Van public meetings in 2023
45 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
City Council
The Van City Council will hold a regular meeting to approve routine minutes and financial reports, hear monthly departmental updates, and consider several action items including using hotel/motel revenue for a solar event, appointing appraisal district board members, and purchasing new radios for police and fire departments.
- Discussion on using Hotel/Motel money for the Solar Event
- Possible action on a resolution for casting votes for appointing the Appraisal District Board of Directors for 2024-2025 term
- Consideration of transferring FY23 Enterprise Fund (Water) surplus to Water Production and Wastewater Collection Infrastructure Fund
- Discussion on purchasing radios for police and fire departments to operate with the new VZCO radio system
City Council
The Van City Council will meet to discuss and possibly act on routine consent items, monthly department reports, and several action items including the 2023 tax levy, a minor plat for lots on W Iowa St, an interlocal agreement for the K9 unit, and decisions on a stop sign removal, building demolition, and alcohol sales ordinance.
- Vote on 2023 Tax Levy of $1,317,585.61
- Consider minor plat for lots 1-4 on W Iowa St (property IDs R000046496, R000020018)
- Possible approval of Interlocal Agreement between Van PD K9 Unit and Van Zandt County Precinct 4 Constable's Office
- Discussion on removal of stop sign at East Pennsylvania and Magnolia Street intersection
- Consideration of demolition of building at 189 S. Maple
The Van City Council approved an ordinance allowing off-premise beer and wine sales on specific zoned property and authorized the hiring of John Desha as City Manager. The council also passed the 2023 tax levy of $1,317,585.61 and a minor plat for properties on W Iowa St. A proposal to remove a stop sign at East Pennsylvania and Magnolia Street was rejected.
- Approved Ordinance 11-09-2023 for off-premise beer/wine sales (5-0)
- Hired John Desha as City Manager pending acceptance (5-0)
- Approved 2023 Tax Levy of $1,317,585.61 (5-0)
- Approved minor plat for lots on W Iowa St (5-0)
- Approved Interlocal Agreement for Van PD K9 Unit (5-0)
- Approved demolition of building at 189 S. Maple (5-0)
- Denied removal of stop sign at East Pennsylvania & Magnolia St (2-3)
🗳️ How they voted (8 roll-call votes)
City Council
The Van City Council will meet in a called session to discuss a personnel matter regarding the City Manager position. The council may adjourn into executive session as authorized by state law, with a possible action item upon reconvening.
The City Council convened in executive session to discuss the City Manager position. Upon reconvening into regular session, no action was taken on the matter.
- Entered executive session to discuss City Manager position (5-0)
- Reconvened into regular session (5-0)
- No action taken regarding City Manager position
🗳️ How they voted (3 roll-call votes)
City Council
The Van City Council is holding a called meeting with a single substantive item: discussion and possible action regarding the City Manager position, which will be considered in executive session under Texas Government Code section 551.074 (personnel matters). The agenda is otherwise procedural, with no other action items listed.
- Executive session on City Manager position (personnel)
- Possible action on City Manager position after reconvening
The Van City Council held a called meeting on October 25, 2023. The council convened into an executive session to discuss personnel regarding the City Manager position, but took no action upon reconvening into regular session.
- Convened into executive session regarding City Manager position (4-0)
- Reconvened into regular session (4-0)
- No action taken on City Manager personnel item
- Adjourned the meeting (4-0)
🗳️ How they voted (3 roll-call votes)
Planning & Zoning
The Van Planning & Zoning Commission will meet to discuss and potentially act on a minor plat for specific lots on W Iowa St. The meeting also includes the approval of minutes from the August 22 and September 26, 2023, meetings.
- Minor plat for lots 1 and 2 (property ID R000046496) and lots 3 and 4 (property ID R000020018) on W Iowa St
- Approval of August 22, 2023, meeting minutes
- Approval of September 26, 2023, meeting minutes
Economic Development Corporation
The Van Economic Development Corporation will hold a regular meeting to discuss and possibly act on several items, including the Downtown Light Project, EDC pamphlets, food trucks using EDC property, and operating procedures. The board will also hear a director's report and discuss business recognition and Movie House parking lot maintenance.
