Warren County public meetings in 2021

Community Policy and Management Team

The Warren County Community Policy and Management Team approved Shelissa Lewis as the new FAPT representative with April White as backup, and approved payment of a local-only funded invoice from EAS in Winchester. The team also agreed to send revamped address logs to FAPT and discussed budget increases, training, and policy revisions. No public comments were made.

• Approved agenda with added training item (unanimous)
• Approved November 16, 2021 minutes as written (unanimous)
• Approved sending revamped address logs to FAPT (consensus)
• Approved payment of EAS invoice from local funds (unanimous)
• Approved Shelissa Lewis as new FAPT representative, April White as backup (unanimous)
• Entered closed session for FAPT case reports (unanimous)
• Approved all FAPT case reports as discussed in closed session (unanimous)

Board of Supervisors

The Warren County Board of Supervisors will hear a presentation on two redistricting options based on the 2020 Census, which increased the county's population to 40,572. The board will also consider a consent agenda with multiple contracts, fee schedules, and conditional use permit advertisements, plus a closed session for legal matters.

• Redistricting options moving 565 or 494 residents from Shenandoah to Happy Creek district
• Contract with ZL Paving Company for snow removal services
• Contract with Ralph Pearson for snow removal services
• Authorization to advertise public hearings for conditional use permits (rural events, campgrounds, outdoor recreation)
• Coyote bounties of $50 each for 13 coyotes

The Board of Supervisors approved the American Rescue Plan Act (ARPA) Tourism Recovery Program Plan Proposal, allocating $170,000 to boost tourism. They also adopted the Ultimate Kronos Group (UKG) as a total Human Resources Information System (HRIS) solution and approved a local incentive grant agreement for the expansion of Nature's Touch operations. The Board postponed discussion of a $63,650 transfer request from Warren County Public Schools to the January 4, 2022 agenda.

• Approved ARPA Tourism Recovery Program Plan Proposal ($170,000) (5-0)
• Adopted UKG as HRIS solution (5-0)
• Approved local incentive grant agreement for Nature's Touch expansion (5-0)
• Postponed WCPS $63,650 contingency transfer to Jan 4, 2022 (5-0)
• Approved December 2021 appropriations and transfers (5-0)
• Approved Consent Agenda as amended, items 5 and 7 removed (5-0)
• Approved resolutions honoring student athletes Ava Bordner and Kaley Tanner (5-0)
• Entered closed session on EDA litigation (4-1, Carter No)

Planning Commission

The Warren County Planning Commission will hold public hearings on seven conditional use permit requests, six for short-term tourist rentals and one for a guesthouse, plus a bed-and-breakfast. They will also consider authorizing advertisements for two additional short-term rental permits. The meeting includes routine items like adopting minutes and public presentations.

• CUP2021-11-01: Short-term rental at 377 Brandy Road (R-1, Shenandoah District)
• CUP2021-11-02: Short-term rental at 484 Creek Road (R-1, South River District)
• CUP2021-11-03: Guesthouse at 0 Buck Mountain Road (Agricultural, South River District)
• CUP2021-11-07: Bed-and-breakfast at 990 Hillandale Road (Agricultural, Happy Creek District)
• Consent agenda: Short-term rentals at 198 Ashland Court and 1196 Old Oak Lane

The Warren County Planning Commission convened on December 8, 2021, at 7:00 PM in the Warren County Government Center. The minutes contain only the meeting's time, date, and location, with no recorded agenda items, motions, or decisions. This was a procedural session with no substantive actions taken.

Board of Supervisors

The Warren County Board of Supervisors will hold a work session to discuss redistricting proposals, new tourism dollars, an update on the Department of Technology, and the Warren County Public Schools Capital Improvement Plan. They will also hear reports from the County/Public Schools Liaison Committee and the County Finance Committee, and consider legislative initiatives. The meeting will conclude with a closed session for legal advice regarding the disposition of publicly held tangible property.

• Discussion of redistricting proposals
• Discussion of new tourism dollars
• Update on Department of Technology, including request to approve Media Services Specialist job position
• Discussion of Warren County Public Schools Capital Improvement Plan
• Closed session under Va. FOIA §2.2-3711(A)(8) for legal advice on disposition of tangible property

Development Review Committee

The Warren County Development Review Committee is meeting to discuss proposed county and town projects, including a cluster housing development, campgrounds, and short-term rentals, as well as ongoing reviews like the Comprehensive Plan and Sheetz site plan. They will also cover Route 340/522 corridor projects, including a proposed warehouse and storage facilities. The meeting is primarily a discussion and update session, not a final decision-making body.

• Cluster housing development (47 lots) – Reliance Road
• Outdoor Commercial Recreation Facility – 650 Water Plant Road
• Proposed Warehouse Facility – Baugh Drive and Fairground Road
• Enclosed Storage Facilities – Winchester Road (2), Winners Court
• Interchange Phase II – Toray Drive

Social Services Advisory Board

The Warren County Department of Social Services Advisory Board is holding a regular meeting. The agenda includes routine items like approving minutes and receiving unit reports, as well as the introduction of a new assistant director and a director's report on unit reorganization, a staff retreat, and holiday programs. The board will also enter a closed session.

• Introduction of new Assistant Director
• Director's Report on Unit Reorganization, Staff Retreat, and Holiday Programs
• Unit Reports from Eligibility, Support, Community Liaison, and Services units
• Public comment period for non-hearing issues

The Warren County Social Services Advisory Board unanimously approved the September 16, 2021 minutes with no revisions. The board received detailed October 2021 reports from the Services, Eligibility, Administration, Community Liaison, and Job Developer units. The meeting was adjourned at 4:55 PM, with the next meeting date to be determined later.

• Approved the September 16, 2021 meeting minutes unanimously with no revisions.
• Heard a report on 13 foster care cases with 17 children, 4 available for adoption, and 7 in-home prevention cases.
• Heard a report on 67 child welfare referrals received in October, with 36 accepted.
• Heard a report on 116 guardianship cases and 22 accepted Adult Protective Services reports.
• Heard a report on SNAP (1,981 cases) and Medicaid (4,168 F&C cases) caseloads.
• Heard a report on $4,760.39 in Community Development Block Grant housing funds assisting 15 people in October.
• Heard a report that the Job Developer helped 12 clients find employment in October.
• Discussed moving future board meetings to a different day to accommodate County Administrator Dr. Daley.

Board of Supervisors

The Warren County Board of Supervisors will hold public hearings on several ordinances and conditional use permits, including adding a one-time bonus for sheriff's deputies, amending the transient occupancy tax, and approving short-term tourist rentals. They will also consider consent agenda items such as rescinding the COVID-19 local emergency declaration, adopting the county emergency operations plan, and paying coyote bounties. The board will enter closed session to discuss an unannounced expansion of an existing business in the North River district.

• Public hearing: Ordinance to add one-time bonus for Compensation Board-funded sheriff's deputies in FY 2021-2022
• Public hearing: Conditional use permit for Terra Site Constructors, LLC contractor's storage yard at 6986 Winchester Road
• Public hearing: Conditional use permit for short-term tourist rental at 52 Forest View Drive (Gordon Lee Birkhimer)
• Consent agenda: Rescind COVID-19 local emergency declaration and adopt Warren County Emergency Operations Plan
• Consent agenda: Approve $50 coyote bounties for two individuals

The Board of Supervisors approved an additional $4,062,240 appropriation to the FY 2021-2022 school operating budget, funded by CARES Act grants and state grants, with no additional local funding required. The Board also adopted ordinances authorizing one-time $3,000 bonuses for both Compensation Board-funded and non-Compensation Board-funded Sheriff's deputies, funded by state and federal American Rescue Plan Act monies. Additionally, the Board approved amendments to the transient occupancy tax code to align with state law changes regarding online booking intermediaries, and approved multiple conditional use permits for short-term tourist rentals and a gunsmithing service.

• Approved $4,062,240 additional appropriation to Warren County Public Schools from CARES Act and state grants
• Adopted ordinance for one-time $3,000 bonus for Compensation Board-funded Sheriff and deputies
• Adopted ordinance for one-time $3,000 bonus for non-Compensation Board-funded Sheriff's deputies, funded by ARPA
• Amended transient occupancy tax code to conform with state law on online booking intermediaries
• Approved conditional use permit for Terra Site Constructors contractor storage yard at 6986 Winchester Road
• Approved conditional use permit for Gordon Lee Birkhimer short-term tourist rental at 52 Forest View Drive
• Approved conditional use permit for Michael and Leslie Hofbauer short-term tourist rental at 223 Chapel View Drive
• Approved zoning text amendment and conditional use permit for Lorne Cooper gunsmithing services at 49 Wild Cherry Way

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) is meeting to handle routine business, including approving minutes and a financial report, and to discuss old and new business items. Key topics include non-payment of parental co-pays, IV-E denial and local-only funding, and a request from Page County to shadow the team. The meeting also includes a closed session for confidential client matters.

• Discussion of non-payment of parental co-pay
• Discussion of IV-E denial and local-only funding
• Page County wanting to shadow CPMT
• Deferred items: CQI and FAPT Satisfaction Survey until COVID state of emergency lifted
• Closed session for confidential client matters under Virginia Code 2.2-3711(A)(4)

The Warren County CPMT decided to refer one family's unpaid parental co-pay case to the County Attorney for collection. The team also agreed to allow Page County's Ms. Neal to shadow a FAPT meeting, contingent on a signed confidentiality agreement and policy review. No other substantive decisions were made; several items were deferred or remain under discussion.

• Approved agenda and October 19, 2021 minutes (unanimous)
• Referred one family's unpaid co-pay to County Attorney for collection
• Agreed to allow Page County shadowing of FAPT meeting, pending confidentiality agreement and policy check
• Deferred CQI and FAPT Satisfaction Survey until COVID State of Emergency lifted
• Entered closed session for FAPT case reports (7-0)
• Certified closed session compliance (6-0, Phillips left)
• Approved FAPT case reports as discussed in closed session (6-0, Phillips left)
• Adjourned at 2:48 PM (unanimous)

Planning Commission

The Warren County Planning Commission will hold public hearings on 11 conditional use permit requests, including rural events facilities, commercial campgrounds, short-term tourist rentals, a commercial outdoor recreation operation, and gunsmithing services, plus two zoning ordinance amendments. The commission will also consider a consent agenda to authorize advertising for 7 additional permit requests. The meeting includes adoption of minutes and public presentations.

• CUP2021-10-01: Rural events facility at 1406 Panhandle Road (Carl & Jennifer Ey)
• CUP2021-10-02: Commercial outdoor recreation at 650 Water Plant Road (Travis Dodson)
• Z2021-10-01: Zoning amendment to add 'gunsmithing services' definition and allow by CUP in R-1
• CUP2021-10-07/09: Commercial campgrounds at 2905 Gooney Manor Loop and 0 Wellspring Road (Edwin Wright)
• Consent agenda: 7 CUP requests for short-term rentals, guesthouse, bed-and-breakfast

The Warren County Planning Commission voted to recommend approval of seven conditional use permits (short-term rentals, a rural events facility, a commercial outdoor recreation operation, a campground, and gunsmithing services) and two zoning text amendments to the Board of Supervisors. The commission also recommended denial of four requests by Edwin Wright for commercial campgrounds and rural events facilities on two properties in Browntown, citing concerns about infrastructure and road capacity. All votes were 4-0 except for the denials, which were 3-1 with Commissioner Longo dissenting.

• Approved consent agenda to advertise 7 conditional use permit requests (4-0)
• Recommended approval of CUP for Rural Events Facility at 1406 Panhandle Road (4-0)
• Recommended approval of CUP for Commercial Outdoor Recreation Operation at 650 Water Plant Road (4-0)
• Recommended approval of CUP for Short-Term Tourist Rental at 223 Chapel View Drive (4-0)
• Recommended approval of zoning text amendment for gunsmithing services (4-0)
• Recommended approval of CUP for Gunsmithing Services at 49 Wild Cherry Way (4-0)
• Recommended approval of CUP for Short-Term Tourist Rental at 267 Trillium Trail Road (4-0)
• Recommended denial of CUP for Commercial Campground at 2905 Gooney Manor Loop (3-1)

Board of Supervisors

The Warren County Board of Supervisors will hold a work session to discuss several items, including a proposed increase to the EMS cost recovery fee, a proposed county emergency operations plan, and whether to rescind a declaration of local emergency. The board will also consider naming an unnamed stream near Buck Mountain Road as 'Hidden Creek' and receive updates on school capital projects and fire and rescue services. Two items, a closed session on investing public funds and a discussion on the Rockland Road flyover and county property donation, were removed from the agenda at the start of the meeting.

