Toledo public meetings in 2021

City Council

The Toledo City Council work session scheduled for December 22, 2021, has been cancelled because there is no business to consider. The agenda contains only this cancellation notice and no other items.

City Council

The Toledo City Council is meeting to handle routine business, including approving minutes, making Planning Commission appointments, and considering a contract with Dyer Partnership for Railroad Raw Water Line Improvements. They will also discuss the potential disposal of Toledo Industrial Property. The meeting includes a presentation on the Assistant Fire Chief's retirement and public comment opportunities.

• Contract approval with Dyer Partnership for Railroad Raw Water Line Improvements
• Discussion to consider disposal of Toledo Industrial Property
• Appointments to the Planning Commission
• Presentation on Assistant Fire Chief's retirement
• Consent agenda: minutes from November 17, 2021 meetings

The City Council reappointed two Planning Commission members and authorized a $40,000 contract for water line improvements. Additionally, the Council voted to schedule a future public hearing regarding the potential disposal of the Toledo Industrial Property.

• Approved November 17, 2021 meeting minutes (unanimous)
• Reappointed Anne Learned-Ellis and Cora Warfield to Planning Commission (unanimous)
• Authorized $40,000 contract with Dyer Partnership for water line repairs (unanimous)
• Approved holding a public hearing for disposal of industrial property (unanimous)

City Council

The Toledo City Council is meeting in executive session to discuss real property transactions, as permitted under Oregon law. No final decisions will be made during this session, and the public is not allowed to attend, though media and designated staff may be present. The agenda contains only this item and adjournment, so it is otherwise procedural.

• Executive session under ORS 192.660(2)(e) for real property negotiations
• Meeting held via Zoom; public comments accepted by phone or email
• No public attendance allowed during executive session

The City Council met in an executive session to deliberate on real property transactions as permitted under ORS 192.660(2)(e). No substantive decisions were made during this meeting.

• Executive session convened to discuss real property negotiations
• Executive session adjourned at 5:42 p.m.

City Council

The Toledo City Council will hold a regular meeting via Zoom, primarily to interview a City Council applicant and consider appointing someone to fill a vacancy. They will also discuss Urban Renewal projects and vote on the 2021-2022 Master Salary Schedule for non-represented employees, which includes cost of living adjustments. The meeting includes public comment periods and consent agenda approval of prior meeting minutes.

• Interview City Council applicant
• Approve 2021-2022 Master Salary Schedule for non-represented employees with cost of living adjustments
• Consider appointment to fill City Council vacancy
• Continue discussion on Urban Renewal projects
• Consent agenda: approve minutes from Oct 27 work session and Nov 3 regular meeting

The Toledo City Council appointed Tracy Mix to fill a vacant council position, and City Recorder Lisa Figueroa administered the oath of office. The council also approved a 2.5% cost-of-living adjustment for non-represented employees, retroactive to July 1, 2021, and approved minutes from two prior meetings. Urban Renewal project priorities were discussed but no decision was made; the council asked that the project list return at a future meeting.

• Appointed Tracy Mix to fill the vacant City Council seat (unanimous)
• Approved 2021-2022 Master Salary Schedule for non-represented employees with 2.5% COLA, retroactive to July 1, 2021 (unanimous)
• Approved consent agenda: minutes of October 27, 2021 work session and November 3, 2021 regular meeting (unanimous)
• Urban Renewal project list: no decision; requested it be added to a future meeting for further discussion

City Council

The Toledo City Council work session scheduled for November 24, 2021, has been cancelled because there is no business to consider. The agenda contains only procedural information about submitting comments and disability accommodations, with no items for discussion or decision.

• Work session cancelled due to no business to consider

City Council

The Toledo City Council will hold a regular meeting, including a joint session with the Cemetery Association Board. The council will consider several decision items, including a contract for drinking water protection plan development, a policy on utility services beyond city limits, a correction to a previous ordinance, and a letter of intent for a wastewater treatment project. No discussion items are listed.

• Approve contract with GSI Water Solutions, Inc. for Drinking Water Protection Plan
• Resolution No. 1477: policy for utility services beyond city limits, repealing Resolution No. 1139
• Ordinance No. 1399: correcting scrivener's error in Ordinance No. 1395
• SREUS Wastewater Treatment project: letter of intent and grant funding authorization
• Resolution No. 1476: declaring Juneteenth as annual city holiday

The Toledo City Council authorized the City Manager to sign a $31,000 contract with GSI Water Solutions, Inc. for a drinking water protection plan, with the City paying $1,000 and a $30,000 Business Oregon grant covering the rest. Council also approved Resolution No. 1477 setting policy for providing City utility services beyond city limits, repealing Resolution No. 1139, and adopted Ordinance No. 1399 correcting a legal description error in an annexation and rezone. Council approved a letter of intent with SREUS for a wastewater treatment project and authorized seeking grant funding, and agreed to procure a survey and appraisal for the left side of the Toledo Cemetery plot. The consent agenda, including Resolution No. 1476 declaring Juneteenth an annual city holiday, was approved unanimously.

• Approved Consent Agenda including Resolution No. 1476 declaring June 19 'Juneteenth' an annual city holiday (unanimous)
• Authorized City Manager to execute $31,000 contract with GSI Water Solutions, Inc. for drinking water protection plan (unanimous)
• Approved Resolution No. 1477 setting policy for City utility services beyond city limits, repealing Resolution No. 1139, as amended (unanimous)
• Adopted Ordinance No. 1399 amending Ordinance No. 1395 to correct a scrivener's error in a legal description (AX-2-21/RZ-3-21), as amended by title only (unanimous)
• Approved letter of intent with SREUS and authorized designated Council Members and City staff to seek grant funding for wastewater treatment project (unanimous)
• Authorized procuring a survey and appraisal for the left side of the Toledo Cemetery plot (4 in favor, Councilor Carey abstained)

City Council

The Toledo City Council is meeting in executive session to discuss real property transactions. No final decisions will be made during this session, and the public is not allowed to attend, though media and designated staff may be present.

