Tulsa County public meetings in 2024

Board of County Commissioners

The Board of County Commissioners will meet to address various administrative appointments, contract approvals, and infrastructure payments. The body will consider a rezoning request for property near 126th Street North and North 97th East Avenue and a public hearing for $300,000 in rental assistance funding.

• Rezoning of 1.65 acres from AG to IL for residential use at 126th St N and N 97th E Ave
• Notice to proceed for JE Dunn regarding Tulsa County Courthouse Renovation
• Public hearing for $300,000 in CDBG funding for a rental assistance program
• Agreement with Thomas Y. Pickett & Company, Inc. for appraisals costing $41,000
• Payment of $5,668.85 to DCI Communications Inc. for fiber material and labor

The Board of County Commissioners approved a notice to proceed for the Tulsa County Courthouse Renovation with JE Dunn, approved a rezoning of 1.65 acres from AG to IL for residential use, and made several appointments and removals. The board also approved various contracts, agreements, and financial items, including a $5,668.85 payment for fiber installation and a $41,000 appraisal contract. All votes were unanimous (3-0).

• Approved notice to proceed for Tulsa County Courthouse Renovation with JE Dunn (3-0)
• Approved rezoning of 1.65 acres from AG to IL for residential use at 126th St N & 97th E Ave (3-0)
• Approved appointments of Commissioner Sallee to multiple boards and removal of Carly Griffith Hotvedt (3-0)
• Approved $5,668.85 payment to DCI Communications for fiber installation (3-0)
• Approved $41,000 contract with Thomas Y. Pickett & Company for appraisals (3-0)
• Approved $300,000 CDBG public hearing for rental assistance program (3-0)
• Approved redistribution of $28,760.39 in bond proceeds for road improvements (3-0)
• Authorized ADA to proceed on Title IV-E reimbursement discussion (3-0)

Board of County Commissioners

The Board will amend two contracts for the Tulsa County Courthouse renovation, set a guaranteed maximum price of $28,379,313 for J.E. Dunn Construction and extend ADG Blatt's services through Dec. 31, 2026. It will approve a $50,000,000 appropriation for Drainage District #12 levee modifications along the Arkansas River, and allocate ARPA funds of $119,289 for roof repairs to the historic Big 10 Ballroom and $25,000 for at‑risk children services. The Board will also approve a $1,200,000 contract with Legend‑Lifts for elevator assessment repairs and issue a notice to proceed.

• Amend J.E. Dunn Construction agreement for Courthouse renovation, setting GMP ≤ $28,379,313 (CMF #20240200)
• Amend ADG Blatt contract to extend Owner's Representative services through Dec. 31, 2026 (CMF #20220868)
• Approve $50,000,000 appropriation for Drainage District #12 levee modification and upgrades along the Arkansas River (House Bill 2890)
• Approve $119,289 to A Pocket Full of Hope, Inc. for roof repair of the historic Big 10 Ballroom (CMF #20242263)
• Approve $1,200,000 to Legend‑Lifts, LLC for Tulsa County Courthouse elevator assessment repair and issue notice to proceed (CMF #20242071)

The Board approved a guaranteed maximum price of $28,379,313 for the Tulsa County Courthouse renovation, with Commissioner Dunkerley voting no. They also extended the owner's representative contract through 2026, approved a $50 million state appropriation for levee upgrades, and authorized several smaller agreements and repairs.

• Approved $28,379,313 guaranteed maximum price for courthouse renovation (2-1, Dunkerley no)
• Extended ADG Blatt owner's rep contract to Dec 31, 2026 (2-1, Dunkerley no)
• Approved quit claim deed to Town of Sperry for road parcel (3-0)
• Approved Sheriff's request to allocate Section 179D deductions for TCSO buildings (3-0)
• Approved $119,289 ARPA grant to A Pocket Full of Hope for Big 10 Ballroom roof (3-0)
• Approved $25,000 ARPA grant to Lilyfield Inc. for at-risk children services (3-0)
• Approved $50,000,000 DEQ appropriation for Drainage District #12 levee upgrades (3-0)
• Approved $1,200,000 elevator assessment repair contract with Legend-Lifts (3-0)

General

The Tulsa County Criminal Justice Authority will convene to approve the minutes from its November 20, 2024 meeting and receive reports from the Budget Office, Sheriff’s Office, Court Services, and the Sales Tax Overview Committee. No substantive decisions or votes beyond routine approvals are listed on the agenda.

• Approve minutes of November 20, 2024 meeting

The Tulsa County Criminal Justice Authority approved the Budget Office report, including $3,192,109.32 in claims and $2,931,846.89 in appropriations, all by unanimous vote. The board also accepted the November 20, 2024 minutes and heard reports on jail finances, inmate counts, and an upcoming audit. No other substantive decisions were made.

• Approved $3,192,109.32 in claims (purchase orders/payroll) (5-0)
• Approved $2,931,846.89 in appropriations (5-0)
• Accepted and filed November 20, 2024 meeting minutes (5-0)

Employees' Retirement System of Tulsa County

The Employees’ Retirement System board will review whether a conflict of interest exists before approving the purchase of a $99,000 judgment in the Neil Parks case. It will also receive audit presentations, accept multiple financial reports, and approve retirement pay, refunds, and benefit changes for several members.

• Determine conflict of interest and possible approval to purchase a $99,000 judgment (Neil Parks v. Board of County Commissioners, Case No. CJ-2024-4641)
• Presentation and filing of the FY 2023-2024 audit with auditor recommendations
• Approval of retirement pay applications effective Jan 1 2025 for five employees
• Payment of a $1,220 invoice to GFOA for submission of the financial report
• Refunds to be paid by Dec 23 2024 to seven individuals totaling $7,587.80

Board of County Commissioners

The Tulsa County Board of Commissioners will review minutes, departmental reports and unfinished business, including a bid award for tablets and software for the Juvenile Detention Home and amendments to ARPA beneficiary agreements. Action items include appointing a new procurement officer, approving fund disposition, and confirming several appointments and reappointments. The board will also consider a resolution authorizing indebtedness by the Tulsa County Industrial Authority for Independent School District No. 3 and the sale of surplus property at the former Juvenile Detention Center.

• Bid award to Securus Technologies, LLC for tablets and software for the Juvenile Detention Home
• Payment to Interworks for PowerEdge servers: $36,453.16 and $20,093.75
• Right‑of‑way acquisition services for 121st Street project: $25,100 and $13,275
• ARPA funding agreements: $50,000 to Greenwood Cultural Center, $10,000 to RedFork Arts Foundry, $2,500 to Collinsville Rural Fire Protection District
• Renewal of TeamDynamix Solutions software licenses: $36,283.12

The Board approved declaring the former Juvenile Detention Center property at 315 S. Gilcrease Museum Rd. as surplus and beginning the sale process. They also approved multiple contracts, agreements, appointments, and routine financial items, all by unanimous vote. The board authorized legal action in a pending lawsuit against a chaplain.

• Approved surplus declaration and sale process for former Juvenile Detention Center property (3-0)
• Approved $36,453.16 and $20,093.75 payments for servers (3-0)
• Approved $25,100 and $13,275 payments for right-of-way services on 121st St. project (3-0)
• Approved $50,000 ARPA grant to Greenwood Cultural Center (3-0)
• Approved $10,000 ARPA grant to RedFork Arts Foundry Tulsa (3-0)
• Approved $2,500 to Collinsville Rural Fire Protection District for helipad maintenance (3-0)
• Approved renewal of TeamDynamix software licenses for $36,283.12 (3-0)
• Authorized ADA to proceed in lawsuit Stripling v. Chaplain James Bell (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will consider a resolution authorizing up to $60,000,000 in lease revenue obligations for Broken Arrow Public Schools. The agenda also includes approval of minutes from November 18, 2024, and a financial report for November 30, 2024.

• Approval of minutes from November 18, 2024
• Consideration of a $60,000,000 resolution for Tulsa County Industrial Authority Lease Revenue Obligations
• Ground Lease Agreement and Sublease Agreement for Independent School District No. 3
• Financial report for month ending November 30, 2024
• New Business (Open Meeting Act defined)

The Tulsa County Industrial Authority approved a resolution authorizing up to $60 million in lease revenue obligations for Broken Arrow Public Schools, waiving competitive bidding and approving related agreements. The board also approved the November 18, 2024 meeting minutes and accepted the November 30, 2024 financial report. All votes were unanimous.

• Approved $60M lease revenue obligations for Broken Arrow Public Schools (3-0)
• Approved minutes of November 18, 2024 meeting (3-0)
• Accepted financial report for month ending November 30, 2024 (3-0)

Budget Board

The Tulsa County Budget Board will meet on Dec. 16, 2024 at the County Headquarters. The board will discuss a resolution to establish salaries for Tulsa County elected officials for 2025. It will also review and act on the FY 2024‑2025 appropriations. A Chairman’s Report will be presented.

• Resolution establishing the salary for Tulsa County Elected Officials for 2025
• Discussion and action on FY 2024‑2025 Appropriations
• Chairman’s Report

The Tulsa County Budget Board approved a resolution establishing 2025 salaries for county elected officials, and approved FY 2024-2025 appropriations totaling $7,999,016.92 in budget appropriations, $3,472,477.91 in budget transfers, $1,052,910.29 in interfund transfers, and $50,366.57 in amended roll-over balances. Both motions passed unanimously. The board also approved the minutes from the November 18 and November 27, 2024 meetings.

• Approved resolution establishing 2025 salaries for Tulsa County elected officials (unanimous)
• Approved FY 2024-2025 appropriations of $7,999,016.92, transfers of $3,472,477.91, interfund transfers of $1,052,910.29, and amended roll-over balances of $50,366.57 (unanimous)
• Approved minutes from November 18 and November 27, 2024 meetings (unanimous)

Management Conference

The Board of County Commissioners is meeting to receive reports from the Tulsa Chamber of Commerce and the BOCC Appointee. The body will also discuss Tulsa County Alternative Court Programs and Tulsa County Social Services.

• Quarterly reports from Tulsa Chamber of Commerce on tourism, economic development, and governmental affairs
• Progress report on Community Investment Funding for Tulsa County Alternative Court Programs
• Discussion regarding Counseling & Recovery Services of Oklahoma and Tulsa County Social Services
• BOCC Appointee Report

The Tulsa County Board of County Commissioners held a management conference with no formal votes or action items. Presentations were given by the Tulsa Chamber of Commerce, Alternative Courts, and Social Services, covering regional tourism, economic development, and behavioral health partnerships. No decisions were made.

Excise Board

The Tulsa County Excise Board approved the minutes from its November 6, 2024 meeting. It accepted and filed a resolution calling a Board Member election for Union Independent School District No.9. The board also adopted the 2025 meeting schedule for the Tulsa County Equalization Board, listing specific dates and times.

• Approved November 6, 2024 meeting minutes
• Accepted and filed resolution calling Board Member election for Union Independent School District No.9
• Adopted 2025 meeting schedule for the Tulsa County Equalization Board (e.g., Jan 27, Mar 19‑20, Mar 25‑26, Apr 2‑24, May 6‑29, etc.)

The Tulsa County Excise Board met on December 12, 2024, with Chairman David Scott and Vice-Chairman Terrance Gilliland present. They approved the minutes from the November 6, 2024 meeting and the 2025 meeting schedule for the Tulsa County Equalization Board. The meeting adjourned at 3:01 PM.

• Approved November 6, 2024 minutes (2-0)
• Approved 2025 Equalization Board meeting schedule (2-0)

Tax Roll Correction

The Board of Tax Roll Correction will meet to discuss and potentially act on a list of Complaints of Erroneous Assessment and Petitions for Correction. The board will also review minutes from the November 12, 2024 meeting.

• Complaints of Erroneous Assessment and Petition for Correction

The Tulsa County Tax Roll Correction Board approved a large batch of complaints of erroneous assessment and petitions for correction, covering complaint numbers 108163 through 108797, with two amendments and one duplicate strike. All motions passed unanimously with both members voting yes. The board also approved the November 12, 2024 minutes and adjourned without new business.

• Approved complaints 108163-108192 (2-0)
• Approved complaints 108193-108222 (2-0)
• Approved complaints 108223-108251 (2-0)
• Approved complaints 108252-108281 (2-0)
• Approved complaints 108282-108311 (2-0)
• Approved complaints 108312-108341 (2-0)
• Approved complaints 108342-108371 (2-0)
• Approved complaints 108372-108401 (2-0)

Board of County Commissioners

The Board of County Commissioners will vote on distributing bond proceeds for a new OSU Extension Center and other capital improvements. The body is also reviewing park improvements, ARPA funding for homeless services and small businesses, and a large residential rezoning request.

• Distribution of $6,500,000 for a new OSU Extension Center and $10,645,000 for public facility capital improvements
• Rezoning of 100+ acres from AG to RS for residential use west of E. 151st St. S. and S. East Ave.
• Guaranteed Maximum Price of $3,638,859.60 for O'Brien Park Improvements
• ARPA funding of $100,000 for downtown homeless services and $120,000 for 21st Street Market HVAC expenses
• Payment of $77,000 for right-of-way for the 121st Street project from Highway 75 to Elwood

The Board of County Commissioners approved resolutions authorizing the distribution of bond proceeds for the new Tulsa County OSU Extension Center and other capital improvements, and approved a $166,384 allocation for Chandler Park improvements. The board also approved a rezoning of over 100 acres near E. 151st St. S. and S. East Ave., contingent on final plat approval, and deferred a decision on tablets for the Juvenile Detention Home. All votes were unanimous (3-0).

• Approved bond proceeds distribution of $6,500,000 and $10,645,000 for OSU Extension Center and capital improvements (3-0)
• Approved $166,384 Vision Tulsa County Use Tax for Chandler Park improvements (3-0)
• Approved rezoning of 100+ acres from AG to RS near E. 151st St. S. and S. East Ave., contingent on final plat approval (3-0)
• Deferred bid award for Juvenile Detention Home tablets and software (3-0)
• Approved $3,638,859.60 Guaranteed Maximum Price for O'Brien Park Improvements (3-0)
• Approved $100,000 ARPA funding for Medcross.org homeless services (3-0)
• Approved $120,000 ARPA funding for Tulsa Community Foundation HVAC at 21st Street Market (3-0)
• Approved $5,400.09 tort claim for Shondra Marzett (3-0)

Board of County Commissioners

The Board of County Commissioners will consider approving JE Dunn as the Construction Manager at Risk for the Tulsa County Courthouse Renovation. The meeting is scheduled for 2:00 PM at the Tulsa County Headquarters Building.

• Approval of JE Dunn as Construction Manager at Risk for Courthouse Renovation (CMF #20230115)
• Meeting held at Tulsa County Headquarters Building, 218 W. 6th St.
• Action item to approve scope of work for courthouse repairs

The Board of County Commissioners unanimously approved the scope of work for the Tulsa County Courthouse Renovation, as presented by JE Dunn Construction. The project includes HVAC upgrades, life safety improvements, window replacement, fire suppression, building envelope repairs, and interior remodeling, with a total budget of $14.8 million and costs totaling $13,902,886, leaving a contingency of $897,113. To offset higher-than-anticipated bids, certain items were removed from the scope, including noise restrictions, night work, and fire suppression in the B2 basement.

• Approved courthouse renovation scope of work (3-0)
• Removed noise restriction, night work, and other items from scope to offset higher bids
• Budgeted $12,800,000 for HVAC and window replacement, cost $12,097,482
• Budgeted $1,000,000 for fire suppression and building envelope, cost $902,702
• Budgeted $1,000,000 for interior remodel, cost $902,702

Board of County Commissioners

The Tulsa County Board of Commissioners is considering a request to hold an executive session with the district attorney. The request, made by Douglas Wilson, cites Oklahoma Statute 25 O.S. §307(B)(4). The session would address the pending lawsuit Neil Parks v. Tulsa Board of County Commissioners. No decision has been recorded in the agenda.

• Executive session request (District Attorney) regarding pending claim Neil Parks v. Tulsa Board of County Commissioners

The Board of County Commissioners held an executive session to discuss a pending claim in the case Neil Parks v. Tulsa Board of County Commissioners. After reconvening, the board voted unanimously to grant settlement authority to Assistant District Attorney Douglas Wilson up to an amount discussed in the closed session. No other substantive decisions were made.

• Held executive session to discuss pending claim in Neil Parks v. Tulsa Board of County Commissioners (3-0)
• Granted settlement authority to Assistant District Attorney Douglas Wilson up to amount discussed in executive session (3-0)

Board of County Commissioners

Commissioners will conduct a public hearing on a proposed charter school revenue bond issuance of up to $35,000,000. They will also appoint Chris Walters to the River Parks Authority and approve several small payments and donations, including a $1,090 professional services payment to Crawford & Associates. Resolutions will move $21.63 to the Vision Tulsa Sales Tax Account and allocate $166,384.08 of Use Tax proceeds for Chandler Park improvements.

• Public hearing on proposed charter school revenue bonds up to $35,000,000 (Arizona Industrial Development Authority)
• Appointment of Chris Walters to the River Parks Authority to complete term ending 4/8/2027
• Approval of $1,090 payment to Crawford & Associates, P.C. for professional services
• Resolution authorizing transfer of $21.63 from LaFortune Herd Project to Vision Tulsa Sales Tax Account
• Resolution authorizing distribution of $166,384.08 Use Tax proceeds for Chandler Park Miscellaneous Improvements

The Board of County Commissioners held a public hearing and approved a certificate for the issuance of up to $35,000,000 in Charter School Revenue Bonds by the Arizona Industrial Development Authority for the Dove Charter Public School Foundation. The Board also approved various park improvements, budget payments, and professional service agreements. Several bid awards were deferred or struck from the agenda.

• Approved $35M revenue bond issuance for Dove Charter School (3-0)
• Appointed Chris Walters to the River Parks Authority (3-0)
• Approved $1.29M contract amendment for Chandler Park improvements (3-0)
• Approved $40,000 agreement with TASC for oil and gas valuations (3-0)
• Approved $1,090 payment to Crawford & Associates for financial services (3-0)
• Deferred bid awards for juvenile detention tablets and sheriff uniforms (3-0)
• Struck recycling agreement with Service Recycling, LLC (3-0)
• Approved disposal of junked county equipment (3-0)

Budget Board Special Meeting

The Tulsa County Budget Board will meet on November 27, 2024 at the county headquarters. The board will discuss and possibly act on using $250,000 from the General Fund contingency for the Chandler Park Improvements Project. No other agenda items are listed.

• Consider use of $250,000 General Fund contingency for Chandler Park Improvements Project

The Tulsa County Budget Board unanimously approved a $250,000 allocation from the General Fund Contingency for the Chandler Park Improvements Project. The funds cover higher-than-estimated costs for ADA-accessible trails to the Lost City and a proposed band shell, supplementing ARPA funding. The meeting was otherwise procedural, with no other substantive decisions.

• Approved $250,000 from General Fund Contingency for Chandler Park Improvements (8-0)

Employees' Retirement System of Tulsa County

The board will discuss portfolio monitoring and litigation and review investment performance for periods ending September 30 and October 31, 2024. The body will also act on retirement pay applications, benefit cancellations, and specific refund payments.

• Refunds to be paid by December 5, 2024, including $6,847.75 to Keenan Marcai Rodgers
• Payment of invoices: $2,679.12 to State Street Global Advisors and $879.00 to Coen Business Forms
• Retirement pay applications for Donald Paul Allison, Charles H. Autry, and Curtice F. Williams
• Cancellation of benefits for Pearl Nadine Contreras, Helen "Jean" Kimbrell, and Polly Jean Middleton
• Presentation by Lara Goldstone of Labaton Keller Sucharow regarding portfolio monitoring and litigation

Board of County Commissioners

The Tulsa County Board will review a public hearing request for a charter school revenue bond issuance of up to $35,000,000. It will also consider a cash‑flow transfer of $896,660.28 from the Oklahoma opioid settlement to fund the local match for a FEMA‑reimbursed flood buyout program. Additional items include a rezoning request for over 100 acres from agricultural to residential use and several contract approvals and ARPA funding allocations.

• Public hearing request for charter school revenue bonds up to $35,000, 2024‑2025
• Cash‑flow transfer of $896,660.28 from opioid settlement to flood buyout assistance fund
• Rezoning application CZ‑556 to rezone 100+ acres from AG to RS (residential) and PU‑869
• Chandler Park Improvements contract with a guaranteed maximum price not to exceed $1,297,621.39
• ARPA funding: $25,000 to Mercy Mission II and $20,000 to Phoenix Rising Foundation

The Board of County Commissioners approved a rezoning request (CZ-556/PUD-869) to convert over 100 acres from agricultural to residential use, with amended requirements for access road development. The board also approved an architect for the OSU Extension Building, accepted a $35 million bond hearing request for a charter school, and granted settlement authority to the District Attorney for a tort claim. Several items were deferred, including a sheriff's uniform recommendation and a park improvement amendment.

• Approved rezoning of 100+ acres from AG to RS and PUD-869 for residential use (3-0)
• Approved Lilly Architects for OSU Extension Building architect/engineer services (3-0)
• Deferred Sheriff's uniforms and accessories recommendation (3-0)
• Deferred Chandler Park Improvements amendment with $1,297,621.39 maximum price (3-0)
• Struck request to transfer $896,660.28 from opioid settlement to flood buyout fund (3-0)
• Approved public hearing for up to $35M charter school revenue bonds (3-0)
• Granted District Attorney settlement authority for Tort Claim TC-2024-48 (3-0)
• Approved multiple agreements including $25,000 for Mercy Mission II and $20,000 for Phoenix Rising Foundation (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will open with a call to order and then consider and vote on the minutes from its October 16, 2024 meeting. The board will hear reports from the Budget Office, the Sheriff and Jail Administrator, the Court Services/Criminal Justice Planning and Policy Council, and the Sales Tax Overview Committee. A Chairman's report will follow, and any new business will be addressed, though no specific items are listed. The meeting will end with a vote to adjourn.

• Vote on minutes from the October 16, 2024 meeting
• Budget Office report on claims, appropriations, revenues and expenditures
• Sheriff’s report (Sheriff Regalado and Jail Administrator Stacie Holloway)
• Court Services/Criminal Justice Planning and Policy Council report (Mary McDonald)
• Sales Tax Overview Committee report (Dan Witham)

The Tulsa County Criminal Justice Authority approved its October 16, 2024 minutes and accepted the Tulsa County Budget Office report dated November 16, 2024, which included $2,910,473.43 in claims (purchase orders and payroll) and $3,115,927.88 in appropriations. The Authority also approved the Budget, Revenues, and Expenditures report. The Sheriff's Office, Court Services, and the Sales Tax Overview Committee gave reports; no other substantive action was recorded.

• Approved and filed minutes of the October 16, 2024 meeting (4-0)
• Accepted and filed Budget Office report dated November 16, 2024, including $2,910,473.43 in claims and $3,115,927.88 in appropriations (4-0)
• Approved the Budget, Revenues, and Expenditures report (4-0)
• Adjourned the meeting at 8:50 a.m. (4-0)

Management Conference

The Board of County Commissioners will hold a Management Conference on November 19, 2024 at the Tulsa County Headquarters. The meeting includes an engineering pavement seminar where County Engineer Alex Mills and Ergon Asphalt & Emulsion representative Wendall Nolan will discuss various pavement treatment options to extend pavement life. No formal actions or decisions are listed on the agenda.

• Engineering – Pavement Seminar: discussion of pavement treatment options to extend pavement life (Alex Mills, Tulsa County Engineer; Wendall Nolan, Ergon Asphalt & Emulsion)

The Board of County Commissioners met for a management conference featuring a pavement seminar. Representatives from Ergon Asphalt & Emulsion and the Tulsa County Engineering department discussed methods to extend road life through early maintenance. No formal votes or policy decisions were recorded.

Budget Board

The Tulsa County Budget Board will consider a cyber incident response exercise plan and may take action on it. The Chairman will give a report. The board will discuss and act on the FY 2024‑2025 appropriations. No other items are listed.

• Discussion and possible action: Cyber incident response exercise plan
• Chairman’s Report
• Discussion and action: FY 2024‑2025 appropriations

The Tulsa County Budget Board approved FY 2024-2025 appropriations totaling $9,933,561.04, along with budget transfers of $4,179,446.71, interfund transfers of $156,250.00, and amended roll-over balances of $246,924.25. The board also approved the minutes from the October 21, 2024 meeting. A cyber incident response exercise plan was presented for discussion only, with no action taken.

• Approved FY 2024-2025 appropriations of $9,933,561.04 (8-0)
• Approved budget transfers of $4,179,446.71 (8-0)
• Approved interfund transfers of $156,250.00 (8-0)
• Approved amended roll-over balances of $246,924.25 (8-0)
• Approved October 21, 2024 regular meeting minutes (8-0)
• Discussed cyber incident response exercise plan; no action taken

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will approve the minutes from its October 21, 2024 meeting. It will consider, discuss, and possibly act on the Authority's financial statement with the Independent Auditor's Report for the fiscal year ending June 30, 2024, prepared by Hinkle & Company, PC. The board will also receive a financial report for the month ending October 31, 2024.

• Approve minutes of the October 21, 2024 meeting
• Consider approval of the FY2024 financial statement and Independent Auditor's Report from Hinkle & Company, PC
• Review financial report for the month ending 10/31/2024

The Tulsa County Industrial Authority met and unanimously approved the minutes from October 21, 2024, accepted the independent auditor's report for fiscal year ending June 30, 2024, and accepted the October 2024 financial report. No new business was discussed, and the meeting adjourned.

• Approved minutes of October 21, 2024 meeting (3-0)
• Accepted and filed FY2024 financial statement with independent auditor's report (3-0)
• Accepted and filed October 2024 financial report (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss a request to rezone over 100 acres near E. 151st St. S. and S. East Ave. from agricultural to residential. The meeting also includes approvals for right-of-way acquisitions and various county facility contracts.

