Sweet Home public meetings in 2023

Park & Tree Committee

The Park and Tree Committee will meet to discuss several new business items including budget priorities and master plan surveys. The committee will also review updates regarding the Beautification Committee and City Hall Park.

• Sankey Park Phase III Donations
• Sweet Home Parks Master Plan surveys
• Parks budget priority
• Arbor Day
• City Hall Park

The committee approved the minutes from the November 15, 2023, meeting. Members discussed potential Arbor Day 2024 events, the status of the City Hall Park fence, and the need for more Parks Master Plan survey responses.

• Approved November 15, 2023, meeting minutes

City Council

The Sweet Home City Council will discuss several requests for action, including a zone map amendment and a personal services agreement. The council is also scheduled to take a final vote on a franchise renewal for Comcast cable service.

• Ordinance Bill No. 18 for 2023, Zone Map Amendment ZMA23-03
• Ordinance Bill No. 17 for 2023, Ordinance 1323, Comcast cable service franchise renewal
• Agreement for Personal Services with Markowitz Herbold PC
• Resolution No. 35 for 2023 in support of establishing a Continuum of Care
• Applications for naming publicly owned pocket parks

City Council approved a cable service franchise renewal for Comcast and a resolution to join a Tri-County Continuum of Care to improve grant competitiveness for houseless services. Council also approved a personal services agreement with Markowitz Herbold PC and moved to begin the process of naming two pocket parks. A proposed zone map amendment for residential density failed to move forward.

• Approved Ordinance Bill No. 17 for 2023 granting franchise renewal to Comcast (unanimous)
• Approved Resolution No. 35 for 2023 supporting a Tri-County Continuum of Care (unanimous)
• Approved personal services agreement with Markowitz Herbold PC (unanimous)
• Approved proceeding with the process to rename two pocket parks (unanimous)
• Zone Map Amendment ZMA23-03 failed due to lack of second
• Approved cancellation of City Council meetings on Dec 26, 2023, and Jan 9, 2024 (unanimous)
• Approved 2023-11-28 and 2023-12-06 executive session minutes (unanimous)

City Council

The Sweet Home City Council is holding an executive session closed to the public. The body will consult with counsel concerning legal rights and duties regarding current or likely litigation.

• Executive session pursuant to ORS 192.660 (2) (h) regarding litigation

The City Council met in executive session to consult with counsel about legal rights and duties regarding current or likely litigation. No final action or decision was taken during the session.

City Council

The City Council is meeting in a closed Executive Session to consult with counsel. The discussion concerns the legal rights and duties of the public body regarding current or likely litigation. No formal actions may be taken during this session.

• Executive Session pursuant to ORS 192.660 (2) (h) regarding litigation

The City Council met in executive session to consult with counsel regarding current or likely litigation. No formal actions or decisions were taken during the session.

City Council

The City Council is holding a public session to answer questions regarding water quality. The event is focused on issues within the city's control and will be held at the Jim Riggs Community Center.

• Water Quality Question & Answer Session at Jim Riggs Community Center

City Council

The agenda indicates that no City Council business will be conducted at this time. The document notes a possible quorum of the Council may be attending a community event.

City Council

The agenda indicates that no City Council business will be conducted at this time. The document notes a possible quorum of the Council may be present for the annual Christmas Tree Lighting event.

City Council

The agenda contains no items for decision or discussion by the City Council. The document notes a possible quorum may attend an Open House regarding Transportation Plan updates, but no official business will be conducted.

Planning Commission

The agenda contains no scheduled business items for decision or discussion. The document notes a possible quorum may attend a Transportation Plan event, but no Planning Commission business will be conducted.

City Council

The Sweet Home City Council will meet to discuss potential legal action concerning the Green Peter Reservoir. The council is also considering a franchise renewal for Comcast cable services.

• Resolution 34 to pursue potential litigation regarding Green Peter Reservoir
• Ordinance granting franchise renewal to Comcast for cable service

The City Council approved Resolution 34 to declare a continuous commitment to water quality. The council also conducted the first and second readings of Ordinance Bill No. 17 for 2023 regarding a Comcast franchise renewal. Additionally, the council approved a schedule for interim City Manager assignments during December.

• Approved Consent Agenda including Nov 13 minutes (unanimous)
• Approved Resolution 34 to Declare a Continuous Commitment to Water Quality (unanimous)
• Conducted first and second readings of Ordinance Bill No. 17 for 2023 for Comcast franchise renewal (unanimous)
• Approved interim City Manager schedule for Dec 8 through Jan 1 (unanimous)

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture will meet to discuss and potentially take action on the City Art Policy. The discussion includes murals, bronze statues, the history of Sweet Home, and historical buildings.

• Discussion and possible action on City Art Policy
• Discussion of murals
• Discussion of bronze statues
• Discussion of historical buildings

The Sweet Home Ad Hoc Committee on Arts and Culture approved the October 17, 2023 meeting minutes and voted to forward the amended City Art Policy to the City Council for consideration. The committee also discussed timelines for a mural RFP, potential bronze statues, and historical resources without taking formal action on those topics.

• Approved October 17, 2023 meeting minutes unanimously
• Forwarded the amended City Art Policy to the full City Council for consideration (carried unanimously)

City Council

The City Council may attend an information session regarding local water quality and the Green Peter Reservoir drawdown. The agenda states that no Council business will be conducted at this event.

• Staff presentation on local water quality
• U.S. Army Corps of Engineers presentation on Green Peter Reservoir drawdown

Planning Commission

The Planning Commission is meeting to conduct public hearings on two specific applications. The body will review staff reports and hear testimony before making decisions or recommendations.

• Public Hearing: Application ZMA23-03
• Public Hearing: Application VR23-04

The Planning Commission approved a variance for a building setback and recommended that City Council approve a zone map amendment to increase housing density. The commission also approved the previous meeting's minutes.

• Approved zone map amendment ZMA23-03 to change R-1 to R-3 (4-2)
• Approved variance VR23-04 for a three-foot setback at 2307 22nd Avenue (6-0)
• Approved meeting minutes (6-0)

Park & Tree Committee

The Park and Tree Committee will meet to discuss new business regarding the city's parks system. The primary focus of the meeting is a presentation on the Master Parks Plan.

• Master Parks Plan presentation by Cameron McCarthy

City Council

The City Council is meeting in an executive session to discuss the performance evaluation of the City Manager. No formal actions may be taken during this session.

• City Manager employment-related performance evaluation

The Sweet Home City Council met in an executive session to review the performance of a public officer or employee. No final actions or decisions were made during this meeting.

• Held executive session regarding personnel performance (no action taken)

City Council

The City Council will discuss converting 10th and 13th Avenues between Main Street and Long Street to one-way traffic. The body is also reviewing resolutions regarding multi-family recycling and water quality, as well as a utility assistance program.

• Conversion of 10th and 13th Avenues between Main Street and Long Street to one-way traffic
• Resolution 32 for Multi-Family Recycling by Sweet Home Sanitation Service
• Resolution 33 to declare a continuous commitment to water quality
• Utility Assistance Program request for action
• Third reading of the Alyrica Franchise Agreement

The Sweet Home City Council approved a resolution declaring a continuous commitment to water quality following the Green Peter Reservoir drawdown and established a new low-income utility assistance program offering $5 monthly bill credits. The council also voted to convert 10th and 13th avenues to southbound one-way traffic, approved multi-family recycling services, revived the Building Code Board of Appeals, and passed an Alyrica franchise agreement ordinance.

• Approved Consent Agenda including janitorial hiring and 2023-10-24 minutes (unanimous)
• Approved Resolution 30 to convert 10th and 13th avenues to southbound one-way traffic (6-1, Richards opposed)
• Approved Resolution 33 declaring a continuous commitment to water quality (unanimous)
• Approved appointments to the Building Code Board of Appeals (unanimous)
• Approved Resolution 32 for multi-family recycling by Sweet Home Sanitation Service (unanimous)
• Approved a low-income utility assistance program at $5 per month utilizing grant funds (6-1, Richards opposed)
• Approved Ordinance 16 for the Alyrica Franchise Agreement (unanimous)

City Council

The Sweet Home City Council is meeting in Executive Session to consult with counsel. The discussion concerns the legal rights and duties of the public body regarding current or likely litigation.

