Surprise public meetings in 2024

Regular City Council Meeting

The Surprise City Council will consider a consent agenda that includes routine approvals such as meeting minutes and various easements and deeds. It will also act on several FY2025 budget amendments totaling $26,300 for programs and police overtime. Public hearings will address two liquor license applications and a series of zoning updates, including an annexation and rezoning of land at 163rd Avenue and Pinnacle Peak Road.

• Enlarge the City of Surprise lighting improvement district (Resolution #2024-157)
• FY2025 budget amendment moving $4,700 for the Victims' Rights Program (Resolution #2024-199)
• Annexation of approximately 10.8 acres at the southeast corner of 163rd Avenue and Pinnacle Peak Road (Ordinance #2024-41)
• Rezone approximately 3.4 acres from Rural Residential to Community Commercial (C-2) at the same location (Ordinance #2024-39)
• Establish fees for towing from private property (Resolution #2024-114)

Library Commission

The December 12, 2024 meeting of the Surprise Library Advisory Commission was canceled. The agenda had included approval of the November 14 meeting minutes and a discussion of a mid-year update on the commission's progress and key measures.

• Meeting canceled before taking place
• Consideration of November 14, 2024 meeting minutes (not acted upon)
• Presentation and discussion of mid-year update and key success measures (not conducted)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to approve minutes, discuss the 2024 GAIN Night event, and review Community Development Block Grants. The body will also recognize Mayor Skip Hall for his service.

• Approval of November 13, 2024 meeting minutes
• Discussion of 2024 GAIN Night
• Presentation on Community Development Block Grants (CDBG)
• Recognition of Mayor Skip Hall's years of service

Boards and Commissions Nominations Committee

This meeting of the Surprise Boards and Commissions Nominations Committee was vacated because a quorum could not be reached. No votes or discussions occurred. The agenda had included approval of September and October 2024 meeting minutes and interviews for vacancies on the Library Advisory, Parks & Recreation Services, and Veterans Disability & Human Services Commissions.

• Approval of September 4 and October 28, 2024, meeting minutes
• Interview for 1 vacancy on Library Advisory Commission (term to 06/30/2027)
• Interview for 1 vacancy on Parks & Recreation Services Commission (term to 06/30/2025)
• Interview for 1 vacancy on Veterans Disability & Human Services Commission (term to 06/30/2027)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will consider actions regarding the restoration, maintenance, and removal of city art pieces. The body will also review a presentation on Actors PLAYground and discuss a cultural support calendar.

• Action on restoration, maintenance, and deaccession of City art pieces
• Presentation on Actors PLAYground
• Discussion of the Commission's cultural support calendar
• Approval of November 4, 2024 meeting minutes

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will meet to approve the November 21, 2024, regular meeting minutes and consider two proposed Zoning Text Amendments to update the municipal code.

• Approval of November 21, 2024, regular meeting minutes
• Public hearing on ZTA to update Surprise Municipal Code (Case FS24-1421)
• Consideration of ZTA for Administrative Plat Approvals (Case FS24-1407)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will consider approving a $140,000 settlement for a workers' compensation claim. The board will also review financial reports on employee healthcare and workers' comp self-insurance funds for FY2024 Q4 and FY2025 Q1, and hear a consulting report on the FY2025 first quarter. Other actions include adopting the 2025 annual calendar and electing a chairperson and vice-chairperson.

• Approval of $140,000 workers' compensation settlement with loss of earning capacity benefits set-aside
• Presentation and discussion of CBIZ Consulting FY2025 1st Quarter Report
• Review of unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds Financial Report for FY2024 Q4 and FY2025 Q1
• Consideration and action on Health Benefit Trust Fund Board Annual Calendar for 2025
• Election of Chairperson and Vice-Chairperson for the Board

Regular City Council Work Session

The City Council will hear presentations on two items: an update on District 1 transportation improvements and a financial and location analysis for a proposed startup and small business program. No formal action is taken at a work session; these are discussions. The meeting also includes a City Manager report and the possibility of an executive session.

• Presentation and discussion on District 1 transportation improvements
• Presentation and discussion on financial and location analysis for a new startup and small business program
• City Manager report on current events and community recognition
• Possible executive session on personnel, legal, or real estate matters

Regular City Council Meeting

The City Council will vote on a consent agenda including budget amendments, an intergovernmental agreement with Phoenix for apparatus loaning, and final plat approvals. A public hearing will be held on a Series 10 liquor license for a 7-Eleven at 13130 W Bell Rd. The council will also consider a real estate purchase agreement for 27 acres near 185th Avenue and Deer Valley Road for fire-medical purposes. Additionally, MAG will present on north Surprise transportation infrastructure.

• Approval of amendments to FY2024 and FY2025 budgets (Resolutions 2024-194 and 2024-197)
• Intergovernmental agreement with Phoenix for fire apparatus loaning (Resolution 2024-179)
• Public hearing on Series 10 liquor license for 7-Eleven at 13130 W Bell Rd
• Real estate purchase agreement for 27 acres near 185th Ave & Deer Valley Rd for fire-medical
• Abandonment of 15-foot right-of-way on Citrus Road between Norwich and Pinnacle Peak

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding two separate rezoning requests in District 1. Both items involve converting Rural Residential land to Community Commercial use. The body will also approve the 2025 meeting calendar and previous meeting minutes.

• Rezone of 3.4 acres from Rural Residential (RR) to Community Commercial (C-2) south of 163rd Avenue and Pinnacle Peak Road (Case FS24-0829)
• Rezone of 7.4 acres from Rural Residential (RR) to Community Commercial (C-2) with PUD Overlay at the southeast corner of 163rd Avenue and Pinnacle Peak Road (Case FS24-1326)
• Approval of the 2025 Planning and Zoning Commission Meeting Calendar
• Approval of November 7, 2024, meeting minutes

Regular City Council Work Session

The Surprise City Council will hold a work session to discuss zoning text amendments and infrastructure acceptance procedures. The session includes a City Manager report and an executive session for legal advice.

• Presentation on zoning text amendment for administrative plat approvals (Case FS24-1407)
• Presentation on zoning text amendment to update municipal code (Case FS24-1421)
• City Manager Report
• Executive Session for legal advice
• City Clerk Report

Regular City Council Meeting

The City Council will hold a public hearing and discuss the Wong & Morgan Annexation (case FS24-0505). They will also consider consent agenda items including approval of a final plat for North Copper Canyon – Parcel A, enlargement of a lighting improvement district, and acceptance of grants. Additionally, they will vote on appointments to the Public Safety Retirement Board and awards for the Neighborhood Grant Program.

• Public hearing on Wong & Morgan Annexation, case FS24-0505
• Final plat approval for North Copper Canyon – Parcel A (northeast corner of Pinnacle Peak Road and Citrus Road)
• Enlargement of City of Surprise Phase 1 Lighting Improvement District (Resolution #2024-172)
• Acceptance of Read On Arizona School Readiness grant ($7,800) and Maricopa County Community College District Foundation endowment ($20,800)
• Neighborhood Grant Program Awards for Fiscal Year 2025

Library Commission

The Surprise Library Commission will approve the minutes from its October meeting and discuss the commission's advocacy efforts. The meeting includes a public comment period and other routine business.

• Approval of October 2024 meeting minutes
• Presentation on Library Commission advocacy
• Public comment period
• Future agenda items
• Adjournment

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will meet to approve previous meeting minutes. The commission will also consider entering an executive session to review medical records regarding a temporary disability retirement application.

