Sweet Home public meetings in 2024
114 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Planning Commission
The Planning Commission will meet to review the staff report packet for Application VR24-02 during a public hearing. The body will also review meeting minutes from December 5, 2024.
- Public hearing for Application VR24-02
Park & Tree Committee
The Park and Tree Committee will meet to discuss updates on the Beautification Committee and the Arbor Day event. The body will also review the Ames Creek Project and Sankey Park Phase III.
- Ames Creek Project
- Sankey Park Phase III
- Weddle Bridge / Mill City Outreach
- Arbor Day Event
- Beautification Committee Update
Library Board
The Library Board will meet to review the Library Director's December 2024 report and November statistics. The board will also discuss the December 2024 newsletter and a draft of the 2025-2030 SHPL Strategic Plan.
- Draft 2025-2030 SHPL Strategic Plan
- Library December 2024 Newsletter
- November 2024 Library Monthly Statistics
The Board approved the minutes from the November 14, 2024 meeting. The Library Director provided updates on facility improvements, visitor statistics, and the development of a 2025-2030 Strategic Plan.
- Approved November 14, 2024 meeting minutes (3-0)
City Council
The City Council is meeting in a closed executive session. The body will consider the employment of a public officer, employee, staff member, or individual agent.
- Executive session pursuant to ORS 192.660(2)(a) regarding employment
The City Council met in executive session to consider the employment of a public officer, employee, staff member, or individual agent. No formal actions were taken during this session.
City Council
The City Council will consider a public hearing and first reading of an ordinance regarding the Housing Production Strategy. The body is also reviewing contracts for emergency housing and the Municipal Court Judge.
- Public Hearing: Ordinance No. 6 for 2024 – Housing Production Strategy (LA24-02)
- Contract Approval: Emergency Housing
- Municipal Court Judge Employment Contract
- Resolution No. 27 for 2024 – Water Master Plan
- Resolution No. 28 for 2024 – Stormwater Master Plan
The City Council approved a contract to provide 34 emergency housing beds through the Family Assistance and Resource Center (FAC) using grant funding. Council also advanced a Housing Production Strategy ordinance through its first and second readings.
- Approved emergency housing contract for 34 beds (7-0)
- Approved Consent Agenda including Municipal Court Judge contract and Water and Stormwater Master Plans (6-1)
- Approved first reading of Ordinance No. 6 for 2024 - Housing Production Strategy (7-0)
- Approved second reading of Ordinance No. 6 for 2024 by title only (7-0)
- Scheduled third reading of Ordinance No. 6 for 2024 for the next meeting (7-0)
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission will meet to conduct a public hearing regarding the city's Housing Production Strategy. The body will also review meeting minutes from November 21, 2024.
- Public hearing: Housing Production Strategy
The Planning Commission held a public hearing regarding the Housing Production Strategy. Following the hearing, the commission voted to recommend the application to the City Council.
- Approved November 21, 2024 meeting minutes with corrections (5-0)
- Recommended Application LA24-02 (Housing Production Strategy) to City Council (5-0)
🗳️ How they voted (2 roll-call votes)
Community Health Committee
The Community Health Committee will meet to discuss updates to the Community Resource List and the Annual Report. The meeting includes time for public comment and the approval of previous meeting minutes.
- Approval of 2024-09-25 meeting minutes
- Community Resource List updates
- Annual Report updates
The committee approved the minutes from the September 25, 2024 meeting. No other formal actions were taken, though members discussed community resource lists, annual report goals, and warming shelter needs.
- Approved September 25, 2024 meeting minutes (6-0)
Planning Commission
The Planning Commission will meet to review the staff report for Application SD24-02 during a public hearing. The body will also consider the meeting minutes from November 7, 2024.
- Public hearing for Application SD24-02
The Planning Commission approved Application SD24-02 for a development project. The commission also approved the meeting minutes from November 7, 2024.
- Approved Application SD24-02 (6-0)
- Approved November 7, 2024 meeting minutes (6-0)
🗳️ How they voted (2 roll-call votes)
Park & Tree Committee
The Park and Tree Committee will meet to discuss updates on beautification and scorched trees. The committee is also reviewing replacements for Celebration and Plaza Cherry trees and planning an Arbor Day event.
- Celebration Tree Replacements
- Plaza Cherry Trees
- Arbor Day Event
- Weddle Bridge / Mill City Outreach
- Scorched Trees
Ad Hoc Committee on Arts and Culture
The Ad Hoc Committee on Arts and Culture will meet to discuss new business including a photography contest and a Linn County Cultural Coalition Grant. The committee will also review ongoing projects regarding murals, crosswalks, salmon cutouts, and local history.
- Photography Contest
- Linn County Cultural Coalition Grant
- Murals
- Crosswalks
- Salmon Cutouts
Library Board
The Library Board will meet to review monthly statistics and fiscal reports. The board is scheduled to elect a chair and discuss the 2023/2024 State Library Statistical Report.
- Chair election
- State Library Statistical Report for 2023/2024
- November 2024 Library Newsletter
- October 2024 Library Statistics
Public & Traffic Safety Committee
The Public & Traffic Safety Committee will meet to discuss truck signage on First Avenue and the intersection of First Avenue and Nandina. The body will also hold a discussion regarding the stop sign process.
- First Avenue Truck Signage
- First Avenue & Nandina Intersection
- Stop Sign Process Discussion
City Council
The City Council will meet to conduct a work session regarding the Transportation System Plan. The meeting includes a presentation on the TSP.
- Transportation System Plan (TSP) presentation
The City Council held a work session to review a presentation on the updated Transportation System Plan and the North Sweet Home Area Plan. No formal votes or decisions were made during the session.
City Council
The City Council will meet to discuss hiring authority for the City Manager Pro Tem and approve a contract for an Engineer of Record. The meeting also includes a proclamation regarding the 2024 City Council election results.
- Contract approval for On-Call Professional Engineering Services (Engineer of Record)
- Request to grant City Manager Pro Tem hiring authority
- Proclamation of 2024 City Council Election Results
- Lifesaving Award presentation
The City Council approved contracts for three firms to provide on-call professional engineering services. The Council also granted the City Manager Pro Tern authority to fill four specific staff vacancies.
- Approved contracts for on-call professional engineering services with Civil West Engineering, the Dyer Partnership, and West Yost Associates (7-0)
- Approved hiring authority for Planning and Building Permit Technician, Code Enforcement Officer, Police Officer, and Accounts Receivable Specialist (7-0)
- Approved October 22, 2024 City Council Meeting Minutes (7-0)
- Reached consensus to cancel the second meetings of November and December
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Planning Commission and City Council are holding a joint work session. The body will discuss the Transportation System Plan.
- Work Session - Transportation System Plan
Planning Commission
The Planning Commission will meet to review and potentially decide on land use application CU24-03. The body will also review meeting minutes from October 17, 2024.
- Public hearing for application CU24-03
The Planning Commission approved Application CU24-03 for CSC to operate at the City Hall location. The decision followed a public hearing that included testimony from the Duck Hollow HOA President regarding neighborhood access and service scope.
- Approved Application CU24-03 (6-0)
- Approved October 17, 2024 meeting minutes (6-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The agenda for the October 30, 2024, meeting does not list any business items for decision or discussion. It notes that a quorum may be present at a Transportation System Plan (TSP) Open House, but no Commission business will be conducted there.
City Council
The City Council will hold a public hearing regarding City Manager recruitment. The body is scheduled to take third readings of three ordinances and consider police department upgrades.
