Surprise public meetings in 2022

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss the status of two citywide projects. No items are listed for formal decision or public hearing.

• Presentation and discussion on the status of the Microtransit Project
• Update on the Tennis and Racquet Complex

The City Council held a work session featuring presentations on the Microtransit Project and the Tennis and Racquet Complex. No formal votes or policy decisions were made during the session other than the motion to adjourn.

• Adjourned work session (7-0)

Regular City Council Meeting

The City Council will consider several final plats for residential and business developments. The body is also reviewing budget amendments for tourism and housing programs, as well as a liquor license application.

• Liquor license for BURROS & FRIES at 13455 N. Prasada Parkway
• Final plats for Windstone Ranch Phase 1, Graceland, and Skyway Business Park
• Budget amendment moving $90,000 to the Arizona Office of Tourism Fund
• Acceptance of $200,800 in Maricopa County Home Program Funds
• Facility Use Agreement for a Signature Music Festival at Mark Coronado Park

The City Council approved a facility use agreement for a music festival at Mark Coronado Park and passed several budget amendments and plat approvals. One property plat for Windstone Ranch Phase 1 was continued indefinitely.

• Approved Facility Use Agreement for Signature Music Festival at Mark Coronado Park (7-0)
• Approved Second Amendment to Rancho Mercado Supplemental Development Agreement (7-0)
• Continued Windstone Ranch Phase 1 Final Plat (Case FS21-1007) indefinitely (7-0)
• Approved liquor license for BURROS & FRIES at 13455 N. Prasada Parkway (7-0)
• Approved Final Plats for Graceland, Skyway Business Park, and Re-plat of Mesquite Mountain Ranch (7-0)
• Approved $90,000 budget move from Contingency Fund to Arizona Office of Tourism Fund (7-0)
• Approved $144,000 budget amendment for Arizona Office of Tourism grant (7-0)
• Approved $200,800 budget move for 2022 Home Program Funds (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a conditional use permit and site plan for a car wash. The body will also review minutes from the December 1, 2022, meeting.

• Conditional Use Permit and Site Plan for 3 Minute Express Car Wash – Marley Park Square (south of Waddell Road and west of Litchfield Road), Case FS20-762

The Planning and Zoning Commission approved a Conditional Use Permit and Site Plan for a car wash at Marley Park Square. The commission also approved the minutes from the December 1, 2022 meeting.

• Approved Conditional Use Permit with Site Plan for 3 Minute Express Car Wash — Marley Park Park Square, case FS20-762 (7-0)
• Approved December 1, 2022 meeting minutes (6-0, 1 abstention)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to consider the minutes from its November 9, 2022 meeting. The body will also discuss a commission retreat.

• Action on November 9, 2022 meeting minutes
• Discussion of Veterans, Disability & Human Services Commission Retreat

The commission conducted a retreat to review its mission, duties, and the Community Needs Assessment and Strategic Plan. The body also approved the minutes from the November 9, 2022 meeting.

• Approved November 9, 2022 meeting minutes (9-0)

General

The Rules Committee is meeting to consider updates to internal governing documents. The body will discuss possible actions regarding the Council Policy & Procedures Manual and the Boards and Commissions Handbook.

• Approval of December 1, 2022 meeting minutes
• Revisions to the Council Policy & Procedures Manual
• Revisions to the Boards and Commissions Handbook

The Rules Committee approved the minutes from the December 1, 2022 meeting. The committee also voted to recommend revisions to the Council Policy & Procedures Manual and the Boards and Commissions Handbook to the City Council.

• Approved December 1, 2022 Rules Committee meeting minutes (2-0)
• Recommended Council Policy & Procedures Manual revisions to Council (2-0)
• Recommended Boards and Commissions Handbook revisions to Council (2-0)

General

The Education Subcommittee will discuss the structure and eligibility for a student scholarship program. Members will also review available education grant funds and the potential hiring of a grant writer.

• Approval of October 25, 2022, meeting minutes
• Discussion on student scholarship program structure and eligibility
• Discussion on available education grant funds
• Discussion on procurement of a grant writer

The committee approved the minutes from the October 25, 2022, meeting. Members discussed updates to a student scholarship program and potential grant funding for STEM education projects. No formal actions were taken on the scholarship budget or grant writer procurement.

• Approved October 25, 2022, meeting minutes (4-0)

General

The General Plan Advisory Group is meeting to review presentations and hold discussions on the state of water and land use character types and growth areas. The group will also consider approving the October 11, 2022 meeting minutes.

• Approval of October 11, 2022 meeting minutes
• Presentation and discussion on The State of Water
• Presentation and discussion on Land Use Character Types and Growth Areas

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission will review legal counsel fees and approve meeting minutes. The body will consider the acceptance of one officer into the system and the contribution rates for two retirees. The commission may also enter executive sessions to review disability retirement applications.

• Review of FY23 legal counsel fees
• Acceptance of Lateral Police Officer Gabriel Fuentes into the PSPRS system
• Alternate contribution rate for retiree Gerald L. Dempsey
• Alternate contribution rate for retiree Elizabeth A. Diaz
• Disability retirement applications for Officers Anna M. Weaver and Richard G. Malone

The Commission approved the acceptance of one lateral officer into the PSPRS system and set alternate contribution rates for two retirees. Additionally, the board authorized independent medical exams for two accidental disability retirement applications.

• Approved acceptance of Lateral Police Officer Gabriel Fuentes into PSPRS (unanimous)
• Approved alternate contribution rate for retiree Gerald L. Dempsey (unanimous)
• Approved alternate contribution rate for retiree Elizabeth A. Diaz (unanimous)
• Approved Independent Medical Exam for Officer Anna M. Weaver's disability application (unanimous)
• Approved Independent Medical Exam for Officer Richard G. Malone's disability application (unanimous)
• Approved November 16, 2022 Executive Session meeting minutes (unanimous)
• Approved November 16, 2022 meeting minutes (unanimous)

City Audit Committee

The City Audit Committee will meet to discuss and potentially take action on two audit reports. These include a report on citywide procurement cards and a quarterly status report on audit recommendations.

• Approval of September 7, 2022 meeting minutes
• Continuous Monitoring: Citywide Procurement Cards Audit Report
• Quarterly Audit Recommendations Status Report

The Audit Committee approved the Citywide Procurement Cards Audit Report and the Quarterly Audit Recommendations Status Report. The committee also approved the minutes from the September 7, 2022 meeting.

• Approved September 7, 2022 Audit Committee meeting minutes (3-0)
• Approved Continuous Monitoring: Citywide Procurement Cards Audit Report (3-0)
• Approved Quarterly Audit Recommendations Status Report (3-0)

Regular City Council Work Session

The City Council will hold a work session to review the FY2023 Financial Status Report through September 2022. The body will also discuss updated Parks and Recreation fees and city redistricting.

• FY2023 Financial Status Report through September 2022
• Updated Parks and Recreation Fees
• City redistricting

The City Council held a work session to discuss financial reports, parks fees, and redistricting. Council reached consensus to use a blind redistricting process and an online mapping tool. No formal votes were taken on the financial report or parks fee recommendations.

• Reached consensus for a blind redistricting process
• Reached consensus to utilize a mapping tool for redistricting (Option B)
• Approved motion to adjourn (Unanimous)

Regular City Council Meeting

The City Council will discuss budget amendments for Fiscal Years 2022 and 2023. The meeting includes several requests for final plat approvals and the acceptance of public improvements and easements.

• Establishment of Arts, Culture & Library Department and Transportation Department (Resolution #2022-117)
• Final plat for Sterling Grove Shopping Center at Peoria Avenue and Cotton Lane
• Final plat for Rancho Mercado Parcels A7 and A8 at Happy Valley Road and 147th Avenue
• Intergovernmental Agreement with City of Phoenix for automatic aid emergency dispatch services
• Final Condominium Plat for Dominion Business Park on Litchfield Road

The City Council approved a budget amendment to create a Transportation Department and an Arts, Culture & Library Department. The city will officially take over library operations from Maricopa County on March 1, 2023. Several final plats and intergovernmental agreements were also approved via the consent agenda.

• Approved Resolution #2022-117 to establish Transportation and Arts, Culture & Library departments (7-0)
• Approved final plat for Sterling Grove Shopping Center (7-0)
• Approved final plat for Rancho Mercado Parcels A7 and A8 (7-0)
• Accepted Special Warranty Deeds for Water Recharge Basins and Well Site from Paloma Creek Water Coordinator, LLC (7-0)
• Accepted Sewer Line Easement from Kent Xander and Wittrock Land 4 LLC (7-0)
• Approved IGA with City of Phoenix for automatic aid emergency dispatch services (7-0)
• Approved FY 2022 budget amendment for project/fund transfers and loans (7-0)
• Approved final plats for Dominion Business Park and AEO Powersports (7-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will consider recommendations for art at Surprise Stadium and the use of the Municipal Arts Fund for a project at the new Multigenerational Community Resource Center. The body will also discuss several local art events and installations.

• Recommendation for art at Surprise Stadium
• Use of Municipal Arts Fund for the Multigenerational Community Resource Center
• Dysart Unified School District exhibit reception
• Dysart Festival of the Arts
• Joe Tyler bench at Arts HQ

The Arts and Cultural Advisory Commission recommended a specific art piece for Surprise Stadium and approved a reception for the Dysart Unified School District exhibit. The commission also established a working group for a future project at the Multigenerational Community Resource Center.

• Recommended artwork for Surprise Stadium not to exceed $450,000 (7-0)
• Approved Dysart Unified School District exhibit reception (7-0)
• Approved November 7, 2022 meeting minutes with amendments (6-0, 1 abstain)
• Formed working group for art at the new Multigenerational Community Resource Center
• Consensus reached to take no further action on the Joe Tyler bench location

General

The Rules Committee is meeting to review internal governance documents. The body will consider updates to the Council Policy & Procedures Manual and the Boards and Commissions Handbook.

• Approval of September 22, 2022 meeting minutes
• Revisions to the Council Policy & Procedures Manual
• Revisions to the Boards and Commissions Handbook

The Rules Committee unanimously recommended the City Council Policy and Procedures Manual as amended for City Council consideration. The committee also discussed revisions to the Boards and Commissions Handbook, which will be finalized at a future meeting.

• Recommended amended City Council Policy and Procedures Manual for City Council consideration (unanimous)
• Revised Rule 10 to exclude reimbursed items from the definition of gifts
• Updated Draft Agenda section to specify review by Mayor and/or Vice Mayor (or designees)
• Changed Discretionary Funds requirements to allow spending for public purposes benefiting the community or councilmember's district
• Expanded the timeframe for a Motion to Reconsider to the next regularly scheduled council meeting
• Tabled final approval of Boards and Commissions Handbook pending further revisions by City Attorney

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a Conditional Use Permit and Site Plan for a property at Cactus Road and Reems Road. The body will also discuss property within the Surprise Center Development Company (SCDC) PAD.

• Public hearing for Conditional Use Permit and Site Plan for Carioca Marley Park Promenade (Case FS21-1032) at Cactus Road and Reems Road
• Discussion regarding property within the Surprise Center Development Company (SCDC) PAD
• Approval of November 17, 2022 meeting minutes

The Planning and Zoning Commission approved a Conditional Use Permit and Site Plan for a property at Cactus Road and Reems Road. The commission also approved the minutes from the November 17, 2022 meeting.

• Approved November 17, 2022 meeting minutes (6-0)
• Approved Conditional Use Permit with Site Plan for Carioca Marley Park Promenade, case FS21-1032, subject to stipulations 'a' through 'f' (6-0)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will discuss financial reports for the city's self-insurance funds and a consulting report from CBIZ. The board is also deciding on the official meeting calendar for 2023.

• CBIZ Consulting FY2023 1st Quarter Report
• Unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds Financial Report (FY2022 4th Quarter and FY2023 1st Quarter)
• Health Benefit Trust Fund Board Annual Calendar for 2023
• August 24, 2022 meeting minutes

The Board approved the meeting minutes from August 24, 2022, and the 2023 annual calendar with one date change. Members reviewed the CBIZ Consulting FY2023 1st Quarter Report and unaudited financial reports for healthcare and workers' compensation self-insurance funds.

• Approved August 24, 2022 meeting minutes
• Approved 2023 annual calendar as amended (March 1 changed to March 8)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a preliminary plat for the Asante Planning Area 3 and a site plan for Surprise Pointe 270K Spec. The meeting also includes a presentation on water resource planning and supply standards.

• Preliminary Plat for Asante Planning Area 3 south of Happy Valley Road and west of 163rd Avenue (Case FS22-0781)
• Site Plan for Surprise Pointe 270K Spec at the southeast corner of 137th Avenue and Soledad Street (Case FS22-0534)
• Water Resource Management Department presentation on water resource planning and assured water supply

The Planning and Zoning Commission approved a preliminary plat for Asante Planning Area 3 and a site plan for Surprise Pointe 270K Spec. The commission also received a presentation regarding water resource planning and supply standards.

• Approved November 3rd, 2022 meeting minutes (6-0, 1 abstention)
• Approved Preliminary Plat for Asante Planning Area 3 (7-0)
• Approved Site Plan for Surprise Pointe 270K Spec subject to stipulations 'a' through 'e' (7-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission will review the acceptance of two police recruits into the PSPRS system. The body will also consider alternate contribution rates for two retirees and a rehearing request for a denied disability retirement.

• Review of FY 23 legal counsel fees
• Acceptance of Police Officer Recruits Mason A. Butler and Branden R. Kay into the PSPRS system
• Alternate contribution rate (ACR) for retiree Kendall Moreland
• Alternate contribution rate (ACR) for retiree Leah J. Ray
• Rehearing request from former Police Officer Jonathan W. Huston regarding Accidental Disability retirement

The Commission accepted two new police officer recruits into the PSPRS system and approved alternate contribution rates for two retirees. The Board also denied a request for a rehearing regarding an accidental disability retirement.

• Approved acceptance of recruits Mason A. Butler and Branden R. Kay into PSPRS
• Approved alternate contribution rate (ACR) for retiree Kendall Moreland
• Approved alternate contribution rate (ACR) for retiree Leah J. Ray
• Denied rehearing request from former officer Jonathan W. Huston
• Approved September 14, 2022 Executive Session meeting minutes
• Approved September 14, 2022 meeting minutes

Regular City Council Work Session

The City Council will hold a work session to receive a presentation and discuss the city's water resource management. The meeting also includes standard reports and a potential executive session.

• Presentation and discussion regarding an update on the City’s water resources

The City Council held a work session featuring a presentation on the City's water resources from the ASU Morrison Institute for Public Policy and the Utility Operations Assistant Director. The session consisted of discussion and clarification on water allocations and regulations; no formal actions were decided.

Regular City Council Meeting

The City Council will hold a public hearing regarding a zone change from commercial to high-density residential. The body is also considering the establishment of two lighting improvement districts and the approval of two final plats.

• Zone change from Community Commercial (C-2) to Residential High Density (R-3) at Mountain View Blvd. and White Horse Trail
• Establishment of lighting improvement districts SU-WINDSTNERNCH205 and SU-BONITARNCH204
• Approval of Final Plats for 'Bonita Ranch' and 'Heritage Asante – Parcel 8'
• Third Amendment to the Broadstone Ranch Pre-Annexation Development Agreement with Elliott Homes, Inc.
• Acceptance of a Quit Claim Deed for Rights-of-Way along Waddell near 143rd Avenue

The City Council rejected a proposal to rezone a 12.82-acre property from Community Commercial to Residential High Density following public opposition and traffic concerns. Other approved actions included the appointment of a new Fire Chief and several land-use agreements. The council also approved the 2023 meeting schedule.

• Denied zone change from Community Commercial (C-2) to Residential High Density (R-3) at Mountain View Blvd. and White Horse Trail (3-4)
• Approved appointment and oath of office for Fire Chief Brenden Espie
• Approved 2023 Council Meeting dates (7-0)
• Approved Final Plat for 'Bonita Ranch' (7-0)
• Approved Final Plat for 'Heritage Asante – Parcel 8' (7-0)
• Approved Third Amendment to Broadstone Ranch Pre-Annexation Development Agreement (7-0)
• Approved request for exemption from posting deposit to the Industrial Commission of Arizona (7-0)
• Approved two lighting improvement districts: SU-WINDSTNERNCH205 and SU-BONITARNCH204 (7-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review previous meeting minutes and discuss community services. The agenda includes presentations on the Dysart Community Center and the Surprise SciTech Festival.