• Approval of October 16, 2024 meeting minutes
• Approval of October 16, 2024 executive session meeting minutes
• Review of medical records and IME provider information for Firefighter Matthew S. Morris

Veterans, Disability and Human Services Commission

The Surprise Veterans, Disability and Human Services Commission will meet to review meeting minutes and discuss two service programs: MIND 24-7 and Native American Connections HomeBase. The public may address the commission on non-agenda items during a call to the public.

• Review of October 9, 2024 meeting minutes
• Presentation on MIND 24-7
• Presentation on Native American Connections HomeBase

Planning and Zoning Commission

The Commission will hold a public hearing on a Conditional Use Permit for a new soda shop with a drive-through window in a multi-tenant building on a vacant 1.6-acre parcel near Bell Road and Citrus Road. The consent agenda includes approval of the October 17 meeting minutes. Other agenda items are procedural, including call to the public and potential executive session.

• Public hearing on Conditional Use Permit (CUP) for a soda shop with drive-through (Case# FS24-0295) at southeast corner of Bell Road and Citrus Road.
• Proposed 12,281-square-foot multi-tenant building on a 1.60-acre vacant parcel zoned Surprise Farms PAD.
• Consent agenda: approval of October 17, 2024, Planning and Zoning Commission minutes.

Regular City Council Work Session

The City Council will hold a work session to discuss an update regarding the City's Public Art Program. The meeting also includes standard reports and a potential executive session for legal, personnel, or real estate matters.

• Citywide discussion on the Public Art Program update

Regular City Council Meeting

The City Council will discuss the Surprise 295 Annexation and consider an ordinance regarding urban camping violations. The body is also reviewing multiple final plats and the formation of lighting improvement districts.

• Public hearing for the Surprise 295 Annexation (Case FS24-0623)
• Proposed amendment to Municipal Code Chapter 42 regarding Urban Camping prohibited acts
• Acceptance of GOHS grant awards including $250,300 for police and $45,000 for DUI enforcement
• Liquor license recommendation for Safeway #0048 at 17230 W Peoria Ave
• Formation of lighting improvement districts SU-AutoshowWest3212 and SU-RUMMELNDSTCOVE220

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to conduct interviews for a vacancy on the Public Safety Retirement (PSPRS) Police & Fire Board. The selected position will have a term expiring June 30, 2028.

• Interviews for one vacancy on the Public Safety Retirement (PSPRS) Police & Fire Board
• Approval of September 4, 2024 meeting minutes

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will approve the minutes from the August 26, 2024 meeting, set regular meeting dates for 2025, and vote on the selection of a new Chair and Vice‑Chair. The body will also discuss the new event date for Eggstravaganza 2025 and review the Strategic Plan. No public hearing items are listed; the meeting is otherwise procedural.

• Approve minutes from August 26, 2024 meeting
• Set regular Parks & Recreation Advisory Commission meeting dates for 2025
• Select the Parks & Recreation Advisory Commission Chair
• Select the Parks & Recreation Advisory Commission Vice‑Chair
• Determine new event date for Eggstravaganza 2025

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Council Subcommittee on Community Outreach, Partnerships & Grants will meet to discuss funding recommendations for the FY25 Neighborhood Grant Program. The body will also consider the approval of meeting minutes from August 14, 2024.

• Funding recommendations for FY25 Neighborhood Grant Program applications
• Approval of August 14, 2024, meeting minutes

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will review a conditional use permit for a preschool in the Park Place Planned Area Development. The body will also approve the minutes from its previous meeting and discuss departmental activity.

• Approval of October 3, 2024, meeting minutes
• Public hearing for preschool conditional use permit (Case FS24-0149)
• Review of FY24 Community Development Department activity
• Executive session for legal advice

Public Safety Personnel Retirement System Commission – Police

The Public Safety Retirement Commission will approve the minutes from its June 27, 2024 meeting and executive session. It will consider medical examinations and decide whether to accept lateral officers Larry A. Biffin, Kyle C. Holian, Saul Sanchez, and recruits Sierra S. Sweeney and Kevin R. Wallace into the PSPRS system. The commission will also discuss entering executive session to review independent medical exam findings for former Lieutenant Robert M. Filler's disability retirement application.

• Approve June 27, 2024 Public Safety Retirement Commission – Police meeting minutes
• Approve June 27, 2024 Public Safety Retirement Commission – Police executive session minutes
• Review medical exams and accept Lateral Officers Larry A. Biffin, Kyle C. Holian, Saul Sanchez, and recruits Sierra S. Sweeney and Kevin R. Wallace into the PSPRS system
• Consider entering executive session to review IME findings for former Lieutenant Robert M. Filler's disability retirement

Public Safety Retirement Commission Joint Meeting

The Public Safety Retirement Commission is meeting to review administrative updates and board staffing. The body will consider scheduling changes for Fire, Police, and Joint Board meetings and the appointment of a new Local Board Secretary.

• Possible action to appoint Michele D. Fite as Local Board Secretary for Fire, Police, and Joint Boards
• Possible action to schedule future Local PSPRS Fire, Police, and Joint Board meetings at the same time
• Review of FY25 Legal Counsel and IME fees
• Update on Citizen Board Member vacancy
• Approval of August 14, 2024, meeting minutes

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will consider the acceptance of 13 firefighter recruits into the PSPRS system. The body will also discuss a potential executive session to review a disability retirement application.

• Approval of August 14, 2024 meeting and executive session minutes
• Acceptance of 13 firefighter recruits into the PSPRS system
• Review of accidental disability retirement application for Firefighter Matthew S. Morris

Regular City Council Work Session

The City Council will hold a work session to discuss a presentation on citywide economic development. The discussion focuses on community business survey findings and potential future programming for entrepreneurs and small businesses.

• Citywide Economic Development presentation on community business survey findings

Regular City Council Meeting

The City Council will hold a public hearing regarding a rezone of 10 acres to Residential Medium Density. The body is also considering several land annexations and the acceptance of street and utility improvements in multiple districts.

• Rezone of 10 acres from Rural Residential to Residential Medium Density east of Sun Valley Parkway and 219th Avenue
• Annexation of 1.9 acres of county land on Jomax Road, east of 163rd Avenue
• Budget amendment of $142,900 for an agreement with the Tohono O'odham Nation
• Budget amendment of $140,300 for an Arizona Department of Public Safety grant for crime victims
• Budget amendment of $13,600 for an Arizona Commission on the Arts grant

Library Commission

The Library Advisory Commission will meet to approve minutes from the September 12, 2024 meeting. Members will discuss the September 2024 Library Card Sign-up Month and the 2024 Mayor’s Literacy Challenge – Winter Reading.

• Approval of September 12, 2024 meeting minutes
• Discussion of September 2024 Proclaimed Library Card Sign-up Month
• Discussion of 2024 Mayor’s Literacy Challenge – Winter Reading

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review previous meeting minutes and discuss community vitality initiatives. The agenda includes a presentation on the BeneFitness Adaptive Gym and action regarding 2024 GAIN Night.

• Action on September 11, 2024 meeting minutes
• Presentation and discussion on BeneFitness Adaptive Gym
• Discussion and action on 2024 GAIN Night

Arts and Cultural Advisory Commission

The Arts & Cultural Advisory Commission will approve the minutes from its September 9, 2024 meeting. It will discuss the FY26 Percent for Art Plan and review the initial project description. The commission will also discuss recognition of arts and culture leadership for FY25 and consider a SACAC recognition. The meeting includes a public comment period before adjournment.

