Vestavia Hills public meetings in 2023
52 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Board of Zoning Adjustment
The Board will consider three variance requests for garage additions, property additions, and fences. These items involve changes to side, rear, front, and lot area requirements at specific residential properties.
- Side and rear setback variances for a garage addition at 1200 Wickford Road
- Side setback, lot area, and lot width variances for an attached garage at 1156 Winward Lane
- Front setback and fence location variances for an addition at 3236 Ridgely Court
General
The Parks and Recreation Board will hold a discussion regarding the softball travel team policy. No other substantive business or decisions are listed on this agenda.
- Softball Travel Team Policy discussion
City Council
The City Council is reviewing resolutions to declare certain city property as surplus. This includes four vehicles and a 120-foot radio antenna located behind Fire Station 5. If approved, the City Manager will be authorized to sell or dispose of these items.
- Resolution 5493: Disposal of surplus vehicles including a 2010 Ford F150 and 2009 Chevrolet Impala
- Resolution 5494: Disposal of a 120-foot radio antenna at 3241 Cahaba Heights Rd
Planning and Zoning Commission
The Planning and Zoning Commission is reviewing several rezoning requests and final plat applications. These include proposals to allow short-term rentals on Pine Tree Circle and office use on Canyon Road. The commission will also consider administrative updates to lot lines and private streets.
- Rezoning 4525 Pine Tree Cir from R-1 to B-2 for short-term rentals
- Rezoning 1929 Canyon Rd from Inst to O-1 for office use
- Final plat approval for Evans Resurvey on Winward Ln
- Final plat approval for private streets at Bray Town Center Phase II
Parks and Recreation Board
The board will receive updates on basketball and a concession contract proposal. Members will discuss association agreements, competitive softball field use, and facility use policy amendments. The meeting also includes the nomination and election of 2024 Board Officers.
- Concession's Update - Contract Proposal
- Discussion of Association Agreement Document and Policy
- Discussion of Competitive Softball Field Use Policy
- Amendment to facility use policy
- Nominations and Election of 2024 Board Officers
City Council
The City Council will discuss an ordinance defining and prohibiting short-term rentals in dwellings. The agenda also includes resolutions for a sign replacement project on I-459 and legal actions regarding a new chiller for the Civic Center. Additionally, Police Chief Shane Ware will be sworn into office.
- Ordinance 3204: Prohibiting short-term rentals in dwellings
- Resolution 5487: Legal actions for Civic Center chiller replacement
- Resolution 5489: I-459 sign replacement project
- Resolution 5486: Small cell facility support structure installation
- Swearing-in of Police Chief Shane Ware
Design Review Board
The board will review a request for a new landscape plan at 700 Montgomery Hwy to replace trees lost in a 2022 cold snap. They will also consider architectural, landscape, and material reviews for a new building project at 3010 Healthy Way.
- Landscape review for 700 Montgomery Hwy (Vestavia MZL, LLC)
- Architecture, landscape, and material reviews for 3010 Healthy Way (Blackwater Real Estate, LLC)
City Council
The City Council is considering several ordinances, including a conditional use request for a plant nursery at 3010 Healthy Way. The meeting also includes discussions on mine reclamation at the Sicard Hollow Athletic Complex and intersection improvements for Blue Lake Drive and Sicard Hollow Road. Additionally, the council will hold a first reading for an ordinance regarding short-term rentals.
- Conditional use approval for a plant nursery at 3010 Healthy Way
- Mine reclamation agreement and property conveyance at Sicard Hollow Athletic Complex
- Amendment to the Joint Services Agreement for Blue Lake Drive and Sicard Hollow Road intersection
- First reading of an ordinance defining and prohibiting short-term rentals
Board of Zoning Adjustment
The Board of Zoning Adjustment will consider five requests for property variances. These include adjustments to setbacks for additions, new construction, and fences.
