Sweet Home public meetings in 2021

Community Health Committee

The Community Health Committee will meet to discuss the Family Assistance Resource Center contract. The agenda also includes reports from the Community Health Fair, Western University, and Homeless Action committees.

• Family Assistance Resource Center Contract

The committee approved the minutes from the November 15, 2021, meeting. Members discussed the Family Assistance Resource Center contract, homeless facility property transfers, and community health reports.

• Approved 2021-11-15 Community Health Committee Minutes (unanimous)

Planning Commission

The Planning Commission will meet to review the 2020 Draft Development Code. The meeting also includes a review of minutes from the November 18, 2021 meeting.

• Review of the 2020 Draft Development Code

The Planning Commission approved the minutes from the November 18, 2021, meeting. Staff provided updates on the 24th Avenue partition, Project Falcon, and the Streetscape Plan. The commission continued its review of the 2020 Draft Development Code.

• Approved November 18, 2021 meeting minutes (3-0-2)

Park & Tree Committee

The committee will discuss updates on several park projects and the city tree inventory. The meeting includes a review of the December 2021 budget and the approval of the 2022 Tree City USA Work Plan.

• Approval of 2022 Tree City USA Work Plan
• December 2021 Park and Tree Committee Budget
• Sankey Park Project and Upper Sankey Park Concept updates
• Weddle Bridge maintenance and funding
• Tree Inventory and Beautification Committee updates

The committee approved the 2022 Tree City USA Work Plan and scheduled a workshop for January 13, 2021, to discuss fiscal priorities. Members discussed funding for Upper Sankey Park and Weddle Bridge maintenance, and determined that a specific handicap swing is not recommended for public spaces.

• Approved 2021-11-17 meeting minutes
• Approved 2022 Tree City USA Work Plan
• Scheduled fiscal priorities workshop for January 13, 2021
• Determined handicap swing is not recommended for public parks

City Council

The City Council will discuss a downtown streetscape and parking plan and the status of the Old Mill Property. The body is also considering resolutions regarding fleet policy, school parking, and technology services.

• Ordinance No. 8 for 2021 (Ordinance No. 1300) regarding Bees and Beekeeping
• Downtown Streetscape and Parking Plan presentation
• Resolution No. 28 for 2021 regarding Oak Heights Elementary School street parking changes
• Resolution No. 27 for 2021 regarding City of Sweet Home Fleet Policy revisions
• Intergovernmental Agreement (IGA) for Technology Services with OCWCOG

The City Council approved revisions to the city fleet policy and street parking changes at Oak Heights Elementary School. Council also approved an IT services agreement with OCWCOG and the first reading of a beekeeping ordinance.

• Approved Resolution No. 27 for 2021 - City of Sweet Home Fleet Policy Revisions
• Approved Resolution No. 28 for 2021 - Oak Heights Elementary School Street Parking Changes
• Approved Intergovernmental Agreement for IT services with Oregon Cascades West Council of Governments
• Approved first reading of Ordinance No. 8 for 2021 (Ordinance No. 1300) regarding honey bees
• Accepted presentation on updated Downtown Streetscape and Parking Plan
• Tabled LBCC Small Business Development Center Agreement until January 11, 2022
• Approved Consent Agenda

City Council

The City Council is meeting in executive session to review and evaluate the employment-related performance of the City Manager. No final action or decision may be made during this session.

• Performance evaluation of the City Manager

The City Council met in executive session to review and evaluate the employment-related performance of the City Manager. No final actions or decisions were made during this session.

City Council

The Sweet Home City Council is meeting in executive session to consult with counsel. The discussion concerns the legal rights and duties of the public body regarding current or likely litigation.

• Executive session regarding current or likely litigation per ORS 192.660 (2) (h)

The City Council met in executive session to consult with counsel regarding current or likely litigation. No decisions were made during this session.

Library Board

The Sweet Home Library Board is meeting to review the librarian's report, fiscal reports, and library statistics. The board will also consider proposed updates to the Library Policy Manual.

• Proposed updates to the Library Policy Manual

The Board approved a new policy manual that lowers the minimum age for library cards to 5 and expands residency eligibility to include city-authorized shelters. The updates also remove household-wide checkout suspensions for individual fees and eliminate deposits for car repair manuals.

• Approved adoption of the new policy manual
• Lowered minimum age for library cards from 7 to 5
• Expanded residency proof for library cards to include city-authorized shelters
• Extended utility bill proof of residency window from 30 to 90 days
• Eliminated household-wide checkout suspensions for individual fees
• Removed deposit requirement for car repair manuals
• Increased threshold for collection agency referral to $75

Planning Commission

The Planning Commission will meet to receive staff updates on planning projects. The primary focus of the meeting is a review of the 2020 Draft Development Code.

• Review of the 2020 Draft Development Code

Planning Commission

The Planning Commission will hold a public hearing regarding a request to build a single-family dwelling in a Recreation Commercial (RC) Zone. The body will also review meeting minutes from November 4, 2021, and receive staff updates on planning projects.

• Application CU21-12: Conditional use permit for a single-family dwelling on an 11,089 square foot property in the Recreation Commercial (RC) Zone

The Planning Commission approved a conditional use permit to allow a single-family dwelling in the Recreation Commercial (RC) Zone. The approval included a note that development must not impede the existing or future train trestle.

• Approved November 4, 2021 meeting minutes (4-0)
• Approved Application CU21-12 for a single-family dwelling in the RC Zone (4-0)

Library Board

The Library Board will meet to review the librarian's November 2021 report and the October 2021 budget status and statistics. The board will also consider the approval of meeting minutes from May, September, and October 2021.

• Approval of May 13, September 9, and October 19, 2021 meeting minutes
• November 2021 Librarian Report
• October 2021 Budget Status
• October 2021 Statistics

Park & Tree Committee

The Park and Tree Committee is meeting to review updates on several park projects and tree inventories. The body will discuss new business including bandstand concepts and the installation of a handicap swing.

• 2022 Tree City USA Work Plan
• Sankey Park Project Update
• Weddle Bridge Maintenance and Funding
• Bandstand Concepts
• Handicap Swing

The committee approved locking both gates at Weddle Bridge following reports of graffiti and damage. Members discussed updates to the Sankey Park project and the ongoing tree inventory. No other formal votes were recorded beyond the approval of previous meeting minutes.

• Approved September 15, 2021 meeting minutes (4-0)
• Agreed to lock both gates at Weddle Bridge

Community Health Committee

The Community Health Committee will meet to review reports from the Community Health Fair, Western University, and the Homeless Action Committee. The meeting includes the introduction of a Youth Advisory Council representative.

• Approval of 2021-10-18 meeting minutes
• Reports from Community Health Fair Committee
• Reports from Western University
• Reports from Homeless Action Committee
• Introduction of Youth Advisory Council Representative

The committee approved the minutes from the October 18, 2021, meeting. Members received reports on the Community Health Fair, the Homeless Action Committee's equipment gathering, and addiction services outreach.

• Approved 2021-10-18 Community Health Committee Minutes (unanimous)

City Council

The City Council will discuss the bid posting for the Water Treatment Plant Finished Water and Backwash Pumping Project. The body is also considering an amended beekeeping ordinance and various committee appointments.

• Water Treatment Plant Finished Water and Backwash Pumping Project bid posting
• Second reading of Amended Beekeeping Ordinance
• YAC Appointment Request
• Appointment to Committees
• Future meeting schedule for November 23rd and December 28th

City Council authorized staff to solicit bids for the Water Treatment Plant Finished Water and Backwash Pumping Project. The council also appointed two members to city committees and advanced a beekeeping ordinance to its final reading.

• Authorized solicitation for Water Treatment Plant Finished Water and Backwash Pumping Project (5-0)
• Appointed Laura Wood to the Planning Commission (5-0)
• Appointed Josh Thorstad to the Sweet Home Budget Committee (5-0)
• Moved Ordinance No. 8 for 2021 (Amended Beekeeping Ordinance) to third and final reading (5-0)
• Cancelled City Council meetings for November 23rd and December 28th (Consensus)
• Approved Consent Agenda (5-0)

City Council

The City Council will meet to discuss two specific topics: a managed homeless facility and the Old Mill property.

• Discussion regarding a Managed Homeless Facility
• Discussion regarding the Old Mill Property

The City Council and Linn County Commissioners discussed a managed homeless facility and RV station on 24th Avenue. The Council reached a consensus to accept the deed to this property from the County at no cost. Additionally, the Council and Commissioners agreed to sell the Old Mill Property via auction using a City-provided fact sheet as a guide for development.

• Consensus to accept deed for 24th Avenue property from Linn County for homeless facility
• Consensus to put Old Mill Property up for auction
• Agreed to include a 'Master Plan' fact sheet for Old Mill Property listing

Planning Commission

The Planning Commission will meet to receive staff updates on the 2020 Draft Code Review. No public hearings are scheduled for this meeting.

• Staff updates on 2020 Draft Code Review
• Review of October 21, 2021 meeting minutes

The Planning Commission approved the minutes from the October 21, 2021, meeting. Commissioners also continued reading the 2020 Draft Development Code.

