Veneta public meetings in 2025

Park Board

The Park Board is meeting to continue the construction of its budget and review a grant application form. The board will also receive verbal updates on grants and the Fern Ridge Master Plan.

• Park Board Budget Construction – Part II
• Park Board Grant Application Form
• Verbal update on Fern Ridge Master Plan
• Verbal update on grants

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will consider Resolution No. 130 to officially deactivate its Redevelopment Toolkit, which has a $90,000 annual budget. The agency will also receive an informational presentation of its first‑quarter 2025‑2026 financial report, showing revenues at about 0.7 % of the annual budget and interest earnings at 86.18 % of budgeted. Public comment is limited to 20 minutes and no decisions will be made on those comments.

• Adopt Resolution No. 130 to deactivate the Redevelopment Toolkit (annual budget $90,000)
• Present 1st Quarter 2025‑2026 financial report (revenues 0.7 % of budget, interest earnings 86.18 %)
• Discuss projected remaining property tax revenue of $7,049,051 allocated to priority projects
• Staff reports from City Accountant and City Administrator

The board approved the consent agenda, which included the minutes from September 8, 2025. The motion was moved by Vice‑Chair Pat Coy, seconded by Member Alexa Benson, and passed with a unanimous vote of three to zero.

• Approved consent agenda including September 8, 2025 minutes (3-0)

City Council

The council will consider Ordinance No. 596, which repeals Ordinance No. 517 that granted Hunter Communications a telecommunications franchise that expired in October 2024. Staff recommends approving the ordinance for a second reading and adoption. A public hearing will discuss a proposed broadband infrastructure lease rate and Resolution 1465. Additional items include a public safety report and several board and committee appointments.

• Ordinance No. 596 – repeal of Ordinance No. 517 (Hunter Communications franchise)
• Public hearing on broadband infrastructure lease rate – staff proposes Resolution 1465
• Veneta Public Safety Report for November 2025 presented by LCSO Sgt. Colt Parker
• Park Board appointments: B. Ingram; K. Moeller (student); A. Rogers (student)
• Budget Committee appointment: R. Holcomb

The council approved the second reading and final adoption of Ordinance No. 596, which repeals Ordinance No. 517, with a unanimous 3‑0 vote. They also approved the consent agenda, appointed three new members to the Park Board, and confirmed appointments to the Budget and Business Assistance Committees, each passing unanimously. Additionally, the council donated two Veneta Community Pool season passes valued at $440 to the Elmira Booster Club. No other substantive actions were taken.

• Adopt Ordinance No. 596 repealing Ordinance No. 517 (3‑0)
• Approve consent agenda as presented (3‑0)
• Appoint Elizabeth "Betsy" Ingram, Kendall Moeller, and Aubree Rogers to the Park Board (3‑0)
• Appoint Rhonda Holcomb to the Budget Committee (3‑0)
• Appoint McKenzie Gibson to the Business Assistance Committee (3‑0)
• Donate two Veneta Community Pool season passes valued at $440 to the Elmira Booster Club (3‑0)

Planning Commission

The Veneta Planning Commission will approve the November 4, 2025 meeting minutes and then discuss a housekeeping amendments work session (File A-25-5) as part of long‑range planning projects. The commission will also review the monthly community development activity report, hold an open discussion on future development along Highway 126, and set the dates for 2026 meetings.

• Approval of November 4, 2025 meeting minutes
• Housekeeping Amendments Work Session (File A-25-5)
• Monthly Community Development Activity Report
• Open discussion on Highway 126 area development
• PC calendar review to determine 2026 meeting dates

The commission unanimously approved the November 4, 2025 meeting minutes. It reached consensus on a series of zoning‑code amendments: keeping the 18‑foot minimum width for single‑family homes, maintaining the garage/carport requirement, rejecting HOA ownership of parkland, removing the one‑year limit on food‑truck locations while keeping permit renewal, simplifying temporary sign rules, extending Type 2 application timelines, and removing a Traffic Impact Analysis trigger. No votes were recorded for the amendments, as each was adopted by consensus.

• Approved November 4, 2025 meeting minutes (5-0)
• Maintained 18‑ft minimum width requirement for single‑family homes (consensus)
• Maintained garage/carport requirement for single‑family homes (consensus)
• Rejected HOA ownership and maintenance of parkland (consensus)
• Removed one‑year limit on food‑truck location, kept annual permit renewal (consensus)
• Simplified temporary sign regulations to follow Table 5.15 (consensus)
• Extended Type 2 application decision timeline from 60 to 120 days (consensus)
• Removed Traffic Impact Analysis trigger for access driveways not meeting spacing standards (consensus)

City Council

The City Council is meeting to decide whether to adopt Resolution No. 1470. This resolution would authorize the city to apply for a $60,000 Technical Assistance Grant from the Department of Land Conservation and Development to update the city's Economic Opportunity Analysis.