• Action on October 19, 2022 meeting minutes
• Discussion of services offered by Dysart Community Center
• Presentation on Surprise SciTech Festival by Lord Garcillano
• Discussion of Commission participation in G.A.I.N. Night 2022

The commission approved the meeting minutes from October 19, 2022. Members discussed improvements for G.A.I.N. Night, recommending increased accessibility, more accommodations for disabled individuals, and additional volunteers.

• Approved October 19, 2022 meeting minutes (8-0)
• Recommended more accessibility and accommodations for disabled individuals for G.A.I.N. Night

Arts and Cultural Advisory Commission

The Commission will review the FY23 Arts & Culture Grant Program and the body's Fiscal Year 2023 budget. Members will also discuss public art in parks, the Mobile Museum, and participation in local festivals.

• Arts & Culture Grant Program FY23 cycle update
• Fiscal Year 2023 budget discussion
• Public art opportunities in city parks
• Effective use of the Mobile Museum
• Participation in SciTech Festival and Thunderbird Artists Fine Art & Wine festival

The Arts and Cultural Advisory Commission approved participation in the SciTech Festival and planned booth activities for the Surprise Founder's Day Party Carnival and Dysart Festival for the Arts. The commission also directed staff to research quotes for wrapping utility boxes in city parks.

• Approved October 3, 2022 meeting minutes (4-0)
• Agreed to participate in SciTech Festival with Chair Miett, Commissioner deJong, and Commissioner Lickus manning the booth
• Agreed to move forward with planning participation for Surprise Founder's Day Party Carnival and Dysart Festival for the Arts
• Directed staff to explore and provide quotes for wrapping traffic and utility boxes in city parks
• Tabled participation in the Thunderbird Artist Fine Art & Wine festival

Planning and Zoning Commission

The Planning and Zoning Commission will consider and take action on two preliminary plats for the Surprise Foothills project. The meeting also includes a vote on the October 20, 2022, meeting minutes.

• Preliminary Plat for Surprise Foothills Phase 1C (Case FS21-683), south of Deer Valley Road and west of 235th Avenue
• Preliminary Plat for Surprise Foothills Phase 1A (Case FS21-682), south of Deer Valley Road and west of 235th Avenue
• Approval of October 20, 2022, meeting minutes

Regular City Council Meeting

The City Council will hold a public hearing regarding a zone change for approximately 320 gross acres. The body will also consider several liquor license requests and police budget adjustments.

• Zone change of ~320 acres from Rural Residential to Residential Low Density, Residential High Density, and Community Commercial (Ordinance #2022-22)
• Liquor license requests for Tap House Sports Grill, Bubba's Drive Thru, and Dickey's Barbecue #1413
• Budget amendment of $40,000 from General Contingency to Project G31226 for tactical team training and equipment
• Intergovernmental Agreement with the City of Phoenix for ICAC Task Force participation
• Utility Easement for APS to service new recreational fields at Countryside school

The City Council approved a zone change for approximately 320 acres to allow for residential and commercial development. The council also approved several liquor licenses, a budget amendment for tactical training, and the 2023 Neighborhood Grant Program awards.

• Approved zone change of ~320 acres to R-1, R-3, and C-2 with stipulation to preserve Trilby Wash (6-1)
• Approved 2023 Neighborhood Grant Program Awards (6-0, 1 abstention)
• Approved liquor license for Tap House Sports Grill (7-0)
• Approved liquor license for Bubba's Drive Thru (7-0)
• Approved liquor license for Dickey's Barbecue #1413 (7-0)
• Approved $40,000 budget amendment for tactical team training and equipment (7-0)
• Approved Intergovernmental Agreement with City of Phoenix for ICAC Task Force (7-0)
• Approved utility easement for APS at Countryside school (7-0)

General

The Education Subcommittee is meeting to hold internal discussions on student scholarship requirements. The body will also review and potentially take action on guidelines for the Summer Youth Employment Program (SYEP).

• Discussion of structure and eligibility for a student scholarship program
• Discussion and possible action on Summer Youth Employment Program (SYEP) eligibility and guidelines

The committee held discussions regarding the structure and eligibility of a student scholarship program and the guidelines for the Summer Youth Employment Program (SYEP). No formal actions or votes were taken during the meeting.

Parks and Recreation Commission

The Commission will discuss and take action on updating Parks and Recreation fees. The meeting also includes a discussion regarding a resident's request for a medium dog section at the Surprise Community Park dog park.

• Recommendation for updated Parks and Recreation Fees
• Discussion of resident letter regarding a medium dog section at Surprise Community Park dog park
• Setting regular meeting dates for 2023
• Presentation on Open Meeting Laws by Deputy City Attorney

The Parks and Recreation Advisory Commission voted unanimously to recommend updated fees for various programs and facilities, including aquatics, day camps, sports, and park rentals. The commission also approved minutes from a previous meeting and set meeting dates for 2023. A resident's request for a medium dog section at the dog park was discussed but no action was taken.

• Approved Aug 22, 2022 meeting minutes (6-0)
• Recommended updated Parks and Recreation fees as presented (6-0)
• Set 2023 meeting dates: Jan 23, May 1, Aug 21, Oct 23 at 6pm

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a conditional use permit for Homebase Youth Services. The body will also review FY22 activity and future development maps.

• Public hearing for Homebase Youth Services Conditional Use Permit (Case FS22-0935)
• Review of FY22 Community Development and Planning and Zoning Commission activity
• Presentation on Surprise Planning Area Future Developments and Master Street Network Map
• Approval of October 6, 2022 meeting minutes

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review previous meeting minutes and hear two presentations. Discussions will focus on services at the Surprise Resource Center and adaptive recreation programs.

• Action on September 14, 2022 meeting minutes
• Presentation by SHIP Counselor Roberta Ezratty on Surprise Resource Center services
• Presentation on Surprise Parks & Recreation Department adaptive recreation programs

The Veterans, Disability and Human Services Commission voted 9-0 to approve the minutes from its September 14, 2022 meeting. Commissioners received presentations on State Health Insurance Assistance Program (SHIP) services at the Surprise Resource Center and on adaptive recreation programs offered by the Parks & Recreation Department. No public hearings or consent agenda items were conducted. The meeting adjourned at 7:07 p.m.

• Approved September 14, 2022 meeting minutes (9-0, 1 absent, 1 vacancy)
• Heard presentation on SHIP counseling services at Surprise Resource Center
• Heard presentation on adaptive recreation programs from Parks & Recreation Department
• Adjourned meeting at 7:07 p.m. (9-0, 1 absent, 1 vacancy)

Regular City Council Work Session

The City Council will hold a work session to receive a presentation and discuss the Dementia Friendly Surprise program. The meeting also includes standard reports and a potential executive session.

• Presentation and discussion regarding Dementia Friendly Surprise

The City Council held a work session featuring a presentation on the Dementia Friendly Surprise program. No substantive legislative decisions or policy changes were made during the meeting.

• Adjourned work session (7-0)

Regular City Council Meeting

The City Council will hold a public hearing to discuss rezoning a property from Regional Commercial to Planned Area Development. The meeting also includes several consent items regarding liquor and bingo licenses, budget amendments for grants, and final plats for various developments.

• Rezoning of property at northeast corner of 134th Avenue and Bell Road (Ordinance #2022-23)
• New Series 12 liquor license for MOD Pizza at 13668 N. Prasada Parkway, #100
• Class 'A' Bingo License for Sunflower RV Resort at 16501 N. El Mirage Road
• Budget amendment of $33,400 for GOHS grants for child seat safety and youth alcohol awareness
• Budget amendment of $40,000 for an Arizona Department of Homeland Security grant

The council approved a major Planned Area Development (PAD) amendment rezoning property at the northeast corner of 134th Avenue and Bell Road from Regional Commercial (C-3) to Planned Area Development (PAD) via Ordinance 2022-23. The consent agenda was also approved unanimously, including multiple budget amendments, liquor and bingo licenses, final plats, and intergovernmental agreements. The city manager reported on plans to take over library operations by July 1, 2023.

• Approved rezoning at 134th Ave and Bell Road from C-3 to PAD (Ordinance 2022-23) (7-0)
• Approved consent agenda including 15 items (7-0)
• Approved new Series 12 liquor license for MOD Pizza at 13668 N. Prasada Parkway
• Approved Class A Bingo License for Sunflower RV Resort
• Approved $33,400 budget amendment for GOHS highway safety grants (Resolution 2022-100)
• Approved final plat for Toll at Prasada Phase I Unit D Lot 561 & Tract A
• Approved IGA with MCDOT for traffic signals on Sun Valley Parkway at 227th and 219th Avenues (Resolution 2022-102)
• Approved $40,000 budget amendment for AZ Dept. of Homeland Security grant (Resolution 2022-104)

Special City Council Meeting

The City Council will hold a special meeting to discuss primary goals and objectives for the Fiscal Year 2024 operating budget. The agenda also includes a call to the public and a potential executive session.

• Internal discussion on Fiscal Year 2024 operating budget goals and objectives

The special meeting was a workshop with no formal votes or decisions. Council received updates on state legislative bills affecting city taxes, parks inventory and future planning, and economic development strategies. Discussion included concerns about potential revenue loss from tax changes and the need for park policies.

• No formal decisions or votes taken during the workshop

General

The General Plan Advisory Group is meeting to discuss the city's vision approach and organizational structure for the General Plan. The group will also review land use approaches and constraints.

• Review of Vision & Values approach
• Review of General Plan organizational structure
• Discussion on land use approach and constraints
• Approval of meeting minutes from July 26, 2022, and September 13, 2022

The General Plan Advisory Group (GPAG) held its third meeting, discussing updates to the 2040 General Plan Vision & Values and organizational structure. No formal decisions were made; the consultant will present a draft Vision and Values at a future meeting. The group expressed preference for a value-based structure (Option B) over the current structure. The meeting also introduced the Land Use Plan approach, with further review scheduled for December.

• Approved July 26, 2022 meeting minutes
• Approved September 13, 2022 meeting minutes as amended
• Discussed 2040 General Plan Vision & Values; no action taken
• Discussed organizational structure; preference for Option B noted
• Introduced Land Use Plan approach; no action taken

Planning and Zoning Commission

The Planning and Zoning Commission is meeting to consider a zone change, a PAD amendment, and a conditional use permit. The body will also review two preliminary plats for residential or commercial developments.

• Zone change of 12.82 acres from C-2 to R-3 at Mountain View Blvd. and White Horse Trail
• PAD Amendment for Crossroads at Surprise PAD (PADA 07-132)
• Conditional Use Permit with Site Plan for Towne Self-Storage
• Preliminary Plat for Surprise Foothills Phase 1B south of Deer Valley Road and west of 235th Avenue
• Preliminary Plat for Heritage Asante – Parcel 7 north of Grand Avenue and west of 163rd Avenue

The Planning and Zoning Commission voted 5-1 to deny a zone change of 12.82 acres from Community Commercial (C-2) to Residential High Density (R-3) at the southwest corner of Mountain View Blvd. and White Horse Trail. The Commission also approved a PAD amendment for Crossroads at Surprise, a conditional use permit for Towne Self-Storage, and two preliminary plats for Surprise Foothills Phase 1B and Heritage Asante – Parcel 7. All other items passed unanimously.

• Denied zone change from C-2 to R-3 for 12.82 acres at Mountain View Blvd. and White Horse Trail (5-1)
• Approved PAD Amendment for Crossroads at Surprise PAD (6-0)
• Approved Conditional Use Permit with Site Plan for Towne Self-Storage (6-0)
• Approved Preliminary Plat for Surprise Foothills Phase 1B (6-0)
• Approved Preliminary Plat for Heritage Asante – Parcel 7 (6-0)
• Approved September 15, 2022 meeting minutes (6-0)

General

The Council Subcommittee on Community Outreach, Partnerships & Grants will meet to discuss grant funding. The body is tasked with making funding recommendations for FY23 Neighborhood Grant Program applications.

• Funding recommendations for FY23 Neighborhood Grant Program applications
• Approval of June 22, 2022 meeting minutes

The Community Outreach, Partnerships & Grants Subcommittee approved funding recommendations for three neighborhood grant applications totaling $10,000. The recommendations will go to the full City Council for final approval. The subcommittee also unanimously approved the minutes from its June 22, 2022 meeting.

• Approved June 22, 2022 meeting minutes (3-0)
• Recommended $2,437 grant for Litchfield Manor HOA (unanimous)
• Recommended $3,500 grant for Homestead at Marley Park (unanimous)
• Recommended $4,063 grant for Surprise Farms III (unanimous)

Regular City Council Meeting

The City Council will hold a public hearing to discuss a zoning amendment that would allow smoking lounges. The body is also considering several final plats for residential and apartment developments and the acceptance of highway safety grants.

• Zoning Text Amendment to add 'Smoking Lounge' as a permitted land use (Case FS22-0695)
• Acceptance of seven GOHS grants and a budget amendment of $201,100 for police enforcement and supplies
• Approval of Final Plats for Sycamore Farms (Parcel D), Estia At Zanjero, Toll at Prasada Phase 2, and Prasada Apartments
• Establishment of lighting improvement district SU-Summitpkwy206 and enlargement of Zanjero Trails Parcel 11 #167
• Intergovernmental Agreement with the Arizona Water Banking Authority for Municipal & Industrial Firming

The council approved a zoning text amendment adding 'Smoking Lounge' as a permitted land use with development standards, after amending the ordinance to remove a stipulation requiring security cameras and alarms. The consent agenda, including multiple final plats and resolutions, was approved unanimously. A future work session on the Prasada Development was requested.

• Approved consent agenda items 1-12 (7-0)
• Approved Zoning Text Amendment adding Smoking Lounge as permitted use, Ordinance #2022-21, after amending to remove Stipulation F (7-0)
• Amended Ordinance #2022-21 to remove Stipulation F (6-1)
• Requested future work session on Prasada Development

Arts and Cultural Advisory Commission

The Commission will consider participation in several community arts and cultural events. Members will also discuss the use of the Mobile Museum and the recommended budget for Fiscal Year 2024.

• Participation in West Valley Arts Council Black History Month project
• Participation in Dysart Festival of the Arts
• Participation in 2022 Surprise SciTech Festival
• Sponsorship of 2023 Dr. Martin Luther King Jr. Day of Celebration and Service
• Discussion and possible action on Fiscal Year 2024 recommended budget

The Arts and Cultural Advisory Commission approved sponsorships totaling $5,000 for the Dysart Festival of the Arts ($3,000), the 2022 Surprise SciTech Festival ($1,000), and the 2023 Dr. Martin Luther King Jr. Day of Celebration and Service ($1,000). The commission also approved its Fiscal Year 2024 budget of $50,700 with amended line items and recommended a $17,500 increase to the operating budget. Minutes from the September 12, 2022 meeting were approved, and participation in the Black History Month project at West Valley Arts Council was approved at a cost not to exceed $1,700.

• Approved minutes of September 12, 2022 meeting (6 yes, 1 absent).
• Approved participation in Black History Month project at WVAC, cost not to exceed $1,700 (5 yes, 1 absent, 1 abstain).
• Approved sponsorship for Dysart Festival of the Arts, cost not to exceed $3,000 (6 yes, 1 absent).
• Approved sponsorship for 2022 Surprise SciTech Festival, cost not to exceed $1,000 (6 yes, 1 absent).
• Approved sponsorship for 2023 Dr. Martin Luther King Jr. Day of Celebration and Service, cost not to exceed $1,000 (6 yes, 1 absent).
• Approved Fiscal Year 2024 budget of $50,700 with amended line items (6 yes, 1 absent).
• Recommended a $17,500 increase to the operating budget for FY2024.
• Formed working groups to plan Art Week 2024 and Mobile Museum participation at events.

General

The Rules Committee will hold an internal discussion regarding possible amendments to the Council Policies and Procedures Manual. No other regular agenda items are listed for this meeting.

• Internal discussion of potential amendments to the Council Policies and Procedures Manual

The Rules Committee discussed potential amendments to the Council Policies and Procedures Manual, focusing on several rules including gift acceptance, transparent governance, advocacy, and conflict of interest. No formal decisions were made; the city attorney was asked to re-draft specific rules for future consideration.