• Approved 2021-10-21 Planning Commission Meeting Minutes (2-0, 2 abstentions)

Administration, Finance and Property Committee

The Administration, Finance and Property Committee will conduct an interview for a Planning Commission position. The body will also review the rules governing the Council.

• Interview for Planning Commission candidate Laura Wood
• Review of Council Rules

The Administration, Finance and Property Committee approved and recommended revisions to the Council Rules. The committee also conducted an interview for the Planning Commission.

• Approved and recommended revisions to the Council Rules (unanimous)

City Council

The City Council will review intergovernmental agreements for sidewalk and curb ramp projects with ODOT. The body is also deciding on a year-end supplemental budget and a proposal to waive library late fees.

• Intergovernmental Agreement for ODOT US 20/OR 228 ADA Curb Ramps Project
• Intergovernmental Agreement for ODOT US 20 53rd – 60th Avenue Sidewalk Project
• Resolution No. 26 for 2021: Year-End Supplemental Budget
• Resolution No. 25 for 2021: Temporary waiver of library late book fees
• First reading of an Amended Beekeeping Ordinance

The City Council approved intergovernmental agreements for ADA curb ramps and a sidewalk project with ODOT. Council also passed a resolution for a 2021 year-end supplemental budget and a resolution to temporarily waive library late fees.

• Approved Intergovernmental Agreement for ODOT US 20/OR 228 ADA Curb Ramps Project (7-0)
• Authorized City Manager to sign amended contract for ODOT US 20 53rd—60th Avenue Sidewalk Project (7-0)
• Approved Resolution No. 25 for 2021 to temporarily waive library late book fees (7-0)
• Approved Resolution No. 26 for 2021 adopting a year-end supplemental budget (6-0, 1 abstention)
• Approved first and second reading of Ordinance Bill No. 8 for 2021 regarding amended beekeeping (7-0)
• Approved 2021-10-12 City Council Minutes (7-0)

Administration, Finance and Property Committee

The Administration, Finance and Property Committee will meet to conduct committee interviews. The body will also perform a review of Council Rules.

• Committee Interviews
• Council Rules Review

The committee interviewed Josh Thorstead for vacancies on the Sweet Home Planning Commission and the Sweet Home Budget Committee. Members also began a review of current Council Rules.

• Interviewed Josh Thorstead for Planning Commission and Budget Committee vacancies
• Scheduled a follow-up meeting in one week to review suggested changes to Council Rules

Planning Commission

The Planning Commission will hold a public hearing regarding a request to subdivide an 8.27-acre property. The proposal is a modification of a previously approved plan due to the discovery of onsite wetlands and a stream.

• Application SD21-03: Proposal to subdivide 8.27 acres into 11 lots
• Proposed housing: 5 single-family dwellings, 2 duplexes, 3 four-plexes, and 5 six-plexes on Lot #32
• Review of October 7, 2021 meeting minutes

The Planning Commission approved Application SD21-03 to subdivide an 8.27-acre property into 11 lots. The plan was modified from a previous application to avoid impacts on onsite wetlands and a stream.

• Approved Application SD21-03 to subdivide 8.27 acres into 11 lots (4-0)
• Approved October 7, 2021 meeting minutes (4-0)
• Agreed to maintain meeting schedule on Thursdays at 6:30 PM

Park & Tree Committee

The Park & Tree Committee will review the October 2021 budget and provide updates on several ongoing park projects. The body will also discuss concepts for a bandstand and a handicap swing.

• Sankey Park Project Update
• Upper Sankey Park Concept Discussion
• Weddle Bridge Maintenance and Funding
• Bandstand Concepts
• Handicap Swing Concept

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from various health and action committees. The meeting includes a new business item regarding a report from Samaritan Health Services.

• Approval of 2021-09-20 meeting minutes
• Community Health Fair Committee reports
• Western University report
• Homeless Action Committee report
• Samaritan Health Services Report

The Community Health Committee approved the establishment of a temporary site for the homeless near the Police Department. The committee also received updates on the 2022 Community Health Fair and a new clinic and urgent care facility planned near the Wiley Creek Community Campus.

• Approved minutes from 2021-09-20 (unanimous)
• Approved setting up a temporary homeless site at the Police Department (unanimous)

Library Board

The Library Board will review September 2021 statistics and budget status. The meeting includes discussions on fine-free libraries, collection changes, building issues, and passive programming.

• Discussion about Fine Free Libraries
• Collection changes in the Library
• Building issues
• Passive programming
• September 2021 Budget Status

City Council

The City Council will consider a third reading and roll call vote on a zone map amendment. The meeting also includes a presentation and a request for action regarding ODOT projects.

• Third reading of Ordinance Bill No. 7 (Ordinance No. 1299) for Zone Map Amendment Application ZMA21-03
• Intergovernmental Agreement for ODOT US 20/OR 228 ADA Curb Ramps
• Presentation on current ODOT projects

The City Council approved a zone map amendment through the third reading of Ordinance Bill No. 7. An intergovernmental agreement regarding ADA curb ramps was tabled for the next meeting.

• Approved Ordinance No. 1299 for Zone Map Amendment Application ZMA21-03 (5-0)
• Tabled intergovernmental Agreement for ODOT US 20/OR 228 ADA Curb Ramps
• Approved Consent Agenda (5-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for an access easement. The body will also review meeting minutes from September and receive staff updates on planning projects.

• Public hearing for Application CU21-11: conditional use permit for an access easement for Proposed Parcel 3 of Partition P21-14 in the Industrial (M) Zone

The Planning Commission approved a conditional use permit for an access easement related to a pending partition in the Industrial (M) Zone. The easement is intended to facilitate the widening of 24th Avenue to accommodate traffic to County and former Knife River properties.

• Approved conditional use permit CU21-11 for an access easement (5-0)
• Approved September 2, 2021 meeting minutes (4-0, 1 abstain)
• Approved September 16, 2021 meeting minutes (4-0, 1 abstain)

City Council

The City Council will meet to discuss county-owned property located within the city limits. The remainder of the agenda consists of standard procedural items.

• Discussion regarding county-owned property within city limits

The City Council held a discussion regarding the Mill Property owned by Linn County. A representative from the Department of Environmental Quality provided a history of the property and an update on development assessments.

City Council

The City Council will discuss a supplemental budget for state gas tax and public transit funds. The meeting includes a second reading of a zone map amendment and a discussion regarding a homeless facility.

• Resolution No. 23 for 2021: Supplemental Budget for State Gas Tax and Public Transit funds
• Ordinance No. 7 for 2021: Zone Map Amendment Application ZMA21-03
• Resolution No. 24 for 2021: Designation and disposal of surplus city equipment
• City Engineer of Record contract extension
• Public Works Capital Improvement Plan (CIP) projects update

The City Council approved a supplemental budget for state gas tax and public transit funds and authorized the disposal of surplus library equipment. The Council also reached a consensus to contact Linn County regarding the potential use of county property for a homeless sleep center.

• Approved Resolution No. 23 for 2021 adopting a supplemental budget for State Gas Tax and Public Transit Funds (6-0)
• Approved Resolution No. 24 for 2021 to designate public library equipment as surplus and authorize disposal (6-0)
• Consensus reached to send a written request to Linn County to discuss using county property for a Homeless Sleep Center
• Advanced Ordinance No. 7 for 2021 (Zone Map Amendment Application ZMA21-03) to third and final reading on October 12, 2021 (6-0)
• Approved Consent Agenda (6-0)

Community Health Committee

The Community Health Committee will meet to review reports from the Community Health Fair, Western University, and the Homeless Action Committee. The body is scheduled to discuss a proposal for the FAC Sleep Center.

• FAC Sleep Center Proposal

The committee approved the minutes from the August 16, 2021, meeting. Members reviewed the FAC Sleep Center Proposal and Bylaws, and received a report on fundraising for a new health clinic.

• Approved 2021-08-16 Community Health Committee Minutes

Planning Commission

The Planning Commission will meet to receive staff updates on planning projects. The primary item for discussion is the 2020 Draft Code Review.

• Staff updates on planning projects
• 2020 Draft Code Review

The Planning Commission met on September 16, 2021. The minutes record no votes, approvals, or denials. Staff provided updates on the 2020 Draft Code Review.

Park & Tree Committee

The Park & Tree Committee will meet to review updates on the Sankey Park project and the city's tree inventory. The body will also discuss several park locations and the upcoming Harvest Festival.

• Sankey Park Project Update
• Tree Inventory Update
• Pocket Park information gathering
• Upper Sankey Park and Gazebo discussion
• Evergreen Park and Ames Creek discussions

The Park and Tree Committee recommended that staff repour the concrete flooring and repaint the gazebo as funding and time allow. The committee also requested concept drawings for upper Sankey Park and more information on city-owned land near Ames Creek.

• Approved 2021-07-21 meeting minutes (4-0)
• Recommended removing and repouring gazebo concrete and repainting the structure when funding is available (5-0)
• Requested staff provide conceptual stage designs for Sankey Park
• Requested concept drawing for upper Sankey Park based on public feedback

City Council

The City Council will conduct a public hearing and first reading of an ordinance regarding Zone Map Amendment ZMA21-03. The body will also consider a permit application for The Woods Roadhouse and various board appointments.

