Toledo public meetings in 2025

Urban Renewal Agency

The Toledo Urban Renewal Agency will hold a regular meeting on December 17, 2025, at City Hall. The main decision item is a motion to approve a Rehabilitation Program Funding Application from Advertee's Oregon, Inc. for the Toledo Urban Renewal District. The meeting also includes public comment and discussion items.

• Motion to approve Toledo URD Rehabilitation Program Funding Application from Advertee's Oregon, Inc.

City Council

The Toledo City Council will hold its regular meeting on December 17, 2025, with key decisions including the rebuild of Memorial Field bathrooms, re-appointments to the Planning Commission, and updates to council rules and city charter. The meeting will also feature reports from city departments and presentations on the Yaquina River Museum of Art.

• Re-appointment of Cora Warfield to the Planning Commission
• Re-appointment of Anne Learned-Ellis to the Planning Commission
• Termination of Disc Golf Course License Agreement with Central Oregon Coast Disk Golf Club
• Approval of $171.5k bid by DSL Builders LLC to rebuild Memorial Field Bathrooms
• Adoption of Resolution No. 1594 for Strategic Reserve Funds policy

City Council

The Toledo City Council is meeting in executive session to consider the dismissal or disciplining of, or to hear complaints against, a public officer, employee, staff member, or individual agent. No decisions will be made during the session, and the public is excluded except for media representatives.

• Executive session under ORS 192.660 (2) (b) for personnel matters
• Meeting held via Zoom and in person at City Hall, 206 N. Main St.

The Toledo City Council met in executive session on December 10, 2025, to consider the dismissal or disciplining of a public officer, employee, staff member, or individual agent, as allowed under ORS 192.660 (2) (b). No decisions were made during the session, and the meeting was adjourned at 7:23 p.m. The minutes record no substantive actions or votes.

• Held executive session on personnel matter (no action taken)

City Council

The Toledo City Council will meet in an executive session to discuss information exempt from public inspection under Oregon law. No decisions will be made during this closed session.

City Council

The Toledo City Council will interview candidate Eric Chambers and consider appointing someone to fill a council vacancy. The council will also vote on several resolutions, including one regarding an ICE detention facility, and hear presentations on a new civic center and a children's theater report.

• Interview of City Council candidate Eric Chambers and consideration of appointment to fill vacancy
• Resolution 1591 – City Council Values
• Resolution 1592 – ICE Detention Facility
• Resolution 1593 – Coast Guard Helicopter Removal
• Authorize second payment to Homie House from Strategic Reserve Fund

City Council

This is a procedural notice, not a regular meeting agenda. The City Council may form a quorum at the Toledo Umbrella Parade and Tree Lighting, but no city business will be discussed. No decisions or discussions are scheduled.

• Possible quorum at Toledo Umbrella Parade and Tree Lighting
• No video feed available
• No city business will be discussed

City Council

The Toledo City Council is holding a special meeting to discuss and potentially decide on several items, including recent DHS activity in Lincoln County, supporting Newport's efforts to block an ICE Detention Center at the Newport Airport, and Coast Guard helicopter removal. The council may also consider a draft or final resolution by consensus. Public comments can be submitted in advance by email.

• Discussion of recent DHS activity in Lincoln County
• Potential support for City of Newport in blocking an ICE Detention Center at Newport Airport
• Discussion of Coast Guard Helicopter Removal
• Possible draft/final resolution by consensus

City Council

The Toledo City Council will consider an ordinance granting Central Lincoln People's Utility District an exclusive electric utility franchise, revoking Ordinance No. 1340. The meeting also includes a work session discussion on Department of Homeland Security activities in Lincoln County and a presentation recognizing the Toledo Police Officer of the Year.

• Ordinance granting Central Lincoln PUD exclusive electric utility franchise, revoking Ordinance No. 1340
• VFW presentation – Toledo Police Officer of the Year
• Discussion of DHS activities in Lincoln County
• Monthly reports from police, fire, public works, planning, library, HR, finance, and city manager

City Council

This agenda is a notice that a quorum of the Toledo City Council may attend the League of Oregon Cities Region 5 quarterly regional meeting. No city business will be discussed, and no video feed is available. The meeting is procedural in nature.

• Possible quorum at League of Oregon Cities Region 5 meeting
• No city business to be discussed
• No video feed available

Planning Commission

The Toledo Planning Commission will hold an in-person meeting at City Hall Council Chambers (206 N Main St) on November 12, 2025, at 6:00 pm. The body will approve the October 8, 2025 minutes, discuss traffic calming measures, receive a Parks Master Plan project update, and hear staff and commissioner reports.

• Approval of October 8, 2025 meeting minutes
• Traffic Calming Review discussion
• Parks Master Plan Project Update

The Toledo Planning Commission approved the October 8, 2025 minutes unanimously. They discussed updates to the draft traffic calming policy, including changes to resident petition rules and device criteria, and noted a draft ordinance is planned for a joint worksession in January. They also discussed the Parks Master Plan survey and noted the Ammon Road annexation was approved by the City Council. No final decisions were made on these items.

• Approved October 8, 2025 minutes (unanimous)
• Discussed traffic calming policy updates (no vote)
• Discussed Parks Master Plan survey (no vote)
• Noted Ammon Road annexation approved by City Council

City Council

The Toledo City Council will meet on November 5, 2025, to discuss and vote on several items, including an agreement addendum for a community garden with Oregon State University, updates to the Lincoln County Natural Hazard Mitigation Plan, a rezone and annexation proposal, a salary schedule for non-represented employees, and fire department policies. The meeting will also include public comments and reports from city staff.

• Approve agreement addendum with Oregon State University for community garden (Amendment 4 & 5)
• Adopt Lincoln County Multi-Jurisdictional Natural Hazard Mitigation Plan with Toledo representation
• Public hearing on rezone and annexation (RZ-1-25 and AX-1-25) and proposed Ordinance 1432
• Adopt salary schedule for non-represented city employees for FY2025-2026
• Approve second funding payments to Toledo History Center and Yaquina Pacific Railroad Historical Society

The Toledo City Council approved the annexation and rezone of a water tank site, adopted Ordinance 1432, and passed resolutions for a natural hazard mitigation plan, a salary schedule, fire department policies, and funding for local historical societies. They also authorized the purchase of a new patrol vehicle. All votes were 5-0 with one councilor absent.

• Approved annexation and rezone of 0.89 acres for water tank site (5-0)
• Adopted Ordinance 1432 for annexation and rezone (5-0)
• Approved Resolution 1589 adopting Natural Hazard Mitigation Plan (5-0)
• Approved Resolution 1590 for 4% salary increase for non-represented employees (5-0)
• Approved Resolution 1588 adopting Fire Department policies (5-0)
• Approved $3,000 payments to Toledo History Center and Yaquina Pacific Railroad Historical Society (5-0)
• Authorized purchase of 2026 Dodge Durango patrol vehicle up to $85,000 (5-0)
• Approved OSU community garden lease addendum (5-0)

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting to consider the approval of past meeting minutes from 2024 and 2025. No other substantive agenda items are listed.

• Approval of May 7, 2024 Urban Renewal Agency Budget Committee Minutes
• Approval of August 21, 2024 Toledo Urban Renewal Minutes and Budget Committee Minutes
• Approval of May 13, 2025 Toledo Urban Renewal Minutes
• Approval of May 20, 2025 Toledo Urban Renewal Budget Committee Minutes
• Approval of October 22, 2025 Urban Renewal Agency Minutes

City Council

This is a possible quorum notice, not a regular meeting agenda. The Toledo City Council may attend the Annual Main Street Trunk or Treat on October 31, 2025, but no city business will be discussed. The notice is procedural and contains no decisions or proposals.

• Possible quorum at Annual Main Street Trunk or Treat
• No city business will be discussed
• No video feed available

City Council

The Toledo City Council is meeting on October 27, 2025, but the agenda contains only a possible quorum notice for the 1st Annual Candlelight Vigil for the Victims and Survivors of Domestic Abuse. No city business will be discussed at this event, and the agenda is otherwise procedural boilerplate.

• Possible quorum at 1st Annual Candlelight Vigil for Victims and Survivors of Domestic Abuse
• No video feed available for the meeting
• Comments may be submitted in advance by email to [email protected]

City Council

The Toledo City Council will hold a special meeting to consider approving the 2025-2028 collective bargaining agreement with the Toledo Public Safety Association (TPSA), effective July 1, 2025. The council will also hold an executive session to discuss real property negotiations. Public comments are limited and must be submitted in advance.

