Toledo public meetings in 2023

City Council

The Toledo City Council work session scheduled for December 27, 2023, has been cancelled due to no business to consider and its proximity to the holiday. No decisions or discussions will take place at this meeting.

• Work session cancelled due to no business and holiday proximity

City Council

The Toledo City Council will hold a regular meeting to discuss and decide on several items, including a public safety building remodel contract, planning commission appointments, and participation in a class action lawsuit. The meeting will also include employee recognition and public comments.

• Consideration of applicants for Planning Commission vacancies
• Resolution No. 1537 authorizing participation in Polyfluoroalkyl substance class action litigation
• Contract approval for Phase 1 of the Public Safety Building Remodel with Richards Remodeling
• Authorize payment related to the Toledo Cemetery Association

The City Council approved a construction contract for the Public Safety Building remodel and authorized participation in PFAS class action litigation. The Council also appointed two members to the Planning Commission and approved a settlement payment to the Toledo Cemetery Association.

• Approved construction contract with Richards Remodeling for Public Safety Building Remodel Phase 1 not to exceed $1,009,300 (unanimous)
• Approved Resolution No. 1537 to participate in PFAS class action litigation (unanimous)
• Appointed Ruthanne Morris and Dennis Sutherland to the Planning Commission (unanimous)
• Authorized $10,000 payment to Toledo Cemetery Association per settlement agreement (5-1)
• Approved August 23, 2023 work session minutes (unanimous)

Urban Renewal Agency

The Toledo Urban Renewal Agency is meeting to consider three resolutions: accepting the 2022-2023 financial audit, designating BMO Bank as a depository for agency funds, and authorizing signers on agency bank accounts. The meeting is open to the public, with options for remote attendance and comment submission.

• Resolution No. URA-03: Accept 2022-2023 financial audit by Hanford & Associates
• Resolution No. URA-04: Designate BMO Bank as depository for agency funds
• Resolution No. URA-05: Authorize signers on Urban Renewal Agency bank accounts

The Toledo Urban Renewal Agency unanimously adopted Resolution URA-03, accepting the 2022-2023 financial audit prepared by Hanford & Associates, which reported a clean audit with no findings. The agency also unanimously approved resolutions designating BMO Bank as its official depository and authorizing signers on its bank accounts. These actions establish the agency's financial foundation following its first year of receiving funds.

• Adopted Resolution URA-03 accepting the 2022-2023 financial audit (unanimous)
• Approved Resolution URA-04 designating BMO Bank as official depository (unanimous)
• Approved Resolution URA-05 authorizing signers on agency bank accounts (unanimous)

City Council

The Toledo City Council is meeting in executive session to discuss information exempt from public inspection and to consult with counsel about current or likely litigation. No final decisions may be made during this session, and the public is prohibited from attending, though media representatives may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(f) for exempt records
• Executive session under ORS 192.660(2)(h) for legal consultation on litigation

The Toledo City Council met in executive session on December 20, 2023, to discuss exempt information and consult with legal counsel regarding litigation. No decisions were made during the session, which adjourned after about 29 minutes.

• Held executive session under ORS 192.660(2)(f) and (h) (no vote recorded)
• Adjourned executive session at 5:29 p.m.

City Council

The Toledo City Council will hold a regular meeting on December 7, 2023, to discuss and decide on several items, including the adoption of the 2023 Toledo Comprehensive Land Use Plan and the 2023 Drinking Water Protection Plan. The meeting will also include a public hearing for Ordinance No. 1417, which amends the municipal code to adopt the land use plan.

• Public Hearing – Ordinance No. 1417 amending Toledo Municipal Code Chapter 1.08 to adopt the 2023 Toledo Comprehensive Land Use Plan
• Adoption of the City of Toledo 2023 Drinking Water Protection Plan
• Resolution No. 1536 receiving the Fiscal Year 2022/2023 Financial Audit presented by Hanford and Associates
• Accept the certified results of the November 7, 2023 Special Election
• Discussion of an Ordinance creating a Toledo Livability Code

The Toledo City Council unanimously adopted Ordinance No. 1417, amending the municipal code to adopt the 2023 Toledo Comprehensive Land Use Plan, following a public hearing with no comments. The council also adopted the 2023 Drinking Water Protection Plan and Resolution No. 1536 accepting the FY 2022-2023 financial audit. The 2024 Master Meeting Calendar was approved as amended, and a Livability Code ordinance was discussed but not voted on.

• Adopted Ordinance No. 1417 adopting the 2023 Comprehensive Land Use Plan (unanimous)
• Adopted the 2023 Drinking Water Protection Plan (unanimous)
• Adopted Resolution No. 1536 accepting the FY 2022-2023 financial audit (unanimous)
• Approved the 2024 Master Meeting Calendar as amended (unanimous)
• Adopted consent agenda as amended, removing the calendar for discussion (unanimous)

City Council

The Toledo City Council held a meeting with no substantive agenda items; the scheduled work session was cancelled due to no business to consider and its proximity to the holiday. Procedural comments on public participation and accessibility were included in the agenda.

City Council

The Toledo City Council is holding a regular meeting with presentations from the city manager, fire chief, and elementary school. The main decision item is Ordinance No. 1416, which would create a new Livability Code in the municipal code. There are no discussion items, and the consent agenda includes approval of past meeting minutes.

• Ordinance No. 1416 creating Chapter 8.24, Toledo Livability Code
• Presentation by City Manager Doug Wiggins
• Presentation by Fire Chief Larry Robeson
• Presentation by Toledo Elementary School
• Committee update on Sturdevant Road speed limit jurisdiction

The City Council held a public hearing regarding Ordinance No. 1416, which proposes a new Livability Code for the city. After hearing testimony from residents and landlords, the Council voted to continue the public hearing to December 6, 2023. Additionally, the Council reached a consensus to request that Lincoln County reduce the speed limit on a portion of Sturdevant Road.

• Approved consent agenda (unanimous)
• Continued public hearing for Ordinance No. 1416 to Dec 6, 2023
• Reached consensus to request speed limit reduction on Sturdevant Road

Planning Commission

The Planning Commission will hold a public hearing regarding a Comprehensive Land Use Plan Amendment to adopt the 2023 Toledo Comprehensive Land Use Plan (File #PA-1-23). The meeting also includes the approval of previous minutes and discussion regarding the December meeting schedule.

• Public hearing: 2023 Toledo Comprehensive Land Use Plan Amendment (File #PA-1-23)
• Approval of September 13, 2023, minutes

The Planning Commission held a public hearing and unanimously recommended approval of the 2023 Toledo Comprehensive Land Use Plan update (File #PA-1-23) to the City Council, adopting the staff report as findings with minor corrections. The Commission also agreed to cancel its December meeting due to no pending applications.

• Recommended approval of 2023 Comprehensive Land Use Plan update (unanimous)
• Adopted staff report as findings with title correction to 'Fire Protection'
• Cancelled December Planning Commission meeting

City Council

The City Council will discuss a draft ordinance to create a Toledo Livability Code. The meeting also includes decisions regarding public safety building bids and engineering services for Fir Street.

• Presentation on Homelessness Strategic Plan by Ernest Stephens
• Draft Ordinance for a new Toledo Livability Code
• Notice of Intent to award Public Safety Building – Phase 1 bids
• Contract approval for Civil West – Fir Street Engineering Services
• Consideration to purchase a new 2023 F250 pickup

The Toledo City Council approved sending a notice of intent to award the Phase 1 public safety building contract to Richards Remodeling for $1.28 million, despite lacking budget, to allow negotiation. They also approved a $65,000 engineering contract with Civil West for Fir Street repairs and the purchase of a new 2023 F250 pickup with a 2011 F350 trade-in. The livability code ordinance was discussed but not passed, with encouragement to allow more public participation.

• Approved notice of intent to award to Richards Remodeling for $1.28M public safety building Phase 1 (unanimous)
• Approved contract with Civil West for Fir Street engineering services up to $65,000 (unanimous)
• Approved purchase of 2023 F250 pickup with 2011 F350 trade-in (unanimous)
• Approved consent agenda including May 24, 2023 work session minutes (unanimous)

City Council

The Toledo City Council will hold a work session and regular meeting, with several decision items on the agenda. These include a letter to the Lincoln County Board of Commissioners, a revised contract for the City Attorney, resolutions recognizing grant revenue and authorizing bank account signers, and consideration of canceling future meetings. The council will also appoint a member to the Chamber of Commerce board.

