Warsaw public meetings in 2024

Board of Zoning Appeals

The Warsaw Board of Zoning Appeals meeting scheduled for December 23, 2024, at 7:00 PM has been cancelled due to lack of business. No items will be considered or discussed at this meeting.

• Meeting cancelled due to lack of business

Board of Public Works & Safety

The Warsaw Board of Public Works & Safety will consider awarding a contract for City Hall HVAC improvements, approve several 2025 inter-local agreements and contracts, and accept bids for stormwater and sewer projects. The agenda also includes routine items like minutes approval, service anniversary recognition, and claims approval.

• Consideration to award contract for City Hall HVAC Improvements
• Fire: Kosc. Co. Inter-Local Agreement and permission to apply for Indiana Fire & Public Safety Academy grant
• 2025 Agreement with Orange Marketing Group for Social Media Management
• KEDCo 2025 Contract Agreement
• Acceptance of bid for Timber Ridge Storm Water Improvements Phase 1 (G & G Hauling)

The Board of Public Works & Safety approved a $1,652,529 contract with Core Mechanical Services for City Hall HVAC improvements, the only bid received. It also approved several other contracts and agreements, including a $100,000 KEDCO economic development agreement, a $33,075 police records system inter-local agreement, and a $108,968.99 stormwater improvement bid. All votes were unanimous.

• Approved $1,652,529 HVAC contract to Core Mechanical Services (unanimous)
• Approved 2025 take-home vehicle list (unanimous)
• Approved $1,500 inter-local agreement with Kosciusko County for Central Square fire access (unanimous)
• Approved grant application to Indiana Fire & Public Safety Academy for up to $50,000 (unanimous)
• Approved $31,645.80 Lexipol agreement for fire policies and training (unanimous)
• Approved $100,000 KEDCO 2025 economic development agreement (unanimous)
• Approved $108,968.99 bid to G&G Hauling & Excavating for Timber Ridge stormwater improvements (unanimous)
• Approved $4,568,120.26 claim docket (unanimous)

Parks & Recreation Board

The Warsaw Parks & Recreation Board did not meet on December 17, 2024; the regular meeting was cancelled. No decisions or discussions were held.

Common Council

The Warsaw Common Council will hold a public hearing on the Blight Clearance Program and consider several resolutions, including fire department grants, a transfer to the Rainy Day Fund, and a CDBG construction grant. They will also review the final ARPA spending plan and make a council appointment to the Board of Zoning Appeals.

• Public hearing on Blight Clearance Program
• Resolution 2024-12-02: Medical to RCORP Grant (Fire)
• Resolution 2024-12-01: FSSA to Operating (Fire)
• Resolution 2024-12-03: Transfer to Rainy Day Fund
• Resolution 2024-12-04: CDBG Construction Grant

The Warsaw Common Council held a second public hearing and approved a resolution to submit a $500,000 CDBG Blight Clearance grant application to OCRA for demolition and asbestos abatement at 1600 and 1624 East Winona Avenue. The council also approved a memorandum of understanding with Fellowship Missions, the subrecipient, and several fund transfers, including $600,000 to the Rainy Day Fund. All votes were unanimous.

• Approved Resolution #2024-12-04 authorizing OCRA CDBG Blight Clearance grant application (unanimous)
• Approved MOU with Fellowship Missions for blight clearance subrecipient role (unanimous)
• Approved ARPA final spending plan (unanimous)
• Approved $600,000 transfer from General Fund to Rainy Day Fund (unanimous)
• Approved $10,035.09 transfer from Fire Territory Operating Budget to Grant Fund (unanimous)
• Approved $6,898.06 transfer from Grant Fund to Fire Territory Operating Fund (unanimous)
• Appointed Duane Huffer to Board of Zoning Appeals (unanimous)
• Approved minutes from December 2, 2024 meeting (unanimous)

Board of Aviation Commissioners

The Board of Aviation Commissioners is holding a regular meeting to approve November minutes and claims, and to receive the engineer's and manager's reports, including fuel usage and income statements. No new business is listed on the agenda.

• Approval of November minutes
• Approval of November claims
• Engineer's report
• Manager's report with fuel usage and income statement

Plan Commission

The Warsaw Plan Commission meeting scheduled for December 9, 2024, at 7:00 P.M. has been cancelled due to lack of business. No items were on the agenda for discussion or decision.

