Van public meetings in 2021

Economic Development Corporation

The Van Economic Development Corporation will hold a regular meeting to discuss applicants for the EDC Executive Director position. The board will also receive a director's report, consider routine consent agenda items, and allow public comment on non-agenda items.

• Discussion of applicants for EDC Executive Director
• Director's report from Charles West
• Financial report and meeting minutes on consent agenda
• Open forum for citizen comments (3-minute limit)

The Van Economic Development Corporation board approved the consent agenda, which included the financial report and previous meeting minutes. The board also received an update from Executive Director Charles West regarding current projects and the search for his successor.

• Approved financial report (4-0)
• Approved previous meeting minutes (4-0)

City Council

The Van City Council will hold a public hearing and consider a rezoning request for a property at 353 VZ CR 1502 from R-1 Residential to R-3 Multi-Family. They will also discuss a subdivision of a 4.696-acre tract, a master plan implementation proposal, an economic incentive agreement with Victron, and disposal of unused right-of-way. Consent agenda includes minutes and expenditures.

• Public hearing and action on rezoning application #157 (Christian Cole) for 353 VZ CR 1502 to R-3 Multi-Family
• Subdivision of 4.696-acre tract in John Walling Survey, Abstract No. 891 (Michael & Sara Farris)
• Proposal with Scott Winston on Master Plan Implementation
• Agreement with Victron for Economic Incentive Package
• Disposal of unused dedicated right of way

City Council approved a re-zoning request for a property at 353 VZ CR 1502 from residential to multi-family. The council also approved a land subdivision, an economic incentive package for Victron, and the disposal of unused right of way.

• Approved re-zoning application #157 for 353 VZ CR 1502 from R-1 Residential to R-3 Multi-Family (4-1)
• Approved subdivision of 4.696 acre tract for Michael & Sara Farris (5-0)
• Approved agreement with Victron for Economic Incentive Package (5-0)
• Approved disposing of unused dedicated right of way (5-0)
• Approved November 11, 2021 minutes and November 2021 expenditures (5-0)

Planning & Zoning

The Van Planning & Zoning Commission will meet to discuss and vote on a rezoning request for a 0.5-acre property at 353 VZ CR 1502 from R-1 Residential to R-3 Multi Family. A public hearing will be held, followed by an action item to approve or deny the change. The meeting will also consider a subdivision request for a 4.696-acre tract in the John Walling Survey.

• Rezoning application #157 Christian Cole: R-1 to R-3 Multi Family at 353 VZ CR 1502
• Subdivision of 4.696-acre tract in John Walling Survey by Michael & Sara Farris

The commission approved a request to re-zone a property at 353 VZ CR 1502 from residential to multi-family. A subdivision request for a 4.696 acre tract was also approved.

• Approved re-zoning of 353 VZ CR 1502 from R-1 Residential to R-3 Multi Family (4-1)
• Approved subdivision of 4.696 acre tract for Michael & Sara Farris (5-0)

City Council

The Van City Council will meet on November 11, 2021, at 7:00 PM in Van City Hall to discuss and potentially act on several items, including a fleet management partnership, subdivision of a 1.001-acre tract, and updates to local ordinances. The meeting includes a closed session for personnel matters and a public forum for citizen comments.

• Subdivision of 1.001-acre tract at 650 W Kansas (E. McPhail Survey, Abstract No. 533)
• Potential partnership with Enterprise Fleet Management for city vehicle management
• Discussion on changes to Junk Vehicle Code ordinance
• Possible action on ReBirth Performance’s request to pave Industrial Lane
• Consideration of Master Plan Update for the City of Van

City Council

This is a special called meeting of the Van City Council. The agenda consists almost entirely of an executive (closed) session to discuss council member duties, complaints about council members, and the city manager position, with possible action afterward. No other business items are listed.

• Executive session under Texas Gov't Code 551.074 to discuss duties of council members
• Executive session to hear complaints regarding council member(s)
• Executive session to discuss the City Manager position
• Possible action on items discussed in executive session

The City Council convened an executive session to discuss the duties of council members, complaints regarding council members, and the City Manager position. No formal action was taken following the discussion.

