Thousand Oaks public meetings in 2023

Thousand Oaks City Council Reorganization Meeting

The Thousand Oaks City Council held its annual reorganization meeting to select new leadership for the coming year. Councilmember Al Adam was elected Mayor and Councilmember Newman was elected Mayor Pro Tem, both by unanimous 5-0 votes. The meeting also included honors for outgoing Mayor Kevin McNamee and a seat dedication at the Forum Theatre.

• Al Adam elected Mayor (5-0)
• Newman elected Mayor Pro Tem (5-0)
• Forum Theatre Council Seat P10 dedicated to Rick Lemmo

Council on Aging Regular Meeting

The Council on Aging will review notes from the November 2, 2023 meeting and hear a presentation from Transit Manager Mike Houser. The agenda also includes liaison reports and discussions regarding the 2024 Wellness Festival.

• Presentation by Transit Manager Mike Houser
• Wellness Festival scheduled for January 17, 2024
• Review of November 2, 2023 meeting notes
• Liaison reports from VCAAA and Goebel Center Commission

The Council on Aging agreed to explore a project to enhance outdoor exercise equipment at the Goebel Center using instructional videos or classes. Vice Chair Neary and Commissioner Miranda were appointed as project leads.

• Agreed to explore Goebel Center outdoor exercise equipment enhancements
• Appointed Vice Chair Neary and Commissioner Miranda as project leads

Youth Commission Regular Meeting

The meeting includes a guest presentation by the Assistant Director of Diversity, Equity, and Inclusion for Conejo Valley Unified School District. Commissioners will also discuss reports from various committees and liaisons.

• Guest speaker: Mr. Rogers, CVUSD Assistant Director of DEI
• Committee reports on ASB/ASG, Youth Leadership Summit, and Environmental Committee
• Liaison reports for SDAC, Teen Center, and TOTAL
• Staff update regarding the Youth Commission Staff Liaison

The commission received reports from various committees and liaisons. No substantive votes or formal decisions were recorded during the meeting.

Thousand Oaks City Council Regular Meeting

The City Council approved the General Plan 2045 and the 2021-2029 Housing Element. The council also authorized several infrastructure contracts and approved funding for community sports grants.

• Adopted General Plan 2045 and 2021-2029 Housing Element (4-1)
• Awarded $1,426,200 construction contract to Taft Electric, Inc. for Hill Canyon Treatment Plant upgrades (5-0)
• Approved $65,424.89 in Community Sports Grants (5-0)
• Authorized up to $350,000 for IT equipment replacement (5-0)
• Awarded $260,500 construction contract to Xcel Engineering, Inc. for pedestrian flashing beacons (5-0)
• Approved $488,300 for 2024 Pavement Overlay Program professional services (5-0)
• Approved three-year liability claims agreement with George Hills Company, Inc. up to $280,000 (5-0)
• Unanimously authorized initiation of litigation in closed session

Community Funding Review Committee Regular Meeting

The Community Funding Review Committee will discuss recommendations for the Community Sports Grant (CSG) to be sent to City Council. The committee will also discuss potential changes to CFRC Resolution 2021-047.

• Community Sports Grant (CSG) recommendations to City Council
• Discussion of possible changes to CFRC Resolution 2021-047
• Review of October 18, 2023, meeting summary notes

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council approved the Janss Marketplace Hotel project at 225 North Moorpark Road, including a zoning change and alcohol permit. The council also adopted new rates for water and wastewater services and authorized several infrastructure contracts, including a $1.55 million polybutylene pipe replacement project. A closed session was held regarding two existing lawsuits, but no outcomes were reported.

• Approved Janss Marketplace Hotel project, zoning change, and alcohol permit at 225 North Moorpark Road (5-0)
• Adopted Ordinance 1720-NS adjusting City Water Division rates and fees (5-0)
• Adopted Ordinance 1721-NS adjusting City Wastewater Division rates and fees (5-0)
• Awarded $1,555,500 contract to J. Vega Engineering, Inc. for Polybutylene Service and Valve Replacements (5-0)
• Authorized $1,293,219 agreement with MNS Engineers for Lynn Road Class IV Bike Lane improvements (5-0)
• Authorized $423,388 agreement with MNS Engineers for Hillcrest Drive Bike Lane improvements (5-0)
• Approved $711,901.42 expenditure for purchase of large equipment and vehicles (5-0)
• Approved $536,355 amendment to Civic Arts Plaza Campus Master Plan contract with RRM Design Group (4-0, Taylor recused)

Planning Commission Regular Meeting

The Planning Commission held a public hearing on the General Plan Amendment, Environmental Impact Report, and Housing Element Update. A motion to recommend that City Council certify the Final Program General Plan and approve the amendments failed with a 2-2 tie vote. Consequently, the item moves to the City Council without a recommendation from the Planning Commission. A separate Oak Tree Removal permit was pulled from the agenda.