• Resolution No. 1470 to apply for a $60,000 DLCD Technical Assistance Grant
• Proposed $50,000 local contribution for the grant project
• Update of the 2015 Economic Opportunity Analysis
• Development of a new Buildable Lands Inventory and Retail Market Analysis
• Creation of a new Five-Year Economic Strategic Plan

The council adopted Resolution No. 1470 authorizing Veneta to apply for a technical assistance grant from Oregon's Department of Land Conservation and Development. The motion was moved by Council President Coy, seconded by Councilor Wright, and passed with a unanimous 5-0 vote. The grant will support a buildable lands inventory and a retail market analysis as part of the city's broader planning updates.

• Adopted Resolution No. 1470 to apply for technical assistance grant (5-0)

City Council

The Veneta City Council work session will discuss proposed amendments to the municipal code, including changes to the Transient Room Tax to require booking platforms to collect and remit the tax. Additional code changes on short‑term rentals and outdoor lighting will also be reviewed. A proposal to install Lane County Sheriff’s license‑plate reader cameras on Territorial Highway and OR‑126 will be presented.

• Amend Chapter 3.50 Transient Room Tax to add a definition for “Transient Lodging Intermediary” and require them to collect and remit the tax
• Proposed amendment to Section 5.11 of the Zoning & Development Code concerning short‑term rentals
• Proposed amendment to Chapter 15.15 of the Municipal Code regarding outdoor lighting
• Proposal for Lane County Sheriff’s Office license‑plate reader cameras on Territorial Highway and OR‑126

The council reached consensus to remove the street‑standards requirement from the short‑term rental code and to move forward with the other proposed transient‑tax amendments. No vote was taken; the decision was made by unanimous agreement. The council did not decide on the outdoor‑lighting ordinance or the license‑plate reader camera program, directing staff to gather more information before any action. The work session adjourned without further approvals.

• Removed street‑standards requirement from short‑term rental code (consensus)
• Approved other transient‑tax code amendments, including definition of "transient lodging intermediary" and tax collection requirement (consensus)
• Deferred outdoor lighting ordinance pending laser‑light research (no decision)
• Did not approve license‑plate reader camera deployment; will gather more information (no decision)

Park Board

The Veneta Park Board will discuss and vote on adopting written guidelines for preparing event budgets, including rules for Level 2 city‑funded events. Staff presented options to adopt the guideline or not, and a suggested motion to adopt it. The agenda also covers event selection, possible reclassification of events, and advertising requirements for Level 2 events, such as allocating 15% of the overall budget to sponsor advertising.

• Decision option: adopt a budgeting guideline for Park Board events or reject it
• Review of event selection and possible reclassification of events between Level 1 and Level 2
• Advertising requirement: Level 2 events must allocate 15% of the budget for sponsor advertising
• Sponsor signage required for all Level 1 and Level 2 events
• Attachments include a Budget Construction Worksheet and a 2025 Sponsorship Level Flyer

The board approved reclassifying Veneta Fourths, Movies in the Park, and Veneta Haunts to Level 2 events and removing the Bark and Whistle Dog Parade, Pickleball Tournament, and Veneta Celebration Run from next year’s schedule. It also authorized the purchase of 6,000 plastic eggs for the 2026 Easter Egg Hunt. The meeting date was moved to December 10, 2025.

• Reclassified Veneta Fourths, Movies in the Park, and Veneta Haunts to Level 2 events (unanimous 5‑0)
• Eliminated Bark and Whistle Dog Parade, Pickleball Tournament, and Veneta Celebration Run (unanimous 5‑0)
• Approved purchase of 6,000 plastic eggs ($510) for the 2026 Easter Egg Hunt (unanimous 5‑0)
• Approved October 1, 2025 meeting minutes (unanimous 5‑0)
• Moved next meeting to December 10, 2025 at 4:30 PM (consensus)
• Noted that two Park Board applications will go to City Council in December (informational)

City Council

The Veneta City Council will vote on Resolution No. 1465 to establish a broadband assets lease rate of $35.29 per linear mile for internet service providers. The council will also hold a first‑reading hearing on Ordinance No. 596 to repeal the expired Hunter Communications franchise ordinance (Ordinance No. 517). Additional agenda items include an executive session reviewing the city manager’s performance, a public comment period, and departmental reports.