Board of Public Works & Safety

The Board of Public Works & Safety will open bids for the Timber Ridge wastewater-stormwater project and consider awarding a contract for the Center Lake Pier demolition. The board will also review multiple 2025 contract agreements with local organizations and approve claims.

• Bid opening for Timber Ridge Project (wastewater-stormwater)
• Recommendation to award Center Lake Pier demolition
• 2025 contract agreements: Animal Welfare League, Beaman Home, KABS, Kosciusko County Senior Services, Lily Center, Main Street Warsaw, Warsaw Housing Authority, City Attorney
• MOU with Kosciusko County for parking garage project support
• Approval of claims dockets (special, end-of-month, regular)

The Board of Public Works & Safety unanimously approved the Center Lake Pier demolition contract with Milestone Contractors, LLC for $397,838, along with several 2025 service agreements and MOUs. They also approved a $15M parking garage MOU with Kosciusko County, a $146,421 highway safety grant, and various contracts for IT, legal, and software services.

• Approved Center Lake Pier demolition contract with Milestone Contractors, LLC for $397,838 (unanimous)
• Approved MOU with Kosciusko County for downtown parking garage, estimated $15M total (unanimous)
• Approved $146,421 Highway Safety Improvement Program grant for traffic signal upgrades (unanimous)
• Approved 2025 agreements with Beaman Home ($10,000), KABS ($20,000), Senior Services ($27,500), Lilly Center ($25,000), Main Street Warsaw ($50,000), WHA ($35,000), and AWL ($100,000) (all unanimous)
• Approved ARPA-funded MOUs for roofing: Beaman Home ($25,529.43) and Habitat for Humanity ($55,200) (unanimous)
• Approved legal services contract with Rockhill Pinnick, LLP for $110,000 (unanimous)
• Approved IT services contract with BIT Computers for $207,000 (unanimous)
• Approved claim dockets totaling $5,360,387.22 (unanimous)

Warsaw-Wayne Fire Territory Board

The Warsaw-Wayne Fire Territory Board is meeting to review routine monthly reports, including EMS and fire territory activity for October 2024, expenditure reports, and a CARES update. The board will also consider appointments to the Provider Unit and Participating Unit Executive Boards and any travel requests. The agenda is largely procedural, with no major decisions or public hearings listed.

• Lutheran EMS Report - October 2024
• Warsaw-Wayne Fire Territory Monthly Report - October 2024
• WWFT Monthly Expenditure Report, Operating 2243 – October 2024
• WWFT Monthly Expenditure Report, Equipment Replacement 4410 – October 2024
• Provider Unit and Participating Unit Executive Board Appointments

The Warsaw-Wayne Fire Territory Board approved routine reports, reappointed board members and Fire Chief Joel Shilling for 2025, and approved travel requests. Chief Shilling reported that the membership voted 31-5 to reject the merit system, so the territory will remain under the Board of Public Safety Works for another year.

• Approved November 6, 2024 minutes (unanimous)
• Approved October 2024 reports: EMS, fire activity, CARES newsletter, operating and equipment replacement expenditures (unanimous)
• Approved board appointments for 2025, maintaining status quo (unanimous)
• Approved Fire Chief Joel Shilling for 2025 (unanimous)
• Approved travel requests (unanimous)
• Membership voted 31-5 to reject merit system; territory stays with Board of Public Safety Works

Common Council

The Warsaw Common Council will hold second readings on three ordinances: updating cemetery burial lot and service fees, updating the employee handbook, and amending police salaries. The council will also receive a presentation on the US30 PEL Level 3 alternatives study.

• Ordinance 2024-11-01: update fees for sale of burial lots and services (second reading)
• Ordinance 2024-11-02: employee handbook update (second reading)
• Ordinance 2024-11-03: police salary ordinance amendment (second reading)
• US30 PEL Level 3 Alternatives Presentation

Redevelopment Commission

The Warsaw Redevelopment Commission is meeting to consider resolutions for real estate acquisition and property transfer, apply for a state infrastructure loan, and approve agreements for the E 200 N turn lane project. They will also set the 2025 meeting schedule and approve claims.

