Sweet Home public meetings in 2025
92 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Park & Tree Committee
The Park & Tree Committee will meet to discuss tree planting and establish project priorities for the 2026-27 fiscal year. The meeting includes an update from the Beautification Committee.
- Tree planting
- FY26-27 Project Priorities
- Beautification Committee Update
City Council
The City Council will meet to discuss an audit update and review reports from various city departments. The session includes the approval of previous meeting minutes and updates on annual goals.
- Audit Update
- City Manager's Annual Goals Update
- October and November 2025 reports from Library, Planning & Building, Public Works, Finance, and Police departments
The City Council approved the consent agenda, including minutes from October 28, 2025. The council received an audit update for the fiscal year ending June 30, 2023, and was notified of the Public Works Director's upcoming retirement.
- Approved Consent Agenda including 2025-10-28 Work Session and City Council minutes (6-0)
City Council
The City Council will meet to conduct a work session regarding proposed amendments to the city charter.
- Work session on proposed charter amendments
The City Council held a work session to review proposed Charter changes. No formal votes were taken, but the Council reached consensus on several points of language and procedural requirements.
- Consensus to require Ordinances to continue to be read in full
- Consensus to use the word 'coerce' instead of 'demand' regarding administration interference
- Consensus for City Attorney to propose modified language regarding vacancies
- Consensus to hold another Work Session to discuss proposed changes
Community Health Committee
The Community Health Committee will meet to review old business regarding food resources and park communications. The committee is also scheduled to discuss a Green Peter drawdown under new business.
- Park Communication Board
- Food Resources, Volunteering, Community Support
- Rotary Presentation by Committee Member Jones
- Green Peter Drawdown
The committee approved the minutes from the October 22, 2025 meeting. No substantive actions were taken on other agenda items, and the committee reached a consensus to cancel the December meeting.
- Approved October 22, 2025 meeting minutes (6-0)
- Consensus reached to not hold a December meeting
🗳️ How they voted — 1 divided vote
Park & Tree Committee
The committee will review a presentation on the Emerald Ash Borer and discuss related informational materials. The meeting also includes updates on tree replacements and Sankey Park Phase III.
- Emerald Ash Borer (EAB) Presentation
- Emerald Ash Borer informational materials
- Northside Park Replacement Trees
- Mollie's Dogwood Replacement
- Sankey Park Phase III
The committee approved the October 15 meeting minutes. Members discussed tree replacements for Northside and Sankey Parks and reviewed progress on the Sankey Park Phase III trail and bandstand. Staff will develop a mitigation and communication plan to address the Emerald Ash Borer pest.
- Approved 2025-10-15 meeting minutes (6-0)
- Ordered two cherry trees for Sankey Park
- Selected Redpointe and Fall Fiesta Maples for Northside Park
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will meet to review October 2025 reports from the Library, Planning & Building, Public Works, Finance, and Police departments. The City Manager will provide an update on Fiscal Year Goals and the November 2025 newsletter.
- Fiscal Year Goals Update
- October 2025 Police Department Report
- October 2025 Public Works Report
- October 2025 Finance Department Report
- October 2025 Planning & Building Report
Library Board
The Sweet Home Library Board will review monthly statistics and fiscal reports. The board is scheduled to discuss a draft proposal for changes to the internet use policy manual.
- Policy Manual Change Proposal regarding Internet Use
- Library Donor Naming Rights
- 2025 Oregon Public Library State Statistical Report
- November 2025 SHPL Newsletter
The Library Board approved a template for donor naming rights and adopted a new internet use policy to address wifi content restrictions for minors. The board also formally adopted the 2025 Oregon Public Library State Statistical Report.
- Approved October 9, 2025 meeting minutes (3-0)
- Adopted donor naming rights as proposed (4-0)
- Adopted new internet use policy (3-1)
- Adopted 2025 Oregon Public Library State Statistical Report (4-0)
🗳️ How they voted (3 roll-call votes)
Library Board
The Sweet Home Library Board will meet to address old business. The primary item for discussion is a potential new location for the library.
- Discussion of potential new library location
The Board reviewed a list of available properties and discussed the merits of new construction versus renovation. No formal votes were taken during this work session.
- Requested additional investigation into properties at 1744 Main, 4219 Main, 4310 Main, and 2414 Main
- Requested square footage pricing for potential locations
- Requested a staff proposal on preferred library locations
City Council
The City Council will consider a code compliance abatement lien for a property on Kalmia Street. The body will also conduct a third reading and roll call vote on a zone map amendment.
- Code Compliance Abatement Lien for 1889 Kalmia Street
- Third Reading of Ordinance No. 1338 – Zone Map Amendment Application ZMA25-01
The City Council approved a lien against a property at 1889 Kalmia Street to recover costs for code compliance abatement. The council also passed a zone map amendment ordinance. No other substantive actions were taken.
- Approved $21,906.49 abatement lien for 1889 Kalmia Street (6-0)
- Approved Ordinance No. 9 for 2025 (Zone Map Amendment ZMA25-01) (5-0)
- Approved Consent Agenda including October 14 meeting minutes (6-0)
🗳️ How they voted (3 roll-call votes)
City Council
The City Council will meet to conduct a work session regarding proposed amendments to the city charter.
- Work session on proposed charter amendments
The City Council held a work session to discuss recommendations for modifying the City Charter. No final decisions were made on the amendments; the Council requested a complete markup version of the document for further review.
- Requested markup version of proposed Charter amendments before scheduling further meetings
Community Health Committee
The Community Health Committee will meet to discuss member expectations, city leadership meetings, and community food resources. The agenda also includes a discussion on outreach and fundraising for a communication board.
- Communication Board Fundraising
- Outreach Discussion
- Community Food Resources
- Informed & Ready Emergency Preparedness Training
The committee approved the minutes from the September 24, 2025 meeting. Students from Linn-Benton Community College attended to discuss the committee's role and the Community Health Fair for a project on public health groups.
- Approved September 24, 2025 meeting minutes (4-0)
🗳️ How they voted (1 roll-call vote)
Park & Tree Committee
The Park & Tree Committee will meet to review updates on several park projects and the recent Harvest Festival. The body will also receive an update from the Beautification Committee.
- Northside Park Replacement Trees
- Mollie's Dogwood
- Sankey Park Phase III
- Harvest Festival Wrap Up
- Beautification Committee Update
The committee voted against participating in the December 13th holiday parade. Members discussed tree replacements for Northside Park and the status of Sankey Park Phase III bids.
- Approved September 17, 2025, meeting minutes (6-0)
- Denied request to have a float in the holiday parade (1-5)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will meet to conduct a work session regarding the follow-up of the employee evaluation process.
- Work session: Employee Evaluation Process Follow-up
The City Council reviewed draft evaluation forms for the City Manager and City Attorney. The Council reached a consensus to adopt the proposed forms with the addition of a narrative self-evaluation process.
- Consensus reached to adopt proposed evaluation forms for City Manager and City Attorney with added narrative self-evaluation
City Council
The City Council is meeting in a closed executive session. The body will review employment-related performance and conduct deliberations regarding real property transactions.
- Review of employment-related performance of a public officer, employee, or staff member
- Deliberations regarding real property transactions
The City Council met in executive session to review employee performance and discuss real property transactions. No formal actions were taken during this session.
City Council
The City Council will conduct a public hearing and consider the first reading of Ordinance No. 9 for 2025 regarding a zone map amendment. The meeting also includes reports from city departments and various committees.
