Surprise public meetings in 2025

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a drive-through restaurant site plan. The body will also receive updates on citywide transportation and community development activities for FY25.

• Conditional Use Permit (CUP) and Site Plan for McDonald's west of Sarival Avenue and south of Cactus Road (Case FS25-0515)
• FY25 Citywide Transportation update on construction, design, and regional projects
• FY25 Community Development Department and Planning & Zoning Commission activity review
• Approval of November 6, 2025, and December 4, 2025, meeting minutes

Regular City Council Work Session

This special meeting consists only of an executive session to discuss and consider final candidates for the position of Mayor and Council Aide. No consent agenda, public hearings, or non-public hearing items are listed for discussion. The council will vote to recess into closed session under state law for personnel matters.

• Executive session to discuss final candidates for Mayor and Council Aide position
• No public hearings or regular agenda items scheduled

Regular City Council Meeting

The Surprise City Council will consider several budget amendments, a grant agreement, and an overtime agreement with the U.S. DOJ DEA. A public hearing will be held on a new liquor license for a Circle K store at 16256 W Jomax Rd. The council will also discuss the City Court's strategic plan and the FY2026 legislative agenda.

• Approve FY2025 budget amendment to close out FY2025 (Resolution #2025-137)
• Approve FY2026 budget amendment moving $20,000 grant from Ak-Chin Indian Community (Resolution 2025-97)
• Renew agreement with U.S. Department of Justice Drug Enforcement Administration for overtime, moving $44,400 (Resolution 2025-135)
• Public hearing on Circle K Store #9626 liquor license application (Application No. 365730) at 16256 W Jomax Rd
• Approve Surprise 120 Development Agreement (Resolution #2025-136)

Library Commission

The Surprise Library Commission will meet to approve the November 13, 2025 meeting minutes and discuss updates to the Library of Things collection and the library system's strategic plan.

• Approval of November 13, 2025 meeting minutes
• Presentation on Library of Things collection update
• Presentation on Strategic Plan update

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview candidates and consider recommendations for appointments to the Planning & Zoning Commission, Parks & Recreation Advisory Commission, and Board of Trustees. Terms expire June 30, 2027 (Planning & Zoning) and June 30, 2029 (Parks & Rec and Board of Trustees). The committee will also approve minutes from the November 18, 2025 meeting.

• Interviews for Planning & Zoning Commission (term through June 30, 2027)
• Interviews for Parks & Recreation Advisory Commission (term through June 30, 2029)
• Interviews for Board of Trustees (term through June 30, 2029)
• Consideration of appointment recommendations for all three commissions
• Approval of November 18, 2025 meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a rezoning request for a property in District 1. The body will also review the 2026 meeting calendar and previous meeting minutes.

• Public hearing for Case FS25-0420: Rezone from Residential High (RH-15) with PUD to Residential Medium Density (R-2) with PUD overlay at the southeast corner of 147th Avenue and Beardsley Canal
• Approval or disapproval of the 2026 Planning and Zoning Commission Meeting Calendar
• Approval or disapproval of the November 6, 2025, meeting minutes

The Planning and Zoning Commission adopted the 2026 meeting calendar with a unanimous 4‑vote approval. The November 6, 2025 minutes were postponed to December 18 due to a lack of quorum. The commission voted 4‑0 to recommend approval of the rezoning of the property at the southeast corner of 147th Avenue and Beardsley Canal from Residential High (RH‑15) to Residential Medium Density (R‑2) with a PUD overlay, subject to staff stipulations.

• Approved 2026 Planning and Zoning Commission meeting calendar (4‑0)
• Postponed approval of November 6, 2025 meeting minutes to Dec 18 (no vote recorded)
• Recommended approval of rezoning FS25‑0420 to R‑2 with PUD overlay (4‑0)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will discuss the CBIZ Consulting FY2025 1st Quarter Report and unaudited financial reports for the Employee Healthcare Self Insurance Fund and Workers' Compensation Fund for FY2025 Q4 and FY2026 Q1. The board will also consider approving the August 2025 meeting minutes, adopt the 2026 annual calendar, and elect a chairperson and vice-chairperson.

• Discussion of CBIZ Consulting FY2025 1st Quarter Report
• Review of Employee Healthcare Self Insurance Fund financials for FY2025 Q4 and FY2026 Q1
• Review of Workers' Compensation Fund financials for FY2025 Q4 and FY2026 Q1
• Consideration of Health Benefits Trust Fund Board Annual Calendar for 2026
• Election of Chairperson and Vice-Chairperson

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will review the city's involvement in the iHOLA! West Valley Project. Members will also discuss the Surprise Arts Presenting Program and the design for the HeART and Culture of Surprise Award.

• Review of city involvement in the iHOLA! West Valley Project
• Discussion of future SACAC commissioner appointment criteria
• Updates to the Surprise Arts Presenting Program
• Discussion of the HeART and Culture of Surprise Award Design
• Action on November 5, 2025 meeting minutes

The Arts and Cultural Advisory Commission met on December 3, 2025. The only formal action taken was a motion to adjourn, which passed with six votes in favor, one abstention, and no votes against. No other decisions, approvals, or denials were recorded.

• Adjourned meeting (motion carried 6-1)

Regular City Council Meeting

The City Council will discuss the adoption of updated building and electrical codes. The meeting also includes decisions on committee appointments, a liquor license application, and street lighting districts.

• Adoption of 2024 International Codes and 2023 National Electrical Code
• Liquor license application for Tacos Chilango at 14420 W Elm St
• Enlargement of the SU-Austin Ranch East Lighting Improvement District
• Acceptance of a Quit Claim Deed from LIV Surprise Owner, LLC for parcels along Peoria Avenue at Cotton Lane
• Appointments of Gloria Bianco-Dailey to the Audit Committee and Kimbertly Hale to the Parks & Recreation Advisory Commission

The council approved a Series 12 liquor license for Tacos Chilango at 14420 W Elm St. They also appointed Gloria Bianco‑Dailey to the Audit Committee and Kimberly Hale to the Parks & Recreation Advisory Commission. Additional actions approved included enlarging a street‑lighting improvement district, accepting a quit‑claim deed, and adopting the 2024 International Code and 2023 National Electrical Code.

• Appointed Gloria Bianco‑Dailey to the Audit Committee (term expires lvne 30,2027) – Passed (5‑0)
• Appointed Kimberly Hale to the Parks & Recreation Advisory Commission (term expires June 30,2029) – Passed (5‑0)
• Approved Series 12 liquor license for Tacos Chilango, 14420 W Elm St – Passed (5‑0)
• Adopted 2024 International Code and 2023 National Electrical Code with local amendments – Passed (5‑0)
• Enlarged the Austin Ranch East Lighting Improvement District – Passed
• Accepted Quit Claim Deed from LIV Surprise Owner, LLC for parcels 501-08-0084 and 501-08-008C on Peoria Ave at Cotton Lane – Passed
• Approved November 18, 2025 City Council CFD retreat minutes – Passed
• Adjourned meeting at 6:27 PM – Passed

Boards and Commissions Nominations Committee

The Boards & Commissions Nominations Committee will approve the minutes from its September 29, 2025 meeting. It will conduct interviews for the Audit Committee (term ending June 30, 2027) and the Parks & Recreation Advisory Commission (term ending June 30, 2029). The committee will then review and consider recommendations for appointing members to those two commissions.

• Approve minutes of the September 29, 2025 Boards & Commissions Nominations Committee meeting
• Conduct interviews for the Audit Committee (term expires June 30, 2027)
• Conduct interviews for the Parks & Recreation Advisory Commission (term expires June 30, 2029)
• Review recommendations for appointment to the Audit Committee
• Review recommendations for appointment to the Parks & Recreation Advisory Commission

The Boards & Commissions Nominations Committee approved its consent agenda unanimously. It voted to recommend Gloria Biano Dailey for the Audit Committee and Kim Hale for the Parks & Recreation Advisory Commission, each with a 3‑yes, 0‑no vote. The committee will forward these recommendations to the city council on December 2.

• Approved consent agenda (3 YES, 0 NO)
• Approved minutes of September 29, 2025 meeting (as part of consent agenda)
• Recommended Gloria Biano Dailey for Audit Committee (3 YES, 0 NO)
• Recommended Kim Hale for Parks & Recreation Advisory Commission (3 YES, 0 NO)
• Adjourned meeting (motion passed)

Special City Council Work Session

This is a special City Council work session dedicated to a citywide presentation and discussion on Community Facility Districts (CFDs), which are financing tools for public infrastructure. The council may also hold an executive session for legal advice, personnel matters, and contract negotiations. No voting or formal action is scheduled.

• Citywide presentation and discussion on Community Facility Districts by City Manager Office staff Sandy Simmons and Lloyd Abrams
• Potential executive session on personnel matters (A.R.S. §38-431.03(A)(1))
• Potential executive session on legal advice (A.R.S. §38-431.03(A)(3))
• Potential executive session on contract negotiations and litigation (A.R.S. §38-431.03(A)(4))
• Potential executive session on property negotiations and tribal discussions (A.R.S. §38-431.03(A)(6) & (7))

The City Council held a special work session to discuss Community Facilities Districts (CFDs), including their financing, infrastructure impacts, and examples such as Marley Park. No formal actions, approvals, or denials were taken on any CFD proposals. The meeting was adjourned by a motion that passed unanimously.

• Adjourned meeting (motion by Nick Haney, seconded by Jack Hastings; passed 8-0)

Regular City Council Meeting

The Surprise City Council will vote on routine consent‑agenda items and adopt several budget and contract actions. It will approve Amendment No. 6 to the HOME Intergovernmental Agreement with Maricopa County, moving $207,700 in the FY 2026 budget for rental assistance (Resolution #2025‑133). It will also adopt a $120,000 FY 2026 budget amendment for the United States 250th Anniversary celebration and update the Contract Awarding Authority List (Resolution #2025‑134), and approve a facility‑use agreement with Dysart Unified School District for the Vista Center for the Arts (Resolution #2025‑63).

• Approve Amendment No. 6 to the HOME Intergovernmental Agreement, moving $207,700 for rental assistance (Resolution #2025‑133)
• Approve FY 2026 budget amendment of $120,000 for the U.S. 250th Anniversary and amend Contract Awarding Authority List (Resolution #2025‑134)
• Approve facility‑use agreement with Dysart Unified School District for city use of the Vista Center for the Arts (Resolution #2025‑63)
• Approve minutes from the November 4, 2025 City Council Work Session, Regular Council Meeting, and Executive Session (consent agenda)
• Approve other routine consent‑agenda items

The council approved the November 4, 2025 meeting minutes and a consent agenda that included Amendment No. 6 to the HOME Intergovernmental Agreement, moving $207,700 in the FY 2026 budget for rental assistance (Resolution #2025-133). It also approved a $120,000 FY 2026 budget amendment for the city’s 250th‑anniversary celebration (Resolution #2025-134) and a facility‑use agreement with Dysart Unified School District for the Vista Center for the Arts (Resolution #2025-63). All motions passed unanimously.

• Approved November 4, 2025 meeting minutes (consent agenda) (7-0)
• Approved Amendment No. 6 to HOME agreement, moving $207,700 in FY 2026 budget (Resolution #2025-133) (7-0)
• Approved FY 2026 budget amendment of $120,000 for 250th‑anniversary celebration (Resolution #2025-134) (7-0)
• Approved facility‑use agreement with Dysart Unified School District for Vista Center for the Arts (Resolution #2025-63) (7-0)
• Approved consent agenda items (7-0)
• Adjourned meeting (7-0)

Library Commission

The Library Advisory Commission will review minutes from the October 9, 2025 meeting, receive a staff presentation on the Arizona Library Association 2025 Conference, discuss the recent change of the fiction material vendor from Baker & Taylor, and present library policy updates. No public comments on agenda items will be taken, and the commission may respond or refer issues to future meetings.

• Approve October 9, 2025 Library Advisory Commission meeting minutes
• Staff presentation on Arizona Library Association 2025 Conference
• Discuss classification of fiction materials and vendor change from Baker & Taylor
• Presentation and discussion of Surprise Public Library policies

The Surprise Library Advisory Commission met on November 13, 2025. The commission voted to approve the minutes from the October 9, 2025 meeting, recording six yes votes. No other actions were taken and the meeting was adjourned at 7:22 p.m.

• Approved October 9, 2025 meeting minutes (6 yes votes)
• Adjourned meeting (6 yes votes)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will administer the Oath of Office to Charles Manuel for a four-year term, approve the October 8, 2025 meeting minutes, and receive a presentation on the Northwest Valley Veterans Association. No public hearings are scheduled. The agenda also includes staff reports and a call to the public.

• Oath of Office for Charles Manuel's reappointment to the commission (term through June 30, 2029)
• Approval of October 8, 2025 meeting minutes
• Presentation and discussion on the Northwest Valley Veterans Association

The Veterans, Disability & Human Services Commission approved the Program Year 2023 Annual Action Plan and the NSP3 Substantial Amendment, each passing with five affirmative votes. Commissioners also approved the minutes from the October 8, 2025 meeting. Charles Manuel was reappointed to the commission for a four‑year term ending June 30, 2029.

• Approved Program Year 2023 Annual Action Plan (5 Yes votes, 4 absences)
• Approved NSP3 Substantial Amendment (5 Yes votes, 4 absences)
• Reappointed Charles Manuel to the commission for a four‑year term (no vote recorded)
• Approved October 8, 2025 meeting minutes (5 Yes votes, 2 absences)
• Adjourned the meeting (5 Yes votes, 2 absences)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider and act on adopting the 2024 International Building and Fire Codes with local amendments. The consent agenda includes approval of the October 16, 2025 meeting minutes. No other substantive items are scheduled.

• Public hearing on adoption of 2024 International Building and Fire Codes including Local Amendments (citywide)
• Approval of October 16, 2025 Planning and Zoning Commission meeting minutes (consent agenda)

The Planning and Zoning Commission approved the minutes from the October 16, 2025 meeting with four votes in favor and one abstention. The commission also recommended and approved the adoption of the 2024 International Building and Fire Codes, including local amendments, with five votes in favor. No other items were discussed or decided.

• Approved October 16, 2025 meeting minutes (4-0, 1 abstain)
• Adopted 2024 International Building and Fire Codes with local amendments (5-0)

Arts and Cultural Advisory Commission

The Arts & Cultural Advisory Commission will consider approving the October 1, 2025 meeting minutes, discuss a wall art design for the SCRC Gym, and take action on the HeART and Culture of Surprise Award. The meeting also includes a public comment period and staff reports. No fiscal or zoning decisions are on the agenda.