- Discussion and possible action on Downtown Light Project
- Discussion and possible action on food trucks using EDC property (Movie House parking lot)
- Discussion and possible action on EDC general operating procedures
- Discussion and possible action on Movie House Rental Procedures
- Discussion concerning new business concessions
City Council
The Van City Council will meet to consider several action items including a minor land plat, a new Planning and Zoning board appointment, and a stop sign installation. The council will also hold executive sessions to discuss legal advice and evaluate the Chief of Police and City Manager.
- Minor plat of 1.76 acres in the John Walling Survey (Property ID: R000020745)
- Appointment of Samantha Smith to the Planning and Zoning board
- Stop sign installation at 563 E Pennsylvania
- Approval of a $1,500.00 credit card for the K-9 officer
- Resolution 10-9-2023 regarding participation in TexPool
The City Council approved a minor plat for a 1.76-acre tract, appointed Samantha Smith to the Planning and Zoning board, approved a $1,500 credit card for the K-9 officer, and passed a resolution to participate in TexPool. The council voted to keep the stop sign at 563 E. Pennsylvania and will gather data for a November 9 meeting. No action was taken on items discussed in executive session.
- Approved minor plat for 1.76-acre tract in John Walling Survey (4-0)
- Appointed Samantha Smith to Planning and Zoning board (4-0)
- Kept stop sign at 563 E. Pennsylvania; data to be presented Nov 9 (3-1)
- Approved $1,500 credit card for K-9 officer (3-0-1)
- Approved Resolution 10-9-2023 for TexPool participation (3-0-1)
- Consent agenda approved including minutes and financial report (4-0)
🗳️ How they voted (9 roll-call votes)
Planning & Zoning
The Van Planning & Zoning Commission will hold a regular meeting to discuss and possibly act on a minor land plat and the appointment of a new board member. No official business will be conducted by the Van City Council at this meeting.
- Consideration of a minor plat for 1.76-acre tract in John Walling Survey, property ID R000020745
- Possible appointment of Samantha Smith to the Planning & Zoning board
The Planning & Zoning board approved a minor plat for a 1.76-acre tract in the John Walling Survey (property ID R000020745) and appointed Samantha Smith as a board member. Both actions passed unanimously with three votes in favor and none against. Marcos Dos Santos was absent.
- Approved minor plat for 1.76-acre tract, John Walling Survey, Abstract No. 891 (3-0)
- Appointed Samantha Smith as Planning and Zoning board member (3-0)
🗳️ How they voted (2 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation will hold a regular meeting to discuss general operating procedures, new business concessions, and a project request from the Parks and Rec Director. The board will also receive a director's report and may take action on the project request.
- Discussion of general operating procedures
- Discussion of new business concessions
- Action on project request from Parks and Rec Director Matt Malone
- Consent agenda includes meeting minutes and financial report
City Council
The Van City Council will meet on September 14, 2023, at Van City Hall to hold a public hearing on the FY24 budget. The meeting is open to the public, and the council may adjourn into executive session for specific legal discussions.
- Public hearing on FY24 budget
City Council
The Van City Council will hold a regular meeting on September 14, 2023, to consider and possibly adopt the FY2024 budget, set the property tax rate, and decide on a rezoning request for 1221 S. Oak St. The agenda also includes several action items such as a Love's Travel Stop water modeling task order, banking services RFP, and speed limit on E Main. The meeting includes consent agenda items, reports, and an executive session for legal advice.
- Rezoning application #159: 3 acres at 1221 S. Oak St from Undeveloped/Agriculture to Commercial
- Task Order 101239 for Love's Travel Stop Expansion Water System Modeling
- Appropriations ordinance 09-14-2023-1 adopting FY2024 budget
- Ordinance 09-14-2023-2 adopting FY2024 tax rate
- Ordinance 09-14-2023-3 ratifying tax rate revenue increase
The City Council approved the FY2024 budget and established tax rates for maintenance, operations, interest, and sinking. Other actions included approving a zoning change to commercial and selecting a new banking services provider.