- Public Hearing and first reading of Ordinance No. 9 for 2025 (Zone Map Amendment Application ZMA25-01)
The City Council conducted three readings of Ordinance No. 9 for 2025 to amend the official Zoning Map. The ordinance was approved following a public hearing where no testimony was heard.
- Approved Consent Agenda including September 23 meeting minutes (7-0)
- Approved Ordinance No. 9 for 2025 - Zone Map Amendment Application ZMA25-01 (6-0, 1 recusal)
🗳️ How they voted (3 roll-call votes)
Library Board
The Library Board will meet to review the October 2025 newsletter and a rough draft proposal regarding donor naming rights. The board will also receive reports on library statistics and finances.
- Donor Naming Rights - Rough Draft - Proposal
- October 2025 Library Newsletter
- September 2025 Library Statistics
The Library Board approved the minutes from the September 11, 2025 meeting. The Board reviewed a report on library statistics and a draft proposal for donor naming rights for a future library, but took no further action.
- Approved September 11, 2025 meeting minutes (4-0)
🗳️ How they voted (1 roll-call vote)
Charter Review Committee
The Charter Review Committee will meet to discuss the city's ethics code and the ongoing charter review. The committee is also scheduled to address ballot recommendations.
- Approval of September 16, 2025 meeting minutes
- Discussion of Ethics Code & Process
- Charter Review progress
- Ballot Recommendation
The Committee approved several amendments to the city charter, including updates to the ethics code, residency timelines, and public comment rules. Following these revisions, the committee voted to send the full charter with recommended changes to the City Council for consideration.
- Adopted proposed enforcement language for Section 5.8 Ethics Code (6-0)
- Adopted proposed residency timeline language in Section 3.1 (6-0)
- Amended Section 4.1 to refer to absences of '30 days or more' (6-0)
- Removed redundant language from Section 4.2(d) (6-0)
- Removed Deputy City Manager role and added signatory language for Council President and City Manager designee (6-0)
- Approved minimum five-minute public comment limit for regular Council meetings (5-1)
- Adopted City Attorney's language for City Manager bond amounts and administration interference (6-0)
- Forwarded full Charter with recommended changes to City Council (6-0)
🗳️ How they voted (10 roll-call votes)
Community Health Committee
The Community Health Committee will meet to discuss the fluoride vote process and subcommittee appointments. The body will also review a communication board for a park and a support letter for a wetland grant.
- Fluoride vote process update
- Community Health Forum subcommittee appointments
- Park communication board
- Strawberry Park Wetland Improvement Grant letter of support
- Linn County suicide prevention resources
The committee approved the minutes from the August 27, 2025 meeting. The appointment of the Community Health Forum Subcommittee was postponed to a future meeting.
- Approved August 27, 2025 meeting minutes (5-0)
- Postponed Community Health Forum Subcommittee appointments
🗳️ How they voted (1 roll-call vote)
Community Health Committee
The Community Health Committee will meet to conduct a work session focused on a Health Forum. No other specific decisions or legislative items are listed on the agenda.
- Work Session - Health Forum
City Council
The City Council will meet to conduct a work session regarding the employee evaluation process. No other substantive items are listed on the agenda.
- Work session: Employee Evaluation Process
The City Council established frameworks for evaluating the City Manager and City Attorney. The processes will incorporate self-evaluations, staff feedback, and specific models from other cities, though the Council decided to gather general community feedback on city direction rather than specific employee performance.
- Consensus to base City Manager evaluation from Council and Department Heads on Silverton's model
- Consensus to base City Manager evaluation from general staff on Lebanon's City Attorney model
- Consensus to base City Attorney evaluation on feedback from City Council and frequent staff contacts using a 1-5 scale
- Consensus that City Manager and City Attorney must complete self-evaluations
- Consensus to gather community feedback on overall city direction rather than specific City Manager performance
- Consensus that final evaluation scores may be adjusted following City Council discussion
City Council
The City Council will discuss declaring a state of emergency regarding the Green Peter Drawdown. The body is also considering the adoption of a county natural hazards mitigation plan and a road closure for a local festival.
- Resolution No. 20 for 2025: Declaring a State of Emergency Concerning the Green Peter Drawdown
- Resolution No. 21 for 2025: Adopting the 2025 Linn County Multi-Jurisdictional Natural Hazards Mitigation Plan
- Resolution No. 19 for 2025: Harvest Festival 14th Avenue Road Closure
The City Council approved a state of emergency regarding the Green Peter Drawdown to ensure proactive resource access. Council also adopted the 2025 Linn County Multi-Jurisdictional Natural Hazards Mitigation Plan to maintain federal disaster funding eligibility.
- Approved Resolution No. 19 for 2025 for Harvest Festival 14th Avenue road closure (6-0)
- Approved August 26, 2025 Work Session and Regular Session minutes (6-0)
- Approved Resolution No. 20 for 2025 declaring a State of Emergency concerning the Green Peter Drawdown (6-0)
- Approved Resolution No. 21 for 2025 adopting the 2025 Linn County Multi-Jurisdictional Natural Hazards Mitigation Plan (6-0)
- Scheduled a single November regular meeting for Tuesday, November 18th at 6:30 PM
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission will review staff reports for a partition application and a revised zone map application. The body will also discuss a committee media policy.
- Public hearing: Partition Application P25-07
- Public hearing: Zone Map Application ZMA25-01 (Revised)
- Staff update: Committee Media Policy
The Commission approved a request to partition an 86,358 square foot R-1 lot into two parcels. It also recommended that City Council approve a zone map amendment to change the property from Residential Low Density (R-1) to Residential High Density (R-3).
- Approved Partition Application P25-07 (6-0)
- Recommended approval of Zone Map Application ZMA25-01 (6-0)
- Approved June 5, 2025, meeting minutes (6-0)
🗳️ How they voted (3 roll-call votes)
Park & Tree Committee
The Park & Tree Committee will meet to discuss ongoing beautification and restoration efforts. The agenda includes updates on specific parks and the upcoming Harvest Festival.
- Sankey Park Phase III
- Ames Creek Restoration
- Ivy Removal
- Harvest Festival
- Tree updates for Northside, Evergreen, and Sankey Park
Charter Review Committee
The Charter Review Committee will meet to review an open house and continue its charter review process. The body will also consider the approval of minutes from the June 17, 2025, meeting.
- Approval of 2025-06-17 meeting minutes
- Open House Review
- Charter Review
The Committee approved several amendments to the city charter, including rules for filling mayoral vacancies and requirements for imposing discipline on officials. The group also established new guidelines for meeting attendance excuses and the handling of electronic payments.
- Approved adding 'and a Mayor' to the election section of Chapter II (5-0)
- Approved allowing Council to excuse absences at the time of occurrence or the next meeting (5-0)
- Approved applying the Councilor vacancy process to the Mayoral seat (5-0)
- Approved requiring four affirmative votes to impose discipline on a Councilor or Mayor (5-0)
- Approved modifying 'orders on the Treasurer/Finance Director' to 'physical checks' (5-0)
- Approved defining 'unanimous' votes for second readings as unanimous by 'those in attendance' (5-0)
- Approved adding a five-minute limit for public comment in Chapter V (Consensus)
- Approved June 17, 2025 minutes with amendment regarding unexcused absences (5-0)
🗳️ How they voted (5 roll-call votes)
Library Board
The Library Board will review September 2025 reports and statistics. The board is scheduled to discuss a potential work session regarding a new library building.