• Approve September 9, 2024 Arts & Cultural Advisory Commission meeting minutes
• Discuss FY26 Percent for Art Plan and initial project description
• Discuss SACAC recognition for arts and culture leadership
• Consider FY25 recognition of arts and culture leadership
• Public comment period (Call to the Public) before other business

Planning and Zoning Commission

The Planning and Zoning Commission will meet to review a preliminary plat for a property in District 1. The body will also consider the approval of meeting minutes from September 19, 2024.

• Preliminary Plat for North Copper Canyon Village Parcel 2B (Case FS23-0993), located east of Pinnacle Peak Road and 175th Avenue

Regular City Council Meeting

The City Council will consider a land rezone, the Nobella Annexation, and updates to park conduct rules. The body will also discuss a potential partnership with the Southwest Valley Chamber of Commerce and a recreational agreement for the McMicken Dam area.

• Public hearing for the Nobella Annexation, Case FS24-0548
• Rezone of 0.65 acres west of Litchfield Road and north of Waddell Road from Rural Residential to Light Industrial
• Amendment to Municipal Code Chapter 38 regarding public conduct, hours, and dogs in parks
• MOU with Flood Control District of Maricopa County for McMicken Dam recreational and open space uses
• Wired Telecommunications License and Right of Way Use Agreement with Accipiter Communications, Inc.

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings to decide on a daycare permit and two property rezonings. The body will also review meeting minutes from September 5, 2024.

• Conditional Use Permit for a day care and preschool on 2.18 acres near 137th Avenue and Waddell Road (Case# FS24-0140)
• Rezone of 10 acres from Rural Residential (RR) to Residential Medium Density (R-2) east of Sun Valley Parkway and 219th Avenue (FS24-0120)
• Rezone of 0.65 acres from Rural Residential (RR) to Light Industrial (I-1) west of Litchfield Road and north of Waddell Road (Case FS24-1017)

Regular City Council Meeting

The City Council will hold a public hearing regarding a zoning text amendment for smoking lounges. The body will also consider updates to towing regulations from private property and several appointments to city commissions.

• Public hearing on Ordinance #2024-29 to allow smoking lounges to operate outdoor patio areas
• Ordinance #2024-22 regarding towing from private property
• Budget amendment of $195,700 for 2024 HOME Program Funds via agreement with Maricopa County
• Final Plat approval for 'Egly 227th Ave Project' and 'Old Fire Station 304 Site'
• Services agreement with A New Leaf, Inc for the Volunteer Income Tax Assistance Program

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will approve the minutes from its August 20, 2024 meeting. It will conduct interviews for open seats on the Arts & Cultural Advisory Commission, the Library Advisory Commission, and the Audit Committee. The committee will also review applications for two vacancies on the Arts & Cultural Advisory Commission, one vacancy on the Library Advisory Commission, one vacancy on the Personnel Appeals Board, and one vacancy on the Audit Committee.

• Approve Boards and Commissions Nominations Committee minutes of August 20, 2024
• Conduct interviews for vacancies on the Arts & Cultural Advisory Commission, Library Advisory Commission, and Audit Committee
• Review applications for two Arts & Cultural Advisory Commission vacancies, one Library Advisory Commission vacancy, one Personnel Appeals Board vacancy, and one Audit Committee vacancy

Regular City Council Meeting

The City Council will discuss several land use items, including final plats and right-of-way dedications. The body is also considering budget amendments for electric vehicle planning and emergency management overtime.

• Public hearing for a Series 12 Liquor License for Chef Peter's Bistro @ The Chuck Wagon at 17200 W Bell Road
• Budget amendment of $100,000 for an electric vehicle siting plan
• Budget amendment of $64,400 for police overtime expenses via MCDEM agreement
• Approval of Final Plat for Litchfield Place commercial development north of Litchfield Road and Waddell Road
• Formation of lighting improvement districts SU-AutoshowEast3216 and SU-EllenRanch218

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will approve the minutes from its April 22, 2024 meeting. Commissioners will discuss and adopt the advisory commission's strategic plan. A vote will be taken on proposed changes to the Parks and Recreation fee schedule. The meeting also includes a presentation on current and upcoming park projects, such as Community Park Improvements and the Oasis Swim Center.

• Approve minutes from the April 22, 2024 Parks and Recreation meeting
• Review and adopt the Parks & Recreation Advisory Commission Strategic Plan
• Approve changes to the Parks and Recreation fee schedule
• Presentation on current and upcoming park projects, including Community Park Improvements and Oasis Swim Center
• Public call for comments on non‑agenda items during the meeting

Education Subcommittee

The Education Subcommittee will approve minutes from the April 17 meeting and discuss several education initiatives. Topics include programs for teacher classroom supplies, how ASU West collaborates with West Valley cities, West-MEC's education and career development partnerships, and a career development roadmap. No public hearing is scheduled for these items.

• Approve Education Subcommittee meeting minutes of April 17, 2024
• Review and discuss programs for teacher classroom supplies
• Review and discuss "How ASU West Works with West Valley Cities"
• Review and discuss "West-MEC work on Education and Business Career Development Partnerships"
• Review and discuss Career Development Roadmap

City Audit Committee

The City Audit Committee will meet to elect its leadership and review previous meeting minutes. The body will also discuss a travel reimbursement audit and a compliance connection issue.

• Election of Chairperson and Vice-Chairperson
• Action on April 25, 2024 meeting minutes
• Discussion and action on Travel Reimbursement Audit Report
• Presentation and discussion of Compliance Connection Issue #5

Regular City Council Meeting

The Surprise City Council will vote on a consent agenda of routine items and consider several actions, including enlarging the Surprise Valley Station lighting improvement district and approving a cell‑tower license for DISH Wireless at the Surprise Stadium Campus. The meeting also includes public hearings on three liquor‑license applications and multiple rezoning, annexation, and budget amendment proposals affecting streets, public utilities, and city services.

• Resolution #2024-69: Enlarge the Surprise Valley Station lighting improvement district for street lighting facilities.
• Resolution #2024-134: Approve a Cell Tower License Agreement with DISH Wireless L.L.C. on an existing structure at the Surprise Stadium Campus.
• Resolution #2024-126: Amend the DOJ U.S. Marshals Service MOU and move $2,600 in the FY2025 budget for overtime expenses.
• Resolution #2024-128: FY2025 budget amendment moving $300,000 for police department office renovation expenses.
• Ordinance #2024-25: Rezone approximately 40 acres in Surprise Foothills Southwest from Rural Residential to Residential Medium Density.

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will meet to approve previous meeting minutes and discuss a specific retirement application. The body may enter an executive session to review medical records.

• Approval of June 27, 2024 meeting minutes
• Review of accidental disability retirement application for Firefighter Matthew S. Morris

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss and vote on selecting a chair and vice-chair. The body will also review meeting minutes and discuss community pool murals and traffic cabinet artwork designs.

• Discussion and action on selecting Commission Chair
• Discussion and action on selecting Commission Vice-Chair
• Consideration of June 3, 2024 meeting minutes
• Review of community pool basketball court mural panel
• Presentation of traffic cabinet artwork final designs

Tourism Fund Subcommittee

The Tourism Fund Subcommittee will meet to review minutes from November 20, 2023. The body will also receive a presentation and hold a discussion regarding the 2nd Annual Out of the Park Music Fest.

• Approval of November 20, 2023 meeting minutes
• Presentation and discussion on the 2nd Annual Out of the Park Music Fest

Regular City Council Work Session

The City Council will hold a work session to review a presentation on the Surprise Public Library System. Members will also discuss potential changes to the municipal code regarding meeting agendas and revisions to the Council Policies and Procedures Manual.

