residential districts and authorizing a contract to update land use regulations. Other items include oaths for new council members, a mural project, an airport pump station acceptance, a Texas Enterprise Zone nomination, and various consent agenda approvals.

• Rezone 17.46 acres at 0 Alexander Road from R-1 to R-1.5 (RZ 8714)
• Conditional use permit for auto paint/body shop at 902 N Wolfe Nursery Rd (CUP 8737)
• Ordinance repealing 40% primary structure lot coverage limit in residential districts
• Authorize negotiations with Kendig Keast Collaborative for land use regulation update
• Approve expenditure for Axon body, car, ALPR, and interview room cameras

The City Council denied a rezoning request for 17.46 acres at 0 Alexander Road from R-1 to R-1.5, with a 4-5 vote including the mayor's tie-breaking 'no'. The council approved a conditional use permit for an auto paint and body shop at 902 N Wolfe Nursery Rd (5-4), with an added requirement for a wooden decorative fence and landscaping. It also repealed the 40% lot coverage limitation for primary structures in residential districts (9-0) and authorized the City Manager to negotiate a professional services agreement with Kendig Keast Collaborative for updating land use regulations, though that motion failed (1-7).

• Rezoning at 0 Alexander Road (R-1 to R-1.5) denied (4-5)
• Conditional use permit for auto paint/body shop at 902 N Wolfe Nursery Rd approved (5-4)
• Ordinance repealing 40% primary structure lot coverage limitation approved (9-0)
• Authorization to negotiate with Kendig Keast Collaborative for land use code update failed (1-7)
• Airport Pump Station Expansion Project accepted, final payment authorized (9-0)
• FMC Technologies nominated as Qualified Enterprise Project (9-0)
• TXDOT City Pride Sign Agreement approved (9-0)
• David Baskett elected Mayor Pro Tem (9-0)

General

This is a Downtown Hall regular meeting with a light agenda. The group will discuss a downtown gift card program, National Music Day on June 21, 2025, and review upcoming community events in May. No votes or formal actions are listed on the agenda.

• Downtown gift card discussion
• National Music Day on June 21, 2025
• Upcoming events: Cars & Coffee, Farmers & Artisan Market, CincoVille on May 3
• Mayor's Youth Council on May 5 at 5:30PM
• City Council Meeting on May 6 at 5:30PM

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is holding a regular meeting to discuss updates on local events including Moo-La Fest, Make Music Day, and the Western Swing Festival, as well as airport updates and general event planning. The board will also consider continued education opportunities and promotional items. No votes or decisions are listed on the agenda beyond approval of minutes.

• Discussion of Airport Updates
• Moo-La Fest Updates
• Make Music Day Updates
• Western Swing Festival Updates
• Discussion of Promotional Items

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting to discuss several items, including the Cowboy Walk of Fame, Western Heritage advertising, Rodeoville USA Hats, and an update on the Western Swing Festival. Council person LeAnn Durfey is also listed as an agenda item. The meeting is open for citizen comments.

• Discussion of the Cowboy Walk of Fame
• Council person LeAnn Durfey
• Western Heritage Advertising
• Rodeoville USA Hats
• Update on Western Swing Festival

Advisory Boards

The Library Advisory Board is holding a regular meeting to introduce new members, consider approval of the January 15, 2025 minutes, and hear the Library Manager's report. The agenda is routine and procedural, with no major decisions or public hearings listed.

• Introduce new members of the Library Advisory Board
• Consider approval of minutes from January 15, 2025
• Library Manager Report

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will decide on three rezoning applications and one conditional-use permit at this meeting. It will also review a committee request to recommend lifting a 40 % lot-coverage cap for residential lots.