- Discussion of potential work session for New Library Building
- Review of September 2025 Library Services Director's Report
- Review of September 2025 Statistics
- Review of September 2025 Library Newsletter
The Library Board approved the minutes from July 10, 2025. Members reached a consensus to hold a work session on November 13th at 3:00 PM to discuss a potential 2.7-acre property for a new library building.
- Approved 2025-07-10 Work Session and Meeting minutes (4-0)
- Scheduled new library building work session for November 13th at 3:00 PM
🗳️ How they voted (1 roll-call vote)
Community Health Committee
The Community Health Committee will meet to review previous health initiatives and hear a presentation from a community partner. The body will also discuss the Health Fair and Health Forum.
- Community Fluoridation presentation by Dr. Ivan Wolthuis
- Health Fair recap
- Health Forum discussion
The committee reached a consensus to postpone the scheduled October 4th health forum to allow for additional planning. A work session will be held prior to the next regular meeting to organize the event.
- Approved July 23, 2025 meeting minutes (6-0)
- Postponed October 4th health forum to allow for additional planning
🗳️ How they voted (1 roll-call vote)
City Council
The City Council is meeting in a closed executive session. The body will discuss real property transactions and evaluate employment-related performance of a public officer or employee.
- Deliberations regarding real property transactions
- Review of employment-related performance of a public officer, employee, or staff member
City Council
The City Council is meeting to conduct a work session regarding Samaritan Health. No other substantive items are listed on the agenda.
- Work session with Samaritan Health
City Council
The Sweet Home City Council will meet to conduct regular business and review department reports. The primary action item is a third reading and roll call vote on an ordinance regarding city property exclusion.
- Third reading of Ordinance Bill No. 8 for 2025 (Ordinance No. 1337) regarding City Property Exclusion
Park & Tree Committee
The Park & Tree Committee will meet to review updates on several local beautification and restoration projects. The agenda includes discussions on ivy removal, park phases, and upcoming community events.
- Sankey Park Phase III
- Ames Creek Restoration
- Ivy Removal
- Harvest Festival
- Health Fair Wrap Up
City Council
The Sweet Home City Council will meet to discuss an asset management contract and a street closure for National Night Out. The body will also consider a first reading of an ordinance regarding city property exclusion.
- Asset Management Contract approval
- Ordinance No. 8 for 2025: City Property Exclusion Amendment
- Resolution No. 18 for 2025: National Night Out Street Closure
- Resolution No. 17 for 2025: Certain Benefits Included in Official Compensation
- Sweet Home Rodeo Public Address System Application
The City Council approved a lower-cost contract for digital asset management and code enforcement. Council also authorized a temporary street closure for National Night Out and passed a resolution regarding official compensation benefits. A first and second reading of an ordinance to include the library in city property exclusions was conducted.
- Approved Consent Agenda (4-0)
- Approved asset management contract for digital assets and code enforcement (4-0)
- Approved Resolution No. 17 for 2025 regarding compensation benefits (4-0)
- Approved Resolution No. 18 for 2025 for National Night Out street closure (4-0)
- Conducted first and second readings of Ordinance No. 8 for 2025 regarding City Property Exclusion Amendment (4-0)
🗳️ How they voted (3 roll-call votes)
Charter Review Committee
The Charter Review Committee will meet to review an open house and continue its charter review. The meeting includes a public comment period and approval of previous minutes.
- Approval of June 17, 2025 meeting minutes
- Open House Review
- Charter Review
Community Health Committee
The Community Health Committee will receive a presentation from the Family Assistance & Resource Center. The body will also discuss crisis intervention and a committee communication policy.
- Presentation by Family Assistance & Resource Center (FAC)
- Discussion on Health Forum and Health Fair updates
- Discussion on Crisis Intervention/Post-vention
- Review of Committee Communication Policy
The Community Health Committee met on July 23, 2025, to review committee business and hear a presentation from the Family Assistance & Resource Center. The committee approved the minutes from their previous meeting. No other formal actions were taken during the session.
- Approved June 25, 2025 meeting minutes (6-0)
🗳️ How they voted (1 roll-call vote)
Administration, Finance and Property Committee
The Administration, Finance and Property Committee will meet to approve previous meeting minutes. The committee is also scheduled to conduct interviews for the Park & Tree Committee.
- Park & Tree Committee Interviews
The committee approved minutes from two previous meetings. Members interviewed one applicant and reached a consensus to recommend her to the City Council for appointment.
- Approved Oct 7, 2024 and March 24, 2025 meeting minutes (3-0)
- Consensus to move Melanie Jones to City Council for Park & Tree Committee consideration
Park & Tree Committee
The Park & Tree Committee will review updates on several ongoing projects including Sankey Park and Ames Creek. The body will also discuss a committee media policy and an open committee position.
- Ivy Removal
- Sankey Park Phase III
- Weddle Bridge
- Ames Creek Restoration
- Committee Media Policy
The committee approved the June 18 meeting minutes and nominated a new Vice Chair. Members discussed various park maintenance projects, including ivy removal and the Sankey Park Phase III bandstand construction.
- Approved June 18, 2025, Meeting Minutes (5-0)
- Nominated Member Lena Tucker as Vice Chair (5-0)
🗳️ How they voted (2 roll-call votes)
Library Board
The Library Board will review June 2025 statistics and a fiscal report. The board is scheduled to discuss a Board Communication Policy and the July 2025 newsletter.
- Board Communication Policy
- SHPL July 2025 Newsletter
- Library Statistics June 2025
- Fiscal Report
The Library Board approved the minutes from the June 12, 2025 meeting. The board reached a consensus to cancel the August meeting. No other substantive actions were taken.
- Approved June 12, 2025 meeting minutes (5-0)
- Cancelled August Board meeting (consensus)
🗳️ How they voted (1 roll-call vote)
Library Board
The Library Board will hold a work session to discuss potential locations for a new library. The board will also hold an initial discussion regarding priorities for the new facility.
- Discussion of potential library locations
- Initial discussion of priorities for new library
The Board held a work session to evaluate several potential locations for a new library, discussing costs, parking, and accessibility. No formal votes were taken, but the Board reached a consensus to revisit the options in three months with a focus on remodeled locations.
- Consensus reached to revisit site options in approximately three months with a focus on remodeled locations
City Council
The City Council will hold a public hearing regarding a special procurement process with the Timber Framers Guild. Members are also deciding on a fee schedule amendment and the city's investment strategy.
- Third reading of Ordinance No. 7 for 2025 to repeal SHMC Chapter 13.04.170 Fluoridation
- Public hearing on special procurement process with the Timber Framers Guild
- Resolution No. 16 for 2025 to amend the City’s Fee Schedule
- Code Compliance Abatement Lien for 780 9th Avenue
- Agreement with the Sweet Home Senior Center for the Transportation Program
The City Council approved an ordinance to repeal water fluoridation and authorized a lien for code abatement costs. Other actions included updating the city's investment strategy and amending the fee schedule.