• Resolution No. 1465 – adopt a $35.29 per linear mile broadband lease rate
• Ordinance No. 596 – first reading to repeal Ordinance No. 517 for Hunter Communications
• Executive session to evaluate the chief executive officer’s performance
• Public comment period – up to 20 minutes, 3 minutes per speaker
• Monthly departmental reports (Community Development, Public Works, etc.)

The Veneta City Council unanimously adopted Resolution 1465 to set a lease rate for the city's broadband assets. It also approved the first reading of Ordinance No. 596 repealing an expired Hunter Communications franchise ordinance. The consent agenda was approved, and the council directed the City Administrator to sign a non‑exclusive franchise agreement with Hunter Communications.

• Adopt Resolution 1465 establishing a broadband assets lease rate (5-0)
• Approve First Reading of Ordinance No. 596 repealing Ordinance No. 517 (5-0)
• Approve consent agenda as presented (5-0)
• Direct City Administrator to sign non‑exclusive franchise agreement with Hunter Communications (5-0)

Planning Commission

The Veneta Planning Commission will hold a public hearing on Short-Term Rental Code Amendments (A-25-4) and discuss housekeeping amendments. The meeting will take place at Veneta City Hall on November 4, 2025.

• Public hearing: Short-Term Rental Code Amendments (A-25-4)
• Discussion: Housekeeping Amendments
• Approval of October 7, 2025 meeting minutes
• Review of grant activities and community development reports
• Next meeting scheduled for December 2, 2025

The commission approved the October 7, 2025 meeting minutes by a 5‑0 vote. It then unanimously voted (5‑0) to recommend that the City Council adopt the short‑term rental code amendment A‑25‑4. The commission also reached consensus to have staff move forward with a set of housekeeping code amendments.

• Approved October 7, 2025 meeting minutes (5-0)
• Recommended City Council adopt short‑term rental code amendment A‑25‑4 (5-0)
• Consensus to proceed with housekeeping code amendments (no formal vote)

City Council

The City Council and Planning Commission are meeting for a joint work session to review their respective roles in land use regulation. The body will also discuss housing development policy levers and potential future planning grants.

• Discussion of a proposal to adopt free pre-approved ADU designs from the City of Eugene
• Review of land use regulation roles and the division of labor between City Council and Planning Commission
• Discussion of potential future planning grants

The council reached consensus to adopt Eugene’s pre‑approved accessory dwelling unit (ADU) design for use in Veneta. The council also agreed to table further discussion of the city’s systems development charge (SDC) methodology until more information is available. Council members directed staff to continue exploring a partnership with the Homes for Good housing authority and to consider matching private landowners with affordable‑housing projects.

• Adopt Eugene preapproved ADU design (consensus)
• Table SDC methodology discussion (consensus)
• Direct staff to explore Homes for Good partnership and matchmaking (consensus)

Economic Development Committee

The Veneta Economic Development Committee voted unanimously to increase the Signage Grant to $2,500 for existing signs and to adopt revised application packets for the Façade ($10,000) and Streetscape ($5,000) grant programs, removing discretionary language. The committee also approved the $9,000 Commercial Development Grant awarded to Delphi Engineering. Additional discussion covered grant program budgets, business startup grant criteria, and upcoming Rural Opportunity Initiative Grant opportunities.

• Signage Grant increased to $2,500 for existing signs (motion approved 7-0)
• Adopt revised Façade Grant application packet (grant $10,000, motion approved 7-0)
• Adopt revised Streetscape Grant program (grant $5,000, motion approved 7-0)
• Delphi Engineering awarded Commercial Development Grant of $9,000
• Rural Opportunity Initiative Grant opening announced (no amount specified)

The Economic Development Committee approved the August 18, 2025 meeting minutes unanimously. After reviewing grant updates and other reports, members voted to move the regular meeting to the third Wednesday of each month at 3:30 PM. The motion passed unanimously (9‑0).

• Approved August 18, 2025 meeting minutes (9-0)
• Changed meeting to third Wednesday of each month at 3:30 PM (9-0)

City Council

The City Council will conduct public hearings and consider resolutions to increase water, bulk water, and sewer rates by 3% effective January 1, 2026. The body will also consider a resolution supporting a Lane Fire Authority levy and various economic development grants.