• Rezone 17.46 acres at 0 Alexander Road from R-1 to R-1.5 Single Family 5,000 ft² (RZ 8714)
• Rezone 164 E College from DT Downtown to PD Planned Development with conceptual plan (RZ 8739)
• Replat 791 N Clinton lots 12 & 13 (RP 8689)
• Conditional Use Permit for auto paint & body shop at 902 N Wolfe Nursery Rd (CUP 8737)
• Recommend revoking 40 % residential lot-coverage regulation

City Council

The Stephenville City Council will meet to consider budget amendments for the fiscal year ending September 30, 2025, and discuss updates to the city's land-use regulations. The council will also review applications for citizen boards and commissions.

• Consider Approval of Budget Amendments for Fiscal Year Ending September 30, 2025
• Discuss the Submittals Received for the Update to the City's Land Use Regulations
• Consider Approval of Applications for Citizen Boards and Commissions

City Council

The Stephenville City Council is holding a special meeting to receive a report from the Development Services Committee and consider awarding a professional services contract for updating the city's land use regulations. The council will also enter executive session to consult with the attorney about pending or contemplated litigation, with possible action afterward.

• Consider awarding professional services contract for update to City's Land Use Regulations
• Committee report from Development Services Committee, April 15, 2025
• Executive session under Section 551.071 to consult with attorney on pending or contemplated litigation

Advisory Boards

The Main Street Advisory Board is holding a regular meeting to approve the previous meeting's minutes, hear the Main Street Manager's report, conduct a downtown walk-around, and review documents. The agenda is routine and contains no major decisions or public hearings.

• Approve March 13, 2025 meeting minutes
• Main Street Manager's report
• Downtown walk-around
• Document review

City Council

This is a notice of possible quorum for City Council members attending the Day at the Capitol event in Austin, Texas. It is not a regular meeting, and no formal action or deliberation will occur. The agenda is purely procedural.

• Day at the Capitol event on April 10, 2025, at Texas Capitol, 1100 Congress Ave., Austin

Board of Adjustment

The Stephenville Board of Adjustment will hold a regular meeting to consider two variance requests. The first seeks relief from the minimum depth requirement for a main building at 2320 Mimosa, and the second seeks relief from the maximum accessory building coverage limit at 1124 Forest Lane. Both items include public hearings and votes on approval.

• Variance V 8717: minimum depth from edge of main building (12 ft required) at 2320 Mimosa, Parcel R34593
• Public hearing for V 8717
• Variance V 8748: maximum accessory building coverage (30% of main dwelling) at 1124 Forest Lane, Parcel R51835
• Public hearing for V 8748

Mayor's Youth Council

The Mayor's Youth Council is holding a regular meeting to approve the minutes from March 3, 2025, and to discuss several items: becoming a change agent, the Day at the Capitol trip, and recognition and end-of-year feedback for the council. These are discussion items, not final decisions.

• Approval of minutes from March 3, 2025
• Discussion over becoming a change agent
• Discussion over Day at the Capitol trip
• Discussion of Mayor's Youth Council recognition and end of year feedback

City Council

The Stephenville City Council will hold public hearings and consider rezoning two parcels on Forest Ln (totaling about 44 acres) from Planned Development and Single Family to Integrated Housing (R-2.5), as well as a smaller parcel at 975 N. McCart. The council will also consider annexing railway property and city-owned parcels, updating the Residential Incentive Program, and approving several routine items. The agenda includes proclamations, committee reports, and a consent agenda with contracts and agreements.

• Rezone 36.765 acres at 0 Forest Ln (Parcel R77510) from PD to R-2.5 (Case RZ2025-008)
• Rezone 7.35 acres at 0 Forest Ln (Parcel R78517) from R-1 to R-2.5 (Case RZ2025-009)
• Repeal Ordinance 2023-O-08 for the Planned Development at 0 Forest Ln
• Rezone 975 N. McCart (Parcel R28762) from R-1 to R-2.5 (Case RZ2025-010)
• Authorize annexation of railway portion NE of HWY 8 and HWY 281 and city-owned parcels R78439, R28648, R24340

The Stephenville City Council approved several rezoning requests, including two properties at 0 Forest Ln and one at 975 N. McCart, all to Integrated Housing (R-2.5), and repealed the prior Planned Development ordinance for the Forest Ln parcel. The council also approved revisions to the Residential Incentive Program, authorized annexation notifications and processes, and approved a settlement in executive session. All votes were unanimous (7-0).

