Claremont public meetings in 2022

General

The Planning Commission is reviewing updates to the Surry County 2040 Comprehensive Plan, specifically regarding energy project land use. The meeting also includes public hearings for two ordinance amendments concerning zoning variances and administrative authority.

• Update to the Surry County 2040 Comprehensive Plan regarding energy projects
• Public hearing for Ordinance Amendment 2022-03 on zoning variance procedures
• Public hearing for Ordinance Amendment 2022-04 on administrative setback variances

The Planning Commission approved two ordinance amendments updating variance requirements and administrative setback authorizations. The Commission deferred a recommendation on the Comprehensive Plan energy projects amendment pending further review of stormwater and process items.

• Approved Ordinance Amendment 2022-03 updating variance and BZA requirements (6-0)
• Approved Ordinance Amendment 2022-04 authorizing administrative setback variances up to 50% (6-0)
• Deferred approval of the Comprehensive Plan energy projects amendment (6-0)
• Approved meeting agenda (6-0)
• Approved November 22, 2022 meeting minutes (6-0)

Board of Supervisors

The Board of Supervisors and School Board will hold a joint work session to discuss county strategic priorities and Capital Improvement Plan (CIP) updates. The meeting also includes discussions regarding school facility considerations.

• County Strategic Priorities & CIP Update
• Capital Improvement Plan (CIP) update
• Discussion of facilities considerations involving Ballou Justice Upton Architects

The Board of Supervisors and School Board met for a joint session to receive updates on strategic priorities and capital projects. No formal votes or decisions were recorded during the meeting.

Board of Supervisors

The Board of Supervisors will consider a school system budget amendment and an appropriation for one-time bonuses. The agenda also includes requests regarding fire truck acquisition and extending county tax deadlines.

• Approval of $722,910.82 in accounts payable
• MOU for Chesapeake Bay Preservation Act Program implementation
• Appropriation request for fire truck acquisition
• School System FY 22-23 budget amendment and bonus appropriation
• Request to extend county tax due date from December 5th to March 5th

The Board of Supervisors approved a one-time tax payment extension for residents due to inflation. Other key actions included purchasing a fire pumper and approving budget amendments for the school system.

• Extended county tax due date from December 5 to March 5 without penalty or interest (Approved)
• Authorized purchase of Fire Mini Pumper for Dendron Volunteer Fire Department for approximately $384,563 (Approved)
• Approved MOUs with Town of Surry and Town of Claremont for Chesapeake Bay Preservation Act implementation (Approved)
• Approved Fire and Emergency Medical Services Mutual Aid Agreement with Isle of Wight County (Approved)
• Increased FY2022-23 School Operating Budget by $248,477 for grants (Approved)
• Appropriated $204,540 from unassigned fund balance for school employee bonuses (4-1)
• Reappointed Russell Savedge, Jr. to the Wetlands Board (Approved)
• Approved $722,910.82 in accounts payable (Approved)

General

The Planning Commission will hold public hearings for the Surry County 2040 Comprehensive Plan update and a rezoning application. The plan update includes new information regarding future energy projects in the county. The commission will also consider a request to rezone 2.36 acres at Blackwater Road and Clubhouse Road.

• Public hearing for Surry County 2040 Comprehensive Plan update
• Rezoning Application No. 2022-03 for Pigeon Swamp Farm, Corp
• Conditional rezoning of 2.36 acres from Agricultural Rural District to Local Business

The Commission recommended the approval of a rezoning request for a proposed restaurant at 1807 Clubhouse Road. A proposed amendment to the Comprehensive Plan regarding energy projects was deferred for further research.

• Recommended approval to Board of Supervisors for Rezoning Application No. 2022-03 to change 2.36 acres from Agricultural Rural District (A-R) to Local Business (B-1) (5-0, 1 abstention)
• Deferred Surry County Comprehensive Plan Update to December 19th meeting (6-0)
• Approved meeting agenda (6-0)
• Approved October 24, 2022 meeting minutes (6-0)

Electoral Board

The Electoral Board conducted a closed session to review provisional ballots from the November 8, 2022 election. The board prepared and sealed write-in certifications for the Town of Claremont Mayor and the Town of Dendron Mayor and Town Council. Abstracts were prepared, signed, and sealed for each precinct.

• Approved motion to enter closed session for provisional ballot meeting (2-0)
• Certified that closed session only discussed exempted public business (2-0)
• Prepared and sealed write-in certifications for Town of Claremont Mayor
• Prepared and sealed write-in certifications for Town of Dendron Mayor
• Prepared and sealed write-in certifications for Town of Dendron Town Council
• Prepared, signed, and sealed abstracts for each precinct

Electoral Board

The Surry County Electoral Board completed the canvass of the November 8, 2022 election. All records, papers, and optical scanner thumb drives were delivered to the Circuit Court Clerk in two sealed boxes.

• Delivered November 8, 2022 election records and thumb drives to the Circuit Court Clerk

Board of Supervisors

The Board will consider an ordinance amendment regarding firearms in county buildings and a new building code fee schedule. A public hearing is scheduled for the disposition of real property at 633 Marina Drive. The agenda also includes the termination of an agreement with Sheriff Turner regarding emergency communications management.

