Upper Arlington public meetings in 2023
40 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Parks and Recreation Advisory Board
The Upper Arlington Parks and Recreation Advisory Board is meeting to approve prior minutes and discuss updates on the Bob Crane Community Center, naturalized areas, recreation programs, and the 2024 Glow event. The board will also receive a director's report, appoint officers, and review the department's capital improvement program. No votes on specific projects or contracts are listed on this agenda.
- Approve October 25, 2023 meeting minutes
- Bob Crane Community Center update
- Naturalized areas update
- Recreation program and events recap
- 2024 Glow event discussion
Civil Service Commission
The Upper Arlington Civil Service Commission will meet to approve past meeting minutes and review a written examination protest for the Battalion Chief position. No other substantive business is listed on the agenda.
- Approve Special Civil Service Commission Meeting Minutes - 11/7/2023
- Approve Civil Service Commission Meeting Minutes - 2/15/2023
- Review Battalion Chief Written Examination Protest
General
The Upper Arlington Cultural Arts Commission is meeting to approve minutes, review the 2023 work plan update, and discuss the 2024 draft work plan. The agenda also includes a Cultural Arts Division report. This is a routine administrative meeting with no major decisions or public hearings.
- Approve November 1, 2023 Cultural Arts Commission meeting minutes
- 2023 Work Plan Update
- 2024 Draft Work Plan
- Cultural Arts Division Report
Civil Service Commission
The Upper Arlington Civil Service Commission is meeting to approve prior minutes, introduce a new member, discuss requested changes to Civil Service Rule 8, and set the 2024 meeting schedule. The agenda is largely procedural, with no major policy decisions or public hearings listed.
- Approve February 15, 2023 meeting minutes
- Introduction of new Civil Service Commission member
- Discussion of Civil Service Rules & Regulations requested changes - Rule 8
- Set 2024 Civil Service Commission meeting schedule
Board of Zoning and Planning
The Board of Zoning and Planning will review a proposed major subdivision for Scioto Villas, which would create 15 townhouse parcels with park and street reserves, and will make a recommendation to City Council on the Final Plat. The board will also consider two variance requests from old business and hold informal reviews of a proposed addition and the draft 2024 meeting calendar.
- Scioto Villas (DEV-04-23): Major Subdivision and variances for 15 townhouse parcels with park and street reserves; recommendation to City Council on Final Plat
- 1513 Essex Road (VAR-46-23): Variance to allow a 742.5 sq ft detached garage (limit 581.5 sq ft)
- 2286 Yorkshire Road (VAR-52-23): Variances for additions encroaching into side and rear yard setbacks
- 2181 Arlington Avenue: Informal review of a two-story addition encroaching into rear and side yard setbacks
- Draft 2024 Board of Zoning and Planning calendar review
General
The Upper Arlington Cultural Arts Commission is meeting to approve minutes, recognize a commissioner, and discuss the 2024 UA Performance Series and community center focus groups. The agenda also includes a division report and adjournment.
- Approve October 11, 2023 Cultural Arts Commission Meeting Minutes
- Recognition of Commissioner
- 2024 UA Performance Series Discussion
- Community Center Focus Groups
- Cultural Arts Division Report
Medical Advisory Board
The Upper Arlington Medical Advisory Board is meeting to approve minutes from May 17, 2023, and receive updates on EMS statistics, billing, and training. They will also discuss the CARES program, review and update protocols, and work on a by-laws rewrite. The board will receive guidance from the City Clerk on Sunshine Laws, quorum size, and minutes.
- Approve meeting minutes for May 17, 2023
- EMS statistics, billing, and training summary
- CARES program update
- Protocol review and update
- By-laws rewrite
Community Relations Committee
The Community Relations Committee is meeting to approve prior minutes, hear a presentation on hiring people with disabilities, discuss a proposed statement on Middle East events, and review updates on a divided community workshop and strategic planning. Public comment is welcomed at the end.
- Approval of September 28, 2023 minutes
- Educational speaker: Best Practices for Hiring & Working with People Who Have Special Needs and/or Disabilities by Marck Harrison, Greenleaf Job Training Services
- Discussion of proposed CRC statement on current events in the Middle East, presented by Hana Abdelbaki
- Divided Community Workshop update
- 2024 strategic planning and November 20 presentation to City Council
Parks and Recreation Advisory Board
The Upper Arlington Parks and Recreation Advisory Board will meet to approve minutes from August 29, 2023, and receive updates on the Bob Crane Community Center, athletic turf usage and maintenance, aquatics and tennis programs, Play UA, and the Thompson Park playground. The meeting includes staff introductions and a director's report.