• Resolution No. 1460: Proposed 3% increase in water rates
• Resolution No. 1462: Proposed 3% increase in bulk water rates
• Resolution No. 1461: Proposed sewer rate adjustments
• Resolution No. 1466: Support for Lane Fire Authority Ballot Measure 20-375
• Resolutions No. 1467, 1468, and 1469: Establishing signage, streetscape, and façade grant programs

The council adopted Resolution 1466, a resolution in support of Lane Fire Authority’s Ballot Measure 20‑375, by a unanimous 5‑0 vote. The council also approved three rate adjustments effective Jan 1 2026 – a 3% increase to municipal water rates (Resolution 1460), a 3% increase to bulk water fees (Resolution 1462), and a 2% increase to sewer rates (Resolution 1461) – each passing 5‑0. Additional actions included granting the Smith Family a one‑year extension on their West Broadway development agreement, approving the consent agenda, adopting the City Administrator performance‑evaluation form, and authorizing several $500 discretionary‑fund donations and a $92.50 rental‑fee waiver, all unanimously.

• Adopted Resolution 1466 supporting Lane Fire Authority Ballot Measure 20‑375 (5‑0)
• Approved water rate increase 3% (Resolution 1460) effective Jan 1 2026 (5‑0)
• Approved bulk water fee increase 3% (Resolution 1462) effective Jan 1 2026 (5‑0)
• Approved sewer rate increase 2% (Resolution 1461) effective Jan 1 2026 (5‑0)
• Granted Smith Family a one‑year extension to West Broadway development agreement (5‑0)
• Approved consent agenda as presented (5‑0)
• Adopted City Administrator performance‑evaluation form and process (5‑0)
• Authorized $500 donation to Elmira High Grad Night Committee from discretionary fund (5‑0)

Planning Commission

The Planning Commission will review proposed amendments to the city's short-term rental and outdoor lighting codes. The body will also review the community development activity report and the minutes from the September 2, 2025 meeting.

• Short-Term Rental Code Amendments (A-25-4)
• Outdoor Lighting Amendments (A-25-1)

Park Board

The Park Board will discuss the overall budget and plan for the Veneta Haunts event on October 25th. The meeting includes staff reports on grant updates and the Fern Ridge Master Plan.

• Action item: Park Board Overall Budget
• Veneta Haunts event planning (Budget: $1,800)
• Staff report on Fern Ridge Master Plan
• Staff report on grant updates
• Review of Park Board Levels of Engagements

The Park Board unanimously approved the September 3, 2025 regular and work session minutes (9‑0). The Board agreed to hold a work session on November 12 at 3:30 PM, followed by the regular meeting at 4:30 PM, to address event levels and budgeting. No other formal votes were recorded.

• Approved September 3, 2025 minutes (9-0)
• Scheduled work session on Nov 12 at 3:30 PM and regular meeting at 4:30 PM (consensus)

Business Assistance Committee

The Business Assistance Committee will consider whether to recommend a $10,000 Façade Improvement Program grant to the City Council for Our Daily Bread. The funds would support a painting project for the business's exterior with a total estimated cost of $28,382.

• Review of $10,000 grant application for Our Daily Bread façade painting
• Follow-up on Harvest Festival tabling

The Business Assistance Committee voted to recommend that City Council approve a $10,000 grant for the facade improvement of Our Daily Bread, a downtown bakery. The motion was moved by Member Haley‑Morrell, seconded by Chair Wright, and passed unanimously with a 3‑0 vote. No other substantive actions were taken.

• Recommended City Council approve $10,000 facade improvement grant for Our Daily Bread (3-0)

City Council

The City Council is holding a work session to view a video presentation on Oregon public meeting laws. The training covers legal requirements for governing bodies, including rules on quorums, serial communications, and public access.

• Oregon Government Ethics Public Meeting Training video

Urban Renewal Agency Board

The Urban Renewal Agency Board approved the consent agenda items, specifically the minutes from June 9 2025 and June 23 2025, with a unanimous 5‑0 vote. An audit report for fiscal year 2023‑24 was presented but no action was taken. Quarterly financial results were reported with no further decisions.

• Approved minutes of June 9, 2025 (5-0)
• Approved minutes of June 23, 2025 (5-0)

City Council

The council unanimously approved a 3% increase to water rates and a 2% increase to sewer rates, effective Jan. 1, 2026. It also adopted Resolution 1464 to make city‑provided food and beverages part of employee compensation and ratified a $500 donation to the Kiwanis Kruise‑In fundraiser. The consent agenda was approved and the mayor declared September as National Preparedness Month, October 16 2025 as the Great Oregon Shake Out, and October as Domestic Violence Awareness Month.