• Discussion of EMS cost recovery fee increase
• Discussion of proposed Warren County Emergency Operations Plan
• Discussion of rescinding declaration of local emergency
• Discussion of naming unnamed stream 'Hidden Creek' near Buck Mountain Road
• Overview of Department of Fire and Rescue Services

Board of Supervisors

The Board of Supervisors will consider a consent agenda including approval of the 2022 meeting schedule, a resolution to join a nationwide opioid settlement, a $61,866 truck purchase for the sanitary district, and several other routine items. They will also hold a closed session for legal consultation.

The Board of Supervisors approved the consent agenda, including participation in the national opioid settlement with McKesson, Cardinal Health, AmerisourceBergen, and Janssen, and authorized assistance to the Property Owners of Shenandoah Farms by waiving the 6% Clarke County portion payment. The board also entered closed session for legal matters related to EDA litigation and redistricting. No other substantive decisions were made; most items were reports and routine approvals.

• Approved consent agenda with 13 items (4-0)
• Approved participation in opioid settlement (4-0)
• Authorized 6% share assistance to Property Owners of Shenandoah Farms (4-0)
• Entered closed session for EDA litigation and redistricting (4-0)
• Certified closed session compliance (4-0)

Warren County Electoral Board

The Electoral Board canvassed the November 2, 2021 General and Special Elections over multiple sessions, processed provisional ballots, and finalized results. On November 8, 2021, the board signed and attested the abstracts, certifying the election results.

• Certified November 2, 2021 election results (unanimous)
• Counted 18 provisional ballots (unanimous)
• Processed write-in votes for Fork District supervisor and school board (unanimous)

Development Review Committee

The Warren County Development Review Committee is meeting to discuss proposed county and town projects, including several Planning Commission applications and Route 340/522 corridor projects. The agenda includes updates on ongoing projects like the Comprehensive Plan Review and Sheetz site plan. Public comments are limited to applicants asking questions about the permitting process.

• Contractor's Storage Yard – 6986 Winchester Road
• Outdoor Commercial Recreation Facility – 650 Water Plant Road
• Cluster Housing Developments (47 lots) – Reliance Road
• Proposed Warehouse Facility – Corner of Baugh Drive and Fairground Road
• Interchange Phase II – Toray Drive

Board of Supervisors

The Warren County Board of Supervisors is holding a special meeting with a single substantive item: a motion to enter closed session under Virginia FOIA exemptions for legal counsel consultation on actual or probable litigation and legal advice regarding the Industrial Development Authority (EDA) of Front Royal and Warren County. The closed session covers multiple lawsuits involving the EDA, Jennifer McDonald, the Town of Front Royal, and other potential claims, EDA fund recovery, and outstanding EDA indebtedness. No public business or decisions are on the open agenda.

• Closed session under Va. FOIA 2.2-3711(A)(7) and (A)(8) for litigation and legal advice
• Discussion of EDA vs. Jennifer McDonald, et al. litigation
• Discussion of Town of Front Royal vs. EDA, et al. and EDA vs. Town of Front Royal cases
• Review of potential EDA liabilities, fund recovery, and outstanding indebtedness

The Board of Supervisors voted unanimously to change its regular meeting date from November 16 to November 18, 2021, at 7:00 PM. They also entered a closed session to discuss legal matters related to the Front Royal EDA litigation. No substantive policy decisions were made; the meeting was procedural and legal in nature.

• Adopted agenda as amended (4-0)
• Changed regular meeting date to Nov. 18, 2021, 7:00 PM (4-0)
• Entered closed session under FOIA for legal consultation (4-0)
• Certified closed session compliance (4-0)

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) is holding a regular meeting to approve minutes, hear public comment, and review a financial report. They will discuss old business items including interpretation services, utilization management/utilization review (UM/URs), and enhanced maintenance, as well as community service needs and updates. The meeting will also include a closed session to discuss confidential client matters, as permitted by Virginia law.

• Approval of September 21, 2021 CPMT minutes
• Financial report review
• Discussion of interpretation services, UM/URs, and enhanced maintenance
• Brown Bag Training update for October
• Closed session for FAPT case reports under Virginia Code 2.2-3711(A)(4)

The Warren County Community Policy and Management Team met on October 19, 2021, and approved the agenda and the August 17, 2021 minutes. They discussed the FY 2021 financial report, noting a budget of $1,710,402 and actual allocation of $1,923,530, and entered closed session to review FAPT case reports, which were approved unanimously. No public comments were made, and no other substantive decisions were taken.

• Approved meeting agenda (unanimous)
• Approved August 17, 2021 minutes (unanimous)
• Entered closed session for FAPT case reports (6-0)
• Certified closed session compliance (6-0)
• Approved FAPT case reports as discussed in closed session (6-0)
• Adjourned meeting at 2:55 PM (unanimous)

Board of Supervisors

The Warren County Board of Supervisors will hold a work session to discuss the county's delinquent tax payment rule for building permits, followed by a regular meeting with consent agenda items, public hearings on conditional use permits, and a closed session on personnel. The board will also consider a resolution supporting a loan refinancing agreement with the Industrial Development Authority.

• Discussion of Warren County Code Section 76-9.1 on payment of delinquent taxes for building permits
• Contract renewals with B&B Excavating, LLC and H B Henry Construction, LLC for snow removal services
• Authorization to advertise public hearings for conditional use permits and a zoning ordinance amendment regarding gunsmithing services
• Coyote bounty of $50.00 each
• Resolution approving a support agreement with the Industrial Development Authority for loan refinancing

The Board of Supervisors approved a resolution supporting a loan refinancing for the Front Royal-Warren County Economic Development Authority (EDA) with First Bank and Trust, consolidating existing loans. The Board also approved three conditional use permits: one for private camping and two for short-term tourist rentals. Additionally, the Board approved October appropriations and transfers, accounts payable, and appointed Jim Wells to the Parks and Recreation Commission.

• Approved resolution for EDA loan refinancing support agreement with First Bank and Trust (5-0)
• Approved conditional use permit for private camping for Charles and Lou Ann Dotson (5-0)
• Approved short-term tourist rental conditional use permit for Jacob Lott Jr. and Sandra Kiepfer (5-0)
• Approved short-term tourist rental conditional use permit for Nicole and Sean McMinn (5-0)
• Approved October 2021 appropriations and transfers (5-0)
• Approved October 2021 accounts totaling $1,520,710.96 (5-0)
• Approved consent agenda including snow removal contracts and public hearing authorizations (5-0)
• Appointed Jim Wells to Parks and Recreation Commission (5-0)

Planning Commission

The Warren County Planning Commission will hold a work session on the Capital Improvement Plan, then a regular meeting with public hearings on two conditional use permit requests: a contractor's storage yard on Winchester Road and a short-term tourist rental on Forest View Drive. The commission will also vote on whether to advertise 12 additional items, including several conditional use permits, a zoning text amendment for gunsmithing services, and a floodplain ordinance amendment.

• CUP2021-09-01: Contractor's Storage Yard at 6986 Winchester Road (Industrial zone)
• CUP2021-09-02: Short-term tourist rental at 52 Forest View Drive (Agricultural zone)
• Z2021-10-01: Zoning amendment to add 'gunsmithing services' definition and allow by CUP in R-1
• CUP2021-10-05: Gunsmithing services CUP at 49 Wild Cherry Way (R-1 zone)
• Z2021-10-02: Floodplain overlay district and 'substantial damage' definition amendment

The Warren County Planning Commission recommended approval of a conditional use permit for Terra Site Constructors' contractor storage yard at 6986 Winchester Road, with condition 8 removed. The commission also recommended approval of a short-term tourist rental for Gordon Birkhimer at 52 Forest View Drive, adding conditions prohibiting ATV use and firearm discharge. Additionally, the commission authorized advertisements for public hearings on multiple pending conditional use permits and zoning text amendments, including a gunsmithing services ordinance and a floodplain overlay district amendment.

• Recommended approval of CUP2021-09-01 for contractor storage yard (5-0), removing condition 8
• Recommended approval of CUP2021-09-02 for short-term tourist rental (5-0), adding ATV and firearm discharge prohibitions
• Authorized advertisement for CUP2021-10-01 (rural events facility) (5-0)
• Authorized advertisement for CUP2021-10-02 (commercial outdoor recreation) (5-0)
• Authorized advertisement for CUP2021-10-03 (short-term tourist rental) (5-0)
• Authorized advertisement for CUP2021-10-04 (cluster housing development) (5-0)
• Authorized advertisement for Z2021-10-01 (gunsmithing services text amendment) (5-0)
• Authorized advertisement for CUP2021-10-05 through CUP2021-10-10 and Z2021-10-02 (5-0 each)

Board of Supervisors

The Warren County Board of Supervisors is holding a work session with presentations from Frederick Water on regional water and sewer service and from the Parks and Recreation Department on its programs. The board will also discuss compensation board bonus pay and enter a closed session for legal consultation on litigation and economic development authority matters.

• Frederick Water presentation on Opequon Water Supply Plan, including $35M treatment plant construction
• Discussion of extending Frederick Water services into Warren County, including potential regional authority
• Parks and Recreation Department overview of programs and staffing
• Closed session under Virginia FOIA for legal consultation on litigation and EDA matters
• Discussion of Compensation Board bonus pay

Board of Supervisors

The Warren County Board of Supervisors is meeting to consider several items, including a consent agenda with a proposed FY 2022-2023 budget schedule, a road naming request, and authorizations to advertise public hearings for conditional use permits. The board will also receive reports from VDOT, People Inc., Social Services, and Public Schools, and may enter closed session for legal consultation. A work session will discuss the Public Works Department.

• Proposed FY 2022-2023 budget schedule and departmental request forms
• Road naming request for Access Road off Fort Valley Road as 'Passage Valley Lane'
• Authorization to advertise public hearings for three conditional use permits (camping, two short-term tourist rentals)
• Coyote bounty of $50.00 each
• Appropriations and transfers including $163,836 transfer from Economic Development Authority Fund to General Fund

The Board of Supervisors approved a $163,836 transfer from the Economic Development Authority Fund to the General Fund and a $165,375 de-appropriation, along with the consent agenda and prior meeting minutes. They also entered a closed session to discuss litigation involving the EDA and other potential claims. No substantive decisions were made beyond these approvals and procedural actions.

• Approved $163,836 transfer from EDA Fund to General Fund (5-0)
• Approved $165,375 de-appropriation of General Fund contribution to EDA Fund (5-0)
• Approved consent agenda including road naming, CUP advertisements, and coyote bounty (5-0)
• Approved minutes of September 7 and 21, 2021 meetings (5-0)
• Entered closed session for legal consultation on EDA litigation (5-0)

Front Royal-Warren County Airport Commission

The Front Royal-Warren County Airport Commission is holding a special meeting to review general progress, including a report from a DOAV conference in Norfolk. They will discuss old business such as the status of Silent Falcon's ramp-up, security camera updates, FAA/DOAV funding for roof and asphalt maintenance, and county financial support. New business includes a discussion about a JET-A fuel tank for PHI Air, and ongoing items like hangar expansion planning and airport beautification.

• Discussion with Greg Enzler about JET-A fuel tank for PHI AIR
• Status of roof replacement and asphalt maintenance with FAA/DOAV funding
• Security camera update by Mike and Rock
• 2021 budget performance with County financial support
• PPP research for hangar capacity expansion at FRR

Board of Supervisors

The Warren County Board of Supervisors will hold a regular meeting with a closed session for legal advice on the Virginia Opioid Abatement Fund and the Front Royal-Warren County Economic Development Authority. In open session, they will consider a consent agenda including a grant for school resource officers, bridge naming resolutions, a firefighter PPE program, and a coyote bounty. A key new business item is a request to create a Warren County Office of Economic Development. The board will also hold public hearings on several conditional use permits, including a kennel and multiple short-term tourist rentals.

• Request to create a Warren County Office of Economic Development
• Acceptance of DCJS grant for School Resource Officer/School Security Officer
• Resolutions to name bridges over North and South Forks of the Shenandoah River
• Authorization to create countywide firefighter PPE program with ATL funds
• Coyote bounty of $50.00 each

The Board of Supervisors approved creating a Warren County Office of Economic Development, authorizing the County Administrator to recruit and employ a Director and Administrative Assistant. The Board also approved five conditional use permits for short-term tourist rentals and a kennel modification, plus the September appropriations and transfers. All votes were unanimous (5-0).