• Resolution 2024-12-01: Approving real estate acquisition
• Resolution 2024-12-02: Approving property transfer and final disposition
• Indiana Residential Infrastructure Fund (RIF) loan application
• Agreement with Phend & Brown, Inc for E 200 N turn lane
• Notice of Award and Notice to Proceed for E 200 N turn lane

Board of Zoning Appeals

The Warsaw Board of Zoning Appeals meeting scheduled for November 25, 2024, at 7:00 PM has been cancelled due to lack of business. No items were on the agenda for discussion or decision.

• Meeting cancelled due to lack of business

Parks & Recreation Board

The Warsaw Parks & Recreation Board is meeting to approve October minutes, review facility rates, and consider proposed program and event fees. The board will also hear reports on maintenance and recreation, and discuss the Great Lakes Watercross event. A recognition award for October will be presented.

• Facility Rates Review
• Great Lakes Watercross discussion
• Proposed Program and Event Fees
• Maintenance Report
• Recreation Report

Common Council

The Warsaw Common Council will consider several ordinances and resolutions, including updating cemetery burial lot fees, transferring funds from the Redevelopment General, amending the police salary ordinance, and updating the personnel policy handbook. The meeting also includes approval of prior minutes and reports.

• Ordinance 2024-11-01: Update cemetery fees for burial lots and services
• Resolution 2024-11-02: Transfer request from Redevelopment General
• Ordinance 2024-11-03: Police Salary Ordinance Amendment
• Ordinance 2024-11-02: Amend City of Warsaw Personnel Policy Handbook
• Warsaw Redevelopment Commission Annual Spending Plan report

Redevelopment Commission

This meeting of the City of Warsaw Redevelopment Commission, scheduled for November 18, 2024, has been cancelled. The next meeting is set for December 2 at 4:00 p.m.

• Meeting cancelled
• Next meeting: December 2 at 4:00 p.m.

Board of Public Works & Safety

The Warsaw Board of Public Works & Safety will conduct its regular meeting on November 15, 2024, covering bids for Center Lake Pier demolition, street maintenance contracts, traffic signal upgrades, and grant approvals. The board will also review pay applications for infrastructure projects and consider agreements with service providers.

• Opening bids for Center Lake Pier demolition
• Awarding traffic signal modernization at Main & Lake Street
• Approving $204,000 grant for CR300N stormwater project
• Entering 2025 police service agreement with Pro Air Midwest ($45,000)
• Awarding roof plaza improvements contract

The Board approved several contracts and payments, including awarding the Main & Lake Street traffic signal modernization project to Michiana Contracting, Inc. for $360,642.00. They also accepted a $493,510.50 INDOT Community Crossings grant for road improvements, approved a $174,974.00 rooftop plaza waterproofing proposal, and authorized multiple pay applications and agreements. All decisions were unanimous.

• Awarded Main & Lake Street traffic signal modernization to Michiana Contracting, Inc. for $360,642.00 (unanimous)
• Accepted $493,510.50 INDOT Community Crossings grant for CR 300 N improvements (unanimous)
• Approved Garland/DBS, Inc. rooftop plaza waterproofing proposal for $174,974.00 (unanimous)
• Approved Pavement Solutions, Inc. bid for micro surfacing and crack sealing (unanimous)
• Approved Center Lake pier demolition bid from Milestone Contractors, L.P. for $397,838.00 (unanimous)
• Approved street closure for City of Lakes Car Show on May 18, 2025 (unanimous)
• Approved final pay applications for Frontage Road/Lake Village Lane ($15,916.76) and Kelly Park Pond ($25,046.56) (unanimous)
• Approved chaplain services agreement with Layne Sumner for $1,000/month (unanimous)

Board of Aviation Commissioners

The Warsaw Board of Aviation Commissioners will hold its regular meeting to approve minutes from the October 8 meeting, claims from October, and receive reports from the engineer and manager. No substantive decisions are listed in the agenda.

• Approval of October 8, 2024 meeting minutes
• Approval of October claims
• Engineer's Report
• Manager's Report including Fuel Usage Report and Aviation Department Income Statement
• Stantec Change Order (new business)

Plan Commission

The Warsaw Plan Commission meeting scheduled for November 12, 2024, has been cancelled because there is no business to conduct. No items will be discussed or decided at this meeting.