• Executive session under ORS 192.660(2)(e) for real property negotiations
• Meeting held via Zoom
• Public comments accepted in advance by phone or email

The Toledo City Council convened an executive session via Zoom to conduct deliberations regarding real property transactions under ORS 192.660(2)(e). No decisions were made during the session, and the meeting adjourned at 5:29 p.m.

Planning Commission

The Toledo Planning Commission is holding a public hearing to consider a conditional use permit for a mobile trailer coffee shop with a drive-through at 1785 NW Highway 20. The meeting also includes approval of previous minutes and updates from staff and commissioners.

• Public hearing for Conditional Use Permit CU-5-21 for drive-through coffee shop at 1785 NW Highway 20
• Applicants: Jordan Kennedy (Iverson), Siobhan Bellamy, Chris Henarie, Lorna Henarie
• Approval of October 13, 2021 minutes

The Planning Commission approved a conditional use permit for a mobile trailer coffee shop at 1785 NW Highway 20. The approval includes 13 specific conditions regarding floodplain compliance, signage, and hours of operation. The commission also received updates on the Comprehensive Plan grant and a Housing Needs Analysis project.

• Approved October 13, 2021, minutes (unanimous)
• Approved conditional use permit for mobile coffee shop at 1785 NW Highway 20 (passed; Neimann abstained)

City Council

The Toledo City Council will hold a regular meeting to continue discussions regarding Urban Renewal projects. The Council also plans to consider a resolution to establish Juneteenth as an annual city holiday and an ordinance to correct a legal description error.

• Oath of office for Officer David Boys
• Resolution No. 1476: declaring June 19 'Juneteenth' as an annual holiday
• Ordinance No. 1399: amending Ordinance No. 1395 to correct a scrivener's error
• Discussion on Urban Renewal projects

The Council did not have a quorum present and could not discuss or consider any city business requiring a decision. The meeting consisted of presentations and department reports.

City Council

The Toledo City Council is holding a work session to discuss several items, including zoning code enforcement for the Yaquina Bay Hotel/Hotel Alma, a water/sewer rate study, a draft resolution on water hookups for properties outside city limits, and urban renewal projects. No formal decisions are scheduled; the meeting is for discussion only.

• Yaquina Bay Hotel/Hotel Alma zoning code enforcement discussion
• Review of water/sewer rate study
• Draft resolution on water hookups for properties outside city limits within Urban Growth Boundary
• Review/discussion of Urban Renewal projects

The City Council approved the consent agenda including previous meeting minutes. No other substantive decisions were made, though the council discussed zoning enforcement for the Yaquina Bay Hotel and potential water/sewer rate adjustments.

• Approved Consent Agenda (unanimous)

City Council

The Toledo City Council will discuss establishing parking fees and consider approving the 2021-2024 Toledo Employees Association Collective Bargaining Agreement. They will also decide on a recruitment timeline for a council vacancy and street closure requests for upcoming events. The meeting is held via Zoom, with public comments accepted in advance or during the meeting.

• Discussion and consideration to establish parking fees
• Consideration and approval of 2021-2024 Toledo Employees Association Collective Bargaining Agreement
• Consider recruitment timeline for City Council vacancy
• Consideration of street closure requests for upcoming events

The Toledo City Council approved the 2021-2024 Toledo Employees Association Collective Bargaining Agreement, effective retroactively to July 1, 2021. Councilors also approved a Chamber of Commerce street closure request for an annual event and supported a recruitment timeline for a council vacancy. Parking fee changes were discussed but not decided; the city attorney will bring back language for review.

• Approved 2021-2024 Toledo Employees Association Collective Bargaining Agreement, retroactive to July 1, 2021 (unanimous)
• Appointed Betty Kamikawa as Council President (unanimous)
• Approved Chamber of Commerce street closure request for annual event (unanimous)
• Supported recruitment timeline for City Council vacancy by consensus (no motion required)
• Parking fee tiers discussed ($35/$50/$100/$250) but no action taken; city attorney to return with language

City Council

The Toledo City Council is meeting in executive session to consult with legal counsel about current or likely litigation and to conduct labor negotiation deliberations. This is a closed session; no final decisions may be made, and the public is not permitted to attend.

• Executive session under ORS 192.660(2)(h) to consult with counsel on litigation
• Executive session under ORS 192.660(2)(d) for labor negotiations
• Virtual meeting via Zoom
• Media and designated staff may attend; public prohibited

The Toledo City Council met in executive session on October 20, 2021, under ORS 192.660(2)(h) to consult with counsel about current or likely litigation and ORS 192.660(2)(d) for labor negotiations. The minutes state that no decisions were made in executive session. The session adjourned at 6:03 p.m. No other business or actions are recorded in this document.

City Council

The Toledo City Council is holding a town hall meeting for discussion, not formal decisions. Topics include the Urban Renewal District, a Sustainable Renewable Energy Utility Systems (SREUS) pilot project, housing, emergency preparedness, capital improvement projects, Art Toledo, and a Juno update. No votes or formal actions are listed on the agenda.

• Discussion of Urban Renewal District
• Discussion of Sustainable Renewable Energy Utility Systems (SREUS) Pilot Project
• Discussion of housing
• Discussion of emergency preparedness
• Discussion of capital improvement projects

The City Council and staff provided updates to the public regarding various city projects and initiatives. Following the presentations, the Council answered questions from attendees. No formal legislative actions or votes were recorded during this meeting.

• Held town hall meeting for public updates
• Adjourned meeting at 7:00 p.m.

Planning Commission

The Toledo Planning Commission is meeting to discuss several updates, including the Housing Code Update, Housing Needs Analysis Grant, DLCD Technical Assistance Grant for the Comprehensive Plan, and Safe Routes to School Grant. The meeting is open to the public, with options for in-person or Zoom attendance.

