Sweet Home public meetings in 2022

Park & Tree Committee

The Park and Tree Committee will meet to discuss old business regarding city beautification and park projects. The committee will also provide an update on a City Council presentation regarding the Sankey Park Stage.

• Northside Dog Park
• Sankey Park Stage City Council Presentation update
• Lower Sankey Park Donor Recognition
• Weddle Bridge
• Beautification Committee

City Council

The City Council will discuss several infrastructure projects, including water system repairs and electrical equipment procurement. The body is also reviewing a proposed vacation of Redwood Street and a grant application for electric mobility.

• Proposed vacation of Redwood Street
• New bandstand for Sankey Park
• Pacific Power Oregon Clean Fuels Electric Mobility Grant application
• Water Treatment Plant raw water valve replacement
• Mahler WRF electrical equipment procurement

The City Council accepted a $200,000 grant to install DC Fast charging stations and convert 10th Avenue to a one-way street. Council also authorized $129,000 for a raw water valve replacement at the Water Treatment Plant and approved an amendment for ODOT pedestrian crossing funding.

• Approved $200,000 Pacific Power Oregon Clean Fuels Electric Mobility Grant (7-0)
• Authorized $129,000 Water Treatment Plant Raw Water Valve Replacement (7-0)
• Approved amendment to ODOT US 20/OR 228 ADA Ramp IGA for $500,000 in funding (7-0)
• Approved seeking grants and donations for a new Sankey Park bandstand (7-0)
• Referred Redwood Street vacation request to Planning Commission (7-0)
• Appointed Lena Tucker and Nancy Patton to Park and Tree Committee (7-0)
• Appointed Jeff Parker, Henry Wolthuis, Laura Wood, and Todd Branson to Planning Commission (7-0)
• Approved updated salary schedule via Consent Agenda (7-0)

Administration, Finance and Property Committee

The Administration, Finance and Property Committee is meeting to conduct interviews for various boards and committees. No other business items are listed on the agenda.

• Interviews for Boards and Committees

The Administration, Finance and Property Committee conducted interviews for the Planning Commission. Following the interviews, the committee made a recommendation for the City Council to consider.

• Recommended Planning Commission candidates to City Council

Community Health Committee

The Community Health Committee is meeting to approve previous minutes and receive reports from various committees. The agenda includes updates on the Community Health Fair, Western University, and the Homeless Action Committee.

• Approval of 2022-11-10 Community Health Committee Minutes
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

The committee voted to invite the Oregon Health Authority to participate in an ongoing project with Western University. Members also received updates on the Community Health Fair and the construction of homeless huts.

• Approved minutes from 2022-11-10 Community Health Committee meeting
• Approved motion to invite Oregon Health Authority to participate in current project with Western University

Library Board

The Library Board will review November 2022 reports and statistics. The meeting includes discussions on a draft Request For Reconsideration and an updated Collection Development Policy.

• Draft of updated Collection Development Policy
• Request For Reconsideration Draft for Discussion
• November 2022 Librarian and Statistical reports

Administration, Finance and Property Committee

The Administration, Finance and Property Committee is meeting to conduct interviews for various boards and committees. No other business items are listed on the agenda.

• Interviews for Boards and Committees

The Administration, Finance and Property Committee held interviews for candidates seeking positions on the Planning Commission and the Park and Tree Committee. No final recommendations were made during this meeting.

• Conducted interviews for Park and Tree Committee and Planning Commission candidates

Planning Commission

The Planning Commission will conduct public hearings regarding a specific land use application and the city's housing needs analysis. The body will also review meeting minutes from October and November 2022.

• Public hearing for Application CU22-12
• Public hearing for Sweet Home Housing Needs Analysis

The Planning Commission approved minutes from previous meetings and rescheduled a public hearing for Application CU22-12. Commissioners also received a Housing Needs Analysis presentation from consultants.

• Approved October 6, 2022 meeting minutes (4-0)
• Approved November 17, 2022 meeting minutes (4-0)
• Continued public hearing for Application CU22-12 to January 5, 2023 (4-0)

City Council

The City Council is meeting for a community meet and greet event for the Police Chief. No other legislative actions or decisions are listed on the agenda.

• Community Meet and Greet Event for Police Chief

Planning Commission

The Planning Commission will conduct a public hearing regarding Application CU22-13. The meeting also includes staff updates on various planning projects.

• Public hearing for Application CU22-13

The Planning Commission approved a conditional use permit to convert an existing office building into a residence for a site watchman. The property is located near 22nd Avenue and Tamarack Street in the Recreation Commercial Zone.

• Approved application CU22-13 for conversion of office building to watchman residence (6-1)

Park & Tree Committee

The Park and Tree Committee will meet to discuss new landscaping and artwork for downtown medians. The committee will also review old business regarding several local parks and bridges.

• Landscaping and Artwork in the Downtown Medians
• Weddle Bridge
• Sankey Park Stage
• Lower Sankey Park Donor Recognition
• Northside Dog Park

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from various committees. The agenda does not list any specific items for decision under old or new business.

• Approval of 2022-09-19 Community Health Committee Minutes
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

The Community Health Committee approved the previous meeting's minutes and decided to request volunteers for upcoming health goal focus groups. Members discussed mental health needs, homeless shelter hut construction, and potential capital projects for the Oregon Mayor's Association.

• Approved 2022-09-19 minutes (all in favor)
• Decided to post a request for volunteers for Western University focus groups on the city website

Library Board

The Library Board will review the Library Director's report and monthly statistics for October 2022. The board will also address unfinished business from September and October 2022 meetings.

• Library Director's Report October/November 2022
• Monthly Statistics Report October 2022
• Unfinished business from September and October 2022

City Council

The City Council is holding a City Leaders Meet and Greet event. The agenda states that no City business will be conducted at this event.

City Council

The City Council will discuss several infrastructure requests, including an agreement for LED streetlight conversion and improvements to the Mahler WRF. The body will also consider resolutions regarding a homelessness plan and the Parade of Lights.

• Resolution No. 33 for 22: Ameresco Audit Services Agreement for LED Streetlight Conversion
• Mahler WRF Equipment Pre-Purchase and Interim Improvement Project
• Mahler WRF Outfall Replacement
• Resolution No. 32 for 2022: Support of Oregon Mayor's Association Taskforce on Homelessness Plan
• Resolution No. 34 for 2022: Parade of Lights

The City Council approved a nearly $4 million pre-purchase of equipment for the Mahler WRF using grant funding. Council also authorized an LED streetlight audit and supported a homelessness task force plan. Additionally, the annual Parade of Lights was approved for December 10.

• Approved nearly $4M pre-purchase of generator, switch gears, and sludge tank for Mahler WRF (6-0)
• Approved Resolution No. 33 for 2022 to begin $27K LED streetlight audit by Ameresco (6-0)
• Approved Resolution No. 32 for 2022 supporting Oregon Mayor's Association Taskforce on Homelessness Plan (6-0)
• Approved Mahler WRF Outfall Replacement and Environmental Assessment (6-0)
• Approved Resolution No. 34 for 2022 for the Parade of Lights on Dec 10 (6-0)
• Canceled City Council meetings on November 22nd and December 27th
• Approved consent agenda (6-0)
• Approved Councilor Richards' absence (6-0)

City Council

The City Council will review a conditional use application and a request to authorize a newly created position with an updated salary schedule. The body will also consider a contract for regional disaster preparedness planning services.

• Conditional Use Application CU22-12
• Authorization for newly created position and updated salary schedule
• Regional Disaster Preparedness Planning Services Contract
• FY 21-22 Audit presentation by Grove, Mueller, and Swank
• Presentation by Government Portfolio Advisors

The City Council approved the creation of a Communications Manager position to handle both communications and IT duties. Council also authorized a conditional use permit for Northside Park and a regional disaster preparedness contract.

• Approved consent agenda (7-0)
• Authorized signature of Conditional Use Permit Application CU22-12 for Northside Park (7-0)
• Approved creation of Communications Manager position (7-0)
• Approved $6,600 contract for Regional Disaster Preparedness Planning Services (7-0)

Library Board

The Library Board is meeting to review the Librarian's report for September and October 2022. The board will also examine the September 2022 statistics report and the September 2022 agenda packet.

• Review of Librarian Report for September/October 2022
• Review of Statistics Report for September 2022
• Review of Library Agenda Packet from September 2022

Park & Tree Committee

The Park and Tree Committee will meet to review the budget and several ongoing projects. Discussions include updates on local parks and beautification efforts.

• Ashbrook Park
• Weddle Bridge
• Sankey Park Stage
• Lower Sankey Park Donor Recognition
• Dog Parks

City Council

The City Council is meeting for a City Council Candidate Forum. The agenda states that no City business will be conducted at this event.

City Council

The City Council is meeting for a farewell event for City Manager Pro Tem Christy Wurster. The agenda states that no City business will be conducted at this event.

