Tucumcari public meetings in 2024
44 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Cemetery Advisory Board Meeting
The board will approve the agenda and the August 21, 2024 meeting minutes, then hear reports from the City Manager, Parks Director, and Cemetery Supervisor on the endowment fund, financial matters, building updates, and cemetery equipment status. Public comments will be taken before setting the date for the next meeting.
- Approval of agenda
- Approval of August 21, 2024 meeting minutes
- Report on Endowment Fund by City Manager
- Cemetery equipment status (backhoe and pump) by Parks Director
- Cemetery report by Cemetery Supervisor
Special City Commission Meeting
The Special City Commission will review a proposed at‑will employment agreement for City Manager C. Renee Hayoz. The agreement is not attached to the agenda and will be delivered later. The commission will also convene an executive‑session meeting to discuss limited personnel matters concerning the City Manager, as required by the Open Meetings Act. After the executive session, the commission may take any necessary actions.
- Consideration of At‑Will City Manager Employment Agreement (agreement to be provided later)
- Executive session to discuss limited personnel matters regarding City Manager C. Renee Hayoz
City Commission
The commission will approve the consent agenda items, including minutes from November 7 and 14. It will review the Airport Fuel Farm Construction Agreement under Bids & Contracts. New business includes a local program performance report, a spay/neuter clinic report, an EMS Fund Act application, a professional services agreement with Harwood & Pierpont, a billboard agreement with Lamar, and an at‑will city manager employment agreement.
- Airport Fuel Farm Construction Agreement (Bids & Contracts)
- Professional Services Agreement with Harwood & Pierpont, Attorneys at Law (New Business)
- Agreement with Lamar for Three Billboards (New Business)
- At‑Will City Manager Employment Agreement (New Business)
- Approval of Work Session and Commission Meeting Minutes for November 7 and 14 (Consent Agenda)
City Commission Work Session
The Tucumcari City Commission Work Session will discuss three policy items: a Social Media Policy, a Dress Code Policy, and temporary spending limitations. No decisions are indicated; the items are listed for discussion only.
- Discussion of Social Media Policy
- Discussion of Dress Code Policy
- Discussion of temporary spending limitations
Recreation Advisory Board Meeting
The Recreation Advisory Board will meet to review updates on the skate park and basketball goal funding. The board will also discuss the ballpark PA system and the potential for hosting All Stars during the summer.
- Recreation Center clean-up
- Skate Park update
- Funding for basketball goals
- PA system at the Ballpark
- Discussion on Kvols Park and softball fields
Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board will consider several actions, including a light‑pole banner, the Lamar Agreement, and hiring a marketing firm. The meeting also includes a financial report and public comment period. Decisions will be recorded in the meeting minutes.
- Light pole banner (action)
- Lamar Agreement (action)
- Marketing firm contract (action)
- Financial report presentation
- Public comments (3 minutes)
Senior Advisory Board Meeting
The board will first consider approval of the September 18, 2024 meeting minutes, which were previously not approved. The remainder of the agenda consists of routine reports—including the October 2024 monthly, donations, and events updates, as well as manager, FGP/SCP coordinator, and director quarterly reports. No new policy actions or votes are listed.
- Approve minutes from September 18, 2024 meeting
- October 2024 Monthly Report
- October 2024 Donations Report
- Events/Activities Update
- Quarterly Report Review – 1st Quarter
City Commission
The City Commission is reviewing a proposal for bidding and construction management services for S. 4th Street. The body is also considering a resolution to grant the City Manager signatory authority for contracts up to $20,000.
- Engineering proposal from Stantec Consulting Services Inc. for S. 4th Street totaling $69,048.61
- Resolution 2024-25 to allow City Manager to sign agreements/contracts up to $20,000
- Quote from 4Rivers for a 644 G-Tier Wheel Loader for Sanitation
- Agreement with Sun Vista Outdoors for a Golf Course Billboard at MM 236
- Memorandum of Understanding with Eastern Plains Community Action Agency, Inc.
City Commission Work Session
The City Commission will hold a work session to discuss updates to the Princess Theater facade. The body will also discuss an amendment to the ICIP FY24-25.
- Princess Theater Facade Update
- Amendment to ICIP FY24-25
City Commission
The City Commission will meet to discuss the appointment of a City Manager and review bids for sanitation equipment and professional services. The meeting includes an executive session to evaluate the City Manager and discuss pending litigation and real property.
- Appointment of City Manager
- Quote from 4Rivers for 644 G-Tier Wheel Loader (Sanitation)
- Proposal for Professional Services from Parkhill for Phase 2
- Executive session regarding City Manager evaluation, pending litigation, and real property acquisition or disposal
City Commission Work Session
The Tucumcari City Commission will hold a work session on November 7 to discuss proposed policies for employee dress codes and social media usage. The agenda includes a draft Social Media Policy and a draft Dress Code Policy.