• Resolution No. 1534 recognizing grant revenue and making appropriations for FY 2023-2024
• Resolution No. 1535 authorizing signers on City bank accounts
• Revised City Attorney contract
• Letter to Lincoln County Board of Commissioners
• Appointment to Toledo Chamber of Commerce Board

The Council approved a revised contract for the City Attorney and adopted a resolution to recognize $2,000 in grant revenue for the library. The Council also updated authorized signers for city bank accounts and approved a letter to the Lincoln County Board of Commissioners.

• Approved minutes from August 2 regular meeting and October 4 Town Hall (unanimous)
• Approved letter to Lincoln County Board of Commissioners (unanimous)
• Approved City Attorney contract with negotiated changes
• Adopted Resolution No 1534 recognizing $2,000 grant revenue for the library (unanimous)
• Approved Resolution No 1535 updating authorized signers on City bank accounts (unanimous)
• Cancelled November and December work sessions by consensus
• Appointed Councilor Stu Strom to the Chamber of Commerce Board of Directors by consensus

City Council

The City Council will meet to vote on several resolutions, including accepting wildfire response funds and recognizing grant revenue. The council will also discuss a memorandum of agreement regarding a community center and pool refurbishment project.

• Resolution No. 1531: accepting wildfire response grant funds from the Oregon State Fire Marshall
• Resolution No. 1532: recognizing grant revenue and making appropriations for FY 2023-2024
• Resolution No. 1533: supporting a regional continuum of care and HUD registration
• Memorandum of Agreement: appointing two Councilors to a community center and pool refurbishment steering committee
• City Attorney contract review

The Toledo City Council approved several items: a letter of support for the Economic Development Alliance, two grant resolutions (wildfire response and general grant revenue), a resolution supporting a regional continuum of care, a memorandum of agreement with the Greater Toledo Pool and Recreation District, appointments to a steering committee and regional committees, and a salary increase for the City Attorney. All motions passed unanimously. No items were on the consent agenda or discussion items.

• Approved letter of support for Economic Development Alliance of Lincoln County (unanimous)
• Approved Resolution 1531 accepting $35,000 Oregon State Fire Marshall wildfire response grant (unanimous)
• Adopted Resolution 1532 recognizing $59,816.49 in grant revenue for FY 2023-2024 (unanimous)
• Approved Resolution 1533 supporting continuum of care for Linn, Benton, Lincoln counties (unanimous)
• Approved Memorandum of Agreement with Greater Toledo Pool and Recreation District (unanimous)
• Appointed Mayor Cross and Council President Bush to pool/community center steering committee (unanimous)
• Appointed Councilor Burns to Cascades West Area Commission on Transportation, Councilor Strom to Regional Solid Waste Advisory Committee (consensus)
• Increased City Attorney salary by $1,000/month, added $300/month vehicle allowance, reduced hours to 36/week (unanimous)

Urban Renewal Agency

The Toledo Urban Renewal Agency will meet to discuss a proposed business loan and/or grant revitalization program within the Urban Renewal District. The meeting will be held in person at City Hall and via Zoom, with limited public comment opportunities.

• Proposed business loan and/or grant revitalization program within the Urban Renewal District

The Urban Renewal Agency approved an amended policy for a business loan and grant revitalization program within the Urban Renewal District, including a consensus that 50 percent of the application fee is refundable if a project is not chosen. The meeting adjourned at 5:20 p.m.

• Approved the policy as amended for the proposed business loan/grant revitalization program (unanimous)

City Council

The Toledo City Council will hold a regular meeting and town hall. Decision items include a resolution to apply for a grant to update Title 16 of the municipal code and an outdoor event permit for Trick or Treat on Main Street. The town hall will feature presentations on council goals, the city budget, Art Toledo, and the 2023 bond measure, followed by public comments.

• Resolution No. 1530 authorizing grant application for Title 16 update
• Outdoor event permit for Trick or Treat on Main Street
• Presentation on Comprehensive Plan update by Contract Planner Justin Peterson
• Town hall presentations: City Council Goals, City Budget, Art Toledo program, 2023 Bond Measure

The City Council provided public updates on city goals, the budget, the Art Toledo program, and the 2023 Bond Measure. No substantive decisions were recorded during this session.

Urban Renewal Agency

The Toledo Urban Renewal Agency will hold a regular meeting to discuss developing a business loan and/or grant program within the Urban Renewal District. This is a discussion/decision item, not a final vote. Public comments can be submitted in advance or during the meeting.

• Discussion to develop a business loan and/or grant program within the Urban Renewal District

The board discussed developing a business loan and/or grant program for the Urban Renewal District, based on La Grande's model. They outlined key criteria including a $10,000 first-year limit, reimbursement-only funding, and restrictions to the Main Street overlay district. No formal decision was made; the application will be reviewed again on October 18.

• Discussed $10,000 limit for first year of loan/grant program
• Considered reimbursement-only funding model
• Agreed to allow funds for fixtures, façade, and infrastructure improvements
• Decided to exclude soft costs like permit and architect fees
• Allowed renters to apply with building owner consent
• Set May 15 application deadline and one-year completion period
• Scheduled final application review for October 18 meeting

City Council

The Toledo City Council will hold a work session to interview City Council candidates and consider appointments to fill vacancies. The main decision item is a revised Water Sales agreement with Georgia-Pacific Toledo, LLC. The agenda is otherwise light, with no discussion items and only routine consent agenda items.

• Revised Water Sales agreement with Georgia-Pacific Toledo, LLC
• Interview and appointment to fill City Council vacancies
• Presentation by My Sister's Place Executive Director Amber Wishoff-Martin
• Consent agenda: minutes from May 9, 2023 Budget Committee and July 5, 2023 City Council meetings

The Toledo City Council unanimously approved a revised Untreated Water Service Agreement with Georgia-Pacific Toledo, LLC, replacing the prior agreement from September 6, 2023. The Council also appointed Stu Strom, Frank Silvia, and Jackie Burns to fill vacancies, with Strom serving until January 2025, and appointed Kim Bush as Council President. The meeting included a proclamation declaring October as Domestic Violence Awareness Month and interviews with council candidates.

• Approved revised Untreated Water Service Agreement with Georgia-Pacific Toledo, LLC (unanimous)
• Appointed Stu Strom to council term expiring January 2025 (unanimous)
• Appointed Frank Silvia and Jackie Burns to other unexpired council terms (unanimous)
• Appointed Kim Bush as Council President (unanimous)
• Approved consent agenda including minutes from May 9 and July 5 meetings (unanimous)

City Council

The Toledo City Council regular meeting scheduled for September 20, 2023, has been cancelled. The agenda indicates the cancellation is due to a lack of business.

Planning Commission

The Toledo Planning Commission will hold an in-person meeting at City Hall Council Chambers to approve past minutes, discuss a comprehensive land-use plan workshop, and review updates including a housing grant and meeting time. No formal decisions are listed on the agenda.

• Approval of August 9, 2023 meeting minutes
• Worksession on Comprehensive Land Use Plan Presentation (Chapters 5 and 6)
• Discussion on Planning Commission Meeting Time
• DLCD Housing Grant Update

The Toledo Planning Commission unanimously voted to change its regular meeting start time to 6:00 pm. The commission reviewed updates to the Comprehensive Land Use Plan, including housing goals and natural hazard policies, ahead of a public hearing in October. A visitor raised concerns about a proposed low-income apartment site near Georgia-Pacific facilities, but the commission noted it could not act on those issues during this worksession.

• Approved August 9, 2023 minutes (Morris abstained)
• Moved meeting start time to 6:00 pm (unanimous)
• Reviewed Comprehensive Land Use Plan updates
• Noted DLCD housing grant waitlist status

City Council

The Toledo City Council will hold a regular meeting with a presentation on forming a tri-county Continuum of Care, discuss a request for warming shelter assistance from Lincoln County, and vote on a water sales agreement with Georgia-Pacific Toledo, LLC and Ordinance No. 1415 amending the municipal code on public decency offenses.

• Approve Water Sales Agreement with Georgia-Pacific Toledo, LLC
• Ordinance No. 1415 amending Toledo Municipal Code Chapter 9.08 on public decency offenses
• Discussion on warming shelter assistance request from Lincoln County Board of Commissioners
• Presentation on Continuum of Care Basics & Forming a Tri-County Continuum by Pegge McGuire
• Appoint Mayor Cross as Voting Delegate for League of Oregon Cities meeting

The Toledo City Council approved an Untreated Water Service Agreement with Georgia-Pacific Toledo, LLC for the sale of untreated water, authorizing the City Manager to execute it. The vote was 4-1, with Council President Kamikawa opposed. The Council also adopted an ordinance amending the municipal code on public decency offenses, and declined to support a Lincoln County request for warming shelter funding.