• Requested re-draft of Rule 10 (Accepting Gifts) to define gifts and simplify compliance
• Discussed clarifying Rule 5 (Transparent Governance) on sharing city events on personal social media
• Requested review of Rule 6 (Advocacy) regarding councilmember comments on city business
• Suggested removing the word 'forward' from Rule 7
• Suggested adding 'appointees' to Rule 8 (Positive Work Place Environment)
• Discussed modifications to Rule 9 (Conflict of Interest) on refraining from voting
• Requested confirmation of Rule 6 (Debate) to define majority
• Added 'Review of Boards and Commission Handbook' to next agenda

Regular City Council Work Session

The City Council will hold a work session to discuss semi truck parking within the City of Surprise. The meeting also includes standard reports and a potential executive session.

• Discussion pertaining to semi truck parking within the City of Surprise

The Surprise City Council held a work session to discuss semi truck parking issues. Three options were presented: using city property, collaborating with businesses, and involving private companies. No formal decisions or votes were taken; the discussion was informational only.

• No decisions or votes taken; item was discussion only

Regular City Council Meeting

The City Council will decide on a rezoning request at Bell Road and Dysart Road and an amendment to the Vistas Montanas Planned Area Development. The body will also review two final plats and a small budget amendment for a victim rights grant.

• Rezoning of property at northwest corner of Bell Road and Dysart Road from Regional Commercial (C-3) to Community Commercial (C-2)
• Amendment to Vistas Montanas Planned Area Development (PAD) regarding density, lot sizes, and open space
• Final Plat for 'Williams 224' west of 219th Avenue and north of Deer Valley Road
• Final Plat for 'A Re-Plat of Lots 1, 3, 5, 9 and 10, of Prasada – Phase 1B South' at Cactus Road and Loop 303
• Budget amendment of $1,600 within the Grants Fund to the Victim Rights Program (VRP)

The council voted 3-3 on a motion to deny a proposed amendment to the Vistas Montanas Planned Area Development that would increase density, reduce lot sizes, and increase open space. The tie vote failed, and a subsequent motion to continue the item to the second meeting in January 2023 passed 6-0. The council also approved a rezoning at Bell and Dysart Roads from C-3 to C-2 and the consent agenda, which included final plats and a budget amendment.

• Approved consent agenda items 1-4 (6-0, 1 excused)
• Approved rezoning at northwest corner of Bell Road and Dysart Road from C-3 to C-2 (6-0, 1 excused)
• Motion to deny Vistas Montanas PAD amendment failed on 3-3 tie (Cline, Duffy, Remley yes; Hall, Judd, Hastings no; Winters excused)
• Continued Vistas Montanas PAD amendment to second meeting in January 2023 (6-0, 1 excused)

Planning and Zoning Commission

The Planning and Zoning Commission is meeting to consider several zone changes, conditional use permits, and preliminary plats. The agenda includes a public hearing for a large-scale rezoning in District 1 and various commercial site plans.

• Zone change of ~320 acres from Rural Residential to R-1, R-3, and C-2 (Case FS22-0344)
• Conditional Use Permit and Site Plan for Greenway Dutch Bros Multi-Tenant Building
• Conditional Use Permit and Site Plan for Salad & Go at Eastham Pkwy & Bell Rd
• Rezone of ~10 acres from Regional Commercial (C-3) to Community Commercial (C-2) at Bell Rd and Dysart Rd
• Preliminary Plat approvals for Toll at Prasada, Enclave 4 at Paloma Creek, and San Ysidro Enclave

The Commission approved a zone change for roughly 320 acres from Rural Residential to a mix of Residential Low Density, Residential High Density, and Community Commercial, bounded by Pinnacle Peak Road, 227th Avenue, Deer Valley Road, and 231st Avenue. They also approved conditional use permits for a Dutch Bros multi-tenant building and a Salad & Go at Eastham Pkwy & Bell Rd, as well as a rezone from Regional Commercial to Community Commercial at Bell and Dysart Roads. Additionally, they approved a PAD amendment for Vistas Montanas and three preliminary plats for subdivisions. All votes were unanimous except one abstention on the consent agenda.

• Approved zone change for 320 acres from RR to R-1, R-3, and C-2 (7-0)
• Approved conditional use permit for Dutch Bros multi-tenant building (7-0)
• Approved conditional use permit and site plan for Salad & Go at Eastham Pkwy & Bell Rd (7-0)
• Approved rezone of 10 acres from C-3 to C-2 at Bell and Dysart Roads (7-0)
• Approved PAD amendment for Vistas Montanas (7-0)
• Approved preliminary plat for Toll at Prasada Unit N Phase 2 (7-0)
• Approved preliminary plat for Enclave 4 at Paloma Creek (7-0)
• Approved preliminary plat for San Ysidro Enclave (7-0)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission - Fire will meet to review meeting minutes and evaluate medical examinations for new recruits. The body is considering the acceptance of two individuals into the PSPRS system.

• Approval of May 11, 2022 meeting minutes
• Review of medical exams and acceptance of firefighter recruits Enrique K. Diaz and Matthew C. Husk into the PSPRS system

The Public Safety Retirement Commission – Fire Board approved the enrollment of firefighter recruits Enrique K. Diaz and Matthew C. Husk into the PSPRS system. Diaz was accepted with preexisting conditions, Husk without. The board also approved the minutes from the previous meeting.

• Approved May 11, 2022 meeting minutes (unanimous)
• Approved Tier 3 Firefighter recruit Enrique K. Diaz into PSPRS with preexisting conditions (unanimous)
• Approved Tier 3 Firefighter recruit Matthew C. Husk into PSPRS without preexisting conditions (unanimous)

General

The Public Safety Personnel Retirement System Joint Meeting will review legal counsel fees for FY23. The body will also discuss Senate Bill 1268 and consider the approval of meeting minutes from July 20, 2022.

• Review of FY23 legal counsel fees
• Discussion pertaining to Senate Bill 1268
• Approval of July 20, 2022 meeting minutes

The joint Fire & Police PSPRS board met but took no substantive votes. They discussed how the DROP retirement extension under SB 1268 works, including that the two-year extension funds are in a separate 401(a) account with no fixed interest rate, unlike the initial five-year DROP. The board also discussed the city's flexibility to set criteria for DROP extension requests and retiree health coverage, but no decisions were made.

• Approved July 20, 2022 joint board meeting minutes (unanimous)
• Adjourned at 10:17 a.m. (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission is meeting to review the acceptance of three lateral police hires into the retirement system. The body will also consider an accidental disability application for a former police officer.

• Review of medical exams for lateral Police Lieutenants Kendall Moreland and Patrick G. Valenzuela and Lateral Police Officer Andrea R. Tenuta
• Review of Independent Medical Exam report for former Police Officer Jonathan W. Huston's Accidental Disability application
• Approval of July 20, 2022 meeting minutes
• Approval of July 20, 2022 executive session meeting minutes

The Surprise Public Safety Retirement Commission — Police approved the enrollment of Lateral Police Lieutenant Patrick G. Valenzuela (with preexisting conditions) and Lateral Police Officer Andrea R. Tenuta (without preexisting conditions) into the PSPRS system. The board also denied an accidental disability application from former Police Officer Jonathan W. Huston, based on an independent medical exam finding his condition not permanent. Previous meeting minutes were approved, and a medical records review for a retiree was excluded from consideration.

• Approved July 20, 2022 executive session meeting minutes (unanimous)
• Approved July 20, 2022 regular meeting minutes (unanimous)
• Approved enrollment of Lateral Police Lieutenant Patrick G. Valenzuela into PSPRS with preexisting conditions (unanimous)
• Approved enrollment of Lateral Police Officer Andrea R. Tenuta into PSPRS without preexisting conditions (unanimous)
• Denied accidental disability application for former Police Officer Jonathan W. Huston (unanimous)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will discuss the 2021 Consolidated Annual Performance Evaluation Report and services provided by Team Red, White & Blue. The body will also consider the FY2023 meeting calendar and the annual G.A.I.N. Night.

• Consolidated Annual Performance Evaluation Report (CAPER) PY 2021
• Presentation on services offered by Team Red, White & Blue
• Annual Getting Arizona Involved in Neighborhoods (G.A.I.N.) Night
• FY2023 meeting calendar
• August 10, 2022 meeting minutes

The commission approved a $1,500 sponsorship for the city's G.A.I.N. Night, approved the August 10 meeting minutes, rescheduled the October meeting to October 19, and tabled a presentation by Team Red, White & Blue. No public hearings or consent agenda items were held.

• Approved $1,500 sponsorship for G.A.I.N. Night (8-0)
• Approved August 10, 2022 meeting minutes (8-0)
• Rescheduled October 2022 meeting from Oct 12 to Oct 19 (8-0)
• Tabled Team Red, White & Blue presentation

General

The General Plan Advisory Group is meeting to review the purposes of the group and recap the first community workshop. Members will discuss the city's current vision and values and review a draft of the community assessment.

• Approval of July 26, 2022 meeting minutes
• Recap of Community Workshop #1
• Discussion of citywide vision and values
• Review of Community Assessment draft

The General Plan Advisory Group (GPAG) held its second meeting, focusing on discussion of the current General Plan vision and values, a recap of Community Workshop #1, and next steps. No formal decisions were made; approval of the July 26, 2022 meeting minutes was continued to the October 11, 2022 meeting.

• Approval of July 26, 2022 meeting minutes continued to October 11, 2022

Arts and Cultural Advisory Commission

The commission will review the FY2023 Arts & Culture calendar of events and discuss the use of the Mobile Museum. The meeting includes a presentation from City Manager Bob Wingenroth and a discussion regarding Stage Left Productions.

• Action on the FY2023 Arts & Culture calendar of events
• Action on the West Valley Arts Council gallery curation stipend
• Possible action on supply purchases for the 2022 Surprise Fiesta Grande
• Discussion on the Joe Tyler bench at Arts HQ
• Discussion on the effective use of the Mobile Museum

City Audit Committee

The City Audit Committee is meeting to discuss and take action on the FY2022-2023 Annual Audit Plan and the FY2021-2022 Annual Audit Activity Report. The committee will also consider amendments to its bylaws.

• Amendment of the Audit Committee Bylaws
• FY2021-2022 Annual Audit Activity Report
• FY2022-2023 Annual Audit Plan
• Updates on pending internal audit recommendations as of August 29, 2022
• Approval of June 8, 2022 meeting minutes

The Audit Committee approved the June 8, 2022 meeting minutes, amended the committee bylaws, and approved both the FY2021-2022 Annual Audit Activity Report and the FY2021-2022 Annual Audit Plan, all by 4-0 votes. The committee also discussed pending internal audit recommendations, noting 12 high-risk items related to data security and PII controls, with IT working on a management action plan expected in October.

• Approved June 8, 2022 Audit Committee meeting minutes (4-0)
• Approved amendment of Audit Committee Bylaws (4-0)
• Approved FY2021-2022 Annual Audit Activity Report (4-0)
• Approved FY2021-2022 Annual Audit Plan (4-0)

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss several citywide topics. The meeting includes updates on water resources and the city trail system.

• Presentation and discussion on the Proposition 400 Extension
• Update on the City’s water resources
• Presentation and discussion regarding the City Trail System

The Surprise City Council held a work session with three informational presentations: a Proposition 400 extension update on regional transportation funding, a water resources update from Central Arizona Project and EPCOR, and a city trail system update. No formal decisions or votes were taken on any agenda item. The meeting adjourned after discussion.

• No action taken on Proposition 400 extension presentation
• No action taken on water resources update
• No action taken on city trail system presentation
• Council voted 6-0 to adjourn (Winters excused)

Regular City Council Meeting

The City Council will discuss the preferred location for a new city pool and review the FY2022 Financial Status Report. The body is also deciding on regional economic development funding and liquor license applications.

• Agreement with Greater Phoenix Economic Council for $73,313 for FY 2023
• Budget amendment of $30,000 for The Patriot All-America Golf Invitational
• Liquor license for Quench Taps and Tapas at 14010 N. Litchfield Road, #212
• Liquor license for Good Fortune at 17014 W. Bell Road, #106 & #107
• Final Plat for Kunz Estates Rural Subdivision northwest of Jomax Road and 155th Avenue

The council approved a $73,313 agreement with the Greater Phoenix Economic Council for regional economic development programs. It also approved a $30,000 budget amendment to expand the Patriot All-America Golf Invitational into Surprise. A sewer line easement near San Ysidro and 156th Avenue was tabled indefinitely. No action was taken on a preferred location for a new city pool.

• Approved $73,313 agreement with Greater Phoenix Economic Council (6-0)
• Approved $30,000 budget amendment for Patriot All-America Golf Invitational (6-0)
• Approved consent agenda items 1-4, 6-7 (6-0)
• Tabled sewer line easement near San Ysidro and 156th Avenue indefinitely (6-0)
• Approved liquor license for Quench Taps and Tapas (consent)
• Approved liquor license for Good Fortune (consent)
• Approved Kunz Estates Rural Subdivision final plat (consent)
• Approved compensation eligibility amendments for Presiding Judge Dominguez and Associate Judge Gaudgreau (consent)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to discuss a zoning text amendment regarding smoking lounges. The body will also review two preliminary plats and select its Chair and Vice Chair.

• Zoning Text Amendment (Case FS22-0695) to add 'Smoking Lounge' as a permitted use
• Preliminary Plat for 'Unit L – Phase 3 – Toll at Prasada' west of Cotton Lane (Case FS22-0176)
• Preliminary Plat for 'Rio Caballo' north of Jomax Road and east of 163rd Avenue (Case FS21-829)
• Nomination and selection of Commission Chair
• Nomination and selection of Commission Vice Chair

The Planning and Zoning Commission voted 6-0 to recommend a zoning text amendment adding 'Smoking Lounge' as a permitted use with related standards. They also approved preliminary plats for two subdivisions: Unit L – Phase 3 – Toll at Prasada and Rio Caballo. The commission elected Kevin Sartor as Chair and Jared Holland as Vice Chair.

• Recommended approval of ZTA adding 'Smoking Lounge' as permitted use (6-0)
• Approved preliminary plat for Unit L – Phase 3 – Toll at Prasada (6-0)
• Approved preliminary plat for Rio Caballo (6-0)
• Elected Kevin Sartor as Commission Chair (6-0)
• Elected Jared Holland as Commission Vice Chair (6-0)
• Approved June 16, 2022 regular meeting minutes (6-0)
• Approved June 16, 2022 executive session minutes (6-0)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will meet to review a quarterly report from CBIZ Consulting. The board will also consider the approval of meeting minutes from May 25, 2022.

• Approval of May 25, 2022 meeting minutes
• Presentation and discussion of CBIZ Consulting FY2022 4th Quarter Report

The Health Benefits Trust Fund Board approved the minutes from its May 25, 2022 meeting. Members also received a presentation on CBIZ Consulting's FY2022 4th Quarter Report, including pharmacy spend and rebate summaries, with year-end financials deferred to the next meeting. No other substantive decisions were made.

• Approved May 25, 2022 meeting minutes (motion passed)

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will discuss a survey and recommend a preferred location for a new city pool. The body will also nominate a member for the General Plan Advisory Group and select a Chair and Vice-Chair.

• Recommendation of a preferred location for the new City of Surprise Pool
• Discussion of the new Surprise Pool survey
• Nomination of a member and alternate for the General Plan Advisory Group
• Selection of Commission Chair
• Selection of Commission Vice-Chair

The Parks and Recreation Advisory Commission voted unanimously to recommend a location for the city's third pool at Perryville & Cactus Road near Shadow Ridge High School. The commission also approved prior meeting minutes, nominated members to the General Plan Advisory Group, and re-elected the chair and vice-chair. The pool recommendation will go to City Council for final approval.

• Approved May 12, 2022 meeting minutes (7-0)
• Recommended Perryville & Cactus Rd near Shadow Ridge HS as site for new pool (7-0)
• Nominated Anthony Robinson as member of General Plan Advisory Group (7-0)
• Nominated Patricia Blaisdell as alternate member of General Plan Advisory Group (7-0)
• Re-elected Wayne Turner as Commission Chair (7-0)
• Re-elected Ron Jensen as Commission Vice-Chair (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for August 18, 2022, was canceled. The provided agenda contains only procedural boilerplate.

Regular City Council Work Session

The City Council will hold a work session featuring a presentation from the Arizona Department of Health Services. The discussion will focus on congregate living homes.

• Presentation and discussion on congregate living homes from Arizona Department of Health Services

The Surprise City Council held a work session on August 16, 2022, featuring a presentation from the Arizona Department of Health Services on congregate living homes. No formal action was taken on the item; it was informational only. The meeting adjourned at 5:18 PM.