• Executive Session pursuant to ORS 192.660 (2) (h) regarding litigation

The Sweet Home City Council met in an executive session to consult with legal counsel regarding current or potential litigation. No final actions or decisions were made during the meeting.

• Held executive session regarding legal rights and duties (no action taken)

Library Board

The Library Board will review the October 2023 director's report, fiscal report, and statistics. The board will also decide whether to hold or cancel the December meeting.

• Review of October 2023 Library Director report
• Review of October 2023 statistics
• Decision on whether to hold or cancel the December meeting

The Library Board approved the minutes from the October 12, 2023 meeting with revisions. The board reviewed the October 2023 Director's Report and library statistics, but no formal actions were taken on those items. The board reached a consensus to cancel the December 14, 2023 meeting.

• Approved October 12, 2023 meeting minutes as revised (unanimous)
• Canceled December 14, 2023 meeting

City Council

The agenda contains no items for decision or discussion. The document notes a possible quorum of the Council may be attending an open house at the Samaritan Sweet Home Medical Center, but states no Council business will be conducted.

City Council

The City Council will discuss converting 10th and 13th Avenues to one-way traffic between Main Street and Long Street. The body is also reviewing a telecommunications agreement and a grant for Lower Sankey Park.

• Conversion of 10th and 13th Avenues between Main Street and Long Street to one-way traffic
• Telecommunications Franchise Agreement with Alyrica Networks, Inc.
• Contract for OpenGov Services
• Lower Sankey Park Phase III Grant Agreement
• Mahler WRF Interim Improvement Project increased contingency

The Sweet Home City Council approved a contingency increase for the Mahler WRF Interim Improvement Project and authorized a telecommunications franchise agreement with Alyrica Networks, Inc. Additionally, the Council approved a contract for OpenGov services and authorized the City Manager to sign the Lower Sankey Park Phase III grant agreement. A resolution regarding one-way traffic conversion on 10th and 13th Avenues was tabled until November 14, 2023.

• Excused absence of President Pro Tem Mahler (6-0)
• Approved Mahler WRF project contingency increase (7-0)
• Approved first and second readings of Alyrica franchise ordinance (7-0)
• Tabled 10th and 13th Avenue traffic resolution (4-2)
• Approved OpenGov services contract (7-0)
• Authorized City Manager to sign Lower Sankey Park Phase III grant (7-0)

City Council

The City Council is meeting in an executive session to discuss the performance evaluation of the City Manager. This session is closed to the public pursuant to ORS 192.660 (2) (i).

• City Manager performance evaluation

Park & Tree Committee

The Park and Tree Committee will meet to review updates on the Master Park Plan and Sankey Park Phase III. The body will also discuss naming applications for pocket parks and the City Hall Park.

• Pocket Park Naming Applications
• Sankey Park Phase III Update
• Master Park Plan Update
• City Hall Park discussion
• Beautification Committee Update

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture is meeting to define its mission and goals. The body will also discuss the development of a City Art Policy and the status of murals.

• Establishment of committee mission and goals
• Development of City Art Policy
• Discussion of murals

The committee approved the minutes from the October 17, 2023, meeting. Members discussed proposed committee goals, mission statements, mural policies, and the formation of a selection jury.

• Approved minutes (unanimous)

Library Board

The Library Board will review September 2023 minutes, statistics, and the first quarter fiscal report. The board is scheduled to discuss applications for out-of-city library cards and talking points regarding a new library building.

• Quarter One 2023 Fiscal Report
• Discussion on out of City Library Card applications
• Discussion on talking points for new library building

The Sweet Home Library Advisory Board approved the minutes from the October 12, 2023 meeting. The board also discussed new payment plans for out-of-city library fees and priorities for a potential new library.

• Approved minutes of the October 12, 2023 Library Board meeting (unanimous)

Public & Traffic Safety Committee

The committee is meeting to discuss traffic concerns and the placement of stop signs. The agenda includes old business regarding 1st Avenue and a stop sign at 15th Avenue and Long Street.

• Traffic concerns
• Stop sign placements
• 1st Avenue
• Stop sign at 15th Avenue and Long Street

The committee directed staff to develop plans for a temporary closure of 1st Avenue and to investigate potential stop sign installations at multiple school-zone intersections. Additionally, staff will research a comprehensive school safety package for future City Council consideration.

• Approved staff plan for temporary 1st Avenue closure (3-0)
• Approved investigation of 3-way stop at 22nd and Mountain View (3-0)
• Approved investigation of 4-way stop at Elm and 6th Avenue (3-0)
• Approved investigation of district-wide school safety package (3-0)

City Council

The City Council will meet to review the 2023-25 Technical Assistance Grant regarding the Comprehensive Plan. The agenda also includes the approval of minutes from September meetings and reports from various city committees and officials.

• 2023-25 Technical Assistance Grant—Comprehensive Plan

The Sweet Home City Council approved the consent agenda and adopted Resolution 26 to accept a Technical Assistance Grant for updating the city's Comprehensive Plan. The council also heard visitor concerns regarding a fish die-off and blue-green algae, and received committee and staff reports before adjourning at 7:08 PM.

• Approved the consent agenda including previous meeting minutes (7-0)
• Approved Resolution 26 for the Technical Assistance Grant for the Comprehensive Plan (7-0)

City Council

The provided agenda contains no scheduled business items or decisions. It notes that a possible quorum of the Council may be attending the Harvest Festival at Sankey Park.

Park & Tree Committee

The agenda does not list any specific business items for decision or discussion. It notes that a possible quorum of the committee may be attending the Harvest Festival at Sankey Park.

City Council

The Sweet Home City Council will meet to address a consent agenda. The primary item for consideration is the approval of a security services contract for the FAC Facility.

• Approval of Security Services Contract for the FAC Facility

The City Council approved a security services contract for the FAC Facility. The approval is pending a positive reference check and includes specific requirements regarding termination costs and the repayment of prepaid funds.

• Approved Security Services Contract for the FAC Facility (5-0)

Public & Traffic Safety Committee

The Public & Traffic Safety Committee is meeting to elect a chair and establish a monthly meeting schedule. The body will discuss specific locations including 1st Avenue, Pleasant Valley Road, and a stop sign at 15th Avenue and Long Street.

• Election of a Committee Chair
• Discussion regarding 1st Avenue
• Stop sign at 15th Avenue and Long Street
• Discussion regarding Pleasant Valley Road
• Selection of representatives for the Transportation System Plan Public Advisory Committee

A quorum was not present, so no formal actions were taken. The committee held informal discussions regarding public and traffic safety topics.

City Council

The City Council will discuss setting rates for water, sewer, and stormwater drainage utility services. The body is also considering a street closure for the Harvest Festival and the purchase of laundry and bathroom trailers.

• Resolution setting rates for Stormwater Drainage Utility Services
• Resolution setting rates for Water Utility Services
• Resolution setting rates for Sewer Utility Services
• 14th Avenue street closure for Harvest Festival
• Purchase of bathroom/shower and laundry trailers

The City Council approved new rates for stormwater, water, and sewer utility services. Council also authorized the purchase of bathroom, shower, and laundry trailers and approved a street closure for the Harvest Festival.

• Approved Resolution No. 25 for 14th Avenue street closure for Harvest Festival (7-0)
• Approved Resolution No. 26 setting stormwater drainage utility rates (7-0)
• Approved amendment to enact stormwater rates for three years with annual review (6-1)
• Approved Resolution No. 27 setting water utility rates (6-1)
• Approved Resolution No. 28 setting sewer utility rates (6-1)
• Approved purchase of bathroom/shower and laundry trailers (7-0)
• Approved Consent Agenda (7-0)

City Council

The City Council will meet to review a presentation regarding water, sewer, and stormwater rates. The remainder of the agenda consists of procedural items.