• Public Hearing for Zone Map Amendment Application ZMA21-03
• First Reading of Ordinance Bill No. 7 for 2021 regarding ZMA21-03
• Permit application for The Woods Roadhouse
• Appointment to the Library Advisory Board
• Youth Advisory Council appointments for Mailey Brewer and Bea Reeve

The City Council approved a zone map amendment application and a public address permit for the Woods Roadhouse. The council also appointed members to the Youth Advisory Council and the Library Advisory Board.

• Approved Zone Map Amendment Application ZMA21-03 (7-0)
• Approved PA Permit for Woods Roadhouse with no expiration date (7-0)
• Approved Ordinance Bill No. 7 for 2021 (ZMA21-03) to second reading (7-0)
• Appointed Mailey Brewer and Bea Reeve to Youth Advisory Council (7-0)
• Approved appointment to the Library Advisory Board (7-0)

Library Board

The Library Board will meet to review the librarian's report, fiscal reports, and library statistics. The agenda also includes time for unfinished and new business.

• Review of Librarian's report
• Review of Fiscal Report
• Review of Library Statistics

City Council

The City Council is holding a work session to discuss a proposal for a sleeping shelter in Sweet Home.

• Discussion of the Sweet Home Sleeping Shelter Proposal

The City Council reviewed documents and staff presentations regarding the legal limitations of excluding people from sleeping in public spaces and the potential for an emergency shelter. No formal decisions were made during the meeting.

City Council

The City Council is meeting to address old and new business. The primary item listed for discussion is a Proclamation of State of Emergency.

• Proclamation of State of Emergency

The City Council approved Resolution No. 22 for 2021, which declares a state of emergency for the City of Sweet Home. No other substantive decisions were made during the meeting.

• Approved Resolution No. 22 for 2021 to declare a state of emergency (7-0)

Planning Commission

The Planning Commission will hold public hearings regarding a request to change a property's zoning and subdivide the land. The commission will make a recommendation to the City Council, which holds final decision authority.

• Application ZMA21-03: Proposed zoning change from Low Density Residential (R-1) to Medium Density Residential for 62,291 square feet (1.43 acres) at 13S01E33A Tax Lot 600
• Application SD21-02: Request to subdivide approximately 1.42 acres into eight lots ranging from 5,277 to 7,928 square feet

The Planning Commission approved a zoning map amendment to change 1.43 acres from Low Density Residential to Medium Density Residential. The commission also approved a request to subdivide a 1.42-acre property into eight lots.

• Approved ZMA21-03 to change 1.43 acres from Low Density Residential (R-1) to Medium Density Residential (5-0)
• Approved SD21-02 to subdivide 1.42 acres into eight lots (5-0)
• Approved August 19, 2021 meeting minutes (5-0)

City Council

The City Council is holding a work session to address old business. The primary item listed for discussion is a Proclamation of State of Emergency.

• Proclamation of State of Emergency

The City Council discussed a draft resolution for a proclamation of state of emergency. No formal vote or decision was recorded regarding the proclamation or other business.

Administration, Finance and Property Committee

The Administration, Finance and Property Committee is meeting to conduct interviews for the Library Advisory Board.

• Interviews for Library Advisory Board

The Administration, Finance and Property Committee interviewed Don Hopkins for a position on the Library Advisory Board. The committee will provide a recommendation to the City Council regarding the candidate.

• Interviewed Don Hopkins for Library Advisory Board

City Council

The City Council will discuss a proposal for a Sweet Home sleeping shelter and a resolution to declare a state of emergency regarding COVID-19. The body will also conduct a third reading of a zone map amendment ordinance.

• Sweet Home Sleeping Shelter Proposal
• Resolution and Proclamation declaring a state of emergency for COVID-19
• Ordinance No. 1298 - Zone Map Amendment (Third Reading)
• July 2021 Monthly Report from the Finance Director
• Police Department Monthly Report

The City Council approved Ordinance No. 1298 to amend the official zoning map. Council authorized the City Manager to negotiate a contract with Linn County for property to be used for a proposed sleep center. A draft proclamation of a State of Emergency for COVID-19 was moved to a work session.

• Approved Ordinance No. 6 for 2021 (Ordinance No. 1298) Zone Map Amendment
• Authorized City Manager to negotiate contract with Linn County for sleep center property
• Moved COVID-19 State of Emergency proclamation to work session (4-2)
• Approved Consent Agenda
• Excused Councilor Coleman from the meeting

Planning Commission

The Planning Commission will meet to review minutes from the August 5, 2021 meeting. The body will also receive staff updates regarding the 2020 Draft Code Review.

• Review of 2021-08-05 Planning Commission Meeting Minutes
• Staff updates on the 2020 Draft Code Review

The Planning Commission approved the minutes from the August 5, 2021, meeting. Staff provided updates on current projects and the Harvest Festival, and the commission continued reviewing the draft Sweet Home Municipal Code.

• Approved 2021-08-05 meeting minutes (6-0, 1 abstain)

Park & Tree Committee

The Park and Tree Committee will meet to receive updates on several park projects and the city tree inventory. The body will also discuss next steps for Upper Sankey Park and the use of a gazebo.

• Sankey Park Project Update
• Tree Inventory Update
• Pocket Park information gathering
• Dog Parks and Small Park Update
• Upper Sankey Park next steps

City Council

The City Council is meeting to discuss the city's role regarding the mask mandate. The agenda states that no decisions will be made during this meeting.

• Discussion of City's Role in Mask Mandate

Community Health Committee

The Community Health Committee will meet to approve previous meeting minutes and receive a report from the Homeless Action Committee regarding the Walla Walla Sleep Center.

• Approval of minutes from 2021-07-19, 2021-08-04, and 2021-08-09
• Homeless Action Committee report on Walla Walla Sleep Center

The Community Health Committee approved a request for the City Council to enter negotiations for the County-owned "knife" property to be used for a facility. The committee also approved minutes from three previous meetings.

• Approved request for City Council to negotiate for County-owned "knife" property (All in Favor)
• Approved 2021-07-19 minutes (All in Favor)
• Approved 2021-08-04 minutes (All in Favor)
• Approved 2021-08-09 minutes (All in Favor)

City Council

The Sweet Home City Council will review requests for a 2021 Overlay Project contract award and a land exchange agreement for 24th Avenue. The body will also consider authorization for water meter modernization and a zone map amendment for Sweet Home Sanitation.

• 2021 Overlay Project Contract Award
• 24th Avenue Land Exchange Agreement
• Water Meter Modernization Authorization
• Zone Map Amendment for Sweet Home Sanitation (Second Reading)
• Premium Pay for Employees Working During COVID-19

The City Council awarded a contract to Knife River for the 2021 Overlay Project and approved a land exchange with Reliable Welding to improve access for the Quarry property. Council also approved premium pay for employees who worked during COVID-19 and authorized the purchase of new water meters.

• Approved premium pay for all employees working during COVID-19 (7-0)
• Awarded 2021 Overlay Project contract to Knife River (6-0, 1 abstention)
• Approved 24th Avenue Land Exchange Agreement with Reliable Welding (7-0)
• Approved purchase of new water meters and future interfund loan (5-2)
• Approved minutes from 2021-07-27 Work Session and City Council Meeting (7-0)
• Moved Ordinance No. 6 for 2021 (Zone Map Amendment for Sweet Home Sanitation) to third reading (7-0)

Community Health Committee

The Community Health Committee will meet to discuss the Homeless Action Committee. The primary agenda item is a review of operating procedures proposed by the FAC and Council Presentation.

• Review of Homeless Action Committee operating procedures proposed by FAC & Council Presentation

The committee reviewed a slide presentation intended for the August 24 Council meeting. Members also reviewed plans to visit the Walla Walla Sleep Center Facility.

• Reviewed Homeless Action Committee slide presentation for August 24 Council meeting
• Reviewed plans to visit Walla Walla Sleep Center Facility

Planning Commission

The Planning Commission will hold a public hearing to review the 2021 Draft Sweet Home Municipal Code. The meeting also includes staff updates on planning projects and approval of previous meeting minutes.

• Public hearing: Review of the 2021 Draft Sweet Home Municipal Code
• Approval of June 17, 2021 meeting minutes

The Planning Commission approved the minutes from the June 17, 2021 meeting. Commissioners and staff continued their review of the Draft Sweet Home Municipal Code.

• Approved June 17, 2021 meeting minutes (4-0)

Community Health Committee

The Community Health Committee will meet to discuss the Homeless Action Committee. The primary agenda item is a review of operating procedures proposed by the FAC.

• Review of operating procedures proposed by FAC

The committee reviewed a draft policy manual from the Family Assistance Center (FAC) and determined a need for a document focused on sleep center programs. Members scheduled a follow-up meeting for August 9 to review new materials and prepare a recommendation for the City Council.

• Scheduled meeting for August 9 to review facility documents and slide show
• Determined the need for a policy document equivalent to the Walla Walla Alliance for the Homeless Section 6

City Council

The City Council will discuss a supplemental budget for the State Gas Tax Fund and a public address system application for Downtown Lounge. The body will also hold a public hearing on a zone map amendment and a third reading for the Willow-Yucca Street Neighborhood Local Improvement District.

