Claremont public meetings in 2024
54 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
General
The Planning Commission will consider a conditional use permit for a solar generation facility spanning 806 acres. The commission will also review an ordinance amendment regarding Battery Energy Storage Systems.
- Conditional Use Permit No. 2024-01: Sycamore Cross Solar, LLC solar project on 806 acres
- Solar facility location includes Mill Swamp Road, Mullet Drive, and Beechland Road
- PC Ordinance Amendment 2024-04: Battery Energy Storage Systems regulations
Board of Supervisors
The Board of Supervisors will hold public hearings on two ordinances: one raising income and exemption limits for elderly/disabled tax relief, the other adding 'Event Center' as a permitted use in certain zoning districts. Consent items include approval of minutes, budget amendments, and use of ARPA funds for government center roof repair. No new business is listed.
- Public hearing on Ordinance Amendment 2024- to raise elderly/disabled tax relief income max to $55,000 and exemption to $1,500
- Public hearing on PC Ordinance Amendment 2024-03 to allow Event Center use by-right in B-1 and B-2 districts, conditional in A-L and A-R
- Consent: Use of ARPA funds for government center roof repair
- Consent: Accounts payables November 2024 - $470,485.79
- Unfinished Business: Amendments to Code of Ethics
Electoral Board
The Surry County Electoral Board will meet to approve the canvas completion from November 8, 2024, discuss a letter from Robert Chandler regarding an October 19 training, and receive a briefing on the 2024 election. The board may also enter a closed session.
- Approval of minutes for Canvas completion on November 8, 2024
- Addressing a letter from Robert Chandler regarding October 19, 2024 training
- Briefing on the 2024 election
- Closed session (purpose not specified)
General
The Surry County Planning Commission Zoning Subcommittee will discuss battery storage systems at its November 25, 2024 meeting. No votes or formal actions are listed on the agenda.
- Discussion of battery storage systems
General
The Surry County Planning Commission will consider amendments to the Solar Energy Ordinance, updating definitions, use types, location requirements, and performance standards. The commission will also hold a public hearing on Conditional Use Permit No. 2024-01 for Sycamore Cross Solar, LLC, proposing a 240‑megawatt solar generation facility on six parcels along Mill Swamp Road, Mullet Drive, and Beechland Road. The meeting includes routine agenda adoption and disposition of prior minutes.
- Adopt amendments to the Solar Energy Ordinance (PC Ordinance Amendment 2024-02)
- Public hearing on Conditional Use Permit No. 2024-01 for a 240‑MW solar project by Sycamore Cross Solar, LLC
- Disposition of minutes from January 29, 2024 and October 28, 2024
Economic Development Authority
The Surry County Economic Development Authority will review the Small Business Grant Investment Program draft, update on the Claremont loan, and discuss the Improvement Grant Program and Surry Marketplace. The meeting will also include the treasurer's report and citizen comments.
- Small Business Grant Investment Program Draft
- Update from Claremont re: Loan
- Improvement Grant Program Update
- Surry Marketplace Update
- Treasurer's Report
General
The Board of Zoning Appeals will consider a special exception request for a workforce campground on a 19.94-acre parcel at 8374 Rolfe Highway. The applicants, Mark & Deborah Lathrop, seek approval under the county zoning ordinance for a use in an Agricultural Rural District.
- Special Exception No. 2024-02: request by Mark & Deborah Lathrop for a Workforce Campground on 19.94 acres at 8374 Rolfe Highway (Tax Parcel 40-46) in an Agricultural Rural District.
Board of Supervisors
The Board of Supervisors will hold a work session to discuss the Code of Ethics. The agenda includes only this discussion item along with procedural steps like call to order, moment of silence, and agenda adoption.
- Discussion of the Code of Ethics
General
The Surry County Planning Commission will hold a worksession to discuss the Sycamore Cross Siting Agreement. No votes or public hearings are scheduled; the agenda consists solely of this discussion item.
- Discussion of Sycamore Cross Siting Agreement
General
The Planning Commission will review and take action on two ordinance amendments. These include updating the Solar Energy Ordinance and establishing rules for Event Centers.