- Public Hearing: City Manager Recruitment
- Ordinance No. 3 for 2024: Abandoned Shopping Carts
- Ordinance No. 4 for 2024: Parks Master Plan
- Ordinance No. 5 for 2024: Franchise Agreement with Ziply Fiber Pacific, LLC
- Phase 2 Police Department Upgrades
The City Council approved three ordinances regarding abandoned shopping carts, the Parks Master Plan, and a franchise agreement with Ziply Fiber Pacific, LLC. The Council also approved the consent agenda, which included police department upgrades and committee appointments. A public hearing was held regarding the City Manager recruitment process.
- Approved consent agenda (5-0)
- Approved Ordinance No. 3 for 2024: Abandoned Shopping Carts (5-0)
- Approved Ordinance No. 4 for 2024: Parks Master Plan (5-0)
- Approved Ordinance No. 5 for 2024: Ziply Fiber franchise agreement (5-0)
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission will meet to review the staff report for CU24-02 during a public hearing. The body will also consider the meeting minutes from September 19, 2024.
- Public hearing regarding CU24-02 staff report
The Sweet Home Planning Commission approved the September 19, 2024 meeting minutes and voted to approve application CU24-02. The commission also heard staff updates before adjourning.
- Approved September 19, 2024 Meeting Minutes (4-0, 2 abstentions)
- Approved Application CU24-02 (6-0)
Park & Tree Committee
The Park & Tree Committee will meet to discuss upcoming priorities for 2025. The committee will also review updates on the Park System Master Plan and the Weddle Bridge project.
- Park & Tree Committee priorities for 2025
- Park System Master Plan
- Weddle Bridge - Mill City Outreach
- Beautification Committee Update
- Harvest Festival Wrap Up
Public & Traffic Safety Committee
The Public & Traffic Safety Committee will meet to discuss traffic signage and intersection safety. The agenda includes old business regarding First Avenue truck signage and new business concerning the First Avenue and Nandina intersection.
- First Avenue Truck Signage
- First Avenue & Nandina Intersection
- Stop Sign Process Discussion
The Public & Traffic Safety Committee meeting scheduled for October 9, 2024, was canceled because a quorum of members was not present. No substantive business or official actions were conducted during this time.
- Meeting canceled due to lack of quorum
City Council
The City Council will discuss a state of emergency regarding the Green Peter Drawdown and a recruitment strategy for the City Manager. The body is also reviewing ordinances related to parks, shopping carts, and a fiber franchise agreement.
- Resolution No. 24 for 2024: Declaring a State of Emergency Concerning the Green Peter Drawdown
- Ordinance No. 4 for 2024: Public Hearing on Parks Master Plan
- Ordinance No. 5 for 2024: Franchise Agreement with Ziply Fiber Pacific, LLC
- Ordinance No. 3 for 2024: Abandoned Shopping Carts
- Resolution No. 23 for 2024: Parade of Lights Road Closure
The Sweet Home City Council declared a state of emergency concerning the Green Peter drawdown and approved a new City Manager recruitment strategy. The council also conducted first and second readings for three separate ordinances regarding abandoned shopping carts, the Parks Master Plan, and a franchise agreement with Ziply Fiber Pacific, LLC. Additionally, the council approved past meeting minutes and heard departmental and official reports.
- Approved minutes from previous work session, meeting, and executive session (7-0)
- Approved Resolution No. 24 for 2024 declaring a state of emergency for Green Peter drawdown (7-0)
- Approved City Manager recruitment strategy (5-2)
- Advanced Ordinance No. 3 for 2024 (Abandoned Shopping Carts) through first and second readings (7-0)
- Advanced Ordinance No. 4 for 2024 (Parks Master Plan) through first and second readings (7-0)
- Advanced Ordinance No. 5 for 2024 (Ziply Fiber Franchise Agreement) through first and second readings (7-0)
🗳️ How they voted (10 roll-call votes)
City Council
The City Council and Planning Commission will conduct a joint work session. The session is focused on the Housing Production Strategy.
- Joint work session regarding Housing Production Strategy
The Sweet Home City Council and Planning Commission held a joint work session on October 8, 2024, to review the draft Housing Production Strategy presented by Winterbrook Planning consultants. No formal votes or decisions were made during the session, and the meeting adjourned at 6:10 PM.
- Reviewed Housing Production Strategy work session item only (no decisions made)
Planning Commission
The Planning Commission will conduct a work session to review the draft Sweet Home HPS Report and its first appendix. This session focuses on the city's housing production strategy.
- Review of Sweet Home HPS Report - Draft
- Review of Sweet Home HPS Report Appendix 1 - Draft
Administration, Finance and Property Committee
The Administration, Finance and Property Committee will meet to conduct interviews and review applicants for several city committees. The meeting includes the approval of minutes from April 3, 2024.
- Interviews for Park & Tree Committee
- Consideration of Library Board applicants
- Consideration of Community Health Committee applicants
The Administration, Finance and Property Committee recommended three individuals for appointment to city boards and committees. These recommendations will be sent to the full City Council for final action.
- Approved April 3, 2024 meeting minutes (unanimous)
- Recommended Scott Swanson for Park & Tree Committee
- Recommended Wanda Jones for Community Health Committee
- Recommended Jennifer Casteneda for Library Board
City Council
A possible quorum of the City Council may attend the Harvest Festival at Sankey Park. The agenda states that no City Council business will be conducted at this event.
Park & Tree Committee
A possible quorum of the Park & Tree Committee may be present at the Harvest Festival at Sankey Park. The agenda states that no Committee business will be conducted at this event.
City Council
The City Council will meet to conduct a work session regarding the recruitment of a City Manager. No other substantive business is listed on the agenda.
- Work session for City Manager recruitment
The City Council held a work session to discuss the recruitment of a City Manager. No formal votes were taken, but several councilors expressed support for an internal search. Assistant City Manager Pro Tern Pretty will present a recruitment strategy at the next regular meeting.
City Council
The City Council is meeting in a closed executive session. The body will consult with counsel concerning legal rights and duties regarding current or likely litigation.
- Executive session pursuant to ORS 192.660(2)(h) regarding litigation
The City Council met in executive session to consult with counsel regarding current or likely litigation. No formal actions were taken during this session.
Community Health Committee
The Community Health Committee will meet to review previous discussions on teen mental health and the health fair. The body will also address committee vacancies and attendance procedures.
- Teen Mental Health
- Health Fair Review
- Committee Vacancies
- Attendance Procedures
The committee approved the minutes from the June 26, 2024 meeting. Members discussed committee attendance procedures and reviewed the outcomes of the annual Health Fair. No other substantive decisions were made.
- Approved June 26, 2024 meeting minutes (unanimous)
- Postponed Teen Mental Health item until Mayor Coleman is present
- Consensus to consider advance notice of absences as excused
City Council
The City Council is meeting to conduct a work session regarding the recruitment of a City Manager. No other substantive items are listed on the agenda.
- Work session on City Manager recruitment
The City Council held a work session to discuss desired qualities and recruitment methods for a new City Manager. Council members reached a consensus for staff to prepare internal recruitment materials and gather proposals from more recruitment firms.
- Consensus reached for staff to prepare internal recruitment materials
- Consensus reached for staff to gather proposals from additional recruitment firms
City Council
The Sweet Home City Council will meet to discuss the appointment of a City Attorney and the approval of a contract for the Nandina Overlay Project. The meeting also includes reports from various city committees and department directors.
- Resolution No. 20 for 2024: Appointing a City Attorney
- Contract approval for the Nandina Overlay Project (9th Avenue to 12th Avenue)
The Sweet Home City Council approved Resolution No. 20 for 2024 appointing W. Blair Larsen as City Attorney by a 5-2 vote. The Council also voted 6-0 with one abstention to approve a contract for the Nandina Overlay Project. Additionally, the Council unanimously approved the consent agenda and heard public comments regarding local safety and the city manager position.