• Public Hearing for Zone Map Amendment Application ZMA21-02
• Third Reading of Willow-Yucca Street Neighborhood Local Improvement District (LID)
• Resolution No. 20 for 2021: Supplemental Budget for the State Gas Tax Fund
• Downtown Lounge Public Address System Application
• Request to review and amend City Code regarding bees and beekeeping

The City Council approved a supplemental budget for the State Gas Tax Fund to fill a vacant streets position. Council also adopted a resolution to lower the cost-of-living adjustment for non-represented employees to match AFSCME staff. Additionally, the council directed staff to draft an ordinance amending SHMC 6.04.020 (L).

• Approved Resolution No. 20 for 2021 adopting a Supplemental Budget for the State Gas Tax Fund (6-0)
• Approved Resolution No. 21 for 2021 establishing Salary Schedules for Non-Represented Employees (6-0)
• Approved motion to direct staff to draft an Ordinance amending SHMC 6.04.020 (L) (6-0)

City Council

The City Council will meet to discuss the use of ARPA funds for premium pay. The body will also hold a discussion regarding debt and capital projects.

• ARPA Premium Pay discussion
• Debt & Capital Project discussion

The Council discussed using American Rescue Plan Act (ARPA) funds for staff premium pay and capital projects. No formal votes were taken, but consensus was reached on project priorities and a proposed bonus rate.

• Reached consensus to move forward with Small Diameter Water Main Replacement using ARPA funds
• Reached consensus to prioritize the Emergency Generator Project using ARPA funds
• Reached consensus to propose a 5% one-time premium pay for staff (formal decision set for August 10th)

Park & Tree Committee

The Park and Tree Committee will review updates on the Sankey Park project, tree inventory, and the bandstand. The body will also gather information on pocket parks and discuss the Harvest Festival and Movies in the Park.

• Sankey Park Project Update
• Tree Inventory Update
• Pocket Park information gathering
• Upper Sankey Park results
• Dog Park and Small Parks update

The committee reviewed survey results for Upper Sankey Park, noting the pump track/BMX track as the most popular option. The committee also noted City Council approvals for a dog park and small park at City Hall and Northside Park.

• Determined Upper Sankey Park is not a suitable location for the Skate Park
• Scheduled Movies in the Park for August 13, 2021
• Scheduled Harvest Festival for October 2, 2021

Community Health Committee

The Community Health Committee will meet to receive reports from various committees and discuss homeless services. The body is scheduled to review operating procedures proposed by the FAC and set future meeting dates.

• Review of operating procedures proposed by the Homeless Action Committee (FAC)
• Selection of additional meeting dates for August 2, 3, 4, 9, 10, or 11
• Reports from the Community Health Fair, Christmas, and Western University committees

The Community Health Committee discussed proposed operating procedures for a low-barrier adult sleep center. Members agreed to summarize these procedures into a short document for presentation to the City Council.

• Approved 2021-06-21 meeting minutes
• Scheduled follow-up meetings for August 4 and August 9

Planning Commission

The Planning Commission will hold public hearings regarding a zoning map change and a property subdivision. The body will also receive updates on planning projects and the 2021 code update review.

• Application ZMA21-02: Proposed zoning change from Industrial (M) to Highway Commercial (C-2) for 0.67 acres at 1411 18th Avenue and 1355 19th Avenue
• Application SD21-01: Request to subdivide a 6.50-acre property into 22 lots
• 2021 Code Update Review

The Planning Commission approved a zoning map change for properties on 18th and 19th Avenue to align with the Comprehensive Plan Map. The commission also approved an application to subdivide a 6.50-acre property in the Residential Low Density (R-1) Zone.

• Approved zoning map change for 1411 18th Ave and 1355 19th Ave (5-0)
• Approved subdivision of 6.50-acre property (SD21-01) (5-0)
• Approved May 3, 2021 meeting minutes (5-0)
• Approved June 7, 2021 meeting minutes (5-0)

City Council

The City Council will meet to discuss a local improvement district for the Willow-Yucca Street neighborhood. The body is also reviewing a contract for the 2020-21 audit.

• Second reading of Ordinance Bill No. 3 for 2021: Willow-Yucca Street Neighborhood Local Improvement District
• Request for Council Action: 2020-21 Audit Contract
• Police Department Swearing-In Ceremony
• CIS Longevity Award

The City Council approved the 2020-21 audit contract with Grove, Mueller, and Swank and directed staff to seek competitive bids for future services. The Council also moved Ordinance Bill No. 3 for 2021 regarding the Willow-Yucca Street Neighborhood Local Improvement District to its third and final reading.

• Approved 2020-21 Grove, Mueller, and Swank audit contract (6-0)
• Directed staff to complete a Request for Proposal for auditing services (6-0)
• Moved Ordinance Bill No. 3 for 2021 (Willow-Yucca Street Neighborhood Local Improvement District) to third reading (4-2)
• Approved 2021-06-22 City Council Minutes (6-0)
• Approved absence of Councilor Gourley (6-0)

City Council

The City Council is holding a work session to discuss old business. The primary focus of the meeting is a discussion regarding debt and capital projects.

• Debt & Capital Project Discussion

The City Council held a work session to review Public Works capital projects and prioritize the allocation of $2,214,794.64 in American Rescue Plan Act (ARPA) funding. The Council reached a consensus to avoid taking on new debt until funding for the Wastewater Treatment Plant is secure.

• Consensus reached to not take on additional debt at this time

Planning Commission

The Planning Commission will hold public hearings on three conditional use permits for medical and residential care facilities. The body will also consider an extension request for a subdivision project.

• CU21-08: Conditional use permit for a 25,650 sq ft, 24-unit assisted living facility and 3-unit independent living triplex
• CU21-09: Conditional use permit for a 28,200 sq ft memory care facility with 48 beds
• CU21-10: Conditional use permit for a 15,000 sq ft medical office building with a helicopter pad
• SD20-01: Extension request for Phase 1 to November 18, 2022, and Phase II to November 18, 2023

The Planning Commission approved three conditional use permits for healthcare-related facilities and granted a deadline extension for a subdivision. The approved projects include an assisted living expansion, a memory care facility, and a medical office building with a helicopter pad.

• Approved extension for Duck Hollow Subdivision SD21-01 Phase I to Nov 18, 2022 and Phase II to Nov 18, 2023 (6-0, 1 abstain)
• Approved CU21-08 for a 24-unit assisted living facility and 3-unit independent living triplex (7-0)
• Approved CU21-09 for a 48-bed memory care facility (7-0)
• Approved CU21-10 for a 15,000 square foot medical office building with a helicopter pad (7-0)

City Council

The City Council will discuss the adoption of the 2021-2022 budget and various resolutions regarding state revenues and marijuana sales compliance. The meeting includes a first reading of an ordinance for neighborhood infrastructure improvements and a final reading on manufactured home regulations.

• Resolution No. 15 for 2021: Adopting a Budget for 2021-2022, Making Appropriations and Levying Taxes
• Ordinance No. 3 for 2021: Water, street, sidewalk, curb, gutter and storm drain improvements for Willow-Yucca Street Neighborhood LID
• Ordinance Bill No. 5 for 2021: Amending Municipal Code regarding manufactured homes on individual lots
• Resolution No. 19 for 2021: 2021-2023 Planning Assistance Grant—Housing Needs Analysis
• 2021 Overlay Project Phase 2 Project Scope Directive

The City Council approved the 2021-2022 budget and authorized a contract for wastewater project integration. Council also approved the Oregon Jamboree request and a revised scope for the 2021 Overlay Project Phase 2. An ordinance regarding manufactured homes on individual lots was passed on third reading.

• Approved 2021-2022 Budget (Resolution No. 15) (7-0)
• Approved Oregon Jamboree request (Resolution No. 14) (7-0)
• Approved 2021 Overlay Project Phase 2 removing Schedule I, L, and C (7-0)
• Authorized City Integrator of Record contract with The Automation Group (7-0)
• Approved election to receive state revenues (Resolution No. 16) (7-0)
• Approved certification of providing four or more services (Resolution No. 17) (7-0)
• Approved compliance with ORS 745B regarding marijuana sales (Resolution No. 18) (7-0)
• Approved Ordinance No. 1296 regarding manufactured homes on individual lots (5-2)

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from several groups. Discussions include updates from the Community Health Fair Committee, Western University, and the Homeless Action Committee.

• Approval of 2021-05-17 meeting minutes
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee regarding Family Assistance and Resource Center Group

The committee decided to pursue meetings with County Commissioners to discuss using County property south of the railroad tracks and west of 24th Avenue for housing the homeless. The committee also approved the minutes from the May 17, 2021 meeting.

• Approved motion to meet with the County regarding property south of the railroad tracks and west of 24th Avenue (unanimous)
• Approved May 17, 2021 meeting minutes (unanimous)

Planning Commission

The Planning Commission will hold a public hearing to continue the application for a residential subdivision. The body will also conduct a draft code review and receive staff updates on planning projects.