- PC Ordinance Amendment 2024-02: Updates to the Solar Energy Ordinance regarding application requirements and performance standards
- PC Ordinance Amendment 2024-03: Adding 'Event Center' as a use type in B-1, B-2, A-L, and A-R districts
Board of Supervisors
The Surry County Board of Supervisors will hold a meeting on October 24, 2024, at 6:30 PM in the General District Courtroom. The session will be broadcast virtually for public viewing. The agenda includes an invocation, the call to order, and discussion topics.
- Invocation
- Call to Order / Moment of Silence / Pledge of Allegiance
- Agenda Adoption
- Discussion Topics
- Adjournment
Board of Supervisors
The Board of Supervisors will meet to conduct pre-budget discussions involving various departments. No other formal actions are listed on the agenda.
- Pre-budget discussions with various departments
Board of Supervisors
The Board will hold a public hearing on three ordinance amendments, including a proposal to create a new Wetlands District by amending the Wetlands Ordinance. They will also consider an appeal by Sycamore Cross Solar, LLC regarding the planning commission’s determination on a utility‑scale solar project. Routine consent items include approval of minutes and an accounts payable payment of $765,375.10.
- Ordinance Amendment 2024-01: create a Wetlands District in the Surry County Zoning Ordinance
- Ordinance Amendment 2024-05: Chapter 20 – Hunting
- Ordinance Amendment 2024-04: Chapter 16 – Payment of Real Estate and Personal Property Taxes
- Sycamore Cross Solar, LLC appeal of planning commission decision (Reference SAD 2024-02)
- Accounts Payable payment of $765,375.10
Economic Development Authority
The Economic Development Authority of Surry County will discuss grant requests from the Surry County Chamber of Commerce and Morellias Restaurant. The body will also receive updates on a loan from Claremont and the Improvement Grant Program.
- Grant request from Surry County Chamber of Commerce
- Grant request from Morellias Restaurant
- Update regarding Claremont loan
- Improvement Grant Program update
Board of Supervisors
The Board of Supervisors will hold a work session to discuss tax billing for real estate and personal property. The meeting is scheduled for September 17, 2024.
- Discussion of twice-a-year tax billing for real estate and personal property
Board of Supervisors
The Board of Supervisors will hold a public hearing on an ordinance to establish twice-a-year billing for real estate and personal property taxes starting in 2025. The Board will also hear an appeal regarding a utility-scale solar project and review several contract awards.
- Public hearing on ordinance to split tax payments into June 5th and December 5th installments
- Appeal by Sycamore Cross Solar, LLC regarding a utility-scale solar project
- Accounts Payable for August 2025 totaling $1,123,845.33
- Utility easement for Prince George Electric Cooperative at Luther P. Jackson Middle School and Surry County High School
- Landscaping & Mowing and Reassessment Appraisal Service contract awards
General
The commission is meeting to discuss roadway improvements and traffic safety. The agenda includes updates on the Cavalier Solar Project and reviews of signage and bus stops on several local roads.
- White Marsh Road updates regarding deputy patrolling and roadway improvements for the Cavalier Solar Project
- Sign review study for Hollybush Road (St. Rt. 618) and Colonial Trail West
- School bus stop ahead review for Colonial Trail East (St. Rt. 10 E.) near the Isle of Wight County line
- Review of 'No Thru Truck' signs for Bacons Castle Trail (St. Rt. 617) and Colonial Trail East
- Request for VDOT study on bus stop signs and speeding on White Marsh Road (St. Rt. 617) near Mt. Morriah A.M.E. church
General
The Surry County Planning Commission Zoning Subcommittee will meet to discuss a draft amendment to the County's Solar Ordinance. The discussion is intended to prepare the full Commission for a future vote.
- Discussion of draft Solar Ordinance amendment
- Preparation for full Commission review
General
The Planning Commission will hold a public hearing to consider adopting amendments to the 2006 uncodified Wetlands Ordinance. The proposed action would create a new 'Wetlands District' special overlay zoning district within the Surry County Zoning Ordinance.