• Approved Untreated Water Service Agreement with Georgia-Pacific Toledo, LLC (4-1)
• Adopted Ordinance No. 1415 amending Toledo Municipal Code Chapter 9.08 on public decency offenses (unanimous)
• Approved consent agenda including June 7 and June 14 meeting minutes and appointing Mayor Cross as voting delegate (unanimous)
• Declined to support Lincoln County's request for approximately $15,957 for a warming shelter

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting with a joint session with the Greater Toledo Pool and Recreation District. The agenda lists only this discussion/decision item, with no other business specified. Public comments can be submitted in advance by email or phone.

• Joint session with the Greater Toledo Pool and Recreation District

The Urban Renewal Agency held a joint session with the Greater Toledo Pool and Recreation District to review conceptual layouts for a community center. The entities agreed to collaborate on a request for proposals (RFP) for a project manager to facilitate the project.

• Agreed to create a joint RFP for a project manager within the next 30 days
• Appointed Directors Cross and Bush to represent the Urban Renewal Agency in RFP development
• Scheduled follow-up meeting for October 18 at 5:00 p.m.

Library

The Toledo Public Library is hosting a public drive-in movie event at Memorial Field. The screening is the final summer movie of the season and is open to the whole family.

• Drive-in movie 'Salty' at Memorial Field on September 2nd at dusk
• Family-friendly event open to the public

City Council

The Toledo City Council will hold a work session and regular meeting, discussing whether the city can afford to pay council members a stipend. Decision items include approving a new Public Works vehicle with trade-in, extending alcohol service to an outdoor seating area at the Elks Lodge, and approving a $43,000 contract with C-More Pipe Services.

• Discussion: Council member stipend affordability
• Approve purchase of new vehicle for Public Works and surplus of trade-in vehicle
• Permit application to extend alcohol services to outdoor seating area at Elks Lodge
• Approve contract with C-More Pipe Services for $43,000

The Council approved the purchase of a new Ford F150 for Public Works and a $43,000 contract for pipe services. A permit was also granted to the Elks Lodge to extend alcohol services to an outdoor seating area. The Council deferred a decision on implementing stipends for Council members.

• Approved purchase of 2023 Ford F150 SuperCab Pickup Truck and surplus of 2006 Ford F250 trade-in (4-1)
• Approved permit for Elks Lodge to extend alcohol services to outdoor seating with conditions for egress, noise, and lights (unanimous)
• Approved $43,000 contract with C-More Pipe Services for inflow and infiltration mitigation
• Tabled discussion on Council member stipends for future consideration

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting, with a joint session with the Greater Toledo Pool and Recreation District as the main discussion item. The meeting also includes approval of minutes from previous meetings. Public comments can be submitted in advance.

• Joint session with Greater Toledo Pool and Recreation District
• Consent agenda: minutes from Nov 2, 2022; May 17, 2023; Jun 21, 2023; and Budget Committee May 9, 2023

The Toledo Urban Renewal Agency met jointly with the Greater Toledo Pool and Recreation District to discuss building a community recreation center at the current pool location on A Street. The Pool District has $3 million available, and the URA agreed its funds could be used for the project. The Pool District was directed to revisit its architect about the building footprint, and a follow-up meeting was scheduled for September 6. The consent agenda, including minutes from four prior meetings, was approved unanimously.

• Approved consent agenda including minutes from Nov 2, 2022; May 17, 2023; Jun 21, 2023; and May 9, 2023 budget committee meeting (unanimous)
• Agreed Urban Renewal District funds could be used for the recreation center project
• Directed Pool District Board to revisit architect about the recreation center footprint

City Council

The Toledo City Council is holding a regular meeting with a consent agenda, discussion of a town hall, and decision items including contribution committee recommendations and approval of a new Public Works vehicle purchase with trade-in. Public comments are accepted in advance or during the meeting.

• Oath of Office for Police Department
• Tobacco Prevention and Education Program update by Sara Herd
• Consideration of Town Hall date and assignments
• Contribution Committee recommendations
• Approve purchase of new vehicle for Public Works and surplus of trade-in vehicle

Planning Commission

The Toledo Planning Commission will hold a public hearing on a minor partition to create two parcels at 560/566 NE Lormax Place, requested by Daren Clowser and James Hurley. The commission will also discuss the Comprehensive Land Use Plan Update introduction chapter and receive updates on building permits and a DLCD housing grant for partition and subdivision code updates. The meeting includes officer elections and approval of prior minutes.

• Public hearing: Minor Partition (File #MP-1-23) for property at 560/566 NE Lormax Place
• Worksession: Comprehensive Land Use Plan Update – Introduction Chapter
• Discussion: DLCD Housing Grant – Partition and Subdivision Code Update
• Election of officers for 2023-2024 fiscal year
• Approval of June 14, 2023 minutes

The Toledo Planning Commission approved a minor partition (MP-1-23) to split the property at 560/566 NE Lormax Place into two parcels, each with an existing home. The motion passed unanimously, adopting the staff report and conditions of approval. The commission also elected officers for 2023-2024 and discussed updates to the Comprehensive Land Use Plan, but took no other substantive actions.

• Approved minor partition MP-1-23 for 560/566 NE Lormax Place (unanimous)
• Elected Cora Warfield as Vice President (unanimous)
• Elected Anne Learned-Ellis as President (unanimous)
• Approved June 14, 2023 minutes (Warfield abstained)

City Council

The Toledo Contribution Committee will review applications for the 2023-2024 fiscal year and make a funding recommendation to the City Council. The meeting is open to the public, with limited verbal comments and written comments accepted until two hours before the start.

• Review of 2023-2024 fiscal year funding applications
• Motion to recommend proposed funding allocations to City Council

City Council

The Toledo City Council will hold a regular meeting on August 2, 2023. The agenda includes an oath of office for a police dispatcher and the approval of a new Bilingual Adult Outreach Librarian position.

• Oath of Office for a police dispatcher
• Approval of Bilingual Adult Outreach Librarian Position

The Toledo City Council approved adding a part-time Bilingual Adult Outreach Librarian to the library staff, a new position that was already budgeted and fully funded. The motion passed unanimously. The council also approved the consent agenda, which included minutes from previous meetings. No other substantive decisions were made.

• Approved part-time Bilingual Adult Outreach Librarian position (unanimous)
• Approved consent agenda including June 21 and July 26 minutes (unanimous)

City Council

The Toledo City Council will hold a work session to discuss and potentially decide on a housing grant application and amendments to local alcohol consumption rules. No items are scheduled for formal consideration beyond these two proposals.

• Resolution No.1529 authorizing staff to apply for a Housing grant from Department of Land Conservation and Development
• Ordinance No. 1414 amending Toledo Municipal Code, Section 8.20.030
• Consideration of permit applications to consume alcohol in public places

The Toledo City Council unanimously approved Resolution No. 1529 to apply for a DLCD housing grant for development code updates, and adopted Ordinance No. 1414 amending the fire prevention code definition. It also approved two alcohol-in-public-places permits. No other substantive decisions were made.

• Approved Resolution No. 1529 to apply for DLCD housing grant (unanimous)
• Adopted Ordinance No. 1414 amending fire code definition (unanimous)
• Approved alcohol permit for Martek Real Estate (unanimous)
• Approved alcohol permit for Pinot Vista Vineyards for Cycle Oregon (unanimous)

City Council

The Toledo City Council is holding a regular meeting with a presentation on the Yaquina Bay Estuary Management Plan and several decision items. They will vote on resolutions authorizing a Safe Routes to School grant, approving a city manager employment agreement, updating the Master Fee Schedule, purchasing new Tasers for the police department, and considering a permit for public alcohol consumption.

• Resolution No. 1526: authorize Safe Routes to School construction grant agreement
• Resolution No. 1527: ratify city manager employment agreement
• Resolution No. 1528: update Master Fee Schedule, repealing Resolution No. 1500
• Contract to purchase new Tasers for Toledo Police Department
• Consideration of permit to consume alcohol in public places for Granite and Light

The City Council appointed Doug Wiggins as the new City Manager and approved an updated master fee schedule for city services. Additionally, the Council authorized a grant agreement for radar speed signs, approved the purchase of new police tasers, and granted an alcohol permit for a public event.

• Appointed Doug Wiggins as City Manager (unanimous)
• Approved Resolution 1526 for Safe Routes to School grant (unanimous)
• Adopted updated Master Fee Schedule via Resolution 1528 (unanimous)
• Approved purchase of seven T7 Tasers as sole source procurement (unanimous)
• Approved public alcohol consumption permit for Granite & Light (unanimous)
• Approved consent agenda including April 2023 meeting minutes (unanimous)

Planning Commission

The Toledo Planning Commission will hold a public hearing on a minor partition to create two parcels at 560/566 NE Lormax Place, requested by Daren Clowser and James Hurley. The commission will also receive a presentation on the Yaquina Bay Estuary Management Plan and discuss the Comprehensive Land Use Plan Update's Introduction Chapter. Other agenda items include election of officers, approval of minutes, and updates on building permits and land use applications.