- Discussion of draft Social Media Policy
- Discussion of draft Dress Code Policy
- Discussion of 2025 Employee Calendar
- Review of employee conduct and appearance guidelines
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board will meet to approve the agenda and minutes, discuss Xcel Energy and Plateau, and review a post-event report. The board will also consider a billboard for the golf course and public pool.
- Approval of agenda and minutes
- Discussion of Xcel Energy and Plateau
- Post-event report (action)
- Billboard for golf course and public pool
- Public comments (3 minutes)
City Commission
The Tucumcari City Commission will consider a resolution to join the New Mexico Clean & Beautiful statewide beautification campaign. Commissioners will vote on accepting $121,000 from New Mexico Tourism to fund the Tucumcari Wayfinding Project, which includes new and replacement signs, large arrival signs, and information kiosks. The agenda also includes a marketing agreement with Gray Production and a motion to enter executive session to discuss the City Manager evaluation, pending litigation, and possible real‑property transactions. A public comment period is provided for citizens to speak on non‑agenda items.
- Resolution 2024-24 to participate in the New Mexico Clean & Beautiful statewide beautification campaign
- Acceptance of $121,000 from New Mexico Tourism for the Tucumcari Wayfinding Project (signage and kiosks)
- Agreement for marketing services with Gray Production (agreement to be made available)
- Executive session to discuss City Manager evaluation, threatened or pending litigation, and real‑property purchase or disposal
- Public comments period for citizens on non‑agenda items
City Commission Work Session
The commission will hold a discussion on the city's Nuisance Ordinance (Ord. No. 1144, adopted May 11, 2017) and related code‑enforcement procedures. No formal actions or votes are listed; the agenda item is for discussion only.
- Review of Nuisance Ordinance (Ord. No. 1144, May 11, 2017)
- Discussion of code‑enforcement responsibilities and notice procedures
Cemetery Advisory Board Meeting
The Cemetery Advisory Board will hear a series of reports. City Manager Paula Chacon will present the endowment fund, financial report, and building update. Parks Director Tomas Gallegas will give a cemetery report and updates on the backhoe and pump. Cemetery Supervisor Luciano Montano will also provide a cemetery report, followed by public comments.
- Report of Endowment Fund
- Financial Report
- Building update
- Cemetery Report (Parks Director)
- Status of Backhoe and Pump
City Commission
The City Commission will discuss the donation of a 2004 mobile command unit to the Quay County Government. The body is also reviewing a licensing agreement for the "Tucumcari Tonite" word mark and a contract for EMS billing.
- Resolution 2024-23: Donation of 2004 Freightliner Mobile Command Unit to Quay County Government
- Proposed Halloween Block Party on 2nd Street from Main Street to Aber Street
- License Agreement with Al Patel (Riyana 66 Outlaw, LLC and Tucumcari Hospitality, LLC) for "Tucumcari Tonite" word mark
- Independent Contractor Agreement with Brenda Rivali for EMS billing
- Executive session regarding City Manager evaluation, pending litigation, and real property
City Commission Work Session
The Tucumcari City Commission will hold a work session to discuss connections for water and sewer lines. The meeting is scheduled for 5:00 PM on October 10, 2024, at City Hall.
- Discussion on water and sewer line connections
- City Commission Work Session
- Meeting at City Hall, 215 E. Center
Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board will approve the meeting agenda and minutes, receive a financial report, and discuss a marketing presentation by Gray Digital Media. The board will also receive an update on drag racing activities and consider the Rattler Reunion Report. Public comments are limited to three minutes before the board’s own comments and scheduling of the next meeting.
- Approval of agenda (action)
- Approval of meeting minutes (action)
- Financial report (discussion)
- Presentation by Gray Digital Media marketing firm (discussion)
- Update on drag racing (discussion)
Recreation Advisory Board Meeting
The Recreation Advisory Board will meet to review updates on the recreation center and basketball goals. The board is also discussing pricing for flag football registration and gate entry fees.
- Rec center update
- Flag football registration and pricing
- Gate entry fees
- Quality of Life Grant
- Allstar Little League Tournament update
Library Advisory Board Meeting
The Tucumcari Public Library Board will hold its regular meeting, approve the previous minutes, and hear the Library Director's report. The board will review old business and consider several new business items, including a block party, nominations for secretary, a Dr. Seuss party, story time, and a possible time change for meetings. Citizens may comment, and the board will provide its own comments before adjourning.
- Block Party
- Nominations for secretary
- Dr. Seuss party
- Story Time
- Time Change for meetings
City Commission
The Tucumcari City Commission will vote to adopt the Fiscal Year 2025 budget and approve an audit contract with Clifton, Larson, Allen LLP. The meeting will also include a presentation on protecting youth from nicotine addiction.