• No action taken on executive session items

Planning & Zoning

The Van Planning & Zoning Commission will hold a regular meeting on October 26, 2021, at 5:30 PM at Van City Hall. The main action item is a request to subdivide a 1.001-acre tract at 650 W Kansas, owned by Julia L. Modler. The agenda also includes approval of the previous meeting's minutes and standard procedural items.

• Subdivision of 1.001-acre tract in E. McPhail Survey, Abstract No. 533, at 650 W Kansas
• Approval of minutes from September 28, 2021

The Van Planning & Zoning Commission approved the minutes from the September 28, 2021 meeting and approved a subdivision request for a 1.001-acre tract at 650 W Kansas. Both items passed unanimously with four members present.

• Approved September 28, 2021 meeting minutes (4-0)
• Approved subdivision of a 1.001-acre tract at 650 W Kansas (4-0)

City Council

The Van City Council will meet to discuss and possibly act on several ordinances, resolutions, and requests, including designating a tax abatement reinvestment zone, joining the Texas opioid settlement, subdividing a residential tract, and amending city codes and policies. The meeting also includes routine approvals, monthly reports, and a swearing-in ceremony for the new police chief.

• Subdivision of 1.041-acre tract at N Bois D Arc and Stadium Drive into three residential lots
• Designation of city limits as Tax Abatement Reinvestment Zone Number One
• Joining Texas opioid settlement agreements with possible action on participation forms
• Request from Josh Harris to discuss city business codes for fairness
• Request for funding a historical marker on city property near the Van Oil Museum

The Van City Council approved a permanent annual date for downtown trick-or-treating (the last Saturday in October) and approved a three-lot residential subdivision on N Bois D Arc and Stadium Drive, including 0.054 acres of right of way dedicated to the City. Council also approved a personnel policy change paying employees $150 per year of service with no cap, adopted three tax abatement-related ordinances and a resolution joining the Texas opioid settlement, approved the calculated 2021 tax levy, and approved funding for a historical marker for the Texas Short Line Railway. A request from Josh Harris on city business codes was passed 3-1, placing his appeal on hold pending ordinance committee research, and no action was taken on partnering with Basa Energy for the Oil Festival.

• Approved permanent downtown trick-or-treating date: last Saturday in October (4-0)
• Approved subdivision of 1.041 acres on N Bois D Arc and Stadium Drive into three residential lots, with 0.054 acres of right of way dedicated to the City (4-0)
• Approved placing Josh Harris' code appeal on hold pending ordinance committee research (3-1, Charles Ryan nay)
• Approved funding for a historical marker on city property for the Texas Short Line Railway in 1930 (4-0)
• No action taken on partnering with Basa Energy to host and sponsor the annual Oil Festival at City Park
• Approved personnel policy amendment: $150 per year of service with no maximum cap; policy reviewed at start of even fiscal years (4-0)
• Approved ordinance amending Ordinance No. 13 (Chapter 13 of the Van Code of Ordinances) (4-0)
• Approved ordinance designating city limits as Tax Abatement Reinvestment Zone Number One (4-0)

Planning & Zoning

The Van Planning & Zoning Commission will hold a regular meeting to consider a subdivision request by Denny Rucker. The proposal would divide a 1.041-acre tract into three residential lots and dedicate 0.054 acres of right-of-way to the city. The commission will also approve minutes from the August 24, 2021 meeting.

• Subdivision of 1.041 acres at N. Bois D'Arc & Stadium Drive into 3 residential lots
• Dedication of 0.054 acres of right-of-way to City of Van for roadway and utilities
• Approval of minutes from August 24, 2021 meeting

The commission approved the subdivision of a 1.041 acre tract on n. Bois D Arc & Stadium Drive. This action creates three residential lots and dedicates 0.054 acres of right of way to the City of Van for utilities and roadway.

• Approved August 24, 2021 minutes (4-0)
• Approved subdivision of 1.041 acre tract for 3 residential lots (4-0)

Economic Development Corporation

The Van Economic Development Corporation is holding a regular meeting with routine items including a director's report, approval of minutes and financial report, and an open forum for public comments. No major decisions or proposals are listed on the agenda.

• Director's report from Charles West
• Consent agenda: meeting minutes and financial report
• Open forum for public comments (3-minute limit per person)

General

The Van City Council will hold a regular meeting to conduct business and potentially enter executive session. The agenda includes a scheduled executive session regarding the Municipal Court Judge.