• Public hearing on the disposition of county property at 633 Marina Drive
• Ordinance amendment regarding firearms and ammunition in county buildings
• Termination of agreement with Sheriff Turner for Emergency Communications Center management
• Approval of September 2022 accounts payable totaling $994,571.86
• Resolution for an updated Building Code Fee Schedule

The Board authorized the sale of a restaurant building and parking lot at 633 Marina Drive to Surry Seafood Company LLC. Other key actions included amending a firearms ordinance for government buildings and transferring Emergency Communications Center supervision to the Sheriff's Department.

• Approved sale of restaurant and parking lot at 633 Marina Drive to Surry Seafood Company LLC (Unanimous)
• Approved amendment to ordinance Chapter 20 regarding firearms in government buildings (4-1)
• Approved termination of agreement to transfer Emergency Communications Center supervision to Sheriff's Department (Unanimous)
• Authorized application for $100,000 in Federal Local Assistance and Tribal Consistency Funds (Unanimous)
• Approved $994,571.86 in accounts payables for September 2022 (Unanimous)
• Canceled Current UPC 115511 Smart Scale Project (Unanimous)
• Adopted resolution supporting the Virginia America 250 Commission (Unanimous)
• Adopted updated Building Code Fee Schedule (Unanimous)

Electoral Board

The Surry County Electoral Board will hold a special meeting on November 1, 2022. The purpose of the meeting is to appoint an additional election officer for the November 8, 2022 election.

• Appointment of an additional election officer for the November 8, 2022 election

The Electoral Board met for a special session to appoint a single election officer. The board then adjourned the meeting.

• Appointed Christopher Flowers, Jr. as an election officer for the November 8, 2022 election

Economic Development Authority

The meeting includes the introduction of a new EDO Director and elections for the EDA Chair and other officers. The agenda also covers updates on the Surry Improvement Grant Program and administrative fee charges.

• Introduction of New EDO Director
• Review of recommended changes to the Surry Improvement Grant Program
• Discussion of recommended EDA Administrative Fee Charges
• Election of EDA Chair and other officers
• Treasurer's report on account balances and self-audit

The Economic Development Authority waived a 2020 bond fee for Windsor Mill and approved changes to the Surry County Improvement Grant MOU. The board also elected its Chairperson, Vice Chairperson, and a temporary Secretary.

• Waived $4,679.00 November 2020 bond fee from Windsor Mill
• Approved changes to the Surry County Improvement Grant MOU
• Maintained board member stipend at $75 per meeting
• Vacated EDA chairperson position
• Elected Howell Godfrey as Chairperson
• Elected Myron Wooden as Vice Chairperson
• Appointed M. Linda Gholston as temporary EDA Secretary

General

The Surry County Planning Commission will review a draft amendment for the Energy Projects Comprehensive Plan update. The commission will also consider the disposition of minutes from the September 26, 2022, meeting.

• Review of Energy Projects Comprehensive Plan Draft Amendment
• Disposition of September 26, 2022, meeting minutes

The Surry County Planning Commission discussed a draft amendment to the Comprehensive Plan for energy projects, including solar. No final decisions were made; the item was tabled for further review and a public hearing scheduled for November 21, 2022. The Commission agreed to consider a 10% cap on developable land for projects and a half-mile distance between solar projects, but these were not formally voted on.

• Approved meeting agenda (10-0)
• Approved minutes from September 26, 2022 (10-0)
• Tabled Comprehensive Plan Amendment for energy projects for further discussion and public hearing on November 21, 2022
• Agreed to consider changing 10% cap from project area to parcel area (discussion only, no vote)
• Agreed to consider half-mile distance between solar projects (discussion only, no vote)

General

A community open house is being held to review and comment on the proposed Comprehensive Plan Update relative to energy projects. The event provides an opportunity for residents to provide feedback on the proposal.

• Proposed Comprehensive Plan Update for Energy Projects

Board of Supervisors

This special meeting of the Board of Supervisors includes the election of a Vice-Chair. No other specific business items are listed on the agenda.

• Election of Vice-Chair

The Board of Supervisors elected Supervisor Robert Elliott, Jr. as Vice Chair. Following a closed session, the Board approved scheduling a public hearing in November for the tentative sale of the restaurant at the marina and the parking lot. The meeting was then adjourned to the regular legislative session.

• Adopted the meeting agenda (unanimous)
• Elected Supervisor Elliott as Vice Chair (unanimous)
• Approved a public hearing in November for the tentative sale of the marina restaurant and parking lot (unanimous)

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding an ordinance amendment to prohibit firearms and ammunition in certain county facilities. The agenda also includes approving August accounts payable and appointing Wingate Appraisal Service for the FY2023 General Reassessment.

• Public hearing on prohibiting firearms, ammunition, or components in county buildings, parks, and community centers
• Appointment of Wingate Appraisal Service for FY2023 General Reassessment
• Transfer of HRSD Pump Station property to the County of Surry
• Designation of the County Attorney as FOIA Officer
• Approval of August 2022 accounts payable

The Board of Supervisors voted 3-2 to postpone a vote on an ordinance prohibiting firearms in county government buildings, parks, and community centers until the November 3, 2022 meeting. The public hearing was held, but the board delayed action to allow time for a final draft with clarifications. Other approved items included appointing the county attorney as FOIA officer and applying for a transportation study grant.