• Motion to approve 2025-2028 TPSA collective bargaining agreement
• Executive session for real property transaction negotiations (ORS 192.660(2)(e))

The Toledo City Council approved the Collective Bargaining Agreement between the City and the Toledo Public Safety Association (TPSA) as technically agreed on September 30, 2025. The approval is effective July 1, 2025, and contingent on ratification by the TPSA. Mayor Rod Cross declared a conflict of interest and did not vote; the motion carried 5-0.

• Approved Collective Bargaining Agreement with TPSA, effective July 1, 2025, contingent on union ratification (5-0, mayor recused)

City Council

The Toledo City Council is meeting in executive session to discuss real property transactions, as permitted under Oregon law. No decisions will be made during the session, and the public is excluded except for media representatives. The agenda contains only this executive session and adjournment, with no other business items.

• Executive session under ORS 192.660(2)(e) for real property negotiations
• Meeting accessible via Zoom and in person at 206 N. Main Street
• Public comments may be submitted by email to [email protected]

The Toledo City Council met in executive session on October 22, 2025, to discuss real property transactions as allowed under ORS 192.660(2)(e). No decisions were made during the session, which was recessed and reconvened before adjourning. The meeting was procedural only.

• Held executive session for real property negotiations (no vote recorded)
• No decisions made in executive session

City Council

The Toledo City Council will meet in executive session to conduct closed-door labor negotiations under Oregon law. No decisions will be made during this private session. The meeting will be held virtually via Zoom and is accessible to persons with disabilities.

The Toledo City Council met in executive session on October 22, 2025, to discuss labor negotiations as permitted under ORS 192.660(2)(d). No decisions were made during the session, which adjourned at 5:25 PM.

• Held executive session for labor negotiations (no vote)
• No decisions made in executive session

Urban Renewal Agency

The Toledo Urban Renewal Agency will hold a regular meeting to approve minutes from its May 20th Budgetary Committee and June 18th and July 2nd meetings. No other substantive decisions or discussions are listed on the agenda.

• Approval of May 20, 2025 Budgetary Committee minutes
• Approval of June 18, 2025 meeting minutes
• Approval of July 2, 2025 meeting minutes

The Toledo Urban Renewal Agency met on October 22, 2025, and approved the minutes from previous meetings as presented. The motion carried unanimously with a 6-0-0-0 vote. No other substantive decisions were made during the meeting.

• Approved all minutes as presented (6-0)

City Council

The Toledo City Council is holding a work session to discuss and receive information on the Model Rules of Procedure for Council Meetings (updated 8-15-23) and the Model Charter for Oregon Cities (Eighth Edition, May 2025). No formal decisions are scheduled; the agenda is primarily informational and procedural.

• Discussion of Model Rules of Procedure for Council Meetings (updated 8-15-23)
• Discussion of Model Charter for Oregon Cities - Eighth Edition May 2025

The Toledo City Council held a work session on October 22, 2025, to discuss the City Charter and Council Rules, including topics such as residency of the interim city manager, strategic reserve fund requirements, meeting frequency, council compensation waiver, and ordinance revisions. No formal decisions or votes were made during the session; it was informational only.

• No formal decisions or votes taken during work session

City Council

The Toledo City Council and Planning Commission issued a notice regarding a possible quorum during a community-wide open house event at 195 NW 6th Street. The agenda states that no deliberation, formal action, or city business will be conducted during the tour of the new construction at NW 6th Street and NW A Street.

• Community-wide Open House at 195 NW 6th Street / NW A Street on October 17 and October 18, 2025

City Council

This is a notice of a possible quorum, not a regular business meeting. Toledo City Council and Planning Commission members may attend a community open house on October 17-18, 2025, to tour new construction at NW 6th Street/NW A Street. No deliberation, formal action, or city business will occur during the event.

• Open house to tour new construction at NW 6th Street/NW A Street
• Event at 195 NW 6th Street, Toledo, OR
• Possible quorum of City Council and Planning Commission

City Council

The Toledo City Council will hold its regular meeting on October 15, 2025, at City Hall. The agenda includes procedural items, community reports, and several decision items such as nominating a new Council President and approving a contract for filter media replacement at the water treatment plant.

• Nominate and vote for new Council President
• Approval of agreement with 2KG Contractors Inc. for replacement of Filter Media at the City of Toledo Water Treatment Plant
• Human Resources Director Job Description approval
• Adoption of Toledo Fire Department Policies via Resolution 1588
• Quarterly Financial Report from Toledo Historical Society & Yaquina Railroad

The Toledo City Council approved a contract with 2KG Contractors Inc. for replacing filter media at the water treatment plant, not to exceed $250,000, and authorized the City Manager to execute it. The council also established a Human Resources Director position, approved the first annual domestic violence vigil on October 27, and tabled adoption of Fire Department Policies pending corrections. All votes were 5-0-0-1 with Councilor Keating absent.

• Approved consent agenda as amended (5-0-0-1)
• Approved $250,000 contract with 2KG Contractors for filter media replacement (5-0-0-1)
• Established Human Resources Director position and confirmed job description (5-0-0-1)
• Tabled Fire Department Policies adoption to next meeting
• Approved first annual domestic violence vigil on October 27 at 6 p.m. (5-0-0-1)
• Elected Tracy Mix as Council President (5-0-0-1)

City Council

This meeting agenda contains only a possible quorum notice for the City Council's attendance at a Candlelight Vigil honoring Tasha Rodriguez-Anderson. No city business will be discussed, and the agenda is otherwise procedural boilerplate.

• Possible quorum at Candlelight Vigil for Tasha Rodriguez-Anderson
• No video feed available
• Comments may be submitted in advance by email

Planning Commission

The Toledo Planning Commission is holding a public hearing to consider annexing property at 2054 SE Ammon Road into the city limits and rezoning it from County R-1 to City Public Lands, requested by the City of Toledo. The commission will also discuss traffic calming, its meeting time, and receive updates and reports. The meeting includes time for visitor comments on non-agenda items and approval of the September 10, 2025 minutes.

• Public hearing on annexation and rezoning of 2054 SE Ammon Road (File #AX-1-25/RZ-1-25)
• Requested by property owner City of Toledo
• Rezone from County R-1 to City Public Lands
• Discussion on traffic calming review
• Discussion on Planning Commission meeting time

The Toledo Planning Commission voted unanimously to recommend approval of the annexation of approximately 0.9 acres at 2054 SE Ammon Road into city limits and its rezone from County R-1 to City Public Lands. The property, which holds the city's aging 1-million-gallon water tank, will be replaced with voter-approved bond funds. The recommendation now goes to the City Council for a final decision on November 5, 2025. The commission also discussed but did not finalize a traffic calming policy and agreed to move meeting start times to 6:00 pm from November through March.

• Recommended approval of annexation and rezone for 2054 SE Ammon Road (unanimous, Mix absent)
• Approved September 10, 2025 minutes (Warfield abstaining, Mix absent)
• Agreed to continue winter/summer meeting schedule, with 6:00 pm start from November through March

City Council

The Toledo City Council is holding a work session to discuss and publicly release the final After Action Report (AAR). The agenda includes public comment and a single discussion item focused on the AAR presentation.

• AAR presentation and public release of final document

The Toledo City Council held a work session where Jensen Strategies presented the City's After Action Review (AAR) findings and recommendations. No formal decisions were made; the council will discuss the community roll-out of the AAR at its next meeting. The meeting was otherwise procedural, including staff and councilor comments and announcements.

• Received AAR presentation from Jensen Strategies (no vote)
• Scheduled discussion of AAR community roll-out for next Council meeting

City Council

The Toledo City Council is holding a special session to decide on awarding bids for the South East Sturdevant Rd. water line upsize project, which supports the Olalla Meadows Housing project. The meeting is accessible in person and via Zoom, with public comments accepted in advance by email.

• Award bids for South East Sturdevant Rd. water line upsize project
• Project supports Olalla Meadows Housing development

The Toledo City Council voted to award the contract for the South East Sturdevant Road water line upsizing project to the lowest qualifying bidder, supporting the Olalla Meadows Housing project. The motion passed with Mayor Cross, Council President Bush, Councilor Kauffman, Councilor Mix, and Councilor Silvia in favor; Councilor Burns and Councilor Keating were absent. No council members opposed or abstained.

• Approved awarding contract to lowest qualifying bid for SE Sturdevant water line upsizing (5-0, 2 absent)

City Council

This is a town hall quorum notice, not a regular business meeting. The City Council is gathering to organize the details of the October 4, 2025 street dance in conjunction with Homie House. No city business will be discussed.