- Approved FY2024 budget (5-0)
- Adopted FY2024 tax rates: .40 for maintenance and operation, .26 for interest and sinking (4-1)
- Ratified tax rate revenue increase for FY 2024 (5-0)
- Approved re-zoning of 1221 S. Oak St from Undeveloped/Agriculture to Commercial (5-0)
- Approved Texas Bank and Trust for city banking services (4-0-1)
- Approved Task Order 101239 for Love's Travel Stop Expansion Water System Modeling (5-0)
- Approved Water and Wastewater ARC GIS Mapping by Bureau Veritas (5-0)
- Approved EDC budget for FY2023-2024 (5-0)
🗳️ How they voted (14 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation will hold a regular meeting to discuss and possibly approve its FY23-24 budget. The agenda also includes routine consent items (minutes, financial report), a director's report, and an executive session. Public comment is limited to non-agenda items.
- Discussion and possible action on EDC Budget FY23-24
- Consent agenda: meeting minutes and financial report
- Director's report from Tammy Weidman
- Executive session under Texas Open Meetings Act sections 551.072-551.087
Workshop
The Van Economic Development Corporation and City Council will meet for a joint workshop. The primary purpose of the meeting is to hold discussions concerning various projects.
- Discussion concerning projects
Workshop
The Van City Council and Economic Development Corporation will meet in a workshop to discuss projects. The meeting is open to public comment and may adjourn into executive session for specific legal discussions. No formal decisions are listed on the agenda.
Planning & Zoning
The Van Planning & Zoning Commission will hold a public hearing and consider action on a rezoning application for a 3-acre property. The applicant requests changing the property at 1221 S Oak St from Undeveloped/Agriculture to Commercial. The meeting also includes approval of minutes from the June 27, 2023 meeting.
- Public hearing and action on Re-Zoning application #159 for 3.00 acres at 1221 S Oak St (Property ID: R000113573, J. Thomas Survey) from Undeveloped/Agriculture to Commercial
- Approval of minutes from the June 27, 2023 meeting
The Planning & Zoning Commission approved Re-Zoning application #159, changing the property at 1221 S Oak St from Undeveloped/Agriculture to Commercial. The vote was unanimous (3-0) with all present members in favor. The public hearing was opened and closed, with John Gibson providing an update on Love's plans for the property.
- Approved Re-Zoning application #159 (Undeveloped/Agriculture to Commercial) at 1221 S Oak St (3-0)
- Approved minutes from June 27, 2023 (3-0)
🗳️ How they voted (3 roll-call votes)
City Council
The Van City Council is holding a called meeting with a single substantive item: a closed executive session under Texas Government Code 551.074 to deliberate personnel matters regarding the appointment of a City Manager. After the closed session, the council will reconvene to consider possible action on that item. The rest of the agenda is procedural (roll call and adjournment).
- Closed session under 551.074 to deliberate appointment of a City Manager
- Possible action on City Manager appointment after reconvening
- Meeting at Van City Hall, 310 Chestnut St., Van, TX 75790
City Council
The Van City Council will meet in a called session to discuss and possibly act on the FY24 budget and propose a tax rate, including setting a public hearing date. The council may adjourn into executive session to deliberate personnel matters regarding the City Manager.
- Discussion and possible action on FY24 budget
- Proposal of FY24 tax rate and setting public hearing date
- Possible executive session for City Manager personnel matters
Economic Development Corporation
The Van Economic Development Corporation is holding a budget workshop to discuss, consider, and potentially take action on the EDC budget for the 2023-2024 fiscal year. The meeting takes place at Van City Hall, and the board may enter into executive session for consultations, real property deliberations, or economic development matters.
- Discussion, consideration, and possible action on EDC budget for FY2023-2024
City Council
The Van City Council is holding a workshop to discuss the City of Van Zoning Ordinance. This is a discussion item, not a final decision, and no other substantive business is on the agenda.
- Discussion of City of Van Zoning Ordinance
City Council
The Van City Council will meet to review routine minutes and financial reports, discuss potential policy changes, and consider purchasing a mobile traffic data trailer using auction funds. The meeting includes reports from city departments and may adjourn into executive session for personnel matters.