- Setback variance for an addition at 1837 Cedarwood Road
- Fence location variance at 1123 Winward Lane
- Fence location variance at 1509 Oak Lear Trail
- Front setback variance to build a house at 800 Comer Drive
- Side and rear setback variance for a garage addition at 1200 Wickford Road
Parks and Recreation Board
The board will receive updates on Altadena Valley Phase 1, Wald Park Phase 3, and senior programming. Discussion includes rental rate changes for VHCC and a Coca Cola proposal.
- Altadena Valley Phase 1 Update
- Wald Park Phase 3 Update
- VHCC Rental Rate Changes
- Coca Cola Proposal
- Gates - Wald Park & Cahaba Heights
City Council
The City Council will consider a fire/paramedic services agreement for Woodmere Creek Apartments and the disposal of surplus property. The council will also hold first readings for a plant nursery at 3010 Healthy Way and a mine reclamation effort at Sicard Hollow Athletic Complex.
- Fire/paramedic services agreement for Woodmere Creek Apartments (Ordinance 3202)
- Mine reclamation effort and masterplan for Sicard Hollow Athletic Complex (Ordinance 3203)
- Conditional use for a plant nursery at 3010 Healthy Way (Ordinance 3135)
- Authorization to sell or dispose of surplus city property (Resolution 5484)
- Refund of sales taxes remitted in error (Resolution 5483)
Planning and Zoning Commission
The Planning and Zoning Commission will consider two final plat approval requests. These include adding utility easements to the Old Overton-First Sector Resurvey No.1 and removing setback lines for Blue Lake MRI.
- FP-23-11: Liberty Park Joint Venture, LLP request to add easements at Old Overton-First Sector Resurvey No.1
- FP-23-12: Blue Lake Commercial Investments, LLC request to remove setback lines for Blue Lake MRI
Design Review Board
The Design Review Board will consider an application from Vestavia 31 RE, LLC for a new building. The request includes architecture review, landscape review, and final review of materials.
- Architecture, landscape, and material review for a new building at 1467 Montgomery Hwy
City Council
The City Council will hold public hearings regarding an economic development partnership with the Cahaba Heights Merchants Association and utility facility relocations on Massey Road. The council will also consider re-appointing a member to the Board of Zoning Adjustment.
- Public hearing for economic development partnership with Cahaba Heights Merchants Association (Resolution 5479)
- Public hearing for utility facility relocation on Massey Road (Ordinance 3200)
- Re-appointment of a member to the Board of Zoning Adjustment (Resolution 5481)
General
The board will receive updates on Wald Park Phase 3 and Altadena Valley Phase 1. Discussion includes light repairs, TULIP changes, basketball, and a rental rate change request for VHCC.
- Wald Park Phase 3 update
- Altadena Valley Phase 1 update
- VHCC rental rate change request
- Partnership agreements for individual sports boards and building tenants
Planning and Zoning Commission
The Planning and Zoning Commission will consider two final plat requests for lot resurveys and combinations. The commission will also review a conditional use request for a retail plant nursery at 3010 Healthy Way.
- Final plat approval for Vestavia 31 RE, LLC to combine lots at 1467 & 1458 Montgomery Hwy
- Final plat approval for Taylor Burton Addition to Grammercy Parc at 2553/2551 Rocky Ridge Rd
- Conditional use request for a retail plant nursery at 3010 Healthy Way
City Council
The council will hold public hearings regarding agreements for road improvements at Columbiana Road and the intersection of Blue Lake Drive and Sicard Hollow Road. A briefing is also scheduled regarding the aesthetics of the Highway 31 pedestrian bridge. The meeting includes proclamations for Domestic Violence Awareness Month and Fire Prevention Month.
- Public hearing for Columbiana Road improvements (Ordinance 3196)
- Public hearing for signal maintenance agreement with ALDOT (Resolution 5477)
- Public hearing for Blue Lake Drive and Sicard Hollow Road intersection improvements (Ordinance 3199)
- Briefing on Highway 31 pedestrian bridge aesthetics
- Resolution to finance vehicles and equipment for FY24
Design Review Board
The Design Review Board will meet on October 5, 2023, to evaluate landscaping plans for two properties. The board will review a new landscaping plan for 4517 Pine Tree Circle and a renovation of existing landscaping at 3004 Massey Road.