• Approved creating Warren County Office of Economic Development (5-0)
• Approved modification of kennel CUP 2007-11-02 for Cavalier Kennels (5-0)
• Approved short-term tourist rental CUP for Hilda Keister at 7610 Strasburg Road (5-0)
• Approved short-term tourist rental CUP for 2Mexico, LLC at 1115 Riverview Shores Drive (5-0)
• Approved short-term tourist rental CUP for Rachelle Hill and Don Beavers at 185 Rocky Spring Lane (5-0)
• Approved short-term tourist rental CUP for George and Michele Kopcsak at 3609 Buck Mountain Road (5-0)
• Approved short-term tourist rental CUP for Jesse McClain at 894 Blue Mountain Road (5-0)
• Approved September 2021 appropriations and transfers totaling $1,058,307 (5-0)

Community Policy and Management Team

The Community Policy and Management Team will review financial reports and discuss old business regarding interpretation services. The agenda includes new business items such as systems of care training and enhanced maintenance.

• Interpretation Services supplement for 20/21
• Systems of care training
• Enhanced Maintenance
• Closed session to discuss confidential client matters and FAPT Case Reports

The Warren County Community Policy and Management Team approved the agenda and the August 17, 2021 minutes. They discussed the 2020-2021 state allocation of $1,581,049.99 and a supplemental request of approximately $150,000. The team entered closed session to review FAPT case reports and approved them as discussed. No public comments were made.

• Approved agenda (motion by Cullers, second by Houchins)
• Approved August 17, 2021 minutes (motion by Cullers, second by Stollings)
• Entered closed session for FAPT case reports (motion by Phillips, second by Cullers, unanimous)
• Certified closed session compliance (motion by Cullers, second by Houchins, unanimous)
• Approved FAPT case reports as discussed (motion by Cullers, second by Houchins, with Houchins abstaining from NW cases)

Town/County Liaison Committee

The Warren County Town/County Liaison Committee is meeting to discuss a range of joint town-county matters, including building inspections software, a transition of building code and environmental duties, tourism updates, and several shared projects. The agenda also covers property sales, comprehensive plans, trolley services, youth programs, water capacity, and short-term vacation rentals.

• Building Inspections Software
• Building Code and Environmental Town and County Transition
• Joint Tourism Committee/JLL Update
• McKay Springs Property Sale
• Short-Term Vacation / Housing and Swimply Rentals

Social Services Advisory Board

The Warren County Social Services Advisory Board is meeting to hear a presentation on application options for eligibility, along with reports from the Eligibility, Support, Community Liaison, and Services units. The assistant director and director will also give updates on employees, a job fair, staffing, and Girl Scouts involvement. Public comment is limited to issues not subject to a public hearing.

• Eligibility presentation on application options
• Unit reports from Eligibility, Support, Community Liaison, and Services
• Assistant Director Samantha Edwards to give employee updates
• Director Jon Martz to report on job fair, staff 1/1, and Girl Scouts
• Public comment period for non-hearing issues

The advisory board unanimously approved the July 15, 2021 minutes with no revisions. No other formal decisions were made; the meeting consisted of staff reports on program applications, community outreach, and agency updates, including a $35,000 grant for homeless motel stays and a new employment specialist.

• Approved July 15, 2021 minutes unanimously

Board of Supervisors

The Warren County Board of Supervisors will hold a work session to discuss ongoing county projects, including the Morgan Ford Landing boat ramp project, and will enter a closed session for personnel matters related to the Economic Development Authority. The agenda is brief and includes no formal votes or public hearings.

• Discussion of ongoing county projects, including Morgan Ford Landing boat ramp
• Closed session under Virginia FOIA for personnel matters re: Economic Development Authority
• Morgan Ford Landing project: 45 parking spaces, 2 ADA spaces, 0.49 acres impervious area
• Project located on Shenandoah River, Morgan Ford Road (Rt. 624), tax map 22A-1 parcels 42A/42B

Planning Commission

The Warren County Planning Commission will hold a work session to discuss Chapter 4 of the Comprehensive Plan (Growth Management & Land Use), followed by a regular meeting with public hearings on three conditional use permit requests. The commission will also consider authorizing advertisements for two additional conditional use permit requests. All items are for decision or discussion at this meeting.

• CUP2021-08-01: Charles & Lou Ann Dotson – private use camping on Burma Road, R-1 zoning, North River District
• CUP2021-08-02: Jacob Lott & Sandra Kiepfer – short-term tourist rental at 50 Little Indian Road, R-1 zoning, Shenandoah District
• CUP2021-08-03: Nicole & Sean McMinn – short-term tourist rental at 277 Sagar Drive, R-1 zoning, Fork District
• CUP2021-09-01: Terra Site Constructors, LLC – contractor's storage yard at 6986 Winchester Road, Industrial zoning, North River District (authorization to advertise)
• CUP2021-09-02: Gordon Lee Birkhimer – short-term tourist rental at 52 Forest View Drive, Agricultural zoning, Fork District (authorization to advertise)

The Warren County Planning Commission voted to recommend approval of three conditional use permits to the Board of Supervisors: a private-use camping permit for Charles & Lou Ann Dotson, and short-term tourist rental permits for Jacob Lott & Sandra Kiepfer and for Nicole & Sean McMinn. The Commission also authorized advertising for public hearings on two additional permit requests: a contractor's storage yard for Terra Site Constructors, LLC and a short-term tourist rental for Gordon Lee Birkhimer. All votes were unanimous among the four members present.

• Recommended approval of CUP2021-08-01 (Dotson) for private-use camping on Burma Road, with staff-recommended conditions.
• Recommended approval of CUP2021-08-02 (Lott & Kiepfer) for a short-term tourist rental at 50 Little Indian Road, with conditions including a 4-person occupancy limit.
• Recommended approval of CUP2021-08-03 (McMinn) for a short-term tourist rental at 277 Sagar Drive, with conditions, despite public opposition from neighbors.
• Authorized advertisement for a public hearing on CUP2021-09-01 (Terra Site Constructors) for a contractor's storage yard at 6986 Winchester Road.
• Authorized advertisement for a public hearing on CUP2021-09-02 (Birkhimer) for a short-term tourist rental at 52 Forest View Drive.
• Adopted the meeting agenda and approved the minutes from the previous meeting as presented.

Board of Supervisors

The Warren County Board of Supervisors will consider a resolution for a Phase II regional broadband services agreement with All Points Broadband, and will vote on a consent agenda that includes a contract for terminal roof replacement at the Front Royal-Warren County Airport, a FAA grant agreement, and several conditional use permit requests. The meeting also includes a public comment period and reports from VDOT and county staff.

• Resolution for Phase II Agreement for Regional Broadband Services with All Points Broadband
• Award of contract for terminal roof replacement at Front Royal-Warren County Airport
• FAA grant agreement
• Extension request for Conditional Use Permit #87-12-02 for commercial auto repair garage
• Coyote bounty of $50.00 each

The Board of Supervisors adopted a resolution to participate in Phase II of a regional broadband agreement with All Points Broadband, committing a $6.9 million local match contingent on receiving a VATI grant. The project aims to provide fiber-to-the-home internet to about 2,100 unserved locations in the county. The board also approved a consent agenda including a coyote bounty and several conditional use permit items.

• Adopted resolution for Phase II regional broadband agreement, $6.9M local match (4-0)
• Approved consent agenda including coyote bounty at $50 each (4-0)
• Approved use of courthouse lawn for Coming to the Table educational display
• Approved contract for terminal roof replacement at Front Royal-Warren County Airport
• Approved FAA grant agreement
• Approved extension for conditional use permit #87-12-02 (commercial auto repair garage)
• Approved modification of conditional use permit 2005-06-02 (RV campground name change)
• Authorized advertising for public hearings on multiple conditional use permits

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) is holding its regular monthly meeting. The agenda includes a financial report, a presentation on YASI, and updates on several deferred items, including the Family First Preventive Services Act and a satisfaction survey, both postponed until the COVID state of emergency is lifted. The team will also enter a closed session to discuss confidential client matters.

• Financial Report
• YASI presentation
• Interpretation Service Addendums (old business)
• Family First Preventive Services Act - QRTP integration (deferred)
• Closed session for confidential client matters per Virginia Code 2.2-3711 (A)(4)

The Warren County Community Policy and Management Team met on August 17, 2021. They approved the agenda with a reordering to move the YASI presentation earlier, and approved the July 17, 2021 minutes as written. A presentation on the Youth Assessment Screening Instrument (YASI) was given by Mrs. Courtney Phillips. The team entered closed session and later approved all FAPT case reports discussed there. No public comments were made.

• Approved agenda with YASI presentation moved to follow public comment (motion by Cullers, second Houchins)
• Approved July 17, 2021 CPMT minutes as written (motion by Cullers, second Stollings)
• Approved all FAPT case reports as discussed in closed session (unanimous roll call vote)
• Adjourned at 3:08 PM (motion by Greene, second Cullers, unanimous)

Board of Supervisors

The Warren County Board of Supervisors will hold a work session and regular meeting on August 17, 2021. They will discuss a $50,000 donation from the Avtex Retirees Club for a community shelter near the Youth Center along Happy Creek, and hold a closed session on legal matters including the Virginia Opioid Abatement Fund. The regular meeting includes public hearings on zoning and conditional use permits, plus consent agenda items like job descriptions and a copier contract.

• Discussion of $50,000 donation from Avtex Retirees Club for a community shelter beside the Youth Center along Happy Creek
• Closed session for legal consultation on litigation and Virginia Opioid Abatement Fund
• Public hearing on ordinance to amend Section 172-37.2 of the Warren County Code
• Public hearing on conditional use permit for short-term tourist rental at John Suh property
• Consent agenda includes contract with Just Tech for new Xerox copier

The Warren County Board of Supervisors approved a conditional use permit modification for ELP Riverton, LLC, adding alternative nicotine, CBD, kratom, tobacco, hemp, and related products to the pre-approved retail list at Riverton Commons, while explicitly prohibiting intoxicating THC products. The board also approved several other permits, including short-term rentals for John Suh and Melissa Halko, a private school for Mountaintop the Church at Skyline, and a vehicle storage facility for Ken Colton, while denying a short-term rental for Neal Sutliff due to neighbor opposition and the property being listed for sale. Additionally, the board adopted ordinances amending vehicle license tax exemptions and vacating a right-of-way in the Sealock Subdivision.

• Approved CUP modification for ELP Riverton, LLC to add nicotine, CBD, kratom, tobacco, hemp, and related retail uses at Riverton Commons, with THC sales prohibited (3-1)
• Denied CUP for Neal Sutliff short-term tourist rental due to neighbor opposition and property being for sale (4-0)
• Approved CUP for John Suh short-term tourist rental with conditions (4-0)
• Approved CUP for Melissa Halko short-term tourist rental with conditions (4-0)
• Approved CUP for Mountaintop the Church at Skyline private school with conditions (4-0)
• Approved CUP for Ken Colton/KLC & CO, LLC vehicle storage facility with conditions (4-0)
• Adopted ordinance amending vehicle license tax exemptions to comply with state code (4-0)
• Adopted ordinance vacating 0.2264-acre right-of-way in Sealock Subdivision (4-0)

Planning Commission

The Warren County Planning Commission will hold a work session to discuss Chapter 3 (Natural Resources) of the Comprehensive Plan, followed by a regular meeting with six public hearings on conditional use permits, mostly for short-term tourist rentals and one for private camping. The commission will also consider authorizing advertisements for three additional conditional use permit requests. All items are for discussion and decision at this meeting.

• CUP2021-07-01: Parady request for private camping on T-Bird Drive (Agricultural zoning)
• CUP2021-07-02: Keister short-term rental at 7610 Strasburg Road
• CUP2021-07-03: 2 Mexico, LLC short-term rental at 1115 Riverview Shores Drive
• CUP2021-07-04: Hill & Beavers short-term rental at 185 Rocky Spring Lane
• CUP2021-07-05: Kopcsak short-term rental at 3609 Buck Mountain Road

The Warren County Planning Commission voted to recommend denial of a conditional use permit for private camping on T-Bird Drive, citing neighborhood opposition and concerns about fit with the residential community. It also recommended approval of five short-term tourist rental permits, each with conditions on occupancy, water testing, and septic inspections. Additionally, the commission authorized advertising for three new conditional use permit requests.