• Rezoning of 100+ acres from AG to RS for residential use (CZ-556/PUD-869)
• Amendment for Tulsa County Courthouse Renovation modifications at 303 W. 1st St. costing $81,365
• Cash flow transfer of $896,660.28 from Opioid Settlement funds to FMA Flood Buyout Assistance
• Right-of-way and easement payments for projects at 86th St., 121st St. South, and 41st St.
• Purchase of a Y4C-1 HVAC system for LaFortune Park Kaiser Library for $8,040

The Board of County Commissioners deferred a request to rezone 100+ acres from AG to RS for residential use west of E. 151st St. S. and S. East Ave., after the applicant agreed to revise a Memorandum of Understanding regarding floodplain concerns. The board also approved a $81,365 amendment for courthouse renovation architectural services, a $896,660.28 cash flow transfer for flood buyout assistance (deferred), and several other routine items. All votes were unanimous (3-0).

• Deferred rezoning CZ-556/PUD-869 for 100+ acres at E. 151st St. S. & S. East Ave. (3-0)
• Approved $81,365 amendment #4 with Lilly Architects for courthouse renovation (3-0)
• Deferred $896,660.28 cash flow transfer for FMA flood buyout local match (3-0)
• Approved Sheriff's fire-rated glass installation to Green Country Glass, LLC (3-0)
• Deferred Sheriff's uniforms and accessories award (3-0)
• Approved 5 right-of-way/easement acquisitions totaling $113,285 (3-0)
• Approved $8,040 HVAC system purchase for LaFortune Park Kaiser Library (3-0)
• Approved 6 park use agreements including martial arts, Jazzercise, and events (3-0)

Management Conference

The Board will review the FY 2023 nuisance‑abatement program and consider FY 2024 nuisance‑abatement properties. It will receive an annual review of the CareATC program and a first‑quarter FY 24/25 update from Admin Services. The meeting includes a discussion of a right‑of‑way transfer and maintenance agreement for the Gilcrease Turnpike with the Oklahoma Turnpike Authority. Additional presentations cover social‑services programs and a BOCC appointee report.

• FY 2023 nuisance‑abatement program review
• FY 2024 nuisance‑abatement program properties consideration
• CareATC annual review
• Gilcrease Turnpike Right‑of‑Way Transfer and Maintenance Responsibility Agreement with Oklahoma Turnpike Authority
• Social Services Overview

The Tulsa County Board of Commissioners held a management conference with no formal votes. They discussed the Gilcrease Turnpike right-of-way transfer and maintenance agreement with the Oklahoma Turnpike Authority, agreeing on right-of-way transfers and road maintenance but leaving traffic signal responsibilities undecided. Other items were informational, including health department nuisance abatement, CareATC employee health services, admin services updates, and social services overviews.

• Agreed on right-of-way transfers and road maintenance responsibilities for Gilcrease Expressway with OTA
• Deferred decision on traffic signal maintenance responsibilities for Gilcrease Expressway
• No formal votes taken; all items were informational

Tax Roll Correction

The Board of Tax Roll Correction will meet to discuss and potentially act on complaints regarding erroneous assessments and petitions for correction. The board is also scheduled to approve the 2025 meeting schedule.

• Complaints of Erroneous Assessment and Petition for Correction
• Approval of 2025 Meeting Schedule

The Board approved several groups of Complaints of Erroneous Assessment and Petitions for Correction. The board also approved the meeting schedule for 2025.

• Approved complaints 108085 - 108119 (3-0)
• Approved complaints 108120 - 108154 (3-0)
• Approved complaints 108155 - 108160 (3-0)
• Approved complaints 108161 - 108162 (3-0)
• Approved 2025 Meeting Schedule (3-0)
• Approved October 8, 2024 minutes (3-0)

Board of County Commissioners

The Tulsa County Board of Commissioners will vote on a cash‑flow transfer of $896,660.28 from the Oklahoma Opioid Settlement fund to the Flood Buyout Assistance fund to cover the local match for a FEMA‑reimbursed grant. Commissioners will also consider several policy approvals and revocations, ARPA supplemental funding for two beneficiaries, and a utility crossing permit for ONE Gas. Additional agenda items include concession contracts at LaFortune and Chandler Parks and a bid award for courthouse elevator repairs.

• Cash‑flow transfer of $896,660.28 from PJ1584 (Opioid Settlement) to PJ1635 (Flood Buyout Assistance) for TAEMA grant match
• Approval of five Tulsa County policies (social media, military leave, paid funeral time, paid voting leave, traffic control) and revocation of four park‑related policies
• Additional $100,000 ARPA funding each to City Lights Foundation and Eden Village of Tulsa, raising each total to $600,000
• Concession agreements: D’Cannela Chimney Cake, LLC ($100 fee) at LaFortune Park and Little Bitty Acres, LLC at Chandler Park
• Utility permit for ONE Gas, Inc. to cross E. 136th Street North near US 75 & SH 20

The Board approved the award for courthouse elevator assessment and repair to Legend Lifts, LLC, and approved the vacation and closure of a portion of North 105th E. Ave. at the request of the City of Tulsa. Several policy updates were approved, including social media, military leave, paid funeral time, paid voting leave, and traffic control. The board also deferred decisions on the OSU Extension architect/engineer services, a cash flow transfer for flood buyout assistance, and a print shop recycling agreement.

• Approved courthouse elevator assessment & repair to Legend Lifts, LLC (3-0)
• Approved vacation and closure of North 105th E. Ave. road (3-0)
• Approved five Tulsa County policy updates (3-0)
• Approved ARPA performance period extensions for six entities (3-0)
• Approved additional $100,000 each to City Lights Foundation and Eden Village (3-0)
• Approved concessions agreements at LaFortune Park and Chandler Park (3-0)
• Deferred OSU Extension architect/engineer services award (3-0)
• Deferred $896,660.28 cash flow transfer for FMA flood buyout (3-0)

Excise Board

The Tulsa County Excise Board will consider an action item to accept and file a resolution calling a board member election for Union Independent School District No.9. The meeting also includes standard procedural items such as call to order, roll call, and approval of minutes. No other decisions are listed on the agenda.

• Accept and file resolution calling Board Member Election for Union Independent School District No.9

The Tulsa County Excise Board met and approved the minutes of the prior meeting. The board accepted and filed a resolution calling a Board Member Election for Union Independent School District No. 9. The meeting adjourned shortly after convening.

• Approved meeting minutes (3-0)
• Accepted and filed resolution calling Union Independent School District No. 9 Board Member Election (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss various county contracts, budget payments, and policy updates. A key item includes a zoning application to convert over 100 acres from agricultural to residential use. The board will also review several construction change orders and professional service agreements.

• Rezoning of 100+ acres west of E. 151st St. S. and S. East Ave. from AG to RS
• Change order for Tulsa County Courthouse preconstruction services increasing contract by $87,855
• Change order for David L. Moss Master Control Room remodel increasing contract by $19,611.25
• Payment of $74,433 to DaVco Heating Cooling and Plumbing LLC for RTU replacement
• Agreement with Alias Forensics for cybersecurity incident response planning at a cost of $12,600

The Board of County Commissioners approved settlement authority for the District Attorney regarding two pending tort claims following an executive session. The Board also deferred a zoning application for residential development and approved various administrative, procurement, and contract items.

• Granted settlement authority for Tort Claim TC-2023-28 (3-0)
• Granted settlement authority for Tort Claim TC-2024-49 (3-0)
• Deferred zoning application CZ-556 and PUD-869 to 11/18/2024 (3-0)
• Approved amendment to Family Safety Center, Inc. ARPA agreement (3-0)
• Approved $116,212.78 contract for Kofile Technologies, Inc. (3-0)
• Approved $87,855 increase for J.E. Dunn Construction contract (3-0)
• Approved $19,611.25 increase for Scissor Tail Construction contract (3-0)
• Approved proclamation for Operation Green Light for Veterans (3-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners is meeting to consider a request from the Tulsa Area Emergency Management Agency. The body will decide whether to rescind the burn ban enacted on October 28, 2024.

• Request to rescind burn ban enacted by Resolution on 10/28/2024 (CMF #20242020)

The Board of County Commissioners voted unanimously to rescind the burn ban enacted on October 28, 2024, following overnight rainfall and a forecast for significant rain through Tuesday. The motion was approved by all three commissioners, and the resolution was authorized for execution.

• Approved rescission of burn ban (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County meeting will review prior minutes and treasurer reports before addressing several action items. The board will determine whether a conflict of interest exists in taking assignments of a $29,729.74 judgment in Creek County Rural Water District No. 2 v. Tulsa County Board of Commissioners (case CJ-2024-4048) and a $17,500 judgment in Pendergraft v. Tulsa County Board of Commissioners (case CJ-2024-03925), and if none, approve their purchase. Additional items include filing financial and investment reports, approving retirement pay applications effective November 1, 2024, and processing refunds and invoice payments. The meeting will also discuss investment consultant performance and the 2025 meeting schedule.

• Conflict of interest review for $29,729.74 judgment (Creek County Rural Water District case CJ-2024-4048)
• Conflict of interest review for $17,500 judgment (Pendergraft case CJ-2024-03925)
• Approval of retirement pay applications for eight employees effective Nov 1, 2024
• Payment of investment manager fees: Barrow, Hanley, Mewhinney & Strauss – $18,832 and $124,206; Chickasaw Capital Management – $68,105.50; others
• Refunds to be paid by Nov 5, 2024 to 15 employees totaling several thousand dollars

Board of County Commissioners

The Tulsa County Board of Commissioners will consider a burn ban, authorize property buyouts, and approve construction payments for LaFortune Park. The meeting also includes a discussion on emergency rental assistance funds and a request for an executive session regarding a workers' compensation claim.

• Proclamation of extreme fire danger and burn ban
• Authorization to sign for Voluntary Buyout Program properties
• Construction program payments for LaFortune Park Trail ($181.25)
• Discussion on emergency rental assistance funds
• Executive session requested regarding a workers' compensation claim

The Tulsa County Board of Commissioners approved a 7-day burn ban due to extreme fire danger, authorized audits of the Juvenile Detention Home and Juvenile Bureau, and approved various contracts, agreements, and resolutions. They also deferred two bid awards and struck two construction program payments.

• Approved Korean War Veteran's Ambassador of Peace Medal Day proclamation (3-0)
• Deferred RFQ for OSU Extension Building architect/engineering services (3-0)
• Deferred RFP for Courthouse Elevator Assessment & Repair (3-0)
• Approved Sheriff's addendum for uniforms bid form (3-0)
• Approved ONEOK radio frequency MOU (3-0)
• Approved burn ban for up to 7 days (3-0)
• Approved INCOG Oakhurst Road improvements up to $111,600 (3-0)
• Approved audits of Detention Home and Juvenile Bureau (3-0)

Criminal Justice Authority - Sales Tax Overview

The committee will meet to discuss sales tax receipts and disbursements and receive a report from the Tulsa County Sheriff's Office. Members will also discuss meeting locations and nominate officers for the 2025 calendar year.

• Review of Sales Tax Receipts & Disbursements
• Tulsa County Sheriff’s Office report from Jail Administrator Stacie Holloway
• Nominations for 2025 Chairman and Vice-Chairman
• Discussion on quarterly meeting locations

The Tulsa County Criminal Justice Authority Sales Tax Overview Committee met on October 28, 2024 and approved the minutes of its April 29, 2024 meeting. It accepted a 2025 calendar of meetings that alternates between the David L. Moss Criminal Justice Center and the Tulsa County HQ Building, and agreed to keep Dan Witham as Chairman and Dr. Donald Tyler as Vice-Chairman for 2025, with the formal officer election set for January 2025. Members also heard a budget office report on September sales tax receipts and jail fund balances, and a Sheriff's Office update on jail projects and a population of 1,300. No new business was raised.

• Accepted and filed minutes of the April 29, 2024 meeting (9-0)
• Approved 2025 calendar of meetings, with two at the county jail and two at the Tulsa County HQ Building (9-0)
• Named STOC representatives for upcoming TCCJA meetings: Dan Witham (Nov 20), Dr. Donald Tyler (Dec 18), Stacy Pratt (Jan 22)
• Nominated Dan Witham as Chairman and Dr. Donald Tyler as Vice-Chairman for 2025; formal election set for January 2025 (9-0)
• Adjourned the meeting at 2:33 p.m. (9-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will meet to discuss and potentially approve a resolution for the Tulsa Christian Education Corporation Project. The body will consider issuing promissory notes not to exceed $32,000,000.

• Promissory Note (Tulsa Christian Education Corporation Project) Series 2024 not to exceed $32,000,000
• Waiver of competitive bidding on the Notes
• Approval of a Note Purchase Agreement and Loan Agreement
• Financial report for the month ended September 30, 2024

The Tulsa County Industrial Authority approved a resolution authorizing a promissory note of up to $32,000,000 for the Tulsa Christian Education Corporation Project, waiving competitive bidding and allowing sale at a discount. The board also approved the minutes from the August 29, 2024 meeting and accepted the September 2024 financial report. All votes were unanimous (3-0).

• Approved $32M promissory note for Tulsa Christian Education Corp. (3-0)
• Approved minutes of August 29, 2024 meeting (3-0)
• Accepted financial report for September 2024 (3-0)

Management Conference

The Board will review and discuss LaFortune Park and the South Lakes Golf Courses. The discussion will involve Mr. Nick Sidorakis of Golf LLC and Parks Director Matt Hancock. No other specific business items are listed.

• Review & discussion of LaFortune Park
• Review & discussion of South Lakes Golf Courses
• New Business defined per Open Meeting Act

The Tulsa County Board of Commissioners held a management conference to review a study of LaFortune Park and South Lakes golf courses. The study, presented by Nick Sidorakis, suggested improvements such as revamping the pump station and installing transfer lines between lakes to reduce irrigation costs. No formal decisions or votes were taken; the meeting was informational only.

• Reviewed golf course capital improvement study (no vote)
• Adjourned meeting at 4:36 p.m. (3-0)

Budget Board

The Tulsa County Budget Board will review several items at its October 21 meeting. Topics include a reimbursement request for the August 27, 2024 election recount expenses, an update on winter weather highway maintenance equipment and preparedness, and discussion of the FY 2024-2025 appropriations. The Chairman will also give a report.

• Reimbursement request for August 27, 2024 election recount expenses
• Winter weather highway maintenance equipment and preparedness update
• Discussion and action on FY 2024-2025 appropriations
• Chairman's report

The Tulsa County Budget Board unanimously approved the FY 2024-2025 appropriations totaling $13,030,877.52, along with budget transfers, interfund transfers, and amended roll over balances. They also approved a $32,021.34 transfer from the Election Board salaries and wages ledger to cover August 27, 2024 election recount expenses. The board received an update on winter weather highway maintenance equipment and preparedness but took no action on it.

• Approved $32,021.34 transfer for election recount expenses (8-0)
• Approved FY 2024-2025 appropriations of $13,030,877.52, budget transfers of $8,047,556.01, interfund transfers of $210,135.00, and amended roll over balances of $16,506.76 (8-0)
• Approved minutes of October 14, 2024 special meeting (8-0)

Board of County Commissioners

The Tulsa County Board of Commissioners will discuss announcements, approve minutes, and review reports. Unfinished business includes bid openings for courthouse elevator repairs and a deferred architect qualification request. Action items cover designating a new procurement officer, a cash fund disposition resolution, and acceptance of a right‑of‑way easement from Mark A. Boatmun RevTrust. Additional items include compensation agreements for multiple parcels, a health FSA contribution increase, a $300,000 sheriff grant, and a $25,000 ARPA award to Lindsey House.

• Acceptance of right‑of‑way easement from Mark A. Boatmun RevTrust (CLS‑57)
• Compensation agreements for parcels totaling over $140,000 (e.g., $15,000 to Brown and Perkins, LLC)
• Increase of Health FSA contribution limit to $3,200 and carryover to $640 effective 1/1/2025
• $300,000 funding grant to the Tulsa County Sheriff’s Office
• $25,000 ARPA grant to Transitional Living Centers of Oklahoma (Lindsey House)

The Board approved a 7-day burn ban due to extreme fire danger, deferred a 100-acre rezoning request to November 4, and approved numerous contracts, agreements, and payments, including $300,000 for Sheriff's Office funding and $85,625 for building repairs. All votes were unanimous (3-0).

• Approved 7-day burn ban due to drought (3-0)
• Deferred rezoning of 100+ acres at E. 151st St. & S. East Ave to 11/4/2024 (3-0)
• Approved $300,000 Sheriff's Office funding grant from OAG (3-0)
• Approved $85,625 Social Services building foundation repair contract (3-0)
• Approved $25,000 ARPA grant to Transitional Living Centers (3-0)
• Approved right-of-way acquisitions for 86th St. N. project (3-0)
• Approved $8,050 payment for Route 66 Crybaby Hill project (3-0)
• Granted settlement authority in three legal cases (3-0)

Excise Board

The Tulsa County Excise Board will discuss and take action on 2024 tax levies and a report on appropriated funds for the year ending June 30, 2024. The board will also approve the 2025 holiday and meeting schedules.

• 2024 Tulsa County Tax Levies
• 2024 Report to Excise Board for Appropriated Funds
• Jenks Public School District I-5 FY 2024-2025 Adopted Budget and Financial Plan
• Tulsa Technology Center District I-18 FY25 Budget
• 2025 Tulsa County Holiday and Excise Board Meeting Schedules

The Tulsa County Excise Board met in special session and approved the 2025 holiday and meeting schedules, the 2024 tax levies, and the report on appropriated funds for FY 2024. The board also accepted and filed the Jenks Public Schools and Tulsa Technology Center budgets for FY 2024-2025. No other substantive decisions were made.

• Approved Tulsa County Holiday Schedule for 2025
• Approved Tulsa County Excise Board Meeting Schedule for 2025
• Approved 2024 Tulsa County Tax Levies
• Approved 2024 Report to Excise Board for Appropriated Funds for year ended June 30, 2024
• Accepted and filed Jenks Public School District I-5 Adopted Budget for FY 2024-2025
• Accepted and filed Tulsa Technology Center District I-18 Budget FY25

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will consider and vote on the minutes from its September 18, 2024 meeting. It will hear reports from the Budget Office, the Sheriff’s Office, and the Court Services/Tulsa County Criminal Justice Planning and Policy Council. The Chairman will give a report and the board may consider any new business items that were not previously known.

• Vote on minutes from September 18, 2024 meeting
• Budget Office report on claims, appropriations, budgets, revenues and expenditures
• Sheriff’s report by Sheriff Regalado and Jail Administrator Stacie Holloway
• Report and update from Court Services/Tulsa County Criminal Justice Planning and Policy Council (Mary McDonald)
• Chairman’s report

The Tulsa County Criminal Justice Authority approved the Budget Office report, including $3,232,727.63 in claims (purchase orders and payroll) and $3,108,364.71 in appropriations, all by unanimous vote. The budget report noted that September was the first month payroll expenses exceeded sales tax revenue, with no immediate solution identified. The Sheriff's Office reported an inmate count of 1,276, a passed ICE inspection, and upcoming ACA and PREA audits. No other substantive decisions were made.

• Approved minutes of September 18, 2024 (5-0)
• Approved claims (purchase orders and payroll) of $3,232,727.63 (5-0)
• Approved appropriations of $3,108,364.71 (5-0)
• Adjourned meeting at 8:50 a.m. (5-0)

Budget Board Special Meeting

The Tulsa County Budget Board will hold a special meeting on October 14, 2024. The board will discuss and may approve the Annual Financial Report for fiscal year 2024, which is to be filed with the Excise Board. No other agenda items involve decisions.

• Discussion and possible approval of the FY2024 Annual Financial Report for filing with the Excise Board

The Tulsa County Budget Board met and approved the minutes from the September 16, 2024 regular meeting. The board also approved and authorized execution of the Annual Financial Report for FY2024 to be filed with the Excise Board. All votes were unanimous, with no abstentions.

• Approved September 16, 2024 regular meeting minutes (7-0)
• Approved and authorized execution of FY2024 Annual Financial Report for Excise Board (7-0)

Board of County Commissioners

The Tulsa County Board of Commissioners will consider contract amendments for courthouse renovation and highway projects, approve construction program payments, and reappoint a commissioner to the Home Finance Authority.

• Contract amendment for Tulsa County Courthouse renovation ($13,328.64)
• Contract amendment for 193rd E. Avenue Roundabout ($22,479)
• Construction program payments for Vision 2025 and Vision Tulsa County projects
• Reappointment of Commissioner Sallee to the Home Finance Authority
• Public hearing requested to vacate North 105th East Avenue

The Board of County Commissioners approved an asphalt overlay award to APAC-Central, Inc. and a $22,479 amendment to Guy Engineering Services for the 193rd E. Avenue Roundabouts, bringing that contract to $953,807. The board deferred an architect/engineering award for the OSU Extension Building, approved a $13,328.64 amendment with Lilly Architects for Faulkner Building existing conditions work, and approved a $10,640 change order for security glass at David L. Moss. In executive session, the board granted settlement authority to Assistant District Attorney Douglas Wilson in Tort Claim TC-2024-13, Jeremy Pendergraft v. Board of County Commissioners, up to an amount discussed in closed session. All recorded votes were unanimous (3-0).

• Approved asphalt overlay award to APAC-Central, Inc., lowest and best bid (3-0)
• Deferred award of RFQ for architect & engineering services for OSU Extension Building (3-0)
• Approved Amendment #7 with Guy Engineering Services for 193rd E. Avenue Roundabouts, increasing contract by $22,479 to $953,807 (3-0)
• Approved Amendment #3 with Lilly Architects for Faulkner Building existing conditions scope, cost $13,328.64 (3-0)
• Approved Change Order #1 with Green Country Glass for David L. Moss security glass, increasing contract sum by $10,640 to $145,640 (3-0)
• Approved Tort Claim TC-2024-43 to Andrew Heisig for $1,569.08 (3-0)
• Granted settlement authority to Assistant District Attorney Douglas Wilson in Tort Claim TC-2024-13, Pendergraft v. Board of County Commissioners, up to amount discussed in executive session (3-0)
• Approved resolution requesting public hearing to vacate portion of North 105th East Avenue on November 12, 2024 (3-0)

Management Conference

The Board of County Commissioners will hear an update on the River Parks Oktoberfest from Tonya Carrigg. A July 211 report from Social Services will be presented by Wes Mitchell. Human Resources will share a compensation statement brochure presented by Kathy Burrows, and a BOCC appointee report will be given. No formal actions are listed.

• River Parks – update on Oktoberfest (Tonya Carrigg)
• Social Services – July 211 report (Wes Mitchell)
• Human Resources – compensation statement brochure (Kathy Burrows)
• BOCC appointee report

The Tulsa County Board of Commissioners met for a management conference and agreed to reappoint LaTonya Cundiff to the Tulsa County Home Finance Authority. The board also received updates regarding Oktoberfest, the July 211 report, and a new employee compensation statement brochure, but took no formal action on those presentations.

• Agreed to reappoint LaTonya Cundiff to the Tulsa County Home Finance Authority
• Approved motion to adjourn the meeting at 10:55 a.m. (3-0)

Tax Roll Correction

The Tulsa County Board of Tax Roll Correction will review the September 10, 2024 meeting minutes. It will discuss and consider possible action on a list of complaints of erroneous assessments and associated petitions for correction.

• Review and approve September 10, 2024 minutes
• Discuss attached list of complaints of erroneous assessment and petitions for correction

The Tulsa County Tax Roll Correction Board approved two groups of complaints of erroneous assessment and petitions for correction (complaints 108044-108078 and 108079-108084). The board also approved the minutes from the September 10, 2024 meeting. No new business was discussed, and the meeting adjourned at 3:02 pm.

• Approved complaints 108044-108078 (motion carried)
• Approved complaints 108079-108084 (motion carried)
• Approved September 10, 2024 minutes (motion carried)

Board of County Commissioners

The board will review unfinished business, including bid awards and change orders. A major change order raises the LaFortune Park Case Tennis Center indoor courts contract to $6,665,962.45. Commissioners will also consider a bid award for a Social Services building foundation repair and several property purchase approvals.

• Change order: Flintco, LLC contract for LaFortune Park indoor tennis courts increased to $6,665,962.45 (CMF #20230655)
• Bid award: Social Services Building Foundation Repair to Myers‑Cherry Construction, LLC for $85,625
• Purchase agreement: Lot Sixteen, Block 5, Edison Road 4th Addition for $145,000 (Destiny Huddleston)
• Quit Claim Deed: conveyance of property at the intersection of Highways 11 and 20 to City of Skiatook and Skiatook Public Works Authority
• Sheriff contract: install sod around storage building at David L. Moss Detention Facility for $8,400 with Merak Group LLC

The Board of County Commissioners approved a $85,625 contract with Myers-Cherry Construction, LLC for foundation repair at the Social Services Building. The board also approved three flood buyout property purchases totaling $560,000, multiple change orders for the Case Tennis Center project, and granted settlement authority to the District Attorney for a tort claim. All votes were unanimous (3-0).

• Approved $85,625 foundation repair contract for Social Services Building to Myers-Cherry Construction (3-0)
• Approved $560,000 in flood buyout purchases: $145,000 (Destiny Huddleston), $255,000 (Feather Investments), $160,000 (Kathy Sue Adair) (3-0)
• Approved 4 change orders for Case Tennis Center project, net increase $37,102.45, new contract sum $6,665,962.45 (3-0)
• Approved $8,400 change order for sod installation at David L. Moss Detention Facility storage building (3-0)
• Approved $20,042 and $20,900 in federal JAG grant funds for Sheriff's specialized equipment (3-0)
• Approved $34,806.89 Route 66 Façade Matching Grant payment and $86,778.27 in Vision Tulsa County project payments (3-0)
• Granted settlement authority to District Attorney for Creek County Rural Water District #2 tort claim (3-0)
• Approved sole source software agreement with Intellitech Corporation for Sheriff's IMACS/ALERT systems (3-0)

Board of County Commissioners

The Board will consider an agreement with Napoli Shkolnik PLLC and Target to settle all opioid-related claims for $14,000,000, with at least 85% of the funds directed to opioid remediation. It will also approve several compensation offers and grant awards, including right‑of‑way payments and sheriff department safety grants. Additional actions include designating a new procurement officer for Parks and adopting updated county zoning regulations.

