Waukesha public meetings in 2023

Board of Public Works

The Board of Public Works will review several contract change orders for local infrastructure projects. The meeting also includes a discussion on adjusting the 2024 latex paint disposal fee and proposed amendments to City Codes 13.055 and 13.056.

• Contract Change Order No. 1 with Ford Construction Co., Inc. for Waukesha Springs and Oaks Park Open Air Shelter Installation
• 2024 Drop-Off Center Latex Paint Disposal Fee Adjustment
• Contract Change Order No. 1 with Visu-Sewer, Inc. for the 2023 Sanitary Sewer Lining project
• Contract Change Order No. 1 with Clark Dietz, Inc. for Ruben Drive Sanitary Pump Station Elimination Engineering Services
• Amendments to City Codes 13.055 and 13.056

The Board of Public Works recommended several contract change orders and city code amendments for Council approval. It also recommended increasing fees for liquid latex paint disposal at the Drop-Off Center to move closer to cost neutrality.

• Recommended increasing latex paint disposal fees from $1 to $2 per gallon and $0.25 to $1 per quart (5-0)
• Recommended City Code 13.055 and 13.056 amendments for Council approval (5-0)
• Recommended Contract Change Order No. 1 with Ford Construction Co., Inc. for open air shelters (5-0)
• Recommended Contract Change Order No. 1 with Visu-Sewer, Inc. for sanitary sewer lining (5-0)
• Recommended Contract Change Order No. 1 with Clark Dietz, Inc. for Ruben Drive pump station engineering (5-0)
• Approved December 7, 2023 meeting minutes (5-0)
• Approved Public Works payments (5-0)

Waukesha Water Commission

The Waukesha Water Commission will review several contract amendments and service agreements. The meeting also includes discussions regarding 2024 fees, charges, and a public fire protection fee.

• Emergency water main replacement on Park Avenue and Bethesda Court not to exceed $329,300.00
• Two-year cleaning services agreement with Rembrandt Commercial Cleaning
• Contract amendment with Black and Veatch for $250,000.00
• Amendments 15 and 17 with Greeley and Hansen
• 2024 blanket purchase orders totaling $8,043,259

The Commission declared an emergency to replace water mains on Park Avenue and Bethesda Court. Members also approved several contract amendments, 2024 purchase orders, and a billing services proposal.

• Declared emergency to replace water mains on Park Avenue and Bethesda Court via Underground Pipeline Inc. for up to $329,300.00 (6-0)
• Approved 2024 blanket purchase orders totaling $8,043,259 (6-0)
• Approved $250,000.00 contract amendment for Black and Veatch, pending staff review (6-0)
• Approved Greeley and Hansen Amendment 15 ($180,858.70) and Amendment 17 ($259,328.66), pending staff review (6-0)
• Approved two-year cleaning agreement with Rembrandt Commercial Cleaning for $23,298 in 2024 and $23,996 in 2025 (6-0)
• Approved Developer’s and Easement Agreements for Rolling Meadows at no cost to the Utility (6-0)
• Approved AB Data proposal for water bill and taxroll letter mailing (6-0)
• Approved payments from the General Fund and Improvement Fund (6-0)

City Council

The City Council will consider adopting the 2023 Update to the Comprehensive Plan following a public hearing. The agenda also includes several transit service adjustments, contract renewals, and various city infrastructure requests.

• Adoption of the 2023 Update to the Comprehensive Plan
• Proposed elimination of Sunday service for Transit Route 2/3 effective January 15, 2024
• Funding of $375,244 for Implementing Crisis Intervention Teams program
• Approval of a 3-lot Certified Survey Map for the Springs at Meadowbrook/Summit Fields project
• Proposed intergovernmental agreement with Milwaukee Transport Services, Inc. for Route 1

The City Council approved the 2023 Comprehensive Plan update and voted to discontinue the sale of new cemetery perpetuity agreements effective January 1, 2024. Existing agreements will remain in place, though silk flowers and wreaths will transition to an annual fee. Additionally, the council denied a bartender license application and approved a rooming house license with specific conditions.

• Approved 2023 Comprehensive Plan update (ID#23-8131)
• Discontinued new cemetery perpetuity agreements effective 1/1/24 (10-3)
• Denied bartender application for Juliana May (12-1)
• Approved Kasper Roth rooming house license with conditions (13-0)
• Approved December 5, 2023 meeting minutes (13-0)

Parks, Recreation and Forestry Board

The Parks, Recreation and Forestry Board will review the proposed design for the Parade Memorial at Grede Park. The meeting includes decisions on purchasing two wide area mowers and a soil shredder and screener from the 2024 budget. The Board will also consider a 2024 sponsorship agreement with DICK’S Sporting Goods.

• Proposed design and site development plan for Parade Memorial at Grede Park
• Purchase of two Wide Area Mowers (11' and 16' cut)
• Purchase of Ecotec Soil Shredder & Screener
• 2024 sponsorship agreement with DICK’S Sporting Goods
• Proposed 2024 PRF Board meeting schedule

The Board recommended the approval of the Parade Memorial design and a sponsorship agreement with DICK's Sporting Goods. It also approved the purchase of two wide area mowers and a soil shredder and screener from the 2024 CIP Fleet Budget.

• Recommended approval of Parade Memorial design and site development plan at Grede Park (6-0)
• Approved purchase of two Wide Area Mowers from 2024 CIP Fleet Budget (6-0)
• Approved purchase of Ecotec Soil Shredder & Screener from 2024 CIP Fleet Budget (6-0)
• Recommended Common Council approve 2024 sponsorship agreement with DICK's Sporting Goods (6-0)
• Approved 2024 Board Meeting Schedule (6-0)
• Approved November 20, 2023 meeting minutes (5-0)

Redevelopment Authority

The Redevelopment Authority will review an affordable housing development loan for Habitat for Humanity of Waukesha County to support homes in the Domenica Park Subdivision. The body will also discuss potential amendments to the terms and policies of the Affordable Housing Home Rehab Loan program.

• Affordable housing development loan for Habitat for Humanity at Domenica Park Subdivision
• Potential amendments to Affordable Housing Home Rehab Loan program terms and policies
• Update on Redevelopment Authority Loan Programs

The Waukesha Redevelopment Authority approved a $450,000 construction loan to Habitat for Humanity of Waukesha County for affordable homes at the Domenica Park Subdivision. The loan carries a 3% interest rate and is due in 24 months. The board also reviewed loan programs and discussed potential amendments to the Affordable Housing Home Rehab Loan policy, but no action was recorded on those items.

• Approved October 16, 2023 minutes (4-0 vote with 3 absent)
• Approved $450,000 construction loan to Habitat for Humanity at 3% interest, due in 24 months (4-0 vote with 3 absent)
• Discussed potential amendments to Affordable Housing Home Rehab Loan terms (no action recorded)

Library Board

The Library Board will review several policy updates including Studio 321 and filming guidelines. The meeting includes discussions on budget, staffing, and public art committee recommendations.

• Adoption of Library Policy B-6: Studio 321
• Review of Library Policy A-9B regarding Filming and Photography
• Public Art Committee recommendation on Audley and Homar pieces
• Discussion of Human Resources Policy C-3 Leaves of Absence
• Waukesha County Community Foundation accounts and year-end disbursements

The Library Board approved several new policies regarding studio use, filming, and human resources. The board also authorized December bills and a fund request from the Waukesha County Community Foundation.

• Approved December 2023 bills for $103,203.98 (9-0)
• Approved December 2023 financial statements (9-0)
• Approved Library Policy B-6: Studio 321 (9-0)
• Approved Library Policy A-9B Filming and Photography (9-0)
• Approved Public Art Committee Recommendation on Audley and Homar pieces (9-0)
• Approved Human Resources Policy C-3 Leaves of Absence (9-0)
• Approved request for $5,100 from Waukesha Reads Fund via WCCF (8-0-1)
• Approved Patron Relations Associate Job Description (9-0)

Library Human Resources Committee

The committee will review the November 2023 meeting minutes. Discussion and action items include a Patron Relations Associate position and updates to the C-3 Leaves of Absence policy.

• Review of November 2023 Library HR Meeting Minutes
• Discussion/Action regarding Patron Relations Associate (PC23-0484)
• Discussion/Action regarding Human Resources Policy: C-3 Leaves of Absence
• Closed session discussion regarding the Library Director's annual evaluation

Cemetery Commission

The Commission will review proposed pricing changes for 2024. The meeting also includes discussion regarding endowment programs and reports from the Cemetery Director and various organization presidents.

• Review and action on 2024 proposed price increases
• Discussion and possible action regarding endowment programs
• Cemetery Director's Services Report (January–November 2023)
• Cemetery Director's PL Statement (January–October 2023)

The Commission approved proposed price increases for Prairie Home Cemetery for 2024. It also decided to discontinue the current endowment program starting January 1, 2025, while maintaining annual programs for wreaths and silk flowers.

• Approved 2024 PHC price increases (6-0)
• Approved discontinuation of current endowment program as of January 1, 2025, while honoring existing contracts in perpetuity and continuing annual wreath and silk flower programs (5-1)
• Approved October 9, 2023 meeting minutes with correction to attendance (6-0)

Plan Commission

The Plan Commission will review several site plans, including a hotel, restaurant addition, and residential projects. The body will also consider a public hearing for a conditional use permit and a recommendation on the City's Comprehensive Plan.

• 3-lot Certified Survey Map for Springs at Meadowbrook/Summit Fields project
• Parking lot lighting upgrade at 225 Carroll Street
• New parking lot, sidewalk, and stoop at 1806 E. Main Street
• Conditional Use Permit for commercial vacuum truck sales at 1305 Sentry Drive
• Demolition of car wash building at 1635 E. Main Street

The Waukesha Plan Commission approved a conditional use permit for Ditch Witch Midwest to sell vacuum trucks and approved site plans for new parking lots and a duplex. The commission also recommended approval of Chapter 16 Building Code amendments and the 2023 Comprehensive Plan update. Two items, a restaurant addition and a hotel architectural review, were held for further consideration.

• Approved Certified Survey Map for Springs at Meadowbrook/Summit Fields (unanimous consent)
• Approved minor site plan for Carroll University parking lights (unanimous consent)
• Approved final site plan for Critter Control parking lot (unanimous consent)
• Approved conditional use permit for Ditch Witch Midwest vacuum truck sales (6-0)
• Approved removal of car wash building at 1635 E. Main Street with conditions (6-0)
• Approved final site plan for Fleetfoot Duplexes with conditions (6-0)
• Held minor site plan for Spring City Restaurant addition (6-0)
• Held final architectural review for Cobblestone Hotel (6-0)

Finance Committee

The committee will consider a contract for Houseal Lavigne Associates, LLC to update city zoning and sign ordinances. Members will also review the acceptance of $375,244 in funding for crisis intervention and community policing development.

• Contract for Houseal Lavigne Associates, LLC for City Zoning and Sign Ordinances update
• $375,244 in funding from the Office of Community Oriented Services for Crisis Intervention Teams

The Finance Committee approved a contract with Houseal Lavigne Associates, LLC to update the City’s Zoning and Sign Ordinances. The committee also accepted $375,244 in funding from the Office of Community Oriented Services for the Implementing Crisis Intervention Teams- Community Policing Development program.

• Approved contract with Houseal Lavigne Associates, LLC for Zoning and Sign Ordinance updates (3-0)
• Accepted $375,244 in funding for Implementing Crisis Intervention Teams- Community Policing Development program (3-0)
• Approved November 28, 2023 meeting minutes

Ordinance & License Committee

The Ordinance & License Committee will review proposed adjustments to municipal ordinances. These include expanding enforcement authority for Community Service Officers and updating procedures for collecting false alarm payments.

• Adjustment to Ordinance 25.08 regarding Community Service Officer loitering enforcement
• Adjustment to Ordinance 30.04 regarding False Alarm payment collection
• Invited Bartender Applications
• Other License Applications

The Ordinance & License Committee approved several business licenses and bartender applications. The committee also voted to grant Community Service Officers authority to enforce loitering ordinances and modified the process for collecting false alarm payments.

• Approved adjustment to Ordinance 25.08 allowing Community Service Officers to enforce loitering (5-0)
• Approved adjustment to Ordinance 30.04 regarding false alarm payment collection and weather incidents (5-0)
• Approved Reserve 'Class B' Beer & Liquor applications for Birdie Boyz Indoor Golf and Tap In Golf Bar (5-0)
• Approved Rooming House Application for Kasper Roth contingent on inspections by Dec 31, 2023 (5-0)
• Denied Class 'B' & Class C Wine application for Waukesha Skateland (5-0)
• Approved bartender application for Heather L. Ward (5-0)
• Denied bartender application for Juliana S. May (5-0)
• Held bartender application for Lee H. Johnson due to legal proceedings (5-0)

Board of Public Works

The Board of Public Works will review several contract change orders for park and demolition projects. The meeting also includes a request for a one-time sewer credit for Bielinski Homes, Inc.

• Contract Change Order No. 2 for artificial turf installation at Mindiola Park
• Contract Change Order No. 1 for Silurian Springhouse Foundation Alteration project
• Contract Change Order No. 2 for demolition and asbestos abatement at 315 N. West Ave.
• Contract for Street Sweeping Disposal Services
• Sewer credit/refund request from Bielinski Homes, Inc. for multiple addresses

The Board of Public Works recommended four contracts and change orders to the City Council for consent. The Board also approved a one-time sewer credit for Bielinski Homes, Inc. and authorized various payments.

• Recommended Contract Change Order No. 2 for Mindiola Park artificial turf (5-0)
• Recommended Contract Change Order No. 1 for Silurian Springhouse Foundation Alteration (5-0)
• Recommended Contract Change Order No. 2 for 315 N. West Ave. demolition and asbestos abatement (5-0)
• Recommended Contract for Street Sweepings Disposal Services (5-0)
• Approved one-time sewer credit/refund for Bielinski Homes, Inc. (5-0)
• Approved payments ID#23-8237 (5-0)
• Approved November 9, 2023 meeting minutes (5-0)

Transit Commission Meeting

The Transit Commission will hold a public hearing regarding the proposed elimination of Sunday service for Route 2/3. The commission will also review a service agreement with Milwaukee Transport Services, Inc. and a paratransit service agreement with WI Transportation, LLC.

• Proposed elimination of Operating Route 2/3 on Sundays effective January 15, 2024
• Proposed Intergovernmental Agreement with Milwaukee Transport Services, Inc. to operate Route 1 in Milwaukee County
• Proposed agreement with WI Transportation, LLC for grandfathered Route 901 paratransit service

The Transit Commission voted to eliminate Route 2/3 service on Sundays starting January 15, 2024. The commission also approved an agreement with Milwaukee Transport Services, Inc. and a paratransit service agreement for grandfathered passengers.

• Approved elimination of Operating Route 2/3 on Sundays effective January 15, 2024 (5-0)
• Approved Intergovernmental Agreement with Milwaukee Transport Services, Inc. to operate Route 1 in Milwaukee County (5-0)
• Approved agreement with WI Transportation, LLC to provide paratransit service to grandfathered passengers of Waukesha County Route 901 (5-0)
• Approved November 9, 2023 meeting minutes (5-0)

Landmarks Commission

The Commission will review requests for exterior modifications at 256 W. Broadway and 408 McCall St. Members will also discuss the 2024 meeting schedule and a potential shift to staff approval for certain applications.

• Certificate of Appropriateness for painting and awning replacement at 256 W. Broadway
• Certificate of Appropriateness for roof, gutter, siding, and window work at 408 McCall St.
• Discussion of 2024 Landmarks Commission meeting dates
• Discussion of potential shift to staff approval for certain Certificate of Appropriateness applications

The commission approved a request to paint the exterior and replace the awning at 256 W. Broadway. Members also set the 2024 meeting dates and tabled a discussion regarding staff approval for certain COA applications. A request for work at 408 McCall St. was held until January.

• Approved exterior painting and awning replacement at 256 W. Broadway (5-0)
• Approved 2024 meeting dates (5-0)
• Denied motion to reject shift to staff approval for certain COA applications (2-3)
• Approved returning COA staff approval discussion to next meeting (3-2)
• Approved October 4, 2023 minutes with corrections (4-0)

Information Technology Board

The Information Technology Board will review and act on two software contracts. These items include a renewal for UKG Payroll software and a contract for First Two data intelligence software.

• UKG Payroll software 24-month contract renewal
• First Two data intelligence software contract

City Council

The City Council will review several requests for the use of ARPA funds, including $595,000 for flood mitigation and $600,000 for a parade memorial at Grede Park. The agenda also includes discussions on sign ordinance changes, various recreation service contracts, and a five-year agreement with Flock Group, Inc.

