Ukiah public meetings in 2024

Zoning Administrator

The Zoning Administrator will hold a continued public hearing on a Minor Use Permit for voluntary modifications to an existing structure at 401 South State Street, Ukiah, to allow its reuse for 'General Retail' and 'Small Product Manufacturing' under the Downtown Zoning Code. The recommended action is approval with conditions. The meeting also includes approval of the December 13, 2024 minutes and public comment on non-agenda items.

• Continued public hearing for Minor Use Permit at 401 South State Street (APN 002-269-05) for General Retail and Small Product Manufacturing
• Recommended action: Approve with conditions
• Approval of December 13, 2024 Zoning Administrator meeting minutes
• Appeal deadline: December 30, 2024 at 5:00 PM for decisions made at this meeting

City Council

The Ukiah City Council will certify the November 5, 2024, election results and swear in newly elected councilmembers, then appoint the mayor and vice mayor for 2025. The council will also consider several contracts and agreements, including a $151,725 contract amendment for water billing transition services and a $556,704 software acquisition for police dispatch. Two public hearings are scheduled: one for a demolition permit at 420 Cooper Lane and another to introduce a vacant property registration ordinance. Two other public hearings (fire impact fees and CDBG application) have been canceled and will be re-noticed.

• Certify November 5, 2024 election results and swear in new councilmembers
• Appoint Mayor and Vice Mayor for 2025
• Authorize $151,725 contract amendment with E Source for water billing transition
• Authorize $556,704 agreement with Sun Ridge Systems for police dispatch software
• Public hearing: demolition permit at 420 Cooper Lane; introduce vacant property ordinance

The City Council swore in Councilmember Heather Criss and appointed Councilmember Crane as Mayor and Councilmember Sher as Vice Mayor. The council also approved several contracts for software and project management and introduced an ordinance to regulate vacant properties.

• Appointed Councilmember Crane as Mayor and Councilmember Sher as Vice Mayor (5-0)
• Approved $556,704 contract with Sun Ridge Systems for RIMS dispatch and records software (5-0)
• Approved $151,725 contract amendment with E Source for water billing project management (5-0)
• Approved demolition permit for residential structure at 420 Cooper Lane (5-0)
• Introduced ordinance to add 'Vacant and Abandoned Property Registration and Maintenance' to City Code (5-0)
• Approved $62,150 contract with Center for Public Safety Management for strategic planning (5-0)
• Appointed four members to the Diversity and Equity Standing Committee and Public Spaces Commission (5-0)
• Approved settlement for case Siderakis v. City of Ukiah (5-0)

Zoning Administrator

The Ukiah Zoning Administrator will hold a public hearing to consider four permit requests, including a minor use permit for a cannabis distribution business, a major use permit renewal for outdoor cannabis consumption, a minor use permit for retail and manufacturing at 401 South State Street, and a minor site development permit for tenant improvements at the Reach Air Crew Quarters. The meeting also includes approval of the June 20, 2024 minutes and public comments on non-agenda items.

• Minor Use Permit for cannabis distribution at 150 Brush Street (APN 002-040-32)
• Major Use Permit renewal for outdoor cannabis consumption at 1076 & 1078 Cunningham Street (APN 003-140-65)
• Minor Use Permit for general retail and small product manufacturing at 401 South State Street (APN 002-269-05)
• Minor Site Development Permit for tenant improvements at 1351 South State Street (APN 003-280-05)
• Approval of June 20, 2024 Zoning Administrator meeting minutes

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority Board will consider authorizing the General Manager to negotiate and execute a contract with Med-Project for household hazardous waste sharps collection services. The board will also receive reports on operations, grants, and budget status, and approve minutes from the October 31, 2024 special meeting.

• Authorization to negotiate and execute a contract with Med-Project for sharps collection site service
• Approval of minutes from October 31, 2024 special meeting
• Status of operations report
• Grant items report and discussion
• Budget status report with balance sheet and budget report as of 12-06-2024

The Mendocino Solid Waste Management Authority approved a contract with Med-Project for household hazardous waste sharps collection services. The board also received reports on operations, grants, and budget, and directed staff to schedule agenda items for appointing ad hoc committees. The January 2025 meeting was cancelled, with the next meeting set for February 13, 2025.

• Authorized General Manager to execute and negotiate Med-Project sharps collection contract (3-0)
• Approved minutes of October 31, 2024 special meeting (3-0)
• Directed staff to schedule agenda item for ad hoc committee on data format
• Directed staff to schedule agenda item for ad hoc committee on grants
• Cancelled January 2025 regular meeting; next meeting set for February 13, 2025

Planning Commission

The Ukiah Planning Commission will meet on December 11, 2024, to conduct two public hearings. One concerns a Minor Use Permit and Major Site Development Permit for renovations and reuse of a drive-through facility at 414 Ea Perkins Street. The other is a hearing on proposed amendments to Ukiah City Code to preserve and strengthen agricultural uses in line with the Ukiah 2040 General Plan.

• Public hearing for Minor Use Permit and Major Site Development Permit at 414 Ea Perkins Street, APN 002-200-35
• Public hearing on proposed amendments to Ukiah City Code to preserve agricultural uses per Ukiah 2040 General Plan

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will hold a regular meeting with public comment, approval of October minutes, and several discussion/action items. The board will consider authorizing members to speak for the district at the Mendocino County Fire Districts Association, discuss citizen concerns about 2080 South Dora Street, and vote on an updated volunteer policy.

• Discussion of citizen concerns regarding 2080 South Dora Street
• Possible approval of Board Policy 1200 - Volunteers (updated 10-6-24)
• Authorization to speak on behalf of district at Mendocino County Fire Districts Association
• Approval of October 8, 2024 regular meeting minutes

Ukiah Valley Water Authority

The Ukiah Valley Water Authority's Water Executive Committee will hold a regular meeting to approve prior minutes, introduce and swear in new committee members, and receive several administrative reports. These include updates on a SAFER Planning Grant application, expected service start date of January 1, 2025, and status of state filings. The meeting is largely procedural with no major decisions on the agenda.

• Approval of minutes from November 7, 2024 special meeting
• New committee member introductions and oath administration
• Report on SAFER Planning Grant application status
• Report on expected services start date of January 1, 2025
• Report on Secretary of State and State Controller filing status

The Water Executive Committee approved the minutes from the November 7, 2024, Special Meeting. The Clerk administered the Oath of Office to new committee member Devin Gordon. The committee received several administrative and operational reports.

• Approved November 7, 2024, Special Meeting minutes (6-0-1)
• Administered Oath of Office to Devin Gordon
• Cancelled January 2, 2025, regular meeting
• Scheduled Special meeting for January 30, 2025, at 5:00 p.m.

City Council

The Ukiah City Council regular meeting scheduled for December 4, 2024 at 5:15 PM has been cancelled. No decisions or discussions will take place.

Design Review Board Regular Meeting

The regularly scheduled Design Review Board meeting for November 28, 2024, has been canceled. The board meets on the fourth Thursday of each month; no items are being discussed or decided at this canceled session.

• Meeting canceled for November 28, 2024
• Next meetings recur on the fourth Thursday of each month

Design Review Board Regular Meeting

The regularly scheduled Design Review Board meeting of November 28, 2024 has been canceled. The board meets on the fourth Thursday of every month. No items were discussed or decided at this meeting.

• Meeting canceled

Demolition Review Committee

The Demolition Review Committee will hold a special meeting to review a request for demolition of a structure over 50 years old at 420 Cooper Lane (APN 003-582-24) and make an advisory recommendation to the City Council. The committee will also approve minutes from the October 21, 2024 special meeting. Public comments are limited to three minutes per person.

• Review of demolition request for structure at 420 Cooper Lane (APN 003-582-24)
• Recommendation to City Council on demolition of 50+ year-old structure
• Approval of October 21, 2024 special meeting minutes
• Public comment period for non-agenda items

Design Review Board Special Meeting

The Ukiah Design Review Board will hold a special meeting to review a proposed renovation and reuse of a nonconforming structure at 414 East Perkins Street. The board will assess the project for consistency with the Downtown Zoning Code and make a recommendation to the Planning Commission.

• Review of 414 East Perkins Street renovation project for Minor Use Permit and Major Site Development Permit
• Proposed improvements include interior/exterior renovations, ATMs, roof replacement, pedestrian and bicycle access upgrades, and accessibility enhancements

City Council

The Ukiah City Council will vote on several routine items, including a $60,000 budget amendment for downtown trash enclosures, approval of disbursement reports, a side letter with the police union, and a notice of completion for the Orr Street Bridge project. They will also discuss a proposed increase to the countywide tourism business improvement district fees and consider authorizing a contract for floodplain modeling. The agenda includes multiple closed session items on litigation and property negotiations.

• Budget amendment of $60,000 for Downtown Trash Enclosure Project and SB 1383 compliance
• Resolution approving Side Letter Agreement with Ukiah Police Officers Association and updated salary schedules
• Notice of completion and budget amendment of $31,285.96 for Orr Street Bridge Replacement Project
• Contract with GHD Engineers Inc. for $85,507 for hydraulic modeling and FEMA floodplain mapping
• Discussion on Mendocino County Tourism Commission's proposal to modify/increase tourism business improvement district fees

The Ukiah City Council approved a contract with GHD Engineers Inc. for $85,507 to develop a 100-year floodplain model for FEMA floodplain mapping. The council also approved a $60,000 budget amendment for a downtown trash enclosure project, a side letter agreement with the police officers association, and directed staff to engage with the Mendocino County Tourism Commission on a proposed fee increase. All votes were unanimous (5-0).

• Authorized $85,507 contract with GHD Engineers for floodplain modeling (5-0)
• Approved $60,000 budget amendment for Downtown Trash Enclosure Project (5-0)
• Approved resolution 2024-49, side letter agreement with Ukiah Police Officers Association (5-0)
• Approved notice of completion and $31,285.96 budget amendment for Orr Street Bridge project (5-0)
• Directed staff to engage with Mendocino County Tourism Commission on fee proposal (5-0)
• Approved minutes of November 6, 2024 special and regular meetings (5-0)

Planning Commission

The Ukiah Planning Commission will hold a regular meeting on November 13, 2024, at 6:00 PM, both in-person at the Civic Center Council Chamber and virtually via Zoom. The agenda includes procedural items such as roll call, approval of prior meeting minutes, and a public hearing on proposed amendments to the Ukiah City Code to align agricultural land-use standards with Mendocino County. The meeting also includes reports from the Planning Commissioners and Community Development Director, as well as a presentation on major advanced planning and city projects.

• Approval of minutes from the September 25, 2024, Planning Commission meeting
• Public hearing to discuss and continue consideration of an ordinance to amend agricultural land-use standards in Ukiah City Code
• Receive presentation on major advanced planning and city projects
• Receive Community Development Director's report
• Appeals process reminder for Planning Commission decisions (deadline November 25, 2024)

The Ukiah Planning Commission held a regular meeting on November 13, 2024, with all three commissioners present. They approved the minutes from the September 25, 2024 meeting. The commission received a presentation on major advanced planning and city projects. The public hearing on the agricultural ordinance amendment was continued to December 11, 2024, at 6:00 p.m. No other substantive decisions were made.

• Approved minutes of September 25, 2024 regular meeting (3-0)
• Continued public hearing on agricultural ordinance amendment to December 11, 2024 at 6:00 p.m. (3-0)

Public Spaces Commission

The Public Spaces Commission will review and comment on the 2024 Parks Gap Analysis, based on survey results. They will also consider creating a Friends of Ukiah Parks group, with the commission as its board, and a 90-day trial of extended hours at Oak Manor Park.

• Review and comment on 2024 Parks Gap Analysis with survey results
• Approve discontinuing MOU with Friends of Observatory Park and creating Friends of Ukiah Parks group
• Consider 90-day pilot of extended hours at Oak Manor Park
• Approval of September 10, 2024 meeting minutes

Ukiah Valley Water Authority

The Ukiah Valley Water Authority's Water Executive Committee is holding a special meeting to swear in new members, elect officers, and consider a resolution to hold regular meetings on the first Thursday of each month. They will also receive reports on a SAFER planning grant application, the expected service start date of January 1, 2025, and state filings.

• Consider adopting Resolution 2024-04 to set regular meetings on the first Thursday of every month
• Report on status of SAFER Planning Grant application
• Report on expected services start date of January 1, 2025
• Report on Secretary of State and State Controller filing status
• New committee member oaths and economic disclosure forms

The Water Executive Committee approved Resolution 2024-04 to hold regular meetings on the first Thursday of each month at 5:00 p.m. The committee also approved the October 1, 2024 minutes, administered an oath to new member Nevill, and scheduled the next meeting for December 5, 2024. No substantive policy decisions were made beyond the meeting schedule.

• Adopted Resolution 2024-04 establishing regular meetings on first Thursday monthly (6-0)
• Approved October 1, 2024 meeting minutes (5-0, Nevill abstained)
• Administered oath of office to new member Nevill
• Scheduled next meeting for December 5, 2024 at 5:00 p.m. (6-0)

City Council

The Ukiah City Council will hold a regular meeting with several consent calendar items, including authorizing a lease with FedEx for an airport hangar, accepting a CPUC grant for the Gigabit Fiber Project, and approving a side letter to the Management Unit MOU. The council will also hold public hearings on a demolition permit for a historic property at 233 Thomas Street and on adjusting ambulance fees. Additionally, they will consider revised water agreements with Millview and Willow County Water Districts, and enter closed session for litigation and real property negotiations.

• Authorize lease agreement with FedEx for airport hangar
• Accept CPUC grant for Gigabit Fiber Project with budget amendments
• Public hearing: demolition permit for 233 Thomas Street (historic review)
• Public hearing: adjust ambulance fees for Ukiah Valley Fire Authority
• Revised water interconnection agreements with Millview and Willow County Water Districts

City Council

This is a special meeting consisting entirely of closed-session items. The council will consult with legal counsel on anticipated and existing litigation, including four potential new cases, and will discuss real property negotiations for several parcels. It will also hold a labor negotiation session with all bargaining units. No public action items are on the agenda.