• Application SD21-01: Proposal to subdivide a 6.50-acre property in the Residential Low Density (R-1) Zone into 26 lots

The Planning Commission approved a 120-day extension for application SD21-01 to allow the applicant to revise site plans for a proposed 26-lot subdivision. The commission requested at least two versions of the plans for review. The May 17, 2021, meeting minutes were also approved.

• Approved May 17, 2021 meeting minutes (7-0)
• Approved 120-day extension and continued hearing for subdivision application SD21-01 to July 15, 2021 (7-0)

Park & Tree Committee

The Park & Tree Committee is meeting to review updates on the Sankey Park project, tree inventory, and the bandstand. The body will also discuss information gathering for a pocket park and updates regarding the dog park and small parks.

• Sankey Park Project Update
• Tree Inventory Update
• Pocket Park information gathering
• Dog Park and Small Parks Update
• Movies in the Park and Harvest Festival planning

City Council

The City Council and Planning Commission are holding a joint worksession. The meeting focuses on a presentation and discussion regarding the Streetscape Plan.

• Streetscape Presentation by Dougherty Landscape Architects
• Council and Commission discussion of the Streetscape Plan
• Public questions and comment on the Streetscape Plan

City Council

The City Council will discuss the 2021-2022 budget, including appropriations and taxes. The body is also considering a regional emergency management agreement and changes to the manufactured home code.

• Public Hearing: Resolution No. 16 for 2021 - Adopting a Budget for 2021-2022
• Ordinance No. 5 for 2021 - Manufactured Home Code Changes
• Willow/Yucca Street Neighborhood Local Improvement District (LID)
• Regional Emergency Management Agreement
• 2021 Oregon Jamboree

The City Council directed staff to prepare an ordinance for a Local Improvement District to provide water, sidewalks, and street improvements. The Council also approved a regional emergency management agreement and updated the manufactured home code.

• Directed staff to prepare ordinance for Willow/Yucca Street LID (5-2)
• Approved Regional Emergency Management Agreement (7-0)
• Tabled 2021 Oregon Jamboree request (7-0)
• Approved $50,000 expenditure authority from marijuana funds for homelessness (7-0)
• Approved Ordinance No. 5 for 2021 Manufactured Home Code Changes (7-0)
• Approved Consent Agenda including May 19 and May 25 minutes (7-0)

Planning Commission

The Planning Commission will hold public hearings for two land use applications. The body will consider a request to subdivide a 6.50-acre property and a request for a conditional use permit for a home-based coffee business.

• Application SD21-01: Proposal to subdivide a 6.50-acre property into 26 lots
• Application CU21-07: Conditional use permit for a home occupation involving coffee roasting and online retail

The commission approved a conditional use permit for a home-based coffee roasting and online retail business with modified parking conditions. A public hearing for a 26-lot subdivision was continued to a later date to allow for staff review of new site plans.

• Approved Application CU21-07 for home coffee roasting and retail business with modified Conditions of Approval (6-0)
• Continued public hearing for Application SD21-01 subdivision to June 17, 2021 (6-0)

City Council

The City Council will consider a contract amendment for water and wastewater treatment facilities and discuss library needs. The body will also review requests regarding community park donations and the Sankey Park Bandstand.

• Third reading of Ordinance Bill No. 1295 to amend the Official Zone Map
• Contract amendment for Jacobs CH2M/HILL/OMI Water/Wastewater Treatment Facilities
• Request for action on Community Park Donations
• Request for action on Sankey Park Bandstand
• Charter Review Committee recommendation

The City Council approved an amendment to the official zoning map and accepted donations for new dog parks and playground equipment. The Council also voted to replace the Sankey Park bandstand and end a water/wastewater treatment contract.

• Approved Ordinance Bill No. 4 for 2021 to amend the Official Zoning Map (7-0)
• Approved Amendment #4 with OMI/Jacobs to end water/wastewater contract on July 1, 2021 (7-0)
• Approved donations for dog parks at Northside Park and City Hall, and playgrounds at City Hall and Strawberry Park (6-0, 1 abstention)
• Approved removal of Sankey Park bandstand and design of a new structure incorporating old elements (6-1)
• Approved May 11, 2021 City Council Minutes (7-0)
• Reached consensus to move forward with a Library Needs Assessment RFP

City Council

The City Council is meeting in an executive session to consider information or records exempt from public inspection under ORS 192.660 (2) (f). No decisions may be made during this session.

The City Council met in executive session to consider information or records exempt from public inspection. No decisions were made during the session.

City Council

The City Council is meeting to discuss one new business item. The session includes a training topic presented by David Rabiner.

• Training Topic: High Functioning Boards by David Rabiner

The meeting consisted of a presentation by guest speaker David Rabiner regarding the traits of a high functioning board. No substantive decisions were made.

Park & Tree Committee

The Park & Tree Committee will meet to receive updates on several ongoing projects and discuss new business. The agenda includes reviews of park projects and city tree management.

• Sankey Park Project update
• Tree Inventory update
• Pocket Park naming update
• Bandstand discussion
• Volunteer Park Project processes

Planning Commission

The Planning Commission will hold a public hearing regarding proposed text amendments to the Sweet Home Municipal Code. These changes target residential zoning standards to improve housing quality within the city.

• Application LA21-01: Proposed text amendments to SHMC Chapters 17.24 (Residential Low-Density), 17.28 (Residential High-Density), and 17.30 (Medium Density Residential)
• Discussion of 2021 Development Code Update

The Planning Commission approved legislative amendment LA21-01 to update residential zoning codes for low, medium, and high-density zones. The commission also voted to change its meeting schedule.

• Approved application LA21-01 text amendments to SHMC Chapters 17.24, 17.28, and 17.30 (5-0)
• Approved changing meeting times to the first and third Thursdays of each month (5-0)

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from several groups. Discussions include updates from the Community Health Fair Committee, Western University, and the Homeless Action Committee.

• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee featuring Michael Davis of Hope Center regarding homelessness

The Community Health Fair Committee decided not to hold the annual health fair this year due to COVID-19. The committee is instead focusing on promoting and assisting with vaccination clinics.

• Approved April 17, 2021 meeting minutes
• Cancelled annual Community Health Fair due to COVID-19

Budget Committee

The Budget Committee will review the proposed 2021-2022 budget. The meeting includes budget presentations for the Executive, Library, Police, and Non-departmental sectors.

• Review and discussion of proposed 2021-2022 Budget
• Budget presentations for Executive, Library, Police, and Non-departmental
• Tentative approval of Budget
• Review of 2021-04-22 Budget Committee Meeting Minutes

The Budget Committee tentatively approved the 2021-2022 fiscal year budget and associated property tax rates. The committee also made specific adjustments to water distribution, water capital, and street gas tax revenues.

• Approved 2021-2022 city budget of $25,135,101
• Approved property tax rates: $1.4157 per $1,000 (permanent), $7.85 per $1,000 (Police local option), and $1.17 per $1,000 (Library Services local option)
• Approved $64,000 in Water Distribution Budget
• Approved $75,000 in Water Capital Fund
• Approved $10,979 additional in Street Gas Tax revenue, revising total to $733,922
• Recommended keeping marijuana revenues in the General Fund for police programs
• Approved 2021-04-22 Budget Committee Meeting Minutes

Library Board

The Library Advisory Board will review April 2021 user statistics and financial reports. The board is scheduled to discuss and provide recommendations regarding a Library Needs Assessment by FAA Architecture.

• Library Needs Assessment Discussion/Recommendation - FAA Architecture
• April 2021 User and Type Statistics
• Library Per 10 Finance Report
• Approval of April 8, 2021 meeting minutes

City Council

The City Council will discuss a proposed storm water rate increase and review debt information for capital project funding. The meeting includes a first reading of Ordinance Bill No. 4 for 2021 and a financial update for the third quarter of FY2021.

• Resolution No. 13 for 2021: Storm Water Rate Increase
• Debt Information for Capital Project Funding
• First Reading of Ordinance Bill No. 4 for 2021
• FY2021 Q3 Financial Update
• Appointment to the Planning Committee

The City Council approved a $2 increase to stormwater rates to support a Stormwater Capital Plan. Council also moved Ordinance Bill No. 4 for 2021 through its first and second readings.

• Approved stormwater rate increase of $2 (5-1)
• Approved appointment to the Planning Committee
• Approved April 27 and May 6 meeting minutes
• Moved Ordinance Bill No. 4 for 2021 to third reading on May 25, 2021
• Reached consensus to continue investigating debt options for capital projects

Budget Committee

The Budget Committee is meeting to review and discuss the proposed 2021-2022 budget. This session includes budget presentations from Internal Services, CEDD, Finance, and Public Works.

• Review of proposed 2021-2022 budget
• Budget presentation for Internal Services
• Budget presentation for CEDD
• Budget presentation for Finance
• Budget presentation for Public Works

City Council

The Sweet Home City Council is holding a special meeting to conduct a public hearing. The primary focus is a specific application for a zone map amendment.

• Public Hearing for Zone Map Amendment Application ZMA21-01

The City Council held a special meeting to conduct a public hearing regarding Zone Map Amendment Application ZMA21-01. Following a staff report and a presentation by Udell Engineering, the Council voted to approve the application.