• Executive session regarding Municipal Court Judge

The Van City Council met on September 23, 2021, with a quorum present. The council held an executive session and subsequently voted to appoint Tine Brumbelow as Municipal Judge.

• Appointed Tine Brumbelow as Municipal Judge (3-2)

City Council

The Van City Council will hold a public hearing on the proposed FY 2022 budget and 2021 tax rate, then consider adopting the budget and tax rate ordinances. They will also discuss a subdivision request, board appointments, and other routine items. The meeting includes an executive session for economic development and personnel matters.

• Public hearing on 2021 proposed tax rate and FY 2022 budget
• Possible action on subdivision of tracts in Mund Gross Survey, Abstract No. 297, 230 VZ CR 1502
• Approve Van EDC Budget for FY 2022
• Adopt FY 2022 budget and tax rate ordinances
• Appoint Martha Gates to Library Advisory Board

City Council approved the FY 2022 city and Van EDC budgets and set the 2021 tax rate at .600000. The council also approved a land subdivision and appointed a member to the Library Advisory Board.

• Approved FY 2022 City of Van budget (4-0)
• Adopted 2021 tax rate of .600000 (4-0)
• Ratified tax rate revenue increase for FY 2022 (4-0)
• Approved FY 2022 Van EDC Budget (4-0)
• Approved subdivision of tracts at 230 VZ CR 1502 (4-0)
• Appointed Martha Gates to the Library Advisory Board (4-0)
• Authorized City Attorney to draw up a 380 agreement with Victron (4-0)
• Approved August 2021 expenditures and previous meeting minutes (4-0)

Economic Development Corporation

The Van Economic Development Corporation will hold a regular meeting to discuss and potentially act on the FY 2022 budget, which includes a public hearing. The board will also discuss an economic incentives request from Victron Stores, LP. The agenda includes routine consent items and an executive session.

• Public hearing on FY 2022 EDC budget
• Discussion of economic incentives request from Victron Stores, LP
• FY 2022 Budget action item
• Consent agenda: meeting minutes and financial report
• Executive session per Texas Open Meetings Act

City Council

The Van City Council is meeting to hold a budget workshop and to discuss personnel matters in executive session, specifically regarding the City Administrator, Police Chief, and a Police Officer. After the closed session, the council may take action on these personnel items.

• Budget workshop
• Executive session on personnel matters for City Administrator Charles West, Police Chief John Brown, and Police Officer J.R. Smith
• Possible action on personnel matters after executive session

Planning & Zoning

The Van Planning & Zoning Commission will hold a regular meeting to discuss and possibly act on a subdivision request for multiple tracts in the Mund Gross Survey, Abstract No. 297, at 230 VZ CR 1502. The agenda also includes approval of the August 3, 2021 minutes. No other substantive items are listed.

• Subdivision request for multiple tracts, Mund Gross Survey, Abstract No. 297, 230 VZ CR 1502, applicant Candel Hester Russell
• Approval of minutes from August 3, 2021

The Planning & Zoning Commission approved the subdivision of multiple tracts located within the Mund Gross Survey, Abstract No. 297, at 230 VZ CR 1502. The commission also approved the minutes from the August 3, 2021, meeting.

• Approved August 3, 2021 meeting minutes (5-0)
• Approved subdivision of tracts at 230 VZ CR 1502 (5-0)
• Adjourned meeting (5-0)

City Council

The Van City Council is holding a regular meeting that includes a budget workshop. The agenda lists only the workshop as a substantive item, with no other specific actions or discussions detailed. The meeting is scheduled for Tuesday, August 24, 2021, at 7:00 PM at Van City Hall.

• Budget workshop

City Council

The Van City Council will hold a regular meeting on August 12, 2021, with a public hearing on annexation and possible action on an annexation ordinance. They will also discuss and possibly act on a municipal service agreement with Victron Stores, LP, a subdivision request, a homecoming parade permit, and amending the fence ordinance. Other items include awarding a grant administration firm for ARPA funds, purchasing equipment, appointing a parks board member, creating a Parks/Events Director position, appointing a municipal judge, proposing tax rates, and discussing water/wastewater rates and fees. The agenda includes a budget workshop and various reports.