- Public hearing on Ordinance Amendment 2024-01 regarding the Wetlands Ordinance
- Discussion of Draft Solar Ordinance Amendment
- Creation of a new 'Wetlands District' special overlay zoning district
Planning Commission
The Planning Commission Zoning Subcommittee will meet to discuss a draft of the County's new Solar Ordinance. The subcommittee intends to discuss updates before providing them to the full Commission.
- Solar Ordinance Amendment discussion
Board of Supervisors
The Board of Supervisors will consider several budget amendments and new business items. Discussion includes a solid waste disposal services agreement and an operation and maintenance agreement with the Sussex Service Authority.
- FY 24 Budget Amendment - Insurance Proceeds
- Budget Amendment - Reimbursement for Summer Workforce Program
- FY 25 Budget Amendment - State Revenue - Comp Board Reimbursement
- Proposed Solid Waste Disposal Services Agreement
- Sussex Service Authority Contract - Operation and Maintenance Agreement
General
The Planning Commission will review two substantial accord determinations regarding a utility-scale solar project and an infrastructure project on Hog Island Road. The meeting also includes a presentation of a proposed Wetlands Ordinance Amendment.
- Infrastructure improvement project along Hog Island Road
- Sycamore Cross Solar LLC utility-scale solar project
- Wetlands Ordinance Amendment presentation
Electoral Board
The board will meet to finalize the provisional ballot process in a closed session. It will also complete the canvass for the June 18, 2024, Republican primary.
- Completion of Provisional Ballot Meeting (Closed Session)
- Completion of CANVASS for the June 18, 2024 republican primary
Electoral Board
The board will meet to conduct a closed session regarding provisional ballots. The meeting also includes the canvass of the June 18, 2024, Republican primary.
- Provisional Ballot Meeting (Closed Session)
- Canvass of the June 18, 2024, Republican primary
General
The Commission will receive updates on several ongoing transportation and safety projects. Discussion topics include school zone cameras, road improvements, and traffic studies near White Marsh Road.
- Cameras and Speed Limit Counters for the School Zone update
- Carsley Road (St. Rt. 615) and Salisbury Road (St. Rt 611) update
- Gravel Pit Drive (St. Rt. 651) ditch clean out update
- White Marsh Road traffic study to lower speed limit update
- Cavalier Solar Farm delivery traffic and flagger updates
Electoral Board
The board will meet to approve the minutes from April 19, 2024. The agenda includes an annual review of the Registrar held in a closed session.
- Approval of April 19, 2024 minutes
- Annual review of Registrar (Code Section 24.2-109.1)
Board of Supervisors
The Board of Supervisors will hold a public hearing regarding proposed amendments to hunting ordinances. The meeting also includes a quarterly transportation report from the VDOT.
- Public hearing on amendments to hunting ordinances
- VDOT Quarterly Transportation Report presentation by Rossie Carroll
General
The Planning Commission will review the current County Solar Ordinance alongside ordinances from other Virginia localities. The commission will also review previous conditions for solar applications in Surry County to prepare recommendations for an amendment.
- Solar Ordinance Amendment review and recommendation
Board of Supervisors
The Board of Supervisors is holding a special meeting to address financial planning. The agenda includes the adoption of tax rates for calendar year 2024 and the adoption of the fiscal year 2025 budget.
- Adoption of the Tax Rates for Calendar Year 2024
- Adoption of the Budget for the Fiscal Year 2025 for Fiscal Planning Purposes and Appropriating Funds
Board of Supervisors
The Board of Supervisors will hold a work session to discuss the proposed budget for the 2024-25 fiscal year. This meeting is scheduled for May 15, 2024, at 6:30 PM.
- 2024-25 Proposed Budget discussion
Board of Supervisors
The Board of Supervisors will hold a public hearing regarding the proposed fiscal year 2024-25 budget. Staff will present the proposal, followed by an opportunity for public comments.
- Public hearing for the proposed FY 2024-25 budget
Board of Supervisors
The Board of Supervisors will meet to review consent items including draft minutes and accounts payables. The agenda also includes an economic development update and a report from the building official.