• Organize street dance details for October 4, 2025
• Event coordinated with Homie House
• No video feed available for the meeting

City Council

The Toledo City Council will hold a regular meeting with public comment, consent agenda items, and several decision items. Key actions include a grant application for housing infrastructure, a building rental agreement with Pacific West Ambulance, and a memorandum of agreement with the Toledo Volunteer Firefighters Association. The council will also discuss an update on the Toledo Civic Center and consider resolutions for League of Oregon Cities delegates and Library Advisory Board bylaws.

• RCA-Grant application for the Housing Infrastructure Support Fund
• RCA-Building Space Rental Agreement between Pacific West Ambulance
• RCA-Memorandum of Agreement with the City of Toledo and the Toledo Volunteer Firefighters Association
• Resolution 1586 League of Oregon Cities Delegates
• Resolution 1587 Library Advisory Board Bylaws

The Toledo City Council approved the consent agenda, Resolution 1586 for League of Oregon Cities delegates, Resolution 1587 for Library Advisory Board Bylaws, a building space rental agreement with Pacific West Ambulance, a memorandum of agreement with the Toledo Volunteer Firefighters Association, and a letter of support for the Homie House grant. All votes were 4-0-0-3. The October 1, 2025 meeting was canceled due to a scheduling conflict, with business deferred to October 15.

• Approved consent agenda (4-0-0-3)
• Approved Resolution 1586 for League of Oregon Cities delegates (4-0-0-3)
• Approved Resolution 1587 Library Advisory Board Bylaws (4-0-0-3)
• Approved building space rental agreement with Pacific West Ambulance (4-0-0-3)
• Approved Firefighters Association agreement (4-0-0-3)
• Approved letter of support for Homie House grant (4-0-0-3)
• Canceled October 1, 2025 regular meeting, deferring to October 15

City Council

The Toledo City Council is meeting in executive session to conduct deliberations with persons designated to carry on labor negotiations, as permitted under ORS 192.660(2)(d). The meeting is closed to the public, though news media may attend but are restricted from reporting on deliberations. No decisions may be made during the session.

• Executive session under ORS 192.660(2)(d) for labor negotiations deliberations
• Meeting held via Zoom platform at City Hall, 206 N. Main Street, Toledo, OR
• Public comments accepted in advance by email to [email protected]

The Toledo City Council met in executive session on September 17, 2025, to discuss labor negotiations as permitted under ORS 192.660(2)(d). No decisions were made during the session. The meeting was recessed until after the regular council meeting and adjourned at 8:01 P.M.

• No decisions made in executive session

City Council

The Toledo City Council will hold a town hall meeting to discuss identifying a public purpose building, specifically the Toledo Civic Center. No decisions will be made at this time; the meeting is for discussion only.

The City Council held a public discussion about relocating City Hall and the police department into a former school building, with no formal votes or decisions made. Members and residents shared ideas on layout, storage, and phased funding, but the plan remains in early discussion stages.

• No formal decisions or votes taken during the meeting

Planning Commission

The Toledo Planning Commission is holding its regular monthly meeting. The main discussion item is a traffic calming review, along with general updates and reports. The rest of the agenda is procedural, covering minutes approval, public comments, and staff and commissioner comments.

• Traffic Calming Review discussion
• Approval of August 13, 2025 meeting minutes
• Public comment period for non-agenda items

The Toledo Planning Commission held a discussion-only meeting on traffic calming procedures, responding to City Council's request to establish a process for citizen-initiated speed reduction requests. No formal decisions were made; the contract planner will draft a document for future review. The commission also approved the August 13, 2025 minutes as circulated.

• Approved August 13, 2025 minutes (3-0, with two abstentions)

City Council

The Toledo City Council is meeting for an executive session and special meeting. The only substantive item is a closed-door executive session, held under ORS 192.660(2)(d), to discuss labor negotiations with designated representatives. No decisions may be made in the executive session, and the rest of the agenda is procedural boilerplate.

• Executive session under ORS 192.660(2)(d) for labor negotiations deliberations
• Meeting accessible to persons with disabilities; interpreter requests due 48 hours in advance
• Comments may be submitted in advance by email to [email protected]

The Toledo City Council met in executive session on September 3, 2025, to discuss labor negotiations as permitted under ORS 192.660(2)(d). Mayor Rod Cross declared a conflict of interest and left the room; Councilor Andrew Keating chaired the meeting. No decisions were made during the session, which adjourned at 6:18 PM.

• Held executive session for labor negotiations (no vote)
• Mayor Rod Cross recused himself due to conflict of interest
• Councilor Andrew Keating chaired the meeting in absence of Council President

City Council

The Toledo City Council is holding a regular meeting with a consent agenda that includes approving minutes and authorizing new bank signers. The main decision items are a potential collective bargaining contract with RCA (no agreement at publication) and a request from RCA to donate a house. No discussion or information items are listed.

• Resolution 1586 authorizing signers for city bank accounts
• RCA Collective Bargaining Contract (no agreement at time of publication)
• RCA Homie House Donation request
• Approval of minutes from 8-20-2025, 4-16-2025, and 4-5-2025 retreat

The Toledo City Council approved an $8,000 grant to Homie House, a 501(c)(3) organization, with an additional $10,000 available once matching grants are obtained, subject to council approval. The council also approved the Main St. Mash outdoor event and the consent agenda. No other substantive decisions were made; the meeting included reports and discussion items.

• Approved consent agenda (6-0-0-1)
• Approved $8,000 grant to Homie House, with $10,000 more after matching grants (6-0-0-1)
• Approved Main St. Mash outdoor event application (6-0-0-1)

City Council

The Toledo City Council is holding a study session that includes a walk-through of the Public Safety Building with an architect, followed by discussions on stray cats, an off-cycle Budget Committee meeting, and finance topics including Homie House and an SDC waiver. The agenda is largely discussion-oriented with no formal votes listed.

• Walk-through of Public Safety Building at 222 NE Hwy 20 with Scott Edwards Architect
• Discussion of stray cats
• Budget Committee off-cycle discussion
• Finance topics: Homie House and SDC waiver

City Council

The Toledo City Council is holding a study session that includes a walkthrough of the Public Safety Building with an architect, followed by discussions on stray cats, an off-cycle Budget Committee meeting, and finance topics including Homie House and an SDC waiver. This is a discussion and informational session, not a final decision-making meeting.

• Walkthrough of Public Safety Building at 222 NE Hwy 20 with Scott Edwards Architect
• Discussion of stray cats
• Budget Committee off-cycle discussion
• Finance topics: Homie House and SDC waiver

City Council

This agenda is for a Toledo Public Library event, not a City Council meeting. The library is hosting a free, public conversation about the community's future on August 21, supported by the National Endowment for the Humanities. No city business or decisions are scheduled.

• Free public event on August 21
• Topic: community future
• Sponsored by National Endowment for the Humanities

Planning Commission

The Toledo Planning Commission will hold a public hearing on a subdivision application to create seven lots at NW 5th Street/Bus. Hwy 20/Bay Blvd, requested by Dewey and Carol Goodell. The commission will also elect officers for the 2025-2026 fiscal year, approve the June 11, 2025 minutes, and receive updates on traffic calming, grants, and building permits.

• Public hearing on subdivision SD-1-25 to create seven lots at NW 5th Street/Bus. Hwy 20/Bay Blvd
• Election of officers for 2025-2026 fiscal year
• Approval of June 11, 2025 minutes
• Discussion of traffic calming introduction and grant updates

The Toledo Planning Commission unanimously approved a subdivision application (SD-1-25) by Dewey and Carol Goodell to divide a 6.7-acre property into seven lots, with conditions of approval. The property includes existing homes and businesses, and the plat will dedicate NW 5th Street to the city. The commission also discussed future traffic calming processes and received updates on grants and building permits.

• Approved subdivision SD-1-25 for seven lots (unanimous)
• Elected Cora Warfield as President and Brian Lundgren as Vice President (unanimous)
• Approved June 11, 2025 minutes (unanimous)

City Council

The Toledo City Council is holding an emergency executive session and special meeting. The executive session is closed to the public to discuss employment of a public officer and the chief executive officer. In the open special meeting that follows, the council will consider extending a contract to a city manager candidate.

• Executive session under ORS 192.660(2)(a) and (7)(d) to consider employment of a public officer and chief executive officer
• Special meeting decision item: consideration of extending a contract to a City Manager candidate

City Council

The Toledo City Council will meet in a special session to decide whether to extend a contract to a City Manager candidate. The meeting follows an executive session and will include public comments and a roll call. No other substantive items are listed on the agenda.

• Consideration of extending a contract to a City Manager candidate

The Toledo City Council met in executive session on August 6, 2025, to discuss the employment of a public officer and the chief executive officer, as allowed under ORS 192.660(2)(a) and (7)(d). No decisions were made during the session, which recessed and reconvened before adjourning. The minutes record only procedural actions.