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from various committees. No specific new business or decisions are listed on the agenda.

• Approval of 2022-09-19 meeting minutes
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

City Council

The City Council will review requests for action regarding a right-of-way dedication for Mountain Fir and a liquor license application for the Rio Theater. The body will also consider an agreement with the ODOT Rail and Public Transit Division.

• Mountain Fir Right-of-Way Dedication
• Rio Theater OLCC Liquor License Application
• ODOT Rail and Public Transit Division Agreement 35384
• FAC Managed Outreach and Community Resource Facility update

The City Council approved the dedication of Mountain Fir to the city and recommended approval of a liquor license for the Rio Theater. Council also accepted a grant agreement from ODOT for the Dial A Bus program.

• Approved Mountain Fir Right-of-Way Dedication (6-0, 1 abstention)
• Recommended approval of Rio Theater OLCC Liquor License (5-1, 1 abstention)
• Accepted ODOT Grant Agreement 35384 for Dial A Bus program (7-0)
• Approved Consent Agenda including September meeting minutes (7-0)

Planning Commission

The Planning Commission will conduct a public hearing regarding Application CU22-11. The body will also review meeting minutes from September and receive staff updates on planning projects.

• Public hearing for Application CU22-11

The Planning Commission approved a conditional use permit for a truck reload station on a 2-acre portion of a 146.68-acre property in the Recreation Commercial Zone. The commission also approved minutes from two previous meetings.

• Approved conditional use permit CU22-11 for truck reload station (6-0)
• Approved September 1, 2022 meeting minutes (5-0-1)
• Approved September 15, 2022 meeting minutes (6-0)

City Council

The City Council will consider a new Development Code and the annexation of territory within the Urban Growth Boundary. The meeting includes the swearing-in of a City Manager and Interim Chief of Police, as well as discussions on wastewater plant upgrades.

• Ordinance No. 1305: Repealing Titles 16, 17 and portions of Title 15 to adopt a new Development Code and amend the Comprehensive Plan and Zoning Map
• Ordinance No. 1306: Annexing territory within the Urban Growth Boundary and amending the Official Zoning Map
• Wastewater Treatment Plant Upgrades Grant Agreement
• Rio Theater OLCC Liquor License Application
• Mahler WRF Improvements Project Proposal for Owner-Supplied Equipment

The City Council approved a new development code and the annexation of territory within the Urban Growth Boundary. Council also voted to demolish the old railroad depot and swore in new city leadership.

• Approved Ordinance No 1305 replacing development code and amending Comprehensive Plan (7-0)
• Approved Ordinance No 1306 annexing territory within Urban Growth Boundary (7-0)
• Approved demolition of old railroad depot (6-1)
• Swore in Kelcey Young as City Manager
• Swore in Jason Ogden as Interim Police Chief
• Tabled Wastewater Treatment Plant Upgrades Grant Agreement
• Tabled Mahler WRF Improvements Project Proposal
• Tabled Rio Theater OLCC Liquor License Application

City Council

The Sweet Home City Council is meeting in executive session to discuss advice from legal counsel. The session is focused on deliberations with persons designated to carry out labor negotiations.

• Executive session regarding labor negotiations pursuant to ORS 192.660 (2) (d)

The City Council met in executive session to discuss advice from legal counsel regarding labor negotiations. No formal actions or decisions were taken during this session.

Park & Tree Committee

The Park and Tree Committee will meet to discuss old business regarding city parks and beautification efforts. The agenda includes reviews of specific park sites and upcoming community events.

• Beautification Committee
• Ashbrook Park
• Weddle Bridge
• Sankey Park Stage
• Lower Sankey Park Donors Recognition

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from several sub-groups. No specific new business or decisions are listed on the agenda.

• Approval of 2022-08-15 meeting minutes
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

The committee approved the minutes from the August 15, 2022 meeting. Members received updates on the Community Health Fair, Western University focus groups, and the Homeless Action Committee site. The committee decided to move its monthly meetings to the second Thursday at 5:00 PM.

• Approved 2022-08-15 meeting minutes
• Changed meeting schedule to the 2nd Thursday of each month at 5:00 PM

Planning Commission

The Planning Commission is meeting for an open house regarding the Housing Needs Analysis and Buildable Lands Inventory. The agenda states that no Commission decisions will be made at this event.

• Housing Needs Analysis and Buildable Lands Inventory Open House

Planning Commission

The Planning Commission will hold a public hearing regarding the Housing Needs Analysis and Buildable Lands Inventory. This includes a presentation by 3J Consulting.

• Public hearing on Housing Needs Analysis and Buildable Lands Inventory
• Presentation by 3J Consulting

The Planning Commission held a public hearing featuring presentations from 3J Consulting and FCS Group regarding the Sweet Home Housing Needs Analysis and Buildable Lands Inventory. No formal decisions or votes were recorded during the meeting.

City Council

The City Council is reviewing a new development code and amendments to the Comprehensive Plan. The body is also considering the annexation of territory within the Urban Growth Boundary and a road closure for the 2022 Harvest Festival.

• Ordinance No. 6 for 2022: Annexing territory within the Urban Growth Boundary and amending the Official Zoning Map
• Ordinance Bill No. 5 for 2022: Replacing Titles 16, 17 and portions of Title 15 with a new Development Code
• Resolution 30: 2022 Harvest Festival Road Closure Approval
• Liquor License Application: Midway Market change of ownership
• County Foreclosure on real property with City liens

The City Council adopted a new development code and annexed territory within the Urban Growth Boundary. Council also approved the demolition of the old railroad depot and swore in new city leadership.

• Approved demolition of old railroad depot (6-1)
• Approved Ordinance No 1305 adopting new Development Code and Comprehensive Plan amendments (7-0)
• Approved Ordinance No 1306 annexing territory within the Urban Growth Boundary (7-0)
• Swore in Kelcey Young as City Manager
• Swore in Jason Ogden as Interim Police Chief
• Tabled Wastewater Treatment Plant Upgrades Grant Agreement
• Tabled Mahler WRF Improvements Project Proposal
• Requested more information on Rio Theater OLCC Liquor License Application

Library Board

The Library Board meeting scheduled for September 8, 2022, was canceled. The agenda listed planned discussions on library policy updates and the Library Design Institute 2022.

• Review of Request for Reconsideration Form rough draft
• Collection Development Policies review
• Discussion about Library Design Institute 2022

Planning Commission

The Planning Commission will hold public hearings regarding a property annexation and zoning change. The body will also continue a hearing on a right-of-way dedication proposal.

• Application AX ZC22-01: Annexation of 174,896 square foot (3.97-acre) property into city limits
• Application AX ZC22-01: Zoning change from Linn County Urban Growth Area-Farm/Forest Zone to City Low Density Residential (R-1) Zone
• Mountain Fir Dedication of Right-of-Way proposal (continuation of August 4, 2022 hearing)

The Planning Commission recommended the annexation and rezoning of a 3.97-acre property to Low Density Residential. The commission also recommended the Dedication of Mountain Fir Street to City Council, including requirements for sidewalk construction and landscaping maintenance.

• Approved August 4, 2022 meeting minutes (6-0)
• Recommended annexation and rezoning of 3.97-acre property to Low Density Residential (R-1) to City Council (6-0)
• Approved Dedication of Mountain Fir Street and recommended to City Council, including sidewalk construction and landscaping maintenance on both sides of the road (6-0)

City Council

The City Council will hold a first reading of Ordinance Bill No. 5 for 2022. This proposal seeks to replace parts of the city's existing code with a new Development Code and update the Comprehensive Plan and Zoning Map.

• First reading of Ordinance Bill No. 5 for 2022 to repeal Titles 16, 17 and portions of Title 15
• Proposed adoption of a new Development Code
• Proposed amendments to the Comprehensive Plan, Comprehensive Plan Map, and Zoning Map

The City Council moved Ordinance Bill No. 5 for 2022 to its second reading. This ordinance proposes repealing parts of the city code to implement a new Development Code and update the Comprehensive Plan and zoning maps.

• Approved 2022-08-23 meeting minutes (3-0, 1 abstention)
• Moved Ordinance Bill No. 5 for 2022 to first reading (4-0)
• Moved Ordinance Bill No. 5 for 2022 to second reading (4-0)

City Council

The City Council is meeting for a groundbreaking event at Samaritan Health. The agenda states that no Council decisions will be made at this event.

• Samaritan Health Groundbreaking Event at 1289 49th Avenue

City Council

The City Council will hold public hearings regarding the Community Development Block Grant and Legislative Amendment LA22-01. The body is also deciding on employment agreements for the City Manager and various service contracts.

• Public Hearing: Community Development Block Grant
• Public Hearing: Legislative Amendment LA22-01
• Resolution No. 30 for 2022: City Manager Employment Agreement
• ODOT US 20/OR 228 ADA Ramp Add-Work Agreement
• Emergency Contract for Water Main Break Repair

The City Council approved the employment of Kelcey Young as City Manager and Christy Wurster as Consulting Transition City Manager. Council also approved several infrastructure contracts, including emergency water main repairs and an ODOT ADA ramp agreement.