• Approval of October 1, 2025 meeting minutes
• Presentation and discussion on SCRC Gym wall art design
• Consideration and action on HeART and Culture of Surprise Award

The commission voted to adopt the October 1, 2025 meeting minutes with 6 Yes votes, 1 abstention, and 0 No votes. Commissioners approved the nomination of Sherry Aguilar for the HeART and Culture of Surprise Award. The meeting was adjourned with 6 Yes votes, 1 abstention, and 0 No votes.

• Approved October 1, 2025 meeting minutes (6 Yes, 1 Abstain, 0 No)
• Approved Sherry Aguilar nomination for HeART and Culture of Surprise Award (motion approved)
• Adjourned meeting (6 Yes, 1 Abstain, 0 No)

Regular City Council Work Session

The Surprise City Council will hold a work session to receive presentations and discuss three citywide topics: field usage, the Parks & Recreation Strategic Plan, and the Sports, Entertainment & Culture Strategic Plan. No formal votes or decisions are scheduled; the session is for discussion only.

• Presentation and discussion of city field usage
• Presentation and discussion of Parks & Recreation Strategic Plan
• Presentation and discussion of Sports, Entertainment & Culture Strategic Plan

Regular City Council Meeting

The Surprise City Council will consider approving several liquor licenses, including for Head Right Brewing Company and El Rey De Los Ostiones 2. The body will also vote on three zoning text amendments regarding noise, middle housing, and administrative approvals, along with a $130,700 grant award for crime victim services.

• Approve $130,700 grant award for crime victim services
• Approve new Series 12 liquor license for Head Right Brewing Company
• Approve new Series 12 liquor license for El Rey De Los Ostiones 2
• Vote on zoning text amendment for noise and construction start times
• Vote on zoning text amendment for middle housing

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will consider a new Dog Park Membership Program and review the Parks & Recreation Master Plan Update. The body will also select a Chair and Vice-Chair and set 2026 meeting dates.

• Proposed City of Surprise Parks & Recreation Dog Park Membership Program
• City of Surprise Parks & Recreation Master Plan Update overview
• Selection of Commission Chair and Vice-Chair
• City of Surprise Parks & Recreation Facility Usage & Field Allocation presentation
• Setting regular meeting dates for 2026

The Parks and Recreation Advisory Commission voted to increase non-resident rates for the proposed dog‑park membership program. They also nominated Patricia Blaisdell as chair and Matthew Ives as vice‑chair, set the 2026 meeting dates, and approved the April 24, 2025 meeting minutes. Additional agenda items on Hall of Fame voting and LED lighting were added for the next meeting.

• Approved April 24, 2025 meeting minutes (5-0)
• Nominated Patricia Blaisdell as commission chair (5-0)
• Nominated Matthew Ives as commission vice‑chair (5-0)
• Approved 2026 meeting dates: Jan 28, Apr 26, Aug 31, Oct (5-0)
• Approved increase in non‑resident rates for dog‑park membership program (5-0)
• Added Hall of Fame voting and LED lighting update to next agenda (5-0)
• Adjourned meeting (5-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission – Police is considering and possibly accepting lateral police officers and recruits into the PSPRS system, and discussing a correction officer retiree returning as a police recruit. The meeting also includes approval of previous meeting minutes.

• Approval of May 7, 2025 meeting minutes
• Review of medical exams and acceptance of lateral officers Kevin Wallace (rehire) and Mikaela Limper into PSPRS
• Acceptance of 11 police officer recruits into PSPRS: Zip Howser, Rae Lyons, Cody Lackhan (rehire), Drew Farrell, Daniel Johnson, Alexis Carter, Douglas Savage, Carlos Samaniego, Evan Valdez, Erick Puchala, William 'Gaven' Oster
• Discussion on Correction Officers Retirement Plan (CORP) return-to-work retiree Carlos Samaniego as a police recruit

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission - Fire will meet to review medical examinations and potentially accept five firefighter recruits into the PSPRS system. The commission will also review meeting minutes from May 7, 2025.

• Possible acceptance of recruits Ayden Gomez, Samuel Montini, Di’Mario Nava, Jason Schultenburg, and Nathaniel Ybarra into the PSPRS system
• Review and approval of May 7, 2025 meeting minutes

The Public Safety Retirement Commission – Fire approved the minutes from its May 7, 2025 meeting. It also approved the admission of five firefighter recruits—Ayden Gomez, Samuel Montini, Di’Mario Nava, Jason Schultenburg, and Nathaniel Ybarra—into the PSPRS system. The meeting was then adjourned.

• Approved May 7, 2025 meeting minutes (motion by Dan Anderson, seconded by Ed Swartz)
• Approved admission of five firefighter recruits into PSPRS (motion by Dan Anderson, seconded by Kim Drayden)
• Approved motion to adjourn the meeting (motion by Dan Anderson, seconded by Kim Drayden)

Public Safety Retirement Commission Joint Meeting

The Public Safety Personnel Retirement System Commission will review and approve the minutes from its May 7 2025 joint meeting. The agenda also includes routine reports, a public comment period, and discussion of future agenda items. No other actions are scheduled.

• Review and approve minutes from the May 7 2025 Public Safety Retirement Commission joint meeting
• Public comment period as allowed by A.R.S. 38‑431.01(H)
• Staff reports
• Other business and future agenda items
• Call to public form requirement for public comments

Regular City Council Work Session

The City Council will hold a work session to discuss the city's financial status through June 2025. Members will also review strategic plans for the Transportation and Fire-Medical departments.

• FY2025 Financial Status Report through June 2025
• Transportation Department Strategic Plan
• Surprise Fire-Medical Department Strategic Plan

Regular City Council Meeting

The Surprise City Council will consider several routine reappointments to advisory commissions and approve the consent agenda minutes. It will vote on a $500,000 amendment to the FY2026 budget to reinstate the Waddell Rd. Fiber Optic Connection project and update the Contract Awarding Authority List. Additional actions include enlarging two lighting improvement districts, accepting easements for drainage and utilities, and approving a water tank turnover agreement with Lennar Communities Development, LLC. A public hearing will be held on a new Series 12 liquor license for Someburros at 16487 W Cactus Rd.

• Approve $500,000 FY2026 budget amendment to reinstate Waddell Rd. Fiber Optic Connection project (Resolution 2025-111)
• Enlarge lighting improvement district in District 3 (Resolution #2025-124)
• Enlarge lighting improvement district in District 1 (Resolution #2025-125)
• Accept drainage easement from Asante Development Partners LLC along 163rd Avenue and Happy Valley Road
• Authorize Mayor and Council to accept SPA 2 North Water Tank Turnover and Development Agreement with Lennar Communities Development, LLC (Resolution #2025-112)

City Audit Committee

The Surprise City Audit Committee will meet to review the August 2025 meeting minutes and discuss the Capital Improvement Plan Audit Report and Audit Recommendations Status Report. The committee may take action on these items.

• Review and possible action on August 2025 meeting minutes
• Review and possible action on Capital Improvement Plan Audit Report
• Review and possible action on Audit Recommendations Status Report

The committee approved the August 6, 2025 Audit Committee meeting minutes with a 3‑0 vote. They voted to table the Capital Improvement Plan Audit Report until the next audit meeting, also 3‑0. They approved and will distribute the Audit Recommendation Status Report, again by a 3‑0 vote.

• Approved August 6, 2025 meeting minutes (3-0)
• Tabled Capital Improvement Plan Audit Report until next meeting (3-0)
• Approved and will distribute Audit Recommendation Status Report (3-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on two items: an amendment to the Surprise City Center Comprehensive Sign Program at Bell Road and Bullard Avenue, and a citywide Zoning Text Amendment (ZTA) to modify residential development standards. The commission will also consider approving the October 2, 2025 meeting minutes.

• Public hearing on amendment to Surprise City Center Comprehensive Sign Program (Case FS25-0170) at southeast corner of Bell Road and Bullard Avenue
• Public hearing on Zoning Text Amendment to modify residential development standards citywide (Case FS24-1275)
• Consent agenda: approval of October 2, 2025 meeting minutes

The Planning and Zoning Commission approved the minutes from the October 2, 2025 meeting. It then approved an amendment to the Surprise City Center Comprehensive Sign Program (Case #FS25-0170) with stipulated conditions. Finally, the commission recommended approval of a zoning text amendment to modify residential development standards (Case #FS24-1275).

• Approved October 2, 2025 meeting minutes (4 votes in favor, 1 abstain)
• Approved amendment to Surprise City Center Comprehensive Sign Program, Case #FS25-0170 (5 votes in favor)
• Recommended approval of zoning text amendment to modify residential development standards, Case #FS24-1275 (5 votes in favor)

Library Commission

The Library Advisory Commission will consider the minutes from the September 11, 2025 meeting. The body will also receive a presentation and hold a discussion regarding the Surprise Public Library System Performance Management Dashboard.

• Action on September 11, 2025 meeting minutes
• Discussion of Surprise Public Library System Performance Management Dashboard

The Library Advisory Commission approved the September 11, 2025 meeting minutes with six affirmative votes. The commission then voted to adjourn the October 9 meeting at 7:31 p.m., also with six affirmative votes.

• Approved September 11, 2025 meeting minutes (6‑0)
• Adjourned meeting at 7:31 p.m. (6‑0)

Veterans, Disability and Human Services Commission

This is a routine meeting with no significant decisions or public hearings. The commission will vote to approve the September 10, 2025 meeting minutes and receive a presentation and discussion from the Arizona Department of Labor.

• Consideration and action to approve September 10, 2025 meeting minutes
• Presentation and discussion pertaining to the Arizona Department of Labor

The Veterans, Disability, and Human Services Commission unanimously approved the September 10, 2025 meeting minutes. A scheduled presentation on the Arizona Department of Labor was cancelled due to a government shutdown. The commission then unanimously adjourned the October 8, 2025 meeting at 6:24 p.m.

• Approved Sep 10, 2025 meeting minutes (7‑0)
• Adjourned meeting at 6:24 p.m. (7‑0)

Regular City Council Work Session

The Surprise City Council will hold a work session to discuss three items: updates to Chapter 58 (Water Resource Management ordinance), the Surprise Public Library Strategic Plan, and the Human Service & Community Vitality Department Strategic Plan. These are presentations and discussions, not final decisions. The council may also vote to enter executive session for legal or personnel matters.

• Citywide Chapter 58 ordinance updates (Water Resource Management)
• Presentation and discussion of Surprise Public Library Strategic Plan
• Presentation and discussion of Human Service & Community Vitality Department Strategic Plan
• Possible executive session for legal advice, personnel, or contract negotiations

Regular City Council Meeting

The City Council will discuss a Zoning Text Amendment regarding home occupations and a resolution opposing a BNSF rezoning request. The body is also deciding on several grant acceptances and property deed transfers.

• Proposed Zoning Text Amendment (Ordinance 2025-16) to update home occupation rules
• Resolution #2025-98 opposing BNSF's rezoning request
• Liquor license application for Chef Peter's Bistro at 17300 N Sun Village Parkway
• Acceptance of $200,300 in grants from the Arizona Governor’s Office of Highway Safety
• Enlargement of the Surprise Valley Station lighting improvement district

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on three municipal code amendments and a conditional use permit. The body will also discuss the adoption process for 2024 International Building and Fire Codes.

• Conditional Use Permit for a credit union with drive-through near Cactus Road and Sarival Avenue (Case# FS24-1468)
• Zoning Text Amendment regarding administrative approvals (Case# FS25-0479)
• Zoning Text Amendment regarding noise and construction start times (Case# FS25-0482)
• Zoning Text Amendment regarding middle housing (Case# FS25-0481)
• Discussion of 2024 International Building and Fire Codes Adoption Process

The Planning and Zoning Commission approved a Conditional Use Permit with site plan for OneAZ Credit Union drive‑through at Cactus Road and Sarival Avenue. The commission also recommended approval of three zoning text amendments updating administrative approvals, noise and construction start times, and middle‑housing provisions. All motions passed with five votes in favor. The September 18, 2025 meeting minutes were also approved.

• Approved September 18, 2025 meeting minutes (5 votes in favor)
• Approved Conditional Use Permit with site plan for OneAZ Credit Union, Case # FS24-1468 (5 votes in favor)
• Recommended approval of Zoning Text Amendment for administrative approvals, Case # FS25-0479 (5 votes in favor)
• Recommended approval of Zoning Text Amendment for noise and construction start times, Case # FS25-0482 (5 votes in favor)
• Recommended approval of Zoning Text Amendment for middle housing, Case # FS25-0481 (5 votes in favor)
• Adjourned meeting (5 votes in favor)

Arts and Cultural Advisory Commission

The Arts & Cultural Advisory Commission will discuss the FY26 HeART and Culture of Surprise Award, the FY27 Percent for Art Plan and Initial Project Description Review, and the Arts HQ Mural. They will also consider approving minutes from the September 10, 2025 meeting. No public hearings or binding votes are scheduled, and the agenda consists entirely of discussion items.

• Discussion of FY26 HeART and Culture of Surprise Award
• Discussion of FY27 Percent for Art Plan & Initial Project Description Review
• Discussion of Arts HQ Mural
• Approval of September 10, 2025 meeting minutes

The commission approved the September 10, 2025 meeting minutes with a 6‑yes, 0‑no, 1‑abstain vote. Members discussed the FY27 Percent for Art Plan, agreed to keep several projects and to move forward with the plan. A proposal to add the Arts HQ mural to the city’s Public Art Maintenance Plan was deferred to a future meeting.

• Approved September 10, 2025 meeting minutes (6 Yes, 0 No, 1 Abstain)
• Agreed to move forward with FY27 Public Art Plan, retaining Traffic cabinets (Greenway Road), City Center mural replacement, Veramonte Park site‑specific sculptures, and Original Townsite Historical Neighborhood art project
• Deferred decision on adding Arts HQ mural to Public Art Maintenance Plan

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview candidates for four open seats on city advisory bodies and discuss attendance records. The meeting also includes a consent agenda to approve the previous committee's minutes.

• Interviews for Audit Committee vacancy
• Interviews for Library Advisory Commission vacancy
• Interviews for Parks & Recreation Advisory Commission vacancies
• Interviews for Board of Trustees vacancy
• Discussion on commission attendance records

The committee approved its consent agenda unanimously. It recommended appointing MaryAnn Riodique to the Library Advisory Commission. It voted not to reappoint Ron Jensen, David Samaniego, and Renee Pastor-Wooten to their respective commissions. The recommendations will be forwarded to the City Council on October 21.