• Held executive session to discuss employment matters (no vote)
• Adjourned executive session at 5:01 PM

City Council

The Toledo City Council will meet in an executive session to discuss information exempt from public inspection under Oregon law. No decisions will be made during this closed session.

City Council

The Toledo City Council is holding a regular meeting with several decision items, including a mandatory water curtailment, a capital improvement project, and public works expenditures for filter media replacement and the Butler Bridge Rd. pump station. The council will also consider outdoor event permits and library-related decisions. The agenda includes consent items and reports from departments.

• Mandatory water curtailment decision
• Capital improvement project discussion
• Public works expenditure: filter media replacement
• Public works expenditure: Butler Bridge Rd. pump station
• Library Advisory Board appointments and referral to City Attorney

The Toledo City Council approved a contract extension for John Craig as city manager, approved two public works expenditures, and approved several other items. The meeting included updates on water curtailment and reports from departments.

• Approved consent agenda including minutes and PD job description (7-0)
• Approved contract extension for John Craig as city manager (7-0)
• Approved filter media replacement quote not to exceed $273,000 (7-0)
• Approved Butler Bridge Rd. sanitary pump station quote not to exceed $102,041 (7-0)
• Approved National Night Out outdoor event (7-0)
• Approved Denise Marsh and Andrew Keating to Library Advisory Board (6-0-1)
• Consensus to send library policy to city attorney
• Approved Resolution 1583 for architectural services with Scott Edwards (7-0)

Contribution Committee

The Toledo Contribution Committee will review applications for the 2025-2026 fiscal year. The committee intends to make funding recommendations based on these applications to the City Council.

• Review of 2025-2026 fiscal year funding applications
• Funding recommendation to the City Council

The Toledo Contributions Committee recommended allocating $19,170 of its $21,180 budget to eight local organizations. The recommendation was made after outreach to organizations was missed due to staff changes. The committee did not take a formal vote; the allocation is a recommendation for approval.

• Recommended $1,170 for Yaquina River Museum of Art
• Recommended $4,000 for The Arc of Lincoln County
• Recommended $1,000 for Toledo Rotary Club
• Recommended $2,000 for Toledo Meals on Wheels
• Recommended $1,500 for Yaquina Historical Railroad
• Recommended $2,000 for Homey House
• Recommended $6,000 for Toledo Food Share Pantry
• Recommended $1,500 for Toledo History Center (LC Historical Society)

City Council

The Toledo City Council will meet in executive session to discuss employment matters under Oregon public meetings law. No decisions will be made during the closed session.

The Toledo City Council met in executive session on August 1, 2025, to discuss the employment of a public officer, employee, staff member, or individual agent, and the employment of the chief executive officer. No decisions were made during the session, which adjourned at 1:23 PM.

City Council

The Toledo City Council is holding a special session to consider and select a top candidate for the city manager position. This is a decision item, not just discussion. The meeting will be held in person and via Zoom.

• Consider selection of top City Manager candidate

The Toledo City Council held a special meeting and voted unanimously to enter negotiations with candidate John Craig for the City Manager position. No other substantive decisions were made; the meeting adjourned shortly after the vote.

• Approved motion to enter negotiations with John Craig for City Manager (7-0)

City Council

The Toledo City Council is holding a special session to consider and select the top candidate for the City Manager position. The meeting is open to the public in person and via Zoom, with comments submitted in advance preferred.

• Selection of top City Manager candidate

The Toledo City Council convened a special meeting via Zoom on August 1, 2025, but took no substantive actions. The meeting was called to order, roll was taken, and it adjourned immediately. No decisions were made, and the minutes note that no decisions from a previous executive session would be made.

City Council

The Toledo City Council is meeting in executive session to discuss the employment of a public officer, employee, staff member, or individual agent, and the employment of the chief executive officer. No decisions will be made during the session, and the public is not allowed to attend, though media may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(a) for employment of public officer/employee/staff/agent
• Executive session under ORS 192.660(7)(d) for employment of chief executive officer

The Toledo City Council met in executive session on July 31, 2025, to discuss the employment of a public officer, employee, staff member, or individual agent, and the employment of the chief executive officer, as allowed under ORS 192.660(2)(a) and (d). No decisions were made during the session, which adjourned at 3:48 p.m.

• Held executive session on employment matters (no vote)
• Adjourned executive session at 3:48 p.m.

City Council

The Toledo City Council convened an executive session to discuss employment matters under Oregon public meeting laws. No decisions were made during the closed session. The meeting was held virtually via Zoom.

• Executive session held under ORS 192.660(2)(a) and ORS 192.660(7)(d) for personnel discussions
• No decisions made in executive session

City Council

The Toledo City Council is meeting in an emergency executive session to consult with legal counsel about current or likely litigation. No decisions may be made during this closed session, and only media and designated individuals may attend. The agenda contains no other business items.

• Emergency executive session under ORS 192.660(2)(h) to consult with counsel on litigation

The Toledo City Council met in an emergency executive session on July 31, 2025, to consult with counsel about current or likely litigation. No decisions were made during the session, which adjourned after 13 minutes.

• Held emergency executive session under ORS 192.660(2)(h) for legal consultation
• No decisions made in executive session

City Council

This is a public meet-and-greet event, not a formal council meeting, where residents can ask questions and welcome the city manager finalists. Attendees are encouraged to stay for the entire event and complete an input survey. The event is facilitated and will be held at the Toledo Fire Department training room.

• Meet-and-greet with city manager finalists
• Input survey for attendees
• Event at Toledo Fire Department Training Room, 285 NE Burgess Rd
• Contact: [email protected] or 503-477-5615

City Council

This is a community event, not a regular council business meeting. Attendees can ask questions and welcome the finalists for the city manager position, and are encouraged to stay for the entire event and complete an input survey.

• Community meet and greet with city manager finalists
• Input survey for attendees
• Event at Toledo Fire Department Training Room, 285 NE Burgess Rd

City Council

The Toledo City Council is meeting in executive session to discuss labor negotiations, as permitted under Oregon law. No decisions will be made during this session, and the public is not allowed to attend, though media may be present. The agenda contains only this procedural item.

• Executive session under ORS 192.660(2)(d) for labor negotiations
• Meeting may be held via Zoom
• Media may attend but cannot report on deliberations

The Toledo City Council met in executive session on July 23, 2025, to discuss labor negotiations as permitted under ORS 192.660(2)(d). No decisions were made during the session, which is standard for such meetings. Mayor Cross and Council President Bush recused themselves due to conflicts of interest, and Councilor Keating facilitated the meeting.

• Held executive session on labor negotiations (no vote)
• Councilor Keating appointed to facilitate meeting (voice vote)
• No decisions made in executive session

City Council

The Toledo City Council is meeting in executive session to consult with legal counsel about current or likely litigation. No decisions will be made during the session, and the public is not allowed to attend, though media may be present. The agenda is limited to this single item and adjournment.

• Executive session under ORS 192.660(2)(h) to discuss litigation
• Meeting may be held via Zoom
• Media allowed but restricted from reporting deliberations

The Toledo City Council met in executive session on July 23, 2025, to consult with counsel about current or likely litigation, as permitted under ORS 192.660(2)(h). No decisions were made during the session, which adjourned at 6:48 p.m. The minutes record no substantive actions.

• No decisions made in executive session

City Council

The Toledo City Council is meeting in executive session to consider information or records exempt by law from public inspection. No decisions will be made during the session, and the public is excluded except for news media and designated staff.

• Executive session under ORS 192.660(2)(f) for exempt information
• No decision items in executive session
• News media and designated staff allowed to attend

City Council

The Toledo City Council will hold a work session to consider three decision items: approving a collective bargaining agreement, authorizing the city to pursue acquisition of the former Oregon Department of Forestry property for affordable housing, and authorizing a grant application to update the city's system development charge methodology. The agenda is otherwise largely procedural, with no discussion items or community service reports.

• Consider approving collective bargaining agreement
• Seeking approval to acquire former Department of Forestry property at 763 NW Forestry Drive / 733 NW Forestry Road for affordable housing
• Resolution authorizing application for DLCD housing grant for System Development Charge Ordinance and methodology update
• Property is approximately 3.00 acres; notice of interest due by August 2, 2025
• Grant application due August 4, 2025; project budget estimated at $65,000

City Council

The Toledo City Council is meeting in executive session to discuss the employment of a public officer, employee, staff member, or individual agent, as well as the employment of the chief executive officer. No decisions will be made during the session, and the public is not allowed to attend, though media may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(a) to consider employment of a public officer, employee, staff member, or individual agent
• Executive session under ORS 192.660(7)(d) to consider employment of the chief executive officer

The Toledo City Council met in executive session on July 16, 2025, to discuss the employment of a public officer, employee, staff member, or individual agent, and the employment of the chief executive officer. No decisions were made during the session. The meeting was adjourned at 5:50 p.m.