• Settlement with Target for $14,000,000 opioid claims; ≥85% of funds earmarked for remediation
• Approval of $13,000 compensation to Centurion Land Development for right‑of‑way at 121st St S US Hwy 75
• Driver Education grant of $18,418 to the Sheriff’s Office for teen driving courses
• Speed Abatement grant of $141,023 to the Sheriff’s Office for high‑visibility speed enforcement overtime
• Designation of Matt Hancock as the Parks department requisitioning officer

The Board of County Commissioners approved a resolution adopting new county zoning regulations, repealing and replacing existing ones. They also approved a $14 million settlement of opioid-related claims against Target Corporation, with a portion to be paid to Tulsa County and at least 85% of received funds committed to opioid remediation. Several other items were approved, including bid awards, agreements, and reappointments. The Social Services Building Foundation Repair bid award was deferred.

• Adopted new County zoning regulations, repealing and replacing existing ones (3-0)
• Approved $14M opioid settlement with Target Corp., committing 85% of received funds to remediation (3-0)
• Deferred Social Services Building Foundation Repair bid award (3-0)
• Approved temporary-to-hire staffing bid awards to 13 companies for one year (3-0)
• Approved $23,491 purchase of IDEMIA LiveScan System for Juvenile Bureau (3-0)
• Approved $18,418 Driver Education grant and $141,023 Speed Abatement grant for Sheriff (3-0)
• Approved reappointments of six members to Levee District 12 Advisory Board (3-0)
• Approved $23,525 payment for 86th St. N. Improvements right-of-way (3-0)

Excise Board

The Tulsa County Excise Board will convene at 10:00 AM to approve the First Revised Budget for Sand Springs Public Schools for the fiscal year 2024-2025.

• Review and approve Sand Springs Public Schools First Revised Budget for FY 2024-2025
• Approval of August 13, 2024 meeting minutes

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County will discuss preliminary actuarial valuation results for the plan year beginning July 1, 2024. The body is also deciding on retirement pay applications, surviving spouse benefits, and specific refund payments.

• Preliminary Actuarial Valuation Results for the Plan Year Beginning July 1, 2024
• Payment of $11,000.00 to Hinkle & Company for partial audit services
• Payment of $5,250.00 to Carr, Riggs & Ingram for fiscal year-end June 30, 2022 audit services
• Approval of retirement pay applications for six individuals effective October 1, 2024
• Refunds to be paid by October 7, 2024, including $8,394.23 for Dominique Rae' Shawn

Board of County Commissioners

The Board of County Commissioners will review several funding agreements, including a $2.7 million sanitary sewer extension for Berryhill Schools. The body is also deciding on updated county policies regarding paid jury duty, personal time, and vacation time for full-time employees.

• ARPA Supplemental Subrecipient Agreement for City of Sand Springs sanitary sewer extension to Berryhill Schools: $2,700,014
• Real property purchase of Lots 12 and 13, Block 'D', JOE SUBDIVISION from Lorena Martin: $75,000
• ARPA funding for Family Caregiver Assistance LLC workforce training: $250,000 total
• Demolition services for TAEMA Voluntary Buyout Program via Robin Hausner Demolition, LLC: $54,545.75
• SmartGov software subscription and support from Granicus, LLC: $30,831

The Board approved a voluntary flood acquisition purchase for a property under the TAEMA program and granted settlement authority for three workers' compensation cases, with amounts set in executive session. The board also approved numerous routine items including bid awards, agreements, and policy updates.

• Approved flood buyout offer for VBP #977 (Destiny Huddleston) up to amount discussed in executive session
• Granted settlement authority for workers' comp cases (Akbar, Chronister, Hendrix) up to amounts discussed in executive session
• Approved $16,441 JAG grant MOU with City of Tulsa for law enforcement
• Approved $75,000 land purchase from Lorena Martin
• Approved $2.7M ARPA sewer extension agreement with City of Sand Springs
• Approved $250K ARPA healthcare workforce training agreement with Family Caregiver Assistance LLC
• Approved $54,545.75 demolition contract for TAEMA Voluntary Buyout Program
• Approved bid award for print cartridges to The Tree House, Inc.

Management Conference

The Board of County Commissioners will hold a special management conference on September 20, 2024 at the Broken Arrow Chamber of Commerce. Commissioners Stan Sallee, Karen Keith, and Kelly Dunkerley will give presentations requested by the Chamber to update Broken Arrow citizens about Tulsa County. The meeting will include a question‑and‑answer period. No formal actions or decisions are listed on the agenda.

• Presentation by Commissioners Stan Sallee, Karen Keith, and Kelly Dunkerley to Broken Arrow Chamber of Commerce
• Question‑and‑answer session

The Tulsa County Board of County Commissioners met to provide updates to Broken Arrow citizens regarding county operations. Commissioners discussed sovereign nation contributions, road repair funding, park upgrades, and the management structure of the Juvenile Justice system. No formal legislative actions were taken during the meeting.

• Adjourned the meeting (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss and potentially take action on budget reports, claims, and appropriations. The body will also receive reports from the Sheriff and Court Services.

• Budget Office report on claims, appropriations, revenues, and expenditures
• Sheriff’s report from Sheriff Regalado and Jail Administrator Stacie Holloway
• Court Services and Tulsa County Criminal Justice Planning and Policy Council update

The Tulsa County Criminal Justice Authority approved the Budget Office report, including claims (purchase orders/payroll) of $2,816,627.41 and appropriations of $3,096,643.93, all in a unanimous vote. The board also accepted the minutes from the August 21, 2024 meeting. Reports were received from the Sheriff's Office and Court Services, with no other substantive decisions made.

• Approved Budget Office report with $2,816,627.41 in claims and $3,096,643.93 in appropriations (4-0)
• Accepted and filed minutes of August 21, 2024 meeting (4-0)

Budget Board

The Tulsa County Budget Board will discuss funding for a new Election Board location, set salaries for elected officials, request money for two new county positions, consider a local match for the Safe Streets for All grant, and act on the FY 2024‑2025 appropriations. Items are listed as discussion and possible action unless noted as final action.

• Cost analysis and funding request for new Election Board location (deferred from 8/19/2024)
• Resolution establishing salary for Tulsa County elected officials
• Request for funding for two new positions in Building Operations
• Safe Streets for All (SS4A) Grant – local match funding request
• FY 2024‑2025 appropriations

The Tulsa County Budget Board approved $1,368,209.81 from the Capital Improvements Reserve Fund to complete the build-out of the new Election Board building. The board also approved a resolution setting salaries for elected officials, funded two new Building Operations positions, and approved the Safe Streets for All (SS4A) grant local match. All votes were unanimous (8-0).

• Approved $1,368,209.81 from Capital Improvements Reserve Fund for Election Board building build-out (8-0)
• Approved resolution establishing salaries for Tulsa County elected officials (8-0)
• Approved $135,867.60 for two new Building Operations positions for Juvenile Detention Home (8-0)
• Approved local match funding request for Safe Streets for All (SS4A) grant (8-0)
• Approved FY 2024-2025 appropriations, transfers, and roll-over balances (8-0)
• Approved August 19, 2024 meeting minutes (8-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority announced that the meeting set for Monday, September 16, 2024 at 10:30 a.m. in Room 132 of the Tulsa County Headquarters (218 W. 6th Street, Tulsa) has been cancelled. The notice satisfies the Open Meeting Law requirement. No other agenda items were listed.

• Cancellation of the scheduled Sep 16, 2024 meeting in Room 132, Tulsa County Headquarters

Board of County Commissioners

The Board of County Commissioners will adopt a resolution on the cash‑fund estimate for 8/15/2024‑9/11/2024. It will approve several large grant payments, including HUD Community Development Block Grant ($1,492,079), HUD HOME Investment Partnership ($1,049,423.12), and ARPA allocations totaling more than $2.5 million. The agenda also includes flood‑acquisition program payments ranging from $118,250 to $150,000 and construction program payments for Vision 2025 and Vision Tulsa County projects. Additional items cover donations for the county wellness fair and tree gifts.

• Resolution on Disposition of Funds/Cash Fund Estimate of Needs for 8/15/2024‑9/11/2024
• HUD and ARPA grant payments: $1,492,079 (Community Development Block Grant), $1,049,423.12 (HOME Investment Partnership), $104,942 and $230,590 ARPA allocations
• Flood Acquisition Program payments: $118,250 to Ashley Owens; $150,000 to Barbara Jackson; $135,000 to Charles and Winona Fleming
• Construction program payments: Vision 2025 $26,699.80; Vision Tulsa County ROW payments $77,200, $46,550, $3,325, etc.
• Donations: $2,350 for 2024 Tulsa County Wellness Fair; $11,807 for 23 trees from William K. Warren Foundation

The Board of County Commissioners approved a series of routine financial and administrative items, including a $1.49 million HUD Community Development Block Grant, multiple voluntary flood buyout agreements, and a $25,000 supplemental ARPA grant to Tulsa Regional Tourism. The board also deferred a bid award for print cartridges and approved several contracts, permits, and travel requests. All votes were unanimous (3-0).

• Approved $1,492,079 HUD Community Development Block Grant for FY 2024 (3-0)
• Approved $1,049,423.12 HUD HOME Investment Partnership grant for FY 2024 (3-0)
• Approved $25,000 ARPA supplemental funding to Tulsa Regional Tourism, total not-to-exceed $953,000 (3-0)
• Approved flood buyout agreements totaling $403,250 for three properties (3-0)
• Approved $230,590 INCOG agreement to administer CDBG Urban County program (3-0)
• Deferred bid award for print cartridges (3-0)
• Approved $109,562.78 contract with Kofile for historical records management (3-0)
• Approved request to advertise for courthouse elevator assessment & repair (3-0)

Management Conference

The Tulsa County Board of Commissioners is convening a management conference to receive updates from various county departments and discuss the transition of the old juvenile facility. The meeting is scheduled for 9:30 AM at the Tulsa County Headquarters Building.

• Tulsa Regional Chamber update
• PSO Power Forward Rebate program
• Tulsa County Property Bridge Inspections
• Parks Director Transition Planning
• Discussion of old juvenile facility and surplus procedure

The Tulsa County Board of Commissioners held a management conference with no formal votes or action items. Discussions included the upcoming surplus process for the old juvenile facility, a request to take control of bridge inspections on county property, and updates from the Tulsa Regional Chamber, PSO, and Parks. No binding decisions were made.

• Discussed surplus procedure for old juvenile facility property
• Discussed taking control of bridge inspections on BOCC property
• Heard update on PSO Power Forward Rebate program
• Heard Tulsa Regional Chamber economic development update
• Heard Parks update and director transition planning

Tax Roll Correction

The Board of Tax Roll Correction is meeting to discuss and potentially act on a list of Complaints of Erroneous Assessment and Petitions for Correction. The body will also review minutes from the August 13, 2024 meeting.

• Complaints of Erroneous Assessment and Petition for Correction

The Tulsa County Tax Roll Correction Board approved a list of 13 complaints of erroneous assessment and petitions for correction (complaints 108031-108043) unanimously. The board also approved the minutes from the August 13, 2024 meeting. No new business was discussed, and the meeting adjourned at 3:01 PM.

• Approved complaints 108031-108043 for erroneous assessment corrections (3-0)
• Approved minutes from August 13, 2024 meeting (3-0)

Employees' Retirement System of Tulsa County - Investment Committee

The Employees' Retirement System of Tulsa County Investment Committee is holding a special meeting to discuss an Asset Liability Study. The committee may make recommendations based on the study prepared by Mariner.

• Discussion and possible recommendations regarding Asset Liability Study prepared by Mariner

Board of County Commissioners

The Tulsa County Board of Commissioners will consider approving payments for road improvements, renewing agreements for park concessions and senior health plans, and purchasing new IT servers.

• Approve $8,305.18 for new IT servers and network switch
• Approve $8,960 for CDL B training through Tulsa Technology Center
• Approve $50,000 payment to ODOT for 101st S. Memorial Drive right-of-way
• Approve $2,800 payment for 86th St. N. Memorial Drive improvements
• Approve $450 for Carnival of Caring event at LaFortune Park

The Board of County Commissioners approved a series of right-of-way acquisitions and compensation offers for the 86th St. N. Memorial Drive to US 75 project, including a revised offer to Floyd and Mika Fielding and a counteroffer from Michael and Amanda McClendon. The board also approved agreements with the City of Broken Arrow for road improvements, renewed the Senior Health Plan for retirees, and approved numerous park concession agreements. All votes were unanimous (3-0).

• Approved right-of-way offers for 86th St. N. project, incl. $25,000 to McClendons (3-0)
• Approved road agreements with Broken Arrow for 129th E. Ave. and 209th E. Ave. (3-0)
• Approved CommunityCare Senior Health Plan renewal for retirees (3-0)
• Approved 17 park concession and event agreements (3-0)
• Approved transfer of $8,305.18 Vision Tulsa funds for IT equipment (3-0)
• Approved flood map resolution, repealing prior version (3-0)
• Reappointed Debra Judah to Juvenile Justice Trust Authority (3-0)
• Approved MOU with Tulsa Tech for CDL B training, $8,960 (3-0)

Board of County Commissioners

The Tulsa County Board will consider a memorandum of understanding with the U.S. Department of Justice and the Drug Enforcement Agency for FY 2025 asset forfeiture sharing. Additional items include budget payments for juvenile justice gate repairs, policy updates for court employees, and several contracts and donations for parks and library facilities. The meeting also addresses floodplain rule amendments, utility permit requests, and a range of concession agreements for county parks.

• MOU with U.S. DOJ DEA for FY 2025 asset forfeiture sharing (Sheriff)
• Agreement with Oklahoma and Healthy Minds Policy Initiative, LLC for a mental health assessment, cost $75,000
• Tulsa City-County Library ARPA funding of $300,000 for HVAC capital improvements
• Payment of $8,125.70 to Custom Technologies Plus Electric for swing gate operator replacement (TCIA Juvenile Justice Fund)
• Donation of $215,000 from NatureWorks, Inc. for the Tulsa Herd bison sculpture at LaFortune Park

The Board of County Commissioners approved all agenda items unanimously, including a $75,000 agreement with Healthy Minds Policy Initiative for a community mental health assessment addressing the opioid epidemic, and $300,000 in ARPA funds for Tulsa City-County Library HVAC upgrades. They also approved a settlement in the Monica Medina tort claim following executive session, and various contracts, permits, and payments.

• Approved $75K mental health assessment agreement with Healthy Minds Policy Initiative (3-0)
• Approved $300K ARPA grant to Tulsa City-County Library for HVAC (3-0)
• Approved settlement in Monica Medina tort claim (3-0)
• Approved $25,920 fleet tracking agreement with Samsara (3-0)
• Approved floodplain management rules update for new FEMA maps (3-0)
• Approved $215K bison donation from NatureWorks for LaFortune Park (3-0)
• Approved utility permits for Cox, ONE Gas, and Okmulgee County Rural Water (3-0)
• Approved request to advertise for OSU Extension building architect (3-0)

Industrial Authority Special Meeting

The Tulsa County Industrial Authority will meet on August 29, 2024 at its headquarters. The agenda includes approval of the July 25, 2024 meeting minutes and the 2025 meeting schedule. The board will discuss and possibly adopt a resolution to award a bid for the sale of up to $17,500,000.00 in Capital Improvement Revenue Bonds, Series 2024, to the lowest bidder. A financial report with highlights as of July 31, 2024 will be presented.

• Approval of minutes from the July 25, 2024 meeting
• Approval of the 2025 meeting schedule
• Consideration of a resolution to award the bid for sale of up to $17,500,000.00 Capital Improvement Revenue Bonds, Series 2024 to the lowest bidder
• Presentation of financial highlights as of 7/31/2024

The Tulsa County Industrial Authority approved the sale of up to $17.5 million in Capital Improvement Revenue Bonds, Series 2024, to BOK Financial Public Finance, Inc., the lowest bidder. The board also approved the 2025 meeting schedule, accepted the July financial report, and approved the minutes from the July 25 meeting. All votes were unanimous.

• Approved bid from BOK Financial Public Finance, Inc. for $17.5M Capital Improvement Revenue Bonds, Series 2024 (3-0)
• Approved 2025 meeting schedule (3-0)
• Accepted and filed financial highlights as of 7/31/2024 (3-0)
• Approved minutes of July 25, 2024 meeting (3-0)

Employees' Retirement System of Tulsa County

The board will discuss the case for portfolio rebalancing and review investment manager reports. The meeting includes actions on retirement pay applications, surviving spouse benefits, and specific member refunds.

• Discussion and possible action on the case for portfolio rebalancing
• Approval of retirement pay applications effective September 1, 2024
• Approval of surviving spouse benefits for JoAnn Driggers at $1,546.12 per month
• Approval of refunds to 12 individuals, including $13,911.65 to Charles Ray Wall Jr.
• Review of investment reports from Barrow, Hanley, Mewhinney & Strauss, PGIM Real Estate, and Principal Enhanced Property Fund

Board of County Commissioners

The Board of County Commissioners will discuss juvenile detention home capacity and the appropriation of federal pandemic relief funds. The body is also deciding on several procurement contracts and the 2025 meeting and holiday schedules.

• Agreement with JD Young Technologies for a Canon printer costing $246,068.07
• Distribution of $170,000 in sales tax funds for IT servers, storage array, and network switch
• Memorandum of Agreement with Cherokee Nation for road and bridge improvements (10/1/2024-9/30/2025)
• Financial assistance of $50,000 to The Spring Shelter for facility expansion
• Public hearing on HOME Consortium and CDBG Urban County Programs Annual Performance Report

The Tulsa County Board of County Commissioners approved all agenda items unanimously, including a demolition contract, ARPA-related amendments, a Cherokee Nation road agreement, and several equipment and service purchases. The board also approved a $170,000 IT equipment purchase from Vision Tulsa funds and multiple agreements for juvenile detention overflow capacity.

• Approved demolition contract to Robin Hausner Demolition, LLC (3-0)
• Approved ARPA sub-recipient monitoring amendment with Program Management Group, LLC, total not-to-exceed $86,958.03 (3-0)
• Approved Cherokee Nation road/bridge construction agreement for FY 2024-2025 (3-0)
• Approved $170,000 Vision Tulsa funds for IT servers and network equipment (3-0)
• Approved $246,068.07 printer purchase from JD Young Technologies (3-0)
• Approved $50,000 ARPA grant to The Spring Shelter (3-0)
• Approved six juvenile detention overflow capacity agreements (3-0)
• Approved 2025 holiday and meeting schedules (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to approve minutes, review budget reports, and discuss updates from the sheriff and court services. The agenda includes a vote on the 2025 meeting calendar and new business.

• Approval of July 17, 2024 minutes
• Review of budget claims, appropriations, and expenditures
• Sheriff's report and jail administrator update
• Court Services and Criminal Justice Planning and Policy Council update
• Vote on 2025 meeting calendar

The Tulsa County Criminal Justice Authority welcomed new Trustee Debra Wimpee, accepted and filed multiple budget and program reports, approved financial claims, appropriations, and intrafund transfers, and adopted its 2025 meeting calendar.

• Accepted and filed minutes of July 17, 2024 (5-0)
• Approved claims in the amount of $2,743,460.37 (5-0)
• Approved appropriations in the amount of $10,338,138.52 (5-0)
• Approved intrafund transfers in the amount of $17,000.00 (5-0)
• Accepted and filed Tulsa County Budget Office Report dated August 21, 2024 (5-0)
• Accepted and filed Budget, Revenues and Expenditures Report dated July 31, 2024 (5-0)
• Accepted and filed Calendar of Meetings 2025 (5-0)

Budget Board

The Tulsa County Budget Board will consider funding requests for property insurance, juvenile bureau legal expenses, and a new Election Board location. The board is also reviewing travel requests for procurement staff and proposed pay increases for the Procurement Department.

• Proposed 5% pay increases for Procurement Department effective 8/21/2024
• Travel funding requests: Matney Ellis (up to $9,800), Lisa Moore (up to $9,500), and Diana Castro (up to $1,000)
• Funding request for new Election Board location cost analysis
• Additional funding requests for FY 2024-2025 Property Insurance Premiums and Juvenile Bureau legal expenses
• FY 2024-2025 Appropriations

The Tulsa County Budget Board approved several funding requests, including $45,116 from the General Fund Contingency Fund for higher-than-budgeted property insurance premiums and $300,000 for Juvenile Bureau legal expenses, withheld from the annual transfer to the Juvenile Detention Cash Fund. The board also approved 5% pay increases for Procurement Department staff, travel/training requests for three employees, the 2025 meeting schedule, and a series of budget amendments. A request for funding for a new Election Board location was deferred.

• Approved $45,116 for FY 2024-2025 property insurance premiums from General Fund Contingency (unanimous)
• Approved $300,000 for Juvenile Bureau legal expenses, withheld from Juvenile Detention Cash Fund transfer (unanimous)
• Approved 5% pay increases for Procurement Department effective 8/21/2024 (unanimous)
• Approved travel/training for Diana Castro ($1,000), Lisa Moore ($9,500), Matney Ellis ($9,800) (unanimous)
• Approved 2025 meeting schedule (unanimous)
• Deferred cost analysis and funding request for new Election Board location (unanimous)
• Approved FY 2024-2025 appropriations budget amendments (unanimous)
• Approved July 15, 2024 regular meeting minutes (unanimous)

Board of County Commissioners

The board will vote on several bridge and creek improvement projects with cost limits ranging from $150,000 to over $9 million. It will also consider extensions of existing contracts for inmate electronic cigarettes and plumbing supplies, and approve a lease for medical services at the Social Services building. Additional items include a $4,200 grant for illegal‑dump cleanup and a $31,950 compensation offer to Cedar Ridge Country Club.

• Approve bridge improvement contracts for Horsepen Creek, Cherry Creek, Bird Creek, Bigheart Creek, and Unnamed Creek, with costs up to $9,144,480
• Extend award for inmate electronic cigarettes to Custom Technologies, LLC (renewal starting 9/7/2024)
• Extend award for plumbing supplies to Heatwave Supply (renewal starting 10/25/2024)
• Lease space to Good Samaritan Health Services, Inc. at 2401 Charles Page Blvd. from 8/19/2024 to 6/30/2025 for indigent medical services
• Accept $4,200 funding from OCCEDB for illegal dump cleanup on county road right‑of‑way

The Board of County Commissioners approved the final scope for Tulsa County Courthouse repairs, adding limestone improvements and brick fluting at an estimated extra cost of $500,000. They also approved several agreements, including bridge projects totaling over $22 million, and renewed contracts for inmate e-cigarettes and plumbing supplies. A demolition contractor award for the Voluntary Buyout Program was deferred. The board also approved a workers' compensation payment as ordered following an executive session.

• Approved courthouse repair scope with limestone and brick fluting additions, +$500K (3-0)
• Deferred demolition contractor award for Voluntary Buyout Program (3-0)
• Approved 7 CIRB bridge improvement agreements, total cost not to exceed $22,059,912 (3-0)
• Renewed Sheriff's inmate e-cigarette contract with Custom Technologies for one year (3-0)
• Renewed plumbing supplies contract with Heatwave Supply for one year (3-0)
• Approved $31,950 offer to Cedar Ridge Country Club for right-of-way on 101st St. project (3-0)
• Approved $682,499.36 payment to OneOK for utility relocation on Vision Tulsa County roundabouts (3-0)
• Approved workers' comp payment to Cody Sixkiller as discussed in executive session (3-0)

Tax Roll Corrections

The Tulsa County Board of Tax Roll Correction will review the July 9, 2024 meeting minutes. It will discuss a list of complaints of erroneous assessments and associated petitions for correction, and consider possible actions on those items.

• Review and approve July 9, 2024 minutes
• Discuss attached list of complaints of erroneous assessment and petitions for correction

The Tulsa County Tax Roll Correction Board met and approved two groups of complaints of erroneous assessment and petitions for correction (complaints 107987-108021 and 108022-108030), each by unanimous vote. The board also approved the July 9, 2024 minutes and adjourned with no new business.

• Approved complaints 107987-108021 (3-0)
• Approved complaints 108022-108030 (3-0)
• Approved July 9, 2024 minutes (3-0)
• Adjourned meeting at 3:01 PM (3-0)

Excise Board

The Tulsa County Excise Board will consider how to allocate visual inspection fees for 2024. The decision will be based on the 2023 Tulsa County Assessor's Office report and the tax amount authorized for collection in 2023. No other matters are listed on the agenda.

• Distribution of 2024 visual inspection charges based on 2023 Assessor’s Office report

The Tulsa County Excise Board approved the 2024 Distribution of Visual Inspection Charges based on the 2023 Assessor's Office report and 2023 tax authorized to be collected. The motion carried unanimously with both members voting yes. The board also approved the July 30, 2024 minutes and adjourned.

• Approved 2024 Distribution of Visual Inspection Charges (2-0)
• Approved July 30, 2024 minutes (2-0)

Board of County Commissioners

The Tulsa County Board of Commissioners will consider a resolution to increase the 2016 Vision Tulsa County Capital Improvements Program encumbrance by $100,000. It will also review several contract amendments, including a $437,296 increase to the Flintco agreement for the Case Tennis Center at LaFortune Park. Additional items include a memorandum of understanding with the Oklahoma State Bureau of Investigation for two Livescan fingerprint systems and a referral of zoning‑code amendments to the Tulsa Metropolitan Area Planning Council. Public hearing requests and various procurement approvals are also on the agenda.

• Resolution to raise the Vision Tulsa County Capital Improvements Program encumbrance by $100,000 (new total $1,895,000).
• Amendment to Flintco contract for Case Tennis Center, increasing guaranteed maximum price by $437,296 (total not to exceed $7,066,156).
• Change order for Atwell Roofing at Chandler Park Recreation Center adding $500, new contract sum $457,553.70.
• MOU with OSBI to implement two Livescan Automated Fingerprint Identification Systems.
• Referral of proposed amendments to the Tulsa County Zoning Code to the Tulsa Metropolitan Area Planning Council.

The Board of County Commissioners approved the purchase of five properties under the TAEMA Voluntary Flood Acquisition Program after an executive session, and approved numerous routine items including contracts, agreements, and payments. All votes were unanimous (3-0).