• Water, Sewer, and Stormwater Rate Presentation

The City Council conducted a workshop where Finance Director Matt Brown presented information on water, sewer, and stormwater rates. No substantive decisions or votes were recorded during the meeting.

Planning Commission

The Planning Commission will review a staff report and site plan for VR23-03 during a public hearing. The body will also discuss updated code chapters and the City Committee Code of Conduct.

• Public hearing for VR23-03 regarding staff report and site plan
• Discussion of updated code chapters
• Review of City Committee Code of Conduct

The Planning Commission held a public hearing regarding a variance request for a property zoned Commercial Highway (C-2). The commission voted to deny the application for reduced setbacks and parking spaces. Meeting minutes from September 7, 2023, were approved with changes.

• Approved September 7, 2023 meeting minutes with changes (5-0, 1 abstain)
• Denied Application VR23-03 for setback and parking variances (5-1)

Park & Tree Committee

The Park and Tree Committee will meet to discuss ongoing projects including park funding and bridge relocations. The committee will also review a City Committee Code of Conduct and receive updates on the Harvest Festival.

• Sankey Park Phase III Matching Funds
• Weddle Bridge Update
• Dahlenburg Bridge relocation
• City Committee Code of Conduct
• Ivy Removal

The committee reviewed fundraising for Sankey Park Phase III and discussed potential walking paths between city parks. No formal votes or policy decisions were recorded during the meeting.

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture is meeting to discuss the mural process and receive updates on current projects.

• Mural Process
• Update on Projects

The Ad Hoc Committee on Arts and Culture voted to recommend mural submission and application guidelines to the City Council. Members discussed potential mural sites, downtown facade painting, and a holiday production.

• Recommended mural application and submission guidelines to City Council (4-0)

Community Health Committee

The Community Health Committee will meet to review reports and conduct general business. The agenda includes updates from the Community Health Fair Committee, Western University, and the Homeless Action Committee.

• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

Library Board

The Library Board will review August and June minutes, the librarian's report, and fiscal and statistical data. The board will hold a workshop discussion regarding the purchase of property in town to facilitate grant applications and partnerships.

• Review of Fiscal Report as of September 12, 2023
• Workshop discussion on identifying property for a future library building

The board approved the minutes from June and August 2023. Members held a workshop-style discussion regarding available property and requirements for a new library building.

• Approved June 2023 minutes
• Approved August 2023 minutes

Public & Traffic Safety Committee

The Public & Traffic Safety Committee will meet to elect a chair and address several local traffic concerns. The body will discuss specific road locations and the Transportation System Plan Public Advisory Committee.

• Election of a Chair
• 1st Avenue
• Stop sign at 15th Avenue and Long Street
• Pleasant Valley Road
• Photo radar traffic cameras

The meeting scheduled for September 13, 2023, was cancelled because a quorum was not present. No decisions were made.

City Council

The Sweet Home City Council will review requests to forgive interfund loans and update salary schedules. The body is also considering contracts for the Visitor's Center and the Community Services Consortium.

• Resolution 22 and 23 to forgive Interfund Loans
• Resolution 24 to update salary schedules
• Contract for the Visitor's Center
• Personal Services Contract with the Community Services Consortium
• Amendment to Intergovernmental Agreement for Transportation System Plan

The City Council approved resolutions to forgive interfund loans and update salary schedules. The Council also approved contracts for the Visitor's Center and the Community Services Consortium.

• Approved Amendment to Intergovernmental Agreement for Transportation System Plan (7-0)
• Approved Resolution No. 22 and Resolution No. 23 to forgive Interfund Loans (7-0)
• Approved Resolution No. 24 to update salary schedules (6-1)
• Approved Contract for the Visitor's Center (6-0, 1 abstain)
• Approved Personal Services Contract with the Community Services Consortium (7-0)
• Appointed Pro Tem Mahler as Library Board liaison to replace Councilor Richards

Planning Commission

The Planning Commission will review staff reports and hold public hearings for two specific applications. The body will also review meeting minutes from July 6, 2023.

• Public hearing for Application CU23-02
• Public hearing for Application VR23-03
• Review of 2023-07-06 meeting minutes

The Planning Commission approved a conditional use permit for a metal RV cover on a lot without a primary use. A variance request for a duplex project was continued to a later date.

• Approved 2023-07-06 meeting minutes (6-0)
• Approved Conditional Use Application CU23-02 for a metal RV cover, requiring Building Official approval of anchoring method (6-0)
• Continued public hearing for Variance Application VR23-03 to September 21, 2023 (6-0)

City Council

The City Council will hold discussions regarding the Water Master Plan and the Stormwater Master Plan. The meeting also includes a review of financing for the Willow-Yucca Street Neighborhood Local Improvement District (LID).

• Discussion of Water Master Plan
• Discussion of Stormwater Master Plan
• Willow-Yucca Street Neighborhood Local Improvement District (LID) Financing

The City Council approved Resolution No. 22 for 2023 to authorize the Special Public Works Fund Development Project for the Willow-Yucca Street Neighborhood Local Improvement District. The meeting also included presentations on the city's Water and Stormwater Master Plans.

• Approved Resolution No. 22 for 2023 and the Special Public Works Fund Development Project for the Willow-Yucca Street Neighborhood LID (5-0)
• Approved Consent Agenda, including August 8, 2023 meeting minutes (5-0)
• Excused absences of Councilor Richards and Councilor Thorstad (5-0)

Park & Tree Committee

The agenda does not list any specific business items for decision or discussion. It notes that a possible quorum of the committee may be attending a Health Fair at Sweet Home High School.

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture is meeting to review minutes from July 18, 2023, and discuss new and old business. The agenda does not list specific topics for discussion.

• Approval of 2023-07-18 meeting minutes

Community Health Committee

The Community Health Committee will meet to review reports from various health and action committees. The meeting includes a discussion on emergency response under new business.

• Reports from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee
• Discussion on Emergency Response

Library Board

The Library Board will review reports from the librarian and finance department for June and July 2023. The board is also scheduled to discuss an update to the Library Card Eligibility Policy.

• Library Card Eligibility Policy update
• July 2023 Finance Report
• July 2023 Statistics Report
• Librarian reports for June and July 2023

The Library Advisory Board elected its Chair and Vice Chair. The board also approved changes to the Library Policy Manual regarding age requirements for library cards.

• Elected Charlene Adams as Chair (unanimous)
• Elected Eva Jurney as Vice Chair (unanimous)
• Approved policy change allowing all ages to obtain library cards with parental approval

City Council

The City Council is scheduled to attend a Fire Readiness Meeting. The agenda states that no Council business will be conducted at this meeting.

• Fire Readiness Meeting

City Council

The City Council will consider an audit services agreement with Ameresco for LED streetlight conversion. The meeting also includes a presentation regarding a sewer rate study for informational purposes.

• Ameresco Audit Services Agreement for LED Streetlight Conversion and Sole Source Resolution
• Presentation regarding the Sewer Rate Study

The City Council approved a sole source resolution and agreement with Ameresco to convert streetlights to LED. Council also reviewed a sewer rate study, with a formal resolution for approval expected in September.

• Approved Ameresco Audit Services Agreement for LED Streetlight Conversion and Sole Source Resolution (6-0)
• Approved consent agenda (6-0)
• Excused absence of Councilor Sanchez (6-0)

Park & Tree Committee

The committee is attending a donor celebration for the Lower Sankey Park Phase II Project. The agenda states that no council business will be conducted at this event.

• Lower Sankey Park Phase II Donor Celebration at Sankey Park, 877 14th Avenue

Planning Commission

The provided agenda does not list any items for decision or discussion. It notes that a possible quorum may be attending a donor celebration for the Lower Sankey Park Phase II Project, but states no Council business will be conducted.