Warsaw-Wayne Fire Territory Board

The Warsaw-Wayne Fire Territory Board will review monthly reports and consider several new business items, including grant applications, lease agreements, a maintenance contract, and two resolutions. One resolution would transfer funds, while another would reject the Fire Merit Board.

• Permission to apply for K21 Grant for QPR Books Purchase
• Permission to apply for K21 Grant for Deep Trekker PIVOT Underwater ROV
• Office Space 4 Lease Agreement with CARES
• Office Space 6 Lease Agreement with CARES
• Resolution 2024-11-01: Rejecting Fire Merit Board

The Warsaw-Wayne Fire Territory Board approved all agenda items, including permission to apply for two K21 grants (QPR books and an underwater ROV), two office leases for the CARES program, a maintenance contract, two resolutions (FSSA transfer and rejecting the Fire Merit Board), and travel requests. All votes were unanimous.

• Approved minutes from October 1, 2024 (unanimous)
• Approved September 2024 reports from Lutheran EMS, Fire Department, CARES, and expenditure reports (unanimous)
• Granted permission to apply for K21 grant for QPR books ($2,472.50) (unanimous)
• Granted permission to apply for K21 grant for Deep Trekker PIVOT Underwater ROV ($57,428) (unanimous)
• Approved office space 4 and 6 leases for CARES at $400/month each (unanimous)
• Approved Pro Air Midwest 2025 contract for dive tank maintenance ($2,948) (unanimous)
• Approved Resolution 2024-10-06 transferring $28,856.23 from FSSA to Operating (unanimous)
• Approved Resolution 2024-11-01 rejecting the Fire Merit Board (unanimous)

Common Council

The Warsaw Common Council meeting scheduled for November 04, 2024 was cancelled because no business items were listed on the agenda. The next meeting is scheduled for November 18, 2024.

Redevelopment Commission

The Warsaw Redevelopment Commission will decide on adding and acquiring the Applied Thermal property, finalize its transfer, and approve a water main extension project for Petro Drive. The meeting will also review the annual spending plan and approve routine claims.

• Public hearing on adding Applied Thermal property to acquisition list
• Resolution to approve real estate acquisition of Applied Thermal property
• Resolution to approve property transfer and final disposition of Applied Thermal
• Award Petro Drive Water Main Extension Project
• Agreement for Petro Drive Water Main Extension with G&G Hauling and Excavating, Inc. for $X (exact amount not specified in agenda)

The Warsaw Redevelopment Commission unanimously approved three resolutions to add Applied Thermal to the acquisition list, authorize the property acquisition, and approve the final disposition back to Applied Thermal. The commission also awarded a $84,702 contract to G&G Hauling for the Petro Drive water main extension, approved the related agreement, and approved the annual spending plan report and claims.

• Approved Resolution 2024-11-01 adding Applied Thermal to acquisition list (unanimous)
• Approved Resolution 2024-11-02 authorizing real estate acquisition of Applied Thermal property (unanimous)
• Approved Resolution 2024-11-03 approving property transfer and final disposition to Applied Thermal (unanimous)
• Awarded Petro Drive Water Main Extension project to G&G Hauling for $84,702 (unanimous)
• Approved agreement with G&G Hauling and Excavating, Inc. for Petro Drive water main extension (unanimous)
• Approved annual spending plan report (unanimous)
• Approved claims as presented (unanimous)

Board of Public Works & Safety

The Board of Public Works & Safety will open sealed quotes for the Lake and Main traffic signal modernization and the CR 200 N turn lane, and consider awarding a contract for shoreline stabilization at Kiwanis Park and Pike Lake. They will also vote on several agreements, including a 60-month contract with Axon Enterprises for police cameras, a salt agreement with Warsaw Community Schools, and a lease for fire department office space. Other items include demolition payment, pay applications, grant permissions, and various wastewater and stormwater projects.

• Open sealed quotes for Lake and Main Traffic Signal Modernization
• Open sealed quotes for CR 200 N Turn Lane
• Consider award of 2024 Shoreline Stabilization at Kiwanis Park and Pike Lake
• Approve 60-month agreements with Axon Enterprises for police cameras
• Approve 2024-2025 Warsaw Community Schools Salt Agreement

Board of Zoning Appeals

The Warsaw Board of Zoning Appeals will consider five requests, including use variances for a group housing and office space at Bowen Center, a development standards request for Park Ridge South, and a special exception for a property on Winona Avenue. The board will also approve minutes from its September meeting.