• Approved consent agenda (3-0)
• Recommended MaryAnn Riodique for Library Advisory Commission (3-0)
• Did not recommend reappointment of Ron Jensen to Parks & Recreation Advisory Commission (3-0)
• Did not recommend reappointment of David Samaniego to Parks & Recreation Advisory Commission (3-0)
• Did not recommend reappointment of Renee Pastor-Wooten to Board of Trustees/Health Benefits Trust Fund Board (3-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews and review applications to fill vacancies on the Audit Committee, Library Advisory Commission, Board of Trustees, Parks & Recreation Advisory Commission, Judicial Selection Advisory Commission, and Veterans, Disability and Human Services Commission. The consent agenda includes approval of prior meeting minutes.

• Interviews for 1 vacancy on the Audit Committee (term through June 30, 2027)
• Interviews for 3 vacancies on the Library Advisory Commission
• Interviews for 1 vacancy on the Board of Trustees
• Interviews for 3 vacancies on the Parks & Recreation Advisory Commission
• Review of applications for appointment or reappointment to all listed vacancies

The Boards and Commissions Nominations Committee approved its consent agenda and the minutes of the May 13, 2025 meeting. It took no action on conducting interviews for several vacant commissions. The committee voted 3‑0 to reappoint Michael Wallace, Madelyn Pritchard, Charles Manuel, Desiree VanLoon and Kady McCarthy to their respective commissions for four‑year terms.

• Approved consent agenda (3 YES, 0 NO)
• Approved minutes of May 13, 2025 meeting (3 YES, 0 NO)
• No action on interviews for listed commission vacancies
• Reappointed Michael Wallace to Parks & Recreation Commission (4‑year term, 3 YES, 0 NO)
• Reappointed Madelyn Pritchard to Judicial Selection Advisory Commission (4‑year term, 3 YES, 0 NO)
• Reappointed Charles Manuel to Veterans Disability Human Services Commission (4‑year term, 3 YES, 0 NO)
• Reappointed Desiree VanLoon to Library Advisory Commission (4‑year term, 3 YES, 0 NO)
• Reappointed Kady McCarthy to Library Advisory Commission (4‑year term, 3 YES, 0 NO)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a new business permit and changes to city code. The body will decide on a specific site plan and a citywide zoning amendment.

• Conditional Use Permit (CUP) for an oil change facility north of Pat Tillman Boulevard and 163rd Avenue (case # FS25-0143)
• Zoning Text Amendment (ZTA) to update Surprise Municipal Code regarding home occupations (case # FS25-0655)
• Approval of September 4, 2025 meeting minutes

The commission approved the September 4, 2025 meeting minutes. It granted a Conditional Use Permit for a Valvoline oil‑change facility with stipulated conditions. It also approved a zoning text amendment to update home‑occupation rules in the municipal code.

• Approved September 4, 2025 meeting minutes (4-0-2)
• Approved Conditional Use Permit for Valvoline – Surprise (Pat Tillman), Case FS25-0143 (6-0-0)
• Approved Zoning Text Amendment for home occupations, Case FS25-0655 (6-0-0)
• Adjourned meeting (6-0-0)

Regular City Council Work Session

The Surprise City Council will hold a work session to discuss three non-voting items: an overview of the Bacarra development project, a citywide Flock ALPR camera system for police, and the Water Resource Management Department's strategic plan. No decisions or public hearings are scheduled; the meeting is informational only.

• Citywide Flock ALPR camera system overview by Police Department
• Citywide overview of the Bacarra Project by Community Development
• Presentation and discussion on Water Resource Management Department Strategic Plan
• Potential executive session on personnel, legal, or real estate matters

The council heard a public overview of the Bacarra Project from Community Development Director Lloyd Abrams, including questions about hydrology, water sources, and noise. Police Chief Becher and Information Security Officer Gina Busby presented the city’s FLOCK ALPR camera system, discussing access, privacy safeguards, and costs. Water Director Michael Boule presented the Water Resource Management Department’s strategic plan, covering mission, priorities, and advanced purification projects. No motions were adopted, denied, or voted on during the session.

Regular City Council Meeting

The City Council will vote on a consent agenda including approval of meeting minutes, a $150,000 fiber optic connection project on Waddell Road, and a drainage easement. Regular agenda items include a public hearing for a sign program at Asante Trails commerce center, and non-public hearing items: an intergovernmental agreement with Maricopa County for homeless services ($300,000), a water tank agreement with Lennar Communities, and a reduction of the business licensing fee.

• Amend FY2026 Budget to reinstate Waddell Rd. Fiber Optic Connection project ($150,000) (Consent)
• Accept Drainage Easement along 163rd Avenue and Jomax (Consent)
• Comprehensive Sign Program for Asante Trails at southwest corner of 163rd Avenue and Pat Tillman Boulevard (Public Hearing)
• Amendment No. 1 to IGA with Maricopa County for homeless services ($300,000) (Regular)
• Reduce initial business licensing fee and amend Comprehensive Citywide Fee Schedule (Regular)

The council approved the September 2, 2025 work session and meeting minutes and considered a drainage easement from Jomax LLC. It approved a comprehensive sign program for the Asante Trails commercial center. It also approved Resolution 2025‑116 to reduce the initial business licensing fee.

• Approved September 2, 2025 work session and meeting minutes (unanimous)
• Considered acceptance of drainage easement from Jomax LLC (outcome not recorded)
• Approved Comprehensive Sign Program for Asante Trails (unanimous)
• Approved Resolution 2025‑116 reducing business licensing fee (unanimous)
• Adjourned meeting (unanimous)

Library Commission

The Library Advisory Commission will consider and act on the minutes from its August 14, 2025 meeting. Staff will present a recap of the FY25 library system and a projection for FY26. A public comment period allows residents to address issues not on the agenda, but no action will be taken on those comments. The agenda otherwise follows standard procedural items.

• Consideration and action on August 14, 2025 Library Advisory Commission meeting minutes
• Presentation from staff who attended the American Library Association 2025 Conference
• Presentation and discussion of a general FY25 recap and FY26 forward projection of the Surprise Public Library System
• Public comment period (Call to the Public) – no discussion or action on raised items
• Other Business and Future Agenda Items

The Library Advisory Commission voted to approve the minutes from the August 14, 2025 meeting. The motion carried with three affirmative votes. The commission then moved to adjourn the meeting at 7:40 p.m., which also passed with three affirmative votes.

• Approved August 14, 2025 meeting minutes (3 yes votes)
• Adjourned meeting at 7:40 p.m. (3 yes votes)

Veterans, Disability and Human Services Commission

The commission will hold a public hearing on the CDBG and HOME Needs Hearing for the 2025-2029 Consolidated Plan and Second Year Annual Action Plan. They will also consider approving the August 2025 meeting minutes, hear presentations from The Home of Record Project and the Arizona Registrar of Contractors, and discuss a potential division of the Veterans, Disability & Human Services Commission.

• Public hearing on CDBG and HOME Needs for 2025-2029 Consolidated Plan and Second Year Annual Action Plan
• Discussion on dividing the Veterans, Disability & Human Services Commission
• Presentation by The Home of Record Project
• Presentation by Arizona Registrar of Contractors
• Approval of August 13, 2025 meeting minutes

The commission voted to approve the minutes from the August 13, 2025 meeting, with six yes votes and one commissioner absent. Commissioners discussed a possible split of the Veterans, Disability & Human Services Commission but took no formal action. The meeting was then adjourned at 7:16 p.m. by unanimous vote.

• Approved August 13, 2025 commission minutes (6‑0, 1 absent)
• Adjourned meeting at 7:16 p.m. (6‑0)

Arts and Cultural Advisory Commission

The Surprise Arts & Cultural Advisory Commission will consider approving the July 30 meeting minutes, receive a presentation on FY25 Arts and Culture Division programs and events, and discuss plans for the FY27 Percent for Art initiative. No public hearings are scheduled. The agenda is largely routine.

• Approval of July 30, 2025 meeting minutes
• Presentation and report of FY25 Arts and Culture Division programs and events
• Discussion pertaining to FY27 Percent for Art plans

The Arts and Cultural Advisory Commission voted to approve the minutes from the July 30, 2025 meeting. The commission then voted to adjourn the September 10, 2025 session. No other formal actions were taken.

• Approved July 30, 2025 meeting minutes (4-0)
• Adjourned meeting (6-0)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will hear presentations from FY26 Neighborhood Grant Program applicants and then consider funding recommendations for those applications. The meeting also includes approval of minutes from previous meetings in May 2025.

• Approval of May 28, 2025, subcommittee meeting minutes
• Approval of May 29, 2025, subcommittee meeting minutes
• Presentations by FY26 Neighborhood Grant Program applicants
• Consideration and action on funding recommendations for FY26 Neighborhood Grant applications

Planning and Zoning Commission

The Planning and Zoning Commission will consider a consent agenda to approve the August 7, 2025 meeting minutes. The main item is a public hearing on a Comprehensive Sign Program (CSP) for the Asante Trails development at the southwest corner of 163rd Avenue and Pat Tillman Boulevard. The Commission may also discuss future agenda items and possibly enter executive session for legal advice.

• Public hearing on Comprehensive Sign Program (CSP) for Asante Trails, Case #FS24-1519, at southwest corner of 163rd Avenue and Pat Tillman Boulevard
• Consent agenda: Approval of August 7, 2025 Planning and Zoning Commission meeting minutes

The Planning and Zoning Commission approved the August 7, 2025 meeting minutes with a 5‑vote majority. It also approved the Comprehensive Sign Program for the Asante Trails development at the southwest corner of 163 Avenue and Pat Tillman Boulevard, subject to stipulations ‘a’ and ‘b’, by a 5‑vote majority. No other actions were taken.

• Approved August 7, 2025 Planning & Zoning Commission minutes (5‑0)
• Approved Comprehensive Sign Program for Asante Trails, subject to stipulations a & b (5‑0)
• Motion to adjourn passed

Regular City Council Work Session

The City Council will hold a work session to review the city's business licensing process and associated fees. The council will also discuss the Economic Development Department Strategic Plan.

• Presentation and discussion on citywide business licensing process and fees
• Presentation and discussion regarding the Economic Development Department Strategic Plan

The City Council Work Session discussed the business licensing process and the Economic Development Department Strategic Plan, but no motions on those items were recorded. The only motion was to adjourn the meeting, which passed unanimously. The session ended at 5:25 p.m.

• Adjourned the work session (passed unanimously)

Regular City Council Meeting

The City Council will hold public hearings regarding two liquor license applications. The body will also discuss splitting the Veterans, Disability & Human Services Commission into two separate entities.

• Budget amendment of $19,500 for military and veterans supportive grants
• Liquor license application for Cindy's Mini Market #2 at 15444 Greasewood St
• Liquor license application for Circle K #9596 at 16180 W Jomax Rd
• Right of Way dedications on Jomax Road from Paul Gillaspy, TD Residential 10, LLC, and Carl and Lisa Schaab
• Approval of 2026 Council Meeting Dates

The council passed the consent agenda, which included approval of the August and September meeting minutes, the 2026 council meeting dates, several right‑of‑way deed donations, and a $19,500 FY 2026 grant amendment. It also approved liquor license applications for Cindy's Mini Market #2 at 15444 Greasewood St and Circle K #9596 at 16180 W Jomax Rd. All motions passed with unanimous votes.

• Approved consent agenda items (minutes, 2026 dates, right‑of‑way deeds, $19,500 grant) – vote 7-0-0
• Approved Series 10 liquor license for Cindy's Mini Market #2, 15444 Greasewood St – vote 7-0-0
• Approved Series 10 liquor license for Circle K #9596, 16180 W Jomax Rd – vote 7-0-0

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will consider approving the June 4, 2025 meeting minutes and receive a presentation and discussion on the CBIZ Consulting FY2025 4th Quarter Report. No other action items are scheduled.

• Approval of June 4, 2025 meeting minutes
• Presentation and discussion of CBIZ Consulting FY2025 4th Quarter Report

Library Commission

The Library Advisory Commission will hold a regular meeting to elect a new chair and vice-chair, approve previous meeting minutes, and receive a staff presentation on the American Library Association 2025 Conference. The meeting also includes a call to the public for non-agenda items and discussion of general advocacy for the commission.

• Election of Library Advisory Commission Chair
• Election of Library Advisory Commission Vice-Chair
• Approval of June 12, 2025 meeting minutes
• Staff presentation on American Library Association 2025 Conference
• Discussion on general advocacy for the commission

The commission voted to appoint Commissioner Desiree VanLoon as Chair with six affirmative votes. They also appointed Vice‑Chair Tomasina DiCapo, again with six affirmative votes. The meeting was then adjourned at 8:14 p.m. with a motion that received six affirmative votes.

• Commissioner Desiree VanLoon selected as Chair (6 yes votes, motion carried)
• Tomasina DiCapo selected as Vice‑Chair (6 yes votes, motion carried)
• Meeting adjourned at 8:14 p.m. (6 yes votes, motion carried)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to select its Chair and Vice-Chair. The body will also consider the 2025 Veterans Day Parade Grand Marshal and the 2025 Community Legend Awards. Members will discuss whether to divide the commission into two separate entities focusing on veterans and disabilities/human services.

• Selection of Commission Chair
• Selection of Commission Vice-Chair
• Selection of 2025 Veterans Day Parade Grand Marshal
• Discussion of 2025 Community Legend Awards
• Potential division of the commission into two separate commissions

The commission elected Michael Tree as Chair (5‑2 vote) and Julie Kent‑Partridge as Vice‑Chair (5‑2 vote). The board approved the June 11, 2025 meeting minutes, appointed Leo Pooley as the 2025 Veterans Day Parade Grand Marshal, and ratified the 2025 Community Legend Awards. The meeting was adjourned at 7:43 p.m.

• Michael Tree selected as Commission Chair (5‑2 vote)
• Julie Kent‑Partridge selected as Commission Vice‑Chair (5‑2 vote)
• Approved June 11, 2025 meeting minutes (7‑0 vote)
• Approved Leo Pooley as 2025 Veterans Day Parade Grand Marshal (7‑0 vote)
• Approved 2025 Community Legend Awards as presented (7‑0 vote)
• Adjourned meeting at 7:43 p.m. (unanimous vote)

Special City Council Meeting

This special meeting is largely procedural, with no public hearings or votes on ordinances. The only substantive item is an executive session to discuss and consider Fiscal Year 2026 goals for the City Auditor, City Attorney, City Clerk, and City Manager, as permitted by state law for personnel matters.

• Executive session to discuss FY2026 goals for City Auditor, City Attorney, City Clerk, and City Manager

The council voted to recess into executive session to discuss FY 2026 goals for city officials. The motion passed unanimously. After the executive session, the council voted to adjourn the meeting, which also passed unanimously.