• Recommended denial of Parady private camping CUP (4-1)
• Recommended approval of Keister short-term rental CUP (5-0)
• Recommended approval of 2 Mexico LLC short-term rental CUP (5-0)
• Recommended approval of Hill & Beavers short-term rental CUP (5-0)
• Recommended approval of Kopcsak short-term rental CUP (5-0)
• Recommended approval of McClain short-term rental CUP with added firearm condition (5-0)
• Authorized advertising for Dotson private camping CUP (5-0)
• Authorized advertising for Lott & Kiepfer short-term rental CUP (5-0)

Front Royal-Warren County Airport Commission

The Front Royal-Warren County Airport Commission is holding a special meeting to discuss airport operations, including a security camera RFP update, FAA and DOAV funding, the FY 2022 county budget, and the FBO services contract. They will also hear a presentation from Warren County EDA and Silent Falcon on a potential project, and plan to re-energize stalled projects like jet fuel and hangar expansion.

• Discussion with Doug Parsons (Warren County EDA) and Peter Goelz (Silent Falcon) on status and concept of operations
• Security camera RFP update from Warren County
• FAA and DOAV funding status update by Mike Berry
• County financial support for FY 2022 budget by Ed Daley
• Jet fuel and hangar expansion priorities, including potential public-private partnership

The commission approved the FBO services contract for CASS Aviation/Rock Skowbo and approved the minutes from the March 24 special meeting. They also discussed updates on security cameras, asphalt, roof repairs, and new initiatives for jet fuel and hangar expansion, with members volunteering to lead these efforts.

• Approved minutes from 03-24-2021 special meeting
• Awarded FBO services contract to CASS Aviation/Rock Skowbo
• Added security gate to camera procurement with key fobs for tenants
• Set five priority initiatives: asphalt, cameras/gates, roof, jet fuel, hangar expansion

Board of Supervisors

The Warren County Board of Supervisors will hold a regular meeting with reports from VDOT, the Economic Development Authority, Social Services, and the Cooperative Extension. New business includes a consent agenda with road naming, zoning designations, job descriptions, and multiple authorizations to advertise public hearings for conditional use permits and ordinance amendments. The board will also enter a closed session to discuss acquiring real property in the South River Magisterial District, followed by a work session on the Appalachian Trail and county projects.

• Road naming request for Cedar Hill Lane off Stonewall Jackson Highway
• Coyote bounty of $50.00 each
• Authorization to advertise public hearing for short-term tourist rental conditional use permits (3 applications)
• Authorization to advertise public hearing for conditional use permit for private school at Mountaintop the Church at Skyline
• Closed session for acquisition of real property in South River Magisterial District

The Board of Supervisors approved the consent agenda as presented, which included road naming, deputy zoning administrator designation, billing services agreement, and several authorizations to advertise for public hearings. The Board also entered closed session and subsequently appointed Paul Kosubinsky to the Front Royal-Warren County Airport Commission for an unexpired term ending June 30, 2025. No substantive decisions were made beyond these actions.

• Approved consent agenda as presented (5-0)
• Appointed Paul Kosubinsky to Front Royal-Warren County Airport Commission (5-0)
• Entered closed session for property acquisition and airport commission discussion (5-0)
• Certified closed session compliance (5-0)

Warren County Electoral Board

The Warren County Electoral Board met on July 29, 2021, and approved ordering at least 100% of ballots for the November 2, 2021 special elections. The board also approved the February and July 2021 meeting minutes, and went into closed session for the annual registrar review. No other substantive decisions were made; most items were informational updates.

• Approved ordering at least 100% of ballots for Nov. 2, 2021 special elections
• Approved February 2021 and July 2021 meeting minutes
• Moved into closed session for annual registrar review (motion by Lee Bowen, seconded by Bob Hill)

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) is meeting to discuss routine business including financial reports, old and new business items, and community service needs. Key items include Family First contracts, special education changes, and a YASI presentation deferred until a new DJJ replacement is appointed. The team will also enter a closed session to discuss confidential client matters.

• Family First Contracts
• Interpretation Service Addendums
• CSA Contracts
• Special Education changes
• YASI presentation (deferred)

The Community Policy and Management Team approved a motion allowing the Department of Social Services to use FAPT as the multi-disciplinary team for Family First cases. The team also discussed the financial report, noting the Finance Director's departure and June expenses of $194,018.39. New business included updates on special education changes and a proposal to add a co-chair position, with Mr. Martz accepting the role of vice chair.

• Approved the agenda as presented.
• Approved the June 15, 2021, CPMT minutes as written.
• Approved motion for DSS to use FAPT as the multi-disciplinary team for Family First cases.
• Approved all expenditures as discussed in closed session.
• Adjourned the meeting at 3:22 PM.

Board of Supervisors

The Warren County Board of Supervisors will hold a work session and regular meeting, including presentations on broadband expansion and a crime prevention program, followed by a closed session. The regular meeting includes public hearings on several conditional use permits, a consent agenda with numerous contracts and purchases, and a request for a split precinct waiver. The agenda is substantive, with multiple decisions and discussions scheduled.

• Presentation on broadband expansion by All Points Broadband
• Certified Crime Prevention Community (CCPC) Program resolution and statement of intent
• Public hearings for conditional use permits for 9700 Court, LLC (enclosed storage, car/boat/RV storage, building over 50,000 sq ft)
• Request to purchase three ambulance transport units
• Adoption of agreement for regional broadband services

The Warren County Board of Supervisors approved three conditional use permits for 9700 Court, LLC to build an enclosed storage facility on Winchester Road, including permits for the facility itself, outdoor storage of cars/boats/RVs, and a building over 50,000 square feet. The board also approved four conditional use permits for private non-commercial camping in flood hazard areas, reappointed Dr. Edwin C. Daley to the Lord Fairfax Community College Board, and approved a resolution requesting a waiver for split precincts in the November 2, 2021 election. All votes were unanimous (4-0) with one member absent.

• Approved CUP 2021-05-01 for 9700 Court, LLC enclosed storage facility (4-0)
• Approved CUP 2021-05-02 for outdoor storage of cars, boats, RVs (4-0)
• Approved CUP 2021-05-03 for building over 50,000 sq ft (4-0)
• Approved CUP 2021-06-03 for Backstrom private camping (4-0)
• Approved CUP 2021-06-04 for Tsanganelias private camping (4-0)
• Approved CUP 2021-06-08 for Humphrey private camping (4-0)
• Approved CUP 2021-06-10 for Lewis/Stover private camping (4-0)
• Reappointed Dr. Edwin C. Daley to Lord Fairfax Community College Board (4-0)

Social Services Advisory Board

The Warren County Department of Social Services Advisory Board is meeting to approve minutes from May 20, 2021, hear public comments, and receive reports from various units and directors. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Approval of May 20, 2021 meeting minutes
• Public comments period (limited to non-hearing issues)
• Unit reports: Eligibility, Support, Community Liaison, Services
• Assistant Director's report on employee updates
• Director's report on job fair and staff 1/1

The Warren County Department of Social Services announced it will host a job fair for all residents on Thursday, August 5, 2021, from 10:00 a.m. to 3:00 p.m. at the Health and Human Services Complex Gymnasium, 465 W. 15th Street, Front Royal, VA. The department also introduced its new Pathways Program, offering a free night light to families for children's bedrooms, citing benefits for child development and safety. No formal decisions, approvals, or votes were recorded in these minutes.

• Announced job fair date and location for August 5, 2021
• Introduced Pathways Program with free night light giveaway
• Noted community bookshelf availability for children's books

Planning Commission

The Warren County Planning Commission will hold a work session to discuss Chapter 3 (Natural Resources) of the Comprehensive Plan, followed by a regular meeting with public hearings on 10 conditional use permit requests. These include short-term tourist rentals, private use camping, a private school, a country store, and storage of vehicles. The commission will also consider authorizing advertisements for six additional permit requests.

• CUP2021-06-01: Short-term tourist rental at 515 Corron Drive (Agricultural zoning)
• CUP2021-06-05: Private school at 7655 Stonewall Jackson Highway (Agricultural zoning)
• CUP2021-06-09: Country general store at 4536 Strasburg Road (Agricultural zoning)
• CUP2021-06-07: Storage of cars, boats, and RVs on Winners Court (Industrial zoning)
• Authorization to advertise for CUP2021-07-01 through CUP2021-07-05 and CUP2021-07-03 (duplicate number) for various uses

The Warren County Planning Commission voted to recommend approval of nine conditional use permits to the Board of Supervisors, covering short-term tourist rentals, private use camping, a private school, and vehicle storage. One request for a country general store was tabled for further discussion. The Commission also authorized advertisement for six new conditional use permit requests.

• Approved recommendation for John Suh's short-term tourist rental at 515 Corron Drive with conditions.
• Approved recommendation for Neal Sutliff's short-term tourist rental at 1720 Khyber Pass Road with conditions.
• Approved recommendation for Chad & Charleen Backstrom's private use camping on Burma Road with conditions.
• Approved recommendation for Shawn & Christine Tsanganelias' private use camping on Burma Road with conditions.
• Approved recommendation for Mountaintop the Church at Skyline's private school at 7655 Stonewall Jackson Highway with conditions.
• Approved recommendation for Melissa Halko's short-term tourist rental at 261 Sunset Village Road with conditions.
• Approved recommendation for Ken Colton/KLC & CO, LLC's storage of cars, boats, and RVs on Winners Court with conditions.
• Tabled CUP2021-06-09 for Kimberly Countryman's country general store to August 11, 2021, due to VDOT concerns.

Development Review Committee

The Development Review Committee met virtually on June 23, 2021, and discussed county and town projects, but took no formal votes or decisions. Planning Director Joe Petty reported 10 conditional use permits are coming to the Planning Commission and 7 to the Board of Supervisors, including a country store on Strasburg Road, an enclosed storage facility on Winner's Court, and a private school at Mountaintop Church. Town staff noted no update on the Twin Rivers Campground expansion and that the town is rewriting codes. The meeting adjourned at 10:15 AM with no public comments or other issues.

• No formal decisions were made; the committee only discussed projects and updates.
• Discussed 10 conditional use permits for the Planning Commission and 7 for the Board of Supervisors.
• Noted receipt of a conditional use permit for a Country General Store on Strasburg Road.
• Noted receipt of a conditional use permit for an enclosed storage facility on Winner's Court.
• Noted a conditional use permit application from Mountaintop Church for a private school.
• Heard no update on the Twin Rivers Campground expansion.
• Heard that town staff will transition into the new Warren Memorial Hospital, with repurposing the old hospital a priority for Valley Health.
• Discussed the Route 340/522 corridor projects, including a warehouse facility and a 9700 Court, LLC storage project.

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) is meeting to handle routine business including approving minutes, a financial report, and public comment. They will discuss old business such as CSA contracts insurance, the strategic plan, Family First contracts, and interpretation service addendums. New business includes FAPT and CPMT member approvals, supplemental items, and virtual meeting options. The team will also enter a closed session to discuss confidential client matters as permitted by Virginia law.

• CSA Contracts insurance questions
• Strategic Plan discussion
• Family First Contracts
• Interpretation Service Addendums
• Closed session for confidential client matters (Virginia Code 2.2-3711(A)(4))

The Warren County Community Policy and Management Team approved a $40,000 supplemental funding request, allowed FAPT to continue virtual meetings, and approved purchasing Zoom software. They also accepted Allison Straw as the DJJ representative for FAPT and entered closed session to approve FAPT case reports.

• Approved $40,000 supplemental funding request (unanimous)
• Approved FAPT virtual meetings (unanimous)
• Approved purchase of Zoom software privileges (unanimous)
• Approved Allison Straw as DJJ representative for FAPT (unanimous)
• Approved agenda and May 18, 2021 minutes (unanimous)
• Approved all FAPT case reports in closed session (unanimous, with abstentions)

Board of Supervisors

The Warren County Board of Supervisors meets June 15, 2021, to handle routine approvals, public hearings on a rezoning and several conditional use permits, and a consent agenda including COVID-19 relief fund acceptance, EMS fee changes, and a broadband project charter. The board also enters closed sessions for legal advice on EDA litigation and personnel matters.