• Postponed vote on firearm ordinance in county buildings to November 3, 2022 (3-2)
• Approved consent items except item #8 (unanimous)
• Appointed County Attorney Lola Perkins as FOIA Officer (unanimous)
• Approved resolution to apply for GAP technical assistance grant for transportation study (unanimous)
• Adopted agenda as presented (unanimous)
• Approved minutes from September 1 and September 21, 2022, and May 12, 2022 public hearing (consent)
• Approved accounts payable for August 2022 (consent)
• Appointed Wingate Appraisal Service for FY2023 general reassessment (consent)

General

The Surry County Planning Commission will review a draft amendment for the Energy Projects Comprehensive Plan update. The commission will also consider the disposition of minutes from June 27 and August 22, 2022.

• Review of Draft Amendment for Energy Projects Comprehensive Plan Update
• Disposition of June 27, 2022 meeting minutes
• Disposition of August 22, 2022 meeting minutes

The Surry County Planning Commission discussed updates to the Comprehensive Plan regarding energy projects, including solar development. No formal decisions were made; the discussion focused on draft amendments, buffer distances for historic sites, and community outreach. A public hearing is scheduled for November 21, 2022.

• Approved June 22, 2022, minutes with correction (8-0)
• Approved August 22, 2022, minutes with correction (8-0)
• Discussed draft Comprehensive Plan amendment for energy projects; no vote taken
• Set public hearing for November 21, 2022, on the amendment

Board of Supervisors

The Board of Supervisors will hold discussions regarding the stabilization of Surry Seafood Marina and ARPA funds. The agenda does not list specific actions or decisions for these items.

• Stabilization of Surry Seafood Marina
• ARPA Funds

The Board of Supervisors held a work session discussing the Surry Seafood Marina shoreline stabilization project, including a potential $30,000 grant from the James River Association, and considered pros and cons of selling versus retaining the property. They also discussed prioritizing ARPA funds for community needs. No formal votes were taken; the meeting was procedural and adjourned to October 6, 2022.

• Discussed Bowman's work order for Surry County Marina Shoreline Stabilization Project
• Noted potential $30,000 grant from James River Association for stabilization
• Weighed pros and cons of selling vs. retaining the marina property
• Scheduled closed session for October meeting on marina
• Discussed ARPA fund priorities and CIP initiatives
• Adjourned to October 6, 2022, at 7 p.m.

Electoral Board

The board will review a report from the County Administrator regarding an office space issue. Members will also discuss preparations for election officer training and a resolution to create a Best Practices policy.

• Report from County Administrator regarding office space issue
• Election officer and CAP training preparation
• Updated election officer assignments
• Resolution creating Best Practices policy for election officer training
• Approval of June 9, July 7, and July 21 meeting minutes

The Surry County Electoral Board met on September 8, 2022, and approved the appointment of Michelle I. Joint as an election officer for 2022. The board also adopted a resolution creating a Best Practices Policy for election officer training. Other actions included approving minutes from prior meetings and receiving updates on early voting, training sessions, and ballot preparations.

• Approved appointment of Michelle I. Joint as election officer for 2022
• Adopted resolution creating Best Practices Policy for election officer training
• Approved June 9, 2022 minutes with correction to Robert Chandler's middle initial
• Approved July 7, 2022 minutes as read
• Approved July 21, 2022 minutes as read
• Adopted agenda as presented

Board of Supervisors

The Board of Supervisors approved a water utility system master plan with Bowman Consulting and a 2023 real estate reassessment contract with Wingate. They also appointed Velma Shaw to the District 19 Community Services Board and re-appointed Eddie Brock to the Planning Commission. A proposal to close county refuse collection sites on Wednesdays was discussed but no action was taken.

• Approved water utility system master plan with Bowman Consulting (5-0)
• Approved 2023 real estate reassessment contract with Wingate (5-0)
• Appointed Velma Shaw to District 19 Community Services Board (5-0)
• Re-appointed Eddie Brock to Planning Commission (5-0)
• Approved Surry County Public Schools categorical transfers (5-0)
• Authorized County Administrator to proceed with joint Opioid Settlement arrangement with Prince George (5-0)
• Consensus given to begin implementation of K-9 program in Sheriff's Department
• Consensus to retain Hefty & Wiley as legal counsel until September 19, 2022

General

The Planning Commission will discuss an update to the Energy Projects Comprehensive Plan. Summit Design & Engineering Services is scheduled to provide a presentation on this topic. The commission will also review minutes from March 28, 2022, and June 27, 2022.

• Energy Projects Comprehensive Plan Update and Discussion
• Presentation by Summit Design & Engineering Services
• Disposition of March 28, 2022 minutes
• Disposition of June 27, 2022 minutes

The Surry County Planning Commission held a discussion on updating the Comprehensive Plan regarding energy projects, including solar and battery storage. No formal decisions were made; the commission reviewed draft maps and policies, and directed staff to prepare a draft amendment for future consideration. The March 28, 2022 minutes were approved, while the June 27, 2022 minutes were tabled for corrections.