- Landscape Review: 4517 Pine Tree Circle (Pine Tree Circle LLC)
- Landscape Review: 3004 Massey Rd (Alabama Power)
Board of Zoning Adjustment
The Board will consider several property variances involving setbacks for residential and commercial structures. These requests include adjustments for porches, fences, new house construction, and a commercial building.
- Side setback variance for 1909 Mission Road to cover an existing porch
- Front setback variance for 1149 Mayland Lane to build a small fence
- Front setback variance for 3120 Midland Drive to build a house
- Multiple variances for a commercial structure at 1467 Montgomery Highway
- Front setback variance for 2100 Chestnut Road to add a roof to an existing terrace
Parks and Recreation Board
The board will receive updates on Altadena Valley Park, Byrd Park, and Senior programs. Discussion includes new business regarding cancellation policies, rental fee reductions, and various organization requests.
- Altadena Valley Park update
- Byrd Park update
- Residency Requirement Policy discussion
- VHCC Cancellation Policy approval
- AL State Games rental reduction
Planning and Zoning Commission
The Planning and Zoning Commission is reviewing requests for final plat approvals and a conditional use permit. The agenda includes proposals to combine lots, subdivide six lots for townhomes, and allow short-term rentals.
- Final Plat Approval for Warrens Resurvey Of Bham Heights to combine lots
- Final Plat Approval for Bellwood Drive Townhomes to subdivide six lots
- Conditional Use Approval for Short-Term Rentals at 4525 Pine Tree Cir
City Council
The City Council will consider an automatic aid agreement between the Vestavia Hills and Hoover Fire Departments. The council is also reviewing a bid for athletic field maintenance. Several public hearings are scheduled regarding property annexations and rezonings.
- Automatic Aid Agreement between Vestavia Hills and Hoover Fire Departments
- Bid acceptance for 'inside the fences' athletic field maintenance
- Annexation of 3512 Valley Circle
- Rezoning of 3512 Valley Circle to R-1
- Rezoning of 2551 and 2553 Rocky Ridge Road for an office building
Design Review Board
The board will consider architectural and landscape requests for several properties. This includes an education expansion at 225 Centerview Dr and a new building on Blue Lake Drive.
- Mountaintop Church expansion at 225 Centerview Dr
- New building request for 3105 Blue Lake Dr
- Renovation of existing building at 1016 Montgomery Hwy
City Council
The City Council will hold public hearings on the 2023-2024 fiscal year budgets and a rezoning request for Columbiana Crossing Shopping Center. The agenda also includes discussions regarding employee salary increases and a utility easement for a pedestrian bridge over Highway 31.
- Rezoning of Columbiana Crossing Shopping Center to B-2 (Ordinance 1595-A)
- Adoption of the FY 2023-2024 city budgets (Ordinance 3188)
- Resolution for employee salary and wage increases (Resolution 5473)
- Utility easement for a pedestrian bridge over Highway 31 (Resolution 5475)
Board of Zoning Adjustment
The Board of Zoning Adjustment will consider a side setback variance requested by Sanford Hardy. The request seeks to reduce the required side setback from 15 feet to 13 feet to allow for the construction of a detached storage building.
- Side Setback Variance: 3422 River Mist Circle
City Council
The City Council is reviewing proposed FY2024 budgets, including the General Fund and Capital Project funds. The agenda includes public hearings for landscape improvements along the Highway 31 corridor and elevator maintenance services. The council will also consider rezoning the Columbiana Crossing Shopping Center.
- Rezoning Columbiana Crossing Shopping Center to B-2
- Landscape architectural services contract for Highway 31 corridor
- Elevator maintenance agreement with Bagby Elevator Company, Inc.
- Proposed FY2024 budgets for the City of Vestavia Hills
- Small cell facility support structure installation
Planning and Zoning Commission
The Planning and Zoning Commission will review several final plat requests and rezoning applications. These include proposals to subdivide or combine lots, resurvey property lines, and change zoning for annexation.