• Enter executive session – approved 7-0
• Adjourn meeting – approved 7-0

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a Conditional Use Permit (CUP) with site plan for an automobile oil change facility at a location west of Arizona State Route 303 and south of Bell Road. The commission will also vote to approve the minutes from the July 17, 2025 meeting.

• Public hearing on CUP for auto oil change facility in the Villages at Surprise South PAD
• Approval of July 17, 2025 meeting minutes

The Planning and Zoning Commission approved the July 17, 2025 meeting minutes. It also approved the Conditional Use Permit with site plan for Take 5 Oil Change (Case FS24-0582) subject to stipulations a‑e. Both motions passed with seven votes in favor. The meeting was then adjourned.

• Approved July 17, 2025 meeting minutes (7‑0)
• Approved Conditional Use Permit for Take 5 Oil Change (Case FS24-0582) with stipulations a‑e (7‑0)
• Adjourned meeting (unanimous)

City Audit Committee

The Audit Committee will consider and possibly act on the approval of previous meeting minutes, a presentation and discussion on the Special Events and Facility Rentals Audit Report, and a presentation and discussion on the FY2025-2026 Annual Audit Plan. These items are citywide in scope and will guide the city's audit activities for the upcoming fiscal year.

• Approval of April 9, 2025, meeting minutes
• Presentation and discussion on Special Events and Facility Rentals Audit Report
• Presentation and discussion on FY2025-2026 Annual Audit Plan

The committee approved the April 9, 2025 meeting minutes with a 3-0 vote. It also approved and authorized distribution of the Special Events and Facility Rentals Audit Report, again 3-0. The FY2025-2026 Annual Audit Plan was approved and distributed by a 3-0 vote. The next meeting was set for October 22, 2025.

• Approved April 9, 2025 Audit Committee minutes (3-0)
• Approved and distributed Special Events and Facility Rentals Audit Report (3-0)
• Approved and distributed FY2025-2026 Annual Audit Plan (3-0)
• Scheduled next Audit Committee meeting for Oct 22, 2025

Regular City Council Meeting

The Surprise City Council will consider a consent agenda including contracts, easements, grant acceptances, and lighting districts; public hearings on three liquor license applications and a zoning text amendment for adaptive reuse; and non-public hearing items including an intergovernmental agreement for dispatch services, a bond reimbursement declaration, and authorization to initiate litigation.

• Consideration of Zoning Text Amendment to update code for adaptive reuse (Ordinance 2025-15)
• Accept $92,000 grant for Congregate Meal Program and $29,100 for Utility Assistance Program
• Approve lighting improvement districts SU-163RDNGRANDAVE221 and SU-NOBELLAJOMAX215
• Recommendations on three liquor license applications (Fry's Marketplace, Head Right Brewing, Royal Distributing)
• Authorization to initiate litigation against Lee Garcia and AALL Insurance, and file third-party complaint in Williams v. City of Surprise

The council approved numerous items on the consent agenda, including budget amendments, easements and lighting districts. It also approved a liquor license for Head Right Brewing, denied a license for Fry's Marketplace, and adopted a zoning text amendment. Additional actions included a sign program approval, an intergovernmental dispatch agreement with Peoria, and the appointment of a Chief Fiscal Officer.

• Approved $535,000 FY2026 DUI enforcement budget amendment (Vote 7-0) – Resolution #2025-101
• Approved Head Right Brewing Company Series 3 liquor license (Vote 7-0)
• Denied Fry's Marketplace #661 Series 9 liquor license (Vote 6-1)
• Approved Zoning Text Amendment to update municipal code (Vote 6-1)
• Approved formation of lighting improvement district SU-163RDNGRANDAVE22 (Vote 7-0)
• Approved intergovernmental agreement with City of Peoria for temporary dispatch (Vote 6-1)
• Approved Comprehensive Sign Program for Tricolor Auto AZ project (Vote 7-0)
• Appointed Chief Fiscal Officer for FY2026 AELR report (Vote 7-0)

Arts and Cultural Advisory Commission

The commission will elect a Chair and Vice-Chair, approve the June 2, 2025 meeting minutes, and receive presentations on the Asante Library Artwork Design (part of the West Valley iHOLA! project) and the City's Traffic cabinet artwork design project.

• Selection of Arts & Cultural Advisory Commission Chair
• Selection of Arts & Cultural Advisory Commission Vice-Chair
• Approval of June 2, 2025 Arts & Cultural Advisory Commission meeting minutes
• Presentation on Asante Library Artwork Design as part of the West Valley iHOLA! project
• Presentation on the City's Traffic cabinet artwork design project

The Arts & Cultural Advisory Commission voted to approve Krystal Kupper as the new Chair (6‑0) and Hasan Rassul as the new Vice‑Chair (6‑0). The commission also approved the minutes from the June 2, 2025 meeting (5‑0). The meeting was adjourned by a unanimous motion (6‑0).

• Approved Krystal Kupper as Commission Chair (6 yays, 0 nays, 0 abstains)
• Approved Hasan Rassul as Commission Vice‑Chair (6 yays, 0 nays, 0 abstains)
• Approved June 2, 2025 meeting minutes (5 Yes votes, 0 No votes)
• Motion to adjourn carried (6 Yes votes, 0 No votes)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings to discuss a citywide zoning text amendment for adaptive reuse and a sign program for a specific project. The body will also select its Chair and Vice Chair.

• Zoning Text Amendment (Case FS25-0477) to update the Municipal Code regarding adaptive reuse
• Comprehensive Sign Program for the Tricolor Auto AZ project at Summit Way and Cactus Road (Case #FS24-1219)
• Nomination and selection of the Planning and Zoning Commission Chair
• Nomination and selection of the Planning and Zoning Commission Vice Chair

The Planning and Zoning Commission appointed new leadership, approved prior meeting minutes, and adopted two substantive measures. Commissioners voted to adopt a zoning text amendment to update the municipal code for adaptive reuse, and to approve a comprehensive sign program for the Tricolor Auto AZ project. The meeting was then adjourned.

• Appointed Vice Chair Chapman as Commission Chair (7 votes in favor)
• Appointed Commissioner Spata as Vice Chair (7 votes in favor)
• Approved June 5, 2025 meeting minutes (6 votes in favor; 1 abstention)
• Approved Zoning Text Amendment Case #FS25-0477 (7 votes in favor)
• Approved Comprehensive Sign Program for Tricolor Auto AZ, Case #FS24-1219, with stipulations a and b (7 votes in favor)
• Adjourned meeting (7 votes in favor)

Regular City Council Work Session

The Surprise City Council will review the FY2025 financial status and discuss wildland fire preparedness. The session includes a City Manager report and a potential executive session for legal advice.

• FY2025 Financial Status Report presentation
• Fire and Water Resource Management WUI preparedness discussion
• City Manager Report
• Executive Session for legal advice
• City Clerk Report

CFD Commission Meeting

The CFD Commission will approve the Marley Park CFD meeting minutes from June 3, 2025. It will then consider and act on fixing, levying, and assessing an ad valorem property tax for the Marley Park Community Facilities District at a rate of $2.7294 per $100 of assessed value. The agenda also includes a public call for comments on matters not on the agenda.

• Approve Marley Park CFD meeting minutes of June 3, 2025 (consent agenda).
• Adopt Resolution MPCFD #2025-04 to levy an ad valorem tax of $2.7294 per $100 assessed value for the Marley Park Community Facilities District.
• Public call for comments on non‑agenda issues (requires Call to the Public Form).

Special City Council Meeting

The City Council will consider and adopt two resolutions: one establishing a secondary property tax for each Street Light Improvement District (SLID) for FY2026, and another levying a primary property tax rate of $0.5534 per $100 assessed valuation and a secondary rate of $0.3880 per $100 for the city. A public comment period and possible executive session on personnel and exempt records are also scheduled.

• Consideration and adoption of Resolution #2025-75 for secondary property tax in each Street Light Improvement District (SLID) for FY2026
• Consideration and adoption of Resolution #2025-74 levying primary property tax at $0.5534/$100 and secondary at $0.3880/$100 for FY2026
• Public comment period for items not on the agenda
• Possible executive session on personnel matters and records exempt from public inspection

The council adopted a secondary property tax for each Street Light Improvement District for FY 2026 and levied a primary tax of $0.5534 per $100 of assessed value and a secondary tax of $0.3880 per $100 of assessed value. Both tax measures passed unanimously. The council also approved an adjournment motion, ending the meeting at 5:53 p.m.

• Approved secondary property tax for each Street Light Improvement District (Resolution #2025-75) (7-0-0)
• Approved primary tax $0.5534/ $100 and secondary tax $0.3880/ $100 for FY 2026 (Resolution #2025-74) (7-0-0)
• Adjourned meeting (7-0-0)

Regular City Council Meeting

The Surprise City Council will consider a consent agenda of routine items including budget amendments and intergovernmental agreements, and hold public hearings on three liquor license applications and two rezonings. Regular agenda items include approval of development agreements, a cell tower lease, and adoption of the City Council Strategic Plan.

• Rezone of 295 acres from Rural Residential to Residential Low and High Density near 251st Avenue and Beardsley Road
• Public hearings on liquor license applications for Best Western Plus, Towneplace Suites/Fairfield Inn, and Osteria Mia
• Approval of an intergovernmental agreement with Maricopa County accepting $386,100 for Community Action Program Services 2026
• Budget amendment moving $250,000 from contingency to water operations for electricity overages
• Cell tower lease agreement at Fire Station 304

The council approved the consent agenda, which included minutes and several FY2025 budget amendments and intergovernmental agreements. It also approved a series of liquor‑license applications and rezoning actions. All motions were adopted with unanimous support.

• Approved consent agenda items (minutes, $386,100 Community Action Program Services amendment, etc.) – Passed unanimously (7-0-0)
• Approved FY2025 budget amendment moving $250,000 from Contingency to Water Operations Fund – Passed unanimously
• Approved Intergovernmental Agreement with Regional Public Transit Authority for FY2026 transit services – Passed unanimously
• Approved Grant Agreement with City of Phoenix for WeRIDE Microtransit, moving $14,500 – Passed unanimously
• Approved Land Use License with Maricopa County MWD for Beardsley Canal crossing at Bell Pointe Blvd – Passed unanimously
• Approved liquor license for Best Westem Plus Surprise Phoenix - NW (Application No.315342) – Passed unanimously
• Approved liquor license for Towneplace Suites and Fairfield Inn & Suites (Application No.3466O4) – Passed unanimously
• Approved rezoning of 2.39 acres from Rural Residential to Community Commercial at I‑63rd Ave & Jomax Rd – Passed unanimously

Library Commission

The Library Advisory Commission will meet to discuss and take action on the Surprise Public Library System 2025 Strategic Plan. The body will also review the Fiscal Year 2026 meeting calendar and strategies to advance the commission's mission.

• Recommendation of approval for the Surprise Public Library System 2025 Strategic Plan
• Approval of the Fiscal Year 2026 Library Advisory Commission meeting calendar
• Action on May 8, 2025 meeting minutes
• Discussion of strategies to advance the Library Advisory Commission’s mission

The Library Advisory Commission approved the May 8, 2025 meeting minutes, recommended approval of the 2025 Strategic Plan to the Arts, Culture and Library Department Director, and approved the FY 2026 meeting calendar. All three motions carried with recorded yes‑vote tallies. The commission also adjourned the meeting with a motion that carried.

• Approved May 8, 2025 meeting minutes (24.5 Yes votes) – motion carried
• Recommended approval of the 2025 Strategic Plan to the Arts, Culture and Library Department Director (2"4.5 Yes votes) – motion carried
• Approved FY 2026 Library Advisory Commission meeting calendar (2"5 Yes votes) – motion carried
• Adjourned meeting at 6:40 p.m. (2"5 Yes votes) – motion carried

Veterans, Disability and Human Services Commission

The commission will consider and act on the meeting minutes from May 14, 2025. It will present and discuss the Luke Air Force Base Exceptional Family Member Program. The body will also discuss the selection process for the 2025 Veterans Day Parade Grand Marshal and set the FY2026 meeting calendar.

• Review and action on May 14, 2025 commission meeting minutes
• Presentation on Luke Air Force Base EFMP
• Discussion on 2025 Veterans Day Parade Grand Marshal selection process
• Discussion and action on FY2026 commission meeting calendar

The Veterans, Disability & Human Services Commission approved the minutes from its May 14, 2025 meeting. It also approved the application form for selecting the 2025 Veterans Day Parade Grand Marshal. The FY2026 commission meeting calendar was approved, and the meeting was adjourned. All three approvals passed unanimously with seven yes votes.

• Approved May 14, 2025 meeting minutes (7 Yes, unanimous)
• Approved application form for 2025 Veterans Day Parade Grand Marshal (7 Yes, unanimous)
• Approved FY2026 commission meeting calendar (7 Yes, unanimous)
• Adjourned the meeting (7 Yes, unanimous)

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will meet to approve minutes from a previous meeting and hold public hearings on a rezone and a conditional use permit. The body will also discuss the City Center Master Plan and the adoption of 2024 building and fire codes.

• Approval of May 15, 2025 Planning and Zoning Commission Minutes
• Public Hearing: Rezone of 2.39 acres from Rural Residential to Community Commercial
• Public Hearing: Conditional Use Permit for Panda Express with drive-through
• Discussion: Surprise Center Development Company update on City Center Master Plan
• Discussion: 2024 International Building and Fire Codes Adoption Process

The Planning and Zoning Commission approved the May 15, 2025 meeting minutes. It recommended approval of a rezoning of about 2.39 acres from Rural Residential to Community Commercial (C‑2) at 163rd Avenue and Jomax Road, subject to staff stipulations. It also approved a Conditional Use Permit and site plan for a Panda Express drive‑through at Litchfield and Waddell Roads, subject to staff stipulations. The meeting was adjourned at 7:10 p.m.

• Approved May 15, 2025 meeting minutes (6‑0)
• Recommended approval of Circle K rezoning (2.39 acres) to C‑2, case FS24‑0762 (6‑0)
• Approved Panda Express CUP with site plan, case FS24‑1192 (6‑0)
• Adjourned meeting (6‑0)

Special City Council Work Session

The Surprise City Council will hold a work session to receive a presentation and discuss the draft City Council Strategic Plan. No votes are scheduled; the session is for discussion only. The council may also enter executive session for legal, personnel, or negotiation matters.

• Presentation and discussion of the draft City Council Strategic Plan by the City Manager's Office
• Potential executive session for legal advice, personnel matters, or contract negotiations

The council voted unanimously to delete draft strategy 4.2 from the Strategic Plan. They directed staff to revise the removed item and to prepare a summary of the plan’s goals for the next meeting. The meeting was recessed and later adjourned by a unanimous motion.