• Approved March 28, 2022 meeting minutes (8-0)
• Tabled June 27, 2022 meeting minutes for corrections (8-0)

Board of Supervisors

The Board of Supervisors will hold a work session on August 11, 2022. The agenda includes discussions regarding school state revenue and hybrid real estate reassessment. Other financial matters are also scheduled for discussion.

• School State Revenue Discussion
• Hybrid Real Estate Reassessment
• Other Financial Matters

The Surry County Board of Supervisors held a scheduled work session on August 11, 2022, with all five supervisors present. The session included discussions on school state revenue, a hybrid real estate reassessment, and a water and sewer study proposal, but no formal decisions or votes were recorded.

• No formal decisions or votes recorded during the work session

Board of Supervisors

The Board will hold a public hearing regarding appropriations from the Fund Balance and Bond Proceeds to cover project costs. The agenda includes updates on solar construction and property reassessments. The Board will also consider approval of June 2022 accounts payable totaling $409,860.90.

• Public hearing for appropriations from Fund Balance and Bond Proceeds
• Approval of June 2022 accounts payable in the amount of $409,860.90
• Reassessment update by Wingate Appraisal Service
• Cavalier Solar Construction update by AES
• Unfinished business regarding Loblolly Solar, LLC

The Surry County Board of Supervisors denied all five items related to the Loblolly Solar project, including the comprehensive plan amendment, rezoning, conditional use permit, substantially in accord determination, and facility siting agreement. The board also appointed Lola Rodriquez Perkins as the full-time county attorney, effective September 19, 2022, and approved a budget amendment for the capital improvement budget. Additionally, the board authorized the establishment of a volunteer Emergency Response Team.

• Denied Comprehensive Plan Map Amendment No. 2022-02 (3-0, Calhoun abstained)
• Denied Rezoning Application No. 2022-02 (3-0, Calhoun abstained)
• Denied Conditional Use Permit No. 2022-02 (3-0, Calhoun abstained)
• Denied Substantially in Accord Determination (3-0, Calhoun abstained)
• Denied Facility Siting Agreement (3-0, Calhoun abstained)
• Approved budget amendment for FY 22-23 capital improvement budget (4-0)
• Authorized establishment of Volunteer Emergency Response Team (4-0)
• Appointed Lola Rodriquez Perkins as full-time county attorney (3-1, Calhoun nay)

Economic Development Authority

The Surry County Economic Development Authority held a special meeting to award grants under the Surry Recovery and Reinvention Grant program. The board accepted the committee's recommendations, approving 15 awards totaling $50,000. Awardees will be notified by phone, and checks will be mailed with a cover letter the week of August 7, 2022. No other substantive decisions were made.

• Approved 15 grant awards totaling $50,000 (motion by Wooden, seconded by Henderson)
• Directed notification calls to awardees by Henderson and Wooden
• Agreed to mail checks with cover letter week of August 7, 2022

Electoral Board

The Electoral Board of Surry County met in special session and voted unanimously to enter a closed session to discuss personnel matters, specifically the Registrar's evaluation. After returning to open session, the board certified that only exempt matters were discussed. The Registrar presented written cost estimates for electronic poll books and a maintenance contract, but no decision was made on this item. The meeting adjourned without any substantive votes on purchases or policy.

• Approved closed session for registrar evaluation (3-0)
• Certified closed session compliance with FOIA (3-0)

Electoral Board

The Surry County Electoral Board will review a report from the County Administrator regarding an office space issue and consider a resolution for the 2022 meeting schedule. The board also plans to set in-person training dates for election officers/CAP. A closed session is scheduled for a registrar evaluation.

• Report from County Administrator regarding office space issue
• Proposed resolution for the 2022 meeting schedule
• Setting in-person training dates for election officers/CAP
• Registrar evaluation (closed session)

The Surry County Electoral Board approved the agenda and minutes, appointed Jennifer Brown as an election officer for 2022, and set training dates for election officers. The board also amended the order of business to separate the Pledge of Allegiance from the Moment of Silence, and tabled the registrar evaluation to a later meeting.

• Approved agenda and June 9, 2022 minutes
• Appointed Jennifer Brown as election officer for 2022
• Approved resolution establishing 2022 meeting schedule as amended
• Set training dates: Sept 17 (CAP) and Oct 15 (new/veteran officers)
• Amended order of business to list Pledge of Allegiance separately
• Tabled registrar evaluation to July 23, 2022

Board of Supervisors

The Board will hold a public hearing regarding property tax exemptions for elderly and disabled residents. The meeting also includes the adoption of an updated hazard mitigation plan and reviews of various county agreements.

• Public hearing on property tax exemptions for elderly and disabled persons
• Adoption of the 2022 Hampton Roads Hazard Mitigation Plan
• Surry County Improvement Grant Program agreement
• Service agreement with Federal Engineering for a mobile radio communication project
• Request for a public hearing regarding fund balance and bond proceeds

The Board of Supervisors unanimously approved an ordinance exempting property taxes for elderly and disabled persons, following a public hearing. They also approved the updated 2022 Hampton Roads Hazard Mitigation Plan, a $20,000 grant to the Economic Development Authority for the Improvement Grant Program (with a modification removing first-come, first-served selection), and a $230,000 contract with Federal Engineering for Phase II of the Mobile Radio Communication Project. The board also approved the Loveworks sign project contingent on circuit judge approval, and made appointments to the Board of Social Services.