- Approve August 29, 2023 meeting minutes
- Bob Crane Community Center update
- Athletic turf usage and maintenance discussion
- Aquatics and tennis 2023 recap
- Thompson Park playground update
Records Commission
The Upper Arlington Records Commission is meeting to approve minutes from April, proposed changes to the city's records retention schedule, and updates to the records management policy. They will also discuss the establishment of the City Records Commission. This is a routine administrative meeting focused on records governance.
- Approval of April 12, 2023 meeting minutes
- Approval of proposed changes to City Records Retention Schedule
- Approval of proposed Records Management Policy
- Discussion on establishment of City Records Commission
Board of Health
The Upper Arlington Board of Health is holding a regular meeting to approve minutes from July 12, 2023, and receive reports from Franklin County Public Health (FCPH) on environmental health, health systems and planning (including a CHAT presentation and updated tobacco report), and prevention and wellness. The agenda is largely procedural, with no new business or old business listed.
- Approval of July 12, 2023 meeting minutes
- FCPH Environmental Health report
- FCPH Health Systems & Planning report including CHAT presentation and updated Tobacco Report
- FCPH Prevention & Wellness report
Board of Zoning and Planning
The Board of Zoning and Planning will review seven variance requests from property owners seeking exceptions to building coverage, setback, and height limits. The board will also consider consent agenda items and receive updates from the Community Development Department.
- 3361 Redding Road: covered porch exceeding 29% building cover limit (33% requested)
- 2145 Tremont Road: covered patio exceeding building and development coverage limits
- 3380 Somerford Road: generator and fence encroaching into front yard setback
- 3096 Glenrich Parkway: front porch encroaching 11'-6" into 40-foot setback
- 1513 Essex Road: detached garage exceeding height and size limits
General
The Upper Arlington City Council will convene to approve the minutes from the August 2, 2023 Cultural Arts Commission meeting and receive a review of the Labor Day Arts Festival. No substantive decisions are scheduled; the meeting focuses on procedural approvals and updates from the Cultural Arts Division.
Civil Service Commission
The Upper Arlington Civil Service Commission is meeting to approve prior minutes, introduce a new member, discuss requested changes to Civil Service Rules & Regulations, and set the 2024 meeting schedule. The agenda is largely procedural with no major decisions or financial items listed.
- Approve February 15, 2023 meeting minutes
- Introduction of new Civil Service Commission member
- Discussion of Civil Service Rules & Regulations requested changes
- 2024 Civil Service Commission meeting schedule
Board of Zoning and Planning
The Board of Zoning and Planning will hold a public meeting to review a proposed Major Subdivision and variances for the Scioto Villas project. The project would subdivide property into 15 townhouse parcels with a reserve. No old business is scheduled.
- Review of proposed Major Subdivision for Scioto Villas
- Variances requested for Scioto Villas project
- Subdivision into 15 townhouse parcels with a reserve
City Tree Commission
The Upper Arlington City Tree Commission is meeting to discuss community outreach, education efforts, and the Tree Treks program. They will also receive updates on forestry operations, contracts, parks, and development, and set dates for 2024.
- Review of Farmer's Market booth and future education/outreach
- Discussion on Tree Treks markers and guides
- Updates on forestry contracts and park projects
- Friends of UA Parks update
- Horticulture update by Libby Roach
Board of Zoning and Planning
The Board of Zoning and Planning will consider a major site plan for a new child day care center at 3230 Northwest Boulevard, along with several variance requests for residential properties. The agenda also includes approval of prior meeting minutes and updates from the Community Development Department.
- 3230 Northwest Boulevard (DEV-03-23): Major Site Plan for demolition of vacant office building and construction of two-story child day care center for The Barrington School of Kingsdale
- 1680 Andover Road (VAR-38-23): Variance for front porch projecting 8'-4" into 40-foot front yard setback
- 1412 Windham Road (VAR-42-23): Variance for permeable paver circular driveway resulting in 30% front yard coverage
- 2140 N. Parkway Drive (VAR-45-23): Variance for covered patio encroaching 15'-7" into rear yard setback
- 1845 Wyandotte Road (VAR-44-23): Variance for two-story addition encroaching 2'-7" into side yard setback
Parks and Recreation Advisory Board
The Upper Arlington Parks and Recreation Advisory Board is meeting to approve minutes, discuss old business including a recommendation on Northam Park open space, and receive updates on the Bob Crane Community Center and the Labor Day Arts Festival. The board will also consider rescheduling its October meeting.