• Presentation and discussion regarding an update of the Surprise Public Library System
• Discussion of a potential amendment to Surprise Municipal Code, Chapter 2, Section 2-61 regarding meeting agendas
• Discussion of recommended revisions to the City Council Policies and Procedures Manual

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on three land-use requests, including two rezones and a conditional use permit. The body will also review two preliminary plats for the Surprise Foothills project.

• Rezone of ~40 acres from R-1 to R-2 at Pinnacle Peak Road and 227th Avenue (Case FS24-0080)
• Rezone from Rural Residential (RR) to Regional Commercial (C-3) south of 163rd Avenue and 162nd Drive (FS23-0992)
• Conditional Use Permit for petroleum products storage at Desert Cove Road and Litchfield Road (Case #FS24-0772)
• Preliminary Plat for Surprise Foothills Phase 1B at Deer Valley Road and Foothills Parkway (Case FS23-1113)
• Preliminary Plat for Surprise Foothills Phase 1C at Deer Valley Road and Foothills Parkway (Case FS23-1117)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will review meeting minutes from April 2024 and consider the acceptance of two firefighter recruits into the PSPRS system. The commission is also scheduled to review FY24 legal counsel and IME fees.

• Review of FY24 Legal Counsel and IME fees
• Approval of April 10, 2024 meeting minutes
• Approval of April 24, 2024 special session meeting minutes
• Medical examination review and PSPRS system acceptance for Brock C. Southard
• Medical examination review and PSPRS system acceptance for Andre Weid

Public Safety Personnel Retirement System Commission – Police

The Public Safety Retirement Commission will review the acceptance of several lateral officers and recruits into the PSPRS system. The commission will also consider accidental disability retirement applications for two individuals via executive session.

• Acceptance of lateral officers Stanley E. Crawford and Taylor A. Macy
• Acceptance of police officer recruits Eric J. Gregory, Joseph Navarrete, Samuel J. Pavlisick, Andrew D. Sikora, Matthew K. Story-Brown, James A. Vasquez, and Christopher E. Wacaser
• Accidental disability retirement application for Police Officer Christopher J. Thomas
• Accidental disability retirement application for former Police Lieutenant Robert Mark Filler
• Review of FY24 Legal Counsel and IME fees

Planning and Zoning Commission

The Commission will review citywide presentations regarding bike lanes and the citywide network. Discussion items also include an analysis of open space and a discussion on PAD's and PUD overlays.

• Citywide presentation and discussion regarding Bike Lanes and Citywide Network
• Internal presentation and discussion regarding Open Space Analysis
• Internal presentation and discussion regarding PAD's and PUD Overlay
• Approval of the June 6, 2024, Planning and Zoning Commission Regular Meeting Minutes

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will review applications to fill upcoming vacancies. These roles include positions on several city advisory and oversight boards.

• Arts & Cultural Advisory Commission applications
• Audit Committee applications
• Board of Trustees - Health Benefits Trust Fund Board applications
• Library Advisory Commission applications
• Personnel Appeals Board applications

Rules Committee

The Rules Committee will review the May 21, 2024, meeting minutes for approval. The committee will also discuss and potentially take action on proposed changes to the Council Policy & Procedures Manual.

• Approval of May 21, 2024, Rules Committee meeting minutes
• Discussion and possible action on revisions to the Council Policy & Procedures Manual

Regular City Council Work Session

The City Council will review the FY2024 Financial Status Report through March 2024. Discussion also includes a legislative update and property within the Surprise Center Development Company (SCDC) PAD in District 5.

• FY2024 Financial Status Report through March 2024 presentation
• Legislative Update presentation
• District 5 property discussion regarding Surprise Center Development Company (SCDC) PAD

CFD Commission Meeting

The Marley Park Community Facilities District Board will review the June 4, 2024, meeting minutes. The board is also scheduled to consider a public hearing regarding an Ad Valorem property tax rate.

• Approval of June 4, 2024, meeting minutes
• Public hearing for Resolution MPCFD #2024-04 to fix the Ad Valorem property tax at $2.7294 per $100.00 of assessed value

Regular City Council Meeting

The City Council will consider several land acquisitions for roads, zoning changes, and liquor license recommendations. The meeting also includes a discussion regarding an investigation into Councilmember Aly Cline.

• Budget amendment of $386,100 for Community Action Program Services
• Budget amendment of $150,000 for temporary shelter and housing services
• Grant acceptance of $309,560 from the Water Infrastructure been Finance Authority of Arizona
• Budget amendment of $396,300 for emergency telecommunication systems
• Property acquisitions along Cactus Road, 163rd Avenue, Waddell Road, and Happy Valley Road

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews for several upcoming vacancies. The committee will also consider approving the minutes from the June 11, 2024 meeting.

• Interviews for Arts & Cultural Advisory Commission
• Interviews for Audit Committee
• Interviews for Board of Trustees - Health Benefits Trust Fund Board
• Interviews for Library Advisory Commission
• Interviews for Personnel Appeals Board

Library Commission

The Library Advisory Commission will review the May 9, 2024, meeting minutes and discuss the Fiscal Year 2025 meeting calendar. The commission will also receive a presentation and discussion regarding the Surprise Public Library FY24 budget.

• Review of May 9, 2024, meeting minutes
• Approval of the Fiscal Year 2025 Library Commission meeting calendar
• Presentation and discussion of the Surprise Public Library FY24 budget

Veterans, Disability and Human Services Commission

The Commission will review the May 8, 2024 meeting minutes and consider action on the VDHS Strategic Plan. Discussion items include a presentation regarding U.S. Vets and an update on the Asante Library Resource Satellite Hub.

• Review of May 8, 2024 meeting minutes
• Presentation and discussion regarding U.S. Vets
• Update and discussion regarding the Asante Library Resource Satellite Hub
• Consideration and action pertaining to the VDHS Strategic Plan

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to review minutes from June 5, 2024. The committee is scheduled to conduct interviews for several upcoming vacancies across multiple city boards.

• Interviewing applicants for Arts & Cultural Advisory Commission
• Interviewing applicants for Audit Committee
• Interviewing applicants for Board of Trustees - Health Benefits Trust Fund Board
• Interviewing applicants for Library Advisory Commission
• Interviewing applicants for Personnel Appeals Board

Planning and Zoning Commission

The Commission will review several land use items including a self-storage facility permit and multiple zone changes. They will also consider an amendment to the city's sign standards.

• Conditional Use Permit for a self-storage facility at Cotton Lane and Waddell Road (Case FS22-1506)
• Zone Change from R-1 to C-2 east of 163rd Avenue between Planada Lane and Grand Avenue (Case FS24-0119)
• Zone Change from RR to R-3 east of 163rd Avenue and south of Planada Lane (Case FS23-0138)
• Zoning Text Amendment to revise sign standards in Chapters 106 & 109 (Case FS24-0629)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews for upcoming vacancies across several city bodies. The committee also intends to review the minutes from the March 25, 2024 meeting.

• Interviews for Arts & Cultural Advisory Commission
• Interviews for Audit Committee
• Interviews for Board of Trustees - Health Benefits Trust Fund Board
• Interviews for Library Advisory Commission
• Interviews for Personnel Appeals Board

Health Benefits Trust Fund Board

The Board will review the March 6, 2024 meeting minutes for approval. Members will also discuss the CBIZ Consulting FY2024 3rd Quarter Report and the unaudited Employees Healthcare and Workers' Compensation Self Insurance Funds Financial Report.