• Consent Calendar approved (4-0)
• Oak Tree Removal Permit 2023-70087 pulled from agenda
• Motion to recommend General Plan adoption failed (2-2)
• General Plan moves to City Council without Commission recommendation

COSCA Board Meeting

The Board approved a water utility easement for California American Water at Los Robles Open Space and nominated Dorothy Sullivan as a Private Citizen Member. The Board also established its 2024 meeting schedule and recognized Chair Rorie Skei for 43 years of service.

• Approved water utility easement for California American Water at Los Robles Open Space (5-0)
• Accepted quitclaim deed for existing water easement (5-0)
• Adopted Resolution 2023-02 establishing 2024 meeting dates, times, and location (4-0)
• Approved nomination of Dorothy Sullivan as Private Citizen Member (5-0)
• Approved September 13, 2023 meeting minutes (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved rate and fee adjustments for water and wastewater services. Other actions included the purchase of open space land and the approval of metal roofing for residential structures.

• Approved water and wastewater rate and fee adjustments (5-0)
• Approved $620,000 purchase of Arroyo Conejo Open Space at 865 W. Hillcrest Drive (5-0)
• Approved revision to allow metal roofing on residential structures (3-2)
• Awarded $298,000 contract to Waisman Construction, Inc. for elevator modernization (5-0)
• Approved $757,050 agreement with Park Consulting Group Corporation for project management (5-0)
• Authorized claim for $6,176,041 in TDA allocation and estimated $45,000 in STA/SGR funds (5-0)
• Authorized construction bids for Hill Canyon Treatment Plant Digester Backup Boiler Upgrade (5-0)
• Continued Campaign Contribution Update public hearing to November 14, 2023 (5-0)

Council on Aging Regular Meeting

The Council on Aging will review summary notes from previous meetings and hear from guest speakers regarding CRPD and volunteer opportunities for older adults. The agenda also includes information on the City of Thousand Oaks Community Grant Program and planning for upcoming activities.

• Guest presentation on CRPD and volunteer opportunities by Tim Duerr and Julie Spivack
• Information session on City of Thousand Oaks Community Grant Program
• Discussion regarding the Wellness Festival scheduled for January 17, 2024
• Review of summary notes from September 7, 2023, and October 5, 2023, meetings

The meeting consisted of reports and discussions; no formal votes or policy decisions were recorded. Members discussed promotional items for the January 17, 2024 Wellness Festival and brainstormed ideas for the 2023-24 COA project.

Youth Commission Regular Meeting

The meeting will cover public comments, committee and liaison reports, grant program information, and planning for future meetings. No major decisions are expected.

The commission received reports from various committees and liaisons and planned for a December social. No formal votes or policy decisions were recorded in the minutes.

• Selected March 13, 2024 as the date for the Youth Leadership Summit

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council adopted an ordinance updating the city's inclusionary housing program and affordable housing requirements. The council also approved several equipment purchases, solid waste rate adjustments for 2024, and various infrastructure project bids.

• Adopted Ordinance No. 1719-NS updating the inclusionary housing program (4-0)
• Approved 2024 residential and commercial solid waste rate adjustments (4-0)
• Approved $1,273,706.42 for four Peterbilt dump trucks and one drum striper truck (4-0)
• Approved $24,445.90 for additional costs for two International Trucks (4-0)
• Authorized construction bids and $260,000 budget transfer for Hill Canyon Treatment Plant metal awning replacements (4-0)
• Authorized construction bids and acceptance of a $1,593,000 STIP Grant for Rancho Conejo Biotech Area Sidewalk Project (4-0)
• Awarded water treatment service contract to Aqua-Serv Engineers, Inc. not to exceed $150,711 (4-0)
• Ratified and approved general, utilities, golf course, and theatres demands (4-0)

Planning Commission Regular Meeting

The Planning Commission recommended that City Council approve a zone change and development permits for the Janss Marketplace Hotel. The Commission also approved a Special Use Permit for a Navigation Center at 1205 Lawrence Drive.

• Recommended City Council approve Janss Marketplace Hotel zone change, development permit, tentative tract map, and special use permit (4-1)
• Recommended City Council certify the Janss Marketplace Hotel Final Environmental Impact Report (4-1)
• Approved Special Use Permit 2023-70013 for Navigation Center at 1205 Lawrence Drive (5-0)
• Approved September 25, 2023 meeting minutes (4-0)

Community Funding Review Committee Regular Meeting

The Community Funding Review Committee will hold a regular meeting to conduct administrative business. The agenda focuses on electing a Chair and Vice Chair, establishing the 2023-24 meeting calendar, and reviewing committee roles and grant programs.

• Election of Chair
• Election of Vice Chair
• Review of 2023-24 Meeting Calendar
• Overview of Community Grant Programs and CFRC Process

The Thousand Oaks Community Funding Review Committee held its regular meeting on October 18, 2023, where it elected a new chair and vice chair and approved its meeting calendar. The committee also received oaths of office, public meeting law overviews, and program briefings.