• Approved purchase of five flood-prone properties under TAEMA Voluntary Flood Acquisition Program (3-0)
• Approved $437,296 increase for Case Tennis Center trail building, new max $7,066,156 (3-0)
• Approved $880,000 payment for Arkansas River Corridor LWD-USACE pre-construction (3-0)
• Approved $150,000 supplemental ARPA funding for A New Leaf, total $300,000 (3-0)
• Approved $300,000 additional ARPA grant for Madison Strategies Group, total $1,937,500 (3-0)
• Approved $41,580 Lidar image capture agreement with Cyclomedia (3-0)
• Referred demolition bids for Voluntary Buyout Program to staff for review (3-0)
• Approved public hearing for HOME/CDBG Annual Performance Report on Aug 26 (3-0)

Management Conference

The Board of County Commissioners is meeting to receive updates on building operations, highway engineering, and workers compensation. The session includes reports on the Election Board building and BOCC appointees.

• Signal Card Access updates for TC Building Ops
• Tulsa County Highway Engineering GIS update
• 2024 Workers Compensation update from Human Resources
• Election Board building update

The Tulsa County Board of Commissioners held a management conference with no formal votes or decisions. Staff presented updates on building access control, a GIS school bus route layer, workers' compensation cost reductions, and the new Election Board building. The board discussed two upcoming appointments but took no action.

• No formal motions or votes taken during the management conference
• Discussed filling two Juvenile Justice Trust Authority appointments and one Board of Adjustment appointment
• Heard update on access control at Apache warehouse, David L. Moss, TSCO North Campus, and Election Board Building
• Heard update on GIS school bus route layer and mowing/winter treatment layers
• Heard workers' compensation update showing decreased payouts over 4 years
• Heard update on Election Board Building readiness needs

Board of County Commissioners

The Tulsa County Board of Commissioners will consider software license updates, right-of-way purchases for road projects, and payments for construction projects funded by sales tax and bonds.

• Update software licenses for $2,660.60
• Purchase right-of-way for 86th St. N. Memorial Drive to US 75
• Approve payments for Vision Tulsa County construction projects
• Authorize use of .041% use tax for Juvenile Detention Home
• Approve concessions contract for all Tulsa County Parks

The Tulsa County Board of County Commissioners unanimously approved all action items on the August 5, 2024 agenda. This included a software license amendment, a memorandum of understanding with Tulsa Public Schools, right-of-way acquisitions for a road project, various agreements and renewals, and multiple budget and payment approvals. All votes were 3-0 in favor.

• Approved TeamDynamix software license amendment for $2,660.60 (3-0)
• Struck memorandum with Tulsa Public Schools for juvenile detention education services (3-0)
• Approved right-of-way offers for 86th St. N. project totaling $110,175 (3-0)
• Approved amended use tax resolution for Juvenile Detention Home (3-0)
• Approved agreements including CoStar, GBC Equipment, ImageNet, and concessions (3-0)
• Approved agreement renewals for Indecomm and Epic Office Solutions (3-0)
• Approved asset disposals for District Attorney, Election Board, and Juvenile Bureau (3-0)
• Approved 5% pay increase for Juvenile Bureau staff effective 8/21/2024 (3-0)

Excise Board

The Tulsa County Excise Board is holding a special meeting to review administrative records. The board will consider the minutes from July 15, 2024, and receive a report from the Tulsa County Assessor's Office.

• Approval of July 15, 2024 minutes
• Receipt and filing of 2024 Tulsa County Assessor's Office Report

The Excise Board approved the minutes from the July 15, 2024 meeting. The board also voted to receive and file the 2024 Tulsa County Assessor's Office report.

• Approved July 15, 2024 minutes (3-0)
• Received and filed 2024 Tulsa County Assessor's Office report (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County will meet to elect a Chairman and Vice-Chairman. The body will consider approving various investment manager fees, retirement pay applications, and surviving spouse benefits.

• Payment of investment manager fees including $115,794.00 and $17,873.00 to Barrow, Hanley, Mewhinney & Strauss, LLC
• Payment of $77,430.88 to Tocqueville and $64,166.52 to Chickasaw Capital Management, LLC
• Approval of 13 individual refunds to be paid by August 5, 2024
• Approval of retirement pay applications for 8 individuals
• Approval of surviving spouse benefits for 3 individuals

Criminal Justice Authority - Sales Tax Overview

The committee will approve the minutes from the April 29, 2024 meeting. It will hear reports on sales tax receipts and disbursements and a report from the Tulsa County Sheriff’s Office. Members will discuss the location of quarterly meetings for 2025 and representation at three upcoming TCCJA meetings in August, September, and October. No formal actions beyond discussion and approval of minutes are listed.

• Approval of minutes from the April 29, 2024 meeting
• Sales Tax Receipts & Disbursements report presented by Aaron Wiedman
• Tulsa County Sheriff’s Office report presented by Stacie Holloway
• Discussion of location for 2025 quarterly meetings
• STOC representation at TCCJA meetings on Aug 21, Sep 18, Oct 16 2024

Board of County Commissioners

The Tulsa County Board of Commissioners will discuss a grant application to the Oklahoma Attorney General for opioid abatement and a Memorandum of Understanding with the City of Tulsa to prepare a major amendment to the Tulsa International Airport Economic Development Project Plan. They will also act on several contract renewals, a salary increase for county staff, and approve specific payments and surety bonds. Additional resolutions include authorizing a signing officer for a flood acquisition property and reviewing indebtedness for the Tulsa County Industrial Authority.

• Consideration of a major amendment to the Tulsa International Airport Economic Development Project Plan and related MOU with the City of Tulsa
• Approval of $1,640 payment to Crawford & Associates for preparation of FY 2024 financial statements
• Authorization of $10,000 surety bonds for Byers Outdoor Advertising, LLC and Whistler Sign Company, LLC
• Renewal of the Admiral Express office supplies contract (CMF #20200598, renewal CMF #20240267) for an additional six months
• Renewal of the American Waste Control trash service contract (CMF #20221732, renewal CMF #20231392) for an additional one year

The Board approved all agenda items unanimously, including major funding increases for ARPA beneficiaries Food on the Move ($1.5M total) and SquareOne Medical Center ($400K total), a 5% salary increase for BOCC staff, and a resolution to consider a major amendment to the Tulsa International Airport Economic Development Project Plan. The board also granted settlement authority in a workers' compensation claim and authorized contracts with juvenile detention facilities to manage overcapacity.

• Approved $1.5M total funding for Food on the Move facility (3-0)
• Approved $400K total funding for SquareOne Medical Center improvements (3-0)
• Approved 5% BOCC general salary increase effective 8/21/2024 (3-0)
• Approved resolution to consider major amendment to Tulsa International Airport Economic Development Project Plan (3-0)
• Approved $130,547 CDBG agreement with City of Sapulpa for South Hickory Street improvements (3-0)
• Approved renewal of Admiral Express office supplies contract for 6 months (3-0)
• Approved renewal of American Waste Control trash service for 1 year (3-0)
• Granted settlement authority up to amount discussed in executive session for workers' comp claim (3-0)

Industrial Authority Special Meeting

The Tulsa County Industrial Authority is meeting to discuss and potentially authorize the issuance of Capital Improvement Revenue Bonds. The body will consider a resolution to incur indebtedness not to exceed $17,500,000.00.

• Proposed issuance of Capital Improvement Revenue Bonds up to $17,500,000.00
• Engagement of Financial Advisor and Bond Counsel
• Authorization of Bond Indenture and Projects Agreement

The Tulsa County Industrial Authority approved a resolution authorizing up to $17.5 million in capital improvement revenue bonds, including engagement of financial advisor and bond counsel. The board also approved the minutes from the June 17, 2024 meeting. Both motions passed unanimously with two votes in favor and none against.

• Approved resolution authorizing up to $17.5M in revenue bonds (2-0)
• Approved minutes of June 17, 2024 meeting (2-0)

Excise Board

The Tulsa County Excise Board will discuss and act on a resolution to apportion the ad valorem millage for fiscal year 2024‑2025. This action determines how property tax rates are allocated for the upcoming fiscal year. No other items are listed on the agenda.

• Resolution to apportion the ad valorem millage for FY 2024‑2025

The Tulsa County Excise Board met and approved the minutes from July 15, 2024, and accepted and filed the Resolution to Apportion the Ad Valorem Millage for Fiscal Year 2024-2025. Both votes were unanimous with two members present. The meeting adjourned shortly after.

• Approved minutes of July 15, 2024 (2-0)
• Accepted and filed Resolution to Apportion Ad Valorem Millage for FY 2024-2025 (2-0)

Board of County Commissioners

The Tulsa County Board of Commissioners will consider a $390,083 grant for a Mobile Command Center and approve various contracts for services, including IT software and printer leases. The meeting also includes the approval of tort claims and construction program payments.

• Grant application for $390,083 Mobile Command Center
• Agreement with Humane Society of Tulsa for $30 spay/neuter services
• Agreement with City of Tulsa for $250,000 temporary traffic signal
• Agreement with ImageNet Consulting for $931.10 monthly printer lease
• Agreement with Center for Employment Opportunities for $230,000

The Board of County Commissioners approved a $390,083 grant application for a mobile command center, along with numerous contracts, agreements, and routine items. All votes were unanimous (3-0). The board also approved the Attorney General's Opioid Plan and several park and emergency management agreements.

• Approved $390,083 grant application for mobile command center (3-0)
• Approved Attorney General's Opioid Plan (3-0)
• Approved contract with Center for Employment Opportunities for reentry services, estimated $230,000 (3-0)
• Approved agreement with City of Tulsa for temporary traffic signal, up to $250,000 (3-0)
• Approved Workday software subscription for $28,800 (3-0)
• Approved Sidorakis Golf review of golf courses for $20,000 (3-0)
• Approved tort claims totaling $697.75 (3-0)
• Approved utility permits for AT&T, BTC Broadband, Cox, ONE Gas, and Washington County Rural Water (3-0)

Board of County Commissioners Special Meeting

The Tulsa County Board of Commissioners will hold a special meeting to consider creating a new manager position for the Juvenile Detention Home and potentially hiring David B. Parker for the role. The discussion follows an executive session requested by Commissioner Sallee to explore hiring terms and conditions.

• Executive session to discuss hiring David B. Parker as Manager of Tulsa County Juvenile Detention Home
• Possible action to create new manager position for Juvenile Detention Home

The Board of County Commissioners voted unanimously to create the position of Manager of the Tulsa County Juvenile Detention Home and hire David B. Parker to fill it, effective immediately. The move transfers management from the Juvenile Bureau of the District Court to the BOCC, prompted by the Oklahoma Office of Juvenile Affairs' threat to close the facility by July 31. The board also relieved the Juvenile Bureau of its detention home responsibilities as soon as practicable.

• Created the position of Manager of the Tulsa County Juvenile Detention Home (3-0)
• Hired David B. Parker as Manager of the Juvenile Detention Home (3-0)
• Relieved the Juvenile Bureau of its Detention Home responsibilities as soon as practicable (3-0)

Management Conference

The Board of County Commissioners will hold a management conference to discuss updates to the county zoning code and the TCP 127 Paid Holidays for Full Time Employee's Policy. The meeting also includes reports from the RiverParks Authority and regarding BOCC appointees.

• Presentation of Tulsa County Zoning Code Changes by Dwayne Wilkerson, INCOG
• Review and discussion of BOCC TCP 127 Paid Holidays for Full Time Employee's Policy
• RiverParks Authority update from Jeff Edwards
• BOCC Appointee Report from Sherry Langston

The Tulsa County Board of Commissioners held a management conference with no formal votes or decisions. They discussed a proposed update to the county zoning code, received updates on River Parks projects, and reviewed a holiday pay policy for full-time employees. The holiday pay policy discussion was tabled for further discussion, and no action was taken on any item.

• No formal decisions or votes taken at this meeting
• Discussed updated Tulsa County Zoning Codes, pending resolution
• Reviewed holiday pay policy for full-time employees; tabled for further discussion
• Approved Mayor Wimpee to replace Mayor Guthrie on an unspecified board (noted in appointee report)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss and possibly take action on budget reports, claims, and appropriations. The meeting includes updates from the Sheriff's office, Court Services, and the Sales Tax Overview Committee.

• Budget Office report on claims, appropriations, and intrafund transfers
• Sheriff's report from Sheriff Regalado and Jail Administrator Stacie Holloway
• Court Services and Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report

The Authority approved several budget requests including purchase orders, payroll, and appropriations. Members also reviewed reports on jail population, facility renovations, and court services.

• Approved $2,959,173.25 in Claims for Purchase Orders and Payroll (5-0)
• Approved $2,949,670.30 in Appropriations (5-0)
• Approved $200.00 in Intrafund Transfers (5-0)
• Accepted and filed the Report on Budgets, Revenues and Expenditures (5-0)
• Accepted and filed the June 26, 2024 meeting minutes (5-0)

Budget Board

The Tulsa County Budget Board is meeting to discuss and take action on appropriations for the 2023-2024 and 2024-2025 fiscal years. The board will also consider funding requests for equipment and facility infrastructure.

• Request for release of 10% reserves in the Capital Improvement Reserve Fund
• Proposed $350,000 for Election Board Building door access cabling, hardware, controls, cameras, and Wi-Fi
• Modification of FY 2024-2025 Capital Equipment Target Overrun to replace a Motor Grader request with an Asphalt Paver
• FY 2023-2024 Appropriations
• FY 2024-2025 Appropriations

The Budget Board approved the FY 2024-2025 appropriations totaling $159,890,994.54. The board also authorized the release of 10% reserves from the Capital Improvement Reserve Fund and approved several specific funding requests for county equipment and facilities.

• Approved FY 2024-2025 Appropriations of $159,890,994.54 (8-0)
• Approved FY 2023-2024 Appropriations of $11,504,969.22 (8-0)
• Approved release of 10% reserves in the Capital Improvement Reserve Fund (8-0)
• Approved $300,000 in funding for the new Election Board Building (8-0)
• Approved substituting an Asphalt Paver for a Motor Grader in FY 2024-2025 Capital Equipment (8-0)
• Approved June 17, 2024 meeting minutes (8-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority meeting scheduled for July 15, 2024, has been cancelled.

Board of County Commissioners

The Board of County Commissioners will decide on the disposition of funds for fiscal years 2024 and 2025. The body will also consider several contracts for professional services, software, and utility permits, as well as right-of-way acquisitions for road projects.

• Right-of-way acquisitions for 86th St. N. Memorial Drive to US 75 totaling $25,150
• Appointment of Mayor Debra Wimpee to the Tulsa County Criminal Justice Authority
• Payment of $9,029 to Southern Sheet Metal Works for TCIA Juvenile Justice Capital Improvement
• Agreement with INCOG for the Safe Streets and Roads for All (SS4A) implementation project
• Utility permit for Flock Safety to install an ALPR camera parallel to N. Cincinnati Ave.

The Board of County Commissioners approved several legal actions, including authorizing the District Attorney to file a nuisance abatement suit and a property foreclosure. The board also approved various infrastructure payments, right-of-way acquisitions, and the appointment of Mayor Debra Wimpee to the Criminal Justice Authority.

• Authorized District Attorney to file suit to abate nuisance at 15813 N. 113th E. Ave. (3-0)
• Authorized District Attorney to foreclose judgment in BOCC v. Lukasik (3-0)
• Appointed Mayor Debra Wimpee to Tulsa County Criminal Justice Authority (3-0)
• Approved right-of-way payments of $4,275 to Heather and Eric Carnes and $20,875 to Traci Horner (3-0)
• Approved $9,029 payment to Southern Sheet Metal Works for juvenile justice play yard gates (3-0)
• Approved appropriation of federal Coronavirus Response and Relief funds (3-0)
• Revoked Tulsa County Policy TCP 009, Ozone Alert Day (3-0)
• Approved agreement with INCOG for Safe Streets and Roads for All project (3-0)

Excise Board

The Tulsa County Excise Board met on July 15, 2024 and elected David Scott as Chairman and Terrance Gilliland as Vice Chairman for fiscal year 2024-2025. Both motions carried with yes votes from Ruth Harrison and David Scott. The board also moved to approve the July 8, 2024 minutes, though the recorded roll call shows no yes, no, or abstain votes. The meeting adjourned at 1:02 PM.

• Elected David Scott as Chairman for FY 2024-2025 (2-0)
• Elected Terrance Gilliland as Vice Chairman for FY 2024-2025 (2-0)
• Motion to approve July 8, 2024 minutes recorded with no yes, no, or abstain votes
• Adjourned meeting at 1:02 PM (2-0)

Equalization Board

The Tulsa County Equalization Board will review Assessor's office reports regarding the approval and disapproval of 2024 Homestead Exemptions. The meeting also includes protest hearings for specific residential accounts.

• Review of 2024 tax year Homestead Exemption approvals and disapprovals
• Protest hearing for residential account R41575921306850 (Fisher, Terry Kent Jr & Lauren Nicole)

Tax Roll Corrections

The Board of Tax Roll Correction will review minutes from the June 11, 2024 meeting. The board will also discuss and potentially act on petitions for correction and complaints of erroneous assessment.

• Complaints of Erroneous Assessment and Petition for Correction

The board approved several groups of Complaints of Erroneous Assessment and Petitions for Correction. The board also approved the minutes from the June 11, 2024, meeting.

• Approved minutes from June 11, 2024 (3-0)
• Approved complaints 107856 - 107890 (3-0)
• Approved complaints 107891 - 107925 (3-0)
• Approved complaints 107926 - 107960 (3-0)
• Approved complaints 107961 - 107986 (3-0)

Excise Board

The board will review several school district budgets for the 2024-2025 fiscal year. It will also consider temporary appropriations for three specific school districts.

• Acceptance of Tulsa City-County Library Budget (FY 2024-2025)
• Acceptance of Sand Springs Public Schools Budget (FY 2024-2025)
• Acceptance of Tulsa Technology Center School Budget and Financing Plan (FY 2024-2025)
• Temporary appropriations for College Bound Academy, Tulsa Classical Academy, and Owasso School

The Tulsa County Excise Board approved the FY 2024-2025 budgets for the Tulsa City-County Library, Sand Springs Public Schools, and the Tulsa Technology Center School. The board also approved temporary appropriations for three school districts.

• Approved June 12, 2024 minutes (2-0)
• Approved Tulsa City-County Library Budget for FY 2024-2025 (2-0)
• Approved Sand Springs Public Schools Budget for FY 2024-2025 (2-0)
• Approved Tulsa Technology Center School Budget and Financing Plan for FY 2024-2025 (2-0)
• Approved Temporary Appropriation for College Bound Academy District E-17
• Approved Temporary Appropriation for Tulsa Classical Academy District G-006
• Approved Temporary Appropriation for Owasso School District I-11

Board of County Commissioners

The Board will review administrative updates, including procurement officer assignments and utility permits. They are also considering an amendment to increase monthly payments for Turn Key Health Clinics. Additionally, the meeting includes approval for several service contracts and equipment inventory adjustments.

• Amendment to increase Turn Key Health Clinics monthly rate to $33,702.60
• $806.00 contract for paper folder maintenance by JRW, Inc.
• $39,227.70 payment to SHI International for Vision 2025 administration
• Discussion on using federal COVID-19 relief and rental assistance funds
• Approval of a $577.34 tort claim regarding an incident on June 11, 2024

The Board approved several service agreements, utility permits, and the appropriation of federal coronavirus relief funds. The commission also authorized a tort claim payment and granted settlement authority for a worker's compensation claim.

• Approved appropriation of funds from the Coronavirus State and Local Fiscal Recovery Fund (3-0)
• Approved $33,702.60 monthly rate for Turn Key Health Clinics FY 2024-2025 (3-0)
• Approved $577.34 tort claim for Annette James (3-0)
• Approved $39,227.70 payment to SHI International for Vision 2025 (3-0)
• Approved RFP for Demolition Contractors Voluntary Buyout Program (3-0)
• Approved $806 maintenance agreement with JRW, Inc. for Election Board (3-0)
• Approved $100 concession fee for D'Cannela Chimney Cake LLC at LaFortune Park (3-0)
• Granted settlement authority to Jay McAtee for Nathaniel Warren worker's compensation claim (3-0)

Board of County Commissioners

The Board of County Commissioners will review several agreements, including funding for the Community Intervention Center for juveniles. The meeting also includes discussions on right-of-way acquisitions for 121st Street and the adoption of the Tulsa County HOME Consortium annual action plan.

• $437,000 agreement to fund the Community Intervention Center for juveniles
• Multiple right-of-way acquisitions for a project at 121st Street involving various parcels and owners
• Adoption of the Tulsa County HOME Consortium and CDBG Urban County FY 2024 Annual Action Plan
• $15,795 compensation increase for East 51st Street South engineering plans
• Approval of warranty deeds for the Voluntary Flood Acquisition Program

The Board of County Commissioners approved a $437,000 agreement with the City of Tulsa to fund the Community Intervention Center for juveniles, along with a $15,795 increase to a Guy Engineering contract for East 51st Street South improvements. The board also approved numerous routine items including right-of-way acquisition offers for the 121st Street project, utility permits, and various service agreements. In executive session, the board authorized counsel to offer release of judgment in a property case if the property is conveyed to the county.

• Approved $437,000 funding agreement with City of Tulsa for juvenile Community Intervention Center (3-0)
• Approved $15,795 increase to Guy Engineering contract for East 51st Street South improvements (3-0)
• Approved right-of-way acquisition offers for 121st Street project totaling over $600,000 (3-0)
• Approved FY2024 Annual Action Plan for HOME Consortium and CDBG Urban County (3-0)
• Approved deed restrictions on Voluntary Flood Acquisition Program properties (3-0)
• Authorized counsel to offer release of judgment in Lukasik/McWolf property case if property conveyed to county (3-0)
• Approved utility permits for Cox Communications, Creek County Rural Water, ONE Gas, and PSO (3-0)
• Approved various agreements and renewals including water filtration systems, security services, and software (3-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners is meeting for a special session. The agenda includes a request to enter an executive session to discuss the resignation of Charles Wall.

• Executive session regarding the resignation of Charles Wall

The Tulsa County Board of County Commissioners held a special meeting on June 27, 2024, going into executive session to discuss the resignation of Charles Wall, Director of Parks and Social Service. After reconvening, the board voted 3-0 to accept Wall's resignation effective June 27, 2024, with his last day worked recorded as June 20, 2024. The board also voted 3-0 to appoint Megan Blackford as Interim Director of Parks and Savannah Crandall as Interim Director of Social Services with a 5% temporary pay increase, and to authorize Human Resources to advertise the open positions.

• Accepted resignation of Charles Wall, Director of Parks and Social Service, effective June 27, 2024; last day worked June 20, 2024 (3-0)
• Appointed Megan Blackford as Interim Director of Parks and Savannah Crandall as Interim Director of Social Services with 5% temporary pay increase (3-0)
• Authorized Human Resources to advertise open positions (3-0)
• Adjourned the meeting (3-0)

Equalization Board

The Tulsa County Equalization Board will conduct protest hearings for several commercial accounts. These items are presented for discussion and action by the board.

• Protest hearing: Oral Roberts University (R71530831701490)
• Protest hearing: Claremore Blue Starr Investments LLC (R99112911237960)
• Protest hearing: Art Deco Lofts and Apartments LLC (R00500920140880)
• Protest hearing: Arco Building LLC (R00500920139630)
• Protest hearing: Galaxy Inn LLC (R20125932301015)

The Tulsa County Equalization Board met on June 27, 2024 and acted on five property assessment protests. One protest (2024002567) was sustained, and four others were adjusted to new fair cash values ranging from $3,300,000.00 to $12,000.000.00. All motions carried by roll call. No new business was taken up, and the meeting adjourned at 3:22 PM.

• Protest 2024002567 sustained (3-0)
• Protest 2024002690 adjusted to fair cash value of $3,300,000.00 (3-0)
• Protest 2024002691 adjusted to fair cash value of $7,170,000.00 (motion carried; roll call recorded no Yes, No, or Abstain votes)
• Protest 2024002692 adjusted to fair cash value of $12,000.000.00 (motion carried; roll call recorded no Yes, No, or Abstain votes)
• Protest 2024002703 adjusted to fair cash value of $3,422,300.00 (3-0)
• Adjourned at 3:22 PM (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will review budget, sheriff, and court service reports. The board will also consider approving an audit engagement letter with Hinkle and Company for the year ending June 2024.

• Approval of May 15, 2024 meeting minutes
• Audit engagement letter with Hinkle and Company for the year ending June 2024
• Budget Office reports on claims, appropriations, and expenditures
• Reports from the Sheriff's Office and Court Services

The Authority approved $2,647,794.97 in claims and $3,042,327.33 in appropriations for the June 26, 2024, budget report. Members also accepted the May 31, 2024, report on budgets, revenues, and expenditures and approved an audit engagement letter with Hinkle and Company for the fiscal year ending June 2024.

• Approved $2,647,794.97 in claims (5-0)
• Approved $3,042,327.33 in appropriations (5-0)
• Accepted May 31, 2024, budget and expenditure report (5-0)
• Approved Hinkle and Company audit engagement letter (5-0)
• Accepted May 15, 2024, meeting minutes (5-0)

Equalization Board

The Tulsa County Equalization Board will conduct discussion and action regarding several property tax protest hearings. The scheduled items include reviews of personal, residential, and commercial accounts.

• Protest hearings for Dillard Inc
• Protest hearing for Ricardo Gonzalez Murphy (Residential)
• Protest hearing for 400 South Boston LLC (Commercial)
• Protest hearings for Scissortail Energy LLC accounts

The Tulsa County Equalization Board held protest hearings and voted on several property tax protests, sustaining several and adjusting the fair cash values for others. There was no new business, and the meeting adjourned at 2:58 PM.