• Approval of March 6, 2024 meeting minutes
• CBIZ Consulting FY2024 3rd Quarter Report presentation
• FY2024 3rd Quarter unaudited Employees Healthcare and Workers' Compensation Self Insurance Funds Financial Report

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will consider funding recommendations for the FY25 Surprise Community Outreach Program Grant. Members will also review and act on the meeting minutes from March 7, 2024, and May 22, 2024.

• Funding recommendations for the FY25 Surprise Community Outreach Program Grant
• Approval of March 7, 2024, meeting minutes
• Approval of May 22, 2024, meeting minutes

CFD Commission Meeting

The Marley Park Community Facilities District Board will review the May 7, 2024 meeting minutes. The board is also scheduled to consider a resolution to levy secondary property taxes on June 18, 2024, and a final expenditure limitation budget for Fiscal Year 2025.

• Approval of May 7, 2024 meeting minutes
• Public hearing regarding intent to levy secondary property taxes on June 18, 2024 (Resolution MPCFD #2024-02)
• Adoption of Fiscal Year 2025 final expenditure limitation budget (Resolution MPCFD #2024-03)

Special City Council Meeting

The City Council will review several financial resolutions including primary and secondary property tax rates. The meeting also includes consideration of the Street Light Improvement District levies and the final city budget for Fiscal Year 2025.

• Primary property tax levy of $0.5693 per $100.00 of assessed valuation (Resolution #2024-93)
• Secondary property tax levy of $0.3880 per $100.00 of assessed valuation (Resolution #2024-93)
• Street Light Improvement District (SLID) property tax levies (Resolution #2024-95)
• Adoption of the City of Surprise final budget for Fiscal Year 2025 (Resolution #2024-94)

Regular City Council Meeting

The City Council will review several items including municipal tax code amendments, a commercial sign program, and an annexation proposal for 162nd Drive Self Storage. The agenda also includes various budget amendments and intergovernmental agreements.

• Adoption of amendments to the Municipal Tax Code regarding Transaction Privilege Tax rates
• Annexation proposal for 162nd Drive Self Storage (Case FS23-0991)
• Comprehensive Sign Program for Litchfield Place commercial development (Case #FS23-0853)
• Budget amendment moving $10,000 to the Utility Assistance Program
• Budget amendment moving $15,900 for an Office of Justice Programs grant award

Arts and Cultural Advisory Commission

The Commission will review the May 6, 2024, meeting minutes and receive a presentation from the West Valley Arts Council. Members will also discuss fiscal year 2025 budget updates and commissioner roles in community advocacy.

• Review of May 6, 2024, meeting minutes
• West Valley Arts Council presentation
• FY25 Budget Updates discussion
• Discussion of commissioner roles regarding arts and culture growth

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will view presentations regarding the Surprise Community Outreach Program grant applicants. Members will also consider and take action on funding recommendations for the FY25 program.

• Citywide presentations of Surprise Community Outreach Program grant applicants
• Consideration and action for FY25 Surprise Community Outreach Program grant funding recommendations

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will hold an internal presentation and discussion. The goal of this workshop is to develop a strategic plan that aligns with the City Council's Strategic Plan.

• Internal presentation and discussion regarding a new strategic plan

Rules Committee

The Rules Committee will hold a citywide discussion regarding potential amendments to the City of Surprise Council Policies and Procedures Manual. This agenda is primarily procedural, featuring standard call-to-order items and a public comment period for issues within committee jurisdiction. The manual outlines internal rules that guide how council members conduct meetings and manage daily city operations.

• Citywide discussion on potential amendments to the City of Surprise Council Policies and Procedures Manual
• Public comment period for issues within committee jurisdiction

Regular City Council Work Session

The City Council will hold a work session to discuss an update on the AZ TechCelerator. The council will also discuss the potential use of the McMicken Dam Conservation Area by the City of Surprise.

• Update on the AZ TechCelerator
• Potential use of the McMicken Dam Conservation Area

Regular City Council Meeting

The City Council will consider several items including liquor license recommendations for First Watch and Ohso Brewery. The agenda also includes discussions on development impact fees, various final plats for the Asante area, and multiple budget amendments.

• Off-Track Wagering approval for Runner's Sports Bar (12751 W. Bell Road)
• Off-Track Wagering approval for Brookside II Sports Bar & Grille (15170 W. Bell Road)
• Budget amendment of $160,300 for Spring Training ticket surcharge revenues
• Budget amendment of $4,000 and a grant from the Michael Phelps Foundation
• Public hearing for First Watch #1052 liquor license at 16430 W. Waddell Road

Planning and Zoning Commission

The Commission will hold a public hearing regarding a preliminary plat for North Copper Canyon Parcels 7 & A. The agenda also includes a presentation about property within the Surprise Center Development Company (SCDC) PAD. Additionally, the Commission will consider approving minutes from the May 2, 2024, meeting.

• Public hearing for North Copper Canyon Parcels 7 & A preliminary plat (Case FS23-0952)
• Presentation regarding property within the Surprise Center Development Company (SCDC) PAD
• Approval of May 2, 2024, Planning and Zoning Commission meeting minutes

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will meet to select a Chair and a Vice-Chair. The commission will also consider amending its procedural rules and approving minutes from the April 27, 2023, meeting.

• Selection of a Chair for the Judicial Selection Advisory Commission
• Selection of a Vice-Chair for the Judicial Selection Advisory Commission
• Amending the Judicial Selection Advisory Commission Procedural Rules
• Approval of April 27, 2023, meeting minutes

Library Commission

The Library Advisory Commission will review the April 11, 2024, meeting minutes. The commission will also hold presentations and discussions regarding the Surprise Public Library Volunteer Program and library policies.

• Review of April 11, 2024, meeting minutes
• Discussion of the Surprise Public Library Volunteer Program
• Discussion of the Surprise Public Library Policies

Veterans, Disability and Human Services Commission

The Commission will discuss the VDHS Strategic Plan and a proposed Resource Satellite Hub at the Asante Library. Members will also review the FY2025 meeting calendar and budget, and select a new Vice-Chair.

• Selection of the Commission Vice-Chair
• Addition of a Resource Satellite Hub at the Asante Library
• Presentation and discussion of the VDHS Strategic Plan
• Review of the FY2025 Commission budget

Regular City Council Work Session

The City Council will receive a presentation and discussion regarding an update on the city's water resources. This item is presented by Michael Boule. The meeting also includes reports from the City Manager and City Clerk.

• Presentation and discussion regarding an update on the City’s water resources

CFD Commission Meeting

The commission will review the June 20, 2023 meeting minutes for approval. The board will also consider adopting the FY2025 tentative expenditure limitation budget for the Marley Park Community Facilities District.

• Approval of June 20, 2023 meeting minutes
• Adoption of the FY2025 tentative expenditure limitation budget (Resolution MPCFD #2024-01)
• Setting a public hearing for June 4, 2024, regarding the FY2025 budget

Regular City Council Meeting

The City Council will consider several consent agenda items including police budget adjustments and lighting district formations. The meeting also includes public hearings for liquor licenses and the adoption of a tentative expenditure limitation budget for FY2025.

• Police budget amendment for $6,000 in overtime expenses and GOHS grant acceptance
• Street and utility maintenance at Toll at Prasada Unit J
• Formation of multiple lighting improvement districts
• Sports and Tourism budget amendment of $400,000 for Spring Training revenues
• Adoption of the tentative FY2025 expenditure limitation budget

Arts and Cultural Advisory Commission

The commission will review the FY25 Arts and Culture Grants Panel and construction fence art designs for the MCRC. The agenda also includes a presentation by Stage Left Productions and approval of April 1, 2024 meeting minutes.