• Housing Code Update discussion
• Housing Needs Analysis Grant Update
• DLCD Technical Assistance Grant for Comprehensive Plan
• Safe Routes to School Grant Update
• Approval of August 11 and September 8, 2021 minutes

The Planning Commission approved its August 11 and September 8, 2021 minutes unanimously. The rest of the meeting was discussion only: staff reported that City Council had approved housing code updates, that the City won a DLCD Housing Needs Analysis grant with ECONorthwest as consultants, that it applied for a DLCD Technical Assistance grant, and that a Safe Routes to School planning grant will include a November 10 site visit. No new substantive land-use decisions were made.

• Approved August 11, 2021 and September 8, 2021 minutes as circulated (unanimous)

City Council

The Toledo City Council will hold a public hearing on Ordinance No. 1398, which amends municipal codes and the Comprehensive Plan. They will also vote on funding for water main replacements and street improvements, a collective bargaining agreement, and a new Maintenance Officer position for the Fire Department.

• Public hearing on Ordinance No. 1398 amending municipal codes and Comprehensive Plan
• Approve up to $280,000 for water main replacements and street improvements
• Approve approximately $71,000 for street improvements and overlays
• Consider 2021-2024 Toledo Employees Association collective bargaining agreement
• Approve Public Safety Salary Schedule adding Maintenance Officer for Fire Department

The City Council approved Ordinance No. 1398, which amends the municipal code and comprehensive plan to reduce housing development barriers. The Council also authorized $351,000 in total funding for water main and street improvement projects and approved a $10,000 bonus for the City Manager. Additionally, the Council established a new Maintenance Officer position for the Fire Department.

• Approved Ordinance No. 1398 regarding housing code amendments (unanimous)
• Approved $280,000 for water main and street improvements (unanimous)
• Approved $71,000 for street improvements and overlays (unanimous)
• Approved $10,000 bonus for City Manager (unanimous)
• Approved new Fire Department Maintenance Officer position (unanimous)
• Cancelled November and December work sessions (consensus)

City Council

The Toledo City Council is meeting in executive session to conduct labor negotiations deliberations, as permitted under ORS 192.660(2)(d). No final decisions may be made during this session, and only designated staff and news media may attend. The agenda contains no other business items.

• Executive session under ORS 192.660(2)(d) for labor negotiations deliberations

City Council

The Toledo City Council will hold an executive session closed to the public to discuss exempt records and legal matters, followed by a joint work session with the Port of Toledo Board of Commissioners. The work session will cover the Port's strategic plan, sewer connection project, industrial park expansion, and dredging status. The council will also consider a resolution to apply for a grant to update the city's Comprehensive Plan and receive an update on 873 NW Burch Lane.

• Resolution No. 1475 authorizing grant application for Comprehensive Plan update
• Joint work session with Port of Toledo on sewer connection project and funding
• Discussion of Port's Industrial Park expansion
• Status of dredging projects
• Update on 873 NW Burch Lane by City Attorney

The council adopted Resolution No. 1475, authorizing the City to apply for a Department of Land Conservation and Development grant to update the Toledo Comprehensive Plan, which requires a $5,000 match. The vote was unanimous. The rest of the session was a joint work session with the Port of Toledo, reports, and public comment; no other decisions were made.

• Adopted Resolution No. 1475 authorizing a grant application to update the Toledo Comprehensive Plan, with a $5,000 match (unanimous)

City Council

The Toledo City Council will hold a regular meeting with several decision items, including approving expenditures for sewer infrastructure and a backup generator, and a resolution on COVID-19 mask and vaccination mandates. They will also discuss a town hall and receive a presentation from 15Neighborhoods.

• Approve $82,100 for liner installation in 24 manholes
• Resolution No. 1474 on COVID-19 mask and vaccination mandates
• Approve up to $280,000 for backup generator at Siletz River pump station
• Approve Amendment No. 1 to Sewer Force Mainline Replacement & Collection System Improvements financing with Oregon Infrastructure Finance Authority
• Contribution Committee recommendations

The Toledo City Council approved four spending and policy items: up to $82,100 to install liners in 24 manholes, up to $280,000 for a backup generator at the Siletz River pump station, Amendment No. 1 to the Sewer Force Mainline financing with Oregon Infrastructure Finance Authority totaling $675,000, and Resolution No. 1474 on COVID-19 mask and vaccination mandates as amended. The resolution states the Council supports indoor mask wearing and vaccination but will not mandate employee vaccinations. The Council also approved the Contribution Committee's $11,400 funding recommendation and moved the Town Hall to October 16.

• Approved up to $82,100 to install liners in 24 manholes (unanimous)
• Approved Resolution No. 1474 supporting masks and vaccination but not mandating employee vaccinations, as amended (unanimous)
• Approved Contribution Committee funding recommendation of $11,400 (unanimous)
• Approved up to $280,000 for purchase and installation of a backup generator at Siletz River pump station (unanimous)
• Approved Amendment No. 1 to Sewer Force Mainline Replacement & Collection System Improvements financing with Oregon Infrastructure Finance Authority, total $675,000 (unanimous)
• Approved consent agenda including August 18, 2021 minutes (unanimous)
• Changed Town Hall date to October 16 and directed staff to seek use of the Jr./High School cafeteria

Planning Commission

The Toledo Planning Commission is holding a public hearing on proposed amendments to the Zoning Ordinance and Comprehensive Land Use Plan that would modify development standards in Single-Family Residential, General Residential, and Commercial Zones. The meeting also includes approval of prior minutes, introduction of a new commissioner, and time for public comments on non-agenda issues.

• Public hearing on Zoning Ordinance amendment and Comprehensive Land Use Plan text amendment (File #ZOA-1-21/PA-2-21) to modify development standards in Single-Family Residential, General Residential, and Commercial Zones
• Introduction of newly appointed Planning Commissioner Brian Lundgren
• Approval of July 21, 2021 minutes
• Visitors' time for comments on issues not on the agenda

The Planning Commission voted to recommend that the City Council approve proposed amendments to the city's zoning ordinance and Comprehensive Land Use Plan. These changes update development standards for residential and commercial zones, including new regulations for cottage clusters, lot sizes, and accessory dwelling units. The City Council is scheduled to review this recommendation and public comments on October 6th.