• No action taken on congregate living homes presentation
• Adjourned meeting at 5:18 PM (7-0)

Regular City Council Meeting

The City Council will consider adopting the results of the August 2, 2022, Primary Election. The body will also review several final plats for property replats and a preliminary development plan for the Truman Ranch Marketplace.

• Public hearing for the Truman Ranch Marketplace Preliminary Development Plan (Case FS20-829)
• Adoption of August 2, 2022, Primary Election results (Resolution #2022-86)
• Contract with Arizona Community Action Association for Utility Assistance Program grant funding ($22,900)
• Budget reallocation of $27,200 for landscaping at the Northwest Regional Library
• Final plats for Village at Prasada, Graham Ranch Estates, Paloma Creek, and Vukoder Property

The City Council approved Ordinance 2022-18 for the Truman Ranch Marketplace Preliminary Development Plan (PAD08-015) by a 4-3 vote after a public hearing and executive session. The consent agenda, including multiple final plats and budget amendments, was approved unanimously. The council also adopted Resolution 2022-86 certifying the August 2 primary election results.

• Approved Truman Ranch Marketplace Preliminary Development Plan (Ordinance 2022-18) 4-3
• Adopted Resolution 2022-86 certifying primary election results (7-0)
• Approved consent agenda including 10 items (7-0): final plats for Village at Prasada, Toll at Prasada, Graham Ranch Estates, Paloma Creek, Vukoder Property; $22,900 grant agreement with Wildfire for utility assistance; $27,200 budget reallocation for library landscaping

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to select its Chair and Vice-Chair. The body will also consider the June 8, 2022 meeting minutes and discuss an overview of commission activities for FY2022.

• Selection of Commission Chair
• Selection of Commission Vice-Chair
• Approval of June 8, 2022 meeting minutes
• Discussion of FY2022 commission activities

The Veterans, Disability and Human Services Commission re-elected Julie Kent-Partridge as chair (9-1) and Steffen Hanzel as vice-chair (7-3). The commission also approved the June 8, 2022 meeting minutes (10-0) and discussed FY2022 activities, with members volunteering for working groups.

• Re-elected Julie Kent-Partridge as Chair (9-1)
• Re-elected Steffen Hanzel as Vice-Chair (7-3)
• Approved June 8, 2022 meeting minutes (10-0)

Tourism Fund Subcommittee

The Tourism Fund Subcommittee is meeting to consider a recommendation for funding the expansion of the Patriot All-America Golf Tournament into the City of Surprise. The body will also discuss a Thanksgiving Day 5k event and approve previous meeting minutes.

• Recommendation to use Tourism Fund for Patriot All-America Golf Tournament expansion
• Discussion of Thanksgiving Day 5k event
• Approval of October 19, 2020 meeting minutes
• Approval of March 3, 2022 meeting minutes

The Tourism Fund Subcommittee voted 3-0 to recommend using up to $30,000 from the Tourism Fund to support expanding the Patriot All-America Golf Tournament to include a field in Surprise. The reimbursement includes $15,000 available pre-event and up to $15,000 based on performance metrics (room nights and attendance). The subcommittee also approved minutes from two prior meetings and discussed a potential Thanksgiving Day 5K event, with staff to explore options and bring back proposals.

• Approved minutes of October 19, 2020 Tourism Fund Subcommittee meeting (3-0)
• Approved minutes of March 3, 2022 Tourism Fund Subcommittee meeting (3-0)
• Approved recommendation to use Tourism Fund for Patriot All-America Golf Tournament expansion, up to $30,000 (3-0)

Regular City Council Meeting

The City Council will discuss updates to the municipal code regarding business licenses and review community grant awards. The body is also considering several intergovernmental agreements for community and shelter services and the acceptance of various street improvements.

• Amendment to Chapter 26 of the Surprise Municipal Code relating to business licenses
• Intergovernmental Agreement with Maricopa County for Community Action Program services including $474,400 in budget authority
• Intergovernmental Agreement amendment for temporary emergency shelter services including $100,000 in budget authority
• Liquor license and sampling privileges for Sprout's Farmer's Market at 13650 N. Prasada Parkway
• Establishment of the SU-Wassellreems201 Lighting Improvement District

The Surprise City Council approved an amendment to the municipal code on business licenses (Ordinance 2022-17) and a resolution establishing a lighting improvement district (Resolution 2022-72). Both passed unanimously with 7 yes votes. The council also heard reports on community grants and a traffic signal opening, but took no action on those items.

• Approved Ordinance 2022-17 amending business license regulations (7-0)
• Approved Resolution 2022-72 establishing SU-Waddell Reems Lighting Improvement District (7-0)
• Approved consent agenda minus item #9 (7-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to elect its leadership and review previous meeting minutes. The body will also discuss funding and scheduling for the FY2023 AZ Speaks program and the 2022 Fiesta Grande event.

• Selection of Commission Chair and Vice-Chair
• FY2023 AZ Speaks schedule and funding
• Participation in the 2022 Fiesta Grande event
• Poetry Slam enhancements
• Final update of the Fiscal Year 2022 Arts & Culture Grant

General

The Public Safety Personnel Retirement System and Public Safety Retirement Commission are meeting to review legal counsel fees and discuss Senate Bill 1268. The body will also consider approving minutes from a previous joint meeting.

• Discussion of Senate Bill 1268
• Review of FY 22 legal counsel fees
• Approval of April 13, 2022 meeting minutes

The joint PSPRS board approved the April 13, 2022 meeting minutes unanimously. The board discussed Senate Bill 1268, which extends DROP participation to 84 months for eligible Tier 1 members and allows extensions for current participants at employer discretion. No formal action was taken on SB 1268; the board agreed to follow up on questions about money distribution for extended participation.

• Approved April 13, 2022 joint board meeting minutes (unanimous)
• Discussed SB 1268 DROP changes; no action taken
• Agreed to follow up on SB 1268 money distribution questions at future meeting

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission will consider accepting five lateral officers and one recruit into the PSPRS system. The body will also discuss a disability application for a former police officer.

• Review of medical exams and acceptance of Jolene M. Arndt, Ramon Gomez, Timothy J. Reese, David A. Swingle, and Garrett F. Lang into the PSPRS system
• Review of Accidental Disability application for former Police Officer Jonathan W. Huston
• Approval of May 11, 2022 meeting minutes

The Surprise Public Safety Retirement Commission — Police approved the enrollment of five police employees into the PSPRS system, with two lateral officers accepted with preexisting conditions. The board also approved ordering an Independent Medical Exam for former officer Jonathan W. Huston's accidental disability application. The meeting minutes from May 11, 2022, were approved unanimously.

• Approved May 11, 2022 meeting minutes (unanimous)
• Approved PSPRS enrollment for Jolene M. Arndt (with preexisting conditions), Ramon Gomez (without), Timothy J. Reese (with), David A. Swingle (without), and Garrett F. Lang (without) (unanimous)
• Approved entering executive session to review medical records for Jonathan W. Huston's disability application (unanimous)
• Approved ordering an Independent Medical Exam by Dr. Kirkorsky for Jonathan W. Huston (unanimous)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Council Subcommittee on Community Outreach, Partnerships & Grants will consider the application and award timeline for the FY2023 Neighborhood Grant Program. The body will also review the FY2023 program application and receive an update on FY22 outreach and grant programs.

• Approval of May 9, 2022 meeting minutes
• Establishment of FY2023 Neighborhood Grant Program application and award timeline
• Approval of the FY2023 Neighborhood Grant Program application
• Update on the Surprise Community Outreach Program and Neighborhood Grant program for FY22

Regular City Council Work Session

The City Council will hold a work session to receive a presentation and discuss the Bell Road Landscaping and Streetlighting project. The meeting also includes standard reports and a potential executive session.

• Presentation and discussion on the Bell Road Landscaping and Streetlighting project

The City Council held a work session to discuss the Bell Road Landscaping and Streetlighting project, receiving a presentation from staff on replacing turf with water-saving landscaping and upgrading vintage lighting. No formal decisions were made; the item was for discussion and feedback only. Staff will bring back an update in the near future.

• Discussed Bell Road landscaping and streetlighting project (no vote)
• Staff to return with project update (no vote)

CFD Commission Meeting

The Marley Park CFD Board will hold a public hearing on a feasibility report for projects to be funded by general obligation bonds. The board is also considering the adoption of a resolution to issue Series 2022 bonds and the assessment of an ad valorem property tax.

• Public hearing on feasibility report for projects financed by general obligation bonds
• Resolution MPCFD # 2022-05: Authorization of General Obligation Bonds, Series 2022
• Resolution # MPCFD 2022-04: Ad Valorem property tax rate of 3.4771 per $100.00 of assessed value
• Approval of June 7, 2022 meeting minutes

The Marley Park Community Facilities District Board approved a resolution authorizing the sale and issuance of General Obligation Bonds, Series 2022, and set an ad valorem property tax rate of 3.4771 per $100 of assessed value. The board also approved the June 7, 2022 meeting minutes. A public hearing on the feasibility report was held with no public comments and no action taken.

• Approved June 7, 2022 meeting minutes (7-0)
• Approved Resolution MPCFD #2022-05 authorizing GO Bonds Series 2022 (7-0)
• Approved Resolution MPCFD #2022-04 setting property tax rate at 3.4771 per $100 assessed value (7-0)

Regular City Council Meeting

The City Council will decide on primary and secondary property tax rates for Fiscal Year 2023 and review several land rezoning requests. The body will also consider various final plats for residential developments and approve board and commission appointments.

• Proposed primary property tax rate of $0.7591 and secondary rate of $0.3880 per $100 of assessed valuation for FY 2023
• Rezoning of 199.21 acres west of 155th Avenue and north of Jomax Road to Medium and High Density Residential
• Rezoning of 57.53 acres at the southwest corner of Happy Valley Road and 147th Avenue to High Density Residential
• Grant funding of $90,000 from Area Agency on Aging for the City of Surprise
• Purchase agreement for approximately 19 acres of property near Perryville and Cactus Roads

The Surprise City Council approved a rezoning of about 199 acres west of 155th Avenue and north of Jomax Road from Rural Residential to Residential Medium and High Density (Ordinance #2022-12) by a 5-2 vote, with Councilmembers Duffy and Remley dissenting. The council also approved two other rezonings, a zoning text amendment for warehouse parking, and a PAD amendment for Surprise Farms South. All other agenda items, including appointments, liquor licenses, final plats, property tax levies, and various agreements, were approved unanimously.

• Approved Nobella rezoning (199.21 acres) to R-2/R-3 (5-2)
• Approved Zoning Text Amendment for warehouse parking (7-0)
• Approved rezoning of 57.53 acres to R-3 at Happy Valley & 147th Ave (6-1)
• Approved Surprise Farms South PAD Amendment (6-1)
• Approved FY2023 property tax levy at $0.7591 primary / $0.3880 secondary (7-0)
• Approved FY2023 SLID levy up to $1.20 per $100 valuation (7-0)
• Approved 7 board/commission appointments and 7 reappointments (7-0)
• Approved consent agenda items 4-24 (7-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to receive a citywide update on a specific art installation. The body will also discuss a commission retreat.

• Update on 'Bloom Where You're Planted' art installation
• Arts & Cultural Advisory Commission Retreat

The Arts and Cultural Advisory Commission held a special meeting that included an update on the 'Bloom Where You're Planted' art installation and an in-depth retreat on the commission's mission and the Public Art Master Plan. No formal decisions, approvals, or votes on substantive items were recorded; the only motion was to adjourn, which passed unanimously.

• Adjourned meeting at 1:39 p.m. (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a preliminary development plan and two conditional use permits. The meeting includes public hearings for these land-use requests.

• Preliminary Development Plan for Truman Ranch Marketplace PAD (PAD08-015), Case FS20-829
• Conditional Use Permit and Site Plan for Quick Quack Car Wash at Greenway & Cotton, Case FS21-839
• Conditional Use Permit and Site Plan for Dutch Bros, Case FS21-786

The Planning and Zoning Commission approved a conditional use permit and site plan for a Dutch Bros coffee shop, a conditional use permit and site plan for a Quick Quack Car Wash, and recommended approval of the Truman Ranch Marketplace preliminary development plan to the City Council. All votes were 6-0. The commission also approved the June 2 meeting minutes.

• Approved Dutch Bros conditional use permit and site plan (6-0)
• Approved Quick Quack Car Wash conditional use permit and site plan (6-0)
• Recommended approval of Truman Ranch Marketplace preliminary development plan to City Council (6-0)
• Approved June 2, 2022 meeting minutes (6-0)
• Approved June 2, 2022 executive session minutes (6-0)

City Audit Committee

The City Audit Committee is meeting to approve previous meeting minutes and amended bylaws. The committee will also discuss the March 30, 2022 ALGA External Quality Control Review Report.

• Action on March 31, 2022 meeting minutes
• Discussion and action on the March 30, 2022 ALGA External Quality Control Review Report
• Action on amended Audit Committee Bylaws

The Surprise Audit Committee approved the March 31, 2022 meeting minutes and the March 30, 2022 ALGA External Quality Control Review Report, both by unanimous 3-0 votes. The committee also amended the Audit Committee Bylaws to add language making the Director of Finance (or designee) a permanent non-voting member, also by a 3-0 vote. No other substantive decisions were made.

• Approved March 31, 2022 Audit Committee meeting minutes (3-0)
• Approved March 30, 2022 ALGA External Quality Control Review Report (3-0)
• Amended Audit Committee Bylaws to add Director of Finance (or designee) as permanent non-voting member (3-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review program updates and administrative items. The body will discuss services provided by Circle the City and the Servants of Surprise (SOS) program.

• Presentation and discussion on services offered by Circle the City
• Action on the City of Surprise General Plan Advisory Group
• Update and discussion on the Servants of Surprise (SOS) program
• Approval of the Fiscal Year 2023 meeting calendar
• Action on May 11, 2022 meeting minutes

The commission approved the May 11 meeting minutes, appointed Commissioner Rodriguez to the General Plan Advisory Group and Commissioner Mendez as alternate, and approved the FY2023 meeting calendar. Presentations were given on Circle the City services and the General Plan Advisory Group, and updates were provided on the Servants of Surprise program and other staff items. All votes were 7-0 with three excused absences and one vacancy.

• Approved May 11, 2022 meeting minutes (7-0)
• Appointed Commissioner Rodriguez to General Plan Advisory Group (7-0)
• Appointed Commissioner Mendez as alternate to General Plan Advisory Group (7-0)
• Approved FY2023 meeting calendar (7-0)

Regular City Council Work Session

The City Council will hold a work session to discuss the city's financial status through March 2022. The meeting also includes presentations on citywide transit services and water resources.

• FY2022 Financial Status Report through March 2022
• Status of citywide transit services including Paratransit and RideChoice
• Update on the City’s water resources

The Surprise City Council held a work session with presentations on the FY2022 financial status through March 2022, citywide transit services, and water resources. No formal decisions were made; the session was informational only. Council members discussed transit service improvements and water conservation concerns, and agreed to schedule a future work session with EPCOR on water issues.

• No formal decisions made; presentations only
• Agreed to schedule future work session with EPCOR on water issues

CFD Commission Meeting

The Marley Park Community Facilities District Board is meeting to discuss tax levies and budget limits. The board will consider a secondary property tax rate and the final expenditure budget for Fiscal Year 2023.

• Proposed secondary property tax levy of $3.4771 per $100 of assessed valuation (Resolution MPCFD # 2022-02)
• Proposed Fiscal Year 2023 final expenditure limitation budget of $15,713,500 (Resolution MPCFD #2022-03)
• Approval of May 3, 2022 meeting minutes

The Marley Park Community Facilities District Board approved a resolution to levy secondary property taxes at $3.4771 per $100 of assessed valuation, and adopted a $15,713,500 final expenditure limitation budget for fiscal year 2023. Both items passed unanimously with 7 yes votes. The board also approved the minutes from the May 3, 2022 meeting. No public comments were received.

• Approved Resolution MPCFD #2022-02 to levy secondary property taxes at $3.4771 per $100 assessed valuation (7-0)
• Adopted Resolution MPCFD #2022-03 for FY2023 final expenditure limitation budget of $15,713,500 (7-0)
• Approved May 3, 2022 Marley Park CFD Board meeting minutes (7-0)

Special City Council Meeting

The City Council is meeting to discuss the adoption of the final budget for Fiscal Year 2023. The body will also consider the intent to levy primary and secondary property taxes and Street Light Improvement District taxes.