• Approved 3% water rate increase and 2% sewer rate increase (5‑0)
• Adopted Resolution 1464 establishing food and beverages as employee compensation (5‑0)
• Ratified $500 donation to Kiwanis Kruise‑In Fundraiser from Discretionary Fund (5‑0)
• Approved consent agenda as amended (5‑0)
• Mayor declared September as National Preparedness Month
• Mayor declared October 16 2025 as the Great Oregon Shake Out
• Mayor declared October as Domestic Violence Awareness Month

Park Board

Board members discussed the differences between Level 1 and Level 2 park events. Chair Miller noted that a Level 2 event could let Liaison Benson host events without the city’s communication and funding requirements. CA Michel explained the grant program is reimbursement‑based and requires organizers to follow their budgeted plan, while COD Urban urged that every event have an itemized budget. The board also talked about scheduling a future budget meeting and adjourned at 5:53 p.m.

Park Board

The board reviewed debrief notes for the Veneta Park Run and the Veneta 4ths event. Members discussed challenges, volunteer needs, and possible future event support, but no motions, approvals, or votes were recorded. The meeting adjourned without any formal decisions.

Planning Commission

The commission unanimously approved the August 12 minutes and accepted the Trinity Meadows subdivision (S‑25‑1) and variance (V‑25‑1) with a condition to build a driveway on the west end of Lot 5. Commissioners reached consensus to begin short‑term rental code changes and to advance LED outdoor lighting amendments. They also confirmed agenda items for the Oct 27 joint planning and council meeting and scheduled the next commission meeting for Oct 7, 2025.

• Approved August 12, 2025 minutes (5‑0)
• Approved Trinity Meadows Subdivision S‑25‑1 and Variance V‑25‑1 with driveway condition (5‑0)
• Consensus to initiate short‑term rental code amendment
• Consensus to advance outdoor lighting code amendments
• Confirmed agenda items for Oct 27 joint planning and council meeting
• Scheduled next Planning Commission meeting for Oct 7, 2025

Business Assistance Committee

The Business Assistance Committee agreed to hold its October, November and December meetings a week before their usual dates. The committee decided to create a laminated information card for the Harvest Festival, modeled after the Park Board's events card. The next regular meeting was set for Friday, September 26, 2025 at 9:00 a.m.

• Reschedule October, November and December meetings to a week earlier (consensus)
• Develop a laminated Harvest Festival information card similar to the Park Board's events card (agreement)
• Schedule next meeting for September 26, 2025 at 9:00 a.m. (set by chair)

Economic Development Committee

The committee approved the June 16, 2025 meeting minutes (7‑0). It voted to increase the Signage Grant award to $2,500 for existing signs and to adopt revised application packets for the Façade and Streetscape grant programs. All three grant‑program motions passed unanimously.

• Approved June 16, 2025 meeting minutes (7‑0)
• Increased Signage Grant funding to $2,500 for existing signs (7‑0)
• Adopted revised Façade Grant application packet (7‑0)
• Adopted revised Streetscape Grant policy for existing businesses (7‑0)

Planning Commission

The commission removed the Trinity Meadows Subdivision agenda item after staff requested it. The July 1, 2025 meeting minutes were approved unanimously (3-0). The Georgiou Conditional Use Permit and Site Plan were approved unanimously (3-0). Commissioners agreed to keep the next meeting scheduled for September 2, 2025.

• Removed Trinity Meadows Subdivision agenda item (Chair agreement)
• Approved July 1, 2025 meeting minutes (3-0)
• Approved Georgiou Conditional Use Permit and Site Plan (3-0)
• Retained September 2, 2025 meeting date (unanimous agreement)

City Council

The council unanimously approved several items, including fee waivers for the Harvest Festival, a $9,000 commercial development incentive and a matching grant of up to $25,000 for Delphi Engineering. It also adopted a resolution appointing Matt Michel as the city’s voting delegate to the League of Oregon Cities. All motions passed with a 5‑0 vote.

• Approved consent agenda (5-0)
• Waived City Facility Rental fee $50 for Mid Lane Cares Harvest Festival (5-0)
• Waived Street Closure fee $40 for Mid Lane Cares Harvest Festival (5-0)
• Approved Delphi Engineering Commercial Development Incentive up to $9,000 (5-0)
• Approved Delphi Engineering Business Grant matching award up to $25,000 (5-0)
• Adopted Resolution No. 1463 appointing Matt Michel as voting delegate and Robbie McCoy as alternate (5-0)

Park Board

The board unanimously approved the July 2, 2025 meeting minutes (6‑0). The Veneta Park Run was scheduled for Saturday, August 9. The Harvest Festival was set for September 13. Movies in the Park was cancelled and rescheduled for Saturday, August 30.