• Approved July 21, 2021, meeting minutes (unanimous)
• Recommended approval of zoning and land use amendments (unanimous)

City Council

The Toledo City Council is holding a regular meeting with presentations, public comment, and several decision items. Key decisions include authorizing a contract negotiation with Michels Corp., considering a permit for alcohol consumption in a public place for Timbers Restaurant, and appointing a voting delegate for the League of Oregon Cities meeting. The agenda also includes discussion topics for a joint meeting with the Lincoln County Board of Commissioners.

• Contract Award – Authorize a Notice of Intent to Award and Contract Negotiation with Michels Corp.
• Consideration of permit application to consume alcoholic beverages in a public place – Timbers Restaurant
• Appoint a Voting Delegate for the Annual League of Oregon Cities membership meeting
• Select discussion topics for joint meeting with Lincoln County Board of Commissioners on September 13
• Cascadia Rising Exercise briefing – Lincoln County Emergency Management

The City Council approved a contract for an effluent line at the Wastewater Treatment Plant and granted a public alcohol permit to Timbers Restaurant. The Council also appointed a delegate for the League of Oregon Cities and approved the July 28 meeting minutes.

• Approved $224,333 contract with Michels Corp. for wastewater effluent line (unanimous)
• Approved permit for Timbers Restaurant to serve alcohol in a public place (unanimous)
• Appointed Mayor Rod Cross as Voting Delegate for League of Oregon Cities (6-0)
• Approved July 28, 2021 meeting minutes (unanimous)

Contribution Committee

The Toledo Contribution Committee is meeting to review applications for the Small Business Grant Program. The agenda includes only this review and standard procedural items, with no other substantive decisions or discussions listed.

• Review of Small Business Grant Program applications

City Council

The Toledo City Council is holding a work session with a presentation on Sustainable Renewable Energy Utility Systems (SREUS) and will make decisions on several items, including a public hearing on the Toledo Urban Renewal Plan, a grant application for a Housing Needs Analysis, funding for a police patrol vehicle, and a street closure for an upcoming event.

• Public Hearing – Ordinance No. 1397 approving the Toledo Urban Renewal Plan
• Resolution No. 1473 authorizing grant application for Housing Needs Analysis
• Authorize funding for purchase of police patrol vehicle
• Consideration of street closure for Art, Oysters & Brews event on September 4, 2021

The Council adopted Ordinance No. 1397 approving the Toledo Urban Renewal Plan after opening and closing a public hearing, and approved Resolution No. 1473 authorizing a grant application for a Housing Needs Analysis and Buildable Lands Inventory. It authorized $57,070.12 for a police patrol vehicle and approved an amended street closure for the Art, Oysters & Brews event on September 4, 2021. The Council also reached consensus to pursue the proposed SREUS alternative treatment system and asked that the presentation video be posted on the City website.

• Adopted Ordinance No. 1397 approving the Toledo Urban Renewal Plan (unanimous)
• Approved Resolution No. 1473 to apply for a Housing Needs Analysis and Buildable Lands Inventory grant (unanimous)
• Authorized $57,070.12 for purchase of a police patrol vehicle (unanimous)
• Approved amended street closure for Art, Oysters & Brews event on September 4, 2021 (unanimous)
• Consensus to pursue the proposed SREUS alternative treatment system; requested presentation video be posted on City website

City Council

The Toledo City Council will interview and appoint a Planning Commission member, appoint a Municipal Court Judge, and consider several expenditures including street improvements and ADA-compliant library doors. They will also discuss zoning code enforcement for the Yaquina Bay Hotel/Hotel Alma and hold a town hall discussion.

• Interview and appointment to Planning Commission
• Resolution No. 1472 appointing Arnold Poole as Municipal Court Judge
• Approve changes to Public Safety Salary Schedule to include School Resource Officer
• Approve $49,675 for street improvements on NE 1st Street
• Approve up to $17,000 for ADA-compatible Library doors

The Toledo City Council unanimously appointed Arnold Poole as Municipal Court Judge and approved changes to the Public Safety Salary Schedule to add a School Resource Officer. The Council also directed the City Attorney to contact Hotel Alma owners to comply with zoning ordinances within 60 days. Additionally, the Council approved up to $17,000 for ADA-compatible library doors and set a Town Hall date for September 18.

• Adopted Resolution No. 1472 appointing Arnold Poole as Municipal Court Judge (unanimous)
• Approved changes to Public Safety Salary Schedule to include School Resource Officer (unanimous)
• Directed City Attorney to require Hotel Alma to comply with zoning ordinance within 60 days
• Approved up to $17,000 for ADA-compatible library doors (unanimous)
• Appointed Brian Lundgren to Planning Commission (unanimous)
• Set Town Hall for September 18, 5:00 p.m. – 7:00 p.m. at Memorial Field
• Approved Consent Agenda including August 4 minutes (unanimous)

Planning Commission

The Toledo Planning Commission will hold an in-person meeting with a Zoom option. The main business is two public hearings on minor partition requests to create two parcels each, one with a variance request. The commission will also approve prior meeting minutes and hear visitor comments.

• Public hearing on minor partition and street frontage variance at 497/499 SE East Slope Road (File #MP-3-21/VAR-2-21), requested by Joe and Janyce Steenkolk
• Public hearing on minor partition at 1731/1739 NW Hwy 20 (File #MP-4-21), requested by Daniel Barrett
• Approval of May 12 and July 14, 2021 meeting minutes

The Planning Commission approved two requests to split properties into smaller parcels. One approval included a variance for street frontage requirements.

• Approved minor partition and street frontage variance for 497/499 SE East Slope Road (unanimous)
• Approved minor partition for 1731/1739 NW Hwy 20 (unanimous)
• Approved May 12, 2021, and July 14, 2021, meeting minutes (unanimous)

Planning Commission

The Toledo Planning Commission is holding a special meeting to continue a public hearing on a conditional use permit and variance for a multi-family residential development on SE Sturdevant Road, requested by Northwest Coastal Housing and the City of Toledo. They will also review the Toledo Urban Renewal Plan as a decision item, and discuss building permit and land use application updates. The meeting includes time for visitor comments and election of officers for the 2021-2022 fiscal year.