• Adopted ordinance for elderly/disabled property tax exemption (5-0)
• Approved updated 2022 Hampton Roads Hazard Mitigation Plan (5-0)
• Approved Loveworks sign on circuit court lawn contingent on judge approval (5-0)
• Approved $20,000 grant to EDA for Improvement Grant Program, removing first-come, first-served clause (4-1)
• Authorized County Administrator to execute $230,000 contract with Federal Engineering for mobile radio project (5-0)
• Appointed Eliza Drew to Board of Social Services (5-0)
• Extended Eunice Gay's term on Board of Social Services (5-0)
• Authorized Planning Commission to proceed with Comprehensive Plan amendment on energy projects (4-0, 1 abstention)

General

The Surry County Planning Commission will review survey results regarding energy projects. Summit Design & Engineering Services will provide a presentation to discuss findings and next steps. The meeting also includes the disposition of minutes from March 28, 2022.

• Presentation on Energy Projects Survey Results by Summit Design & Engineering Services
• Disposition of March 28, 2022 meeting minutes

The Surry County Planning Commission heard a presentation on energy project survey results and discussed three scenarios for future solar development, but took no formal vote. The Commission leaned toward recommending scenarios one or two (no additional projects or limited projects) to the Board of Supervisors, with a presentation planned for July. The minutes from March 28, 2022, were deferred to the next meeting due to questions.

• Adopted meeting agenda as written (7-0)
• Deferred approval of March 28, 2022 minutes to July meeting (7-0)
• Discussed energy survey results; no formal action taken
• Agreed to present survey findings and scenarios to Board of Supervisors in July

Board of Supervisors

The Board of Supervisors will conduct a work session regarding the FY 22-23 budget. The agenda also includes an appointment for the Board of Historic and Architectural Review.

• FY 22-23 Budget work session
• Appointment to the Board of Historic and Architectural Review

Board of Supervisors

The Board of Supervisors will conduct a work session regarding the FY 22-23 budget. The agenda also includes motions to enter and return from a closed session.

• FY 22-23 Budget Work Session
• Closed Session

Board of Supervisors

The Board is reviewing applications from Loblolly Solar, LLC to rezone approximately 2,585 acres and amend the Solar Energy Ordinance. The meeting also includes a public hearing for the 2022 Six Year Secondary Road Improvement Plan.

• Rezoning of ~2,585 acres for Loblolly Solar, LLC
• Text amendment to Surry County Solar Energy Ordinance
• Public hearing for 2022 Six Year Secondary Road Improvement Plan
• Surry Solar Center LLC 20 megawatt solar facility proposal

The Board of Supervisors failed to approve the Surry Solar Center LLC 20 MW solar project due to lack of a second, effectively denying it. The Loblolly Solar LLC 150 MW project, including related rezoning and conditional use permit, was tabled until a later date. The Board approved the VDOT Six-Year Secondary Road Improvement Plan FY 23-28 and removed a text amendment from the public hearing at the applicant's request. Two appointments were made to county boards.

• Surry Solar Center LLC project motion failed for lack of second
• Approved VDOT Six-Year Secondary Road Improvement Plan FY 23-28 (unanimous)
• Removed Loblolly Solar text amendment from public hearing (unanimous)
• Tabled Loblolly Solar project and related applications (unanimous)
• Appointed Dr. Gwendolyn Wooden-Jones to Board of Historic and Architectural Review
• Appointed Eliza Drew to Board of Social Services

Electoral Board

The Surry County Electoral Board will discuss a report regarding an office space issue and set in-person training dates for election officers. The board also intends to appoint new officers of election and address the remaining 2022 meeting schedule.

• Appointment of new officers of election
• Report from County Administrator regarding office space issue
• Setting in-person training dates for election officers/CAP
• Proposed resolution for the balance of the 2022 meeting schedule

The Surry County Electoral Board approved the agenda and prior minutes, then appointed three election officers for 2022 after discussing a conflict of interest for one nominee. A resolution for the balance of 2022 was tabled until the July 7 meeting. The meeting was procedural with no other substantive decisions.

• Approved April 14, 2022 minutes
• Appointed Shevonne Newby, Francine Johnson, and Carolyn Redman-Kramm as election officers for 2022
• Tabled meeting resolution for balance of 2022 until July 7, 2022

Board of Supervisors

The Board of Supervisors will address the proposed FY 22-23 budget as unfinished business. The agenda also includes a motion to enter and return from a closed session.

• Proposed FY 22-23 Budget
• Motion to enter into closed session

The Board of Supervisors discussed the proposed FY 22-23 budget, including options for a 74-cent vs. 75-cent tax rate, but did not adopt it. They agreed to set another date to further consider and adopt the budget. The Board also entered closed session for legal consultation and discussed applying to become the Designated Emergency Response Agency (DERA) for the county.

• Budget adoption tabled to June 16, 2022 (no vote)
• Entered closed session for legal consultation (all present voted yes)
• Returned from closed session (all present voted yes)
• Discussed applying to become DERA for emergency services (no action taken)

Board of Supervisors

The Board of Supervisors will discuss the FY 22-23 budget and consider appointments to local boards. Public hearings are scheduled regarding a structure demolition at Meadow Court Trust and a conditional use permit for Align RNG. A public hearing for the Six Year Secondary Road Improvement Plan is being rescheduled.