• Removed draft strategy 4.2 (unanimous vote)
• Directed staff to revise strategy 4.2 and present it at the next council meeting
• Directed staff to prepare a summary of the Strategic Plan goals for the next meeting
• Recessed the meeting (motion moved and seconded)
• Adjourned the meeting (motion passed, 7-0)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will consider approving March 2025 meeting minutes. The board will receive presentations and discuss the CBIZ Consulting FY2025 3rd quarter report and the city's unaudited financial reports for the Employee Healthcare Self Insurance Fund and Workers' Compensation Fund for the same period.

• Approval of March 5, 2025 Health Benefits Trust Fund Board meeting minutes
• Presentation and discussion of CBIZ Consulting FY2025 3rd Quarter Report
• Presentation and discussion of unaudited Employee Healthcare Self Insurance Fund FY2025 Q3 report
• Presentation and discussion of unaudited Workers' Compensation Fund FY2025 Q3 report

The Health Benefits Trust Fund Board approved the minutes from its March 5, 2025 meeting. No other actions or votes were recorded during the June 4, 2025 session. The meeting concluded with an adjournment at 4:30 p.m.

• Approved March 5, 2025 meeting minutes

Regular City Council Work Session

The City Council will hold a work session to discuss the adoption process for the 2024 International Building and Fire Codes and receive an update on the city's water resources. No votes or decisions are scheduled; these are informational presentations and discussions only.

• Presentation and discussion of the 2024 International Building and Fire Codes Adoption Process
• Presentation and discussion of an update on the city's water resources

The council voted to adjourn the regular work session. The motion to adjourn was initiated by Nick Haney, seconded by Jack Hastings, and approved with unanimous yes votes from all council members present. No other substantive actions were decided during the meeting.

• Adjourned meeting (yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg; no: none; abstain: none)

CFD Commission Meeting

The Marley Park Community Facilities District Board will approve the minutes from the May 6, 2025 meeting. It will then hold public hearings to consider a resolution to levy secondary property taxes on June 17, 2025, and to adopt the Fiscal Year 2026 final expenditure limitation budget.

• Approve Marley Park CFD meeting minutes of May 6, 2025 (Consent Agenda).
• Public hearing on Resolution MPCFD #2025-02 to levy secondary property taxes on June 17, 2025.
• Public hearing on Resolution MPCFD #2025-03 to adopt FY 2026 expenditure limitation budget.

The Marley Park Community Facilities District Board unanimously approved the minutes from the May 6, 2025 meeting. It also approved the district's intent to levy secondary property taxes on June 17, 2025, with the tax rate remaining unchanged. The board adopted the Fiscal Year 2026 final expenditure limitation budget. The meeting was then adjourned.

• Approved May 6, 2025 meeting minutes (unanimous)
• Approved intent to levy secondary property taxes on June 17, 2025, tax rate unchanged (unanimous)
• Adopted FY2026 final expenditure limitation budget (unanimous)
• Adjourned meeting (unanimous)

Special City Council Meeting

The City Council will consider the adoption of the final budget for Fiscal Year 2026. The body will also discuss the intent to levy primary and secondary property taxes and Street Light Improvement District property tax levies.

• Adoption of the City of Surprise final budget for Fiscal Year 2026 (Resolution #2025-71)
• Intent to levy primary property tax of $0.5534 per $100 of assessed valuation (Resolution #2025-70)
• Intent to levy secondary property tax of $0.3880 per $100 of assessed valuation (Resolution #2025-70)
• Intent to adopt Street Light Improvement District (SLID) property tax levies (Resolution #2025-72)

The council approved the city's intent to levy a primary property tax of $0.5534 and a secondary tax of $0.3880 per $100 of assessed value, with adoption set for June 17, 2025 (Resolution #2025-70). It also approved the Street Light Improvement District (SLID) property tax levies for FY2026 (Resolution #2025-72). The final budget for Fiscal Year 2026 was adopted (Resolution #2025-71). The meeting was then adjourned.

• Approved primary ($0.5534) and secondary ($0.3880) property tax rates per $100 assessed value (Resolution #2025-70) – vote passed, all members yes
• Approved Street Light Improvement District (SLID) property tax levies for FY2026 (Resolution #2025-72) – vote passed, all members yes
• Approved FY2026 final city budget (Resolution #2025-71) – vote passed, all members yes
• Adjourned meeting – vote passed, all members yes

Regular City Council Meeting

The Surprise City Council will vote on a consent agenda including a development agreement with Old Westbury Land and Cattle Company, an amendment to a homeless services intergovernmental agreement, and a $400,000 budget amendment for increased Spring Training revenues. Public hearings will be held on two liquor license applications for Pita Kitchen and Chipotle Mexican Grill. The meeting also includes routine approvals of minutes and meeting dates.

• Resolution 2025-62: Development Agreement with Old Westbury Land and Cattle Company
• Resolution 2025-69: Amendment to homeless outreach IGA with Maricopa County
• Resolution 2025-80: $400,000 budget amendment for Spring Training revenues
• Public hearing for Series 12 liquor license for Pita Kitchen at 16853 N 145th Ave #167
• Public hearing for Series 12 liquor license for Chipotle Mexican Grill at 13610 N Litchfield Rd

The council approved a fiscal year 2025 budget amendment moving $400,000 to support increased Spring Training revenues. It also approved a development agreement with Old Westbury Land and Cattle Company, and an amendment to the intergovernmental agreement with Maricopa County for homeless outreach services. A Series i2 liquor license for Pita Kitchen was approved, and the revised 2025 council meeting dates were adopted. The council considered, but did not record a vote on, a Series 12 liquor license for Chipotle Mexican Grill.

• Approved Development Agreement with Old Westbury Land and Cattle Company (Resolution 2025‑62) – Passed
• Approved Amendment No. 2 to intergovernmental agreement for Homeless Outreach (Resolution 2025‑69) – approved
• Approved $400,000 FY2025 budget amendment for Spring Training revenue (Resolution 2025‑80) – approved
• Approved Series i2 liquor license for Pita Kitchen, 16853 N 145th Ave #161 – Passed (all 7 votes yes)
• Approved revised City Council meeting dates for 2025 – Passed (all 7 votes yes)
• Considered Series 12 liquor license for Chipotle Mexican Grill, 13610 N Litchfield Rd – no vote recorded
• Approved consent agenda items, including minutes of May 20 meeting – Passed
• Adjourned meeting at 6:51 PM

Arts and Cultural Advisory Commission

The Surprise Arts & Cultural Advisory Commission will consider the minutes from its May 5, 2025 meeting, receive a presentation on One Step Beyond, Inc., and review the Arts and Culture Grants Panel report and FY26 grant applicants. It will also discuss and vote on the Fiscal Year 2026 meeting calendar and the commission's cultural support calendar. No public hearing items are scheduled beyond the open public comment period.

• Consideration of May 5, 2025 Arts & Cultural Advisory Commission meeting minutes
• Presentation on One Step Beyond, Inc.
• Report and review of the Arts and Culture Grants Panel and FY26 grant applicants
• Approval of the Fiscal Year 2026 Arts & Cultural Advisory Commission meeting calendar
• Discussion of the commission's cultural support calendar

The Arts and Cultural Advisory Commission unanimously approved the May 5 2025 meeting minutes. It then approved Calendar A for FY 2026 commission meetings with a 5‑0 vote. A motion to adjourn also carried unanimously. No other actions were voted on.

• Approved May 5, 2025 meeting minutes (5-0)
• Approved FY 2026 meeting calendar – Calendar A (5-0)
• Motion to adjourn carried (5-0)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Surprise Council Subcommittee will review grant applicants and consider funding recommendations for the FY26 Surprise Community Outreach Program. The meeting is scheduled for May 29, 2025, at 2:00 PM.

• Review of grant applicants for the Surprise Community Outreach Program
• Consideration of FY26 Surprise Community Outreach Program grant funding recommendations

The Subcommittee on Community Outreach, Partnerships & Grants considered 13 grant applicants and approved the FY26 funding recommendations. The motion to approve the grants was made by Councilmember Duffy, seconded by Councilmember Haney, and carried unanimously 3-0. Approved grants range from $10,000 to $0 for a variety of local nonprofit organizations.

• Approved $10,000 grant to Spencer’s Place (3-0)
• Approved $10,000 grant to Radiant Church Night to Shine (3-0)
• Approved $10,000 grant to Valley View Community Food Bank (3-0)
• Approved $7,000 grant to Surprise Original Townsite Stakeholders Committee (3-0)
• Approved $7,000 grant to Autism Life and Living (3-0)
• Approved $6,000 grant to Arizona Burn Foundation (3-0)
• Approved $5,000 grants to multiple organizations (e.g., Sun Health Foundation, Women4WomenTempe) (3-0)
• Approved $0 grants to several organizations (e.g., KNOWN - Building A Healthy Community) (3-0)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Surprise Council Subcommittee on Community Outreach, Partnerships & Grants will meet to approve minutes from a previous session and discuss the Surprise Community Outreach Program grant applicants. The meeting is scheduled for Wednesday, May 28, 2025, at 2:00 PM in Council Chambers.

• Approval of minutes from the May 5, 2025 meeting
• Presentation and discussion of Surprise Community Outreach Program grant applicants

The subcommittee voted 3-0 to approve the minutes from its May 5, 2025 meeting. A motion to adjourn the May 28 meeting also passed 3-0. Twenty‑nine grant applicants presented proposals, but no grant decisions were recorded.

• Approved May 5, 2025 subcommittee minutes (3-0)
• Adjourned meeting (3-0)

Regular City Council Meeting

The City Council will hold a public hearing on rezoning 40 acres at Pinnacle Peak Road and 227th Avenue from low- to medium-density residential. Other decisions include forming a lighting improvement district, approving a development agreement with Desert Moon 40 LLC, and amending the PUD overlay code for challenging sites. The consent agenda covers routine items like budget amendments, grant renewals, and right-of-way dedications.

• Rezone 40 acres at SE corner Pinnacle Peak Road & 227th Avenue from R-1 to R-2 (public hearing)
• Form lighting improvement district SU-GRANDDRVLLY222 for street lighting (Resolution 2025-48)
• Development agreement with Desert Moon 40, LLC (Resolution 2025-60)
• Zoning text amendment to PUD overlay code for underutilized sites (Case FS24-1431)
• $350,000 IGA with Peoria for Jomax Road Extension design (Resolution 2025-66)

The council unanimously approved a rezoning of approximately 40 acres at the southeast corner of Pinnacle Peak Road and 227 Avenue from Residential Low Density (R‑1) to Residential Medium Density (R‑2). The council also approved a 150‑foot buffer stipulation for the same parcel. Several related items, including a development agreement, grant renewal, and a youth scholarship award, were also passed.

• Approved consent agenda (minus Item 9) – passed unanimously
• Approved lighting improvement district (Resolution No. 2025-48) – passed
• Approved FY2026 Comprehensive Financial Management Policies amendment (Resolution #2025-47) – passed
• Approved $250,000 grant renewal amendment for Early Childhood Programming (Resolution #2025-65) – passed
• Approved Youth Scholarship Program award – passed
• Approved Development Agreement with Desert Moon 40, LLC (Resolution No. 2025-60) – passed
• Approved rezoning of ~40 acres from R‑1 to R‑2 at Pinnacle Peak Rd & 227 Ave – passed
• Approved 150‑foot buffer stipulation for rezoning – passed

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on three items: a rezone of 295 gross acres from Rural Residential to Low and High Density Residential; a Conditional Use Permit for Big O Tires vehicle service facility; and a Conditional Use Permit for Fox Cigar Bar smoking lounge with liquor license. Consent agenda includes approval of previous meeting minutes.

• Rezone of approx. 295 acres from RR to R-1 and R-3, bounded by CAP Canal, future 251st Ave, Beardsley Rd, and City of Buckeye (FS23-0350)
• Conditional Use Permit for Big O Tires Minor Vehicle Service Facility at northwest corner of Grand Ave and Mountain View Blvd (FS24-1457)
• Conditional Use Permit for Fox Cigar Bar smoking lounge with liquor license at southeast corner of Litchfield Rd and Waddell Rd (FS24-0622)
• Approval of April 17, 2025 meeting minutes (consent agenda)

The Planning and Zoning Commission approved the minutes from the April 17, 2025 meeting. It added a stipulation that any R‑3 development in the 295‑acre rezoning must be built concurrently with or after the R‑1 portion, and recommended the rezoning to the City Council. The commission approved a Conditional Use Permit with site plan for a Big O Tires minor vehicle service facility, subject to stipulations a‑e. It also approved a Conditional Use Permit with site plan for a smoking lounge with a liquor license (Fox Cigar Bar), subject to stipulations a‑e.

• Approved April 17, 2025 meeting minutes (6-0)
• Added stipulation for R‑3 development timing in 295‑acre rezoning (6-0)
• Recommended approval of 295‑acre rezoning (RR to R‑1 & R‑3) to City Council (6-0)
• Approved Conditional Use Permit for Big O Tires Minor Vehicle Service Facility, with stipulations a‑e (6-0)
• Approved Conditional Use Permit for Smoking Lounge with Liquor License (Fox Cigar Bar), with stipulations a‑e (6-0)
• Adjourned meeting (6-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review the results of Vet Fest 2025 and hear a presentation from the Northwest Valley Veterans Association. The body will also consider the April 9, 2025 meeting minutes and a possible recognition of former Mayor Skip Hall.

• Action on April 9, 2025 meeting minutes
• Presentation by Northwest Valley Veterans Association
• Discussion of Vet Fest 2025 results
• Possible action to recognize former Mayor Skip Hall

The Veterans, Disability & Human Services Commission approved an amendment to correct the name of Valley View Food Bank in the April 9 minutes. It postponed the Northwest Valley Veterans Association agenda item indefinitely. The commission voted to move forward with a bench in the park to recognize former Mayor Skip Hall. The meeting was adjourned at 6:48 p.m.

• Approved amendment correcting 'Valley View Food Bank' in April 9 minutes (6 Yes, 1 absent)
• Postponed Northwest Valley Veterans Association agenda item indefinitely (6 Yes, 1 absent)
• Approved bench memorial for former Mayor Skip Hall (6 Yes, 1 absent)
• Adjourned meeting at 6:48 p.m. (6 Yes, 1 absent)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will approve the minutes from its March 17, 2025 meeting. It will conduct interviews and review applications for vacancies on the Audit Committee, Library Advisory Commission, Board of Trustees, and Parks & Recreation Advisory Commission. The public may address the committee on non‑agenda items before the interview session. No decisions on public comments will be made at this meeting.