• Approved employment of Kelcey Young as City Manager (6-0)
• Approved employment of Christy Wurster as Consulting Transition City Manager (6-0)
• Appointed Police Chief Jeff Lynn as City Manager Pro Tem from Aug 24 to Sept 13, 2022 (6-0)
• Approved emergency contract and ARPA fund redesignation for water main break repair (6-0)
• Approved ODOT Art in the Public Right-of-Way Agreement for mural maintenance (6-0)
• Approved contract with Merina and Company for account reconciliation (6-0)
• Approved ODOT US 20/OR 228 ADA Ramp Add-Work Agreement (6-0)
• Approved Legislative Amendment LA22-01 code revisions for first reading (6-0)

Park & Tree Committee

The Park and Tree Committee will review updates on several city parks and beautification projects. The meeting includes discussions on downtown median trees and planning for a health fair booth.

• Downtown / Median Trees
• Ashbrook Park updates
• Weddle Bridge updates
• Sankey Park Stage (tabled)
• Lower Sankey Park Donation Recognition

City Council

The City Council is meeting in an executive session to consider the employment of a City Manager. This session is closed to the public pursuant to ORS192.660(2)(a). No final action or decision may be made during this session.

• Executive session to consider the employment of a City Manager

The City Council met in executive session to discuss advice from legal counsel regarding labor negotiations. No formal decisions were made during the meeting.

Community Health Committee

The Community Health Committee is meeting to review reports and approve previous minutes. The agenda includes a discussion regarding a banner permit for the Community Health Fair.

• Approval of 2022-05-16 meeting minutes
• Banner Permit for the Community Health Fair
• Report from Western University
• Report from Homeless Action Committee

The committee approved the membership of the Advisory Committee for the unsheltered site. Members also approved the minutes from the May 16, 2022 meeting.

• Approved 2022-05-16 meeting minutes
• Approved Advisory Committee members: Councilor Sanchez, Jason Ogden, Adam Reed, Rob Keene, and Ken Bronson

City Council

The Sweet Home City Council is meeting in executive session to consider the employment of a City Manager. No final action or decision may be made during this session.

• Executive session to consider the employment of a City Manager

The City Council met in executive session to interview candidates for the position of City Manager. No official decisions were made during the session.

City Council

The Sweet Home City Council is meeting in an executive session. The body will consider the employment of a City Manager.

• Executive session to consider the employment of a City Manager

The City Council held an executive session to consider the employment of a City Manager. No final actions or decisions were made during this session.

City Council

The City Council is meeting for a City Manager Community Meet and Greet event. The agenda states that no Council decisions will be made during this event.

City Council

The City Council will consider a final reading of an ordinance to ban psilocybin service centers and product manufacturing. The body is also reviewing contracts and bid postings for water and wastewater infrastructure projects.

• Third reading of Ordinance Bill No. 4 (Ordinance No. 1304) banning psilocybin service centers and manufacture
• Contract award for 9th Avenue Waterline Replacement Project
• Bid posting for Mahler WRF Improvements Project Ph1
• RFP for Mahler WRF Special Inspections and Testing Services
• Northside Park Property Line Adjustments

The City Council passed an ordinance banning psilocybin service centers and the manufacture of psilocybin products. The council also approved several infrastructure projects, including a waterline replacement and water reclamation facility improvements.

• Approved Ordinance No. 1304 banning psilocybin service centers and product manufacture (7-0)
• Approved 9th Avenue Waterline Replacement Project Schedule A and $45,000 for Grape Avenue paving (6-0)
• Approved bid posting for Mahler Water Reclamation Facility Improvements Project Ph1 (7-0)
• Approved RFP for Special Inspection and Testing Services for the Wastewater Treatment Plant (7-0)
• Approved property line adjustments for Northside Park (7-0)
• Approved $1,500 contract amendment for Council of Governments recruitment services (7-0)
• Approved contract with Rural Development Initiatives for a leadership program

City Council

The City Council is meeting in an executive session to discuss advice from legal counsel. This session is specifically for deliberations with persons designated to carry out labor negotiations.

• Executive session regarding labor negotiations pursuant to ORS 192.660 (2) (d)

The City Council held an executive session to consider the employment of a City Manager. The minutes record no substantive decisions or votes.

Planning Commission

The Planning Commission will hold public hearings regarding the adoption of a revised Sweet Home Municipal Code and a proposed right-of-way dedication by Mountain Fir.

• Public hearing: Revised Sweet Home Municipal Code Adoption
• Public hearing: Proposed Mountain Fir Dedication of Right-Of-Way

The Planning Commission recommended that City Council approve the revised Sweet Home Municipal Code. A public hearing regarding the Mountain Fir dedication of right-of-way was continued to a future meeting.

• Recommended approval of the New Development Code to City Council (5-0)
• Continued Mountain Fir dedication of right-of-way public hearing to September 1, 2022 (5-0)
• Approved July 7, 2022 meeting minutes (5-0)

City Council

The City Council is meeting for a groundbreaking ceremony for a Memory Care Community. The agenda states that no Council decisions will be made at this event.

• Memory Care Community Groundbreaking Ceremony at 5050 Mountain Fir Street

City Council

The City Council will discuss a proposed ordinance to ban psilocybin service centers and the manufacture of psilocybin products. The body is also reviewing legislative priorities for the League of Oregon Cities and a potential ballot measure regarding Measure 109.

• Ordinance Bill No 4 for 2022: Ban on Psilocybin Service Centers and the Manufacture of Psilocybin Products
• Engineer of Record Water Master Plan Task Order Amendment
• Government Portfolio Advisors Contract Extension
• Safe Routes to School Grant Application
• 9th Avenue Waterline Replacement Project Update

The Council moved an ordinance to ban psilocybin service centers and the manufacture of psilocybin products through its first, second, and third readings. Other actions included approving a water master plan task order amendment and a contract extension for Government Portfolio Advisors.

• Approved Consent Agenda (5-0, 2 abstentions)
• Approved 2023 Legislative Priorities for the League of Oregon Cities (6-0)
• Moved Ordinance Bill No. 4 (Psilocybin Ban) to first, second, and third readings (6-0, 6-0, 6-0)
• Approved Engineer of Record Water Master Plan Task Order amendment (5-2)
• Authorized submission of Safe Routes to School Grant application (7-0)
• Approved one-year contract extension for Government Portfolio Advisors (7-0)

City Council

The Sweet Home City Council is meeting in an executive session. The body will consider the employment of a City Manager.

• Executive session to consider the employment of a City Manager

The City Council held an executive session to consider the employment of a City Manager. No final actions or decisions were made during this session.

Park & Tree Committee

The committee is meeting at Northside Park to conduct a site assessment and review 2022 budget project priorities. Members will also discuss updates regarding beautification efforts and park infrastructure.

• Northside Park site visit and assessment
• Review of 2022 Budget Project Priorities
• Updates on Ashbrook Park, Weddle Bridge, and Sankey Park Stage
• Lower Sankey Park donation recognition planning
• Health Fair booth planning

City Council

The City Council is meeting in executive session to conduct deliberations regarding real property transactions. No decisions may be made during this session.

• Deliberations regarding real property transactions pursuant to ORS 192.660 (2) (e)

Community Health Committee

The Community Health Committee is meeting to review committee reports and approve previous minutes. The agenda includes a discussion regarding a banner permit for the Community Health Fair.

• Approval of 2022-05-16 meeting minutes
• Banner Permit for the Community Health Fair
• Report from Western University
• Report from Homeless Action Committee

Library Board

The Library Board will review June 2022 reports regarding the budget, statistics, and librarian activities. The meeting includes a presentation from a Digital Inclusion class.

• Review of June 2022 Budget Status
• Review of June 2022 Library Monthly Report
• Presentation from Digital Inclusion class

City Council

The City Council will consider several resolutions, including a new fee schedule and certification of compliance with marijuana sales laws. The body will also discuss a potential ballot measure for Measure 109 and a contract for a Finance Director Pro Tem.

• Resolution No. 23 for 2022 regarding marijuana sales compliance
• Resolution No. 20 for 2022 regarding the Fee Schedule
• Downtown Lounge Public Address System Application
• Contract for Services for Finance Director Pro Tem
• Resolution No. 28 for 2022 to extend workers' compensation to certain volunteers

The City Council directed staff to create an ordinance and ballot measure to prohibit psilocybin service centers and manufacturers. The council also approved a contract for an interim Finance Director and authorized recruitment for a permanent replacement.