• Elected Clyde Doheney as 2023-24 CFRC Chair (8-0)
• Elected Denise Monden as 2023-24 CFRC Vice Chair (8-0)
• Approved amended 2023-24 meeting calendar (8-0)

Thousand Oaks City Council Special Meeting

The Thousand Oaks City Council held a special meeting on October 10, 2023. The sole item on the agenda was a presentation regarding emergency preparedness.

• Emergency Preparedness Presentation

The City Council convened for a special meeting featuring a presentation on emergency preparedness by Los Robles Health System staff. No substantive legislative decisions or votes were recorded during this session.

Thousand Oaks City Council Regular Meeting

The City Council denied an appeal to block a 30-unit multifamily development and updated the city's inclusionary housing program and fees. The council also authorized the purchase of two compressed natural gas buses and implemented new teleconference guidelines.

• Denied appeal of Planning Commission approval for 30-unit apartment complex at 170 Erbes Road (5-0)
• Approved updates to Inclusionary Housing Program and Nonresidential Development Linkage Fees (5-0)
• Approved $361,922.87 purchase of two replacement light-duty compressed natural gas cutaway buses (5-0)
• Adopted resolution to apply for CalRecycle grant and payment programs through December 31, 2025 (5-0)
• Authorized implementation of a temporary City Development Impact Fee Deferral Program (5-0)
• Approved updated teleconference rules for City Council and Planning Commission per AB 2449 (5-0)
• Re-appointed Edward Carloni to the Ventura County Air Pollution Control District Advisory Committee (5-0)
• Ratified and approved general, utilities, golf course, and theatres demands (5-0)

Thousand Oaks Council on Aging Regular Meeting

The Council on Aging will conduct its regular meeting to review committee reports and discuss 2023-24 planning. The agenda includes a guest presentation from the Director of Strategic Communications and Public Relations.

• Guest speaker: Alexandra South, Director of Strategic Communications and Public Relations
• Discussion and selection of 2023-24 activities, liaisons, and committees
• Review of Resource Guide
• Liaison reports from VCAAA, GSCC, CVSP, Community Conscience, CSL, Senior Concerns, and Many Mansions

The Council on Aging approved a script for presenting public comments at City Council meetings. Members also agreed to maintain the Wellness Festival activity and existing committee assignments for 2023-24.

• Approved public comment script for City Council meetings
• Agreed to keep Wellness Festival activity for 2023-24
• Confirmed Liaisons and Committees as selected in September
• Agreed to make the selection of a FY2023-24 COA project a standing agenda item

City of Thousand Oaks Youth Commission Regular Meeting

The commission received updates on committee activities and liaison reports. Members discussed potential future guest speakers regarding homelessness, food security, and the environment.

• Selected March 13, 2024 as the date for the Youth Leadership Summit

Thousand Oaks City Council Regular Meeting

The City Council voted to begin amending municipal codes regarding school uses, accessory dwelling units, massage establishments, daycare, and emergency shelters. The council also approved several facility contracts and equipment purchases.

• Initiated Municipal Code Amendments for zoning and planning updates (3-2)
• Approved $727,911 contract increase for Taurus Protection, Inc. security services (5-0)
• Approved $130,000 purchase of HPE Alletra 5030 data storage equipment (5-0)
• Rejected all bids for Hill Canyon Treatment Plant painting project and authorized re-advertising (5-0)
• Approved $59,898 amendment for AECOM professional engineering services (5-0)
• Extended agricultural land lease with Underwood and Sons, LLC through 2026 (5-0)
• Ratified and approved general, utilities, golf course, and theatre demands (5-0)
• Approved September 12, 2023 meeting minutes (5-0)

Planning Commission Regular Meeting

The Planning Commission approved a Residential Planned Development and underground utility waiver for a 24-unit apartment complex. The approval included specific amendments to conditions regarding affordable housing units and retaining wall heights. The commission also adopted its 2024 meeting schedule.

• Approved 24-unit apartment complex (RPD-2023-70019) and utility waiver (3-0)
• Approved 2024 Planning Commission Meeting Schedule (4-0)
• Approved September 11, 2023 meeting minutes (4-0)
• Amended apartment project conditions to require affordable units be comparable in appearance to market-rate units
• Amended apartment project conditions to ensure the manager's unit is not a restricted affordable unit
• Amended apartment project conditions to increase maximum cumulative retaining wall height to 18 feet

COSCA Board Meeting

The Board updated open space rules to permit Class 1 electric bicycles and authorized $50,000 for trash removal in Arroyo Conejo Creek. It also established signature authorities for contracts using Woolsey Fire Recovery Funds.