- Approved Ordinance No. 7 for 2025 to repeal water fluoridation (5-2)
- Approved $47,779.21 abatement lien for 780 9th Avenue (5-1)
- Approved update to City's Investment Strategy increasing Weighted Average Maturity to 2.5 years (7-0)
- Approved special procurement process with Timber Framers Guild for Sankey Park bandstand (7-0)
- Approved Resolution No. 16 for 2025 amending the City's Fee Schedule (6-1)
- Approved Consent Agenda including Downtown Lounge PA system application and Senior Center Transportation Program agreement (7-0)
🗳️ How they voted — 1 divided vote
Community Health Committee
The Community Health Committee will meet to receive updates on the Health Fair. The agenda includes presentations from the Albany Comprehensive Treatment Center and the Family Assistance & Resource Center (FAC).
- Health Fair update
- Presentation by Albany Comprehensive Treatment Center
- Presentation by Family Assistance & Resource Center (FAC)
The committee approved the minutes from the May 28, 2025 meeting. Members discussed a proposal from the Albany Comprehensive Treatment Center to bring a mobile opioid treatment unit to Sweet Home, though no formal action was taken on the proposal.
- Approved May 28, 2025 meeting minutes (7-0)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will review a collective bargaining agreement and memorandum of understanding for the Sweet Home Police Employees’ Association. The body will also consider ordinances regarding water fluoridation and the transient lodging tax.
- Sweet Home Police Employees’ Association Collective Bargaining Agreement
- Sweet Home Police Employees’ Association Memorandum of Understanding
- Ordinance No. 7 for 2025: Repealing SHMC Chapter 13.04.170 Fluoridation
- Ordinance No. 6 for 2025: Amending SHMC Chapter 3.24 Transient Lodging Tax
The City Council approved a new collective bargaining agreement and a related memorandum of understanding for police employees. The council also passed an ordinance amending the transient lodging tax and held initial readings for an ordinance to repeal the city's fluoridation requirement.
- Approved Police Employees' Association Collective Bargaining Agreement (6-0)
- Approved Police Employees' Association Memorandum of Understanding (6-0)
- Approved Ordinance No. 6 for 2025 amending Transient Lodging Tax (6-0)
- Conducted first and second readings of Ordinance No. 7 for 2025 to repeal fluoridation (6-0)
- Approved June 10, 2025 City Council and Executive Session minutes (6-0)
🗳️ How they voted (5 roll-call votes)
Park & Tree Committee
The Park & Tree Committee will meet to review updates on park projects and upcoming community events. The agenda includes discussions on ivy removal and tree updates for Northside & Evergreen Park.
- Sankey Park Phase III
- Ivy Removal
- Northside & Evergreen Park Tree Update
- Weddle Bridge
- Sportsman's Holiday Parade Float and July Covered Bridge Day
The committee approved participating in the Sportsman's Holiday parade and approved the May 21 meeting minutes. Members discussed upcoming community events, invasive species removal, and the resignation of Vice Chair Bob Dalton.
- Approved May 21, 2025 Meeting Minutes (5-0)
- Approved participation in the Sportsman's Holiday parade (4-0)
🗳️ How they voted (2 roll-call votes)
Charter Review Committee
The Charter Review Committee will meet to discuss a full charter review. The meeting includes the approval of minutes from the June 4, 2025, meeting.
- Full Charter Review
The Committee approved several recommended amendments to the City Charter, including voting thresholds for specific Council actions and rules for filling vacancies. They also proposed changes to ordinance reading requirements and public comment limits.
- Restored original Charter language regarding Mayor as tie-breaker (4-0)
- Required four affirmative votes for categories including land use and utility rate changes (4-0)
- Modified eligibility for future terms if a Councilor misses 10+ regular meetings without excuse (4-0)
- Recommended that the fourth-place candidate fill a vacancy if a mid-term Councilor becomes mayor (4-0)
- Recommended City Council establish a method to select Pro Tern Councilors for long-term vacancies (4-0)
- Added Deputy City Manager to signatory authority for checks in Section 19 (4-0)
- Allowed up to three consecutive six-month terms for Manager Pro Tern (4-0)
- Removed requirement to read every Ordinance in full (5-0)
🗳️ How they voted (7 roll-call votes)
Library Board
The Library Board will review reports and statistics for May and June 2025. The meeting includes a discussion on a library needs assessment and the June 2025 newsletter.
- Library needs assessment discussion
- SHPL June 2025 Newsletter
- LACL Conference Summary
- Statistical Report May/June 2025
The Library Board approved the May 8, 2025 meeting minutes. Members and staff discussed the need for a larger library facility and potential sites, including the former City Hall and lots off Highway 20.
- Approved May 8, 2025 meeting minutes (4-0)
- Reached consensus to hold a Work Session regarding future library site selection
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will consider the adoption of the 2025-2026 budget and resolutions to receive state revenues. The meeting includes a public hearing on state revenue election and a vote on a Pacific Power franchise agreement.
- Resolution No. 14 for 2025: Adopting the Fiscal Year 2025-2026 Budget
- Resolution No. 15 for 2025: Formalizing the Charter Amendment for Direct Election of the Mayor
- Ordinance No. 6 for 2025: Amending SHMC Chapter 3.24 Transient Lodging Tax
- Ordinance No. 5 for 2025: Pacific Power Franchise Agreement
- Resolution No. 12 for 2025: Public hearing on the City's election to receive state revenues
The City Council approved the FY 2025-2026 budget and passed resolutions to receive state revenues. Council also formalized a charter amendment for the direct election of the mayor and approved a Pacific Power franchise agreement.
- Approved FY 2025-2026 Budget (7-0)
- Approved Resolution No. 15 for 2025 formalizing direct election of the Mayor (7-0)
- Approved Resolution No. 12 for 2025 to receive state revenues (7-0)
- Approved Resolution No. 13 for 2025 certifying provision of four or more services (7-0)
- Approved Ordinance No. 5 for 2025 Pacific Power Franchise Agreement (7-0)
- Conducted first and second readings of Ordinance No. 6 for 2025 regarding Transient Lodging Tax (7-0)
- Approved Consent Agenda including Transportation Program Operation Agreement (7-0)
🗳️ How they voted (7 roll-call votes)
City Council
The Sweet Home City Council is meeting in an executive session closed to the public. The purpose of the session is to conduct deliberations with designated persons to carry on labor negotiations.
- Labor negotiations deliberations pursuant to ORS 192.660(2)(d)
The City Council met in executive session to conduct deliberations regarding labor negotiations. No formal actions were taken during this session.
Planning Commission
The Planning Commission will meet to review the staff report for CU25-01 during a public hearing. The body will also consider the meeting minutes from April 3, 2025.
- Public hearing for CU25-01 Staff Report
The Commission approved a Conditional Use permit for a home occupation business involving wholesale vehicle sales via online auctions. The approval follows testimony that the business will operate without customer visits and limit on-site vehicles. The Commission also cancelled its July 3, 2025, meeting.
- Approved Conditional Use permit CU25-01 for online auto auction business (7-0)
- Approved April 3, 2025 meeting minutes (5-0)
- Cancelled July 3, 2025 Planning Commission meeting (7-0)
🗳️ How they voted (3 roll-call votes)
Charter Review Committee
The Charter Review Committee will meet to discuss the city charter. The agenda includes revisiting Chapters I-III and reviewing Chapters IV-VIII.
- Review of Charter Chapters I-III
- Review of Charter Chapters IV-VIII
The Committee approved several amendments to the City Charter, including limiting the Mayor to a tie-breaker vote and changing how certain council vacancies are filled. The group also updated the timeline for signing ordinances and modified the title of President Pro Tern.