- Approved Consent Agenda unanimously
- Approved Resolution No. 20 for 2024 appointing W. Blair Larsen as City Attorney (5-2)
- Approved contract for the Nandina Overlay Project from 9th Avenue to 12th Avenue (6-0, 1 abstention)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission will conduct public hearings regarding the Sweet Home Park System Plan and a staff report for Application CU24-01. The body will also review meeting minutes from September 5, 2024.
- Public hearing: Sweet Home Park System Plan
- Public hearing: Application CU24-01 Staff Report
The Sweet Home Planning Commission approved the September 6, 2024 meeting minutes, voted to recommend the Sweet Home Park System Plan to the City Council, and approved conditional use application CU24-03 (noted as CU24-01 in the hearing header). Commissioners also heard staff updates regarding upcoming meetings and events.
- Approved September 6, 2024 meeting minutes (4-0)
- Recommended Sweet Home Park System Plan to City Council (4-0)
- Approved Application CU24-03 for conditional use (4-0)
Park & Tree Committee
The committee will review updates on several local projects and discuss an upcoming public hearing for the Park System Master Plan scheduled for September 19, 2024.
- Park System Master Plan Public Hearing (September 19, 2024)
- Sankey Park Phase III Update
- 42nd and Osage Update
- Weddle Bridge Update
- Beautification Committee Update
The Park and Tree Committee discussed ongoing park projects, updates on the Weddle Bridge and Sankey Park Phase III, and planning for the Harvest Festival. The meeting involved informational updates and discussions with no formal roll-call votes or substantive municipal code approvals recorded.
- Decided to bring Weddle Bridge mugs to the pie booth at the Harvest Festival for a donation campaign
City Council
The City Council will discuss food truck regulations and consider a resolution for stop signs at Long Street and 47th Avenue. The body will also review hiring authority for the City Manager Pro Tem and a shopping cart ordinance.
- Resolution No. 22 for 2024: Stop Signs at Long Street & 47th Avenue
- First reading of Shopping Cart Ordinance
- Hiring authority for City Manager Pro Tem
- Information on Food Truck Regulations
The City Council approved Resolution No. 22 for 2024, which addresses the placement of stop signs at 47th Avenue and Long Street, with a requirement for future professional engineering reviews. Additionally, the Council authorized the hiring of four specific staff positions and the recruitment process for remaining vacancies. The Council also agreed to hold a work session on September 24, 2024, to discuss the recruitment of a new City Manager.
- Approved August 27, 2024, meeting minutes (unanimous)
- Approved Resolution No. 22 for 2024 regarding stop signs (4-2)
- Authorized hiring four staff positions and recruitment for others (unanimous)
- Postponed shopping cart ordinance for further stakeholder feedback
🗳️ How they voted (1 roll-call vote)
City Council
The City Council is meeting in an executive session closed to the public. The body will consider the employment of a public officer, employee, staff member, or individual agent.
- Executive session pursuant to ORS 192.660(2)(a) regarding personnel employment
The Sweet Home City Council met in an executive session to consider the employment of a public officer, employee, staff member, or individual agent pursuant to ORS 192.660(2)(a). No formal actions were taken during the session, and the meeting adjourned at 5:51 PM.
- Held an executive session on personnel matters with no formal actions taken
Planning Commission
The Planning Commission will review staff reports and hold public hearings for two specific applications. The body will also review meeting minutes from August 8, 2024.
- Public hearing for Application VR24-01
- Public hearing for Application SD24-01
The Planning Commission approved application SD24-01, which includes a revised site plan and a condition requiring the storm detention lot to be either absorbed by Lot 11 or governed by a homeowners association. The commission also approved the minutes from their August 8, 2024, meeting. Application VR24-01 was withdrawn by the applicant prior to the meeting.
- Approved August 8, 2024, meeting minutes (6-0)
- Approved application SD24-01 with conditions (6-0)
- Application VR24-01 withdrawn by applicant
City Council
The Sweet Home City Council will meet to discuss the appointment of a City Attorney and traffic modifications on First Avenue. The meeting includes reports from the City Manager, Mayor, and department directors.
- Resolution No. 20 for 2024: Appointing a City Attorney
- Resolution No. 21 for 2024: First Avenue Traffic Modifications
The City Council voted to purchase temporary speed tables for First Avenue after rejecting a proposal for a six-month street closure. Additionally, the Council tabled the appointment of a new City Attorney to allow for further discussion of the employment contract in an upcoming Executive Session.
- Denied six-month full closure of First Avenue (2-5)
- Approved purchase of temporary speed tables for First Avenue (5-2)
- Tabled appointment of new City Attorney (6-1)
Park & Tree Committee
The Park and Tree Committee will meet to review previous minutes and discuss several ongoing projects. The agenda includes updates on the city's park system and specific local sites.
- Park System Master Plan Update
- 42nd & Osage update
- Weddle Bridge Update
- Beautification Committee discussion
- Health Fair Wrap Up
The Sweet Home Park & Tree Committee met on August 21, 2024, to approve the previous meeting's minutes and discuss several ongoing items. The committee reviewed updates on the Park System Master Plan, the 42nd & Osage project timeline, Weddle Bridge funding challenges, and the upcoming Harvest Festival. No other formal votes or substantive policy decisions were recorded.
- Approved July 17, 2024 meeting minutes (6-0)
Ad Hoc Committee on Arts and Culture
The committee will meet to review updates on murals, bronze statues, and metal artwork from the high school. The agenda also includes discussions regarding historic buildings, Sweet Home history, crosswalks, and the East Linn Museum.
- Murals update
- Bronze statues
- High School metal artwork
- Historic buildings and Sweet Home history
- Crosswalks and East Linn Museum
Public & Traffic Safety Committee
The Public & Traffic Safety Committee will meet to review previous meeting minutes. The body is scheduled to discuss commercial vehicle parking and crosswalks.
- Commercial vehicle parking
- Crosswalk discussion
The Public & Traffic Safety Committee approved the minutes from their February and April meetings. Members discussed commercial vehicle parking regulations and the maintenance of local crosswalks, but took no formal action on those items. The committee voted to recommend that the City Council consider installing a stop sign at 12th Avenue and Elm Street.
- Approved minutes from February 21 and April 10, 2024 (unanimous)
- Recommended installation of stop sign at 12th Avenue and Elm Street (unanimous)
Planning Commission
The Planning Commission will conduct public hearings regarding two staff report packets. The body will also elect a Chairman and review meeting minutes from March 21, 2024.
- Public hearing for VR24-01
- Public hearing for SD24-01 (Revised)
- Election of Chairman
The Planning Commission elected Commissioner Wood as Chairperson and Commissioner Melcher as Vice Chairperson. Commissioners tabled a variance request and continued a subdivision application to the September 5, 2024, meeting to allow the applicant to provide additional design options.
- Elected Laura Wood as Chairperson (6-0)
- Elected Jamie Melcher as Vice Chairperson (6-0)
- Approved March 21, 2024, meeting minutes (6-0)
- Tabled variance application VR24-01 (5-1)
- Continued subdivision application SD24-01 to September 5, 2024 (6-0)
Library Board
The Library Board will review the July 2024 statistical report and the August 2024 Director's report. The board is scheduled to discuss the implementation of additional open hours beginning in October.
- Discussion of additional open hours starting in October
- Review of July 2024 Library Statistical Report
- Review of August 2024 Library Director report
The Library Board approved the minutes from the June 13, 2024, meeting. Members reached a consensus to support proposed expanded library hours and agreed to cancel the regular September meeting.