• Approved Residential Incentive Program revisions raising property value limit to $250,000 (7-0)
• Authorized City Manager to notify railroad of annexation intent (7-0)
• Authorized City Manager to initiate annexation of city-owned parcels (7-0)
• Approved rezoning 36.765 acres at 0 Forest Ln from PD to R-2.5 (Ordinance 2025-O-12) (7-0)
• Approved rezoning 7.35 acres at 0 Forest Ln from R-1 to R-2.5 (Ordinance 2025-O-13) (7-0)
• Repealed Ordinance 2023-O-08 for Planned Development at 0 Forest Ln (Ordinance 2025-O-14) (7-0)
• Approved rezoning 975 N. McCart from R-1 to R-2.5 (Ordinance 2025-O-15) (7-0)
• Approved settlement in executive session (7-0)

General

The Downtown Hall regular meeting will include a presentation on a new downtown development project, updates from Tarleton University, a tourism presentation, and Main Street program updates. The agenda is largely informational, with no formal votes or ordinances scheduled.

• New Downtown Development Project discussion
• Stephenville Tourism presentation by Alyee Whitworth
• Main Street updates: shirts, gift card program, boot statue
• Upcoming events list includes Larry Joe Taylor Music Festival (Apr 21-26) and Tarleton Rodeo (Apr 24-26)

Advisory Boards

The Tourism and Visitors Bureau Advisory Board is holding a regular meeting to discuss and potentially act on various tourism-related items, including approval of minutes, event updates (Wings, Wheels, and Wonders, Rodeoville USA, Moo-La Fest, Make Music Day), airport updates, promotional items, and the Yiftee platform. No specific decisions or dollar amounts are listed on the agenda.

• Approval of minutes
• Wings, Wheels, and Wonders event
• Airport updates
• Promotional items
• Updates on Moo-La Fest

Advisory Boards

The Western Heritage Advisory Board is holding a regular meeting to discuss several local heritage events, including Rodeoville USA, the Cowboy Walk of Fame, the TSU Rodeo, and the Western Swing Festival. The agenda is brief and contains no detailed proposals or decisions, only these discussion items.

• Discussion of Rodeoville USA
• Discussion of Cowboy Walk of Fame
• Discussion of TSU Rodeo
• Discussion of Western Swing Festival

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss routine business including approving previous minutes, a fly-in debrief, and updates on the Airport Layout Plan/runway extension and tree removal. They will also review a hangar rate analysis and hear the manager's report. The next meeting is scheduled for May 30th.

• Airport Layout Plan/Runway Extension update
• Tree removal update
• Hangar rate analysis
• Fly-in debrief
• Next meeting date set for May 30th

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will consider three rezoning requests and one ordinance repeal at this meeting. All items involve requests by Joel Allen of Pecan Landing, LLC. to change zoning for parcels on Forest Lane to allow integrated housing, plus a separate rezone request on N. McCart Street by Keith Dowell.

• Rezone 36.765-acre parcel at 0 Forest Ln from PD to R-2.5 (Case RZ2025-008)
• Rezone 7.35-acre parcel at 0 Forest Ln from R-1 to R-2.5 (Case RZ2025-009)
• Repeal Ordinance 2023-O-08 and adopt new Planned Development plan for 0 Forest Ln parcels (Case PD2024-018)
• Rezone 0.12-acre parcel at 975 N. McCart from R-1 to R-2.5 (Case RZ2025-010)

City Council

The Stephenville City Council's four committees meet to consider revisions to the Residential Incentive Program, approve citizen board applications, discuss employee benefits for 2025-2026, and review proposals for downtown revitalization and sidewalk improvements. These are discussion and consideration items, not final votes by the full council.