• Approval of April 2022 accounts payable totaling $460,350.84
• Public hearing for Meadow Court Trust structure demolition in Historic Preservation District
• Conditional Use Permit request from Align RNG for utility service
• Rescheduling of Six Year Secondary Road Improvement Plan public hearing to 6/16/2022
• Discussion regarding the FY 22-23 budget

The Board of Supervisors approved a conditional use permit for Align RNG's utility service/major project after a public hearing, with a 2-1 vote and one abstention. The board also approved consent items including April payables of $460,350.84, a demolition permit for a structure at 7735 Swanns Point Road, and scheduled a budget work session for June 6, 2022. A motion to deny the permit failed for lack of a second.

• Approved Align RNG conditional use permit for utility service/major (2-1, 1 abstention)
• Approved consent items including April payables of $460,350.84 (4-0)
• Approved demolition of structure at 7735 Swanns Point Road (4-0)
• Scheduled budget work session for June 6, 2022 at 6:00 PM (4-0)
• Adopted meeting agenda (4-0)
• Adjourned meeting until June 6, 2022 at 6:00 PM (4-0)

Board of Supervisors

The Board of Supervisors will hold public hearings regarding a proposed real estate tax increase and the County Administrator's proposed budget for FY 22-23. The agenda also includes discussions on permit fees and the employment of a County Attorney.

• Public hearing on proposed real estate tax increase
• Public hearing on FY 22-23 County Administrator's proposed budget
• Review of permit fees
• Discussion on employment of County Attorney

The Surry County Board of Supervisors held a public hearing on a proposed real estate tax increase and the FY 22-23 budget, with all speakers opposing the increase. No final decision was made on the tax rate or budget; the board agreed to hold another work session to continue discussions. The board approved advertising for a full-time county attorney position (2-1).

• Approved advertising for a full-time county attorney position (2-1)
• Agreed to hold another work session on the budget
• Heard public comments on proposed real estate tax increase (no vote taken)
• Heard public comments on FY 22-23 proposed budget (no vote taken)

Board of Supervisors

The Board will consider March 2022 accounts payable and request public hearings for road improvements and a structure demolition. The meeting also includes the continuation of the Loblolly Solar public hearing.

• Approval of $645,500.61 in accounts payable for March 2022
• Public hearing request for 2022 Six Year Secondary Road Improvement Plan
• Public hearing request for Meadow Court Trust structure demolition
• Continuation of Loblolly Solar Public Hearing to June 16, 2022

The Surry County Board of Supervisors unanimously approved the consent agenda, which included the April 7, 2022 minutes, accounts payable of $645,500.61 for March 2022, and several resolutions and proclamations. The board also continued the Loblolly Solar public hearing to June 16, 2022. No other substantive decisions were made; the meeting included reports, citizen comments, and a closed session on legal counsel recruitment.

• Approved consent agenda including minutes, accounts payable, and public hearing requests (unanimous)
• Approved accounts payable for March 2022 in the amount of $645,500.61 (unanimous)
• Continued Loblolly Solar public hearing to June 16, 2022 at 7pm (unanimous)
• Adopted agenda for May 5, 2022 meeting (unanimous)
• Convened into closed session to discuss legal counsel recruitment (unanimous)
• Certified closed session compliance with Virginia FOIA (unanimous)

Board of Supervisors

The Board of Supervisors will hold a work session to review the FY 22-23 County Administrator’s Recommended Budget. The meeting also includes a closed session.

• FY 22-23 County Administrator’s Recommended Budget presentation

General

This agenda for the Surry County Board of Zoning Appeals covers standard procedural matters. No specific rezonings, contracts, or ordinances are detailed in the provided text.

Electoral Board

The meeting includes a report from the Registrar and updates on election officer training. The board will also address correspondence from the County Administrator.

• Registrar report
• Correspondence from County Administrator
• Monthly meeting schedule
• Training for election officers/CAP

The Electoral Board of Surry County approved the repositioning of election officers and alternates as recommended by the Registrar, and delegated future repositioning authority to the Registrar. The board also approved a training letter, added Art Nelson to the 2023 election officer nominees, and scheduled a May 3 meeting with the County Administrator about office space.

• Approved agenda for April 14, 2022 meeting
• Approved minutes of March 21, 2022 meeting
• Approved repositioning of election officers and alternates as recommended by Registrar
• Delegated repositioning authority to Registrar with notification to Board
• Set May 3, 2022 meeting with County Administrator regarding office space
• Approved draft letter to election officers and alternates regarding training
• Added Art Nelson to list of nominees for election officers for 2023

Board of Supervisors

The Board of Supervisors will conduct public hearings regarding Chesapeake Preservation Ordinance amendments and a School System budget amendment request. The meeting also includes a presentation on the FY 2022-23 School Board Budget.