• Public hearing and possible ordinance to annex property into city limits
• Municipal Service Agreement with Victron Stores, LP
• Subdivision of 1.087-acre tract in Mund Gross Survey, Abstract No. 297
• Activity permit for Van High School Homecoming Parade
• Award grant administration firm for ARPA funds (name to be inserted)

The Van City Council approved an ordinance annexing property into the city limits after a public hearing, and approved a Municipal Service Agreement with Victron Stores, LP. The council also approved a proposed tax rate of .60000 and set a public hearing for September 2, 2021. Other actions included awarding Taylor & Associates grant administration services for American Rescue Plan Act funding, amending the fence ordinance, and approving a Skidd Steer and attachments purchase with 5-year annual payments over one dissent. Items on council expectations for boards, park operations, and the August 3 meeting at McMillan Park were discussed but no action was taken.

• Approved annexation ordinance for property into city limits (5-0)
• Approved Municipal Service Agreement with Victron Stores, LP (5-0)
• Approved subdivision of 1.087 acre tract in Mund Gross Survey, Abstract No. 297 (5-0)
• Approved Van High School Homecoming Parade activity permit (5-0)
• Awarded Taylor & Associates ARPA grant administration services (5-0)
• Approved amending the current fence ordinance (5-0)
• Approved purchase of Skidd Steer, attachments, and boom axe for Gradall with 5-year annual payments (4-1, Davis nay)
• Approved proposed tax rate of .60000 and set public hearing for September 2, 2021 (4-0)

Planning & Zoning

The Van Planning & Zoning Commission will meet to discuss and consider the subdivision of a 1.087 acre tract located within the Mund Gross Survey, Abstract No. 297. The meeting also includes approval of the June 29, 2021, minutes.

• Subdivision of a 1.087 acre tract in Mund Gross Survey, Abstract No. 297
• Approval of June 29, 2021, meeting minutes

The Planning & Zoning Commission approved the subdivision of a 1.087-acre tract located within the Mund Gross Survey, Abstract No. 297. The commission also approved the minutes from the June 29, 2021, meeting.

• Approved June 29, 2021, meeting minutes (4-0)
• Approved subdivision of 1.087-acre tract in Mund Gross Survey (4-0)
• Adjourned meeting (4-0)

City Council

The Van City Council is holding a called meeting on August 3, 2021, at McMillan Park. The agenda includes two action items: considering a nomination for the TML Health Benefits Pool Board of Trustees for Region 13, and discussing McMillan Park. No other substantive business is listed.

• Consideration and possible action on submitting a name for the Board of Trustees for TML Health Benefits Pool for Region 13
• Discussion concerning McMillan Park

Economic Development Corporation

The Van Economic Development Corporation will meet to discuss and plan for the Fiscal Year 2022 budget. The meeting also includes a report from Director Charles West and a review of the EDC financial report.

• Workshop to discuss and plan for the FY 2022 Budget
• Director's report from Charles West
• Review of EDC Financial Report
• Approval of June 28, 2021, meeting minutes

City Council

The City Council will hold a public hearing and take action on a zoning change for 719 W. Main. The meeting also includes discussions on the FY 2021 and FY 2022 budgets and American Rescue Plan Act procurement.

• Public hearing and action on zoning change for HP Investments, LLC at 719 W. Main
• Possible action on subdivision of 2.67 acres in A. McPhail Survey, Abstract No. 533
• Possible action on subdivision of 1.087 acre tract in Mund Gross Survey, Abstract No. 297
• Discussion on amending Task Order VAN.017 WWTP Influent Lift Station
• Discussion on possible purchase of a skid steer and attachments for Public Works

The Van City Council approved rezoning application #156 from HP Investments, LLC, changing 719 W. Main (1.313 acres) from R-1 Residential to Commercial. The council also approved a 2.67-acre subdivision in the A. McPhail Survey, amended Task Order VAN.017 with KSA Engineering, and authorized requesting proposals for American Rescue Plan Act administrative services. A separate 1.087-acre subdivision in the Mund Gross Survey was withdrawn, and the council approved the June 3, 2021 minutes and June 2021 expenditures on the consent agenda.