- Approval of April 4 and April 17, 2024, meeting minutes
- Solid Waste Site Paving Project
- Resolution designating June 15, 2024, as World Elder Abuse Awareness Day
- Economic Development Update by Renee Chapline
General
The Economic Development Authority will review proposed amendments to its bylaws and approve previous minutes. The meeting includes updates on the Improvement Grant Program, Surry Marketplace, and a loan to Claremont.
- Proposed Amendments to Bylaws
- Update on Loan to Claremont
- Improvement Grant Program Update
- Surry Marketplace Update
- Short Term Rental Committee
General
The Surry County Planning Commission will review the county's Solar Ordinance and select ordinances from other Virginia localities to make recommendations for an amendment. The commission will also address the disposition of meeting minutes from January 16, January 29, and March 25, 2024.
- Solar Ordinance Amendment review
- Disposition of meeting minutes (Jan 16, Jan 29, Mar 25)
Electoral Board
The Surry County Electoral Board will review observations from the March primary and prepare for the upcoming June primary. The meeting also includes scheduling ADA compliance form completions and discussing security procedures in a closed session.
- Review of March primary observations
- June primary preparations including officer training and precinct assignments
- Scheduling ADA compliance form completions due September 1, 2024
- Discussion of security procedures in a closed session
General
The Board of Zoning Appeals will consider a request from Hugh and Christine Epps regarding a 4.33-acre parcel. The proposal seeks a special exception to permit a workforce campground at 7031 Colonial Trail East.
- Special Exception No. 2024-01: Workforce Campground at 7031 Colonial Trail East
Board of Supervisors
This meeting is a work session for the Claremont Board of Supervisors. The agenda consists only of a budget and financial discussion.
- Budget / Financial Discussion
Board of Supervisors
The Board will review the County Administrator's FY 24-25 Proposed Budget and a VDOT Six Year Secondary Road Improvement Plan. Discussions include an update on Opioid Abatement Settlement Funds for a Crisis Receiving Center.
- County Administrator's FY 24-25 Proposed Budget
- VDOT Six Year Secondary Road Improvement Plan (FY25-30)
- Opioid Abatement Settlement Funds update and application for a Crisis Receiving Center
- Surry County School System budget appropriation and amendment requests
General
The Planning Commission will receive a project overview for the Sycamore Cross Solar Project's Conditional Use Permit application from AES. The commission will also review the County’s solar ordinance and ordinances from other Virginia localities.
- Sycamore Cross Solar Project overview (Conditional Use Permit)
- Review of County Solar Ordinance Amendment
Board of Supervisors
The Board of Supervisors will hold a scheduled work session to discuss several topics. Discussion items include the Tyler Munis Project, the public school budget, and social services programs.
- Tyler Munis Project update
- Surry County Public Schools Budget presentation
- Surry County Social Services Program overview
- Other budget matters
General
The commission will discuss the Six-Year Secondary Road Improvement Plan and various roadway updates. The meeting includes progress reports on bridge replacements, intersection improvements, and truck route designations.
- Otidterdam Swamp Bridge Replacement detour signage and markings
- Hollybush Road and Colonial East Trail intersection visibility improvements
- No Thru Truck designation routes for Bacons Castle Trail and St. Rt. 626
- School Sidewalk/Crosswalk Project inclusion in the Capital Improvement Plan
- Bacons Castle Smart Scale Turn Lane Project ponding water updates
Electoral Board
The Surry County Electoral Board will meet to finalize the canvass for the Dual Presidential Primary. The meeting also includes a closed session to complete the provisional ballot process.
- Completion of Canvass - Dual Presidential Primary
- Provisional Ballot Meeting (Closed Session)
Board of Supervisors
The Board of Supervisors will review consent items including accounts payable and budget amendments. New business includes an agreement with the Gateway Region Industrial Facilities Authority and security upgrades for the Emergency Operations Center.