• Approve minutes of the Boards & Commissions Nominations Committee meeting of March 17, 2025
• Interview candidates for the Audit Committee vacancy (term expires June 30, 2027)
• Interview candidates for three vacancies on the Library Advisory Commission
• Interview candidate for the Board of Trustees vacancy
• Interview candidates for three vacancies on the Parks & Recreation Advisory Commission

The committee approved its consent agenda unanimously (3‑0). It also approved the minutes from the March 17, 2025 meeting. The board voted to have the interview format updated and directed the City Clerk to consult legal counsel on any needed code changes. The meeting was adjourned.

• Approved consent agenda (3‑0)
• Approved minutes of March 17, 2025 meeting
• Directed City Clerk to discuss interview format updates with legal counsel
• Motion to adjourn adopted

Library Commission

The Library Advisory Commission will consider approving the minutes from its April 10, 2025 meeting and will discuss and review the first draft of the Surprise Public Library Strategic Plan. The meeting includes a call to the public for comments on matters not on the agenda.

• Approval of April 10, 2025 meeting minutes
• Discussion and review of Surprise Public Library Strategic Plan first draft

The Library Advisory Commission approved the April 10, 2025 meeting minutes with a motion that carried, receiving seven yes votes. The commission then adjourned the May 8, 2025 meeting by a motion that also carried with seven yes votes. No other substantive actions were taken.

• Approved April 10, 2025 meeting minutes (7 yes votes, motion carried)
• Adjourned meeting (7 yes votes, motion carried)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement Commission will present the PSPRS actuarial valuation report dated June 30, 2024. It will elect a new board member to fill the vacancy left by Rick Valdez. The commission will approve the February 12, 2025 meeting minutes and consider medical examinations and acceptance of six firefighter recruits into the PSPRS system. A public call will allow residents to address the board on non‑agenda items.

• Presentation of PSPRS Actuarial Valuation Report (June 30, 2024)
• Election of new board member to replace Rick Valdez
• Approval of February 12, 2025 Public Safety Retirement Commission – Fire meeting minutes
• Review of medical examinations and acceptance of recruits: Taylor Boyd, Richard Cain, Hunter Crandall, Brendon Gable, Brock Marty, Eric McAlister
• Public call for comments (no action on raised issues)

The Public Safety Retirement Commission – Fire Board approved the February 12, 2025 meeting minutes. It also approved the acceptance of six firefighter recruits—Taylor Boyd, Richard Cain, Hunter Crandall, Brendon Gable, Brock Marty, and Eric McAlister—into the PSPRS system. The board then adjourned the meeting at 3:10 p.m.

• Approved February 12, 2025 meeting minutes (consent agenda) – Motion by Dan Anderson, seconded by Rick Valdez, no opposition
• Approved acceptance of firefighter recruits Taylor Boyd, Richard Cain, Hunter Crandall, Brendon Gable, Brock Marty, Eric McAlister into PSPRS system – Motion by Dan Anderson, seconded by Rick Valdez, no opposition
• Approved adjournment at 3:10 p.m. – Motion by Dan Anderson, seconded by Rick Valdez, no opposition

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement Commission – Police will hear a presentation on the June 30, 2024 actuarial valuation report and consider consent agenda approval of February 2025 minutes. The main action item is review of medical exams and possible acceptance of three lateral police officers and one recruit into the PSPRS system.

• PSPRS Actuarial Valuation Report (June 30, 2024) presentation
• Approval of February 12, 2025 meeting minutes
• Review of medical exams and acceptance of Lateral Police Officers Andrea Koerner, Michael Liguori-Reid, Rhonda Sanchez, and Police Officer Recruit Adam Howle into PSPRS
• Call to the public for non-agenda items

The commission approved the February 12, 2025 meeting minutes. It also approved the acceptance of lateral officers Andrea Koerner, Michael Liguori-Reid, Rhonda Sanchez, and recruit Adam Howle into the PSPRS system. The board then approved a motion to adjourn the meeting at 3:03 p.m.

• Approved February 12, 2025 meeting minutes (unanimous)
• Approved acceptance of officers Andrea Koerner, Michael Liguori-Reid, Rhonda Sanchez, and recruit Adam Howle into PSPRS system (unanimous)
• Approved motion to adjourn at 3:03 p.m. (unanimous)

Public Safety Retirement Commission Joint Meeting

The Public Safety Personnel Retirement Commission will meet to conduct routine business. The primary action item is the review and approval of the February 12, 2025, meeting minutes.

• Approval of February 12, 2025, meeting minutes

The board confirmed that the listed statutes, bylaws, manuals and handbooks are sufficient for the New Board Member Information and Acknowledgement Form. The February 12, 2025, joint meeting minutes were approved. The meeting was adjourned at 2:07 p.m.

• Approved New Board Member Information and Acknowledgement Form documents (unanimous agreement)
• Approved February 12, 2025, joint meeting minutes (motion by Kim Drayden, seconded by Dan Anderson, no opposition)
• Approved motion to adjourn at 2:07 p.m. (motion by Rick Valdez, seconded by Dan Anderson, no opposition)

CFD Commission Meeting

The Marley Park Community Facilities District Board will consider the adoption of the tentative expenditure limitation budget for FY2026. If adopted, the board will direct the publication of the budget and set a public hearing for June 3, 2025.

• Adoption of tentative FY2026 expenditure limitation budget (Resolution MPCFD #2025-01)
• Approval of June 18, 2024 meeting minutes

The commission approved the minutes from the June 18, 2024 meeting. It also adopted the tentative expenditure‑limitation budget for FY2026 (Resolution MPCFD #2025-01) and set a public hearing for June 3, 2025. The meeting was then adjourned.

• Approved June 18, 2024 meeting minutes (unanimous)
• Adopted FY2026 tentative expenditure‑limitation budget for Marley Park CFD (unanimous)
• Scheduled public hearing on FY2026 budget for June 3, 2025 at 5:30 pm
• Adjourned the meeting (passed)

Regular City Council Meeting

The council will vote on a rezone of 7.9 acres from Business Park to Light Industrial near Litchfield and Cactus Roads. Other items include adopting the tentative FY2026 budget, approving a $500,000 budget amendment for music festival entertainment, reappointing municipal judges, and holding public hearings on two Aldi liquor licenses.

• Rezone 7.9 acres from BP to I-1 at Litchfield and Cactus (Case FS24-1195)
• Resolution #2025-56: $500,000 budget amendment for FY26 Out of the Park Music Fest entertainment
• Resolution #2025-50: $9,700 budget amendment for senior center kitchen equipment
• Public hearings on liquor licenses for Aldi #169 (17038 W Waddell Rd) and Aldi #175 (13723 W Bell Rd)
• Cell Tower Lease Agreement at Rancho Mercado Water Supply Facility

The council unanimously passed the consent agenda, including approval of prior meeting minutes, easements, right‑of‑way transfers, and small budget amendments. It also adopted the FY 2026 tentative expenditure limitation budget, reappointed two municipal judges, approved a water service agreement amendment, a cell‑tower lease, two Aldi liquor licenses, and a rezoning of 7.9 acres from business park to light industrial. All motions received unanimous “yes” votes with no oppositions or abstentions.

• Approved consent agenda items (minutes, easements, right‑of‑way transfers, quit‑claim deeds, $9,700 senior‑center kitchen equipment, MOU for community center, $6,000 overtime grant, $500,000 tourism fund) – passed
• Adopted FY 2026 tentative expenditure limitation budget – passed
• Reappointed Louis Frank Dominguez as Presiding Judge of the Municipal Court – passed
• Reappointed Catherine Ann Gaudreau as Associate Judge of the Municipal Court – passed
• Approved Second Amendment to 2009 Intergovernmental Agreement for Water Service – passed
• Approved Cell Tower Lease Agreement at Rancho Mercado Water Supply Facility – passed
• Approved liquor license for Aldi #169 (17038 W Waddell Rd) – passed
• Approved rezoning of ~7.9 acres from Business Park to Light Industrial (south of Litchfield Rd & Cactus Rd) – passed

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will consider and take action on two items related to the Neighborhood Grant Program for FY26: approving the program timeline and approving the application form. The meeting also includes approval of prior meeting minutes and routine staff reports.

• Approval of minutes from February 12, 2025 subcommittee meeting
• Approval of FY26 Neighborhood Grant Program timeline
• Approval of FY26 Neighborhood Grant Program application

Special City Council Work Session

The City Council is holding a special work session to conduct internal interviews for the City Attorney position. The body may also vote to enter an executive session to discuss and consider final candidates for the appointment.

• Internal interviews for the position of City Attorney
• Potential executive session to consider final candidates for City Attorney appointment

The council voted to enter executive session at 4:33 p.m. to discuss final candidates for city attorney. The motion passed unanimously. Later, the council voted to adjourn the meeting, which also passed unanimously.

• Entered executive session (7-0)
• Adjourned meeting (7-0)

Arts and Cultural Advisory Commission

The Arts & Cultural Advisory Commission will hear a presentation on the Vista Center for the Arts Market Feasibility Study and Business Plan, and discuss approval of the FY2026 meeting calendar. The agenda also includes a presentation by the WHAM Art Association and discussion of the commission's cultural support calendar. Public comment will be taken during the call to the public.

• Presentation and discussion on Vista Center for the Arts Market Feasibility Study and Business Plan
• Discussion and action on approval of FY2026 meeting calendar
• Presentation by WHAM Art Association regarding their organization and impact in Surprise
• Discussion on Commission cultural support calendar
• Approval of March 3, 2025 meeting minutes

The Arts and Cultural Advisory Commission held its May 5, 2025 meeting and reported on several ongoing art projects and programs. No substantive actions such as approvals or denials were taken. The meeting was formally adjourned by a motion that received five yes votes and zero no votes.

• Motion to adjourn carried (5 yes, 0 no)

Parks and Recreation Commission

The Commission will consider approving minutes from the October 28, 2024 meeting. Members will receive internal updates on the Surprise Youth Council and parks projects, including Rescue Oasis and Oasis Swim Center, and discuss the McMicken Dam project.

• Approval of October 28, 2024 meeting minutes
• Update on Rescue Oasis and Oasis Swim Center projects
• Discussion and presentation on the McMicken Dam project
• Update on the Surprise Youth Council

The Parks and Recreation Advisory Commission voted 5 yes votes to approve the October 28, 2024 meeting minutes. No other actions were taken; updates on park projects, the McMicken Dam, and the Youth Council were discussed but not decided. The meeting was adjourned by a 5‑yes‑vote motion.

• Approved October 28, 2024 meeting minutes (5 yes votes)
• Adjourned meeting (5 yes votes)

Tourism Fund Subcommittee

The Tourism Fund Subcommittee will review several budget recommendations for city events. The body is deciding on funding allocations for music festivals and sports championships to be recommended to the City Council.

• Recommendation to move FY26 Out of the Park Music Fest budget allocation to FY25
• Recommendation to move up to $15,000 annually from General Contingency to the Tourism Fund for USTA League National Championships (FY26-28)
• Recommendation to use up to $50,000 from the Tourism Fund in FY25 for La Finikera Fest and the Chris Janson concert at Flying E Ranch
• Recommendation to update the Tourism Fund Application and related outline
• Approval of August 7, 2024 meeting minutes

Education Subcommittee

The Education Subcommittee will discuss and conduct interviews for the Surprise Youth Scholarships. No other substantive items are on the agenda beyond procedural items and public comment.

• Citywide discussion and interviews for Surprise Youth Scholarship applicants

Education Subcommittee

The Education Subcommittee will consider and act on the minutes from its February 20 and April 14, 2025 meetings. It will also hold a citywide discussion and interview applicants for the Surprise Youth Scholarships. No other actions are scheduled.

• Consideration and action on February 20, 2025 Education Subcommittee meeting minutes
• Consideration and action on April 14, 2025 Education Subcommittee meeting minutes
• Discussion and interviews with applicants for the Surprise Youth Scholarships

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on two items: a rezone of a property at Greenway Road and 140th Drive from commercial to residential medium density with a PUD overlay, and a citywide zoning text amendment to the PUD overlay code to facilitate infill development. Consent agenda includes approval of March 20, 2025 meeting minutes.

• Rezone from Sierra Verde PAD (commercial) to R-2 with PUD overlay at southwest corner of Greenway Road and 140th Drive (Case FS24-0503)
• Zoning Text Amendment to amend PUD Overlay code to facilitate infill development (Case FS24-1431)
• Approval of March 20, 2025 regular meeting minutes (consent agenda)

The Planning and Zoning Commission approved the minutes from the March 20, 2025 meeting. It recommended approval of a Zoning Text Amendment to the Land Development Ordinance for Greenway Road and 140th Drive (Case FS24-1431). It also recommended approval of a rezoning of the same area to Residential Medium Density (R‑2) with a PUD overlay, subject to stipulated conditions. All motions passed with seven votes in favor.

• Approved March 20, 2025 meeting minutes (7 votes in favor)
• Recommended approval of Zoning Text Amendment for Greenway Rd & 140th Dr, Case FS24-1431 (7 votes in favor)
• Recommended approval of rezoning to Residential Medium Density (R‑2) with PUD overlay for Greenway Rd & 140th Dr, Case FS24-0503, subject to stipulations a and b (7 votes in favor)

Regular City Council Work Session

The Surprise City Council will hold a regular work session on April 15, 2025. The agenda includes a citywide presentation and discussion of the FY2026 budget by Finance staff. All other items are procedural, and an executive session may be called for confidential matters. No formal actions or votes are listed on the agenda.

• Citywide presentation and discussion of FY2026 budget (Finance)
• Executive session – closed discussion of personnel, legal, contract, and property matters
• City Manager Report – informational only, no action

The regular work session featured budget presentations and Q&A on staffing, public safety, and departmental plans. No formal approvals, denials, or tabled items were recorded. The meeting was adjourned by a motion that passed unanimously.

• Motion to adjourn passed (initiated by Nick Haney, seconded by Jack Hastings; Yes votes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton; No votes: none; Abstain: none)

Regular City Council Meeting

The Surprise City Council will consider several consent agenda items, including fee schedule changes, acceptance of land deeds for water infrastructure, and an IGA with El Mirage for fire records software. Regular agenda items include purchasing approximately 40 acres near 185th Avenue and Deer Valley Road for fire-medical operations, a land exchange with Asante Development for police use, and an IGA with the Flood Control District for McMicken Dam operations requiring new positions and a budget amendment. The meeting also includes two executive sessions for legal advice on water storage and litigation.