- Adoption of FY25 Budget (Resolution 2024-22)
- Audit Contract with Clifton, Larson, Allen LLP
- Approval of Senior Center Advisory Board Minutes
- Presentation on youth nicotine addiction
- Executive session on personnel and litigation
Senior Advisory Board Meeting
The Senior Advisory Board will approve the July 17, 2024 minutes (noting the August meeting was canceled). They will receive July and August monthly reports, donation reports, and an update on events and future plans. Additional reports from the manager, FGP/SCP coordinator, and director will be presented, followed by member items and scheduling of the next meeting.
- Approve July 17, 2024 minutes (August meeting canceled)
- Review July and August 2024 monthly reports
- Review July and August 2024 donation reports
- Events/activities update and future plans
- Reports from manager, coordinator, and director
Cemetery Advisory Board Meeting
The Cemetery Advisory Board will meet to receive reports on the endowment fund and general finances. The board will also discuss building updates and the status of cemetery equipment.
- Endowment Fund and Financial Report from City Manager Paula Chacon
- Building update
- Status of backhoe and pump
- Cemetery reports from Parks Director Tomas Gallegas and Supervisor Luciano Montano
Special City Commission Meeting
The Special City Commission will vote on Resolution 2024-21 to approve the final quarter financial report for fiscal year 2024. It will also adopt the FY25 budget through Resolution 2024-22. Additionally, the commission will consider an audit contract with Clifton, Larson, Allen LLP for FY23.
- Resolution 2024-21 – approval of the FY2024 final quarter financial report
- Resolution 2024-22 – adoption of the FY25 city budget
- Audit contract with Clifton, Larson, Allen LLP for FY23
Special City Commission Work Session
The Special City Commission will conduct interviews for District 4. No other matters are listed on the agenda.
- Interviews for District 4
City Commission Work Session
The commission will interview candidates for the District 4 seat, review a proposal from Gray Digital Media for a Lodgers Tax‑funded tourism marketing plan totaling $58,582.50 over nine months, receive quarterly reports for Chaparral Apartments, and receive updates on the fourth‑quarter FY24 and FY25 budget.
- Interview of candidates for District 4
- Discussion of Gray Digital Media "Tucumcari Lodgers Tax" marketing proposal ($58,582.50 nine‑month total)
- Quarterly reports for Chaparral Apartments
- Update on fourth‑quarter FY24 financials
- Update on FY25 budget
City Commission
The City Commission will discuss administrative and financial support for the second phase of the Tucumcari Mainstreet Great Blocks Project. The body is also reviewing permits for a community street festival and a health council parade.
- Resolution 2024-20: Support for Second Phase of Tucumcari Mainstreet Great Blocks Project
- Appointment of District 4 Commissioner
- Park Use Permit for Kvols Park by Quay County Health Council
- Parade Permit for Quay County Health Council
- Approval of Benito Sanchez for library board
Recreation Advisory Board Meeting
The Recreation Advisory Board will review old business items including the recreation center floor, basketball goals, and flag football registration pricing. New business will cover the recreation center, a Quality of Life Grant, and gate entry fees. The meeting will also include reports and public comments.
- Floor in Recreation Center
- Basketball Goals
- Registration-Flag Football, Pricing
- Quality of Life Grant
- Gate Entry Fees
Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board will approve its agenda and meeting minutes, hear a financial report, and consider a presentation by Gray Digital Media. The board will also discuss proposals for city and radio advertisements. Public comments are limited to three minutes before the board gives its own remarks.
- Approval of agenda (action)
- Approval of meeting minutes (action)
- Financial report (presentation)
- Presentation of marketing firm Gray Digital Media (action)
- Discussion of city/radio ads (action)
Library Advisory Board Meeting
The Library Advisory Board will review several items of new business, including the "Fired Up" program, proposed changes to library meeting hours, plans for a Halloween event, and volunteer initiatives. The board will also hear comments from citizens and address any old business. No specific decisions are noted in the agenda.
- Fired Up program
- Proposed new meeting hours
- Halloween event planning
- Volunteer program discussion
Cemetery Advisory Board Meeting
The Cemetery Advisory Board will meet to receive reports on the endowment fund, finances, and building updates. The board will also discuss the status of the cemetery, a backhoe, and a pump.
- Endowment Fund report
- Financial report
- Building update
- Status of backhoe
- Status of pump
City Commission Work Session
The City Commission will hold a work session to review the FY25 Budget Report. The body will also discuss the Quay Apartments with Monarch and review quarterly reports for Chaparral Apartments.
- Discussion regarding FY25 Budget
- Discussion with Monarch regarding Quay Apartments
- Review of quarterly reports for Chaparral Apartments
City Commission
The City Commission will review resolutions to support a firefighter recruitment fund and a volunteer stipend program. The body will also consider an audit services agreement and a grant application for fire protection.