City Council

The provided agenda contains no items for decision or discussion. It notes a donor celebration for the Lower Sankey Park Phase II Project, but states no Council business will be conducted.

• Lower Sankey Park Phase II Donor Celebration

City Council

The City Council will review salary schedules for non-represented employees and emergency services staff. The body is also considering a housing planning assistance grant and an amendment to the municipal code.

• Resolution No. 20 for 2023: Salary schedules for non-represented emergency services employees
• Resolution No. 21 for 2023: Salary schedules for non-represented employees
• 2023-25 DLCD Housing Planning Assistance Grant—Housing Production Strategy
• Ordinance Bill No. 4 for 2023 (Ordinance No. 1321): Amending Sweet Home Municipal Code Title 17

The City Council approved two resolutions establishing salary schedules for non-represented employees and emergency services staff. Council also passed an ordinance amending portions of the municipal code Title 17.

• Approved Resolution No. 20 for 2023 establishing salary schedules for non-represented emergency services employees (7-0)
• Approved Resolution No. 21 for 2023 establishing salary schedules for non-represented employees (7-0)
• Approved Ordinance Bill No. 4 for 2023 (Ordinance No. 1321) amending Sweet Home Municipal Code Title 17 (7-0)
• Approved minutes from the 2023-06-27 City Council Meeting (7-0)

Park & Tree Committee

The Park and Tree Committee is meeting to review old business and new projects. Discussions include the Park System Master Plan and a project involving the South Santiam Watershed Council.

• Park System Master Plan
• Lower Sankey Park Donor Celebration
• OPR Grant donation update
• South Santiam Watershed Council / City of Sweet Home Project
• Health Fair August 19th

The committee received updates on the Park System Master Plan, the Beautification Committee, and an OPRD grant. No substantive votes or policy decisions were recorded during the meeting.

• Postponed approval of June 21, 2023 meeting minutes to August

Ad Hoc Committee on Arts and Culture

The committee is meeting to approve minutes from May 18 and June 20, 2023. The agenda includes placeholders for new business, old business, and committee reports.

• Approval of 2023-05-18 minutes
• Approval of 2023-06-20 minutes

The committee decided to solicit artist proposals for murals at old City Hall and Robert Shamek's building. City Manager Kelcey Young provided updates on the Paint the Town project and upcoming volunteer recognition events.

• Approved meeting minutes
• Established August 25 deadline for mural project submittals

Community Health Committee

The Community Health Committee will meet to review reports from the Homeless Action Committee and Western University. The body will also discuss emergency response as old business.

• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee
• Emergency Response discussion

Planning Commission

The Planning Commission will meet to review meeting minutes from May and June 2023. The body will conduct a public hearing regarding Application VR23-02 based on a staff report.

• Public hearing for Application VR23-02

The Planning Commission approved a variance application to allow an eight-foot security fence at a public facility in the Public Facility (PF) Zone. The commission also approved meeting minutes from May and June 2023.

• Approved Variance Application VR23-02 for an 8-foot security fence (7-0)
• Approved May 4, 2023 meeting minutes (7-0)
• Approved June 15, 2023 meeting minutes with changes (6-0, 1 abstain)

City Council

The City Council will review a variety of administrative actions including the FY 22/23 budget and fee schedules. The meeting includes a public hearing on a legislative amendment and discussions regarding collective bargaining agreements.

• Collective Bargaining Agreement approvals for AFSCME and Public Safety Employees
• Resolution No. 07 for 2023 regarding the Fee Schedule
• Resolution No. 16 for 2023 regarding the FY 22/23 Budget
• Public Hearing for Legislative Amendment LA23-02 (Ordinance Bill No. 14 for 2024)
• Resolution No. 11 for 2023 regarding marijuana sales compliance

The City Council approved funding for a leadership development program and named a plaza in Sankey Park. The council also approved the Oregon Jamboree application and advanced a municipal code amendment regarding adult-oriented businesses.

• Approved $20,000 investment for Rural Development Initiative Leadership Program (6-0)
• Approved Resolution No. 18 for 2023 to name a portion of Sankey Park as Graybill Plaza (6-0)
• Approved application for the Oregon Jamboree (6-0)
• Approved first and second reading of Ordinance Bill No. 14 for 2023 regarding municipal code amendments and adult-oriented businesses (6-0)
• Appointed Blair Larsen as City Manager Pro Tem from July 6 to July 13, 2023 (6-0)
• Approved consent agenda including AFSCME and Public Safety collective bargaining agreements (6-0)
• Directed staff to research funding for the Youth Advisory Council and website updates (6-0)
• Cancelled the first July meeting by consensus

Park & Tree Committee

The Park and Tree Committee will meet to review updates on bridge beautification and park donor celebrations. The body will also discuss new business including a walking path between parks and the Strawberry Park Community Garden.

• Park System Master Plan
• Strawberry Park Community Garden
• Walking Path from Park to Park
• Weddle Bridge and Dahlenberg Bridge updates
• OPRD Grant donation update

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture is meeting to review the minutes from May 16, 2023. The committee will discuss a new business item regarding a Downtown Painting Project.

• Downtown Painting Project

The committee reviewed an update on the Downtown Paint Project in partnership with Miller Paint. Members discussed potential mural locations and the production of the Inn Keepers' Wife project. No formal votes were recorded.

• Reported grant for iron work was denied
• Scheduled meeting to discuss Inn Keepers' Wife costumes, location, and volunteers

Planning Commission

The Planning Commission will meet to review and potentially decide on Application LA23-02. The body will also review meeting minutes from May 4, 2023, and receive staff updates.

• Public hearing for Application LA23-02

The Planning Commission recommended the adoption of legislative amendments following a public hearing on Application LA23-02. The commission also voted to defer the approval of the May 4, 2023, meeting minutes to the next meeting.

• Recommended adoption of legislative amendments for Application LA23-02 (4-0)
• Moved May 4, 2023, meeting minutes to the next meeting (4-0)

City Council

The City Council will meet to review and discuss council rules. The agenda also includes a presentation regarding a painting project.

• Council Rules Review and Discussion
• Painting Project Presentation

The City Council received a presentation on a downtown revitalization project and reviewed council rules and ethics. No formal votes or substantive decisions were recorded during the meeting.

City Council

The City Council will consider several ordinance bills, including amendments to the zoning and comprehensive plan maps. The body will also discuss a resolution regarding parking prohibitions and a request to vacate a public right-of-way.

• Resolution No. 14 for 2023: Parking Prohibited on 24th Avenue
• Ordinance Bill No. 11 for 2023: Vacating public right-of-way on Redwood Street west of 53rd Avenue
• Ordinance Bill No. 12 for 2023: Amending the Comprehensive Plan Map
• Ordinance Bill No. 13 for 2023: Amending the Zoning Map
• Ordinance No. 15 for 2023: Amending SHMC Section 1.01.010 and Section 12.04.010 (c)

The City Council approved a resolution prohibiting parking on 24th Avenue to reduce congestion. Council also passed four ordinances regarding right-of-way vacation, map amendments, and code updates.

• Approved Resolution No. 14 for 2023 prohibiting parking on 24th Avenue (6-0)
• Approved Ordinance No. 1317 vacating the public right-of-way on Redwood Street west of 53rd Avenue (6-0)
• Approved Ordinance No. 1318 amending the Comprehensive Plan Map (6-0)
• Approved Ordinance No. 1319 amending the Zoning Map (6-0)
• Approved Ordinance No. 1320 amending SHMC Sections 1.01.010 and 12.04.010(c) (6-0)

Community Health Committee

The Community Health Committee will meet to review reports from various committees and discuss emergency response. The meeting includes reports from the Homeless Action Committee, Western University, and the Community Health Fair Committee.