• Continued public hearing for Conditional Use Permit CU-4-21 and Variance VAR-1-21 for multi-family residential use in Single-Family Residential Zone at SE Sturdevant Road
• Decision on Toledo Urban Renewal Plan Review
• Discussion on Building Permit and Land Use Application Updates
• Election of officers for 2021-2022 fiscal year

The Planning Commission approved a conditional use permit and a rear-yard setback variance for a 32-unit multi-family apartment complex on SE Sturdevant Road, requested by Northwest Coastal Housing and the City of Toledo. The motion passed 5-1, with Commissioner Morris voting no. The Commission also unanimously found the Toledo Urban Renewal Plan conforms with the Comprehensive Plan, and elected Anne Learned-Ellis as President and Cora Warfield as Vice President for the 2021-2022 fiscal year.

• Approved conditional use permit and variance for 32-unit apartment complex at SE Sturdevant Road (5-1, Morris no)
• Adopted staff report findings and 16 conditions of approval, including geo-tech report, stormwater and landscape plans, and road improvements
• Found Toledo Urban Renewal Plan conforms with the Comprehensive Plan (unanimous)
• Elected Cora Warfield as Vice President (unanimous)
• Elected Anne Learned-Ellis as President (unanimous)

Planning Commission

The Toledo Planning Commission's special meeting originally set for July 20, 2021, has been rescheduled to Wednesday, July 21, 2021, at 6:00 pm. The meeting will be held at the Toledo Fire Department. The agenda contains only this rescheduling notice and standard public participation details, with no substantive items listed.

• Special meeting rescheduled from July 20 to July 21, 2021
• Meeting time changed to 6:00 pm
• Location: Toledo Fire Department, 285 NE Burgess Rd, Toledo OR

Planning Commission

The Toledo Planning Commission will hold public hearings on two land-use requests: a modification to a minor partition to adjust a property line on SE Sturdevant Road/SE 10th Street, and a conditional use permit for multi-family housing with a variance in the Single-Family Residential Zone on SE Sturdevant Road. They will also review the Toledo Urban Renewal Plan and elect officers for the 2021-2022 fiscal year.

• Public hearing: Modification of Minor Partition #MP-2-21 to adjust property line between Lots 1 and 2 at SE Sturdevant Road/SE 10th Street
• Public hearing: Conditional Use Permit #CU-4-21 and Variance #VAR-1-21 for multi-family residential use in Single-Family Residential Zone at SE Sturdevant Road
• Decision item: Toledo Urban Renewal Plan Review
• Election of officers for 2021-2022 fiscal year
• Approval of June 9, 2021 minutes

The Planning Commission approved a modification to a minor partition to adjust a property line at SE Sturdevant Road/SE 10th Street. A request for a conditional use permit and variance for a 30-unit apartment complex was continued due to a lack of quorum.

• Approved June 9, 2021, minutes (unanimous)
• Approved modification of Minor Partition #MP-2-21 to adjust property line (unanimous)
• Continued public hearing for multi-family residential conditional use permit and variance (CU-4-21/VAR-1-21) to July 20, 2021

Planning Commission

The Toledo Planning Commission will hold a public hearing on a conditional use permit for a tri-plex residential building in the Commercial Zone, and will decide on an extension for a variance approval. The meeting also includes a worksession on commissioner training and discussion items on meeting time and updates.

• Extension to deadline for Variance approval (File #VAR-1-20), requested by Gary Shane and Deloris Dinkel
• Public hearing: Conditional Use Permit for tri-plex at 163 E Hwy 20, 165 E Hwy 20, and 165 NE 2nd Street, requested by Bruster Enterprise LLC
• Worksession: Planning Commissioner Training
• Discussion: Planning Commission Meeting Time

The Planning Commission unanimously approved a conditional use permit (CU-3-21) allowing Bruster Enterprise LLC to convert a commercial building at 163 E Hwy 20, 165 E Hwy 20 and 165 NE 2nd Street into a three-unit multi-family residence, with six conditions including required building permits and licensed contractor work. The Commission also approved a one-year extension of a variance (VAR-1-20) for Gary Shane and Deloris Dinkel to rebuild a fire-destroyed non-conforming home, with Commissioner Morris opposed. In discussion items, commissioners agreed to move the next meeting start time to 6:30 pm and heard that RV code updates were adopted by the City Council and housing code updates will come in August.

• Approved one-year extension of variance VAR-1-20 to rebuild a non-conforming home (passed, Morris opposed)
• Approved conditional use permit CU-3-21 for a three-unit multi-family residence at 163 E Hwy 20, 165 E Hwy 20 and 165 NE 2nd Street, with six conditions (unanimous)
• Agreed to start the next Planning Commission meeting at 6:30 pm instead of 7:00 pm

Budget Committee

The Budget Committee will discuss whether to reconsider a previous motion regarding the Streets Reserve Fund. The committee is deciding if $383,900 should be moved from Business Hwy 20 improvements to other contracts and future expenditure reserves.

• Reconsideration of motion to move $383,900 within the Streets Reserve Fund
• Proposed transfer of $20,000 to Contracts and Other Services
• Proposed transfer of $363,900 to Reserved for Future Expenditures
• Review and discussion of the proposed Fiscal Year 2021-2022 budget
• Recommendation of budget approval to the City Council

The Toledo Budget Committee approved the Fiscal Year 2021-2022 budget as amended, totaling $22,333,616, with a tax rate of $5.18 per $1,000 of assessed value, $174,600 in bonded debt, and acceptance of state revenue sharing. Before that vote, the committee renamed a street reserve line item to Road Maintenance and restored $363,900 from Business Highway 20 improvements to Road Maintenance, with the understanding the money could also be used for Business Highway 20 improvements. The committee also approved its May 4 minutes as amended. No members of the public commented on the proposed budget.