• Closed session: threat to public services or facilities
• Closed session: anticipated litigation (4 cases) and significant exposure (1 case)
• Closed session: existing litigation in Ukiah v. Questex, Vichy Springs Resort v. City, Russian River Keepers v. City
• Closed session: real property negotiations for APNs 180-110-12, 180-120-15, 180-120-16 with GMB Realty Partners
• Closed session: real property negotiations for APNs 002-232-05, 002-282-02 with Bartolomei Trustees and APN 170-150-10-00 with Twenty Years of Bliss LLC

Airport Commission

The Ukiah Airport Commission will hold a regular meeting to approve prior meeting minutes, hear public comments, and discuss three items: a memorial bench for Bill Beard, replacement of a modular unit, and a fuel tank inspection report. No formal decisions are listed in the agenda.

• Approval of minutes from October 15, 2024 meeting
• Bill Beard Memorial Bench presentation and Council Proclamation discussion
• Reach Modular Replacement referral packet review (File No. PA24-000012)
• Tank Inspection Report presentation

The Ukiah Airport Commission met on October 15, 2024, and approved the minutes from the September 3, 2024 meeting. The commission updated its meeting schedule to every 8 weeks, with the option to add special meetings as needed. Staff reported that the Phase 2 FAA grant project is completed, and the commission discussed the future availability of G100UL fuel. No other substantive decisions were made.

• Approved minutes of September 3, 2024 meeting
• Updated meeting schedule to every 8 weeks, with special meetings as needed

Ukiah Valley Water Authority

This regular meeting of the Water Executive Committee was cancelled. No items were discussed or decided.

• Cancellation notice for November 5, 2024 meeting

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority board will meet on October 31, 2024, to approve minutes from prior meetings, receive financial and grant reports, and decide whether to hold the next regular meeting on November 14 or cancel it and meet December 13 instead.

• Approve minutes from August 8 and September 19, 2024 meetings
• Review grant status update and budget reports
• Choose between November 14 or December 13 for next meeting date

The Mendocino Solid Waste Management Authority board met on October 31, 2024, and approved the minutes from its August 8 and September 19 meetings. The board received reports on operations, grants, and budget, directing staff to update the website and provide more budget details. No substantive policy decisions were made; the next meeting was set for December 12, 2024.

• Approved minutes of Aug. 8 and Sept. 19 meetings (4-0)
• Directed staff to update website on grants and report at next meeting
• Directed staff to add more detail to budget reports
• Set next meeting for Dec. 12, 2024

Diversity and Equity Standing Committee - Regular

The Ukiah Diversity and Equity Standing Committee will hold a regular meeting on October 23, 2024, at 6:00 PM. The agenda includes routine items like roll call, audience comments, and approval of minutes, plus reports and discussions on several topics. The committee will consider canceling its December 25, 2024 meeting due to the holiday, receive a presentation on parks and recreation needs, hear a report on committee attendance and vacancies, and discuss the Grace Hudson Museum's 2026 exhibition.

• Action to cancel the December 25, 2024 regular meeting due to holiday
• Presentation from Parks and Recreation Director Davis on current and future parks and recreation needs
• Report on committee attendance, vacancies, and recommendations for restructure
• Discussion on Grace Hudson Museum's 'Stories of People and Place: A 2026 Exhibition'
• Approval of minutes from August 28, 2024 regular meeting

The committee voted unanimously to keep its current structure of nine community seats and two councilmember seats, rejecting a proposal to reduce the number of community seats. They also approved canceling the regular meeting scheduled for December 25, 2024. The group discussed upcoming park needs and received updates on community events and member vacancies.

• Approved August 28, 2024 minutes (9-0)
• Approved reordering agenda items (9-0)
• Approved canceling December 25, 2024 meeting (9-0)
• Decided to maintain current 11-seat committee structure
• Deferred Grace Hudson Museum exhibition input to email

Planning Commission

The Ukiah Planning Commission is meeting to approve minutes from September 25, receive the Community Development Director's report, and hold an educational workshop on planning-related topics, including exception procedures, findings and conditions of approval, and nonconforming structures. No major decisions or public hearings are scheduled.

• Approval of minutes for September 25, 2024 regular meeting
• Receive Community Development Director's report (Planning Division Projects Report - 10-1-24)
• Educational workshop on Ukiah DZC Table 29 Exception Procedures
• Training on preparing findings and conditions of approval
• Discussion of Ukiah DZC 9231.14 Nonconforming Structures

Demolition Review Committee

The Demolition Review Committee will hold a special meeting to review a request for demolition of a structure over 50 years old at 233 Thomas Street (APN 003-084-02) and make a recommendation to the City Council. The agenda also includes approval of minutes from a February 2, 2022 special meeting and public comment on non-agenda items. All committee decisions are advisory to the City Council.

• Review of demolition request for 233 Thomas Street (APN 003-084-02)
• Approval of February 2, 2022 special meeting minutes
• Public comment period (3 minutes per person, 10 minutes per subject)

City Council

The Ukiah City Council will consider several significant items, including authorizing up to $10 million in tax and revenue notes, adopting environmental findings for a 1.9-mile trail segment, and approving ordinances related to zoning and 'missing middle housing.' The agenda also includes routine consent items, a public hearing on the Great Redwood Trail, and a closed session for litigation and property negotiations.

• Authorize issuance of 2024 Tax and Revenue Revolving Notes up to $10,000,000 via Umpqua Bank
• Adopt Mitigated Negative Declaration for 1.9-mile Great Redwood Trail - Ukiah (Phase 4)
• Rezone 960-979 Marlene Street from R-2:PD to R-2 and approve minor subdivision into 2 parcels
• Adopt ordinance to regulate 'Missing Middle Housing' per Ukiah 2040 General Plan
• Approve $190,443 three-year contract with CompuNet for Mimecast email security

The City Council approved the issuance of tax and revenue revolving notes up to $10 million. Other actions included updating zoning for 'missing middle housing' and approving a trail segment for the Great Redwood Trail.

• Authorized issuance of 2024 Tax and Revenue Revolving Note up to $10,000,000 (3-0)
• Adopted resolution for 1.9-mile Great Redwood Trail segment Phase 4 (3-0)
• Approved $30,000 budget amendment for energy efficiency rebates (3-0)
• Amended zoning map at 960-979 Marlene Street from R-2: PD to R-2 (3-0)
• Updated City Code to regulate 'Missing Middle Housing' (3-0)
• Approved three-year Mimecast Email Security Suite contract extension (3-0)
• Disbanded TOT 3% Tax Measure Ad Hoc and created Tourism Advisory Ad Hoc (3-0)
• Reappointed Alyssa Ballard to Demolition Permit Review Committee (3-0)

Airport Commission

The Ukiah Airport Commission is holding a regular meeting to discuss and potentially act on several items, including FAA grants and projects, monthly financial and budget reports, maintenance, a runway extension study, and the G100UL fuel. The agenda also includes approval of minutes and public comments, but most items are listed as discussions or reports without specific recommended actions.

• FAA Grant and Projects discussion
• Airport Monthly Financial / Budget / Operations report with YTD 2025 and 2024 data
• Runway Extension Study review
• G100UL fuel (GAMI G100UL) discussion
• City Corporation Yard Project / Tour update

The Ukiah Airport Commission held a regular meeting on September 3, 2024, with four commissioners present and two absent. The commission discussed updating its meeting schedule but tabled the item until a full commission could meet. Staff provided reports on FAA grants, monthly financials, and maintenance, with no updates on the runway extension or city corporation yard project. The meeting adjourned at 6:37 p.m.

• Tabled discussion on updating meeting schedule until full commission present
• Approved minutes from June 4, 2024 meeting

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will hold a regular meeting with routine items including approval of August minutes and receiving the fiscal year 2023/24 Mitigation and Measure B reports. No major decisions or public hearings are on the agenda.

• Receive Ukiah Valley Fire District Mitigation and Measure B Draft Reports for FY 2023/24
• Approve minutes from August 13, 2024 regular meeting

City Council

The Ukiah City Council will hold public hearings on a rezone and minor subdivision at Marlene Street, and on an ordinance to regulate 'Missing Middle Housing' consistent with the Ukiah 2040 General Plan. The Council will also consider a resolution supporting Proposition 36, which would increase penalties for certain theft and drug crimes. Several consent calendar items involve budget amendments and contracts, including a $238,999.99 contract for a multimodal transportation study of School Street and a $280,893.50 budget amendment for road reconstruction on Low Gap Road. The agenda also includes closed session items on litigation and real property negotiations.

• Rezone from R-2:PD to R-2 and minor subdivision at 960-979 Marlene Street
• Ordinance to regulate 'Missing Middle Housing' consistent with Ukiah 2040 General Plan
• Resolution supporting Proposition 36 (Homelessness, Drug Addiction, and Theft Reduction Act)
• Contract with GHD Inc. for $238,999.99 for School Street multimodal transportation study
• Budget amendment of $280,893.50 for Low Gap Road reconstruction (Recycled Water Project Phase 4)

The Ukiah City Council introduced two ordinances: one to rezone 960-979 Marlene Street from R-2:PD to R-2 and approve a minor subdivision into two parcels, and another to amend the city code to regulate 'Missing Middle Housing' consistent with the Ukiah 2040 General Plan. The council also approved a CDBG grant application, the consent calendar, and a resolution supporting Proposition 36 failed on a 2-2 vote with two abstentions.

• Introduced ordinance to rezone 960-979 Marlene Street to R-2 and approve minor subdivision (5-0)
• Introduced ordinance regulating 'Missing Middle Housing' (5-0)
• Adopted Resolution 2024-42 approving CDBG application submittal (5-0)
• Approved consent calendar items 8a-8g, including $140,000 fire department budget amendment and $280,893.50 road reconstruction amendment (5-0)
• Approved minutes of September 18, 2024 regular meeting (5-0)
• Resolution supporting Proposition 36 failed (2-2, with 2 abstentions)
• Received FEMA floodplain map report and fourth quarter financial report
• Adjourned to closed session; no action reported

Ukiah Valley Water Authority

The Ukiah Valley Water Authority's Water Executive Committee will hold a regular meeting to approve minutes from August 6, 2024, and receive reports on the SAFER Planning Grant application status, the expected service start date of January 1, 2025, and the status of Secretary of State and State Controller filings. The agenda is largely procedural, with no new or unfinished business items listed.

• Approval of minutes from August 6, 2024 regular meeting
• Report on status of SAFER Planning Grant application
• Report on expected services start date of January 1, 2025
• Report on status of Secretary of State and State Controller filing
• Scheduling of next meeting date

The Water Executive Committee approved minutes from the August 6, 2024 meeting and received reports on a SAFER planning grant application, expected service start date of January 1, 2025, and state filings. The committee voted to cancel the November 5, 2024 regular meeting and schedule a special meeting for November 7, 2024 at 5:00 p.m. No substantive policy decisions were made.

• Approved minutes of August 6, 2024 regular meeting (6-0)
• Cancelled November 5, 2024 regular meeting (6-0)
• Scheduled special meeting for November 7, 2024 at 5:00 p.m. (6-0)

Design Review Board Regular Meeting

The regularly scheduled Design Review Board meeting for September 26, 2024, was canceled. The board meets on the fourth Thursday of every month.

Planning Commission

The Ukiah Planning Commission will hold a public hearing on a proposed ordinance to amend city code to better regulate 'Missing Middle Housing' consistent with the Ukiah 2040 General Plan, and will consider a Major Use Permit for cannabis retail and on-site consumption at 1825 Airport Road. The commission will also receive the Community Development Director's report and approve the minutes from the September 11, 2024 meeting.

• Ordinance amending Ukiah City Code to regulate 'Missing Middle Housing' in R-1, R-2, and R-3 districts
• Major Use Permit for non-storefront retail and on-site cannabis consumption at 1825 Airport Road (APN 180-110-07)
• Approval of minutes from September 11, 2024 regular meeting
• Community Development Director's report (Planning Division Projects Report - September)

The Planning Commission voted 3-0 to recommend adoption of amendments to Ukiah City Code regulating 'Missing Middle Housing' consistent with the Ukiah 2040 General Plan, including CEQA findings. They also approved a Major Use Permit for non-storefront retail and on-site cannabis consumption at 1825 Airport Road. Both items will go to the City Council for final action.

• Approved recommendation to adopt missing middle housing ordinance amendments (3-0)
• Approved Major Use Permit for cannabis consumption area at 1825 Airport Road (3-0)
• Approved minutes of September 11, 2024 meeting (3-0)

Other Agenda

The Ukiah Civil Service Board is holding a special meeting with a closed session to discuss public employee discipline, dismissal, or release. The agenda contains no other substantive business items, only procedural items like roll call and audience comments.

• Closed session on public employee discipline/dismissal/release

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority Board will consider adopting a resolution authorizing the submittal of applications for all CalRecycle grants for which the authority is eligible. This is the only substantive action item on the agenda; the rest is routine procedural business.

• Adoption of resolution authorizing CalRecycle grant applications

The Mendocino Solid Waste Management Authority Board of Commissioners held a special meeting on September 19, 2024. The board adopted a resolution authorizing the submittal of regional grant applications and related authorizations for all CalRecycle grant programs for which the authority is eligible.

• Adopted resolution authorizing submittal of applications for all eligible CalRecycle grants (3-0)

City Council

The Ukiah City Council is meeting to decide on several items, including a second appeal of FEMA's updated floodplain maps, a $200,000 interfund loan for a recycled water project at the golf course, and an exclusive negotiating agreement with PEP Housing for affordable housing. The council will also consider consent calendar items such as a new emergency dispatch contract with Fort Bragg, a $12,000 contract amendment for the Electric Service Center, and several ordinances. The agenda includes multiple closed session items for litigation and real property negotiations.