- Approved May 6, 2025 meeting minutes (5-0)
- Modified language to clarify councilors vacate seats upon installation to another city office (5-0)
- Approved separating vacancy appointment processes into Council and City Manager sections (5-0)
- Approved filling vacancies via the next highest vote-getter if vacancy occurs in first half of term (3-2)
- Struck the 24-hour vacancy acceptance requirement in Chapter IV, Section 13 (5-0)
- Changed title of President Pro Tern to Council President (5-0)
- Amended ordinance signing timeline to 30 days after adoption, except in emergencies (5-0)
- Modified Mayor's role to have only a tie-breaker vote in Section 16 (4-1)
🗳️ How they voted — 2 divided votes
Community Health Committee
The Community Health Committee will meet to receive updates on the Health Fair and FAC. The body will discuss the Samaritan Girod Birth Center and several health-related outreach and leadership programs.
- Samaritan Girod Birth Center discussion
- Physical Therapy Outreach Program discussion
- MIKE Student Doctor Leadership Program discussion
- Linn County Mental Health presentation
- Rotary presentation
The committee approved the minutes from the April 23, 2025 meeting. No other substantive actions were taken, though members discussed the potential closure of the Samaritan Girod Birth Center and updates on local health services.
- Approved April 23, 2025 meeting minutes (4-0)
🗳️ How they voted (1 roll-call vote)
City Council
The Sweet Home City Council will meet to discuss permanent traffic control devices on First Avenue. The body is also considering a franchise agreement with Pacific Power and the adoption of camping regulations.
- Resolution No. 11 for 2025: Implementing permanent traffic control devices on First Avenue
- Ordinance No. 5 for 2025: Pacific Power Franchise Agreement
- Ordinance No. 2 for 2025 (Ordinance No. 1333): Adopting camping regulations
City Council approved the installation of permanent asphalt speed humps on First Avenue and adopted new camping regulations. The council also conducted the first and second readings of a 10-year franchise agreement with Pacific Power.
- Approved Resolution No. 11 for 2025 to implement permanent asphalt speed humps on First Avenue (7-0)
- Approved Ordinance No. 2 for 2025 adopting camping regulations (6-1)
- Approved first and second readings of Ordinance No. 5 for 2025 regarding Pacific Power Franchise Agreement (7-0)
- Approved Consent Agenda including May 13 meeting and executive session minutes (7-0)
🗳️ How they voted (4 roll-call votes)
City Council
The Sweet Home City Council will meet to conduct a work session regarding vacant buildings. No other substantive items are listed on the agenda.
- Work session regarding vacant building discussion
Council members discussed the future of the former City Hall and strategies to reduce downtown vacancies. The council reached consensus to obtain a commercial appraisal for the former City Hall and to conduct an inventory of City-owned and vacant buildings.
- Consensus reached to pursue a commercial appraisal for the former City Hall
- Consensus reached to conduct an inventory of City-owned properties
- Consensus reached to conduct an updated vacant building inventory
Park & Tree Committee
The Park & Tree Committee will meet to review updates on several city projects and beautification efforts. The body will discuss the 2015 Approved Street Tree List and provide updates on Sankey Park Phase III.
- Sankey Park Phase III Update
- Weddle Bridge Update
- 2015 Approved Street Tree List
- Cut the Gut
- Arbor Day Wrap Up
The committee voted against formally participating in the 'Cut the Gut' car show and Chamber event. Members also agreed to update the City's Street Tree List and discussed planning for several upcoming community fairs and events.
- Approved April 16, 2025 Meeting Minutes (6-0)
- Denied official Committee participation in 'Cut the Gut' event (5-2)
- Decided to organize the proposed Bridge Day 5K as a non-city event to reduce liability
- Agreed to review and update the City's Street Tree List
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will consider adopting camping regulations and vote on the Transportation System Plan and North Sweet Home Area Plan. The body will also review permits for the Oregon Jamboree special event.
- Ordinance No. 2 for 2025: Adopting Camping Regulations
- Ordinance Bill No. 3 for 2025 (Ordinance No. 1331): Transportation System Plan (TSP)
- Ordinance Bill No. 4 for 2025 (Ordinance No. 1332): North Sweet Home Area (NSHA) Plan
- Resolution No. 10 for 2025: Oregon Jamboree Special Event Application & Permits
- First Avenue Traffic Control (Information Only)
The City Council approved the 2025 Oregon Jamboree special event application and permits. Council members also passed the Transportation System Plan and the North Sweet Home Area Plan. A proposed camping regulations ordinance was moved to a third reading.
- Approved Resolution No. 10 for 2025 regarding Oregon Jamboree permits (7-0)
- Approved Ordinance No. 3 for 2025, Transportation System Plan (7-0)
- Approved Ordinance No. 4 for 2025, North Sweet Home Area Plan (7-0)
- Moved Ordinance No. 2 for 2025 regarding camping regulations to third reading (5-2)
- Approved Consent Agenda including April 22 meeting minutes (7-0)
- Consensus reached to cancel July 22, 2025 meeting
🗳️ How they voted (4 roll-call votes)
City Council
The City Council is meeting in an executive session closed to the public. The body will review and evaluate the employment-related performance of a public officer, employee, or staff member.
- Personnel performance review pursuant to ORS 192.660(2)(i)
The City Council met in executive session to review and evaluate employment-related performance. No formal actions were taken during this session.
Library Board
The Library Board will review April 2025 statistics and the director's report. Members will discuss the May 2025 newsletter and ideas resulting from a May 7th Open House.
- Review of April 2025 Library Statistics
- SHPL Newsletter May 2025
- Discussion of May 7th Open House questions and ideas
The Library Board approved the minutes from the April 10, 2025 meeting. The board discussed the May newsletter and feedback from a recent Open House, but took no further formal action.
- Approved April 10, 2025 meeting minutes (5-0)
🗳️ How they voted (1 roll-call vote)
Charter Review Committee
The Charter Review Committee will meet to review the first three chapters of the city charter. The committee will also consider a proposal to set a recurring meeting schedule.
- Review of Charter Chapters I-III
- Proposal to schedule meetings for the first Tuesday at 5:30 PM
- Approval of April 1, 2025, meeting minutes
The committee approved reformatting the City Charter to follow the League of Oregon Cities' Model Charter. Key decisions included setting the commencement of elected terms to January 1 and requiring one year of residency prior to the candidate filing period.
- Approved reformatting Charter to follow League of Oregon Cities' Model Charter (6-0)
- Approved modifying Section 1 to change 'will' to 'shall' (6-0)
- Approved striking Section 7 regarding bonding (6-0)
- Approved modifying Chapter III, Section 10 to set term commencement to January 1 (6-0)
- Approved modifying residency requirement to one year prior to the opening of the candidate filing period (6-0)
- Approved April 1, 2025 meeting minutes (6-0)
- Established meeting schedule for the first Tuesday of each month at 5:30 PM
🗳️ How they voted (6 roll-call votes)
Budget Committee
The Budget Committee will conduct a budget presentation and a public hearing regarding State Shared Revenue. The body is scheduled to decide on the property tax rate and the proposed City Budget for FY 25-26.
- Public hearing on State Shared Revenue
- Approval of property tax rate
- Approval of proposed City Budget for FY 25-26
The committee approved the annual budget for Fiscal Year 2025-2026 and the proposed property tax rates. As part of the budget approval, $170,000 was moved from unappropriated funds to the Weddle Bridge Fund.