• Consider revisions to the Residential Incentive Program
• Approve applications for citizen boards and commissions
• Discuss employee benefits for plan year 2025-2026
• Discuss administrative services proposal for FY25-26 TxCDBG Downtown Revitalization / Main Street Program
• Discuss professional services proposal for West Tarleton Street Sidewalk Improvements Project

City Council

The Stephenville City Council will meet to discuss a petition protesting the issuance of certificates of obligation and consider terminating the notice of intent for these certificates. The council will also review and approve employee benefits for plan year 2025-2026 and discuss agreements for downtown revitalization and sidewalk improvements.

• Discussion on petition protesting certificates of obligation
• Consider termination of notice of intent for certificates of obligation
• Approval of employee benefits for 2025-2026
• Approval of $X Downtown Revitalization/Main Street Program agreement
• Approval of West Tarleton Street Sidewalk Improvements Project agreement

The City Council approved the Employee Benefits for Plan Year 2025-2026 as presented, maintaining current plans with an estimated $120,000 increase. They also accepted administrative services agreements with Public Management, Inc. for the TxCDBG Downtown Revitalization/Main Street Program and with Jacob and Martin, Inc. for the West Tarleton Street Sidewalk Improvements Project. No action was taken on terminating the notice of intent to issue Certificates of Obligation, pending a petition protest.

• Approved Employee Benefits for Plan Year 2025-2026 (7-0)
• Accepted administrative services agreement with Public Management, Inc. for TxCDBG Downtown Revitalization/Main Street Program (7-0)
• Accepted professional services agreement with Jacob and Martin, Inc. for West Tarleton Street Sidewalk Improvements (7-0)
• No action on terminating notice of intent to issue Certificates of Obligation

Advisory Boards

This is a regular meeting of Stephenville advisory boards. The agenda includes approving the February meeting minutes, a manager's report, officer elections, and a review of the 2025 work plan, including the 2022 Main Street Board Report. No specific decisions or proposals are detailed in the agenda text.

• Approve February 13 meeting minutes
• Manager's report
• Officer elections
• 2025 work plan review
• Review 2022 Main Street Board Report

General

The Tax Increment Reinvestment Zone Board will discuss and possibly recommend approval of the Project and Financing Plan for TIRZ #3, prepared by Pettit & Ayala Consulting. This is the only substantive item on the agenda.

• Review and recommend approval of Project and Financing Plan for TIRZ #3
• Consulting work by Pettit & Ayala

General

The Stephenville City Council committee meeting will consider several policy and spending items, including a residential incentive program, a 40% lot coverage limit for residential uses, and approval to buy a new fire engine. Committees will also review grant selections for downtown revitalization and a drainage project, and discuss an energy contract and tree removal at the airport.

• Residential Incentive Program Policy approval
• 40% Lot Coverage Limitation for Residential Uses
• Authorize City Manager to negotiate energy contract starting Jan 1, 2026
• Commit to purchase a new fire engine
• Tree removal at Clark Regional Airport by Jim's Tree Service

City Council

The Stephenville City Council will hold public hearings and consider ordinances to rezone four properties, including three on Forest Street and one on W. Cage, to Integrated Housing (R-2.5). They will also consider approving a project and financing plan for Tax Increment Reinvestment Zone Number Three, cancel the May 3, 2025 general election, and act on various contracts and purchases. The agenda includes several routine items such as committee reports, budget reports, and consent agenda approvals.

• Rezone 0 Forest (Parcel R69044) from R-1 to R-2.5
• Rezone 0 Forest (Parcel R72455) from R-2 to R-2.5
• Rezone 0 Forest (Parcel R69040) from R-2 to R-2.5
• Rezone 1350 W. Cage from R-3 to R-2.5
• Approve TIRZ Number Three project and financing plan

Mayor's Youth Council

The Mayor's Youth Council is holding a regular meeting with a short agenda. Members will consider approving the minutes from the February 3, 2025 meeting and hold a discussion over 'COMMITTMENT' (likely a typo for 'commitment'). No other substantive items are listed.