• Public hearing on minor partition (File #MP-1-23) for property at 560/566 NE Lormax Place
• Presentation on Yaquina Bay Estuary Management Plan by Brett Estes
• Worksession on Comprehensive Land Use Plan Update – Introduction Chapter
• Election of officers for 2023-2024 fiscal year
• Approval of June 14, 2023 minutes

The Toledo Planning Commission's regular meeting scheduled for July 12, 2023, was canceled because there was a lack of a quorum. No substantive decisions or actions were taken.

• Meeting canceled due to lack of quorum

City Council

The Toledo City Council will hold a regular meeting with a consent agenda and several decision items. Key actions include approving a solid waste disposal rate increase, amending the municipal code on health and safety, repealing a dangerous building designation, considering a public alcohol consumption permit, and setting the street lighting fee for fiscal year 2023-2024.

• Resolution No. 1523: rate increase for Solid Waste Disposal Services, repealing Resolution No. 1517
• Ordinance amendment to Toledo Municipal Code Title 8, Section 8.20.030 (Health and Safety)
• Resolution No. 1524: building at 160 N. Main Street no longer dangerous, repealing Resolution No. 1480
• Permit to consume alcohol in public places (Oregon Beverage Services)
• Resolution No. 1525: Street Lighting Fee for FY 2023-2024, repealing Resolution No. 1501

The City Council adopted resolutions to adjust solid waste disposal rates and set street lighting fees for Fiscal Year 2023-2024. The council also cleared a building of its dangerous status and approved an alcohol permit for a special event.

• Approved Resolution No. 1523 increasing Solid Waste Disposal Services rates (unanimous)
• Approved Resolution No. 1524 determining 160 N. Main Street is no longer a dangerous building (unanimous)
• Approved alcohol permit application for Oregon Beverage Services (unanimous)
• Approved Resolution No. 1525 setting the FY 2023-2024 Street Lighting Fee (unanimous)
• Approved consent agenda including previous meeting and executive session minutes (unanimous)

City Council

The City Council will hold a work session and decision meeting regarding several municipal code amendments. Key topics include the draft Drinking Water Protection Plan and new regulations for camping and recreational vehicle use.

• Referral of draft Drinking Water Protection Plan to Oregon Health Authority and DEQ
• Discussion of Street Lighting fee for fiscal 2023-2024
• Ordinance No. 1411: Amending code regarding recreational vehicle use as temporary living quarters
• Ordinance No. 1412: Regulating camping on public property
• Ordinance No. 1413: Amending code regarding vehicle impoundment and public decency

The Toledo City Council approved multiple ordinances updating regulations for temporary RV living, public camping, and municipal code offenses, alongside referring a drinking water protection plan to state agencies. The Council also approved contracts, street closures, grant appropriations, and an alcohol consumption permit. Additionally, staff was directed to bring back a street lighting fee resolution for next year.

• Referred draft Drinking Water Protection Plan to OHA and DEQ (unanimous)
• Approved Intergovernmental Agreement with Oregon Cascades West Council of Governments for planning and GIS services (unanimous)
• Approved street closure request for Art, Oysters & Brew (unanimous)
• Approved street closure requests for Summer Festival parades (unanimous)
• Adopted Resolution No. 1522 recognizing grant revenue and making appropriations for FY 2022-2023 (unanimous)
• Adopted Ordinance No. 1411 regarding recreational vehicle use as a temporary living quarter (unanimous)
• Approved permit to consume alcohol in public places for the Elks Lodge (unanimous)
• Adopted Ordinance No. 1412 regulating camping on public property (unanimous)

City Council

The Toledo City Council will hold a public hearing to adopt the FY 2023-24 budget, appropriate funds, and levy taxes, and to declare receipt of state shared revenues. The council will also decide on water rate adjustments, a 3% cost-of-living salary increase for non-represented staff, and three draft ordinances addressing vehicle impoundment, camping on public property, and temporary recreational vehicle permits. No consent or discussion items are listed.

• Resolution No. 1519: adopt budget, appropriate funds, levy taxes for FY 2023-24
• Resolution No. 1520: declare election to receive State Shared Revenues for FY 2023-24
• Resolution No. 1521: adjust water system rates and charges, repealing Resolution No. 1513
• Approval of 3% Cost of Living Adjustment for non-represented salary schedule
• Draft ordinances on vehicle impoundment, camping on public property (TMC Chapter 12.28), and temporary RV permits

The Council adopted the 2023-2024 budget totaling $26,107,391 and authorized the city to receive state shared revenues. Additionally, the Council approved a 4% cost-of-living adjustment for non-represented city employees and updated water system rates. Several draft ordinances regarding camping and vehicle impoundment were discussed but tabled for future meetings.

• Adopted $26.1M budget for FY 2023-2024 (unanimous)
• Approved election to receive state shared revenues (unanimous)
• Adopted Resolution 1521 adjusting water system rates (unanimous)
• Approved 4% COLA for non-represented staff (unanimous)
• Amended draft RV permit ordinance to one-year duration (unanimous)

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting with a public hearing to consider adopting its budget for Fiscal Year 2023-2024. The agenda includes only this budget adoption item, along with standard procedural steps. Public comments can be submitted in advance or during the meeting.

• Public hearing on Resolution URA-02 adopting the Urban Renewal Agency budget for FY 2023-2024

The Toledo Urban Renewal Agency held a public hearing and unanimously approved Resolution URA-02, adopting the Fiscal Year 2023-2024 budget, making appropriations, and declaring tax increment financing. No public comments were made during the hearing.

• Approved Resolution URA-02 adopting FY 2023-2024 budget and declaring tax increment financing (unanimous)

Planning Commission

The Toledo Planning Commission will hold a public hearing on a conditional use permit for multi-family residential use in a Single-Family Residential Zone, along with a variance to rear property line standards, for property on SE Sturdevant Road. The commission will also hold a worksession on the Comprehensive Land Use Plan Update, specifically the Introduction Chapter updates, and discuss other items.

• Public hearing: Conditional Use Permit for multi-family residential use in Single-Family Residential Zone (File #CU-2-23/VAR-2-23), requested by Northwest Coastal Housing and City of Toledo
• Variance to rear property line standards for property at SE Sturdevant Road
• Worksession: Comprehensive Land Use Plan Update – Introduction Chapter Updates

The Planning Commission unanimously approved a conditional use permit and a rear setback variance for a 30-unit apartment complex. The project, requested by Northwest Coastal Housing and the City of Toledo, includes 22 one-bedroom and 8 two-bedroom units. Approval provides the applicant one additional year to break ground.

• Approved conditional use permit for 30-unit multi-family residential use (Unanimous)
• Approved variance to reduce rear yard setback from 5 feet to 1 foot (Unanimous)
• Approved May 10, 2023, meeting minutes (Unanimous)

City Council

The Toledo City Council will hold a regular meeting with one decision item: considering the appointment of a candidate for the position of City Manager. The meeting may also recess into executive session to discuss employment of a public officer, but no final decisions will be made there.

• Consider appointment of candidate to City Manager position
• Possible executive session under ORS 192.660(2)(a) for employment discussion

The City Council voted to conditionally offer the City Manager position to Doug Wiggins. The offer is subject to a criminal background check and contract negotiations.

• Approved conditional offer for City Manager to Doug Wiggins (unanimous)

City Council

The Toledo City Council is meeting in executive session to consider the employment of a public officer, employee, staff member, or individual agent, as allowed under ORS 192.660(2)(a). No final decisions may be made in this session, and the public is prohibited from attending, though media may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(a) to consider employment matters
• Meeting held virtually via Zoom
• Media and designated staff may attend; public prohibited

The Toledo City Council met in executive session on June 8, 2023, to consider the employment of a public officer, employee, staff member, or individual agent, as allowed under ORS 192.660(2)(a). No decisions were made during the session, which adjourned at 5:43 p.m.

City Council

The Toledo City Council will meet on June 7, 2023, to discuss and vote on several items, including a measure election for November 2023, approval of an architectural design amendment for exterior repairs to the new Public Safety Building, appointments to the Contributions Committee, and expenditure of up to $41,000 for street striping. The meeting will also include presentations and public comment periods.