• No decisions were made in executive session

City Council

The Toledo City Council is holding a regular meeting on July 16, 2025. The only substantive items are two outdoor event applications on the consent agenda: Art, Oysters, and Brews and the Homie House Skate Event. No discussion, decision, or report items are listed, and the rest of the agenda is procedural.

• Outdoor Event Application – Art, Oysters, and Brews
• Outdoor Event Application – Homie House Skate Event

City Council

The Toledo City Council will hold a regular meeting with public comment, consent agenda, and several decision items. Key decisions include approving multiple outdoor event applications and alcohol permits for summer festivals, authorizing a contract to repave a portion of Business HWY 20, and approving an audit engagement letter. The council will also discuss and recommend community panel members for the City Manager selection process.

• Outdoor event applications for Toledo Summer Festival, Grand Parade, Waterfront Market, Barrel to Keg Relay Race, Rigs and Reggae, and LCSD Garlicploozia Garlic Festival
• Alcohol consumption applications for Toledo Summer Festival, Rigs and Reggae, and Art, Oyster, Beer Fest
• Contract with Road & Driveway Co. to repave portion of Business HWY 20 from NW Dundon Road to short of HWY 229 intersection
• Authorize signing engagement letter for Hanford & Associates to perform audit for Fiscal 2025 and 2026
• Discuss and recommend community panel members for City Manager selection

The Toledo City Council approved all consent agenda items and several outdoor event applications, including the Toledo Summer Festival, Grand Parade, Waterfront Market, Barrel to Keg Relay Race, Rigs and Reggae, and the LCSD Garlic Festival, along with related alcohol permits. The council also authorized the interim city manager to sign a contract with Road & Driveway Co. to repave a portion of Business Highway 20, and to engage Hanford & Associates for two years of audit services. Additionally, the council approved hiring a contract interim city recorder and discussed the process for selecting community panel members for the city manager search.

• Approved consent agenda as presented
• Approved outdoor event application for Toledo Summer Festival
• Approved outdoor event application for Toledo Summer Festival Grand Parade
• Approved application to consume alcohol in public places for Toledo Summer Festival
• Approved outdoor event application for Toledo Waterfront Market
• Approved outdoor event application for Barrel to Keg Relay Race
• Approved outdoor event application for Rigs and Reggae
• Authorized interim city manager to sign contract with Road & Driveway Co. to repave portion of Business HWY 20

Urban Renewal Agency

The Toledo Urban Renewal Agency will meet on July 2, 2025, to discuss agency business. The primary item on the agenda is the approval of a letter of engagement for Hanford & Associates to provide audit services for Fiscal 2025 and Fiscal 2026.

• Approval of letter of engagement for Hanford & Associates for Fiscal 2025 and Fiscal 2026 audit services

City Council

The Toledo City Council is meeting in executive session to consult with legal counsel regarding current or likely litigation. No decisions will be made during the session, and public attendance is restricted to media representatives.

• Executive session under ORS 192.660(2)(h) for legal consultation on litigation
• Meeting accessible via Zoom and in person at City Hall, 206 N. Main St.

The Toledo City Council met in executive session on June 25, 2025, to consult with counsel regarding current or likely litigation, as permitted by ORS 192.660(2)(h). No decisions were made during the session, which adjourned at 8:09 p.m. The minutes record no substantive actions.

City Council

The Toledo City Council is meeting in executive session to discuss labor negotiations, as permitted under Oregon law. No decisions may be made during this session, and the public is not allowed to attend, though media representatives may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(d) for labor negotiations
• Meeting may be held via Zoom
• Media may attend but cannot report on deliberations

City Council

The Toledo City Council will hold a public hearing and vote on resolutions to adopt the FY 2025-26 budget, appropriate funds, and levy taxes. They will also consider a second reading of an ordinance creating incentives for multifamily affordable housing, and an amendment to the city manager's employment agreement. Other items include setting the street lighting fee and authorizing several new hires.

• Resolution No. 1581: sets street lighting fee for FY 2025-26, repealing Resolution No. 1525
• Resolution No. 1578: adopts budget, appropriates funds, and levies taxes for FY 2025-26
• Resolution No. 1579: election to receive state shared revenues and certify compliance with ORS 475c (marijuana sales)
• Ordinance No. 1423 (second reading): incentives for multifamily affordable housing, creating TMC Chapter 13.44
• Amendment to employment agreement with David Clyne

City Council

The Toledo City Council will meet in executive session on June 18, 2025, to consider information or records exempt from public inspection under ORS 192.660(2)(f). No decisions will be made during the session, and the public is excluded except for designated media representatives.

• Executive session under ORS 192.660(2)(f) to discuss exempt records
• Meeting may be held via Zoom
• Media may attend but cannot report on deliberations

Urban Renewal Agency

The Toledo Urban Renewal Agency is holding a regular meeting, with the main item being a public hearing and decision on Resolution No. URA-09, which would adopt the 2025-2026 fiscal budget. The meeting is open to the public, with options for in-person, Zoom, and written comments.

• Public hearing on Resolution No. URA-09 adopting the 2025-2026 fiscal budget

Planning Commission

The Toledo Planning Commission will hold a public hearing to consider a modification to a Conditional Use Permit for a property at 1803 NW Lincoln Way, requested by the International Church of the Foursquare Gospel. The modification would amend a condition of approval to add a new building. The meeting also includes approval of the May 14, 2025 minutes and discussion items.

• Public hearing on modification to Conditional Use Permit (File #CU-2-98mod) for new building at 1803 NW Lincoln Way
• Request by International Church of the Foursquare Gospel (Charles W. Adams authorized agent)
• Approval of May 14, 2025 minutes
• Visitors' time for non-agenda topics

The Toledo Planning Commission unanimously approved a modification to a conditional use permit (CU-3-98mod#1) allowing the International Church of the Foursquare Gospel to construct a new 30x60-foot building at 1803 NW Lincoln Way. The approval includes conditions that defer public road improvements without a three-year period and requires the owner to work with Oregon DEQ on fuel tank removal. The commission also approved the May 14, 2025 minutes, with two abstentions, and discussed updates on the Arcadia Park project and the Sturdevant Road apartment project.

• Approved modification to conditional use permit CU-3-98mod#1 for new building at 1803 NW Lincoln Way (unanimous)
• Approved May 14, 2025 minutes as circulated (Lundgren/Warfield; Learned-Ellis and Dyson abstaining)
• Noted July Planning Commission meeting will be cancelled

Budget Committee

The Toledo Budget Committee will meet to review the proposed FY 2024-2025 budget and discuss whether another meeting is needed. A motion will be considered to approve a $213,819 tax levy for General Obligation Bonds. The meeting is open to the public in person and via Zoom.

• Motion to approve $213,819 tax levy for General Obligation Bonds
• Review and discussion of need for another meeting
• Proposed FY 2024-2025 budget available on city website and at City Hall

City Council

The Toledo City Council will hold a regular meeting to discuss and decide on several items, including authorizing solid waste rate adjustments, discussing street lighting fees, and approving contracts for striping and a forest stewardship plan. The agenda also includes a public comment period and consent agenda items.

• Resolution authorizing rate adjustments for solid waste disposal services by Dahl Disposal Services, repealing Resolution No. 1554
• Discussion of street lighting fees
• Approve hiring Hicks Striping & Curbing to paint center lines and fog lines
• Approve scope and partnership with GSI Water Solutions for Mill Creek Forest Stewardship Plan and Siletz River Critical Area Protection Support
• Application to consume alcohol in public places – Glastonbury Renaissance Faire

City Council

The Toledo City Council will hold a work session to discuss and potentially decide on Ordinance No. 1423, which would create incentives for multifamily affordable housing and amend the municipal code. They will also vote on a motion to approve the City Manager Pro Tem's decision to terminate an employee. Additionally, the council will discuss street lighting fees and receive reports.

• Ordinance No. 1423: incentives for multifamily affordable housing, creating TMC Chapter 13.44 and amending Chapter 13.24
• Motion to approve City Manager Pro Tem's employment termination decision
• Discussion of street lighting fees

The Toledo City Council adopted Ordinance 1423, creating incentives for multifamily affordable housing and amending the municipal code, with a 6-0 vote (Councilor Mix excused). The ordinance was passed urgently to meet deadlines for Northwest Coastal Housing's 30-unit project, despite public concerns about its legality for smaller projects. The Council also approved the termination of a Public Works Maintenance Worker 2 employee for cause, 6-0. No other substantive decisions were made; street lighting fee increases were discussed but deferred to a future meeting.