• Sustained protest 2024002709 (motion carried)
• Sustained protest 2024002710 (motion carried)
• Sustained protest 2024002711 (motion carried)
• Adjusted protest 2024002740 to a fair cash value of $7,100,000.00 (motion carried)
• Adjusted protest 2024002752 to a fair cash value of $23,565,093.00 (motion carried)
• Sustained protest 2024002758 (motion carried)
• Sustained protest 2024002759 (motion carried)
• Sustained protest 2024002760 and 2024002761 (motions carried)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County will review investment performance and the electronic election process. The board will also act on various retirement pay applications, refunds, and a fiduciary insurance renewal. Additionally, the meeting includes approval for an upcoming audit engagement letter.

• Renewal of Fiduciary Insurance and payment to Tedford Insurance for $40,432.00
• Approval of retirement pay applications effective July 1, 2024
• Audit engagement letter with Hinkle & Company, PC for FY 2024-2025
• Payment of military service time for Whitney Murray totaling $1,907.90
• Review of investment performance ending May 31, 2024

Board of County Commissioners

The Board is reviewing agreements for school resource officers and road improvements on East 51st Street. The agenda also includes compensation offers for property owners to facilitate highway construction and renewals for various county programs.

• $2,069,306.16 agreement for law enforcement and school resource officer services at Tulsa Technology Center
• Compensation offers for various parcels to acquire right of way for 86th St. N. Memorial Drive to US 75 project
• $15,795 sales tax fund distribution for East 51st Street South improvements
• Rescinding and re-awarding janitorial supply contracts for the Sheriff's Office
• Renewal of INCOG programs including CDBG funds and metropolitan housing consortiums

The Board approved several property acquisitions for the 86th St. N. Memorial Drive to US 75 project and a $2.07M law enforcement services agreement with Tulsa Technology Center. Other actions included renewing various CDBG programs and approving asset disposals for multiple departments.

• Approved 19 right-of-way and easement acquisitions for 86th St. project
• Approved $2,069,306.16 agreement with Tulsa Technology Center for law enforcement services
• Approved $15,795 in sales tax funds for 51st St. utility manhole relocation design
• Approved renewal of multiple INCOG CDBG and HOME consortium programs
• Approved MOU with Tulsa Tech for CLEET Armed Security Training facilities
• Approved asset disposal (junking) of equipment for six county departments
• Deferred compensation increase of $15,795 for Guy Engineering Services
• Struck requested Executive Session regarding Tulsa County v. TCAE Enterprises, Inc.

Equalization Board

The Tulsa County Equalization Board will meet to discuss and act on several property tax protest hearings. The scheduled items include reviews for both commercial and residential accounts.

• Protest hearing: Twill Bailey Creek JV LLC (Commercial)
• Protest hearing: The Nest at Centennial Crossing LLC (Commercial)
• Protest hearing: The Cottages Jenks LLC (Commercial)
• Protest hearing: Edifis Woodland Plaza Ltd (Commercial)
• Protest hearing: Residences at Boardwalk LP (Commercial)

Equalization Board

The Tulsa County Equalization Board will conduct protest hearings for various commercial and residential property accounts. The board is scheduled to discuss and take action on the listed protests.

• Protest hearing for Tribune Acquisition LLC (Commercial)
• Protest hearing for Tulsa Hills Hospitality LLC (Commercial)
• Protest hearing for Oakview Hospitality LLC (Commercial)
• Protest hearing for 400 South Boston LLC (Commercial)
• Protest hearing for Jose C. Gutierrez (Residential)

The Tulsa County Equalization Board heard ten protest cases regarding property tax values. Seven protests resulted in adjusted fair cash values, one was sustained, one was withdrawn by the taxpayer, and one was rescheduled. All motions passed, though two votes were split 2-1.

• Protest 2024002497 adjusted to $18,680,000.00 (3-0)
• Protest 2024002660 sustained (3-0)
• Protest 2024002689 adjusted to $3,000,000.00 (no votes recorded)
• Protest 2024002737 adjusted to $14,000.00 (2-1)
• Protest 2024002740 rescheduled per taxpayer (3-0)
• Protest 2024002743 adjusted to $2,680,000.00 (3-0)
• Protest 2024002745 withdrawn per taxpayer (3-0)
• Protest 2024002746 adjusted to $1,200,000.00 (3-0)

Budget Board

The Tulsa County Budget Board will discuss the continuation of General Fund projects into Fiscal Year 2024-2025. These projects involve the County Commissioners, Building Operations, Parks, and Sheriff departments. The board will also address FY 2023-2024 appropriations.

• Continuation of General Fund Projects for County Commissioners, Building Operations, Parks, and Sheriff
• Discussion regarding FY 2023-2024 Appropriations

The Budget Board approved several financial adjustments for the 2023-2024 fiscal year, including appropriations and transfers. The board also authorized the continuation of General Fund projects into the 2024-2025 fiscal year.

• Approved General Fund Projects for FY 2024-2025 for County Commissioners, Building Operations, Parks and Sheriff (8-0)
• Approved $10,742,547.95 in FY 2023-2024 Budget Appropriations (8-0)
• Approved $2,078,880.47 in Budget Transfers (8-0)
• Approved $156,250.00 in Interfund Transfers (8-0)
• Approved $85,141.50 to Amend Roll Over Balances (8-0)
• Approved June 6, 2024 meeting minutes (7-0)

Board of County Commissioners

The Board will consider amendments to engineering contracts for road improvements on East 51st Street South and the South 193rd East Avenue roundabout. The agenda also includes grant requests for solid waste and storm debris cleanup in Districts 2 and 3. Additionally, the board will review various departmental service agreements and budget updates.

• Engineering contract increase of $15,795 for East 51st Street South improvements
• Engineering contract increase of $28,141 for South 193rd East Avenue roundabout modifications
• Grant request of $20,500 for District #2 solid waste and storm debris cleanup
• Update to Sheriff agreement with Turn Key Health Clinics to $771,214.23
• Purchase of a Canon production scanner for the Assessor at $9,265

The Board approved multiple vendor agreements, including a $771,214.23 staffing matrix update for the Sheriff. The Board also authorized road improvement modifications and various grant requests for solid waste cleanup. One amendment for East 51st Street improvements was deferred.

• Approved $771,214.23 staffing matrix and reimbursement update for Turn Key Health Clinics (3-0)
• Approved $28,141 increase for South 193rd East Avenue roundabout modifications (3-0)
• Deferred amendment for East 51st Street sewer manhole relocation (3-0)
• Approved $20,500 and $21,000 solid waste program grant requests for Districts #2 and #3 (3-0)
• Approved $1,321.53 tort claim for Corey and Taryn Anderson (3-0)
• Approved $16,500 monthly cleaning contract for Juvenile Bureau (3-0)
• Approved $29,000 auditing services contract for Employees' Retirement System (3-0)
• Authorized Chairman to coordinate letter to State Fire Marshall regarding Berryhill Fire Protection District (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will consider approving an engagement letter with Hinkle & Company PC to audit the Authority's June 30, 2024, financial statements. The meeting also includes a review of the May 31, 2024, financial report and approval of previous meeting minutes.

• Approval of Hinkle & Company PC engagement letter for the June 30, 2024, audit
• Review of financial report for the month ending May 31, 2024
• Approval of minutes from the May 20, 2024, meeting

The Authority approved the engagement of Hinkle & Company PC to audit the basic financial statements for the period ending June 30, 2024. The board also approved the May 2024 meeting minutes and accepted the May 2024 financial report.

• Approved May 20, 2024 meeting minutes (2-0)
• Approved Hinkle & Company PC engagement letter for June 30, 2024 audit (2-0)
• Accepted and filed May 31, 2024 financial report (2-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners will consider a request to enter an executive session. The purpose is for confidential communications with the Board's attorney concerning a pending legal claim.

• Executive Session regarding Case No. 24-cv-00182-JAR (Doe v. Tulsa County)

The Board of County Commissioners held a special meeting on June 14, 2024, and voted 3-0 to enter executive session to discuss a pending federal lawsuit, Doe v. Tulsa County, ex rel. Juvenile Bureau of the Tulsa County District Court, Case No. 24-cv-00182-JAR. The board reconvened in public session at 4:50 p.m. and took no action on the executive session item. The meeting then adjourned by a 3-0 vote. No other substantive decisions were recorded.

• Approved going into executive session to discuss pending lawsuit Doe v. Tulsa County (3-0)
• Reconvened regular meeting at 4:50 p.m. (3-0)
• Took no action on executive session item
• Adjourned the meeting (3-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners is considering an agreement with Norman Wohlgemuth, LLP. This item involves legal representation for the Juvenile Bureau in a federal court case.

• Agreement with Norman Wohlgemuth, LLP for legal representation in Does v. Tulsa County ex rel. Juvenile Bureau

The Board of County Commissioners approved an agreement for Norman Wohlgemuth, LLP to provide legal representation for the Juvenile Bureau in the case of Does v. Tulsa County.

• Approved legal representation agreement with Norman Wohlgemuth, LLP (3-0)

Management Conference

The Tulsa County Board of County Commissioners Management Conference will review housing solutions and appointee reports. The agenda also includes an update on building operations for the Tulsa County Sheriff's Office Central Garage.

• Housing Solutions Tulsa 2024 PIT Count
• BOCC Appointee Report
• TCSO Central Garage update

The Tulsa County Board of County Commissioners management conference on June 13, 2024 was an informational session with no action items voted on. Housing Solutions Tulsa reported a 2024 Point-in-Time count of 1,427 unsheltered individuals and discussed challenges in housing them. Building Operations reported changes to the central garage that have improved vehicle turnaround times. The only motion was to adjourn, which carried by roll call vote.

• No substantive decisions or votes were recorded on the agenda items
• Motion to adjourn at 10:47 a.m. carried (3-0, Yes: Karen Keith, Kelly Dunkerley, Stan Sallee)
• Park Board replacement decision pending from Commissioner Dunkerley
• TC Criminal Justice Authority replacement needed as Mayor Gutherie is leaving, to be filled by Commissioner Dunkerley

Tulsa County Excise Board Special Meeting

The Tulsa County Excise Board will review several upcoming and amended budgets. This includes the Tulsa Health Department budget and temporary appropriations for 15 school districts. The board will also discuss the FY 2024-2025 budget for the County Clerk Budget Division.

• Acceptance of Tulsa Technology Center Second Amended Budget (FY 2023-2024)
• Acceptance of Tulsa Health Department Budget (FY 2024-2025)
• Temporary appropriations for 15 school districts
• Approval of the FY 2024-2025 County Clerk Budget Division budget

The Tulsa County Excise Board approved the Fiscal Year 2024-2025 County Clerk Budget and temporary appropriations for twelve school districts. The board also accepted and filed the Tulsa Technology Center Second Amended Budget for FY 2023-2024 and the Tulsa Health Department Budget for FY 2024-2025. All motions passed with unanimous votes from the three members present.

• Approved FY 2024-2025 County Clerk Budget (3-0)
• Approved temporary appropriations for 12 school districts (3-0)
• Accepted and filed Tulsa Technology Center Second Amended Budget FY 2023-2024 (3-0)
• Accepted and filed Tulsa Health Department Budget FY 2024-2025 (3-0)
• Approved March 26, 2024 minutes (3-0)

Tax Roll Corrections

The Board of Tax Roll Correction will discuss and potentially act on a list of complaints regarding erroneous assessments and petitions for correction. The meeting also includes the approval of minutes from the May 14, 2024, regular meeting.

• Review of Complaints of Erroneous Assessment and Petition for Correction
• Approval of May 14, 2024, meeting minutes

The Tulsa County Tax Roll Correction Board approved a list of 23 complaints regarding erroneous tax assessments. The board also approved the minutes from the previous regular meeting. No new business was introduced, and the meeting adjourned after one minute.

• Approved May 14, 2024 minutes (3-0)
• Approved complaints 107833 - 107855 for assessment corrections (3-0)
• Adjourned meeting at 3:01 PM (3-0)

Board of County Commissioners

The Board will review the City County Health Department budget for FY 2024-2025 and several service contracts. Items include dead animal pick-up services in unincorporated Tulsa County and payments for ODOT road projects. The agenda also includes grant funds for illegal dumping clean-up and storm debris assistance.

• $161,332 contract with Invictus Apps, Inc. for Sheriff security and communications services
• $63,000 payment for 121st Street from Highway 75 to Elwood project
• Grant funds for illegal dumping clean-up ($6,000) and storm debris assistance ($5,000)
• $6,480 contract with TLS Group, Inc. for traffic signal maintenance
• Roof replacement at Chandler Park Recreation Center by Atwell Roofing Company, Inc.

The Board of County Commissioners approved a long list of routine items, including minutes, reports, bid awards, agreements, renewals, inventory resolutions and construction program payments. It approved a $6,000 Solid Waste Program grant for illegal dumping clean-up on District 1 road rights-of-way, $1,512 for three chainsaws and $5,000 for storm debris clean-up assistance. It also approved hiring Hall, Estill, Hardwick, Gable, Golden & Nelson, PC to represent the county in Child Doe 1, et al. v Tulsa County, and approved a $15,766.08 release and discharge from National American Insurance Company for broken windows at the Ray Jordan Building. Two proposed revocations of Tulsa County Policy TCP 2005, the Workplace Safety Program, were struck. All recorded votes were unanimous, 3-0.

• Approved minutes of the May 31, 2024 special meeting and June 3, 2024 meeting (3-0)
• Approved Sheriff janitorial supplies bid to Empire Paper Company and Okie Packaging & Industrial Supplies (3-0)
• Approved renewal of Goodyear Commercial Tire & Service Centers high pursuit tires award for one year beginning 8/18/2024 (3-0)
• Approved $6,000 Solid Waste grant for illegal dumping clean-up, $1,512 for three chainsaws and $5,000 for storm debris clean-up (3-0)
• Struck proposed revocation of Tulsa County Policy TCP 2005, Workplace Safety Program (3-0)
• Approved Hall, Estill, Hardwick, Gable, Golden & Nelson, PC to represent the county in Child Doe 1, et al. v Tulsa County (3-0)
• Approved $15,766.08 release and discharge from National American Insurance Company for Ray Jordan Building broken windows (3-0)
• Approved construction program payments including $68,670 to PEC for 91st S. Improvements design (3-0)

Budget Board

The Tulsa County Budget Board approved the proposed FY 2024-2025 General Fund budget of $117,058,103. The budget includes funding for a 5% across-the-board pay raise, a county-wide longevity plan, and the establishment of a $10 million Capital Improvements Reserve fund. A public hearing was held regarding the budget, though no members of the public provided comments.

• Approved May 16 and May 20 meeting minutes (7-0)
• Entered public hearing on FY 2024-2025 budget (7-0)
• Closed public hearing on FY 2024-2025 budget (7-0)
• Approved FY 2024-2025 budget (7-0)
• Adjourned meeting (7-0)

Equalization Board

The Tulsa County Equalization Board will conduct protest hearings for several commercial and residential property accounts. The meeting focuses on reviewing and acting upon these specific tax protests.

• Protest hearing: Klein Rentals I LLC (Commercial)
• Protest hearing: Mansfield, Marla E Rev Trust (Residential)
• Protest hearing: 7210 South Yale Avenue Propco LLC (Commercial)
• Protest hearing: Apartmentvestors Golf Fund LLC (Commercial)
• Protest hearings: Okie Propco LLC (Commercial)

The Tulsa County Equalization Board met on June 6, 2024, and voted on six property tax protests, adjusting the fair cash values for each. All motions passed unanimously by a 3-0 vote.

• Adjusted protest 2024002544 to a fair cash value of $3,000,000.00 (3-0)
• Adjusted protest 2024002649 to a fair cash value of $480,000.00 (3-0)
• Adjusted protest 2024002701 to a fair cash value of $3,000,000.00 (3-0)
• Adjusted protest 2024002704 to a fair cash value of $8,000,000.00 (3-0)
• Adjusted protest 2024002705 to a fair cash value of $2,500,000.00 (3-0)
• Adjusted protest 2024002706 to a fair cash value of $3,400,000.00 (3-0)

Equalization Board

The Tulsa County Equalization Board will conduct protest hearings for several commercial and residential property accounts. These sessions involve reviewing specific tax assessment protests.

• Protest hearings for commercial properties including American Motel Investors Inc TULHT LLC and AV LLC
• Protest hearings for VR Creekside Limited Partnership
• Protest hearings for residential accounts, including Broach, G C Company Trust - 3 and 2415 LLC

The Tulsa County Equalization Board held protest hearings for several property cases. The board voted to sustain 10 protests and adjusted the fair ash value for two other protests.

• Protest 2024002633 sustained (3-0)
• Protest 2024002634 sustained (3-0)
• Protest 2024002635 sustained (3-0)
• Protest 2024002636 sustained (3-0)
• Protest 2024002637 sustained (3-0)
• Protest 2024002638 sustained (3-0)
• Protest 2024002639 sustained (3-0)
• Protest 2024002640 sustained (3-0)

Board of County Commissioners

The Board will consider several requests for approval, including significant funding for the HOME Consortium program and various department service agreements. The agenda also includes reviews of utility permits for gas line repairs and cybersecurity maintenance for the Sheriff's office.

• Funding approvals for Pioneer Housing, LLC ($1,032,000) and Autumn Park, LLC ($1,182,148) via the HOME Consortium program
• Renewal of maintenance services with Harris Systems USA, Inc. for $197,006
• Cybersecurity service agreement with Motorola Solutions for $49,003.24
• Right-of-Way acquisition payment of $20,900 at 51st Street and 161st to 177th
• Utility permits for gas line repairs by Magellan Pipeline Company and ONE Gas, Inc.

The Board approved funding for two senior housing projects totaling over $2.2 million and authorized numerous contract renewals for county services. They also approved a $197,006 maintenance agreement for the Assessor's office and a $20,900 right-of-way payment for road projects. A request to defer a janitorial supplies bid was approved, and the board entered executive session to discuss a pending lawsuit.

• Approved $1,032,000 grant to Pioneer Housing, LLC for senior housing
• Approved $1,182,148 grant to Autumn Park, LLC for senior housing
• Approved $197,006 maintenance agreement with Harris Systems USA, Inc.
• Approved $20,900 payment for right-of-way acquisition at 51st Street
• Deferred recommendation for Sheriff janitorial supplies bid
• Approved $49,003.24 cybersecurity maintenance contract with Motorola Solutions
• Approved return of $8,837.95 unused balance from Jury Room renovation
• Entered executive session to discuss Doe v. Tulsa County lawsuit

Board of County Commissioners Special Meeting

The Board will meet in executive session to consult with its attorney regarding Case No. CV-2023-2089, BOCC v. Lukasik. This meeting is for confidential communications concerning possible official action related to the pending case. Following the session, the Board may take action on this matter.

• Executive Session regarding Case No. CV-2023-2089 (BOCC v. Lukasik)
• Possible official action following attorney consultation

The Board of County Commissioners met in a special session to discuss a pending court case. Following an executive session, the Board voted to authorize the District Attorney to proceed with Case No. CV-2023-2089 (BOCC v. Lukasik).

• Authorized District Attorney to proceed in BOCC v. Lukasik, Case No. CV-2023-2089 (2-0)

Equalization Board

The Tulsa County Equalization Board is scheduled to conduct protest hearings for several commercial property accounts. The board will discuss and take action on these specific protests.

• Protest hearings for MID-CON ACQUISITION LLC
• Protest hearing for 320 S BOSTON LLC
• Protest hearing for KENNEDY TOWER LLC
• Protest hearings for MCN LLC
• Protest hearing for GLENPOOL RENTALS LP

The Tulsa County Equalization Board reviewed nine property tax protests. Seven protests were sustained, meaning the original assessed values were upheld. Two protests resulted in adjusted fair cash values of $10,000,000.00 and $7,686,200.00. All motions passed unanimously.

• Protest 2024002482 sustained (3-0)
• Protest 2024002483 sustained (3-0)
• Protest 2024002484 adjusted to $10,000,000.00 (3-0)
• Protest 2024002486 adjusted to $7,686,200.00 (3-0)
• Protest 2024002661 sustained (3-0)
• Protest 2024002662 sustained (3-0)
• Protest 2024002686 sustained (3-0)
• Protest 2024002687 sustained (3-0)

Equalization Board

The Tulsa County Equalization Board will hold protest hearings for multiple residential and commercial property accounts, which determine local tax valuations. District Attorney Douglas A. Wilson requested an executive session to discuss potential legal claims under Oklahoma’s Open Meeting Act with county attorneys. The agenda contains no additional substantive items or new business.

• Property tax protest hearings for residential and commercial accounts held by multiple LLCs
• Executive session requested by District Attorney Douglas A. Wilson regarding potential Open Meeting Act claims
• Standard adjournment and open-meeting compliance notices

The Tulsa County Equalization Board held protest hearings on May 29, 2024. The board adjusted the fair cash value of one property to $1,089,000.00 and sustained 21 other tax protests. All votes were unanimous among the three members present. The board also entered a closed executive session regarding potential legal claims.

• Adjusted protest 2024002650 to $1,089,000.00 (3-0)
• Sustained protest 2024002664 (3-0)
• Sustained protest 2024002665 (3-0)
• Sustained protest 2024002666 (3-0)
• Sustained protest 2024002667 (3-0)
• Sustained protest 2024002668 (3-0)
• Sustained protest 2024002669 (3-0)
• Sustained protest 2024002671 (3-0)

Board of County Commissioners

The Board of County Commissioners will review contract renewals, appointments, and infrastructure projects. Agenda items include change orders for the Hager Creek Levee and West 81st Street Reconstruction, as well as bond approvals for Sand Springs Public Schools. The board will also consider flood buyout property acquisitions and various service agreements.

• Change orders for the Hager Creek Levee Improvements and West 81st Street Reconstruction project
• A $33,991.26 contract renewal for elevator maintenance at 500 West Archer St.
• Approval of Educational Facilities Lease Revenue Bonds for Sand Springs Public Schools
• A $78,400 fraud risk reduction study for the Treasurer and County Clerk
• A $30,862 agreement with The Metropolitan Environmental Trust for recycling services

The Board approved multiple service agreements, including a $33,991.26 elevator maintenance contract and a $78,400 fraud risk study. The board also confirmed several appointments to county boards and authorized settlement authority for a pending legal claim.

• Approved $33,991.26 elevator maintenance contract with KONE Inc. (3-0)
• Approved reappointment of Mayor Cory Box and Mayor Larry Schafer to Criminal Justice Authority (3-0)
• Approved appointment of Vince Westbrook to Tulsa County Park Board (3-0)
• Approved $78,400 fraud risk reduction study by 65th North Group LLC (3-0)
• Approved FY 2024-2025 budget for Drainage District #12 (3-0)
• Granted settlement authority to attorney Scott Wood for Walker v. Anderson (3-0)
• Authorized Attorney General to represent Juvenile Bureau in Doe v. Tulsa County (3-0)
• Deferred bid award for Sheriff's janitorial supplies (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County will review quarterly investment performance and manager reports. The meeting includes the approval of retirement pay applications effective June 1, 2024, and various employee refunds. Members will also discuss fiduciary insurance renewal and an electronic election process.

• Approval of retirement pay applications effective June 1, 2024
• Review of quarterly investment reports for Principal Enhanced Property Fund and PGIM PRISA II
• Payment of employee refunds, including $4,034.80 to Roger Nolan Holycross
• Approval of monthly surviving spouse benefits of $2,691.83 for Jacci L. Hamilton
• Discussion regarding fiduciary insurance renewal and an electronic election process

Equalization Board

The Tulsa County Equalization Board is conducting protest hearings for various commercial accounts. These proceedings involve entities such as Wal-Mart Real Estate Business Trust, Smalygo Properties Inc, and Philtower Ltd.

• Protest hearing for SPI RENTALS LLC
• Protest hearings for SMALYGO PROPERTIES INC
• Protest hearings for WAL-MART REAL ESTATE BUSINESS TRUST and related entities
• Protest hearing for SAM'S REAL ESTATE BUSINESS TRUST
• Protest hearings for PHILTOWER LTD

The Tulsa County Equalization Board held protest hearings for multiple property tax cases. The board adjusted the fair cash value for four protests, sustained one protest, and processed several withdrawals and agreements.

• Adjusted protest 2024002613 to $2,750,000.00 fair cash value (2-0)
• Adjusted protest 2024002614 to $2,750,000.00 fair cash value (2-0)
• Adjusted protest 2024002616 to $3,000,000.00 fair cash value (2-0)
• Adjusted protest 2024002656 to $10,067,400.00 fair cash value (2-0)
• Sustained protest 2024002658 (2-0)
• Withdrew protests 2024002619, 2024002620, 2024002621, 2024002622, and 2024002624 per taxpayer (2-0)
• Approved agreement with Assessors' Office for protest 2024002623 (2-0)

Equalization Board

The Tulsa County Equalization Board will conduct protest hearings for several commercial and residential property accounts. The board is scheduled to discuss and take action on these specific protests.

• Protest hearing: Mexican Bakery of Tulsa Inc (Commercial)
• Protest hearing: Bruner, Willie Paul III & Brittany Marie (Residential)
• Protest hearings: S&K Aero Flex Park LLC (Commercial)
• Protest hearing: Owasso Manufacturing Building LLC (Commercial)
• Protest hearing: Kourtis Realty Ltd Co (Commercial)

Equalization Board

The board will hold discussion and action on several property protest hearings. These items involve both residential and commercial accounts.

• Residential protest hearing for Carol Ann Herron, Conti & Terry
• Commercial protest hearings for West Bank Storage LLC
• Commercial protest hearing for Boulder Plaza Lofty Enterprises LLC
• Commercial protest hearing for Rockall Tulsa LLC
• Commercial protest hearing for Ba Vesper LLC

The Tulsa County Equalization Board held protest hearings for seven property cases. The board approved fair cash value adjustments for six protests and sustained one protest.

• Protest 2024002631 adjusted to $100,000.00 (3-0)
• Protest 2024002647 adjusted to $3,062,900.00 (3-0)
• Protest 2024002648 adjusted to $600,000.00 (3-0)
• Protest 2024002659 sustained (3-0)
• Protest 2024002693 adjusted to $9,500,000.00 (3-0)
• Protest 2024002694 adjusted to $1,200,000.00 (3-0)
• Protest 2024002696 adjusted to $300,832.00 (3-0)

Board of County Commissioners

The Tulsa County Board of County Commissioners will review a Drainage District #12 budget request of $1,163,820 and consider closing portions of 66th Street North. Members will also vote on rezoning .85 acres near W. 41st St. S. and S. 61st W. Ave. for a commercial neighborhood center, approve several vendor contracts, and award bids for highway maintenance and park repairs. These items determine local stormwater funding levels, neighborhood traffic access, property development patterns, and county service costs.