• Approved FY2021-2022 budget as amended: $22,333,616, tax rate $5.18 per $1,000 assessed value, $174,600 bonded debt, state revenue sharing accepted (unanimous)
• Renamed line item #043-430-802000 from 'Reserved for Future Expenses' to 'Road Maintenance' (unanimous)
• Restored $363,900 from line item #043-430-802100 (Business Highway 20 improvements) to #043-430-802000 (Road Maintenance), usable also for Business Highway 20 improvements (unanimous)
• Approved May 4 minutes as amended (unanimous)

Planning Commission

The Toledo Planning Commission will hold public hearings regarding a waste facility expansion and a property annexation request. The commission will also receive updates regarding wildfire preparedness.

• Public hearing for waste transfer/recycling facility expansion at 5441 Hwy 20 (File #CU-2-21)
• Public hearing for annexation and rezoning of 150 SE Sturdevant Road (File #AX-2-21/RZ-3-21)
• Discussion regarding wildfire preparedness updates and reports
• Approval of April 14, 2021, meeting minutes

The Toledo Planning Commission approved a conditional use permit for Dahl & Dahl Inc. to expand a waste transfer and recycling facility at 5441 Hwy 20 with a permanent structure and baler system. The Commission also recommended City Council approval to annex and rezone 6.7 acres at 150 SE Sturdevant Road from County R-1 to City Single-Family Residential. Additionally, the Commission discussed community wildfire preparedness and a draft plan presented by Commissioner Mix.

• Approved April 14, 2021 minutes with corrections (unanimous)
• Approved Conditional Use Permit (CU-2-21) for Dahl & Dahl Inc. to expand waste transfer/recycling facility at 5441 Hwy 20 with 7 conditions (unanimous)
• Recommended City Council approval for annexation and rezone (AX-2-21/RZ-3-21) of 150 SE Sturdevant Road from County R-1 to City Single-Family Residential (unanimous)

Budget Committee

The Budget Committee will continue its review and discussion of the proposed budget for Fiscal Year 2021-2022. The meeting includes a session for public comment on the proposal and a vote for budget approval.

• Review and discussion of the proposed Fiscal Year 2021-2022 budget
• Public comment period regarding the proposed budget
• Vote on budget approval

The Budget Committee approved multiple adjustments to the city budget, including the allocation of American Recovery Plan funds and road maintenance increases. The committee also moved City Planner personnel funds into contingency and transferred money for Business Highway 20 improvements.

• Moved $370,000 into the grant fund as American Recovery Plan revenue and expense (12-0)
• Included $100,000 in Grants (line 001-000-405250) offset by Systems (line 011-110-620520) (12-0)
• Decreased Systems (line 011-110-620520) by $95,000 and increased Road Maintenance Expenditures (line 011-110-620540) to $305,000 (12-0)
• Transferred $363,900 from Reserved for future expense to Business Highway 20 improvements (12-0)
• Moved City Planner personnel funds from all funds to contingency (12-0)
• Struck page 108 from the Budget, including revenue and expenditures (11-1)
• Tabled approval of May 4 minutes to the next meeting

City Council

The City Council will hold public hearings regarding the sale of city property and a rezoning proposal. The council will also consider establishing an Urban Renewal Agency and a professional services agreement.

• Public hearing on the disposition and sale of City property
• Public hearing for Ordinance No. 1393 regarding Annexation and Rezone Proposal (AX-1-21/RZ-2-21)
• Ordinance No. 1394 to establish an Urban Renewal Agency and authorize a contract with Elaine Howard Consulting
• Six month renewal request for a temporary structure at Dahl Disposal (5441 West Hwy 20)
• Resolution No. 1464 to extend the state of emergency declaration to June 23, 2021

The council approved an annexation and zoning change for a property on SE 16th Place off SE Sturdevant Road, moving it from Lincoln County Timber Conservation to City of Toledo General Residential, and adopted Ordinance No. 1393 for the annexation. The council also authorized a professional services agreement with Elaine Howard Consulting and adopted Ordinance No. 1394 establishing the need for an Urban Renewal Agency. A six-month extension for a temporary structure at Dahl Disposal (5441 West Hwy 20) was approved, and the emergency declaration was extended to June 23, 2021.

• Approved consent agenda extending state of emergency to June 23, 2021 (6-1, Duprau opposed)
• Approved annexation and rezone request for SE 16th Place property (unanimous)
• Adopted Ordinance No. 1393 annexing and rezoning the property, with withdrawal from Toledo Rural Fire Protection District and Lincoln County Library District (unanimous)
• Authorized City Manager to execute Professional Services Agreement with Elaine Howard Consulting (unanimous)
• Adopted Ordinance No. 1394 establishing need for an Urban Renewal Agency (unanimous)
• Approved six-month temporary structure extension for Dahl Disposal at 5441 West Hwy 20 until August 28, 2021 (unanimous)

City Council

The City Council will meet via Zoom to discuss upcoming water and sewer rate changes. The council also plans to interview candidates for the Budget Committee and a vacant City Council seat.

• Discussion of water and sewer rates effective May 21, 2021
• $26,430 expenditure for a safety catwalk at the Water Treatment Plant
• Approval of the Toledo Public Safety Association salary schedule
• Receipt of the Urban Renewal Feasibility Study results
• Interviews and appointment for an unexpired City Council term

The council appointed Robert Duprau to fill an unexpired City Council vacancy and Barry Bruster to the Budget Committee, and later suspended its rules to also appoint Michele Johnson to the Budget Committee. It approved a Toledo Public Safety Association salary schedule that adds a part-time dispatcher and authorized $26,430.00 for a safety catwalk at the Water Treatment Plant. Following the Urban Renewal Feasibility Study presentation, the council reached consensus to work with consultant Elaine Howard to proceed with establishing an Urban Renewal Area. On water and sewer rates, the council asked staff to return with more scenarios rather than deciding.