• Public hearings: VDOT Six-Year Plan FY 2022-2027; rezoning of ~1.77 acres from R-1 to Agricultural (Barragan); conditional use permits for guesthouses and short-term tourist rentals
• Consent agenda: acceptance of Coronavirus Local Fiscal Recovery Funds; EMS fee schedule changes; MOU with Rivermont Volunteer Fire Department; broadband project charter; employee compensation plan FY 2021-2022; purchase order for Public Safety Building phone system
• Appropriations: $797,468.47 from COVID-19 reserve for overtime and fire compensation; $279,000 transfer from EDA Capital to professional services
• Unfinished business: conditional use permit for short-term rental (Carpenter); reconsideration of rezoning for Dudding Commercial Development
• Closed sessions: legal consultation on EDA litigation and personnel matter regarding Lord Fairfax Community College Board

The Warren County Board of Supervisors approved the VDOT Secondary Six-Year Plan for FY 2022-2027 and the 2022 Construction Budget. The Board also approved a rezoning request from Salvador and Josette Barragan for 1.77 acres from Residential-One to Agricultural, and approved conditional use permits for guesthouses for Ryan and Kelsey Speers and Melissa and Jonathan Greene, and a short-term tourist rental for David Khol. The Board denied a conditional use permit for a short-term tourist rental for John and Anna Carpenter.

• Approved the VDOT Secondary Six-Year Plan for FY 2022-2027 and the 2022 Construction Budget as proposed.
• Approved the rezoning of 1.77 acres from Residential-One (R-1) to Agricultural (A) for Salvador and Josette Barragan.
• Approved a conditional use permit for a guesthouse for Ryan and Kelsey Speers with conditions.
• Approved a conditional use permit for a short-term tourist rental for David Khol with conditions.
• Approved a conditional use permit for a guesthouse for Melissa and Jonathan Greene with conditions.
• Denied the conditional use permit for a short-term tourist rental for John and Anna Carpenter.
• Approved the June 2021 appropriations and transfers as presented.
• Approved the June 2021 accounts in the amount of $2,770,673.80 and an additional payment of $52,000 to W. Stephen Scott.

Planning Commission

The Warren County Planning Commission will hold public hearings on three conditional use permit requests from 9700 Court, LLC for a storage facility on Winchester Road, including an enclosed storage facility, outdoor storage of cars/boats/RVs, and a building over 50,000 square feet in the Route 340/522 Highway Corridor Overlay District. The commission will also consider authorizing advertisements for ten additional conditional use permit requests, including short-term tourist rentals, private camping, a private school, a country store, and vehicle storage. A comprehensive plan review for a public utility storage building is also on the agenda.

• CUP2021-05-01: Conditional use permit for enclosed storage facility, Winchester Road, tax map 12B-1-1-1, Commercial zoning
• CUP2021-05-02: Conditional use permit for storage of cars, boats, RVs, same property
• CUP2021-05-03: Conditional use permit for building over 50,000 sq ft in Route 340/522 Highway Corridor Overlay District
• CUP2021-06-01: Short-term tourist rental at 515 Corron Drive (John Suh)
• CUP2021-06-05: Private school at 7655 Stonewall Jackson Highway (Mountaintop the Church at Skyline)

The Warren County Planning Commission voted to recommend approval of three conditional use permits for 9700 Court, LLC, allowing an enclosed storage facility, outdoor storage of cars/boats/RVs, and a building over 50,000 square feet on Winchester Road. The Commission also authorized advertisement for public hearings on ten other conditional use permit requests, including short-term rentals, private camping, a private school, and a country store. Additionally, the Commission approved a Comprehensive Plan review for a public utility storage building.

• Recommended approval of CUP2021-05-01 for enclosed storage facility (4-0)
• Recommended approval of CUP2021-05-02 for storage of cars, boats, and RVs (4-0)
• Recommended approval of CUP2021-05-03 for building over 50,000 sq ft (4-0)
• Authorized advertisement for CUP2021-06-01 short-term rental (5-0)
• Authorized advertisement for CUP2021-06-02 short-term rental (4-0)
• Authorized advertisement for CUP2021-06-03 private camping (5-0)
• Authorized advertisement for CUP2021-06-04 private camping (5-0)
• Approved Comprehensive Plan review for public utility building (5-0)

Warren County Electoral Board

The Electoral Board canvassed the June 8, 2021 Democratic Party Primary Election, making one correction to the Statement of Results. Two provisional ballots were reviewed and both were determined eligible to be counted; no other mail-in ballots were received by the noon deadline. The Board signed the Abstracts on June 12, 2021, which were sent to the Department of Elections, completing the certification process.

• Corrected Statement of Results from called-in results (1 correction)
• Determined both provisional ballots qualified to be counted
• Confirmed no other vote-by-mail ballots received by noon deadline
• Signed Abstracts for June 8 primary election (sent to Department of Elections)

Board of Supervisors

The Board will discuss several items including a proposed outdoor amphitheater for Samuels Public Library and the Warren County Broadband Extension project. Other discussion topics include Commonwealth’s Attorney’s Office renovations, salary increases, and the American Rescue Plan Act.

• Proposed amphitheater for Samuels Public Library
• Warren County Commonwealth’s Attorney’s Office Renovations
• American Rescue Plan Act of 2021 discussion
• Compensation Board-Funded and State-Funded Salary Increases
• Warren County Broadband Committee/Extension project

Board of Supervisors

The Board will review several public hearing requests regarding rezoning and conditional use permits. The meeting also includes reports on economic development, social services, and the CARES Act.

• Rezoning of 1.77 acres from R-1 to Agricultural for Salvador and Josette Barragan
• Conditional Use Permit for a guesthouse for Ryan and Kelsey Speers
• Conditional Use Permit for a short-term tourist rental for David Khol
• Conditional Use Permit for a guesthouse for Melissa and Jonathan Greene
• Acceptance of Federal Aviation Administration CARES Act Grant

The Board of Supervisors approved an amended CARES Act funding agreement with the Town of Front Royal, extending the utility relief program to December 31, 2021, and authorized the chair to execute it. They also adopted a resolution approving an updated Support Agreement with the EDA for a First Bank forbearance, covering an estimated $214,000 in debt service for FY 2021-2022. The board approved the consent agenda, including appointments and public hearing authorizations, and entered closed session for personnel matters.

• Approved amended CARES Act agreement with Town of Front Royal (5-0)
• Adopted resolution approving EDA Support Agreement with First Bank (5-0)
• Approved consent agenda including Planning Commission appointment and public hearing authorizations (5-0)
• Approved additional appropriations and transfers (5-0)
• Approved reappointment of Kent Houchins to Community Policy and Management Team (5-0)
• Approved appointment of Cyril Cook to Airport Commission (5-0)
• Entered closed session for personnel discussions (5-0)

Board of Supervisors

The Warren County Board of Supervisors is holding a special meeting with a closed session to discuss the county administrator's employment, followed by a public hearing to reconsider a rezoning request for a Sheetz development at I-66 and Apple Mountain Road. The board will vote on the contract and employment of the county administrator and may decide on the rezoning.

• Closed session to discuss county administrator's personnel matters
• Public hearing on rezoning request R2020-10-01 for Dudding Commercial Development, LLC
• Proposed Sheetz store with 30-35 employees and estimated $400,000 economic benefit
• Roadway improvements including left-turn lanes on Apple Mountain Road and VA 79
• Bus turnaround and shelter for county school students

The Board of Supervisors held a special meeting on May 25, 2021, where it hired Edwin C. Daley as County Administrator at a salary of $163,000 per year, effective immediately, with an approved employment agreement. In a separate evening session, the Board postponed consideration of a rezoning request for a proposed Sheetz store on Apple Mountain Road until its June 15, 2021 regular meeting, after the request had been previously denied in February.

• Hired Edwin C. Daley as County Administrator at $163,000/year (4-1, Carter opposed)
• Postponed rezoning request R2020-10-01 for Sheetz store until June 15, 2021 (5-0)
• Entered closed session to discuss County Administrator's employment (5-0)
• Certified closed session compliance with FOIA (5-0)

Social Services Advisory Board

The Warren County Department of Social Services Advisory Board is meeting to approve minutes, hear public comments, and receive updates from agency units. The agenda includes a presentation on mandated reporting and reports from the assistant director and director. This is a routine administrative meeting with no major decisions or public hearings scheduled.

• Approval of January 21, 2021 meeting minutes
• Public comments on relevant issues (not public hearing subjects)
• Unit reports from Eligibility, Support, Community Liaison, and Services units
• Services presentation on mandated reporting
• Employee updates from Assistant Director Samantha Edwards

The Warren County Social Services Advisory Board met on May 20, 2021, and unanimously approved the minutes from the January 21, 2021 meeting. The board received detailed reports on April caseloads, including TANF, SNAP, and Medical Assistance applications, as well as updates on the Rent and Mortgage Relief Program and Cooling Assistance. No formal policy decisions were made; the meeting was informational and procedural.

• Approved January 21, 2021 meeting minutes (unanimous)
• Adjourned meeting at 5:18 PM

Board of Supervisors

The agenda contains a survey plat for a proposed land acquisition at the Front Royal-Warren County Airport, showing parcel details, zoning, and environmental notes. The board is reviewing this acquisition as part of its meeting.

• ALTA/NSPS land title survey of a 65.4535-acre parcel zoned agricultural
• Subject parcel has direct access to Thunderbird Road and Point Road
• Survey notes no evidence of wetlands or underground gas lines on the parcel
• Parcel is outside the FEMA flood zone per FIRM map 51187C0200C

The Warren County Board of Supervisors unanimously adopted a resolution requesting that criminal prosecution be instituted against Jennifer R. McDonald and any parties who aided her in allegedly stealing funds from the Front Royal-Warren County Economic Development Authority. The board also approved multiple conditional use permits, including short-term tourist rentals for Kevin and Shauneen Melton and Raymond Ditto, and an enclosed storage facility and vehicle storage for Front Royal Self Storage. A conditional use permit for a short-term rental in Sligo Estates was postponed to June 15, 2021, after community opposition.

• Adopted resolution seeking criminal prosecution of Jennifer McDonald and co-conspirators (5-0)
• Approved CUP for Melton short-term tourist rental with conditions (5-0)
• Approved CUP for Ditto short-term tourist rental with conditions (5-0)
• Postponed Carpenter short-term tourist rental CUP to June 15, 2021 (5-0)
• Approved CUP for Front Royal Self Storage enclosed storage facility (5-0)
• Approved CUP for Front Royal Self Storage car, boat, and RV storage (5-0)
• Approved CUP for Foltz commercial repair garage (5-0)
• Appointed Scott Jenkins and Robert Hencken to EDA Board of Directors (5-0)

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) approved the agenda and April minutes, and approved the financial report. The discussion on CSA contracts was tabled until June 2021. The team also discussed interpretation services, Family First contracts, and deferred several items due to the COVID state of emergency.

• Approved agenda with contracts discussion tabled to June 2021
• Approved April 20, 2021 minutes as written
• Approved financial report
• Tabled CSA contracts insurance question until June 2021
• Agreed to check family's ability to pay FAPT co-pay before approving August
• Agreed to wait for further information before soliciting Family First contracts
• Entered closed session for FAPT case reports (5-0)
• Approved all FAPT case reports as discussed in closed session (5-0)

Planning Commission

The Warren County Planning Commission will hold public hearings on four conditional use permits and one rezoning, plus consider one unfinished short-term rental permit. They will also vote on authorizing advertising for three conditional use permits for a storage facility on Winchester Road. The meeting includes routine items like adopting the agenda and minutes.

• CUP2021-03-02: short-term tourist rental at 461 Thunderbird Road (Raymond Ditto)
• R2021-04-01: rezone 1.77 acres from R-1 to Agricultural off Park Way (Barragan)
• CUP2021-04-01: guesthouse off Lands Run Road (Speers)
• CUP2021-04-02: short-term tourist rental at 519 Freezeland Road (Khol)
• CUP2021-05-01/02/03: 9700 Court LLC storage facility, car/boat/RV storage, building over 50,000 sq ft at North River Square Lot 4, Winchester Road

The Warren County Planning Commission voted to forward five applications to the Board of Supervisors with recommendations for approval: a short-term tourist rental at 461 Thunderbird Road, a rezoning of 1.77 acres from R-1 to Agricultural, a guesthouse for Ryan and Kelsey Speers, a short-term tourist rental for David Kohl, and a guesthouse for Melissa and Jonathan Greene. The commission also authorized advertising for three conditional use permits for a proposed storage facility by 9700 Court, LLC. All votes were unanimous among present members.