• Review of FY25 Arts and Culture Grants Panel
• Discussion of Round 1 MCRC Outdoor Gathering Space panel
• Review of MCRC construction fence art designs
• Presentation by Stage Left Productions
• Approval of April 1, 2024 meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission will review several land use items including conditional use permits for automotive repair and a drive-through. The agenda also includes a sign program for Litchfield Place and a preliminary plat for Nobella Phase 1A.

• Conditional Use Permit and Site Plan for Express Oil Minor Automotive Repair Facility near Litchfield Road and Waddell Road (Case FS23-0883)
• Conditional Use Permit and Site Plan for Starbucks drive-through near Litchfield Road and Waddell Road (Case #FS23-0853)
• Comprehensive Sign Program for Litchfield Place commercial development (Case #FS23-0853)
• Preliminary Plat for Nobella Phase 1A west of 155th Avenue and north of Jomax Road (Case FS23-0811)

City Audit Committee

The City Audit Committee will meet to discuss several municipal audit reports and approve previous meeting minutes. The agenda includes reviews of procurement, solid waste operations, and citywide procurement cards.

• Procurement Audit Report
• Solid Waste Operations Audit Report
• Citywide Procurement Cards Audit Report
• FY2023-2024 Risk Assessment Report
• Compliance Connection Newsletter - Issue #4

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission will review medical examinations and consider accepting ten firefighter recruits into the Public Safety Personnel Retirement System. Human Resources and Fire Department representatives are scheduled to be present for staff reports.

• Acceptance of firefighter recruits Kyle B. Cordasco, Cameron B. Ellis, Dustin E. Mackey, Isabien I. Ramos, Michael G. Christie, Terry R. Bryan, Austin G. Dylong, Sebastian X. Walsh, Matthew K. Faubel, and Tyler A. Aulger into the PSPRS system

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to approve minutes from January 22, 2024. The commission will also discuss selecting a date for the Parks & Recreation Advisory Commission Strategic Plan Workshop.

• Approval of meeting minutes from January 22, 2024
• Selecting a date for the Parks & Recreation Advisory Commission Strategic Plan Workshop

Education Subcommittee

The Education Subcommittee will review the minutes from the February 7, 2024 meeting. The committee will also conduct interviews regarding applicants for the Surprise Youth Scholarships.

• Approval of February 7, 2024, meeting minutes
• Interviews for Surprise Youth Scholarship applicants

Regular City Council Meeting

The City Council will consider several land use changes, including a large-scale rezoning near Pinnacle Peak Road. The agenda also includes appointments for the Veterans, Disability and Human Services Commission and the Parks & Recreation Committee.

• Rezoning of ~880 acres east of 219th Avenue and south of Pinnacle Peak Road
• Amendment to Mesquite Mountain Ranch PAD to remove ~55 acres and change land use for ~9 acres
• Amendment to Surprise Foothills PAD to incorporate ~55 acres from Mesquite Mountain Ranch
• Acceptance of a $50,000 donation from DCS Contracting, Inc. for after-school programming
• Acceptance of a Quit Claim Deed for Asante Well Site No. 4 near Pat Tillman Boulevard and 167th Avenue

Library Commission

The Library Advisory Commission will review the March 14, 2024 meeting minutes. The commission will also hold presentations regarding the Summer Reading Program and the partnership between Friends of the Surprise Libraries and the Surprise Public Library System.

• Approval of March 14, 2024 meeting minutes
• Discussion on the partnership between Friends of the Surprise Libraries and the Surprise Public Library System
• Presentation regarding the Summer Reading Program

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will review FY24 legal counsel and IME fees and approve February meeting minutes. Staff will also evaluate medical examinations for ten firefighter recruits, with the commission considering their possible acceptance into the state PSPRS system under A.R.S. § 38-859. No zoning changes or public hearings are scheduled.

• Review of FY24 legal counsel and IME fees
• Approval of February 14, 2024 meeting minutes
• Medical exam review for ten firefighter recruits entering PSPRS
• Public comment period for non-agenda commission matters

Public Safety Personnel Retirement System Commission – Police

The commission will review medical examinations to accept several police officers and recruits into the PSPRS system. The agenda also includes a discussion regarding an accidental disability retirement application. Additionally, staff will report on FY24 legal counsel and IME fees.

• Acceptance of Police Officers Michael D. Vaughn, Charon T. Griswold, and Andrea R. Tenuta into the PSPRS system
• Acceptance of Police Officer Recruits Kaley M. Lightfoot, Adones M. Hink, Dionee Marrero, and Benjamin T. Pedroza into the PSPRS system
• Review of medical records for Christopher J. Thomas's accidental disability retirement application
• Review of FY24 Legal Counsel and IME fees

Veterans, Disability and Human Services Commission

The Commission will review the PY24 Draft Annual Action Plan and the VDHS Commission budget. Additional discussions include a presentation on Surprise Police Department autism awareness training and an overview of the Surprise Resource Center.

• Public hearing for the PY24 Draft Annual Action Plan
• Selection of the Veterans, Disability & Human Service Commission Chair
• Review of March 13, 2024 meeting minutes
• Presentation on Surprise Police Department Autism awareness training
• Overview of the Surprise Resource Center and VDHS Commission budget

Regular City Council Work Session

The City Council will hold a work session regarding proposed updates to the Comprehensive Citywide Fee Schedule. This item is scheduled as a citywide presentation and discussion led by Andrea Davis from the Finance department.

• Proposed updates to the Comprehensive Citywide Fee Schedule

Regular City Council Meeting

The City Council will consider several budget amendments for fire, police, and parks departments. The agenda also includes multiple final plat approvals, liquor license recommendations, and a rezoning request.

• $825,000 budget amendment for Fire Station 303 remodel
• $778,300 and $423,300 budget movement for Fire-Medical operational costs
• $6,000 grant for AZ Internet Crimes Against Children task force training
• $194,400 purchase of IBIS® BulletTrax NIBIN computer hardware
• $229,500 budget amendment for turf removal projects

Arts and Cultural Advisory Commission

The Commission will review the March 4, 2024, meeting minutes and consider updates to its mission, powers, duties, and responsibilities. The agenda also includes a report on FY25 Traffic Cabinet Artwork panel reviews and a presentation regarding FY24 Arts and Culture Division programs and goals.

• Review of March 4, 2024, meeting minutes
• Updates to SACAC mission, powers, duties, and responsibilities
• FY25 Traffic Cabinet Artwork panel review discussion
• FY24 Arts and Culture Division programs and goals presentation

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to approve the minutes from January 25, 2024. The committee will also conduct interviews for vacancies on the Veterans, Disabilities and Human Services Commission and the Parks & Recreation Advisory Commission.

• Approval of January 25, 2024, meeting minutes
• Interviews for Veterans, Disabilities and Human Services Commission vacancies
• Interviews for Parks & Recreation Advisory Commission vacancies

Planning and Zoning Commission

The Planning and Zoning Commission will review several land use items including a Starbucks drive-through and multiple Planned Area Development amendments. The meeting includes public hearings for various zoning changes and sign programs across Districts 1 and 5.