• Appointed Robert Duprau to fill unexpired City Council vacancy (unanimous)
• Appointed Barry Bruster to Budget Committee (unanimous)
• Suspended council rules to appoint Michele Johnson to Budget Committee (unanimous)
• Approved Toledo Public Safety Association salary schedule including a part-time dispatcher (unanimous)
• Authorized $26,430.00 for safety catwalk at Water Treatment Plant (unanimous)
• Approved consent agenda including minutes of March 3, March 24 and April 7 meetings (unanimous)
• Consensus to work with Elaine Howard to proceed with establishing an Urban Renewal Area (no vote recorded)
• Requested staff return with more water rate scenarios; no rate change decided

Planning Commission

The Toledo Planning Commission will conduct public hearings regarding a duplex conditional use permit and two property changes involving partitions and annexations. The commission will also introduce new member Jonathan Mix and discuss an upcoming joint worksession with the City Council.

• Public hearing for duplex conditional use permit at 992/1000 SE Sturdevant Road
• Public hearing for minor partition at SE 6th Sturdevant Road/SE 10th Street
• Public hearing for property annexation and rezoning at SE 16th Place
• Introduction of newly appointed Planning Commissioner Jonathan Mix

The Toledo Planning Commission approved a conditional use permit to convert a former store at 992/1000 SE Sturdevant Road into a duplex, with conditions including floodplain permits and parking. It also approved a minor partition of city-owned land at SE Sturdevant Road/SE 10th Street into two parcels. The Commission recommended annexation and rezoning of a .91-acre city-owned property at SE 16th Place to General Residential, with additional review of buildability. All motions passed unanimously, with Commissioner Morris absent.

• Approved March 10, 2021 minutes (unanimous)
• Approved conditional use permit CU-1-21 for duplex at 992/1000 SE Sturdevant Road with 9 conditions (unanimous)
• Approved minor partition MP-2-21 creating two parcels at SE Sturdevant Road/SE 10th Street with 12 conditions (unanimous)
• Recommended approval of annexation and rezone AX-1-21/RZ-2-21 for SE 16th Place property to General Residential, with additional review regarding buildability (unanimous)

City Council

The City Council will discuss upcoming water and sewer rate changes effective May 21, 2021. The Council will also hold a hearing on a supplemental budget for fiscal year 2020-2021 and consider an agreement with the Greater Toledo Pool & Recreation District.

• Discussion of water and sewer rates effective May 21, 2021
• Supplemental Budget Hearing: Resolution No 1462
• Resolution No 1463: Transfer of funds between budget lines
• Intergovernmental Agreement with the Greater Toledo Pool & Recreation District
• Appointment of an individual to fill an unexpired City Council term

The Toledo City Council approved Resolution No. 1462, a supplemental budget for fiscal year 2020-2021 recognizing unanticipated revenues and making appropriations, and Resolution No. 1463 transferring funds between budget lines, both unanimously after public hearings. The council also unanimously approved an intergovernmental agreement with the Greater Toledo Pool & Recreation District that includes city donations of $28,417.92, $38,229.24, and $33,848.60 over three periods. The appointment to fill the vacant council seat was postponed to April 21, 2021, and no consent agenda items were considered.

• Approved Resolution No. 1462, supplemental budget for FY 2020-2021 (unanimous)
• Adopted Resolution No. 1463, transfer of funds between budget lines for FY 2020-2021 (unanimous)
• Approved intergovernmental agreement with Greater Toledo Pool & Recreation District (unanimous)
• Postponed appointment to fill unexpired council term until April 21, 2021
• Consent agenda: no items for consideration

City Council

The Toledo City Council will meet via Zoom for an executive session. The purpose of this session is to conduct deliberations with designated persons regarding labor negotiations.

• Executive session regarding labor negotiations

The Toledo City Council met in executive session on April 7, 2021, under ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. The session was called to order at 5:05 p.m. and adjourned at 6:17 p.m. No decisions were made in executive session, and no other business was recorded in these minutes.

City Council

The City Council will meet via Zoom to consider several decision items. These include a new master fee schedule for city services and the annexation of property on NE Sturdevant Road.

• Renewal of Intergovernmental Agreement with the Greater Toledo Pool & Recreation District
• Resolution No. 1461 establishing a Master Fee Schedule for city services
• Annexation of property on NE Sturdevant Road
• Contract with Civil West for engineering of sewer extension to NE Sturdevant Road

The Council unanimously adopted a new Master Fee Schedule and authorized the annexation of property on NE Sturdevant Road. Staff were directed to negotiate a sewer extension contract with Civil West for that property. The renewal of an agreement with the Greater Toledo Pool & Recreation District was tabled for amendments.

• Approved February 23, 2021 Goal Setting minutes (5-0, 1 abstention)
• Approved February 24, 2021 Work Session minutes (unanimously)
• Adopted Resolution No. 1461 establishing a Master Fee Schedule (unanimously)
• Directed staff to begin annexation of Kelly Foley's property on NE Sturdevant Road (unanimously)
• Authorized City Manager to sign contract with Civil West for sewer extension engineering (unanimously)
• Tabled Greater Toledo Pool & Recreation District IGA renewal for staff amendments

Planning Commission

The Toledo Planning Commission will meet via Zoom to conduct a public hearing regarding a request to modify approval conditions for the Estates of Beaver Homes development. The commission will also review a Temporary Use Ordinance and Recreational Vehicle Permit.

• Public hearing: Estates of Beaver Homes development condition modification request
• Recommendation: Temporary Use Ordinance and Recreational Vehicle Permit Review
• Introduction of new Planning Commissioner Frederick "Ricky" Dyson
• Discussion: Residential Code comments
• Discussion: Department of Land Conservation and Development updates

The Toledo Planning Commission unanimously approved a request to modify conditions for the Estates of Beaver Homes development, requiring street widening within 90 days and removing a stair/handrail condition. Commissioners also recommended changes to the Temporary Use Ordinance, specifically removing the medical hardship option for RVs and limiting visitations to 60 days per year. Additionally, the Commission agreed to various edits to the residential code, including reducing minimum lot sizes to 6,000 square feet and allowing single-wide manufactured homes in certain zones.