• Public hearing for Chesapeake Preservation Ordinance amendments
• Public hearing for FY 21-22 School System budget amendment request
• Approval of February 2022 accounts payable totaling $545,110.26
• Presentation of the FY 2022-23 School Board Budget
• Public hearing request for Loblolly Solar LLC

The board approved a $50,000 Business Recovery & Reinvention Grant Program using ARPA funds, with the EDA administering the grants. It also approved a $2,554,674 budget amendment for school grant funds and carryover, and authorized negotiations with Motorola for a radio system. Supervisor Howell resigned, and a special election was authorized.

• Approved $50,000 Business Recovery & Reinvention Grant Program (4-0, Drewry abstained)
• Approved transfer of $50,000 to EDA for grant program (4-0, Drewry abstained)
• Approved FY21-22 budget amendment of $2,554,674 for schools (5-0)
• Approved appropriation and transfer of $2,554,674 to school operating budget (5-0)
• Authorized negotiations with Motorola for mobile radio system (5-0)
• Approved MOU with Town of Claremont for Chesapeake Bay site plan review (5-0)
• Approved reappointment of Ernest Blount to Virginia Gateway Region Board (4-1)
• Accepted resignation of Supervisor Howell and authorized special election (4-0)

General

The Planning Commission will consider applications from Loblolly Solar, LLC for a 150 megawatt solar energy generation facility. The proposal involves rezoning and map amendments for 41 parcels located off Colonial Trail West/SR 10. The commission may or may not take action on these items during this meeting.

• Rezoning Application No. 2022-02 to change 2,585 acres from Agricultural Rural District to General Industrial District
• Comprehensive Plan Map Amendment No. 2022-02 for the project site
• Conditional Use Permit No. 2022-02 for a solar generation facility
• Substantially in Accord Determination for the proposed solar energy facility

Electoral Board

The Surry County Electoral Board approved minutes from prior meetings, appointed Crystal Debrick Jones as an election officer, and approved a draft letter to the County Administrator. The board also held a closed session for personnel matters, which was certified as compliant with Virginia FOIA. No other substantive decisions were made.

• Approved minutes of February 3 and March 10, 2022 meetings
• Appointed Crystal Debrick Jones as election officer
• Approved draft letter to County Administrator as read
• Held closed session for personnel matters (2-0 vote)
• Certified closed session complied with Virginia FOIA

Board of Supervisors

The Board of Supervisors will hold discussions regarding the FY 2022-23 budget. The meeting also includes a report from the County Administrator.

• FY 2022-23 Budget Discussions

Electoral Board

The Surry County Electoral Board will review election official paperwork and personnel matters. The board also plans to address office space needs and training for election officers ahead of the June primary election.

• Status of election officials paperwork
• Office space/CAP space discussion
• Training for election officers/CAP
• June primary election preparations

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding the Surry Solar Center LLC Energy Project. The agenda includes reviewing January 2022 accounts payable totaling $508,904.07 and considering a budget amendment request for the school system. The Board will also consider selecting Tyler Munis for an Enterprise Resource Planning management system.

• Public hearing for Surry Solar Center LLC Energy Project
• Approval of January 2022 accounts payable totaling $508,904.07
• Selection of Tyler Munis for ERP Management System
• Request for public hearing on Chesapeake Preservation Ordinance Amendments
• School System FY 21-22 Budget Amendment Request

The Board of Supervisors tabled the Surry Solar Center LLC energy project, a proposed 20 MW photovoltaic solar facility, to allow more time for deliberation after public comments and presentations. The board also approved the Tyler Munis ERP system contract authorization, approved consent items including January accounts payable of $508,904.07, and forwarded Board of Equalization member recommendations to the Circuit Court judge.

• Tabled Surry Solar Center LLC 20 MW solar project (3-1, 1 abstention)
• Approved Tyler Munis ERP system contract authorization (unanimous)
• Approved consent items including January accounts payable of $508,904.07 (unanimous)
• Approved forwarding Board of Equalization member recommendations to Circuit Court (unanimous)
• Approved closed session to discuss HR position candidates (unanimous)

Planning Commission

The commission will consider Ordinance Amendment 2022-02 regarding the Chesapeake Preservation District and Subdivision Ordinance. These amendments aim to ensure compliance with the Chesapeake Bay Preservation Act. The process includes a staff presentation and a public hearing.

• Ordinance Amendment 2022-02 for Chesapeake Preservation District and Subdivision Ordinance
• Approval of minutes from November 22, 2021, and December 20, 2021

The Surry County Planning Commission voted unanimously (10-0) to recommend approval of Ordinance Amendment 2022-02, which updates the zoning and subdivision ordinances to comply with the Chesapeake Bay Preservation Act. The amendment includes changes to definitions, development types in protection areas, and technical updates, and is under review by DEQ. No public comments were made during the hearing.

• Approved minutes for November 22, 2021, and December 20, 2021 (10-0)
• Recommended approval of Ordinance Amendment 2022-02 for Chesapeake Bay Preservation Act compliance (10-0)

Board of Supervisors

The Board of Supervisors will hold discussions regarding strategic planning and the FY 22-23 budget. The County Administrator will also provide an overview of the ERP project.

• FY 22-23 Budget Discussion / Financial Matters
• Board of Supervisors Strategic Planning Discussion
• ERP Project Overview

Electoral Board

The Surry County Electoral Board is meeting to approve minutes and receive reports. New business includes the appointment of election officers and reviews regarding MMS and POAM compliance.