- Approved June 13, 2024, meeting minutes (unanimous)
- Supported proposed low-sensory and extended Friday library hours (consensus)
- Cancelled September Library Board meeting (consensus)
City Council
The City Council will discuss the appointment of a City Manager and a City Manager Pro Tem. The body is also reviewing contracts for finance director services and a digital evidence management system.
- Resolution No. 18 for 2024: Intention to appoint a City Manager and appointing a City Manager Pro Tem
- Resolution No. 19 for 2024: Updating non-represented management salary schedules
- Contract approval for Finance Director Services
- Digital Evidence Management System
- Discussion regarding Family Housing
The Sweet Home City Council unanimously approved the consent agenda, Resolution No. 18 to appoint a City Manager Pro Tern, and Resolution No. 19 updating management salary schedules with an amendment. The Council also voted 4-2 to approve the purchase of family housing to address homelessness, and discussed future food truck policies.
- Approved absence of Councilor Sanchez (unanimous)
- Approved consent agenda including finance contract, digital evidence management system, and past meeting minutes (unanimous)
- Approved Resolution No. 18 stating intention to appoint a City Manager and appointing a City Manager Pro Tern (unanimous)
- Approved Resolution No. 19 updating non-represented management salary schedules with a pro tem condition on the Assistant City Manager position (unanimous)
- Approved the purchase of family housing as proposed (4-2, Aye: Coleman, Gourley, Mahler, Trask; Nay: Richards, Thorstad)
🗳️ How they voted — 1 divided vote
City Council
The provided agenda contains no scheduled business, decisions, or discussion items. It consists of procedural information and a notice regarding a quorum of the City Council attending the Sweet Home Citizens Academy.
Community Health Committee
The Community Health Committee will meet to review updates on the Health Fair and discuss teen mental health. The meeting includes time for community partner presentations and public comment.
- Health Fair updates
- Teen mental health discussion
- Community partner presentations
The committee was unable to approve previous meeting minutes or take formal action on new business because a quorum was not present. Members discussed teen mental health resources and provided an update on Health Fair table reservations.
- Approval of June 26 minutes: No action taken (lack of quorum)
- Teen mental health discussion: Tabled until a quorum is present
- August committee meeting: Canceled
Park & Tree Committee
The Park and Tree Committee will meet to review a draft of the Sweet Home Park System Plan. The committee will also discuss reports and projects related to the city's parks and trees.
- Sweet Home Park System Plan- Draft
- Cut the Gut Report
- 42nd and Osage
- Health Fair
- Harvest Festival Duties
The Sweet Home Park and Tree Committee approved the minutes from the June 19, 2024 meeting and voted to recommend that the City Council approve the draft Park System Plan as is. The committee also discussed upcoming community events, updates on park projects including 42nd and Osage Park, and bandstand grant status.
- Approved 2024-06-19 Park and Tree Committee Meeting Minutes (5-0)
- Recommended to Council to approve the Park System Plan as is (5-0)
Park & Tree Committee
The agenda indicates that while a quorum may be present at City Hall for Cut the Gut, no Park and Tree Committee business will be conducted at this event.
Public & Traffic Safety Committee
The Public & Traffic Safety Committee will meet to address old and new business. The agenda includes a discussion regarding First Avenue and a review of commercial vehicle parking.
- Discussion of First Avenue
- Discussion of commercial vehicle parking
City Council
The City Council will consider adopting revised personnel policies for city employees, interns, and volunteers. The body is also reviewing updates to non-represented management salary schedules and the Fiscal Year 2022 Annual Financial Report.
- Resolution No. 16 for 2024: Revised Personnel Policies for Employees, Interns, and Volunteers
- Resolution No. 17 for 2024: Updating Non-Represented Management Salary Schedules
- Acceptance of the Fiscal Year 2022 Annual Financial Report
- Anti-Bullying Proclamation
The Sweet Home City Council approved the Consent Agenda, accepted the Fiscal Year 2022 Annual Financial Report, and adopted revised personnel policies to comply with Paid Leave Oregon. The Council also approved updated non-represented management salary schedules reflecting staff reclassifications.
- Approved absence of Councilor Richards (5-1)
- Approved Consent Agenda including previous minutes (unanimous)
- Accepted Fiscal Year 2022 Annual Financial Report (unanimous)
- Approved Resolution No. 16 for 2024 adopting revised personnel policies (unanimous)
- Approved Resolution No. 17 for 2024 updating non-represented management salary schedules (unanimous)
🗳️ How they voted — 1 divided vote
City Council
The City Council is meeting in a closed executive session. The body will consider the employment of a public officer or staff member and evaluate employment-related performance.
- Discussion of employment of a public officer, employee, staff member, or individual agent
- Review and evaluation of employment-related performance of a chief executive officer or staff member
The Sweet Home City Council met in an executive session to evaluate the performance of a public officer and consider employment matters. No formal actions were taken during this meeting, as the session was held for discussion purposes only.
- Held executive session regarding personnel employment and performance
Park & Tree Committee
The agenda indicates that while a quorum may be present at the Jim Riggs Community Center for 'Cut the Gut,' no committee business will be conducted.
City Council
The City Council is meeting in a closed executive session. The body will review and evaluate the employment-related performance of a public officer, employee, or staff member.
- Review of employment-related performance pursuant to ORS 192.660(2)(i)
The City Council met in executive session to review and evaluate employment-related performance. No formal actions were taken during this session.
Community Health Committee
The Community Health Committee will meet to review previous minutes and receive a presentation from Exodus Recovery Services. The committee will also discuss updates to a resource list.
- Presentation by Exodus Recovery Services
- Resource List Update
The Sweet Home Community Health Committee approved the minutes from their April 24, 2024 meeting and received a presentation from Exodus Behavioral Health regarding mental health and substance use services. The committee also discussed resource list updates and health fair planning, with no formal action taken on those items.
- Approved April 24, 2024 meeting minutes (unanimous)
City Council
The City Council will consider the adoption of the Fiscal Year 2024-2025 budget and the appropriation of funds for FY 2024. The meeting includes a public hearing regarding the use of state revenue sharing funds and requests for authority to negotiate leases and purchase downtown property.
- Resolution No. 15 for 2024: Adopting the Fiscal Year 2024-2025 Budget
- Resolution No. 12 for 2024: Appropriating Funds for FY 2024
- Public hearing on Resolution No. 13 for 2024 regarding State Revenue Sharing Funds
- Request for authority to negotiate leases for City Hall and Old City Hall
- Request for authority to purchase downtown property
The City Council approved the fiscal year 2024-2025 budget and several resolutions to secure state revenue sharing. Council also authorized the City Manager to negotiate leases for City Hall and Old City Hall, and approved the purchase of a downtown property.
- Adopted Fiscal Year 2024-2025 Budget (Unanimous)
- Authorized $260,000 purchase of former Santiam feed store (5-1)
- Authorized City Manager to negotiate City Hall lease agreements (Unanimous)
- Authorized City Manager to negotiate Old City Hall lease agreements (Unanimous)
- Approved Resolution No. 11 for 2024 appointing a City Budget Officer (Unanimous)
- Approved Resolution No. 12 for 2024 appropriating funds for FY 2024 (Unanimous)
- Approved Resolution No. 13 for 2024 to receive state revenue sharing (Unanimous)
- Approved Resolution No. 14 for 2024 certifying services to receive state revenues (Unanimous)
🗳️ How they voted — 1 divided vote
City Council
The City Council is meeting in a closed executive session to deliberate with designated persons regarding real property transactions. No formal actions may be taken during this session.
- Deliberations regarding real property transactions pursuant to ROS 192.660(2)(e)
The City Council met in executive session to conduct deliberations regarding real property transactions. No formal actions were taken during this session.
City Council
The City Council will meet to conduct a work session regarding Council Rules. No other substantive items are listed on the agenda.
