Toledo public meetings in 2024

City Council

This City Council work session has been cancelled due to its proximity to the Christmas holiday. No business will be discussed at this meeting.

• Work session cancelled

City Council

The Toledo City Council will meet in an executive session to discuss legal rights and duties related to current or potential litigation, as permitted by Oregon law. No final decisions will be made during this closed session.

Urban Renewal Agency

The Toledo Urban Renewal Agency will convene on December 18, 2024, following a closed executive session by the City Council. The meeting includes routine procedural items such as approving past minutes and discussing an intergovernmental agreement with the City. No substantive decisions or public hearings are listed on the agenda.

City Council

The Toledo City Council will discuss a joint draft Request for Proposals with the Greater Toledo Pool and Recreation District to replace the pool and build a community center on city-owned property, as well as an Intergovernmental Agreement with the district. They will also receive updates on the Toledo Dispatch Center and a citizen letter. Decision items include approving an agreement addendum with Oregon State University for a community garden, re-appointing a Planning Commission member, accepting a grant for a Parks Master Plan, and considering Ordinance No. 1426 rejecting FEMA's Pre-Implementation Compliance Measures in floodplain areas.

• Discuss joint draft RFP with Greater Toledo Pool and Recreation District for pool replacement and community center
• Discuss Intergovernmental Agreement with Greater Toledo Pool and Recreation District
• Approve agreement addendum with Oregon State University for community garden
• Accept grant agreement with Oregon Parks and Recreation Department for Parks Master Plan
• Ordinance No. 1426 rejecting FEMA Pre-Implementation Compliance Measures in floodplain areas

The Toledo City Council adopted Ordinance No. 1426, rejecting FEMA's proposed pre-implementation compliance measures for floodplain areas and amending the municipal code to add new flood hazard protection standards. The council also approved an addendum to the OSU community garden agreement, reappointed Ricky Dyson to the Planning Commission, and accepted a $32,000 grant for a Parks Master Plan. No action was taken on the pool/community center RFP or dispatch center transition, which were discussed and deferred to future meetings.

• Adopted Ordinance No. 1426 rejecting FEMA floodplain compliance measures (6-0)
• Approved OSU community garden agreement addendum (6-0)
• Reappointed Ricky Dyson to Planning Commission (6-0)
• Accepted Oregon Parks and Recreation Department grant for Parks Master Plan (6-0)

City Council

The Toledo City Council is holding a regular meeting with public comment, a consent agenda, and several decision items. They will consider bonuses for police department employees, vote on ordinances amending the comprehensive land use plan and zoning maps, and regulating psilocybin services and manufacturing. They will also certify the November 5, 2024 election results and approve resolutions recognizing grant revenue for the Library and Fire Departments.

• Consideration of bonuses for police department employees
• Ordinance No. 1424 amending the 2023 Toledo Comprehensive Land Use Plan and Zoning Maps
• Ordinance No. 1425 amending Municipal Code Title 17 for psilocybin services and manufacturing
• Certification of November 5, 2024 General Election results
• Resolution No. 1564 and 1565 recognizing grant revenue for Library and Fire Departments

The Toledo City Council approved a one-time $22,688 bonus for Police Chief Mike Pace, adopted two zoning-related ordinances (rezoning the Eagles building property and regulating psilocybin services), certified the November 5 election results, and approved grant appropriations for the library and fire departments. The council also discussed but did not vote on several informational items, including a potential salary adjustment for the chief and floodplain management issues.

• Approved $22,688 one-time bonus for Police Chief Mike Pace
• Approved rezoning of Eagles building property (RZ-1-24, PA-1-24) and adopted Ordinance 1424
• Adopted Ordinance 1425 regulating psilocybin services and manufacturing
• Certified November 5, 2024 general election results
• Adopted Resolution 1564 recognizing library grant revenue and appropriations
• Adopted Resolution 1565 recognizing fire department grant revenue and appropriations
• Approved consent agenda including minutes from multiple prior meetings

City Council

The Toledo City Council is meeting in executive session to discuss exempt records and consult with legal counsel about current or likely litigation. No final decisions will be made, and the public is not allowed to attend.

• Executive session under ORS 192.660(2)(f) for exempt records
• Executive session under ORS 192.660(2)(h) for legal consultation on litigation

City Council

The Toledo City Council work session scheduled for November 27, 2024, has been cancelled due to its proximity to the Thanksgiving holiday. The agenda contains no other business items.

• Work session cancelled

City Council

The Toledo City Council is holding its regular meeting, which includes a presentation from the Library Director, public comment, and approval of past meeting minutes. The council will discuss the 2025 master meeting calendar and decide whether to fill positions for Municipal Maintenance Worker II and Equipment Maintenance Mechanic. The agenda is mostly routine, with no major ordinances or budget items listed.

• Presentation by Library Director Harrison Baker
• Consideration to fill Municipal Maintenance Worker II and Equipment Maintenance Mechanic positions
• Discussion of 2025 master meeting calendar
• Consent agenda: approval of minutes from May 1, May 15, and September 17, 2024 meetings

The Toledo City Council approved spending up to $35,000 to repair Engine 41 and authorized hiring for two maintenance worker positions and one equipment mechanic. They also approved the consent agenda and discussed a 2025 meeting calendar, police bonuses, and the pool project timeline. No other major decisions were made.

• Approved $35,000 expenditure to repair Engine 41 (6-0)
• Authorized hiring two municipal maintenance workers and one equipment mechanic (6-0)
• Approved consent agenda including minutes from May and September meetings (6-0)
• Agreed to move January 1, 2025 meeting to January 9, 2025

City Council

This is a special meeting of the Toledo City Council with a minimal agenda: call to order, CIS training, and adjournment. No decisions or public hearings are listed; the agenda is essentially procedural and training-focused.

