Claremont, VA

Board of Supervisors

Board of Supervisors

Electoral Board

Electoral Board

Economic Development Authority

Electoral Board

Electoral Board

Electoral Board

Board of Supervisors

Electoral Board

General

Board of Supervisors

The Board of Supervisors will meet to discuss a Memorandum of Understanding (MOU) with the Town of Dendron. The agenda also includes a report on youth alcohol and drug abuse prevention and monthly building permit data.

• MOU - Town of Dendron
• Youth Alcohol and Drug Abuse Prevention presentation by Spencer Logan
• Building Official's Monthly Report for June 2026
• Resolution for Carolyn Blound

Economic Development Authority

The Economic Development Authority will consider a draft Memorandum of Understanding between Surry County (and its Economic Development Authority) and the Town of Dendron for economic development. The meeting also includes routine items such as adoption of the April 23, 2026 minutes, a treasurer account status report, and an update on Cultural Trail sign work. Citizen comments are limited to three minutes.

• Adopt minutes from the April 23, 2026 meeting
• Treasurer report on account status
• Cultural Trail sign updates
• Draft Memorandum of Understanding for economic development with Dendron
• Citizen comments (3‑minute limit)

General

The Planning Commission will hold public hearings on three ordinance amendments that modify subdivision standards, family‑division requirements, and Chesapeake Bay preservation definitions. Amendment 2026-01 would raise minimum lot size to 10 acres and increase lot width and road frontage requirements in the Agricultural‑Rural District. Amendment 2026-02 sets minimum acreage for family subdivisions and adds an affidavit requirement, limited to the same district. Amendment 2026-03 updates the Chesapeake Preservation District to align with state environmental regulations.

• Ordinance Amendment 2026-01: increase minimum lot size to 10 acres; lot width to 400 ft; road frontage to 200 ft on new subdivision roads in the Agricultural‑Rural District.
• Ordinance Amendment 2026-02: establish minimum acreage for family subdivision parcels (1 acre new, 5 acres parent and residual) and require an owner affidavit; applies only to the Agricultural‑Rural District.
• Ordinance Amendment 2026-03: revise definitions and criteria for the Chesapeake Preservation District to match the Chesapeake Bay Preservation Act and related Virginia regulations.
• Old Business: discussion of the Draft HP Ordinance Update.
• Consent Item: adoption of the June 22, 2026 meeting minutes.

Electoral Board

The board will review the June 1, 2026 minutes and receive a Department of Elections report. The agenda includes discussions regarding FOIA and closed sessions for officer appointments and annual valuations.

• Approval of June 1, 2026 Minutes
• FOIA Discussion and information
• DOE Report
• Closed session appointment of additional officers of election
• Closed session DOE annual valuation

The board appointed 11 individuals to serve as officers of election for the remainder of 2026. The board also completed the annual registrar/DOE review and approved the minutes from the June 1, 2026 meeting.

• Approved June 1, 2026 meeting minutes (All in favor)
• Appointed William Etchison, Judy Etchison, Hall Barnes, Cheri Britt, Sam Edwards, Cheryl Maddern, Cynthia Farley, Zackary Fibish, Mary Herring, Monica Calhoun, and Brandice Richards as officers of election (All in favor)
• Completed annual registrar/DOE review and submitted paperwork to the state of Virginia

Board of Supervisors

The Board of Supervisors will consider a consent agenda including approval of minutes, resolutions honoring individuals, and appointments to boards. A cooperative agreement with Davenport Financial Services is listed for approval. The meeting also includes reports on fireworks events and a library director's report.

• Davenport Financial Services Cooperative Agreement
• Appointment to Blackwater Regional Library Board (Evelyn Ellis)
• Appointment to Highway Transportation Safety Commission (John Seward)
• Resolutions honoring Jerline Elliott, Linda A. Bailey, and Jacqueline Hardy Ricks
• Student Representative appointment (Kamaya Summers)

The Board approved the consent agenda (excluding three resolutions) and unanimously voted to move the August 6, 2026 meeting to August 5, 2026 at 6:00 p.m. due to a conflict with National Night Out. The County received the GFOA Certificate of Achievement for Excellence in Financial Reporting. No substantive policy decisions were made; the meeting was largely ceremonial and administrative.

• Approved consent agenda without Items 3, 4, 5 (5-0)
• Approved moving August 6 meeting to August 5, 2026 (5-0)
• Adopted agenda as presented (5-0)

General

The Planning Commission will review several draft amendments regarding HP ordinances, A-R District minimums, and family divisions. The commission will also consider a motion to amend the Zoning Ordinance for Chesapeake Bay preservation resiliency requirements.