• Consider approval of minutes from February 3, 2025
• Discussion over COMMITTMENT

The Mayor's Youth Council held a regular meeting on March 3, 2025, at Fire Station 2. Members unanimously approved the minutes from the February 3, 2025 meeting. Fire Chief Robert Isbell gave a presentation on commitment as it relates to leadership in social change. No other substantive decisions were made.

• Approved minutes from February 3, 2025 (unanimous)

General

This special city council meeting was cancelled. The agenda would have included a finance committee report, authorization for the city manager to negotiate an energy contract starting January 1, 2026, and executive sessions on real property and pending litigation.

• Meeting cancelled
• Finance committee report from February 25, 2025
• Authorize city manager to negotiate energy contract for term beginning January 1, 2026
• Executive session on real property in City Addition
• Executive session on consultation with attorney regarding pending litigation

Advisory Boards

The Downtown Hall meeting is a regular gathering to discuss downtown initiatives, including the Downtown Gift Card Program, updates from the Main Street Advisory Board, and merchant updates. The agenda also lists upcoming community events in March, such as a downtown clean-up and Texas Independence Day celebration. This is primarily a discussion and update session, not a decision-making body.

• Downtown Gift Card Program discussion
• Main Street Advisory Board update
• Upcoming events: March 1 Texas Independence Day Wings, Wheels, & Wonders; March 8 Downtown Clean Up with Tarleton Round Up
• Citizens general discussion period

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will consider four rezone requests to change single-family and multifamily properties to integrated housing zoning. Each case includes a public hearing and a vote on approval. The meeting will also discuss revisions to B-2 zoning conditional uses.

• Rezone RZ2025-004: 0. Forest, Parcel R69044 from R-1 to R-2.5
• Rezone RZ2025-005: 0. Forest, Parcel R72455 from R-2 to R-2.5
• Rezone RZ2025-006: 0. Forest, Parcel R69040, BLK 155, Lot 17 from R-2 to R-2.5
• Rezone RZ2025-007: 1350 W. Cage, Parcel R33659 from R-3 to R-2.5
• Public hearing and vote on B-2 zoning conditional use revisions

City Council Possible Quorum

The Stephenville City Council may attend a ribbon-cutting event for the Cross Timbers Legacy Center, but this is not a regular meeting and no formal actions or minutes will be taken.

• Cross Timbers Legacy Center ribbon cutting at 830 S Graham, Stephenville, TX 76401 on February 18, 2025, 4:30–5:30 PM

Council Committee Meeting

The Stephenville Council Committee meeting will review and discuss several key items including authorizing the City Manager to negotiate an energy contract, approving the purchase of a new fire engine, and considering tree removal at Clark Regional Airport. Additionally, the Development Services and Public Works committees will discuss residential incentive policies, lot coverage limitations, and grant programs for downtown revitalization and drainage improvements.

• Authorize City Manager to negotiate energy contract for term starting January 1, 2026
• Consider approval to commit to purchase a new fire engine
• Consider approval of tree removal at Clark Regional Airport by Jim’s Tree Service
• Discussion of Residential Incentive Program Policy
• Review proposal for Riverside Drainage Improvements Project

City Council

The Stephenville City Council is holding a special meeting to receive a report from the Finance Committee and to consider authorizing the City Manager to negotiate an energy contract with a term beginning January 1, 2026. The meeting will not be streamed due to its location.

• Finance Committee report from February 18, 2025
• Authorize City Manager to negotiate energy contract for term beginning January 1, 2026

Advisory Boards

The Main Street Advisory Board is meeting to approve prior minutes, hear a manager report, elect officers, discuss board member training, and plan its 2025 work. The agenda is routine administrative business with no major decisions or public hearings listed.

• Approve January 23, 2025 meeting minutes
• Manager report
• Officer elections
• Board member training discussion
• 2025 work plan discussion

Advisory Boards

The Stephenville Airport Advisory Board is meeting to discuss routine updates and policy items, including the airport layout plan, tree removal progress, and a proposed hangar waiting and upgrade lists policy. The board will also consider items to bring to the City Council and an upcoming fly-in event.