• Proposed primary property tax levy of $0.7591 per $100 of assessed valuation
• Proposed secondary property tax levy of $0.3880 per $100 of assessed valuation
• Proposed Street Light Improvement District (SLID) property tax levies up to $1.20 per $100 of assessed valuation
• Adoption of the City of Surprise final budget for Fiscal Year 2023 (Resolution #2022-56)

The Surprise City Council unanimously approved three resolutions: setting primary and secondary property tax rates, adopting Street Light Improvement District (SLID) levies, and adopting the final FY2023 budget. All votes were 7-0. The property tax adoption is scheduled for June 21, 2022.

• Approved Resolution #2022-55 setting primary property tax at $0.7591 per $100 and secondary at $0.3880 per $100 (7-0)
• Approved Resolution #2022-57 adopting SLID property tax levies up to $1.20 per $100 (7-0)
• Approved Resolution #2022-56 adopting the final FY2023 budget (7-0)

Regular City Council Meeting

The City Council will review several final and preliminary plats for residential developments. The body is also considering a budget amendment to fund transportation improvements and updates to the municipal code regarding voting procedures.

• Budget amendment to move $200,000 to the Transportation Improvement Fund for Cactus Rd
• Final Plats for Paloma Creek Phase 4, Heritage Asante Parcel 9 Phase 1, and Fulton Homes Escalante
• Preliminary Plat for Heritage Asante Parcels 8 & 10
• Ordinance #2022-13 to define quorum, voting majority, and abstentions in the Municipal Code
• Liquor license owner transfer for LUV 2 PLAY at 15495 W. Bell Road, #104

The Surprise City Council approved a $200,000 budget amendment to fund design of a railroad crossing on Cactus Road, and approved several plats, a school resource officer agreement, and public participation procedures for the 2040 General Plan. All votes were 7-0. The meeting also included a proclamation for Juneteenth and reports on community projects.

• Approved consent agenda minus item #9 (7-0)
• Approved Resolution #2022-59 for Dysart USD intergovernmental agreement (7-0)
• Approved Preliminary Plat for Heritage Asante Parcels 8 & 10 with stipulations (7-0)
• Approved Resolution #2022-52 for 2040 General Plan public participation procedures (7-0)
• Approved Resolution #2022-64 for $200,000 budget amendment for Cactus Rd crossing design (7-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss several citywide art initiatives and administrative updates. The body is deciding on the deaccession of specific park murals and the FY23 meeting calendar.

• Deaccession of three bench murals at Dreamcatcher Park
• FY23 Arts & Culture Grant Program review process discussion
• Proposed art installation at the Surprise Stadium
• Poetry Slam enhancements
• Surprise Public Art promotional materials

The commission nominated Commissioner Lieu as representative and Commissioner deJong as alternate to the City of Surprise General Plan Advisory Group, both by 6-0 votes with one absence. It also approved deaccessioning three murals at Dreamcatcher Park, purchasing public art pamphlets up to $2,000, approving a Poetry Slam backdrop up to $500, and adopting the FY2023 meeting calendar. The May 2 meeting minutes were tabled due to a printing error.

• Nominated Lieu to General Plan Advisory Group (6-0, 1 absent)
• Nominated deJong as alternate to General Plan Advisory Group (6-0, 1 absent)
• Approved deaccession of three murals at Dreamcatcher Park (6-0, 1 absent)
• Approved public art pamphlets up to $2,000 (6-0, 1 absent)
• Approved Poetry Slam backdrop up to $500 (6-0, 1 absent)
• Approved FY2023 meeting calendar (6-0, 1 absent)
• Tabled May 2 meeting minutes until August 1 due to printing error

Planning and Zoning Commission

The Planning and Zoning Commission will review a zoning text amendment for warehouse parking and a zone change for approximately 199.21 acres. The body will also discuss public participation procedures for the 2040 General Plan Update.

• Zoning Text Amendment (Case FS22-0555) to change parking requirements for Warehouse/Distribution land use
• Zone Change (Case FS21-828) of 199.21 acres from Rural Residential to Residential Medium and High Density west of 155th Avenue and north of Jomax Road
• Preliminary Plat for 'Unit Q – Phase 3 – Toll at Prasada' west of Cotton Lane (Case FS21-710)
• Approval of public participation procedures for the 2040 General Plan Update (Resolution #2022-52)
• Appointment of a Commission member to the General Plan Advisory Group

The Planning and Zoning Commission recommended approval of a zone change for 199.21 acres west of 155th Avenue and north of Jomax Road from Rural Residential to Residential Medium and High Density, with a 5-2 vote. They also recommended approval of a zoning text amendment to change parking requirements for warehouse/distribution uses, and approved a preliminary plat for Toll at Prasada Unit Q Phase 3. The commission approved the 2040 General Plan communication plan and appointed members to the advisory group.

• Recommended approval of ZTA to amend warehouse/distribution parking requirements (7-0)
• Recommended approval of zone change for 199.21 acres from RR to R-2/R-3 (5-2)
• Approved Preliminary Plat Unit Q Phase 3 Toll at Prasada (7-0)
• Recommended approval of 2040 General Plan Communication Plan (7-0)
• Appointed Commissioner Rosenbaum as primary and Commissioner Smith as alternate to General Plan Advisory Group (7-0)
• Approved May 19, 2022 minutes (6-0, Holland abstained)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview candidates for five vacancies across various city boards. The committee will also review reappointment applications to provide recommendations to the City Council.

• Interviews for 2 Parks and Recreation Advisory Commission vacancies
• Interview for 1 Audit Committee vacancy
• Interview for 1 Personnel Appeals Board vacancy
• Interview for 1 Judicial Selection Advisory Commission State Bar position vacancy
• Review of Boards and Commissions Reappointment applications

The Boards and Commissions Nominations Committee approved the April 13, 2022 meeting minutes and unanimously recommended five applicants to fill vacancies on the Parks and Recreation Commission, Audit Committee, Personnel Appeals Board, and Judicial Selection Advisory Commission. The recommendations will go to the City Council for consideration at the June 21, 2022 meeting. The committee also recommended reappointments for several current board members and suggested the City Council consider changing the city code regarding the minimum number of applicants for the Judicial Selection Commission.

• Approved April 13, 2022 meeting minutes (unanimous)
• Recommended David Kinnoin for Parks & Recreation (term to 06/30/2023)
• Recommended Anthony Robinson for Parks & Recreation (term to 06/30/2025)
• Recommended Tatiana Young for Audit Committee (term to 06/30/2024)
• Recommended Matthew Parker for Personnel Appeals Board (term to 06/30/2024)
• Recommended Jose Valles for Judicial Selection Advisory Commission (term to 06/30/2025)
• Recommended reappointments for 9 members across 3 boards (unanimous)
• Recommended City Council consider code change for minimum applicants on Judicial Selection Commission

Health Benefits Trust Fund Board

The Board will review the CBIZ Consulting FY2022 3rd Quarter Report. Members will also discuss the unaudited financial report for the City's Employee Healthcare and Workers' Compensation Self Insurance Funds. Additionally, the Board will consider approving meeting minutes from March 2, 2022.

• Approval of March 2, 2022, meeting minutes
• Presentation of CBIZ Consulting FY2022 3rd Quarter Report
• Discussion of the FY2022 3rd Quarter unaudited financial report for Employee Healthcare and Workers' Compensation Self Insurance Funds

The board approved the minutes from its March 2, 2022 meeting. It also received presentations on the CBIZ Consulting FY2022 third-quarter report and the city's unaudited financial reports for the employee healthcare and workers' compensation self-insurance funds. No other substantive decisions were made.

• Approved March 2, 2022 meeting minutes (motion passed)

Planning and Zoning Commission

The Planning and Zoning Commission will review several site plans and preliminary plats. The meeting includes public hearings on a zone change and a PAD amendment.

• Zone change for 57.53 acres from Rural Residential (RR) to Residential High Density (R-3) at Happy Valley Rd. and 147th Ave.
• PAD Amendment for Surprise Farms South PAD, Parcels 19 and 20 at Bell and Citrus Roads
• Site Plan for Rancho Mercado Parcel A8
• Preliminary Plat for North Copper Canyon Village Parcel 2.1 west of Deer Valley Road and Grand Avenue
• Preliminary Plat for Gehan at Surprise Center at Luke Parkway and Litchfield Road

The Planning and Zoning Commission recommended disapproval of the PAD Amendment for Surprise Farms South PAD, Parcels 19 and 20, to maintain current commercial zoning. They approved a zone change for 57.53 acres from Rural Residential to Residential High Density, and approved site plans and preliminary plats for several developments. The meeting included public comments on traffic, density, and infrastructure concerns.

• Recommended disapproval of Surprise Farms South PAD Amendment (5-1)
• Approved zone change for 57.53 acres from RR to R-3 (6-0)
• Approved site plan for Rancho Mercado Parcel A8 (6-0)
• Approved preliminary plat for North Copper Canyon Village Parcel 2.1 (6-0)
• Withdrew site plan for Surprise Farms South Multi-Family Residential Parcel 19
• Approved preliminary plat for Gehan at Surprise Center (6-0)
• Approved May 5, 2022 minutes (6-0)

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss citywide updates. Topics include the Central Arizona Project, financial policies, and the Capital Improvement Plan.

• Update to the Central Arizona Project (CAP)
• Annual updates to the City's financial policies
• Overview and updates to the Capital Improvement Plan

The work session included presentations and discussions on the Central Arizona Project water update, annual financial policy updates, and the Capital Improvement Plan. No formal votes were taken; the council will adopt the budget and CIP on June 7th.

• No formal decisions made; presentations and discussions only
• Scheduled final adoption of budget and CIP for June 7th

Regular City Council Meeting

The City Council will review a preliminary plat for the Marisol Ranch development. The body is also considering updates to financial and budget policies and changes to street lighting districts.

• Approval of Preliminary Plat for 'Marisol Ranch' (Case FS20-256)
• Resolution #2022-47: Amendments to FY2023 Comprehensive Financial Management Policies
• Resolution #2022-48: Updated Budget Amendment Policies and Procedures
• Resolution #2022-46: Intent to enlarge the Surprise Medical Plaza street lighting improvement district
• Resolution #2022-49: Moving $4,000 in budget authority for GOHS Buckle Up AZ grant

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to discuss the citywide 5-year Capital Improvement Plan (CIP). The body will also consider approving the minutes from the April 25, 2022 meeting.

• Discussion of the Parks and Recreation 5 year CIP
• Approval of April 25, 2022 meeting minutes

The Parks and Recreation Advisory Commission discussed the 5-year Capital Improvement Plan, focusing on a new community pool, citywide park improvements, and a new 50-acre park. They expressed support for these projects, with a preference for the pool site near Perryville and Cactus, and agreed to hold a public forum on August 22 to gather community input. No formal votes were taken on the CIP items; only the meeting minutes were approved.

• Approved April 25, 2022 meeting minutes (4-0)
• Discussed 5-year CIP, no formal action
• Agreed to hold public forum on community pool project on August 22
• Requested Channel 11 coverage and council chambers for the forum

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission - Fire will meet to review personnel entries into the PSPRS system. The body will also review legal counsel fees for FY 22 and approve previous meeting minutes.

• Acceptance of firefighter recruits Robert G. Coleman and Benjamin K. Hanson into the PSPRS system
• Acceptance of Sean R. Gilson's promotion from EMT to Firefighter into the PSPRS system
• Review of FY 22 legal counsel fees
• Approval of April 13, 2022 meeting minutes

The Surprise Public Safety Retirement Commission – Fire approved the April 13, 2022 meeting minutes and accepted two firefighter recruits (Robert G. Coleman and Benjamin K. Hanson) and one promotion (Sean R. Gilson from EMT to Firefighter) into the PSPRS system, all with preexisting conditions. The board also discussed HB 2337, which would extend DROP participation from five to seven years, and Chair Hall noted the city's written support for the bill. No other substantive decisions were made.

• Approved April 13, 2022 meeting minutes (unanimous)
• Approved Tier 3 Firefighter recruits into PSPRS: Robert G. Coleman, Benjamin K. Hanson, Sean R. Gilson, all with preexisting conditions (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission will consider the acceptance of three police officers into the PSPRS system. The body will also review legal counsel fees for FY 22 and approve previous meeting minutes.

• Review of FY 22 legal counsel fees
• Approval of April 13, 2022 meeting minutes
• Review of medical examinations and acceptance of Police Officer Garrett M. Sawtelle and recruits Glenn R. Allen and Jessica A. McCloskey into the PSPRS system

The Public Safety Retirement Commission — Police approved the April 13, 2022 meeting minutes and accepted three police employees into the PSPRS system, all with preexisting conditions. No other substantive decisions were made; the meeting was brief and procedural.

• Approved April 13, 2022 meeting minutes (unanimous)
• Approved Garrett M. Sawtelle into PSPRS with preexisting conditions (unanimous)
• Approved Glenn R. Allen into PSPRS with preexisting conditions (unanimous)
• Approved Jessica A. McCloskey into PSPRS with preexisting conditions (unanimous)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to select a Vice-Chair and approve previous meeting minutes. The body will also discuss the Fiscal Year 2023 operating budget and services provided by Arizona's Children Association.

• Nomination and selection of the Commission Vice-Chair
• Presentation and discussion of the Fiscal Year 2023 operating budget
• Discussion on the Care & Share Expo or collaboration with Surprise Police Department for G.A.I.N. Night
• Presentation on services offered by Arizona's Children Association
• Approval of April 13, 2022 meeting minutes

The commission elected Steffen Hanzel as Vice-Chair with 4 votes, and approved the April 13, 2022 meeting minutes. It also voted to collaborate with the Surprise Police Department on G.A.I.N. Night and hold a standalone Care & Share Expo in spring, with 6 yes and 2 no votes. The FY2023 budget was presented, including $5,000 for Care & Share Expo and $5,000 for strategic initiatives.

• Elected Steffen Hanzel as Vice-Chair (4 votes)
• Approved April 13, 2022 meeting minutes (8-0)
• Approved collaboration with Police Department for G.A.I.N. Night and standalone Care & Share Expo (6-2)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Council Subcommittee on Community Outreach, Partnerships & Grants will hear presentations from grant applicants. The body will then consider and take action on funding recommendations for the FY23 Surprise Community Outreach Program Grant.

• Presentations from Surprise Community Outreach Program grant applicants
• Funding recommendations for the FY23 Surprise Community Outreach Program Grant

The subcommittee heard presentations from 44 grant applicants and approved funding recommendations totaling $200,000, with individual awards ranging from $0 to $10,000. Three applicants were not considered because they were absent. The recommendations were approved unanimously (3-0).

• Approved $200,000 in community outreach grants (3-0)
• Awarded $10,000 each to Spencer's Place, Radiant Church, Meals of Joy, Valley View, Seeds of Hope
• Awarded $8,000 to Sounds of Autism - Unified Responders
• Awarded $7,500 to WHAM, Best Buddies, Rotary Club, A New Leaf
• Awarded $7,000 to Surprise Youth Foundation and Gem Housing Solutions
• Awarded $6,000 to Northwest Valley Connect, America's Mighty Warriors, HART PANTRY
• Awarded $5,000 to multiple organizations including Women 4 Women, Benevilla, and St. Vincent de Paul
• Denied funding to 12 applicants including Phoenix Rescue Mission and Youth Play USA

Planning and Zoning Commission

The Planning and Zoning Commission will consider and take action on two preliminary plats for properties in District 1. The body will also review minutes from the April 21, 2022 meeting.

• Preliminary Plat for 'Windstone Ranch North' (Case FS21-955) north of Happy Valley Road, west side of 151st Avenue
• Preliminary Plat for 'Heritage Asante – Parcels 8 & 10' (Case FS21-330) west of Asante Drive and south of Pat Tillman Blvd
• Approval of April 21, 2022 Planning and Zoning Commission Minutes

The Planning and Zoning Commission approved the April 21, 2022 minutes and recommended approval of two preliminary plats to the City Council. Both recommendations passed unanimously with 7 votes in favor. No other substantive decisions were made.