• Appointment of officers of election pursuant to Code Section 24.2-115
• MMS Compliance review
• POAM Compliance review

The Electoral Board of Surry County met on February 3, 2022, and approved the minutes from January 24, 2022, with amendments. The board also approved the projected list of election officers and alternates as presented by the Registrar. The meeting was procedural, with no other substantive decisions.

• Approved January 24, 2022 minutes with amendments
• Approved projected list of election officers and alternates

Board of Supervisors

The Board of Supervisors is scheduled to conduct public hearings regarding the Surry Solar Center LLC and two ordinance amendments. The meeting also includes a presentation on the economic impact of the federal sector on the county. Additionally, the Board will address board reorganization and approve December accounts payable.

• Public hearing request for Surry Solar Center LLC
• Approval of $490,293.80 in December 2021 accounts payable
• Public hearing on Virginia’s Gateway Region Industrial Facilities Authority Ordinance (2022-03)
• Public hearing on Floodplain Ordinance Amendment (2022-04)

Electoral Board

The Surry County Electoral Board elected Lynita Mason as Chairman, Howell Godfrey as Vice-Chairman, and Donna Skinner as Secretary. The board also voted to contact the Virginia Electoral Board Association for assistance in improving overall operations, after amending an initial motion that also mentioned space issues.

• Elected Lynita Mason as Chairman, Howell Godfrey as Vice-Chairman, Donna Skinner as Secretary (unanimous)
• Adopted motion to contact Virginia Electoral Board Association for help improving operations (amended from original motion)

General

The Planning Commission will review applications from Surry Solar Center, LLC to develop a solar energy generation facility. This includes requests for rezoning approximately 225.76 acres and amending the Comprehensive Plan map. The commission will also discuss floodplain ordinance amendments.

• Rezoning Application No. 2022-01 for solar utility use on ~225.76 acres
• Map Amendment No. 2022-01 to change land use to General Industrial
• Conditional Use Permit No. 2022-01 for a solar generation facility
• Ordinance Amendment 2022-01 regarding the Floodplain District
• Discussion on green energy projects in the Comprehensive Plan

The Surry County Planning Commission voted to recommend denial of the Surry Solar Center, LLC project, including the Comprehensive Plan Amendment, Rezoning Application, and Conditional Use Permit, citing inconsistency with the county's Comprehensive Plan. The commission also deferred the Substantially in Accord Determination. Additionally, the commission approved a floodplain ordinance amendment, adopted updated bylaws, and initiated a comprehensive plan update regarding green energy projects.

• Denied Comprehensive Plan Amendment 2022-01 (10-0)
• Denied Rezoning Application 2022-01 (9-0, 1 abstention)
• Denied Conditional Use Permit 2022-01 (9-0, 1 abstention)
• Deferred Substantially in Accord Determination (9-0, 1 abstention)
• Approved Floodplain Ordinance Amendment 2022-01 (10-0)
• Adopted updated Planning Commission bylaws (10-0)
• Initiated Comprehensive Plan update for green energy projects (10-0)
• Appointed Comprehensive Plan Subcommittee (Cheek, Coggin, Newby)

Economic Development Authority

The Surry County Economic Development Authority approved the 2022 meeting schedule and accepted the treasurer's report and previous minutes. The board tabled the by-laws and noted that the Board of Supervisors tabled the quarterly board compensation request. A post office box was approved for $156 twice a year.

• Approved November 18, 2021 minutes as corrected
• Accepted treasurer's report showing balance of $278,601.47
• Approved purchase of post office box for $156 twice a year
• Approved 2022 meeting schedule
• Tabled by-laws until next meeting
• Noted BOS tabled quarterly board compensation request

Board of Supervisors

The Board of Supervisors will conduct its 2022 reorganization, including updates to bylaws and meeting schedules. Public hearings are scheduled for a floodplain ordinance amendment and the relocation of a polling place in Bacon Castle District. The Board will also review the FY 20-21 audit report.

• Approval of November 2021 accounts payable totaling $490,955.97
• Records Preservation Grant Award of $86,410.25
• Appropriation of $505,661.41 from the PSAP Grant
• Public hearing for TRC Environmental (Align Renewable Energy) Conditional Use Permit No. 2021-02
• Presentation of the FY 20-21 Audit Report

The Surry County Board of Supervisors reorganized for 2022, electing Judy Lyttle as Chair and Ronald Howell as Vice-Chair. They approved the consent agenda, adopted the 2022 bylaws and meeting schedule, and approved appointments and polling place changes. The board tabled a conditional use permit for Align Renewable Energy and a compensation request from the Economic Development Authority.

• Elected Judy Lyttle as Chair (5-0)
• Elected Ronald Howell as Vice-Chair (4-1)
• Adopted 2022 Bylaws, Meeting Schedule, and Holiday Calendar (5-0)
• Approved consent items including minutes, accounts payable, and grants (5-0)
• Tabled TRC Environmental (Align Renewable Energy) conditional use permit (4-0, 1 abstention)
• Tabled Economic Development Authority compensation request (5-0)
• Appointed Jeremiah Williams to Board of Zoning Appeals (5-0)
• Approved relocating polling place to Bacon's Castle Baptist Church (5-0)