• CIS training session

City Council

The Toledo City Council is meeting in executive session to discuss information or records exempt from public inspection under ORS 192.660(2)(f). No final decisions will be made during the session, and the public is excluded except for media and designated staff.

• Executive session under ORS 192.660(2)(f) to consider exempt records
• Media may attend but are barred from reporting deliberations
• No final decisions allowed in executive session

Planning Commission

The Toledo Planning Commission will hold public hearings on two items: a request to rezone property at 161 SE 2nd Street from General Residential to Commercial, and a zoning ordinance amendment to modify regulations for psilocybin services in commercial, light-industrial, home occupation, and conditional use standards. The commission will also approve minutes from the October 9, 2024 meeting and hear visitor comments.

• Public hearing: Rezone 161 SE 2nd Street from General Residential to Commercial (File #PA-1-24/RZ-1-24), requested by Eric Bohne
• Public hearing: Zoning ordinance amendment for psilocybin services regulations (File #ZOA-1-24), requested by the City of Toledo
• Approval of October 9, 2024 meeting minutes
• Visitor comment period for non-agenda items

The Toledo Planning Commission voted unanimously to recommend approval of a Comprehensive Plan map and zoning amendment to rezone 161 SE 2nd Street from General Residential to Commercial, with the applicant planning a future cluster housing development. The Commission also unanimously recommended approval of a zoning ordinance amendment establishing regulations for psilocybin services in Commercial and Light-Industrial zones, and asked staff to review the 1000-foot separation requirement between licensed facilities. Both items will go to the City Council on December 4, 2024.

• Recommended approval of rezone at 161 SE 2nd St from General Residential to Commercial (unanimous)
• Recommended approval of zoning ordinance amendment for psilocybin services regulations (unanimous)
• Requested staff review of 1000-foot separation between psilocybin facilities
• Approved October 9, 2024 minutes (Dyson and Warfield abstained)

City Council

The Toledo City Council is meeting on November 6, 2024, primarily to hold an executive session under Oregon law to discuss exempt information. Following the session, the council will consider a decision item to authorize the city manager pro-tem to remove a specific employee. No final decisions can be made during the executive session itself.

• Executive session under ORS 192.660(2)(f) for exempt information
• Decision item: authorize city manager pro-tem to remove a specific employee

City Council

The Toledo City Council will hold a regular meeting on November 6, 2024, at 6:00 p.m. at City Hall, also accessible via Zoom. The agenda includes a discussion on a sign hanging policy, a decision on pre-implementation compliance measures for FEMA in floodplain areas, and approval of an annual salary increase for the Finance Director/Assistant City Manager. The meeting will also include public comments, consent agenda approval, and committee updates.

• Discussion of sign hanging policy
• Direction on pre-implementation compliance measures for FEMA in floodplain areas
• Approve annual salary increase for Finance Director/Assistant City Manager
• Consent agenda: approval of minutes from April 17, August 28, September 4, and July 17 meetings

The Toledo City Council voted to take no action on new FEMA floodplain requirements before the December 1 deadline, defaulting to a case-by-case permit process. They approved a salary step increase for Finance Director/Assistant City Manager Amanda Carey to $9,002 per month, retroactive to October 9. The council also extended John Robinson's parking permit for six months and approved the consent agenda as amended.

• Took no action on FEMA floodplain regulations, defaulting to case-by-case approach
• Approved step increase to Step 4 for Finance Director/Assistant City Manager at $9,002/month (5-2)
• Extended parking permit for John Robinson on A Street for six months
• Approved consent agenda as amended, including corrected executive session minutes

City Council

The Toledo City Council is holding a town hall meeting to present and discuss City Council goals, the city budget, and a 2024 City Charter update, followed by a question-and-answer period. The agenda is primarily informational and procedural, with no specific decisions or proposals listed.

• City Council Goals presentation
• Presentation of the City Budget
• 2024 City Charter update
• Questions and answers period

City Council

The regular Toledo City Council meeting scheduled for October 16, 2024 is cancelled due to a conflict with the League of Oregon Cities Annual Conference in Bend, OR. The council will reconvene on October 23, 2024 for a Town Hall. No business items are on this agenda.

• Regular meeting cancelled due to League of Oregon Cities Annual Conference conflict
• Next meeting: Town Hall on October 23, 2024

Planning Commission

The Toledo Planning Commission is meeting to discuss updates to the Land Division Code, Residential Code, and House Bill 3395 requirements. The agenda also includes approval of the previous meeting's minutes and updates on grants.

• Worksession on Land Division Code, Residential Code, and House Bill 3395 Updates
• Approval of September 11, 2024 meeting minutes
• Grant updates discussion

City Council

The Toledo City Council is holding a regular meeting with a consent agenda for approving minutes and a decision item to consider filling the Assistant Library Director position. No other discussion items are listed. The meeting is procedural in nature, with public comment opportunities.

• Consideration to fill the position of Assistant Library Director
• Approval of minutes from the March 20, 2024 regular meeting

City Council

The Toledo City Council is meeting in executive session to consider information or records exempt from public inspection under ORS 192.660(2)(f). No final decisions may be made during this session, and the public is prohibited from attending, though media may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(f) to discuss exempt records
• Media may attend but cannot report on deliberations
• No final decisions allowed in executive session

City Council

The Toledo City Council is holding a work session with several decision items, including approving an amendment to the City Attorney contract, considering premium pay for the Interim City Manager, approving costs for the Pet Parade, reviewing the Toledo Public Library circulation policy, and approving change order #3 for final reconciliation and payment for the SE Fir St. project. No discussion items are listed, and the consent agenda is empty.