• Public hearing on Drainage District #12 budget request of $1,163,820.00
• Zoning application CZ-547 to rezone .85+ acres from RS to CS near W. 41st St. S. & S. 61st W. Ave.
• Contract amendment with Meshek & Associates, LLC increasing FEMA grant services by $10,900 (total: $76,485)
• Bid award to Atwell Roofing Co., Inc. for Chandler Park Recreation Center roof replacement
• Right-of-way acquisition offer of $4,050 for 0.05 acres at 41st Street and 137th to Coyote Trail

The Board approved the FY 2024-2025 budget for Drainage District #12 and authorized the closure of a portion of 66th Street North. The commission also approved a rezoning request for Misty Brew Coffee Co., Inc. and awarded several facility and supply contracts.

• Approved $1,163,820.00 FY 2024-2025 budget for Drainage District #12 (3-0)
• Approved vacation and closure of a portion of 66th Street North (3-0)
• Approved rezoning of .85+ acres from RS to CS for Misty Brew Coffee Co., Inc. (3-0)
• Approved roof replacement contract for Chandler Park Recreation Center to Atwell Roofing Co., Inc. (3-0)
• Approved reflective sheeting and pavement tape award to Vulcan, Inc. (3-0)
• Approved $12,000 donation from Tulsa Drillers for North Tulsa Baseball League (3-0)
• Approved $4,050 compensation for right of way acquisition at 41st Street (3-0)
• Granted settlement authority for Worker's Compensation claim Judieth Morris (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will consider a resolution to issue up to $50,000,000 in Educational Facilities Lease Revenue Bonds for the Sand Springs Public Schools Project. The Authority will also discuss a sponsorship request from INCOG for a national economic development conference scheduled for September 2024.

• Resolution to issue up to $50,000,000 in Educational Facilities Lease Revenue Bonds, Series 2024
• Sponsorship request from INCOG for the 2024 National Association for County Community and Economic Development Conference
• Bond agreements involving Independent School District No. 2 of Tulsa County

The Tulsa County Industrial Authority approved a resolution to issue Educational Facilities Lease Revenue Bonds for the Sand Springs Public Schools Project. The board also approved a $10,000 sponsorship for a national economic development conference.

• Approved issuance of Educational Facilities Lease Revenue Bonds, Series 2024 (Sand Springs Public Schools Project) not to exceed $50,000,000 (3-0)
• Approved $10,000 sponsorship for the 2024 National Association for County Community and Economic Development National Conference (3-0)
• Approved February 20, 2024 meeting minutes (3-0)
• Accepted and filed financial report for month ended April 30, 2024 (3-0)

Budget Board

The Tulsa County Budget Board will review the FY 2024-2025 budget and property insurance proposals. The board is also scheduled to discuss appropriations for FY 2023-2024.

• Tedford Insurance property insurance proposal for FY 2024-2025
• FY 2024-2025 Budget discussion
• FY 2023-2024 Appropriations discussion

The Budget Board approved a series of FY 2023-2024 appropriations totaling $11,552,452.14 and budget transfers of $11,393,525.36. The board also corrected a budget line for Tulsa's Future and deferred a property insurance proposal.

• Approved FY 2023-2024 appropriations of $11,552,452.14 and transfers of $11,393,525.36
• Corrected Tulsa's Future Budget from $153,000 to $150,000
• Deferred Tedford Insurance property insurance proposal for FY 2024-2025
• Approved April 15, 2024 meeting minutes

Board of County Commissioners

The Board is considering a resolution to appoint an individual with authority to sign closing documents for the property at 2706 Maple Dr. in Sand Springs. This acquisition is part of the Voluntary Flood Buyout Program.

• Resolution to appoint an authorized signer for 2706 Maple Dr.
• Property acquisition via Voluntary Flood Buyout Program

The Board of County Commissioners authorized Chief Deputy Michael Craddock to sign closing documents for a property at 2706 Maple Dr. in Sand Springs. This acquisition is part of the Voluntary Flood Buyout Program, following a previous offer approval on April 22, 2024. The motion passed with a 2-0 vote.

• Authorized Michael Craddock to sign closing documents for 2706 Maple Dr. property (2-0)
• Adjourned meeting (2-0)

Budget Board Special Meeting

The Tulsa County Budget Board will discuss the FY 2024-2025 budget. The meeting also includes consideration of a safety incentive program policy and a request to combine Parks roofing repair projects.

• TCP 130 Safety Incentive Program Policy discussion
• Request to combine Parks roofing repair projects
• FY 2024-2025 Budget discussion

The Budget Board approved various one-time and recurring funding requests for county departments, including the Election Board and Building Operations. The board denied a request for Parks Utilities and reduced funding for the River Parks Authority.

• Approved TCP 130 Safety Incentive Program Policy (8-0)
• Approved combining Parks roofing repair projects (8-0)
• Approved $313,613 for Election Board one-time requests (8-0)
• Approved $490,000 for Building Operations recurring requests (8-0)
• Denied $950,000 recurring request for Parks Utilities (8-0)
• Reduced River Parks Authority request from $175,092 to $100,000 (5-3)
• Approved $140,000 for Assessor's recurring requests (8-0)
• Approved $50,000 for District Attorney recurring competitive pay (8-0)

Equalization Board

The board is scheduled to conduct protest hearings for various commercial and residential accounts. These items include protests from several apartment complexes and one individual residential owner.

• Protest hearing for Nickel Creek Apartments LP
• Protest hearing for Crown Village at Elm Ridge LLC
• Protest hearing for Cascata Apartments LLC
• Protest hearing for Saeed Samiee (residential)
• Protest hearing for Copperstone Properties LLC

The Tulsa County Equalization Board met on May 16, 2024 and ruled on 11 property tax protests. Eight protests were adjusted to new fair cash values, two were withdrawn at the taxpayer's request, and one was rescheduled at the taxpayer's request. All motions carried 3-0 with no abstentions. No new business was taken up.

• Protest 2024002422 adjusted to fair cash value of $36,400,000.00 (3-0)
• Protest 2024002492 adjusted to fair cash value of $38,000,000.00 (3-0)
• Protest 2024002534 withdrawn per taxpayer (3-0)
• Protest 2024002540 adjusted to fair cash value of $17,224,000.00 (3-0)
• Protest 2024002544 rescheduled per taxpayer (3-0)
• Protest 2024002550 adjusted to fair cash value of $545,000.00 (3-0)
• Protest 2024002563 adjusted to fair cash value of $1,620,000.00 (3-0)
• Protest 2024002564 adjusted to fair cash value of $868,600.00 (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will review several departmental reports. This includes updates from the Budget Office, the Sheriff’s office, and Court Services.

• Vote on April 17, 2024 meeting minutes
• Budget Office report on claims and appropriations
• Sheriff's report from Sheriff Regalado and Jail Administrator Stacie Holloway
• Court Services and Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report

The Authority approved over $5.7 million in combined claims and appropriations for the May 15, 2024, report. Members also accepted the budget report on revenues and expenditures, which noted a rebound in sales tax revenues for May 2024.

• Approved $2,888,062.54 in Claims for Purchase Orders and Payroll (6-0)
• Approved $2,883,559.67 in Appropriations (6-0)
• Accepted and filed the Report on Budgets, Revenues, and Expenditures (6-0)
• Accepted and filed the April 17, 2024, meeting minutes (6-0)

Equalization Board

The Tulsa County Equalization Board will consider approving a special session running from June 1 through July 31, 2024. The board will also conduct protest hearings for several commercial accounts held by Pops & Meshee Holdings LLC.

• Approval of a special session from June 1 through July 31, 2024
• Protest hearings for multiple commercial properties owned by Pops & Meshee Holdings LLC

The Tulsa County Equalization Board held protest hearings and approved fair cash value adjustments for 14 specific protest cases. All motions were carried without opposition.

• Protest 2024002512 adjusted to $243,000.00
• Protest 2024002516 adjusted to $243,000.00
• Protest 2024002517 adjusted to $243,000.00
• Protest 2024002518 adjusted to $204,400.00
• Protest 2024002519 adjusted to $204,400.00
• Protest 2024002520 adjusted to $204,400.00
• Protest 2024002521 adjusted to $136,900.00
• Protest 2024002522 adjusted to $172,800.00

Tax Roll Correction

The Board of Tax Roll Correction will discuss and potentially act on a list of complaints regarding erroneous assessments and petitions for correction. The board will also review the minutes from the April 9, 2024, meeting.

• Complaints of Erroneous Assessment and Petition for Correction
• Review of April 9, 2024, meeting minutes

The board approved four groups of Complaints of Erroneous Assessment and Petitions for Correction. The board also approved the minutes from the April 9, 2024, meeting.

• Approved minutes from April 9, 2024 meeting (3-0)
• Approved complaints 107718-107752 (3-0)
• Approved complaints 107753-107787 (3-0)
• Approved complaints 107788-107822 (3-0)
• Approved complaints 107823-107832 (3-0)

Board of County Commissioners

The Board will consider a rezoning request for property at 4811 W. 41st St. S. They are also reviewing several contracts, including a $37,830 agreement for 911 emergency map maintenance and various bridge funding applications.

• Rezoning of 4811 W. 41st St. S. from residential to commercial use
• $37,830 MOU with INCOG for 911 emergency map maintenance
• $41,306.17 contract for fleet maintenance software
• Bridge funding applications for several locations including 156th Street N.
• Cancellation of the 101st Street - Memorial to Mingo ODOT project

The Board of County Commissioners approved a rezoning request for 1.23+ acres at 4811 and 4809 W. 41st St. S. from RS to CS to allow commercial uses. The board also approved several infrastructure funding applications and various service agreements.

• Approved rezoning of 1.23+ acres at 4811 and 4809 W. 41st St. S. from RS to CS (3-0)
• Approved CIRB funding applications for seven bridges (3-0)
• Approved $37,830 MOU with INCOG for NG 911 map maintenance (3-0)
• Approved $41,306.17 fleet maintenance software subscription from eMaint Enterprises, LLC (3-0)
• Approved Emergency Action Plan for HQ (3-0)
• Cancelled 101st Street - Memorial to Mingo ODOT Project (3-0)
• Struck amendment for LaFortune Park Tennis Center landscape services (3-0)
• Deferred recommendation for Chandler Park Recreation Center roof replacement (3-0)

Management Conference

The Tulsa County Board of County Commissioners will hold a management conference to discuss several items. Topics include hiring a firm to audit county entities for potential fraud and waste. The board will also receive updates from the Tulsa Chamber of Commerce and discuss matters regarding the Tulsa County Courthouse.

• Discussion on hiring an auditing firm to check county entities for fraud and waste
• Tulsa Chamber of Commerce updates on economic development, tourism, and governmental affairs
• Discussion and possible action regarding the Tulsa County Courthouse with ADG Blatt, Lilly Architects, and J.E. Construction

The Management Conference discussed hiring a firm to audit county entities for fraud and waste to prepare for state audits. Commissioners voted unanimously to strike the action item regarding the Tulsa County Courthouse. The meeting also reviewed Tulsa Chamber of Commerce updates and discussed potential appointments to various county boards, but no final appointments were made.

• Struck Action Item C regarding Tulsa County Courthouse (unanimous)
• Discussed hiring firm for internal control assessment (no vote recorded)
• Reviewed Tulsa Chamber of Commerce economic development updates
• Discussed potential reappointments for Park Board, Library Commission, and Health Board (no decisions made)

Equalization Board

The Tulsa County Equalization Board is meeting to hold protest hearings regarding specific commercial accounts. These items are presented for discussion and action.

• Protest hearing for Summit West LLC (R41120830336340)
• Protest hearings for Jeff Allen Enterprjses LLC
• Protest hearing for Yale Yeah LLC (R33860831065060)
• Protest hearing for One Place Investments LLC (R00500920235120)
• Protest hearing for Peyda Y Real Ty ~LC (R33220932613310)

The Tulsa County Equalization Board held protest hearings to determine property valuations. The board approved fair cash value adjustments for seven specific protest cases.

• Protest 2024002446 adjusted to $2,182,700.00 (3-0)
• Protest 2024002535 adjusted to $700,000.00 (3-0)
• Protest 2024002541 adjusted to $1,126,600.00 (3-0)
• Protest 2024002542 adjusted to $4,200,000.00 (3-0)
• Protest 2024002573 adjusted to $14,225,000.00 (3-0)
• Protest 2024002575 adjusted to $3,627,198.00 (3-0)
• Protest 2024002590 adjusted to $1,116,100.00 (3-0)

Equalization Board

The Tulsa County Equalization Board will conduct protest hearings regarding various commercial properties. The board is scheduled to review specific account protests for multiple owners and entities.

• Protest hearing: Kathleen L Leinbach (Commercial)
• Protest hearing: Cap Ark Towers LP (Commercial)
• Protest hearing: Meridian Tower LP (Commercial)
• Protest hearing: Richmond Plaza LP (Commercial)
• Protest hearing: Enclave at Brookside Apartment R1 (Commercial)

The Board sustained one protest, adjusted the fair cash value for four protests, and withdrew one protest per the taxpayer. All motions passed with unanimous votes.

• Protest 2024002491 sustained (3-0)
• Protest 2024002493 adjusted to fair cash value of $10,300,000.00 (3-0)
• Protest 2024002494 adjusted to fair cash value of $12,000,000.00 (3-0)
• Protest 2024002495 adjusted to fair cash value of $20,000,000.00 (3-0)
• Protest 2024002496 adjusted to fair cash value of $9,100,000.00 (3-0)
• Protest 2024002545 withdrawn per taxpayer (3-0)

Board of County Commissioners

The Board will consider a resolution to transfer $2,400,000 for 86th St. and 91st St. S. infrastructure projects. The agenda also includes new policies for employee grievances and safety incentives. Additionally, the board will review various service contracts and utility permits.

• $2,400,000 transfer for 86th St. and 91st St. S. improvements
• New policies for employee grievances and a safety incentive program
• $20,000 contract for IT firewall analysis by Norlem Technology Consulting, Inc.
• Approval of utility permits for Cox Communications, ONE Gas, and Windstream
• $13,000 annual subscription for Salary.com integration

The Board of County Commissioners approved a resolution transferring $2,400,000 from the Sales Tax Fund to the Tulsa County Vision 2 Use Tax Depository Account for right-of-way and utility work on 86th St. N. and 91st St. S. improvements. The board also approved a construction management firm for O'Brien Park improvements, deferred a Chandler Park roof replacement recommendation and an Emergency Action Plan for the Headquarters Building, and approved routine agreements, permits, and payments. All votes were unanimous (3-0) with no abstentions.

• Approved $2,400,000 transfer from Sales Tax Fund to Vision 2 Use Tax Depository Account for 86th St. and 91st St. improvements (3-0)
• Approved Stava Building, LLC dba Lyle Building Group as construction manager at-risk for O'Brien Park improvements (3-0)
• Deferred Chandler Park Recreation Center roof replacement recommendation (3-0)
• Deferred Emergency Action Plan for Tulsa County Headquarters Building (3-0)
• Approved revocation of TCP 020, Processing Tort Claims against Tulsa County, effective immediately (3-0)
• Approved TCP 117 Employee Grievances Policy and TCP 130 Safety Incentive Program (3-0)
• Approved plats for Berryhill 41 (3-0)
• Approved utility permits for Cox Communications, Flock Safety, ONE Gas, Okmulgee County Rural Water District #6, and Windstream Communications (3-0)

Board of County Commissioners Special Meeting

The Tulsa County Board of County Commissioners will hold a special meeting at LaFortune Park. During this session, each County Commissioner will have an opportunity to share comments about the Herd Dedication.

• Commissioner comments regarding the Herd Dedication

Equalization Board

The Tulsa County Equalization Board will hold protest hearings on May 2, 2024. The session involves reviewing disputes for several residential and commercial property accounts.

• Protest hearing: Brackett, John Ward & Megan Ni (Residential)
• Protest hearing: The Winterfell Family Trust (Residential)
• Three protest hearings: Smalygo Properties Inc (Commercial)
• Protest hearing: Charney Properties Inc (Commercial)
• Protest hearing: Esquivel, Reyes & Graciela Venc (Residential)

The Tulsa County Equalization Board held protest hearings and adjusted the fair cash values for six specific protests. One protest was sustained because the taxpayer did not attend the hearing.

• Adjusted protest 2024001974 to $798,000.00 (3-0)
• Adjusted protest 2024002467 to $847,780.00 (3-0)
• Adjusted protest 2024002469 to $495,000.00 (3-0)
• Adjusted protest 2024002470 to $390,000.00 (3-0)
• Adjusted protest 2024002471 to $615,000.00 (3-0)
• Adjusted protest 2024002472 to $638,400.00 (3-0)
• Sustained protest 2024002473 due to taxpayer absence (3-0)

Equalization Board

The Tulsa County Equalization Board will hold discussion and action on various protest hearings. These items involve both residential and commercial property accounts.

• Residential protest hearings for P. Gupta, D. Egbert, A. Sledge, and A. Lanphere
• Commercial protest hearing for Owasso Business Park LLC
• Commercial protest hearing for MNH Hotel LLC et al
• Commercial protest hearing for IPLLLC

The Tulsa County Equalization Board met May 1, 2024 with Vice-Chairman David Scott and Member Terrance Gilliland present. The board sustained four property tax protests (2024001965, 2024002058, 2024002195, 2024002401) and adjusted three others to new fair cash values: $449,800.00, $425,000.00, and $8,500,000.00. One protest (2024002538) was withdrawn per the taxpayer. All motions carried 2-0 with no abstentions. No new business was taken up, and the meeting adjourned at 2:46 PM.

• Sustained protest 2024001965 (2-0)
• Sustained protest 2024002058 (2-0)
• Sustained protest 2024002195 (2-0)
• Sustained protest 2024002401 (2-0)
• Adjusted protest 2024002488 to fair cash value of $449,800.00 (2-0)
• Adjusted protest 2024002510 to fair cash value of $425,000.00 (2-0)
• Withdrew protest 2024002538 per taxpayer (2-0)
• Adjusted protest 2024002539 to fair cash value of $8,500,000.00 (2-0)

Employees' Retirement System of Tulsa County

The Tulsa County Employees' Retirement System is reviewing a potential conflict of interest regarding the purchase of a $35,000 judgment in Shackleford v. Tulsa County Board of Commissioners. The meeting also includes reviews of investment performance and approval of various retirement pay applications.

• Potential purchase of a $35,000 judgment with 10.50% interest from Shackleford v. Tulsa County Board of Commissioners
• Payment of management fees to Barrow, Hanley, Mewhinney & Strauss, LLC
• Approval of retirement pay applications for five employees
• Approval of benefit cancellations following the deaths of three individuals

Equalization Board

The Tulsa County Equalization Board will conduct protest hearings for several commercial property accounts. The board is scheduled to discuss and take action on these submitted protests.

• Protest hearing for TRDWIND CASCADES LLC
• Protest hearings for SAVANNA LANDING IT LP and SAVANNA LANDING II LP
• Multiple protest hearings for TWENTY FIRST PROPERTIES INC
• Protest hearing for PRISM PARTNERS LLC

The Board reviewed eight property protests, sustaining three and adjusting the fair cash value for five others. All motions passed with unanimous 3-0 votes.

• Protest 2024002502 sustained (3-0)
• Protest 2024002503 adjusted to fair cash value of $3,640,000.00 (3-0)
• Protest 2024002504 adjusted to fair cash value of $9,360,000.00 (3-0)
• Protest 2024002505 adjusted to fair cash value $4,000,000.00 (3-0)
• Protest 2024002506 adjusted to fair cash value $2,000,000.00 (3-0)
• Protest 2024002507 sustained (3-0)
• Protest 2024002508 sustained (3-0)
• Protest 2024002509 adjusted to fair cash value of $6,000,000.00 (3-0)

Board of County Commissioners

The Board is reviewing several infrastructure projects and fund distributions. Key items include allocating Use Tax funds for street improvements and a capital agreement with the City of Bixby for road expansion. The agenda also covers various department service contracts and renewals.

• $1,000,000 for 86th St. improvements and $1,400,000 for 91st St. improvements
• Capital Improvements Agreement with the City of Bixby for the 148th Street Expansion Project
• $685,278.05 agreement for case managers to reduce substance use in Tulsa County
• $155,000 for the TAEMA Voluntary Flood Acquisition Program
• $19,800 contract for IT cybersecurity incident response services

The Board approved several million dollars in tax fund distributions for road and drainage projects. They also awarded a construction management contract for Chandler Park and approved various service renewals and cybersecurity services.

• Allocated $1M for 86th St. and $1.4M for 91st St. S. improvements (3-0)
• Approved $625,000 for Tulsa County Drainage District No. 12 levee improvements (3-0)
• Awarded Chandler Park construction management to Lyle Building Group (3-0)
• Approved $1,648,834 maximum price for HQ 3rd and 6th floor renovations (3-0)
• Approved $685,278.05 for Family and Children's Services case managers (3-0)
• Approved $19,800 for Alias Forensics cybersecurity retainer (3-0)
• Deferred construction management recommendation for O’Brien Park (3-0)
• Set hearing for May 20, 2024, to close and vacate part of 66th St. N. (3-0)

Criminal Justice Authority - Sales Tax Overview

The Tulsa County Criminal Justice Sales Tax Overview Committee will review sales tax receipts and disbursements, hear a jail operations report from the Sheriff’s Office, and select members for upcoming authority meetings. The agenda lists routine oversight items without detailing specific funding allocations or new policy decisions. Residents can track how local sales tax funds support criminal justice programs through these quarterly reports.

• Review of sales tax receipts and disbursements by the Budget Office
• Tulsa County Sheriff’s Office jail operations report
• Selection of STOC representatives for May through July authority meetings
• Approval of January 29 meeting minutes

The Tulsa County Criminal Justice Authority Sales Tax Overview Committee voted unanimously to accept and file its January 29, 2024 minutes, then adjourned at 2:45 p.m. The committee received a Budget Office report showing two consecutive months of negative sales tax revenue year over year, which the report called a concern as Fiscal Year 2023-2024 closes. The Sheriff's Office reported that renovation of Master Control is nearing completion and that installation of bullet-proof glass began that day. No other substantive action was taken; the meeting was largely informational.

• Accepted and filed January 29, 2024 minutes (11-0)
• Adjourned meeting at 2:45 p.m. (11-0)
• No vote on sales tax receipts; Budget Office report received only
• Named STOC representatives for upcoming TCCJA meetings: Dan Witham (May 15), Dr. Tyler (June 26), Richard Oltmann (July 17)

General

The Tulsa County Equalization Board is meeting to conduct protest hearings. The board will discuss and take action on protests involving various commercial properties.

• Protest hearing: Genesis Health Clubs Tulsa Tenn
• Protest hearing: McKinley Court Apartments QLA
• Protest hearings: A & S Multi-Family LLC series accounts

The Equalization Board met to review property protests. The board voted to sustain five specific protest filings.

• Protest 2024002487 sustained (3-0)
• Protest 2024002498 sustained (3-0)
• Protest 2024002499 sustained (3-0)
• Protest 2024002500 sustained (3-0)
• Protest 2024002501 sustained (3-0)

Equalization Board

The Tulsa County Equalization Board will discuss the Assessor’s office reports on Manufacturer’s Ad Valorem Tax Exemptions and Homestead Exemption approvals for 2024. The board will also hold protest hearings for five listed residential and commercial properties. These reviews determine whether property tax exemption requests are approved or denied for the current tax year.

• Review of Manufacturer’s Ad Valorem Tax Exemption applications for 2024
• Reports on Homestead Exemption approvals and disapprovals for 2024
• Protest hearings for five residential and commercial properties
• Standard new business discussion under the Open Meeting Act

The Board ruled on multiple property tax protests, adjusting the fair cash value for three properties and sustaining one protest. It also authorized the Assessor's Office to present reports on manufacturer and homestead exemptions for 2024.

• Approved Assessor's Office to present 2024 Manufacturer's Ad Valorem Tax Exemption (2-0)
• Approved Assessor's Office to present 2024 Homestead Exemption reports (2-0)
• Adjusted protest 2024001976 to fair cash value of $1,335,000.00 (2-0)
• Sustained protest 2024002064 (2-0)
• Adjusted protest 2024002074 to fair cash value of $695,692.00 (2-0)
• Adjusted protest 2024002532 to fair cash value of $10,000,000.00 (2-0)
• Withdrew protest 2024002533 per taxpayer (2-0)

Board of County Commissioners

The Tulsa County Board of County Commissioners will consider a resolution urging USPS to reconsider closing the Tulsa Processing and Distribution Center, approve various contracts and agreements, and authorize distributions of Vision 2025 sales tax and bond funds for park improvements. The agenda also includes routine items like bid awards, donations, and executive sessions on pending tort claims.

• Resolution urging USPS to consider community impacts before closing Tulsa Processing and Distribution Center
• Authorize distribution of $2,122.78 in Vision 2025 funds for Splash Park improvements at Chandler Park
• Authorize distribution of $1,183.81 in bond proceeds for Chandler Park splash park improvements
• Approve $150,000 flood acquisition purchase for property in Sand Springs
• Terminate concession agreement with BBQWich for non-payment

The Board of County Commissioners passed a resolution urging the USPS to evaluate community impacts before closing or repurposing the Tulsa Processing and Distribution Center. The Board also approved various vendor contracts, park concessions, and the reappointment of Christopher Brobst to the Glenpool Area Medical Services District.