- Work session on Council Rules
The City Council met to review and discuss potential revisions to their rules, norms, and ethical standards. No formal votes were taken during this work session. The Council requested that the City Manager provide options for future consideration regarding attendance policies and a code of conduct.
- Discussed potential updates to Council rules and norms
- Requested City Manager provide options for attendance rules
- Requested City Manager provide options for a code of conduct
- Expressed consensus for additional Councilor training
Park & Tree Committee
The Park and Tree Committee is meeting to review reports on the Safety Fair and Harper's Playground training. The body will also discuss duties for the Harvest Festival and ongoing maintenance projects.
- Cut the Gut
- Ivy Removal
- Safety Fair Report
- Health Fair
- Harvest Festival Duties
The committee approved the minutes from the May 15, 2024 meeting. Members discussed upcoming community events and proposed inclusive play structures for the park at 42nd and Osage.
- Approved May 15, 2024 meeting minutes (6-0)
City Council
The City Council is meeting to conduct a work session regarding downtown standards. No other decision items or public hearings are listed on the agenda.
- Work session on Downtown Standards
The City Council held a work session to discuss proposed downtown standards, including the mitigation of vacant buildings and the possibility of an Urban Renewal District. No formal votes were taken, but the council reached a consensus to hold further discussions on incentives, business registrations, and demolition by neglect.
- Consensus reached to hold additional discussions on demolition by neglect, incentives, business registrations, and vacant buildings
City Council
The agenda indicates that a possible quorum of the City Council may attend community events at Sankey Park. The document explicitly states that no City Council business will be conducted at this event.
Park & Tree Committee
The agenda contains no specific business items for discussion or decision. It includes the committee's mission statement and a list of its established powers and duties.
Library Board
The Library Board will review May 2024 statistics and a year-to-date financial report. The board is also scheduled to discuss summer reading events under new business.
- Review of May 2024 Library Director report and statistics
- Review of 2024 YTD Financial Report
- Discussion of Summer Reading Events
Budget Committee
The Budget Committee will conduct a presentation and review of the proposed 2024-2025 budget. The meeting includes a public hearing on state shared revenue and votes on the property tax rate and the final FY 24-25 budget.
- Public hearing regarding State Shared Revenue
- Approval of the property tax rate
- Approval of the proposed City Budget for FY 24-25
The Budget Committee elected Matthew Bechtel as Chair and reviewed the proposed 2024-2025 fiscal year budget. Members reached a consensus to move $75,000 from the General Fund contingency to the Weddle Bridge project. The committee voted to recommend the proposed property tax rate and the overall city budget to the City Council for final approval.
- Elected Matthew Bechtel as Chair
- Approved April 26, 2023 meeting minutes
- Consensus to move $75,000 to Weddle Bridge project
- Recommended FY 2024-2025 property tax rate to City Council (9-1)
- Recommended FY 2024-2025 city budget to City Council (unanimous)
🗳️ How they voted — 1 divided vote
City Council
The Sweet Home City Council will meet to discuss new business and review reports from city officials. The primary action item is a request for a contract regarding the Sankey Park Phase III engineering design.
- Sankey Park Phase III Engineering Design Contract
The City Council approved the consent agenda, which included minutes from three previous meetings held in May 2024. A request for an engineering design contract for Sankey Park Phase III was pulled from the agenda by staff and was not considered.
- Approved May 14 and May 21 executive session and meeting minutes (unanimous)
- Pulled Sankey Park Phase III engineering contract from consideration
Park & Tree Committee
The committee is scheduled to meet at the Santiam Conference Room. The agenda contains no specific business items for decision or discussion.
City Council
The City Council will meet to conduct a work session regarding the Parks Master Plan. No other substantive items are listed for decision or discussion.
- Work session on Parks Master Plan
The City Council held a work session with consultants from Cameron McCarthy to review the draft Park System Master Plan. No formal votes were taken, as the final plan is still under development for future approval.
Community Health Committee
The Community Health Committee will meet to review previous meeting minutes and hear a presentation from Linn County Mental Health.
- Approval of April 24, 2024 meeting minutes
- Presentation by Linn County Mental Health
The Sweet Home Community Health Committee held a meeting on May 22, 2024, but could not take official action due to a lack of a quorum. As a result, the approval of the April 24, 2024 meeting minutes and a presentation from Linn County Mental Health were not heard. The committee discussed active applications for the Community Health Fair.
City Council
The City Council is meeting in a closed executive session. The body will consider the dismissal, disciplining, or complaints against a public officer, employee, staff member, or individual agent.
- Executive session pursuant to ORS 192.660(2)(b) regarding personnel discipline or complaints
The City Council met in an executive session to consider the dismissal or disciplining of a public officer or employee. No substantive decisions or actions were taken during the meeting.
- Executive session held regarding personnel matters (no action taken)
Park & Tree Committee
The Park and Tree Committee will meet to discuss the Sweet Home Parks Master Plan and a 'Cut the Gut' checkpoint. The committee will also review ivy removal at Sankey Park.
- Sweet Home Parks Master Plan Presentation
- Cut the Gut Checkpoint
- Ivy Pull at Sankey Park
The committee reviewed a presentation on the Parks Master Plan and discussed priorities for security, lighting, and signage. Members coordinated logistics for a 'Cut the Gut' checkpoint and planned a follow-up ivy cutting event at Sankey Park.
- Approved meeting minutes (5-0)
- Scheduled ivy cutting at Sankey Park for May 28 at 9:00
City Council
The Sweet Home City Council will meet to discuss updates to the non-represented management salary schedule and limits on claims for the recreational use of public trails and structures. The council will also consider a property line adjustment application.
- Property Line Adjustment Application PLA 24-02
- Resolution No. 9 for 2024: Updating Non-Represented Management Salary Schedule
- Resolution No. 10 for 2024: Limiting Claims Arising from Recreational Use of Public Trails & Structures
The Sweet Home City Council approved updates to non-represented management salary schedules and adopted a resolution to limit claims regarding the recreational use of public trails. The Council also reached a consensus to cancel the July 23, 2024, meeting and scheduled an executive session to discuss council conduct.
- Approved consent agenda (7-0)
- Approved Resolution No. 9 for 2024 regarding salary schedules (7-0)
- Approved Resolution No. 10 for 2024 regarding recreational immunity (7-0)
- Consensus reached to cancel July 23, 2024, meeting
- Scheduled executive session for May 21, 2024 (7-0)
City Council
The City Council is meeting in a closed executive session. The body will consider the employment of a public officer, employee, staff member, or individual agent.
- Executive session pursuant to ORS 192.660(2)(a) regarding employment
The Sweet Home City Council met in an executive session to discuss the employment of a public officer, employee, staff member, or individual agent. No formal actions were taken during this meeting.
- Held executive session regarding personnel employment (no action taken)
Library Board
The Library Board will review April 2024 statistics and reports from the Library Services Director. The board is also scheduled to discuss the meeting schedule.
- Review of April 2024 Library Director report and statistics
- Fiscal report review
- Discussion on meeting schedule
The Sweet Home Library Board approved the minutes from their April 11, 2024, meeting. The Board also reviewed the Library Services Director's report on grants, programming, and facility updates, and reached a consensus to continue meeting monthly for now.
- Approved April 11, 2024, meeting minutes as amended (unanimous)
Park & Tree Committee
The agenda indicates a possible quorum may be present at Sankey Park. However, the document explicitly states that no Park and Tree Committee business will be conducted at this event.
Community Health Committee
The Community Health Committee will meet to approve minutes from January and February 2024. The body will discuss new business regarding Western University and provide an update on the Health Fair.