• Amendment to City Attorney contract
• Premium pay for Interim City Manager
• Costs for Pet Parade
• Toledo Public Library circulation policy
• Change order #3 for SE Fir St. project

City Council

The Toledo City Council is meeting in executive session only, with no decisions to be made. The closed session is authorized under Oregon law to discuss real property negotiations, exempt records, and legal matters with counsel. The public is excluded except for news media and designated staff.

• Executive session under ORS 192.660(2)(e) for real property transaction negotiations
• Executive session under ORS 192.660(2)(f) for records exempt from public inspection
• Executive session under ORS 192.660(2)(h) to consult with counsel on current or likely litigation
• No decision items on the agenda

The Toledo City Council met in executive session on September 17, 2024, to discuss exempt information and legal matters. No decisions were made during the session, which adjourned after about 32 minutes.

City Council

The Toledo City Council is holding a special meeting to consider a single decision item: a 99-year lease with Northwest Coastal Housing. The meeting is open to the public in person and via Zoom, with limited verbal comments and written comments accepted by email.

• Consideration of a 99-year lease with Northwest Coastal Housing

Planning Commission

This is a notice of a possible quorum, not a regular business meeting. The Toledo City Council and Planning Commission will tour the Dahl & Dahl Inc Facility, the Georgia-Pacific Juno site, and the Georgia-Pacific Mill site. No deliberation, formal action, or city business will occur during the tour.

• Tour of Dahl & Dahl Inc Facility at 5441 W Hwy 20
• Tour of Georgia-Pacific Juno site at 580 NW 1st Street
• Tour of Georgia-Pacific Mill site at 1400 SE Butler Bridge Road

Planning Commission

The Toledo Planning Commission will meet in person and via Zoom to conduct procedural business, including approving past minutes, discussing residential code updates, and receiving reports. No formal decisions or public hearings are scheduled.

The Toledo Planning Commission approved a motion to start meetings at 6:00 pm from November through May, with the October meeting remaining at 6:30 pm. The commission also continued its worksession on residential code updates and House Bill 3395, reviewing proposed changes to definitions, zones, setbacks, and nonconforming uses, but took no final action on those items.

• Approved amended motion to begin meetings at 6:00 pm November through May (unanimous)
• Approved August 14, 2024 minutes as circulated (unanimous)
• Discussed residential code updates and HB 3395; no formal action taken

City Council

The Toledo City Council is meeting in executive session to consult with legal counsel about current or potential litigation and to consider exempt records. No final decisions will be made, and the public is excluded except for media and designated staff.

• Executive session under ORS 192.660(2)(h) for legal consultation
• Executive session under ORS 192.660(2)(f) for exempt records

City Council

The Toledo City Council is holding a regular meeting with a consent agenda, a discussion of a library resolution, and decision items on public works contracts. The most consequential items are approving a change order for a fire hydrant and water line project and spending up to $81,000 on street improvements.

• Approve Change Order #2 with Civil West Engineering for SE Fir Street fire hydrant replacement and water line improvements
• Approve expenditure of up to $81,000 for Butler Bridge Road street improvements
• Discussion of Resolution No. 1373 with Library Board Chair Eric Erickson
• Proclamation for Central Coast Humane Society
• Consent agenda: minutes from February 21, 2024 meeting

City Council

The Toledo City Council will hold a work session with in-person and Zoom attendance, featuring presentations from the Oregon Department of Forestry and the Municipal Court. The meeting includes a public comment period and discussions on a draft letter regarding the Oregon NFIP Biological Opinion and parking alternatives on Main Street. No decision items are listed.

• Presentation by Oregon Department of Forestry, Community Assistance Forester Brittany Oxford
• Municipal Court report by Judge Arnold Poole
• Consideration of draft letter in response to Oregon NFIP Biological Opinion
• Discussion on parking alternatives on Main Street

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting with a consent agenda to approve minutes from March 27, 2024, and a discussion/decision item to reimburse the city $6,500 for downtown landscape beautification at Rock Park on Main Street. Public comments can be submitted in advance or during the meeting.

• Reimburse City $6,500 for downtown landscape beautification at Rock Park on Main Street
• Approve minutes from March 27, 2024 meeting

The Toledo Urban Renewal Agency met on August 21, 2024, and approved a consent agenda that included minutes from March 27, 2024. The only substantive decision was to reimburse the City $6,500 for downtown landscape beautification at Rock Park on Main Street. No other decisions were made; the meeting adjourned after this item.

• Approved consent agenda including March 27, 2024 minutes
• Approved $6,500 reimbursement to City for Rock Park landscape beautification

City Council

The Toledo City Council will hold a regular meeting with discussion and decision items. Key decisions include approving an untreated water services agreement with Georgia-Pacific Toledo, LLC, and recognizing grant revenue for the 2024-2025 fiscal year. The council will also discuss the Oregon NFIP Biological Opinion and consider grant recommendations and a management compensation plan update.

• Untreated Water Services Agreement with Georgia-Pacific Toledo, LLC
• State Legislature Direct Funding for Olalla Meadows Housing Project
• Resolution No. 1561, 1562, 1563 recognizing grant revenue and appropriating funds for FY 2024-2025
• Contribution Committee grant recommendations
• Management Compensation Plan update

Planning Commission

The Toledo Planning Commission will hold a regular meeting with a worksession on residential code and House Bill 3395 updates, along with discussion of building permit and land use application updates. The agenda also includes election of officers for the 2024-2025 fiscal year and approval of the June 12, 2024 minutes.