• Approved Zone Map Amendment Application ZMA21-01 (6-0)

Planning Commission

The Planning Commission will hold public hearings on proposed text amendments to residential zoning codes to improve housing quality. The body will also consider several conditional use permits, a variance, and a subdivision request.

• LA21-01: Proposed text amendments to Residential Low, Medium, and High-Density Zones
• CU21-04: Conditional use permit for a retail marijuana store in the Commercial Highway (C-2) Zone
• CU21-05: Conditional use permit for a home-based notary service in the Residential Low Density (R-1) Zone
• VR21-01: Variance request for a 15-foot front setback instead of 20 feet in the Commercial Central (C-1) Zone
• SD21-01: Request to subdivide a 6.50-acre property into 26 lots in the Residential Low Density (R-1) Zone

The Planning Commission approved conditional use permits for a retail marijuana store and a home-based notary service. A variance for a front setback was approved, and a request for a single-family dwelling in a Recreation Commercial Zone was granted. Two other applications regarding municipal code amendments and a 26-lot subdivision were continued to future meetings.

• Approved retail marijuana store CU21-04 with condition to verify retail square footage (6-0)
• Approved home occupation notary service CU21-05 (6-0)
• Approved single-family dwelling in RC Zone CU21-06 (6-0)
• Approved front setback variance VR21-01 (4-2)
• Continued public hearing for municipal code amendments LA21-01 to May 17, 2021 (6-0)
• Continued public hearing for 26-lot subdivision SD21-01 to June 7, 2021 (6-0)
• Approved April 5 and April 19, 2021 meeting minutes (6-0)

Charter Review Committee

The Charter Review Committee is meeting to consider a Local Improvement District for Willow Street. The agenda notes that no decisions will be made during this meeting.

• Consideration of a Local Improvement District - Willow Street

City Council

The City Council will discuss the 2021 Overlay Project, including contract approval and Phase 2 bid posting. The body is also considering a Transportation Program Operation Agreement and a proposal for Integrator of Record services.

• 2021 Overlay Project Contract Approval
• 2021 Overlay Project Phase 2 Bid Posting
• Transportation Program Operation Agreement
• Request for Proposal for Integrator of Record Service
• Reappointment of Hamlin & Dix to the Budget Committee

The City Council approved a contract for the 2021 Overlay Project and authorized bidding for a second phase of paving. Council also approved a transportation agreement for the Linn Shuttle and a request for an Integrator of Record for water and wastewater plants.

• Approved $230,000 North Santiam Paver contract for 2021 Overlay Project (7-0)
• Authorized request for proposals for 2021 Overlay Project Phase 2, estimated at $450,000 (7-0)
• Approved Transportation Program Operation Agreement for Linn Shuttle funding (7-0)
• Approved request for proposal for Integrator of Record for Water and Waste Water Treatment Plants (7-0)
• Approved Consent Agenda, including reappointment of Hamlin & Dix to Budget Committee and March 13 minutes (7-0)
• Continued Public Hearing for Zone Map Amendment Application ZMA21-01 to May 6

Charter Review Committee

The Charter Review Committee is meeting to approve previous minutes and discuss the Sweet Home Charter. The agenda does not list specific proposed changes or decisions.

• Approval of 2021-03-23 meeting minutes
• Approval of 2021-02-23 meeting minutes
• Discussion of the Sweet Home Charter

The Committee discussed revisions to the City Charter, including mayoral election processes and residency requirements for the City Manager. The Committee reached a consensus to recommend that the City Council not change the current Charter.

• Approved March 23, 2021 minutes
• Approved February 23, 2021 minutes
• Decided to keep the Mayor position as elected by the Council
• Decided to strike the two-year term limit for the Mayor
• Consensus reached to not change the current Charter

Budget Committee

The Budget Committee is meeting to begin the review and discussion of the proposed 2021-2022 budget. The committee will elect a Chair and Vice Chair and review the Capitol Improvement Plan.

• Election of Chair and Vice Chair
• Review of the Capitol Improvement Plan
• Scheduling of budget presentations for Public Works, CEDD, Finance, Executive, Library, and Police

The Budget Committee elected a Chair and Vice-Chair and reviewed the Capital Improvement Plan. The committee established a schedule for upcoming budget presentations in May 2021.

• Elected Kenneth Hamlin as Chair
• Elected Bob Briana as Vice-Chair
• Set budget presentation dates for May 6 and May 13, 2021
• Set tentative follow-up meeting for May 18, 2021

Park & Tree Committee

The Park & Tree Committee will meet to receive updates on the Sankey Park project, tree inventory, and pocket park naming. The committee will also discuss proposals for dog parks and the City Hall Park.

• Sankey Park Project Update
• Dog Parks/City Hall Park Proposal
• Tree Inventory Update
• Arbor Day Celebration
• Weddle Bridge

The Park & Tree Committee voted to recommend several park improvements to City Council, including dog parks and a playground relocation. The committee also decided to return to a monthly meeting schedule.

• Approved recommendation to City Council for dog parks at City Hall and Northside Park (6-0)
• Approved recommendation to City Council for a small playground at City Hall (6-0)
• Approved recommendation to City Council to move proposed Clover Park playground to Strawberry Park (6-0)
• Approved returning to monthly meetings (6-0)
• Approved meeting minutes (6-0)

Charter Review Committee

The Charter Review Committee is meeting to discuss the Willow Street Local Improvement District (LID). The agenda states that no decisions will be made during this meeting.

• Discussion regarding the Willow Street Local Improvement District (LID)

Planning Commission

The Planning Commission will meet to conduct a public hearing regarding Article I of the 2021 Development Code Update. The body will also review meeting minutes from April 5, 2021, and receive staff updates on planning projects.

• Public hearing: Article I: 2021 Development Code Update

The Planning Commission reviewed Article I, Chapter 17.02 through 17.04.020 and received updates on pending land use applications. No substantive decisions were made during the meeting.

• Continued April 5, 2021 meeting minutes to May 3, 2021

Community Health Committee

The Community Health Committee is meeting to approve previous minutes and receive reports. The agenda includes updates from the Community Health Fair Committee and Western University students.

• Approval of 2021-03-15 meeting minutes
• Community Health Fair Committee report
• Western University Students report
• Homeless Action Committee report

The committee approved the minutes from the March 15, 2021 meeting. Members received reports on a medical school mentorship program for high school students and updates on homeless housing efforts.

• Approved March 15, 2021 meeting minutes (Horton/Dalton)

City Council

The City Council will consider salary adjustments for employees and a Transient Lodging Tax IGA. The meeting includes discussions on American Rescue Plan Act funding and water and storm water utility rates.

• 2021 Salary Adjustments for Non-Represented and AFSCME Employees
• Transient Lodging Tax (TLT) IGA
• American Rescue Plan Act Funding Allocation discussion
• Water Utility & Storm Water Utility Rate discussion
• Appointment of a Council Liaison to the Library Advisory Board

The City Council approved retroactive salary increases for non-represented and AFSCME employees. Council also approved an intergovernmental agreement with Linn County for the collection of Transient Lodging Tax. Discussions were held regarding American Rescue Plan Act funding and utility rates, but no decisions were made on those items.

• Approved Resolution No. 12 for 2021 salary increases retroactive to December 16, 2020 (7-0)
• Approved IGA with Linn County for the Collection of Transient Lodging Tax (7-0)
• Appointed Councilor Susan Coleman as Council Liaison to the Library Advisory Board
• Approved Consent Agenda including March 23, 2021 minutes (7-0)

Library Board

The Library Advisory Board will meet to review the 2021-2022 budget and the year-to-date fiscal report. The board will also receive updates on library recruitment, a needs assessment, and COVID-19 risk levels in Linn County.

• 2021-2022 Library Budget Review
• 2021 Year-to-Date Budget Update
• Library Needs Assessment
• Linn County COVID update

The Library Board approved the minutes from the March 11, 2021 meeting. The board reviewed a budget update, library usage statistics, and a report on librarian recruitment and facility needs.

• Approved 2021-03-11 Library Advisory Board Minutes (5-0)

Planning Commission

The Planning Commission will hold public hearings on one zoning map amendment and three conditional use permit applications. The body will make a recommendation to the City Council regarding the zoning change.

• Application ZMA21-01: Proposed zoning change from Residential Low Density (R-1) to Highway Commercial (C-2) at 4347 Highway 20
• Application CU21-01: Conditional use permit for a caretaker dwelling at a commercial self-serve storage facility
• Application CU21-02: Conditional use permit for a non-dwelling accessory building in the R-1 zone
• Application CU21-03: Conditional use permit for a home occupation providing cosmetology and counseling services in the R-1 zone

The Planning Commission approved and recommended to the City Council four separate applications involving a zone change, a caretaker dwelling, a non-dwelling accessory building, and a home occupation business.

• Recommended approval of zone change from Residential Low Density (R-1) to Highway Commercial (C-2) at 4347 Highway 20 (4-0)
• Recommended approval of conditional use permit for a caretaker dwelling at a commercial storage facility (4-0)
• Recommended approval of conditional use permit for a non-dwelling accessory building in an R-1 zone (4-0)
• Recommended approval of conditional use permit for a home occupation (cosmetology and counseling) in an R-1 zone (4-0)
• Approved March 1, 2021 meeting minutes (4-0)

City Council

The City Council and Planning Commission are meeting to review the Community Streetscape Plan. The agenda states that no decisions will be made during this meeting.