• Recommended approval of short-term tourist rental CUP for Raymond Ditto at 461 Thunderbird Road (3-0)
• Recommended approval of rezoning 1.77 acres from R-1 to Agricultural for Salvador & Josette Barragan (3-0)
• Recommended approval of guesthouse CUP for Ryan and Kelsey Speers (4-0)
• Recommended approval of short-term tourist rental CUP for David Kohl at 519 Freezeland Road (3-0)
• Recommended approval of guesthouse CUP for Melissa and Jonathan Greene (3-0)
• Authorized advertisement for enclosed storage facility CUP for 9700 Court, LLC (3-0)
• Authorized advertisement for storage of cars, boats, and RVs CUP for 9700 Court, LLC (3-0)
• Authorized advertisement for building over 50,000 sq ft CUP for 9700 Court, LLC (3-0)

Board of Supervisors

The Warren County Board of Supervisors will consider a consent agenda that includes the FY2021-2022 appropriation resolution, health and dental insurance rates, several conditional use permits, and authorizations to advertise public hearings. They will also hold a closed session for personnel and legal matters, and discuss the VDOT secondary six-year plan and a lease amendment for the Front Royal Golf Club.

• Appropriation Resolution for FY 2021-2022
• Approval of Health and Dental Insurance Rates
• Conditional Use Permit modification for Todd and Heather Lupton to Nichole Buckholtz and Andy Crafton
• Authorization to advertise for public hearing: Rezoning of ~30 acres from R-1 to Agricultural (Michael and Barbara Olsen)
• Authorization to advertise for public hearing: Short-term tourist rentals (Kevin and Shannon Melton; John and Anna Carpenter)

The Board of Supervisors approved the FY 2021-2022 appropriation resolution totaling $128,630,829, covering the general fund, school operating fund, and school cafeteria fund. The board also approved United Healthcare as the county's health and dental insurance carrier for the coming fiscal year. A public hearing was authorized for May 25, 2021, to reconsider a rezoning request for Dudding Commercial Development, LLC, which had been previously denied.

• Approved FY 2021-2022 appropriation resolution totaling $128,630,829 (5-0)
• Approved United Healthcare as health and dental insurance carrier for FY 2021-2022 (5-0)
• Authorized advertising for public hearing on May 25, 2021, to reconsider rezoning request R2020-10-01 for Dudding Commercial Development, LLC (4-1)
• Approved resolutions of appreciation for IT support from Warren County Public Schools and Frederick County (5-0)
• Approved consent agenda as amended, including FY2021-2022 appropriations, festival permit, and multiple authorization to advertise items (5-0)
• Postponed amended CARES Act funding agreement with Town of Front Royal to June 1, 2021
• Entered closed session for personnel and legal matters regarding EDA litigation (5-0)

Town/County Liaison Committee

The Warren County/Front Royal Town/County Liaison Committee is meeting to discuss several joint initiatives, including updates on the FREDA project, the Town Comprehensive Plan, the Village Commons Pavilion, and Happy Creek Rehabilitation. The committee will also address short-term rentals, a joint tourism committee update, and the transition of building inspection and permit services.

• Building Inspections Software
• FREDA Update
• Town Comprehensive Plan
• Village Commons Pavilion
• Happy Creek Rehabilitation

Development Review Committee

The Development Review Committee discussed several pending projects, including a proposed Lowe's expansion, a conditional use permit for a storage facility, and an Axalta expansion. No formal votes were taken; the committee's role is to review and comment on projects. The storage facility permit was previously approved by the Planning Commission and will go before the Board of Supervisors in May.

• Discussed Lowe's proposed expansion with outdoor storage and tool rental display area
• Noted Equus Warehouse final site plan received, awaiting DEQ construction approval
• Reviewed Orange Warehouse revised site plan due to entrance relocation
• Noted Front Royal Self Storage conditional use permit approved by Planning Commission, forwarded to Board of Supervisors for May meeting
• Discussed Axalta's 5,000 sq ft expansion, under review by Building Official
• Noted O'Reilly Auto Parts site plan approved by town, awaiting final permitting
• Discussed wayfinding signs fabricated and locations being staked

Board of Supervisors

The Board of Supervisors will consider adopting the proposed FY 2021-2022 budget of $124,614,825, which includes county departments, the school operating fund, and the school cafeteria fund. The agenda also includes a resolution to set the personal property tax relief percentage for motor vehicles for 2021. No changes to the county tax rates or fee structure are proposed, but several sanitary district per-lot fees would change.

• Adoption of FY 2021-2022 budget totaling $124,614,825
• No changes to 2021 tax rates (real estate $0.655 per $100, tangible personal property $4.00)
• Cedarville Heights Sanitary District per-lot fee decreases from $250 to $200
• High Knob Sanitary District per-lot fees increase (unimproved $413 to $423, improved $667 to $684)
• Shannon Woods Sanitary District new $300 per-lot fee; Skyland Estates rate increases to $0.35 per $100

The Board of Supervisors unanimously adopted the FY 2021-2022 budget of $124,614,825, which includes the General Fund, School Operating Fund, and School Cafeteria Fund, along with the 2021 tax rates as advertised. The board also approved the Sanitary District budgets and tax rates, including changes to per-lot fees for Cedarville Heights, High Knob, Shannon Woods, and Skyland Estates districts. Additionally, the board set the personal property tax relief percentage for motor vehicles at 35% for the 2021 tax year.

• Adopted FY 2021-2022 budget of $124,614,825 (5-0)
• Adopted 2021 tax rates as advertised, with no changes from 2020 (5-0)
• Adopted School Cafeteria Fund budget of $2,896,000 (5-0)
• Adopted Sanitary District budgets and tax rates as advertised (5-0)
• Approved Cedarville Heights Sanitary District fee decrease from $250 to $200 per lot (5-0)
• Approved High Knob Sanitary District fee increase to $423 per unimproved lot and $684 per improved lot (5-0)
• Approved Shannon Woods Sanitary District new fee of $300 per lot (5-0)
• Approved Skyland Estates Sanitary District rate increase to $0.35 per $100 assessed value (5-0)

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) is meeting to handle routine business, including approving minutes, a financial report, and old items like CSA contract insurance questions and copays. They will also discuss new business, including a strategic plan review and interpretation services, and will enter a closed session to discuss confidential client matters.

• Review of strategic plan and joint CPMT and FAPT meeting
• Discussion of interpretation services
• CSA Contracts insurance questions
• Releases of Information and Copays
• Closed session for confidential client matters per Virginia Code 2.2-3711 (A) (4)

The Warren County Community Policy and Management Team approved the agenda and prior minutes, and heard a financial report showing expenditures of $181,862.66. They decided that case managers must complete release of information forms before meetings, effective immediately for May FAPT, or the case will not be presented. They also decided to send letters to parents with unpaid co-pays, forwarding to the County Attorney if needed. The CSA contracts insurance question was tabled until May 2021.

• Approved agenda (motion by Houchins, seconded by Russell)
• Approved February 16, 2021 minutes as written (motion by Houchins, seconded by Phillips)
• Decided release of information forms must be completed prior to FAPT meetings, effective immediately for May FAPT
• Decided to send letters to parents with unpaid FAPT co-pays, forwarding to County Attorney if unpaid
• Tabled CSA contracts insurance question until May 2021
• Entered closed session for FAPT case reports (unanimous vote)
• Certified closed session and approved all FAPT case reports (unanimous vote; Russell abstained from NW cases, Houchins from Grafton cases)

Board of Supervisors

The Warren County Board of Supervisors is meeting to discuss and decide on several items, including an additional appropriation for public schools, amendments to proffers, conditional use permits for short-term tourist rentals, and a resolution supporting a rail trail. The agenda also includes a public comment period and reports from county officials.

• Additional appropriation of $1,485,687 for Warren County Public Schools from unanticipated revenue
• Amendment of proffers for Marlow and Silek Investments, LLC (R2004-09-01, R2005-12-01, R2006-05-01, R2007-05-01)
• Conditional use permits for short-term tourist rentals (Katzovitz, Ditto, O'Reilly) and private use camping (Lombardi)
• Resolution of support for the establishment of a rail trail
• Authorization to purchase 13 FLIR thermal imaging cameras

The Board of Supervisors approved a rezoning proffer amendment for Marlow and Silek Investments, allowing enclosed storage and RV/car storage with a reduced right-of-way. It also approved four conditional use permits for short-term tourist rentals for Frank O'Reilly, one for Justin and Felicia Katzovitz, and one for private camping for George Lombardi. The board adopted the consent agenda, including a resolution supporting a rail trail, and authorized advertising a public hearing on delaying tax penalties.

• Approved rezoning proffer amendment for Marlow and Silek Investments (4-0)
• Approved conditional use permit for Katzovitz short-term rental (3-1, Cullers dissenting)
• Approved four conditional use permits for O'Reilly short-term rentals (4-0 each)
• Approved conditional use permit for Lombardi private camping (4-0)
• Approved April 2021 accounts totaling $2,257,075.76 (4-0)
• Adopted consent agenda including rail trail resolution (4-0)
• Authorized advertisement of public hearing on tax penalty delay (4-0)

Board of Supervisors

The Warren County Board of Supervisors is holding a public hearing on the proposed FY 2021-2022 budget of $124,614,825, which includes county departments and the school operating fund. No changes to tax rates or the fee structure are proposed for 2021. The board will hear public comment but will not take action at this meeting; adoption is scheduled for a special meeting on April 27, 2021.

• Proposed budget total: $124,614,825
• No changes to tax rates for 2021 (real estate remains $0.655 per $100 assessed value)
• Sanitary district fee changes: Cedarville Heights from $250 to $200 per lot; High Knob from $413/$667 to $423/$684 per lot; Shannon Woods new $300 per lot; Skyland Estates from $0.325 to $0.35 per $100 assessed value
• School operating fund: $63,944,829; school cafeteria fund: $2,896,000
• Public hearing on budget and sanitary district rates

The Board of Supervisors held a public hearing on the proposed FY 2021-2022 budget and 2021 tax rates, which includes a 5.06% increase to $124,615,000 and no changes to current tax rates or fee structure. No formal vote was taken during this special meeting; the hearing was for public input only. One resident, Robert Look, spoke about the need for Rockland Park development to support the Warren County Girls Little League Softball.

• Held public hearing on proposed FY 2021-2022 budget and 2021 tax rates
• No changes to current tax rates or fee structure proposed
• No formal action taken on budget or tax rates during this special meeting

Planning Commission

The Warren County Planning Commission will hold public hearings on a rezoning request and multiple conditional use permits, mostly for short-term tourist rentals, plus an enclosed storage facility and a commercial repair garage. They will also consider authorizing advertisements for future rezoning and conditional use permit requests, and review a subdivision lot swap. The meeting includes routine items like adopting minutes and updates on the Capital Improvement Plan and Comprehensive Plan schedule.

• Rezone ~30 acres off High Top Road from R-1 to Agricultural (Olsen)
• Short-term rental CUP at 186 Reid Drive (Melton)
• Short-term rental CUP at 461 Thunderbird Road (Ditto)
• Enclosed storage facility CUP at 8897 Winchester Road (Front Royal Self Storage)
• Subdivision lot swap review for Lot 5, Eagles Landing off William Vincent Road

The Warren County Planning Commission voted unanimously to forward recommendations to the Board of Supervisors for approval of a rezoning and 11 conditional use permits, including multiple short-term tourist rentals, a self-storage facility, a commercial repair garage, and private use camping. One short-term rental request was tabled pending Health Department occupancy information. The commission also authorized advertising for four future public hearings and approved a subdivision modification.

• Recommended approval of rezoning 30 acres off High Top Road from R-1 to Agricultural (4-0)
• Recommended approval of short-term rental CUP at 186 Reid Drive with conditions (4-0)
• Tabled short-term rental CUP at 461 Thunderbird Road until May 12 meeting (4-0)
• Recommended approval of short-term rental CUP at 703 Kildare Dr. with conditions (4-0)
• Recommended approval of enclosed storage facility CUP at 8897 Winchester Road (4-0)
• Recommended approval of RV/boat/car storage CUP at 8897 Winchester Road (4-0)
• Recommended approval of commercial repair garage CUP at 288 Durham Drive (4-0)
• Recommended approval of 5 short-term rental CUPs for Frank O'Reilly properties (4-0 each)

Board of Supervisors

The Warren County Board of Supervisors will discuss amending proffers for Marlow and Silek Investments, an additional appropriation of $1,485,687 for public schools, a prioritization plan for hard-surfacing secondary roads, and illegal dumping at county convenience sites. The board will also enter a closed session for legal consultation on litigation and economic development authority matters.