• Worksession on Residential Code and House Bill 3395 Updates
• Election of officers for 2024-2025 fiscal year
• Approval of June 12, 2024 minutes
• Building Permit and Land Use Application Updates

The Toledo Planning Commission elected Cora Warfield as President and Brian Lundgren as Vice President for the 2024-2025 fiscal year, and approved the June 12, 2024 minutes. The commission held a worksession on residential code updates under HB 3395, discussing potential changes to definitions, allowed uses, and standards, but took no formal action on these items. The next steps include public hearings expected in March 2025.

• Elected Cora Warfield as President and Brian Lundgren as Vice President (unanimous)
• Approved June 12, 2024 minutes as circulated (unanimous)

City Council

The Toledo City Council will meet on August 7, 2024, to consider a resolution to refer a new city charter question to voters in the November 5, 2024 election. The council will also discuss funding requests, including a memorial sign for Patrol Officer Gary Sumpter and support for the Toledo High School Wrestling team. No items are listed for discussion or on the consent agenda.

• Consider expenditure for Highway Memorial Sign for Patrol Officer Gary Sumpter
• Consider funding request from the Toledo High School Wrestling team for mat room
• Resolution No. 1560: Referral to electors for new city charter vote on November 5, 2024

Contribution Committee

The Toledo Contribution Committee will meet to review applications for the 2024-2025 fiscal year and make a funding recommendation to the City Council. The agenda includes a motion to recommend proposed funding allocations as discussed. Public comments may be submitted in advance or by phone.

• Review applications for 2024-2025 fiscal year
• Make funding recommendation to City Council
• Motion to recommend proposed funding allocations

City Council

The Toledo City Council will hold a work session to discuss parking alternatives on Main Street, housing, League of Oregon Cities' legislative priorities, and proposed City Charter amendments for the 2024 ballot. They will also make decisions on alcohol permits, a patrol car purchase, and lease amendments.

• Discussion of parking alternatives on Main Street
• Housing discussion
• Proposed amendments to City Charter for 2024 General Election
• Permit applications to consume alcohol in public places for Granite and Light, LLC and Timbers Restaurant
• Approve expenditure for new patrol car

The Toledo City Council held a work session on July 24, 2024, and approved several items: alcohol consumption permits for Granite and Light LLC and Timbers Restaurant, a new patrol vehicle expenditure up to $83,000, and lease amendments with Yaquina LLC and the Yaquina Pacific Railroad Historical Society. The council also agreed by consensus to submit five legislative priorities to the League of Oregon Cities and to continue parking discussions at the August 21 meeting.

• Approved alcohol permit for Granite and Light LLC (July 25-29) unanimously
• Approved alcohol permit for Timbers Restaurant (August 3-4) unanimously
• Approved up to $83,000 for new patrol vehicle unanimously
• Approved lease and sublease amendments with Yaquina LLC and Yaquina Pacific Railroad Historical Society unanimously
• Approved submitting five legislative priorities to League of Oregon Cities by consensus
• Agreed to continue parking discussion at August 21 meeting by consensus

City Council

The Toledo City Council will discuss proposed amendments to the City Charter to be submitted to voters in the 2024 General Election. The council will also decide on several items, including a grant contract for land development updates, a public alcohol consumption permit, a salary schedule for non-represented positions, and an emergency funding contract for the Ice Storm.

• Proposed amendments to City Charter for 2024 General Election
• Grant contract with Department of Land Conservation and Development for Title 16 Partition and Subdivision updates
• Permit to consume alcohol in public places for Oregon Beverage Services
• Resolution No. 1559 adopting salary schedule for non-represented positions FY 2024-2025
• Contract with FEMA and OEM for Ice Storm emergency funding

City Council

The Toledo City Council is meeting in executive session to consult with legal counsel about current or potential litigation. This is a closed session; no final decisions will be made. The agenda contains only this item and adjournment.

• Executive session under ORS 192.660(2)(h) to discuss litigation
• Meeting may be held via Zoom
• Media and designated staff may attend; public excluded

Charter Review Committee

The Toledo City Charter Review Committee is meeting to continue its review of the city charter. The agenda includes consideration of minutes from the April 30, 2024 meeting and further discussion of the charter. No specific decisions or proposals are listed.

• Continue review of the Toledo City Charter
• Consideration of minutes from April 30, 2024 meeting

The Toledo Charter Review Committee unanimously approved the amended draft of the city charter for submission to the Toledo City Council. The committee made numerous grammatical, formatting, and substantive changes, including restructuring compensation and council positions sections, clarifying qualifications, and adjusting quorum rules. The final draft will be presented at the July 17, 2024 council meeting.

• Approved minutes from April 30, 2024 (unanimous)
• Restructured Section 3.11 on compensation into subsections (a) and (b)
• Changed 'may' to 'shall' in Section 4.3 regarding city attorney attendance
• Removed city attorney settlement authority sentence from Section 4.3
• Standardized 'shall' language in Sections 6.1, 7.1, 8.1
• Clarified Section 9.3 on council positions, specifying at-large, 4-year terms, and election years
• Simplified Section 9.5 qualifications, removing 'substantially volunteer' language and changing residency timing
• Adjusted Section 9.10 quorum rules to limit appointments to one if only three members remain

City Council

The Toledo City Council regular meeting scheduled for July 3, 2024, was cancelled due to its proximity to the July 4th National holiday. No official business was conducted or decided.

Charter Review Committee

The Committee will continue its ongoing review of the Toledo City Charter. The meeting includes a session for new business.