• Approve emergency dispatch services contract with Fort Bragg (July 1, 2024–June 30, 2029)
• Contract amendment #2 with Whitchurch Engineering for $12,000 for Electric Service Center at 1350 Hastings Road
• Ordinance to rezone 195 Low Gap Road (APN 002-080-39) to Community Commercial (C1)
• Authorize $200,000 interfund loan from General Fund to Golf Enterprise Fund for Recycled Water Project Phase 4
• Authorize City Manager to negotiate exclusive agreement with PEP Housing for Housing Trust Fund

The City Council authorized an exclusive negotiating agreement with PEP Housing and adopted several ordinances regarding zoning, fire mitigation fees, and nuisance abatement. The Council also approved a second appeal to FEMA regarding floodplain maps and adopted a local road safety plan.

• Authorized exclusive negotiating agreement with PEP Housing (5-0)
• Approved zoning change to Community Commercial at 195 Low Gap Road (5-0)
• Adopted Ordinance 1246 establishing Fire District development mitigation fees (5-0)
• Adopted Ordinance 1247 requiring commercial property managers to abate nuisances (5-0)
• Authorized second appeal to FEMA regarding floodplain maps (5-0)
• Adopted TJKM local road safety/action plan report (5-0)
• Approved $200,000 interfund loan to Golf Enterprise Fund for recycled water project (5-0)
• Confirmed compliance for curbside collection and transfer station rate adjustments (4-0, 1 abstention)

Ukiah Valley Water Authority

The Ukiah Valley Water Authority's Water Executive Committee is holding a special meeting with a light agenda. Members will vote on approving the August 6, 2024 minutes and receive reports on a SAFER Planning Grant application, the expected January 1, 2025 services start date, and the status of Secretary of State and State Controller filings. The meeting is largely procedural, with no new or unfinished business listed.

• Approval of August 6, 2024 meeting minutes
• Report on SAFER Planning Grant application status
• Report on expected services start date of January 1, 2025
• Report on Secretary of State and State Controller filing status
• Scheduling of next meeting date

Planning Commission

The Ukiah Planning Commission will hold a public hearing to consider recommending that the City Council approve a rezone of a parcel at 960-979 Marlene Street from Medium Density Residential – Planned Development (R-2: PD) to Medium Density Residential (R-2), and approve a Minor Subdivision creating two parcels. The meeting also includes routine items such as approval of the August 14, 2024 minutes, a director's report, and public comments on non-agenda items.

• Public hearing on rezone and minor subdivision at 960-979 Marlene Street (APNs 003-100-24 - 003-100-437), File No. #24-9277
• Recommendation to City Council for rezone from R-2: PD to R-2
• Approval of Minor Subdivision resulting in two parcels
• Approval of minutes from August 14, 2024 regular meeting
• Appeal deadline for decisions: September 23, 2024

The Ukiah Planning Commission voted 3-0 to recommend that the City Council approve a rezone of 960-979 Marlene Street from Medium Density Residential - Planned Development (R-2: PD) to Medium Density Residential (R-2) and a minor subdivision creating two parcels. The commission also approved the minutes of the August 14, 2024 meeting. No other substantive decisions were made.

• Approved recommendation to City Council for rezone and minor subdivision at 960-979 Marlene Street (3-0)
• Approved minutes of August 14, 2024 regular meeting (3-0)

Public Spaces Commission

The Public Spaces Commission will hold a regular meeting with roll call, introductions, and approval of the July 9, 2024 minutes. They will receive a staff presentation on the removal and replacement of aged trees at McGarvey Park and an update on the Riverside Regeneration Project. The commission will also discuss and solicit community input on a City of Ukiah Parks Gap Analysis. The agenda includes audience comments and commissioner reports.

• Approval of minutes from July 9, 2024 regular meeting
• McGarvey Park tree removal and replacement (aged trees)
• Update on Riverside Regeneration Project
• Discussion and solicitation of community input on City of Ukiah Parks Gap Analysis

City Council

The Ukiah City Council will hold a public hearing on proposed sewer rate adjustments for FY 2024-2025, with adoption possible. The council will also consider adopting an ordinance updating the approval process for accessory dwelling units (ADUs) and junior ADUs, and awarding a $250,030 contract for roundabout design at Low Gap Road and North Bush Street. Several other items include purchasing medical equipment, approving a stormwater permit contract, and introducing ordinances on fire mitigation fees and commercial property nuisance abatement.

• Public hearing on sewer rate adjustments effective October 1, 2024
• Adopt ordinance amending ADU and JADU approval process
• Award $250,030 contract to BKF Traffic Engineers for roundabout design at Low Gap Road and North Bush Street
• Purchase three Stryker Power Pro 2 Gurneys ($95,889.95), three MTS Power Load Systems ($98,040.11), and three Lifepak 15 V4 defibrillators ($166,912.43)
• Introduce ordinance to require commercial property managers to abate nuisances

The Ukiah City Council approved sewer rate adjustments effective October 1, 2024, despite 34 protest letters, and adopted an ordinance updating the approval process for accessory dwelling units (ADUs). It also introduced ordinances to establish fire district development mitigation fees and require commercial property managers to abate nuisances, and awarded a $250,030 contract for roundabout design at Low Gap Road and North Bush Street. All votes were unanimous except the sewer rate motion, where Mayor Dueñas abstained.

• Approved sewer rate adjustments effective Oct 1, 2024 (4-0, Dueñas abstained; 34 protest letters received)
• Adopted Ordinance No. 1244 updating ADU and JADU approval process (5-0)
• Introduced ordinance for General Plan Amendment and rezone at 195 Low Gap Road to Community Commercial (5-0)
• Introduced ordinance establishing fire district development mitigation fee (5-0)
• Introduced ordinance requiring commercial property managers to abate nuisances (5-0)
• Awarded $250,030 contract to BKF Traffic Engineers for roundabout design at Low Gap Road and North Bush Street (5-0)
• Approved consent calendar including disbursements, ChargePoint EV charging agreement, and fire equipment purchases (5-0)

Airport Commission

The Ukiah Airport Commission is holding a regular meeting to discuss and potentially act on several items, including FAA grants and projects, monthly financial reports, airport maintenance, a runway extension study, the City Corporation Yard Project, and the use of GAMI G100UL fuel. The agenda also includes approval of minutes and public comments.

• FAA Grant and Projects discussion
• Airport Monthly Financial / Budget / Operations report
• Runway Extension Study update
• City Corporation Yard Project update
• GAMI G100UL Fuel discussion

The Ukiah Airport Commission met on June 4, 2024, with a quorum present. The meeting was largely informational: staff provided reports on Airport Day, FAA grants and projects, monthly financials, and maintenance. No formal decisions or votes were taken; the commission only approved the minutes from the previous meeting.

• Approved minutes from May 7, 2024 meeting
• Heard staff report on Airport Day (held June 1)
• Heard staff report on FAA grants and projects
• Heard staff report on airport monthly financials
• Heard staff report on airport maintenance
• No update on City Corporation Yard Project
• No update on Runway Extension

Diversity and Equity Standing Committee - Regular

The Diversity and Equity Standing Committee will meet to approve prior meeting minutes, receive member updates, and discuss appointing representatives to the City of Ukiah's Economic Development Strategy Stakeholder Group. They will also discuss staffing a booth at Pumpkinfest and review city demographics. The meeting includes audience comments and is largely procedural with one action item.

• Appoint representatives to City of Ukiah's Economic Development Strategy Stakeholder Group
• Discuss volunteer staffing for 2024 Pumpkinfest table on October 19-20
• Receive and discuss City of Ukiah demographics report
• Approve minutes from February 28, 2024 and April 24, 2024 meetings
• Approve notice of cancellation for March 27, 2024 meeting

The Diversity and Equity Standing Committee approved minutes from prior meetings and appointed members Akins and Lieberman to serve on the City of Ukiah's Economic Development Strategy Stakeholder Group. The committee also discussed community events, deciding to focus on bi-monthly meetings and only staff PumpkinFest, and received an updated demographics report.

• Approved minutes for Feb 28, 2024 meeting (6-0-1)
• Approved notice of cancellation for Mar 27, 2024 meeting (6-0-1)
• Approved minutes for Apr 24, 2024 meeting (7-0-0)
• Appointed Akins and Lieberman to Economic Development Strategy Stakeholder Group (consensus)

Planning Commission

The Ukiah Planning Commission will hold a public hearing on a proposal to rezone a parcel at 960-979 Marlene Street from Medium Density Residential – Planned Development (R-2: PD) to Medium Density Residential (R-2) and approve a minor subdivision creating two parcels. The Commission will also discuss the Community Development Director's report and receive public input on non-agenda items.

• Recommendation to rezone 960-979 Marlene Street from R-2: PD to R-2
• Approval of minor subdivision creating two parcels (APNs 003-100-24 - 003-100-437)
• Public hearing on the rezoning and subdivision proposal
• Review of Community Development Director's report
• Approval of minutes from August 14, 2024 meeting

Design Review Board Regular Meeting

The regularly scheduled Design Review Board meeting of August 22, 2024, has been canceled. The board meets on the fourth Thursday of every month. No items were discussed or decided at this meeting.

• Meeting canceled

City Council

The Ukiah City Council is meeting to consider a consent calendar with several contracts and ordinances, including a $179,000 contract amendment for wastewater treatment plant services, a truck route study contract, and ordinances on agriculture, treasurer compensation, and outdoor burning. A public hearing will consider introducing an ordinance to update ADU and JADU approval processes. The council will also hold closed sessions on litigation, real property negotiations, and a performance evaluation.

• Contract amendment with West Yost for $179,000 for wastewater treatment plant design and construction management
• Ordinance adding 'Agriculture' chapter and 'Right to Farm' provisions to Ukiah City Code
• Ordinance amending City Treasurer compensation
• Contract with TJKM Transportation Consultants for $44,965 for a truck route study
• Public hearing on ordinance to update ADU and JADU approval process

Planning Commission

The Ukiah Planning Commission will hold a public hearing and vote on a recommendation to the City Council to amend the General Plan and rezone 195 Low Gap Road from Low Density Residential to Community Commercial, intended for a professional office. The agenda also includes routine items like approving the July 24, 2024 minutes and public comments.

• General Plan Amendment and Rezone for 195 Low Gap Road (APN 002-080-39) from LDR to CC and R-1 to C-1
• Public hearing on the proposed land use change
• Approval of minutes from July 24, 2024 regular meeting
• Appeal deadline for decisions: August 26, 2024

The Ukiah Planning Commission voted unanimously to recommend that the City Council approve a General Plan Amendment and Rezone for 195 Low Gap Road, changing the land use designation from Low-Density Residential (LDR) to Community Commercial (CC) and zoning from R-1 to C-1. The recommendation includes adding a bicycle rack, increasing landscaping, and providing parking lot shade. The property is intended for a professional office use with no additional development proposed.

• Approved recommendation for General Plan Amendment and Rezone at 195 Low Gap Road (4-0)
• Added conditions for bicycle rack, increased landscaping, and parking lot shade

Other Agenda

The Ukiah Civil Service Board is holding a special meeting to consider an appellant's option to request a hearing in open session, and will enter closed session to discuss public employee discipline, dismissal, or release. The agenda is otherwise procedural, with no other substantive items.

• Appellant option to request hearing in open session
• Closed session on public employee discipline/dismissal/release (Gov. Code § 54957(e))

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will consider adopting the final Fiscal Year 2024-25 budget through a resolution. The board will also approve minutes from two prior special meetings and receive informational updates on estimated tax revenue and the 2024 elections candidate list. No new business is agendized.

• Adoption of FY 2024-25 final budget via resolution
• Approval of June 18, 2024 special meeting minutes
• Approval of July 25, 2024 special meeting minutes
• Discussion of Mendocino County estimated tax revenue for FY 2024-25
• Discussion of 2024 elections candidate list

Other Agenda

The Ukiah Civil Service Board will hold a special meeting to consider a public employee discipline case in closed session and allow an appellant to request an open hearing. No other substantive items are listed on the agenda.

• Public employee discipline/dismissal case in closed session (Government Code §54957(e))
• Appellant option to request hearing in open session

Other Agenda

The Ukiah Civil Service Board is holding a special meeting with two substantive items: an appellant's option to request a hearing in open session, and a closed session under Government Code Section 54957(e) regarding public employee discipline, dismissal, or release. The agenda is otherwise procedural, including call to order, audience comments, and adjournment.

• Appellant option to request hearing in open session
• Closed session on public employee discipline/dismissal/release (Gov. Code 54957(e))

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority Board of Commissioners will discuss and possibly adopt a tipping fee increase, approve a collection event schedule for the second half of the fiscal year, and receive reports on coastal collection funds, operations, grants, and budget status. The meeting includes public comment and approval of prior minutes.

• Possible adoption of tipping fee increase
• Proposal of collection event schedule for Jan-June
• Report and discussion of coastal collection funds
• Approval of minutes from May 30, 2024 special meeting
• Status of operations, grants, and budget reports

The Mendocino Solid Waste Management Authority approved a $3.00 per ton tipping fee increase, effective as soon as possible, and transferred coastal collection funds to the Fort Bragg treasury. Both motions passed 4-1, with Commissioner Strong voting no. The board also tabled a collection event schedule discussion and set its next meeting for October 3, 2024.

• Approved $3.00 per ton tipping fee increase (4-1)
• Transferred coastal collection funds to Fort Bragg treasury (4-1)
• Tabled collection event schedule for Jan-June (no vote)
• Set next meeting for October 3, 2024, 9:00 a.m. (consensus)
• Approved minutes of May 30, 2024 special meeting (5-0)

City Council

The Ukiah City Council will consider a consent calendar that includes buying two Tesla Model 3s for police, Axon car cameras, and a $145,000 demolition contract, plus a public hearing on new airport user fees and an ordinance on agricultural operations. The council will also discuss the Orr Street Bridge's future and introduce an ordinance to close outdoor burning loopholes.