• Directed staff to draft ballot measure prohibiting psilocybin service centers and manufacturers (5-0)
• Approved contract for interim Finance Director services from Matt Brown Consulting (5-0)
• Authorized recruitment for a permanent Finance Director (5-0)
• Approved Resolution No. 28 for 2022 extending workers' compensation to certain volunteers at an annual cost of $100 (5-0)
• Approved Public Address System Permit for Downtown Lounge for July 28-31 (5-0)
• Approved Resolution No. 27 for 2022 updating marijuana sales ORS references (5-0)
• Tabled Resolution No. 20 for 2022 regarding the fee schedule (5-0)
• Tabled proposed amendments to Council Rules regarding attendance and dress code (5-0)

Planning Commission

The Planning Commission will meet to conduct a public hearing regarding Application VR22-03. The body will also review minutes from the June 16, 2022 meeting and receive staff updates on planning projects.

• Public hearing for Application VR22-03

The Planning Commission denied a variance request to allow a six-foot fence in the front and side yards of a detention pond area. The commission also approved the minutes from the June 16, 2022 meeting.

• Approved June 16, 2022 Meeting Minutes (6-0, 1 abstain)
• Denied Application VR22-03 for a six-foot fence variance (3-4)

City Council

The Sweet Home City Council is meeting in an executive session. The body will consider the employment of a City Manager.

• Executive session to consider the employment of a City Manager

The City Council met in executive session to consider the employment of a City Manager. The Council reviewed applications for the vacancy. No final action or decision was made during this session.

• Reviewed applications for City Manager vacancy

Administration, Finance and Property Committee

The Administration, Finance and Property Committee will conduct an interview for the Library Board and receive an update on the Community Grant Program. The body is also scheduled to review Council rules.

• Interview for Library Board candidate Eva Jurney
• Community Grant Program update
• Review of Council rules

The committee interviewed a candidate for the Library Advisory Board and discussed a proposed Community Grant Program. Members also reviewed Council Rules regarding political attire and free speech.

• Interviewed Eva Jurney for Library Advisory Board reappointment
• Discussed Community Grant Program model for potential Chamber of Commerce hosting

City Council

The City Council will hold public hearings on the 2022-2023 budget, a supplemental budget, and the use of state revenue sharing funds. The body is also considering updates to the city fee schedule and salary schedules for non-represented employees.

• Resolution No. 18 for 2022: Adopting 2022-2023 Budget, appropriations, and levying taxes
• Resolution No. 20 for 2022: Fee Schedule
• Resolution No. 26 for 2022: Salary schedules for non-represented employees
• Resolution No. 15 for 2022: Renaming Wastewater Treatment Plant to Mahler Water Reclamation Facility
• ODOT Art in the Public Right-of-Way Agreement

The City Council approved the 2022-2023 budget, including $500K in ARPA funds and $75K for the Police Department. The Council also authorized a supplemental budget, appropriation transfers, and certifications to receive state revenues. Additionally, the Council approved a 3.25% salary increase for non-represented employees.

• Approved 2022-2023 Budget (Resolution No. 18) (5-0)
• Approved Supplemental Budget (Resolution No. 25) (5-0)
• Approved Transfer of Appropriations (Resolution No. 24) (5-0)
• Approved 3.25% salary increase for non-represented employees (Resolution No. 26) (5-0)
• Approved renaming Wastewater Treatment Plant to Mahler Water Reclamation Facility (Resolution No. 15) (4-0, 1 abstention)
• Approved certifications to receive state revenues and marijuana funds (Resolutions No. 21, 22, 23) (5-0)
• Authorized recruitment for a new Finance Director (5-0)
• Tabled ODOT Art in the Public Right-of-Way Agreement (5-0)

City Council

The City Council will meet to discuss the Quarry Property. No other new business or decisions are listed on the agenda.

• Discussion regarding Quarry Property

The City Council discussed the current status and draft development plans for the Quarry property. The Council reached a consensus to pursue a Request for Proposal (RFP) process to identify a Private Public Partnership (PPP) for the site's development.

• Consensus reached to pursue an RFP for Quarry property development

Administration, Finance and Property Committee

The Administration, Finance and Property Committee will meet to discuss vacant commercial buildings. No other business items are listed on the agenda.

• Discussion regarding vacant commercial buildings

The committee held an informal discussion with city staff and local business owners regarding vacant buildings in the downtown corridor. The conversation covered permitting processes, municipal code, and potential funding sources. No formal actions were taken.

Planning Commission

The Planning Commission will meet to conduct a continued public hearing regarding Application SD22-02. The body will also receive staff updates on planning projects and review previous meeting minutes.

• Public hearing continuation for Application SD22-02

The Planning Commission approved a revised site plan (Exhibit D) and updated Conditions of Approval #1 and #7 for Application SD22-02. The decision followed a continued public hearing involving testimony from the applicants and a resident regarding drainage and traffic.

• Approved May 19, 2022 meeting minutes (6-0)
• Approved June 2, 2022 meeting minutes (5-0)
• Approved revised site plan Exhibit D and revised Conditions of Approval #1 and #7 (6-0)

Park & Tree Committee

The Park and Tree Committee will review updates on several city parks and bridges. The body will also discuss the Harvest Festival and receive updates from the Beautification Committee.

• Ashbrook Park updates
• Weddle Bridge updates
• Sankey Park Stage updates
• Dahlenburg Bridge updates
• Northside Park updates

City Council

The City Council will hold a public hearing to adopt the 2022-2023 budget, including appropriations and taxes. The body will also consider several special event permits and a change of ownership for Hilltop Market.

• Public Hearing: Resolution No. 18 for 2022 regarding the 2022-2023 budget and taxes
• Project Closeout: Wastewater Treatment Plant Direct Legislative Appropriation House Bill 5530 ($2,000,000)
• Request for Council Action: Hilltop Market OLCC Change of Ownership
• Special Event Permits: RSH BBQ Amplified Sound, Sweet Home Rotary Club, and 2022 Oregon Jamboree
• Request for Council Action: WWTP Interested Contractors Pre-Qualification

The Council approved special event permits for the Oregon Jamboree, the Sweet Home Rotary Club, and Radiator Supply House. They also authorized the pre-qualification of contractors for the Wastewater Treatment Plant project and approved an OLCC ownership change for Hilltop Market.

• Approved PA permit for Radiator Supply House BBQ (5-0)
• Approved Sweet Home Rotary Club use of Quarry property for fireworks (5-0)
• Authorized OLCC ownership change recommendation for Hilltop Market (5-0)
• Approved Resolution No. 19 and Oregon Jamboree Special Event application (5-0)
• Approved pre-qualification of contractors for Wastewater Treatment Plant Project (5-0)
• Approved Ordinance No. 1303 (5-0)
• Reached consensus to adopt the 2022-2023 budget on June 28, 2022

Library Board

The Library Board will review monthly reports, fiscal data, and statistics for May 2022. The board is also scheduled to discuss an upcoming Library Advisory Board vacancy and renewal.

• Librarian's Monthly Report May/June 2022
• Fiscal Report May 2022
• Library May 2022 Statistics
• Upcoming Library Advisory Board vacancy/renewal

The board approved the previous meeting minutes. Members discussed updating the Library Policy Manual starting in the fall and noted an upcoming spending freeze as the fiscal year ends.

• Approved previous meeting minutes (unanimous)

Planning Commission

The Planning Commission will conduct a draft code review focusing on food pod criteria. The meeting also includes staff updates on planning projects.

• Draft code review of Example Food Pod Criteria (Article III and Article IV)

The Planning Commission reviewed proposed changes to Article III and Article IV of the development code. Commissioners requested research on food pod criteria from other cities. No formal votes or final decisions were recorded.

• Requested research on Lebanon and Albany food pod code
• Reviewed changes to Article III
• Reviewed changes to Article IV

City Council

The Sweet Home City Council is meeting in an executive session. The body will consider the employment of a City Manager.

• Executive session to consider the employment of a City Manager

The City Council met in executive session to interview candidates for the City Manager position. Candidates were ranked by consensus to determine who would be invited for second interviews on June 8th.

• Ranked City Manager candidates by consensus for second interviews

City Council

The Sweet Home City Council is meeting in an executive session. The body will consider the employment of a City Manager.

• Employment of a City Manager

The City Council met in executive session to conduct interviews for the City Manager position. Candidates were ranked by consensus to determine who would be invited for second interviews on June 8th.

• Ranked City Manager candidates by consensus

City Council

The City Council will discuss a zone map amendment and review applications for special events. The meeting includes updates on the Wastewater Treatment Plant Project 1A and travel reimbursements for City Manager candidates.

• Second reading of Ordinance Bill No. 3 for 2022 regarding a Zone Map Amendment
• Resolution No. 16 for 2022: Tune It Up Tuesdays Special Events Application and PA Permit
• Resolution No. 17 for 2022: Sweet Home High School Senior Parade
• Travel reimbursement for City Manager candidates
• Wastewater Treatment Plant Project 1A update

The City Council approved moving $1 million in American Rescue Act funds to the Wastewater Treatment Plant project. Other actions included approving street closures for local events and advancing a zone map amendment.