• Airport Layout Plan update
• Tree removal update
• Proposed hangar waiting and upgrade lists policy
• Upcoming fly-in event
• Next meeting date: March 21, 2025

Advisory Boards

The Stephenville Tourism and Visitors Bureau Advisory Board will hold a meeting to discuss continued growth strategies, the impact of Christmasville, airport information, and upcoming events like Wings, Wheels, and Wonders and Moo-La Fest. Updates on hospitality training, website changes, and destination certifications are also on the agenda.

• Discussion on Continued Growth
• Discussion on the Christmasville Impact
• Update on the Visitor Guide
• Moo-La Fest Discussion
• Destination Certifications Updates

City Council

The Stephenville City Council will hold a regular meeting with several action items, including approving a contract with Erath County for election services, ordering the 2025 general election, and considering a rezoning request for 791 N Clinton Ave. The rezoning would change the property from Multifamily (R-3) to Integrated Housing (R-2.5), and includes a public hearing. Other items include an assessment resolution for the Oncor steering committee, the 2024 police racial profiling report, and a proposal from Techline Sports Lighting.

• Contract with Erath County for election services
• Order for 2025 General Election
• Rezone 791 N Clinton Ave from R-3 to R-2.5 (Case RZ2025-001)
• 2024 Stephenville Police Department Racial Profiling Report
• Proposal by Techline Sports Lighting

City Council

The Stephenville City Council will consider two property rezonings, waivers for sidewalk and curb/gutter requirements, and several contracts including election services and public works. The agenda also includes routine reports, committee updates, and an executive session for pending litigation.

• Rezone 791 N Clinton Ave from Multifamily (R-3) to Integrated Housing (R-2.5)
• Rezone 230 Tarleton from Neighborhood Business (B-1) to Central Business District (B-3)
• Waiver from sidewalk requirements for 185 W Park St
• Waiver from curb and gutter requirements for 185 W Park St
• Contract with Erath County for election services

The Stephenville City Council approved a $229,000 contract with Techline Sports Lighting for new lighting at the Optimist Youth Complex, funded by 2022 bond proceeds. The council also approved two rezoning ordinances, denied two sidewalk and curb/gutter waivers, and approved an infrastructure partnership with Habitat for Humanity for Drew Street. All votes were unanimous.

• Approved $229,000 Techline Sports Lighting proposal for Optimist Youth Complex (unanimous)
• Approved rezoning 791 N Clinton Ave from R-3 to R-2.5 (unanimous)
• Approved rezoning 230 Tarleton from B-1 to B-3 (unanimous)
• Denied sidewalk waiver at 185 W Park St (unanimous)
• Denied curb and gutter waiver at 185 W Park St (unanimous)
• Approved infrastructure partnership with Habitat for Humanity for Drew Street (unanimous)
• Approved annual amendment for wastewater treatment plant operations with Jacobs/CH2M OMI (unanimous)
• Approved contract with Erath County for election services (unanimous)

Mayor's Youth Council

The Mayor’s Youth Council will meet to introduce members, consider approval of January minutes, and discuss a planned trip to the state Capitol. The group will also explore the concepts of “Consciousness of Self” and “Congruence.”

• Introduction of Youth Council members
• Discussion of planned trip to the state Capitol
• Approval of January 13, 2025 meeting minutes
• Discussion of CONSCIOUSNESS OF SELF and CONGRUENCE

The Mayor's Youth Council approved the minutes from its February 3, 2025 meeting unanimously. Fire Chief Robert Isbell gave a presentation on commitment in leadership. No other substantive decisions were made.

• Approved February 3, 2025 meeting minutes (unanimous)

Board of Adjustment

The Stephenville Board of Adjustment will review and potentially approve minutes from its December 2024 meeting. The board will also hold a public hearing on a variance request for property at 791 N. Clinton, seeking reduced setbacks for a commercial development.