• $595,000 ARPA funding request for 2024 Flood Mitigation improvement project
• $600,000 ARPA funding request for Parade Memorial at Grede Park
• Five-year agreement with Flock Group, Inc. for Flock Safety Platform
• Code amendments for Chapter 27 Signs and Outdoor Advertising regarding a Downtown Perimeter District
• Grant application for 21st Century Community Learning Center at Heyer Elementary School

The City Council approved two separate ARPA funding requests for flood mitigation and a parade memorial. The council also approved a five-year contract for the Flock Safety Platform and updated sign ordinances for a new Downtown Perimeter District.

• Approved $600,000 in ARPA funding for Parade Memorial at Grede Park (7-7, Mayor broke tie)
• Approved $595,000 in ARPA funding for 2024 Flood Mitigation improvement project (14-0)
• Approved five-year agreement with Flock Group, Inc. for Flock Safety Platform (13-0)
• Approved Chapter 27 Code Amendments to create a Downtown Perimeter District for signs (13-0)
• Approved poll worker and special voting deputy appointments for 2024-2025 (13-0)
• Denied Invited Bartender Application for Kurtis Koch (14-0)
• Approved November 21, 2023 minutes (13-0)

Public Art Committee

The Public Art Committee will review a design concept report for Friedman Alley. The committee will also consider the Pewaukee Arts Council Art Placement Project and a request to fund part of the artwork for the Parade Memorial at Grede Park.

• Report on Friedman Alley Design Concept
• Review of Pewaukee Arts Council Art Placement Project
• Funding request for Parade Memorial artwork at Grede Park

City Council

The agenda contains only a notice for the Mayor's Celebrate Waukesha Breakfast. No legislative items, ordinances, or contracts are scheduled for discussion.

• Celebrate Waukesha Breakfast

Building and Grounds

The Building and Grounds committee will discuss several neighborhood requests regarding traffic safety, signage, and parking restrictions. Items include investigations into road signs on Mohican Trail and truck traffic on Dolphin Drive, as well as seasonal no-parking requests for Welsh Court and Albany Court.

• Reflectors for median north of Summit Avenue into Woodland Hills Subdivision
• Signage investigation for Mohican Trail east of Huron Lane
• Truck traffic referral for eastbound Dolphin Drive
• No trucking signs for southbound Springdale Road and Bluemound Road
• Seasonal no-parking requests for Welsh Court and Albany Court

The committee recommended several traffic safety measures, including new stop signs on Mohican Trail and 'No Outlet' and 'No Trucking' warnings. It also proposed new seasonal and permanent no-parking zones and the removal of two 'Deaf Child' signs.

• Recommended 'keep right' signs for Woodland Hills Drive median (3-0)
• Recommended speed limit, curve warning, and stop signs for Mohican Trail (3-0)
• Recommended 'No Outlet' sign for eastbound Dolphin Drive (3-0)
• Recommended no parking zone in south cul-de-sac of Marlin Court (3-0)
• Recommended 'no trucking over 3 tons ahead' signs for southbound Springdale Road (3-0)
• Recommended rescinding 'Deaf Child' signs on S. Grand Ave and Dodie Dr (3-0)
• Recommended seasonal no parking on Welsh Court from Nov 1 to April 1 (3-0)
• Recommended seasonal no parking on Albany Court from Nov 1 to April 1 (3-0)

Finance Committee

The Finance Committee will review the ARPA spending plan overview. The committee is considering requests to use ARPA funds for a parade memorial at Grede Park and a 2024 flood mitigation project. Members may also discuss recommendations for remaining unassigned ARPA funds.

• $600,000 ARPA funding request for Parade Memorial at Grede Park
• $595,000 ARPA funding request for the 2024 Flood Mitigation improvement project
• Review of the ARPA Spending Plan Overview
• Possible recommendation for use of remaining unassigned ARPA funds

The committee approved two requests for ARPA funding totaling $1,195,000. One request for remaining unassigned ARPA funds was placed on hold.

• Approved $600,000 in ARPA funding for Parade Memorial at Grede Park (3-2)
• Approved $595,000 in ARPA funding for 2024 Flood Mitigation improvement project (5-0)
• Placed recommendation for remaining unassigned ARPA funds on hold

Ordinance & License Committee

The Ordinance & License Committee will review several license applications. These include invited bartender applications and other application types.

• Invited Bartender Applications (ID#23-8198)
• Invited Other Applications (ID#23-8200)

The Ordinance & License Committee approved a beer and wine license for Let it Be LTD and denied a bartender application for Kurtis Koch. One bartender application was held for a future meeting.

• Approved Original Class "B" Beer and "Class C" Wine application for Let it Be LTD (4-0)
• Approved denial of invited bartender Kurtis Koch (4-0)
• Held bartender application for Lee H. Johnson to the next meeting
• Approved November 13, 2023 minutes by unanimous consent

City Council

The City Council will review proposed 2024 sanitary sewer rates and connection charges. The agenda includes several certified survey maps for land development and a public hearing regarding rezoning at 1016 Guthrie Road. Additionally, the council will consider a $1,175,000 state trust fund loan for property demolition.

• Proposed 2024 Sanitary Sewer Rates and Connection Charge Schedule
• $1,175,000 State Trust Fund borrowing for 315 N. West Ave. demolition
• Rezoning petition for 1016 Guthrie Road (Fleetfoot Duplex PUD)
• Certified Survey Map for 2720 N. Grandview Blvd.
• Certified Survey Map for 1733 E. Moreland Blvd. (Lithia Subaru)

The City Council authorized discussions with the Mandel Group for the sale of city-owned property on Delafield Street. The council also approved a $1.175M loan for demolition at 315 N. West Ave. and opted out of a PFAS class-action lawsuit.

• Directed staff to proceed with Mandel Group for sale of 130, 200, 230, 318 Delafield St. (13-2)
• Approved $1,175,000 State Trust Fund borrowing for demolition at 315 N. West Ave. (13-1-1)
• Authorized City Attorney to opt-out of DuPont and 3M PFAS class-action lawsuit (14-1)
• Approved rezoning and PUD amendment for 1016 Guthrie Road to allow duplexes (15-0)
• Approved $48,000 bid from Guelig Waste Removal & Demolition LLC for 2525 Meadowbrook Rd. (15-0)
• Approved $39,182 bid from Bevara, Inc. for Fire Station 1 generator and switches (15-0)
• Approved license agreement for Salvation Army use of City Hall annex for Toy Shop (14-0-1)
• Approved chemical bids for phosphorus removal and polymer (15-0)

Parks, Recreation and Forestry Board

The Parks, Recreation and Forestry Board is reviewing several operational items including the 2024 Public Events Handbook and winter-spring program fees. The board will also consider various service contracts for community classes and event vendors.

• Proposed 2024 Public Event Policies and Procedures (Handbook)
• Relocation of a storage shed on Fox River Sanctuary park property
• Purchase of a 2024 Mecalac Mini Loader with attachments
• Proposed 2024 Winter-Spring Program Season Fees & Charges Schedule
• Proposed Banner Advertising Policy at City park facilities

The Board approved the purchase of a 2024 Mecalac Mini Loader and updated policies for public events, banner advertising, and program fees. Several recommendations for recreation service contracts and grants were forwarded to the Common Council for approval.

• Approved purchase of 2024 Mecalac Mini Loader for $69,049 (8-0)
• Approved 2024 Public Event Policies and Procedures Handbook (8-0)
• Approved relocation of Waukesha School District storage shed at Fox River Sanctuary (8-0)
• Approved 2024 Winter-Spring Program Season Fees & Charges Schedule (8-0)
• Approved Banner Advertising Policy at City park facilities (8-0)
• Recommended Common Council approve 21st Century Community Learning Center Grant for Heyer Elementary (8-0)
• Recommended Common Council approve fireworks contract extension with Spielbauer Fireworks Company (8-0)
• Recommended Common Council approve recreation contracts for beekeeping, cookie decorating, dance, and sport conditioning (8-0)

Waukesha Water Commission

The Commission will consider the 2024 Operating Plan and Capital Improvement Plan. The agenda also includes proposals for emergency water main replacements on Genesee Street and David Lane.

• Approval of 2024 Operating Plan and Capital Improvement Plan
• Emergency water main replacement on Genesee Street ($232,325.00)
• Emergency water main replacement on David Lane (not to exceed $328,302.00)
• Change order for Contract Package 2B ($123,946.48)
• Purchase of a Worksite Utility Vehicle (not to exceed $45,000)

The Waukesha Water Commission approved the 2024 Operating and Capital Improvement Plans and authorized emergency contracts to replace water mains on Genesee Street and David Lane. The David Lane contract was amended to a total of $401,167.00, while the Genesee Street contract was set at $232,325.00. The commission also approved two change orders for existing contracts and the purchase of a utility vehicle for the Booster Pumping Station.

• Approved 2024 Operating Plan and Capital Improvement Plan (5-0)
• Approved emergency contract for Genesee Street water main replacement at $232,325.00 (5-0)
• Approved amended emergency contract for David Lane water main replacement at $401,167.00 (5-0)
• Approved Change Order for Contract Package 2B at $123,946.48 (5-0)
• Approved Change Order for Contract Package 6 at $131,886.32 (5-0)
• Approved purchase of Worksite Utility Vehicle for Booster Pumping Station not to exceed $45,000 (5-0)
• Approved payments from General Fund and Improvement Fund (5-0)
• Approved minutes of October 19, 2023 meeting (5-0)

Plan Commission

The Commission will review several site plans, including a new Subaru dealership and a Cobblestone Hotel. Members will also consider code amendments for downtown signage and the final draft of the City Comprehensive Plan.

• Final Site Plan for Wilde Subaru at 1560 E. Moreland Blvd.
• Final Site Plan for Cobblestone Hotel at 704 N. Grand Avenue
• Certified Survey Map for 2720 N. Grandview Blvd. involving a Panda Express store
• Certified Survey Map for 1733 Manhattan Dr. regarding a future Subaru dealership
• Code amendments for Chapter 27 Signs and Outdoor Advertising

The Plan Commission recommended the 2023 Comprehensive Plan update and new downtown sign district rules to the City Council. The commission also approved site plans for a new Subaru dealership and a Cobblestone Hotel.

• Recommended 2023 Comprehensive Plan update to City Council (6-0)
• Recommended Downtown Perimeter District sign code amendments to City Council (6-0)
• Approved final site plan for Cobblestone Hotel at 704 N. Grand Avenue with conditions (6-0)
• Approved final site plan for Wilde Subaru at 1560 E. Moreland Blvd. with conditions (6-0)
• Approved sign variance for Tallgrass Villas on Northview Road (6-0)
• Approved minor site plan changes for Scenic Self Storage at 900 Silvernail Road with conditions (5-0-1)
• Approved consent agenda including CSMs for 2720 N. Grandview Blvd, 1733 Manhattan Dr, and 704 N. Grand Avenue
• Approved minor site plan changes for 801 N. East Avenue and 800 Venture Court

Finance Committee

The committee will review an intergovernmental agreement with the DNR regarding mutual aid and fire suppression. Members will also consider a resolution for a $1,175,000 State Trust Fund loan for property demolition.

• Intergovernmental Agreement with the DNR for Mutual Aid and Fire Suppression Services
• Resolution for $1,175,000 State Trust Fund borrowing for demolition and asbestos abatement at 315 N. West Ave.

The committee recommended approval of a State Trust Fund loan for asbestos abatement and demolition at 315 N. West Ave. It also approved an intergovernmental agreement with the DNR for fire suppression and mutual aid services.

• Approved Intergovernmental Agreement with DNR for Mutual Aid and Fire Suppression Services (5-0)
• Recommended approval of $1,175,000 State Trust Fund Borrowing for demolition and asbestos abatement at 315 N. West Ave. (4-1)
• Approved October 24, 2023 meeting minutes

Ordinance & License Committee

The Ordinance & License Committee will review several categories of license applications. These include invited bartender applications and other various license requests.

• Invited Bartender Applications (ID#23-8134)
• Invited Other Applications (ID#23-8135)
• Other License Applications (ID#23-8136)

The Ordinance & License Committee approved liquor licenses for Funky Monkey, The Charcuterie House, and Metro Market #315. The committee also acted on bartender applications and a premise transfer for Margaritas.

• Approved bartender application for Raul Gutierrez (5-0)
• Denied bartender application for Kurtis J. Koch (5-0)
• Approved Original 'Class B' Beer & Liquor application for Funky Monkey (5-0)
• Approved Successor/Change of Agent for Metro Market #315 (5-0)
• Approved 'Class A' Beer & Liquor application for The Charcuterie House (5-0)
• Approved Transfer of Premise to Premise for Margaritas (5-0)
• Held bartender application for Lee H. Johnson until next meeting

Library Board

The Library Board will review several 2024 service agreements, including cafe consulting and office space rental. The meeting includes updates on the strategic plan, the 2024 budget, and a discussion regarding library card eligibility policy.

• Discussion/action regarding 2024 Cafe Consulting agreement
• Discussion/action regarding 2024 CAFE office space rental
• Discussion/action regarding 2024 Resource Library contract
• Discussion/action regarding Library Policy C-1: Eligibility for a Card
• Review of the 2024 Annual Addendum to the Bridges Library System Member Library & Cafe Agreements

The Library Board approved $56,245.95 in bills and the November 2023 financial statements. The board also approved a library card eligibility policy and multiple 2024 agreements regarding cafe consulting, office space, and resource library services.

• Approved November 2023 bills for $56,245.95 (10-0)
• Approved November 2023 financial statements (10-0)
• Approved Library Policy C-1: Eligibility for a Card (unanimous)
• Approved 2024 Cafe Consulting agreement (unanimous)
• Approved 2024 CAFE office space rental (unanimous)
• Approved 2024 Resource Library contract (unanimous)
• Approved 2024 Annual Addendum to the Bridges Library System Member Library & Cafe Agreements (10-0)
• Approved October 12, 2023 meeting minutes (unanimous)

Board of Public Works

The Board of Public Works will review proposed 2024 sanitary sewer rates and connection charge schedules. The meeting also includes reviewing bids for demolition, generator replacement, and chemical supplies.

• Proposed 2024 Sanitary Sewer Rates
• Proposed 2024 Sewer Connection Charge Schedule
• Demolition and Asbestos Abatement of 2525 Meadowbrook Rd bids
• Fire Station 1 Replacement Generator and Transfer Switches bids
• Contract Change Order No. 1 for artificial turf at Mindiola Park

The Board of Public Works recommended the 2024 sanitary sewer rates and connection charge schedule for Council consent. The board also approved several one-time sewer credits for residents and recommended multiple low bids for demolition, equipment, and chemical supplies.

• Recommended 2024 Sanitary Sewer Rates for Council Consent (4-0)
• Recommended 2024 Sewer Connection Charge Schedule for Council Consent (4-0)
• Recommended $48,000 low bid from Guelig Waste Removal & Demolition LLC for 2525 Meadowbrook Rd (4-0)
• Recommended $39,182 low bid from Bevara, Inc. for Fire Station 1 generator and switches (4-0)
• Recommended low bids for phosphorus removal chemicals from Kemira Water Solutions and Chemtrade Chemicals US LLC (4-0)
• Recommended low bid from SNF Water Science for polymer at $1.88/lb (4-0)
• Approved one-time sewer credits for residents at 200 E. Laflin Ave, 1105 Belmont Dr, 1218 Mohican Trl, 2501 Abbey Rd, 2925 Minot Ln, and 3730 Stillwater Ct (4-0)
• Recommended Contract Change Order No. 1 for Mindiola Park artificial turf installation (4-0)

City Council

The meeting consists of a Strategic Plan Community Forum. This item serves as notice of a possible quorum of Council Members.

• Strategic Plan Community Forum

Transit Commission Meeting

The Transit Commission will consider a proposed bus advertising sales agreement with Houck Transit Advertising for 2024-2029. The commission will also review proposed bus stop changes. Updates on ridership through Q3 2023 and the WisGo fare system are also scheduled.

• Proposed bus advertising sales agreement with Houck Transit Advertising (2024-2029)
• Review of proposed bus stop changes
• 2023 ridership summary through Q3
• WisGo fare system update

The Transit Commission approved a bus advertising sales agreement with Houck Transit Advertising for 2024-2029. The commission also approved proposed changes to bus stops. Additionally, the commission received updates on ridership and the WisGo fare system.

• Approved Bus Advertising Sales Agreement with Houck Transit Advertising for 2024-2029 (4-0)
• Approved proposed bus stop changes (4-0)
• Approved July 20, 2023 meeting minutes (4-0)

Library Human Resources Committee

The Human Resources Committee will discuss the performance evaluation questionnaire for the Library Director's annual evaluation. The committee may also convene in a closed session to consider employee employment, promotion, compensation, or performance data.

• Discussion of 2023 Director Evaluation questionnaire
• Potential closed session regarding employee performance and compensation

City Council

The City Council is hosting a Strategic Plan Community Forum. This meeting serves as a public forum for discussion regarding the city's strategic planning process.