• Redistributed $1.0 million in American Rescue Act funds to the Wastewater Treatment Plant project (7-0)
• Approved Resolution No. 16 for 2022 for Tune It Up Tuesdays street closure and PA permit (6-1)
• Approved Resolution No. 17 for 2022 for Sweet Home High School Senior Parade road closure (7-0)
• Approved travel reimbursement for City Manager finalists: $1,000 out-of-state, $500 in-state (7-0)
• Approved proceeding with application and public hearing to name the Mahler Water Reclamation Facility (6-0, 1 abstention)
• Moved Ordinance Bill No. 3 for 2022 (Zone Map Amendment) to third and final reading (7-0)
• Approved Consent Agenda including Youth Advisory Council appointment (7-0)

City Council

The City Council will meet to discuss vacant commercial buildings. No other business items are listed for decision or discussion.

• Discussion regarding vacant commercial buildings

The City Council discussed the current status of the vacant building ordinance and potential measures to create a vibrant downtown. The Council reached a consensus to schedule a meeting between the Administration, Finance, and Property Committee and business owners to further discuss the issue.

• Consensus reached to schedule an Administration, Finance, and Property Committee meeting with business owners regarding vacant commercial buildings

Planning Commission

The Planning Commission will conduct public hearings on three staff reports for applications VR22-01, VR22-02, and SD22-02. The body will also review draft code for Article III and Article IV.

• Public hearing: Application VR22-01
• Public hearing: Application VR22-02
• Public hearing: Application SD22-02
• Draft code review: Article III
• Draft code review: Article IV

The commission approved two variance applications regarding building heights and lot dimensions. A public hearing for a proposed 18-lot subdivision was continued to June 16, 2022, to review alternative design options.

• Approved April 21, 2022 meeting minutes (6-0)
• Approved May 5, 2022 meeting minutes (6-0)
• Approved VR22-01 variance for building height, fence height, and barbed wire use (6-0)
• Approved VR22-02 variance for depth ratio, frontage, and setback requirements (6-0)
• Continued public hearing for SD22-02 subdivision proposal to June 16, 2022 (6-0)

Park & Tree Committee

The Park and Tree Committee will discuss updates from the Beautification Committee. The meeting focuses on several city parks and bridge locations.

• Ashbrook Park updates
• Weddle Bridge updates
• Sankey Park Stage updates
• Dahlenburg Bridge updates
• Northside Park updates

The committee approved the April 20, 2022, meeting minutes and decided on a new location for the Dahlenburg Bridge. Members also agreed to host a booth at the Safety Fair.

• Approved April 20, 2022 meeting minutes (5-0)
• Decided to move Dahlenburg Bridge to the City Hall park area
• Agreed to have a booth at the Safety Fair

Community Health Committee

The Community Health Committee is meeting to approve previous minutes and receive reports from several sub-committees. No specific new business or decisions are listed on the agenda.

• Approval of 2022-05-02 meeting minutes
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

The Community Health Committee approved the minutes from May 2, 2022. Members reached a consensus to support another five years of partnership activities with Western University. The committee also received progress reports on the Community Health Fair and homeless resource funding.

• Approved 2022-05-02 meeting minutes
• Supported renewal of 5-year partnership with Western University

Library Board

The Library Board is meeting to review and approve the minutes from April 14, 2022. The board will also receive the Librarian's report, a budget status report, and usage statistics for April 2022.

• Review of April 14, 2022 minutes
• Librarian's Report for April 2022
• Budget Status for April 2022
• April statistics

City Council

The Sweet Home City Council is meeting in an executive session. The body will consider the employment of a City Manager.

• Executive session to consider the employment of a City Manager

The City Council met in executive session to consider the employment of a City Manager. The Council reviewed applicants for the position. No final action or decision was made during the session.

City Council

The City Council will discuss funding for the wastewater treatment plant and fees for vacant buildings. The body is also considering a bid posting for the 9th Avenue waterline replacement and a zone map amendment.

• Public Hearing and first reading of Ordinance Bill for Zone Map Amendment ZMA22-01
• Request for action on 9th Avenue Waterline Replacement Project bid posting
• Discussion on Wastewater Treatment Plant funding options
• Request for action on Vacant Building Fees
• Resolution No. 14 for 2022 regarding Sportsman's Holiday Parade street closures

The City Council decided to move forward with a reduced scope for the initial phase of the wastewater treatment plant to manage costs. Other actions included approving a zone map amendment and authorizing a waterline replacement bid.

• Approved reduced scope for initial wastewater treatment plant construction (7-0)
• Approved bid posting for 9th Avenue Waterline Replacement Project (7-0)
• Approved Resolution No. 14 for 2022 for Sportsman's Holiday parade street closures (7-0)
• Approved Zone Map Amendment ZMA22-01 and moved ordinance to first reading (7-0)
• Moved Ordinance Bill No. 3 for 2022 to second reading (7-0)
• Scheduled work session to discuss Vacant Building Fee Program (5-2)
• Approved allowing public comment on the historic railroad depot building (7-0)
• Approved 2022-04-26 City Council Meeting Minutes (7-0)

Planning Commission

The Planning Commission will review three land use applications and a housing needs forecast. The body will also conduct a draft code review of Articles I through IV.

• Public hearing for Application ZMA22-01
• Public hearing for Application CU22-08
• Public hearing for Application CU22-09
• Review of Housing Needs Forecast Memo
• Draft Code Review of Articles I, II, III, and IV

The Planning Commission approved a zone map amendment to change 2.62 acres to Industrial zoning. It also approved two conditional use permits: one for a storage and light industrial facility and another for an accessory building and RV pad.

• Approved zoning change from Commercial Highway (C-2) to Industrial (M) for Tax Lot 500 (6-0)
• Approved conditional use permit for self-storage, RV/boat storage, and light industrial space (6-0)
• Approved conditional use permit for a non-dwelling accessory building and RV pad in R-1 zone (6-0)
• Approved April 7, 2022 meeting minutes (6-0)

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from several sub-committees. The agenda does not list any specific decisions or new business items for this meeting.

• Approval of March 21, 2022 meeting minutes
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

The committee approved the minutes from the March 21, 2022 meeting. Members received updates regarding a potential health fair site, upcoming school events, and the status of the Homeless Action Committee's site and board recruitment.

• Approved 2022-03-21 Community Health Committee Minutes (unanimous)

City Council

The City Council will discuss several requests for action, including grant applications for parks and ARPA funds. The body is also reviewing a proposal for additional engineering services and a training program with Chemeketa Community College.

• Proposal for additional engineering services
• Resolution No. 13 for 2022: Grant application to Oregon Parks and Recreation Department for a Parks Master Plan Update
• Approval of Grant Agreement for ARPA funds
• Occupational Skills Training Program with Chemeketa Community College
• Proposal to rename City Wastewater Treatment Plant

The City Council approved a contract for additional engineering services for the Wastewater Treatment Plant and authorized the facility to be named after the Mahler family. Council also approved filling two Public Works vacancies and applying for a parks master plan grant.

• Approved contract with West Yost for Wastewater Treatment Plant engineering services (5-0)
• Approved filling two Public Works vacancies: Plant Operator and Seasonal Maintenance Worker (5-0)
• Approved Resolution No. 13 for 2022 to apply for Oregon Parks and Recreation Department grant (5-0)
• Authorized City Manager Pro Tem to sign agreement for ARPA funds for pedestrian crossing at 22nd and Main (5-0)
• Approved agreement with Chemeketa Community College for Occupational Skills Training Program (5-0)
• Approved naming the wastewater treatment plant after the Mahler family (3-2)

Planning Commission

The Planning Commission will discuss updates to the Development Code, specifically reviewing a memorandum and Articles 1 through 4. The meeting also includes staff updates on planning projects.

• Development Code updates: Memorandum
• Development Code updates: Article 1
• Development Code updates: Article 2
• Development Code updates: Article 3
• Development Code updates: Article 4

The Planning Commission reviewed proposed changes to Articles I, II, and a portion of Article III of the Development Code. No formal decisions or votes were recorded during the meeting.

Budget Committee

The Budget Committee will review and discuss the proposed budget across various city departments and funds. The meeting includes a motion to approve the budget and levy taxes.

• Review of Community Center and Building Reserve budgets
• Review of Water, Wastewater, and Stormwater budgets
• Review of Streets and Weddle Bridge budgets
• Review of Parks and Recreation, Public Transit, and Economic Development budgets
• Motion to approve the budget and levy taxes

The Budget Committee approved the amended budget for the 2022-2023 fiscal year. The committee also voted to set property tax rates for the permanent levy and two local option levies.