• Approved amendment to allow Class 1 Electric Bicycles in COSCA Open Space (5-0)
• Adopted Resolution 2023-01 authorizing Co-Chief Administrative Officer to enter certain contracts (5-0)
• Approved $50,000 appropriation from Woolsey Fire Recovery Fund for Arroyo Conejo trash removal (5-0)
• Approved May 10, 2023 meeting minutes (5-0)
• Directed staff to update 2024 meeting dates to the 3rd Wednesday of designated months
• Authorized initiation of legal action regarding one encroachment case (unanimous)

Thousand Oaks City Council Regular Meeting

The council adopted the 2024 meeting schedule and ratified several past meeting dates. It approved multiple procurement items, including a $4,131 concrete purchase, large equipment purchases totaling $2,527,489.60, and a security services amendment for the Bank of America Performing Arts Center. It also rejected bids for the Hill Canyon Bioreactor and Guard Rail projects and authorized re‑advertising, and approved advertising for polybutylene line replacements.

• Ratified July–Sept 2023 meeting dates (5-0)
• Approved $4,131 Sprague's Ready Mix concrete purchase (5-0)
• Rejected all bids for Hill Canyon Bioreactor; authorized re‑advertising (5-0)
• Adopted 2024 City Council meeting schedule (5-0)
• Approved Second Amendment to BAPAC security services agreement, raising not‑to‑exceed to $950,000 and adding $276,500 budget appropriation (5-0)
• Approved piggyback purchases of equipment and vehicles totaling $2,527,489.60 (5-0)
• Rejected Guard Rail bid; authorized re‑advertising (5-0)
• Authorized advertising for Polybutylene Service Line and Valve Replacement projects (5-0)

Planning Commission Regular Meeting

The Planning Commission approved recommendations to City Council for Municipal Code Amendment 2023-70004 regarding inclusionary housing and nonresidential development linkage fees. The commission also received a report on the General Plan 2045 Draft Environmental Impact Report.

• Approved recommendations to City Council for Municipal Code Amendment 2023-70004 (5-0)
• Denied motion to change unit threshold from ten to six units (1-4)
• Approved Consent Calendar including July 10, 2023 minutes (5-0)
• Received and filed report on General Plan 2045 Draft Environmental Impact Report (5-0)

Traffic and Transportation Advisory Commission Meeting

The Traffic and Transportation Advisory Commission will review potential modifications to pavement markings as part of the 2024 Pavement Program. The meeting also includes information reports on crossing guard counts and a pedestrian crosswalk warning system upgrade.

• Review of pavement restriping modifications for nine segments including Hodencamp Road, Keats Avenue, and Westlake Boulevard
• Report on Hillcrest Drive at Rancho Road (E) Pedestrian Crosswalk Warning System Upgrade
• Annual Crossing Guard Program vehicle and pedestrian count results for 2022-23
• Status update on stop sign installations at 12 intersections scheduled for City Council consideration on September 12, 2023

Thousand Oaks City Council Regular Meeting

The City Council approved the purchase of a property at 863 W. Hillcrest Drive for open space acquisition and adopted a Zero Emission Bus Rollout and Implementation Plan. The council also authorized several infrastructure projects and delegated interim authority to the City Manager for the summer recess.

• Approved $620,000 purchase of open space at 863 W. Hillcrest Drive (5-0)
• Adopted Thousand Oaks Transit Zero Emission Bus Rollout and Implementation Plan (5-0)
• Awarded $244,250 contract to Nichols Consulting Engineers for 2024 Pavement Management Program Update (5-0)
• Approved $288,642 for South Branch Arroyo Conejo drainage and hydrology study (5-0)
• Authorized acceptance of $179,000 federal grant for pedestrian crosswalk flashing beacons (5-0)
• Approved $43,645.17 settlement of surety bond claim with Hanover Insurance Company (5-0)
• Adopted resolution granting City Manager interim authority from July 19 to September 11, 2023 (5-0)
• Authorized construction bids for Hill Canyon Treatment Plant painting and Thousand Oaks Blvd wastewater pipe lining (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved Map 106B to transition from an at-large to a district-based election system. The plan schedules elections for Districts 4 and 5 in 2024, and Districts 1, 2, and 3 in 2026. Several infrastructure contracts and grants were also approved via the consent calendar.

• Designated Map 106B and election sequence for district-based elections (4-1)
• Approved $80,000 California Automated Permit Processing Program Grant (5-0)
• Approved $451,949 for Bus and Car Wash Project engineering and design (5-0)
• Approved $138,300 three-year aquarium maintenance contract for Grant R. Brimhall Library (5-0)
• Authorized $250,000 standby letter of credit for Conejo Canyons Bridge (5-0)
• Approved $37,853 for Conejo Canyons Bridge design and engineering services (5-0)
• Approved $31,000 for Interceptor Capital Improvement Program Unit W services (5-0)
• Authorized staff to reauthorize La Granada Reservoir Improvements Project for bids (5-0)

Planning Commission Regular Meeting

The Planning Commission approved a residential planned development and parcel merger for a 30-unit apartment complex. The commission also received and filed a presentation regarding the Draft General Plan 2045.