- Rezoning 2551 & 2553 Rocky Ridge Rd for office development and annexation
- Compatible rezoning of 3512 Valley Cir for annexation
- Final plat approval to subdivide lots at Alta Glen Highlands First Addition
- Final plat approval to combine lots on Cahaba Heights Road
- Final plat approval for resurveying Biltmore Estates lot lines
Design Review Board
The board will conduct final reviews of materials for building renovations. These requests involve properties at 1437 Montgomery Hwy and 709 Chestnut St. The meeting also addresses rescheduling the October meeting.
- Final review of materials for renovation at 1437 Montgomery Hwy
- Architectural, landscape, and material reviews for 709 Chestnut St
- Rescheduling of the October Design Review Board meeting
City Council
The City Council will hold a public hearing regarding the rezoning of 709 Chestnut Street from residential to an office park district. The agenda also includes first readings for landscape improvements along Highway 31 and elevator maintenance services. Additionally, the council will consider authorizing the disposal of surplus personal property.
- Rezoning of 709 Chestnut Street from R-2 to O-1
- Authorization to dispose of surplus personal property
- Small cell facility installation near Crossgate Drive and Crosswood Lane
- Landscape architectural services for the Highway 31 corridor
- Elevator maintenance for City Hall, Civic Center, and Library in the Forest
Board of Zoning Adjustment
The Board is reviewing several requests to deviate from standard zoning requirements. These include adjustments to setbacks, lot area, and lot width for residential properties.
- Front setback variance for a decorative fence at 1121 Winward Lane
- Setback, lot area, and lot width variances at 404 Fernwood Drive
- Front setback variance for a detached carport at 3313 Willis Drive
- Front setback variance for a new house at 3317 Cherry Tree Lane
Planning and Zoning Commission
The Commission is considering a request to rezone properties at 2100, 2118, and 2198 Columbiana Rd. from JC C-1 to B-2. This request aims to correct an incorrect legal description from the original 1996 zoning.
- Rezoning of 2100, 2118, & 2198 Columbiana Rd. from JC C-1 to B-2
City Council
The City Council is reviewing funding for sidewalk construction and engineering in Cahaba Heights. The council will also consider accepting donations for improvements at the Civic Center and Byrd Park. Other agenda items include alcohol license applications and a rezoning proposal.
- $55,953.70 appropriation for Cahaba Heights sidewalk construction and engineering services
- $42,000 in donations for Civic Center flooring and Byrd Park track reconditioning
- Alcohol license applications for Acton Mart LLC and Vestavia Station LLC
- Rezoning of 709 Chestnut Street from R-2 to O-1
- Small cell facility support structure installation near Crossgate Drive
Design Review Board
The board will consider architectural and landscape reviews for a new building at 4553 Pine Tree Circle and a renovation at 1437 Montgomery Highway. The meeting also includes consideration of the Vestavia Hills Sidewalk Master Plan.
- Architectural and landscape review for a new building at 4553 Pine Tree Circle
- Architectural, landscape, and material review for a renovation at 1437 Montgomery Hwy
- Consideration of the Vestavia Hills Sidewalk Master Plan
City Council
The council will review several annexation and de-annexation requests for properties on Valley Circle and Rocky Ridge Road. The meeting also includes discussions regarding new alcohol licenses for local businesses and a small cell facility structure. Additionally, the council will review the May 2023 financial report.
- Funding and engineering services for Cahaba Heights sidewalk projects (Res 5471)
- Annexation requests for 3512 Valley Circle and 2553 Rocky Ridge Road
- Alcohol licenses for Acton Mart, Vestavia Station, and The Palm and Pig
- Small cell facility support structure near Crossgate Drive (Res 5462)
- De-annexation of a portion of 2551 Rocky Ridge Road (Res 5466)
Board of Zoning Adjustment
The Board of Zoning Adjustment is reviewing several variance requests. These include requests to place decorative fences in front setbacks and a request to modify setback, area, and width requirements at 404 Fernwood Drive to renovate an existing shed.