• Resolution #2025-19 amending the Comprehensive Citywide Fee Schedule
• Accepting special warranty deeds for Surprise Foothills North and South Well Sites and Water Campus
• IGA amendment with City of El Mirage for fire records management software sharing
• Real Estate Purchase Agreement for ~40 acres near 185th Ave & Deer Valley Road for fire-medical
• Resolution #2025-40 authorizing land exchange with Asante Development and purchase of 2 additional acres for police

The council unanimously approved the regular meeting minutes and a series of items including fee‑schedule amendments, acceptance of special warranty deeds for Surprise Foothills well sites, and an intergovernmental agreement with El Mirage for fire‑records software. It also approved a $278,000 FY2025 budget amendment for flood‑control equipment and added four full‑time positions, and it authorized the purchase of about 40 acres near 185th Avenue and Deer Valley Road. Additional approvals covered a land exchange with Asante Development Partners and updates to the city’s policies and procedures manual.

• Approved April 15, 2025 meeting minutes (unanimous)
• Approved amendments to the Comprehensive Citywide Fee Schedule (Resolution #2025-19, unanimous)
• Accepted Special Warranty Deeds for Surprise Foothills well sites (unanimous)
• Approved IGA with City of El Mirage for fire‑records software (Resolution #2025-42, unanimous)
• Approved FY2025 budget amendment moving $278,000 for equipment and adding 4 FTE positions (Resolution #2025-46, unanimous)
• Approved purchase of ~40 acres near 185th Ave & Deer Valley Rd (Resolution #2025-41, unanimous)
• Approved exchange of 3 acres with Asante Development Partners and purchase of 2 additional acres (Resolution #2025-40, unanimous)
• Adopted amendments to City Council Policies and Procedures Manual (unanimous)

Education Subcommittee

The Education Subcommittee will consider approval of the February 20, 2025 meeting minutes and conduct interviews for the Surprise Youth Scholarships. The meeting also includes a call to the public, staff reports, and other business.

• Approval of February 20, 2025 Education Subcommittee meeting minutes
• Discussion and interviews for Surprise Youth Scholarships applicants

Recruitment Committee

The Recruitment Committee will hold a non-public hearing to consider and possibly select candidates to interview for the City Attorney position. The committee may also recess into executive session to discuss candidates for appointment under state personnel exemption.

• Internal consideration and possible action on selecting candidates to interview for City Attorney
• Consideration and action to recess into executive session for candidate discussion under A.R.S. 38-431.03(A)(1)

The Recruitment Committee voted to enter an executive session at 12:02 p.m., which was seconded and faced no opposition. The executive session ran until 12:16 p.m. to discuss candidate selection for the City Attorney position. Afterwards, the committee voted to adjourn the meeting, also without opposition.

• Entered executive session (approved)
• Adjourned meeting (approved)

Library Commission

The Library Advisory Commission will consider approving the March 13, 2025 meeting minutes and discuss data collected for the Surprise Public Library Strategic Plan initiative. The meeting also includes a public comment period for items not on the agenda. No other substantive decisions are scheduled.

• Consideration and action on March 13, 2025 meeting minutes
• Discussion and review of data for the Surprise Public Library Strategic Plan

The Library Advisory Commission approved the minutes from the March 13, 2025 meeting with five affirmative votes. A motion to adjourn the April 10, 2025 meeting was also carried with five affirmative votes. No other formal actions were taken.

• Approved March 13, 2025 meeting minutes (5 yes votes)
• Adjourned April 10, 2025 meeting (5 yes votes)

City Audit Committee

The City Audit Committee will meet to consider the March 2025 ALGA Peer Review Report and the Permit and Development Revenue Audit Report. The committee will also act on the meeting minutes from January 22, 2025.

• Action on January 22, 2025, meeting minutes
• Consideration of the March 2025 Association of Local Government Auditors (ALGA) Peer Review Report
• Discussion and possible action on the Permit and Development Revenue Audit Report

The committee approved the minutes from the January 22, 2025 meeting, the 2025 ALGA Peer Review Report, and the Permit and Development Revenue Audit Report, each with a 3‑0 vote. All three reports were approved for distribution. The meeting was then adjourned by a 3‑0 vote.

• Approved Jan 22, 2025 meeting minutes (3‑0)
• Approved and distributed 2025 ALGA Peer Review Report (3‑0)
• Approved and distributed Permit and Development Revenue Audit Report (3‑0)
• Adjourned meeting (3‑0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will hold a public hearing and vote on approving the PY25 Draft Annual Action Plan for citywide human services and community vitality funding. Other items include approving March 12 meeting minutes, a presentation from Beacon Group, discussing the Surprise Community Legend Awards, and an update on Vet Fest.

• Public hearing and vote on PY25 Draft Annual Action Plan approval
• Approval of March 12, 2025 meeting minutes
• Presentation and discussion on Beacon Group (disability employment services)
• Discussion and action on Surprise Community Legend Awards
• Discussion and update on Vet Fest planning

The Veterans, Disability, and Human Services Commission approved the 2025‑2029 Consolidated Plan and PY25 Annual Action Plan draft with a 7‑vote unanimous vote. The commission also approved its March 12, 2025 meeting minutes unanimously. The meeting was then adjourned unanimously.

• Approved PY25 Draft Annual Action Plan (7 unanimous votes)
• Approved March 12, 2025 meeting minutes (7 unanimous Yes votes)
• Adjourned meeting (7 unanimous votes)

Regular City Council Meeting

The City Council will consider several budget amendments for public safety and human services, as well as the formation and enlargement of street lighting districts. The body will also review land easements and a property exchange with Asante Development Partners, LLC.

• Budget amendment of $100,000 for a community paramedicine program
• Budget amendment of $43,500 for DEA overtime expenses
• Budget amendment of $115,000 for an agreement with Maricopa County
• Formation of lighting district SU-SURPRISEFOOTHILLS219 and enlargement of SU-DESERTCOVE184
• Public hearing on liquor license acquisition for Red Lobster at 13709 W Bell Rd

The council approved appointments to three advisory commissions, a $100,000 budget amendment for a community paramedicine program, and a land swap with Asante Development Partners to build a police substation. It also approved an enlargement of a lighting improvement district, the abandonment of a right‑of‑way, and the acquisition of Red Lobster Hospitality LLC. All motions passed with the listed council members voting yes.

• Approved appointment of Madelyn Pritchard to Judicial Selection Advisory Commission (Yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg) – Passed
• Approved appointment of Annie Ansel to Library Advisory Commission (Yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg) – Passed
• Approved appointment of Charles Manuel to Veterans Disability & Human Services Commission – Passed
• Approved $100,000 budget amendment for community paramedicine program (Yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg) – Passed
• Approved enlargement of lighting improvement district (Resolution #2025-31) (Yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg) – Passed
• Approved abandonment of 172,079 sq ft right‑of‑way (Resolution 2025-29) (Yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg) – Passed
• Approved acquisition of Red Lobster Hospitality LLC (Yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg) – Passed
• Approved land swap with Asante Development Partners for police substation (Ordinance #2025-06) (Yes: Jack Hastings, Patrick Duffy, Chris Judd, Nick Haney, Kevin Sartor, Johnny Melton, Earle Greenberg) – Passed

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will consider recommending the reappointment of Presiding Judge Louis Frank Dominguez and Associate Judge Catherine Ann Gaudreau to the Surprise City Council, as their terms expire June 30, 2025. The commission will also vote on approving the January 15, 2025 meeting minutes and may enter executive session to evaluate the judges.

• Approval of January 15, 2025 meeting minutes
• Recommendation to reappoint Presiding Judge Louis Frank Dominguez
• Recommendation to reappoint Associate Judge Catherine Ann Gaudreau
• Possible executive session for personnel evaluation of both judges

The Judicial Selection Advisory Commission approved the minutes from its January 15, 2025 meeting with a 6‑yes, 0‑no vote. The commission unanimously recommended that the Surprise City Council reappoint Presiding Judge Louis Frank Dominguez for another term. It also unanimously recommended the reappointment of Associate Judge Catherine Ann Gaudreau.

• Approved Jan 15, 2025 meeting minutes (6 Yes, 0 No)
• Recommended reappointment of Presiding Judge Louis Frank Dominguez to City Council (6 Yes, 0 No)
• Recommended reappointment of Associate Judge Catherine Ann Gaudreau to City Council (6 Yes, 0 No)

Rules Committee

The Rules Committee will meet to discuss and possibly take action on revisions to the Council Policy & Procedures Manual. Other agenda items are procedural.

• Possible action on revisions to the Council Policy & Procedures Manual

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a rezone of 7.9 acres from Business Park to Light Industrial at the southwest corner of Litchfield Road and Cactus Road. Two conditional use permits are also on the agenda: one for a freeway monument sign east of Loop 303 and south of Cactus Road, and another for a drive-through facility at Cactus Road and Sarival Avenue. Consent items include approval of March 6 meeting minutes and selection of a commissioner for the Transportation Master Plan Stakeholder Focus Group.

• Rezone of 7.9 acres from Business Park (BP) to Light Industrial (I-1) at southwest corner of Litchfield Road and Cactus Road (Case FS24-1195)
• Conditional Use Permit for a freeway monument sign east of Loop 303 and south of Cactus Road (Case FS25-0042)
• Conditional Use Permit with Site Plan for a drive-through facility in a multi-tenant building at southwest corner of Cactus Road and Sarival Avenue (Case FS24-0170)
• Selection of a commissioner as representative on the Transportation Master Plan Stakeholder Focus Group
• Approval of the March 6, 2025 Regular Meeting Minutes

The Planning and Zoning Commission approved the March 6 meeting minutes and nominated Commissioner Perry to the Transportation Master Plan Stakeholder Focus Group. It recommended the Dominion rezoning from Business Park to Light Industrial to the City Council, and approved Conditional Use Permits for a Home Depot freeway monument sign and a Fry’s drive‑through facility. All motions passed with six votes in favor.

• Approved March 6, 2025 meeting minutes (6-0)
• Nominated Commissioner Perry to Transportation Master Plan Stakeholder Focus Group (6-0)
• Recommended approval of Dominion rezoning (7.9 acres BP to Light Industrial) to City Council (6-0)
• Approved Conditional Use Permit for Home Depot freeway monument sign (6-0)
• Approved Conditional Use Permit for Fry’s drive‑through facility at Cactus Rd & Sarival Ave (6-0)
• Adjourned meeting (6-0)

Regular City Council Meeting

The City Council will hold public hearings regarding liquor license applications for three businesses. The body will also consider a 10-year lease for a community small business services storefront and discuss the FY2025 Financial Status Report.

• Liquor license recommendation for Target #2915 at 14101 N Prasada Parkway
• Liquor license recommendation for Shake Shack #1517 at 16470 W Waddell Rd
• Liquor license recommendation for Quiktrip #1413 at 13931 W Greenway Rd
• 10-year lease agreement with SimonCRE for approximately $174,000 annually at Elm Street at Surprise City Center
• Presentation and discussion of the FY2025 Financial Status Report through December 2024

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will approve minutes from previous meetings, conduct interviews for one vacancy on the Judicial Selection Advisory Commission and one on the Veterans Disability & Human Services Commission, and review applications for those two plus a vacancy on the Library Advisory Commission.

• Approve minutes of February 3 and February 4, 2025 meetings
• Conduct interviews for Judicial Selection Advisory Commission vacancy (term expires 06/30/2025)
• Conduct interviews for Veterans Disability & Human Services Commission vacancy (term expires 06/30/2025)
• Review applications for Library Advisory Commission vacancy (term expires 06/30/2027)

Library Commission

The Library Advisory Commission will consider the February 13, 2025 meeting minutes, discuss the Surprise Public Library Strategic Plan initiative, and present community partners of the library. A public comment period allows residents to address issues not on the agenda, but no action will be taken on those comments. The commission will also address other business and future agenda items before adjourning.

• Consider February 13, 2025 Library Advisory Commission meeting minutes
• Discuss Surprise Public Library Strategic Plan initiative
• Present and discuss Community Partners of the Surprise Public Library

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review meeting minutes from February 12, 2025. The body will also receive presentations and updates regarding autism services, senior services, and Vet Fest.

• Action on February 12, 2025 meeting minutes
• Presentation and discussion on SEEDs for Autism
• Presentation and discussion on HSCV department Senior Services
• Update and discussion on Vet Fest

Library Commission

The Library Advisory Commission is meeting for a retreat, which is the only substantive item on the agenda. No specific decisions or proposals are listed; the meeting is primarily procedural with staff reports and future agenda planning.

• Citywide Library Advisory Commission Retreat – Arts, Culture & Library Department

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will meet to approve the February 2025 minutes and consider a conditional use permit for a new beer and wine bar at Bell Road and Citrus Road.

• Approval of February 20, 2025, Planning and Zoning Commission minutes
• Public hearing for a Use-Only Conditional Use Permit for a beer/wine bar
• Location: Southeast corner of Bell Road and Citrus Road
• Property size: 2,965 square foot beer/wine bar with two outdoor patios
• Executive session for legal advice

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will consider and vote on the FY2026 budget for the health benefit trust fund and the FY2026 Workers' Compensation Plan budget. The meeting also includes a consent agenda to approve the December 4, 2024 board minutes and presentations of the CBIZ Consulting FY2025 Q2 report and the city's unaudited employee healthcare and workers' compensation financial report for FY2025 Q2. Public comments are allowed only on non‑agenda items, with no action taken on those comments.

• Approve FY2026 Health Benefit Trust Fund Budget
• Approve FY2026 Workers' Compensation Plan Budget
• Consent agenda: approve December 4, 2024 board minutes
• Presentation of CBIZ Consulting FY2025 2nd Quarter Report
• Presentation of unaudited Employee Healthcare and Workers' Compensation Fund FY2025 2nd Quarter report

Regular City Council Work Session

The council will hear a citywide presentation on recent crime statistics from the Police Department. An internal presentation on the Open Meeting Law will also be given by the Legal department. No formal actions or votes are scheduled for these items.

• Internal presentation on Open Meeting Law – Hobie Wingard (Legal)
• Citywide presentation and update regarding crime statistics – Benny Pina (Police)

Regular City Council Meeting

The City Council will hold a public hearing to decide on the annexation of county land south of the Central Arizona Project. The body will also consider a library grant and a budget amendment.

• Ordinance #2025-01: Annexation of approximately 5.41 acres of county land (Case# FS24-0623)
• Resolution #2025-27: Acceptance of State Grants-in-Aid award from Arizona State Library, Archives and Public Records
• Fiscal Year 2025 budget amendment of $13,600
• Ratification of Amendment No. 1 to Intergovernmental Agreement with Maricopa County for a general administration building
• Bell Road Update

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to approve February meeting minutes and hear a presentation from On Stage Entertainment. The body will also discuss the FY25 Traffic Cabinet Artwork panel review and the commission's cultural support calendar.