• Approved modification of Estates of Beaver Homes conditions: street widening required in 90 days; stair/handrail condition removed (unanimous)
• Recommended removal of medical hardship option from Temporary Use Ordinance
• Recommended limiting RV visitations to 60 days per calendar year with 5 days between visitors
• Agreed to reduce minimum lot size to 6,000 square feet for duplexes and interior/corner lots
• Agreed to remove minimum size requirement for single-family homes in R-S Zone
• Agreed to allow single-wide manufactured homes in R-S Zone
• Agreed to increase accessory structure height from 22' to 25' in R-G Zone
• Agreed to remove requirement for garage or carport in R-S Zone

Planning Commission

The Toledo Planning Commission will meet via Zoom to consider a recommendation regarding outdoor seating and food carts located in the city right-of-way. The commission will also discuss updates to the Residential Code.

• Recommendation: Outdoor Seating and Food Carts Located in the City Right-of-Way
• Discussion: Residential Code Project Update
• Approval of January 13, 2021 minutes

The Planning Commission voted unanimously to recommend a resolution allowing restaurants to use two on-street parking spaces for temporary outdoor seating through the end of 2021, with conditions on tents, furniture securing, and barricades. Commissioners did not support allowing food carts in on-street parking spaces, but voiced support for food cart pods on private property and asked for future code standards. The recommendation goes to the City Council on March 3, 2021. The Commission also approved the January 13, 2021 minutes and received updates on the residential code and Safe Routes to Schools grant.

• Approved January 13, 2021 minutes as circulated (unanimous)
• Recommended resolution for outdoor seating using two parking spaces, with tent/canopy standards, furniture secured when closed, and barricades allowed to remain (unanimous)
• Did not support allowing food carts in on-street parking spaces
• Voiced support for food cart pods on private property and asked for future code standards

City Council

The Toledo City Council will meet via Zoom to discuss department updates and a water treatment plant presentation. Decision items include a resolution to apply for Arts Toledo Project funding and an expenditure for new equipment.

• Resolution No. 1458: applying for financial assistance for the Arts Toledo Project
• $45,000 expenditure for a used skid steer with an asphalt grinder attachment
• Public Works Water Treatment Plant presentation by Director Bill Zuspan
• Department Annual Update discussion
• Committee updates regarding Inflow & Infiltration and street repair

The Council approved the purchase of a used skid steer with an asphalt grinder to perform pothole repairs in-house. They also passed a resolution to apply for financial assistance for the Arts Toledo Project. Councilor Bill Dalbey resigned from the Council effective immediately.

• Approved minutes from January 20 and January 27 meetings (unanimous)
• Appointed Councilor Kamikawa as representative and Mayor Cross as alternate to the Cascades West Area Commission on Transportation
• Adopted Resolution No. 1458 to apply for financial assistance for the Arts Toledo Project (unanimous)
• Approved $45,000 expenditure for a lightly used skid steer with asphalt grinder attachment (unanimous)
• Reached consensus not to require the Mayor to confer with Council before attending events as a representative
• Reached consensus to include a COVID Memorial Day proclamation on the February 24 work session
• Accepted the immediate resignation of Councilor Bill Dalbey

Planning Commission

The Planning Commission will meet via Zoom to consider a recommendation regarding outdoor seating and food carts located in the city right-of-way. The commission will also discuss updates to the Residential Code.

• Recommendation: Outdoor Seating and Food Carts Located in the City Right-of-Way
• Discussion: Residential Code Project Update
• Approval of January 13, 2021 minutes

City Council

The Toledo City Council will meet via Zoom to consider economic support for the Blackberry Hill Development project. The Council will also consider Resolution No. 1457 regarding the Main Street Program and Arts Revitalization of Toledo.

• Economic support for Blackberry Hill Development project
• Resolution No. 1457: Main Street Program and Arts Revitalization
• Presentation by Sheila Stiley of Northwest Coastal Housing
• City Manager update on New Public Safety Building
• City Manager update on Water and Sewer challenges

The council unanimously approved a support package for the Blackberry Hill Development project: $50,000 in roadwork, a fire hydrant, dirt fill at the Toledo Industrial Property, a ten-year term on System Development Charges, and direction to the City Manager to add a $10,000 SDC forgiveness item to the Budget Committee's consideration. The council also unanimously adopted Resolution No. 1457 to host the Main Street Program initiative and support the Arts Revitalization of Toledo. In a presentation, Northwest Coastal Housing said it is interested in affordable housing on the City's four-acre lot, and the council reached consensus to consider the project, sell the property, and hold a public hearing to meet a March 24 application deadline. Department directors gave annual reports; no other substantive decisions were recorded.

• Approved $50,000 in roadwork, a fire hydrant, dirt fill at the Toledo Industrial Property, a 10-year SDC term, and a $10,000 SDC forgiveness budget item for Blackberry Hill (unanimous)
• Adopted Resolution No. 1457 to host the Main Street Program initiative and support Arts Revitalization of Toledo (unanimous)
• Approved consent agenda minutes of Jan 6 and Jan 20, 2021 as amended (unanimous)
• Consensus to consider selling the four-acre lot for affordable housing and hold a public hearing before the March 24 deadline

City Council

The Toledo City Council will meet in a virtual executive session on January 20, 2021. The session is intended for negotiating real property transactions and reviewing legally exempt records.

• Executive Session regarding real property transactions
• Review of records exempt from public inspection

The Toledo City Council met in executive session on January 20, 2021, under Oregon public meetings law to discuss real property negotiations and information exempt from public disclosure. No decisions were made in the closed session, which ran from 5:34 p.m. to 5:58 p.m. All seven council members were recorded present, along with the city manager, city attorney and city recorder. The minutes record no other business or votes.

Planning Commission

The Planning Commission will hold a virtual meeting to discuss residential code updates and the Comprehensive Land Use Plan Update. The agenda also includes reports regarding outdoor seating and food carts.

• Land Use Basics training by DLCD North Coast Representative Lisa Phipps
• Residential Code Updates discussion
• Comprehensive Land Use Plan Update discussion
• Outdoor Seating/Food Carts updates and reports

The Planning Commission approved the minutes from the December 9, 2020, meeting. The remainder of the session consisted of a land use training and discussions regarding residential code updates and the use of public right-of-ways for outdoor seating and food carts.

• Approved December 9, 2020, minutes (unanimous)