• Strategic Plan Community Forum

City Council

The City Council will hold a public hearing and take action on the 2024 Operating Budget and Tax Levy Ordinance. The agenda also includes a resolution for up to $14,482,992 in sewer system revenue bonds. Other items involve zoning updates and personnel reclassifications.

• Public hearing and action on the 2024 Operating Budget
• Resolution for up to $14,482,992 in sewer system revenue bonds
• Review of the 2024 Tax Levy Ordinance
• Kwik Trip expansion at 2530 N Grandview Blvd
• $277,555 bid for flood mitigation channel improvements

The City Council approved the 2024 Operating Budget and the corresponding Tax Levy Ordinance. Other key actions included authorizing sewer system revenue bonds and approving a flood mitigation contract.

• Adopted 2024 Operating Budget of $80,387,349.00 (13-0)
• Approved 2024 Tax Levy Ordinance of $77,846,830 (13-0)
• Authorized issuance of up to $14,482,992 in sewer system revenue bonds for South Side Pump Station Consolidation (13-0)
• Approved $277,555.00 bid from Musson Bros. Inc. for Area 1 & 2 Flood Mitigation Channel Improvements (13-0)
• Approved zoning ordinance updates for pergolas and garden arbors (13-0)
• Approved reallocation of funds from Affordable Housing and Storefront Activation to zoning update project (13-0)
• Denied Christmas Parade Float Contract (10-3)
• Approved invited bartender application for Roger Reed (7-6) and denied application for Starla Sathre (5-8)

City Council

The City Council will host a community forum regarding the city's strategic plan. No other items are listed on this agenda.

• Strategic Plan Community Forum

Board of Zoning Appeals

The Board of Zoning Appeals will consider an appeal by Andy Agenten regarding a dimensional variance. The request seeks to allow a new deck to project 11.2 feet into the required rear yard setback.

• Variance request for a deck at 3807 Oakmont Trail

The Board of Zoning Appeals approved a variance request for a new deck to project 11.2 feet into the rear yard setback. The board also approved the previous meeting's minutes.

• Approved dimensional variance for deck at 3807 Oakmont Trail (3-1-1)
• Approved minutes of previous meeting (4-0)

Building and Grounds

The Building and Grounds committee will discuss potential traffic and signage updates. This includes studying an all-way stop at Hoover Avenue and Garfield Avenue, as well as reviewing signs in the Timber Ridge subdivision.

• Study of all-way stop conversion for Hoover Avenue and Garfield Avenue intersection
• Review of stop signs on Bennett Drive and speed limit signs on Timber Ridge Drive
• Request for a no parking zone near 243 Collins Street
• Review of the current Building and Grounds Budget

Parade Memorial Commission

The Parade Memorial Commission will discuss updates regarding the memorial design process and the Waukesha Strong Tile Project. The meeting also includes discussions about a ceremony for the Main Street Memorial and a mural at Grede Park.

• Update on Parade Memorial Design Process
• Discussion on Main Street Memorial Dedication & Remembrance Ceremony
• Update on Waukesha Strong Tile Project
• Discussion on mural for The Parade Memorial at Grede Park
• Update on Fundraising Efforts

Library Public Art Committee

The committee will review updates on the Foster piece railing and artwork labels. Members will also discuss a report on the public art collection assessment and potential calls for additional art.

• Update on railing consideration for Foster piece
• Report on Assessment of the Public Art Collection
• Donation considerations: Jeff Homar and Ramona Audley
• Discussion of Spring Reception for new artwork and artists

Waukesha Water Commission

The agenda consists of information items regarding a private recognition event. A quorum of the Water Utility commission may be in attendance.

Landmarks Commission

The Landmarks Commission will review a request to paint the exterior and replace the awning for a property in the Block C Historic District. The commission will also discuss possible action regarding 2024 meeting dates.

• Certificate of Appropriateness review for 256 W. Broadway
• Discussion on 2024 Landmarks Commission meeting dates
• Approval of October 4, 2023, meeting minutes

Plan Commission

The Waukesha Plan Commission will consider several land use requests, including a rezoning for 1016 Guthrie Road to support duplex development. The agenda also includes a public hearing for a home-based asphalt sealcoating business on North Grandview Boulevard. Additionally, the commission will review site plan revisions and survey maps for various local properties.

• Rezoning and PUD amendment for 1016 Guthrie Road to add 0.43 acres to a duplex development
• Public hearing for an asphalt sealcoating business permit at 1608 N Grandview Blvd
• Proposal to change Grandview Square Outlot 1 from common open space to four single-family lots
• Site plan review for a 10’ x 36’ storage structure at 831 Progress Ave
• Survey map for Kwik Trip at 2530 N Grandview Blvd for planned expansions

The Plan Commission denied a request to convert common open space at Grandview Square into four single-family lots, voting 6-1. The commission approved a conditional use permit for an asphalt sealcoating business in a residential district and approved rezoning a portion of 1016 Guthrie Road for duplex development. Several minor site plans and survey maps were also approved, including expansions for Kwik Trip and Valmet Inc.

• Denied PUD amendment to develop Grandview Square Outlot 1 into four single family lots (6-1)
• Denied Certified Survey Map to create four lots on Grandview Square Outlot 1 (6-1)
• Approved conditional use permit for Asphalt Sealcoating Business at 1608 N Grandview Blvd with conditions (5-1-1)
• Approved rezoning of 1016 Guthrie Road from Rs-3 to Rd-2 PUD Duplex (7-0)
• Approved PUD Amendment for Fleetfoot Duplex PUD at 1016 Guthrie Road (7-0)
• Approved Certified Survey Map for Fleetfoot Duplex PUD split (7-0)
• Approved minor site plan for 344 W. Broadway (7-0)
• Approved consent agenda items including Kwik Trip CSM and Valmet Inc. storage structure

Finance Committee

The committee will review the 2024 operating budget covering services such as libraries, parks, and cemetery operations. Members may also consider reallocating funds from affordable housing and storefront programs to a zoning ordinance update project. A presentation on communication and engagement initiatives is also scheduled.

• Reallocation of funds from Affordable Housing and Storefront Activation to a zoning update project
• Approval of Christmas Parade Float Contract
• Review of 2024 Operating Budget for various city departments
• Presentation on Communication and Engagement Initiatives

The Finance Committee recommended that the City Council adopt the 2024 Operating Budget. The committee also approved a fund reallocation for a zoning project and a Christmas parade float contract.

• Recommended adoption of 2024 Operating Budget with $80,387,349.00 General Fund (5-0)
• Approved reallocation of funds from Affordable Housing Development Fund and Central City Storefront Activation Program to zoning ordinance update (3-2)
• Approved Christmas Parade Float Contract (3-2)
• Approved October 12, 2023 minutes

Ordinance & License Committee

The Ordinance & License Committee will review previous meeting minutes and consider invited bartender applications. The meeting is scheduled for October 23, 2023, at City Hall.

• Approval of O&L Meeting Minutes from 10-09-2023
• Review of Invited Bartender Applications

The Ordinance & License Committee approved bartender applications for Rebecca K. Finn, Stephanie L. Larson, Starla M. Sathre, and Julia L. Wolfe. The committee denied the application for Roger W. Reed. Additionally, the committee scheduled a third invitation for applicant Kurtis Koch for a future meeting.

• Approved bartender application for Rebecca K. Finn (4-0)
• Approved bartender application for Stephanie L. Larson (4-0)
• Denied bartender application for Roger W. Reed (2-2)
• Approved bartender application for Starla M. Sathre (3-1)
• Approved bartender application for Julia L. Wolfe (4-0)
• Approved October 9, 2023 meeting minutes (unanimous)

Waukesha Water Commission

The Waukesha Water Commission will meet to elect new officers and approve September payments. The commission will also discuss the 2024 operating budget and construction progress updates.

• Approval of Baker Tilly US, LLP services for a rate model design tool not to exceed $22,000
• Election of Commission President and Commission Secretary
• Approval of September vouchers from the General Fund and Improvement Fund
• Discussion of the 2024 Operating Budget

The Waukesha Water Commission approved a contract with Baker Tilly US, LLP for a rate model design tool. The commission also approved payments from the General and Improvement Funds.

• Approved scope of services from Baker Tilly US, LLP for a rate model design tool not to exceed $22,000 (7-0)
• Approved payments from the General Fund and the Improvement Fund (7-0)
• Approved September 21, 2023 meeting minutes (7-0)

Board of Public Works

The Board of Public Works will review a resolution to issue bonds for the Clean Water Plant return flow pump station, pipeline, and outfall. The agenda also includes several easement agreements and discussions regarding site access and flood mitigation.

• Issuance and sale of up to $14,482,992 in sewer system revenue bonds
• Bids received for 2023 Area 1 & 2 Flood Mitigation Channel Improvements
• WDNR and City of Waukesha Department of Public Works Site access Agreement
• Drainage easement at 707 Executive Place LLC
• Emergency vehicle, fire, and sidewalk easements involving Continental 665 Fund, LLC

The Board of Public Works authorized the sale of sewer system revenue bonds to finance pump station consolidation. The board also recommended several easements and a flood mitigation contract for City Council approval.

• Approved issuance of up to $14,482,992 in Sewer System Revenue Bonds, Series 2023D (4-0)
• Recommended $277,555 low bid from Musson Bros. Inc. for Area 1 & 2 Flood Mitigation Channel Improvements (4-0)
• Recommended WDNR and City site access agreement for Council consent (4-0)
• Recommended drainage easement at 707 Executive Place for Council consent (4-0)
• Recommended emergency vehicle access easement with Continental 665 Fund, LLC for Council consent (4-0)
• Recommended public sidewalk easement with Continental 665 Fund, LLC for Council consent (4-0)
• Approved October 5, 2023 meeting minutes (4-0)
• Approved departmental payments (4-0)

Human Resources Committee

The Human Resources Committee is reviewing requests to adjust staff positions and full-time equivalent (FTE) allocations. This includes proposals for an ARPA-funded Case Manager/Social Worker and changes to the Assistant City Attorney role.

• Approval of an ARPA-funded Case Manager/Social Worker position
• Transfer of 0.1 FTE from Accounting Clerk to Financial Projects Manager in Finance Department
• Increase Assistant City Attorney position from 0.625 FTE to 1.0 FTE
• Reclassify Clerical Assistant to Administrative Assistant and reduce vacant position to part-time

The Human Resources Committee approved the creation of an ARPA-funded Case Manager/Social Worker position. The committee also approved several FTE adjustments and a budget-neutral position reclassification.

• Approved transfer of 0.1 FTE from Accounting Clerk to Financial Projects Manager (5-0)
• Approved ARPA-funded Case Manager/Social Worker position (5-0)
• Approved change of Assistant City Attorney position from 0.625 FTE to 1.0 FTE (5-0)
• Approved budget-neutral reclassification of Clerical Assistant to Administrative Assistant and reduction of a vacant Clerical Assistant position to part-time (5-0)
• Approved July 19, 2023 meeting minutes by consent

City Council

The City Council will review a rezoning request for the Kwik Trip at 2500 N Grandview Blvd and several code amendments. Other items include a contract for medical equipment, traffic sign changes, and a sewer lateral rehabilitation bid.

• Rezoning of 0.46 acres at 2500 N Grandview Blvd for Kwik Trip expansion
• 4-year contract with Stryker for 7 stair chairs and 4 cots
• Code amendment regarding pergolas and garden arbors
• $93,000.00 bid from Musson Bros. Inc. for City Garage Sewer Lateral Rehabilitation
• Traffic changes including a stop sign on NW Barstow Street and signal removal at Grandview Boulevard and Kensington Drive

The City Council approved a rezoning request for a Kwik Trip expansion and awarded a $93,000 contract for sewer lateral rehabilitation. The council also approved several code amendments regarding fire prevention and HVAC systems, and denied two claims.

• Approved rezoning 0.46 acres at 2500 N Grandview Blvd from B-5 to B-3 for Kwik Trip (12-0)
• Awarded $93,000 contract to Musson Bros. Inc. for City Garage Sewer Lateral Rehabilitation (12-0)
• Approved Code Amendments for Chapter 21 Fire Prevention (12-0)
• Approved Code Amendments for Chapter 20 Heating, Ventilating and Air Conditioning (12-0)
• Approved disallowance of claim for ProSource Distributors (12-0)
• Approved disallowance of claim for Dietmar and Rosemay Kartali (12-0)
• Approved bartender application for Erin Sutera (11-1)
• Approved various signs and parking zones via Consent Agenda (unanimous consent)

Board of Building Appeals

The Board will consider three appeals regarding Uniform Dwelling Code violations. These cases involve requests to allow ceiling heights in stairways and basements that are lower than current requirements.

• Appeal for 2804 Lander Lane regarding stairway ceiling height
• Appeal for 923 School Drive regarding basement ceiling height and insulation
• Appeal for 1511 Jill's Drive regarding stairway and basement ceiling heights

The Board approved three appeals regarding Uniform Dwelling Code violations for homes built in 1970 and 1975. Each appeal was granted with specific conditions regarding ceiling heights in stairways or basements.

• Approved appeal for 2804 Lander Lane to allow 74.5" ceiling height at bottom of steps (4-0)
• Approved appeal for 923 School Drive for 6'9.5" ceiling height and required R-19 exterior wall insulation (4-0)
• Approved appeal for 1511 Jill's Drive for 75" stair landing height and 6'9.5" bathroom height using 1/2" drywall (4-0)
• Approved September 20, 2022 meeting minutes (4-0)

Parks, Recreation and Forestry Board

The Board will review and act on the proposed 2024 Executive Operating Budget for the Parks, Recreation & Forestry Department. The agenda also includes a report on the 2022-23 Financial Assistance Program.

• Review and action on proposed 2024 Executive Operating Budget
• 2022-23 Financial Assistance Program Report
• Approval of September 18, 2023 meeting minutes

The Waukesha Parks, Recreation and Forestry Board approved the proposed 2024 Executive Operating Budget for the department. The board also approved the meeting minutes from September 18, 2023, and received a financial assistance program report.

• Approved minutes from September 18, 2023 meeting (6-0)
• Approved proposed 2024 Executive Operating Budget for Parks, Recreation & Forestry Department (7-0)

Redevelopment Authority

The Redevelopment Authority will review updates regarding its loan programs. The body will also consider a proposal to move funds from the Affordable Housing Development Fund and Central City Storefront Loan Program toward zoning code revisions.

• Update on Redevelopment Authority Loan Programs
• Proposal to reallocate funds from the Affordable Housing Development Fund
• Proposal to reallocate funds from the Central City Storefront Loan Program for zoning code revisions

The Redevelopment Authority voted to recommend that the Common Council reallocate up to $200,000 for zoning code revisions. These funds would be moved from the Central City Storefront Loan Program and the ARPA portion of the Affordable Housing Development Fund.

• Approved August 21, 2023 minutes (6-0)
• Recommended to Common Council the reallocation of up to $200,000 for zoning code revisions (6-0)

Waukesha Intergovernmental Health Group Advisory Council

The Council will review the Year 9 mid-year utilization for the medical clinic. Members are also considering a request to approve an amended and restated Intergovernmental Cooperation Agreement Addendum.

• Clinic Year 9 Mid-Year Utilization Review
• Request to approve Amended and Restated Medical Clinic Intergovernmental Cooperation Agreement Addendum
• Approval of May 4, 2023 meeting minutes

The Council approved an amended and restated Medical Clinic Intergovernmental Cooperation Agreement Addendum. This update sets the 2024 cost sharing at 64% for the County and 36% for the City based on historical experience.

• Approved May 4, 2023 meeting minutes
• Approved Amended and Restated Medical Clinic Intergovernmental Cooperation Agreement Addendum (unanimous)

Library Board

The Waukesha Library Board will review the 2024 operating budget and staff salary increases. The meeting includes discussions on materials selection policy and a public art recommendation. Committee reports and strategic planning updates are also scheduled.

• 2024 operating budget and staff salary increases
• Public Art Committee recommendation for Joel Pfeiffer artwork
• Discussion regarding D-1 materials selection policy
• Strategic planning update
• Board education on collection processing and weeding

The Library Board approved the 2024 revised operating budget and staff salary increases. The board also approved October bills, financial statements, a materials selection policy, and the purchase of a piece of art.

• Approved October 2023 bills for $70,398.54 (9-0)
• Approved October 2023 financial statements (9-0)
• Approved purchase of Crown Jewel artwork by Joel Pfeiffer (9-0)
• Approved Library Policy: D-1 Materials Selection (9-0)
• Approved 2024 revised Operating Budget and Staff Salary Increases (9-0)
• Approved September 14, 2023 meeting minutes (unanimous)

Finance Committee

The Finance Committee will review the 2024 Executive Operating Budget. This includes reviewing budget items for Community Development and Public Works, specifically covering Parking, CWP, and Transit.