• Approved 30-unit apartment complex and parcel merger at 170 Erbes Road (5-0)
• Approved June 19, 2023 meeting minutes (5-0)
• Received and filed Draft General Plan 2045 Overview presentation (5-0)

Traffic and Transportation Advisory Commission

The regular meeting of the Traffic and Transportation Advisory Commission scheduled for June 28, 2023, has been cancelled. This notice was issued by Recording Secretary Elise Vasquez.

Thousand Oaks City Council Regular Meeting

The City Council approved the Top Ten Priorities and Citywide Goals for FY 2023-24 and FY 2024-25. The council also authorized several service agreements for wastewater treatment chemicals, biosolids hauling, and road materials. Additionally, appointments were made to the Council on Aging and Youth Commission.

• Approved FY 2023-24 Top Ten Priorities and Citywide Goals (5-0)
• Approved $169,527 contract amendment for Los Robles Comprehensive Cancer Center environmental documents (5-0)
• Approved $440,000 for hot mix asphalt and $660,000 for concrete blanket purchase orders (5-0)
• Awarded $1,930,630 contract to Solenis LLC for Hill Canyon Treatment Plant polymer (5-0)
• Awarded $2,773,260 contract to Synagro-WWT, Inc. for biosolids hauling (5-0)
• Awarded four chemical supply contracts for Hill Canyon Treatment Plant totaling over $3.7M (5-0)
• Approved $108,000 E-Discovery software contract with Logikcull (5-0)
• Approved $38,830 for Rancho Conejo Biotech Area Sidewalk Project design services (5-0)

Planning Commission Regular Meeting

The Planning Commission approved development, protected tree, and landscape permits for a medical office building. The commission also approved the minutes from the June 5, 2023 meeting.

• Approved DP-2022-70002, PTP-2022-70015, and Conceptual LPC-2023-70002 for Pennsfield Place Medical Office Building (4-1)
• Approved June 5, 2023 meeting minutes as amended (4-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved several construction projects, including fire system upgrades and sidewalk replacements. The council also extended a transit operator agreement and approved funding for community events and law enforcement positions.

• Approved $1.16M fire system upgrade contract to Cal Building Systems, Inc. (5-0)
• Approved $352,852 sidewalk replacement contract to FS Contractors, Inc. (5-0)
• Approved $240,000 two-year agreement with Greater Conejo Valley Chamber of Commerce (3-2)
• Approved two-year contract extension with MV Transportation, Inc. for transit services (5-0)
• Approved $83,073.50 in Community Events Grants (5-0)
• Authorized $512,500 federal grant for Guard Rail Project (MI 2574) (5-0)
• Approved expenditure plan for Supplemental Law Enforcement Services Fund for FY 2022-23 (5-0)
• Appointed Roseannah MillsGrassin, Tamara Lindberg, Kyle Rohrbach, and Bree von Faith to Community Funding Review Committee (5-0)

Planning Commission Regular Meeting

The Planning Commission approved a 120,348 square foot industrial warehouse development at 1300 Lawrence Drive. The commission also recommended City Council approval for a mixed-use residential and commercial development at 2150 West Hillcrest Drive.

• Approved 120,348 sq ft industrial warehouse development at 1300 Lawrence Drive (4-0)
• Approved Mitigated Negative Declaration for 1300 Lawrence Drive project (4-0)
• Recommended City Council approval for mixed-use development at 2150 West Hillcrest Drive (4-0)
• Recommended certification of Final EIR for 2150 West Hillcrest Drive project (4-0)
• Approved May 8, 2023 meeting minutes (4-0)

Thousand Oaks City Council Regular Meeting

The City Council held a study session to set organizational goals for the 2023-2024 fiscal year. After receiving staff updates and community survey results, the Council reached a consensus on the city's top ten priorities. No changes were made to Citywide Goals or City Council Norms.

• Approved Citywide FY 2023-2024 Top Ten Priorities (5-0)
• Concurred that no changes would be made to Citywide Goals or City Council Norms

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved the reappointment of a Resident Commissioner to the Area Housing Authority of the County of Ventura. The council also received a report and held a public hearing regarding the transition to district elections. Additionally, several administrative demands and previous meeting minutes were approved.

• Approved reappointment of Angela Bradley as Resident Commissioner to the Area Housing Authority of the County of Ventura (4-0)
• Approved staff recommendation regarding Transition to District Elections Map Criteria Hearing #2 (4-0)
• Ratified May 10, 2023, and approved May 17, 24, and 31, 2023, General, Utilities, Golf Course, and Theatres Demands (4-0)
• Approved minutes of City Council meeting from May 9, 2023 (4-0)

COSCA Board Meeting

The Board approved an ordinance to allow Class 1 electric bicycles in COSCA open space while continuing to prohibit Class 2 and Class 3 e-bikes. Other actions included appointing new members to the Trails Action Committee and authorizing funds for the Hill Canyon Bridge project.