• Resolution No. 1518 calling a measure election for November 2023
• Approve Architectural Design Proposal Amendment #1 for exterior repairs to new Public Safety Building
• Appoint individuals to the Contributions Committee
• Approve expenditure of up to $41,000 for street striping

The Council unanimously approved Resolution No. 1518 to place a $3.65 million general obligation bond measure on the November 2023 ballot, with costs estimated between $4,000 and $5,000. They also approved an $83,350 architectural design amendment for exterior repairs to the Public Safety Building, appointed members to the Contributions Committee, and authorized up to $41,000 for street striping. All decisions were unanimous.

• Approved Resolution No. 1518 calling a $3.65M bond measure election for November 2023 (unanimous)
• Approved Scott Edwards Architecture Amendment #1 for $83,350 for Public Safety Building exterior repairs (unanimous)
• Approved appointments to the Contributions Committee (unanimous)
• Approved expenditure of up to $41,000 for street striping (unanimous)

City Council

The Toledo City Council is meeting in executive session to discuss the employment of a public officer, employee, staff member, or individual agent, as permitted under Oregon law. No final decisions will be made during this session, and the public is not allowed to attend, though media may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(a) to consider employment matters
• Meeting held via Zoom platform
• Media allowed but restricted from reporting deliberations

The Toledo City Council met in executive session on May 31, 2023, to consider the employment of a public officer, employee, staff member, or individual agent, as permitted under ORS 192.660(2)(a). No decisions were made during the session, which adjourned at 9:25 p.m. The session was held electronically via Zoom, with media and designated staff allowed to attend.

• No decisions made in executive session

City Council

The Toledo City Council will discuss a draft resolution calling a measure election for a General Obligation Bond, and decide on several items including a solid waste rate increase, grant revenue appropriations, and an intergovernmental agreement for judicial services. The meeting also includes presentations on the regional council of governments annual report and the bond proposal.

• Draft resolution for a General Obligation Bond election
• Resolution No. 1517: solid waste disposal rate increase effective July 1, 2023
• Resolution No. 1516: recognizing grant revenue and appropriations for FY 2022-2023
• Intergovernmental Agreement with City of Siletz for judicial services
• Settlement and Tolling Agreements with Toledo Cemetery Association

The Toledo City Council approved a solid waste rate increase from $34.50 to $37.60 per month, effective July 1, 2023, and adopted a resolution recognizing grant revenue. A draft resolution for a general obligation bond was discussed but not decided, with staff asked to gather more information for a future meeting. The council also approved liquor license renewals, public alcohol permits for summer events, and a settlement with the Toledo Cemetery Association.

• Adopted Resolution No. 1516 recognizing grant revenue and appropriations (unanimous)
• Adopted Resolution No. 1517 approving solid waste rate increase to $37.60/month (unanimous)
• Approved annual liquor license renewals (unanimous)
• Approved alcohol consumption permits for summer events (4-0, Mix abstained)
• Approved settlement and tolling agreements with Toledo Cemetery Association (unanimous)
• Tabled GO bond resolution for future consideration

City Council

The Toledo City Council is meeting in executive session only, with no regular public business on the agenda. The session is authorized under ORS 192.660(2)(a) to consider the employment of a public officer, employee, staff member, or individual agent. No final decisions may be made during the session, and the public is excluded except for news media and designated staff.

• Executive session under ORS 192.660(2)(a) to consider employment of a public officer, employee, staff member, or individual agent

The City Council met in executive session to consider the employment of a public officer, employee, staff member, or individual agent. No decisions were made during this session.

City Council

The Toledo City Council will hold a regular meeting on May 17, 2023, to discuss and decide on several items, including clarifying budget calculations, approving an intergovernmental agreement for judicial services, adopting state fire and traffic codes, and setting new water/sewer and standby rates. The meeting also includes a public comment period and employee recognition.

• Approve Intergovernmental Agreement with City of Siletz for judicial services
• Ordinance No. 1409 amending Municipal Code Chapter 8.20 – Adoption of State Fire Code
• Ordinance No. 1410 amending Municipal Code Section 10.04.020 – applicability of State traffic laws
• Resolution No. 1513 and 1514 to set new water/sewer rates effective May 21, 2023
• Resolution No. 1515 setting new Water Standby Rates effective May 21, 2023

The Toledo City Council adopted ordinances amending the State Fire Code and State traffic laws, and approved resolutions setting new water, sewer, and water standby rates. A resolution establishing a policy for temporary signs along Main Street was tabled for a future meeting. Councilor Wade Carey also submitted his resignation effective June 1 due to accepting a new job in Monmouth.

• Adopted Ordinance No. 1409 amending Toledo Municipal Code Chapter 8.20 regarding the State Fire Code (unanimous)
• Adopted Ordinance No. 1410 amending Toledo Municipal Code Section 10.04.020 regarding State traffic laws (unanimous)
• Adopted Resolution No. 1513 as amended, adjusting water rates and charges (unanimous)
• Adopted Resolution No. 1514 adjusting sewerage system rates and charges (unanimous)
• Adopted Resolution No. 1515 setting new Water Standby Rates effective May 21, 2023 (unanimous)
• Tabled Resolution No. 1516 establishing a sign policy along Main Street for a future meeting

Urban Renewal Agency

The Toledo Urban Renewal Agency will meet to review and confirm its spending plan for the next five years. The meeting includes a decision item regarding this long-term financial plan.

• Confirm spending plan for the Urban Renewal Agency for the next five years

The Urban Renewal Agency adopted a spending plan for the next five years, beginning in Fiscal Year 2023-2024. The plan was prepared by the City Manager based on input from the Council.

• Adopted the Urban Renewal Agency spending plan for the next five years beginning in Fiscal Year 2023-2024 (unanimous)

Planning Commission

The Toledo Planning Commission will hold an in-person meeting to approve minutes from April 12, 2023, and decide on an extension for a minor partition approval deadline. They will also discuss a comprehensive land use plan update and receive reports from staff and commissioners.

• Decision on extension to deadline for Minor Partition approval (File MP-1-22)
• Worksession on Comprehensive Land Use Plan Update – Introduction Chapter
• Approval of April 12, 2023 meeting minutes

The Toledo Planning Commission unanimously approved a one-year extension for minor partition MP-1-22, requested by Edward and Kelly French, moving the deadline to May 18, 2024. The commission also reviewed the draft Introduction Chapter of the Comprehensive Plan and discussed quasi-judicial hearing procedures, but took no other formal votes.

• Approved April 12, 2023 minutes (unanimous)
• Extended minor partition MP-1-22 deadline to May 18, 2024 (unanimous)

Urban Renewal Agency Budget Committee

The Toledo Urban Renewal Agency Budget Committee will review and consider adopting the proposed budget for fiscal year 2023-2024, with a motion to approve it in the amount of $723,128. The meeting includes public comment on the proposed budget. The budget is available for public review online and at City Hall.

• Proposed FY 2023-2024 budget of $723,128
• Public comment on the proposed budget
• Adoption of the proposed budget
• Approval of minutes from May 2, 2023 meeting

The Toledo Urban Renewal Agency Budget Committee approved the proposed Fiscal Year 2023-2024 budget of $723,128. The committee also approved the meeting minutes as amended. No public comments were received on the budget.

• Approved FY 2023-2024 budget of $723,128 (9-0-0-2)
• Approved meeting minutes as amended (9-0-0-2)

Budget Committee

The Toledo Budget Committee will review and discuss the proposed Fiscal Year 2023-2024 budget, beginning with the General Fund, and receive public comment. A motion is expected to approve the budget with a tax rate of $5.18 per $1,000 of assessed value, $176,800 in bonded debt, and acceptance of state revenue sharing. The meeting is open to the public in person and via Zoom.

• Review/discussion of proposed FY 2023-2024 budget, starting with General Fund
• Public comment on the proposed budget
• Motion to approve budget with tax rate of $5.18 per $1,000 assessed value
• $176,800 in bonded debt included in budget approval motion
• Budget available for public review at City Hall or online

The Toledo Budget Committee approved the fiscal year 2023-2024 budget of $26,107,391, including a tax rate of $5.18 per $1,000 of assessed value, $176,800 in bonded debt, and acceptance of state revenue sharing. The committee also approved minutes from the April 11 training and May 2 meeting. During budget review, staff discussed the Stabilization Fund, PERS rate increases, and fire department storage options. No public comments were received.