• Approved rezoning #156 at 719 W. Main from R-1 Residential to Commercial (5-0)
• Approved subdivision of 2.67 acres in the A. McPhail Survey, Abstract No. 533 (5-0)
• Withdrew subdivision of a 1.087-acre tract in the Mund Gross Survey, Abstract No. 297
• Approved amending Task Order VAN.017 with KSA Engineering (4-0; Davis stated she did not vote)
• Approved requesting proposals for American Rescue Plan Act administrative services (5-0)
• Approved June 3, 2021 minutes, corrected to name Ernie Burns as Mayor Pro Tem (5-0)
• Approved June 2021 expenditures (5-0)
• Adjourned (5-0)

Planning & Zoning

The Van Planning & Zoning Commission is holding a called regular meeting on July 6, 2021, at City Hall. The main action item is a vote on subdividing a 1.087-acre tract in the Mund Gross Survey, Abstract No. 297. The agenda also includes approval of minutes from two prior meetings and general information/discussion.

• Action on subdivision of 1.087-acre tract, Mund Gross Survey, Abstract No. 297
• Approval of minutes from May 18, 2021 and June 29, 2021 meetings

The Van Planning & Zoning Commission held a meeting on July 6, 2021, but the provided minutes record only procedural items, the consent agenda, and an action item for a 1.087-acre subdivision without documenting any votes or final decisions.

General

The Van Planning & Zoning Commission will hold a public hearing and vote on a request by HP Investments, LLC to rezone 1.313 acres at 719 W. Main from R-1 Residential to Commercial. The commission will also discuss two subdivision requests for tracts in the A. McPhail and Mund Gross surveys. The meeting is a regular session with action items on these matters.

• Public hearing and action on rezoning application #156 (HP Investments, LLC) for 719 W. Main, 1.313 acres, from R-1 Residential to Commercial
• Discussion and consideration of subdivision of a tract in the A. McPhail Survey, Abstract No. 533 (Arturo Palma)
• Discussion and consideration of subdivision of a 1.087-acre tract in the Mund Gross Survey, Abstract No. 297 (Christian Cole)

The Van Planning & Zoning Commission held a public hearing and then approved application #156 from HP Investments, LLC to rezone 719 W. Main (1.313 acres, legal description R000020348, Abst 616, Sur: H Moore) from R-1 Residential to Commercial, 4-0. The commission also approved a subdivision of a tract in the A. McPhail Survey, Abstract No. 533, submitted by Arturo Palma, 4-0. A subdivision request by Christian Cole for a 1.087-acre tract in the Mund Gross Survey, Abstract No. 297, was tabled until a called meeting on July 6, 2021. The meeting then adjourned.

• Approved rezoning application #156 (HP Investments, LLC) at 719 W. Main from R-1 Residential to Commercial (4-0)
• Approved subdivision of a tract in the A. McPhail Survey, Abstract No. 533 (Arturo Palma) (4-0)
• Tabled subdivision of a 1.087-acre tract in the Mund Gross Survey, Abstract No. 297 (Christian Cole) until July 6, 2021 (4-0)
• Adjourned the meeting (4-0)

Economic Development Corporation

The Van Economic Development Corporation is holding a regular meeting with routine items like minutes and financial reports, plus a discussion of the upcoming Fiscal Year 2022 budget. The board will also hear a director's report and allow public comment.

• Discussion of Fiscal Year 2022 Budget
• Director's report from Charles West
• Consent agenda: meeting minutes and financial report
• Open forum for public comments (3-minute limit)

Parks Advisory Board

The Van Parks Advisory Board is meeting to discuss financial reports, grant opportunities, and board member expectations. Action items include requesting City Council to expand the board, electing officers, and setting rules for the upcoming Cornhole Tournament during the Freedom Boom event.

• Discussion of grant opportunities for park improvements
• Action on requesting City Council to expand board membership
• Action on selecting board officers (President, Vice President, Secretary)
• Action on setting rules for Cornhole Tournament on June 26, 2021
• Financial report review

Library Advisory Board

The Van Library Advisory Board will hold a regular meeting to discuss and possibly act on furniture and shelving for the library, grants, and library programs. The agenda includes standard procedural items such as call to order, invocation, pledge, and open forum for public comments.

• Consideration and possible action on furniture and shelving for the library
• Consideration and possible action on grants for the library
• Consideration and possible action on library programs

City Council

The Van City Council will hold a public hearing and take action on a request to rezone 3.15 acres at 492 N Maple from residential to commercial. The council will also consider selecting an official newspaper and naming a Mayor Pro-Tem.