• Approved resolution urging USPS to reconsider closing Tulsa Processing and Distribution Center (3-0)
• Approved $150,000 flood acquisition agreement for property in Sand Springs (3-0)
• Approved reappointment of Christopher Brobst to Glenpool Area Medical Services District (3-0)
• Approved traffic signal equipment bids for Consolidated Traffic Controls, Gades Sales, Iteris, and TAPCO (3-0)
• Approved $842.11 energy cost reduction service contract with Schneider Electric (3-0)
• Deferred construction management recommendations for Chandler and O’Brien Park improvements (3-0)
• Approved settlement authority for tort claims TC-2024-12, TC-2024-17, and TC-2024-22 (3-0)
• Approved $20,100.87 payment to Crossland Heavy Contractors for Avery Park Southwest (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will review meeting minutes from March 20, 2024. The agenda includes budget office reports on claims and appropriations, as well as updates from the Sheriff's Office and Court Services.

• Approval of March 20, 2024, meeting minutes
• Budget Office report on claims and appropriations
• Sheriff's Office and Jail Administrator report
• Court Services and Criminal Justice Planning and Policy Council update

The Authority approved over $2.6 million in purchase orders and payroll claims and $2.67 million in appropriations. Members also accepted the budget, revenues, and expenditures report dated March 31, 2024.

• Approved $2,693,168.02 in Claims for Purchase Orders and Payroll (6-0)
• Approved $2,677,590.82 in Appropriations (6-0)
• Accepted and filed Budget, Revenues, and Expenditures Report dated March 31, 2024 (6-0)
• Accepted and filed March 20, 2024 meeting minutes (6-0)

Board of County Commissioners

The Tulsa County Board of County Commissioners will hold a special meeting regarding the Case Tennis Center expansion at LaFortune Park. During this meeting, each County Commissioner will have an opportunity to share comments about the project.

• Comments on Case Tennis Center Expansion at LaFortune Park

General

The Tulsa County Equalization Board will conduct protest hearings regarding specific property tax accounts. The scheduled items include one residential account and two commercial accounts.

• Protest hearing: Solidarity Family Rev Trust (Residential)
• Protest hearing: Dillard Department Stores Inc (Commercial)
• Protest hearing: Dillard Department Stores Inc (Commercial)

The Equalization Board heard three protests regarding property valuations. Two protests were sustained, and one property value was adjusted.

• Protest 2024001972 sustained (3-0)
• Protest 2024002059 adjusted to fair cash value of $4,500,000.00 (2-1)
• Protest 2024002060 sustained (3-0)

Budget Board

The Tulsa County Budget Board is reviewing FY 2024-2025 appropriations, employee compensation changes, and insurance rate adjustments. The board will also consider fund allocations for solid waste programs, technology upgrades, and a new capital improvement reserve. These items outline how county funds are allocated and managed for the upcoming fiscal year.

• $14,100 allocation for the Oklahoma Cooperative Circuit Engineering District Solid Waste Program (Districts #1–#3)
• Creation of a $70,000 special project fund from Fortinet phone system savings
• Establishment of the Capital Improvement Reserve Fund with an initial $10,000,000 deposit
• Discussion of employee raises and longevity pay for FY 2024-2025
• Review of FY 2023-2024 appropriations and Tedford Insurance property rates

The Budget Board approved a 5% employee pay raise and established a $10 million Capital Improvement Reserve Fund. Several target overrun requests for the Sheriff and Highway Maintenance were approved, and a series of budget appropriations were authorized.

• Established $10M Capital Improvement Reserve Fund (8-0)
• Approved 5% employee pay raises (8-0)
• Approved $2M Sheriff target overrun for employee pay scale update (7-1)
• Approved $515,000 Highway Maintenance overrun for W. 21st St. project (8-0)
• Approved $350,000 Highway Maintenance overrun for LED upgrades (8-0)
• Approved $1.75M Highway Maintenance overrun for Capital Equipment from Reserve Fund (8-0)
• Approved $2,165,640 Highway Maintenance overrun for District Administration subsidy (8-0)
• Approved $14,100 transfer for Solid Waste Program funding (8-0)

Board of County Commissioners

The Board will consider a rezoning application to permit single-family development near North Garnett Road and East 180th Street North. They will also review infrastructure reimbursements to the Oklahoma Department of Transportation and various contract renewals. A public hearing request for the Drainage District #12 budget is also on the agenda.

• Rezoning 66.7+ acres from AG/RE to RS at N. Garnett Rd and E. 180th St N
• $9,773 agreement for slide repair at South County Recreation Center
• $1,557.60 change order for Hager Creek Levee and West 81st Street project
• Approval of substantial completion certificates for three Sheriff buildings
• Reimbursements to ODOT totaling $6,550 for right-of-way acquisition

The Board approved a rezoning request for 66.7+ acres to allow for a single-family development. The commission also authorized the District Attorney to proceed with a pending court case and approved various county contracts and payments.

• Approved rezoning of 66.7+ acres from AG and RE to RS for single-family development (3-0)
• Authorized District Attorney to proceed in BOCC v. Lukasik, Case No. CV-2023-2089 (3-0)
• Approved $1,557.60 change order for Hager Creek Levee and West 81st St project (3-0)
• Approved $9,800 compensation offer for right of way on 41st Street (3-0)
• Approved $9,773 for slide repair parts at South County Recreation Center (3-0)
• Deferred construction management recommendations for Chandler and O’Brien Parks (3-0)
• Approved fuel quotes for week ending 4/22/2024 (3-0)
• Approved public hearing for Drainage District #12 budget request on May 20, 2024 (3-0)

Management Conference

The Tulsa County Board of County Commissioners will hold a management conference. The agenda includes discussions regarding warehouse cleaning and the self-insurance of certain county structures.

• Warehouse cleaning
• Self-insurance of certain Tulsa County structures
• BOCC Appointee Report

The Tulsa County Board of County Commissioners management conference met April 11, 2024 and discussed cleaning out the North Apache warehouse and a proposal to self-insure certain county structures. No decisions were recorded on either item; both were discussion only. The only formal action was a motion to adjourn, which carried 3-0. The minutes also noted two board openings, on the Parks Board and Library Commission, both in District one.

• Adjourned the meeting at 10:18 a.m. (3-0, motion carried)
• No action taken on warehouse cleanup; Commissioner Sallee asked for a list of departments with items to be removed
• No action taken on self-insurance of certain Tulsa County structures; list reviewed and options discussed
• No action taken on BOCC appointee openings for the Parks Board and Library Commission (District one)

Equalization Board

The Tulsa County Equalization Board will conduct discussion and action on several protest hearings. These proceedings involve commercial accounts for Silver Oak M1L LLC, SIL VER OAK MAZrL LLC, and UNION POINT MAZEL LLC.

• Protest hearing for account R2780083l 022465 (SILVER OAK M1L LLC)
• Protest hearing for account R2780083l020170 (SIL VER OAK MAZrL LLC)
• Protest hearing for account R76455942823250 (UNION POINT MAZEL LLC)

The Tulsa County Equalization Board met to resolve three property protest hearings. The board voted to establish specific valuation caps for each of the three protests.

• Protest 2023003576 capped at $8,934,600.00 (3-0)
• Protest 2023003577 capped at $12,500,400.00 (3-0)
• Protest 2023003578 capped at $10,935,389.00 (3-0)

Budget Board Special Meeting

The Tulsa County Budget Board will hold a special meeting to conduct budget reviews for several county departments. These reviews include the Juvenile Bureau, IT, Human Resources, and Parks. No specific dollar amounts or projects are listed in the agenda.

• Budget review: Juvenile Bureau
• Budget review: IT
• Budget review: Human Resources
• Budget review: Parks
• Budget review: Engineers/Highways

The Budget Board heard presentations for the FY 2024-2025 proposed budgets for several county departments. No votes were taken to approve or deny the proposed budgets during this meeting.

Budget Board Special Meeting

The Tulsa County Budget Board will conduct budget reviews for various county departments and agencies. The provided agenda does not list specific dollar amounts or individual proposals for these reviews.

• Budget review for County Clerk
• Budget review for Treasurer
• Budget review for Sheriff
• Budget review for River Parks
• Budget review for TAEMA

The Budget Board received presentations on the Fiscal 2024-2025 budget projections and proposed budgets for various county offices and agencies. No substantive votes were taken on the budget proposals during this meeting.

• Approved motion to recess for a short break (8-0)
• Approved motion to reconvene the meeting at 9:50 a.m. (8-0)
• Approved motion to adjourn the meeting (8-0)

Tax Roll Corrections

The Board will discuss and potentially act on a list of Complaints of Erroneous Assessment and Petition for Correction. The meeting also includes the approval of minutes from the March 12, 2024, regular meeting.

• Discussion and possible action regarding Complaints of Erroneous Assessment and Petition for Correction
• Approval of March 12, 2024, meeting minutes

The Tulsa County Tax Roll Correction Board approved two sets of Complaints of Erroneous Assessment and Petitions for Correction. The board also approved the minutes from the March 12, 2024, meeting.

• Approved minutes from March 12, 2024 meeting (2-0)
• Approved complaints 107660-107694 (2-0)
• Approved complaints 107695-107717 (2-0)

Board of County Commissioners

The Board will consider multiple compensation offers to acquire right-of-way for the 41st Street project between 137th and Coyote Trail. They will also review a memorandum of understanding between the Sheriff and the Department of Veterans Affairs regarding security coordination. Other items include contract renewals and park concessions.

• Right-of-way compensation offers for 41st Street project
• $121,050 agreement with Karpel Solutions for prosecutor software
• MOU between Sheriff and US Department of Veterans Affairs
• Contract amendments for Case Tennis Center at LaFortune Park
• Property acquisition via Tulsa Voluntary Buyout Program

The Board approved several compensation offers to acquire permanent right-of-way for the 41st Street project and other roadway improvements. The Commission also authorized a memorandum of understanding with the VA Healthcare System and approved various park concession agreements.

• Approved multiple right-of-way compensation offers for 41st Street project (3-0)
• Approved MOU with Eastern Oklahoma VA Healthcare System for interagency coordination (3-0)
• Approved $121,050 software license for District Attorney's office (3-0)
• Referred Chandler and O’Brien Park improvement bids to Parks and Procurement for review (3-0)
• Approved various park concession agreements and picnic fees (3-0)
• Authorized District Attorney to proceed with Tort Claims TC-2024-21 and TC-2024-11 (3-0)
• Approved $4,900 valuation model review for County Assessor (3-0)
• Approved fuel quotes for week ending 4/15/2024 (3-0)

Equalization Board

The Tulsa County Equalization Board will hold a protest hearing regarding a specific residential account. No other action items are listed on the agenda.

• Protest hearing for account R76000831061830 (CREAGER, KERRY & JUSTYNA)

The Tulsa County Equalization Board met on April 4, 2024 and took up one protest hearing. The board voted 3-0 to adjust protest 2024001434 to a fair cash value of $680,000.00. No new business was brought forward, and the meeting adjourned at 1:42 PM.

• Approved adjusting protest 2024001434 to a fair cash value of $680,000.00 (3-0)
• Adjourned the meeting at 1:42 PM (3-0)

Board of County Commissioners

The Board of County Commissioners will consider several contract amendments, including a reduction in engineering fees for the 209th West Avenue Bridge Replacement. The agenda also includes requests to rescind and re-award a sheriff's uniform bid and approvals for various park concessions.

• Reduction of Meshek & Associates contract for 209th West Avenue Bridge Replacement to $87,774.25
• Rescinding a sheriff's uniform bid due to discontinued items and re-awarding part of it to Hard Hat Safety & Glove
• Notice to proceed with construction management services for Case Tennis Center at LaFortune Park
• Approval of various park concessions, including fees ranging from $35 to $600
• Approval of IT training for cybersecurity conference costing $1,175

The Board of County Commissioners met April 1, 2024 with all three members present and approved a series of routine items, including a proclamation for Live United Week, prior meeting minutes, park concession and event agreements, Sheriff agreements and renewals, and weekly fuel quotes. The board also approved an addendum to the Chandler Park improvements request to advertise, a lease amendment ending Aristocrat Technologies' lease on 4/30/2024, and a $1,190.75 reduction to the 209th West Avenue Bridge engineering contract. A Notice to Proceed was approved for Flintco on the Case Tennis Center at LaFortune Park. All recorded motions carried 3-0 with no no votes or abstentions; there was no new business.

• Approved proclamation recognizing April 1-5, 2024 as Live United Week (3-0)
• Approved minutes of the March 25, 2024 meeting (3-0)
• Approved addendum #1 to the Chandler Park improvements request to advertise (3-0)
• Approved lease amendment ending Aristocrat Technologies' lease at 12000 E. Skelly Drive as of 4/30/2024 (3-0)
• Approved amendment #2 reducing the 209th West Avenue Bridge engineering contract by $1,190.75 to $87,774.25 (3-0)
• Approved gasoline and diesel fuel quotes for week ending April 8, 2024 (3-0)
• Approved rescinding a Sheriff uniforms bid category and awarding it to Hard Hat Safety & Glove (3-0)
• Approved Notice to Proceed to Flintco for Case Tennis Center at LaFortune Park (3-0)

Board of County Commissioners Special Meeting

The Tulsa County Board of County Commissioners held a special meeting on March 28, 2024. The agenda includes a request for approval regarding the Attorney General's opioid application.

• Request for approval of the Attorney General's Opioid Application

The Board of County Commissioners met for a special meeting and approved the Attorney General's Opioid Application. The board authorized the Chairman to execute the application.

• Approved Attorney General's Opioid Application (3-0)

Employees' Retirement System of Tulsa County

The board will determine if a conflict of interest exists regarding the purchase of a $36,500 court judgment. The meeting also includes reviewing investment performance and approving various retirement pay applications.

• Potential purchase of a $36,500 judgment from Horton v. Tulsa County Board of Commissioners
• Payment of $20,000.00 in consulting fees to AndCo Consulting, LLC
• Approval of retirement pay applications for county employees
• Approval of monthly survivor benefits for deceased members
• Review of investment performance through February 29, 2024

General

The Tulsa County Excise Board is holding a special meeting to consider temporary appropriations for Union Public Schools and Broken Arrow Public Schools. The board will also review minutes from its December 15, 2023 meeting. This is a routine administrative action to provide interim funding.

• Temporary appropriation for Union Public Schools - District I-9
• Temporary appropriation for Broken Arrow - District I-003
• Approval of minutes from December 15, 2023

The Tulsa County Excise Board approved temporary appropriations for Union Public Schools and Broken Arrow Public Schools. The board also approved the minutes from the previous meeting. All motions passed unanimously with three members present.

• Approved minutes from December 15, 2023 meeting (3-0)
• Accepted and filed Temporary Appropriation for Union Public Schools - District I-9 (3-0)
• Accepted and filed Temporary Appropriation for Broken Arrow - District I-003 (3-0)

Equalization Board

The Tulsa County Equalization Board met on March 26, 2024 and approved motions that six property tax protests (2023003650 through 2023003655) were withdrawn by the taxpayers. Each motion carried 3-0, with Chairman Ruth Harrison, Vice-Chairman David Scott, and Member Terrance Gilliland voting yes. No new business was taken up, and the meeting adjourned at 1:33 PM.

• Accepted withdrawal of protest 2023003650 (3-0)
• Accepted withdrawal of protest 2023003651 (3-0)
• Accepted withdrawal of protest 2023003652 (3-0)
• Accepted withdrawal of protest 2023003653 (3-0)
• Accepted withdrawal of protest 2023003654 (3-0)
• Accepted withdrawal of protest 2023003655 (3-0)
• Adjourned meeting at 1:33 PM (3-0)

Board of County Commissioners

The Tulsa County Board of County Commissioners will hold a public hearing on housing and community development needs for the Tulsa County HOME and CDBG programs, with anticipated federal funds of $1,243,349 for HOME and $1,457,941 for CDBG. The board will also vote on creating a Tulsa County Opioid Advisory Committee, amending the county road system, and approving various contracts and agreements, including a $150,000 retaining wall project with ODOT.

• Public hearing on HOME/CDBG funding allocations for FY 2024
• Resolution to create Tulsa County Opioid Advisory Committee
• Amendments to Tulsa County Road System: add Elwood Meadows and Magnolia Crossing, remove others
• Agreement with ODOT for I-244 retaining walls, cost to county $150,000
• Route 66 Village ARPA grant of $150,000 for infrastructure resilience

The Board approved $150,000 for I-244 retaining wall construction and $150,000 in financial assistance to Route 66 Village. The commission also authorized the creation of a Tulsa County Opioid Advisory Committee and accepted a $30,905 tree donation for county parks.

• Approved $150,000 for I-244 retaining wall construction and maintenance (3-0)
• Approved $150,000 for Route 66 Village to stabilize eroding property (3-0)
• Authorized creation of Tulsa County Opioid Advisory Committee (3-0)
• Accepted $30,905 tree donation from The William K. Warren Foundation (3-0)
• Approved $27,500 emergency management agreement with Tulsa Public Schools (3-0)
• Approved various concession agreements for Tulsa County Parks (3-0)
• Authorized grant applications for roadway lighting and signalization (3-0)
• Struck agreement with Inmar RX Solutions for pharmacy software (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will elect its officers for calendar year 2024 and approve minutes from December 20, 2023. Members will also review quarterly financial reports, a sheriff’s update, and an independent audit for the fiscal year ending June 30, 2023. The board will discuss and prioritize funding categories for the proposed Fiscal Year 2024-2025 Tulsa County Jail budget. These decisions determine how local criminal justice revenues are allocated to jail operations, maintenance, and capital improvements.

• Election of Vice-Chairman and Secretary for calendar year 2024
• Vote on minutes from the December 20, 2023 meeting
• Review of January through March 2024 budget office report
• Acceptance of the independent auditor’s report for fiscal year ending June 30, 2023
• Discussion and prioritization of funding categories for the proposed Fiscal Year 2024-2025 Tulsa County Jail budget

The Authority approved the proposed jail budget for Fiscal Year 2024-2025 and maintained existing funding priorities. Members also elected officers for the 2024 calendar year and accepted several financial and audit reports.

• Elected Commissioner Kelly Dunkerley as Vice-Chairman (5-0)
• Elected Mayor Larry Shafer as Secretary (5-0)
• Approved Budget Office reports for January, February, and March 2024 (5-0)
• Accepted Budget Revenues and Expenditures Report dated February 29, 2024 (5-0)
• Accepted Hinkle and Company's Annual Auditor's Report for June 30, 2023 (5-0)
• Accepted FY 2024-2025 Revenues and Expenditures Budget (4-1)
• Approved retaining current funding priorities and percentages for FY 2024-2025 (4-1)

Board of County Commissioners

The Board of County Commissioners will review several contract renewals and new agreements. Items include road maintenance cooperation with Broken Arrow and signal analysis near Owasso. The agenda also includes various park concession approvals and software procurement.

• Flood acquisition payments of $130,000 and $82,646.58 via the TAEMA program
• A $17,400 contract with Garver, LLC for signal analysis near Owasso
• A $4,000 payment to ODOT for right-of-way on 101st Street from Mingo to Garnett
• Cooperation agreement with the City of Broken Arrow for road and bridge maintenance
• $25,000 procurement for Opus 2 software licenses

The Board approved several property acquisitions for the TAEMA Voluntary Flood Acquisition Program and authorized payments for road design and engineering. The commission also approved various vendor contracts for park concessions and software licenses.

• Approved flood acquisition payments of $130,000 and $82,646.58 (3-0)
• Approved $17,400 for signal warrant analysis at E. 76th St N and Whirlpool Dr (3-0)
• Approved honorary street naming of W. 3rd St S as Don Comstock Lane (3-0)
• Approved $25,000 for Opus 2 contract review software licenses (3-0)
• Approved reappointment of Ken Levit to the River Parks Authority (3-0)
• Approved $4,000 right-of-way payment for 101st Street project (3-0)
• Deferred agreement with Inmar RX Solutions for pharmacy software (3-0)
• Granted settlement authority for Shackleford v. Tulsa County (3-0)

Budget Board

The Tulsa County Budget Board will discuss several budget transfers and employee benefit updates. Agenda items include funding for levee pipe repairs and the release of reserves for Emergency 911.

• $150,000 transfer for Jenks and Haikey Creek levee pipe repairs
• Release of 10% reserves for Emergency 911
• $2,052.94 for the Tulsa County Employee Education Assistance fund
• FY 2024-2025 health plan rates including CommunityCare and Delta Dental
• Discussion of FY 2023-2024 Appropriations

The Budget Board approved a 4% CommunityCare health plan rate increase split 40% employees / 60% county, renewed CareATC at a 3% increase costing $723,023, and added diabetes monitoring and health coaching. It also approved a 5% Delta Dental premium increase, added the Gallagher Marketplace, transferred $150,000 for Jenks and Haikey Creek levee pipe repairs, released 10% reserves for Emergency 911, and approved $7,093,376.26 in appropriations. A proposed Longevity Incentive Pay Policy was presented but no action was taken; it is expected to go to the Board of County Commissioners on March 25, 2024.

• Approved February 20, 2024 minutes (8-0)
• Approved $150,000 transfer for pipe repairs to Jenks and Haikey Creek levees (8-0)
• Approved release of 10% reserves for Emergency 911 (8-0)
• Approved $2,054.92 transfer from General Fund Contingency for Employee Education Assistance shortfall (8-0)
• Approved CommunityCare 4% rate increase split 40% employees / 60% county (8-0)
• Approved CareATC renewal at 3% increase, $723,023, fully county-paid (8-0)
• Approved diabetes monitoring/continuous glucose monitors at $42,294 annually (8-0)
• Approved Health Coaching addition at $48,174 annually (8-0)

Management Conference

The Board of County Commissioners will discuss proposed policies for roadway naming and honorary designations. The meeting also includes a discussion regarding fee structures for private utility easements and an update on opioid funding.

• Proposed policy and application for roadway naming and honorary designations
• Fee structure for private utility easements in Tulsa County Right-of-Way
• Opioid funding update
• Bird Creek Flood Planning Project overview

The Board of County Commissioners held a management conference to discuss administrative updates. No formal votes were taken on action items, though several policies and funding requests were proposed for future BOCC agendas.

• Discussed drafting a policy for ceremonial honorary street naming
• Discussed creating a fee structure for private utility easements in county right-of-way
• Reviewed Bird Creek Flood Planning Project software funded by ARPA
• Identified vacancies on the Parks Board and Library Commission

Management Conference

The Board of County Commissioners will hold a management conference at the Jenks Chamber of Commerce. Commissioners Stan Sallee, Karen Keith, and Kelly Dunkerley will present an update regarding Tulsa County. The meeting includes a session for questions and answers.

• Presentation by Commissioners Stan Sallee, Karen Keith, and Kelly Dunkerley to update Jenks citizens
• Question and answer session

The Board of County Commissioners held a management conference to update Jenks citizens on county operations and development. The meeting consisted of presentations regarding tax allocations, infrastructure projects, and economic initiatives; no legislative actions were taken.

General

The Board of Tax Roll Correction will discuss and potentially act on a list of complaints regarding erroneous assessments. The board will also review the minutes from the February 13, 2024, regular meeting.

• Complaints of Erroneous Assessment and Petition for Correction

The Tulsa County Tax Roll Correction Board approved two groups of Complaints of Erroneous Assessment and Petitions for Correction. The board also approved the minutes from the February 13, 2024, meeting.

• Approved minutes from February 13, 2024 (3-0)
• Approved complaints 107614-107648 (3-0)
• Approved complaints 107649-107659 (3-0)

Board of County Commissioners

The Board of County Commissioners will review construction contract updates for the Case Tennis Center and Sheriff’s Training Quarters. The agenda also includes a request to reallocate $200,000 from sand volleyball to splash park improvements at Chandler Park.

• Addendum to Flintco agreement for Case Tennis Center construction not to exceed $6,628,860
• Reallocation of $200,000 from sand volleyball to splash park improvements at Chandler Park
• Zoning request for 1100 East 76th Street North to allow residential and agricultural animals
• Appointment of David Stratton to the River Parks Authority
• Amendment to Sheriff’s Training Quarters contract reducing total sum to $833,962.55

The Board of County Commissioners approved a guaranteed maximum price for the Case Tennis Center construction and authorized a rezoning request for agricultural use. The board also approved several park concession agreements and a new appointment to the River Parks Authority.

• Approved $6,628,860 maximum price for Case Tennis Center Indoor Tennis Courts (3-0)
• Approved rezoning of 2.55+ acres at 1100 East 76th Street North from RS to AG (3-0)
• Appointed David Stratton to the River Parks Authority (3-0)
• Approved $200,000 reallocation from sand volleyball to splash park improvements (3-0)
• Approved $15,546.45 contract reduction for Sheriff’s Training Quarters (3-0)
• Approved $3,115 and $546 change orders for Sheriff's Training Quarters (3-0)
• Approved various park concession agreements for Amanda Neal Art, Brite Sno Cones, Little Bitty Acres LLC, Manila Ice, and Sharon’s Royalty Treats (3-0)
• Approved fuel quotes for the week ending 3/18/2024 (3-0)

Board of County Commissioners Special Meeting

The Board will meet in executive session to discuss a pending claim related to the ARPA Subrecipient Grant to Oasis Fresh Foundation. The Board may take action regarding this matter following the discussion.

• Executive session regarding an ARPA Subrecipient Grant claim for Oasis Fresh Foundation

The Board of County Commissioners met in executive session to discuss a pending claim involving an ARPA Subrecipient Grant to Oasis Fresh Foundation. Following the session, the Board voted to authorize the District Attorney to proceed as discussed.

• Approved authorization for District Attorney to proceed regarding ARPA Subrecipient Grant to Oasis Fresh Foundation (3-0)

Board of County Commissioners

The Board of County Commissioners will consider real estate acquisition offers for 41st Street projects. The meeting includes discussions on grant support letters for regional bridges and a public hearing request regarding federal housing funds. The board will also review various contract renewals and service agreements for county departments.

• Real property acquisition offers for 41st St. totaling $75,832
• Grant support letters for Belford Bridge and bridges in Mayes and Creek counties
• Sheriff partnership for a $190,011.40 federal grant for intellectual property enforcement
• Public hearing request regarding $1.2M in HOME funds and $1.4M in CDBG funds
• Graco Roofing agreement to pay $4,366.64 for property damages

The Board approved several real property acquisitions for 41st St. and a $800,000 payment for the N. Boston Ave. Pedestrian Bridge. The board also authorized various vendor renewals, park concessions, and a public hearing for HUD funding allocations.