• Approved July 2, 2025 minutes (6-0 vote)
• Scheduled Veneta Park Run for Saturday, August 9
• Set Harvest Festival date for September 13
• Cancelled Movies in the Park and rescheduled to Saturday, August 30

Business Assistance Committee

The Business Assistance Committee unanimously approved the minutes from May 30, 2025. It then recommended that the City Council approve a $9,000 transportation SDC fee reduction for Delphi Engineering under the Commercial Development Incentive Program. The committee also unanimously recommended approval of Delphi Engineering’s $25,000 Business Grant Program application. All motions passed with a 3‑0 vote.

• Approved May 30, 2025 minutes (3-0)
• Recommended $9,000 transportation fee reduction for Delphi Engineering (3-0)
• Recommended $25,000 Business Grant for Delphi Engineering (3-0)
• Committee members Chair Wright and Presiding Member Gibson agreed to participate in the Harvest Festival tabling event

City Council

The council voted 5-0 to deny the Carpani request to amend the Veneta Transportation System Plan. It also approved amendments to the Business Assistance Program and the Commercial Development Incentive Program, authorized a housing assistance grant application, corrected a scrivener’s error, and waived community‑center fees for two nonprofit groups. All items were adopted unanimously.

• Denied Carpani amendment to Transportation System Plan (5-0)
• Adopted Resolution 1449 amending Business Assistance Program (5-0)
• Adopted Resolution 1459 amending Commercial Development Incentive Program (5-0)
• Authorized Housing Assistance Grant application via Resolution 1438 (5-0)
• Waived Community Center rental fee for Gleaners $840 (5-0)
• Waived Community Center fee for Fern Ridge VFW $420 (5-0)
• Corrected scrivener’s error in Resolution 1455 with Resolution 1457 (5-0)
• Approved consent agenda and corrected June 23 minutes (5-0)

Park Board

The board approved the June 2, 2025 meeting minutes. It adopted the Community Building Grant Program, giving the Park Board an additional $5,000 and authority to award grants case‑by‑case. The board also approved a $1,600 grant for four Music in the Park events in August and approved a new parade route for the Veneta Park Run, directing staff to complete the permit.

• Approved June 2, 2025 minutes (6-0)
• Approved hosting Community Building Grant Program with $5,000 addition (7-0)
• Approved $1,600 Music in the Park grant for four August events (7-0)
• Approved new Veneta Park Run parade route and directed staff to complete permit (7-0)

City Council

The council adopted Ordinance 595 repealing a fee reduction for low‑income households, passing unanimously. It approved the FY 2025‑2026 budget, amending it to fund a $125,000 land acquisition for Oak Island Park, with a 3‑0 vote after a councilor recused himself. Additional unanimous actions included establishing a municipal stormwater fund and authorizing a grant application.

• Adopt Ordinance 595 repealing Veneta Municipal Code 3.45.080, reduction of fees for low‑income households (4‑0)
• Adopt City Council Meeting Protocol (4‑0)
• Adopt Resolution 1453 declaring eligibility for state shared revenues (4‑0)
• Adopt Resolution 1454 certifying the city provides four or more municipal services (4‑0)
• Take no action on Stormwater Drainage Fee (4‑0)
• Adopt FY 2025‑2026 Budget, amended to include $125,000 Oak Island Park land purchase (3‑0)
• Adopt Resolution 1443 establishing Municipal Stormwater Fund as an enterprise fund (4‑0)
• Adopt Resolution 1458 authorizing the city to apply for a grant and delegating signing authority (4‑0)

Economic Development Committee

The committee unanimously approved the May 19, 2025 meeting minutes. It also unanimously recommended that City Council adopt staff’s revisions to the Commercial Development Incentive Program, setting the application fee at $50 and removing rebate language. No other motions were adopted.

• Approved May 19, 2025 meeting minutes (8‑0)
• Recommended City Council approve Commercial Development Incentive Program revisions: $50 application fee and removal of rebate language (8‑0)

City Council

The council repealed the low‑income reduction for the Public Safety Fee. It authorized payment of the CIS property and liability insurance renewal costing $94,254.21. Council members approved awarding Ordell Construction a contract up to $5,015,000 for Phase 1 of the Bolton Hill Sports Complex, plus $350,000 for equipment. They also adopted Resolution 1456 confirming the Public Works Equipment Reserve fund.