• Public hearing and zoning change for 492 N Maple from R-1 Residential to Commercial
• Selection of an official newspaper for the City of Van
• Appointment of a Mayor Pro-Tem
• Executive session regarding City Administrator Charles West

The Van City Council approved a zoning change for 492 N Maple (3.15 acres) from R-1 Residential to Commercial, following a public hearing. The council also passed its consent agenda 4-1, with Amanda Davis voting no over furniture purchased after the council had said no, selected the Van Zandt Newspaper as the city's official newspaper, and named Ernie Burns as Mayor Pro Tem. In closed session the council deliberated personnel matters regarding City Administrator Charles West and took no action. Monthly department reports were reviewed.

• Approved consent agenda (minutes, May 2021 financials) 4-1; Amanda Davis voted no over furniture purchase
• Approved zoning change at 492 N Maple from R-1 Residential to Commercial (5-0)
• Selected Van Zandt Newspaper as the city's official newspaper (5-0)
• Named Ernie Burns as Mayor Pro Tem (5-0)
• Executive session on City Administrator Charles West personnel matters: no action taken
• Adjourned (5-0)

Parks Advisory Board

The Van Parks Advisory Board will hold a regular meeting to discuss parks and upcoming events. The agenda includes an open forum for citizens to address the board on non-agenda items.

• Discussion concerning parks and future events

Economic Development Corporation

The Van Economic Development Corporation is holding a regular meeting with routine items: a director's report, consent agenda for minutes and expenditures, and an open forum for public comments. No major decisions or proposals are listed; the agenda is largely procedural.

• Director's report from Charles West
• Consent agenda: meeting minutes and expenditures/financial report
• Open forum for public comments (3-minute limit per person)

Planning & Zoning

The Van Planning & Zoning Commission will hold a public hearing regarding a zoning change request. The application seeks to rezone 3.15 acres from R-1 Residential to Commercial.

• Public Hearing on Re-Zoning application #155 (Veronica Scarbrough)
• Rezoning 492 N. Maple from R-1 Residential to Commercial
• Approval of March 23, 2021 minutes

The Van Planning & Zoning Commission voted 4-0 to approve Re-Zoning application #155, changing the property at 492 N. Maple from R-1 Residential to Commercial. The 3.15-acre property is owned by Veronica Scarbrough. A public hearing was held from 5:34 p.m. to 5:39 p.m., with Cat Stirling speaking in favor. The commission also approved the minutes of its March 23, 2021 meeting.

• Approved rezoning of 492 N. Maple (3.15 acres) from R-1 Residential to Commercial, application #155 by Veronica Scarbrough (4-0)
• Approved minutes of the March 23, 2021 meeting (4-0)
• Adjourned (4-0)

City Council

The City Council will consider several action items including an ordinance for mobile food vendors and financing for relocating City Hall. The meeting also includes appointments to local boards and a potential resolution regarding an ONCOR electric rate increase.

• Adopting an ordinance regulating mobile food vendors
• Financing for wall system, furniture, and equipment for City Hall relocation
• Resolution denying ONCOR Electric Delivery Company LLC's rate increase request
• Lease agreement with Innate Hospital, LLC for 113 W Main
• Property maintenance code exemption request for 300 Spruce

The City Council denied a requested rate increase from ONCOR Electric Delivery Company LLC and adopted an ordinance regulating mobile food vendors. The council also approved a lease with Innate Hospital, LLC and authorized a real property purchase negotiation up to $35,000.

• Denied ONCOR Electric Delivery Company LLC rate increase (5-0)
• Approved ordinance regulating mobile food vendors with residential exceptions (5-0)
• Approved lease agreement with Innate Hospital, LLC for 113 W Main (5-0)
• Authorized real property purchase negotiation up to $35,000 cash (3-2)
• Denied property maintenance code exemption for 300 Spruce (5-0)
• Approved financing for City Hall relocation wall system, furniture, and equipment (3-1-1)
• Appointed Ciaran Holden to Planning and Zoning Commission (5-0)
• Appointed Michael B Farris to Parks and Recreation Advisory Board (5-0)

General

The Van City Council will meet to consider and take possible action on the canvas of the May 1, 2021 General Election. This meeting is scheduled for May 7, 2021, at 2:00 PM at the Old Movie House.