- Resolution 2024-18: Support of the Firefighter Recruitment Fund
- Resolution 2024-19: Adopting a Volunteer Firefighter Stipend Program
- Audit Services Agreement with TKM, LLC for FY24
- FY25 Application for Fire Protection Grant
- Approval for submission on the City Park Improvements Fund (CPIF)
Recreation Advisory Board Meeting
The Recreation Advisory Board will meet to review the status of the Quality of Life Grant. The board is also scheduled to discuss admission to sports activities and planning for fall and winter sports.
- Status of Quality of Life Grant
- Fall and Winter Sports planning
- Admission to sport activities
City Commission
The City Commission will consider a memorandum of understanding with Film Tucumcari, appoint an alternate municipal judge, accept the resignation of District 4 Commissioner C. Renee Hayoz, approve a contractual service agreement with the Chamber of Commerce, and discuss the Molinas Park/Dog Park project with the Rotary Club.
- MOU with Film Tucumcari
- Appointment of an alternate municipal judge
- Resignation of District 4 Commissioner C. Renee Hayoz
- Contractual Service Agreement with the Chamber of Commerce
- Molinas Park/Dog Park project with the Rotary Club
City Commission Work Session
The City Commission work session will discuss a letter of interest from C. Arias for an alternate municipal judge, a memorandum of understanding with Film Tucumcari, a $65,200 contractual service agreement with the Tucumcari/Quay County Chamber of Commerce, and a proposal for a dog park at Molinas Park with the Rotary Club.
- Letter of interest from C. Arias for alternate municipal judge
- Memorandum of Understanding with Film Tucumcari
- Contractual Service Agreement with Chamber of Commerce for $65,200 (advertising, visitor center operations, 2025 Visitors Guide)
- Molinas Park/Dog Park proposal with Rotary Club
Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board will meet to review financial reports and consider actions on several presentations. The board is scheduled to discuss a Route 66 Centennial idea and proposals from Thriving Artists Enterprises and Art City, Inc.
- Route 66 Centennial idea presentation
- Thriving Artists Enterprises presentation
- Art City, Inc. presentation
- City radio advertisements
- Pink Event Softball Tournament and Blues Softball Tournament reports
City Commission Work Session
The City Commission will hold a work session to discuss a proposed wayfinding plan for Tucumcari and review the Tucumcari Police Department budget, including laptops and vehicles. The wayfinding plan outlines a system of 204 signs to improve navigation to 38 key destinations.
- Discussion of Tucumcari Wayfinding Plan
- Review of Tucumcari Police Department budget
- Review of police laptops and vehicles
- Presentation of wayfinding sign designs
- Public survey results on wayfinding
City Commission
The City Commission will consider the retirement of the City Manager and agreements with Plateau Telecommunications. The body is also reviewing resolutions for mileage rates and the Tucumcari Wayfinding Plan.
- Resolution 2024-16: Adopting Mileage and Per Diem Rates
- Resolution 2024-17: Support of the Tucumcari Wayfinding Plan
- Audit quote from TKM Auditors, Advisors, CPA's for FY24
- Agreement and lease for telecommunications site with Plateau Telecommunications
- Vehicle purchase for Animal Control and Police Department
Library Advisory Board Meeting
The Library Advisory Board will meet to approve previous minutes and receive the Library Director's report. The board will discuss the conclusion of the Summer Reading program and the Fair.
- Summer Reading program finale
- Fair
Special City Commission Meeting
The commission will move into an executive session to discuss limited personnel matters concerning the City Manager, as allowed under the Open Meetings Act. After the executive session, they will reconvene and may take action on any items discussed. The meeting also includes approval of the agenda, a City Manager's report, and any items submitted by commissioners.
- Motion to convene executive session for limited personnel matters regarding the City Manager
- Motion to reconvene from executive session
- Approval of agenda
- City Manager's Report
- Items from commissioners
City Commission Work Session
The City Commission is conducting a work session to discuss the Infrastructure Capital Improvement Plan (ICIP). This review covers planned projects and funding allocations for 2025 through 2030. The discussion includes various water, wastewater, and transportation upgrades.
- East Rt. 66 infrastructure improvements ($1,137,868.00)
- West Rt 66 Wastewater Project
- Princess Theater Renovations (total cost $25,000,000.00)
- Tucumcari Public Pool Renovations ($1,184,803.00 total cost)
- Water and wastewater system repairs and upgrades
City Commission
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Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board will meet to review several action items. These include proposals related to Mainstreet and various sports tournaments.
- Mainstreet (Action)
- Mesalands Gulf Tournement (Action)
- Pink Event Softball Tournament (Action)
- Blues Softball Tournament invoices/reports (Action)