• Purchase of two Tesla Model 3s ($108,664.46) and law enforcement upfits ($34,988) for police
• Axon Fleet 3 car cameras with 5-year service agreement ($166,837.25)
• Award contract for hazardous material demolition at 501 South State Street to AFM Environmental ($145,000)
• Public hearing on new user fees at Ukiah Regional Airport
• Introduction of ordinance adding 'Agriculture' chapter and 'Right to Farm' article to city code

Ukiah Valley Water Authority

The Ukiah Valley Water Authority’s Water Executive Committee will hold a regular meeting to approve minutes from the July 9 session and receive administrative reports on grant applications, service timelines, and tax-sharing agreements. No major decisions are scheduled; the body will also set the next meeting date.

• Approval of July 9, 2024 meeting minutes
• Status update on SAFER Planning Grant application
• Expected services start date of January 1, 2025 reported
• Master Tax Sharing Agreement review between Mendocino County and Ukiah, Fort Bragg, Point Arena, and Willits

The Water Executive Committee approved the July 9, 2024, minutes unanimously. Members received reports on a SAFER planning grant application, expected service start date of January 1, 2025, state filings, and a tax sharing agreement. No substantive decisions were made beyond the minutes approval.

• Approved July 9, 2024, meeting minutes (6-0)

Other Agenda

The Ukiah Civil Service Board is holding a special meeting to administer oaths of office to members and then enter a closed session to discuss public employee discipline, dismissal, or release. No other substantive business is on the agenda.

• Administer Oaths of Office
• Closed session on Public Employee Discipline/Dismissal/Release under Government Code Section 54957(e)

City Council

The Ukiah City Council is holding a special meeting to discuss and potentially adopt a resolution supporting a ballot measure that would increase the Transient Occupancy Tax (TOT) by 3%. If adopted, the measure would be placed on the November 5, 2024, statewide general election ballot. The council will also hold a closed session to discuss real property negotiations for a specific parcel.

• Resolution to increase Transient Occupancy Tax (TOT) by 3% and place on November 5, 2024 ballot
• Closed session: real property negotiation for APN 170-150-10-00 with Twenty Years of Bliss LLC

The City Council adopted a resolution to support a ballot measure increasing the Transient Occupancy Tax (TOT) by 3%. The measure is requested to be consolidated with the November 5, 2024, General Election.

• Adopted resolution for 3% Transient Occupancy Tax increase (5-0)

Bid Opening

This is a bid opening meeting for a city project, held in person and virtually. The agenda contains only procedural instructions for observing the bid opening; no specific project, contract, or dollar amount is listed.

• Bid opening scheduled for July 30, 2024 at 2:00 PM
• Meeting held at Civic Center Council Chamber, 300 Seminary Avenue, Ukiah, CA
• Virtual participation via Zoom link and phone access provided

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will consider adopting resolutions to impose a special tax for fire and emergency medical services and to consolidate elections, along with updating building code references and acknowledging compliance with SB1205. Public comment is allowed on non-agenda items.

• Resolution to revise code reference year and add NFPA 1 Chapter 38
• Resolution acknowledging compliance with SB1205 and Health and Safety Code 13146.4
• Resolution imposing a special tax for fire and EMS services
• Resolution calling for consolidation of elections

Design Review Board Regular Meeting

The regularly scheduled Design Review Board meeting for July 25, 2024, has been canceled. The board meets on the fourth Thursday of each month; no items are listed for discussion or decision at this meeting.

• Meeting canceled

Planning Commission

The Ukiah Planning Commission will consider a proposed ordinance amendment to update the city's Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) regulations, and will provide a recommendation to the City Council. The meeting also includes routine items such as approving the June 12, 2024 minutes and receiving the Community Development Director's report.

• Ordinance amendment to update ADU and JADU regulations
• Approval of June 12, 2024 meeting minutes
• Community Development Director's report (Planning Division Projects Report - 7-1-24)

The Ukiah Planning Commission unanimously approved a proposed ordinance amendment to update the City's Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) regulations, forwarding it to the City Council. The commission also approved the minutes of the June 12, 2024 meeting with a correction. No appeals were received by the August 5 deadline.

• Approved ADU/JADU ordinance amendment to forward to City Council (4-0)
• Approved June 12, 2024 meeting minutes with correction (4-0)

Airport Commission

The Ukiah Airport Commission will meet to discuss FAA grants, monthly financial reports, maintenance updates, a runway extension study, and the City Corporation Yard Project. No formal decisions are listed on this procedural agenda.

The Ukiah Airport Commission held a regular meeting on June 4, 2024, with three commissioners present and two absent. The commission received staff reports on Airport Day, FAA grants and projects, monthly financials, and maintenance, but took no formal votes or decisions. The meeting adjourned at 6:37 p.m.

• Approved minutes of May 7, 2024 meeting
• Received staff report on Airport Day (held June 1)
• Received staff report on FAA grants and projects
• Received staff report on airport monthly financials
• Received staff report on airport maintenance
• No update on City Corporation Yard Project
• No update on Runway Extension

Ukiah Valley Fire District

The Ukiah Valley Fire Authority's Fire Executive Committee will hold a special meeting to consider approving the fiscal year 2024-25 budgets for the Ukiah Valley Fire District and the Ukiah Valley Fire Authority. The agenda also includes approval of minutes from a January 2024 meeting and public comment on non-agenda items.

• Adoption of FY 2024-25 budget for Ukiah Valley Fire District
• Adoption of FY 2024-25 budget for Ukiah Valley Fire Authority
• Approval of minutes from January 9, 2024 special meeting

City Council

The Ukiah City Council will decide on major purchases including $454,611.92 for wildfire response trucks, $54,000 for water billing software, and $308,466.28 for a construction loader. They will also consider sewer rate increases effective October 1, 2024, and a 3% lodging tax increase for the November 2024 ballot. The meeting includes presentations on the city’s investment portfolio and local business activities.

• $454,611.92 purchase of wildfire response trucks using USDA grant funds
• $54,000 contract with Milsoft for water billing software transition
• $308,466.28 purchase of CAT 926M loader with $225,000 USDA reimbursement
• Proposed sewer rate adjustments for FY 2024-25 with Prop 218 protest period
• 3% increase to Transient Occupancy Tax (lodging tax) for November 2024 ballot

The Ukiah City Council approved sewer rate adjustments effective October 1, 2024, and initiated the Prop 218 protest period. It also directed staff to place a 3% transient occupancy tax increase on the November 2024 ballot. The council adopted ordinances changing meeting start time to 5:15 p.m. and confirming Western Hills prezoning, and approved a renewable power purchase agreement with Grace Orchard Energy Center.

• Approved sewer rate adjustments effective Oct 1, 2024 (3-0, Duenas abstained)
• Directed staff to place 3% lodging tax increase on Nov 2024 ballot (4-0)
• Adopted Ordinance No. 1239 changing council meeting start time to 5:15 p.m. (4-0)
• Adopted Ordinance No. 1240 confirming Western Hills prezoning as R1-H and PF (4-0)
• Approved GHD, Inc. contract for municipal well design (4-0)
• Approved Orr Street Bridge change order and budget amendment (4-0)
• Adopted Resolution 2024-34 for Grace Orchard Energy Center PPA (4-0)
• Approved consent calendar including $454,611.92 for fire vehicles (4-0)

City Council

The Ukiah City Council will hold a special meeting that is mostly procedural, with a closed session to discuss pending litigation and property negotiations. No formal decisions are scheduled on the agenda.

• Closed session to discuss initiation of 3 new lawsuits
• Closed session to discuss existing cases: Ukiah v. Questex, Vichy Springs Resort v. City of Ukiah, and Russian River Keepers v. City of Ukiah
• Closed session to negotiate property purchases with GMB Realty Partners, Bartolomei Trustees, and Mark/Jann Lanz
• Closed session to discuss labor negotiations with all bargaining units
• Public employee performance evaluation for the City Manager

The Ukiah City Council held a special meeting on July 17, 2024, then adjourned into closed session at 5:04 p.m. to discuss three anticipated litigation cases, three existing lawsuits, three real property negotiations, labor negotiations with all bargaining units, and the City Manager's performance evaluation. The only reported outcome was that no action was taken on the City Manager evaluation, though direction was provided to staff. The meeting adjourned at 5:45 p.m. with no substantive decisions made in open session.

• Adjourned to closed session at 5:04 p.m. to discuss litigation, property, and labor matters
• City Manager performance evaluation: no action reported; direction provided to staff
• No public present for audience comments on non-agenda items
• Meeting adjourned at 5:45 p.m.

Investment Oversight Committee

The Investment Oversight Committee is holding a special meeting to review the Annual Investment Report. The agenda includes call to order, AB 2449 notifications, public comments, approval of minutes, and the new business item on the annual report. This is a routine oversight meeting with one substantive item.

• Annual Investment Report review

Bid Opening

This is a bid opening meeting for the City of Ukiah, held in person and virtually. The agenda contains only procedural instructions for observing the bid opening; no specific projects or bids are listed.

• Bid opening at Civic Center Council Chamber, 300 Seminary Avenue, Ukiah, CA
• Virtual participation via Zoom and telephone available

Public Spaces Commission

The Public Spaces Commission will hold a regular meeting to approve prior minutes, hear public comments, and receive reports. The main item is a discussion of the 2025 Parks Needs Assessment (Gap Analysis) draft outline, with a recommended action to receive the report and provide comment. No final decisions are expected on this item.

• Approval of minutes from May 14, 2024 regular meeting
• Discussion of 2025 Parks Needs Assessment (Gap Analysis) draft outline
• Community Services Director report
• Commissioners reports

Ukiah Valley Water Authority

The Ukiah Valley Water Authority's Water Executive Committee is holding a special meeting to approve minutes and receive several administrative and operational reports. These include updates on a SAFER Planning Grant application, communications with Millview County Water District about additional water supply, the expected service start date of January 1, 2025, and other administrative filings. No action items are listed beyond the minutes approval.

• Approval of April 2, 2024 special meeting minutes
• Report on SAFER Planning Grant application status
• Report on Ukiah-Millview communications regarding additional water provision
• Report on expected services start date of January 1, 2025
• Report on Master Tax Sharing Agreement between Mendocino County and cities

The Water Executive Committee approved the April 4, 2024 special meeting minutes with corrections. All other agenda items were informational reports, including updates on a SAFER planning grant, a master tax sharing agreement, and water service coordination. No substantive policy decisions were made.

• Approved April 4, 2024 special meeting minutes with corrections (6-0)

Ukiah Valley Water Authority

The Ukiah Valley Water Authority / Water Executive Committee regular meeting scheduled for July 2, 2024, is cancelled. The agenda contains only a cancellation notice and no other business items.

• Cancellation of the July 2, 2024 regular meeting

Planning Commission

The Planning Commission will meet to receive a Community Development Director's report and conduct an educational workshop. The workshop includes training and discussion on planning-related topics with staff.

• Approval of June 12, 2024, meeting minutes
• Community Development Director's Report
• Educational workshop on Ukiah DZC Table 29 Exception Procedures
• Discussion on preparing findings and conditions of approval
• Discussion on Ukiah DZC 9231.14 Nonconforming Structures

Zoning Administrator

The Ukiah Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for remodeling a gas station at 734 South State Street, including exterior facade updates, interior tenant improvements, conversion of the garage to retail, parking lot changes, landscaping, and new signage. The meeting also includes approval of the March 14, 2024 minutes and public comment on non-agenda items.

• Minor Site Development Permit for gas station remodel at 734 South State Street (APN 003-031-78, File No. 24-9253)
• Conversion of existing garage/auto repair area to 'Retail Sales'
• Parking lot modifications, new landscaping, trees, and revised signage
• Approval of March 14, 2024 Zoning Administrator meeting minutes
• Appeals of decisions must be filed by July 1st at 5:00 PM

City Council

The Ukiah City Council will consider adopting the fiscal year 2024-25 budget, a five-year capital improvement plan, and related resolutions. The agenda also includes several consent items, public hearings, and new business items, such as approving a master tax sharing agreement and discussing an economic development strategy.

• Adopt FY 2024-25 budget, five-year capital improvement plan, Gann limit resolution, and budget agreement with Ukiah Valley Sanitation District
• Public hearing on updated Community Services fee schedule (recreation, parks, pools, conference center, museum)
• Consider amended resolution and ordinance for Western Hills Annexation and Sphere of Influence (LAFCo File A-2022-02)
• Approve contract amendment with Carollo Engineers for Recycled Water Project Phase 4 (Task Orders 8 and 9)
• Award $130,290 contract to Wipf Construction for Gobbi Circuit 202 Switching and Reliability Enhancement Project

The Ukiah City Council approved the fiscal year 2024-25 budget, the Five-Year Capital Improvement Plan, the Gann Limit resolution, and a budget agreement with the Ukiah Valley Sanitation District. The council also approved a master tax-sharing agreement with Mendocino County and other cities, and introduced an ordinance to change council meeting start times to 5:15 p.m. All votes were unanimous (4-0) with Councilmember Sher absent.

• Adopted FY 2024-25 budget resolution (2024-30) (4-0)
• Adopted Five-Year Capital Improvement Program for FY 2024-25 (4-0)
• Adopted Gann Limit resolution (2024-31) (4-0)
• Approved FY 2024-25 budget agreement with Ukiah Valley Sanitation District (4-0)
• Approved Mendocino County Master Tax Sharing Agreement (2024-32) (4-0)
• Introduced ordinance to change council meeting start time to 5:15 p.m. (4-0)
• Approved $130,290 contract for Gobbi Circuit switching project (consent calendar) (4-0)
• Approved $43,800 agreement with Hildebrand Consulting for utility financial analysis (consent calendar) (4-0)

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will meet to approve minutes from prior meetings and adopt the Fiscal Year 2024-25 budget. Board members will also discuss hiring NBS Inc. to evaluate existing parcel taxes Measures J and B, with a possible update or new proposal for the November 2024 election.

• Adopt FY 2024-25 budget and GANN Limit Resolution
• Approve minutes from April 9, 2024 regular meeting and May 14, 2024 special meeting
• Hire NBS Inc. for up to $48,000 to evaluate parcel taxes Measures J and B
• Discuss November 5, 2024 election procedures and candidate requirements
• Review LAFCo annexation resolution and updated map for 2024 elections

Planning Commission

The Planning Commission will review an offer for public artwork at the Mendocino County Public Library – Ukiah Branch. Staff recommends accepting the offer based on specific findings and conditions of approval.