• Approved April 21, 2022 meeting minutes (7-0)
• Recommended approval of Windstone Ranch North preliminary plat, subject to stipulations a-h (7-0)
• Recommended approval of Heritage Asante Parcels 8 & 10 preliminary plat, subject to stipulations a-c (7-0)

General

The Personnel Appeals Commission is meeting to approve amendments to its Rules of Practice and Procedure. The body will also select a Board Chair and Vice-Chair.

• Approval of October 15, 2020 meeting minutes
• Amendments to the Personnel Appeals Board Rules of Practice and Procedure
• Selection of Board Chair
• Selection of Vice-Chair

The Personnel Appeals Board approved amendments to its Rules of Practice and Procedure to clarify its authority on discipline for classified employees, aligning with state law and Municipal Code. The board also elected Ted Grove as Chair and Mitchell Friedlander as Vice-Chair after the previous chair resigned. All decisions were unanimous.

• Approved October 15, 2020 meeting minutes (6-0)
• Approved amendments to Personnel Appeals Board Rules of Practice and Procedure (6-0)
• Elected Ted Grove as Board Chair (unanimous)
• Elected Mitchell Friedlander as Vice-Chair (unanimous)

Regular City Council Work Session

The City Council will hold a work session to present and discuss the City's Capital Improvement Plan for fiscal year 2023. The meeting also includes standard reports and a potential executive session.

• Presentation and discussion of the FY23 Capital Improvement Plan

The City Council held a work session to discuss and prioritize the FY23-27 Capital Improvement Plan, reviewing 82 projects. No formal votes were taken; instead, Council members provided direction on priorities, including road projects, a community pool, and a police sub-station. Staff will refine the plan and return with options.

• Prioritized road projects including Cactus Road, Waddell Road, Cotton Lane, 163rd Avenue, and Sarival Avenue
• Agreed on fire station #9 as top priority and #10 as second priority
• Requested staff bring back options for Bell Road landscaping and lighting
• Identified City Center parking garage, communication tower, broadband, and other projects as priorities
• Directed staff to engage Parks and Recreation Commission for future park plans

CFD Commission Meeting

The Marley Park Community Facilities District Board is meeting to discuss the tentative expenditure limitation budget for FY2023. The board will consider adopting the budget and scheduling a public hearing for June 7, 2022.

• Resolution MPCFD #2022-01: Adoption of tentative expenditure limitation budget for FY2023
• Approval of June 15, 2021 meeting minutes

The Marley Park Community Facilities District Board approved the tentative expenditure limitation budget for FY2023 and directed publication, with a public hearing set for June 7, 2022. The board also approved the minutes from the June 15, 2021 meeting. Both actions passed 5-0 with two members excused.

• Approved minutes of June 15, 2021 meeting (5-0, 2 excused)
• Approved Resolution MPCFD #2022-01 adopting tentative FY2023 budget and setting June 7 public hearing (5-0, 2 excused)

Regular City Council Meeting

The City Council will consider adopting a tentative expenditure limitation budget for FY2023 and discuss plans to amend the City of Surprise General Plan. The body is also reviewing several intergovernmental agreements and easement approvals.

• Proposed ordinance to recognize Juneteenth as a City holiday
• Budget amendment moving $415,000 within the Sewer Utility Capital Fund
• Adoption of tentative FY2023 expenditure limitation budget
• Roadway improvement agreements along Sweetwater Avenue near Sarival
• Water, Sewer and Emergency Access Easement near 163rd Avenue and Yearling Road

The Surprise City Council approved Ordinance 2022-11 adding Juneteenth as a city holiday, and Resolution 2022-45 adopting the tentative FY2023 expenditure limitation budget with a public hearing set for June 7, 2022. The council also approved the consent agenda (items 1-4, 7) and continued two items related to roadway improvements along Sweetwater Avenue indefinitely. No action was taken on the General Plan update, which was presented for discussion only.

• Approved Juneteenth as city holiday (Ordinance 2022-11) (5-0, 2 excused)
• Approved tentative FY2023 budget and set public hearing for June 7, 2022 (Resolution 2022-45) (5-0, 2 excused)
• Approved consent agenda items 1-4 and 7 (5-0, 2 excused)
• Continued indefinitely Temporary Construction License Agreement for Sweetwater Ave improvements (5-0, 2 excused)
• Continued indefinitely Temporary Drainage Easement Agreement for Sweetwater Ave improvements (5-0, 2 excused)
• Approved minutes of April 19, 2022 meetings
• Approved amendment to IGA with New Magma Irrigation & Drainage District (Resolution 2022-36)
• Approved FY2022 budget amendment moving $415,000 within Sewer Utility Capital Fund (Resolution 2022-44)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to consider funding recommendations for grant applicants. The body will also review meeting minutes from April 4, 2022.

• Arts & Culture Grant applicants funding recommendation
• April 4, 2022 meeting minutes

The Arts and Cultural Advisory Commission recommended $30,000 in grant funding to Ottawa University, Drum Arizona, and The Vista Center for the Arts, while denying proposals from WHAM and West Valley Arts Council. The recommendations will go to the Surprise City Council for final approval. The commission also approved the April 4 meeting minutes as amended.

• Approved April 4 meeting minutes as amended (6 yes, 1 abstain)
• Recommended $10,000 grant to Ottawa University (6 yes, 1 abstain)
• Recommended $4,200 grant to Drum Arizona (7 yes)
• Recommended $10,000 grant to The Vista Center for the Arts promotional tickets (5 yes, 2 abstain)
• Recommended $5,800 grant to The Vista Center for the Arts subsidized tickets (5 yes, 2 abstain)
• Denied funding for WHAM proposal (consensus)
• Denied funding for West Valley Arts Council proposal (consensus)

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will meet to appoint its Chair and Vice-Chair. The body will also review its procedural rules and consider the approval of previous meeting minutes.

• Selection of a Chair for the Judicial Selection Advisory Commission
• Selection of a Vice-Chair for the Judicial Selection Advisory Commission
• Review of Judicial Selection Advisory Commission Procedural Rules
• Approval of April 22, 2021 meeting minutes

The Judicial Selection Advisory Commission approved the April 22, 2021 meeting minutes and elected new leadership. Commissioner Carey was selected as chair, and Vice-Chair Lang was re-elected as vice-chair. The commission also discussed procedural rules with no amendments requested.

• Approved April 22, 2021 meeting minutes (6-0)
• Elected Commissioner Carey as chair (6-0)
• Re-elected Vice-Chair Lang as vice-chair (6-0)

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to vote on a recognition and donation program. Members will also discuss survey results for the Bark at the Park event and the Countryside Park groundbreaking.

• Approval of the Parks and Recreation Department’s Recognition and Donation program
• Discussion of Bark at the Park event survey results
• Discussion of the Countryside Park Groundbreaking
• Approval of January 24, 2022 meeting minutes

The Parks and Recreation Advisory Commission approved the department's Recognition and Donation program and the January 24, 2022 meeting minutes. They also discussed the Bark at the Park survey results and Countryside Park groundbreaking details. Commissioner Bill Pupo resigned to avoid a conflict of interest.

• Approved January 24, 2022 meeting minutes (4-0)
• Approved Parks and Recreation Department's Recognition and Donation program (4-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a site plan for LIV Surprise and a preliminary plat for Marisol Ranch. The body will also discuss property within the Surprise Center Development Company PAD.

• Site Plan for LIV Surprise (Case FS21-882)
• Preliminary Plat for Marisol Ranch (Case FS20-256) located south of Dove Valley Road, north of Lone Mountain Road, and east of 163rd Avenue
• Discussion regarding property within the Surprise Center Development Company (SCDC) PAD
• Approval of April 7, 2022 meeting minutes

The Planning and Zoning Commission approved the site plan for LIV Surprise (Case FS21-882) subject to stipulations a-f, and recommended approval of the preliminary plat for Marisol Ranch (Case FS20-256) subject to stipulations a-l. Both motions passed unanimously. The commission also heard a presentation on the Surprise Center Development Company PAD but took no action.

• Approved LIV Surprise site plan, subject to stipulations a-f (7-0)
• Recommended approval of Marisol Ranch preliminary plat, subject to stipulations a-l (7-0)
• Approved April 7, 2022 meeting minutes (6-0, Keating abstained)

Regular City Council Work Session

The City Council will hold a work session to review the FY2023 Budget Department Overview. The discussion focuses on Public Works, Water Resource Management, and Community and Economic Development.

• FY2023 Budget Department Overview for Public Works, Water Resource Management, and Community and Economic Development

The City Council held a work session to review the FY2023 budget overview for Public Works, Water Resource Management, and Community and Economic Development departments. No formal decisions were made; the session was for presentation and discussion only. Council members asked questions about infrastructure projects, staffing, and parking, but no votes were taken on budget items.

• No formal decisions made; budget overview was informational only
• Adjourned meeting (5-0, two excused)

Regular City Council Meeting

The City Council will discuss zoning amendments for residential development and land development ordinances. The body is also considering several budget reallocations and the creation of three lighting improvement districts.

• Zoning change for Parcel 22 of Greer Ranch PAD to Residential High Density for multi-family rentals at Peoria Avenue and Sarival Avenue
• Budget reallocation of $2,975,000 to the Fire-Medical Department for operational costs and wildland fire deployments
• Budget reallocation of $200,000 to the Finance Department for consulting services
• Creation of three lighting improvement districts: SU-OTSCommSouth197, SU-WaddelNSarval198, and SU-CityCenter01187
• Approval of a Final Re-Plat for Toll at Prasada, Unit K – Phase 3 (approx. 42.19 acres)

The City Council denied a request to change land use from commercial to residential high density at Peoria Avenue and Sarival Avenue. The council also approved several budget amendments, lighting improvement districts, and a facilities agreement with Ottawa University.

• Denied zoning amendment for multi-family rental community at Peoria Ave and Sarival Ave (5-0)
• Approved $2.975M budget move to Fire-Medical Department for operational costs and wildland fire deployments
• Approved $200,000 budget move to Finance Department for consulting services
• Approved $4,000 budget reallocation for Michael Phelps IM program reimbursement
• Approved Master Facilities Use Agreement with Ottawa University (5-0)
• Approved Zoning Text Amendment to site plan and preliminary plat approval processes (5-0)
• Approved creation of three lighting improvement districts (Resolutions 2022-03, 2022-04, 2022-38)
• Approved appointment of Christopher Whitwell, Allison Wisniewski, and Jennifer Quintero to city commissions

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will hold a public hearing regarding the Program Year 2022 Annual Action Plan. The body will also select a Commission Chair and discuss zoning and Community Development Week.

• Public hearing on the Program Year 2022 Annual Action Plan
• Selection of the Commission Chair
• Approval of March 9, 2022 meeting minutes
• Discussion on Community Development Week
• Presentation on City of Surprise zoning overview

The Veterans, Disability and Human Services Commission elected Julie Kent-Partridge as chair and approved the Program Year 2022 Annual Action Plan. The commission also approved the March 9, 2022 meeting minutes. All votes were 7-0 with two members absent and two vacancies.

• Elected Julie Kent-Partridge as Commission Chair (4 votes)
• Approved Program Year 2022 Annual Action Plan (7-0)
• Approved March 9, 2022 meeting minutes (7-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview candidates to fill vacancies on two city commissions. The committee will also consider approving the minutes from its November 9, 2021 meeting.

• Interviews for 1 vacancy on the Arts and Cultural Advisory Commission
• Interviews for 2 vacancies on the Veterans, Disability and Human Services Commission
• Approval of November 9, 2021 meeting minutes

The Surprise Boards and Commissions Nominations Committee approved the November 9, 2021 meeting minutes and recommended three applicants to fill vacancies on two city commissions. The recommendations will be forwarded to the City Council for consideration at the April 19, 2022 regular meeting.

• Approved November 9, 2021 Selection Advisory Commission meeting minutes (unanimous)
• Recommended Christopher Whitwell for Arts and Cultural Advisory Commission
• Recommended Allison Wisniewski for Veterans, Disability and Human Services Commission
• Recommended Jennifer Quintero for Veterans, Disability and Human Services Commission

General

The Joint Public Safety Personnel Retirement Commission will meet to discuss administrative updates and board governance. The body is considering action on updated bylaws and the approval of previous meeting minutes.

• Possible action to approve Joint (Fire & Police) Board Bylaws
• Review of FY 22 legal counsel fees
• Approval of February 23, 2022 meeting minutes
• Update on Members’ Term Renewals
• HR/Payroll request for new DROP process

The Joint Fire & Police Board approved the amended joint bylaws as recommended by legal counsel, incorporating statutory changes and merging Fire and Police bylaws. The board also approved the February 23, 2022 meeting minutes. No other substantive decisions were made; the meeting was brief and procedural.

• Approved February 23, 2022 joint meeting minutes (unanimous)
• Approved amended joint Fire & Police Board bylaws (unanimous)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission - Fire will meet to review personnel entries into the PSPRS system. The body will consider the acceptance of three recruits and one promotion.

• Review and possible acceptance of firefighter recruits Alejandro Alvarez-Salazar, Justin Fell, and Pierre Batraville into the PSPRS system
• Review and possible acceptance of Leonardo Alanis (promotion from EMT to Firefighter) into the PSPRS system
• Approval of February 23, 2022 meeting minutes

The Surprise Public Safety Retirement Commission – Fire Board approved the February 23, 2022 meeting minutes and accepted three firefighter recruits (Alejandro Alvarez-Salazar, Justin Fell, Pierre Batraville) and one promotion (Leonardo Alanis from EMT to Firefighter) into the PSPRS system, all without preexisting conditions. The meeting was brief and procedural, with no public comment or other substantive business.

• Approved February 23, 2022 meeting minutes (unanimous)
• Approved Tier 3 Firefighter recruits into PSPRS: Alejandro Alvarez-Salazar, Justin C. Fell, Pierre A. Batraville, Leonardo Alanis (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission is meeting to review the acceptance of two police recruits into the PSPRS system. The body will also consider recommendations regarding the reexamination of disability recipients for the Surprise Police Department.

• Acceptance of police recruits Edwin Herrera and Josiah Matteson into the PSPRS system
• Reexamination of disability recipients for the Surprise Police Department
• Approval of February 23, 2022 meeting minutes

The Surprise Public Safety Retirement Commission – Police approved the February 23, 2022 meeting minutes and accepted two new police officer recruits, Edwin Herrera and Josiah Matteson, into the PSPRS system without preexisting conditions. The board took no action on disability reexaminations, as the subcommittee found no new information warranting reevaluation. The meeting adjourned at 9:35 a.m.

• Approved February 23, 2022 meeting minutes (unanimous)
• Approved Edwin Herrera into PSPRS without preexisting conditions (unanimous)
• Approved Josiah J. Matteson into PSPRS without preexisting conditions (unanimous)
• No action on disability reexaminations (subcommittee found no new info)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to discuss amending the Land Development Ordinance. The body will also review a specific site plan for Etico Construction Group.

• Zoning Text Amendment (Case FS22-0300) regarding Site Plan and Preliminary Plat approval processes
• Site Plan for Etico Construction Group (Case FS21-031) in District 6
• Approval of March 17, 2022 meeting minutes

The Planning and Zoning Commission voted 4-2 to recommend denial of a Zoning Text Amendment (Case FS22-0300) that would have changed approval processes for Site Plans and Preliminary Plats. The commission also approved the March 17, 2022 minutes and the site plan for Etico Construction Group (Case FS21-031) with stipulations. No other substantive decisions were made.

• Approved March 17, 2022 minutes (6-0)
• Approved Etico Construction Group site plan with stipulations a-e (6-0)
• Recommended denial of Zoning Text Amendment FS22-0300 (4-2)

Regular City Council Meeting

The City Council will discuss funding for a general administration building and a Community Resource Center. The meeting includes votes on several liquor licenses, budget amendments for water and tourism, and a public hearing regarding a land rezone.

• Intergovernmental Agreement with Maricopa County for $18,000,000 to build a general administration building
• Public hearing for rezone from Rural Residential to Community Commercial for 10.66 acres west of Grand Avenue and Happy Valley Road
• Liquor license requests for A to Z Polish Market, Golden Wei Chinese Cuisine, and Total Wine & More
• Budget amendment to move $849,900 from Contingency Fund for water storage credits
• Budget amendments of $50,000 for Perfect Game Baseball Tournaments and $25,000 for Vista Center for the Arts

The Surprise City Council approved an intergovernmental agreement with Maricopa County to receive $18,000,000 for a new general administration building, including a multi-generational Community Resource Center. The council also approved several consent agenda items, including liquor licenses and budget amendments, and referred a rezoning request back to the Planning and Zoning Commission. The Property Maintenance Ordinance was postponed indefinitely, and the annual audit presentation was rescheduled.