- Approval of 2024-01-24 meeting minutes
- Approval of 2024-02-28 meeting minutes
- Discussion of Western University
- Health Fair update
The Sweet Home Community Health Committee approved the minutes from their January 24 and February 28, 2024 meetings. The committee also received informational updates from WesternU Oregon representatives regarding community health projects and heard an update on planning for the upcoming August 17, 2024 health fair. No other formal actions were taken.
- Approved minutes of the January 24 and February 28, 2024 meetings (unanimous)
City Council
The Sweet Home City Council will meet to discuss a contract extension for the City Attorney. The body will also consider Resolution No. 8 for 2024 regarding various stop signs.
- City Attorney contract extension request
- Resolution No. 8 for 2024 regarding various "Stop" signs
- Sweet Home Fire District updates
The City Council unanimously approved the installation of various stop signs via Resolution No. 8 for 2024. The Council also unanimously approved a contract extension for City Attorney Robert Snyder to continue serving until a replacement is selected.
- Approved City Attorney contract extension (unanimous)
- Approved Resolution No. 8 for 2024 for various stop signs (unanimous)
- Approved consent agenda including April 9 and April 17 minutes (unanimous)
City Council
The City Council is meeting in an executive session closed to the public. The body will consult with counsel concerning legal rights and duties regarding current or likely litigation.
- Consultation with counsel regarding litigation pursuant to ORS 192.660(2)(h)
The City Council met in executive session to consult with counsel regarding current or likely litigation. No action was taken during the session.
City Council
The provided agenda contains no items for decision or discussion. It consists of procedural boilerplate and a notice regarding a community event.
Park & Tree Committee
The agenda lists a meeting for the Park and Tree Committee. The document notes that while a quorum may be present at the Arbor Day and Kids to Park Day event at Sankey Park, no committee business will be conducted at that event.
City Council
The City Council is meeting in a closed executive session. The body will conduct deliberations with designated persons to negotiate real property transactions.
- Negotiations regarding real property transactions
The City Council met in an executive session to deliberate on real property transactions as permitted under ORS 192.660(2)(e). No formal actions were taken during this meeting, as the session was restricted to discussion.
- Held executive session regarding real property (no formal action taken)
Park & Tree Committee
The Park and Tree Committee will meet to discuss a checkpoint for the Cut the Gut project at Sankey Park. The committee will also conduct a review of Arbor Day and welcome a new member.
- Cut the Gut Checkpoint at Sankey Park
- Arbor Day Review
The committee approved the March 20, 2024, meeting minutes with minor corrections. Members also voted to support hosting a Cut the Gut event checkpoint at Sankey Park. Additionally, the committee reviewed preparations for the upcoming Arbor Day celebration and discussed potential tree maintenance and park improvement projects.
- Approved March 20, 2024, meeting minutes (6-0)
- Approved hosting Cut the Gut checkpoint at Sankey Park (6-0)
Ad Hoc Committee on Arts and Culture
The Ad Hoc Committee on Arts and Culture is meeting to review updates on a mural RFP and historical projects. The group will also discuss grants and salmon cutouts.
- Mural RFP update
- Sweet Home History: bronze statues and historical buildings
- Grants update
- Salmon cutouts
Library Board
The Library Board will review the Library Services Director's report and March 2024 statistics. The meeting includes a discussion on new policy under new business.
- Review of March/April 2024 Library Director Report
- Review of March 2024 Library Statistics
- Policy discussion
The Library Board approved the March 14, 2024 meeting minutes. After discussing potential changes to computer age restrictions, time limits, technology use for meetings, and guest pass ID requirements, the board reached a consensus to keep current policies in place.
- Approved March 14, 2024 meeting minutes (unanimous)
- Decided to keep current policies regarding computer use and guest pass IDs
Public & Traffic Safety Committee
The Public & Traffic Safety Committee will meet to discuss traffic safety measures. The agenda includes a review of First Avenue and a discussion regarding new stop signs.
- First Avenue Review
- New Stop Signs
The Public & Traffic Safety Committee reached a consensus to recommend several new stop sign locations to the City Council. No action was taken on the approval of previous meeting minutes or the First Avenue review.
- Recommended four-way stop at Long Street and 23rd Avenue
- Recommended additional stop sign at Live Oak Street and 44th Avenue
- Recommended four-way stop at Airport Road and 44th Avenue
- Recommended additional stop signs at Airport Road and 46th, 47th Avenue
- Recommended additional stop signs at Long Street and 47th Avenue
- Recommended additional stop signs at Mountain View Road and Elm Street
City Council
The Sweet Home City Council will meet to discuss new business including citywide stop signs and the dissolution of a planning committee. The agenda also includes appointments to city boards and recognition for local contests and National Library Week.
- Resolution No. 7 for 2024 regarding Citywide Stop Signs
- Resolution No. 6 for 2024 regarding Dissolution of the All Hazard Mitigation Planning Committee
- Appointments and Reappointment to Committees, Commission, and Board
- 2024 Oregon Jamboree Packet
- 2024 Icebox Cook Off Packet
The Sweet Home City Council voted unanimously to excuse an absent councilor, approve the consent agenda, and adopt two resolutions. Resolution No. 6 for 2024 dissolved the inactive All Hazard Mitigation Planning Committee, while Resolution No. 7 for 2024 established citywide stop signs recommended by the Public & Traffic Safety Committee.
- Excused absence of Councilor Richards (unanimous)
- Approved Consent Agenda including committee appointments and event packets (unanimous)
- Approved Resolution No. 6 for 2024: Dissolution of the All Hazard Mitigation Planning Committee (unanimous)
- Approved Resolution No. 7 for 2024: Citywide Stop Signs (unanimous)
City Council
The City Council will meet to conduct a work session regarding the transition process for the City Attorney. No other substantive items are listed on the agenda.
- Work session on City Attorney transition process
The City Council held a work session to discuss how to select a new City Attorney following the upcoming retirement of Robert Snyder. Council reached a consensus to use both a traditional job posting and a Request for Proposals (RFP) for recruitment. No formal action was taken.
- Consensus reached to pursue job posting and RFP for City Attorney recruitment
City Council
The Sweet Home City Council is meeting in an executive session closed to the public. The body will consult with counsel concerning legal rights and duties regarding current or likely litigation.
- Executive session pursuant to ORS 192.660(2)(h) regarding litigation
The City Council met in executive session to consult with counsel about current or potential litigation. No action was taken during the session.
Administration, Finance and Property Committee
The Administration, Finance and Property Committee will meet to conduct interviews for several city boards. The body will also review minutes from previous meetings.
- Interviews for Planning Commission
- Interviews for Budget Committee
- Interviews for Park & Tree Committee
The Administration, Finance and Property Committee approved previous meeting minutes and interviewed candidates for city committees. The committee recommended applicants to the full City Council for the Planning Commission, Budget Committee, and Park & Tree Committee.
- Approved February 7, 2024 and May 17, 2023 committee minutes (unanimous)
- Recommended Joe Graybill for Planning Commission to City Council
- Recommended Cherrie Staten and Brennan Frenzel for Budget Committee to City Council
- Recommended Jo Anne Solis for Park & Tree Committee to City Council
Park & Tree Committee
The committee is holding a work session to discuss the Arbor Day event scheduled for April 20th at 2:00 p.m.
- Discussion of Arbor Day event on April 20th
Community Health Committee
The Community Health Committee will meet to establish member terms and review presentations from the Regional Health Education Hub and Emergency Family Housing. The committee will also continue discussions regarding a community resources list.
- Establishment of member terms
- Regional Health Education Hub presentation
- Emergency Family Housing presentation
- Community resources list discussion
City Council
The City Council will meet to review a grant application for a trail system and approve previous meeting minutes. The session includes a proclamation for Child Abuse Prevention Month.