- Approved property tax rate of $1.4157 per $1,000 (Permanent Tax Rate) and $9.0200 (Local Option Levies) (9-0)
- Approved FY 2025-2026 annual budget of $41,289,940 (9-0)
- Approved moving $170,000 from unappropriated funds in Fund 207 to the Weddle Bridge Fund (9-0)
🗳️ How they voted (1 roll-call vote)
Budget Committee
The Budget Committee will meet to discuss the proposed FY 2025-2025 budget. The meeting includes a budget presentation and the election of a committee chair.
- Review and discussion of Proposed FY 2025-2025 Budget
- Election of Chair
- Approval of 2024-05-30 meeting minutes
The committee elected a new chair and approved previous meeting minutes. Members discussed the proposed FY 2025-2026 budget, including potential rate increases for water and storm services and funding for the Wastewater Treatment Plant, but took no final action on the budget.
- Elected Committee Member Miller as Budget Committee Chair (8-0)
- Approved May 30, 2024 Budget Committee Meeting Minutes (8-0)
🗳️ How they voted (2 roll-call votes)
Community Health Committee
The Community Health Committee will meet to review previous minutes and address old business. Discussion items include a community needs letter, partner presentations, and a community health fair.
- Approval of 2025-03-19 meeting minutes
- Discussion of Community Needs Letter
- Partner Presentations
- Community Health Fair
The committee approved the minutes from the March 19, 2025 meeting. Members reached a consensus to follow up on community needs letters regarding warming and cooling shelters. No other formal actions were taken during the meeting.
- Approved March 19, 2025 meeting minutes (4-0)
🗳️ How they voted — 1 divided vote
City Council
The Sweet Home City Council will hold public hearings on the Transportation System Plan and the North Sweet Home Area Plan. The body is also considering new camping regulations and the city's goals for fiscal year 2025-2026.
- Ordinance No. 2 for 2025: Adopting Camping Regulations
- Public Hearing: Transportation System Plan (TSP) and Ordinance No. 3 for 2025
- Public Hearing: North Sweet Home Area (NSHA) Plan and Ordinance No. 4 for 2025
- Willow-Yucca Local Improvement District (LID) Engineering Change Order
- Intergovernmental Agreement with Oregon Cascade West Council of Governments for Technology Services
The City Council approved a Transportation System Plan and a North Sweet Home Area Plan. Council also authorized a $83,664 engineering change order for the Willow-Yucca Local Improvement District and amended city goals to adopt a pavement preservation program.
- Approved $83,664 Willow-Yucca LID engineering change order (6-1)
- Amended FY 2025-2026 goals to adopt pavement preservation program instead of paving program (7-0)
- Approved Legislative Amendment LA25-01 and first reading of Ordinance No. 3 for Transportation System Plan (7-0)
- Approved Legislative Amendment LA25-01 and first reading of Ordinance No. 4 for North Sweet Home Area Plan (7-0)
- Conducted first reading of Ordinance No. 2 for camping regulations (5-2)
- Approved Committee and Commission appointments (6-0, 1 abstain)
- Approved balance of Consent Agenda including Intergovernmental Agreement with Oregon Cascade West Council of Governments (7-0)
🗳️ How they voted (7 roll-call votes)
City Council
The City Council is holding an executive session closed to the public. The body will conduct deliberations with designated persons regarding real property transactions.
- Deliberations regarding real property transactions pursuant to ORS 192.660(2)(e)
The City Council met in a closed executive session to conduct deliberations regarding real property transactions. No formal actions were taken during this meeting.
Park & Tree Committee
The Park and Tree Committee will meet to review updates on city beautification and park projects. The agenda includes discussions on the Arbor Day event and the third phase of Sankey Park.
- Sankey Park Phase III Update
- Arbor Day Event
- Beautification Committee Update
- Weddle Bridge discussion
The committee approved the March 19, 2025 meeting minutes and finalized staffing, supplies, and activities for the upcoming Arbor Day event at Sankey Park. Members also discussed the process for repairing the Weddle Bridge and the procurement of committee buttons.
- Approved March 19, 2025 Meeting Minutes (7-0)
🗳️ How they voted (1 roll-call vote)
Library Board
The Library Board will meet to review the proposed budget for fiscal year 2025-2026. The board will also examine March 2025 statistics and the Library Director's report.
- FY 2025-2026 Proposed Budget
- Library Statistics for March 2025
- Library Director's Report March 2025
- Library Talking Points for reference and discussion
The Library Board approved the proposed budget for the 2025-2026 fiscal year. The board also approved meeting minutes from January and March 2025.
- Approved FY 2025-2026 proposed budget (4-0)
- Approved January 9, 2025 meeting minutes (4-0)
- Approved March 13, 2025 meeting minutes (4-0)
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission will conduct a public hearing regarding the Transportation System Plan and the North Sweet Home Area Plan. The meeting includes staff updates on these plans and an opportunity for public testimony.
- Public hearing: LA25-01 Transportation System Plan and North Sweet Home Area Plan
The Planning Commission held a public hearing regarding Application LA25-01. Following presentations from staff and project consultants, the Commission voted to recommend the plan to the City Council.
- Recommended Application LA25-01 Transportation System Plan and North Sweet Home Area Plan to City Council (4-0)
🗳️ How they voted (1 roll-call vote)
Charter Review Committee
The Charter Review Committee will meet to select a Vice Chair. The group will also receive an overview of Robert's Rules of Order and discuss the city charter.
- Selection of Vice Chair
- Robert's Rules of Order overview
- Charter overview and discussion
The committee appointed a Vice Chair and discussed the process for reviewing the city charter. Staff will prepare a report comparing the current charter to the League of Oregon Cities model charter for future meetings.
- Appointed Committee Member Gary Jarvis as Vice Chair (6-0)
- Scheduled next meeting for May 6, 2025, at 5:30 PM
City Council
The City Council will review a resolution to update the salary schedule for non-represented management. The meeting also includes a report from the Community Health Committee and a presentation of the library's 2025-2030 Strategic Plan.
- Resolution No. 8 for 2025: Updating Non-Represented Management Salary Schedule
- SHEDG Public Address System Application
- Community Health Committee Annual Report
- SHPL 2025-2030 Strategic Plan
The City Council approved a resolution to update the non-represented management salary schedule, formalizing the role of Deputy City Manager. The council also approved the consent agenda and reached a consensus to cancel the first City Council meeting in April.
- Approved Resolution No. 8 for 2025 updating Non-Represented Management Salary Schedule (7-0)
- Approved Consent Agenda including SHEDG Public Address System Application and March 11 minutes (7-0)
- Consensus reached to cancel the first City Council meeting in April
City Council
The City Council will meet to conduct a work session regarding the council goals for fiscal year 2025-2026.
- Work Session: FY 2025-2026 Council Goals
The City Council held a work session to narrow down priority goals for the upcoming fiscal year across categories including government efficiency, economic strength, and infrastructure. No formal votes were taken; the session served to identify top priorities for staff to investigate further.
- Identified top Efficient Government goals: increased electronic communications and cybersecurity review
- Identified top Economic Strength goals: Santiam Feed Store and Old City Hall
- Identified top Essential Services goals: paver and roller purchase, Mountain View road path/sidewalks, and wastewater plant construction
- Identified top Infrastructure goals: City Hall East Wing renovations and library technology upgrades
- Identified top Desirable Community goals: Weddle Bridge and downtown vacancy reduction
Administration, Finance and Property Committee
The Administration, Finance and Property Committee will meet to conduct interviews for two city positions. The body is reviewing applicants for the Budget Committee and the Planning Commission.