• Review of 2024 Operating Budget for Community Development
• Review of 2024 Operating Budget for Public Works (Parking, CWP, and Transit)

The committee approved the minutes from the October 10, 2023 meeting. Members discussed the 2024 Operating Budget for Community Development and Public Works, including Parking, CWP, and Transit.

• Approved October 10, 2023 meeting minutes

Finance Committee

The Finance Committee will review the 2024 operating budgets for the Human Resources, Police, and Fire Departments. The committee will also consider a request for a four-year contract with Stryker to purchase seven stair chairs and four cots.

• Four-year contract with Stryker for 7 stair chairs and 4 cots
• 2024 Operating Budget review for Human Resources, Police, and Fire Departments
• Approval of September 26, 2023, meeting minutes

The Finance Committee approved a four-year contract with Stryker for the purchase of stair chairs and cots. The committee also reviewed the 2024 operating budgets for Human Resources, the Police Department, and the Fire Department.

• Approved 4-year contract with Stryker for 7 stair chairs and 4 cots (5-0)
• Approved September 26, 2023 meeting minutes

Ordinance & License Committee

The committee will meet to review various license applications. This includes invited bartender applications and other license requests.

• Invited Bartender Applications
• Other License Applications

The Ordinance & License Committee approved two bartender applications and one other license application. Two bartender applications were held until the next meeting for further invites.

• Approved bartender application for Tracey D. Evans (5-0)
• Approved bartender application for Erin Sutera (3-2)
• Approved Other License Application (5-0)
• Held bartender application for Rebecca K. Finn for third invite
• Held bartender application for Kurtis J. Koch for second invite
• Approved September 25th meeting minutes by unanimous consent

Cemetery Commission

The Cemetery Commission will meet to approve the minutes from the August 8, 2023, meeting. The agenda also includes a report from the Cemetery Director covering January through August 2023.

• Approval of August 8, 2023, meeting minutes
• Cemetery Director's report for January through August 2023
• Friends of Prairie Home Cemetery President's report
• Cemetery Commission President's report

The Cemetery Commission met to review reports and approve previous minutes. No substantive policy or budgetary decisions were recorded.

• Approved August 8, 2023 meeting minutes (5-0)
• Set next meeting date (5-0)

Board of Public Works

The Board of Public Works will review several requests for one-time sewer credits at various residential addresses. The meeting also includes the review of bids received for the City Garage Sewer Lateral Rehabilitation project.

• Bids received for City Garage Sewer Lateral Rehabilitation
• Sewer credit request: 124 Garfield Ave.
• Sewer credit request: 421 Prairie Song Ct.
• Sewer credit request: 1029 S. Grandview Dr.
• Sewer credit request: 1036 W Cumberland Dr.

The Board of Public Works approved a $93,000 bid from Musson Bros. Inc. for City Garage Sewer Lateral Rehabilitation. The board also granted one-time sewer credits to seven residential properties. All motions passed with a 4-0 vote, with one member absent.

• Approved minutes from September 21, 2023 (4-0)
• Approved payments (4-0)
• Recommended awarding $93,000 bid to Musson Bros. Inc. for City Garage Sewer Lateral Rehabilitation (4-0)
• Approved one-time sewer credit for 124 Garfield Ave. (4-0)
• Approved one-time sewer credit for 421 Prairie Song Ct. (4-0)
• Approved one-time sewer credit for 1029 S. Grandview Dr. (4-0)
• Approved one-time sewer credit for 1036 W Cumberland Dr. (4-0)
• Approved one-time sewer credit for 1840 Waterview Ln. (4-0)

Landmarks Commission

The commission will review requests for structural repairs at 560 Dunbar Avenue and exterior work at 256 W. Broadway. Members will also discuss the allocation of remaining 2023 Paint and Repair Grant funds and a new light installation at Acme Spring.

• Structural repairs to the springhouse building at 560 Dunbar Avenue
• Exterior painting and awning replacement at 256 W. Broadway
• Allocation of remaining 2023 Paint and Repair Grant funds
• Installation of a new light at Acme Spring

The Commission approved structural repairs for the Bethesda Spring springhouse and exterior painting for 256 W. Broadway. It also allocated remaining 2023 Paint and Repair Grant funds to three properties.

• Approved structural repairs for springhouse building at 560 Dunbar Avenue (4-0)
• Approved painting stucco at 256 W. Broadway; held approval on awning roof replacement pending more information (4-0)
• Approved grant increases of $2,000 for 134 W. Laflin Ave., $1,000 for 1101 Buckley St., and $481 for 120 McCall St. (4-0)
• Approved grant increases of $2,000 for 134 W. Laflin Ave., $1,000 for 1101 Buckley St., and $481 for 120 McCall St. regarding Acme Spring light installation (4-0)
• Approved September 6, 2023 meeting minutes (4-0)

City Council

The City Council will review the 'Building Blocks' Waukesha County housing report. The agenda includes a contract change order for asphalt street utility repairs and several code amendments. The council will also consider various licenses and property claims.

• Contract Change Order No. 1 with Primoris Electric for 2023 Asphalt Street Utility Repairs
• Presentation of the 'Building Blocks' Waukesha County housing report
• Declaration of surplus land at the intersection of Buena Vista Ave. and Pewaukee Road
• Contracts for lighting, stage, and sound for the Night of Lights ceremony
• Code amendments regarding Fire Prevention and HVAC

The City Council approved revisions to polling place locations for several aldermanic districts and authorized the filing of a petition for review with the Supreme Court regarding City of Waukesha v. Village of Waukesha. Additionally, the Council declared a vacant city-owned lot as surplus land and approved a charitable giving application for the Parade Memorial Fund. The meeting also included the approval of various bartender licenses and the disallowance of a property damage claim.

• Approved polling place revisions for Districts 4, 6, 8, 12, and 13 (13-0)
• Approved petition for Supreme Court review in City v. Village of Waukesha (12-0-1)
• Declared vacant lot at Buena Vista Ave. and Pewaukee Rd. as surplus (13-0)
• Approved Waukesha County Community Foundation Parade Memorial Fund application (13-0)
• Denied property damage claim for Briana Monsivais (13-0)
• Approved bartender licenses for Jennette Hepp and Ashley Schroeder (13-0)

Board of Zoning Appeals

The Board will review two dimensional variance appeals. One request involves a new garage and driveway setback at 914 N. Greenfield Ave., while the other concerns a garden shed placement at 2304 Judith Ln.

• Variance appeal for a new garage and driveway at 914 N. Greenfield Ave.
• Variance appeal for a garden shed in a side yard at 2304 Judith Ln.

The Waukesha Board of Zoning Appeals approved two dimensional variance requests during its October 2, 2023 meeting. The board approved a garage and driveway setback variance for 914 N. Greenfield Ave. and a side-yard shed placement variance for 2304 Judith Ln. The board also approved the minutes from the September 11, 2023 meeting.

• Approved minutes of September 11, 2023 (3-0)
• Approved dimensional variances for garage and driveway at 914 N. Greenfield Ave. (3-0)
• Approved dimensional variance for a side yard garden shed at 2304 Judith Ln. (3-0)

Building and Grounds

The Building and Grounds committee is considering several proposals for street signage, traffic signals, and parking zones. Items include the removal of a traffic signal at Grandview Boulevard and Kensington Drive and new parking on South Street. The committee will also review bus route changes and intersection studies.

• Replace Grandview Boulevard and Kensington Drive traffic signal with an all-way stop
• Establish 10-minute carryout parking on South Street near Grand Avenue
• Create no parking zones due to removals of bus route #6 and #7 stops
• Install a 'stop ahead' sign on NW Barstow Street at Lemira Avenue
• Study converting the intersection of Hoover Avenue and Garfield Avenue to an all-way stop

The Building and Grounds Committee unanimously recommended several traffic and signage changes for full Council approval, including removing a traffic signal at Grandview Boulevard and Kensington Drive in favor of an all-way stop. The committee also approved enhanced crosswalk markings at Michigan Avenue and Hyde Park Avenue, new no-parking zones due to bus route changes, and an engine braking sign on Summit Avenue. A proposal for a 10-minute carryout parking spot on South Street was withdrawn and will be monitored by staff.

• Recommended removal of traffic signal at Grandview Blvd & Kensington Dr for all-way stop (5-0)
• Recommended enhanced crosswalk markings at Michigan Ave & Hyde Park Ave (5-0)
• Recommended new no-parking zones on Cambridge Ave, Grandview Blvd, and Michigan Ave (5-0)
• Recommended 'Engine Brake Mufflers Required' sign on eastbound Summit Ave (5-0)
• Recommended stop ahead sign on NW Barstow St at Lemira Ave (5-0)
• Recommended rescinding previous 'Caution Autistic Child' signs at Delafield St and Bidwell Ave (5-0)
• Withdrawn proposal for 10-minute carryout parking on South Street (5-0)
• Approved July 31, 2023 meeting minutes (5-0)

Plan Commission

The Waukesha Plan Commission will consider several development requests, including a conditional use permit for a new Subaru dealership and a rezoning for Kwik Trip. The agenda also includes reviews of self-storage expansion, airport hangar plans, and updates to city codes.

• Conditional Use Permit for Lithia Subaru at 1733 Manhattan Dr.
• Rezoning of 0.46 acres at 2500 N Grandview Blvd for Kwik Trip expansion
• Expansion of Scenic Self Storage with three new buildings at 900 Silvernail Road
• Final Site Plan for a new airplane hangar at Waukesha County Airport lot 620A
• Declaration of surplus land at Buena Vista Ave. and Pewaukee Road

The Plan Commission approved a conditional use permit for a Subaru dealership and an expansion for Scenic Self Storage. Several minor site plan modifications and a rezoning request for Kwik Trip were also approved. The commission recommended approval for three code amendments and the declaration of surplus city land.

• Approved conditional use permit for Lithia Subaru Dealership (5-0)
• Approved conditional use permit and final site plan for Scenic Self Storage expansion (4-0)
• Approved rezoning of 0.46 acres for Kwik Trip from B-5 to B-3 (5-0)
• Approved final site plan for new Airport Hangar (5-0)
• Approved minor site plan changes for Tallgrass Villas, Vector Electrical, Good Times Day Camp, and Hope Center
• Approved combining two lots at 378 & 380 W. Main Street (unanimous)
• Recommended approval to declare 0.15 acre parcel at Buena Vista Ave. and Pewaukee Road as surplus (5-0)
• Recommended approval of code amendments for Fire Prevention, HVAC, and pergolas/garden arbors (5-0)

Finance Committee

The Finance Committee will consider approval of contracts for lighting, stage, and sound services. These items pertain to the Night of Lights ceremony and the Main Street Parade Memorial Dedication & Remembrance Ceremony. The committee will also review minutes from the September 12, 2023 meeting.

• Contract for Night of Lights lighting, stage, and sound
• Contract for Main Street Parade Memorial Dedication & Remembrance Ceremony lighting, stage, and sound
• Approval of September 12, 2003, Finance Committee minutes

The Finance Committee approved contracts for lighting, stage, and sound services for two upcoming events. The committee also approved the minutes from the September 12, 2023 meeting.

• Approved lighting, stage and sound contract for Night of Lights ceremony (4-0)
• Approved lighting, stage and sound contract for Main Street Parade Memorial Dedication & Remembrance Ceremony (4-0)
• Approved September 12, 2023 meeting minutes

Ordinance & License Committee

The Ordinance & License Committee is reviewing revisions to polling places for Aldermanic Districts 4, 6, 8, 12, and 13. The meeting also includes the consideration of various bartender and other license applications.

• Revision to Sec. 1.03 Polling Places for Aldermanic Districts 4, 6, 8, 12 and 13
• Invited Bartenders License applications
• Other License Applications

The Ordinance & License Committee approved revisions to polling places for five aldermanic districts. The committee also acted on several bartender applications and an extension of premises for Club 400.

• Approved revision to Sec. 1.03 Polling Places for Districts 4, 6, 8, 12 and 13 (5-0)
• Approved Extension of Premises for Club 400 (5-0)
• Denied bartender application for Jennette A. Hepp (4-1)
• Approved bartender application for Ashley H. Schroeder (4-1)
• Approved bartender application for Hope M. Wachendorf (5-0)
• Approved temporary bartender application for Karin S. Robertson (5-0)
• Approved temporary bartender application for Jarrod M. Rugosienski (5-0)
• Held bartender application for Rebecca K. Finn to the next meeting

Waukesha Water Commission

The Waukesha Water Commission will consider a new Cingular Wireless agreement for the Meadowbrook Tower. The commission is also scheduled to discuss Great Lakes construction progress and the 2024 Capital Improvement Plan. Additionally, the body will receive utility performance and financial reports.

• New Cingular Wireless Agreement for Meadowbrook Tower
• Great Lakes construction progress update
• 2024 Capital Improvement Plan discussion
• August 2023 utility performance report
• Approval of General Fund and Improvement Fund payments

The Waukesha Water Commission approved payments from the General and Improvement Funds. The commission also approved a new Cingular Wireless agreement for the Meadowbrook Tower, pending review by the City Attorney.

• Approved August 17, 2023 meeting minutes (6-0)
• Approved payments from the General Fund and the Improvement Fund (6-0)
• Approved new Cingular Wireless Agreement for the Meadowbrook Tower, pending City Attorney review (6-0)

Board of Public Works

The Board of Public Works will discuss a contract change order for the 2023 Asphalt Street Utility Repairs project. The agenda also includes a report on a food waste composting pilot program and a notice regarding sewer rehabilitation bids.

• Contract Change Order No. 1 with Primoris Electric, Inc. for 2023 Asphalt Street Utility Repairs
• Report on Drop Off Center Food Waste Composting Pilot Program
• Bid notice for City Garage Sewer Lateral Rehabilitation

The Board of Public Works unanimously approved a contract change order with Primoris Electric, Inc. for the 2023 Asphalt Street Utility Repairs project. The board also approved the minutes from the previous meeting and a list of payments. A food waste composting pilot program was discussed but not formally voted on, with members raising questions about logistics and costs.

• Approved minutes from September 7, 2023 meeting (5-0)
• Approved list of payments (5-0)
• Approved Contract Change Order No. 1 with Primoris Electric, Inc. for 2023 Asphalt Street Utility Repairs (5-0)
• Discussed Drop Off Center Food Waste Composting Pilot Program (no vote recorded)
• Noted bid closing for City Garage Sewer Lateral Rehabilitation on September 29, 2023

City Council

The City Council will meet to discuss the employment contract for City Administrator finalist Anthony Brown. The agenda includes several items for approval, such as a fire engine purchase and street intersection improvements.

• Employment contract for City Administrator finalist Anthony Brown
• Purchase of a 2026 Fire Engine from Reliant Fire Apparatus for $1,222,217
• Street Intersection Improvement Contract for West Sunset Drive and South Prairie Avenue
• Developer’s Agreement with Continental 665 Fund LLC for Springs at Meadowbrook property
• Vendor agreement with 18 Acres Hospitality, LLC for Oktoberfest 2023

The City Council approved the 2024-2028 Capital Improvement Plan and the employment contract for City Administrator Anthony Brown. Other key actions included authorizing the sale of 200 Delafield St. and purchasing a new fire engine.

• Approved 2024 CIP of $38,360,159 and 2024-2028 CIP of $194,034,320 (15-0)
• Approved employment contract for City Administrator Anthony Brown (15-0)
• Approved listing property at 200 Delafield St. for sale (14-1)
• Approved $1,222,217 contract with Reliant Fire Apparatus for a 2026 Fire Engine (15-0)
• Approved Developer's Agreement with Continental 665 Fund LLC for Springs at Meadowbrook (15-0)
• Approved Resolution to exempt City from Waukesha County Library Tax (15-0)
• Approved Building Code Amendment Section 16.09 regarding Certificates of Occupancy (15-0)
• Approved vendor agreement with 18 Acres Hospitality, LLC for Oktoberfest 2023 (unanimous consent)

Parks, Recreation and Forestry Board

The Board will review a proposed vendor agreement for the 2023 Oktoberfest event. Members will also consider the 2024-2028 Executive Community Investment Program Budget for the Parks, Recreation & Forestry Department.

• Proposed vendor agreement with 18 Acres Hospitality, LLC for Oktoberfest food and beverage sales
• 2024-2028 Executive Community Investment Program (CIP) Budget for the PRF Department
• Presentation of reports regarding the 2023 Fourth of July Parade and Fireworks events

The Board recommended that the Common Council approve the 2024-2028 Executive Community Investment Program (CIP) Budget for the Parks, Recreation & Forestry Department. This recommendation includes amendments for Frame Park lighting and a Saratoga Lake study. The Board also recommended a vendor agreement for the 2023 Oktoberfest event.