• Approved FY 2022-2023 Amended Budget of $32,530,009 (11-0)
• Approved Permanent Levy property tax rate of $1.4157 per $1,000 assessed value (9-2)
• Approved Police Local Option Levy rate of $6.30 per $1,000 assessed value (9-2)
• Approved Library Services Local Option Levy rate of $1.17 per $1,000 assessed value (9-2)

Park & Tree Committee

The Park and Tree Committee will discuss the April 2022 budget and provide updates on several city parks and bridges. The meeting includes discussions on the Arbor Day Celebration and recognition for a donation to Lower Sankey Park.

• April 2022 Park & Tree Committee Budget
• Updates on Ashbrook Park, Sankey Park Stage, and Northside Park
• Updates on Weddle Bridge and Dahlenburg Bridge
• WWTP Upgrades/Pleasant Valley Bridge Ramp Closure
• Lower Sankey Park Donation Recognition

The committee approved the March 16 meeting minutes and scheduled a site visit for the Sankey Park stage for May 11. Members discussed various park maintenance updates and potential donor recognition for Lower Sankey Park.

• Approved March 16, 2022 meeting minutes (6-0)
• Scheduled Sankey Park stage site visit for May 11, 2022

Budget Committee

The Budget Committee is holding a public hearing regarding the election to receive state revenue sharing funds. Members will also review and discuss the proposed budgets for several city funds.

• Public hearing on the election to receive state revenue sharing funds
• Review of General Fund proposed budget
• Review of Public Safety Fund proposed budget
• Review of Library Services Fund proposed budget
• Review of Project and Equipment Reserve, Narcotics, and Internal Service Funds

The Budget Committee reviewed several proposed funds, including the General and Public Safety funds. A public hearing was held regarding the election to receive State Revenue Sharing Funds, though no public comments were made.

• Approved 2022-04-06 Budget Committee Meeting Minutes (unanimous)

Library Board

The Library Board will review reports on budget status, library statistics, and the librarian's report for March 2022. The board will also discuss the 2022/23 budget submitted to the Budget Committee and plan for summer reading volunteers.

• Review of March 2022 Budget Status
• 2022/23 budget submitted to Budget Committee
• Update on 1000 Books Before Kindergarten launch
• Summer Reading planning and call for volunteers

The Library Advisory Board approved the minutes from the March 10, 2022 meeting. Members discussed the budget, savings interest rates, and plans for the Summer Reading Program.

• Approved minutes of 3/10/2022 (unanimous)

City Council

The City Council will discuss the adoption of the 2022 Natural Hazards Mitigation Plan and a position profile for the City Manager. The body will also review a wastewater treatment plant application.

• Resolution No. 12 for 2022: 2022 Natural Hazards Mitigation Plan Adoption
• Resolution No. 11 for 2022: City Manager Position Profile
• WWTP Application VR22-01

The City Council approved the 2022 Natural Hazards Mitigation Plan and the position profile for the City Manager. Council also authorized a variance application for the Wastewater Treatment Plant building height.

• Approved 2022 Natural Hazards Mitigation Plan (7-0)
• Approved Resolution No. 11 for 2022 regarding City Manager Position Profile (7-0)
• Authorized signature for Wastewater Treatment Plant Variance application VR22-01 (7-0)
• Approved Consent Agenda and March 22, 2022 minutes (7-0)

City Council

The City Council is meeting in executive session to conduct deliberations regarding real property transactions. No decisions may be made during this session; any resulting actions will occur during a regular Council Meeting.

• Executive session regarding real property transactions pursuant to ORS 192.660 (2) (e)

Planning Commission

The Planning Commission will hold public hearings to decide on four conditional use permits. The body will also discuss a Housing Needs Analysis and receive staff updates on planning projects.

• CU22-04: Conditional use permit for a Public Utility Facility (Wastewater Treatment Plant) in an R-1 Zone
• CU22-05: Conditional use permit for a home occupation providing teeth whitening and cosmetic services
• CU22-06: Conditional use permit for a single-family residence in a Commercial Highway (C-2) Zone
• CU22-07: Conditional use permit for duplexes in a Residential Low-Density (R-1) Zone

The Planning Commission approved four conditional use permits for a public utility facility, a home business, a single-family residence, and duplexes. The commission also approved the minutes from the March 17, 2022 meeting.

• Approved March 17, 2022 meeting minutes (7-0)
• Approved CU22-04 for a Public Utility Facility in R-1 Zone (7-0)
• Approved CU22-05 for a home occupation (teeth whitening and cosmetic services) (6-0)
• Approved CU22-06 for a single-family residence in Commercial Highway Zone (7-0)
• Approved CU22-07 for duplexes in Residential Low-Density Zone (7-0)

Budget Committee

The Budget Committee is meeting to discuss the proposed 2022-2023 budget. The session includes a budget message presentation and budget training.

• Review and discussion of Proposed 2022-2023 Budget
• Budget Message Presentation
• Budget Training
• Election of Chair
• Election of Vice Chair

The Budget Committee reviewed the proposed 2022-2023 budget message and completed budget training. The committee elected a Chair and Vice Chair to lead the group.

• Elected Josh Thorstad as Chair (7-0)
• Elected Kenny Hamlin as Vice Chair (7-0)

City Council

The City Council will review several requests for action, including the final adoption of a downtown parking plan and the intent to appoint a City Manager. The body will also consider a supplemental budget for the Police Department and various contracts and easements.

• Final adoption of Downtown Streetscape and Parking Plan
• Resolution No. 8 for 2022: Intent to Appoint a City Manager
• Resolution No. 10 for 2022: Supplemental Budget for Police Department
• ODOT US 20/OR 228 ADA Ramp Easement Offer Packet
• Community Services Consortium Water Assistance Contract

The City Council formally adopted the Downtown Streetscape and Parking Plan to seek funding. Council also approved a water assistance contract for low-income residents and initiated the recruitment process for a new City Manager.

• Adopted Downtown Streetscape and Parking Plan (5-0)
• Approved $15,000 from Economic Development Funds for Sweet Home Ice Box Cook-Off (3-2)
• Approved hold on new Economic Development Fund requests until after budget season (3-2)
• Accepted IGA with Oregon West Council of Government for City Manager recruitment (5-0)
• Approved PA Permit for Music and Brews event (5-0)
• Approved Resolution No. 8 for 2022 to appoint a City Manager (5-0)
• Approved ODOT agreement to sell 133 sq ft of ROW for ADA ramps for $2,100 (5-0)
• Approved Community Services Consortium Water Assistance contract (5-0)

Community Health Committee

The Community Health Committee will meet to review reports from the Community Health Fair, Western University, and the Homeless Action Committee. The agenda includes a presentation by Family Relief Nursery and a discussion regarding the FAC Policy Board.

• Presentation by Family Relief Nursery
• FAC Policy Board discussion
• Reports from Community Health Fair Committee, Western University, and Homeless Action Committee

The committee approved the minutes from the February 28, 2022, meeting. Members received updates on the Community Health Fair, Western University poster contest, and the Homeless Action Committee. Family Tree Relief Nursery provided a presentation on child neglect prevention and addiction recovery services.

• Approved February 28, 2022, meeting minutes (unanimous)

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for a drive-in service facility. The body will also receive updates on draft code revisions for Article 1 and Article 2.

• Application CU22-03: Conditional use permit for a drive-in service facility in the Commercial Central (C-1) Zone
• Draft Code Revision updates for Article 1 and Article 2

The Planning Commission approved a conditional use permit for a drive-in service facility in the Commercial Central (C-1) Zone. The Commission also agreed to serve as the advisory committee for the Housing Needs Analysis project.

• Approved Application CU22-03 for a drive-in service facility (3-2)
• Approved March 3, 2022 meeting minutes (5-0)
• Agreed to act as the advisory committee for the Housing Needs Analysis project

Park & Tree Committee

The committee will review updates on park maintenance, bridge funding, and the relocation of the Dahlenburg Bridge. Members will also discuss the impact of WWTP upgrades on the Pleasant Valley Boat Ramp and a temporary ramp at Northside Park.

• Dahlenburg Bridge relocation options at City Hall and Sankey Park
• Weddle Bridge maintenance and funding update
• Ashbrook Park tree removal update
• Pleasant Valley Boat Ramp closure due to WWTP upgrades
• Northside Park temporary boat ramp

The Park and Tree Committee decided to relocate the Dahlenburg Bridge to City Hall property. The committee also determined that Northside Park is not a viable location for a temporary boat ramp during WWTP construction.

• Approved moving Dahlenburg Bridge to City Hall (5-0)
• Determined Northside Park is not a suitable option for a temporary boat ramp
• Approved February 16, 2022 meeting minutes (5-0)

Administration, Finance and Property Committee

The Administration, Finance and Property Committee is meeting to discuss the creation of a policy regarding special event support and grants.

• Special Event Support and Grant Policy Creation

The committee discussed creating a special event support and grant policy and potential partnerships with the Chamber of Commerce. They reviewed a donation request from Radiator Supply House and voted to refer it to the City Council.