• Offer of public artwork for the Mendocino County Public Library – Ukiah Branch

The Planning Commission approved the acceptance of an offer of public artwork for the Ukiah Branch of the Mendocino County Public Library. The decision was based on the City's Public Art Policy and specific findings and conditions of approval.

• Accepted offer of public artwork for Mendocino County Public Library- Ukiah Branch (3-0)
• Approved minutes of May 22, 2024 meeting (3-0)

Bid Opening

This is a bid opening meeting, not a decision-making session. The City of Ukiah will open bids for a city project at 2:00 PM on June 11, 2024, both in person and via Zoom. No agenda items beyond procedural instructions for observing the bid opening are listed.

• Bid opening at Civic Center Council Chamber, 300 Seminary Avenue, Ukiah, CA 95482
• Virtual participation via Zoom link and phone access code provided
• ADA accommodations require 72-hour advance notice

City Council

The Ukiah City Council is holding a special meeting to receive a presentation on the draft 2024-25 fiscal year city budget and the draft five-year capital improvement plan. The council may provide direction as necessary. No final decisions are scheduled; the item is a budget hearing for discussion.

• Presentation of Draft 2024-25 Fiscal Year City Budget
• Draft Five-Year Capital Improvement Plan (FYE 25)
• Vehicle Justifications for FYE 25

Zoning Administrator

The Ukiah Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for remodeling an existing gas station at 734 South State Street. The project includes updating the exterior, converting the garage/repair area to retail, and improving the parking lot and signage. The meeting also includes approval of prior minutes and standard procedural items.

• Minor Site Development Permit for gas station remodel at 734 South State Street (APN 003-031-78)
• Conversion of garage/auto repair area to retail sales
• Parking lot modifications, new landscaping, trees, and revised signage
• Approval of March 14, 2024, Zoning Administrator meeting minutes

City Council

The Ukiah City Council will hold a regular meeting with several routine consent items, including contracts for water billing transition, equipment purchases, and maintenance agreements. They will also hold public hearings on Measure P finances and a CDBG grant closeout, and consider declaring surplus property in the Airport Industrial Park. The agenda includes proclamations for Pride, Immigrant Heritage, and Juneteenth, plus closed session items on litigation and property negotiations.

• Declare surplus property in Airport Industrial Park (APNs 180-110-12, 180-120-15, 180-120-16) for sale under Surplus Lands Act
• Approve $88,485 contract with E Source for water billing transition to meet Jan 1, 2025 go-live date
• Approve $100,198 purchase of Intimidator 12XP Track Chipper using USDA wildfire defense grant
• Approve $173,138.03 three-year maintenance agreement with JM Integration for Water Treatment Plant
• Public hearings on Measure P financial report and CDBG grant closeout

The Ukiah City Council approved a consent calendar of routine items, including a mobilehome park fee report, a pickleball club MOU, water billing software transition, a $100,198 chipper purchase, and a November 5, 2024 election resolution. In public hearings, the council received the Measure P oversight report for 2021 and 2022 and closed out a state Community Development Block Grant. In new business, the council declared three Airport Industrial Park parcels surplus land and directed the City Manager to follow Surplus Lands Act procedures. The council then adjourned to closed session on litigation, real property, and labor matters, with no action reported.

• Approved consent calendar items 7a-7i, including mobilehome park fee resolution, pickleball MOU, water billing contract, $100,198 chipper purchase, and November 5, 2024 election resolution (4-0, Sher absent)
• Received Measure P Oversight Board report and findings for 2021 and 2022 (4-0, Sher absent)
• Adopted Resolution 2024-24 confirming closeout of state CDBG grant 20-CDBG-12052 and reimbursement (4-0, Sher absent)
• Found surplus property declaration for Airport Industrial Park parcels exempt from CEQA under Class 12 (4-0, Sher absent)
• Adopted Resolution 2024-25 declaring Airport Industrial Park parcels (APNs 180-110-12; 180-120-15; 180-120-16) surplus land and directing Surplus Lands Act procedures (4-0, Sher absent)
• Received update on council committee assignments; Mayor directed Rodin as primary and Duenas as alternate on Mendocino County 2nd District Liaison
• Approved minutes of May 15, 2024 regular meeting (4-0, Sher absent)
• Closed session held on litigation, real property negotiations, and labor; no action reported

Ukiah Valley Water Authority

The Ukiah Valley Water Authority Executive Committee meeting scheduled for June 4, 2024, at 5:00 PM has been cancelled. The cancellation notice was posted at the required locations per California law.

City Council

The Ukiah City Council is holding a special meeting to receive a presentation on the draft 2024-25 fiscal year city budget and the draft five-year capital improvement plan. The council may provide direction on these items. The meeting is primarily a budget hearing, with no other substantive business on the agenda.

• Draft 2024-25 Fiscal Year City Budget presentation
• Draft Five-Year Capital Improvement Plan (FYE 25)
• Vehicle Justifications for FYE 25

The Ukiah City Council held a special meeting on June 4, 2024, to present the draft 2023-24 fiscal year city budget and the five-year capital improvement plan. Department directors presented their budget proposals, but no formal decisions or votes were taken during the hearing. The meeting adjourned without any substantive actions.

• No formal decisions or votes taken during the budget hearing

Airport Commission

The Ukiah Airport Commission is holding its regular meeting to discuss and potentially act on several airport matters, including Airport Day, FAA grants and projects, monthly financials, the City Corporation Yard Project, and a Runway Extension Study. The commission will also hold a closed session for real property negotiation. The agenda is largely discussion items with no listed recommended actions.

• Discussion of Airport Day event
• FAA grants and projects update
• Monthly financial and operations report with 2023 and 2024 balance sheets
• City Corporation Yard Project update
• Runway Extension Study discussion

The Airport Commission recommended a lease assignment for Mendocino County. Staff provided reports on FAA grants, airport maintenance, financials, and the upcoming Airport Day on June 1st.

• Approved minutes from April 2, 2024
• Recommended Mendocino County lease assignment (2-0, 1 abstention)

City Council

The Ukiah City Council is holding a special meeting to receive a presentation on the draft 2024-25 fiscal year city budget and the draft five-year Capital Improvement Plan. The council will provide direction as necessary. This is a budget hearing, so no final decisions are expected at this meeting.

• Draft 2024-25 Fiscal Year City Budget
• Draft Five-Year Capital Improvement Plan
• Vehicle Justifications for FYE 25

The Ukiah City Council held a special meeting to receive a presentation on the draft 2023-24 fiscal year city budget and the draft five-year Capital Improvement Plan. No formal decisions were made; the meeting was informational only, with department presentations and public comment. The meeting adjourned without any votes or approvals.

• No formal decisions made; budget and CIP presentation only

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority Board of Commissioners will meet to consider adopting the FY 2024/25 budget and discuss the possibility of raising the tipping fee. They will also receive reports on operations, grants, and budget status, and discuss future remote events. The meeting includes public comment and a possible closed session.

• Adopt FY 2024/25 Budget
• Discuss possibility of raising tipping fee
• Approve minutes of May 2, 2024 regular meeting
• Report and discussion of grant items
• Discussion of future remote events

The Mendocino Solid Waste Management Authority (MSWMA) Board of Commissioners adopted the Fiscal Year 2024/2025 budget unanimously. They also voted 4-1 to increase the tipping fee by $3.00, but this vote is only guidance to staff and will return for formal adoption after further clarifications with jurisdictions.

• Adopted FY 2024/2025 budget (5-0)
• Voted to increase tipping fee by $3.00 (4-1, guidance only, not final adoption)
• Approved minutes of May 2, 2024 regular meeting (5-0)
• Set next meeting date for August 8, 2024

Design Review Board Regular Meeting

The Ukiah Design Review Board will meet to review and approve minutes from the April 25 meeting, then consider a new request for public artwork at 105 N Main St. The board advises on site design and makes recommendations to the Planning Commission.

• Review and approve April 25, 2024 meeting minutes
• Request for review of public artwork at 105 N Main St (APN 002-192-18) for consistency with city public art policy

Planning Commission

The Ukiah Planning Commission will consider approving a Major Site Development Permit for nine prefabricated modular structures totaling about 1,440 square feet to serve as accessory medical offices at 280 E Standley Street for up to five years. The meeting also includes approval of prior minutes, a director's report, and public comment on non-agenda items.

• Major Site Development Permit for 9 modular medical office structures at 280 E Standley Street (APN 002-192-14), File No. 24-0130
• Approval of minutes from April 24, 2024 regular meeting
• Community Development Director's report
• Appeal deadline for decisions: June 3, 2024

The Planning Commission approved a Major Site Development Permit allowing nine interconnected single-story prefabricated modular structures, totaling about 1,440 square feet, to serve as accessory medical offices at 280 E Standley Street for no more than five years upon occupancy. The vote was 3-0, with Chair R. Johnson absent. The Commission also approved the minutes of its April 24, 2024 regular meeting and noted the appeals deadline of June 03, 2024, with no appeals received.

• Approved Major Site Development Permit for nine modular structures (about 1,440 sq ft) as accessory medical offices at 280 E Standley Street, limited to five years upon occupancy (3-0)
• Approved minutes of the April 24, 2024 regular meeting (4-0, Chair R. Johnson absent)
• Noted appeals deadline of June 03, 2024; no appeals received

City Council

The City Council will review a financial report for the Electric Utility and consider adopting proposed electric rate adjustments. The meeting also includes discussions on various infrastructure projects, including the Great Redwood Trail and Riverside Park.

• Proposed electric rate adjustments by resolution
• $3,179,369.10 contract award to Granite Construction for Great Redwood Trail Phase 4
• $75,211.56 renewal for NEOGOV cloud-based recruiting and onboarding modules
• $63,635.39 for additional design and environmental services for Great Redwood Trail
• Removal of on-street parking on the west side of Main Street from Mill Street to Norton Street

The Ukiah City Council unanimously approved a $3,179,369.10 contract with Granite Construction for Phase 4 of the Great Redwood Trail. The council also voted to remove on-street parking on the west side of Main Street between Mill and Norton Streets and adopted a cash flow financing plan for grant-funded projects. Additional approvals included electric rate adjustments, Riverside Park regeneration plans, and the cancellation of three future regular meetings.

• Approved $3,179,369.10 contract with Granite Construction for Great Redwood Trail Phase 4 (5-0)
• Adopted resolution removing on-street parking on west side of Main Street from Mill St to Norton St (5-0)
• Approved proposed electric rate adjustments by resolution (5-0)
• Approved plans and specifications for Riverside Park Regeneration Project to advertise bids (5-0)
• Adopted resolution approving cash flow financing plan for grant-funded projects (5-0)
• Approved cancellation of July 3, 2024, Dec 4, 2024, and Jan 1, 2025 regular meetings (5-0)
• Authorized submission of application for CAL Fire Urban and Community Forestry Grant (5-0)
• Approved $75,211.56 three-year renewal agreement with NEOGOV for recruiting modules (5-0)

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will discuss the fiscal year 2024-25 budget for both the District and the Fire Authority. The Board will also review a previously tabled tax appeal for C&M Investments & CVH Investments.

• Discussion of fiscal year 2024-25 Budget for Ukiah Valley Fire District and Ukiah Valley Fire Authority
• Review of tax appeal for C&M Investments & CVH Investments

The Ukiah Valley Fire District Board approved changing property tax assessments back to the 1997 parcel-based method, reversing a building-based approach, in response to a tax appeal by C&M Investments and CVH Investments. The board also discussed the 2024-25 fiscal year budget for the Fire District and Fire Authority, but took no action on it. The meeting was a special session held on May 14, 2024.

• Approved changing property tax assessments to parcel-based method (3-0)
• Discussed 2024-25 fiscal year budget, no action taken

Public Spaces Commission

The Public Spaces Commission will hold a regular meeting to approve minutes from a March community forum, hear reports from staff and commissioners, and discuss the approach and goals for the Parks Gap Analysis required by the 2040 General Plan. The meeting is primarily for discussion and comment, with no final decisions expected on the analysis.

• Approval of minutes from March 12, 2024 Community Forum
• Discussion of Parks Gap Analysis requirement of the 2040 General Plan
• Community Services Director report
• Audience comments limited to 3 minutes per person

The Commission approved the minutes from the March 12, 2024, Community Forum. Staff received direction regarding the Parks Gaps Analysis Requirement of the 2040 General Plan.

• Approved March 12, 2024 Community Forum minutes (4-0-1)

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority board will review and potentially approve the Five-Year Review Report of the Countywide Integrated Waste Management Plan, discuss the proposed 2024/2025 budget, and consider a tipping fee adjustment. The meeting also includes routine items like minutes approval and financial reports.

• Five-Year Review Report of the Mendocino County Countywide Integrated Waste Management Plan
• Proposed 2024/2025 Budget
• Proposed Tipping Fee Adjustment
• Proposed Mobile Event Schedule (HHW Schedule 2024)
• Report and Discussion of Grant Items

The Board authorized the General Manager to finalize and submit the five-year review report for the Countywide Integrated Waste Management Plan. The Board also directed staff to research a potential tipping fee increase.

• Approved February 8, 2024 meeting minutes (3-0)
• Authorized General Manager to finalize and submit five-year review report of the Countywide Integrated Waste Management Plan (5-0)
• Directed staff to research possibility of tipping fee increase
• Directed staff to gather more information on collection timing and materials
• Set next meeting date for May 30, 2024

City Council

The Ukiah City Council will receive the Police Department's annual report and mid-year budget review, consider awarding a $62,512.72 bid for the municipal pool filtration system, and hold a public hearing on closing out two state Community Development Block Grants. The agenda also includes proclamations, consent calendar items, and closed session discussions on litigation and property negotiations.