• Approved $18M IGA with Maricopa County for admin building (6-0, Remley excused)
• Approved consent agenda including 3 liquor licenses and 2 budget amendments (6-0)
• Referred Grand Avenue/Happy Valley Rd rezoning back to Planning & Zoning Commission (6-0)
• Postponed Property Maintenance Ordinance indefinitely (6-0)
• Approved Resolution 2022-25 re: compliance with A.R.S. § 41-1494 (6-0)
• Approved $50K budget for Perfect Game Baseball Tournaments (6-0)
• Approved $45K (amended from $25K) for Vista Center arts programming (6-0)

Regular City Council Work Session

The City Council will hold a work session to present and discuss the FY2023 Budget Department Overview. The discussion focuses on Public Safety, General Government, and Community Services.

• FY2023 Budget Department Overview for Public Safety, General Government, and Community Services

The Surprise City Council held a work session on April 5, 2022, to review FY2023 budget department overviews for Public Safety, General Government, and Community Services. No formal decisions were made; the session was informational, with council members asking questions and receiving staff updates. The meeting adjourned with a unanimous vote (6-0, one excused).

• No formal actions taken; budget overviews presented for discussion only
• Adjourned meeting at 5:24 PM (6-0, Remley excused)

Arts and Cultural Advisory Commission

The Commission will consider action on the March 7, 2022 meeting minutes and an application for an art donation. Members will also discuss the 2022 Dysart Festival of the Arts, the City Hall Art Gallery, and the FY 2023 recommended budget.

• Action on March 7, 2022 meeting minutes
• Discussion of 2022 Dysart Festival of the Arts
• Application for a donation of art
• Art at the Surprise Stadium
• Discussion of the 'Poetry Slam at WHAM' event

The commission approved the project scope and budget for public art installations at Surprise Stadium. It also recommended renewing the Poetry Slam at WHAM agreement and declined a donation of a model aircraft carrier.

• Approved project scope and budget for Surprise Stadium art not to exceed $400,000 (6-0)
• Recommended renewal of 'Poetry Slam at WHAM' service agreement (6-0)
• Declined donation of a model aircraft carrier due to lack of space
• Approved March 7, 2022 meeting minutes as amended (6-0)
• Decided to continue agreement with West Valley Arts Council for quarterly City Hall art curation
• Deferred procurement of permanent art pieces until West Valley Arts Council agreement is revisited

City Audit Committee

The City Audit Committee will discuss the fiscal year 2021 annual audit and Comprehensive Annual Financial Report. The body is also considering actions on committee leadership, bylaws, and audit recommendation statuses.

• Election of a Chairperson and Vice-Chairperson for the Audit Committee
• Discussion of the fiscal year 2021 annual audit and Comprehensive Annual Financial Report
• Action on the March 2022 Associational of Local Government Auditors Peer Review
• Review of the Quarterly Summary of Audit Recommendations Status Report
• Proposed amendment to the Audit Committee Bylaws

The Surprise Audit Committee elected Brenda Kiner as Chair and Alan Meyer as Vice-Chair, approved the February 16, 2022 meeting minutes, and postponed action on the March 2022 peer review to the next meeting. The committee also approved the Quarterly Audit Recommendations Status report, the Accounts Payable Trends and Analysis report, and an amendment to the Audit Committee Bylaws.

• Elected Brenda Kiner as Chairperson (3-0)
• Elected Alan Meyer as Vice-Chairperson (3-0)
• Approved February 16, 2022 meeting minutes (3-0)
• Postponed action on March 2022 peer review to next meeting (4-0)
• Approved Quarterly Audit Recommendations Status report (4-0)
• Approved Accounts Payable Trends and Analysis report (4-0)
• Approved amendment to Audit Committee Bylaws (4-0)

General

The Council Subcommittee on Community Outreach, Partnerships and Grants is meeting to discuss the timeline for the FY23 Surprise Community Outreach Program (SCOP) grant program. The body will also consider the meeting minutes from December 20, 2021.

• Timeline of the Surprise Community Outreach Program (SCOP) grant program FY23
• December 20, 2021 meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission will consider several land use requests. These include a rezone near Grand Avenue and Happy Valley Road, a permit for QuikTrip, and a zoning amendment for multi-family rentals at Peoria and Sarival Avenues.

• Rezone of 10.66 acres from Rural Residential to Community Commercial (Case FS21-619)
• Conditional Use Permit with Site Plan for QuikTrip (Case FS21-135)
• Zoning amendment for multi-family rental community at Peoria Avenue and Sarival Avenue (Case FS21-681)

The Planning and Zoning Commission recommended denial of a rezone from Rural Residential to Community Commercial for 10.66 acres near Grand Avenue and Happy Valley Road, citing public outreach and traffic concerns. They approved a Conditional Use Permit with Site Plan for QuikTrip, subject to stipulations. They also approved a Major Zoning Amendment to the Greer Ranch PAD, changing Parcel 22 from Commercial to Residential High Density, with stipulations. The consent agenda approving the March 3, 2022 minutes passed unanimously.

• Approved March 3, 2022 minutes (7-0)
• Recommended denial of rezone from RR to C-2 for 10.66 acres near Grand Ave & Happy Valley Rd (6-1)
• Approved Conditional Use Permit with Site Plan for QuikTrip, subject to stipulations a-f (7-0)
• Approved Major Zoning Amendment to Greer Ranch PAD, Parcel 22 from Commercial to Residential High Density, subject to stipulations a-b (4-3)

Regular City Council Meeting

The City Council is meeting to decide on several budget amendments, including funds for water meter installations and a solar biosolids dryer. The body will also consider the approval of three land plats and the acceptance of various grants.

• Approval of Final Plats for 'Williams 225' and 'Daley 223'
• Preliminary Plat for 'Estia at Zanjero Trails' at Cactus Road and Perryville Road
• Budget amendment moving $8.6 million for Countryside Park
• Budget amendment of $610,000 for Solar Biosolids Dryer
• Acceptance of $364,143 from the Arizona Lottery Fund

The Surprise City Council approved the consent agenda, including several plats, budget amendments, and grant acceptances, all with six yes votes and one excused. The council also approved the preliminary plat for Estia at Zanjero Trails, a residential development at Cactus and Perryville roads, after discussion about access and design. No items were denied or tabled.

• Approved consent agenda (6-0, 1 excused)
• Approved final plat 'Williams 225' (consent)
• Approved final plat 'Daley 223' (consent)
• Approved $50,000 budget amendment for water meter installations (consent)
• Accepted MAG grant for two street sweepers (consent)
• Approved Title VI Plan update (consent)
• Approved $8.6M budget transfer for Countryside Park (consent)
• Approved preliminary plat 'Estia at Zanjero Trails' (6-0, 1 excused)

Regular City Council Work Session

The City Council will hold a work session to review the city's financial planning. The primary focus is a presentation and discussion regarding revenues and expenses for the Fiscal Year 2023 budget.

• Presentation and discussion of Fiscal Year 2023 Budget Revenues & Expenses

The City Council held a work session to discuss the Fiscal Year 2023 budget, focusing on revenues and expenses. No formal decisions were made; the session was for discussion only. Council members expressed consensus to keep the property tax rate the same and shared priorities such as a 50-meter community pool, pavement preservation, fire station funding, and public safety staffing.

• Consensus to keep property tax rate the same (no formal vote)
• No formal action taken on budget priorities; discussion only
• Staff to return with a capital plan integrating roads and other projects

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review community service presentations and program updates. The body will also consider the approval of previous meeting minutes.

• Approval of February 9, 2022 meeting minutes
• Presentation on services offered by the Airman & Family Readiness Center
• Presentation and discussion regarding Project Connect in Surprise
• Update and discussion on the "Servants of Surprise" (SOS) program

The commission approved the February 9, 2022 meeting minutes with amendments, after Commissioner Rodriguez noted his budget review request was not included as a future agenda item. The motion carried with 8 yes votes, 2 absent, and 1 vacancy. No other substantive decisions were made; the meeting included presentations and updates only.

• Approved Feb. 9, 2022 meeting minutes with amendments (8-0, 2 absent, 1 vacancy)

Arts and Cultural Advisory Commission

The Commission will consider selecting a Vice-Chair and approve minutes from the February 7, 2022 meeting. Members will discuss several city events and the FY2022 Arts & Culture Grant Program.

• Selection of a Vice-Chair for the Arts & Cultural Advisory Commission
• Update on the FY2022 Arts & Culture Grant Program
• Participation in the Dysart Festival of the Arts
• Participation in the Mayor’s State of the City event
• Acquiring a permanent collection for the City Hall Gallery

The Arts and Cultural Advisory Commission elected Kathie Morgan as Vice-Chair with 5 votes and 1 abstention. They approved the February 7 meeting minutes and approved a bookmark re-order not to exceed $450. Other items were discussions only, including updates on grants, event participation, and the City Hall Gallery.

• Elected Kathie Morgan as Vice-Chair (5-0-1 abstain)
• Approved February 7, 2022 meeting minutes (6-0)
• Approved bookmark purchase not to exceed $450 (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to review a specific site plan and approve previous meeting minutes. The body is deciding on the development details for a commercial property in District 4.

• Site Plan for Surprise Crossing Ace Hardware (Case FS21-790)
• Approval of February 17, 2022 meeting minutes

The Planning and Zoning Commission approved the site plan for the Surprise Crossing Ace Hardware, subject to stipulations a through e, with a 7-0 vote. The commission also approved the February 17, 2022 meeting minutes. No other substantive decisions were made.

• Approved Surprise Crossing Ace Hardware site plan, subject to stipulations a-e (7-0)
• Approved February 17, 2022 meeting minutes (7-0)

General

The Tourism Fund Subcommittee is meeting to recommend how to use tourism funds for local arts and sports partnerships. The body will also consider rescheduling a city event.

• Recommendation to use Tourism Fund to support The Vista Center for the Arts
• Recommendation to use Tourism Fund to partner with Perfect Game for 10+ events through December 2022
• Proposal to reschedule Rib Fest from April 2022 to Fall 2022
• Approval of October 19, 2020 meeting minutes

The Tourism Fund Sub-Committee recommended $25,000 for The Vista Center for the Arts and $50,000 for Perfect Game events, both to be funded through the Tourism Fund. It also approved rescheduling Rib Fest from April to Fall 2022. The committee failed to approve its October 19, 2020 minutes due to a lack of a second, requiring a future re-vote.

• Approved $25,000 recommendation for The Vista Center for the Arts (3-0)
• Approved $50,000 recommendation for Perfect Game events (3-0)
• Approved rescheduling Rib Fest to Fall 2022 (3-0)
• Minutes of October 19, 2020 not approved; motion incomplete (1-0-2)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will review second-quarter financial reports for FY2022. The board is also scheduled to take action on the recommended budgets for the FY2023 Health Benefit Trust Fund and Workers' Compensation Plan.

• Approval of recommended FY2023 Health Benefit Trust Fund Budget
• Approval of FY2023 Workers' Compensation Plan Budget
• CBIZ Consulting FY2022 2nd Quarter Report presentation
• Unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds FY2022 2nd Quarter Financial Report

The Health Benefits Trust Fund Board approved the FY2023 Health Benefit Trust Fund Budget and the FY2023 Workers' Compensation Plan Budget, both by motion. The board also approved the December 1, 2021 meeting minutes. Presentations were given on the CBIZ Consulting FY2022 2nd Quarter Report and the city's unaudited financial reports, but no decisions were made on those items.

• Approved December 1, 2021 meeting minutes
• Approved FY2023 Health Benefit Trust Fund Budget
• Approved FY2023 Workers' Compensation Plan Budget

Regular City Council Meeting

The City Council will discuss the annexation of approximately 93.97 acres of county land and associated zone changes. The meeting also includes several budget amendments for police, parks, and housing programs.

• Annexation of approximately 93.97 acres south of Pinnacle Peak Road and east of 163rd Avenue
• Rezoning of 11 acres from Commercial (C-2) to High Density Residential (HDR) at Surprise Farms PAD
• Budget amendment moving $1,400,000 within the Police Department General Fund for operational purchases
• Acceptance of $186,000 in 2021 Home Program Funds from Maricopa County
• Approval of the employment agreement for City Auditor Carol Holley

The Surprise City Council approved a consent agenda with nine items, including budget amendments and a final plat. It also approved a rezoning of about 11 acres in Surprise Farms from commercial to high-density residential, annexed about 94 acres of county land, and approved a zone change for about 94 acres south of Pinnacle Peak Road. The council approved a City Auditor employment agreement with Carol Holley.

• Approved consent agenda with 9 items (7-0)
• Approved rezoning of ~11 acres from C-2 to HDR in Surprise Farms (7-0)
• Approved annexation of ~93.97 acres south of Pinnacle Peak Road (6-0, one absent)
• Approved zone change of ~94 acres from RR to R-3 and R-1, as amended (7-0)
• Approved City Auditor employment agreement with Carol Holley (7-0)

Regular City Council Work Session

The City Council will hold a work session to discuss the kickoff for the Fiscal Year 2023 budget. The body will also review a financial status report for FY2022 covering the period through November 2021.

• Presentation and discussion on the Fiscal Year 2023 Budget kickoff
• Presentation and discussion on the FY2022 Financial Status Report through November 2021

The City Council held a work session with presentations on the FY2023 budget kickoff and the FY2022 financial status report through November 2021. No formal decisions were made; the items were for discussion only. The meeting adjourned with a unanimous vote.

• Heard FY2023 budget kickoff presentation (no action)
• Heard FY2022 financial status report through November 2021 (no action)
• Adjourned meeting at 5:27 PM (7-0)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission for Fire will meet to discuss the Fire Department's actuarial valuation report. The body will also consider changes to Fire Board Bylaws based on recommendations from legal counsel.

• Review and discussion of Fire Department’s Actuarial Valuation report (June 30, 2021 – June 30, 2023)
• Possible action to change Fire Board Bylaws to align with Model Uniform Rules
• Approval of December 15, 2021 meeting minutes

The Surprise Public Safety Personnel Retirement System Fire Board approved the December 15, 2021 meeting minutes and tabled a discussion on bylaw changes to align with the newly adopted Model Uniform Rules. The board also reviewed the Fire Department's actuarial valuation report, noting the department is over 80% funded in Tier 2 and overfunded in Tier 3, with no formal action taken on the report.

• Approved December 15, 2021 meeting minutes (unanimous)
• Tabled Fire Board Bylaws review for merged Fire and Police bylaws at next meeting
• Adjourned meeting at 10:24 a.m. (unanimous)

General

The Public Safety Personnel Retirement System Joint Meeting will review legal counsel fees and member term expirations. The body will discuss the 2022 Annual PSPRS Conference and consider incorporating statutory changes from House Bill 238.

• Review of FY 22 legal counsel fees
• Approval of December 15, 2021 Joint Public Safety Retirement Commissions minutes
• Discussion of 2022 Annual PSPRS Conference
• Possible action to incorporate House Bill 238 statutory changes and Model Uniform Rules

The joint Fire & Police Boards approved the revised Model Uniform Rules incorporating House Bill 2381's statutory changes, as required by state law. They also approved the December 15, 2021 meeting minutes. Discussion covered the 2022 PSPRS conference, disability case processing, and DROP legislation, but no other formal decisions were made.

• Approved December 15, 2021 joint meeting minutes (unanimous)
• Approved revised Model Uniform Rules per House Bill 2381 (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement Commission - Police will discuss the Police Department's Actuarial Valuation report. The commission will also consider changes to Police Board Bylaws based on recommendations from legal counsel.

• Review and discussion of Police Department’s Actuarial Valuation report (June 30, 2021 – June 30, 2023)
• Possible action to change Police Board Bylaws to align with Model Uniform Rules
• Approval of December 15, 2021 meeting minutes
• Approval of December 15, 2021 executive session meeting minutes

The City of Surprise Public Safety Retirement Commission – Police approved the December 15, 2021 regular and executive session meeting minutes. The board discussed the Police Department's actuarial valuation report (information only) and tabled proposed bylaw changes pending a merged Fire and Police version from Legal Counsel. No other substantive decisions were made.