• Adopted Ordinance 1423 (affordable housing incentives) 6-0
• Approved termination of Public Works Maintenance Worker 2 for cause 6-0
• Deferred street lighting fee increase decision to June meeting

City Council

The Toledo City Council will hold a regular meeting with presentations from local organizations, public comment, and a consent agenda. Key discussion items include proposed rate changes from Dahl Disposal Services, creation of a Human Resources program, parking restrictions on Main Street, a Safe Drinking Water grant, and an employment agreement amendment. The meeting is open to the public in person and via Zoom.

• Discussion of proposed Dahl Disposal Services rates
• Creation of Human Resources Program
• Parking restrictions along Main Street
• Authorize Mayor to sign Safe Drinking Water and Forest Stewardship grant
• Amendment No. 1 to Employment Agreement with David Clyne

Budget Committee

The Toledo Budget Committee will review and discuss the proposed Fiscal Year 2025-2026 budget, beginning with the General Fund, and receive public comment. A motion is expected to approve the budget in the amount of $27,667,446, a tax rate of $5.18 per $1,000 of assessed value, and state revenue sharing. The meeting is a regular session, also accessible via Zoom.

• Proposed FY 2025-2026 budget of $27,667,446
• Proposed tax rate of $5.18 per $1,000 of assessed value
• Public comment on the proposed budget
• Review of General Fund and other budgets
• Approval of minutes from May 13, 2025 meeting

Urban Renewal Agency

The Toledo Urban Renewal Agency Budget Committee will review and consider adopting the proposed Fiscal Year 2025-2026 budget of $698,096. The meeting includes public comment on the budget and approval of prior minutes. The proposed budget is available for public review online and at City Hall.

• Adoption of FY 2025-2026 budget in the amount of $698,096
• Public comment on the proposed budget
• Approval of minutes from May 13, 2025 meeting

The Urban Renewal Agency approved its fiscal year 2025-2026 budget of $698,096, a balanced budget funded primarily by property tax increment financing. The budget includes $50,000 for a business loan program and $300,000 for a public safety building renovation. The minutes also note approval of the May 13, 2025 meeting minutes. No other substantive decisions were made.

• Approved FY 2025-2026 budget of $698,096
• Approved minutes from May 13, 2025 meeting

City Council

The Toledo City Council is holding a special work session to consider a draft position profile and hiring procedures for the 2025 City Manager recruitment. The meeting is primarily a discussion/decision item, with limited public comment allowed.

• Consideration of draft position profile for City Manager recruitment
• Discussion of hiring procedures for the 2025 City Manager search

The Toledo City Council approved the draft position profile for the 2025 City Manager recruitment, with a minor reorder of attributes. They also reached consensus to offer a salary range of $130,000 to $165,000 for the position. The meeting was a special work session and no other substantive decisions were made.

• Approved draft City Manager profile with reordered attributes (6-0, Silvia absent)
• Consensus to set City Manager salary range at $130,000-$165,000

Planning Commission

The Toledo Planning Commission is meeting to discuss the Lincoln County Natural Hazards Mitigation Plan and receive updates. The agenda includes public comment, approval of previous minutes, and staff and commissioner reports. No final decisions are scheduled; items are for discussion only.

• Discussion of Lincoln County Natural Hazards Mitigation Plan
• Approval of April 9, 2025 meeting minutes
• Public comment period for non-agenda items

The Toledo Planning Commission discussed the Lincoln County Natural Hazards Mitigation Plan and recommended adding two county action items (LS #1 and SW #1) to Toledo's list. No formal decisions were made on the plan itself; the recommendation will be considered for adoption by the City Council. The Commission also approved the April 9, 2025 minutes and received updates on housing code amendments, a commissioner resignation, and park projects.

• Approved April 9, 2025 minutes (4-0, with two excused)
• Recommended adding County action items LS #1 and SW #1 to Toledo's hazard mitigation list

Urban Renewal Agency

The Toledo Urban Renewal Agency Budget Committee will meet to elect officers, receive the Fiscal Year 2025-2026 budget message, and take public comment on the proposed budget. The meeting is open in person and via Zoom. The proposed budget is available on the city website and at City Hall.

• Election of Chairperson and Vice-Chair
• Presentation of FY 2025-2026 Budget Message
• Public comment on proposed budget

The Toledo Urban Renewal Agency Budget Committee held a brief organizational meeting, electing Kim Bush as Chairperson and Tracy Mix as Vice-Chairperson. Director David Clyne presented the proposed Fiscal Year 2025-2026 budget message, and no public comments were received. No substantive budget decisions were made.

• Elected Kim Bush as Committee Chairperson (motion carried)
• Elected Tracy Mix as Committee Vice-Chairperson (motion carried)

Budget Committee

The Toledo Budget Committee will hold a regular meeting to elect officers, establish procedures, and receive the Fiscal Year 2025-2026 Budget Message. Public comment on the proposed budget will be accepted. The proposed budget will be available on the city website and at City Hall.

• Election of Chairperson and Vice-Chair
• Review of committee procedures and meeting dates
• Presentation of FY 2025-2026 Budget Message
• Public comment on proposed budget

City Council

The Toledo City Council is meeting in executive session to discuss labor negotiations, as permitted under Oregon law. No final decisions will be made during this session, and the public is not allowed to attend, though media may be present with restrictions.

• Executive session under ORS 192.660(2)(d) for labor negotiations
• Meeting may be held via Zoom
• Media allowed but restricted from reporting deliberations

The Toledo City Council met in executive session on May 7, 2025, to discuss labor negotiations under ORS 192.660(2)(d). Mayor Rod Cross and Council President Kim Bush recused themselves due to conflicts of interest involving family members in the union. No decisions were made during the session, which adjourned at 5:50 p.m.

• Held executive session on labor negotiations (no decisions made)
• Mayor and Council President recused themselves from discussion

City Council

The Toledo City Council will hold public hearings on four ordinances updating the comprehensive land use plan and revising subdivision, zoning, and land use procedure codes. The council will also consider water and sewer rate adjustments, several intergovernmental agreements, and other administrative items.

• Public hearings on ordinances amending the 2023 Toledo Comprehensive Land Use Plan, repealing and replacing Title 16 (Subdivisions), amending Title 17 (Zoning), and amending Title 19 (Land Use procedures)
• Resolution No. 1573 adjusting water rates and repealing Resolution No. 1549
• Resolution No. 1574 adjusting sewer rates and repealing Resolution No. 1550
• Approving an Untreated Water Services Agreement with Georgia-Pacific Toledo, LLC
• Resolution No. 1570 recognizing grant and donation revenue and making appropriations for FY 2024-2025

Urban Renewal Agency

The Toledo Urban Renewal Agency will consider adopting Resolution URA-08 to accept the 2023-2024 financial audit prepared by Hanford & Associates, and will discuss direction for preparing the 2025-2026 budget. The board will also approve minutes from the December 18, 2024 meeting. The audit shows the agency had $279,632 in net position as of June 30, 2024, its first year of operations.

• Resolution URA-08 to accept 2023-2024 audit by Hanford & Associates
• Discussion on preparing 2025-2026 URA budget
• Approve minutes from December 18, 2024 meeting
• Audit shows net position of $279,632 as of June 30, 2024

The Toledo Urban Renewal Agency approved the minutes from December 18, 2024, and passed Resolution URA-08 accepting the 2023-2024 audit by Hanford and Associates. The board also discussed budget priorities for 2025-2026, with members emphasizing continued business front improvements, Main Street enhancements, and forgivable business loans, while noting funding for the public safety building depends on state legislature action.

• Approved December 18, 2024 meeting minutes
• Approved Resolution URA-08 accepting 2023-2024 audit (5-0)

Budget Committee

The Toledo Budget Committee is meeting for an informational and training session only. No public comments will be taken, and no decisions or discussions of specific budget items are on the agenda. The meeting is accessible in person and via Zoom.

• Budget training session
• No public comments will be taken
• Meeting held in person and via Zoom

City Council

The Toledo City Council will hold a work session to consider new water and sewer rates effective May 2025, discuss the intended use of SIPP funds in the Strategic Reserve Fund, and review proposed Capital Improvement Projects for FY 2025-2026. The council will also consider appointing a Budget Committee member and issue an Arbor Day proclamation.

• Consideration of new Water and Sewer rates effective May 2025
• Discussion on intended use of SIPP funds in City Council Strategic Reserve Fund
• Review proposed Capital Improvement Projects for Fiscal Year 2025-2026
• Consideration to appoint a Budget Committee member
• Arbor Day Proclamation

The Toledo City Council reappointed Rick Dyson to the Budget Committee for a term expiring December 2027. Council directed staff to prepare a water and sewer rate amendment for a 3-5% increase, and to draft a transfer resolution to cover an overdraft in the public safety remodel fund. No final rate or transfer amounts were approved at this work session.