- Fence location variance for 1121 Winward Lane
- Fence location variance for 1119 Winward Lane
- Setback, lot area, and lot width variances for 404 Fernwood Drive
Planning and Zoning Commission
The Planning and Zoning Commission will consider a rezoning request for 709 Chestnut St. to allow for office development. The commission will also review the Highway 31 South Community Charrette & Master Plan Vision.
- Rezoning of 709 Chestnut St. from R-2 to O-1 for office development
- Acceptance of Highway 31 South Community Charrette & Master Plan Vision
City Council
The City Council will hold public hearings regarding several property annexations and a de-annexation request. The council will also consider a resolution for a new small cell facility support structure near Crossgate Drive. These items are scheduled for public comment.
- Installation of a small cell facility support structure at 1663/1671 Crossgate Drive, 2581 Crossgate Place, and 1704 Crosswood Lane
- 90-day annexation of 3512 Valley Circle in Dolly Ridge Estates
- Overnight annexation of 3512 Valley Circle in Dolly Ridge Estates
- 90-day annexation of a portion of 2553 Rocky Ridge Road
- De-annexation request for a portion of 2551 Rocky Ridge Road
City Council
The Vestavia Hills City Council will hold public hearings on several ordinances, including a new public record policy and tax collection authorizations. The agenda also includes items regarding electrical easements for Wald Park and a liquor license approval.
- Rezoning for veterinary services, grooming, and dog boarding (Ordinance 3098-A)
- Extension of the video services agreement with Direct TV (Ordinance 3178)
- Establishment of a new Public Record Policy (Ordinance 3179)
- Electrical easement for tennis courts at Wald Park, Phase III (Resolution 5460)
- Liquor license approval for The Standard (Resolution 5461)
Board of Zoning Adjustment
The Board will consider requests for property setbacks and fence locations. One request involves replacing a fence at 313 Longview Drive. Another seeks to reduce rear and side setbacks for an addition at 2129 Southwood Road.
- Fence location variance at 313 Longview Drive
- Rear and side setback variances at 2129 Southwood Road
City Council
The Vestavia Hills City Council will consider Ordinance Number 3181 regarding the May 9, 2023, special municipal election. This ordinance declares the results of the vote on a proposed property tax rate increase for public schools. This item is scheduled for a first reading with no action to be taken at this meeting.
- Ordinance Number 3181: Declaring results of May 9 special election regarding school property tax increase
Planning and Zoning Commission
The Planning and Zoning Commission will consider two final plat requests. One request involves adding easements for Christopher, LLC, and another involves resurveying property lines for Gladys Bailey. No rezoning items are listed on this agenda.
- Final Plat FP-22-6 (Christopher, LLC) to add easements to Lots 5A, 5B, and 5C
- Final Plat FP-23-2 (Gladys Bailey) to resurvey property lines for Lot 23 and 24
City Council
The City Council will hold a public hearing regarding additional funds for annual street resurfacing efforts. The agenda also includes first readings of ordinances for rezoning, video service extensions, and a new public record policy.
- Public hearing on additional funds for street resurfacing mileage
- Resolution to declare personal property as surplus for sale or disposal
- First reading of rezoning for veterinary services, grooming, and dog boarding
- First reading of ordinance to extend video services agreement with Direct TV
- First reading of ordinance establishing a public record policy
City Council
The City Council is holding public hearings on ordinances regarding opioid settlement funds, EAP provider changes, and park improvements. The council will also address appointments for the Board of Education and upcoming election officials.
- Ordinance to use opioid settlement proceeds over ten years
- Ordinance to change the city's EAP provider to Employee Assistance Services
- Bid acceptance for improvements at Altadena Valley Park
- Resolution to appoint a member to the Board of Education
- Resolution regarding sales tax refunds for errors
Board of Zoning Adjustment
The Vestavia Hills Board of Zoning Adjustment will consider three applications for setback variances. These requests involve adjustments to front, rear, and side setbacks for residential additions, a carport, and a deck.