• Referred Radiator Supply House donation request to City Council (3-0)

Library Board

The Library Board will review fiscal reports and the FY 2023 budget. The meeting includes a discussion on the 1000 Books Before Kindergarten program and a follow-up on the City Council's approval of a Fine Free Library.

• FY 2023 Budget Review
• Discussion of 1000 Books Before Kindergarten Program
• Review of Fine Free Library approved by City Council on 2/22/22
• February 2022 Fiscal Report
• February 2022 Statistics

The Board unanimously approved the 2022/23 fiscal year budget recommendations. It also approved a resolution to accept a property sale donation from Colorado to be used for the construction of a new building.

• Approved resolution to accept Colorado property sale donation for new building construction (unanimous)
• Approved 2022/23 Fiscal Year budget recommendations (unanimous)

City Council

The City Council will discuss several intergovernmental agreements and city contracts. The body is also considering a resolution to end the COVID-19 state of emergency and a franchise agreement with Centurylink.

• Resolution No. 7 for 2022: Terminating the State of Emergency due to COVID-19
• Intergovernmental Agreement with Linn County for Proposed RV Sewage Disposal Facility
• Agreement with FAC for Managed Outreach and Community Resource Facility
• Ordinance Bill No. 2 for 2022: Centurylink Franchise Agreement
• Authorization to fill a vacant position and City Manager recruitment strategy

The Council approved an intergovernmental agreement with Linn County for an RV sewage disposal facility and an agreement with FAC for a community resource facility. It also voted to terminate the state of emergency for COVID-19 and authorized the use of Oregon Cascades West Council of Governments for City Manager recruitment.

• Approved Intergovernmental Agreement with Linn County for RV Sewage Disposal Facility (4-3)
• Approved agreement with FAC for Managed Outreach and Community Resource Facility (5-2)
• Approved Resolution No. 7 for 2022 terminating COVID-19 State of Emergency (7-0)
• Approved utilization of Oregon Cascades West Council of Governments for City Manager recruitment (6-1)
• Approved Ordinance No. 1302 Centurylink Franchise Agreement (7-0)
• Approved updated Chamber of Commerce Contract (7-0)
• Approved filling a seasonal vacancy in Public Works (7-0)
• Tabled radiator supply request for policy recommendation (5-2)

City Council

The City Council is meeting in an executive session to conduct deliberations with designated persons regarding labor negotiations. No formal actions may be taken during this session.

• Labor negotiations deliberations pursuant to ORS 192.660 (2) (d)

The City Council met in executive session to conduct deliberations regarding labor negotiations. No formal actions or decisions were made during this session.

Planning Commission

The Planning Commission will hold public hearings on several land use applications. These include a proposed 42-lot residential subdivision and requests for conditional use permits for a school, a drive-in service facility, and residential uses.

• Application PD22-01 and SD22-01: Proposed 42-lot residential subdivision and four tracts at 1400 Clark Mill Road
• Application CU22-01: Conditional use permit for property line adjustments of a public school in R-1 and R-2 zones
• Application CU22-03: Conditional use permit for a drive-in service facility in the Commercial Central (C-1) Zone
• Application CU22-02: Conditional use permit for residential uses in the Recreation Commercial (RC) Zone

The Commission approved a conditional use permit, planned development overlay, and subdivision application for a 42-lot residential project. A request for a drive-in service facility was continued to a later meeting due to traffic concerns.

• Approved CU22-01 for public school property line adjustments (5-0)
• Continued CU22-03 for a drive-in service facility to March 17, 2022 (5-0)
• Approved CU22-02 for residential uses in Recreation Commercial Zone (5-0)
• Approved PD22-01 for a planned development overlay at 1400 Clark Mill Road (5-0)
• Approved SD22-01 to subdivide 13.37 acres into 42 residential lots and four tracts (5-0)
• Approved January 6, 2022 meeting minutes with one correction (5-0)

Community Health Committee

The Community Health Committee will meet to approve minutes from three previous meetings. The agenda includes reports from the Community Health Fair Committee, Western University, and the Homeless Action Committee.

• Approval of 2021-12-20 meeting minutes
• Approval of 2022-01-07 meeting minutes
• Approval of 2022-01-17 meeting minutes
• Report from Community Health Fair Committee
• Report from Homeless Action Committee

The committee decided to hold a Community Health Fair this year, though the location is not yet finalized. Members received updates on a FEMA shower trailer modification and a pending IGA for an RV dump easement.

• Approved minutes from 2021-12-20, 2022-01-07, and 2022-01-17 (All in Favor)
• Decided to move forward with a Community Health Fair

City Council

The City Council will discuss several requests for action, including the removal of library fines and the filling of vacant positions. The body will also consider a franchise agreement with Centurylink and an application for the WWTP.

• Resolution No. 6 for 2022: Library Fine Removal
• Ordinance Bill No. 2 for 2022: Centurylink Franchise Agreement
• WWTP Application CU22-04
• Resolution No. 5 for 2022: Youth Advisory Council Bylaws
• Authorization to fill vacant positions

The City Council authorized filling five vacant positions across the Police Department and Public Works. The Council also approved the permanent removal of library fines and updated the Youth Advisory Council Bylaws.

• Approved appointment of Bob Briana to Budget Committee, Bob Dalton and Wally Shreves to Park and Tree Committee, and Kelsey Hicks to Library Board
• Approved Resolution No. 5 for 2022 updating Youth Advisory Council Bylaws (6-0)
• Approved Resolution No. 6 for 2022 for permanent removal of library fines for overdue materials (6-0)
• Approved waiver of Conditional Use permit fee for Wastewater Treatment Plant facility expansion (6-0)
• Approved authorization to fill four Police Department positions and one Public Works position (6-0)
• Moved Ordinance Bill No. 2 for 2022 (Centurylink Franchise Agreement) to third and final reading (6-0)

City Council

The City Council will meet to take action regarding information and records discussed during a preceding executive session. The remainder of the agenda consists of procedural items.

• Action regarding information and records from executive session

The City Council accepted the resignation of City Manager Ray Towry. The Council also approved an employment agreement for Christy Wurster and authorized the Mayor to sign both documents.

• Approved agreement and release for City Manager Ray Towry (7-0)
• Approved employment agreement for Christy Wurster (7-0)

City Council

The City Council is meeting in an executive session to consider information or records exempt from public inspection under ORS192.660(2)(f). No final actions or decisions may be made during this session.

The City Council met in executive session to consider information or records exempt by law from public inspection. No final actions or decisions were made during the session.

Park & Tree Committee

The Park and Tree Committee will meet to discuss tree removal on Long Street. The committee will also review updates regarding the Weddle Bridge and Arbor Day celebrations.

• Tree removal on Long Street
• Weddle Bridge maintenance and funding update
• Arbor Day celebration events and media
• Beautification Committee updates

The Park and Tree Committee approved the removal of a tree at 1304 Long Street and selected specific tree varieties for the upcoming Arbor Day event. The committee also directed staff to post rule enforcement signs in Sankey Park.

• Approved 2022-01-19 meeting minutes (5-0)
• Approved purchase of 2 Autumn Flame and 1 Rocky Mountain Glow trees for Arbor Day (5-0)
• Approved tree removal at 1304 Long Street (5-0)
• Directed staff to post signs in Sankey Park to assist with bridge rule enforcement

Library Board

The Library Board will review January 2022 financial and statistical reports. The board is scheduled to discuss documents regarding a fine-free policy.

• Review of January 2022 Financial Status
• Review of January 2022 Library Statistics Report
• Discussion of Fine Free documents

The board unanimously approved a motion to make the library fine-free following a three-month trial period. The board also received a report on a $500,000 initial distribution from a property sale in Colorado.

• Approved motion to go fine free (unanimous)
• Approved 01/14/22 minutes

Administration, Finance and Property Committee

The Administration, Finance and Property Committee will conduct interviews for several reappointment and advisory positions. The meeting focuses on filling roles for the Budget Committee, Library Advisory Board, and Park and Tree Committee.

• Budget Committee Reappointment Interview: Bob Briana
• Library Advisory Board Interview: Kelsey Hicks
• Park and Tree Committee Reappointment Interview: Bob Dalton
• Park and Tree Committee Reappointment Interview: Wally Shreves

The Administration, Finance and Property Committee interviewed four individuals for various city positions. The committee will provide recommendations for these appointments to the City Council.

• Interviewed Bob Briana for the Budget Committee
• Interviewed Kelsey Hicks for the Library Advisory Board
• Interviewed Bob Dalton and Wally Shreves for the Park and Tree Committee

City Council

The City Council will discuss the appointment of a Manager Pro Tem and the annual adoption of the City Investment Policy. The body is also reviewing a lease agreement for a community resource facility and a franchise agreement with Lumen.