• Police Department annual report and mid-year budget review for FY 2023-25
• Award bid to Lincoln Aquatics for $62,512.72 for Municipal Pool Filtration System (Spec No. E39825)
• Public hearing on final performance of CDBG grants 20-CDBG-CV2-3-00081 and 20-CDBG-CV2-3-00097
• Authorize City Manager to negotiate lease assignment from Ukiah Aviation Services to Vega Air, LLC
• Closed session: initiation of litigation (3 cases), existing litigation (Ukiah v. Questex), real property negotiations (APNs 180-110-12, 180-120-15, 180-120-16, 003-230-03-00)

The Ukiah City Council approved the consent calendar, including a $62,512.72 bid for the municipal pool filtration system, and adopted two resolutions to close out state Community Development Block Grants. The council also approved minutes from the April 17 meetings, with Mayor Dueñas abstaining. No other substantive decisions were made; the meeting included proclamations, a police department report, and a closed session with no action reported.

• Approved consent calendar items 7a-7c (5-0)
• Approved minutes of April 17 special and regular meetings (4-0-1, Dueñas abstained)
• Adopted resolutions 2024-14 and 2024-15 for CDBG grant closeout (5-0)

Measure P Oversight Committee

The Measure P Oversight Committee will hold a special meeting to introduce members, administer oaths of office, and discuss the Measure P Fiscal Compliance Report for fiscal years 2021 and 2022. The committee may approve the report. Public comments on non-agenda items are also scheduled.

• Committee member introductions and oaths of office
• Discussion and possible approval of Measure P Fiscal Compliance Report for FY 2021-2022

Design Review Board Regular Meeting

The Design Review Board will review two site development permit applications and make recommendations to the Zoning Administrator and Planning Commission. The board also approves minutes from its March 28 meeting and takes public comments on non-agenda items.

• Minor Site Development Permit for gas station refurbishment at 734 South State Street, including garage-to-retail conversion, façade updates, parking lot improvements, landscaping, and signage
• Site Development Permit for single-story commercial shell with drive-thru at 1294 N. State Street
• Approval of March 28, 2024 regular meeting minutes

City Engineer

The City Engineer is holding a special meeting to review a minor subdivision application for a 0.71-acre parcel at 1310 West Clay Street, which would be split into two parcels. The meeting also includes approval of minutes from October 19, 2023, and a public hearing on the subdivision. No other substantive items are on the agenda.

• Minor subdivision of 1310 West Clay Street (APN 001-203-38) into two parcels: 14,424 sq ft and 20,234 sq ft
• New addresses: 1310 and 1312 West Clay Street
• Public hearing on the subdivision
• Review of October 19, 2023 meeting minutes

Planning Commission

The Ukiah Planning Commission will hold a regular meeting with several items, including a request to amend a Major Use Permit to allow outdoor on-site cannabis consumption at 441 N. State St. The commission will also receive a status update on the Building Bridges Community Center and Winter Homeless Shelter at 1045 S State St, and approve the minutes from the April 10, 2024 meeting. The agenda includes standard procedural items such as call to order, roll call, and public comment.

• Major Use Permit amendment (File No. 23-8972) to allow outdoor cannabis consumption at 441 N. State St., APN 002-186-19
• Bi-annual status update on Building Bridges Community Center and Winter Homeless Shelter at 1045 S State St.
• Approval of minutes from April 10, 2024 regular meeting
• Community Development Director's report
• Appeal deadline for decisions: May 6, 2024

The Ukiah Planning Commission approved a Major Use Permit amendment to allow outdoor on-site cannabis consumption at an existing cannabis business at 441 N. State St., with a condition prohibiting vaping or smoking. The commission also received a bi-annual status update on the Community Center and Winter Homeless Shelter at 1045 South State Street. The May 8, 2024 meeting was canceled due to lack of business.

• Approved Major Use Permit amendment for outdoor cannabis consumption at 441 N. State St. (5-0)
• Condition added: no vaping or smoking of cannabis products on premises
• Received bi-annual status update on Community Center and Winter Homeless Shelter at 1045 South State St.
• Canceled May 8, 2024 Planning Commission meeting

Diversity and Equity Standing Committee - Regular

The Diversity and Equity Standing Committee approved a new bi-monthly meeting schedule and agreed to serve as DEI ambassadors at community events, following full implementation of the Equity Action Plan. The committee also appointed an ad hoc group to develop branding, but failed to approve the February minutes due to abstentions. The proclamation schedule was postponed to October.

• Adopted bi-monthly meeting schedule and ambassador role (7-0)
• Appointed Jackson, Tognoli, Liberman to branding ad hoc (6-0)
• Motion to approve Feb 28 minutes did not carry (5-0, 2 abstentions)
• Postponed proclamation schedule discussion to October

Bid Opening

This is a bid opening meeting for a city project, held in person and virtually. The agenda contains only procedural instructions for observing the bid opening; no specific project or contract details are listed.

• Bid opening at 2:00 PM on April 23, 2024
• Location: Civic Center Council Chamber, 300 Seminary Avenue, Ukiah, CA
• Virtual participation via Zoom or phone

City Council

The Ukiah City Council will meet on April 17, 2024, to consider routine approvals, a proclamation for Sexual Assault Awareness Month, and key decisions including re-appropriation of funds for the Urban Core Rehabilitation and Transportation Project and adoption of a Vehicle Miles Traveled (VMT) policy for future traffic impact evaluations.

• Approve re-appropriation of Series 2022 Lease Revenue Bonds and grant funds for Urban Core Rehabilitation and Transportation Project
• Adopt resolution establishing Vehicle Miles Traveled (VMT) as standard for measuring traffic impacts under CEQA
• Authorize City Manager to negotiate parking license agreement with Redwood Family Dermatology Medical Associates
• Authorize City Manager to negotiate lease agreement with Mendocino County Air Quality Management District for space at the Airport
• Issue proclamation declaring April 2024 as Sexual Assault Awareness Month

The Ukiah City Council approved a resolution establishing Vehicle Miles Traveled (VMT) as the standard for measuring traffic impacts under CEQA, replacing level-of-service metrics. They also authorized a letter to Mendocino County regarding off-site billboards, appointed an ad hoc committee to explore a Parks and Recreation Special District, and approved the consent calendar. The meeting included a closed session with no action reported.

• Adopted Resolution 2024-12 establishing VMT as traffic impact standard (4-0)
• Authorized letter to Mendocino County on off-site billboards (4-0)
• Appointed Councilmembers Rodin and Orozco to ad hoc on Parks and Recreation Special District (4-0)
• Approved consent calendar including March 2024 disbursements, bond re-appropriation, parking license agreement, shopping cart policy review, and airport lease (4-0)
• Approved minutes of April 3, 2024 special and regular meetings (4-0)

City Council

The Ukiah City Council is holding a special meeting to conduct a budget workshop. They will review mid-year departmental budget and objectives progress for FY 2023-25, discuss draft objectives, and review individual departmental five-year capital improvement plan updates for FY 2024-25. The meeting is primarily a discussion and review session, with no formal action items listed.

• Mid-year departmental budget and objectives progress review for FY 2023-25
• Review of draft departmental objectives for FY 2024-25
• Review of individual departmental five-year capital improvement plan updates for FY 2024-25

The Ukiah City Council held a special meeting budget workshop on April 17, 2024, to review mid-year departmental budgets and objectives for fiscal year 2023-25, draft objectives, and five-year capital improvement plan updates for fiscal year 2024-25. Presentations were given by department heads including IT, Airport, Human Resources, Fire Authority, and Community Services. No formal decisions or votes were made during the workshop.

• No formal decisions or votes taken during budget workshop

Planning Commission

The Ukiah Planning Commission is holding a regular meeting with several informational items. The main business includes receiving the Community Development Director's report, a presentation on AB 2449 (teleconference rules), and a presentation on the 2023 Annual Progress Reports to the state housing department. The meeting also includes approval of the February 28, 2024 minutes and public comment.

• Receive 2023 HCD & OPR Annual Progress Reports presentation
• Receive report on AB 2449 and Brown Act teleconference rules
• Receive Community Development Director's Report
• Approve minutes of February 28, 2024 regular meeting
• Public comment on non-agenda items (3-minute limit)

The Ukiah Planning Commission voted unanimously to add AB 2449 Notifications and Considerations to all future agendas, a procedural change related to teleconference open meeting rules. The commission also received a presentation on the 2023 Annual Progress Reports to state housing agencies. No other substantive decisions were made.

• Approved adding AB 2449 Notifications and Considerations to all future agendas (5-0)
• Approved minutes of February 28, 2024 regular meeting (4-0-1 abstention)
• Received presentation on 2023 Annual Progress Reports to HCD and Governor's Office

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will hold a tax appeal hearing for C&M Investments and CVH Investments, with a recommended action to complete the appeals process and render decisions. The board will also consider approving the minutes from the February 13, 2024 regular meeting. Upcoming budget discussions for fiscal year 2024-25 are announced for May 14, 2024, but no action will be taken at those meetings.

• Tax appeal hearing for C&M Investments and CVH Investments
• Approval of minutes from February 13, 2024 regular meeting
• Announcement of May 14, 2024 Fire Executive Committee meeting for FY 2024-25 budget discussion
• Announcement of May 14, 2024 Special Meeting for FY 2024-25 budget discussion

The Board approved the minutes from the February 13, 2024 meeting. A tax appeal hearing for C&M Investments was postponed to a future special meeting to allow for the attendance of legal counsel.

• Approved February 13, 2024 meeting minutes (4-0)
• Tabled C&M Investments tax appeal hearing until May 14, 2024 (4-0)

City Council

The City Council will discuss several items including a $5,150,000 application for rental rehabilitation funds and a $59,995 contract for electrical conversions on State Street. The meeting also includes proclamations, committee appointments, and potential Planning Commission appointments.

• Application for $5,150,000 in HOME Investment Partnerships Program funds for a Rental Rehabilitation Project
• Contract with Coastal Mountain Electric for $59,995 for State Street overhead to underground electrical conversions
• Resolution to modify the Diversity and Equity Standing Committee
• Possible appointment of Angie Grainger to the Planning Commission
• Proclamations for National Public Safety Telecommunicators Week, Fair Housing Month, and Arts, Creativity, and Culture Month

The City Council approved several administrative resolutions, including funding applications for housing and committee appointments. The council also authorized a contract for electrical conversions on State Street and appointed two individuals to city commissions.

• Appointed Angie Grainger to the Planning Commission (5-0)
• Appointed Norm Rosen to the Civil Service Commission (5-0)
• Approved $59,995 contract with Coastal Mountain Electric for State Street electrical conversions (5-0)
• Approved application for HOME Investment Partnerships Program funding (5-0)
• Adopted Resolution 2024-08 for Measure P Oversight Committee appointments (5-0)
• Adopted Resolution 2024-09 modifying the Diversity and Equity Standing Committee (5-0)
• Approved meeting minutes from March 20 and March 25, 2024 (5-0)

City Council

The City Council will conduct a budget workshop to review progress on fiscal year 2023-25 departmental objectives. The Council will also discuss preliminary draft objectives and updates to the Five-Year Capital Improvement Plan for fiscal year 2024-25.

• Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2023-25
• Review of Draft Objectives
• Review of Individual Departmental Five-Year Capital Improvement Plan Updates for Fiscal Year 2024-25

The City Council held a special meeting for a budget workshop. Department directors presented mid-year progress reviews for Fiscal Year 2023-25, draft objectives, and five-year capital improvement plan updates. No formal votes or decisions were recorded.

Airport Commission

The Airport Commission will review lease recommendations for FedEx and Mendocino County. The meeting also includes discussions regarding FAA grants, airport maintenance, and a runway extension study.

• FedEx Lease Recommendation
• Mendocino County Lease Recommendation
• FAA Grants and Projects discussion
• Runway Extension Study discussion
• Airport Monthly Financial report

The Ukiah Airport Commission voted 4-0 to recommend the assignment of the Ukiah Aviation Services lease, with conditions regarding parcel rates and ground rent. Staff provided updates on FAA grants, runway projects, financials, maintenance, and AvGas sales. The runway extension item was noted for discussion at the March 20th City Council meeting.

• Recommended Ukiah Aviation Services lease assignment (4-0)
• Approved previous meeting minutes
• Staff reported on FAA grants and phase 2 runway project
• Staff reported on airport monthly financials
• Staff reported on airport maintenance
• Staff reported on AvGas sales in California
• Runway extension scheduled for March 20 Council meeting

Ukiah Valley Water Authority

The Ukiah Valley Water Authority's Water Executive Committee is holding its first special meeting to organize itself. Members will be sworn in, elect officers, and adopt resolutions to establish the authority's operations, including a conflict of interest code and administrative authority. They will also receive presentations on the Joint Powers Agreement and potential conflicts of interest, and set a regular meeting schedule.

• Election of Chair, Vice Chair, Secretary, Treasurer, and Alternates
• Adoption of resolution for public notice of draft Conflict of Interest Code with 45-day comment period
• Adoption of resolution authorizing Chair and Secretary to take administrative actions for authority establishment
• Presentation on key terms of Joint Powers Agreement creating the authority
• Discussion of potential conflicts of interest

The Water Executive Committee elected Adam Gaska as Chair, Jerry Cardoza as Vice Chair, and Sean White as Secretary, and tabled the Treasurer and Alternates appointments. It adopted three resolutions: 2024-01 for public notice of a draft Conflict of Interest Code, 2024-02 authorizing administrative actions for the Authority, and 2024-03 setting regular monthly meetings. The committee also approved the agenda order and scheduled the next meeting for May 7, 2024.

• Elected Adam Gaska as Chair (6-0)
• Elected Jerry Cardoza as Vice Chair (6-0)
• Elected Sean White as Secretary (6-0)
• Tabled appointment of Treasurer (6-0)
• Tabled appointment of Alternates (6-0)
• Approved recommended order of agenda (6-0)
• Adopted Resolution 2024-01 on Conflict of Interest Code public notice (6-0)
• Adopted Resolution 2024-02 authorizing administrative actions (6-0)

Design Review Board Regular Meeting

The Ukiah Design Review Board will meet to review two new commercial development proposals and consider approval of past meeting minutes. The board acts as an advisory body to city staff and commissions, evaluating site design elements like architecture and landscaping. No decisions will be made on audience comments.