- Budget Committee applicant interviews
- Planning Commission applicant interviews
The committee interviewed applicants for the Budget Committee and Planning Commission. Several candidates were moved forward to the full City Council for final consideration.
- Moved Dawn Miller and Brennan Frenzel to City Council for Budget Committee consideration
- Moved Brandy Wysong to City Council for Planning Commission consideration
- Moved Jeana Doll to City Council for Budget Committee consideration in lieu of Brennan Frenzel
Community Health Committee
The Community Health Committee will meet to review committee goals and provide an update on the annual report. The meeting includes time for public comment.
- Approval of February 26, 2025 meeting minutes
- Discussion of Committee Goals
- Annual Report Update
The committee approved a set of annual goals focused on health promotion and resource management. The group also reviewed a draft annual report presentation for the City Council.
- Approved February 26, 2025 meeting minutes (5-0)
- Adopted annual goals including supporting the Sweet Home Health Fair and updating the city's health resource list (6-0)
🗳️ How they voted (2 roll-call votes)
Park & Tree Committee
The Park and Tree Committee will meet to review updates on several community projects and events. Discussions include the status of Sankey Park Phase III and the upcoming Arbor Day event.
- Sankey Park Phase III update
- Arbor Day Event planning
- Community Garden discussion
- Weddle Bridge/Mill City Outreach update
- SSWC Extra Plants
Library Board
The Library Board will discuss the Final Strategic Plan for 2025-2030 and review February 2025 library statistics. The meeting includes reports on library services and a review of public library standards.
- Final Strategic Plan 2025-2030
- Oregon State Library Dataset for 2024
- Overview of Public Library Standards
- History Jamboree & SHPL March 2025 Newsletter
The Library Board formally approved the 2025-2030 Strategic Plan. The board also received reports on library statistics, state dataset reporting, and public library standards.
- Adopted 2025-2030 Strategic Plan (4-0)
🗳️ How they voted (1 roll-call vote)
City Council
The Sweet Home City Council will meet to discuss several new business items and ordinances. The body is scheduled to review a City Manager employment agreement and a memorandum of understanding for a community resource facility.
- Resolution No. 7 for 2025: Approving the City Manager Employment Agreement
- Memorandum of Understanding for Managed Outreach & Community Resource Facility (FAC)
- Ordinance No. 2 for 2025: Adopting Camping Regulations (First Reading)
The City Council approved an employment agreement for Police Chief Jason Ogden to serve in a dual role as City Manager and Police Chief. Council also approved a Memorandum of Understanding with the Family Assistance and Resource Center (FAC) that phases out city funding for nighttime security over three years. A proposed camping ordinance was postponed for further legal investigation.
- Approved Resolution No. 7 for 2025 appointing Police Chief Ogden as City Manager (7-0)
- Approved MOU for Managed Outreach & Community Resource Facility (FAC) (7-0)
- Postponed Ordinance No. 2 for 2025 regarding camping regulations
- Approved Consent Agenda including Feb 25 and March 3 minutes (7-0)
🗳️ How they voted (3 roll-call votes)
City Council
The City Council will conduct a work session to discuss goals for fiscal year 2025-2026. This discussion will include a review of the FY 2024-2025 City Council Vision, Mission & Goals.
- Work session regarding FY 2025-2026 Council Goals
The City Council held a work session to propose goals for the 2025-2026 fiscal year based on the city's mission statement. Councilors identified priority items across five categories, including infrastructure and economic strength. Staff will prepare a detailed memo on these goals for review at the next work session.
- Identified priority goals for Desirable Community: Weddle Bridge Repair, Marketing Plan/Public Relations Campaign, and Downtown Vacancy Reduction
- Identified priority goals for Efficient Government: Monthly Newsletter, Increased Electronic Notifications to Citizens, and Cybersecurity Review of Key Infrastructure
- Identified priority goals for Infrastructure: City Hall East Wing Renovations, Emergency Plan Updates, 20-Year Plan, and Library Technology Upgrades
- Identified priority goals for Essential Services: Purchase Paver & Roller, Mountain View Road Multi-Use Path & Sidewalks, and Wastewater Treatment Plant - Phase 1
- Identified priority goals for Economic Strength: Revenue Generation, 24th Avenue Railroad Crossing, Santiam Feed Store, and Old City Hall
City Council
The City Council is meeting in a closed executive session. The body will discuss the employment of a public officer or staff member and negotiate real property transactions.
- Discussion regarding employment of a public officer, employee, staff member, or individual agent
- Deliberations regarding real property transactions
The City Council met in executive session to consider employment and negotiate real property transactions. No formal actions were taken during this session.
Community Health Committee
The Community Health Committee will meet to discuss ongoing business including committee goals and community needs lists. The body will also review updates to the annual report and notices to area churches.
- Review of Committee Goals
- Discussion of Community Needs Lists
- Annual Report Update
- Notice to Area Churches
The committee approved the minutes from the January 22, 2025 meeting. Members discussed potential goals for the next fiscal year and reviewed a healthcare resource list, but took no formal action on those items.
- Approved January 22, 2025 meeting minutes (5-0)
City Council
The City Council will discuss a resolution regarding a charter amendment for the direct election of the Mayor. The body will also consider the third reading of an ordinance amending five previous ordinances.
- Resolution No. 6 for 2025: Charter Amendment Referral for Direct Election of the Mayor
- Ordinance No. 1 for 2025 (Ordinance No. 1330): Amending Ordinances No. 427, 825, 975, 1224, and 1322
- Life Saving Award presentation
The City Council approved a resolution to place a charter amendment on the ballot for the direct election of the Mayor. The council also passed an ordinance to correct enacting clauses in several previous ordinances.
- Approved Resolution No. 6 for 2025 to refer the direct election of the Mayor to the ballot (4-2, 1 abstain)
- Approved Ordinance No. 1 for 2025 (Ordinance No. 1330) to amend enacting clauses in Ordinances No. 427, 825, 975, 1224, and 1322 (7-0)
- Approved Consent Agenda including minutes from February 11 and February 18 (7-0)
🗳️ How they voted (3 roll-call votes)
City Council
The City Council is meeting for a work session focused on City Council Training provided by the League of Oregon Cities.
- Work Session: League of Oregon Cities City Council Training
The City Council held a work session featuring training from the League of Oregon Cities. No substantive legislative decisions were made during the meeting.
Park & Tree Committee
The Park and Tree Committee will meet to review updates on several beautification and park projects. The agenda includes discussions on the community garden and the third phase of Sankey Park.
- Sankey Park Phase III Update
- Community Garden
- Arbor Day Event
- Replacement Trees
- Weddle Bridge/Mill City Outreach Update
City Council
The City Council will hold a work session to review the city's boards, committees, and commissions. No other substantive items are listed on the agenda.
- Work Session: Boards, Committees & Commissions Review
The City Council held a work session to review the functions, governance, and vacancies of various city advisory bodies. No formal decisions or recommendations were made during the session.
Library Board
The Library Board will meet to review the final 2025-2030 Strategic Plan and the February 2025 newsletter. The board will also discuss public library standards and the 2024 Oregon State Library Dataset.