• Recommended Common Council approve vendor agreement with 18 Acres Hospitality, LLC for 2023 Oktoberfest (6-0)
• Recommended Common Council add $100,000 to CIP Budget for Frame Park Lighting (6-0)
• Recommended Common Council add $150,000 to CIP Budget for Saratoga Lake study on dredging or dam removal (6-0)
• Recommended Common Council approve 2024-2028 Executive CIP Budget for Parks, Recreation & Forestry Department with amendments (6-0)
• Approved August 14, 2023 meeting minutes (5-0)

Library Board

The Library Board will discuss the 2024 operating budget and a new staff merit compensation plan. The board will also consider updates to human resources policy regarding the employment of relatives.

• Review of the 2024 operating budget
• Discussion/action on a staff merit compensation plan
• Discussion/action on HR Policy B-10 (Employment of Relatives)
• Library Board Committee Assignments
• Strategic Planning Update

Library Human Resources Committee

The committee will discuss a staff merit compensation plan and a request for unpaid leave exceeding twenty-one days. Members are also scheduled to review the B-10 Human Resources Policy regarding the employment of relatives and favoritism.

• Request for unpaid leave beyond twenty-one days
• Staff merit compensation plan
• Human Resources Policy B-10: Employment of Relatives, Favoritism

Finance Committee

The committee will discuss the 2024-2028 Capital Improvement Program (CIP) budget. Members will also review a contract for a new fire engine.

• Discussion of the 2024-2028 Executive CIP Budget Book
• Contract with Reliant Fire Apparatus for a 2026 Fire Engine for $1,222,217

The committee approved moving $693,000 for Schuetze Parking Lot improvements and $150,000 for North Pathways riverwalk improvements from the 2024 to the 2025 budget. It also moved $530,000 for Frame Park lighting, added a $200,000 alley reconstruction, and shifted $315,887 for the Fire Safety House to 2025. The amended 2024‑2028 Capital Improvement Program budget was recommended to Council, and a contract for a 2026 fire engine costing $1,222,217 was approved.

• Moved $693,000 for Schuetze Parking Lot & sidewalks to 2025 (3‑0)
• Moved $150,000 for North Pathways riverwalk improvements to 2025 (3‑0)
• Moved $530,000 for Frame Park lighting replacement to 2025 (3‑0)
• Added $200,000 alley reconstruction project (3‑0)
• Moved $315,887 for Fire Safety House to 2025 (3‑0)
• Recommended amended 2024‑2028 CIP budget to Council (3‑0)
• Approved $1,222,217 contract with Reliant Fire Apparatus for 2026 fire engine (3‑0)

Ordinance & License Committee

The committee will review the minutes from the August 28, 2023 meeting and consider other license applications. The agenda includes a call to order and a period for public comment.

• Approval of 08-28-23 OL Meeting Minutes
• Review of Other License Applications (ID#23-7665)

The Ordinance & License Committee approved a Temporary Class "B" license application. The committee also approved the meeting minutes from August 28, 2023.

• Approved Temporary Class "B" application for St. Mary's Christian Women Society (4-0)
• Approved 08-28-23 meeting minutes by unanimous consent

Board of Zoning Appeals

The Waukesha Board of Zoning Appeals will consider three appeals regarding dimensional variances. These requests involve changes to setback requirements for garden arbors, a shed, and a garage. The board will also approve minutes from the June 5, 2023 meeting.

• Variance for garden arbors at 1236 E. Broadway
• Variance for a new shed at 107 Manchester Drive
• Variance for a garage and driveway at 914 N. Greenfield Ave

The Board denied a request to keep garden arbors in a street yard at 1236 E. Broadway. It approved two dimensional variances for a new shed at 107 Manchester Drive. A request for a new garage and driveway at 914 N. Greenfield Ave. was held.

• Approved June 5, 2023 meeting minutes (4-0)
• Denied dimensional variance for garden arbors at 1236 E. Broadway (4-0)
• Approved variance from section 22.58(1)(b) for shed at 107 Manchester Drive (4-0)
• Approved variance from section 22.58(2)(a)(1) for shed at 107 Manchester Drive (4-0)
• Held appeal for garage and driveway variances at 914 N. Greenfield Ave. (4-0)

Board of Public Works

The Board of Public Works will review a contract for traffic signal reconstruction at West Sunset Drive and South Prairie Avenue. The meeting also includes a discussion regarding a developer's agreement for the Springs at Meadowbrook property.

• Street Intersection Improvement Contract for West Sunset Drive and South Prairie Avenue
• Developer’s Agreement between City of Waukesha and Continental 665 Fund LLC a/k/a Springs at Meadowbrook

The Board of Public Works recommended two agreements for Council consent, including a traffic signal reconstruction and a developer's agreement. The board also approved previous meeting minutes and pending payments.

• Approved minutes of August 17, 2023 (5-0)
• Approved payments for September 7, 2023 (5-0)
• Recommended for Council Consent the Street Intersection Improvement Contract for the traffic signal at West Sunset Drive and South Prairie Avenue (5-0)
• Recommended for Council Consent the Developer’s Agreement with Continental 665 Fund LLC (Springs at Meadowbrook), contingent upon City Attorney approval of requested changes (5-0)

Waukesha Water Commission

The agenda consists of information items regarding a ribbon cutting for the Waukesha Booster Pumping Station and a reception. A quorum of the Water Utility Commission and Common Council may be in attendance.

• Ribbon cutting at 2010 E. Broadway
• Reception at Tuscan Hall

Landmarks Commission

The Landmarks Commission will review a request to add an awning at 349 W. Broadway. The commission will also discuss potential changes to Paint and Repair Grant standards for 2024 and enforcement processes for work done without approval.

• Certificate of Appropriateness for an awning at 349 W. Broadway
• Potential changes to 2024 Paint and Repair Grant award standards
• Discussion on enforcement for work completed without commission approval
• Review of Paint and Repair Grant for 119 Randall Street

The Commission approved new 2024 grant guidelines and a certificate of appropriateness for a downtown awning. A grant request for 119 Randall Street was denied.

• Approved 2024 Paint and Repair Grant guidelines: up to 15% of project cost, max $3,000 (7-0)
• Approved Certificate of Appropriateness for awning at 349 W. Broadway, subject to building permit (7-0)
• Denied Paint and Repair Grant for 119 Randall Street (6-1)
• Approved August 2, 2023 meeting minutes (7-0)

City Council

The Council will meet in closed session to consider the final candidate for City Administrator and his compensation. The open agenda includes several contract amendments, vendor agreements for Oktoberfest, and a demolition bid.

• Selection of City Administrator candidate and compensation
• $873,000.00 bid for demolition and asbestos abatement at 315 N. West Ave.
• Amendment to the Development Agreement with JPD GC Waukesha, LLC
• Zoning code amendment regarding floodplain ordinance updates
• Contract change orders for various public works projects including library roof and tennis courts

The City Council approved a zoning code amendment to create a new floodplain ordinance based on FEMA updates. The council also awarded a demolition and asbestos abatement contract for 315 N. West Ave. and passed a series of vendor and service agreements via a consent agenda.

• Approved Zoning Code Amendment to create Chapter 24 Floodplain Ordinance (14-0)
• Approved $873,000 low bid from The MRD Group for demolition and asbestos abatement of 315 N. West Ave. (13-0-1)
• Approved Consent Agenda including vendor agreements for Oktoberfest and a contract with The Decade for July 3, 2024 music (unanimous)
• Approved contract amendment with BerryDunn for Parks, Recreation & Forestry strategic planning (unanimous)
• Approved contract with Waukesha County for the Stepping On program (unanimous)
• Approved various Public Works change orders for the library roof, tennis courts, and fire department training facility (unanimous)
• Approved access easement at 707 Executive Place (unanimous)
• Approved minutes from August 15, 2023 (14-0)

Public Art Committee

The Public Art Committee will discuss new business regarding City Hall Gallery art applications. The committee will also review the 125th Anniversary Art RFP - Paul Bobrowitz. Members will also consider approving minutes from the May 2, 2023 meeting.

• City Hall Gallery Art Applications
• 125th Anniversary Art RFP - Paul Bobrowitz
• Approval of May 2, 2023 minutes

Finance Committee

The Finance Committee will review an amendment to a development agreement involving JPD GC Waukesha, LLC and JPD GC Waukesha 2, LLC. The committee will also consider a contract for crossing guard services and review the 2024-2028 Community Investment Program regarding vehicle replacements.

• Amendment to Development Agreement with JPD GC Waukesha, LLC and JPD GC Waukesha 2, LLC
• Agreement for crossing guard services
• Review of 2024-2028 Community Investment Program and vehicle replacements

The Finance Committee approved an amendment to a development agreement with JPD GC Waukesha, LLC and JPD GC Waukesha 2, LLC. The committee also approved the 2023-2024 crossing guard services contract. Members reviewed the 2024-2028 Community Investment Program and fleet replacement vehicles.

• Approved amendment to Development Agreement with JPD GC Waukesha, LLC and JPD GC Waukesha 2, LLC (4-0)
• Approved 2023-2024 crossing guard services agreement (4-0)
• Approved August 8, 2023 meeting minutes

Ordinance & License Committee

The committee will meet to consider several categories of license applications. These include invited bartender applications and other various license requests.

• Invited Bartender Applications
• Other License Applications

The committee approved a bartender application and a Reserve Class "B" Beer and Liquor license for Cantaritos. Other license applications were also approved. All votes were unanimous.

• Approved bartender application for Ashley M. Coppersmiith (5-0)
• Approved Reserve Class "B" Beer and Liquor application for Cantaritos (5-0)
• Approved Other License Applications (5-0)
• Approved 8-14-23 meeting minutes by unanimous consent

Building and Grounds

The Building and Grounds Committee meeting scheduled for August 28, 2023, was canceled. The next meeting is scheduled for October 2, 2023.

Plan Commission

The Plan Commission will consider site plan requests for Kwik Trip, Aspen Overlook, and Central Disposal, Inc. The meeting also includes a review of building code amendments and the city's Comprehensive Plan update.

• Kwik Trip expansion at 2530 N Grandview Blvd including a new car wash
• 17,000 sq. foot fabric structure for Central Disposal, Inc. at 1631 Arcadian Avenue
• Fence installation at Aspen Overlook (1434 Tenny Avenue)
• Building code amendment regarding Certificate of Occupancy requirements
• Review of draft goals and policies for the Comprehensive Plan update

The Plan Commission approved a store addition and new car wash for Kwik Trip and several minor site plan adjustments. The commission also recommended approval for a building code amendment regarding Certificates of Occupancy.

• Approved Minor Site Plan for MSI Auto Repair at 1209 Delafield Street (unanimous)
• Recommended approval of Building Code Amendment Section 16.09 regarding Certificates of Occupancy (6-0)
• Approved with conditions Final Site Plan for Kwik Trip addition and new car wash at 2530 N Grandview Blvd (6-0)
• Approved with conditions Minor Site Plan for Aspen Overlook fence at 1434 Tenny Avenue (6-0)
• Approved with conditions Minor Site Plan for Central Disposal, Inc. tire transfer station fabric structure at 1631 Arcadian Avenue (6-0)

Redevelopment Authority

The Redevelopment Authority will review a request to increase an affordable housing loan for a home addition at 718 Motor Avenue. The meeting also includes an update on RDA loan programs and a presentation regarding the UW-Milwaukee Graduate Student Project for St. Paul Avenue.

• Affordable Housing Loan increase request for 718 Motor Avenue
• Update on Redevelopment Authority Loan Programs
• Presentation on UW-Milwaukee Graduate Student Project for St. Paul Avenue
• Approval of July 17, 2023, meeting minutes

The Redevelopment Authority approved a loan for a home addition at 718 Motor Avenue. The loan is capped at $50,000 and requires annual proof of replacement value insurance.

• Approved July 17, 2023 minutes (6-0)
• Approved loan not to exceed $50,000 for 718 Motor Avenue home addition (6-0)

Waukesha Water Commission

The Commission will review July performance and financial reports. The agenda includes a discussion on the Great Lakes project construction progress and a recommendation to write off $3,842.71 in water charges due to bankruptcy.

• Write off $3,842.71 of water charges
• Great Lakes Update and construction progress dashboard
• July Performance Report
• July Financial Report

The Waukesha Water Commission approved payments from the General and Improvement Funds. The commission also voted to write off $3,842.71 in water charges as recommended by staff.

• Approved July 20, 2023 meeting minutes (5-0)
• Approved payments from the General Fund and the Improvement Fund (5-0)
• Approved writing off $3,842.71 of water charges (5-0)

Board of Public Works

The Board of Public Works will review several contract change orders for city projects. These include work on the public library roof, tennis courts, and fire department facilities. The board will also consider bids for demolition at 315 N. West Ave.

• Bids received for demolition and asbestos abatement at 315 N. West Ave.
• Contract change order for Waukesha Public Library roof replacement
• Contract change order for Lowell Tennis Court reconstruction and lighting upgrades
• Contract change order for Fire Department Training Facility restroom addition
• Access easement agreement for 707 Executive Place LLC

The Board of Public Works recommended a demolition and asbestos abatement contract for 315 N. West Ave. to the City Council. The Board also recommended several contract change orders and an access easement for Council consent.

• Recommended low bid from The MRD Group for demolition and asbestos abatement of 315 N. West Ave. for $873,000.00 (5-0)
• Recommended Contract Change Order No. 1 with Ford Construction Company, Inc. for Parks Recreation and Forestry Cold Storage Building (5-0)
• Recommended Contract Change Order No. 1 with Garland/DBS, Inc. for 2023 Waukesha Public Library Roof Replacement (5-0)
• Recommended Contract Change Order No. 1 with Wolf Paving Co, Inc. for Lowell Tennis Court Reconstruction and Lighting Upgrades (5-0)
• Recommended Contract Change Order No. 2 with Ford Construction Company, Inc. for Fire Department Training Facility Restroom Addition (5-0)
• Recommended contract amendment for On-Call Engineering and Operation Support Services with Jacobs Engineering Group, Inc. for Clean Water Plant improvements (5-0)
• Recommended access easement between 707 Executive Place Holdings LLC and the City of Waukesha (5-0)
• Approved August 3, 2023 minutes (5-0)

City Council

The City Council will consider a zoning code amendment regarding floodplain ordinances. The agenda also includes several contract approvals for fire department services, software, and downtown fiber installation.

• Zoning Code Amendment to create Chapter 24 Floodplain Ordinance
• Contract for Little Green Light CRM software
• Ambulance billing services contract with EMS Management & Consultants, Inc.
• Clinical affiliation agreement with Lakeshore Technical College
• Downtown Fiber Installation for Wayfinder Signs bid of $68,670.58 from TelCom Construction LLC

The City Council approved a contract for downtown fiber installation and denied a property damage claim. A bartender license application was denied after a tie vote was broken by the Mayor. A public hearing was held regarding a new floodplain ordinance.

• Approved $68,670.58 low bid from TelCom Construction LLC for Downtown Fiber Installation for Wayfinder Signs (13-1)
• Approved disallowance of property damage claim for Marcus Misfeldt (14-0)
• Denied Invited Bartender License for Jeremy William Chavez (7-7, Mayor broke tie)
• Approved contract for Little Green Light CRM software (Consent Agenda)
• Approved contract between Fire Department and EMS Management & Consultants, Inc. for ambulance billing (Consent Agenda)
• Approved agreement between Fire Department and Lakeshore Technical College (Consent Agenda)
• Approved moving stop sign at Riverwalk Drive and Wisconsin Avenue and installing pedestrian crossing signs (Consent Agenda)
• Approved creating four-way stop with flashing lights at Arcadian Avenue and Oakland Avenue (Consent Agenda)

Ordinance & License Committee

The Ordinance & License Committee will consider several bartender and other license applications. The committee will also review the issuance of a summons to Donald Crouse regarding a due process hearing for a Class B license revocation.

• Review of invited bartender license applications
• Review of other license applications
• Issuance of summons to Donald Crouse for a Class B license revocation hearing

The Ordinance & License Committee approved several bartender applications and liquor license requests. The committee also authorized a summons for a license revocation hearing. Minutes from the July 24, 2023 meeting were approved.

• Approved bartender application for Jeremy W. Chavez (2-1)
• Approved bartender applications for Austin R. Davis, Maria R. Dominguez, Rhonda L. Foster, Jaclyn A. Loosen, Kristen N. Olson, and Melissa K. Rumsey (3-0)
• Approved Class 'A' Beer & Liquor application for Delafield Liquor (3-0)
• Approved Succession/Change of Agent for Tobacco Outlet & Liquor (3-0)
• Approved Extension of Premises for Waukesha Elks Lodge (3-0)
• Approved issuance of summons to Donald Crouse for 'Class B' Beer and Liquor license revocation hearing (3-0)
• Approved 07-24-2023 meeting minutes by unanimous consent

Board of Review

The Waukesha Board of Review will conduct hearings regarding various residential and commercial property tax objections. The board will also consider waiver requests from Froedtert, Home Depot, and Menards to allow these owners to appeal directly to the Circuit Court. Additionally, the board will review minutes from June 26, 2023, and discuss scheduling future meeting dates.