• Temporary accessory medical offices (9 prefabricated structures, 1,440 sq ft) at 280 E Standley Street for existing health services
• Single-story commercial shell with drive-thru at 1294 N State Street
• Approval of July 27, 2023 regular meeting minutes

Diversity and Equity Standing Committee - Regular

The Diversity and Equity Standing Committee will discuss and possibly take action on its goals, strategies, and the City of Ukiah's Equity Action Plan, and will receive the 2023 Diversity and Equity Annual Report. The committee will also review and assign the 2024 proclamation schedule and appoint an ad hoc group for branding design. The meeting includes routine items like roll call, audience comments, and approval of minutes.

• Discuss and take possible action on Committee goals and strategies and the City's Equity Action Plan
• Receive and discuss the 2023 Diversity and Equity Annual Report
• Review, assign and approve the recommended schedule of proclamations for the City of Ukiah
• Appoint Ad Hoc to develop branding design for the Committee
• Approval of minutes for February 28, 2024 regular meeting

City Council

The Ukiah City Council will meet for a special session that includes a closed session to discuss pending litigation and negotiations for multiple properties. Public comments and a potential appointment to the City Civil Service Commission are also on the agenda.

• Closed session on litigation: Ukiah v. Questex (Mendocino County Superior Court Case No. 15-66036)
• Property negotiations for APN 180-110-12, 180-120-15, 180-120-16 with GMB Realty Partners, Inc.
• Property negotiations for APN 003-230-03-00 with Mark and Jann Lanz
• Property negotiations for Mendocino County Document Number 1999-05298 with Wardway Enterprises, LLC
• Potential appointment to City Civil Service Commission

City Council

The Ukiah City Council will meet to recognize Earth Day and Red Cross Month, receive employee awards, and discuss several routine and substantive items. Key decisions include applying for a $500,000 state grant for a first-time homebuyer program, approving a $18,000 budget amendment for runway safety work, and allocating $30,000 for groundwater sustainability agency dues.

• Apply for $500,000 HOME Investment Partnerships Program funds for first-time homebuyer program
• Approve $18,000 budget amendment for FAA Grant 20 Runway 15-33 Pavement Rehabilitation Phase 2: Obstruction Survey for PAPI Certification
• Allocate $30,000 additional dues to Ukiah Valley Basin Groundwater Sustainability Agency
• Receive 2023 annual report on general code enforcement activities
• Approve 2022 greenhouse gas emissions inventory as baseline for Climate Action Plan

The City Council approved the 2022 Greenhouse Gas Emissions Inventory Report as the baseline for the city's climate action plan and authorized a contract for its preparation. The council also approved several funding applications and budget amendments via the consent calendar. A proposed resolution regarding an Israeli-Palestinian ceasefire was tabled.

• Approved 2022 greenhouse gas emissions as baseline for climate action plan (5-0)
• Approved scope of work for subconsultant Rincon and contract amendment with Mintier Harnish for Climate Action Plan (5-0)
• Tabled resolution regarding Israeli-Palestinian ceasefire (3-2)
• Approved application for HOME Investment Partnerships Program funding (5-0)
• Approved proposal from SMB Environmental, Inc. for municipal well CEQA/NEPA compliance (5-0)
• Approved $18,000 budget amendment for Airport Runway 15-33 Pavement Rehabilitation (5-0)
• Approved $30,000 in additional dues to Ukiah Valley Basin Groundwater Sustainability Agency (5-0)
• Approved March 6, 2024, meeting minutes (5-0)

City Council

The Ukiah City Council is holding a special budget workshop to review mid-year departmental budget and objectives progress for fiscal year 2023-25, discuss draft objectives, and review individual departmental Five-Year Capital Improvement Plan updates for fiscal year 2024-25. No action is scheduled; the council will receive, review, consider, and discuss the updates.

• Mid-year departmental budget and objectives progress review for FY 2023-25
• Review of draft departmental objectives
• Review of individual departmental Five-Year Capital Improvement Plan updates for FY 2024-25

The Ukiah City Council held a special meeting on March 20, 2024, as a budget workshop to review mid-year departmental budgets, draft objectives, and five-year capital improvement plans for fiscal year 2024-25. Department directors presented updates, but no formal decisions or votes were recorded. The meeting adjourned at 5:39 p.m.

• No formal decisions or votes were taken during the budget workshop

Zoning Administrator

The Ukiah Zoning Administrator will hold a public hearing on a minor amendment to allow on-site cannabis product distribution at the existing Cannavine retail store. The board will also approve prior meeting minutes and review appeal procedures for zoning decisions.

• Minor Amendment (File No. 23-9153) to Major Use Permit (File No. 17-2841) for cannabis product distribution at Cannavine, 1230 Airport Park Boulevard, Suite C
• Approval of October 26, 2023, Zoning Administrator Meeting Minutes
• Appeal deadline for zoning decisions set for March 25, 2024

Public Spaces Commission

The Public Spaces Commission will hold its regular meeting, including a community forum and a staff report on developing the Ukiah Valley as an outdoor recreation hub. The commission will also review and approve minutes from the January 9, 2024 meeting.

• Approval of minutes from January 9, 2024 meeting
• Staff report and discussion on developing Ukiah Valley as an outdoor recreation hub (with Trail User Survey 2024 attachment)

The Public Spaces Commission met on March 12, 2024, and approved the minutes of its January 9, 2024 regular meeting by a 4-0 roll call vote. The only substantive agenda item was a presentation on developing the Ukiah Valley as an outdoor recreation hub; the report was received with no decision or vote recorded. The meeting adjourned at 7:15 p.m.

• Approved minutes of the January 9, 2024 regular meeting (4-0; Parker and Thompson absent)
• Received report on developing the Ukiah Valley as an outdoor recreation hub (no vote recorded)

City Council

The Ukiah City Council will consider awarding two major construction contracts, including an $11.9 million bid for the Urban Core Rehabilitation and Transportation Project and a $2.4 million bid for the Electric Service Center tenant improvements, after resolving a bid protest. The council will also vote on consent items such as approving monthly disbursements, renewing a lease with Rusty Bowl BMX, and adopting the 2022 California Fire Code. Additionally, they will receive annual reports on military equipment, cannabis ordinances, and housing progress, and hold closed-session discussions on litigation and property negotiations.

• Award $11,943,936.75 bid to Ghilotti Construction for Urban Core Rehabilitation and Transportation Project (Spec 23-07)
• Resolve bid protest and award $2,446,340 to Kirby Construction for Electric Service Center tenant improvements and fire damage repair (Spec 24-01)
• Approve 3-year audit services contract with Van Lant & Fankhanel, LLP for $126,200
• Authorize lease renewal of Riverside Park portion to Rusty Bowl BMX, Inc.
• Adopt ordinance adopting 2022 California Fire Code with local amendments

The City Council awarded two major construction contracts for utility and transportation projects. The council also voted to add a ceasefire resolution regarding the Israeli Palestinian conflict to a future agenda.

• Awarded $11,943,936.75 bid to Ghilotti Construction Company Inc. for Urban Core Rehabilitation and Transportation Project (5-0)
• Awarded $2,446,340 bid to Kirby Construction Company for Electric Service Center improvements and fire damage repair (5-0)
• Approved placing a resolution supporting an Israeli Palestinian ceasefire on the next council agenda (3-1, 1 abstention)
• Approved Consent Calendar items 7a-7f, including an amended 2022 California Fire Code ordinance (5-0)
• Approved submittal of 2023 Annual Progress Reports to HCD and the Governor's Office of Policy and Research (5-0)
• Decided to receive cannabis-related oral presentations every four years with summary reports in intervening years (5-0)
• Acknowledged receipt of the annual military equipment report from the Ukiah Police Department (5-0)

Airport Commission

The Ukiah Airport Commission will meet to discuss routine business including approving minutes, hearing public comments, and reviewing several operational items such as a lease assignment for Ukiah Aviation Services and a runway extension study. Financial reports for 2023 and 2024 will also be presented.

• Ukiah Aviation Services Lease Assignment (with draft assignment and assumption of amended lease)
• FAA Grants and Project discussion
• Airport Monthly Financial reports for 2023 and 2024
• Runway Extension Study
• City Corporation Yard Project

The Commission approved the minutes from the December 5, 2023 meeting. Staff provided updates on airport maintenance, monthly financials, and the phase 2 runway project.

• Approved December 5, 2023 meeting minutes

Bid Opening

The Ukiah City Council will publicly open and read aloud sealed bids for upcoming municipal projects at the Civic Center Council Chamber and via Zoom. No decisions or discussions are scheduled; this is a procedural bid-opening session.

Diversity and Equity Standing Committee - Regular

The Diversity and Equity Standing Committee will review and possibly act on two items: updating the title of the LGBTQA member position to LGBTQ+ and discussing committee goals and the City of Ukiah Equity Action Plan. The meeting also includes routine approval of prior minutes and potential appointment of a committee member to the Measure P Oversight Committee.

• Consideration of changing the LGBTQA member position title to LGBTQ+
• Discussion and possible action on Committee Goals and the City's Equity Action Plan
• Approval of minutes from the January 24, 2024 meeting
• Appointment of a committee member to the Measure P Oversight Committee

The Diversity and Equity Standing Committee approved changing the LGBTQA member position title to LGBTQ+ and appointed Member Tognoli to the Measure P Oversight Committee. The committee also approved the January 24, 2024, minutes. No action was taken on committee goals and strategies, which remain under discussion.

• Approved changing LGBTQA member position title to LGBTQ+ (7-0)
• Appointed Member Tognoli to Measure P Oversight Committee (7-0)
• Approved January 24, 2024, meeting minutes (7-0)

Planning Commission

The Planning Commission will receive presentations regarding the City of Ukiah Public Art overview and specific art projects. Commissioners are asked to provide feedback to staff on these items.

• City of Ukiah Public Art Overview presentation
• City of Ukiah Electric Utility Equipment Mural Program presentation
• Fort Bragg Alleyway Art Project presentation

Bid Opening

The Ukiah City Council will publicly open sealed bids for unspecified projects during a hybrid meeting at the Civic Center Council Chamber and via Zoom. Residents can observe the bid opening in person, by phone, or online without participating.

Design Review Board Regular Meeting

The regularly scheduled Design Review Board meeting for February 22, 2024, was canceled. The board meets on the fourth Thursday of each month.

City Council

The Ukiah City Council will meet to decide on several key items, including authorizing the City Manager to accept a Chapter 11 bankruptcy plan for opioid settlement funds, adopting an ordinance for civil penalties on public nuisances, and approving a $530,000 application for state housing funds. The council will also consider routine disbursements, contract amendments, and updates to city codes and fees.

• Approve $13,567.14 change order for Yardney Filters Replacement Project at Wastewater Treatment Plant
• Adopt ordinance imposing civil penalties for failure to abate public nuisances on residential property
• Adopt ordinance amending lot line adjustments and parcel mergers in Ukiah City Code
• Apply for $530,000 in state Prohousing Incentive Pilot Program funds for housing initiatives
• Amend contract with Dr. Brandon Begley for Medical Control Oversight, increasing annual compensation to $52,000

The Ukiah City Council approved a Joint Exercise of Powers Agreement to establish the Ukiah Valley Water Authority and appointed representatives to the new body. The council also adopted fee schedule amendments for the Community Development Department, introduced the amended 2022 California Fire Code, and approved various consent calendar items including ordinances addressing public nuisances and lot line adjustments.

• Approved February 7, 2024 special and regular meeting minutes (5-0)
• Approved consent items including wastewater treatment plant change order, civil nuisance penalties ordinance, Prohousing Incentive Pilot Program application, medical control oversight contract amendment, opioid settlement bankruptcy plan acceptance, fire equipment purchases, and museum roof notice of completion (5-0)
• Adopted Resolution 2024-05 amending Planning and Building fee schedules and established a new ad hoc committee (5-0)
• Approved Joint Exercise of Powers Agreement for the Ukiah Valley Water Authority and appointed Vice Mayor Crane and Councilmember Orozco as representatives (5-0)
• Adopted Resolution 2024-06 and introduced an ordinance adopting the amended 2022 California Fire Code (5-0)
• Appointed Councilmembers Rodin and Sher to the Community Health Needs Assessment Steering Committee (5-0)
• Adopted Ordinance 1237 amending City Code articles for lot line adjustments and parcel mergers (5-0)

Planning Commission

The Ukiah Planning Commission is holding a regular meeting with mostly routine items, including approval of prior minutes and a director's report. The main substantive item is the discussion and possible appointment of a new chair and vice chair for 2024, along with a possible reorganization of seating.

• Approve minutes of January 24, 2024 regular meeting
• Receive Community Development Director's report (Planning-Division-Projects-Report-2-2-24)
• Nominate and appoint Chair and Vice Chair for 2024 calendar year
• Possible Planning Commission reorganization per Procedures of Conduct

The Ukiah Planning Commission held a regular meeting on February 14, 2024, approving the previous meeting's minutes and reorganizing leadership for the year. Commissioners nominated and appointed R. Johnson as Chair and A. deGrassi as Vice Chair, and discussed potential changes to the Rules of Conduct regarding commission seating.

• Approved minutes of the January 24, 2024 regular meeting (4-0)
• Nominated and appointed R. Johnson as Chair (4-0)
• Nominated and appointed A. deGrassi as Vice Chair (4-0)

Ukiah Valley Fire District

The Ukiah Valley Fire District Board will consider using Reserve Measure B funds for two training-related expenses: $70,000 to send two team members through a paramedic program at Pelham Training University, and $60,000 to complete the Training Tower project. The board will also receive annual reports on Measure B spending and mitigation fees for the fiscal year ending June 30, 2023, and approve minutes from prior meetings.