• Approved December 15, 2021 Police Commission meeting minutes
• Approved December 15, 2021 Police Commission executive session minutes
• Tabled Police Board bylaw changes pending merged Fire/Police version from Legal Counsel

Planning and Zoning Commission

The Planning and Zoning Commission will consider a conditional use permit for a storage facility and a preliminary plat for a new development. The body will also vote on the minutes from the January 20, 2022 meeting.

• Conditional Use Permit and Site Plan Amendment for Litchfield Self Storage Facility at Sweetwater Avenue and Litchfield Road (Case FS21-484)
• Preliminary Plat for Estia at Zanjero Trails at the southwest corner of Cactus Road and Perryville Road (Case FS21-511)
• Approval of January 20, 2022 meeting minutes

The Planning and Zoning Commission approved a conditional use permit and site plan amendment for the Litchfield Self Storage Facility, and recommended approval of the preliminary plat for Estia at Zanjero Trails to the City Council. Both motions passed unanimously with 7 votes in favor. The commission also approved the January 20, 2022 meeting minutes.

• Approved January 20, 2022 meeting minutes (7-0)
• Approved CUP and site plan amendment for Litchfield Self Storage Facility, subject to stipulations a-e (7-0)
• Recommended approval of Preliminary Plat Estia at Zanjero Trails to City Council, subject to stipulations a-d (7-0)

City Audit Committee

The City Audit Committee will meet to consider minutes from November 2021 and discuss the Quarterly Summary of Audit Recommendations Status Report. The committee will also receive a presentation on current audit projects and discuss the 2022 Association of Local Government Auditors Peer Review.

• Action on November 10, 2021 meeting minutes
• Quarterly Summary of Audit Recommendations Status Report
• Status discussion of current audit projects
• Association of Local Government Auditors (ALGA) 2022 Peer Review

The Audit Committee approved the November 10, 2021 meeting minutes and the Quarterly Summary and Audit Recommendations Status Report. Members discussed delays regarding the LIS upgrade and the Property Evidence and Readiness center, and reviewed preparations for the March 2022 ALGA peer review.

• Approved November 10, 2021 meeting minutes (4-0)
• Approved audit recommendations status report (4-0)

Regular City Council Meeting

The City Council will discuss a new property maintenance ordinance and the annexation of approximately 93.97 acres of county land. The body is also reviewing several final plats for residential developments and a budget amendment for grant funding.

• Property Maintenance Ordinance # 2022-05
• Annexation of 93.97 acres south of Pinnacle Peak Road and east of 163rd Avenue
• Zone change of 93.97 acres to Residential High Density and Residential Low Density
• Budget amendment of $38,000 for the Tohono O’odham Nation grant funding agreement
• Establishment of the Internal Auditor as an appointed official via Ordinance # 2022-07

The Surprise City Council approved Ordinance 2022-07, amending the municipal code to establish the Internal Auditor position as an appointed official, making it independent of city management. The council also approved the consent agenda (excluding item #4, which was approved separately) and postponed the Property Maintenance Ordinance to April 19, 2022. Two annexation and zone change items were continued to the March 1, 2022 meeting. Presentations on the Temporary Use Permit process and development speed were discussed with no action taken.

• Approved consent agenda items 1-3 and 5-10, including bingo license, final plats, and quit claim deed
• Approved Resolution 2022-09 moving $38,000 in budget authority for Tohono O'odham Nation grant
• Postponed Property Maintenance Ordinance 2022-05 to April 19, 2022
• Continued annexation Ordinance 2022-04 to March 1, 2022
• Continued zone change Ordinance 2022-03 to March 1, 2022
• Approved Ordinance 2022-07 making Internal Auditor an appointed official
• Discussed Temporary Use Permit process, no action taken
• Discussed speeding up project development, no action taken

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will hold a public hearing regarding the Program Year 2022 Annual Action Plan for CDBG and HOME. The body will also discuss community resources and behavioral health initiatives.

• Public hearing for the Program Year 2022 CDBG and HOME Needs Hearing Annual Action Plan
• Discussion and action on establishing a resource satellite hub in the Northwest Regional Library
• Presentation and discussion regarding the Valley View Community Food Bank
• Discussion regarding a Surprise-area behavioral health summit
• Approval of January 13, 2022 special meeting minutes

The commission approved a motion to support establishing a resource satellite hub at the Northwest Regional Library, with a cost not to exceed $5,000. They also approved the January 13, 2022 special meeting minutes. Other items were informational, including a CDBG/HOME needs hearing and a presentation on the Valley View Community Food Bank.

• Approved support for resource satellite hub at Northwest Regional Library, cost not to exceed $5,000 (10-0, 1 absent)
• Approved January 13, 2022 special meeting minutes (10-0, 1 absent)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to select a commission chair and review the FY2023 Arts & Culture Grant Program. The body will also discuss local art events and potential participation in a West Valley Arts exhibition.

• Selection of a Chair for the Arts & Cultural Advisory Commission
• Discussion and action on the FY2023 Arts & Culture Grant Program
• Presentation on the Surprise Youth Council's “W.E.C.A.R.E. Runway”
• Discussion of the Dysart Festival of the Arts event
• Discussion of the Mobile Museum display

The Arts and Cultural Advisory Commission approved a $500 sponsorship for the West Valley Arts Council's Joe Tyler celebration, with 5 yes votes and 1 abstention. The commission also discussed and revised the FY2023 Arts & Culture Grant Program application, removing the per-applicant limit and adding a $30,000 total funding statement. The W.E.C.A.R.E. Runway item was tabled indefinitely after the Surprise Youth Council requested removal.

• Approved West Valley Arts sponsorship up to $500 (5 yes, 1 abstain)
• Tabled W.E.C.A.R.E. Runway item indefinitely
• Agreed to remove per-applicant limit in FY2023 grant application
• Agreed to add $30,000 total funding statement to grant application
• Changed funded item from 'rehearsal space' to 'venue space' in grant application

Regular City Council Meeting

The City Council will hold a public hearing to discuss improving clarity and removing conflicts in the Land Development Ordinance. The body is also considering several final plats and budget adjustments for public safety and senior services.

• Zoning Text Amendment to the Surprise Land Development Ordinance (Case FS21-413)
• Budget move of $127,400 to hire three Fire Captains and three Firefighters
• Acceptance of $10,000 in grant funding from Area Agency on Aging for Senior Center improvements
• Creation of the SU-BellandCitrus200 Lighting Improvement District
• Approval of final plats for Rancho Vista, Fulton Homes Escalante, and three Toll at Prasada units

The Surprise City Council approved a zoning text amendment to improve clarity and remove conflicts in the Land Development Ordinance, choosing Alternative 2. The consent agenda, including several final plats and budget amendments, was also approved. No other substantive decisions were made.

• Approved Zoning Text Amendment (Case FS21-413), Alternative 2 (5-1, Cline no, Winters excused)
• Approved consent agenda including final plats for Toll at Prasada Units M, J, I (6-0, Winters excused)
• Approved final plat for Rancho Vista (Resolution #2022-11) (consent agenda)
• Approved final plat for Fulton Homes Escalante Parcel 9 (consent agenda)
• Accepted Area Agency on Aging grant for Senior Center improvements, budget amendment $10,000 (Resolution #2022-10) (consent agenda)
• Approved budget amendment $127,400 for six new Fire-Medical positions (Resolution #2022-14) (consent agenda)
• Declared intention to create SU-BellandCitrus200 Lighting Improvement District (Resolution #2022-07) (consent agenda)

Regular City Council Work Session

The City Council will hold a work session to discuss a proposed Property Maintenance Ordinance. The agenda also includes presentations regarding Community Outreach Program funding and ambulance services.

• Proposed City of Surprise Property Maintenance Ordinance discussion
• Surprise Community Outreach Program funding presentation
• Ambulance Service presentation

The Surprise City Council held a work session with three informational presentations and no formal votes. Topics included a proposed property maintenance ordinance, the Community Outreach Program funding, and ambulance service. No decisions were made; the session was procedural.

• No action taken on property maintenance ordinance presentation
• No action taken on Community Outreach Program funding presentation
• No action taken on ambulance service presentation
• Adjourned at 5:04 PM (6-0, 1 excused)

Parks and Recreation Commission

The Commission will review updates on Parks & Recreation projects and a presentation regarding Capital Improvement Projects related to the 2015 Master Plan. The agenda also includes discussions on current park hours and potential changes to regular meeting schedules.

• Approval of August 23, 2021, and October 25, 2021, meeting minutes
• Presentation on Capital Improvement Projects related to the 2015 Master Plan
• Update on Parks & Recreation Projects
• Discussion regarding amending regular Commission meeting schedules
• Discussion on current park hours

Planning and Zoning Commission

The Planning and Zoning Commission will review several zoning amendments and site plans. This includes a public hearing for the Surprise Farms South PAD amendment and a rezoning request near 163rd Avenue. The commission will also consider site plans for AutoZone, Boomerang Capital Partners, Paradisi Central Amenity, and Countryside Park.

• PAD Amendment for Surprise Farms South (Case FS21-555)
• Rezoning ~24.53 acres to R-3 and ~69.44 acres to R-1 near 163rd Avenue (Case FS21-513)
• Site Plan for Boomerang Capital Partners (Case FS21-518)
• Site Plan for AutoZone (Case FS21-556)
• Site Plans for Paradisi Central Amenity and Countryside Park

The Planning and Zoning Commission approved a PAD amendment for Surprise Farms South (5-2), a zone change for about 94 acres near Pinnacle Peak Road and 163rd Avenue (7-0), and site plans for Boomerang Capital Partners, AutoZone, Paradisi Central Amenity, and Countryside Park (all 7-0). The commission also approved the January 6, 2022 minutes (6-0, one abstention). No other substantive decisions were made.

• Approved Surprise Farms South PAD Amendment, subject to stipulations a and b (5-2)
• Approved zone change of 24.53 acres RR to R-3 and 69.44 acres RR to R-1, subject to stipulations a and b (7-0)
• Approved Boomerang Capital Partners site plan, subject to stipulations a-e (7-0)
• Approved AutoZone site plan, subject to stipulations a-e (7-0)
• Approved Paradisi Central Amenity site plan, subject to stipulations a-f (7-0)
• Approved Countryside Park site plan, subject to stipulations a and b (7-0)
• Approved January 6, 2022 minutes (6-0, 1 abstention)

Regular City Council Meeting

The City Council will hold a public hearing regarding the annexation of county land south of Pinnacle Peak Road. The body is also deciding on liquor licenses, budget amendments, and updates to municipal codes regarding marijuana facilities and personnel appeals.

• Proposed annexation of 93.97 acres south of Pinnacle Peak Road and east of 163rd Avenue
• Budget amendment reallocating $200,000 from contingency to General Fund for building inspector services
• Liquor license approvals for Basha's #137 (15367 W. Waddell Road) and Nick's Diner II (13765 N. Litchfield Road)
• Ordinance #2022-01 to amend municipal code regarding recreational marijuana facilities
• Approval of the 2022 Legislative Agenda

The Surprise City Council selected Council Member Aly Cline as Vice Mayor via written ballot, with Council Member Remley abstaining due to telephonic participation. The council approved the consent agenda, including several plats, liquor licenses, a budget amendment, and an ordinance on recreational marijuana. A proposed annexation of 93.97 acres was presented but no action was taken.

• Selected Aly Cline as Vice Mayor (written ballot, Remley abstained)
• Approved consent agenda (7-0)
• Approved minutes of Jan 4, 2022 meeting (7-0)
• Approved acquisition of control for Basha's #137 liquor license (7-0)
• Approved new Series 12 liquor license for Nick's Diner II (7-0)
• Approved $200,000 budget amendment for building inspector services (7-0)
• Approved final plats for Toll at Prasada, Williams 223, and Retreat at Prasada (7-0)
• Approved 2022 Legislative Agenda (7-0)

Special Meeting

The Veterans, Disabilities and Human Services Commission will meet to review federal grant funding and approve previous meeting minutes.

• Approval of December 8, 2021 meeting minutes
• Presentation and discussion regarding HUD Community Development Block Grant (CDBG)

The Veterans, Disability, and Human Services Commission held a special meeting with six members present and five absent. The only substantive action was approving the December 8, 2021 meeting minutes, which passed unanimously. The rest of the meeting consisted of a staff report on Martin Luther King Jr. Day events and a presentation on HUD Community Development Block Grants, with no decisions made on those topics.

• Approved December 8, 2021 commission meeting minutes (6-0)

Veterans, Disability and Human Services Commission

The meeting scheduled for January 12, 2022, was canceled on January 4, 2022. The agenda had included a discussion on the Airman and Family Readiness Center at Luke AFB.

• Presentation and discussion pertaining to the Airman and Family Readiness Center at Luke AFB
• Approval of December 8, 2021 meeting minutes

Arts and Cultural Advisory Commission

The Commission will consider action on the Dysart Festival of the Arts, Public Art Maps, and a Charter School gallery reception. Members will also discuss the FY2022 Arts & Culture Grant Program, a Mobile Museum display, and art at the Surprise Stadium.

• Dysart Festival of the Arts
• FY2022 Arts & Culture Grant Program
• Public Art Maps
• Charter School gallery reception
• Art at the Surprise Stadium

The Arts and Cultural Advisory Commission approved multiple sponsorship levels for the Dysart Festival of the Arts at a cost not to exceed $5,000, with 6 yes votes and 1 abstention. They also approved printing 1,000 public art maps for up to $1,500, and purchasing materials and gift cards for the Charter School gallery reception at up to $500. Discussions covered the FY2022 Arts & Culture Grant Program and the Mobile Museum display, but no final decisions were made on those items.

• Approved December 6, 2021 meeting minutes (6-0-1)
• Approved Dysart Festival of the Arts sponsorships up to $5,000 (6-0-1)
• Approved 1,000 public art maps up to $1,500 (7-0)
• Approved Charter School gallery reception materials and gift cards up to $500 (6-1)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a zone change for approximately 94 acres. The body will also consider a site plan for the Shaughnessy Promenade project.

• Zone change of 24.53 acres from Rural Residential (RR) to Residential High Density (R-3) and 69.44 acres from Rural Residential (RR) to Residential Low Density (R-1) south of Pinnacle Peak Road and east of 163rd Avenue (Case FS21-513)
• Site plan for "Shaughnessy Promenade" east of Dysart Road and south of Grand Avenue (Case FS20-799)
• Approval of December 2, 2021 Planning and Zoning Commission Minutes

The Planning and Zoning Commission approved the Shaughnessy Promenade site plan, continued a zone change case to the next meeting, and approved the previous meeting's minutes. No other substantive decisions were made.

• Approved Shaughnessy Promenade site plan (6-0)
• Continued zone change case FS21-513 to Jan. 20, 2022 (6-0)
• Approved Dec. 2, 2021 minutes (6-0)

Regular City Council Meeting

The City Council will consider legal direction regarding three condemnation lawsuits and a proposed amendment to the Personnel Appeals Board duties. The meeting also includes several consent items regarding liquor licenses, a final plat, and budget adjustments.

• Potential settlement of condemnation lawsuits: City of Surprise v. 163rd & Happy Valley Road, LLC et al., City of Surprise v. Anthony G. Bagneschi, and City of Surprise v. Pensco Trust Company
• Liquor license request for Circle K Stores, Inc. at 16265 W. Cactus Road
• Acquisition of Control for OVER EASY Restaurant at 14345 W. Bell Road, Suite 102
• Approval of Final Plat for 'Villas At Vesta Views' north of Greenway Road and west of El Mirage Road
• $30,000 budget amendment to reclassify a part-time position to full-time in the Finance Department

The Surprise City Council approved authorizing the City Attorney to settle three condemnation lawsuits at $125,000 per acre, with statutory interest in two cases and no interest in one. The council also approved the consent agenda, excluding the postponed 'Villas At Vesta Views' final plat, and approved several routine items including liquor licenses and a budget amendment. No action was taken on a proposed amendment to the Personnel Appeals Board duties.

• Authorized settlement of three condemnation lawsuits at $125,000/acre (6-0, Remley excused)
• Approved consent agenda excluding item #4 (6-0, Remley excused)
• Postponed indefinitely the 'Villas At Vesta Views' final plat (6-0, Remley excused)
• Approved Series 10 beer and wine license for Circle K #9543 (consent)
• Approved acquisition of control for Over Easy Restaurant liquor license (consent)
• Approved dissolution of Lighting Improvement District Kingwood Parke #105 (consent)
• Approved $30,000 budget amendment for Finance Department position reclassification (consent)
• Took no action on proposed amendment to Personnel Appeals Board duties