• Continued review of the Toledo City Charter

The committee concluded its comprehensive review of the Toledo City Charter, having examined every section with the help of two attorneys. The revised charter will be presented to the City Council at their July 17, 2024 meeting. No formal votes were taken; the meeting was procedural and focused on finalizing the review process.

• Completed final review of the entire Toledo City Charter
• Scheduled presentation of revised charter to City Council on July 17, 2024

City Council

The Toledo City Council will hold a work session and regular meeting, including a joint session with Port of Toledo commissioners. Key decisions include certifying the May 21 primary election results, continuing a ban on psilocybin businesses, referring a temporary prohibition to voters, authorizing up to $2,650,000 in general obligation bonds, and adopting an ordinance with incentives for multifamily affordable housing. The council will also consider a street closure for Art, Oysters and Brews, a telecom franchise for Astound Broadband, and several personnel and agreement items.

• Ordinance No. 1421: continue two-year ban on psilocybin service centers and product manufacturers
• Resolution No. 1557: refer to voters a temporary prohibition on psilocybin-related businesses
• Resolution No. 1558: authorize general obligation bonds up to $2,650,000
• Ordinance No. 1423: incentives for multifamily affordable housing, creating Municipal Code Chapter 13.44
• Ordinance No. 1422: grant non-exclusive telecom franchise to Astound Broadband

City Council

The Toledo City Council's regular meeting scheduled for June 19, 2024, is cancelled in observance of the Juneteenth National holiday. No business will be conducted at this meeting.

• Regular meeting cancelled for Juneteenth National holiday

Charter Review Committee

The Toledo Charter Review Committee will hold its regular meeting at City Hall to continue reviewing the city charter. The public may attend in person or via Zoom. No specific decisions or dollar amounts are listed on the agenda.

Planning Commission

The Toledo Planning Commission is meeting to discuss updates to the partition and subdivision chapters, likely as part of a worksession. The agenda also includes approval of the May 8 minutes, updates on the summer meeting schedule, officer elections, and grant updates. The meeting is open to the public, with options for in-person or Zoom attendance.

• Worksession on Partition and Subdivision Chapter Updates
• Approval of May 8, 2024 meeting minutes
• Discussion of summer meeting schedule and upcoming officer elections
• Grant updates

The Toledo Planning Commission held a worksession to review proposed updates to the Partition and Subdivision chapters, including new design standards, Planned Development (PD) changes, and an Expedited Land Division section. No formal decisions were made; the items were discussed for future action. The commission also heard updates on grants and scheduled a future election of officers.

• Approved May 8, 2024 minutes as circulated (4-0)
• Reviewed proposed Design Standards section for streets and public improvements
• Reviewed updates to Planned Development chapter, including density and lot size standards
• Reviewed Expedited Land Division section to match State standards
• Discussed potential development at Arcadia Drive and Sturdevant Road sites
• Noted flashing speed feedback signs to be installed at Toledo Elementary
• Noted Oregon Parks and Recreation grant application submitted for parks master plan

Charter Review Committee

The Charter Review Committee continued revising the Toledo City Charter, focusing on council and mayor compensation. They debated timing to avoid self-pay ethics concerns and reviewed Bend's model, but made no final decisions. They agreed to ask the finance officer for feasible pay ranges and scheduled an additional meeting for June 27.

• Scheduled additional meeting for June 27, 10:30 AM-noon
• Agreed to ask finance officer Amanda for compensation parameters
• Continued charter review; no formal votes taken

Charter Review Committee

The committee continued its review of the Toledo City Charter, focusing on council compensation and election structure. They discussed various compensation models, including paying per meeting attended, and considered adding designated council positions. No formal decisions were made; the committee scheduled two additional meetings to finalize the draft charter before presenting it to the City Council.

• Scheduled additional meetings for June 12 and June 18 to finalize charter review
• Discussed council compensation models, including per-meeting pay
• Explored adding designated council positions to replace at-large system
• Reviewed draft charter structure and content

Urban Renewal Agency

The Toledo Urban Renewal Agency will hold its regular meeting, including a public hearing to adopt the agency’s budget for fiscal year 2024-2025. The meeting will be held in person at City Hall and via Zoom, with opportunities for public comments submitted in advance or during the meeting.

• Public hearing on Resolution URA-07 adopting the Urban Renewal Agency budget for FY 2024-2025

Charter Review Committee

The Toledo Charter Review Committee will hold a regular meeting to continue reviewing the Toledo City Charter. The meeting is accessible in person and via Zoom, with accommodations available for disabilities.

The Toledo Charter Review Committee continued its review, agreeing to amend the municipal court section to allow bail when jail space is unavailable and to permit court sessions at locations directed by the council. They also decided to add a section requiring council authorization of employee compensation, moved the debt limits section to Miscellaneous Provisions, and deferred decisions on special powers and council compensation for further research.

• Agreed to add 'or admit to bail anyone accused of a city offense' to municipal court language
• Agreed to modify court location language to 'hold court at such places the council directs'
• Agreed to add LOC section 9.1 requiring council authorization of employee compensation in annual budget
• Decided to move debt limits section from Chapter 10 to Miscellaneous Provisions
• Agreed to research special powers attribution (council vs. URA board) before finalizing
• Agreed to research council compensation, including other cities' practices and League of Oregon Cities materials

Charter Review Committee

The Toledo Charter Review Committee will hold a regular meeting to continue reviewing the Toledo City Charter. The meeting is accessible in person at City Hall and via Zoom, with accommodations available for disabilities.

Urban Renewal Agency

The Toledo Urban Renewal Agency will hold a regular meeting to consider three rehabilitation loan requests for properties in the Urban Renewal District, and discuss the loan rehab program. The meeting is open to the public, with options for remote attendance and comment submission.