• Conditional Use Permit and Site Plan for Starbucks drive-through near Greenway Road and Loop 303
• Master Sign Program for a portion of the Surprise Center PAD south of Bell Road
• Rezone of approximately 880 acres east of 219th Avenue and south of Pinnacle Peak Road
• Major PAD Amendment to Mesquite Mountain Ranch to update land use and remove land
• Major PAD Amendment to Surprise Foothills to incorporate approximately 55 acres

Regular City Council Work Session

The City Council will review a presentation regarding 2023 crime statistics within the city boundaries. The council will also discuss the FY2024 financial status report through December 2023.

• Presentation on 2023 crime statistics
• Discussion of FY2024 financial status report through December 2023

Regular City Council Meeting

The Surprise City Council will review several land use changes, including rezoning requests for the Nobella and Legacy Village areas. The council will also consider adopting updated water, wastewater, and solid waste fees for fiscal years 2025 through 2029. Additionally, the meeting includes discussions on property acquisitions for transportation improvements.

• Adoption of water, wastewater, and solid waste rates and fees for fiscal years 2025-2029
• Rezoning of 31.46 acres in the Nobella development to a Planned Unit Development
• Rezoning of 42.92 acres at 163rd Avenue and Jomax Road to commercial and high-density residential
• Liquor license recommendation for My Daddy's Bakery & Cafe on West Bell Road
• Authorization of property acquisitions along Cactus Road, 163rd Avenue, and Perryville Road

Library Commission

The Commission will review the proposed fiscal year 2024 agenda outline and Library Strategic Plan. Members will also discuss library performance metrics and community survey results. The meeting includes action on the minutes from the February 8, 2024, meeting.

• Review of February 8, 2024, meeting minutes
• Presentation of the FY 2024 agenda outline and Library Strategic Plan
• Discussion of library performance metrics and community surveys

Veterans, Disability and Human Services Commission

The Commission will consider selecting a new Vice-Chair and approving the minutes from the February 14, 2024 meeting. The agenda also includes presentations regarding Duet: Creative Partners in Aging, Surprise Vet Fest, and the Community Legend Awards Program.

• Selection of a Vice-Chair
• Approval of February 14, 2024 meeting minutes
• Presentation on Duet: Creative Partners in Aging
• Update on Surprise Vet Fest
• Presentation on Community Legend Awards Program

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will discuss the timeline and application process for the FY25 Surprise Community Outreach Program grant. Members will also receive updates on the FY24 SCOP and FY24 Neighborhood Grant awards. The committee will consider approving minutes from the October 18, 2023 meeting.

• FY25 Surprise Community Outreach Program grant timeline and application
• Update on FY24 Surprise Community Outreach Program (SCOP)
• Update on FY24 Neighborhood Grant awards
• Approval of October 18, 2023 meeting minutes

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will review financial reports for the second quarter of FY2024. The board is also scheduled to consider actions regarding the proposed FY2025 budget for both the Health Benefit Trust Fund and Workers' Compensation Plan.

• Approval of December 6, 2023 meeting minutes
• CBIZ Consulting FY2024 2nd Quarter Report presentation
• FY2024 2nd Quarter Employee Healthcare Self Insurance and Workers' Compensation financial report
• Approval of the recommended FY2025 Health Benefit Trust Fund Budget
• Approval of the FY2025 Workers' Compensation Plan Budget

Regular City Council Work Session

The City Council will hold a work session featuring presentations on regional and local transportation projects. Additionally, the council will discuss housing issues, case studies, and solutions.

• Presentation on Maricopa Association of Governments transportation projects
• Presentation on Arizona Department of Transportation projects in northern Surprise
• Discussion regarding housing issues, case studies, and solutions

Regular City Council Meeting

The council will hold a public hearing regarding updates to the Land Development Ordinances. Additionally, members will consider several budget amendments related to tourism feasibility studies and police task force operations.

• Public hearing for Zoning Text Amendment to the Land Development Ordinances
• $100,000 budget amendment for a Tourism Feasibility Study regarding Vista Center for the Arts
• $50,000 budget transfer to the Sports and Tourism Fund for Vista Events
• $8,000 reallocation for police overtime for JLEO Task Force activities
• Intergovernmental Agreement with Glendale for joint public safety training

Arts and Cultural Advisory Commission

The Commission will review the February 5, 2024 meeting minutes and hear a presentation by Honor Dance. Members will also discuss the location of 'The 5 C’s of Arizona' by Joe Tyler and review the commission's mission and duties.

• Review of February 5, 2024 meeting minutes
• Presentation by Honor Dance
• Discussion regarding artwork location of 'The 5 C’s of Arizona' by Joe Tyler
• Discussion regarding SACAC mission, powers, duties, and responsibilities

Regular City Council Work Session

The City Council will hold a work session to discuss the status of commercial and industrial zoned properties. The meeting also includes a discussion regarding multiple capital improvement projects, including Fire Station 309, an Aquatics Complex, and various park projects.

• Discussion of commercial and industrial zoned property status
• Discussion of Fire Station 309 project
• Discussion of Aquatics Complex project
• Discussion of Park projects

Regular City Council Meeting

The City Council will consider several budget amendments, including funds for water conservation and parks. The agenda also includes street and utility maintenance for various Paradisi parcels and multiple final plat approvals.

• Conditional acceptance of streets and utilities at Paradisi Parcels A, B, E, F, and H
• $159,100 grant from Water Infrastructure Finance Authority of Arizona for water conservation
• Approval of final plats for Asante Unit 4.2, Asante Units 4.4 & 4.7, and Enclave 4 at Paloma Creek
• $218,300 budget amendment for the Parks and Recreation Department
• Public hearing for a Comprehensive Sign Program at Bell Road and Dysart Road

Planning and Zoning Commission

The Commission will act on a zoning text amendment to clarify land development ordinances. They will also consider two rezoning requests in District 1 near Jomax Road.

• Zoning Text Amendment for Land Development Ordinances (Case FS23-1057)
• Rezoning 42.92 acres at 163rd Ave. and Jomax Rd. to C-2 and R-3 (Case #FS23-0552)
• Rezoning 31.46 acres west of 155th Ave. and north of Jomax Rd. to R-2 PUD (Case FS23-0352)

Public Safety Personnel Retirement System Commission – Fire

The Commission will discuss the annual actuarial valuation report for the Surprise Fire Department. It will also consider the medical examination of firefighter recruit Alvin K. Blue for acceptance into the retirement system. Staff will also provide reports on legal fees and upcoming events.

• Review of annual actuarial valuation report for the Surprise Fire Department
• Acceptance of firefighter recruit Alvin K. Blue into the PSPRS system
• Review of FY24 Legal Counsel and IME fees
• Approval of November 8, 2023 meeting minutes

Public Safety Personnel Retirement System Commission – Police

The Commission will review the annual actuarial valuation report for the Surprise Police Department. Members will also consider the acceptance of three officers into the PSPRS system and a disability retirement application.

• Review of the annual actuarial valuation report of the PSPRS for the Surprise Police Department
• Acceptance of Tanner R. Cormier, Justin D. Garr, and Daniel J. Zube into the PSPRS system
• Discussion of accidental disability retirement application for former Officer Jecelyn J. Barcelo
• Review of FY24 Legal Counsel and IME fees

Veterans, Disability and Human Services Commission

The Commission will hold a public hearing regarding the CDBG and HOME Needs for the Program Year 2024 Annual Action Plan. The agenda also includes consideration of the January 10, 2024, meeting minutes.

• Public hearing for the 2024 CDBG and HOME Needs Annual Action Plan
• Consideration of January 10, 2024, meeting minutes

Library Commission

The Library Advisory Commission will review the January 11, 2024 meeting minutes. The commission will also receive a presentation regarding library collection management techniques and best practices.