• Canvas of the May 1, 2021 General Election

The City Council approved the canvas of the May 1, 2021 General Election. The results confirm the election of Linzy Neal, Amanda Hightower Davis, and Charles Ryan.

• Approved canvas of May 1, 2021 General Election (2-0)

Master Plan Committee

The Master Plan Committee will meet to conduct information and discussion regarding the draft of the Master Plan Update. No specific votes or actions are listed beyond this review.

• Review of Draft Master Plan Update

City Council

The City Council will consider several action items including the annual financial audit and various plat approvals. The meeting also includes a discussion on policies regarding local contractor bidding advantages.

• Approval of annual Financial Audit
• Preliminary Plat on Oklahoma Street by Ralph Miles
• Final Plat on W. Virginia street by Phillip Crocker
• Variance request for 296 W. Kansas
• Amending the City Ordinance on outdoor burning

The Van City Council approved its annual financial audit, a preliminary plat on Oklahoma Street, a final plat on W. Virginia Street, and a variance for 296 W. Kansas. It also passed a resolution to apply for a Texas Community Development Block Grant, approved a records disposition log and the 2021 Racial Profiling Report, and accepted changes to an incentive package for Taco Bell. Renovation items for the Community Center, Library, and City Hall passed 3-2, with an amended motion to approve walls, cubicles, and floors at the community center contingent on a signed contract. Two items — amending the outdoor burning ordinance and wording changes to the City Code — were discussed with no action recorded.

• Approved resolution to submit a Texas Community Development Block Grant application (5-0)
• Approved consent agenda: March 11, 2021 minutes and March 2021 expenditures (5-0)
• Approved annual Financial Audit (5-0)
• Approved preliminary plat on Oklahoma Street by Ralph Miles (5-0)
• Approved final plat on W. Virginia Street by Phillip Crocker (5-0)
• Approved variance to Section 20-2 for 296 W. Kansas, allowing remaining four months of a six-month variance from February 2021 (5-0)
• Approved disposition/destruction log of certain records and documents (5-0)
• Approved 2021 Racial Profiling Report (5-0)

Economic Development Corporation

The Economic Development Corporation approved a performance agreement with Southern Multifoods, Inc. following an executive session. The board also approved the financial report.

• Approved Performance Agreement with Southern Multifoods, Inc. (4-0)
• Approved Financial Report (4-0)

Planning & Zoning

The Planning & Zoning Commission will meet to discuss and take possible action on two platting items. These include a preliminary plat on Oklahoma Street and a final plat on W Virginia street.

• Preliminary Plat located on Oklahoma Street by Ralph Miles
• Final Plat located on W Virginia street by Phillip Crocker
• Approval of minutes from November 30, 2020

The commission approved a preliminary plat on Oklahoma Street and a final plat on W Virginia Street. The minutes from November 30, 2020, were also approved.

• Approved November 30, 2020 minutes (4-0)
• Approved preliminary plat on Oklahoma Street by Ralph Miles (4-0)
• Approved final plat on W Virginia street by Phillip Crocker (4-0)

City Council

The Van City Council will meet on March 16, 2021, for a called meeting. The agenda includes an executive session to discuss a complaint filed by Paul Harris.

• Executive session regarding a complaint filed by Paul Harris

City Council

The City Council will consider an $89,971.00 utility easement for the Clark and Berry area and the replacement of heating and cooling units at the Community Center. The meeting also includes an executive session regarding personnel matters for several city officials.

• Possible action on Clark and Berry easements for $89,971.00
• Possible action on replacing Community Center heating and cooling units
• Approval of the 2021 Racial Profiling Report
• Executive session regarding personnel matters for Attorney Blake Armstrong, Attorney Glen Patrick, Police Chief John Brown, and Public Works Director Kevin Johnson
• Discussion regarding a citizen concern involving a police officer incident on February 16

The Van City Council met on March 11, 2021 and, after a closed executive session, voted 3-2 to approve Blake Armstrong as the new City Attorney. No action was taken on the Police Chief or Public Works Director positions also listed for personnel discussion. In open session, the council approved the Racial Profiling 2021 Report, authorized up to $25,000.00 for Kindle Heating & Air to replace heating and cooling units at the Community Center, and approved Clark and Berry Easements for utility extension at a cost of $89,971.00. The consent agenda, including the February 11, 2021 regular meeting minutes, February 25, 2021 joint meeting minutes with VISD, and February 2021 expenditures, passed 4-1.