• First reading of Lumen (formerly Centurylink) Franchise Agreement
• Third reading of Ordinance Bill No. 1 for 2022 amending SHMC Chapter 15.01 and 15.03 regarding building and various codes
• Lease agreement with FAC for Managed Outreach and Community Resource Facility
• Annual Adoption of City Investment Policy
• Appointment of Manager Pro Tem

The Council appointed a Manager Pro Tem and adopted the annual City Investment Policy. Members approved an agreement to support FAC in running a facility and authorized a related easement through the Public Works yard. Additionally, the Council adopted an ordinance amending building and various codes.

• Approved Resolution No. 4 for 2022 appointing Manager Pro Tem (6-0)
• Approved annual Adoption of City Investment Policy (6-0)
• Approved agreement with FAC to run a facility and support County property donation (5-1)
• Authorized easement through Public Works yard for FAC and Linn County (6-0)
• Moved Centurylink Franchise Agreement (Ord Bill No. 2) to first reading (6-0)
• Adopted Ordinance Bill No. 1 for 2022 amending building and various codes (6-0)

Planning Commission

The Planning Commission will meet to review the Development Code and receive staff updates on planning projects. The meeting includes a public comment period and the approval of previous meeting minutes.

• Review of Development Code
• Staff updates on planning projects
• Approval of 2022-01-06 meeting minutes

City Council

The City Council will review an agreement and lease with FAC for a Managed Outreach and Community Resource Facility. The body will also consider a water line relocation for an ODOT sidewalk project.

• Agreement and lease with FAC for Managed Outreach and Community Resource Facility
• ODOT US 20 53rd – 60th Avenue Sidewalk Project water line relocation
• Information on ODOT US 20/OR 228 ADA Ramp Project water line relocations

The provided minutes record the call to order and roll call for the February 1, 2022, meeting. No substantive decisions, approvals, or denials are documented in the text.

City Council

The City Council is meeting in executive session to discuss a Managed Outreach and Community Resource Facility. Executive sessions are not open to the public.

• Discussion regarding Managed Outreach and Community Resource Facility

City Council

The City Council will discuss a lease agreement for a Managed Outreach and Community Resource Facility and a proclamation denouncing racism. The body is also reviewing a first reading of an ordinance to amend sections of the building code.

• First reading of Ordinance Bill No. 1 for 2022 amending the Building Code
• Agreement and lease with FAC for Managed Outreach and Community Resource Facility
• FY22 2nd Quarter Financial Update
• Discussion on the purchase of microphones for Council Chambers
• Water Treatment Plant Emergency Generator Project update

The City Council authorized funding for local events and advanced an ordinance to amend the building code. The council tabled a decision regarding a lease for a Managed Outreach and Community Resource Facility until after a scheduled town hall.

• Approved $10K from Economic Development funds for Oregon Jamboree and SHEDG events (6-0)
• Tabled agreement and lease for Managed Outreach and Community Resource Facility (4-2)
• Approved Ordinance Bill No. 1 for 2022 amending sections of the Building Code (6-0)
• Authorized staff to send letter to Linn County Commissioners regarding Mill Property and DEQ PPE (6-0)
• Approved January 11, 2022 meeting minutes (6-0)
• Appointed Councilor Sanchez as Council liaison for the FAC Policy Board

City Council

The City Council will meet to address old business regarding property discussion. No new business items are listed on the agenda.

• Property discussion

The minutes record the call to order and roll call for the meeting. No substantive decisions, approvals, or denials are documented in the provided text.

City Council

The Sweet Home City Council is meeting in an executive session. The body will consult with counsel concerning legal rights and duties regarding current or likely litigation.

• Executive session to consult with counsel regarding litigation per ORS 192.660 (2) (h)

The City Council met in executive session to consult with legal counsel regarding current or likely litigation and records exempt from public inspection. No decisions were made during the session.

Park & Tree Committee

The committee will review the January 2022 Parks Budget and vote on funding priorities for several park projects. Members will also discuss maintenance for Weddle Bridge and design concepts for the Sankey Park bandstand.

• Vote on budget priorities for Upper Sankey Park design and grant preparation
• Vote on budget priorities for Northside Park / Dog Park
• Vote on budget priorities for City Hall Park / Dog Park
• Weddle Bridge maintenance and funding update
• Sankey Park Bandstand examples and concepts

The Committee approved budget priorities for Upper Sankey Park design, grant preparation, and Northside and City Hall dog parks. Members also set the date for the 2022 Arbor Day celebration.

• Approved 2021-12-15 meeting minutes (4-0)
• Approved 2022-01-13 work session minutes (4-0)
• Approved budget priorities for Upper Sankey Park design/grants, Northside Park/Dog Park, and City Hall Park/Dog Park (5-0)
• Set Arbor Day celebration date for April 23, 2022

Community Health Committee

The Community Health Committee will meet to review reports from various health and homeless action groups. The body is scheduled to discuss a FAC Agreement and a Managed Homeless Outreach and Resource Site.

• FAC Agreement and Managed Homeless Outreach and Resource Site discussion
• Family Tree Relief Nursery presentation
• Community Health Fair Committee report
• Western University report
• Homeless Action Committee report

The committee operated as a work session because a quorum was not present, meaning no formal decisions were made. Members reviewed a revised FAC Agreement and Site Discussion document to be presented to the City Council for approval.

• Approval of 2021-12-20 and 2022-01-07 minutes not taken due to lack of quorum

Library Board

The Library Board will review December 2021 reports and statistics. The board is scheduled to discuss future budget requests and an update to the Library Policy Manual from City Council.

• Discussion on future budget requests
• Library Policy Manual update from City Council
• Review of December 2021 Librarian Report and Statistics

The Board decided to continue allowing property owners in Sweet Home to qualify for resident library cards. Members discussed potential capital projects and the need for increased circulation to justify more open hours.

• Decided to continue allowing property owners to hold resident library cards
• Tabled discussion on Board meeting day and time until a new member is appointed

Park & Tree Committee

The Park and Tree Committee is meeting to discuss project priorities for the 2022 budget. The committee will also review a draft park plan for the new City Hall.

• Project priorities for the 2022 Budget
• New City Hall Draft Park Plan

The Committee held a work session to identify priority projects for the upcoming budget. Members agreed on a priority list including Sankey Park, Northside Park, and City Hall Park, which will be brought to the Budget Committee and City Council for discussion.

• Identified Sankey Park, Northside Park, and City Hall Park as budget priorities
• Agreed to include upper Sankey Park design in Phase II plan and grant submittal

City Council

The City Council will hold a public hearing on the Community Development Block Grant and seek consensus on a location for a temporary managed homeless facility. The body is also considering contract awards and resolutions for city infrastructure and policy.

• Public Hearing: Community Development Block Grant
• Contract award for Water Treatment Plant Finished Water and Backwash Pumping Improvements Project
• Resolution No. 3 for 2022 regarding City Hall Annex
• Agreement between City of Sweet Home and LBCC Small Business Development Center
• Resolution No. 2 for 2022 for adoption of 2022 Sweet Home Public Library Policy Manual

The City Council awarded a water treatment plant pumping project to Pacific Excavating and approved a $2,500 agreement with the LBCC Small Business Development Center. Council reached consensus to use the area behind City Hall as a temporary managed homeless facility. The 2022 Public Library Policy Manual was also adopted.

• Approved contract for Water Treatment Plant pumping improvements to Pacific Excavating (6-0, 1 abstention)
• Approved Resolution No. 3 for 2022 to rescind the gift of the Annex to the City of Detroit (7-0)
• Approved $2,500 agreement with LBCC Small Business Development Center for business services (7-0)
• Reached consensus to approve the property behind City Hall as a temporary managed homeless facility site
• Approved Resolution No. 2 for 2022 adopting the 2022 Sweet Home Public Library Policy Manual (7-0)
• Set Council Training/Goal Setting dates for February 18, 19, and 20, 2022

Community Health Committee

The Community Health Committee will meet to receive reports from various committees and discuss a location for an interim homeless facility.

• Reports from Community Health Fair Committee, Western University, and Homeless Action Committee
• Discussion regarding the location of an interim homeless facility

The Community Health Committee discussed the potential use of Linn County-owned property behind City Hall for a temporary homeless facility. The committee considered the use of Conestoga Huts for a Managed Homeless Facility. The item was referred to the City Council for further action.

• Moved interim homeless facility location item to City Council (unanimous)

Planning Commission

The Planning Commission will meet to approve previous meeting minutes and receive staff updates. The primary discussion item is the 2020 Draft Development Code Review.

• Review of 2021-12-16 Planning Commission Meeting Minutes
• Staff updates on the 2020 Draft Development Code Review

The Planning Commission elected its 2022 leadership and approved the previous meeting's minutes. Staff provided updates on the Draft Development Code, TSP, and Housing Needs Analysis.

• Approved 2021-12-16 meeting minutes (7-0)
• Elected Jeffrey Parker as Chairman (7-0)
• Elected Henry Wolthuis as Vice Chairman (7-0)