• Action on February 3, 2025 meeting minutes
• Presentation by On Stage Entertainment
• Report and discussion of FY25 Traffic Cabinet Artwork panel review
• Discussion of the Commission cultural support calendar

Education Subcommittee

The Education Subcommittee will meet to review a citywide update on the Career Development Roadmap. The body will also consider approving meeting minutes from August 22, 2024.

• Citywide Update on the Career Development Roadmap
• Approval of August 22, 2024 meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission will consider approving a Conditional Use Permit for a 2,417-square-foot Chipotle restaurant with a drive-through on a 0.67-acre vacant parcel at the southwest corner of Litchfield and Waddell roads. The consent agenda includes approval of the January 16, 2025, meeting minutes.

• Conditional Use Permit for Chipotle restaurant with drive-through at Litchfield Road and Waddell Road (Case# FS24-0968)
• Site plan for 2,417 sq ft restaurant on 0.67 acres zoned Marley Park Planned Area Development
• Approval of January 16, 2025, meeting minutes

Regular City Council Work Session

The Surprise City Council will receive a presentation on the citywide budget overview and a transportation update. No formal votes are scheduled; these are discussion items. The meeting also includes procedural items and potential executive session.

• Citywide budget overview presentation by Finance Director Andrea Davis
• Citywide transportation update by Transportation Director Eric Boyles
• Proclamations and community acknowledgements
• City Manager report on current events (no discussion or action)
• Possible executive session on personnel, legal advice, or real property negotiations

Regular City Council Meeting

The City Council will consider appointments to three advisory commissions and approve consent agenda items including lighting improvement districts and a $15,000 budget amendment for APS utility assistance. Key actions include a public hearing on the FY2024 audit, a resolution on compliance with state training prohibitions, and a vote on Ordinance 2025-03 amending the municipal code for business and solid waste licenses.

• Appointment of Mark McCall to Library Advisory Commission through June 2027
• Enlargement of lighting improvement district Austin Ranch West Parcel 6 #143 (Resolution 2025-09)
• Approval of $15,000 budget amendment for APS utility assistance via Arizona Community Action Association (Resolution 2025-24)
• First reading of Ordinance 2025-03 amending Chapters 26 and 58 (business and solid waste licenses)
• Resolution 2025-03 declaring compliance with A.R.S. § 41-1494 prohibiting certain trainings

Library Commission

The Library Advisory Commission will meet to review the goals and timeline for library strategic planning. The commission will also consider the meeting minutes from January 9, 2025.

• Action on January 9, 2025 meeting minutes
• Discussion on Library strategic planning goals and timeline

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Council Subcommittee on Community Outreach, Partnerships & Grants will discuss arts and cultural grant opportunities. The body will also consider action on the FY26 Surprise Community Outreach Program grant application and its timeline.

• Approval of October 22, 2024 meeting minutes
• Presentation on Surprise Arts & Cultural Grant opportunities
• Action on the FY26 Surprise Community Outreach Program grant application
• Action on the FY26 Surprise Community Outreach Program grant timeline

Public Safety Retirement Commission Joint Meeting

The Public Safety Retirement Commission will convene to welcome new leadership and review FY25 legal counsel and IME fees. The agenda includes a consent item to approve October 2024 meeting minutes and a public comment period.

• Welcome new Chair Sean Mattson and Citizen Board Member Danielle Quinn
• Review of FY25 Legal Counsel & IME Fees
• Approval of October 16, 2024, meeting minutes
• Public comment period on non-agenda items
• Future New Board Member Acknowledgment draft

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will consider several internal matters. It will approve the minutes from the November 13, 2024 meeting and the November 13, 2024 executive session. It will review medical examinations and decide on acceptance of listed firefighter recruits into the PSPRS system. It will also discuss the annual actuarial valuation report for the Surprise Fire Department as of June 30, 2024.

• Approve November 13, 2024 Public Safety Retirement Commission – Fire meeting minutes
• Approve November 13, 2024 Public Safety Retirement Commission – Fire executive session minutes
• Review medical examinations and accept firefighter recruits: Dean Allain, Michael Fifer, Michael Huff, Maxwell Huhta, Joshua Jefferson, Isaac Kwiatkowski, Logan Kwiatkowski, Daniel LeTourneau, Austin Lisonbee, Sean Martin, Joseph McBride, Christopher Myers, Jacob Pettitt, Mario Rodarte, Chase Wilhelm into the PSPRS system
• Discuss the annual actuarial valuation report for the Surprise Fire Department as of June 30, 2024

Public Safety Personnel Retirement System Commission – Police

The commission will consider approving minutes from October 2024 meetings, review medical exams for lateral police officers Lisa Scott and Jarrod Gill for PSPRS enrollment, and discuss the annual actuarial valuation report for the Surprise Police Department as of June 30, 2024. Public comment is accepted on non-agenda items.

• Approval of October 16, 2024 meeting minutes
• Approval of October 16, 2024 executive session minutes
• Consideration to accept officers Lisa Scott and Jarrod Gill into PSPRS per A.R.S. § 38-859
• Review of annual actuarial valuation report for Surprise Police PSPRS as of June 30, 2024

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will consider approving the minutes from January 8, 2025. They will receive a presentation on Surprise Adaptive Recreation Programs. The Commission will discuss and take possible action on funding for Vet Fest, and also discuss recognizing former Mayor Skip Hall.

• Approval of January 8, 2025 meeting minutes
• Presentation on Surprise Adaptive Recreation Programs
• Discussion and action on Vet Fest funding
• Discussion and possible action on recognition of former Mayor Skip Hall

Regular City Council Work Session

The Surprise City Council holds a work session with routine reports and a single discussion item: a citywide discussion on the City Council Strategic Plan. No votes or public hearings are scheduled. The agenda is largely procedural with the strategic plan discussion as the only substantive item.

• Discussion of City Council Strategic Plan (City Manager Office)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews to fill vacancies on three city commissions. These roles involve advisory capacities for libraries, parks, and veterans' services.

• Interview for Library Advisory Commission vacancy (term expires 06/30/2027)
• Interview for Parks & Recreation Advisory Commission vacancy (term expires 06/30/2025)
• Interview for Veterans Disability & Human Services Commission vacancy (term expires 06/30/2027)

Regular City Council Work Session

The council will hold a work session to discuss the City Council Strategic Plan presented by the City Manager's Office. No formal actions or votes are scheduled; the item is for discussion only. The agenda also outlines possible executive‑session topics such as personnel matters and legal consultations, but no specific items are listed.

• Citywide discussion of the City Council Strategic Plan (City Manager Office)
• Potential executive session for personnel, legal, and contract matters (no specific items listed)

Regular City Council Meeting

The City Council will hold a public hearing on the proposed Surprise 295 Annexation (Case FS24-0623) and consider a recommendation to the state on a Series 12 liquor license for Native Grill & Wings at 13929 W Waddell Rd. They will also discuss updates to the Comprehensive Citywide Fee Schedule. Consent items include accepting a $354,000 FEMA grant for firefighter training, approving an IGA amendment with Maricopa County for $4,300 in CAP services, and authorizing an MOU with ATF to detail a police officer to a firearms task force.

• Public hearing on Surprise 295 Annexation (Case FS24-0623)
• Public hearing on Series 12 liquor license for Native Grill & Wings at 13929 W Waddell Rd
• Discussion of proposed updates to Comprehensive Citywide Fee Schedule
• Acceptance of $354,000 FEMA grant for firefighter training (Resolution #2025-05)
• Approval of MOU with ATF to assign a sworn officer to Firearms Crimes Investigative Task Force (Resolution 2025-14)

Boards and Commissions Nominations Committee

The Board and Commissions Nominations Committee is meeting to interview candidates for vacancies on the Library Advisory Commission, Parks & Recreation Advisory Commission, and Veterans Disability & Human Services Commission. The committee will also consider approving minutes from prior meetings.

• Interview for Library Advisory Commission vacancy (term through 06/30/2027)
• Interview for Parks & Recreation Advisory Commission vacancy (term through 06/30/2025)
• Interview for Veterans Disability & Human Services Commission vacancy (term through 06/30/2027)
• Approval of minutes from September 4, 2024 and October 28, 2024 meetings

Arts and Cultural Advisory Commission

The Arts & Cultural Advisory Commission will consider approval of January 6 meeting minutes, receive a presentation from the West Valley Arts Council, and discuss strategies to advance the commission's mission and the cultural support calendar. No public hearings or financial decisions are on the agenda.

• Consideration of January 6, 2025 meeting minutes
• Presentation by West Valley Arts Council
• Discussion of strategies to advance SACAC mission
• Discussion of cultural support calendar

City Audit Committee

The Surprise City Audit Committee will meet to discuss and potentially act on the October 2024 meeting minutes, review the Audit Committee bylaws, and present the 2023-2024 Annual Comprehensive Financial Report and Tourism Fund Audit Report.

• Review and update of the Audit Committee Bylaws
• Presentation of the 2023-2024 Annual Comprehensive Financial Report
• Presentation of the Tourism Fund Audit Report
• Review of the FY2023-2024 Annual City Auditor Activity Report
• Action on October 23, 2024 meeting minutes

Regular City Council Work Session

The Surprise City Council holds a work session to discuss two non-action items: a citywide GPS emergency vehicle traffic signal preemption system and the kickoff of FY2026 budget planning. No votes or decisions are scheduled; the session is for presentation and discussion only.

• Citywide presentation and discussion on GPS Emergency Vehicle Traffic Signal Preemption
• Citywide presentation and discussion pertaining to FY2026 Budget Kickoff

Regular City Council Meeting

The council will consider several grant agreements and budget amendments, including a $450,000 Sprouts grant for a community center and a $178,200 LED replacement project. They will also vote on assigning Circle City Water Company's Central Arizona Project water entitlement to the city, and on an addendum for a 27-acre property near 185th Avenue and Deer Valley Road. Additional items include approval of the 2025 Legislative Agenda, auditor reports, and internal appointments.

• Consideration of assigning Circle City Water Company's CAP water entitlement to Surprise, terminating its subcontract (Resolution 2025-12)
• Approval of $450,000 Impact Grant from Sprouts Healthy Communities Foundation for the Surprise Community & Resource Center, adding one full-time position (Resolution 2025-06)
• Acceptance of $178,200 DOE grant for LED light replacement project (Resolution 2025-16)
• Acceptance of $110,800 DPS grant for human trafficking reduction (Resolution 2025-08)
• Addendum to Real Estate Purchase Contract for ~27 acres near 185th Avenue & Deer Valley Road

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a Conditional Use Permit for a 3,159-square-foot restaurant with a drive-through window on a vacant 1.15-acre lot zoned Sycamore Farms PAD. They will also consider a preliminary plat for 'Toll at Prasada' Phase 3 near Cactus and Citrus roads. Consent agenda includes approval of the December 5, 2024, meeting minutes.

• Conditional Use Permit with Site Plan for a 3,159 sq ft restaurant with drive-through on 1.15 acres at southwest corner of Cactus Road and Sarival Avenue (Case FS24-0660)
• Preliminary Plat Unit L – Phase 3 – Toll at Prasada, located southwest of Cactus Road and Citrus Road (Case FS24-1016)
• Approval of December 5, 2024, Planning and Zoning Commission Regular Meeting Minutes

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will consider approval of the May 15, 2024 meeting minutes and review its procedural rules. It will discuss the reappointment process and timeline for Presiding Judge Louis Frank Dominguez and Associate Judge Catherine Ann Gaudreau. The commission will also consider scheduling a future public input meeting and directing staff to conduct performance surveys of the current judges.

• Approve May 15, 2024 Judicial Selection Advisory Commission meeting minutes.
• Review Judicial Selection Advisory Commission procedural rules.
• Discuss reappointment process and timeline for Presiding Judge Louis Frank Dominguez.
• Discuss reappointment process and timeline for Associate Judge Catherine Ann Gaudreau.
• Consider scheduling a future public input meeting and directing staff to conduct a judicial performance survey of the Presiding Judge.

Special City Council Meeting

The City Council will consider and take action on the resignation of City Attorney Robert Wingo. They will also discuss and possibly act on his contract and appoint an interim city attorney. The council will hold an executive session to discuss personnel matters related to the resignation and succession planning.

• Consideration of resignation of City Attorney Robert Wingo
• Possible action on the contract of City Attorney Robert Wingo
• Appointment of an interim City Attorney
• Executive session to discuss employment matters related to Wingo
• Executive session for succession planning and filling the vacant position

Library Commission

The Library Advisory Commission will meet to discuss a mid-year update and review key measures of success. The commission will also consider the meeting minutes from November 14, 2024.

• Action on November 14, 2024 meeting minutes
• Discussion on mid-year update and key measures of success for the Library Advisory Commission

Veterans, Disability and Human Services Commission

The commission will consider the minutes from the December 11, 2024 meeting. It will present and discuss RISE Services Inc. and Vet Fest 2025. A discussion and possible action will address recognition of former Mayor Skip Hall’s service to the City of Surprise.

• Consideration of December 11, 2024 Veterans, Disability & Human Services Commission meeting minutes
• Presentation and discussion of RISE Services Inc.
• Discussion of Vet Fest 2025
• Discussion and possible action to recognize former Mayor Skip Hall’s years of service

Regular City Council Meeting

The council will vote on a FY2025 budget amendment moving $207,400 to temporary shelter and housing services. It will also consider several consent agenda items, including a lighting improvement district expansion, street and utility improvements at Graham Ranch Estates, and multiple final plat approvals. Public hearings will be held on two liquor license applications for Torchy's Tacos and Blue Sushi Sake Grill.

• Approve FY2025 budget amendment of $207,400 for temporary shelter and housing services (Resolution #2025-07)
• Enlarge existing lighting improvement district for street lighting facilities (Resolution #2025-02)
• Conditional acceptance and maintenance of streets and utility improvements at Graham Ranch Estates (Resolution #2025-04)
• Recommend liquor license for Torchy's Tacos, 16430 W Waddell Rd (Application No. 310915)
• Recommend liquor license for Blue Sushi Sake Grill, 13442 N Prasada Parkway (Application No. 310636)

Arts and Cultural Advisory Commission

The commission will consider approving December meeting minutes, receive an update on the Vista Center for the Arts study from Theatre DNA, and discuss findings from the HOLA West Valley panel. They will also discuss plans for an annual arts and culture festival and review the cultural support calendar.

• Approval of December 9, 2024 meeting minutes
• Presentation and update from Theatre DNA on Vista Center for the Arts Study
• Report and discussion of HOLA West Valley panel review
• Discussion regarding an annual arts and culture festival
• Discussion pertaining to the Commission cultural support calendar