• Emergency Response Discussion
• Community Health Fair Committee report
• Western University report
• Homeless Action Committee report

Library Board

The Library Board will review May 2023 reports and statistics. The board is discussing the age range for library cards and reviewing dates for the Summer Reading Program.

• Discussion regarding lowering the library card age range
• Summer Reading Program dates: June 23-July 28 and August 11 at Sankey Park
• Review of May 2023 Librarian report and statistics

The board reviewed the librarian's report and discussed the duties of a future Programming/School District Librarian. No formal votes were taken during the meeting.

City Council

The City Council will hold public hearings regarding the 2023-2024 budget, state revenue sharing funds, and the naming of Graybill Plaza. The body is also considering several zoning and comprehensive plan map amendments.

• Public Hearing: Resolution No 10 for 2023 - Adopting a Budget for 2023-2024
• Ordinance Bill No. 11 for 2023 - Redwood Street Vacation of Right-of-Way
• Ordinance Bill No. 12 and 13 for 2023 - Comprehensive Plan and Zoning Map Amendments
• Safe Routes to School Hwy 228/2nd Avenue Pedestrian Crossing Construction Contract
• Resolution No. 14 for 2023 - Council Compensation

The City Council adopted the 2023-2024 budget and approved several resolutions regarding state revenue sharing and marijuana sales compliance. The Council also passed ordinances to vacate a portion of Redwood Street and amend zoning maps for public facilities.

• Approved FY 23 Budget via Resolution No. 10 for 2023 (6-0)
• Approved Resolution No. 8 for 2023 to receive State Revenue Sharing Funds (6-0)
• Approved Resolution No. 9 for 2023 certifying provision of four or more services (6-0)
• Approved Resolution No. 11 for 2023 regarding marijuana sales compliance (6-0)
• Approved Ordinance Bill No. 11 for 2023 for Redwood Street right-of-way vacation (6-0)
• Approved Ordinance Bill No. 12 and 13 for 2023 for Comprehensive Plan and Zoning Map amendments (6-0)
• Approved Ordinance Bill No. 15 for 2023 to amend Municipal Code (7-0)
• Approved Ordinance Bill No. 9 for 2023 adopting a Housing Needs Analysis (7-0)

Planning Commission

The Planning Commission meeting scheduled for May 18, 2023, was cancelled due to lack of business.

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture will meet to discuss potential projects. This includes a walking meeting from Thriftway Market to 7-11.

• Downtown walking meeting from Thriftway Market to 7-11 to discuss potential projects

The committee walked through Long Street and adjacent side streets. Members discussed potential buildings for murals and ways to increase foot traffic.

Administration, Finance and Property Committee

The Administration, Finance and Property Committee is meeting to conduct interviews for the Public and Traffic Safety Committee.

• Interviews for Public and Traffic Safety Committee

The Administration, Finance and Property Committee interviewed candidates for the Public and Traffic Safety Committee. The committee recommended candidates for full consideration by the City Council.

• Recommended Public and Traffic Safety Committee candidates for City Council consideration

Park & Tree Committee

The Park and Tree Committee will meet to review updates on city beautification and bridge projects. The body will discuss the Park System Master Plan and a specific inspection report for Weddle Bridge.

• Weddle Bridge Inspection Report
• Park System Master Plan
• Lower Sankey Park Donor Celebration
• OPRD Grant
• Dahlenberg Bridge update

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture will meet to discuss a mural project. The committee will also review and approve minutes from the April 18, 2023 meeting.

• Mural Project Discussion
• Approval of 2023-04-18 meeting minutes

The committee discussed the preservation of existing murals and potential new mural locations. Members reviewed downtown businesses for beautification and discussed a partnership with Miller Paint for a downtown paint project. No formal votes or decisions were recorded in the minutes.

Community Health Committee

The Community Health Committee will meet to receive reports from the Community Health Fair and Homeless Action committees. The agenda includes a presentation by students from Western University.

• Western University student presentation
• Community Health Fair Committee report
• Homeless Action Committee report

The committee received a research presentation from Western University students regarding unmet health needs in the community. The City Manager reported on a grant request for emergency housing, including a children's shelter and additional huts at the FAC facility.

Library Board

The Library Board will meet to review the proposed budget for the 2023/24 fiscal year. The board will also review the librarian's report and library statistics for April 2023.

• Library Budget Review 2023/24 Proposal
• Report of the Librarian April 2023
• April Library Statistics

The board reviewed the Librarian's report and the proposed 2023/24 budget. The budget has been approved by the Budget Committee and awaits City Council approval. No formal votes were taken during the meeting.

City Council

The City Council will discuss updates to the Sweet Home Comprehensive Plan and the Official Zoning Map. The meeting includes requests for police department facility repairs and a project contingency increase.

• Police Department roof replacement
• Police Department HVAC replacement
• Mahler WRF Interim Improvement Project increased contingency
• Ordinance Bill No. 9 for 2023: Housing Needs Analysis and Comprehensive Plan amendment
• Ordinance Bill No. 10 for 2023: Official Zoning Map amendment

The City Council approved $5,000 and in-kind support for the National Jack Daniels BBQ Competition. Council also authorized roof and HVAC replacements for the Police Department and increased contingency funds for the Mahler WRF Interim Improvement Project.

• Approved Police Department roof replacement (6-0)
• Approved Police Department HVAC replacement (6-0)
• Approved signature for Application PLA23-01 (6-0)
• Approved increased contingency for Mahler WRF Interim Improvement Project (6-0)
• Approved $5,000 and in-kind support for Icebox Cookoff (6-0)
• Moved Ordinance Bill No. 9 (Housing Needs Analysis) to third reading (6-0)
• Moved Ordinance Bill No. 10 (Zoning Map amendment) to third reading (6-0)

City Council

The City Council is meeting to address new business regarding land use training. No other substantive items are listed on the agenda.

• Land Use Training

The City Council held a work session focused on Land Use training. No substantive decisions were made during the meeting.

Planning Commission

The Planning Commission will conduct public hearings regarding Application CMA23-01 and Application ZMA23-02. The body will also review meeting minutes from April 6, 2023.

• Public Hearing: Application CMA23-01
• Public Hearing: Application ZMA23-02

The Planning Commission approved and recommended two map amendment applications to the City Council to align zoning with current use. The commission also approved the minutes from the April 6, 2023 meeting.

• Approved April 6, 2023 meeting minutes with one revision (5-0-1)
• Approved Application CMA23-01 (comprehensive plan map amendment) and recommended to City Council (6-0)
• Approved Application ZMA23-02 (zone map amendment) and recommended to City Council (6-0)

Charter Review Committee

The Charter Review Committee is meeting to discuss compensation for the City Council. No other business items are listed on the agenda.

• Discussion regarding Council compensation

Park & Tree Committee

The Park and Tree Committee is meeting to discuss new business. The primary item on the agenda is the naming of a park.

• Discussion regarding park naming

Budget Committee

The Budget Committee will discuss the proposed 2023-24 budget and hold a public hearing regarding State Shared Revenue. The body is scheduled to vote on the property tax rate and the final proposed city budget for the fiscal year.

• Public hearing on State Shared Revenue
• Approval of the property tax rate
• Approval of the proposed City Budget for FY 23-24

The Budget Committee approved the city budget and appropriations for the 2023/2024 fiscal year. The committee also set the permanent tax rate and local option levies. A recommendation was made to use reserve funds for transportation grant matching.

• Elected Diane Gerson as Chair (unanimous)
• Elected Bob Briana as Vice Chair (unanimous)
• Approved April 19 and 20, 2022 meeting minutes (unanimous)
• Approved Permanent Tax Rate of $1.4157 per $1,000 and Local Option Levies of $7.4700 per $1,000 (unanimous)
• Approved FY 2023/2024 budget and appropriations of $35,410,000 (unanimous)
• Recommended appropriating $30,000 from the Reserve Fund for Dial-a-Bus and Shopper grant matches (unanimous)

City Council

The City Council will conduct public hearings regarding Legislative Amendment LA23-01 and Zone Map Amendment ZMA23-01. The body is also considering a procurement policy and goals for the 2023-2024 fiscal year.