• Approved ordinance to allow Class 1 electric bicycles in COSCA open space (5-0)
• Authorized $250,000 temporary appropriation from Woolsey Fire Recovery Fund for Hill Canyon Bridge project performance security (5-0)
• Appointed Steve Bacharach, Kathryn Mason, John Noble, and Dorothy Sullivan to COSTAC for 2023-2026, and Dean Berreth as Alternate for 2023-2024 (5-0)
• Established Candidate Screening Ad Hoc Committee consisting of Directors Engler and Huffer to interview applicants for Private Citizen Member (5-0)
• Approved February 8, 2023 meeting minutes (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved several infrastructure and service contracts, including a landscape restoration project at La Granada Reservoir. The council also ratified the cancellation of an EV bus purchase and approved a development agreement for 88 Long Court.

• Awarded $828,911.10 contract to American Landscape, Inc. for Woolsey Fire restoration (5-0)
• Approved $770,000 Microsoft licensing renewal with Dell Technologies (5-0)
• Ratified cancellation of $601,107.83 EV bus purchase from Creative Bus Sales (5-0)
• Approved development agreement for property at 88 Long Court (5-0)
• Authorized $271,500 for natural gas and electricity utility costs (5-0)
• Approved $121,340 purchase of a Mongoose Trailer Mounted Jetter (5-0)
• Adopted Res. No. 2023-019 for residential wastewater service charges (5-0)
• Approved 2023 Transit Title VI Plan Update (5-0)

Planning Commission Regular Meeting

The Planning Commission approved a minor modification to a special use permit for Momentum Agencies and a protected tree permit for Tim Sokolowski. The commission also approved the minutes from the April 3, 2023, meeting.

• Approved Consent Calendar including April 3, 2023 minutes (5-0)
• Approved Special Use Permit (SUP) 2023-70008 Minor Modification at 2400 Willow Lane (5-0)
• Approved Protected Tree Permit (PTP) 2023-70030 at 3371 Holly Grove Street (4-1)

Traffic and Transportation Advisory Commission Meeting

The Traffic and Transportation Advisory Commission will review a proposal to install stop signs at twelve specific intersections. The meeting also includes discussions on reflective tape for traffic signals and the Rancho Conejo Biotech Area Sidewalk Project.

• Action item: Stop sign installations at 12 locations including Golden Crest Avenue and Erinlea Avenue
• Action item: Installation of yellow reflective tape on backplates at 32 intersections near 101 and 23 freeways
• Information item: Rancho Conejo Biotech Area Sidewalk Project (CI 5664)
• Public outreach regarding traffic signal backplate reflectors

Thousand Oaks City Council Regular Meeting

The City Council approved a transition from at-large to district-based elections and updated the city's water shortage status. Several service contracts for building mechanical systems and environmental reviews were awarded. The Council also approved a fee waiver for a Navigation Center.

• Adopted resolution to transition from at-large to district-based elections and authorized $75,000 for implementation (5-0)
• Adopted resolution rescinding Level 3 Water Supply Shortage and declaring Level 1 Water Conservation measures (5-0)
• Approved $172,523 contract with Meridian Consultants, LLC for 500 East Thousand Oaks Boulevard environmental review (5-0)
• Awarded building mechanical service contracts to ACCO Engineered Systems ($1.96M), Mesa Energy Systems ($558,854), Sunbelt Controls ($272,173), and Siemens Industry ($237,690) (5-0)
• Approved $300,000 amendment to CSG Consultants, Inc. contract for building and planning services (5-0)
• Approved fee waiver for Navigation Center planning, building, and impact fees, excluding wastewater connection fees (5-0)
• Authorized construction bids for Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (5-0)
• Adopted Ordinance No. 1712-NS repealing Chapter 12 of Title 8 regarding reports of residential records (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council voted to begin transitioning to district-based elections with five districts. Other key actions included approving a 27-unit apartment expansion and repealing residential resale record requirements.

• Directed staff to transition to district-based elections with five districts (4-0)
• Approved 27-unit apartment complex expansion at Rancho Conejo Blvd and Corporate Center Drive (4-0)
• Introduced ordinance to repeal residential resale record requirements (4-0)
• Approved $49,644.64 purchase of Alletra Storage Area Network for library (4-0)
• Authorized up to $250,000 for IT equipment replacement (4-0)
• Rejected all bids for Unit W Wastewater Interceptor project and authorized re-advertising (4-0)
• Adopted Ordinance No. 1711-NS regarding council meetings and procedures (4-0)
• Appointed Cynthia M. Rodriguez as retired annuitant hourly employee with $30,000 budget transfer (4-0)

Planning Commission Regular Meeting

The Planning Commission approved a Special Use Permit for a project at 2000 Corporate Center Drive. The commission also found the Capital Improvement Program for FY 2023-2024 and 2024-2025 to be in conformance with the General Plan.