• Use variance for group housing at Bowen Center, Frontage Road
• Use variance for office space at Bowen Center, Frontage Road
• Development standards request for 3015 Hemlock Lane (Park Ridge South LLC)
• Development standards request for 1015 Country Club Lane (Kosins)
• Special exception for 1403 E. Winona Avenue (Singh)

Plan Commission

The Warsaw Plan Commission will consider three new business items: a dedicated right-of-way on Petro Drive, a plat split for Detroit Street Complex LLC, and a resolution to add Applied Thermal to the acquisition list for the City's Consolidated Northern and Central TIF district. The meeting also includes approval of prior minutes and an oath of office for Jeff Owens.

• 2024-10-01 Petro Drive – Dedicated ROW
• 2024-10-02 Detroit Street Complex LLC – Split of plat
• 2024-10-05 Resolution: Addition of Applied Thermal to Acquisition List, City of Warsaw Consolidated Northern and Central TIF

The Warsaw Plan Commission approved the dedication of a right-of-way for Petro Drive, an east-west connection that will serve the Tipper River Downs development and improve access to SR 15. The commission also approved a replat splitting Detroit Street Complex into three lots and passed a resolution adding Applied Thermal to the TIF acquisition list. All decisions were unanimous except for the TIF resolution, which passed 5-0 with one abstention.

• Approved 2024-10-01 Petro Drive dedicated right-of-way (unanimous)
• Approved 2024-10-02 Detroit Street Complex replat, preliminary and final (unanimous)
• Approved 2024-10-05 Resolution adding Applied Thermal to TIF acquisition list (5-0, 1 abstention)

Board of Zoning Appeals

The Warsaw Board of Zoning Appeals will meet on September 23, 2024, to administer the oath of office and review development standards for three properties: 3015 Hemlock Lane, 1638 Armstrong Road (three separate cases), and 1638 Armstrong Road again. No unfinished business or public hearings are listed.

• Development standards review for 3015 Hemlock Lane (Park Ridge South LLC)
• Development standards review for 1638 Armstrong Road (Purity Cylinder Gases) — three separate cases

The Board of Zoning Appeals approved three variances for Purity Cylinder Gases at 1638 Armstrong Rd, allowing a smaller green space, a reduced landscape buffer with conditions, and gravel paving with a concrete apron. A variance for a sign at 3015 Hemlock Ln was tabled to the October 16, 2024 meeting. Minutes from July 22, 2024 were approved unanimously.

• Approved smaller green space variance at 1638 Armstrong Rd (motion carried)
• Approved reduced landscape buffer variance with 6-8 ft hedge condition (motion carried)
• Approved gravel paving variance with 20 ft concrete apron at west entrance (motion carried)
• Tabled sign variance at 3015 Hemlock Ln to October 16, 2024
• Approved July 22, 2024 meeting minutes (unanimous)

Plan Commission

The Warsaw Plan Commission is meeting to handle routine items including an oath of office, a BZA appointment, and approval of July minutes. The main new business is a proposal from U Store It, though details are not provided in the agenda.

• Oath of office for Dave Baumgartner
• BZA appointment
• Approval of July 8, 2024 meeting minutes
• New business: U Store It

The Warsaw Plan Commission approved the building façade material for the proposed U Store It facility at the southeast corner of Winona Ave and Park Ave, with an amendment requiring a minimum of 36 inches of brick or stone at the bottom of the wall facing Winona Ave. The motion passed unanimously. The meeting also included the swearing-in of David Baumgartner and approval of the July 8, 2024 minutes.

• Approved U Store It building material with amendment requiring 36" brick/stone on Winona-facing wall (unanimous)
• Approved July 8, 2024 meeting minutes (unanimous)
• Swore in David Baumgartner as new commission member
• Appointed David Baumgartner to BZA (unanimous)

General

The Warsaw Board of Zoning Appeals meeting scheduled for August 26, 2024, at 7:00 PM has been cancelled due to lack of business. No items were on the agenda for discussion or decision.

• Meeting cancelled due to lack of business

Plan Commission

The Warsaw Plan Commission meeting scheduled for August 12, 2024, was cancelled because no business items were submitted for discussion.