• Waiver requests for Froedtert, Home Depot, and Menards to appeal directly to Circuit Court
• Residential property tax objection hearings for 914 Wesley Drive and 2516 Emslie Drive
• Commercial property tax objection hearings for 2402 E Moreland Boulevard and 2309 Fox Run Boulevard

The Board of Review approved assessment roll values for several residential and commercial properties. The board also approved three waiver requests allowing property owners to appeal directly to the Circuit Court. One residential objection was withdrawn.

• Approved waiver requests for Froedtert, Home Depot, and Menards (4-0)
• Approved $310,000 tax roll amount for 2205 Northview Road (4-0)
• Approved $444,500 assessment value for 2516 Emslie Drive (4-0)
• Approved $579,400 assessment value for 1507 Tallgrass Circle (4-0)
• Approved $2,284,600 assessment value for 2402 E Moreland Boulevard (4-0)
• Approved $316,000 assessment value for 0 Kossow Road (4-0)
• Approved $1,356,000 assessment value for 2309 Fox Run Boulevard (4-0)
• Approved $408,300 assessment value for 2100 Grayfox Court (4-0)

Parks, Recreation and Forestry Board

The Parks, Recreation and Forestry Board will review several items including fall season program fees and athletic facility policies. The board is also considering recommendations to the Common Council regarding Oktoberfest vendor agreements and a contract for July 4th music entertainment.

• 2023 Fall Season Recreation Program Fees/Charges Schedule
• Athletic Facility Fees & Charges Schedule and Handbook revisions
• Termination of easement agreement for Bryant property pedestrian walkway
• Oktoberfest vendor agreement with Bo’s Schnitzelbunker, LLC
• Oktoberfest vendor agreement with The Elliott Organization

The Board approved the 2023 Fall Season Recreation Program fees and updates to the Athletic Facility Handbook. It also passed several recommendations to the Common Council regarding vendor agreements, a property easement termination, and a strategic planning contract amendment.

• Approved 2023 Fall Season Recreation Program Fees/Charges Schedule (6-0)
• Approved revisions to Athletic Facility Fees & Charges Schedule and Handbook (6-0)
• Recommended Common Council approve termination of pedestrian walkway easement on Bryant property (6-0)
• Recommended Common Council approve vendor agreement with Bo’s Schnitzelbunker, LLC for Oktoberfest (6-0)
• Recommended Common Council approve vendor agreement with The Elliott Organization for Oktoberfest (6-0)
• Recommended Common Council approve contract with The Decade for July 3, 2024 music entertainment (6-0)
• Recommended Common Council approve contract with Waukesha County for Stepping On program (6-0)
• Recommended Common Council approve contract amendment with BerryDunn for strategic planning services (6-0)

Library Board

The Waukesha Library Board will review several policy updates, including social media guidelines and volunteer programs. The meeting also includes discussion of the 2024 City Budget notes and a security camera system upgrade proposal.

• Discussion/action on library policies for social media and materials distribution
• Review of 2024 City Budget notes
• Security camera system upgrade proposal
• Board officer elections
• Revised Code of Conduct

Finance Committee

The Finance Committee will review second quarter overtime reports for the police and fire departments. The committee will also consider approving a contract for ambulance billing services and an agreement with Lakeshore Technical College.

• Review of 2nd Quarter Police and Fire Department overtime reports
• Approval of EMS billing contract with EMS Management & Consultants, Inc.
• Approval of clinical affiliation agreement with Lakeshore Technical College

The Finance Committee approved a contract for ambulance billing services and a clinical affiliation agreement with Lakeshore Technical College. The committee also received and filed overtime reports for the police and fire departments.

• Approved contract with EMS Management & Consultants, Inc. for ambulance billing services (4-0)
• Approved agreement between Fire Department and Lakeshore Technical College (4-0)
• Approved July 25, 2023 meeting minutes
• Filed 2nd Quarter Fire Department Overtime Report
• Filed 2nd Quarter Police Department Overtime Report

Cemetery Commission

The Commission will discuss public water access and a landscape plan for the chapel building. Members will also review endowment programs and the placement of a Canine Officer Memorial. The meeting includes the annual election of the Commission President and Vice President.

• Public access to water in cemetery
• Landscape plan for chapel building
• Endowment programs
• Placement of Canine Officer Memorial
• Annual election of Cemetery Commission President and Vice President

The Commission approved the implementation of a chapel landscape plan funded by donations and the placement of a Canine Officer Memorial. Members also voted to purchase four rain barrels for water access and elected new commission officers.

• Approved purchase of four rain barrels at approximately $200 each (6-1)
• Approved Chapel landscape plan implementation via donations from The Friends of Prairie Home Cemetery (7-0)
• Approved placement of Canine Officer Memorial east of the chapel building (7-0)
• Elected Pat Grulke as President (7-0)
• Elected Amanda Roddy as Vice President (7-0)
• Approved minutes from 4.10.2023 (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals is considering an appeal from Matthew Retzak regarding 1236 E. Broadway. The request seeks a dimensional variance to allow two permanent garden arbors in the street yard to remain. The board will also consider approving the minutes from the June 5, 2023, meeting.

• Dimensional variance for garden arbors at 1236 E. Broadway
• Approval of June 5, 2023, meeting minutes

Board of Public Works

The Board will review bids for downtown fiber installation and consider a contract change order for Concrete Street utility repairs. The meeting also includes an official notice regarding demolition and asbestos abatement at 315 N. West Ave.

• Downtown Fiber Installation for Wayfinder Signs bids
• Contract Change Order No. 1 with Wandel Contractors, Inc. for Concrete Street Utility Repairs
• Demolition and Asbestos Abatement of 315 N. West Ave.

The Board of Public Works recommended a contract for wayfinder sign fiber installation and approved a change order for concrete street utility repairs. The board also approved the previous meeting's minutes and pending payments.

• Recommended low bid from TelCom Construction LLC for Downtown Fiber Installation for Wayfinder Signs in the amount of $68,670.58 (3-0-2)
• Approved Contract Change Order No. 1 with Wandel Contractors, Inc. for Concrete Street Utility Repairs (4-0-1)
• Approved July 20, 2023 meeting minutes (3-0-2)
• Approved payments (3-0-2)

Landmarks Commission

The commission will review requests for certificates of appropriateness regarding repairs to several historic properties. The meeting also includes discussions on allocating 2023 Paint and Repair Grant funds and an update on Historic Springs Restoration funding.

• Review of ADA ramp and brick repair request for 307 E. Main Street
• Review of roof replacement request for 119 Randall Street
• Review of window, chimney, and step repairs for 200 Madison St.
• Allocation of remaining 2023 Paint and Repair Grant funds
• Update on 2022 Historic Springs Restoration funding

The Commission approved three requests for historic property repairs and modifications. Members also discussed potential 2024 grant applications and received an update on historic springs restoration funds.

• Approved July 12, 2023 meeting minutes (5-1-1)
• Approved ADA ramp, step replacement, and brick patching at 307 E. Main Street (6-1-0)
• Approved roof replacement at 119 Randall Street (6-1-0)
• Approved window repair, chimney tuckpointing, and step replacement at 200 Madison St (6-1-0)
• Took no action on reallocation of 2022 Historic Springs Restoration funds

City Council

The council will review proposed transit fare changes and zoning amendments regarding auto dealerships. Additionally, members will consider staffing changes for the Building Inspection Division and the 2023 Walk of Lights holiday display.

• $250,323.70 contract award to State Contractors, Inc. for railroad quiet zone and ADA sidewalk improvements
• Proposed transit fare changes effective on or about September 1, 2023
• Zoning code amendments regarding auto dealerships as conditional uses
• Creation of a part-time Clerical Assistant position in the Building Inspection Division
• Approval of the 2023 Walk of Lights holiday display and field services contract

The City Council approved changing the regular meeting start time from 6:30 PM to 6:00 PM. Other key actions included approving a compensation study, authorizing a demolition project, and awarding a $250,323.70 contract for railroad and sidewalk improvements.

• Moved Common Council meeting time from 6:30 PM to 6:00 PM (9-4)
• Approved Segal proposal for market analysis and compensation study (9-5)
• Approved $250,323.70 contract with State Contractors, Inc. for Railroad Quiet Zone and ADA Sidewalk Improvements (13-0)
• Approved demolition and asbestos abatement of 315 N. West Ave. (12-0)
• Approved Zoning Code amendments to allow citations for missed Plan Commission deadlines (13-0)
• Approved Zoning Code amendment making Auto Dealerships Conditional Uses (13-0)
• Approved language adjustment to B10 Nepotism policy (12-2)
• Denied bartender applications for Eric T. Graham and Nicole Koontz (12-1, 13-0)

Library Public Art Committee

The committee will discuss the installation of Snake and neon pieces, as well as unplaced Waukesha Reads pieces. Members will also consider a donation from Jeff Homar and plan for a Fall reception to celebrate new acquisitions.

• Report on installation of Snake and neon pieces
• Discussion on unplaced Waukesha Reads pieces
• Consideration of Jeff Homar donation
• Discussion of Fall reception to celebrate latest acquisitions
• Discussion of Requests for Proposals

City Council

The agenda contains only a notice regarding a possible quorum of Council Members for the Mayor's Celebrate Waukesha Breakfast. No legislative or business items are listed.

Building and Grounds

The Building and Grounds committee will discuss several recommendations regarding parking zones, stop signs, and intersection controls. These items include adjustments related to the Broadway reconstruction project and specific neighborhood safety requests.

• New/updated parking zones on W. Broadway from N. Barstow Street to Wisconsin Avenue
• Stop sign and pedestrian crossing sign updates at Riverwalk Drive and Wisconsin Avenue
• 10-minute carryout parking spot on the north side of South Street near Grand Avenue
• Four-way stop with flashing lights at Arcadian Avenue and Oakland Avenue
• Right turn only sign for Lowell Elementary school exit onto Michigan Avenue

The committee recommended several parking and signage updates for W. Broadway and Riverwalk Drive for Council consent. A proposal to create a four-way stop at Arcadian and Oakland Avenues was denied, though alternative signage was approved. Requests for new stop signs at Cambridge and Rawlings were denied.

• Recommended new parking zones and a 10-minute carryout stall on W. Broadway (5-0)
• Recommended relocating a stop sign and adding pedestrian crossing signs at Riverwalk Drive and Wisconsin Avenue (5-0)
• Denied proposal for all-way stop at Arcadian Avenue and Oakland Avenue (2-3)
• Recommended 'Cross Traffic Does Not Stop' and various speed limit signs at Arcadian and Oakland Avenues (5-0)
• Denied request for three-way stop at Rawlings and Cambridge (5-0)
• Tabled 10-minute carryout parking spot on South Street pending parking study review (5-0)
• Tabled right turn only sign at Lowell Elementary school (5-0)
• Approved June 5, 2023 meeting minutes (5-0)

Plan Commission

The Commission will consider a zoning amendment to update the city's Floodplain Ordinance with FEMA updates. The meeting also includes reviews for business permits at 1601 Airport Road and 1352 Ellis Street, along with an expansion at Farm & Fleet. Additionally, members will provide input on draft goals for the Land Use and Housing sections of the Comprehensive Plan.

• Zoning amendment to update the Floodplain Ordinance
• Conditional Use Permit for Precision Pattern Co. Inc. at 1601 Airport Road
• 5,000 sq. ft. addition and façade changes for Farm & Fleet at 2310 Kossow Road
• Two-lot survey map request for 3017 Silvernail Road
• Conditional Use Permit for car sales and auto repair at 1352 Ellis Street

The Plan Commission approved a conditional use permit for Precision Pattern Co. Inc. and several site plan reviews. The commission also recommended approval for a zoning code amendment regarding floodplain ordinances.

• Approved conditional use permit for Precision Pattern Co. Inc. at 1601 Airport Road (5-0)
• Approved 5,000 sq. ft. addition and façade changes for Farm & Fleet at 2310 Kossow Road (5-0)
• Approved façade changes and ADA access for Vincent James Mentoring at 307 E. Main Street (5-0)
• Approved creation of a two lot CSM at 3017 Silvernail Road (5-0)
• Recommended approval of Zoning Code Amendment to repeal Section 22.70 and create Chapter 24 Floodplain Ordinance (5-0)
• Approved Carroll University parking lot lighting updates at 100 N. East Avenue
• Approved June 28, 2023 meeting minutes (5-0)

Finance Committee

The Finance Committee will consider approval for the 2023 Walk of Lights holiday display and related field services contract. The committee will also review a proposal from Segal to conduct a market analysis and compensation study for the City of Waukesha.

• Approval of the 2023 Walk of Lights Holiday display
• Approval of Walk of Lights field services contract with Holiday Creations LLC
• Proposal from Segal for a market analysis and compensation study

The committee approved the 2023 Walk of Lights holiday display and its associated field services contract. A proposal for Segal to conduct a market analysis and compensation study was also approved.

• Approved proposal from Segal for market analysis and compensation study (3-2)
• Approved 2023 Walk of Lights Holiday display (5-0)
• Approved Walk of Lights field services contract (5-0)
• Approved July 11, 2023 meeting minutes

Ordinance & License Committee

The Ordinance & License Committee will meet to approve minutes from the July 10, 2023, meeting and review license requests for invited bartenders.

• Invited bartender licenses

The Ordinance & License Committee denied two bartender applications based on criminal history and failure to appear. One application was held until the next meeting. The committee also approved the minutes from July 10, 2023.

• Approved minutes from 07/10/2023 by unanimous consent
• Denied bartender application for Eric T. Graham due to criminal history (5-0)
• Denied bartender application for Nicole M. Koontz due to failure to appear (5-0)
• Held bartender application for Jeremy W. Chavez to the next meeting

Waukesha Water Commission

The Commission will review several change orders for various contract packages and a developer agreement for the Springs at Meadowbrook. Action items also include meter purchases, procurement policy updates, and a lease renewal for a tower on North University Drive.

• $211,141.71 change order for Contract Package 2A
• $376,378.17 change order for Contract Package 2B
• Developer’s Agreement and Easement Agreement for Springs at Meadowbrook
• $547,493.65 change order for Contract Package 3/3A
• Meter and radio purchases not to exceed $349,188.00

The Waukesha Water Commission approved several contract change orders totaling over $1.1 million and a purchase of meters and radios for 2024. The board also approved a developer's agreement for the Springs at Meadowbrook and a lease renewal for a T-Mobile/Sprint tower.

• Approved payments from General and Improvement Funds (5-0)
• Approved Contract Package 2A change order for $211,141.71 (5-0)
• Approved Contract Package 2B change order for $376,378.17 (5-0)
• Approved Springs at Meadowbrook Developer’s and Easement Agreement at no cost to Utility (5-0)
• Approved Contract Package 3/3A change order for $547,493.65 (5-0)
• Approved purchase of meters and radios for 2024 not to exceed $349,188.00 (5-0)
• Approved T-Mobile/Sprint Lease Renewal for 1020 North University Drive (5-0)
• Approved Greeley and Hansen contract amendment not to exceed $390,580.48 (5-0)

Board of Public Works

The Board will review bids received for Railroad Quiet Zone and ADA sidewalk improvements. Members will also discuss a stormwater management agreement for the Springs at Meadowbrook area. Additionally, staff may be authorized to advertise for demolition and asbestos abatement at 315 N. West Ave.

• Demolition and asbestos abatement of 315 N. West Ave.
• Bids received for Railroad Quiet Zone and ADA Sidewalk Improvements
• Stormwater management agreement for Springs at Meadowbrook
• Notice of closing bids for Downtown Fiber Installation

The Board of Public Works recommended the demolition and asbestos abatement of 315 N. West Ave. due to public safety concerns. It also recommended awarding a $250,323.70 contract to State Contractors, Inc. for railroad and sidewalk improvements.

• Recommended approval for demolition and asbestos abatement of 315 N. West Ave. (4-0)
• Recommended awarding $250,323.70 bid to State Contractors, Inc. for Railroad Quiet Zone and ADA Sidewalk Improvements (4-0)
• Recommended Storm Water Management Practice Maintenance Agreement with Continental 665 Fund LLC (4-0)
• Approved July 6, 2023 meeting minutes (4-0)
• Approved payments (4-0)

Transit Commission Meeting

The Transit Commission will hold a public hearing regarding proposed fare changes scheduled to take effect in September 2023. The commission will also consider bus stop changes and a resolution to transfer buses 153 and 155 to the City of Wausau.