• Rehabilitation loan request for 161 SE 2nd (Jennifer Kent & Eric Bohne)
• Rehabilitation loan request for 181 S Main Street (Charlie & Emilee Cyphert)
• Rehabilitation loan request for 344 W Business Highway 20 (Toni Hockema)
• Discussion of the loan rehab program

The Toledo Urban Renewal Agency approved three rehabilitation loan requests, each for $10,000, for properties at 161 SE 2nd, 181 S Main Street, and 344 W Business Highway 20. All motions carried unanimously except the third, which had one abstention. The board also discussed the loan program's requirements.

• Approved $10,000 loan to Jennifer Kent & Eric Bohne for 161 SE 2nd (unanimous)
• Approved $10,000 loan to Charlie & Emilee Cyphert for 181 S Main Street (unanimous)
• Approved $10,000 loan to Toni Hockema for 344 W Business Highway 20 (5-0, Mix abstained)
• Discussed loan program changes, including requiring project start before funding

City Council

The Toledo City Council will meet to discuss and vote on several resolutions, including adjustments to water and sewer user rates, a policy for signs on Dairy Queen posts, and funding support for local health services. The meeting will also feature a presentation from the Police Department and consider a contract for water line replacement.

• Resolution 1548: Policy for signs on Dairy Queen posts and city entrances
• Resolution 1549: Adjust water system rates and charges
• Resolution 1550: Adjust sewer system rates and charges
• Contract award to Black Rock Underground, LLC for Mill Creek raw water line replacement (Phase 1A)
• Consider funding support for Lincoln County Health and Human Services

Planning Commission

The Toledo Planning Commission will hold a public hearing and decision on two land-use items: an extension for a conditional use permit and variance for Northwest Coastal Housing, and a modification to a conditional use permit for a waste transfer/recycling facility at 5441 Hwy 20. They will also discuss updates to partition and subdivision chapters.

• Decision on extension for Conditional Use Permit and Variance (File #CU-2-23/VAR-2-23) for Northwest Coastal Housing
• Public hearing on modification to Conditional Use Permit (File #CU-2-21mod2) for waste transfer/recycling facility at 5441 Hwy 20
• Worksession on Partition and Subdivision Chapter Updates

The Toledo Planning Commission approved an extension for the Northwest Coastal Housing conditional use permit and variance, moving the deadline to June 20, 2025. They also approved a modification to allow a permanent membrane structure at the waste transfer facility on Hwy 20. The commission discussed but did not vote on updates to partition and subdivision standards.

• Granted extension for Conditional Use Permit and Variance #CU-2-23/VAR-2-23, new deadline June 20, 2025 (unanimous)
• Approved modification to Conditional Use Permit #CU-2-21MOD2 to allow permanent membrane structure at 5441 Hwy 20 (unanimous)
• Approved April 10, 2024 minutes as circulated (unanimous)
• Set summer meeting start time to 6:30 pm (unanimous)

Urban Renewal Agency Budget Committee

The Toledo Urban Renewal Agency Budget Committee approved the proposed budget for fiscal year 2024-2025 in the amount of $801,091. The approval followed a public hearing with no comments. An earlier motion to approve the budget was withdrawn so a public hearing could be held first. The committee also recommended that a group of downtown business owners prepare a formal proposal to request URA funding for a gardener.

• Approved FY 2024-2025 budget of $801,091
• Withdrew initial budget approval motion to allow public hearing
• Recommended downtown business group submit proposal for gardener funding

Charter Review Committee

The Toledo City Charter Review Committee is holding a regular meeting to continue its review of the Toledo City Charter. The agenda includes only the call to order, the ongoing charter review, and adjournment, with no specific items or decisions listed.

• Continue review of the Toledo City Charter

City Council

The Toledo City Council will hold a regular meeting on May 1, 2024, at City Hall (206 N. Main St.) and via Zoom. The council will discuss a joint meeting with the Greater Toledo Pool & Recreation District Board about property lease and water/funding allocation, approve a change order for Phase 1 of the Public Safety Building remodel, and consider a resolution to establish a policy for signs on Dairy Queen posts and city entrances. The meeting also includes presentations, public comments, and committee updates.

• Discuss lease of property and water/funding allocation with Greater Toledo Pool & Recreation District Board
• Approve Change Order #2 for Phase 1 of Public Safety Building remodel
• Consider Resolution No. 1548 to establish sign policy for Dairy Queen posts and city entrances
• Request for Continuation Funding Support for Lincoln County
• Presentations including Detective Badge Ceremony and Toledo History Center funding request

Charter Review Committee

The committee reviewed the Toledo City Charter and made several consensus decisions, including adopting the League of Oregon Cities (LOC) model preamble and replacing sections 4 and 5 with LOC model language. They also agreed to use Google Docs for collaboration, not to include self-liquidating revenue bonds, and to consolidate vacancy provisions. No formal votes were taken; decisions were by consensus.

• Approved minutes from April 4, 2024, with corrections (unanimous)
• Agreed to use LOC model preamble plus city mission statement (consensus)
• Agreed to replace charter sections 4 and 5 with LOC model language (consensus)
• Agreed not to include self-liquidating revenue bonds option (consensus)
• Agreed to use Google Docs for charter revision (consensus)
• Agreed to consolidate vacancy provisions into one section (consensus)
• Agreed to discuss council compensation at future meeting (consensus)
• Agreed to consider revising 75% absence rule to 50% (discussion only)

Urban Renewal Agency Budget Committee

The Toledo Urban Renewal Agency Budget Committee will meet to elect officers, receive the proposed Fiscal Year 2024-2025 budget message, and take public comment on the budget. The proposed budget will be available online and at City Hall after presentation. This is a regular budget review meeting, not a final adoption.