• Reappointed Rick Dyson to Budget Committee, term to December 2027 (5-0)
• Directed staff to return with proposed water/sewer rate amendment for 3-5% increase
• Directed staff to prepare transfer resolution for public safety remodel fund shortfall
• Reviewed proposed Capital Improvement Projects for FY 2025-2026 (no vote)

City Council

The Toledo City Council will meet to decide on hiring a new police officer and approve a legal services contract with Miller Nash. They will also discuss an intergovernmental fire services agreement, a wastewater treatment plant operator hire, and library program funding.

• Authorize conditional hire of Christian Bailey as Police Officer
• Approve $6,500 in grants for Toledo Library programs
• Hire James Spang as Wastewater Treatment Plant Lead Operator
• Approve legal services agreement with Miller Nash law firm
• Consider intergovernmental agreement for Fire Chief services

The Toledo City Council approved an agreement for legal services with Miller Nash and authorized the mayor to sign it. They also approved an intergovernmental agreement with Siletz Valley Fire District for fire chief services, a new library programs specialist job description, and a scope of services with Civil West Engineering for water line upsizing. All motions passed unanimously.

• Approved legal services agreement with Miller Nash (unanimous)
• Approved IGA with Siletz Valley Fire District for fire chief services (unanimous)
• Approved library programs specialist job description, contingent on union approval (unanimous)
• Authorized City Manager Pro-Tem to sign scope of services with Civil West Engineering for water line upsizing (unanimous)

Planning Commission

The Toledo Planning Commission will hold a public hearing on proposed amendments to the Zoning Ordinance, Land Division Ordinance, Land Use Procedure Ordinance, and Comprehensive Land Use Plan text amendment to modify land use development standards (File #ZOA-1-25/PA-1-25), requested by the City of Toledo. The meeting also includes approval of minutes from February and March 2025, and time for visitor comments.

• Public hearing on amendments to Zoning Ordinance, Land Division Ordinance, Land Use Procedure Ordinance, and Comprehensive Land Use Plan (File #ZOA-1-25/PA-1-25)
• Approval of February 12 and March 12, 2025 meeting minutes
• Visitor comments on non-agenda items
• Discussion items: updates and reports

City Council

The Toledo City Council is meeting for a retreat to discuss and potentially decide on hiring a recruitment service for the City Manager position. They will also review city operations, process improvements, the public safety building, legal services, and annual goals.

• Consideration of recruitment service for City Manager position
• Discussion on public safety building next steps
• Review of attorney services: legal firm vs. in-house
• Process improvement proposals
• Annual goals discussion

The Toledo City Council met for a meeting and retreat on April 5, 2025, via Zoom. The session focused on staff reports, work sessions, an issues tracker, and a public participation primer, with discussions on improving public perception, collaboration, and communication. No substantive decisions, approvals, or votes were recorded during this procedural retreat.

City Council

The Toledo City Council will hold a regular meeting at City Hall and via Zoom, featuring a consent agenda with past meeting minutes, discussion on appointing a Budget Committee member, and an ordinance amending animal regulations. The council will also consider approaches for recruiting a City Manager.

• Consideration to appoint an incumbent to the Budget Committee
• Ordinance No. 1427 amending Toledo Municipal Code Title 6 animal ordinance
• Consideration of approach to recruiting City Manager and providing direction

The Toledo City Council approved Ordinance No. 1427, which amends the municipal code to remove the 200-foot setback requirement for animal-related uses. The council also appointed Anne Learned-Ellis to the Budget Committee for a term expiring in December 2027. No other substantive decisions were made; the city manager recruitment approach was discussed but deferred to a later meeting.

• Adopted Ordinance No. 1427 removing 200-foot setback requirement (6-0)
• Appointed Anne Learned-Ellis to Budget Committee (6-0)

City Council

The Toledo City Council will hold a work session to discuss and possibly decide on several items, including reauthorizing a $5,000 payment to Oregonians for Floodplain Protection, providing bonuses to former Toledo Public Safety Association employees, and approving an intergovernmental agreement with the Siletz Fire Department. The agenda also includes a presentation from the Lincoln County School District on a bond measure.

• Reauthorize $5,000 payment to Oregonians for Floodplain Protection
• Discuss possible bonuses for former Toledo Public Safety Association employees employed as of January 15, 2025
• Approve Intergovernmental Agreement with Siletz Fire Department
• Lincoln County School District bond presentation by Superintendent Majalise Tolan

The Toledo City Council held a work session on March 26, 2025, and took three substantive actions. It reauthorized a $5,000 payment to Oregonians for Floodplain Protection, approved an intergovernmental agreement with the Siletz Fire Department for fire personnel services, and authorized the City Manager to provide bonuses to three former Toledo Public Safety Association employees employed as of January 15, 2025. All motions passed unanimously.

• Reauthorized $5,000 payment to Oregonians for Floodplain Protection (unanimous)
• Approved intergovernmental agreement with Siletz Fire Department for fire personnel services (unanimous)
• Authorized bonuses for three former TPSA employees employed as of January 15, 2025 (unanimous)

City Council

The Toledo City Council will consider approving two infrastructure expenditures: up to $202,489 to replace the Ammon Water Tank and up to $96,866 for sewer main lining on NW French St. and SE Alder Way. The council will also discuss goal setting, hear an oral report on recruitment for several key positions, and consider authorizing the City Manager Pro-Tem to hire a part-time Finance Director.

• Approve expenditure up to $202,489 for Ammon Water Tank replacement
• Approve expenditure up to $96,866 for sewer main lining on NW French St. and SE Alder Way
• Discuss options for City Council Goal setting
• Oral report on recruitment for Human Resources, Finance Director, and City Manager positions
• Authorize City Manager Pro-Tem to hire a part-time Finance Director

The Toledo City Council approved two expenditures: up to $202,489 for engineering services for the Ammon Water Tank replacement, and up to $96,866 for sewer main lining on NW French St. and SE Alder Way. Both motions passed unanimously with all present members voting in favor. The council also authorized the City Manager Pro-Tem to hire a part-time temporary Finance Director, and discussed scheduling a goal-setting session.

• Approved up to $202,489 for Civil West Engineering for Ammon Water Tank replacement (unanimous)
• Approved up to $96,866 for sewer main lining on NW French St. and SE Alder Way (unanimous)
• Authorized City Manager Pro-Tem to hire part-time temporary Finance Director (unanimous)

Planning Commission

The Toledo Planning Commission and City Council will hold an in-person joint work session at City Hall Council Chambers to discuss three major code review projects: Land Division Code, Housing Code/HB 3395, and the Parks Master Plan. Participants may attend in person or via Zoom; login details are available by request.

The Toledo Planning Commission and City Council held a joint worksession to review proposed updates to the zoning and land division codes, funded by a DLCD grant to address HB 3395. No formal decisions or votes were made; the discussion covered changes like renaming the single-family zone to 'Standard' Residential, adding definitions for middle housing, and reducing parking requirements. Public comment was heard from John Robinson, who opposed new single-family homes in the proposed Commercial Residential Overlay District. The next steps are to send hearing notices and begin public hearings in April.

• Reviewed proposed zoning code updates, including renaming 'Single-Family' to 'Standard' Residential Zone
• Discussed adding 'Middle Housing' definitions for duplex to six-plex units
• Proposed reducing minimum parking spaces, partly due to state requirements
• Proposed extending Conditional Use permit approval period from one to two years
• Proposed updating noticing procedures to match state standards (35 days before hearing)
• Discussed allowing non-conforming houses to rebuild within two years if destroyed
• Reviewed land division code updates, including moving partitions to Type II decisions
• Signed Oregon Parks and Recreation grant agreement for Parks Master Plan

City Council

The Toledo City Council is meeting in executive session on March 5, 2025, to consider information or records exempt from public inspection, as allowed under ORS 192.660(2)(f). The agenda is procedural only, with no public decisions or discussions listed. No final decisions may be made in the session.

• Executive session under ORS 192.660(2)(f) to consider exempt records
• Meeting may be held via Zoom
• Media and designated staff may attend; public prohibited

The Toledo City Council met in executive session on March 5, 2025, to consider information exempt from public inspection under ORS 192.660(2)(f). No decisions were made during the session, which adjourned after one hour. The meeting was held electronically via Zoom.