- Approve May 10, 2023 and July 17, 2023 meeting minutes
- Northam Park Open Space Recommendation (old business)
- Bob Crane Community Center Update
- Labor Day Arts Festival Overview
- Reschedule October meeting
Community Relations Committee
The Community Relations Committee is meeting to discuss updates on community events, including the Pleasant Litchford Memorial, Rotary Peace Pole Dedication, and the UA Welcome Series. They will also review the remainder of the 2023 schedule and tentative 2024 observances and events, and plan for September working groups.
- Pleasant Litchford Memorial update
- Rotary Peace Pole Dedication – Monday, September 11
- UA Welcome Series update, including Equal UA Welcome Booth recap and UA History 101 on October 26
- Events: Labor Day Arts Festival (Sept 4), Neighbors Night Out (Sept 30), Songwriter Social (Oct 19)
- Tentative 2024 schedule and observances discussion
Board of Zoning and Planning
The Board of Zoning and Planning will consider several variance requests, including a new two-story home at 3846 Waldo Place that doesn't meet design standards, and front porch encroachments at 1680 Andover Road and 1548 Cardiff Road. They will also review a request to demolish a contributing structure at 2080 Stanford Road sooner than the 180-day waiting period, and hear updates from the Community Development Department.
- 2245 Oxford Road: variance for 34% building coverage and 58% development coverage, exceeding limits
- 1480 W. Lane Avenue: amended graphics plan for OhioHealth
- 3846 Waldo Place: new two-story home not meeting residential design standards
- 1680 Andover Road: front porch encroaching 8'-4" into 40-foot setback
- 2080 Stanford Road: certificate of economic hardship for early demolition
City Tree Commission
The Upper Arlington City Tree Commission is meeting to discuss routine business including approving minutes, public attendance, and updates on forestry operations, contracts, and park projects. They will also plan education outreach, review planting plans including an ODNR Urban Reforestation Grant, and discuss future meeting topics.
- Discussion of ODNR Urban Reforestation Grant for fall planting
- Northam Planting fall and future plan
- Farmer's Market booth date options: 9/6, 9/20, 10/11, 10/25
- Tree Trek ID education outreach
- Updates on contracts, CIP, and development
Board of Zoning and Planning
The Upper Arlington Board of Zoning and Planning will review minutes from prior meetings, consider two zoning variances, and review a development plan for a dental office expansion. No zoning map or text amendments are scheduled.
- Review of June 21 and July 5 meeting minutes
- Variance for 6-foot fence at 1529 Barrington Road (VAR-36-23)
- Variance for new two-story home at 3846 Waldo Place (VAR-37-23)
- Amended final development plan for Glamm Dental at 2164 Riverside Drive (DEV-02-23)
Parks and Recreation Advisory Board
The Upper Arlington Parks and Recreation Advisory Board is holding a special meeting to discuss a single new business item: Northam Park Open Space. No decisions are listed on the agenda; the board will likely review or discuss the topic.
- Discussion of Northam Park Open Space
Board of Health
The Upper Arlington Board of Health meets to receive reports on naloxone distribution in the city and tobacco use data, including youth e-cigarette rates and retailer density. No formal decisions are listed on the agenda; the body reviews updates from Franklin County Public Health.
- Naloxone distributions in Upper Arlington: 94 kits issued May 2022–May 2023 (27% individual, 29% agency transfer, 44% overdose awareness events)
- 8 tobacco retailers operate in Upper Arlington; 100% of UA schools within 2 miles of at least one retailer
- Youth e-cigarette use: 10% of 10th graders reported past-30-day use in 2019
- 21 public pools in Upper Arlington licensed for 2023–2024; 16 inspections conducted this quarter
Board of Zoning and Planning
The Board of Zoning and Planning is holding work sessions and preliminary reviews for three development proposals. These include an amended final plan for a dental office, and preliminary reviews for a new daycare and a fraternity expansion. The board will also receive updates from the Community Development Department.
- 2164 Riverside Drive (Glamm Dental): amended final development plan for exterior improvements
- 3230 Northwest Boulevard (The Barrington School): demolish office, build two-story daycare
- 3250 Riverside Drive (Delta Gamma Fraternity): demolish two offices, add two-story addition
Board of Zoning and Planning
The Board of Zoning and Planning will review and vote on a consent agenda containing nine variance requests, one of which was withdrawn, and will hold public hearings on three additional variance requests. The board will also receive updates from the Community Development Department.