• Public Hearing: Legislative Amendment LA23-01 (Ordinance Bill No. 9 for 2023)
• Public Hearing: Zone Map Amendment ZMA23-01 (Ordinance Bill No. 10 for 2023)
• 9th Avenue Waterline Replacement Project contingency budget
• 10th Avenue Electric Vehicle Charging Station Contract
• Resolution No. 6 for 2023 regarding Procurement Policy

The City Council approved its vision, mission, and goals for the 2023-2024 fiscal year. Council also moved two ordinance bills to second reading regarding a Housing Needs Analysis and a zone map amendment from R1 to R3.

• Approved 9th Avenue Waterline Replacement contingency budget (7-0)
• Approved 10th Avenue Electric Vehicle Charging Station contract (7-0)
• Approved naming of Graybill Plaza (7-0)
• Approved Resolution No. 6 for 2023 Procurement Policy (7-0)
• Approved Resolution No. 5 for 2023 adopting FY 2023-2024 Goals, Vision, and Mission (7-0)
• Moved Ordinance Bill No. 9 for 2023 (Housing Needs Analysis) to second reading (7-0)
• Moved Ordinance Bill No. 10 for 2023 (Zone Map Amendment R1 to R3) to second reading (7-0)
• Approved 2023-03-28 and 2023-04-11 meeting minutes (7-0)

Park & Tree Committee

The Park and Tree Committee will meet to review updates on beautification and park projects. The body will discuss the naming of publicly owned facilities and an OPRD grant.

• Naming Publicly Owned Facilities
• OPRD Grant
• Weddle Bridge update
• Lower Sankey Park Donor Celebration
• Ivy Removal

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture is meeting to review minutes from March 21, 2023. The agenda contains no specific topics for new or old business.

• Approval of March 21, 2023 meeting minutes

The Ad Hoc Committee on Arts and Culture reviewed several potential community projects. The committee decided to prioritize the business painting and mural project.

• Approved meeting minutes
• Decided to focus on business painting and mural project

City Council

The City Council is meeting for the purpose of Diversity and Inclusion Training. No other legislative items or decisions are listed on the agenda.

• Diversity and Inclusion Training

City Council

The City Council is meeting for an Arbor Day Celebration. The agenda does not list any legislative actions, votes, or formal business items for decision.

• Arbor Day Celebration at Northside Park

Park & Tree Committee

The Park and Tree Committee is meeting at Northside Park for an Arbor Day Celebration. The agenda does not list any formal decisions or discussion items.

• Arbor Day Celebration at Northside Park (1780 11th Avenue)

Community Health Committee

The Community Health Committee will meet to receive reports from various committees and a presentation from the Community Health Centers of Benton and Linn Counties.

• Community Health Fair Committee report
• Western University report
• Homeless Action Committee report
• Community Health Centers of Benton and Linn Counties presentation

City Council

The City Council is meeting to conduct a work session regarding council goals. No other business items are listed on the agenda.

• Council Goal Work Session

The City Council met for a work session to review and discuss the 2021 Mission Statement, Vision, and Goals. No final decisions were made during this meeting.

• Discussed Mission Statement, Vision, and Goals for future Council decision

Planning Commission

The Planning Commission will conduct public hearings regarding a Housing Needs Analysis and two specific land use applications. The body will also review a new business application and discuss park and community events.

• Public hearing: Housing Needs Analysis Summary Report
• Public hearing: Application ZMA23-01
• Public hearing: Application VR23-01
• New Business: Application LA23-02
• Round table discussion: Sankey Park Phase III

The Commission recommended a zone change from R-1 to R-3 for a 5.18-acre property to allow for an apartment complex. It also recommended the adoption of the Housing Needs Analysis and Comprehensive Plan Amendment. A variance for a residential lot was approved with revisions to the setback and parking requirements.

• Approved signing Application LA23-02 for Municipal Code revisions (6-0)
• Recommended Housing Needs Analysis and Comprehensive Plan Amendment for City Council adoption (5-0)
• Approved Application ZMA23-01 to change 5.18 acres from R-1 to R-3 zoning (4-2)
• Approved Application VR23-01 with revisions for a 3-foot rear setback variance and 2 front hard surfaced approaches (4-1)
• Approved March 16, 2023 meeting minutes (6-0)

City Council

The provided document is a meeting agenda that contains no listed action items, discussion topics, or decisions. It consists of procedural boilerplate and a notice regarding open office hours for Representative Lori Chavez-Deremer.

City Council

The City Council will consider a final vote on an ordinance to create a Public and Traffic Safety Committee. The meeting also includes a review of a permit application for Music and Brews and a resolution regarding a grant for Sankey Park Phase III.

• Ordinance No. 1314: Establishing the Public and Traffic Safety Committee
• Resolution No. 4: Sankey Park Phase III Grant
• 2023 Music and Brews PA Permit Application
• Proclamation for Child Abuse Awareness Month

The City Council approved the creation of a Public and Traffic Safety Committee. Council also approved a PA permit for a music event and a resolution supporting a grant for park improvements.

• Approved Ordinance No. 8 for 2023 establishing the Public and Traffic Safety Committee (5-1)
• Approved PA Permit for Oregon Jamboree Music and Brews event (6-0)
• Approved Resolution No. 4 for 2023 supporting Sankey Park Phase III Grant (6-0)
• Approved Consent Agenda including board appointments and previous meeting minutes (6-0)

Administration, Finance and Property Committee

The Administration, Finance and Property Committee is meeting to conduct interviews for vacancies on several city boards. No other business is listed on the agenda.

• Interviews for Planning Commission
• Interviews for Budget Committee
• Interviews for Park and Tree Committee

The Administration, Finance and Property Committee conducted interviews for the Planning Commission, Budget Committee, and Park and Tree Commission. Recommendations for these positions will be made to the City Council.

• Interviewed Planning Commission candidates
• Interviewed Budget Committee candidates
• Interviewed Park and Tree Commission candidates

Ad Hoc Committee on Arts and Culture

The Ad Hoc Committee on Arts and Culture is meeting to discuss new business and review the committee's purpose and scope. The body will also review minutes from the February 15, 2023, meeting.

• Approval of February 15, 2023, meeting minutes
• Review of Committee Purpose and Scope

City Council

The City Council is meeting to conduct training for council members. No other substantive business items are listed on the agenda.

• Council Training

The City Council received reports from the Library, Police, Executive, and Public Works departments. City Manager Kelcey Young provided information on Robert's Rules of Order and Council Rules.

Planning Commission

The Planning Commission will conduct public hearings regarding a land use application and updates to the city's housing analysis. The body will also review meeting minutes from March 2, 2023.

• Public hearing for Application CU23-01
• Continuation of Application LA23-01 regarding Housing Needs Analysis Comprehensive Plan Updates and Housing Needs Analysis Report

The Planning Commission approved a conditional use permit for a four-lane RV wastewater disposal facility and potable water fill station off 24th Avenue. A public hearing regarding Housing Needs Analysis Comprehensive Plan updates was continued to a future date.

• Approved application CU23-01 for RV wastewater disposal facility (4-0)
• Approved March 2, 2023 meeting minutes (4-0)
• Continued LA23-01 Housing Needs Analysis public hearing to April 6, 2023 (4-0)

Park & Tree Committee

The committee is meeting to discuss the naming of Quarry Park, Pocket Parks, and the Northside Dog Park. Members will also review a draft parking plan for Northside Park and updates on Sankey Park projects.

• Naming of Pocket Parks and Quarry Park
• Naming of Northside Dog Park
• Draft Northside Park Parking Plan
• Sankey Park Bandstand / Pavilion and Donor Recognition
• 2023 Arbor Day Celebration and flyer

City Council

The City Council will discuss contracts for a Parks System Master Plan and the Mahler WRF Interim Improvement Project. The body is also reviewing ordinances to establish a Public and Traffic Safety Committee and regulate mobile food units.