• Case No. V2025-001: Variance request for minimum lot dimensions at 791 N. Clinton
• Public hearing scheduled for Case No. V2025-001
• Conditional approval of reduced setbacks contingent on rezoning and replatting

City Council Possible Quorum

This is a notice of a possible quorum, not a regular meeting. City Council members may attend the State of the City Luncheon on January 28, 2025, but no formal action or deliberation will occur, and no minutes will be produced.

• State of the City Luncheon, January 28, 2025, 11:30 am – 1:30 pm, City Hall at City Limits Banquet Facility, 1907 E Washington St.

Advisory Boards

This is a Downtown Hall meeting for advisory boards, featuring updates from the Main Street Advisory Board and downtown merchants, plus a list of upcoming city events. The agenda is mostly informational and procedural, with no major decisions or votes scheduled.

• Main Street Advisory Board Update
• Downtown Merchant Update
• Upcoming events: Cars & Coffee (Feb 1), Alley Bingo (Feb 7), Texas Independence Day event (Mar 1)

Western Heritage Advisory Board

The Western Heritage Advisory Board is meeting to discuss several items related to Stephenville's western heritage, including National Cowboy Day, a Boot Statue, Rodeoville USA, the Cowboy Walk of Fame, and a call on LeAnn Durfey. The agenda is mostly discussion items with no formal votes or decisions listed.

• Discussion of National Cowboy Day
• Discussion of Boot Statue
• Discussion of Rodeoville USA
• Call on LeAnn Durfey
• Discussion of Cowboy Walk of Fame

Advisory Boards

The Main Street Advisory Board is meeting to approve minutes, elect officers, and receive updates from the City Manager, including on the Historical Overlay. The agenda is largely routine administrative business with no major decisions or public hearings listed.

• Approval of September 2024 meeting minutes
• Officer elections
• Update on Historical Overlay
• City Manager report
• Board member training

Council Committee Meeting

The Stephenville City Council committees will meet to discuss and consider several items, including a Habitat for Humanity discussion, a review of the annual amendment for wastewater treatment plant operations, proposed revisions to the B-2 zoning district, and nominations for citizen boards and commissions. The meeting is a committee-level discussion, and no final votes are scheduled.

• Discuss Habitat for Humanity
• Review Annual Amendment for WWTP Operations
• Consider Proposed Revisions to the B-2, Retail and Commercial Zoning District
• Consider Nominations for Citizen Boards and Commissions
• Consider Nomination Western Heritage Advisory Board - Ex-Officio Member

City Council

The Stephenville City Council is holding a special meeting to consider three regular agenda items: a memorandum of understanding with Tarleton State University regarding Tarleton Street, a resolution directing notice of intent to issue certificates of obligation, and an enterprise license agreement with ERSI. The council will also enter executive session to deliberate on the purchase, exchange, lease, or value of real property in City Addition, with possible action afterward.

• Consider approval of Tarleton Street MOU with Tarleton State University
• Resolution directing notice of intent to issue certificates of obligation to be posted and published
• Consider approval of ERSI Enterprise License Agreement
• Executive session on real property in City Addition under Section 551.072

City Council Possible Quorum

This is a notice of a possible quorum, not a regular meeting. City Council members may attend the Dr. Martin Luther King Jr. Breakfast on January 20, 2025, but no formal action or deliberation will occur, and no minutes will be produced.

• Event: Dr. Martin Luther King Jr. Breakfast
• Date and time: January 20, 2025, 8:00–10:00 am
• Location: Greer’s Ranch Café, 190 W College Street, Stephenville, TX
• Notice posted at City Hall, 298 West Washington Street, by January 13, 2025

Advisory Boards

The Stephenville Library Advisory Board is meeting to introduce new members, consider approval of the October 16, 2024 minutes, and hear the Library Manager's report. The agenda is routine and procedural, with no major policy decisions or public hearings scheduled.