• Draft HP Ordinance
• Draft A-R District Amendment to Ten Acre Minimum
• Draft Family Division Amendment
• Zoning Ordinance Amendment regarding Chesapeake Bay Preservation Ordinance resiliency requirements

General

General

The Board of Historic and Architectural Review will hold a public hearing on a restoration project for the primary Bacon's Castle structure, including roof, masonry, and foundation work. The board will also consider a proposed ordinance amendment to add procedures for designating or amending a historic district, and will nominate a chair and vice-chair.

• Public hearing on Preservation Virginia's restoration of Bacon's Castle at 465 Bacons Castle Trail, a 40-acre parcel with Historic Preservation overlay
• Restoration work includes roof, masonry, exterior woodwork, foundation, drainage, and structural elements
• Proposed HP Ordinance Amendment to add procedures for historic district designation or amendment
• Nomination of chair and vice-chair for the board
• Approval of minutes from September 5, 2023

General

Board of Supervisors

The Board of Supervisors will consider consent items including approval of minutes and resolutions honoring a citizen and the Town of Dendron. Presentations include a VACO achievement award, transportation update, workforce development program, and a legislative update from Delegate Kimberly Pope Adams. The administrator reports on a donation, employee achievements, and tourism.

• Resolution honoring Alma Rose Howell Blizzard for her 90th birthday
• Resolution recognizing the Town of Dendron's 120th anniversary
• Presentation of VACO Achievement Award for ERP System Implementation
• Legislative update from Delegate Kimberly Pope Adams (82nd District)
• Building permits report for May 2026

The Board of Supervisors adopted the meeting agenda and approved the consent agenda items, excluding the Alma Rose Howell Blizzard resolution. They adopted resolutions honoring Alma Rose Howell Blizzard and the Town of Dendron’s 20th anniversary. The Board voted unanimously to accept a $5,000 donation from the American Heart Association to provide refrigeration for a local food program.

• Adopted meeting agenda (5-0)
• Approved consent agenda items 1, 2, and 4 (5-0)
• Adopted Resolution honoring Alma Rose Howell Blizzard (unanimous)
• Adopted Resolution honoring Town of Dendron 20th anniversary (unanimous)
• Accepted $5,000 American Heart Association donation for refrigeration (5-0)

Electoral Board

The Surry County Electoral Board will consider staffing for the August primary, officer training, and a draft letter regarding marking a 40-foot prohibited area at private locations. The meeting also includes Web X training from the Department of Elections and a Director of Elections report. Public comment will be heard.

• Officers of Election staffing for August primary
• Draft letter concerning marking of 40-foot prohibited area at private locations
• Officer of Election training
• Web X training from Department of Elections
• Director of Elections report

The board approved the minutes from the May 4th meeting and scheduled training for election officers on July 18th. They discussed new badge requirements and left the marking of the 40ft prohibited area to precinct chiefs. The board also announced closed sessions for July 6th to discuss preliminary assignments for the August Republican primary and the annual review.

• Approved May 4th meeting minutes (unanimous)
• Scheduled election officer training for July 18th at 10:00 A.M.
• Discussed new badges required for board members during elections
• Delegated marking of 40ft prohibited area to precinct chiefs
• Scheduled closed session for July 6th to discuss August primary assignments
• Scheduled closed session for July 6th to conduct annual review
• Adjourned meeting at 11:07 A.M. (unanimous)

Electoral Board

Board of Supervisors

The Board of Supervisors will hold a special call meeting with a single consent item: a proposal to extend the personal property tax deadline. No other business is listed on the agenda.

• Consideration for Personal Property Tax Deadline Extension

The Board of Supervisors approved a resolution to extend the personal property tax due date from June 5 to June 15. The meeting also included a motion to adjourn to June 4, 2026.

• Approved resolution to extend personal property tax deadline to June 15 (5-0)
• Approved motion to adjourn meeting to June 4, 2026 (5-0)

General

The Claremont Planning Commission will discuss three draft items: a new HP ordinance, an amendment to the A‑R district ten‑acre minimum, and a Family Division amendment. Commissioners may consider adopting or revising the drafts. No decisions have been made yet.