- Discuss purchasing mobile traffic data and radar trailer using auction funds
- Consider repealing juvenile curfew ordinance (Chapter 22, Article VII, Division 2)
- Review Task Order 101239 for Love's Travel Stop Expansion Water System Modeling
- Approve City of Van Investment Policy (Resolution 08-10-2023)
- Discuss City of Van Purchasing Policy
The Van City Council approved several items, including repealing the juvenile curfew ordinance, adopting a new investment policy, and purchasing a mobile traffic data and radar trailer using auction funds. The council also approved the purchasing policy, placed a Christmas tree in the downtown park, and rescheduled a special workshop with the EDC. No action was taken on the Love's Travel Stop water modeling task order or on personnel matters discussed in executive session.
- Repealed juvenile curfew ordinance (4-0)
- Approved Resolution 08-10-2023 adopting City Investment Policy (4-0)
- Approved purchase of mobile traffic data and radar trailer using auction funds (4-0)
- Approved City Purchasing Policy (4-0)
- Approved placing Christmas tree in downtown little park (4-0)
- Rescheduled special workshop with EDC to August 28 at 6:00 pm (4-0)
- Took no action on Task Order 101239 for Love's Travel Stop water modeling
- Took no action on City Manager or department head personnel matters
🗳️ How they voted (10 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation holds its regular July 24 meeting to receive updates on several local projects and begin planning for the next budget cycle. No formal decisions are listed on the agenda; the board will hear reports and hold discussions rather than vote on new actions.
- Update on Park Row Project status
- Discussion on preparation for upcoming budget and projects
- Update on Downtown Light Project
- Discussion on McMillan Park Phase 2 and park projects
City Council
The Van City Council will hold a regular meeting with routine consent items, departmental reports, and several action items, including accepting the FY 21-22 audit, approving a final plat at 281 PR 8419, and making appointments to the Van EDC Board. The council will also discuss signs and banners for the Van Oil Festival and the placement of a Christmas tree. An executive session is scheduled to discuss personnel matters regarding the Municipal Judge.
- Acceptance of FY 21-22 audit
- Final plat at 281 PR 8419 in Van West Addition
- Appointments to Van EDC Board: Ivy Lopez, Ernie Burns, Dwayne Wheeler
- Signs and banners for Van Oil Festival
- Placement of a Christmas tree
City Council appointed Scott Shinn as Municipal Judge and named three members to the Van EDC Board. The council also approved the FY 21-22 audit and funding for Van Oil Festival signage.
- Appointed Scott Shinn as Van Municipal Judge (5-0)
- Appointed Ivy Lopez to the Van EDC Board (5-0)
- Appointed Ernie Burns to the Van EDC Board (4-0)
- Appointed Dwayne Wheeler to the Van EDC Board (5-0)
- Approved $2,145.00 plus shipping for Van Oil Festival signs and banners (5-0)
- Accepted FY 21-22 audit (5-0)
- Approved final plat at 281 PR 8419 in the Van West Addition (5-0)
- Postponed decision on Christmas tree placement to August meeting
🗳️ How they voted (8 roll-call votes)
Planning & Zoning
The Van Planning & Zoning Commission will hold a regular meeting to discuss and possibly approve signage for Love's and Southern Tire Mart, and a final plat at 281 PR 8419 in the Van West Addition. The agenda also includes consent items like meeting minutes from March 21, 2023.
- Approve signage for Love's wall sign
- Approve signage for Southern Tire Mart wall sign
- Final plat at 281 PR 8419 in Van West Addition
- Consent agenda: minutes from March 21, 2023
The Planning & Zoning Commission approved the final plat for the property at 281 PR 8419. The commission denied proposed wall signage for Love's and Southern Tire Mart, citing a 100 square-foot maximum ordinance requirement.
- Approved March 21, 2023 meeting minutes (3-0)
- Denied Love's wall sign request (3-0)
- Denied Southern Tire Mart wall sign request (3-0)
- Approved final plat at 281 PR 8419 (3-0)
🗳️ How they voted (5 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation will hold a regular meeting to elect board officers, fill three vacant board positions, and discuss financial assistance for proposed youth park projects (gaga ball, pickle ball, basketball courts). The board will also consider a downtown light project and Oil Festival scavenger hunt prize money requests. Consent agenda includes meeting minutes and financial report.