• Approved Special Use Permit SUP-2023-70003 at 2000 Corporate Center Drive (5-0)
• Found project at 2000 Corporate Center Drive Categorically Exempt from CEQA (5-0)
• Adopted Resolution finding FY 2023-24 and 2024-25 Capital Improvement Program conforms with General Plan (5-0)

Planning Commission Regular Meeting

The Planning Commission recommended that City Council approve a 73-unit apartment complex at 88 Long Court. The commission also recommended the project be categorized as exempt from CEQA guidelines.

• Recommended approval of General Plan Amendment, Development Permit, Protected Tree Permit, and Development Agreement for 73-unit complex at 88 Long Court (5-0)
• Recommended project be Categorically Exempt from CEQA Guidelines (5-0)
• Approved February 27, 2023 meeting minutes (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved revisions to meeting standards and public input guidelines. It also downgraded the city's water supply shortage from Level 4 to Level 3 and authorized several infrastructure and operational expenditures.

• Approved revised Standards of Operation and City Council Meeting Procedures Ordinance (5-0)
• Declared a Level 3 Water Supply Shortage, rescinding the Level 4 declaration (5-0)
• Approved $600,000 for library circulating materials (5-0)
• Authorized $710,000 for fuel budget appropriation and $1.2M annual fuel expenditure (5-0)
• Approved $150,000 to purchase a used bus for the Summer Beach Bus Program (5-0)
• Approved $181,259 for the Groundwater Utilization Project engineering analysis (5-0)
• Directed staff to increase campaign contribution base limit to $750 (4-1)
• Scheduled April 25, 2023, public hearing for 2023 User Fees and Development Impact Fees (4-1)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved a $6,001,582 contract for solar systems at various city facilities and an agreement to develop a homeless navigation center at 1205 Lawrence Drive. Other actions included terminating COVID-19 emergency orders and approving an affordable housing project at the Hillcrest site.

• Approved $6,001,582 solar systems contract with Staten Solar Corporation (5-0)
• Approved Navigation Center agreement for 1205 Lawrence Drive (5-0)
• Approved affordable housing project agreement for 382 and 384 N. Erbes Road (5-0)
• Adopted Res. No. 2023-005 terminating COVID-19 local emergency proclamation (5-0)
• Approved $442,685 library design services amendment with Johnson Favaro, LLP (5-0)
• Awarded $220,000 website redesign contract to JesseJames Creative (5-0)
• Approved $48,036 purchase of remote lockers for Grant R. Brimhall Library (5-0)
• Authorized $238,733 transfer of fire facility impact fees to Ventura County Fire Protection District (5-0)

Planning Commission Regular Meeting

The Planning Commission voted to recommend that City Council approve a 27-unit apartment complex extension at Rancho Conejo Boulevard and Corporate Center Drive. The recommendation includes the adoption of a Negative Declaration and several land use amendments.

• Approved Consent Calendar, including February 13, 2023 minutes (5-0)
• Recommended City Council approve 27-unit apartment complex extension, including General Plan Land Use Amendment 2020-70026-LU, Residential Planned Development 2021-70019-RPD, Specific Plan Amendment 2020-70027-SPA, and Protected Tree Permit 2022-70626-PTP (5-0)
• Recommended City Council adopt draft Negative Declaration 2021-70893-ND (5-0)
• Recommended City Council adopt Ordinance approving Development Agreement 2022-70511-DAGR (5-0)

Traffic and Transportation Advisory Commission Meeting

The Traffic and Transportation Advisory Commission will discuss and seek public input on proposed crosswalk enhancements at eight intersections, including the installation of Rectangular Rapid Flashing Beacons. The commission will also review bike lane and pedestrian improvements on Lynn Road and Hillcrest Drive, and consider changing its regular meeting date from the third Wednesday of each month.

• Rectangular Rapid Flashing Beacon (RRFB) crosswalk enhancements at eight intersections, including Avenida De Los Arboles at Calle Castano and Lynn Road at La Grange Avenue
• Lynn Road and Hillcrest Drive bike lanes and pedestrian improvements (information item)
• Consideration of changing regular meeting date from third Wednesday to an alternate Wednesday or Thursday
• Oath of office for newly appointed commissioners Brendan Callahan and Ashley Orozco
• Election of chair and vice-chair for terms expiring January 2024

Thousand Oaks City Council Special Meeting

The City Council convened for a special meeting consisting entirely of a closed session. No substantive decisions or public actions were reported.

Thousand Oaks City Council Regular Meeting

The City Council adopted a resolution establishing standards and policies for the school crossing guard program and approved a related budget transfer. Other actions included approving infrastructure change orders and zoning amendments.