• Draft HP Ordinance
• Draft A‑R District Amendment to Ten Acre Minimum
• Draft Family Division Amendment

General

The Board of Historic and Architectural Review will consider a proposed amendment to the Historic Preservation Ordinance that would add procedures for designating or amending a historic district. The board will also nominate a chair and vice-chair, approve minutes from September 2023, and hear public comments. Staff and board updates on potential projects are scheduled.

• Proposed HP Ordinance Amendment to add procedures for the designation or amendment of a historic district
• Nomination of chair and vice-chair
• Disposition of minutes from September 5, 2023
• Public comments
• Board updates on potential projects

General

General

The Surry County Wetlands Board will hold a public hearing on a joint permit application for maintenance of an existing 16-inch underground pipeline (Line 27) owned by Colonial Pipeline Company, located near Hog Island Road. The board will also nominate a chair and vice-chair, approve bylaws, and consider minutes from April 2023.

• Public hearing on Joint Permit Application 2025-2641 by Corblu Ecology Group for pipeline maintenance in tidal wetlands along the James River
• Proposed maintenance of Colonial Pipeline's Line 27 near Hog Island Road and Tax Map 31-1B
• Nomination of chair and vice-chair for the board
• Approval of board bylaws and minutes from April 25, 2023

Board of Supervisors

The Board of Supervisors will hold a public hearing on the Surry County Comprehensive Plan Update and consider adopting the FY 26-27 Consolidated Budget. Consent items include a $353,000 debt service payoff budget amendment. The board will also appoint an interim supervisor for the Surry District and review the VDOT Six Year Secondary Road Improvement Plan.

• Public hearing on Surry County Comprehensive Plan Update
• Debt Service Payoff Budget Amendment – FY 25-26 – $353,000
• Appointment of Interim Supervisor – Surry District
• FY 26-27 Consolidated Budget – Resolution to Adopt
• VDOT Six Year Secondary Road Improvement Plan (FY27-32)

The Board approved several major items unanimously (4-0): the FY26-27 consolidated budget, the Surry County 2040 Comprehensive Plan Update, the VDOT Six Year Secondary Road Improvement Plan, and the appointment of an interim supervisor. A public hearing was held on the comprehensive plan before adoption. All actions passed with four ayes and no nays.

• Approved consent items including April 2, 2026 minutes and $353,000 debt service payoff (4-0)
• Adopted Surry County 2040 Comprehensive Plan Update, replacing the 2020 plan (4-0)
• Approved VDOT Six Year Secondary Road Improvement Plan FY27-32 with $127,946 in allocations (4-0)
• Appointed John Seward as Interim Supervisor for the Surry District (4-0)
• Adopted FY26-27 Consolidated Budget of $63,106,278 (4-0)

Electoral Board

The Surry County Electoral Board will meet to review the April 21 election and discuss a reported corruption of an audio file. The board will also consider a letter responding to Robert Chandler's request for explanation of denial to serve as Officer of Election. Other items include sign/tent placement rules, the director of elections report, and upcoming election dates.

• Review of April 21 election
• Discussion of corruption of audio file involving the county
• Letter from two board members responding to Robert Chandler's request for explanation of denial to serve as Officer of Election
• Signs/tents placement of parties and responsibilities of the Electoral Board
• Upcoming dates of importance and next elections training

The Surry County Electoral Board approved corrections to previous minutes and discussed signage rules. The board voted to measure and mark 40-foot prohibited areas at polling places with washable paint. In closed session, the board granted the Director of Elections authority to make changes to officer of election assignments for the remaining 2026 elections.

• Approved corrected minutes from April 9 and April 22 meetings (unanimous)
• Directed staff to measure and mark 40-foot prohibited area at polling places before next election (unanimous)
• Granted Director of Elections authority to reassign officers of election for remaining 2026 elections (unanimous)

Board of Supervisors

The Board of Supervisors is holding a continuation of the April 29 public hearing on the proposed FY26-27 budget. The meeting includes open floor for public comment, followed by board and staff comments. No final decision is listed on this agenda.

• Continuation of public hearing on the FY26-27 Proposed Budget (see April 29 agenda for details)

The Board voted to adjourn the regular meeting to May 7, 2026 at 6:00 p.m. The motion was moved by Supervisor Hardy, seconded by Supervisor Elliott, and approved unanimously 3‑0. No other actions were taken.

• Adjourned regular meeting to May 7, 2026 (3‑0)

Board of Supervisors

The Board of Supervisors will hold a public hearing on the proposed FY26-27 budget. They will also consider a consent item: a budget amendment providing $348,000 in FY25 carryover funds for Surry County Public Schools capital improvement projects. A closed session and adjournment are also scheduled.