• Repealed low‑income reduction for Public Safety Fee (4-0)
• Approved $94,254.21 CIS insurance renewal (4-0)
• Awarded Phase 1 Bolton Hill Sports Complex contract up to $5,015,000 (4-0)
• Approved additional $350,000 equipment purchase for Bolton Hill project (4-0)
• Approved Resolution 1456 confirming Public Works Equipment Reserve (4-0)
• Approved consent agenda (4-0)

Planning Commission

The commission approved the April 1, 2025 meeting minutes and elected Commissioner Soderberg as Vice‑Chair, both unanimously. It recommended the City Council not adopt the proposed Transportation System Plan text amendment for Aspen Ridge Drive. It also adopted the FEMA PICM amendments to the Veneta Zoning and Development Code, again unanimously.

• Approved April 1, 2025 meeting minutes (5-0)
• Elected Commissioner Craig Soderberg as Vice‑Chair (5-0)
• Recommended Council not adopt Aspen Ridge Drive TSP text amendment (5-0)
• Adopted FEMA PICM amendments to the Veneta Zoning and Development Code (5-0)
• Scheduled next Planning Commission meeting for July 1, 2025

City Council

The Veneta City Council met for a work session focused on ethics and public‑meeting requirements. City Attorney Connelly presented Oregon Government Ethics Committee rules, conflict‑of‑interest guidelines, and gift reporting procedures. Councilors discussed the upcoming ethics training and the draft Council Meeting Protocol document. No formal actions, approvals, or votes were recorded.

Business Assistance Committee

The Business Assistance Committee unanimously approved the April 18, 2025 minutes (3‑0). Members reached consensus to move forward the Economic Development Commission’s revisions to both the Business Grant Program and the Commercial Development Grant. The committee also agreed to table at the Harvest Festival to promote its goals.

• Approved April 18, 2025 minutes (3‑0)
• Moved EDC revisions to Business Grant Program forward (consensus)
• Moved EDC revisions to Commercial Development Grant forward (consensus)
• Tabled at Harvest Festival to promote committee goals (consensus)

Economic Development Committee

The Economic Development Committee approved the minutes of the May 19 meeting unanimously. It recommended that City Council approve staff revisions to the Business Grants Program, allowing awards up to $25,000 for qualifying projects. The committee also approved staff changes to the Commercial Development Incentive Program, removing the 50% SDC reduction language, setting a $50,000 funding cap, and adding a rebate for the $1,000 application fee. All motions passed unanimously (7‑0).

• Approved May 19, 2025 meeting minutes (7-0)
• Recommended City Council approve staff revisions to Business Grants Program (7-0)
• Recommended staff revise Commercial Development Incentive Program, remove 50% SDC language, clarify $50,000 cap, add application fee rebate (7-0)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board approved the consent agenda with a 5-0 vote. No other actions or resolutions were taken. A quarterly financial update was presented but no decisions followed.

• Approved consent agenda (5-0)

City Council

The council unanimously approved a resolution raising the Public Safety Fee from $6 to $9 starting July 1 2025. It also adopted the 2025 Wildfire Mitigation Plan, authorized a law‑enforcement intergovernmental agreement with Lane County, and approved new compensation plans for regular and temporary city employees. Additional actions included approving the consent agenda and appointing Aaron Garcia to the Economic Development Committee.

• Adopt Resolution No. 1442 increasing Public Safety Fee to $9 (5‑0)
• Approve consent agenda (5‑0)
• Adopt Resolution No. 1452 Wildfire Mitigation Plan (5‑0)
• Authorize intergovernmental agreement with Lane County for law‑enforcement services (5‑0)
• Approve Resolution No. 1450 Compensation Plan for regular full‑time positions (5‑0)
• Approve Resolution No. 1451 Compensation Plan for temporary and seasonal positions (5‑0)
• Appoint Aaron Garcia to the Economic Development Committee (no objection)
• Approve Council liaison appointments to Lane Fire Authority, Fern Ridge Library and School District, and Economic Development Committee (unanimous)

Park Board

The board unanimously approved the April 2 minutes and a $50 budget for Dog Park prizes. It also agreed to let Member Reeves bring his bubble machine to the Easter Egg Hunt. Several upcoming events—Movies in the Park, National Night Out, and Veneta Haunts—were tabled for discussion at the next meeting.