- Approval of Accounts Payables for $528,696.81
- Budget Amendment - Funding for Tyler MUNIS ERP
- Virginia’s Gateway Region Industrial Facilities Authority (ARIFA) Agreement
- Emergency Operations Center - Security Access Control Upgrade
- Radio Communication System Ribbon Cutting Ceremony
Electoral Board
The Surry County Electoral Board will conduct a provisional ballot meeting and the canvass of the March 5, 2024 Dual Presidential Primary. A follow-up session is scheduled for March 8, 2024, to complete the canvass.
- Provisional Ballot Meeting & Canvass of March 5, 2024 Dual Presidential Primary
- Approval of February 20, 2024 minutes
Board of Supervisors
The Board of Supervisors will hold a work session at the Surry County Emergency Operations Center. The meeting includes presentations on Freedom of Information Act training and Conflict of Interest Act training.
- Freedom of Information Act Training presentation
- Conflict of Interest Act Training presentation
Board of Supervisors
The Surry County Board of Supervisors will hold a special meeting to discuss VDOT right-of-way entrance improvements. The agenda does not provide further details regarding the scope or location of these improvements.
- VDOT Right-of-Way Entrance Improvements
Board of Supervisors
This scheduled work session includes a financial advisory presentation by Davenport. The Board will also engage in discussions regarding the budget, finances, and strategic planning.
- Financial Advisory Presentation - Davenport
- Budget/Financial Discussion
- Strategic Planning Discussion
Electoral Board
The Surry County Electoral Board will meet to organize the board and approve minutes from the February 5, 2024 meeting. The agenda also includes the appointment of election officers for the 2024-2026 term.
- Appointment of election officers for the 2024-2026 term
- Organization of the Board
- Approval of February 5, 2024 meeting minutes
Board of Supervisors
The Board of Supervisors will hold public hearings regarding a map amendment and rezoning for property on Hog Island Road. The proposal seeks to change the land use to allow for carbon free energy generation, data centers, and related uses. Additionally, the Board will consider an ordinance to change the location of the Central Absentee Voting Precinct.
- Comprehensive Plan Map Amendment No. 2023-01 (Green Energy Partners, LLC)
- Rezoning Application No. 2023-01 for +599 acres on Hog Island Road
- Ordinance to change the location of the Central Absentee Voting Precinct
- Approval of Accounts Payables totaling $1,903,383.59
- Asphalt repair at various County facilities
Board of Supervisors
The Surrey County Board of Supervisors will hold a special meeting on February 6, 2024. The purpose of the meeting is to conduct a Board Retreat consisting of facilitated discussions.
- Board Retreat with facilitated discussions
General
The Planning Commission will hold public hearings regarding a map amendment and rezoning application for property at the northern end of Hog Island Road/SR 650. The applicant seeks to change the land use to allow for industrial employment, carbon free energy generation, and data centers.
- Comprehensive Plan Map Amendment No. 2023-01: Industrial Employment for +599 acres at Hog Island Road/SR 650
- Rezoning Application No. 2023-01: Rezoning +599 acres from Agricultural Rural District (A-R) to Emerging Technologies (ET)
Board of Supervisors
The Surry County Board of Supervisors and the Surry County School Board will hold a joint meeting. The primary discussion topic is the School Operating Budget.
- School Operating Budget discussion
Economic Development Authority
The Board will conduct an election of officers and adopt bylaws and a meeting calendar. Discussion items include updates on the Surry Marketplace parking lot and a potential memorandum of agreement with the Town of Claremont.
- Election of Officers
- Surry Marketplace Parking Lot Improvement update
- Memorandum of Agreement with Town of Claremont discussion
- Economic Development Projects discussion
Board of Supervisors
The Board of Supervisors will consider an ordinance to add an Emerging Technologies District to the county zoning ordinance. This new district would allow master-planned commercial, industrial, and technology developments without residential or agricultural uses. The meeting also includes annual board reorganization and approval of accounts payables.
- Ordinance Amendment 2023-02: Emerging Technologies District
- Approval of Accounts Payables totaling $394,733.70
- Proposed 5th Channel purchase for Mobile Radio Communication System
- Election of Chair and Vice-Chair
- Adoption of 2024 Board of Supervisors Meeting Schedule