- Final Strategic Plan 2025-2030
- SHPL February 2025 Newsletter
- Overview of Public Library Standards
- Oregon State Library Dataset for 2024
- January 2025 SHPL Statistics
City Council
The City Council will meet to review department reports and hear the Chamber of Commerce Annual Report. The body is scheduled to take action on the first reading of an ordinance to amend five previous ordinances.
- First reading of Ordinance No. 1 for 2025 to amend Ordinances No. 427, 825, 975, 1224, and 1322
- Chamber of Commerce Annual Report
The City Council conducted the first and second readings of Ordinance No. 1 for 2025, which amends five existing ordinances to ensure their validity. A third reading is scheduled for the next meeting.
- Approved Consent Agenda including January 28 and 29 minutes (7-0)
- Approved first reading of Ordinance No. 1 for 2025 (7-0)
- Approved second reading of Ordinance No. 1 for 2025 by title only (7-0)
- Approved third reading of Ordinance No. 1 for the next meeting (7-0)
🗳️ How they voted (3 roll-call votes)
City Council
The City Council will conduct a work session to discuss a proposed amendment to the city charter. No other substantive business is listed on the agenda.
- Work session regarding Proposed Charter Amendment
The City Council held a work session to discuss three methods for modifying the City Charter regarding the election of the Mayor. Council members reached a consensus to place a direct referral of the amendment on the next City Council agenda.
- Consensus reached to place direct referral of charter amendment on next agenda
City Council
The City Council is meeting in an executive session closed to the public. The session is held to consider the employment of a public officer, employee, staff member, or individual agent.
- Executive session regarding employment pursuant to ORS 192.660(2)(a)
The City Council met in executive session to consider the employment of a public officer, employee, staff member, or individual agent. No formal actions were taken during the meeting.
City Council
The Sweet Home City Council will discuss several resolutions, including calling elections to renew levies for police and library services. The body will also consider fund appropriations and the appointment of a budget officer.
- Resolution No. 2 for 2024: Calling an election renewing the Police Services Levy
- Resolution No. 3 for 2024: Calling an election renewing the Library Services Levy
- Resolution No. 1 for 2025: Appropriating funds
- Resolution No. 4 for 2025: Appointing a Budget Officer
- Resolution No. 5 for 2025: Appointing a City Manager Pro Tem
City Council approved resolutions to place police and library services levies on the ballot for five-year renewals. The Council also appointed Cecily Hope Pretty as City Manager Pro Tern and Matt Brown as Budget Officer. Additionally, funds were restored to the Library Fund for capital outlay.
- Approved Resolution No. 1 for 2025 to restore funding to the Library Fund (6-0)
- Approved Resolution No. 2 for 2025 to place Police Services Levy renewal on ballot (6-0)
- Approved Resolution No. 3 for 2025 to place Library Services Levy renewal on ballot (6-0)
- Approved Resolution No. 4 for 2025 appointing Matt Brown as Budget Officer (6-0)
- Approved Resolution No. 5 for 2025 appointing Cecily Hope Pretty as City Manager Pro Tern (6-0)
- Approved Consent Agenda including January 2025 meeting minutes (6-0)
- Closed the Ad Hoc Committee on Arts and Culture
- Established the Charter Review Committee with seven appointed members
🗳️ How they voted (3 roll-call votes)
City Council
The City Council will meet with the Planning Commission for a joint work session. The primary focus of the meeting is the Transportation System Plan.
- Joint work session with Planning Commission regarding the Transportation System Plan
The City Council and Planning Commission held a joint work session to review the Transportation System Plan (TSP) and North Sweet Home Area (NSHA) plan. No formal votes or decisions were made during the session.
Planning Commission
The Planning Commission will meet for a joint work session with the City Council. The primary purpose of the meeting is to discuss the Transportation System Plan (TSP).
- Transportation System Plan (TSP) Joint Work Session with City Council
City Council
The City Council is meeting in an executive session closed to the public. The body will consider the employment of a public officer, employee, staff member, or individual agent.
- Discussion of employment pursuant to ORS 192.660(2)(a)
The City Council met in executive session to consider the employment of a public officer, employee, staff member, or individual agent. No formal actions were taken during the session.
Community Health Committee
The Community Health Committee is meeting to review committee goals and discuss warming shelters. The body will also address community needs lists and updates to the community resource list.
- Committee Goals
- Warming Shelters
- Community Needs Lists
- Community Resource List Updates
The committee approved the minutes from the December 4, 2024 meeting. Members discussed potential community health goals, warming shelter availability, and outreach to local churches, but no formal actions were taken on these items.
- Approved December 4, 2024 meeting minutes (5-0)
🗳️ How they voted (1 roll-call vote)
Park & Tree Committee
The Park & Tree Committee will meet to review previous meeting minutes and discuss ongoing business. The agenda includes updates on city beautification and tree-related events.
- Beautification Committee Update
- Weddle Bridge / Mill City Outreach
- Arbor Day Event
- Replacement Trees
The Committee approved meeting minutes from November and December 2024. Members discussed upcoming Arbor Day events, tree replacements, and maintenance needs at Strawberry Park and Northside Park.
- Approved Nov 20, 2024 meeting minutes (5-0-1)
- Approved Dec 18, 2024 meeting minutes (6-0)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will meet to discuss municipal finance and levy ballot language. The agenda contains no other substantive items.
- Discussion of municipal finance
- Discussion of levy ballot language
The City Council discussed the financial status of the Police and Library Departments and the expiration of current levies on June 30, 2026. No formal votes were taken or decisions made regarding ballot language or levy amounts.
City Council
The City Council will swear in new councilors and hold elections for Mayor and President Pro Tem. The body will also consider funding for a recycling service provider and a third reading of a housing production strategy ordinance.
- Nominations and vote for City of Sweet Home Mayor
- Nominations and vote for City of Sweet Home President Pro Tem
- Request for Council Action to authorize funding for a recycling service provider
- Third reading of Ordinance No. 1329 regarding Housing Production Strategy (LA24-02)
The City Council swore in four new members and elected its leadership. Council approved a housing production strategy and authorized a recycling service provider to receive state funding.
- Elected Susan Coleman as Mayor (4-3)
- Elected Josh Thorstad as President Pro Tern (4-3)
- Approved Consent Agenda including Dec 10 and Jan 7 minutes (7-0)
- Authorized Sweet Home Sanitation to receive state recycling funds (7-0)
- Approved Ordinance No. 1329 regarding Housing Production Strategy (7-0)
🗳️ How they voted (2 roll-call votes)
Library Board
The Sweet Home Library Board will meet to review reports and statistics from December 2024. The board is scheduled to discuss the Final Strategic Plan for 2025-2030 and the January 2025 newsletter.
- Final Strategic Plan 2025-2030
- SHPL January 2025 Newsletter
- Library Statistics Dec 2024
- Library Director Report Dec 2024/Jan 2025
The Library Board approved the minutes from the December 12, 2024 meeting. Members reached a consensus to move forward with the proposed 2025-2030 Strategic Plan. The Director reported over $800,000 in donations received for a new library location.
- Approved December 12, 2024 meeting minutes (4-0)
- Consensus to move forward with the proposed Strategic Plan 2025-2030
🗳️ How they voted (1 roll-call vote)
City Council
The agenda for this meeting consists of procedural boilerplate. No substantive policy decisions or public hearings are listed.
- Consent agenda items include Robert's Rules of Order and the City Council Handbook
The meeting consisted of a work session for new Councilors covering procedures and city goals. No substantive votes or policy decisions were made.