• $70,000 from Reserve Measure B funds for two team members' paramedic program through Pelham Training University
• $60,000 from Measure B Reserve funds to complete the Training Tower project
• Receive Annual Measure B Report for year ending June 30, 2023
• Receive Annual Mitigation Fee Report for FY 2022-23
• Approve minutes from December 12, 2023 regular meeting and January 9, 2024 special meeting

The Board of Directors approved the use of Reserve Measure B funds for two specific projects and accepted annual reports. The decisions included funding for paramedic certifications and the completion of a training tower.

• Approved $70,000 in Reserve Measure B funds for two team members' paramedic programs through Pelham Training University (4-0)
• Approved $60,000 in Measure B Reserve Funds to complete the Training Tower Project installation (4-0)
• Approved December 12, 2023, meeting minutes (4-0)
• Approved January 09, 2024, corrected meeting minutes (4-0)

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority Board of Commissioners will meet to receive reports on the status of operations and budget. The meeting includes discussions regarding grant items and AB 2449 notifications.

• Review of Mendo Haz Mobile Schedule 2024
• Report and discussion of grant items
• Review of budget status and balance sheet as of 1-31-24
• Approval of January 11, 2024, meeting minutes

The Board approved the minutes from the January 11, 2024, meeting. Commissioners directed staff to provide a detailed cost analysis and collection data from previous events in the next agenda packet.

• Approved January 11, 2024, meeting minutes (3-0)
• Directed staff to provide detailed cost analysis and collection data in next agenda packet
• Directed staff to provide grant update at next meeting
• Reached consensus to schedule next meeting in April 2024

City Council

The Ukiah City Council is meeting to consider several items, including adopting the Western Hills Watershed Protection Area Management Plan, an ordinance adjusting mayor and council compensation, and introducing ordinances on lot line adjustments and civil penalties for public nuisances. The council will also hold a public hearing on applying for USDA funding for a new wheel loader and discuss regulation of off-site advertisements. Several closed session items are scheduled, including litigation and real property negotiations.

• Adoption of Western Hills Watershed Protection Area Management Plan
• Ordinance amending Section 62 of Ukiah City Code on mayor and council compensation
• Introduction of ordinance on lot line adjustments and parcel mergers
• Introduction of ordinance imposing civil penalties for failure to abate public nuisances on residential property
• Public hearing on USDA grant application for $220,000 for a new wheel loader

The City Council adopted an ordinance amending compensation for the Mayor and Councilmembers and approved the Western Hills Watershed Protection Area Management Plan. The Council also introduced ordinances regarding lot line adjustments and civil penalties for residential public nuisances.

• Adopted Ordinance No. 1235 amending Mayor and City Councilmember compensation (5-0)
• Adopted Western Hills Watershed Protection Area Management Plan (5-0)
• Awarded three-year electric utility line tree trimming contract to Sierra Tree Company, Inc. (5-0)
• Authorized USDA grant application for $220,000 to purchase a new wheel loader (5-0)
• Approved $85,200 ESRI GIS software licensing renewal for three years (5-0)
• Introduced ordinance by title only regarding lot line adjustments and parcel mergers (5-0)
• Introduced ordinance by title only regarding civil penalties for residential public nuisances (5-0)
• Approved January 17, 2024, Special and Regular Meeting minutes (5-0)

City Council

The Ukiah City Council holds a special meeting to receive and file the 2023 Audited Annual Comprehensive Financial Report and second-quarter financial report. Council members will also review and potentially update the Ukiah City Council Strategic Plan.

• Receive and file 2023 Audited Annual Comprehensive Financial Report (ACFR)
• Receive and file Second Quarter Financial Report
• Review and update Ukiah City Council Strategic Plan

The City Council received the Audited Annual Comprehensive Financial Report for the year ended June 30, 2023, and the second quarter financial report. The council reached a consensus to move the review of the Strategic Plan to a future meeting.

• Received 2023 Audited Annual Comprehensive Financial Report
• Received second quarter financial report
• Directed staff to agendize Strategic Plan review for a different meeting

Countywide Oversight Board to the Successor Agencies to the City Redevelopment Agencies

The Countywide Oversight Board will meet to review and approve payment schedules for successor agencies. The board will also consider the administrative budget for the City of Ukiah for the upcoming fiscal year.

• Approval of the July 1, 2024, to June 30, 2025, Recognized Obligation Payment Schedule for Fort Bragg
• Approval of the July 1, 2024, to June 30, 2025, Recognized Obligation Payment Schedule and administrative budget for Ukiah
• Introduction and administration of oaths for new board members
• Approval of the January 26, 2023, meeting minutes

Design Review Board Regular Meeting

The Ukiah Design Review Board’s regularly scheduled January 25 meeting was canceled. The board meets on the fourth Thursday of each month.

Planning Commission

The Planning Commission will hold a public hearing regarding a request to amend a Major Use Permit. The amendment would allow an existing cannabis-related business to permit on-site consumption of cannabis products in a designated outdoor area.

• Public hearing for Major Use Permit amendment (File No. 19-4434) at 441 N. State St.
• Proposed outdoor cannabis consumption area for an existing cannabis-related business
• Review of Community Development Director's Report

Diversity and Equity Standing Committee - Regular

The Diversity and Equity Standing Committee will meet to approve past meeting minutes, discuss updates to the Grace Hudson Museum’s mission statement, and review progress on the city’s Equity Action Plan. Members will also hear an LGBTQA+ report and may take action on committee goals.

• Review and provide input on the Grace Hudson Museum’s mission statement
• Discuss and take possible action on the City of Ukiah Equity Action Plan
• Approve minutes from the October 25, 2023 meeting
• Receive LGBTQA+ report from committee member Darren Jackson

The Diversity and Equity Standing Committee approved a motion to merge the Equity Action Plan with the City Council's Strategic Plan, with staff agreeing to draft a version for committee input and schedule it for a future City Council meeting. The committee also approved the minutes of its October 25, 2023 regular meeting. A discussion on future committee goals and community engagement was continued to the next meeting due to time constraints. The Grace Hudson Museum presented its mission statement and requested input on inclusive language; no action was taken.

• Approved minutes of the October 25, 2023 regular meeting (7-0)
• Approved motion to merge the Equity Action Plan with the City Council's Strategic Plan (5-1, 1 abstention)
• Continued discussion on future committee goals and community engagement to the next meeting due to time constraints

Bid Opening

The City of Ukiah will publicly open sealed bids for upcoming projects at the Civic Center Council Chamber and via Zoom. This is a procedural bid-opening session; no decisions are scheduled.

City Council

The Ukiah City Council will hold a regular meeting with several consent calendar items, including budget amendments for the Recycled Water Project Phase 4, a contract for internal investigations, and a software agreement. The council will also discuss 2024 council assignments, consider an ordinance on councilmember compensation, and hold closed session discussions on litigation and property negotiations.

• Budget amendment of $3,313,791 for additional construction services from Ghilotti Construction Inc for Recycled Water Project Phase 4
• Budget amendment of $53,465.75 for soil sampling services for Recycled Water Project Phase 4
• Contract with Independent Investigations for as-needed public safety internal investigations
• Three-year software agreement with iWorq Systems for $62,250 for public works asset and utility management
• Ordinance to amend compensation of Mayor and City Councilmembers

The Ukiah City Council approved a $3,313,791 budget amendment for Phase 4 of the Recycled Water Project and a $53,465.75 amendment for soil sampling. The Council also introduced an ordinance to increase Mayor and Councilmember compensation to $850 per month, effective after the next General Municipal Election. Additionally, the Council adopted a 2024 Advocacy Platform and authorized a retired employee to work temporarily as extra help.

• Approved $3,313,791 budget amendment for Recycled Water Project Phase 4 (4-0)
• Approved $53,465.75 budget amendment for Recycled Water soil sampling (4-0)
• Introduced ordinance raising Mayor/Council pay to $850/month (4-0)
• Adopted 2024 Advocacy Platform with edits (4-0)
• Authorized exception to 180-day waiting period for retired employee (4-0)
• Approved Qualified Contractors List for 2024 (4-0)
• Approved $62,250 three-year software agreement for Public Works (4-0)
• Adopted 2024 Council Assignment list and disbanded Fire Code Ad Hoc (4-0)

City Council

The Ukiah City Council will hold a special meeting to enter closed session for discussions with legal counsel regarding multiple ongoing lawsuits and property negotiations. No formal decisions are scheduled for this meeting; only discussions behind closed doors.

• Closed session on 6 existing lawsuits including Roofing & Solar Construction, Inc. v. City of Ukiah and Russian River Keepers v. City of Ukiah
• Closed session on 2 anticipated litigations (Government Code 54956.9(d)(2) and (d)(4))
• Property negotiations for APN 003-190-11 with Dave Hull under City Manager Sage Sangiacomo
• Property negotiations for multiple parcels (APNs 184-080-37, 184-080-36, etc.) with Henry's Original under City Manager Sage Sangiacomo
• Labor negotiations with all bargaining units via City Manager Sage Sangiacomo

The City Council met in a special session and approved a settlement agreement regarding a legal case with Roofing & Solar Construction, Inc. The City will receive funds to replace a poorly installed roof.

• Approved $480,000 settlement to be received by the City in Roofing & Solar Construction, Inc. v. City of Ukiah et al. (4-0)

Successor Agency to the Ukiah Redevelopment Agency

The Successor Agency to the Ukiah Redevelopment Agency will consider the Recognized Obligation Payment Schedule (ROPS) and the administrative budget. These items cover the period from July 1, 2024, through June 30, 2025. The agency will also review the minutes from the January 11, 2023, special meeting.

• Review of Recognized Obligation Payment Schedule (ROPS) for July 1, 2024, to June 30, 2025
• Review of Successor Agency administrative budget for July 1, 2024, to June 30, 2025
• Approval of January 11, 2023, Special Meeting minutes

Airport Commission

The Airport Commission will receive reports on FAA grants, airport maintenance, and monthly financial statements. The commission will also discuss a runway extension study and a city corporation project.

• FAA Grants and Projects report
• Airport Maintenance report
• Airport Monthly Financial reports
• Runway Extension Study report
• City Corporation Project report

The Ukiah Airport Commission met on December 5, 2023, for a regular meeting. The commission approved the minutes from the October 3, 2023 meeting. Staff provided updates on the Luv Carwash project, FAA grants, maintenance, and financials, but no new actions or votes were taken on these items.

• Approved minutes from October 3, 2023 meeting
• No substantive decisions or votes recorded on agenda items

Mendocino Solid Waste Management Authority (MSWMA)

The Mendocino Solid Waste Management Authority Board of Commissioners is holding a regular meeting to review operations, grants, and budget status reports. The board will also elect a chair and vice chair for the 2024 calendar year and schedule its next meeting date.

• Elect Chair and Vice Chair for the 2024 Calendar Year
• Status of Operations, Collection Events, and Clean-Ups report
• Report and Discussion of Grant Items
• Report and Discussion of Budget Status including balance sheet and budget report as of December 31, 2023

The Mendocino Solid Waste Management Authority Board of Commissioners approved the minutes from a previous meeting, re-elected their current chair and vice chair for 2024, and scheduled their next meeting for February 8, 2024. They also received various operational, grant, and budget reports.

• Approved the minutes of the November 9, 2023, regular meeting (5-0)
• Re-elected Commissioner Mulheren as Chair and Commissioner Gjerde as Vice Chair for the 2024 calendar year (5-0)
• Set the next meeting date for February 8, 2024 (5-0)

Planning Commission

The Ukiah Planning Commission will meet January 10, 2024 to decide on two major land-use permits: a secondhand vintage clothing store at 108 N School St and a car wash upgrade at 162 Talmage Rd. The meeting also includes routine procedural items such as approving past minutes and receiving director’s reports.

• Approve Major Use Permit for secondhand vintage clothing store by Clutts Co. at 108 N School St, APN 002-222-08, File No. 23-8991
• Approve major amendment to car wash development at 162 Talmage Rd; demolish 2,857 sq ft facility and build 2,313 sq ft automated car wash with 8 vacuum stations, File No. 23-9045
• Approve minutes of November 8, 2023 meeting
• Receive Community Development Director’s report and Planning Division Projects Report
• Public hearing and potential approval of car wash upgrade

Ukiah Valley Fire District

The Ukiah Valley Fire District Board is holding a special meeting to take a second reading and vote on adopting the 2022 California Fire Code with amendments, along with NFPA 1 Chapter 38, and a resolution justifying local modifications to state building standards. The meeting also includes routine items like public comment, minutes approval, and reports.

• 2nd reading of Ordinance 2023-01 adopting 2022 CA Fire Code with amendments
• Adoption of Resolution 2024-01 establishing findings for local changes to state building code
• Includes NFPA 1 Chapter 38 for fire and explosion safety and permit issuance
• Repeals conflicting prior ordinances

Public Spaces Commission

The Public Spaces Commission will hold a special meeting to review and approve a 2024 Community Outreach Plan and schedule, which will then be presented to the City Council in February. The agenda also includes approval of minutes from a November 2023 community forum, a director's report, and public comments.

• Adopt 2024 Community Outreach Plan and Gantt timeline
• Approval of minutes from November 14, 2023 Community Forum
• Director's report
• Public comments limited to 3 minutes per person

The Ukiah Public Spaces Commission approved the minutes from the November 14, 2023 Community Forum and adopted the 2024 Community Outreach Plan and Schedule. Both motions passed unanimously with four votes in favor and two commissioners absent. No other substantive decisions were made.

• Approved November 14, 2023 Community Forum minutes (4-0)
• Approved 2024 Community Outreach Plan and Schedule (4-0)

Fire Executive Committee

The Ukiah Valley Fire Authority's Fire Executive Committee will hold a special meeting to discuss and possibly approve a new governance meeting schedule. The main decision is whether to reduce the number of meetings from six to four per year, with a resolution to adopt the new schedule. The agenda also includes approval of minutes from two prior special meetings and public comment on non-agenda items.

• Proposed 2024 governance meeting schedule: four meetings per year vs. current six
• Resolution FEC establishing regular meeting dates
• Approval of minutes from May 9, 2023 special meeting
• Approval of minutes from June 13, 2023 special meeting