• Public hearing on the FY26-27 proposed budget
• Budget amendment: $348,000 carryover for Surry County Public Schools CIP projects

General

The Surry County Board of Supervisors is holding a joint work session with the Planning Commission. They will discuss updates to the Subdivision Ordinance, Historic Preservation, and Short-Term Rentals. No votes or decisions are scheduled; this is a discussion-only meeting.

• Discussion of Subdivision Ordinance updates
• Discussion of Historic Preservation
• Discussion of Short-Term Rentals

Electoral Board

The Electoral Board entered closed sessions twice—first to handle provisional ballots and later to discuss security matters—with all motions passing unanimously. The board also approved a recess until April 27 to continue the review and certified that the closed sessions complied with Virginia law. The meeting was adjourned after the certifications.

• Motion to open provisional ballots for DOE staff research approved (Ronald seconded; Cheryl AYE, Lynita AYE)
• Motion to enter closed session for provisional ballot review approved (Cheryl AYE, Lynita AYE, Ronald AYE)
• Motion to recess meeting until Monday April 27 approved (all in favor)
• Motion to enter closed session to review security matters with Mr. D. Brown approved (Lynita AYE, Ronald AYE, Cheryl AYE)
• Motion to certify closed session conduct approved (Lynita AYE, Ronald AYE, Cheryl AYE)
• Motion to adjourn meeting approved (all in favor)

Economic Development Authority

The Economic Development Authority of Surry County will consider a Cultural Trail Proposal Request as new business. Old business includes an update from Claremont regarding a loan. The meeting will also adopt previous minutes and receive the treasurer's report and economic development officer report.

• Cultural Trail Proposal Request
• Update from Claremont re: Loan
• Adoption of minutes from Jan 22 and Mar 19 2026
• Treasurer's report on account status
• Office of Economic Development report

General

The Electoral Board conducted a multi-day canvas to review provisional ballots across several precincts. The board verified that precinct numbers matched the Director of Elections' election night reports. The meeting concluded with the delivery of four large election boxes to the Clerk of the Court.

• Entered closed session to research 13 total provisional ballots (3-0)
• Recessed meeting until April 27th (unanimous)
• Entered closed session to review security matters with Mr. D. Brown (3-0)
• Entered closed session to review provisional ballots (3-0)
• Adjourned meeting (unanimous)

Electoral Board

The Surry County Electoral Board will discuss the upcoming April 21 referendum, review election officer appointments and training, and consider a regular meeting schedule. The board will also review finance reports and discuss primary election preparations.

• Discussion of April 21 referendum and canvas meeting timeline
• Review of officers of elections appointments, oath of office, and precinct assignments
• Finance reporting for 2024-2025 Director of Elections budget
• Primary election discussion
• Proposal of regular day and time for monthly meetings

The board approved a monthly meeting schedule starting May 4th, but did not appoint additional officers of election. The meeting was called to address a shortage of election officers for the upcoming April 21 election.

• Approved regular monthly meeting schedule (first Monday at 10 a.m.)
• Agreed to cancel meetings if no new business arises
• Chair Lynita Mason agreed to write a response to Robert Chandler regarding his appointment denial
• Meeting adjourned at 2:12 P.M.

General

The Board of Supervisors will hold a public hearing on proposed tax rates for Tax Year 2026 as part of FY2026-27 budget planning. Consent items include resolutions, grant awards, a contract with Axon Enterprises, and a budget amendment. The County Administrator's proposed budget for FY26-27 will be presented.

• Public hearing on proposed tax rates for Tax Year 2026
• County Administrator's proposed FY26-27 budget presentation
• Ratification of contract with Axon Enterprises
• Emergency Service Grant from VDEM ($9,500) for shelter upgrade and VA Dept of Fire Programs ($25,270) for washers for volunteer fire dept turnout gear
• Budget amendment for Clerk of Circuit Court Records Preservation Grant ($39,620)

The Board of Supervisors approved the proposed tax rates for the 2026-2027 fiscal year, maintaining current real estate and personal property rates. They also adopted a new operations agreement with the Sussex Service Authority. Supervisor William (Tim) Calhoun resigned from the Board during the meeting.

• Approved agenda (5-0)
• Approved consent items including emergency service grants and contract ratification (5-0)
• Approved proposed 2026 tax rates (4-0)
• Approved Sussex Service Authority Operations Agreement (4-0)