• Amendment of proffers for Marlow and Silek Investments (cases R2004-09-01, R2005-12-01, R2006-05-01, R2007-05-01)
• Additional appropriation of $1,485,687 for Warren County Public Schools, including $1,123,733 in state no-loss funding
• Discussion of prioritization plan for hard-surfacing secondary roads through VDOT
• Discussion of maintenance and monitoring of illegal dumping at county convenience sites and transfer station fees
• Closed session for legal consultation on litigation and EDA matters

Board of Supervisors

The Warren County Board of Supervisors is meeting to consider several items, including appropriating $2,380,365 from the FY 2019-2020 school budget surplus to school capital, transportation, and textbook funds. They will also vote on purchasing two 2021 Ford Explorers for the Building Inspections and Planning departments, each costing $30,320.82, and authorize advertising the FY 2021-2022 budget with no tax rate increases for a public hearing on April 15, 2021.

• Appropriation of $2,380,365 from school surplus: $1,000,000 to Capital Improvement Fund, $1,000,000 to new Transportation Fund, $380,365 to Textbook Fund
• Vehicle purchase for Building Inspections Department: 2021 Ford Explorer, $30,320.82 via state contract
• Vehicle purchase for Planning Department: 2021 Ford Explorer, $30,320.82 via state contract
• Authorization to advertise FY 2021-2022 budget and 2021 tax rates (no increases) for public hearing on April 15, 2021
• Coyote bounty payment of $50 per coyote to Douglas Boyd

The Board approved a $2,380,365 addition to the school budget, allocating $1M for capital projects, $1M for a transportation fund, and $380,365 for textbooks, with only the textbook funds appropriated immediately. It also approved the purchase of two 2021 Ford Explorers for the Building Inspections and Planning departments at $30,320.82 each, and authorized advertising the FY 2021-2022 budget with no tax rate increases. The meeting included reports on VDOT maintenance, EDA activities, and a statement on a cybersecurity incident.

• Approved $2,380,365 school budget addition (5-0)
• Approved $30,320.82 Ford Explorer for Building Inspections (5-0)
• Approved $30,320.82 Ford Explorer for Planning Department (5-0)
• Authorized advertisement of FY 2021-2022 budget with no tax rate increases (5-0)
• Reappointed Carolyn Kissinger and Stacy Wilson to Parks and Recreation Commission (5-0)
• Approved $50 coyote bounty payment to Douglas Boyd (5-0)
• Approved consent agenda including Child Abuse Prevention Month proclamation (5-0)

Front Royal-Warren County Airport Commission

The Front Royal-Warren County Airport Commission is holding a special meeting to discuss airport operations, including a proposed drag racing event, an RFP for FBO services, and updates on security cameras and a public-private partnership. The commission will also consider recommending a by-law change to allow up to 7 members and will elect officers.

• Discussion of drag racing event at airport; suggestion not to hold it
• RFP for Airport FBO Services
• Security Camera RFP update
• Recommendation to change by-law to allow up to 7 commission members
• Capital Improvement Plan input due March 26

The Front Royal-Warren County Airport Commission held a regular meeting on March 24, 2021, and approved the agenda and prior minutes. The commission elected Ken Roko as Chairman, Nick Starling as Vice-Chairman, and Bob Gould as Secretary for the upcoming term. The commission reached a consensus to deny a request for a potential car event at the airport, citing various reasons.

• Approved the meeting agenda.
• Approved the minutes from the 02/10/2021 special meeting.
• Elected Ken Roko as Chairman of the WCAC for the upcoming term year.
• Elected Nick Starling as Vice-Chairman of the WCAC for the upcoming term year.
• Elected Bob Gould as Secretary of the WCAC for the upcoming term year.
• Reached consensus to deny the request for a potential car event at the airport at this time.

Board of Supervisors

The Warren County Board of Supervisors will hold public hearings on several land-use items, including a proffer amendment for Marlow and Silek Investments, a modification for Shenandoah Valley Golf Club to add canoe/kayak/tube rentals, and multiple conditional use permits for short-term tourist rentals and guesthouses. The board will also consider consent agenda items such as resolutions, vehicle purchases, and a coyote bounty, as well as the FY 2019-2020 audit and school refunding bonds.

• Public hearing: Amendment of proffers for Marlow and Silek Investments (R2004-09-01, R2005-12-01, R2006-05-01, R2007-05-01)
• Public hearing: Modification of CUP 84-03-01 for Shenandoah Valley Golf Club to add canoe/kayak/tube rentals
• Public hearings: Conditional use permits for short-term tourist rentals (Katzovitz, Ey x2) and guesthouses (Kirkpatrick)
• Consent agenda: Purchase of two 2021 Ford Explorers for Building Inspections and Planning departments
• Consent agenda: Coyote bounty of $50.00 each

The Warren County Board of Supervisors approved a resolution authorizing up to $24 million in school refunding bonds, with a required savings of at least 4%. They also approved conditional use permits for a golf club's canoe/kayak/tubing rentals, a guesthouse, and two short-term tourist rentals, while tabling a proffer amendment and another short-term rental request. The board adopted resolutions honoring two retiring fire captains and a resolution on organ transplant risks in China.

• Approved resolution authorizing up to $24M school refunding bond (5-0)
• Approved CUP modification for Shenandoah Valley Golf Club to add canoe/kayak/tubing rentals (5-0)
• Approved CUP for Kirkpatrick guesthouse with conditions (5-0)
• Approved CUP for Ey short-term tourist rental at 1406 Panhandle Road (5-0)
• Approved CUP for Ey short-term tourist rental at 1408 Panhandle Road (5-0)
• Tabled Marlow and Silek proffer amendment until April 20, 2021 (5-0)
• Tabled Katzovitz short-term rental CUP until April 20, 2021 (5-0)
• Approved FY 2019-2020 audit as presented (5-0)

Planning Commission

The Warren County Planning Commission will hold public hearings on four conditional use permit requests, including short-term tourist rentals and a guesthouse, all on Agricultural-zoned land in the South River District. The commission will also consider authorizing advertisements for a rezoning and multiple conditional use permits, and review a subdivision final plat. Additionally, they will discuss the 2020 annual report and the FY2021-2025 Capital Improvement Plan update.

• Public hearing: CUP for short-term tourist rental at 1253 Liberty Hall Road (Katzovitz)
• Public hearing: CUP for guesthouse on Red Hille Way (Kirkpatrick)
• Public hearing: CUP for short-term tourist rental at 1406 and 1408 Panhandle Road (Ey)
• Authorization to advertise: Rezone ~30 acres off High Top Road from R-1 to Agricultural (Olsen)
• Subdivision approval: Final plat for 16-lot subdivision at Rockland Road and Benny's Beach Road (Madison II, LLC)

The Warren County Planning Commission voted to forward four conditional use permit applications to the Board of Supervisors with recommendations for approval: a short-term tourist rental for Justin and Felicia Katzovitz, a guesthouse for John and Sheila Kirkpatrick, and two short-term tourist rentals for Carl and Jennifer Ey. The Commission also authorized advertisement for public hearings on several other requests, including a rezoning and multiple conditional use permits. A final plat for a 16-lot subdivision was approved.

• Forwarded Katzovitz short-term rental CUP to Board with staff conditions (approved 4-0).
• Forwarded Kirkpatrick guesthouse CUP to Board with staff conditions (approved 4-0).
• Forwarded Ey short-term rental CUP (1406 Panhandle Rd) to Board with staff conditions (approved 4-0).
• Forwarded Ey short-term rental CUP (1408 Panhandle Rd) to Board with staff conditions (approved 4-0).
• Authorized advertisement for Olsen rezoning from R-1 to Agricultural (approved 4-0).
• Authorized advertisement for Melton short-term rental CUP (approved 4-0).
• Authorized advertisement for Ditto guesthouse CUP (approved 4-0).
• Approved final plat for Madison II, LLC subdivision (16 lots) (approved 4-0).

Board of Supervisors

The Warren County Board of Supervisors will hear a report on refunding 2014 VPSA bonds, with preliminary net savings of $1,489,801 over the remaining term. The board will also receive updates on COVID-19 expenditures, VDOT, and the Town of Front Royal, and consider consent agenda items including road naming requests and authorization to advertise a proffer amendment public hearing.

• VPSA bond refunding report: $1,489,801 gross savings, $1,259,588 net present value savings
• COVID-19 expenditures report for Warren County
• Road naming requests: 'Charlottes Lane' off Mountain Road, 'Madison Farm Road' off Bennys Beach Road
• Authorization to advertise public hearing for Marlow and Silek Investments, LLC proffer amendment
• Application to 2020 SAFER Grant Program for fire and emergency response staffing

The Board of Supervisors authorized the Department of Fire and Rescue Services to submit an application to FEMA's SAFER grant program seeking funding for 18 new full-time firefighter positions. The grant would cover 100% of salary and benefits for 36 months, with the County responsible for costs if positions are retained afterward. The Board also approved the consent agenda, including road naming requests and an authorization to advertise a public hearing, and entered closed session for legal consultations.

• Authorized SAFER grant application for 18 full-time firefighter positions (5-0)
• Approved consent agenda including road naming requests and proffer amendment advertisement (5-0)
• Approved minutes of February 10 and February 16 meetings (5-0)
• Adopted agenda as amended with added closed session item (5-0)
• Entered closed session for legal consultation on EDA litigation and Social Services claim (5-0)

Development Review Committee

The Warren County Development Review Committee is meeting to discuss and update on various county and town projects, including conditional use permits, a rezoning, and several proposed warehouse facilities. The meeting is primarily a discussion and update session, with public comments limited to applicant questions about the permitting process.

• Short-Term Tourist Rentals: 3 pending and 7 new conditional use permit applications
• Commercial Repair Garage CUP on Durham Drive
• Proposed rezoning of Blue Ridge Reserves Conservation Easement from R-1 to Agricultural
• Twin Rivers Campground proposed expansion
• Proposed warehouse facilities on Winchester Road, Baugh Drive, and Fairground Road

The Warren County Development Review Committee met on February 24, 2021, to discuss pending and proposed projects, including conditional use permits, rezoning requests, and town developments. No formal decisions were made; the meeting was informational, with updates on applications and project statuses. The Dudding Rezoning was noted as previously denied by the Board of Supervisors with a 3-2 vote.

• Dudding Rezoning denied by Board of Supervisors (3-2) — noted in discussion
• O'Reilly Auto Parts store approved for old MotorMaxx building on South Street — reported
• Plans for 'Why Not Stop' store at former Joe's Steakhouse location approved — reported
• CUP application for Commercial Repair Garage at 288 Durham Drive to go to Planning Commission in March for Authorization to Advertise — discussed
• Blue Ridge Reserves proposed rezoning 30 acres from R-1 to A for residency and Native Virginia Tree Farm — discussed
• Marlow and Silek proffer amendment to reduce connector road width from 60' to 30' on Rt. 522 — discussed, VDOT noted 30' insufficient
• Twin Rivers Campground proposed expansion of 30-60 new sites — discussed, requires sewage system expansion
• Spelunker's submitted rezoning request for adjoining property for employee parking — discussed

Board of Supervisors

The Warren County Board of Supervisors will hold a work session with budget presentations from county departments and discussions on several topics. These include the Happy Creek Road Phase IV improvements, a proposed policy for prioritizing hardsurfacing of secondary roads, a SAFER grant application for fire and emergency response staffing, and the 2021 Board goals list. No final decisions are scheduled; the meeting is for discussion and presentations.

• Happy Creek Road (Rt. 624) improvements: $10M Smart Scale project, $5.8M final estimate, construction estimate $3.6M; VDOT requests two-week extension of road closure into school year.
• Discussion on establishing a prioritization plan for hardsurfacing secondary county roads, with a proposed rating system based on traffic, safety, and other factors.
• Discussion on applying for a SAFER (Staffing for Adequate Fire and Emergency Response) grant, presented by Chief James Bonzano.
• Budget presentations from Virginia Cooperative Extension Office, Voter Registrar, and Finance & Purchasing and County Administration.
• Discussion of 2021 Board Goals, Projects, and Programs List.

Community Policy and Management Team

The Warren County Community Policy and Management Team (CPMT) will meet to approve minutes, hear public comment, and review financial reports. Old business includes CSA contracts insurance questions and the JLARC study, while new business covers Releases of Information compliance issues. The team will also discuss community service needs and updates, then enter a closed meeting for confidential client matters.

• CSA Contracts insurance questions with Assistant County Attorney Caitlyn Jordan
• JLARC Study discussion
• Releases of Information compliance issues
• Brown Bag Training rescheduled for March 24, 2021; TEENS Inc. scheduled for April 28, 2021
• Closed meeting for confidential client matters per Virginia Code 2.2-3711 (A) (4)

The Community Policy and Management Team approved the January 19, 2021 minutes and the agenda with a FAPT co-pay addition. They discussed insurance liability for CSA contracts, release of information compliance, and a FAPT co-pay case. No formal votes were taken on these items; the team entered closed session to review FAPT case reports, which were approved unanimously.