• Approved FY 2023-2024 budget of $26,107,391 with $5.18 tax rate and $176,800 bonded debt
• Approved minutes from April 11, 2023 training and May 2, 2023 meeting
• Reviewed General Fund budget and discussed Stabilization Fund criteria
• Discussed fire department storage addition alternatives

City Council

The Toledo City Council is holding a regular meeting with several discussion and decision items. They will discuss amendments to the municipal code regarding state traffic laws and a draft fire code. Decisions include approving about $52,000 for manhole liners, adjusting water/sewer rates, and approving an intergovernmental agreement on homelessness.

• Discussion of amendments to Toledo Municipal Code 10.04.020 (state traffic laws) and Chapter 10.08 (administration/enforcement)
• Discussion of draft Fire Code amending Chapter 8.20
• Approve expenditure of approximately $52,000 for manhole liners
• Adjust water/sewer rates and water standby rates
• Resolution No. 1512 approving IGA for coordinated office on homelessness and appointing representatives

The Council unanimously approved a 3% increase to water and sewer rates, to be adopted by resolution. It also unanimously approved new water standby rates based on meter size: $500/month for 5-inch lines or greater, $100/month for 2-4.9 inch lines, and $50/month for 1-1.9 inch lines. The Council approved Resolution No. 1512 to participate in a county homelessness initiative and appointed Mayor Cross as representative. It also authorized a letter to FEMA opposing a pilings replacement issue for the Port of Toledo's ADA dock.

• Approved consent agenda including February 22 goal-setting minutes (unanimous)
• Approved ~$52,000 expenditure for manhole liners (unanimous)
• Approved 3% water/sewer rate increase for adoption by resolution (unanimous)
• Approved water standby rates by meter size for adoption by resolution (unanimous)
• Approved Resolution No. 1512 for homelessness IGA, appointing Mayor Cross as representative and Council President Kamikawa as alternate (unanimous)
• Authorized Mayor Cross to sign letter to FEMA opposing pilings replacement for Port of Toledo ADA dock (unanimous)

Budget Committee

The Toledo Budget Committee is meeting to review the proposed budget for Fiscal Year 2023-2024, including a budget message and public comment. The committee will also elect officers, set meeting procedures, and consider appointing a citizen member to the Contribution Committee. The meeting is open to the public in person and via Zoom.

• Presentation of the Fiscal Year 2023-2024 Budget Message
• Public comment on the proposed budget
• Election of Chairperson and Vice-Chair
• Consideration of a citizen Budget Committee member to the Contribution Committee
• Review of meeting dates, times, and modification procedures

The Toledo Budget Committee voted to continue Betty Kamikawa as Chair and Tracy Mix as Vice-Chair, and adopted a 9 p.m. meeting end time unless extended by vote. The committee heard the FY 2023-2024 budget message and discussed PERS cost offsets, but took no action on the budget itself. No public comments were received, and Barry Bruster volunteered to serve on the Contributions Committee.

• Continued Betty Kamikawa as Chair and Tracy Mix as Vice-Chair (motion carried)
• Adopted 9:00 p.m. meeting end time unless extended by committee vote (motion carried)

Urban Renewal Agency Budget Committee

The Toledo Urban Renewal Agency Budget Committee is meeting to elect officers, receive the Fiscal Year 2023-2024 budget message, and take public comment on the proposed budget. The proposed budget will be available online and at City Hall after presentation.

• Presentation of FY 2023-2024 budget message
• Public comment on proposed budget
• Election of chairperson and vice-chair

The Toledo Urban Renewal Agency Budget Committee elected Betty Kamikawa as Chair and Tracy Mix as Vice-Chair. The committee received the proposed FY 2023-2024 budget message and opened the floor for public comment, but no comments were made. The meeting adjourned without any substantive decisions on the budget.

• Elected Betty Kamikawa as Committee Chair (motion by Tracy Mix, seconded by Bruster)
• Elected Tracy Mix as Committee Vice-Chair (motion by Bruster, seconded by Bush)

City Council

The Toledo City Council is holding a special meeting to consider approving materials for the recruitment of a city manager. The agenda contains only this one decision item, along with standard procedural items like call to order and adjournment.

• Approve materials for City Manager recruitment

The Toledo City Council approved recruitment materials for the City Manager job posting, with amendments requiring at least three years of city experience (with an equivalency statement) and making out-of-state travel reimbursements negotiable. The council also approved mileage reimbursements for candidates who interview, with other reimbursements considered as part of the hiring package. Both motions passed, the first unanimously and the second five-to-one with Councilor Carey in opposition.

• Approved City Manager recruitment materials as amended (unanimous)
• Approved mileage reimbursements for interviewed candidates, other reimbursements negotiable (5-1, Carey opposed)
• Set minimum requirement of three years city experience with equivalency statement
• Made out-of-state travel reimbursements negotiable

City Council

The Toledo City Council will hold a work session to discuss a water and sewer rate study and a street light utility fee, and consider adopting Resolution No. 1511, which establishes a Contributions Policy. Public comments are limited and can be submitted in advance by email.

• Discussion of water and sewer rate study
• Discussion of street light utility fee
• Resolution No. 1511 adopting a Contributions Policy

The City Council unanimously adopted Resolution No. 1511 to formalize a policy for funding local social service or civic organizations. The council discussed water, sewer, and street light utility fees but deferred decisions until the next meeting.

• Adopted Resolution No. 1511 adopting a Contributions Policy as amended (Unanimous)

City Council

The Toledo City Council will hold a special meeting to consider hiring a consultant to assist with recruiting a new City Manager. The meeting will be held in person and via Zoom, with limited public comment accepted.

• Consideration of proposals to hire a consultant for City Manager recruitment

The Toledo City Council held a special meeting to consider hiring a consultant for recruiting a new city manager, following City Manager Judy Richter's anticipated retirement. After hearing from HR Answers and Lane County Council of Governments (COG), the council decided not to pursue an aggressive timeline and agreed on a salary range of $110,000 to $135,000. They unanimously voted to select COG for the recruitment and authorized the city manager to enter into a contract.

• Selected Lane County Council of Governments (COG) Personnel Services for city manager recruitment (unanimous)
• Authorized city manager to enter into contract with COG for recruitment
• Agreed on salary range of $110,000 to $135,000 for city manager position

City Council

The Toledo City Council will discuss water and sewer rates effective May 21, 2023, and decide on several expenditures including pavement improvements on SE 3rd Street and sewer lining. They will also interview and consider appointing a Budget Committee member, approve a new Finance Director/Assistant City Manager position, and discuss recruitment for the City Manager role.

• Discussion of water and sewer rates effective May 21, 2023
• Approve ~$54,700 for pavement improvements on SE 3rd Street
• Authorize ~$36,000 for Cure In Place Piping liners in sewer main
• Approve new position of Finance Director/Assistant City Manager
• Interview for Budget Committee vacancy

The City Council approved approximately $90,700 for road and sewer improvements and created a combined Finance Director/Assistant City Manager position. The Council also appointed a new member to the Budget Committee and scheduled meetings to discuss City Manager recruitment.

• Appointed Jonathan Mix to the Budget Committee through December 2025 (5-0, 1 abstention)
• Approved approximately $54,700 for pavement improvements on SE 3rd Street (unanimous)
• Approved approximately $36,000 for Cure In Place Piping liners in sewer main (unanimous)
• Approved new Finance Director/Assistant City Manager position at Salary Schedule Level 44 (approved, 1 abstention)
• Approved March 1, 2023 meeting minutes (unanimous)

Planning Commission

The Toledo Planning Commission will hold a public hearing on a conditional use permit for a food production operation at 340 NE Highway 20, requested by Roman Sorokin and Hillcrest Foods LLC. The commission will also discuss updates to the Comprehensive Land Use Plan, specifically chapters on natural resources and environmental quality. The meeting includes time for public comments on non-agenda items and approval of previous minutes.

• Public hearing for Conditional Use Permit CU-1-23 for food production at 340 NE Highway 20
• Worksession on Comprehensive Land Use Plan Update: Chapter 5 (Natural Resources, Scenic and Historic Areas, Open Spaces) and Chapter 6 (Air, Water, Land Resources Quality)
• Approval of March 8, 2023 minutes
• Visitors' time for public comments on non-agenda items

The Toledo Planning Commission unanimously approved a conditional use permit (CU-1-23) for a micro-greens food production operation at 340 NE Highway 20, requested by Roman Sorokin and property owner Hillcrest Foods LLC. The permit includes conditions such as no marijuana growing, a 40-square-foot signage limit, and a backflow prevention device, with amendments allowing fans as needed and business hours from 5am to 11pm. The commission also held a worksession on Comprehensive Plan updates for Chapters 5 and 6, discussing natural resources and air/water quality, but took no formal action on those items.