- Election of EDC Board officers
- Motion to remove Barbara McMillan and Allison Young from EDC accounts at Texas Bank & Trust, TexPool, and Southside Bank
- Motion to add VEDC President and Treasurer to bank accounts; possible addition of Secretary to Texas Bank & Trust
- Discussion and possible action on applications for three vacant EDC Board positions
- Discussion and possible action on EDC financial assistance for park projects proposed by Councilman Ernie Burns
City Council
The Van City Council will meet on June 8, 2023, to conduct a workshop regarding the city's budget for the 2023/2024 fiscal year. The council may also enter into executive sessions to discuss legal, property, personnel, or economic development matters.
- Discussion of the FY 2023/2024 budget
The Van City Council met for a budget workshop on June 8, 2023, to discuss the FY 2023/2024 budget. No formal decisions or votes were taken during the workshop; the only action was adjournment.
- Discussed FY 2023/2024 budget (no action)
- Adjourned meeting (4-0)
🗳️ How they voted (1 roll-call vote)
City Council
The Van City Council will hold a regular meeting with several action items, including naming a mayor pro-tem, selecting an official newspaper, setting splash pad hours, selling city surplus, and discussing a gaga pit for young adults. The council will also consider edits to the EDC bylaws and re-appoint three EDC members. Executive session is scheduled to discuss personnel matters involving the Chief of Police, a council member appointment, and the City Manager position.
- Action on naming a Mayor Pro-Tem
- Action on selecting an official newspaper for the City of Van
- Action on Splash Pad hours
- Action on the sell of city surplus
- Re-appointment of three members to the Van EDC (Barbra McMillan, Kathy Brunson, Allison Young)
The City Council appointed Laura Duncan to Council Place #4 and designated the Van Zandt newspaper as the city's official newspaper. Council also amended EDC bylaws regarding employee discharge and confirmed Ernie Burns as Mayor Pro Tem.
- Appointed Laura Duncan as council member place #4 (4-0)
- Designated Van Zandt newspaper as the official city newspaper (4-0)
- Confirmed Ernie Burns remains Mayor Pro Tem (4-0)
- Amended EDC bylaws Article IV, Section 7 regarding employee discharge (3-1)
- Approved sale of city surplus (4-0)
- Approved obtaining basketball court pricing and specific approvals for young adult activities (4-0)
- Approved meeting minutes from May 4, May 11, May 30, and June 3, 2023 (4-0)
- Re-appointment of three members to the Van EDC failed (0-0)
🗳️ How they voted (8 roll-call votes)
Library Advisory Board
The Van Library Advisory Board will meet on June 5, 2023, at 6:00 PM at the Van Community Library to discuss and possibly take action on appointing new board members, delegating tasks, prizes, the summer reading program, and AARP-related matters. The meeting also includes procedural items and an open forum for public comments.
- Possible action on appointing new board members
- Discussion on delegating tasks
- Discussion on summer reading program
- Discussion on prizes
- Discussion on AARP
City Council
The Van City Council is holding a called meeting to discuss and possibly award a bid for Water Well No. 4 Replacement Phase 1. Public comments will be taken, and the council may enter executive session for legal, real property, personnel, or economic development matters.
- Bid award for Water Well No. 4 Replacement Phase 1
The City Council approved a contract for the first phase of the Water Well No. 4 replacement. The bid was awarded to Alsay Incorporated.
- Awarded bid to Alsay Incorporated for $1,638,995.00 for Water Well No. 4 Replacement Phase 1 (4-0)
🗳️ How they voted (2 roll-call votes)
City Council
The Van City Council is holding a called meeting to discuss and potentially take action on personnel complaints and possible employment actions against the Chief of Police and the Municipal Court Clerk. The council will first convene in executive session to deliberate these matters, then reconvene to consider any action. No other substantive items are on the agenda.