• Presentation of FY 2024-2025 budget message
• Public comment on proposed budget
• Election of Chairperson and Vice-Chair
• Budget available at City Hall, 206 North Main Street

The Toledo Urban Renewal Agency Budget Committee held a regular meeting, electing Kim Bush as Chairperson and Barry Bruster as Vice-Chairperson. Director Doug Wiggins presented the proposed Fiscal Year 2024-2025 budget message, and no public comments were received. The meeting adjourned without any substantive decisions on the budget.

• Elected Kim Bush as Committee Chairperson (motion carried)
• Elected Barry Bruster as Committee Vice-Chairperson (motion carried)

Budget Committee

The Toledo Budget Committee will meet to elect leadership, set meeting procedures, and review the proposed Fiscal Year 2024-2025 budget. The public may view the budget online or in person at City Hall before or during the meeting. Public comment on the budget will be accepted.

• Review of Fiscal Year 2024-2025 proposed budget
• Public comment on the proposed budget

Budget Committee

The Toledo Budget Committee convened an informational and training session on April 18, 2024, with no public hearings or decisions scheduled. The meeting was held in person at City Hall and simultaneously via Zoom, but no public comments were taken as this was a procedural and training-only event.

The Toledo Budget Committee met for a training session on April 18, 2024, via Zoom. City Manager Doug Wiggins reviewed fund types, Oregon Budget Law, committee responsibilities, and the budget approval process. No substantive decisions were made; the meeting was procedural only.

City Council

The Toledo City Council will hold a regular meeting with several decision items, including awarding a contract for SE Fir Street improvements, approving a Planning Technician position, and considering an ordinance to amend Title 12 of the municipal code. They will also discuss a rate adjustment by Dahl Disposable Services and a request from Lincoln County for continuation funding. The meeting includes presentations, public comment, and a consent agenda with minutes from prior meetings.

• Contract Award – Pacific Excavation for SE Fir Street improvements
• Ordinance No. 1420 amending Title 12, creating new Chapter 12.32
• Approve Planning Technician position and salary range
• Resolution No. 1547 authorizing application for Parks Master Plan Grant
• Discussion of upcoming rate adjustment by Dahl Disposable Services

Planning Commission

The Toledo Planning Commission will hold an in-person and virtual meeting to approve prior meeting minutes, discuss updates to the Partition and Subdivision Chapter, and review grant project updates. No substantive decisions or ordinances are scheduled for this meeting.

Charter Review Committee

The Toledo City Charter Review Committee is holding a regular meeting to organize itself. The committee will elect a chair and vice-chair, review its roles and responsibilities, and select a meeting schedule. The agenda is primarily procedural, with no substantive policy decisions listed.

• Election of Committee Chair and Vice-Chair
• Review of committee roles and responsibilities
• Selection of meeting schedule

The Toledo City Charter Review Committee held its first meeting, elected David Robinson as Chairperson and Rod Cross as Vice-Chairperson, and scheduled three upcoming meetings. The committee reviewed its responsibilities and the City Charter, with staff to bring recommended changes to the next meeting. No substantive decisions were made beyond organizational actions.

• Appointed David Robinson as Committee Chairperson (unanimous)
• Appointed Rod Cross as Committee Vice-Chairperson (unanimous)
• Scheduled meetings for April 30, May 6, and May 23

City Council

The Toledo City Council will hold a regular meeting, primarily discussing budget appropriations for fiscal year 2024-2025. The agenda also includes a request to hang a sign on city-owned structures, a presentation, and routine consent agenda items.

• Discussion of City Council budget appropriations for FY 2024-2025
• Request to hang sign on City owned sign structures
• Presentation by Tyrone Halbrook
• Approval of minutes from December 20, 2023 meeting

City Council

The Toledo City Council is meeting in executive session to discuss labor negotiations, as permitted under Oregon law. No final decisions will be made during this session, and the public is not allowed to attend, though media may be present with restrictions.

• Executive session under ORS 192.660(2)(d) for labor negotiations
• Meeting may be held via Zoom
• Media may attend but cannot report on deliberations

City Council

The Toledo City Council is meeting in executive session to discuss labor negotiations, as permitted under Oregon law. No final decisions will be made during this closed session, and the public is not allowed to attend, though media may be present with restrictions.

• Executive session under ORS 192.660(2)(d) for labor negotiations
• Session may be held via Zoom
• Media may attend but cannot report on deliberations

Urban Renewal Agency

The Toledo Urban Renewal Agency approved two $10,000 rehabilitation loan requests for properties on S. Main Street, one for electrical work and one for roof reimbursement, and adopted its fiscal year 2024-2025 goals. Both loan approvals were unanimous.

• Approved $10,000 rehabilitation loan for 139 S. Main Street (unanimous)
• Approved $10,000 reimbursement for re-roofing at 233 S. Main Street (unanimous)
• Adopted FY 2024-2025 goals as amended (unanimous)

City Council

The Toledo City Council will hold a regular meeting with a presentation from Georgia Pacific Mill, public comments, and several discussion and decision items. Key actions include a draft nepotism policy, a resolution to create a charter review committee, a software upgrade contract, a grant for HB 3395 compliance, and a proposed salary increase for the city manager.