• Approved conditional use permit CU-1-23 for micro-greens nursery at 340 NE Highway 20 (unanimous)
• Amended Condition #3 to allow 'fans as needed'
• Amended Condition #4 to set business hours 5am-11pm Monday-Sunday
• Approved March 8, 2023, minutes as circulated (unanimous)

Budget Committee

The Toledo Budget Committee is meeting for an informational training session only. No public comments will be taken, and no decisions are expected. The meeting is accessible in person and via Zoom.

• Budget training session
• No public comments will be taken
• Meeting held in person and via Zoom

The Budget Committee held a training session titled 'Introduction to Governmental Budgeting.' City Manager Judy Richter reviewed committee responsibilities, fund types, and budget formatting. No substantive decisions were made.

City Council

The Toledo City Council will hold its regular meeting on April 5, 2023, at City Hall and via Zoom. The council will discuss issuing new general obligation bonds for infrastructure projects and adopt city goals for fiscal year 2023-2024. The meeting includes a presentation on the fiscal year 2022 audit and a discussion on a proposed ban on Styrofoam.

• Consider new issue of General Obligation Bonds for infrastructure projects
• Consider a System Development Charges assessment & lien agreement for 740-742 SE 6th Street, Toledo, OR
• Resolution No. 1509: Adopt a supplemental budget for fiscal 2022-2023 to correct clerical errors
• Resolution No. 1510: Receive the 2021-2022 financial audit
• Adopt City Council goals and objectives for Fiscal Year 2023-2024

The City Council approved a system development charges lien for the Blackberry Hill Apartments and adopted goals for the 2023-2024 fiscal year. The council also passed resolutions to correct clerical budget errors and formally receive the 2021-2022 financial audit.

• Approved System Development Charges assessment & lien agreement for 740-742 SE 6th Street (unanimous)
• Approved Resolution No. 1509 to correct clerical errors in the 2022-2023 supplemental budget (unanimous)
• Adopted Resolution No. 1510 receiving the 2021-2022 financial audit (unanimous)
• Adopted City Council goals and objectives for Fiscal Year 2023-2024 (unanimous)
• Tabled March 1, 2023 meeting minutes

City Council

The Toledo City Council is meeting in executive session, which is closed to the public, to discuss employment matters, exempt records, and legal issues. No final decisions will be made during this session.

• Executive session under ORS 192.660(2)(a) for employment considerations
• Executive session under ORS 192.660(2)(f) for exempt records
• Executive session under ORS 192.660(2)(h) for legal consultation on litigation

The City Council met in executive session to discuss personnel, exempt records, and legal matters. No decisions were made during this session.

City Council

The Toledo City Council will hold a work session on March 22, 2023, accessible in person and via Zoom. The meeting includes a public comment period and will discuss tobacco licensing, capital improvement projects, and a lien agreement for land at 740-742 SE 6th Street.

• Discussion on tobacco licensing
• Proposed fiscal year 2023-2024 Capital Improvement Projects
• Consideration of City Councilors for mediation with Toledo Cemetery Association
• System Development Charges assessment & lien agreement for 740-742 SE 6th Street (Blackberry Hill Apartments)

The City Council approved the attendance of three members at a mediation with the Toledo Cemetery Association. The Council also reached a consensus to support a letter regarding Senate Bill 847 and declined a request from the County regarding tobacco licensing.

• Approved January 18 and February 15 meeting minutes (unanimous)
• Authorized Mayor Cross and Councilors Kim Bush and Wade Carey to attend mediation with Toledo Cemetery Association on April 7, 2023 (unanimous)
• Consensus to not support County request regarding tobacco licensing
• Consensus to support letter regarding Senate Bill 847 and provide city logo

City Council

The Toledo City Council will hold a public hearing on a temporary use permit renewal for 727 SE 7th Street, and discuss standby water rates and a system development charges review for the Northwest Coastal Housing Blackberry project. The council will also decide on a new liquor license application, declaring fire department equipment surplus, and supporting House Bill 3220. The meeting includes presentations from Samaritan Treatment and Recovery Services and Northwest Coastal Housing.

• Public hearing: Temporary Use Permit Renewal, 727 SE 7th Street
• Discussion: Standby Water Rates
• Discussion: System Development Charges Review – Northwest Coastal Housing Blackberry project
• Decision: New Liquor License application – Dempseys, LLC
• Decision: Support for House Bill 3220

The Toledo City Council approved a six-month extension for Temporary Use Permit #TTP-1-23 for an RV at 727 SE 7th Street, despite the permit having expired in September 2022. The council also recommended approval of a liquor license for Dempseys, LLC, declared surplus fire department equipment, and authorized a letter supporting House Bill 3220. Discussions included potential assistance for the Northwest Coastal Housing veterans project and standby water rates.

• Approved six-month extension for Temporary Use Permit #TTP-1-23 (unanimous)
• Recommended approval of liquor license for Dempseys, LLC (unanimous)
• Declared Fire Department equipment as surplus (unanimous)
• Authorized letter of support for House Bill 3220 (unanimous)

Planning Commission

The Toledo Planning Commission is holding a regular meeting with a worksession to discuss updates to the Comprehensive Land Use Plan, specifically Chapters 11, 16, and 17, covering public facilities, estuarine resources, and coastal shorelands. The commission will also approve the February 8, 2023 minutes and hear visitor comments. The meeting is in-person and via Zoom.

• Worksession on Comprehensive Land Use Plan Update – Chapter 11 (Public Facilities), Chapter 16 (Estuarine Resources), Chapter 17 (Coastal Shorelands)
• Approval of February 8, 2023 minutes
• Visitor comments on non-agenda items
• Updates and reports from staff and commissioners

The Planning Commission held a worksession to review draft updates for Chapters 11, 16, and 17 of the Comprehensive Land Use Plan. No formal votes were taken on the plan chapters, which will be subject to a joint worksession and public hearings later this year.

• Approved February 8, 2023, minutes (unanimous)

City Council

The Toledo City Council will hold a regular meeting with a presentation on bond issuance, followed by discussions on the bond details and League of Oregon Cities conference sign-ups. The council will also consider a letter of authorization for a grant application. Public comments are limited and can be submitted in advance.

• Bond issuance presentation by Jonas Biery, Bond Consultant, DA Davidson
• Discussion of bond issue details
• Letter of authorization for grant application by Council President Betty Kamikawa
• League of Oregon Cities Spring Conference sign ups

The Toledo City Council approved the consent agenda, including previous meeting minutes, and authorized Council President Kamikawa to sign and apply for the procurement of two Sustainable Renewable Energy Utility Systems modules. A bond issuance discussion was tabled for a future meeting.

• Approved consent agenda including minutes from January 18, February 1, and February 1, 2023 (unanimous)
• Authorized grant application and procurement of two Sustainable Renewable Energy Utility Systems modules (unanimous)
• Tabled bond issue discussion for a future meeting

City Council

The Toledo City Council is holding a goal-setting session that includes training on council communication, public hearing procedures, rules, and social media. The council will also consider Resolution No. 1508, which would establish a policy for spending Strategic Investment Program revenue.

• Resolution No. 1508: policy for spending Strategic Investment Program revenue
• Training on council communication, public hearing procedures, rules, and social media
• Goal-setting session

The City Council approved a policy for spending Strategic Investment Program revenue from Georgia-Pacific related to the Juno project. The Council also reached a consensus to add a goal regarding the recruitment and retention of diverse professional employees.

• Approved Resolution No. 1508 establishing a policy for spending Strategic Investment Program revenue (unanimous)

City Council

The Toledo City Council will hold a regular meeting with presentations, public comment, and several decision items. Key actions include approving a contract renewal with Sequoia Consulting, accepting funds from Lincoln County for an abandoned RV abatement program, adopting a supplemental budget, and considering a 99-year lease for the Olalla Meadows low-income housing development. The council will also consider intergovernmental agreements for municipal court judge services and interview applicants to fill a council vacancy.

• 99-year lease for Olalla Meadows low-income housing by Northwest Coastal Housing
• Resolution No. 1507 adopting supplemental budget for fiscal 2022-2023
• Accept funds from Lincoln County for abandoned RV abatement program
• Intergovernmental agreements with McMinnville and Lincoln City for Municipal Court Judge Services
• Approve renewal of contract with Sequoia Consulting

The Toledo City Council approved a contract renewal with Sequoia Consulting, setting a maximum monthly spending of $5,000 and an end date of December 31, 2023. They also unanimously accepted funds from Lincoln County for an abandoned RV abatement program, approved a supplemental budget for FY 2022-2023, and approved intergovernmental agreements for municipal court judge services with McMinnville and Lincoln City. A 99-year lease for Olalla Meadows was discussed but not voted on.