• Approved April 2, 2025 minutes (8-0)
• Approved $50 budget for Dog Park prizes (8-0)
• Agreed Member Reeves will bring bubble machine to Easter Egg Hunt
• Tabled Movies in the Park until next meeting
• Tabled National Night Out (Aug 5) until next meeting
• Tabled Veneta Haunts (Oct 25) until next meeting

City Council

The council recognized Penny Cordon as the first‑place winner of the "If I Were Mayor" contest and awarded her a $50 gift card. The city also gave a gift card to Ms. Nelson, the contestant's teacher, in appreciation of her support. A council training session on legal and ethical rules was presented by City Attorney Connie Connelly. No other formal actions or votes were recorded.

• Awarded $50 gift card to contest winner Penny Cordon
• Awarded gift card to Ms. Nelson, teacher of the contest participant

Business Assistance Committee

The committee unanimously approved the minutes from the December 20, 2024 meeting (5‑0). The committee unanimously recommended that the City Council approve a $25,000 Business Grants Program award to Sun Frog Products (5‑0).

• Approved Dec 20, 2024 meeting minutes (5-0)
• Recommended City Council approve Sun Frog Products $25,000 grant (5-0)

City Council

The council unanimously adopted Ordinance No. 594, which updates the Veneta Zoning and Development Code. It also approved several community donations and a fee waiver, and made key appointments to city committees. All actions passed with a 5‑0 vote or without objection.

• Adopted Ordinance No. 594 (Housekeeping Amendments to the Veneta Zoning and Development Code) – passed unanimously (5-0)
• Approved the consent agenda – passed unanimously (5-0)
• Donated $8,430 to Fern Ridge Community Services ($4,080 from the discretionary fund and $4,350 from the general fund) – passed unanimously (5-0)
• Donated $1,600 to the Veneta Downtown Farmers’ Market from the discretionary fund – passed unanimously (5-0)
• Donated one seasonal Family Pass ($170) to Mid Lane Cares from the discretionary fund – passed unanimously (5-0)
• Waived the community center fee for the Fern Ridge Chamber Memorial Day event – passed unanimously (5-0)
• Appointed Councilor David Voltz as Council Liaison to the Economic Development Committee – appointed without objection
• Adopted Resolution No. 1440 to update the city’s street tree list – passed unanimously (5-0)

Economic Development Committee

The committee approved the March 12, 2025 meeting minutes unanimously. It voted to have staff prepare a revised Business Grant Program with new job‑creation and retention eligibility criteria, and reached consensus to revise the Commercial Development Incentive Program, update its language and rename it. The committee noted a member resignation creating a vacancy and set the next meeting for May 19, 2025. The meeting was adjourned at 3:07 p.m.

• Approved March 12, 2025 minutes (5‑0)
• Directed staff to prepare revised Business Grant Program (5‑0)
• Consensus to revise Commercial Development Incentive Program and rename it (consensus)
• Recorded resignation of Member Davis, creating a committee vacancy (reported)
• Scheduled next meeting for May 19, 2025 at 2:00 p.m. (tentative)
• Adjourned meeting at 3:07 p.m.

Park Board

The board unanimously approved the March 5 minutes. Members elected Tressa Miller as Chair and Crystal Donagan as Vice‑Chair, each by a 9‑0 vote. The board also approved a $25 budget for dog‑contest awards (9‑0) and a purchase of a volunteer‑recruitment sign (9‑0). No other substantive actions were taken.

• Approved March 5, 2025 minutes (9-0)
• Elected Tressa Miller as Chair (9-0)
• Elected Crystal Donagan as Vice‑Chair (9-0)
• Recommended and approved $25 budget for dog contest awards (9-0)
• Recommended and approved purchase of a sign for event volunteer recruitment (9-0)

Planning Commission

The Planning Commission unanimously approved the March 4, 2025 meeting minutes. Commissioners agreed to move the Vice‑Chair election item to the next meeting when all members can attend. The commission also agreed to add code language requiring a mitigation professional to be acknowledged by FEMA or NMSF as qualified.

• Approved March 4, 2025 meeting minutes (3‑0)
• Postponed Vice‑Chair election agenda item to next meeting (consensus)
• Agreed to add code language requiring FEMA/NMSF‑acknowledged qualified mitigation professional (consensus)

City Council

The Veneta City Council reviewed upcoming budget priorities, including safety, economic development, and parks. Staff provided updates on the Bolton Hill Sports Complex, grant applications, seismic retrofits, and the HWY 126 beautification project. No formal motions, approvals, or votes were recorded during the meeting.