• Public hearing for proposed fare changes effective on or about September 1, 2023
• Review of proposed bus stop changes
• Resolution authorizing the transfer of buses 153 and 155 to the City of Wausau
• Update on the WisGo project

The Transit Commission approved fare changes effective around September 1, 2023, and updated bus stop locations. The commission also authorized the transfer of two buses to the City of Wausau.

• Approved fare changes effective on or about September 1, 2023 (4-0)
• Approved proposed bus stop changes (4-0)
• Approved resolution to transfer buses 153 and 155 to the City of Wausau (4-0)
• Approved June 8, 2023 meeting minutes (4-0)

Human Resources Committee

The Human Resources Committee will consider a market analysis proposal from Segal. Members will also review requests for new part-time positions and a transfer of personnel between departments.

• Proposal from Segal for a market analysis and compensation study
• Creation of a part-time Clerical Assistant position in the Building Inspection Division
• Transfer of 0.5 full-time equivalents from Finance to IT for an Administrative Assistant position
• Language adjustment to B10 policy regarding Employment of Relatives (Nepotism)
• Closed session discussion regarding an employee's extended sick leave request

The committee approved a proposal from Segal to conduct a market analysis and compensation study. It also authorized a new part-time clerical position and a staff transfer between departments. A language adjustment to the nepotism policy was approved.

• Approved Segal proposal for market analysis and compensation study (4-0)
• Approved transfer of 0.5 FTEs from Finance Department to IT Department (4-0)
• Approved creation of part-time Clerical Assistant position in Building Inspection Division (4-0)
• Approved language adjustment to B10 Employment of Relatives (Nepotism) policy (3-1)
• Approved minutes of April 6, 2023 meeting (4-0)
• Approved motion to enter closed session to discuss an employee's extended sick leave request (4-0)

City Council

The City Council will review proposed zoning amendments regarding auto dealerships and Plan Commission deadlines. The agenda also includes several contract reviews, including electrical upgrades for the City Garage and services for Friedman Alley.

• Zoning amendment to make auto dealerships conditional uses
• TKWA contract for Friedman Alley services not to exceed $25,000
• Contract change order for City Garage electrical upgrades with Wil-Surge Electric Inc.
• Agreement with WisDOT for the Rail Corridor Safety Study Grant
• Approval of modified Municipal Court bond schedule

The City Council approved a modified Municipal Court bond schedule and denied bartender applications for two individuals. Several public works contracts and a strategic plan contract were passed via the consent agenda.

• Approved modified Municipal Court bond schedule (13-0)
• Denied bartender applications for Myrrh Hamishaich and Christopher Jensen (10-3)
• Approved City Strategic Plan contract via consent agenda
• Approved consulting contract with The Kubala Washatko Architects Inc for Friedman Alley, not to exceed $25,000, via consent agenda
• Approved Contract Change Order No. 1 with Wil-Surge Electric Inc. for City Garage Electrical Upgrades via consent agenda
• Approved State Municipal Agreement with WisDOT for Rail Corridor Safety Study Grant via consent agenda
• Approved consultant contract for Ruben Drive Pump Station Elimination Design Services via consent agenda
• Approved minutes from July 6, 2023 (13-0)

Waukesha Water Commission

The meeting consists of a tour of the Linnwood Water Treatment Plant in Milwaukee. A quorum of the Water Utility Commission and Common Council may attend, though the tour is not open to the public due to security restrictions.

• Tour of Linnwood Water Treatment Plant

Parks, Recreation and Forestry Board

The board will review a referral to adjust pickleball court hours at Banting Park and install noise reducing mats on the fence. Members will also consider revisions to the Departmental Financial Assistance Program. Additionally, the board may decide to move its August meeting date.

• Proposal to change Banting Park pickleball hours to 8am–8pm and install noise reducing mats
• Proposed revisions to the Departmental Financial Assistance Program
• Request to move the August board meeting from August 21 to August 14, 2023

The Board approved updates to the Departmental Financial Assistance Program and declined to change pickleball regulations at Banting Park. The Board also rescheduled its August meeting and approved the previous meeting's minutes.

• Approved revisions to the Departmental Financial Assistance Program (7-0)
• Denied changes to Banting Park pickleball regulations and noted priority for tree replacement (7-0)
• Moved August meeting from August 21 to August 14, 2023, at 5:00 pm (7-0)
• Approved June 19, 2023 meeting minutes (7-0)
• Approved suspension of rules to allow a non-resident comment (7-0)

Redevelopment Authority

The Redevelopment Authority will review an update on its loan programs. The body will also consider a request to increase a Central City Storefront Loan for ADH Properties, LLC at 210-212 E. North Street and a Rental Rehabilitation Loan for Maddy’s Lounge, LLC at 200 Madison Street.

• Loan increase request for ADH Properties, LLC at 210-212 E. North Street
• Rental Rehabilitation Loan for Maddy’s Lounge, LLC at 200 Madison Street
• Update on Redevelopment Authority Loan Programs

The Redevelopment Authority approved two loans for property improvements. One loan was granted for a storefront at 210-212 E. North Street and another for rental rehabilitation at 200 Madison Street.

• Approved May 15, 2023 minutes (5-0)
• Approved $300,000 loan at 2% interest for 10 years for ADH Properties, LLC at 210-212 E. North Street (5-0)
• Approved $75,000 loan at 4.125% interest with deferred payments for Maddy’s Lounge, LLC at 200 Madison Street (5-0)

Landmarks Commission

The Landmarks Commission will review several requests for Certificates of Appropriateness regarding historic district properties. These requests include window, roof, siding, and chimney repairs, as well as an ADA ramp installation.

• Interior floor plan alterations at 434 Madison Street
• Porch repairs at 105 S. East Avenue
• Chimney work at 115 S. East Avenue and 202 W. College Avenue
• Window and trim repairs at 120 N. East Avenue
• Siding, porch, and roof repairs at various McCall Street properties

The Commission approved several Certificates of Appropriateness for repairs in the College Avenue, McCall Street, and Madison Street Historic Districts. One grant of $1,500 was awarded for roof and gutter work, while another grant request was denied.

• Approved porch repair at 105 S. East Avenue (6-0)
• Approved chimney tuckpointing and cap replacement at 115 S. East Avenue (6-0)
• Approved window and frame repair at 120 N. East Avenue (6-0)
• Approved window, siding, and chimney repair at 202 W. College Avenue (6-0)
• Approved siding replacement and porch repair at 239 N. East Avenue (6-0)
• Approved roof and gutter replacement at 414-416 McCall Street with specific shingle requirement (6-0)
• Approved $1,500 Paint and Repair Grant for 414-416 McCall Street (6-0)
• Denied Paint and Repair Grant for 119 Randall Street (6-0)

Finance Committee

The Finance Committee will review a contract with TKWA for consulting services at Friedman Alley. Members will also consider approving the City Strategic Plan contract and discuss possible TID #17 funding for demolition costs at 315 N. West Avenue.

• TKWA consulting contract for Friedman Alley, not to exceed $25,000
• Approval of City Strategic Plan contract
• Discussion of TID #17 funding for demolition at 315 N. West Avenue

The Finance Committee approved two professional service contracts. The committee also discussed potential funding for demolition costs at 315 N. West Avenue.

• Approved contract for Kubala Washatko Architects Inc (TKWA) for Friedman Alley consulting, not to exceed $25,000 (4-0)
• Approved City Strategic Plan contract (4-0)
• Approved June 13th, 2023 meeting minutes
• Discussed Tax Incremental District (TID) #17 funding for demolition at 315 N. West Avenue

Ordinance & License Committee

The committee will review various license applications including invited bartenders and other applicants. The meeting also includes the approval of minutes from June 26, 2023.

• Approval of June 26, 2023, minutes
• Invited Bartender applications
• Other license applications

The Ordinance & License Committee approved a Reserve Class B license for Mom's Kitchen Waukesha and an extension of premises for the Waukesha Eagles Club. One bartender application was approved, while two others were denied. Three bartender applications were held until the next meeting.

• Approved Reserve 'Class B' Beer & Liquor license for Mom's Kitchen Waukesha (4-0)
• Approved Extension of Premises application for Waukesha Eagles Club (4-0)
• Approved bartender application for Christopher A. Bednarek (4-0)
• Denied bartender application for Myrrh Hamishiach (4-0)
• Denied bartender application for Christopher J. Jensen (4-0)
• Approved Other License applications (4-0)
• Held bartender applications for Jeremy W. Chavez, Eric T. Graham, and Nicole M. Koontz to next meeting

City Council

The City Council will review several consent agenda items including vendor agreements for Oktoberfest and a research contract. The meeting also includes discussions on public works projects such as pavement crackfilling and water plant enhancements.

• Award of $144,300.00 to Thunder Road LLC for 2023 Pavement Crackfilling
• Research collaboration contract with Cobalt Community Research not to exceed $9,900.00
• Reallocation of CIP Parking funds for a new parking access and revenue control system
• Contract Change Order No. 4 with CD Smith for the Clean Water Plant
• Bids for Downtown Kiosk Fiber Installation

The City Council awarded a pavement crackfilling contract to Thunder Road LLC and authorized bids for downtown kiosk fiber installation. The council also approved a new appointment to the Cemetery Commission and a specific bartender license. Several other consent agenda items were presented for review.

• Approved $144,300 low bid from Thunder Road LLC for 2023 Pavement Crackfilling (14-0)
• Approved resolution to prepare plans and advertise bids for Downtown Kiosk Fiber Installation (14-0)
• Approved appointment of Terry Timm to the Cemetery Commission (14-0)
• Approved Invited Bartender license for Shahmeer Khan (8-7)
• Approved June 20, 2023 meeting minutes (13-0)

Board of Public Works

The Board of Public Works will review a contract change order for City Garage electrical upgrades and a state agreement for the Rail Corridor Safety Study Grant. The board will also consider a consultant contract for the Ruben Drive Pump Station Elimination project.

• Contract Change Order No. 1 with Wil-Surge Electric Inc. for City Garage Electrical Upgrades Project
• Two-Party State Municipal Agreement with WisDOT for Rail Corridor Safety Study Grant
• Consultant Contract for Ruben Drive Pump Station Elimination Design Services project
• Bid closing notice for Railroad Quiet Zone and ADA Sidewalk Improvements

The Board of Public Works approved several recommendations for Council consent, including a change order for city garage electrical upgrades and a design contract for pump station elimination. The board also recommended a state agreement for a rail corridor safety study and approved pending payments.

• Approved June 22, 2023 minutes (5-0)
• Recommended Contract Change Order No. 1 with Wil-Surge Electric Inc. for City Garage Electrical Upgrades for Council Consent (5-0)
• Recommended Two-Party State Municipal Agreement with WisDOT for Rail Corridor Safety Study Grant (Project ID: 1000-78-00) for Council Consent (5-0)
• Recommended Consultant Contract with Clark Dietz, Inc. for Ruben Drive Pump Station Elimination Design Services for Council Consent (5-0)
• Approved payments (5-0)

Information Technology Board

The Information Technology Board is reviewing the reallocation of 2023 CIP Parking funds to install a new parking access and revenue control system. The board will also consider approving Automox as a patch management solution and reviewing changes to the Vulnerability Management Policy.

• Reallocation of 2023 CIP Parking funds for a new parking access and revenue control system
• Approval of Automox for the City’s Patch Management Solution
• Review of changes to the Vulnerability Management Policy

Plan Commission

The Waukesha Plan Commission will consider several site plan reviews, including a new 20,667 square foot car dealership on E. Moreland Blvd. The commission will also discuss updates to the Comprehensive Plan's Land Use Element and proposed changes to the city's zoning code.

• New 20,667 square foot Boucher Nissan building at 1451 E. Moreland Blvd
• Addition of two new hangars at Waukesha County Airport (2741 & 2731 Aviation Dr)
• Metal building addition for storage at 1351 E. Main St
• Proposed zoning amendment to make auto dealerships conditional uses
• Zoning code amendments regarding enforcement citations

The Plan Commission approved site and architectural plans for a new brewery, a Nissan dealership, and airport hangars. The commission also recommended a public hearing for zoning code amendments regarding citation issuance for missed deadlines.

• Approved site plans for new brewing business at 212 E. North Street with conditions (5-1)
• Approved exterior color, pick-up area, and signage changes at 2000 S. West Avenue with conditions (6-0)
• Approved metal storage building for Waukesha Iron at 1351 E. Main St with conditions (6-0)
• Approved two new hangers at Waukesha County Airport (2741 & 2731 Aviation Dr) with conditions (6-0)
• Approved revised grading and stormwater plan for outdoor storage yard at 2105 Pewaukee Rd with conditions (6-0)
• Approved demolition and construction of 20,667 sq ft Boucher Nissan dealership at 1451 E Moreland Blvd with conditions (5-0)
• Recommended public hearing for zoning code amendments to allow citations for missed Plan Commission deadlines (6-0)
• Approved May 24, 2023 minutes (6-0)

Ordinance & License Committee

The committee is scheduled to meet to approve previous minutes and process various license applications. These include invited bartender applications and several other application categories.

• Invited Bartender applications (ID#23-7129)
• Invited Other Applications (ID#23-7130)
• Other Applications (ID#23-7131)

The Ordinance & License Committee approved five bartender applications and three liquor license applications. Several bartender applications were held until the next meeting for further invites, and one liquor license application was held pending documents.

• Approved bartender applications for Susan D. Amero, Joseph J. Riedal, Kay-Lynn Young, and Kim L. Berns (3-0)
• Approved bartender application for Shahmmer L. Khan (2-1)
• Approved Class 'A' Beer & Cider license for Downtown BP (3-0)
• Approved renewal Class 'B' Beer & Class 'C' Wine license for Sakura Japan (3-0)
• Held bartender applications for Christopher A. Bednarek, Myrrh A. Hamishiach, Christopher J. Jensen, and Nicole Marie Koontz to next meeting
• Held Reserve 'Class B' Beer & Liquor license for Mom's Kitchen Waukesha pending documents
• Approved June 12th meeting minutes by unanimous consent

Board of Review

The Waukesha Board of Review will review the city's assessment roll for errors and receive a presentation on revaluation from the Assessor's office. The board will also consider waiver requests from Wal-Mart and Froedtert and hear several scheduled property tax objections.

• Presentation from the Assessor's office regarding Revaluation
• Waiver requests for Wal-Mart and Froedtert
• Settlement review for Jeremy Berg at 2305 Woodfield Cir
• Property tax objection hearing for 710 Wabash Ave E
• Property tax objection hearing for 506 Bethesda Ct

The Board of Review processed several property tax assessment objections, upholding most original values while approving three specific settlements. The board also granted a waiver for Wal-Mart and scheduled a follow-up meeting for August 14, 2023.

• Approved settlement for Jeremy Berg (2305 Woodfield Cir) at $422,000 (5-0)
• Approved settlement for Rachel Russel at $293,900 (5-0)
• Approved settlement for Ayobami & Lindsay Adelayi at $428,600 (5-0)
• Upheld assessment for Rose Rabe (710 Wabash Ave E) at $406,500 (4-1)
• Upheld assessment for John Misany (506 Bethesda Ct) at $195,100 (5-0)
• Approved taxpayer evaluation of $0 for The Glen at Standing Stone (Tenny Ave) (5-0)
• Denied three objections for Chad & Angela Schieffer (5-0)
• Approved waiver request for Wal-Mart (5-0)

Board of Public Works

The Board of Public Works will review contract change orders for the Clean Water Plant projects. The meeting also includes discussions on fiber installation, pavement crackfilling, and a storm water agreement.

• Authorization for Downtown Kiosk Fiber Installation plans and bids
• Bids received for 2023 Pavement Crackfilling
• Contract Change Order No. 4 with CD Smith for Clean Water Plant enhancements
• Contract Change Order No. 4 with Jacobs Engineering Group, Inc. for Clean Water Plant project
• Reallocation of 2023 CIP Parking funds for a new parking access and revenue control system

The Board of Public Works approved a low bid for citywide pavement crackfilling and recommended several infrastructure and parking system updates for City Council approval. The board also approved a stormwater management agreement for a property on E. Moreland Blvd.

• Approved $144,300 low bid from Thunder Road LLC for 2023 Pavement Crackfilling (5-0)
• Recommended approval to City Council for Downtown Kiosk Fiber Installation resolution (5-0)
• Recommended for Council Consent Contract Change Order No. 4 with CD Smith for Clean Water Plant (5-0)
• Recommended for Council Consent Contract Change Order No. 4 with Jacobs Engineering Group, Inc. (5-0)
• Approved reallocation of 2023 CIP Parking funds for Rekor Camera System and recommended it to IT Board (5-0)
• Recommended for Council Consent Storm Water Management Practice Agreement with Boucher Holdings, LLC at 1451 E. Moreland Blvd. (5-0)
• Approved June 8, 2023 meeting minutes (5-0)
• Approved general payments (5-0)

City Council

The Waukesha City Council will discuss the potential sale of public property at 200 Delafield Street and related development terms. The agenda also includes a public hearing regarding industrial development revenue bond financing for the 707 Executive Place Holdings LLC project. Additionally, the council will review several infrastructure bids and transit service changes.