- Executive session on personnel matters for Chief of Police and Municipal Court Clerk
- Possible action on Chief of Police employment
- Possible action on Municipal Court Clerk employment
The City Council convened in an executive session to discuss complaints and employment matters regarding the Chief of Police and the Municipal Court Clerk. Upon reconvening into regular session, no action was taken on either item.
- Approved motion to enter executive session (4-0)
- No action taken regarding Chief of Police
- No action taken regarding Municipal Court Clerk
- Approved motion to reconvene into regular session (4-0)
🗳️ How they voted (3 roll-call votes)
Planning & Zoning
The Van Planning & Zoning Commission is meeting to discuss routine administrative items and consider action on signage. The agenda includes approval of meeting minutes from March 21, 2023, and a discussion regarding the signage for Love's wall sign.
- Discussion and possible action on approving the signage for Love's wall sign
- Approval of meeting minutes from March 21, 2023
Economic Development Corporation
The Van Economic Development Corporation will hold a regular meeting to discuss board applications and elect three nominees for City Council approval. The board will also receive a director's report, consider routine consent agenda items, and may enter executive session for a performance review.
- Election of three EDC Board nominees to present to City Council in June
- Discussion of EDC Board applications received
- Director's report from Tammy Weidman
- Consent agenda: meeting minutes and financial report
- Executive session for six-month performance review (personnel matters)
City Council
The Van City Council will meet to discuss and possibly take action on annexing 0.6205 acres for Victron Stores, LP, abandoning a portion of city right of way, awarding a waterline improvement bid under Contract No. CDV21-0118, and establishing an employee sick leave pool. The council will also consider library and EDC bylaws, FY23 budget amendments, the city manager's position, and an appointment to Council Member place #4.
- Public hearing and Ordinance 05-11-2023 annexing 0.6205 acres of the J. Thomas Survey for Victron Stores, LP
- Ordinance 05-11-2023-1 abandoning 0.176 acres of city right of way in the Van West Addition H.V. Moore Survey, A-616
- Awarding the bid for the City of Van TxCDBG Contract No. CDV21-0118 Waterline Improvements
- Ordinance 05-11-2023-2 establishing an employee sick leave pool
- Discussion and possible action concerning the City Manager's position and Council Member place #4 appointment
The Van City Council approved the annexation of 0.6205 acres for Victron Stores, LP, and awarded a waterline improvement contract to JDR Contracting, Inc. It also passed ordinances to abandon a right-of-way portion, establish an employee sick leave pool, and amend library bylaws. The council denied upsizing a 2-inch waterline extension on CR 1415 and voted to start the process of hiring a City Manager.
- Approved Ordinance 05-11-2023 annexing 0.6205 acres for Victron Stores, LP (unanimous)
- Approved Ordinance 05-11-2023-1 abandoning 0.176 acres of city right-of-way (unanimous)
- Denied upsizing the 2-inch waterline extension on CR 1415 (unanimous)
- Awarded TxCDBG waterline improvements bid to JDR Contracting, Inc. (unanimous)
- Approved Ordinance 05-11-2023-2 establishing an employee sick leave pool (unanimous)
- Approved amending library bylaws from five to seven board members (unanimous)
- Approved revised EDC bylaws as presented (3-2)
- Approved starting the process to hire a City Manager (unanimous)
🗳️ How they voted (12 roll-call votes)
City Council
The Van City Council is holding a called meeting and budget workshop to discuss the FY2024 budget and budget amendments. The council will also consider accepting Council Member Melissa Rust's resignation and an amendment to the Water Well #4 Replacement Task Order. The meeting may include an executive session for legal, real estate, personnel, security, or economic development matters.
- Accept Council Member Rust's resignation
- Discuss amendment to Water Well #4 Replacement Task Order
- Discuss FY2024 budget
- Discuss budget amendments
The City Council accepted Council Member Melissa Rust's resignation and approved an amendment to the Water Well #4 Replacement Task Order, both by unanimous vote. The council also discussed the FY2024 budget and budget amendments, placing the latter on the May 11, 2023 agenda, and requested a budget workshop in June.