- BZA-23-6: Front and rear setback variances at 2200 Brookdale Lane
- BZA-23-7: Side and accessory structure setback variances at 2461 Mountain Vista Drive
- BZA-23-8: Rear setback variance at 3587 Miller Hill Way
Planning and Zoning Commission
The Planning and Zoning Commission will consider a rezoning request for 4538 Pine Tree Circle to allow for dog boarding, grooming, and a veterinary clinic. The agenda also includes final plat requests for Bray Town Center Phase II and Brayfield Residential Phase I.
- Rezoning of 4538 Pine Tree Cir. from R-1 to B-3 with conditional use for dog boarding, grooming, and a veterinary clinic
- Final plat approval for Bray Town Center Phase II to subdivide acreage into four new lots and roads
- Final plat approval for Brayfield Residential Phase I Resurvey No. 1 to resurvey a lot and create a common area
City Council
The City Council will hold a public hearing regarding an economic development agreement with Vestavia 31 RE, LLC for a shopping center. The agenda also includes approving sidewalk improvements on Rocky Ridge Road and updating rental contracts for the new Civic Center. Additionally, the council will review the city's 2021-2022 audit.
- Public hearing for economic development agreement with Vestavia 31 RE, LLC
- Bid acceptance for Rocky Ridge Road sidewalk improvements
- Contract updates for the new Civic Center
- Acceptance of the 2021-2022 City Audit
- Public hearing regarding use of opioid settlement funds
Board of Zoning Adjustment
The Board of Zoning Adjustment will consider two variance requests. These include a request for a privacy fence at 1883 Shades Crest Road and setback changes to allow an addition at 2404 Chestnut Road.
- Variance for a front setback fence at 1883 Shades Crest Road
- Front and rear setback variances for an addition at 2404 Chestnut Road
City Council
The City Council will consider a bid for the demolition of a city-owned structure on Montgomery Highway and an automatic aid agreement with Mountain Brook. The agenda also includes first readings for multiple annexation and rezoning applications.
- Demolition and remediation bid for 1485 Montgomery Highway
- Automatic aid agreement with Mountain Brook
- ALDOT I-65 pavement rehabilitation support
- Renewal agreements with Avenu Insights & Analytical, LLC
- License Agreement for a fire training facility
Planning and Zoning Commission
The Planning and Zoning Commission is reviewing a request for final plat approval for Brayfield Residential Phase 1-B at 1217 Talus Rd. This proposal involves subdividing acreage into 21 new lots and extending a road.
- Final plat approval for Brayfield Residential Phase 1-B to create 21 new lots and extend a road
General
The City Council will hold public hearings regarding a May 9, 2023, school tax election and the rezoning of 3951 Wall Street. The agenda also includes reviewing a pedestrian bridge redesign proposal and an agreement for tag registration software.
- Rezoning of 3951 Wall Street from R-4 to B-2
- Ad valorem school tax election on May 9, 2023
- Pedestrian bridge redesign by Gresham Smith
- Tag registration software agreement with Ingenuity, Inc.
- Voting equipment agreement with Jefferson County
Board of Zoning Adjustment
The Board will consider three requests for property setback variances. These proposals involve adjusting side and front setback requirements to allow for a carport, a pool house, and a new house.
- Side setback variance for a carport at 4300 Dolly Ridge Lane
- Side setback variance for a pool house at 3515 Thornhill Drive
- Side and front setback variances for a house at 2301 Shades Crest Road
General
The City Council will consider calling an ad valorem school tax election for May 9, 2023. The agenda also includes authorization for a Sports Hall of Fame exhibit at the new Civic Center and a first reading for a rezoning request.
- Authorization for Sports Hall of Fame exhibit contract and supplemental appropriation
- Call for an Ad Valorem School Tax Election on May 9, 2023
- First reading for rezoning 3951 Wall Street from R-4 to B-2
- Authorization for new support structures in the right-of-way at several locations
- Resolution to declare certain personal property as surplus for sale