- Oregon Parks and Recreation Department (OPRD) Local Government Grant Program (LGGP) Application for Trail System from Quarry Park to Foster Lake
- Approval of March 12, 2024 City Council Meeting Minutes
- Proclamation for Child Abuse Prevention Month
The City Council approved the consent agenda, which included a grant application for a trail system from Quarry Park to Foster Lake. The council also approved the minutes from the March 12, 2024, meeting.
- Approved OPRD Local Government Grant Program application for Quarry Park to Foster Lake trail system
- Approved 2024-03-12 City Council Meeting Minutes
City Council
The City Council is meeting for a Traffic Safety Workshop. The agenda indicates that no action will be taken during this work session.
- Traffic Safety Workshop
The City Council held a work session to review proposed stop sign additions near local schools and intersections. No formal votes were taken; the Council reached a consensus to have staff and the Public & Traffic Safety Committee further evaluate these locations and additional traffic calming options for First Avenue.
- Discussed five proposed stop sign locations for future Council approval
- Referred multiple new stop sign requests to Public & Traffic Safety Committee
- Directed staff to prepare options for First Avenue traffic management
Planning Commission
The Planning Commission will review staff reports and hold public hearings for two specific applications. The body will also review meeting minutes from March 7, 2024.
- Public hearing for Application CU23-03
- Public hearing for Application CU23-01
- Public hearing for Application SD23-01
The Planning Commission approved a conditional use permit application and a subdivision application during their March 21 meeting. Commissioners also reviewed meeting minutes and received staff updates regarding the Transportation System Plan, Parks Master Plan, and accessory dwelling unit regulations.
- Approved March 7 meeting minutes (6-0)
- Approved application CU23-01 (6-0)
- Approved application SD23-01 (6-0)
Park & Tree Committee
The Park and Tree Committee will meet to review old business regarding City Hall Park and Sankey Park. New business includes a checkpoint for 'Cut the Gut' at Sankey Park and an Arbor Day tree.
- City Hall Park
- Ivy Pull at Sankey Park
- Cut the Gut Checkpoint at Sankey Park
- Arbor Day Tree
- Park and Tree Committee Member Opening
The Committee approved the purchase of three trees for the upcoming Arbor Day event and voted to support Community Foundation grant applications for park improvements. Members also discussed ongoing projects, including the Sankey Park bridge repairs and potential developments at City Hall Park.
- Approved February 21, 2024, meeting minutes (6-0)
- Approved purchase of three trees for Arbor Day ($180-$200)
- Voted to support Community Foundation grant applications for bandstand and bridge (6-0)
Ad Hoc Committee on Arts and Culture
The Ad Hoc Committee on Arts and Culture is convening a selection jury. This jury will evaluate submissions for a Request for Proposal regarding murals on Long Street and Main Street.
- Selection of jury to evaluate mural proposals for Long Street and Main Street
Library Board
The Library Board will review the February 2024 reports from the Library Services Director, including fiscal and statistics data. The meeting also includes the introduction of new board members.
- Approval of February 8, 2024 meeting minutes
- February 2024 Library Director report
- February 2024 Fiscal Report
- February 2024 Statistics Report
- Introductions of new board members
City Council
The City Council will consider establishing goals for the 2024-2025 fiscal year. The body will also review an easement agreement with Alyrica Networks, Inc. and receive a staff report on system development charges for accessory dwelling units.
- Easement Agreement with Alyrica Networks, Inc.
- City Council FY 2024-2025 Goals
- Staff report on System Development Charges for Accessory Dwelling Units
The City Council approved the mission, vision, and goals for the 2024-2025 fiscal year. Members also denied a request for a telecommunications easement at the old City Hall site. Additionally, the Council discussed potential system development charge discounts for accessory dwelling units and received reports from city departments.
- Approved consent agenda (7-0)
- Denied Alyrica Networks easement agreement (2-5)
- Approved FY 2024-2025 mission, vision, and goals (7-0)
🗳️ How they voted (1 roll-call vote)
City Council
The agenda indicates that a quorum of the Council may be attending the Sweet Home Chamber Annual Awards Banquet. The document explicitly states that no City Council business will be conducted at this event.
Planning Commission
The Planning Commission will hold public hearings regarding land use approval extensions and a continuation request. The body is also scheduled to vote for a Chair and Vice Chair.
- Application SD23-01 Continuation Request
- PD22-01, SD22-01, and CU22-02 Land Use Approval Extension Request
- Election of Commission Chair and Vice Chair
The Planning Commission approved a continuation request for application SD23-01 and granted extensions for land use approvals PD22-01, SD22-01, and CU22-02. Additionally, the commission elected Jeffrey Parker as Chairperson and Laura Wood as Vice Chairperson. Commissioners also discussed potential code changes regarding park requirements for new subdivisions.
- Approved February 1, 2024 meeting minutes (4-0, 2 abstentions)
- Continued application SD23-01 to March 21, 2024 (6-0)
- Approved extension for PD22-01, SD22-01, and CU22-02 (6-0)
- Elected Jeffrey Parker as Chairperson (5-0, 1 abstention)
- Elected Laura Wood as Vice Chairperson (5-0, 1 abstention)
Park & Tree Committee
The agenda provided contains only procedural boilerplate and meeting logistics. No specific discussion items or decisions are listed.
Community Health Committee
The Community Health Committee will meet to elect a Chair and Vice Chair. The body will also discuss committee goals and a schedule for future presentations.
- Election of Chair & Vice Chair
- Discussion of Committee Goals
- Organizational Partner Presentation Update
- Future Presentation Schedule
The Sweet Home Community Health Committee elected Kelcey Ann Wray as Chair and Bob Dalton as Vice Chair. The committee also reached a consensus on establishing goals to identify and share health-related resources and to review those lists quarterly. Additionally, the committee discussed and scheduled future organizational partner presentations.
- Elected Kelcey Ann Wray as Committee Chair (unanimous)
- Elected Bob Dalton as Committee Vice Chair (unanimous)
- Tabled approval of the 2024-01-24 minutes until the following meeting
City Council
The City Council is holding an abbreviated meeting. The body will consider code compliance abatement liens and a third reading of a zone map amendment.
- Third reading of Ordinance Bill No. 2 for 2024 (Ordinance No. 1325) for Zone Map Amendment ZMA23-04
- Request for Code Compliance Abatement Liens
The City Council approved Ordinance Bill No. 2 for 2024 regarding a zone map amendment. A request for code compliance abatement liens at 1188 55th Avenue was continued to the next meeting to allow for the review of provided footage.
- Approved Zone Map Amendment ZMA23-04, Ordinance No. 1325 (Unanimous)
- Continued request for code compliance abatement liens at 1188 55th Avenue to next meeting (Unanimous)
- Excused absence of Councilor Richards (5-1)
🗳️ How they voted — 1 divided vote
City Council
The City Council is meeting to conduct a Council Work Goals Session. No other specific legislative items or decisions are listed on the agenda.
- Council Work Goals Session
The City Council reviewed the status of current goals for Fiscal Year 2023-2024 and identified potential goals for the upcoming 2024-2025 fiscal year. These proposed goals will be presented for public comment and formal consideration before the city budget is adopted. No final legislative actions or votes were recorded during this session.
- Reviewed Fiscal Year 2023-2024 goal status
- Identified potential goals for Fiscal Year 2024-2025
Park & Tree Committee
The agenda for this meeting consists of procedural boilerplate. No specific projects, contracts, or policy changes are listed for decision or discussion.
Public & Traffic Safety Committee
The committee will review updates on the 1st Avenue closure and school district traffic safety improvements. New business includes the election of a Vice Chair and discussions regarding ticket statistics and a crosswalk at 22nd & Mountain View.