- Accepted Council Member Rust's resignation (4-0)
- Approved amendment to Water Well #4 Replacement Task Order (4-0)
- Placed budget amendments on May 11, 2023 agenda (discussion only)
- Requested a budget workshop in June (discussion only)
🗳️ How they voted (3 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation will hold a regular meeting to discuss growth and I-20 plans with a TxDOT speaker, review proposed EDC bylaws, and consider a mid-year budget update. The board will also discuss subdivisions and available large parcels of land, and may take action to reaffirm revised bylaws submitted in September 2022.
- Guest speaker Lance Pomykal, TxDOT Area Engineer, on growth and I-20 plans
- Discussion of EDC Bylaws (September 2022 version vs. new proposal by Councilman Charles Ryan)
- Mid-year budget update discussion
- Discussion of subdivisions and available large parcels of land
- Possible action to reaffirm revised EDC Bylaws
City Council
The Van City Council will hold a regular meeting to discuss and potentially act on several items, including a final plat for a property at 309 N. Bois D Arc, bids for Water Well No. 4 Replacement, an ordinance to abandon a portion of right-of-way, and revisions to the EDC bylaws. The agenda also includes routine consent items, departmental reports, and a budget discussion.
- Final plat at 309 N. Bois D Arc, J. Walling Survey, A-891
- Bids for Water Well No. 4 Replacement
- Ordinance No. 04-13-2023 abandoning 0.057 acres of right-of-way in H.V. Moore Survey, Abstract No. 616
- Revision of EDC bylaws
- Budget report and proposed amendment for June meeting
The Van City Council approved the consent agenda, a final plat at 309 N. Bois D Arc, and an ordinance abandoning a portion of right-of-way. It rejected all bids for Water Well No. 4 replacement and postponed EDC bylaw revisions to May 11, 2023. No other substantive decisions were made.
- Approved consent agenda including meeting minutes and financial report (5-0)
- Approved final plat at 309 N. Bois D Arc (5-0)
- Rejected all bids for Water Well No. 4 Replacement (5-0)
- Approved Ordinance No. 04-13-2023 abandoning 0.057 acres of right-of-way (5-0)
- Postponed EDC bylaw revisions to May 11, 2023
🗳️ How they voted (5 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation will meet to review routine financial reports and meeting minutes. The board will also discuss and consider a proposal regarding the use of the Movie House parking lot for food trucks.
- Discussion and possible action on food truck use of the Movie House parking lot
- Review of meeting minutes
- Review of financial report
Planning & Zoning
The Van Planning & Zoning Commission will hold a called meeting on March 21, 2023, at 5:30 PM at Van City Hall. The main action item is discussion and possible action on a final plat for a property at 309 N. Bois D Arc in the J. Walling Survey. The agenda also includes approval of minutes from the January 24, 2023 meeting. No other substantive items are listed.
- Final plat at 309 N. Bois D Arc, J. Walling Survey
- Approval of meeting minutes from January 24, 2023
General
The Van Planning & Zoning Commission is meeting for a workshop/training session, with no official business or decisions scheduled. The agenda includes a presentation by the Director of Planning and Community Services. A quorum of the Van City Council may be present, but no city council business will be conducted.
- Workshop/training session led by Maurice Schwanke, Director of Planning and Community Services
- Meeting held at Van City Hall, 310 Chestnut St., Van, TX 75790
- Possible quorum of Van City Council present, but no official business conducted
City Council
The Van City Council will hold a public hearing and consider annexing 5 acres owned by Duff Real Estate, LLC, along with several ordinance amendments affecting garbage rates, water/sewer fees, and permit fees. They will also discuss using hotel/motel tax revenue for pickleball courts at McMillan Park and approve cancellation of the May 2023 election if candidates are unopposed.
- Public hearing and possible annexation of 5.00 acres (J. Thomas Survey) for Duff Real Estate, LLC
- Discuss using hotel/motel tax to build pickleball courts at McMillan Park
- Amend garbage rates ordinance (No. 03-09-2023)
- Amend water and sewer ordinance (No. 03-09-2023-1)
- Amend permit fees ordinance (No. 03-09-2023-2)
The Van City Council approved the annexation of 5.00 acres for Duff Real Estate, LLC, and passed ordinances amending garbage rates, water/sewer rates, and permit fees. The council also certified unopposed candidates and cancelled the May 2023 general election. A short-form agreement for lead and copper services passed 3-2, with Burns and Heatwole dissenting.