- 2550 Chester Road variance withdrawn by applicant
- 4106 Fairfax Drive: side yard setback encroachments up to 2'-1"
- 3653 Reed Road: rear yard setback encroachment up to 10'-9"
- 1991 Stanford Road: circular driveway and fence height variance
- 2737 Wexford Road: hot tub encroachments
City Tree Commission
The Upper Arlington City Tree Commission will meet to approve past minutes, welcome a new commissioner, and discuss education outreach efforts, grant updates, and operational forestry matters. The meeting includes updates from staff, contractors, and community groups, with no formal decisions listed on the agenda.
- New Commissioner Kathy Duke introduced
- ODNR Urban Reforestation Grant discussed by Sam
- Education outreach drafts reviewed for reference
- Booth at Farmer’s Market opportunity brainstormed
- Friends of UA Parks update by Karla Gengler-Nowak
Community Relations Committee
The Upper Arlington Community Relations Committee is meeting to approve minutes, receive updates from the City Manager, and discuss various community programming items including the Undesign the Redline exhibit, Pride event, Juneteenth plans, and the Welcome Wagon program. Public comments are welcomed at the close of the meeting.
- Approve April 27, 2023 meeting minutes
- City Manager update on CRC application process
- Undesign the Redline exhibit and June 1 opening reception
- UA Pride event update
- Plans for Juneteenth
Board of Zoning and Planning
The Board of Zoning and Planning will review consent agenda items, including several variance requests for residential properties, and hold public hearings on variance and conditional use applications. The board will also review and make recommendations to City Council on proposed amendments to the Unified Development Ordinance, including a sign code change for a home recognition program.
- 3910 Lyon Drive: hot tub and retractable awning encroaching 15'-8" into rear yard setback
- 2617 Eastcleft Drive: two-story addition encroaching 4.24 feet into side yard setback
- 2398 Brandon Road: two-story addition encroaching 3 feet into side yard setback
- 2550 Chester Road: detached garage height variance to 23'-6" (limit 17 feet)
- OR-30-2023 and OR-32-2023: UDO amendments for City Council recommendation
Medical Advisory Board
The Upper Arlington Medical Advisory Board is meeting to approve prior minutes, receive an EMS office update on statistics, billing, and training, and hear a CARES update. Old business includes discussions on ketamine, Decadron, leave-behind Naloxone, and by-laws. The board will also nominate and elect a Chair and Co-Chair.
- Approve 11-02-2022 Medical Board Meeting Minutes
- EMS update: statistics, billing summary, training summary
- Discussion: ketamine, Decadron, leave-behind Naloxone
- Review of by-laws and structure
- Nomination and election of Chair and Co-Chair
Parks and Recreation Advisory Board
The Parks and Recreation Advisory Board is meeting to approve the April minutes and discuss the Northam Park Tennis & Service Building as old business. The agenda also includes a director's report and board member comments.
- Approve April 12th meeting minutes
- Discuss Northam Park Tennis & Service Building
Cultural Arts Commission
The Upper Arlington Cultural Arts Commission is meeting to approve minutes from March 1, 2023, and to review a draft artwork maintenance policy. They will also discuss member recognition and receive updates from the Cultural Arts Division and Community Center. The meeting is largely procedural, with the policy review being the main substantive item.
- Review draft artwork maintenance policy
- Approve March 1, 2023 meeting minutes
- Cultural Arts Commission member recognition and update
- Cultural Arts Division report
- Community Center report
General
The Board of Zoning and Planning (BZAP) is meeting to conduct routine business, including a proclamation, oath of office for new and reappointed members, and approval of previous meeting minutes. The board will also review several variance requests for residential property additions and an amended site plan to convert a car rental facility into a dental office.
- Proclamation honoring former BZAP Chair Robert Tullett for 36 years of service
- Oath of office for new member Matthew McGrath and reappointed members Daniel Barringer and Kevin Carpenter
- Variance for open porch encroachment at 2313 Bristol Road
- Variance for one-story addition at 3130 Edgefield Road
- Amended Major Site Plan for Hart Dental Clinic at 1917 Northwest Boulevard
Records Commission
The Upper Arlington Records Commission is meeting to approve minutes from September 14, 2022, and to approve an updated records retention schedule. The meeting is largely procedural, with no major policy decisions or public hearings on the agenda.
- Approve Records Commission Meeting Minutes from September 14, 2022
- Approve Updated Records Retention Schedule
Parks and Recreation Advisory Board
The Upper Arlington Parks and Recreation Advisory Board is meeting to approve minutes, introduce a new Aquatics Manager, and receive updates on several projects including the Community Center, department branding, athletic field usage, and Party on the Plaza. They will also discuss the timeline for the Northam Park renovation assessment and set a special meeting for May 10th.