• Approved $800,000 payment to City of Tulsa for N. Boston Ave. Pedestrian Bridge (3-0)
• Approved property acquisitions for 41st St. totaling $75,832 (3-0)
• Approved public hearing for March 25 regarding HUD HOME and CDBG funds (3-0)
• Approved appointment of Tony Roda to Levee District 12 Advisory Board (3-0)
• Approved $18,968 resolution for property damage with Graco Roofing & Construction (3-0)
• Approved lease of office space in Broken Arrow for Court Clerk services (3-0)
• Approved $190,011.40 DOJ grant partnership for Intellectual Property Enforcement (3-0)
• Approved various park concession agreements for food and fitness classes (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County will consider resolutions to amend benefits and plan provisions. The board will also address upcoming election dates for specific offices and process various retirement applications.

• Resolution adopting amendments to Benefits and Plan Provisions
• Resolution adopting amendments to employee election policies and procedures
• Approval of retirement pay applications effective March 1, 2024
• Refund payments including $8,315.44 for Brandy Okey
• Discussion regarding the revocation of benefits for Brandy Okey

Board of County Commissioners

The Board of County Commissioners will review several park service agreements and construction management requests. The agenda also includes updates to voluntary buyout program guidelines and discussions regarding federal relief fund appropriations.

• LandPlan Consultants, Inc. contract for Chandler Park Nature Trail Improvements estimated at $1,072,159
• Updated 2019 CDBG-DR Tulsa County Voluntary Buyout Program Guidelines
• $210,000 payment to Oklahoma Department of Transportation for Bixby intersection signalization
• Requests for construction management qualifications at Chandler Park and O'Brien Park
• Rescinding a proposed agreement with JSJ, Inc. for golf services at LaFortune and South Lakes

The Board approved several park use agreements and a $1,072,159 design contract for Chandler Park nature trail improvements. The Board also authorized five real estate offers for the TAEMA Voluntary Flood Acquisition Program and approved a $210,000 payment for signalization at 126th & Memorial.

• Approved $1,072,159 design contract for Chandler Park Nature Trail Improvements (3-0)
• Approved five real estate offers for TAEMA Voluntary Flood Acquisition Program (3-0)
• Approved $210,000 payment to ODOT for Bixby 126th & Memorial signalization (3-0)
• Approved fuel quotes for week ending 3/4/2024 (3-0)
• Approved various park use agreements for concessions, classes, and art sales (3-0)
• Approved requests to advertise for construction management at Chandler and O'Brien Parks (3-0)
• Approved $3,000 travel/training budget for Teresa Tosh (3-0)
• Deferred recommendations for on-call surveying services and correctional supplies (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will announce its 2024 Chairman and hold elections for Vice-Chairman and Secretary. The meeting includes budget office reports for January and February 2024, along with updates from the Sheriff's office and Court Services.

• Election of 2024 Vice-Chairman and Secretary
• Budget Office Report for January and February 2024
• Sheriff’s Report from Sheriff Regalado and Jail Administrator Stacie Holloway
• Court Services/Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will consider the fiscal year 2023 financial statement and auditor's report. The meeting also includes discussion regarding the Jazz Foundation, LLC lease for the Union Depot Building.

• Approval of December 18, 2023, meeting minutes
• Election of Vice Chairman and Assistant Secretary
• Review of FY2023 Financial Statement with Independent Auditor's Report
• Action regarding Union Depot Building and Jazz Foundation, LLC Lease
• Authorization for Chairman to execute letter relating to parking revenues

The Authority elected its Vice Chairman and Assistant Secretaries and accepted the financial statement for the fiscal year ending June 30, 2023. Members also approved a letter regarding parking revenues for the Union Depot Building and Jazz Foundation, LLC lease.

• Elected Karen Keith as Vice Chairman (3-0)
• Elected Kelly Dunkerley and Karen Keith as Assistant Secretaries (3-0)
• Accepted Financial Statement with Independent Auditor's report for FY ending June 30, 2023 (3-0)
• Approved letter relating to parking revenues for Union Depot Building and Jazz Foundation, LLC Lease (3-0)
• Approved December 18, 2023 meeting minutes (3-0)
• Accepted financial highlights report for month ended January 31, 2024 (3-0)

Budget Board

The Tulsa County Budget Board will consider releasing 10% reserves for the General Fund. The board is also reviewing the use of IT funds to initiate a federal cybersecurity grant process. Additionally, members will discuss FY 2023-2024 appropriations.

• Release of 10% reserves for General Fund
• Use of $201,580 from IT contingency/disaster recovery fund for cybersecurity grant process
• FY 2023-2024 Appropriations discussion

The Budget Board approved the use of IT contingency funds to initiate a cybersecurity grant process and authorized the release of 10% reserves for the General Fund. The board also approved a large volume of FY 2023-2024 budget appropriations, transfers, and roll-over balances.

• Approved release of 10% reserves for General Fund (8-0)
• Approved $201,580 from IT contingency/disaster recovery fund for FEMA/DHS/CISA Cybersecurity Grant process (8-0)
• Approved FY 2023-2024 Appropriations of $10,859,280.64 (8-0)
• Approved Budget Transfers of $16,144,763.39 (8-0)
• Approved Interfund Transfers of $156,250.00 (8-0)
• Approved Reserve Transfers of $308,164.80 (8-0)
• Approved Amend Roll Over Balances of $310,316.26 (8-0)
• Approved January 16, 2024 meeting minutes (8-0)

Board of County Commissioners

The Board of County Commissioners will consider several items including a $192,666.05 cost share for floodplain property elevation. The meeting also includes discussions on REAP grants for equipment and roadwork, as well as various park service agreements.

• $192,666.05 cost share commitment for floodplain property elevation at 1609 Ledbetter and 14724 W. 17th
• REAP Grant: $83,389 for W. 60th St. S. from 55 W. Ave. to 64th W. Ave.
• REAP Grant: $57,623 for a storm siren purchase
• REAP Grant: $57,612 for a vacuum machine purchase
• Appointment of Warren Queton to the Greater Tulsa Area Indian Affairs Commission

The Board approved a $192,666.05 cost share for a floodplain property elevation project and several REAP grants for equipment and roadwork. The commission also authorized various park service agreements and utility permits.

• Approved $192,666.05 cost share for Floodplain Property Elevation Project
• Approved REAP grants for a vacuum machine ($57,612), storm siren ($57,623), and W. 60th St. S. roadwork ($83,389)
• Appointed Warren Queton to the Greater Tulsa Area Indian Affairs Commission
• Approved 2024 Parks fee schedule and reservation policies
• Deferred recommendation for On-Call Surveying Services
• Approved six-month renewals for print cartridges (The Tree House, Inc.) and office supplies (Admiral Express)
• Approved utility permits for AAON, INC., ONE Gas, Inc., and Washington County Rural Water District #3
• Struck requested Executive Sessions regarding TAEMA Voluntary Flood Acquisition Program claims

Management Conference

The Board of County Commissioners will hold a management conference to discuss the Tulsa County Courthouse. The discussion includes representatives from ADG Blatt, Lilly Architects, and J.E. Construction.

• Discussion regarding Tulsa County Courthouse with ADG Blatt, Lilly Architects and J.E. Construction

The Management Conference reviewed the Tulsa County Courthouse renovation timeline and priorities with architects and contractors. The group identified life safety, air quality, HVAC, and elevator issues as top priorities for work to be completed by year-end. No formal votes on funding or contracts were recorded during this meeting.

• Reviewed courthouse renovation timeline and priorities with ADG Blatt, Lilly Architects, and J.E. Construction
• Identified life safety, air quality, HVAC, and elevator issues as top renovation priorities
• Agreed to a check-in point with the county in April
• Adjourned the meeting (3-0 vote)

General

The Tulsa County Tax Roll Correction Board approved several groups of Complaints of Erroneous Assessment and Petitions for Correction. The board also approved the minutes from the January 9, 2024 meeting.

• Approved January 9, 2024 minutes (2-0)
• Approved complaints 107399-107433
• Approved complaints 107469-107470
• Approved complaints 107472-107503
• Approved complaints 107504-107538
• Approved complaints 107539-107558
• Approved complaints 107560-107569
• Approved complaints 107570-707573

Board of County Commissioners

The Board approved several operational agreements, including a $44,565.04 lease for license plate recognition cameras for the Sheriff. The Board also awarded a cold milling services contract to A&A Asphalt, Inc. and approved fuel quotes for the week ending February 20, 2024.

• Approved $44,565.04 lease for Flock Group, Inc. license plate recognition cameras (3-0)
• Awarded cold milling services contract to A&A Asphalt, Inc. (3-0)
• Approved gasoline and diesel fuel quotes for week ending 2/20/2024 (3-0)
• Referred 13 on-call surveying service bids to Engineers and Procurement for review (3-0)
• Approved $261.29 monthly lease for Assessor's production scanner (3-0)
• Approved use of Chandler Park facilities for two events with fees of $450 and $795 (3-0)
• Approved sole source agreements for O.M.T. Enterprises, Black Creek Integrated Systems, and Invictus Apps (3-0)
• Approved construction payments totaling $56,553.39 for Vision 2025 and $13,084.19 for Vision Tulsa County (3-0)

Management Conference

The Board of County Commissioners will conduct a management conference covering various departmental discussions. Topics include park facility projects, social services monitoring, and residential inspection procedures.

• Discussion of LaFortune Park Tennis Center and Trail Restroom Facility project
• Discussion of Tulsa County Golf Course Program at LaFortune and South Lakes Courses
• Social Services discussion regarding Camera Monitoring System, Cremation, and Shift Differential
• Inspections discussion on new residential starts and permit revocation procedures
• Review of Tulsa County Parks Fee Schedule

The Board of County Commissioners met for a management conference to receive reports from the Tulsa Chamber of Commerce and various county departments. The meeting consisted of discussions and requests; no formal votes on action items were recorded.

• Adjourned meeting at 10:37 A.M. (3-0)

Board of County Commissioners

The Board of County Commissioners is reviewing several contracts, including construction management for the courthouse renovation and a $201,580 cybersecurity grant. The meeting also includes decisions on various vendor awards for road materials and park maintenance services.

• Construction Management contract with JE Dunn for Courthouse Renovation not to exceed $196,492
• Acceptance of $201,580 in State and Local Cybersecurity Grant Program funds
• Award of ZFI Engineering Company contract for $8,700 for structural engineering at LaFortune and Mack Taylor Parks
• Agreement with Nixon Power Services for generator maintenance totaling $2,342
• Bid awards for asphalt, storm pipe, guard rail, concrete, and road salt materials

The Board of County Commissioners approved a construction management agreement with JE Dunn for courthouse renovation, with pre-construction services capped at $196,492 and construction phase fees set at 5% of the estimated cost of work. Commissioners also approved a $201,580 federal cybersecurity grant, routine bid awards for road materials, and authorized the District Attorney to proceed in the Tulsa County v. City of Bixby lawsuit. All votes were unanimous (3-0) with no abstentions. No appropriations were made from American Rescue Plan Act or Emergency Rental Assistance Program funds.

• Approved JE Dunn construction management agreement for courthouse renovation; pre-construction capped at $196,492, construction fees at 5% of estimated cost (3-0)
• Approved $201,580 FEMA/DHS/CISA State and Local Cybersecurity Grant Program funds (3-0)
• Approved bid awards for asphalt, concrete, guard rail, storm pipe, reinforced concrete pipe, and road materials to various vendors (3-0)
• Authorized District Attorney to proceed in Tulsa County v. City of Bixby, Case Nos. CV-2023-1198 and CV-2023-2424 (3-0)
• Referred cold-milling services bids from A&A Asphalt and Sherwood Construction to Engineers and Procurement for review (3-0)
• Approved utility permit for ONE Gas crossing at S. 42nd E. Ave. and 4211 E. 179th St. (3-0)
• Approved Parks office and recreation center closures on March 1, 2024 for staff training (3-0)
• No appropriations made from American Rescue Plan Act or Emergency Rental Assistance Program funds

Employees' Retirement System of Tulsa County

The Board will review investment manager reports, approve retirement pay applications, and process surviving spouse benefits. The meeting also includes discussions regarding the retirement election process and a specific benefit revocation.

• Approval of retirement pay applications for seven employees effective February 1, 2024
• Payment of various invoices including $119,280.00 and $17,917.00 in management fees to Barrow, Hanley, Mewhinney & Strauss, LLC
• Approval of surviving spouse benefits for four individuals
• Review of investment manager reports from PGIM Real Estate, Segall Bryant and Hamill, and others
• Setting election and eligibility dates for board offices ending June 30, 2027

Board of County Commissioners

The Board of County Commissioners will review several amendments to existing contracts, including a fee increase for Garnett Road engineering services. The meeting also includes discussions on zoning changes, park usage agreements, and emergency management grant commitments.

• Amendment to Dewberry Engineers Inc. contract for Garnett Road improvements, increasing total cost by $9,000 to $532,774.32
• Approval of a $303,417.91 federal grant request for the Tulsa Mitigation Partnership Program
• Zoning application for 14.87+ acres at E 76th St. N. and N. Whirlpool Drive to rezone from IL to IM
• Agreement with JE Dunn Construction Manager for Tulsa County Courthouse Renovation
• Approval of various park use agreements, including fees for USA Table Tennis ($1,200) and Robea Long ($600)

The Board approved a rezoning request for 14.87+ acres to permit Industrial Moderate uses. The commission also authorized several park use agreements, a $9,000 increase for Garnett Road engineering services, and settlement authority for a pending legal claim.

• Approved rezoning of 14.87+ acres at E 76th St. N. and N. Whirlpool Drive from IL to IM (3-0)
• Approved $9,000 fee increase for Garnett Road widening engineering services (3-0)
• Approved Request for Qualifications for Chandler Park Improvements to LandPlan Consultants, Inc. (3-0)
• Authorized settlement authority for Case No. CJ-2023-2452 (Horton v. BOCC) (3-0)
• Approved various park use agreements for HOLA! LLC, Bixby Wild Bunch Boxing Club, M & M Tennis, LLC, Robea Long, and USA Table Tennis (3-0)
• Approved sale of County Property Parcel #43300-03-29-15190 to Mickayla Fisher (3-0)
• Deferred bid awards for asphalt, concrete, guard rail, storm pipe, and road materials (3-0)
• Struck the agreement with JE Dunn Construction Manager for Courthouse Renovation (3-0)

General

The committee will elect officers for the 2024 calendar year and review sales tax receipts and disbursements. The agenda also includes reports from the Budget Office and the Tulsa County Sheriff’s Office Jail Administrator.

• Election of Chairman Dan Witham and Vice-Chairman Dr. Donald Tyler
• Appointment of new member Todd Pals
• Sales Tax Receipts & Disbursements report by Aaron Wiedman
• Tulsa County Sheriff’s Office Report from Jail Administrator Stacie Holloway

The Tulsa County Criminal Justice Authority Sales Tax Overview Committee met on January 29, 2024 and approved its 2024 officer slate, keeping Dan Witham as Chairman and Dr. Donald Tyler as Vice-Chairman. It also accepted and filed the minutes of its October 30, 2023 meeting. The committee received sales tax and jail reports and named representatives to upcoming TCCJA meetings, but took no other substantive action.

• Approved 2024 officer slate: Dan Witham as Chairman, Dr. Donald Tyler as Vice-Chairman (8-0, no abstentions)
• Accepted and filed October 30, 2023 meeting minutes (5 yes, 0 no, 3 abstentions)
• Named Dan Witham as STOC representative to the February 21, 2024 TCCJA meeting
• Named Todd Pals as STOC representative to the March 20, 2024 TCCJA meeting
• Recorded no STOC representation for the April 17, 2024 TCCJA meeting
• Adjourned the meeting at 2:45 p.m. (8-0, no abstentions)

Board of County Commissioners

The Board of County Commissioners will review several action items including the sale of surplus real property and a $400,000 fund transfer for road improvements. The meeting also includes appointments for county authorities and various park use agreements.

• Sale of surplus real property to AAON, Inc. for $480,000
• $400,000 transfer to Vision 2 Use Tax Depository for 51st St. South and 193rd St. projects
• $93,040 agreement with INCOG for storm sewer and sidewalk installations in Bixby
• Transfer of four Ford Electric Transit Vans to Broken Arrow Neighbors and Restore Hope
• Appointment of Kelly Dunkerley as Chairman of the TC Public Facilities Authority

The Board approved the sale of surplus real property to AAON, Inc. and authorized a $400,000 transfer for road improvements on 51st St. South and 193rd St. The Board also approved several park use agreements and referred multiple construction bids to Engineers and Procurement for review.

• Approved sale of surplus real property to AAON, Inc. for $480,000
• Approved $400,000 transfer for 51st St. South and 193rd St. road improvements
• Approved transfer of five electric transit vans to Broken Arrow Neighbors and Restore Hope
• Referred bids for asphalt, concrete, guard rail, pipe, and road salt to Engineers and Procurement
• Approved appointment of Commissioner Kelly Dunkerley as TCPFA Chairman and Commissioner Karen Keith as TCCJA Chairman
• Approved $93,040 agreement with City of Bixby for storm sewer and ADA sidewalks
• Deferred award for Chandler Park Improvements
• Granted settlement authority for Tort Claim TC-2023-77 (Connstance Quarles)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will announce Commissioner Karen Keith as Chairman for 2024. The meeting includes the nomination and election of a Vice-Chairman and Secretary, along with reviews of budget, sheriff, and court services reports.

• Announcement of Commissioner Karen Keith as 2024 Chairman
• Election of Vice-Chairman for 2024
• Election of Secretary for 2024
• Review of December 20, 2023 meeting minutes
• Budget Office Report on claims, appropriations, and expenditures

Board of County Commissioners

The Board of County Commissioners will review several financial agreements, including $1,000,000 for Boston Avenue Bridge improvements. The meeting also includes discussions on ARPA fund repayments and various county department reports.

• Funding up to $1,000,000 for Boston Avenue Bridge improvements near the Jazz Hall of Fame
• Agreement with Collinsville Municipal Authority for $966,522 for a sanitary sewer project
• Acceptance of $480,000 bid from AAON, Inc. to purchase surplus property
• $25,000 ARPA funding for Tulsa Area United Way to support the 211 program
• $6,273.10 grant award for a new nature room at Chandler Park

The Board approved the sale of surplus property to AAON, Inc. for $480,000 and authorized up to $1,000,000 for Boston Avenue Bridge improvements. Several agreements were deferred, including ARPA repayment plans for Oasis Fresh Foundation and Chandler Park improvement awards. The Board also granted settlement authority for a workers' compensation claim in executive session.

• Approved $480,000 surplus property sale to AAON, Inc. (3-0)
• Approved up to $1,000,000 for Boston Avenue Bridge improvements (3-0)
• Approved $966,522 ARPA funding for Collinsville sewer project (3-0)
• Deferred Chandler Park improvements award (3-0)
• Deferred ARPA repayment agreements for Oasis Fresh Foundation (3-0)
• Approved Notice to Proceed for HQ 3rd/6th Floor renovation (3-0)
• Granted settlement authority for workers' comp claim (3-0)
• Approved $25,000 ARPA grant to Tulsa Area United Way (3-0)

Budget Board

The Board will consider the release of 10% reserves for visual inspections and review the FY 2023-2024 appropriations. The meeting also includes discussions regarding contract management software and the approval of the upcoming budget process calendar.

• Request for release of 10% reserves for Visual Inspections
• Approval of Budget Process Calendar for FY 2024-2025
• Contract Management Software procurement discussion
• FY 2023-2024 Appropriations discussion and action
• Election of Vice Chairman

The Budget Board elected Don Newberry as Vice Chairman and approved the December 18, 2023 minutes. It approved the release of 10% reserves for Fund 340 (Visual Inspection Fees) and the FY 2024-2025 budget process calendar. The board approved FY 2023-2024 appropriations of $7,314,946.16, budget transfers of $4,331,582.85, interfund transfers of $1,210,135.00, and amended roll over balances of $780,811.65. No action was taken on contract management software.

• Elected Don Newberry as Vice Chairman (7 yes, 0 no, 1 abstain)
• Approved December 18, 2023 regular meeting minutes (8-0)
• Approved release of 10% reserves for Fund 340, Visual Inspection Fees (8-0)
• Approved FY 2024-2025 budget process calendar (8-0)
• No action taken on Contract Management Software
• Approved FY 2023-2024 appropriations of $7,314,946.16, budget transfers of $4,331,582.85, interfund transfers of $1,210,135.00, and amended roll over balances of $780,811.65 (8-0)
• Adjourned the meeting (8-0)

Management Conference

The Board of County Commissioners will hold a management conference to discuss the reorganization of the Vision 2025 Sales Tax Overview Committee. The meeting also includes a procurement review for Matney Ellis contract management software.

• Review and possible reorganization of the Vision 2025 Sales Tax Overview Committee
• Procurement review: Matney Ellis Contract Management Software
• Division Director Reports

The Board of County Commissioners met for a management conference consisting primarily of division director reports. No formal policy changes or budget approvals were decided, though the board discussed reorganizing a sales tax committee and software procurement.

• Discussed reducing the Vision 2025 Sales Tax Overview Committee size to improve quorum
• Determined to maintain Anotate contract software for one year while researching alternatives
• Requested Judge Gray draft a letter to OJA regarding juvenile probation requirements

Board of County Commissioners Special Meeting

The Tulsa County Board of County Commissioners met for a special meeting to review two park-related agreements. The items involve providing golf services to the county and hosting a disc golf event.

• Agreement with JSJ, Inc. to provide golf services to Tulsa County Parks
• Agreement with Tulsa Disc Sports Association for disc golf on January 13-14, 2024

The Board of County Commissioners approved an agreement for the Tulsa Disc Sports Association to hold an event at county parks. An agreement for golf services from JSJ, Inc. was deferred to a later meeting.

• Approved Tulsa Disc Sports Association agreement for disc golf on 1/13-14/2024 (3-0)
• Deferred JSJ, Inc. golf services agreement to January 16, 2024 (3-0)

Tax Roll Correction

The board will discuss and take action on a list of property assessment complaints.

• Discussion and possible action regarding Complaints of Erroneous Assessment

Board of County Commissioners

The Board of County Commissioners is considering resolutions to reassign bond, use tax, and sales tax proceeds from several completed or existing projects to improvements on 51st St. South. The agenda also includes discussions on utility permits, service agreements, and an executive session regarding pending litigation.

• Redistribution of $275,655.33 in bond proceeds to 51st St. South Improvements
• Redistribution of $1,047,234.27 in use tax proceeds to road and roundabout projects
• Allocation of $5,777,000.00 in sales tax for 51st St. South and 193rd St. projects
• $92,400 contract for architectural services for the new Election Board building
• Approval of $1,500 booth rental for the Green Country Home & Garden Show

The Board approved the redistribution of bond, use tax, and sales tax funds to support roadway improvements on 51st St. South and a roundabout at 193rd St. The Board also granted settlement authority for a pending court case and approved several vendor agreements.

• Approved $5.777M sales tax distribution for 51st St. South and 193rd St. projects (3-0)
• Approved redistribution of $1.047M use tax and $275,655.33 bond funds for roadway projects (3-0)
• Granted settlement authority to ADA Douglas Wilson for Case No. CJ-2023-2452 (3-0)
• Approved $92,400 contract with Dewberry Architects for Election Board building renovations (3-0)
• Approved fuel quotes for week ending 1/16/2024 (3-0)
• Approved TCP 2009 Wellness Incentives Policy (3-0)
• Deferred recommendation for Chandler Park Improvements (3-0)
• Approved requests to advertise for cold-milling and on-call surveying services (3-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners will discuss professional golf, administrative, and management services related to operations at LaFortune and South Lakes golf courses. This item is listed for discussion and possible action.

• Management services for LaFortune golf course
• Management services for South Lakes golf course

Board of County Commissioners

The Board of County Commissioners will hold elections for the 2024 Chairman and Chairman Pro Tem. The meeting includes reviews of engineering amendments, software subscriptions, and various service agreements.

• Election of 2024 Chairman and Chairman Pro Tem
• Amendment to Olsson Associates, Inc. agreement to reduce cost by $1,915.41
• Appointment of Margaret Robinson to the Tulsa Metropolitan Area Planning Commission
• Approval of United Systems, Inc. contract for $18,800 for phone system migration
• Approval of Gold Star Security and Investigations, Inc. for juvenile bureau services

The Board elected Stan Sallee as Chairman and Karen Keith as Chairman Pro Tem for 2024. The Board approved several infrastructure amendments, utility permits, and professional service agreements, while striking a situational awareness agreement with Flock Group, Inc.

• Elected Stan Sallee as Chairman and Karen Keith as Chairman Pro Tem (3-0)
• Approved $18,800 IT agreement with United Systems, Inc. (3-0)
• Appointed Margaret Robinson to the Tulsa Metropolitan Area Planning Commission (3-0)
• Struck the agreement with Flock Group, Inc. for situational awareness software (3-0)
• Approved utility permits for Cox Communications, ONE Gas, and East Central Oklahoma Electric Cooperative (3-0)
• Granted settlement authority to Commissioner Kelly Dunkerley for Tort Claim TC-2022-45 (3-0)
• Referred a $480,000 bid from Aaon, Inc. for county property to procurement for review (3-0)
• Deferred repayment agreements for Oasis Fresh Foundation until 1/16/2024 (3-0)

Board of County Commissioners

The Board will meet in executive session to discuss potential claims or actions related to the unexpected termination of the County's contract with JSJ, Inc. Following this, the Board will discuss professional golf and management services for LaFortune and South Lakes golf courses.

• Executive Session regarding JSJ, Inc. contract termination
• Discussion of golf operations and management at LaFortune and South Lakes golf courses

The Board held an executive session and a public discussion regarding the termination of the professional golf services contract with JSJ, Inc. following the death of Patrick McCrate. No formal action was taken on the matter during this meeting.

• Approved motion to enter Executive Session (3-0)
• Approved motion to reconvene regular meeting (3-0)
• No action taken regarding Executive Session item
• No action taken regarding golf operations at LaFortune and South Lakes courses