• Approved Blake Armstrong as new City Attorney (3-2; Ayes: Davis, Neal, Lucas; Nays: Hanson, Burns)
• No action taken on Police Chief John Brown personnel matter
• No action taken on Public Works Director Kevin Johnson personnel matter
• Approved consent agenda: Feb 11, 2021 regular minutes, Feb 25, 2021 joint meeting with VISD minutes, and February 2021 expenditures (4-1; Nay: Davis)
• Approved Racial Profiling 2021 Report (5-0)
• Approved up to $25,000.00 for Kindle Heating & Air to replace Community Center heating and cooling units (5-0)
• Approved Clark and Berry Easements for utility extension to southside of interstate at $89,971.00 (5-0)
• Adjourned (5-0)

General

The Van City Council will hold a joint meeting with Van ISD. The purpose of the meeting is information and discussion regarding future event planning.

• Joint meeting with Van ISD for future event planning

The Van City Council met on February 25, 2021, with Mayor Don Smith presiding. Council members discussed a joint meeting with VISD for future event planning and how the City of Van and VISD could work together to help the community. The council then voted to adjourn, which passed with Amanda Davis, Linzy Neal, Ryan Hanson, and Ernie Burns voting aye. Pete Lucas was absent. No other substantive decisions were recorded.

• Adjourned meeting (passed; Ayes: Amanda Davis, Linzy Neal, Ryan Hanson, Ernie Burns; Nays: none)

City Council

The Van City Council will meet to consider several action items including a May 1 election for three council seats and infrastructure projects. The agenda also includes discussions regarding the Parks and Library Boards and potential executive sessions regarding personnel and real property.

• Resolution to hold an election on May 1, 2021, for three City Council members
• Utility relocation and roadway improvements to E Ohio from Maple to Redbud
• Task Order from KSA Engineering for Waste Water Treatment Plant improvements
• Repairs to Water Well #4
• Variance request by Chelsea Mitchum

The City Council scheduled an election for May 1, 2021, to elect three council members. The council also approved several infrastructure projects, including wastewater treatment plant improvements and water well repairs.

• Approved Resolution 02-11-2021 for May 1, 2021 election of three City Council Members (5-0)
• Approved utility relocation and roadway improvements to E Ohio from Maple to Redbud (3-2)
• Approved KSA Engineering task order for Waste Water Treatment Plant improvements (5-0)
• Approved starting the repair process for Water well #4 (5-0)
• Approved Chamber of Commerce activity permit for May 1, 2021 parade (5-0)
• Postponed variance request by Chelsea Mitchum until March 11 meeting (5-0)
• Approved January 14, 2021 minutes and January 2021 expenditures (5-0)
• Decided to advertise for RFQs for City Attorney

General

The Van Economic Development Board will meet to discuss business incentives policy and guidelines. The meeting includes a report from Director Charles West and a review of the financial report and previous meeting minutes.

• Discussion of business incentives policy and guidelines
• Director's report from Charles West
• Financial Report
• Minutes from previous meeting

City Council

The Van City Council will meet to discuss street improvements based on a pavement assessment study and review a policy regarding employee and council member interactions. The agenda also includes potential appointments and local street designations.

• Discussion of street/road improvements for Industrial, E Pennsylvania, S Maple, W Virginia, Quail, Arbor, and Utah
• Possible action on employee and council member interaction policy
• Possible appointment of Jennifer Hudgens to the Planning and Zoning board
• Possible 'No Parking' designation on the Northside of Pine Chase from N Oak to N Cedar
• Possible renaming of an unimproved road section from Oregon to N Dakota

The City Council approved the appointment of Jennifer Hudgens to the Planning and Zoning board and voted to rename a section of road from Oregon to N. Dakota. Council members also reviewed several departmental reports and financial updates, while postponing a decision regarding 'No Parking' zones on Pine Chase.

• Approved December 2020 minutes and expenditures (5-0)
• Appointed Jennifer Hudgens to Planning and Zoning board (4-0)
• Postponed 'No Parking' designation on Pine Chase (4-0)
• Renamed road section from Oregon to N. Dakota (4-0)