• Adopted school crossing guard program standards and policies and approved budget transfer up to $18,340 (4-1)
• Approved $139,757.94 change order for Rancho Road Sidewalks and Bike Lanes Project (5-0)
• Approved $45,000 for FY 2022-23 Community Environmental Enhancement Grants (5-0)
• Approved $58,965 change order for Meadows Reservoir Emergency Repairs (5-0)
• Adopted zoning map change for 3020 Crescent Way (5-0)
• Adopted ordinance allowing columbarium use ancillary to religious facilities in residential zones (5-0)
• Adopted resolution revising the 2023 City Council meeting schedule (5-0)
• Designated Al Adam as Delegate Representative to the SCAG Regional Conference (5-0)

Planning Commission Reorganization Meeting

The Planning Commission held a reorganization meeting to swear in new members and elect a Chair and Vice Chair. The Commission also approved a Precise Plan of Design for a property on La Granada Drive. Minutes from the January 9, 2023 meeting were approved.

• Found reorganization not to be a CEQA project (5-0)
• Elected Vice Chair McMahon as Chair (5-0)
• Elected Commissioner Link as Vice Chair (5-0)
• Approved January 9, 2023 meeting minutes (3-0)
• Found project 2022-70984-PPD at 1423 La Granada Drive exempt from CEQA (5-0)
• Approved Precise Plan of Design 2022-70984-PPD for 1423 La Granada Drive (5-0)

COSCA Board Meeting

The Board approved an amendment to a purchase agreement with Andre G. Metzger to remove one parcel and adjust the total price. The Board also elected its Chair, Vice Chair, and Secretary and received the FY 2021-2022 financial report.

• Approved First Amendment to Purchase and Sale Agreement with Andre G. Metzger for 2.76 acres at $289,333 (5-0)
• Elected Chair Skei as Board Chair (5-0)
• Elected Director Nickles as Vice Chair (5-0)
• Appointed Board Secretary Stark as Board Secretary (5-0)
• Approved minutes of November 9, 2022 meeting (3-0)
• Received and filed Annual Financial Report for Fiscal Year 2021-2022

Thousand Oaks City Council Special Meeting

The City Council held a special meeting to conduct a closed session with legal counsel. The Council unanimously approved the authorization to initiate litigation in one potential case.

• Approved authorization to initiate litigation (unanimous)
• Pulled existing litigation case David Hernandez vs. City of Thousand Oaks from the agenda

Thousand Oaks City Council Regular Meeting

The City Council approved a contract for electric vehicle charging stations at two libraries and authorized several municipal code amendments. The council also appointed members to the Planning Commission and Traffic and Transportation Advisory Commission.

• Awarded $237,250 construction contract for EV charging stations at Grant Brimhall and Newbury Park Libraries to Preferred Power Solutions, Inc. (5-0)
• Approved zoning change for 3020 Crescent Way from P-L to RPD-12U (5-0)
• Approved municipal code amendment to allow columbarium use in residential zones for religious facilities (4-0)
• Adopted resolution to retain permitted temporary outdoor dining areas while revising design standards (5-0)
• Authorized $175,000 for the purchase of a water truck (5-0)
• Approved $150,000 contract amendment with Park Consulting Group for Land Management System project management (5-0)
• Approved $75,000 amendment for Municipal Service Center mechanical equipment services with Mesa Energy Systems, Inc. (5-0)
• Appointed Sharon McMahon, Mic Farris, and Marcella Tyler Ketelhut to the Planning Commission (5-0)

Thousand Oaks City Council Regular Meeting

The City Council adopted an ordinance restricting the use and distribution of single-use foodware accessories and standard condiments. The council also approved several infrastructure projects, including flood mitigation and landscape restoration, and ratified various financial reports.

• Adopted Ordinance No. 1708-NS restricting single-use foodware accessories and condiments (5-0)
• Approved $1.175M printing and mailing agreement with InfoSend, Inc. (5-0)
• Authorized construction bids for Woolsey Fire landscape restoration at La Granada Reservoir Site (5-0)
• Approved $727,683 TOPASS Annual Project List for CVUSD (5-0)
• Approved flood mitigation engineering agreements with NextGen Engineering, Inc. for Westlake Blvd and Erbes Road (5-0)
• Accepted $1.17M and $647,250 FEMA grants for Westlake Blvd and Erbes Road flood projects (5-0)
• Reconfirmed Jaime Boscarino as City Treasurer until January 31, 2024 (5-0)
• Approved Civic Arts Plaza Suite E lease with County of Ventura through December 31, 2026 (5-0)

Planning Commission Regular Meeting

The Planning Commission approved the December 5, 2022, meeting minutes. The commission also recommended that the City Council approve a zone change for the property at 3020 Crescent Way after finding the project exempt from CEQA.

• Approved December 5, 2022, meeting minutes (3-0)
• Found Zone Change 2022-70828-Z (3020 Crescent Way) exempt from CEQA (3-0)
• Recommended City Council approve Zone Change 2022-70828-Z (3-0)