• No decisions were made in executive session

City Council

The Toledo City Council will hold a regular meeting with an executive session beforehand. The main business includes approving an intergovernmental agreement with the Chinook Library Network, a resolution recognizing grant revenue and appropriations for FY 2024-2025, and deciding on a contract to appoint a City Manager Pro-Tem. The agenda also includes consent items and public comment.

• Intergovernmental agreement with Chinook Library Network
• Resolution No. 1568 recognizing grant revenue and making appropriations for FY 2024-2025
• Contract to appoint a City Manager Pro-Tem
• Consent agenda: minutes from Sept 25, 2024 work session, Jan 22, 2025 executive session, and Jan 23, 2025 special meeting

The Toledo City Council approved an intergovernmental agreement to join the Chinook Library Network, expanding library resources for patrons. They also adopted Resolution No. 1568 to recognize grant revenue and make appropriations for FY 2024-2025, and approved a contract appointing David Clyne as City Manager Pro-Tem. All motions passed unanimously.

• Approved intergovernmental agreement with Chinook Library Network (unanimous)
• Adopted Resolution No. 1568 recognizing grant revenue and appropriations for FY 2024-2025 (unanimous)
• Approved contract appointing David Clyne as City Manager Pro-Tem (unanimous)

City Council

The Toledo City Council will conduct interviews for the position of City Manager (Interim) Pro-Tem and consider appointing one of the candidates. The council will also discuss a memorandum of understanding with the Toledo Public Safety Association, Blackberry Hill Road improvements, and the process to recruit a permanent city manager.

• Interviews for City Manager (Interim) Pro-Tem: Roberta Vanderwall, Don Horton, David Clyne
• Consideration to appoint a City Manager Pro-Tem (Interim)
• Authorize approval of Memorandum of Understanding with the Toledo Public Safety Association
• Discussion regarding Blackberry Hill Road improvements
• Discussion of options and process to recruit a City Manager

City Council

The Toledo City Council will hold a regular meeting with presentations on wildfire information and recycling services. They will consider funding authorizations for the Recycling Modernization Act, lowering the speed limit on NW Lincoln Way and NW/NE Skyline Dr., and establishing a process to hire an Interim City Manager. Public comments are welcome.

• Presentation on wildfire information and map by Jon Mix
• Presentation by Dahl Disposal Service Outreach Manager Dave Larmouth
• Consideration of funding authorizations for the Recycling Modernization Act – Dahl Disposal Service
• Consideration to lower speed limit on NW Lincoln Way & NW/NE Skyline Dr.
• Discussion and possible decision to establish a process to hire an Interim City Manager

Planning Commission

The Toledo Planning Commission is meeting to discuss updates to the land division code and House Bill 3395, which may affect local planning regulations. The agenda also includes approval of previous meeting minutes and time for public comments on non-agenda items.

• Worksession on Land Division Code Update
• Worksession on House Bill 3395 Updates
• Approval of January 8, 2025 minutes

The Planning Commission approved the January 8, 2025 minutes and voted unanimously to begin meetings at 6:30 pm from April through October. Staff reported on land division code and House Bill 3395 updates, including removing a proposed 'Religious Owned' section and adding missing middle housing provisions. No formal decisions were made on the code updates, which are still in draft.

• Approved January 8, 2025 minutes (passed, Warfield abstaining)
• Adopted 6:30 pm meeting start time for April-October (unanimous)

City Council

The Toledo City Council is meeting in executive session to discuss the dismissal or disciplining of a public officer, employee, staff member, or agent, and to consider information exempt from public inspection. No final decisions will be made during this closed session, and the public is not allowed to attend, though media may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(b) for personnel matters
• Executive session under ORS 192.660(2)(f) for exempt records
• Meeting may be held via Zoom

City Council

The Toledo City Council will consider a decision on the employment of the City Manager, appoint a temporary Purchasing Manager, approve a scope of services contract, and authorize up to $96,866 for street improvements on NW French St. and SE Alder Way. The meeting also includes public comment and committee updates.

• Decision on employment of City Manager
• Resolution No. 1567 appointing temporary Purchasing Manager
• Approving scope of services contract
• Expenditure up to $96,866 for street improvements on NW French St. and SE Alder Way

The Council voted 4-3 to terminate City Manager Doug Wiggins, with Councilors Kauffman and Burns and the Mayor voting against. The Council also approved a $202,489 contract with Civil West Engineering for the Ammons Way water tank replacement, and approved up to $105,000 for sewer lining on NW French St. and SE Alder Way. Additionally, Resolution No. 1567 was adopted, appointing City Attorney Michael E. Adams as temporary purchasing manager.

• Terminated City Manager Doug Wiggins (4-3)
• Approved $202,489 scope of services contract with Civil West Engineering for Ammons Way water tank replacement (7-0)
• Approved up to $105,000 for sewer lining on NW French St. and SE Alder Way (7-0)
• Adopted Resolution No. 1567 appointing City Attorney Michael E. Adams as temporary purchasing manager (7-0)

City Council

The Toledo City Council met in executive session on January 29, 2025, to consult with legal counsel regarding current or likely litigation and to consider exempt records. No decisions were made during the session, which adjourned after about 90 minutes.

• Held executive session under ORS 192.660(2)(h) and (f) — no action taken

City Council

The Toledo City Council is holding a special meeting to consider two decision items: allowing staff to fill current and future dispatch vacancies due to severe staffing shortages, and hiring an investigator to conduct an investigation. The meeting also includes committee updates and public comment opportunities.

• Decision to fill dispatch vacancies and authorize a designee to sign related agreements
• Decision to hire an investigator for an investigation

The Toledo City Council unanimously authorized Police Chief Pace to sign documents and execute agreements to fill current and future dispatch vacancies caused by severe staffing shortages. The Council also discussed hiring an investigator for a Fire Department investigation but took no final action, instead directing the City Attorney to provide a list of recommended firms for review at a special meeting.

• Authorized Chief Pace to sign documents and execute agreements for emergency dispatch staffing (unanimous)
• Directed City Attorney to provide list of recommended firms for Fire Department investigation

City Council

The Toledo City Council is meeting in executive session to discuss information exempt from public inspection and to consult with counsel about current or likely litigation. No decisions may be made in this closed session, and the public is prohibited from attending, though media may be present but cannot report on deliberations.

• Executive session under ORS 192.660(2)(f) for exempt records
• Executive session under ORS 192.660(2)(h) for legal consultation on litigation

The Toledo City Council met in executive session on January 22, 2025, to discuss exempt information and legal counsel regarding litigation. No decisions were made during the session, which adjourned at 7:03 p.m.

• No decisions made in executive session

City Council

The Toledo City Council will decide on several items, including ratifying the City Manager Pro-Tem's signature on a user agreement with Salem's Willamette Valley Communications Center for dispatch operations, approving Resolution No. 1566 to recognize $11,000 in library donations, and authorizing the City Manager Pro-Tem to remove a specific employee if warranted. The council will also appoint a Council President and assign a member to the Solid Waste Consortium Board. The agenda includes a report on DEQ tests at City Hall and consideration of bonuses for police and fire staff.

• Ratify user agreement with Willamette Valley Communications Center for dispatch operations
• Resolution No. 1566: recognize $11,000 in library donations (J.D. Wade family $10,000; Margaret and William Barss $1,000)
• Authorize City Manager Pro-Tem to remove a specific employee if warranted
• Appoint Council President and assign member to Solid Waste Consortium Board
• Consider bonuses for police and fire staff

The Council approved a 10% one-time bonus for paid police, fire, and dispatch employees, contingent on union agreement that it is nonbinding. They also ratified the Interim City Manager's signature on a user agreement with Salem's Willamette Valley Communications Center for dispatch services, and authorized hiring on-call casual dispatchers. A motion to authorize the City Manager Pro-Tem to remove a specific employee was denied. The Council also approved a resolution recognizing grant revenue and appropriations for FY 2024-2025.

• Approved 10% one-time bonus for police, fire, dispatch paid staff (5-0-2, Mayor and Council President recused)
• Ratified Interim City Manager's signature on WVCC dispatch user agreement (7-0)
• Authorized hiring on-call casual dispatchers (7-0)
• Denied authorization for City Manager Pro-Tem to remove a specific employee (7-0)
• Approved Resolution No. 1566 recognizing grant revenue and appropriations (7-0)
• Reappointed Councilor Bush as Council President (7-0)
• Appointed Councilor Keating to Solid Waste Consortium Board (7-0)
• Approved consent agenda (6-0-1, Keating abstained)

Planning Commission

The Toledo Planning Commission will hold an in-person meeting at City Hall Council Chambers to conduct routine business, including approving prior meeting minutes, discussing a land division code update and House Bill 3395 updates, and receiving building permit and land use application updates. No formal decisions are listed on the agenda.