• Approved agenda with FAPT co-pay addition (unanimous)
• Approved January 19, 2021 minutes as written (unanimous)
• Entered closed session for FAPT case reports (unanimous)
• Certified closed session compliance (unanimous)
• Approved all FAPT case reports as discussed in closed session (unanimous)

Board of Supervisors

The Warren County Board of Supervisors will hold a joint budget work session with the School Board at 5:30 PM, followed by the regular meeting at 7:00 PM. The regular meeting includes public hearings on property dispositions, a road use fee, and several conditional use permits, as well as consent agenda items and a resolution on personal property tax relief. The agenda also includes a closed session for personnel matters.

• Joint budget work session with Warren County School Board
• Public hearing: Option agreement with APV Cardinal Energy, LLC for disposition of Tax Map 12, Parcel 57B
• Public hearing: Sale of county-owned property at Route 340/522 and Reliance Road
• Public hearing: Ordinance to amend Section 82-4 for Shannon Woods Sanitary District construction road use fee
• Consent agenda: Purchase of two Kubota M5-111 tractors for Shenandoah Farms Sanitary District and Public Works

The Board of Supervisors authorized the County Administrator to enter into an Option Agreement with APV Cardinal Energy, LLC for the potential purchase of approximately 3 acres of County-owned property at 261 Country Club Road, Front Royal, for a battery energy storage facility. The Board also adopted an ordinance adding Shannon Woods Sanitary District to the list of districts authorized to apply a $2,500 construction road use fee. Several other items were approved, including the consent agenda, appropriations, accounts, and a right-of-way vacation.

• Authorized option agreement with APV Cardinal Energy, LLC for sale of ~3 acres at 261 Country Club Road (5-0)
• Adopted ordinance adding Shannon Woods Sanitary District to construction road use fee list ($2,500 fee) (5-0)
• Approved February 2021 appropriations and transfers (5-0)
• Approved February 2021 accounts totaling $1,144,835.26 (5-0)
• Approved consent agenda including tractor purchases and public hearing authorizations (5-0)
• Reappointed James Wolfe to Economic Development Authority Board (5-0)
• Approved easement to Town of Front Royal for water main installation (5-0)
• Approved ordinance vacating right-of-ways in Elias Herr Lots, Limeton (5-0)

Board of Supervisors

The Warren County Planning Commission and Board of Supervisors will hold a joint public hearing on a request by Dudding Commercial Development LLC to rezone 6.45 acres of a 15-acre parcel (Tax Map 31, Parcel 39) from Agricultural (A) to Commercial (C). The applicant plans to lease the land to Sheetz, Inc. for a convenience store with 48 parking spaces and a drive-thru, plus a school bus turnaround and 30 parking spaces for parent pickup/drop-off. The board will hear public comments and may vote on the rezoning.

• Rezone 6.45 acres from Agricultural to Commercial for Sheetz convenience store
• Convenience store with 48 parking spaces and drive-thru lane
• Paved cul-de-sac for school bus turnaround and student shelter
• 30 parking spaces for parent pickup/drop-off
• Property adjacent to Apple Mountain subdivision, near I-66

Front Royal-Warren County Airport Commission

The Front Royal-Warren County Airport Commission is holding a special meeting to discuss several items, including a presentation by Silent Falcon UAS Technologies, an update on a security camera RFP, and progress on a public-private partnership to expand hangar capacity. They will also revisit a request for a drag racing event, which previously raised insurance concerns, and review FAA and DOAV initiatives. The meeting is largely informational and planning-focused, with no final votes scheduled.

• Silent Falcon UaS Technologies presentation by CEO Grant Bishop
• Security camera RFP update with Ed Daley, Mike Berry, and County Attorney Keith McLiverty
• Public-private partnership to expand hangar capacity for at least 10 interested parties
• Request for drag racing event at airport; insurance and FAA/DOAV impacts to be verified
• Review of tax rate on aircraft to attract business at KFRR

Board of Supervisors

The Board is considering several authorizations for public hearings regarding property sales, easements, and ordinance amendments. The meeting also includes departmental reports on social services, economic development, and cooperative extension.

• Authorization to advertise for sale of County-owned property at Route 340/522 and Reliance Road
• Authorization to advertise for an option agreement for the disposition of public property held by Jason Ham
• Ordinance to amend Section 82-4 of the Warren County Code regarding Shannon Woods Sanitary District road use fees
• Easement approval for the Town of Front Royal for water main installation
• Vacation of unimproved right-of-ways in the Elias Herr lots in Limeton

The Warren County Board of Supervisors unanimously adopted the agenda and approved the consent agenda as presented, which included authorizations to advertise public hearings on property dispositions, an easement, a road use fee, and right-of-way vacations, plus coyote bounty payments. The Board then entered a closed session under Virginia FOIA exemptions to consult with legal counsel regarding litigation involving the Front Royal-Warren County Economic Development Authority (EDA) and related matters. No substantive decisions were made beyond these actions; the meeting included reports from VDOT, Social Services, and the Cooperative Extension Office.

• Adopted meeting agenda (5-0)
• Approved consent agenda including 5 public hearing authorizations and $150 in coyote bounties (5-0)
• Entered closed session under FOIA 2.2-3711(A)(7) and (A)(8) for EDA litigation consultation (5-0)
• Certified closed session compliance with FOIA exemptions (5-0)

Development Review Committee

The committee will receive updates on proposed short-term tourist rental applications. Discussion includes updates on Warren Memorial Hospital and warehouse facilities near Winchester Road and the corner of Baugh Drive and Fairground Road.

• Short–Term Tourist Rentals conditional use permit applications
• Warren Memorial Hospital project update
• Equus Warehouse Facility on Winchester Road
• Proposed Warehouse Facility at Corner of Baugh Drive and Fairground Road

Social Services Advisory Board

The Warren County Department of Social Services Advisory Board is meeting to elect officers, approve prior meeting minutes, and hear a director's report on the FY 2020 Profile Report. Public comments are limited to issues not subject to a public hearing. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Election of officers
• Approval of November 19, 2020 meeting minutes
• Director's report on FY 2020 Profile Report by Jon Martz and Samantha Edwards
• Public comments period

The Warren County Social Services Advisory Board met on January 21, 2021, and unanimously elected Stephen Jerome as Chairperson and Lorraine Brandon as Vice Chairperson. The board also unanimously approved the minutes from the November 19, 2020 meeting. No substantive policy decisions were made; the meeting consisted of reports and updates from department staff.

• Elected Stephen Jerome as Chairperson (unanimous)
• Elected Lorraine Brandon as Vice Chairperson (unanimous)
• Approved November 19, 2020 minutes (unanimous)

Town/County Liaison Committee

The Warren County Town/County Liaison Committee is meeting to discuss coordination items between the town and county. Topics include county building inspections software, in-town projects, proposed amendments to the committee's mission statement, a joint community vision, lodging tax collection for short-term rentals, tasks requiring visits to both offices, and a PILOT agreement for Valley Health.

• County building inspections software
• Warren County in-town projects
• Proposed amendments to Liaison Committee mission statement and policies
• Lodging tax collection and tourism for short-term rentals
• Payment in lieu of taxes (PILOT) for Valley Health

Board of Supervisors

The Warren County Board of Supervisors will meet to discuss COVID-19 expenditures, strategic visioning, and several contract amendments. Public hearings are scheduled for ordinances on dog running at large and coyote bounties, conditional use permits for a church and guesthouse, and a lease of county-owned property. The board will also consider a rezoning request and a grant application.

• Public hearing on ordinance to repeal coyote bounty section (66-34) of Warren County Code
• Public hearing on conditional use permit for church and guesthouse by David and Nita Sudlow
• Public hearing on lease of county-owned property at 229 Stokes Airport Road
• Authorization to advertise rezoning of Dudding Commercial Development, LLC from Agricultural to Commercial
• Request to sell 64 self-contained breathing apparatus cylinders to Clarke County, Virginia

Planning Commission

The Warren County Planning Commission is meeting to elect officers, adopt the agenda, and hear public comments on non-agenda planning issues. The sole public hearing, for a conditional use permit for a pharmaceutical business at 426 Baugh Drive, has been postponed. The commission will also authorize advertising for four conditional use permit requests, including short-term tourist rentals and a guesthouse, all on agricultural-zoned properties in the South River Magisterial District.

• Postponed public hearing: Parallel Virginia, LLC conditional use permit for pharmaceutical business at 426 Baugh Drive (zoned Industrial, North River District)
• Authorization to advertise: Justin and Felicia Katzovitz short-term tourist rental at 1253 Liberty Hall Road (zoned Agricultural, South River District)
• Authorization to advertise: John and Sheila Kirkpatrick guesthouse on Red Hille Way (zoned Agricultural, South River District)
• Authorization to advertise: Carl and Jennifer Ey short-term tourist rental at 1406 Panhandle Road (zoned Agricultural, South River District)
• Authorization to advertise: Carl and Jennifer Ey short-term tourist rental at 1408 Panhandle Road (zoned Agricultural, South River District)

Board of Supervisors

The Warren County Board of Supervisors work session covers VDOT's Primary and Secondary Six Year Plans, a proposed ordinance to repeal Section 56-3 of the County Code regarding address by nonmembers, and various annual term contracts with five firms. Starting at 6:00 PM, the board will hear budget presentations from partner agencies including Samuels Public Library, Economic Development Authority, Warren County Health Department, and Northwestern Community Services. The agenda includes detailed contract terms for architectural and planning services, with project fees capped at $100,000 per project and total contract limits of $500,000.

• Discussion of VDOT Primary and Secondary Six Year Plans with funding figures including $8,950,499 and $5,454,857 for various road projects
• Ordinance to repeal Section 56-3 of Warren County Code re: address by nonmembers
• Annual term contracts with Moseley Architects, Frazier Associates, Frederick Andreae Architects, Land Planning & Design Associates, and Davenport & Company
• Budget presentations from Samuels Public Library, Economic Development Authority, Warren County Health Department, and Northwestern Community Services
• Contract terms include one-year initial term, renewable up to four additional years, with $100,000 per-project fee cap and $500,000 total contract limit

Board of Supervisors

The Warren County Board of Supervisors will elect a chairman and vice chairman, then consider a consent agenda that includes road naming, appointments, contract amendments, and authorizations to advertise public hearings on leases, ordinances, and conditional use permits. The board will also discuss meeting policies, a performance agreement with Silent Falcon UAS Technologies, and a vaccination site agreement. A closed session is scheduled for legal consultation on litigation and economic development matters.

• Road naming request for 'Turkey Run Way' off Whitetail Lane
• Appointment and salary approval for Fire Chief Jodi Saffelle
• Amendments to contracts with Moseley Architects, Frazier Associates, Frederick Andreae Architects, Davenport & Company, LPDA, and Walnut Hollow Farm
• Authorizations to advertise public hearings for lease of county property at 229 Stokes Airport Road, dog ordinance amendments, coyote bounty repeal, and conditional use permits for a church, guesthouse, and pharmaceutical business
• Approval of performance agreement with Silent Falcon UAS Technologies and agreement for use of gymnasium for vaccinations

The Board of Supervisors unanimously approved a performance agreement and MOU to incentivize Silent Falcon UAS to establish its eastern U.S. headquarters at the Front Royal/Warren County Airport, with a local match of up to $161,482 (including $25,000 in hangar improvements and up to $136,482 in tax rebates over five years). The Board also approved an agreement allowing the Virginia Department of Health to use the Health and Human Services Complex gymnasium for COVID-19 vaccinations, and renamed the tourism committee to 'Front Royal Warren County Joint Tourism Committee' with a new MOA. Several contract renewals (items 4-8) were postponed to a January 12 work session for further discussion.

• Approved Silent Falcon UAS performance agreement and MOU (5-0)
• Authorized agreement for VDH use of HHS gym for vaccinations (5-0)
• Approved renaming tourism committee and new MOA with Town of Front Royal (5-0)
• Adopted 2021 Meeting Policy and Procedures and Public Hearing Guidelines (5-0)
• Approved consent agenda with items 4-8 removed (5-0)
• Postponed contract renewals for Moseley Architects, Frazier Associates, Frederick Andreae Architects, Davenport & Company, and Land Planning & Design to Jan 12 work session (5-0)
• Elected Cheryl L. Cullers as Chair and Archie A. Fox as Vice Chair for 2021 (5-0)
• Approved minutes of five prior meetings (5-0)