• Approved Sequoia Consulting contract renewal with $5,000/month cap and Dec 31, 2023 end date (unanimous)
• Accepted Lincoln County funds for abandoned RV abatement program (unanimous)
• Approved Resolution No. 1507 supplemental budget for FY 2022-2023 (unanimous)
• Approved IGA with City of McMinnville for municipal court judge services (unanimous)
• Approved IGA with City of Lincoln City for municipal court judge services (unanimous)
• Approved consent agenda including January 4, 2023 minutes (unanimous)

Planning Commission

The Toledo Planning Commission will hold a worksession to discuss updates to Chapter 2 (Land Use Planning) and Chapter 14 (Urbanization) of the Comprehensive Land Use Plan. The meeting also includes approval of the January 11, 2023 minutes and time for public comments.

• Worksession on Comprehensive Land Use Plan Update – Chapter 2 (Land Use Planning)
• Worksession on Comprehensive Land Use Plan Update – Chapter 14 (Urbanization)
• Approval of January 11, 2023 minutes

The Toledo Planning Commission held a worksession to review updates to Chapters 2 (Land Use) and 14 (Urbanization) of the Comprehensive Land Use Plan, incorporating Housing Needs Analysis data and discussing formatting and policy language changes. No formal decisions were made; the commission approved the January 11, 2023, minutes unanimously. The next review will cover Public Facilities, Estuarine Resources, and Coastal Shorelands, with public hearings expected in fall/winter.

• Approved January 11, 2023, minutes as circulated and corrected (unanimous)
• Reviewed Chapter 2 Land Use updates, including HNA as Exhibit A and zone district table
• Reviewed Chapter 14 Urbanization updates, including UGB land swap policy language
• Scheduled next month's review of Public Facilities, Estuarine Resources, and Coastal Shorelands

City Council

The Toledo City Council will hold a regular meeting with in-person and Zoom access. Items include a veterans resource center presentation, a drinking water protection plan draft, and discussions on community service fees and goal-setting training.

• Presentation by Lincoln County Veterans Resource Center
• Presentation of Drinking Water Protection Plan Draft by GSI Water Solutions, Inc.
• Discussion on Community Service Fee and Community Impact Fee updates
• Consideration to participate in the RARE program for next fiscal year
• Consideration to advertise in the Ocean Waves publication

The Toledo City Council approved the consent agenda as amended and authorized staff to apply for a Resource Assistance for Rural Environments (RARE) member for the 2023-2024 fiscal year. Council members also voted to direct staff to advertise in the Ocean Waves publication for one year using available grant funds. Additionally, the Council heard presentations regarding the Lincoln County Veterans Resource Center and the draft Drinking Water Protection Plan, and discussed Strategic Improvement Plan fees and upcoming goal-setting training topics.

• Approved consent agenda as amended (unanimous)
• Authorized City Manager to apply for a RARE Member for the 2023-2024 Fiscal Year (unanimous)
• Directed City Manager and staff to advertise in the Ocean Waves publication for one year using grant funds (unanimous)

City Council

The Toledo City Council is meeting in executive session to discuss the employment of a public officer, employee, staff member, or individual agent, as allowed under Oregon law. No final decisions will be made during this session, and the public is not permitted to attend, though media may be present with restrictions.

• Executive session under ORS 192.660(2)(a) to consider employment matters
• Meeting held via Zoom and in person at City Hall, 206 N. Main Street

The Toledo City Council met in executive session on February 1, 2023, to consider the employment of a public officer, employee, staff member, or individual agent, as allowed under ORS 192.660(2)(a). No decisions were made during the session, which adjourned after about 28 minutes.

• Held executive session on employment (no decisions made)

City Council

The Toledo City Council meeting scheduled for January 25, 2023, was cancelled because a quorum was not present. A possible quorum may have attended an informal event at the State Capitol in Salem, but no formal actions or deliberations were planned.

City Council

The Toledo City Council will hold a public hearing on an appeal of the Planning Commission's decision regarding a variance to floodplain development standards. The council will also discuss setting a date for goal setting and a timeline for council recruitment, and will decide on several ordinances, an intergovernmental agreement, and a salary adjustment.

• Public hearing: Appeal of Planning Commission's decision on a variance to Floodplain Development Standards
• Ordinance No. 1406: Amending Municipal Code Chapter 1.16, Right of Entry for Inspections, declaring an emergency
• Ordinance No. 1407: Amending Municipal Code Chapter 1.20
• Ordinance No. 1408: Creating Municipal Code Chapter 1.24, Legislative Subpoenas
• Approval of Non-Represented Salary Schedule with 3% Cost of Living Adjustment

The City Council unanimously denied a variance request from the Port of Toledo for floodway development due to a lack of required engineering analysis. The Council also approved several municipal code amendments and a cost-of-living adjustment for non-represented staff.

• Denied Port of Toledo variance request for floodway development (unanimous)
• Approved Intergovernmental Agreement with Lincoln City for Municipal Court Judge (unanimous)
• Approved 3.0% COLA for Non-Represented Salary Schedule retroactive to July 1, 2022 (unanimous)
• Adopted Ordinance No. 1406 amending Right of Entry for Inspections (unanimous)
• Adopted Ordinance No. 1407 amending Toledo Municipal Code Chapter 1.20 (unanimous)
• Adopted Ordinance No. 1408 creating Legislative Subpoenas chapter (unanimous)
• Appointed City Manager and Mayor as negotiating team for Seal Rock Water District Agreement (unanimous)
• Approved December 7, 2022 meeting minutes as amended (unanimous)

City Council

The Toledo City Council will meet in an executive session to discuss real property negotiations and legal consultations regarding current or potential litigation. No final decisions will be made during this closed session.

The City Council met in executive session to discuss real property transactions and legal counsel regarding litigation. The minutes record that no decisions were made during this session.

Planning Commission

The Toledo Planning Commission will hold a worksession regarding updates to the Comprehensive Land Use Plan. The discussion will focus on Chapter 12 (Transportation) and Chapter 13 (Energy Conservation). The commission will also receive updates on grants, building permits, and land use applications.

• Worksession: Comprehensive Land Use Plan Update (Transportation)
• Worksession: Comprehensive Land Use Plan Update (Energy Conservation)
• Grant updates
• Building permit and land use application updates

The Toledo Planning Commission held a worksession to review proposed updates to the Transportation and Energy Conservation chapters of the Comprehensive Land Use Plan. No formal decisions were made on the chapter content; the updates were discussed and will be finalized later in 2023. The commission also noted that the Oregon Parks and Recreation grant for Arcadia Park was awarded and that the Safe Routes to School grant application was unsuccessful.

• Approved December 14, 2022 minutes as corrected (unanimous)
• Discussed Transportation Chapter updates, including rail and ferry options
• Discussed Energy Conservation Chapter updates, including EV charging stations
• Noted Arcadia Park grant awarded for restrooms, tennis courts, fencing, lighting
• Noted Safe Routes to School grant not awarded; may reapply in 2024

City Council

The Toledo City Council will hold a regular meeting with discussions on a draft animal ordinance and interview questions for a City Council position. Decision items include reviewing an agreement with OSU Cooperative Extension, considering Planning Commission re-appointments, and adopting ordinances on right of entry for inspections, general penalties, and legislative subpoenas. The meeting also includes swearing in officials and public comment.

• Draft animal ordinance
• Amendment to agreement with OSU Cooperative Extension Community Garden
• Re-appointments to Planning Commission
• Ordinance revising Municipal Code Chapter 1.16 (Right of Entry for Inspections)
• Ordinance revising Chapter 1.20 (General Penalty) and creating Chapter 1.24 (Legislative Subpoenas)

The Toledo City Council adopted a new animal ordinance (Chapter 6.08) and re-appointed Brian Lundgren and Jonathan Mix to the Planning Commission, with Councilor Mix abstaining. The Council also approved an amendment to the OSU Cooperative Extension Community Garden agreement and elected Betty Kamikawa as Council President. Several draft ordinances were tabled for further review on January 18, 2023.

• Adopted animal ordinance Chapter 6.08 (unanimous)
• Approved amendment to OSU Community Garden agreement (unanimous)
• Re-appointed Brian Lundgren and Jonathan Mix to Planning Commission (4-0, Mix abstained)
• Elected Betty Kamikawa as Council President (unanimous)
• Tabled draft ordinance revising Chapter 1.16 (Right of Entry) for Jan. 18
• Tabled draft ordinance revising Chapter 1.20 (General Penalty) for Jan. 18
• Tabled draft ordinance creating Chapter 1.24 (Legislative Subpoenas) for Jan. 18
• Approved consent agenda as amended (unanimous)