• Introduction of new Library Advisory Board members
• Consideration of minutes from October 16, 2024 meeting
• Library Manager report

Planning and Zoning Commission

The Stephenville Planning and Zoning Commission will hold public hearings and consider approvals for a preliminary plat, two rezoning requests, and two waivers related to sidewalk and curb/gutter requirements. The commission will also administer oaths and elect officers.

• Preliminary plat for 3040 W Washington St (Parcel R77987)
• Rezone 791 N Clinton Ave from R-3 Multifamily to R-2.5 Integrated Housing
• Rezone 230 Tarleton from B-1 Neighborhood Business to B-3 Central Business District
• Sidewalk requirement waiver for 185 W Park St
• Curb and gutter requirement waiver for 185 W Park St

Mayor's Youth Council

The Mayor's Youth Council is meeting to appoint members to the Vice Chair and Historian positions, consider approval of the December 2, 2024 minutes, and hold a discussion on 'Controversy with Civility.' This is a routine administrative and developmental meeting for the youth body.

• Appointment of Vice Chair position
• Appointment of Historian position
• Consider approval of December 2, 2024 minutes
• Discussion on Controversy with Civility

The Mayor's Youth Council elected Hudson Musick as Vice Chair in a tie-breaking vote and Ella Shaw as Historian. They also approved the December 2, 2024 minutes with corrections. The meeting included a discussion on Controversy with Civility led by Development Services Director Steve Killen.

• Elected Hudson Musick as Vice Chair (3-2 after tie-breaker)
• Elected Ella Shaw as Historian (3-2)
• Approved December 2, 2024 minutes with corrections (unanimous)

Board of Adjustment

The Board of Adjustment meeting scheduled for January 9, 2025, has been cancelled. The agenda included a variance request for minimum lot dimensions at 791 N. Clinton, but no action will be taken at this time.

• Meeting cancelled
• Variance request V2025-001 for 791 N. Clinton (minimum lot dimensions)

City Council

The Stephenville City Council will decide on two rezoning requests to convert land to integrated housing (R-2.5), including a 212-acre agricultural parcel. They will also vote on ordinance amendments, contracts for vehicles and services, and updates from the airport and Main Street programs.

• Rezone 212-acre CR 256 parcel from Agricultural to Integrated Housing (R-2.5)
• Rezone 0 S. Drew parcels from Retail/Commercial (B-2) to Integrated Housing (R-2.5)
• Approve ordinance amending Ordinance No. 2023-O-33
• Award bids for parks vehicles ($X) and public works vehicles ($X)
• Renew annual contract with DataProse, LLC for utility billing services

The council approved contracts with Insituform Technologies for two infrastructure projects: a $472,444.50 stormwater project on the 900 block of Chamberlin Ave and a $717,050 sewer line replacement at City Park. It also approved two rezoning requests, a fire department mutual aid MOU, and named the new senior center 'The Cross Timbers Legacy Center'. All votes were unanimous.

• Approved $472,444.50 Chamberlin Ave stormwater contract with Insituform (unanimous)
• Approved $717,050 City Park sewer project with Insituform (unanimous)
• Approved rezoning 0 S. Drew from B-2 to R-2.5 (unanimous)
• Approved rezoning 0 CR 256 (212 acres) from AG to R-2.5 (unanimous)
• Approved MOU with Erath County EMS to house ambulance at Fire Station Two (unanimous)
• Named new senior center 'The Cross Timbers Legacy Center' (unanimous)
• Approved donation of 200 cubic yards of soil to Morgan Mill VFD (unanimous)
• Authorized City Manager to execute incentive agreement for Project Eagle (unanimous)

City Council

The Stephenville City Council is holding a work session with a single agenda item: discussion of debt issuance. No votes or decisions are listed on the agenda; it is a discussion-only item.

• Discussion of Debt Issuance

The City Council held a work session on January 7, 2025, with the sole agenda item being a discussion of debt issuance led by City Manager Jason King. No formal decisions or votes were taken during the session, which was procedural and informational in nature.

• Discussed debt issuance options (no action taken)