- Approve February 8, 2023 meeting minutes
- Introduction of Aquatics Manager
- Community Center update
- Northam Park renovation assessment discussion timeline
- Special meeting scheduled for May 10th
Board of Zoning and Planning
The Board of Zoning and Planning will hold a work session to review several development proposals, including a variance request for a home addition, a site plan for converting a rental car facility into a dental clinic, and an informal review of a garage addition and pool renovation. The board will also discuss proposed amendments to the Unified Development Ordinance regarding minor subdivisions and lot splits. These are work session items, meaning the board is discussing them rather than making final decisions.
- 2712 Swansea Road: variance request for an addition encroaching 1.2 inches into the 8-foot side yard setback and building cover of 30% (limit 29%)
- 1917 Northwest Boulevard: amended major site plan to convert Avis Rental Car facility to a dental clinic (Hart Dental)
- 1980 Hillside Drive: informal review of garage addition in Upper Chelsea Road front yard and pool renovation in Hillside Drive front yard, requiring a plat amendment
- Proposed UDO amendments on minor subdivisions/lot splits
City Tree Commission
The Upper Arlington City Tree Commission is meeting to approve minutes, hear public attendance, and discuss several items including education outreach, an ODNR Urban Reforestation Grant update, Arbor Day 2023, and the Hilliard Shade Commission. Staff will provide updates on forestry operations, contracts, parks, capital improvement projects, and development. The meeting is largely a routine discussion and update session with no formal votes or public hearings listed.
- Discussion of ODNR Urban Reforestation Grant update
- Arbor Day 2023 planning
- Education outreach discussion
- Updates on contracts and capital improvement projects (CIP)
- Optional tour of UA Public Service Center after meeting
Board of Zoning and Planning
The Board of Zoning and Planning will administer oaths to reappointed members, elect a chair and vice chair, and review the February meeting minutes. The board will consider a variance request for an addition and front porch at 2712 Swansea Road, and vote on three consent-agenda variances for additions at Henthorn Road, Ardwick Road, and Northwest Boulevard. A site plan review for a dental clinic at 1917 Northwest Boulevard has been postponed to April meetings.
- 2712 Swansea Road (VAR-05-23): variance for addition encroaching 1.2 inches into side yard, front porch encroaching 14'-2" into front yard, and building cover at 30.8% vs 29% limit
- 2559 Henthorn Road (VAR-09-23): two-story addition encroaching 1.2 feet into 8-foot side yard setback
- 1650 Ardwick Road (VAR-10-23): attached patio encroaching 12'-5" into 32'-5" rear yard setback
- 2380 Northwest Boulevard (VAR-11-23): two-story addition encroaching up to 7'-2" into side yard longwall setback
- 1917 Northwest Boulevard (DEV-01-23): dental clinic site plan postponed to April 5 & 19 meetings
Board of Zoning and Planning
The Board of Zoning and Planning will consider a consent agenda with three variance requests for property additions and a hot tub, and will receive an update from the Community Development Department. The meeting is open to the public in person or via Zoom.
- 2479 Wenbury Drive: variance to allow a two-story elevator addition to encroach up to 5'1" into the 12-foot side yard setback.
- 2738 Westmont Boulevard: variance to allow an addition to encroach up to 3 feet into the 10-foot side yard setback.
- 3744 Lyon Drive: variance to allow a hot tub to encroach up to 15'3" into the 90-foot rear yard platted setback.
- Review of January 18, 2023 BZAP minutes.
- Update from the City's Community Development Department.
Board of Zoning and Planning
The Board of Zoning and Planning will review several variance requests, including a front porch and addition encroachments, a pergola setback, a home without brick or stone, and a lot split. It will also consider minutes from prior meetings and receive an update from the Community Development Department.
- 4462 Summit Ridge Drive: front porch and addition encroach up to 17.5 ft into 60-ft setback; side addition up to 13 ft into 20-ft setback
- 3259 Kenyon Drive: one-story addition encroaches 2'-6" into 8-ft side yard setback
- 2797 Wellesley Drive: attached pergola encroaches up to 11'-3" into 33'-8" rear yard setback
- 1590 Northam Road: new home without brick or stone, not complying with UDO 7.17 Residential Design Standards
- 2665 Lane Road: single lot split into three, not meeting neighborhood compatibility requirements