• Streetscape Plan Community Review

Charter Review Committee

The Charter Review Committee is meeting to review the Sweet Home Charter. The agenda includes the approval of minutes from the February 23, 2021, meeting.

• Approval of 2021-02-23 Charter Review Committee Minutes
• Discussion of Sweet Home Charter

The meeting was adjourned immediately after the call to order because a quorum of committee members was not present. No votes were taken and no business was conducted.

City Council

The City Council will meet to decide on a System Development Charge fee schedule and the 2021 Overlay Project bid posting. Members will also discuss debt issuance for capital projects and a fund exchange program for the Surface Transportation Block Grant.

• System Development Charge Fee Schedule
• 2021 Overlay Project Bid Posting
• Surface Transportation Block Grant: Fund Exchange Program
• Resolution No 11 for 2021 - Sweet Home Public Library Policy Manual
• Partnership with AMERESCO for replacing city streetlights

The City Council approved a graduated three-year initiation of system development charges and authorized the solicitation for the 2021 Overlay Project. Council also approved an intergovernmental agreement with ODOT for a fund exchange program and updated the public library policy manual.

• Approved Resolution No. 9 for 2021 for graduated three-year system development charges (5-2)
• Approved solicitation for the 2021 Overlay Project (7-0)
• Approved Intergovernmental Agreement for Surface Transportation Block Grant Fund Exchange Program (7-0)
• Adopted Resolution No. 11 for 2021 updating the Sweet Home Public Library Policy Manual (7-0)
• Reached consensus to move forward with an initial proposal from AMERESCO for streetlight replacement
• Approved consent agenda including 2021-03-09 minutes (7-0)

Park & Tree Committee

The Park and Tree Committee will meet to discuss the 2021/2022 parks budget and gather public input regarding Sankey Park. The committee will also review updates on the city tree inventory and pocket park naming.

• 2021/2022 Parks Budget
• Sankey Park project update and public input
• Tree Inventory update
• Dog Parks and City Hall Park discussions
• Pocket Park naming update

The committee approved a recommendation to log the southwest corner of the Hobart Natural Area. Members also discussed updates to the Sankey Park project and a private donor's proposal for dog parks.

• Approved recommendation to log southwest corner of Hobart Natural Area (5-0)
• Approved January 20, 2021 meeting minutes (4-0)

Community Health Committee

The Community Health Committee will meet to review committee reports and conduct regular business. The agenda includes a report from James Page regarding CHANCE.

• Approval of 2021-02-22 meeting minutes
• Reports from Community Health Fair Committee, Western University, and Homeless Action Committee
• CHANCE report by James Page

The committee approved the minutes from the February 22, 2021 meeting. Members received reports on the transition to a virtual health fair and the phasing out of a homeless camp. James Page of Samaritan Health presented on strategies to eliminate stigma regarding opioid abuse and addiction.

• Approved 2021-02-22 Community Health Committee meeting minutes (unanimous)

Library Board

The Library Advisory Board will meet to review reports on recruitment, needs assessment, and bequests. The board will also receive a finance update and review library usage statistics.

• Approval of Library Policy Manual
• Recruitment update
• Library Needs Assessment update
• Bequest update
• Finance update from Finance Director Brandon Neish

City Council

The City Council is meeting to discuss updates to system development charge methodology, capital projects, and fee schedules. The body will also consider the disposal of city vehicles and the third reading of an ordinance regarding system development fees.

• Resolution No. 7 for 2021: System Development Charge Methodology
• Resolution No. 8 for 2021: System Development Charge Capital Projects List
• Resolution No. 9 for 2021: System Development Charge Fee Schedule
• Resolution No. 10 for 2021: Disposal of City Vehicles
• Ordinance No. 1294: Sweet Home Ordinance Pertaining to System Development Fees

The City Council approved resolutions regarding system development charge methodology and capital projects, as well as the disposal of city vehicles. Council also passed Ordinance No. 1294 pertaining to system development fees after a third reading.

• Approved appointment to the Charter Review Committee (6-0)
• Approved Resolution No. 7 for 2021 - System Development Charge Methodology (6-0)
• Approved Resolution No. 8 for 2021 - System Development Charge Capital Projects List (6-0)
• Directed staff to revise Resolution No. 9 for 2021 to adjust fee increases from five years to three
• Approved Resolution No. 10 for 2021 - Disposal of City Vehicles (6-0)
• Approved Ordinance No. 2 for 2021 - Ordinance No. 1294 regarding System Development Fees (6-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for a home-based firearm business. The body will also elect its Chairman and Vice-Chairman and receive updates on code revisions.

• Application CU20-07: Conditional use permit for manufacture and sale of firearms in Residential Medium Density (R-3) Zone
• Election of Chairman and Vice-Chairman
• Staff update on Code Revision

The Planning Commission approved a conditional use permit for a home occupation involving the manufacture and sale of firearms. The commission also re-elected its leadership and reviewed pending planning applications.

• Approved application CU20-07 for home-based firearm manufacture and sale (6-0)
• Approved January 4, 2021 meeting minutes (6-0)
• Re-elected Commissioner Parker as Chairman (6-0)
• Re-elected Commissioner Wolthuis as Vice-Chairman (6-0)

City Council

The City Council will hold a public hearing and consider an ordinance regarding the Willow Street Neighborhood Local Improvement District. The body is also reviewing utility rates and the 2021-2022 council goals.

• Public hearing and first reading of Ordinance No. 3 for 2021: Willow Street Neighborhood Local Improvement District (LID)
• Resolution No. 5 for 2021: Water and Wastewater Utility Rates
• Third reading of Ordinance No. 1 for 2021 (Ordinance No. 1293): Amending the Official Zoning Map
• Second reading of Ordinance No. 2 for 2021: System Development Charges
• Resolution No. 6 for 2021: City Council Goals for 2021-2022

The City Council approved an amendment to the official zoning map and established goals for 2021-2022. Council also approved a library board liaison and a First Avenue easement release. A proposal for water and wastewater utility rates failed to move forward after a motion died for lack of a second.

• Approved Ordinance No. 1 for 2021 amending the Official Zoning Map (7-0)
• Approved Resolution No. 6 for 2021 regarding City Council Goals for 2021-2022 (7-0)
• Approved Resolution No. 4 for 2021 for Library Board Liaison (7-0)
• Approved release of easement on First Avenue (7-0)
• Approved Consent Agenda including minutes from seven previous meetings (7-0)
• Moved Ordinance No. 2 for 2021 regarding System Development Charges to third reading (7-0)
• Directed research into cost savings for Willow Street LID to bring back a water-only proposal (5-2)
• Resolution No. 5 for 2021 regarding Water and Wastewater Utility Rates failed (no second)

Charter Review Committee

The Charter Review Committee is meeting to conduct a review of the Sweet Home Charter. The agenda includes the approval of previous minutes and a discussion of old and new business.

• Review of the Sweet Home Charter

The committee reviewed recommendations from the League of Oregon Cities regarding the Sweet Home Charter. Discussions focused on residency requirements for the City Manager and the definition of the City Attorney. No formal votes or decisions were recorded.

Community Health Committee

The Community Health Committee is meeting to approve previous minutes and receive reports from several sub-committees. The agenda does not list any specific items for decision under old or new business.

• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee
• Approval of 2021-01-18 meeting minutes

The committee approved the minutes from the January 18, 2021 meeting. Members received reports on the status of the Community Health Fair, a mentoring program, and homeless camp numbers at the Nazarene Church.

• Approved January 18, 2021 minutes (unanimous)

City Council

The City Council is holding a special meeting to address capital budget planning. The meeting includes standard procedural items such as call to order and roll call.

• Capital Budget Planning

The City Council reviewed the Capital Planning Document to identify project priorities for the Annual Budget. Members discussed financing, interest rates, and the incurring of debt across all departments.

City Council

The City Council is considering updates to the city's miscellaneous fee schedule and the first reading of an amended System Development Charges Ordinance. The body will also decide on appointments for the Library Advisory Board and the Planning Commission.

• Resolution No. 3 for 2021: Proposed fee changes including a new $25 Transient Merchant Permit Fee and $100 after-hours water on/off fee
• Ordinance No. 2 for 2021: First reading of Amended System Development Charges Ordinance
• Ordinance No. 1 for 2021: Second reading of Zone Map Amendment
• Proposed appointments of Jamie Frick to the Library Advisory Board and Eva Jurney, James Goble, and Jamie Melcher to the Planning Commission
• New equipment delivery/pickup fees: $50 during business hours and $100 after hours

The City Council approved an updated fee schedule and filled several positions on the Planning Commission and Library Advisory Board. The council also advanced an ordinance regarding system development charges to a second reading.