- Approved annexation of 5.00 acres for Duff Real Estate, LLC (unanimous)
- Approved certification of unopposed candidates (unanimous)
- Approved cancellation of May 2023 general election (unanimous)
- Approved short-form agreement with KSA #101913 Lead and Copper (3-2)
- Approved amendment to Task Order No. VAN.005 (unanimous)
- Approved opioid settlement participation forms for Walmart, Walgreens, Allergan, CVS (unanimous)
- Approved garbage rates ordinance amendment (unanimous)
- Approved permit fees ordinance amendment (unanimous)
🗳️ How they voted (9 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation will hold a regular meeting to review financial reports and receive a director's update. The board will discuss downtown building lighting and board procedures, and may enter an executive session to discuss real property, personnel, and economic development negotiations.
- Discussion concerning downtown building lighting
- Discussion regarding board procedures and renewal of terms
- Executive session regarding real property and economic development negotiations
City Council
The Van City Council will meet to discuss and possibly act on several items, including scheduling a May 6 election for three council seats, reviewing a new 8-acre subdivision, and considering policy updates. Routine reports from city departments will also be presented.
- May 6 election for three 2-year City Council seats
- New subdivision of 8.07-acre tract in Hilliard-Rust Addition
- Possible garbage collection rate increase under current contract
- Appointment of Alisha Lawson to Library Board
- Amending city personnel policy for inclement weather alignment with VANISD
Planning & Zoning
The Commission will meet to review a proposal for a new subdivision of an 8.07-acre tract of land known as the Hilliard-Rust Addition. The meeting also includes the approval of minutes from the October 25, 2022, meeting.
- Consideration of a new subdivision for Property ID # 104698 (Hilliard-Rust Addition)
- Approval of minutes from October 25, 2022
The Planning & Zoning Commission approved a new subdivision for an 8.07-acre tract (Property ID #104698) in the M. Gross Survey, Abstract No. 299, Van Zandt County, Hilliard-Rust Addition. The motion passed unanimously. The board also approved the minutes from October 25, 2022, and adjourned.
- Approved new subdivision of 8.07-acre tract, Property ID #104698 (4-0)
- Approved minutes from October 25, 2022 (4-0)
- Adjourned meeting (4-0)
🗳️ How they voted (3 roll-call votes)
Economic Development Corporation
The Van Economic Development Corporation will meet to review their director's report and financial statements. The board will also discuss and potentially take action on the job description for the EDC Executive Director and set organizational goals for the upcoming year.
- Discussion and possible action on EDC Executive Director job description
- Discussion and possible action on EDC goals for the upcoming year
- Review of financial report
Economic Development Corporation
The Van Economic Development Corporation and the City Council will meet for a joint basic training class led by Carlton Schwab. This meeting is for training purposes only, and no official actions or votes will be taken.
- Joint EDC Basic Training Class with Carlton Schwab
City Council
The Van City Council will meet to discuss routine items, department reports, and a proposal to abandon 5.72 acres of undeveloped streets and alleys in the Mund Gross Survey. The council may also enter closed sessions to discuss legal advice, personnel matters for the Public Works Director and Police Chief, and economic development.
- Consideration of Ordinance No. 1-12-2023 to abandon undeveloped streets and alleys in the Mund Gross Survey (5.72-acre tract)
- Closed session for legal advice from the City Attorney
- Closed session to deliberate Public Works Director personnel matters
- Closed session to deliberate Police Chief personnel matters
City Council passed Ordinance NO. 1-12-2023 to abandon undeveloped streets and alleys in the Mund Gross Survey. The council also approved the consent agenda, including the December 8, 2022, meeting minutes and a financial report.
- Approved Ordinance NO. 1-12-2023 abandoning 5.72 acres of undeveloped streets and alleys (5-0)
- Approved consent agenda including Dec 8, 2022 minutes and financial report (5-0)
- No action taken regarding the Public Works Director
- No action taken regarding the Police Chief