• $23,000 contract for the City’s 125th Anniversary art piece
• $692,240 bid for Silvernail Pump Station upgrades
• $89,475 bid for Fire Station No. 1 epoxy floor installation
• Industrial development revenue bond financing for 707 Executive Place Holdings LLC
• Proposed school service and transit route changes effective September 2023

The City Council approved several infrastructure contracts, including sanitary pump station upgrades and fire station flooring. The council also passed ordinances regarding state building codes, sidewalk construction costs, and Cemetery Commission leadership.

• Approved $692,240 bid from August Winter & Sons, Inc. for Silvernail Pump Station upgrades (14-1)
• Approved $89,475 bid from Protective Coating Specialists, Inc. for Fire Station No. 1 epoxy flooring (14-1)
• Approved industrial development revenue bond financing for 707 Executive Place Holdings LLC (15-0)
• Approved Ordinance #2023-8 amending state building code adoption (15-0)
• Approved Ordinance #2023-10 changing sidewalk construction and replacement costs (14-1)
• Approved Ordinance #2023-9 creating president and vice-president roles for Cemetery Commission (15-0)
• Approved appointments of Don Browne to Cemetery Commission and Carmen De La Paz to Landmarks Commission (14-1)
• Approved $23,000 contract for 125th Anniversary sculpture from Paul Bobrowitz (Consent Agenda)

City Council

The meeting includes a presentation and tour of the Mobile Command Unit. No official action is scheduled to be taken during this item.

• Tour of Mobile Command Unit

Parks, Recreation and Forestry Board

The Parks, Recreation and Forestry Board will review reports and proposed agreements. These items include recommendations to the Common Council regarding vendor agreements, recreation services, and research contracts.

• Banting Park Pickleball Court usage and decibel measurement report
• Waukesha Lions Club food/beverage vendor agreement for Oktoberfest 2023
• Recreation Services contract with United for Waukesha Resiliency Center
• "Future 4 Waukesha" 4K Program agreement with School District of Waukesha
• Cobalt Community Research contract not to exceed $9,900.00

The Parks, Recreation and Forestry Board approved recommendations for the Common Council to authorize four separate agreements. These include a vendor agreement for Oktoberfest, a recreation services contract, a 4K program agreement, and a research collaboration contract.

• Approved May 15, 2023 meeting minutes (6-0)
• Recommended Common Council approve Waukesha Lions Club vendor agreement for 2023 Oktoberfest (6-0)
• Recommended Common Council approve Recreation Services contract with United for Waukesha Resiliency Center (6-0)
• Recommended Common Council approve 'Future 4 Waukesha' 4K Program agreement with School District of Waukesha 2023-2024 (6-0)
• Recommended Common Council approve research collaboration contract with Cobalt Community Research not to exceed $9,900.00 (6-0)

Joint Review Board

The Joint Review Board will review the 2022 annual report for the City of Waukesha Annual Tax Incremental District (TID). The meeting also includes approval of the April 17, 2023, minutes.

• Review of the City of Waukesha Annual TID Report (2022 annual report)

The Joint Review Board approved the minutes from the April 17, 2023, meeting. The board also conducted a review of the City of Waukesha Annual TID Report.

• Approved April 17, 2023 minutes (4-0)

Waukesha Water Commission

The Commission will consider several action items including a locating services agreement and a lease agreement. Discussion topics include the Great Lakes Update and 2022 draft audited financials.

• Facilities Locating and Marking Service Agreement with USIC at $21.00 per ticket
• T-Mobile Lease Agreement for 1020 North University Drive
• Business Insurance Coverage for the 7/1/23 policy year
• Payments from the General Fund and the Improvement Fund

The Waukesha Water Commission approved payments from the General and Improvement Funds and a locating service agreement with USIC. The commission also approved a credit card processing vendor and business insurance for the upcoming policy year. A T-Mobile lease agreement was held.

• Approved May 24, 2023 meeting minutes (5-0)
• Approved payments from the General Fund and the Improvement Fund (5-0)
• Approved USIC Facilities Locating and Marking Service Agreement at $21.00 per ticket (5-0)
• Held T-Mobile Lease Agreement for 1020 North University Drive
• Approved Invoice Cloud for credit card processing services (5-0)
• Approved business insurance for 7/1/23 policy year, pending additional quotes for equipment breakdown coverage (5-0)

Finance Committee

The committee will review a final resolution for industrial development bond financing for the 707 Executive Place Holdings LLC project. Members will also consider a $23,000 contract for a 125th Anniversary art piece and discuss the sale of 200 Delafield St to Sherman Associates.

• Final Resolution regarding Industrial Development Revenue Bond Financing for 707 Executive Place Holdings LLC Project
• $23,000 contract for a 125th Anniversary art piece from Paul Bobrowitz
• Discussion of sale terms for 200 Delafield St to Sherman Associates

The Finance Committee approved the sale of public property at 200 Delafield Street and associated TIF assistance. The committee also approved industrial revenue bond financing for a project at 707 Executive Place and a contract for a city anniversary sculpture.

• Approved TIF assistance and sale of 200 Delafield Street (3-0)
• Approved Industrial Development Revenue Bond Financing for 707 Executive Place Holdings LLC Project (3-0)
• Approved $23,000 contract for 125th Anniversary sculpture from Paul Bobrowitz (3-0)
• Approved May 30th, 2023 meeting minutes

Ordinance & License Committee

The committee will review various license applications including bartender and other categories. The agenda also includes the approval of previous meeting minutes.

• Approval of May 22, 2023, meeting minutes
• Invited Bartender license applications
• Other license applications

The Ordinance & License Committee approved multiple bartender applications and a liquor license renewal for Plaza Garibaldi. Several bartender applications were held for future meetings, including one due to pending charges.

• Approved bartender application for Dale G. Hasenstein (5-0)
• Approved bartender application for Justin L. Ramos-Rodriguez (5-0)
• Approved bartender application for Brandon J. Thomas (5-0)
• Held bartender application for Myrrh A. Hamishiach to next meeting (5-0)
• Held bartender application for Christopher J. Jensen to next meeting
• Held bartender application for Matthew L. Reynolds to future meeting due to pending charges (5-0)
• Held bartender application for Kim L. Burns to next meeting
• Approved 'Class B' Beer and Liquor renewal for Plaza Garibaldi (5-0)

Library Board

The Waukesha Library Board will consider several proposed changes to library policies, including rules for children's 3-D printer use and privacy of records. The board will also review 2024 capital budget requests and receive updates from the Director and various committees.

• 2024 Capital Budget Requests
• Policy revisions regarding Children's 3-D Printer use (A-4B)
• Policy revisions regarding Privacy of Library Records and Use (A-9)
• Policy revisions regarding Programming (B-2)
• Approval of June 2023 bills and financial statements

Board of Public Works

The Board will review bids for fire station floor installation and pump station upgrades. Members will also discuss the 2022 WDNR Compliance Maintenance Annual Report and a storm water management agreement.

• Bids received for Fire Station No. 1 Apparatus Bay Epoxy Floor Installation at 130 W. St. Paul Ave.
• Bids received for 2023 Sanitary Pump Station Upgrades - Silvernail Pump Station
• Review of 2022 WDNR Compliance Maintenance Annual Report (CMAR)
• Storm Water Management Practice Agreement for 570 Bluemound Rd.
• Contract for On-Call Engineering Services with CH2M Hill Engineers, Inc.

The Board of Public Works recommended two project bids for approval and three items for Common Council consent. These include infrastructure upgrades for a sanitary pump station and epoxy flooring for a fire station.

• Recommended $692,240 bid from August Winter & Sons, Inc. for Silvernail Pump Station upgrades (5-0)
• Recommended $89,475 low bid from Protective Coating Specialists, Inc. for Fire Station No. 1 epoxy floor installation (5-0)
• Recommended 2022 WDNR Compliance Maintenance Annual Report for Council Consent (5-0)
• Recommended Storm Water Management Practice Agreement for 570 Bluemound Rd. for Council Consent (5-0)
• Recommended on-call engineering contract with CH2M Hill Engineers, Inc. for Council Consent (5-0)
• Approved May 18, 2023 minutes (5-0)
• Approved payments (5-0)

Transit Commission Meeting

The Transit Commission will review proposed school service route revisions effective September 5, 2023. The body will also act on mass transit and paratransit operating aid agreements with the Wisconsin Department of Transportation. Additionally, the commission will consider proposed revisions to the Transit Drug and Alcohol Policy.

• Proposed school service route changes effective September 5, 2023
• Mass Transit Paratransit Operating Aid Agreement with WisDOT for 2023
• Mass Transit Operating Aid Agreement with WisDOT for 2023
• Proposed revisions to the Transit Drug and Alcohol Policy

The Transit Commission approved proposed school service changes effective September 5, 2023. The commission also approved two 2023 operating aid agreements with the Wisconsin Department of Transportation and revisions to the Transit Drug and Alcohol Policy.

• Approved proposed school service changes effective September 5, 2023 (5-0)
• Approved 2023 Mass Transit Paratransit Operating Aid Agreement with WisDOT (5-0)
• Approved 2023 Mass Transit Operating Aid Agreement with WisDOT (5-0)
• Approved revisions to the Transit Drug and Alcohol Policy (5-0)
• Approved May 18, 2023 meeting minutes (5-0)

Landmarks Commission

The commission will discuss reallocating up to $10,000.00 from Historic Springs money to Paint and Repair Grant funds. Members will also review several requests for Certificates of Appropriateness regarding exterior home repairs and replacements.

• Reallocation of up to $10,000.00 from Historic Springs to Paint and Repair Grant funds
• Certificate of Appropriateness for 1101 Buckley St. to replace roof and gutters
• Certificate of Appropriateness for 134 W. Laflin Ave. to replace windows and storm doors
• Certificate of Appropriateness for 348 Wisconsin Ave. to replace rear porch stairs
• Certificate of Appropriateness for 235 N. Charles St. to replace or repair stucco siding

The Commission approved the reallocation of $10,000 to the Paint and Repair Grant fund and awarded several individual grants for property maintenance. It also issued Certificates of Appropriateness for roof, window, and siding work at various historic district addresses.

• Approved reallocating $10,000 from Historic Springs restoration funds to Paint and Repair Grant fund (6-0)
• Approved $2,500 grant for 120 McCall St. (4-2)
• Approved roof and gutter replacement for 1101 Buckley St. with specific material conditions (6-0)
• Approved $3,000 grant for 1101 Buckley St. (4-2)
• Approved window and door replacement for 134 W. Laflin Ave. (6-0) and associated $2,000 grant (6-0)
• Approved rear porch stair replacement for 348 Wisconsin Ave. (6-0)
• Approved masonry paint work for 235 N. Charles St. (6-0) and associated $1,000 grant (6-0)
• Approved roof replacement for 323 McCall St. (6-0) and balcony floor removal for 201 N. Charles St. (6-0)

City Council

The Council will interview candidates for the vacant District #9 seat and review several WisDOT infrastructure agreements. The agenda also includes a $199,388 General Fund carryover and various vendor contracts for Oktoberfest 2023.

• Interviews for the District #9 Council seat vacancy
• $199,308 General Fund carryover from 2022 to 2023
• WisDOT agreements for E. Moreland Blvd Bridge and traffic management projects
• Transfer of funds to the Affordable Housing Rehab Program
• Oktoberfest 2023 vendor agreements

The City Council appointed Paul Wuteska to fill the vacancy for District #9. The council also approved several public works contracts for park lighting and foundation alterations, and disallowed a claim challenging the city's chicken ordinance.

• Appointed Paul Wuteska to District #9 Council seat (10-4)
• Approved disallowance of claim challenging chicken ordinance for Cheryl Boettcher (15-0)
• Approved $57,670 low bid from Ford Construction Co., Inc. for Silurian Springhouse Foundation Alteration (15-0)
• Approved $78,509.85 bid from WIL-Surge Electric, Inc. for Heyer Park Lighting (15-0)
• Approved May 16, 2023 meeting minutes (14-0)
• Approved Consent Agenda items including Oktoberfest vendor agreements and WisDOT bridge/traffic projects (unanimous consent)

Board of Zoning Appeals

The Board of Zoning Appeals will consider an appeal by Anna Resch regarding a dimensional variance. The request seeks to allow the construction of a new detached garage in the street yard, which is currently prohibited by zoning code.

• Dimensional variance appeal for 1009 Westowne Avenue

The Board of Zoning Appeals approved a variance for Anna Resch to build a detached garage in the street yard at 1009 Westowne Avenue. The approval includes a variance for a side-entry garage with a turning radius under 30 feet, contingent on adding residential windows to the north and west elevations.

• Approved February 6, 2023 minutes (4-0)
• Approved May 1, 2023 minutes (4-0)
• Approved dimensional variance for detached garage at 1009 Westowne Avenue (4-0)
• Approved variance from Section 22.53(12) for side-entry garage turning radius (4-0)

Building and Grounds

The Building and Grounds committee is reviewing several proposals for street signage and parking modifications. These include new signs on Washington Street, truck route enhancements on Hwy 59, and updates to parking zones following bus route changes.

• Installation of “Stop Ahead” signs on Washington Street near Summit Avenue
• Truck route signage enhancements on Hwy 59
• Rescinding a 'Right Lane Must Turn Right' sign on westbound Abbott Drive at Parklawn Drive
• Parking zone modifications due to bus route changes
• Request for a 3-way stop at Wyngate Way on River Valley Road

The committee approved several recommendations for Council Consent regarding new traffic and pedestrian signage, truck route directions, and updated parking restrictions due to bus route modifications.

• Recommended installation of 'Stop Ahead' and 'Traffic on Summit Does Not Stop' signs on Washington Street (5-0)
• Recommended truck route signage on USH 18/STH 59 and Sunset Drive to divert trucks from Center Road and Prairie Avenue (5-0)
• Recommended pedestrian crossing sign for westbound Sunset Drive at Blackhawk Trail (5-0)
• Recommended no u-turn/left turn sign for North Street slip lane at Albert Street (5-0)
• Recommended rescinding the 'Right Lane Must Turn Right Except for Transit Buses' sign on westbound Abbott Drive (5-0)
• Recommended establishing several no-parking zones and a 2-hour parking zone on S. Hartwell Ave, Lincoln Ave, Progress Ave, E. Broadway, and Nike Drive (5-0)
• Recommended rescinding the bus stop no parking zone on south side of Mac Arthur Road west of the Bike Trail (5-0)
• Approved May 1, 2023 meeting minutes (5-0)

Board of Review

The Board of Review will select a Chairperson and Vice Chairperson and verify mandatory training requirements. The meeting includes the adoption of policies regarding sworn telephone or written testimony and hearing request waivers.

• Selection of Chairperson and Vice Chairperson
• Adoption of policy for sworn telephone or written testimony requests
• Adoption of policy for waiver of Board of Review hearing requests
• Consideration of scheduling additional Board of Review dates

The Board of Review selected its Chairperson and Vice Chairperson and approved two new procedural policies regarding sworn testimony and hearing request waivers. The board also scheduled an additional meeting date for June 26.

• Approved Steve Martin as Chairperson (4-0)
• Approved Sarah Smith as Vice Chairperson (4-0)
• Approved Board of Review Policy On Procedure for Sworn Telephone or Sworn Written Testimony Requests (4-0)
• Approved Board of Review Policy on Procedure for Waiver of Board of Review Hearing Requests (4-0)
• Approved additional meeting date for June 26th at 9am (4-0)

Finance Committee

The Finance Committee will review several financial actions including the creation of a special revenue fund for the Public Safety Memorial. The committee is also reviewing grant awards from WEDC and related hotel contracts, as well as a request to carry over funds into the 2023 General Fund.

• Creation of a special revenue fund for the Public Safety Memorial
• Contract with Waukesha Monument for FD & PD bricks
• WEDC Community Development Investment grant contract
• Contract with Cobblestone Hotels to receive WEDC CDI grant funds
• Carryover of $199,388 from 2022 to 2023 in the General Fund

The Finance Committee approved contracts for Community Development Investment grants from the WEDC and a contract with Cobblestone Hotels. The committee also authorized a General Fund carryover from 2022 and established a special revenue fund for the Public Safety Memorial.

• Approved contract with WEDC for Community Development Investment grant (3-0)
• Approved contract with Cobblestone Hotels for WEDC CDI grant funds (3-0)
• Approved carryover of $199,388 from 2022 to 2023 in the General Fund (3-0)
• Approved creation of a special revenue fund for the Public Safety Memorial (3-0)
• Approved contract with Waukesha Monument for FD & PD (3-0)
• Approved May 9th, 2023 meeting minutes