• Approved Resolution No. 3 for 2021 updating the Fee Schedule (6-0)
• Appointed Jamie Frick to the Library Advisory Board (6-0)
• Reappointed Eva Jurney to the Planning Commission (6-0)
• Appointed Jamie Melcher to the Planning Commission (6-0)
• Appointed James Goble to the Planning Commission (5-1)
• Moved Ordinance No. 2 for 2021 (Amended System Development Charges) to second reading (6-0)
• Moved Ordinance No. 1 for 2021 (Zone Map Amendment) to third and final reading

City Council

The City Council is holding a special meeting to discuss system development charges. The body will consider modifications and the adoption of a methodology for calculating these charges.

• Public hearing regarding modifications and adoption of a methodology for calculating System Development Charges

The City Council conducted a public hearing to consider modifications and the adoption of a methodology for calculating System Development Charges (SDCs). No public testimony was provided. No final decision on the methodology was recorded in the minutes.

• Held public hearing on SDC methodology (no vote recorded)

City Council

The City Council is meeting for a training session. The agenda includes a discussion on the city's vision, mission, and goals.

• City Council Training
• Discussion of Vision, Mission & Goals

The City Council conducted a training session and reviewed the city's Vision, Mission, and Goals. Council members decided to add a fifth goal regarding communications and marketing, delegating the drafting of the language to the Mayor, President Pro-Tem, and staff.

• Delegated drafting of a new communications and marketing goal to the Mayor, President Pro-Tem, and staff

City Council

The City Council is conducting a training session. The agenda includes annual reports from several city departments and a review of the Capital Improvement Plan.

• Finance Annual Report / Budget 101
• Police Department Annual Report
• Library Annual Report
• Community and Economic Development Annual Report
• Public Works Annual Report

The City Council held a training session featuring annual reports from the Finance, Police, Library, Community and Economic Development, and Public Works departments. The Council reviewed the Capital Improvement Plan and discussed organizational roles and responsibilities. No substantive votes or policy decisions were recorded.

City Council

The City Council is meeting for a training session. The agenda focuses on internal governance, legal requirements, and city systems.

• City Charter, Council Rules and Mission, Vision & Goals
• Home Rule, Public Meeting Laws, Public Records, & Ethics
• Systems
• City Property

The City Council held a training session covering the City Charter, Council Rules, and the 2020 Vision Statement, Mission Statement, and Goals. Discussions included public meeting laws, ethics, and a review of city-owned properties. No substantive legislative decisions were made.

Administration, Finance and Property Committee

The Administration, Finance and Property Committee is meeting to conduct interviews for two city bodies. The committee will interview candidates for the Library Board and the Planning Commission.

• Interviews for Library Board
• Interviews for Planning Commission

The committee conducted interviews for vacant positions on the Library Advisory Board and the Planning Commission. Recommendations for these appointments will be made to the City Council at the February 9, 2021 meeting.

• Interviewed Jamie Frick and Bonnie Neal for Library Advisory Board
• Interviewed Jamie Melcher, David Lowman, James Goble, Rachel Maynard, and Eva Jurney for Planning Commission

City Council

The City Council will conduct a public hearing regarding a zone map amendment application. The body will also consider the surplus of city equipment and vehicles and appoint council sub-committees.

• Public Hearing for Zone Map Amendment Application ZMA20-04
• Request for Council Action regarding surplus of City equipment and vehicles
• Council Sub-Committee Appointments
• Proclamation Denouncing Violence In Our Nation
• Review of Subcommittee on Homelessness Draft Document

The City Council approved the surplus of city equipment and vehicles and moved Ordinance No. 1 for 2021 regarding a zone map amendment to a second reading. Mayor Mahler also appointed council members to various city subcommittees.

• Approved surplus of city equipment and vehicles (7-0)
• Approved first reading of Zone Map Amendment Application ZMA20-04 (7-0)
• Moved Ordinance No. 1 for 2021 to second reading (7-0)
• Approved 2021-01-12 City Council Minutes (7-0)
• Appointed council members to city subcommittees

Charter Review Committee

The Charter Review Committee is meeting to discuss the Sweet Home City Charter. The primary focus of the session is the review of Chapters 5 and 6.

• Review of Sweet Home City Charter, Chapters 5-6

General

The Viewers’ Report Committee is meeting to investigate a plat and City Manager's Report regarding a Local Improvement District. The committee will make recommendations to the City Council concerning project benefits and property assessments.

• Resolution No. 1 for 2021: Willow Street Neighborhood Local Improvement District (L.I.D.)
• Proposed water, street, sidewalk, curb, gutter, and storm drain improvements on Willow Street, Yucca Street, part of Tamarack Street, and parts of 18th, 19th and 20th Avenues

The Viewers’ Report Committee recommended proceeding with a Local Improvement District (LID) for water, street, sidewalk, curb, gutter, and storm drain improvements. The committee also suggested the City cover costs for oversized water mains and investigate available grant funding.

• Recommended proceeding with the Willow Street LID (2-1)
• Recommended assessing cost per property based on area with a 150-foot maximum depth
• Recommended City pay for additional costs of oversized water main improvements
• Recommended City Council consider waiving SDC fees or contributing equivalent funds
• Recommended City investigate available grant fund sources

Community Health Committee

The Community Health Committee is meeting to approve previous minutes and receive reports. The agenda includes updates on the Community Health Fair, Western University, and the Hero Banner Project.

• Approval of 2020-12-21 Community Health Committee Minutes
• Report from Community Health Fair Committee
• Report regarding Western University
• Report regarding Hero Banner Project

The committee approved a draft document submitted by the Homelessness Action Committee, which the City Manager will forward to the City Council. The committee also approved the minutes from the December 21, 2020 meeting.

• Approved December 21, 2020 meeting minutes (All in Favor)
• Approved draft document from Homelessness Action Committee (All in Favor)

General

The body is meeting to review a Local Improvement District (L.I.D.) proposal. Viewers will investigate the plat and City Manager’s Report to make recommendations to the City Council regarding project benefits and assessments.

• Proposed water, street, sidewalk, curb, gutter, and storm drain improvements on Willow Street, Yucca Street, part of Tamarack Street, and parts of 18th, 19th and 20th Avenues

The committee discussed the Willow Street Neighborhood Local Improvement District (LID) to address water issues. Members recommended a cost-share methodology based on linear foot of frontage by 150° depth and area. The committee agreed that water improvements are necessary but recommended minimal street improvements.

• Recommended cost-share methodology based on linear foot of frontage by 150° depth and area
• Recommended proceeding with water LID
• Recommended minimal street improvements
• Directed staff to research available grants to reduce overall costs

Library Board

The Library Board will review previous meeting minutes and receive reports from the librarian regarding finances and December 2020 circulation statistics. The board will also discuss an update on the Library Needs Assessment.

• Review of November 12, 2020 and December 10, 2020 minutes
• December 2020 Monthly Circulation Report
• Update on Library Needs Assessment

City Council

The City Council will swear in new councilors and hold elections for Mayor and Pro Tem. The body will also consider debt refinancing for water systems and a new vacant building ordinance.

• Resolution No. 29 for 2020: Refinancing of existing City Debt for Wastewater and Water Treatment Systems
• Resolution No. 1 for 2021: Willow Street Neighborhood Local Improvement District (L.I.D.)
• Ordinance No. 13 for 2020 (No. 1292): Registration, maintenance, safety, and security of vacant buildings in commercial and industrial zones
• Ordinance No. 1 for 2021: Public hearing for Zone Map Amendment Application ZMA20-04
• Downtown Streetscape and Parking Plan Contract

The City Council approved a contract for a downtown streetscape and parking plan and passed an ordinance regarding vacant buildings in commercial and industrial zones. Council also approved amendments to the Commercial Exterior Improvement Program and debt refinancing for water systems.

• Approved contract with Dougherty Landscape Associates for Downtown Streetscape and Parking Plan including all optional services (7-0)
• Approved Ordinance No. 13 for 2020 (Ordinance No. 1292) regarding registration and safety of vacant buildings in commercial and industrial zones (6-1)
• Approved amendments to Commercial Exterior Improvement Program lifting cap to $15,000 with owner match (7-0)
• Approved Resolution No. 1 for 2021 to start the Willow Street Neighborhood Local Improvement District process (6-0)
• Approved amendments to Resolution No. 29 for 2020 for refinancing wastewater and water treatment system debt (7-0)
• Elected Greg Mahler as Mayor (7-0)
• Elected Councilor Gerson as President Pro Tem (7-0)
• Approved Consent Agenda including December 8, 2020 meeting minutes (7-0)

Planning Commission

The Planning Commission is holding a public hearing regarding a request for a Planned Development Overlay Zone. The applicant proposes to develop seven single-family lots on a 1.96-acre property.

• Application PD20-02: Request for Planned Development Overlay Zone for 7 single-family lots on 87,962 square feet
• Application ZMA20-04: Proposed zoning change from Highway Commercial (C-1) to Residential High Density (R-2)
• Proposed access easement across Tax Lot 303 from 9th Avenue
• Staff updates on code revisions and pending applications

The Commission approved application PD20-02 to create a Planned Development Overlay Zone on a 1.96-acre property. The project allows for the development of seven single-family lots with modifications to standard lot size, width, and setback requirements.

• Approved application PD20-02 for a Planned Development Overlay Zone (5-0)
• Approved December 7, 2020 meeting minutes with corrections (5-0)