• Review of January 11, 2024 meeting minutes
• Presentation on library collection management technique and best practices

Education Subcommittee

The subcommittee will review the November 16, 2023, meeting minutes. Members will also discuss the Surprise Youth Scholarship Program, the Rio Salado College RISE program, and Gateway Community College scholarships.

• Review of November 16, 2023, meeting minutes
• Surprise Youth Scholarship Program discussion
• Rio Salado College RISE program presentation
• Gateway Community College scholarship discussion

Veterans, Disability and Human Services Commission

The scheduled meeting for the Veterans, Disability, and Human Services Commission on February 7, 2024, has been canceled. No agenda items were listed for this date.

Regular City Council Meeting

The City Council will review several budget amendments, including funding shifts for roadwork and emergency services. The meeting includes a public hearing for a liquor license at Cold Beers & Cheeseburgers and a discussion on the city's annual audit.

• $11,000,000 budget shift for 163rd Ave Roadway Improvements
• Public hearing for a liquor license at Cold Beers & Cheeseburgers on N Prasada Parkway
• Budget amendments for the Arizona 9-1-1 Program and Homeland Security Grant
• Initiation of the Cactus Road - Cotton to Reems property lien process
• Final plat approval for 'A Replat of Lot 1A, of Allora Surprise' at Bell and Citrus Roads

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will review the January 8, 2024 meeting minutes. The body will also hold presentations regarding arts and culture goals in the 2040 General Plan Draft and the economic and social impacts of creative placemaking.

• Review of January 8, 2024, meeting minutes
• Discussion of Arts and Culture Goals in the 2040 General Plan Draft
• Discussion on the economic and social impact of arts, culture, and creative placemaking

Planning and Zoning Commission

The Planning and Zoning Commission will consider a conditional use permit for a dual licensee marijuana facility near Bell Road and Dysart Road. The commission will also review a preliminary plat for Unit Q – 5 Packs – Phase 3 – Toll at Prasada located west of Cotton Lane.

• Conditional Use Permit for a dual licensee marijuana facility near Bell Road and Dysart Road
• Preliminary Plat approval for Unit Q – 5 Packs – Phase 3 – Toll at Prasada west of Cotton Lane

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews for open positions. These include vacancies on the Audit Committee and the Parks & Recreation Advisory Commission.

• Interviewing applicants for the Audit Committee
• Interviewing applicants for the Parks & Recreation Advisory Commission
• Review of June 5, 2023, meeting minutes

General

The Surprise City Council will hold a work session to discuss the Fiscal Year 2025 operating budget. Bob Wingenroth from the City Manager's Office will lead a citywide presentation regarding the upcoming budget.

• Presentation and discussion of the Fiscal Year 2025 operating budget

Parks and Recreation Commission

The Commission will discuss the implementation of dog zones at local dog parks and review the Parks and Recreation Programming Plan. The meeting also includes consideration of nominees for the Surprise Recreation Campus Hall of Fame.

• Discussion regarding dog zones at Surprise dog parks
• Review of the Parks and Recreation Programming Plan
• Approval of nominees for the Surprise Recreation Campus Hall of Fame
• Approval of October 23, 2023, meeting minutes

City Audit Committee

The Audit Committee will review the September 21, 2023 meeting minutes. The committee will also receive presentations regarding the FY2022-2023 Annual Comprehensive Financial Report and the status of the FY2023-2024 Annual Audit Plan.

• Review of September 21, 2023 meeting minutes
• Presentation of FY2022-2023 Annual Comprehensive Financial Report
• Discussion of FY2023-2024 Annual Audit Plan status

Planning and Zoning Commission

The Planning and Zoning Commission will review a conditional use permit for a dual licensee marijuana facility on 1.11 acres. The commission will also consider a comprehensive sign program for the Bella Fiesta site located at the northwest corner of Bell Road and Dysart Road.

• Conditional Use Permit for a dual licensee marijuana facility near Bell Road and Dysart Road
• Comprehensive Sign Program (CSP) for NWC Dysart and Bell aka Bella Fiesta
• Approval of January 04, 2024, Planning and Zoning Commission Regular Meeting Minutes

Regular City Council Work Session

The City Council will hold a work session to review an internal presentation regarding the appointment authority for future police and fire chiefs. The meeting also includes reports from the City Manager and City Clerk.

• Internal presentation and discussion pertaining to appointment authority of future police and fire chiefs

Regular City Council Meeting

The City Council will consider a notice of intention to increase water, wastewater, and solid waste utility rates. The agenda also includes public hearings regarding rezoning for a 12-acre parcel and amendments to marijuana facility entrance regulations.

• Notice of intention to increase water, wastewater, and solid waste utility rates
• Rezoning of a 12-acre parcel at Reems Road and Tierra Buena Lane to Residential High Density
• Zoning amendment regarding entrance standards for marijuana facilities
• $184,000 budget amendment for Arizona Broadband Development Grant matching funds
• Liquor license recommendation for Portillo's Hot Dogs at 16320 W Waddell Road

General

The City Council will hold a work session to discuss the Fiscal Year 2025 operating budget. The council may also enter an executive session regarding contract negotiations for Surprise Stadium and related facilities.

• Fiscal Year 2025 operating budget presentation
• Executive session regarding Surprise Stadium contract negotiations

Library Commission

The commission will vote on approving the December 14, 2023 meeting minutes and discuss proposed library goals for 2024. The agenda contains standard procedural items and an executive session option, with no new contracts or policy changes listed.

• Approval of the December 14, 2023 Library Advisory Commission meeting minutes
• Discussion on library goals and objectives for 2024
• Standard executive session provisions for legal advice or exempt records

Veterans, Disability and Human Services Commission

The Veterans, Disability, and Human Services Commission will review the December 13, 2023 meeting minutes. The agenda also includes a presentation regarding America's Mighty Warriors and a discussion about commission working groups.

• Action on December 13, 2023 meeting minutes
• Presentation and discussion regarding America's Mighty Warriors
• Discussion pertaining to VDHS Commission working groups

Arts and Cultural Advisory Commission

The Commission will consider the 2024 Arts and Culture Division Strategic Plan. Members will also discuss FY25 Percent for Art Projects and review minutes from the December 4, 2023 meeting.

• Action on December 4, 2023 meeting minutes
• Consideration of the 2024 Arts and Culture Division Strategic Plan
• Discussion regarding FY25 Percent for Art Projects

Planning and Zoning Commission

The Planning and Zoning Commission will review a proposed change to the Land Development Ordinance. The amendment would remove a standard requiring marijuana facilities to have only a single entrance.

• Zoning Text Amendment (Case FS23-0512) regarding marijuana facility entrance requirements
• Approval of 2024 Planning and Zoning Commission meeting dates
• Approval of December 21, 2023, meeting minutes

Regular City Council Meeting

The City Council will review several consent agenda items including budget transfers for police grants and the Arizona Lottery Fund allotment. The meeting also includes considerations for multiple water and fire hydrant easements across Districts 1 and 6.

• $55,000 budget transfer to Grants Fund for DHS training and equipment
• $215,800 budget transfer to project G31450 via 911 Program Grant Agreement
• $140,300 budget transfer to project G31252 via Victims of Crime Act Grant
• $364,134 Arizona Lottery Fund allotment for FY2024
• Water and fire hydrant easements near San Ysidro and 156th Avenue and Desert Cove/Litchfield