• Ordinance No. 7 for 2023: Adding Mobile Food Units and Mobile Food Unit Pods to the Development Code
• Ordinance No. 8 for 2023: Establishing the Public and Traffic Safety Committee
• Contract award for Mahler WRF Interim Improvement Project
• Contract for Parks System Master Plan
• Zone Map and Comprehensive Plan Map Amendment applications for signature

City Council approved a contract with Cameron McCarthy Landscape for a Parks System Master Plan and awarded a construction contract to Bodie Construction for the Mahler WRF Interim Improvement Project. Council also authorized a zone change application to create a public zone for city properties.

• Approved Parks System Master Plan contract with Cameron McCarthy Landscape (6-0)
• Approved Mahler WRF Interim Improvement Project contract with Bodie Construction (5-0, 1 abstention)
• Authorized City Manager to sign Zone Change Application (6-0)
• Moved Ordinance Bill No. 8 (Public and Traffic Safety Committee) to third reading (6-0)
• Approved Ordinance No. 7 (Mobile Food Units and Pods) (6-0)
• Approved Consent Agenda including Mahler WRF Dewatering Equipment contingency budget (6-0)

City Council

The Sweet Home City Council is meeting in executive session to review and evaluate the employment-related performance of the City Manager. No final action or decision may be made during this session.

• Performance evaluation of the City Manager

The City Council met in executive session to review the employment-related performance of the City Manager. No final actions or decisions were made during the session.

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from various committees. The agenda includes updates regarding the Community Health Fair, Western University, and the Homeless Action Committee.

• Approval of 2023-02-09 Community Health Committee Minutes
• Community Health Fair Committee report
• Western University report
• Homeless Action Committee report

The committee approved the minutes from the February 9, 2023 meeting. Members received reports on the Community Health Fair, Western University focus groups, and the status of the FAC site for homeless clients.

• Approved 2023-02-09 Community Health Committee Minutes

Library Board

The Library Board will review February 2023 reports and minutes. The meeting includes a discussion regarding a new walking group in partnership with OHSU.

• Discussion about New Walking group with OHSU
• Review of February 2023 Librarian, Fiscal, and Statistical reports
• Approval of February 9, 2023 meeting minutes

Planning Commission

The meeting consists of procedural items and staff updates. Following the meeting, commissioners will participate in a training session titled "Keeping Out of Hot Water: Land Use Decision-making for Planning Commissioners, Elected Officials, City Administrators, and Planners."

• Review of February 16, 2023 meeting minutes
• Training: Keeping Out of Hot Water: Land Use Decision-making

The Planning Commission met for five minutes to conduct procedural business. The only substantive action taken was the approval of the previous meeting's minutes.

• Approved February 16, 2023 Meeting Minutes (4-0-2)

City Council

The Sweet Home City Council will meet to discuss new business. The primary item on the agenda is a proclamation regarding a state of emergency concerning homelessness.

• Proclamation - State of Emergency Regarding Homelessness

The City Council held a special meeting to address homelessness. The Council voted to declare a State of Emergency, authorize a request to Governor Kotek for coverage under Executive Order 23-02, and approve Resolution No. 3 for 2023.

• Declared a State of Emergency regarding homelessness (7-0)
• Authorized Letter of Request to Governor Kotek for Executive Order 23-02 (7-0)
• Approved Resolution No. 3 for 2023 (7-0)

City Council

The City Council is meeting to address new business regarding council training. The remainder of the agenda consists of procedural items.

• City Council Training

The City Council received training on Council Rules, Public Meeting Laws, Council procedures, Roberts Rules of Order, and Economic Development. No official decisions were made during this meeting.

City Council

The City Council will discuss the establishment of a Public and Traffic Safety Committee and a new code for mobile food units. The meeting includes final readings for ordinances regarding municipal code amendments and RV custody and towing.

• Ordinance No. 8 for 2023: Establishing the Public and Traffic Safety Committee
• Ordinance No. 7 for 2023: Adding Chapter 17.75 to the Development Code for Mobile Food Units
• Ordinance Bill No. 4 for 2023: Amending various sections of the Sweet Home Municipal Code
• Ordinance Bill No. 6 for 2023: Creating SHMC Section 10.08.033 regarding RV custody, towing, and disposition
• Employee Handbook updates

The City Council approved ordinances amending the municipal code and establishing rules for recreational vehicle custody and towing. Council also moved forward with ordinances regarding a Public and Traffic Safety Committee and mobile food units.

• Approved Ordinance No. 1311 amending various sections of the Municipal Code (7-0)
• Approved Ordinance No. 1312 regarding Recreational Vehicle Custody, Towing and Disposition (7-0)
• Moved Ordinance No. 8 for 2023 establishing the Public and Traffic Safety Committee to second reading (7-0)
• Moved Ordinance No. 7 for 2023 regarding Mobile Food Units to third and final reading (7-0)
• Approved consent agenda including employee handbook updates and Feb 14 minutes (7-0)
• Directed staff to begin abatement on a 6th Street property on March 1

Planning Commission

The Planning Commission will conduct public hearings regarding a Housing Needs Analysis report and application LA23-01. The body will also consider a request for continuation of Comprehensive Plan updates.

• Public hearing: Housing Needs Analysis Report / Application LA23-01
• Public hearing: Comprehensive Plan Updates - Request for Continuation

The Planning Commission approved the minutes from the February 2, 2023 meeting. The public hearing regarding the Housing Needs Analysis Report and Comprehensive Plan Updates was continued to March 16, 2023.

• Approved February 2, 2023 meeting minutes (4-0)
• Continued Housing Needs Analysis public hearing to March 16, 2023 (4-0)

Ad Hoc Committee on Arts and Culture

The committee is meeting to discuss its purpose and conduct a 'Dream Board' activity. The group will also review grant opportunities and tentative strategic planning.

• Discussion of committee purpose
• Dream Board activity
• Review of grant opportunities
• Tentative strategic planning
• Establishment of meeting schedule

Park & Tree Committee

The Park and Tree Committee is meeting to discuss roles and responsibilities and old business. The committee will review a draft flyer for the 2023 Arbor Day celebration at Northside Park.

• Review of 2023 Draft Arbor Day Flyer for Northside Park

City Council

The City Council is reviewing several procurement and design tasks for the Mahler WRF. The body is also considering ordinances regarding RV and travel trailer parking enforcement and mobile food units.

• Mahler WRF: Final Design Task Order, Electrical Equipment, Sludge Blend Tank Design-Build, and Dewatering Equipment procurement
• Ordinance No. 6 for 2023: RV/Travel Trailer Parking Enforcement
• Ordinance No. 7 for 2023: Legislative Amendment LA22-02 Mobile Food Units
• Resolution No. 2 for 2023: RV Signage
• Patrol K-9 quote and purchase

The City Council approved several procurement and design contracts for the Mahler WRF project. Council also passed an ordinance establishing a towing system for RV and travel trailer parking enforcement.

• Approved Mahler WRF Interim Improvements Project Final Design Task Order (5-0)
• Approved Mahler WRF Electrical Equipment Procurement using state and ARPA funds (5-0)
• Approved Mahler WRF Sludge Blend Tank Design-Build Procurement for $1,117,490 (5-0)
• Approved Mahler WRF Dewatering Equipment Procurement for $704,921 (5-0)
• Approved Resolution No. 2 for 2023 regarding RV signage (5-0)
• Passed Ordinance No. 6 for 2023 for RV/Travel Trailer Parking Enforcement (5-0)
• Moved Ordinance No. 7 for 2023 regarding mobile food units to second reading (5-0)
• Approved Ordinance No. 5 for 2023 amending Section SHMC 3.08.070 (5-0)

Community Health Committee

The Community Health Committee will meet to approve previous minutes and receive reports from several sub-groups. The agenda does not list any specific decisions or new business items for this meeting.

• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee
• Approval of 2023-01-12 meeting minutes

The committee approved the minutes from the January 12, 2023, meeting. Members received reports on the Community Health Fair, Western University programs, and the Homeless Action Committee. No new goals were formally decided, though mental health was suggested as a future focus.

• Approved 2023-01-12 Community Health Committee Minutes (unanimous)

Library Board

The Library Board will review reports from the librarian and fiscal and statistical data for January 2023. The board is also scheduled to discuss the purpose and design of a library card contest.

• Discussion regarding library card design contest and purpose
• Review of January 2023 Librarian, Fiscal, and Statistical reports
• Approval of January 12, 2023 minutes

The Library Advisory Board approved the minutes from the January meeting. Members discussed a library card design contest, the seed lending library, and the status of a new library building.

• Approved January meeting minutes

Planning Commission

The Planning Commission will conduct a public hearing regarding a draft ordinance for mobile food units. The body will also discuss carports and review municipal code amendments.

• Public hearing for Application LA22-02 regarding SHMC Chapter 17.75 Mobile Food Units
• Discussion of Sweet Home Municipal Code regarding carports
• Review of Municipal Code Amendments

The Planning Commission approved an amended ordinance for mobile food units and recommended it to the City Council. The Commission also decided to maintain existing carport criteria without changes.

• Approved January 19, 2023 meeting minutes (6-0)
• Approved Application LA22-02 (Mobile Food Units) as amended and recommended to City Council (6-0)
• Decided to leave carport criteria as is
• Approved moving February 16, 2023 meeting start time to 6:00 PM

Park & Tree Committee

The committee is meeting for the purpose of tree planting at Northside Park. The agenda states that no City business will be conducted at this event.

• Tree planting at Northside Park (1780 11th Avenue)

City Council

The City Council will hold a public hearing regarding a supplemental budget for the 2022/23 fiscal year. The body will also consider several ordinances related to parking and vehicle camping.

• Public hearing: Resolution No. 1 for 2023 (Supplemental Budget for FY 22/23)
• Third reading: Ordinance No. 1 for 2023 (Parking Zone Amendment)
• Third reading: Ordinance No. 2 for 2023 (Vehicle Camping Ordinance)
• Third reading: Ordinance No. 3 for 2023 (RV Parking Ordinance Amendment)
• First reading: Ordinance No. 4 and No. 5 for 2023 (Code Updates and SHMC 3.08.070 amendment)

The City Council adopted three ordinances regarding parking zones, vehicle camping, and RV parking. Council also approved a security contract for the FAC facility and moved forward with code updates and public property cleanup rules.

• Approved Ordinance No. 1307 - Parking Zone Amendment (7-0)
• Approved Ordinance No. 1308 - Vehicle Camping Ordinance (7-0)
• Approved Ordinance No. 1309 - RV Parking Ordinance Amendment (7-0)
• Approved security services contract with NightHawk Security for FAC facility (6-1)
• Approved first and second readings of Ordinance No. 4 for 2023 - Code Updates (7-0)
• Approved Ordinance No. 5 for 2023 - Amending Section SHMC 3.08.070 regarding public property cleanup (7-0)
• Approved Consent Agenda including OpenGov Procurement Software (7-0)
• Approved January 10, 2023 City Council Minutes (7-0)

Planning Commission

The Planning Commission will conduct a public hearing regarding Application VC22-01. The body will also receive staff updates on the Housing Needs Analysis and the Transportation System Plan Committee.

• Public hearing for Application VC22-01
• Staff update on Housing Needs Analysis
• Staff update on Transportation System Plan Committee

The Planning Commission approved the vacation of Redwood Street and recommended the action to City Council. The commission also reelected its leadership and approved previous meeting minutes.

• Approved Vacation of Redwood Street and recommended to City Council (6-0)
• Approved January 5, 2023 meeting minutes with corrections (7-0)
• Reelected Jeff Parker as Chairman (6-0)
• Reelected Henry Wolthuis as Vice-Chairman (6-0)
• Appointed Jamie Melcher and Eva Jurney to share the Transportation System Plan Committee position

Park & Tree Committee

The Park and Tree Committee will meet to discuss old business regarding local parks and bridges. New business includes the Master Parks Plan RFP, budget items, and 2023 Arbor Day celebrations.

• Master Parks Plan RFP
• Budget discussion
• 2023 Arbor Month Booster Grant / Arbor Day Celebration
• Weddle Bridge
• Lower Sankey Park Donor Recognition

Library Board

The Library Board will review December 2022 reports and year-end statistics. The board is scheduled to discuss updates to the Collection Development Policy and the Request for Reconsideration form. Members will also discuss a possible collaboration with the School District regarding library cards for students.

• Discussion of collaboration with School District for student library cards
• Updated Collection Development Policy document
• Updated Request for Reconsideration form
• SHPL 2022 Year end Review

The Board approved a program to automatically create library cards for all school district students. As part of this program, the $35 out-of-city fee is waived for these students, with a limit of 3 items per card.

• Confirmed Charlene Adams as Board Chair (Unanimous)
• Confirmed Don Hopkins as Vice Chair (Unanimous)
• Approved November and December meeting minutes (Unanimous)
• Approved Reconsideration form as written (Unanimous)
• Approved Collection Development policy as written (Unanimous)
• Approved waiving $35 out-of-city fee for school district students (Unanimous)

Community Health Committee

The Community Health Committee will meet to discuss the Oregon Health Authority. The agenda also includes reports from the Community Health Fair Committee, Western University, and the Homeless Action Committee.

• Discussion regarding Oregon Health Authority
• Report from Community Health Fair Committee
• Report from Western University
• Report from Homeless Action Committee

The committee approved the minutes from the December 8, 2022 meeting. Members discussed potential data tracking partnerships with the Oregon Health Authority and received updates on Western University data and the FAC facility.

• Approved December 8, 2022 minutes (unanimous)

City Council

The City Council will conduct elections for Mayor and Pro Tem and swear in new councilors. The body is also considering several service contracts and new ordinances regarding parking and camping.

• Contract for Municipal Court Judge
• Contract for Finance Director Pro Tem
• Contract for Merina and Company
• Safe Routes to School Hwy 228/2nd Avenue Pedestrian Crossing
• Ordinances regarding Parking Zone, Vehicle Camping, and RV Parking

The City Council swore in new members and elected Susan Coleman as Mayor and Greg Mahler as President Pro Tern. Council approved grant applications for a pedestrian crossing and passed three ordinances regarding parking and vehicle camping. The meeting also included a report on the opening of a new dog park in Northside Park.

• Elected Susan Coleman as Mayor (7-0)
• Elected Greg Mahler as President Pro Tern (5-0)
• Approved Consent Agenda including Municipal Court Judge and Finance Director Pro Tern contracts (7-0)
• Approved Safe Routes to School grant for HWY 228 and 2nd Avenue pedestrian crossing (7-0)
• Passed Ordinance No. 1 for 2023: Parking Zone Amendment (7-0)
• Passed Ordinance No. 2 for 2023: Vehicle Camping Ordinance (7-0)
• Passed Ordinance No. 3 for 2023: RV Parking Ordinance Amendment (7-0)

Planning Commission

The Planning Commission will conduct public hearings regarding an extension for SD20-01 and a staff report for application CU22-12. The body will also receive updates on development code revisions and the Transportation System Plan.

• Public hearing: SD20-01 Extension
• Public hearing: Application CU22-12 Staff Report
• Staff update: Development Code amendments/revisions
• Staff update: Transportation System Plan PAC Planning Commission Representative

The Planning Commission approved a time extension for the Duck Hollow II Subdivision. The commission also approved Conditional Use application CU22-12 following a review of the staff report.

• Approved December 1, 2022 meeting minutes (4-0, 1 abstain)
• Approved extension for Duck Hollow II Subdivision (6-0)
• Approved Conditional Use application CU22-12 (6-0)