• Resolution No. 1545 creating a committee to review the City Charter
• Contract approval for a Springbrook Software upgrade
• Grant award contract with the Department of Land Conservation & Development for HB 3395 compliance
• Consideration to increase City Manager's annual salary to $120,000
• Draft resolution establishing a Nepotism and Personal Relationships in the Workplace Policy

City Council

The Toledo City Council is meeting in executive session to review and evaluate the employment-related performance of the chief executive officer, as permitted under ORS 192.660(2)(i). No final decisions may be made during the session, and the public is excluded except for news media and designated staff. The agenda contains only this procedural item and adjournment.

• Executive session under ORS 192.660(2)(i) to review CEO performance
• Meeting may be held via Zoom video platform
• News media and designated staff may attend; public prohibited

Planning Commission

The Toledo Planning Commission is meeting to discuss updates to the partition and subdivision chapter, along with grant project updates and other reports. The meeting is open to the public, with options for in-person or Zoom attendance.

• Worksession on Partition and Subdivision Chapter Updates
• Grant Project Updates
• Approval of February 14, 2024 minutes

City Council

The Toledo City Council will discuss a draft resolution to create a City Charter review committee, review General Services Agreements for city engineering services with two firms, consider spending up to $1,000 on informational materials for the Ammon Tank replacement, and approve an Accounting Clerk position and salary range. The meeting also includes a presentation from Veterans of Foreign Wars and public comment.

• Draft resolution creating a City Charter review committee
• Review General Services Agreements for City Engineering Services with The Dyer Partnership and Civil West Engineering Services
• Approve expenditure up to $1,000 for Ammon Tank replacement informational materials
• Approve Accounting Clerk position and salary range

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting to discuss and develop its goals for Fiscal Year 2024-2025. The discussion will include a review of Sections IV and V of the Urban Renewal Agency Plan and the five-year budget appropriation adopted in May 2023. No formal decisions are listed on the agenda beyond this goal-setting discussion.

• Discussion to develop Urban Renewal Agency goals for Fiscal Year 2024-2025
• Review of Sections IV & V of the Urban Renewal Agency Plan
• Review of five-year budget appropriation adopted in May 2023

City Council

The Toledo City Council will hold a regular meeting with public comment, presentations, and consent agenda approval. Decision items include appointing Budget Committee members, approving up to $55,000 for a water line extension on Highway Business 20, and adopting resolutions on email/social media policy and SAIF dividend distribution.

• Appointment interviews for Budget Committee vacancies
• Expenditure up to $55,000 for water line extension on Highway Business 20
• Resolution No. 1543: email and social media policy
• Resolution No. 1544: accepting and distributing SAIF dividend monies
• Swearing in of new police officer

City Council

The Toledo City Council will hold a regular meeting with several decision items, including a proposed ordinance to update business license regulations, a resolution to place a $2.65 million general obligation bond measure on the ballot, adoption of FY 2024-2025 goals, and approval of contracts for street improvements and a pool/recreation center consultant. The council will also discuss appointing members to a task force to amend the City Charter and receive updates on a community garden and the State of the City address.

• Ordinance No. 1419 amending business license code and repealing pinball machine chapter
• Resolution No. 1542 calling a bond election up to $2,650,000 for capital costs
• Contract with Road and Driveway up to $51,000 for SE 10th St. improvements
• Contract with Road & Driveway up to $25,000 for Butler Bridge Road crossing
• Termination of agreements with Lincoln County School District for Memorial Field

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting to consider a resolution authorizing an intergovernmental agreement with the City of Toledo for administrative and development services. The agenda also includes approval of minutes from five prior meetings. Public comments may be submitted in advance or during the meeting.

• Resolution No. URA-06 authorizing an Intergovernmental Agreement with the City of Toledo for administrative and development services
• Approval of minutes from meetings on August 23, September 6, September 27, October 18, and December 20, 2023

City Council

The Toledo City Council is holding a regular meeting that is largely a working session focused on goal setting for fiscal year 2024/2025. The agenda includes an introduction to goal setting, a review of past goals and accomplishments, and presentations from department directors (Library, IT, Fire, Police, Public Works, Finance, Recorder). The meeting is primarily a workshop, with no formal votes or public hearings listed.

• Goal Setting Workshop for fiscal year 2024/2025
• Department Director presentations: Library, IT, Fire, Police, Public Works, Finance, Recorder
• Review of past goals and accomplishments
• Working lunch and dinner included in agenda

City Council

The Toledo City Council will discuss a potential ballot measure for the May primary election, consider forming a task force to update the City Charter, and begin reviewing council rules. They will also decide on several resolutions and an ordinance, including creating a new Livability Code and supporting a county homeless plan.

• Resolution No. 1541 ratifying state of emergency declared Jan. 14, 2024
• Resolution No. 1538 authorizing IGA with Toledo Urban Renewal Agency for admin/development services
• Resolution No. 1539 recognizing grant revenue and appropriations for FY 2023-2024
• Ordinance No. 1416 creating Chapter 8.24 Toledo Livability Code, repealing Chapter 15.12
• IGA with Greater Toledo Pool and Recreation District for Recreation Center planning

Planning Commission

The Toledo Planning Commission will hold an in-person meeting at City Hall Council Chambers to discuss and decide on a minor partition deadline extension. The meeting also includes procedural items, public comments, and updates on subdivisions and building permits.

• Decision on extension to deadline for Minor Partition approval (File MP-3-22)
• Discussion on Title 16 Subdivisions updates
• Building Permit and Land Use Application Updates

City Council

The Toledo City Council will meet on January 3, 2024, to discuss and potentially draft an ordinance prohibiting fireworks sales in the city at the request of Lincoln County. They will also decide whether to approve a new Fire Health and Safety Officer position and its salary range.

• Consider drafting an ordinance to prohibit fireworks sales in Toledo
• Approve Fire Health and Safety Officer position and salary range