- Updates on 1st Avenue Closure
- School District Traffic Safety Improvements
- Speed Trailers
- Traffic Officer Position
- 22nd & Mountain View Crosswalk
The Public & Traffic Safety Committee approved the minutes from their October 11, 2023 meeting and elected a new Vice Chair. Members also voted to recommend that the City Council review proposed stop sign locations for school zones. Other items, including the 1st Avenue closure and traffic enforcement statistics, were discussed without formal action.
- Approved October 11, 2023 meeting minutes (unanimous)
- Recommended City Council review proposed school zone stop signs (unanimous)
- Elected Joe Graybill as Vice Chair (unanimous)
Park & Tree Committee
The Park and Tree Committee will meet to discuss goals for the Parks Master Plan and the City Hall Park. The committee will also review updates on pocket park naming and donations for Sankey Park Phase III.
- Parks Master Plan: Goals discussion
- Sankey Park Phase III Donations
- Pocket park naming update
- Ivy pull at Upper Sankey Park
- City Hall Park discussion
The Sweet Home Park and Tree Committee approved previous meeting minutes, retained Shreves as Chairman and Dalton as Vice Chairman, and discussed various park planning items. Committee members and staff also covered topics including the Sankey Park Phase III project, pocket park names, and the Parks Master Plan goals.
- Approved meeting minutes (5-0)
- Elected Shreves as Chairman (4-0)
- Elected Dalton as Vice Chairman (4-0)
City Council
The City Council will discuss several administrative requests, including a memorandum of understanding for librarian services and an easement agreement with Alyrica Networks, Inc. The body will also hold a public hearing regarding applications for publicly owned pocket parks.
- Second reading of Ordinance No. 1325 regarding Zone Map Amendment ZMA23-04
- Third reading of Ordinance No. 1324 to codify the Community Health Committee
- Public hearing on applications for Publicly Owned Facilities - Pocket Parks
- Request for Council Action on Code Compliance Abatement Liens and Assistance Grant Program
- Police Department interior painting and flooring request
City Council established a grant program to help low-income residents resolve code violations. The Council also approved abatement liens on three properties and named two new pocket parks.
- Approved naming pocket parks as Walkabout Park and Half Way Park (Unanimous)
- Approved abatement liens for 4143 Osage Street, 1435 22nd Avenue, and 1333 13th Avenue (Unanimous)
- Tabled abatement lien for 1188 55th Avenue (5-1)
- Approved Code Compliance Assistance Grant Program for low-income households (5-1)
- Continued Alyrica Networks, Inc. easement agreement until March 12, 2024 (Unanimous)
- Advanced Ordinance Bill No. 2 for 2024 (Zone Map Amendment) to third reading (Unanimous)
- Approved Ordinance Bill No. 1 for 2024 codifying the Community Health Committee (Unanimous)
- Approved consent agenda including police painting, committee appointments, and library services MOU (Unanimous)
🗳️ How they voted — 2 divided votes
Library Board
The Library Board will meet to review the January 2024 director's report and statistics. The board is scheduled to discuss the blank and proposed budgets for the 2024-2025 fiscal year.
- Review of January 2024 Library Director report
- Review of January 2024 statistics report
- Discussion of Blank Budget 2024-25
- Discussion of Proposed Budget 2024-2025
The Library Board unanimously supported the proposed budget for Fiscal Year 2024-2025. The board also approved the minutes from the January 11, 2024 meeting.
- Approved January 11, 2024 meeting minutes (unanimous)
- Supported proposed Fiscal Year 2024-2025 budget (unanimous)
Administration, Finance and Property Committee
The Administration, Finance and Property Committee will meet to conduct interviews for three different city bodies. No other business items are listed on the agenda.
- Interviews for the Public & Traffic Safety Committee
- Interviews for the Community Health Committee
- Interviews for the Library Board
The Administration, Finance, and Property Committee conducted interviews for vacancies on the Public & Traffic Safety Committee, the Community Health Committee, and the Library Board. The committee recommended candidates for these positions to be considered by the full City Council.
- Recommended Public & Traffic Safety Committee candidates for Council review
- Recommended Community Health Committee candidates for Council review
- Recommended Library Board candidates for Council review
Planning Commission
The Planning Commission will conduct public hearings to review two application packets. The body will also review meeting minutes from November 16, 2023.
- Public hearing for VR23-05 Application Packet
- Public hearing for SD23-01 Application Packet
- Review of 2023-11-16 Planning Commission Meeting Minutes
The Sweet Home Planning Commission approved a property variance application after a public hearing. The commission also held a public hearing on a subdivision application, discussed drainage, traffic, and open spaces, and voted to continue the public hearing to March 7, 2024. Additionally, the commission approved the minutes from a previous meeting.
- Approved previous meeting minutes (4-0, 2 absent)
- Approved variance application VR23-05 (4-0, 2 absent)
- Tabled subdivision application SD23-01 to continue the public hearing on March 7, 2024
Park & Tree Committee
The agenda for this meeting consists of procedural boilerplate. No specific topics, projects, or decisions are listed for discussion.
Community Health Committee
The Community Health Committee will meet to review its history and set future goals. The body will discuss various health-related topics, including agency recruitment and public awareness campaigns.
- Annual Health Fair
- Health Insurance Public Awareness Campaign
- Local Senior Citizen Support and Outreach
- Affordable Housing
- Chronic Health Issues: Diabetes, Alcoholism & Drug Addiction
The committee discussed the codification of its status and identified future goals including mental health, suicide prevention, and health insurance awareness. Members reached a consensus to increase meeting frequency to monthly. No formal votes were taken on the proposed goals or committee structure.
- Consensus reached to waive residency requirements for the codified committee
- Consensus reached to meet on the fourth Wednesday of each month
- Identified goals: health insurance public awareness, alcoholism and drug issues, mental health, and suicide prevention
City Council
The City Council will discuss a new public art policy and the first reading of an ordinance to codify the Community Health Committee. The meeting also includes reviews of pocket park applications and a zone map amendment.
- Resolution No. 1 for 2024: Adopting a Public Art Policy
- Ordinance No. 1 for 2024: Codifying the Community Health Committee
- Zone Map Amendment Application ZMA23-03
- Applications for Publicly Owned Facilities - Pocket Parks
- Community Services Consortium Personal Services Agreement
The City Council approved a zone map amendment (ZMA23-03) and adopted a new Public Art Program policy. Additionally, the Council initiated the process to codify the Community Health Committee through a series of ordinance readings. A public hearing regarding pocket parks was postponed until the February 13, 2024, meeting.
- Approved Zone Map Amendment ZMA23-03 (4-1)
- Approved Public Art Program Policies & Guidelines (unanimous)
- Approved first reading of Ordinance Bill No. 1 for 2024 (unanimous)
- Postponed pocket park public hearing to February 13, 2024
- Excused Councilor Thorstad's absence (unanimous)
🗳️ How they voted — 1 divided vote
Ad Hoc Committee on Arts and Culture
The Ad Hoc Committee on Arts and Culture will meet to review updates on grants and a mural RFP. The group will also discuss salmon cutouts, bronze statues, and historical buildings.
- Grants update
- Salmon cutouts
- Mural RFP update
- Bronze statues
- Historical buildings
Library Board
The Library Board will review the Library Director's report and library statistics for December 2023. The board will also discuss 2023 circulation statistics.
- Review of November 2023 meeting minutes
- Library Director's report for December 2023
- December 2023 library statistics
- SHPL 2023 Circulation Statistics
The board approved the minutes from the November 9, 2023 meeting. The Library Services Director reported on a $2,500 grant for book collections and noted that the library levy will be placed on the ballot for renewal in May or November.
- Approved November 9, 2023 meeting minutes (unanimous)