West Chester public meetings in 2021
152 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Historical Commission
The Commission discussed demolition plan requests for 339 West Gay Street and artifact requests for construction projects on Poplar Street and Market and Franklin Streets. Members also reviewed preparations for the 2022 Chester County Town Tours and upcoming borough anniversaries. One board vacancy remains to be filled by Council.
- Demolition plan request for 339 West Gay Street
- CLG Grant update involving approximately 4,000 records
- 2022 Chester County Town Tours kickoff on June 9
- Board vacancy to be filled by Borough Council
Borough Council
The Borough Council will discuss participating in a distributor settlement agreement regarding opioid litigation. The meeting also includes appointments to various boards and commissions, as well as several infrastructure contract approvals.
- Contract with Miller Brothers for Traffic Signal Improvements Project ($508,839.38)
- Contract with Lenni Electric for Verizon streetlight nodes ($133,803.67)
- Discussion of participation in an opioid litigation settlement agreement
- Rejection and rebidding of Taylor Run Wastewater Treatment Plant Digester Gas Safety Equipment Upgrade
- Adoption of the 2021-2024 West Chester Police Strategic Plan
Borough Council
The Borough Council will review several service contracts, including a project for traffic signal improvements. Members will also conduct interviews for various board vacancies and discuss potential changes to plastic bag fees and trash pickup costs.
- Contract with Miller Brothers for $508,839.38 regarding Traffic Signal Improvements Project
- Contract with Lenni Electric for $133,803.67 to install Verizon streetlight nodes
- Adoption of the 2021-2024 West Chester Police Strategic Plan
- Rejection of bids for Taylor Run Wastewater Treatment Plant Digester Gas Safety Equipment Upgrade
- Interviews for vacancies on the Library Board, Zoning Hearing Board, and other commissions
Public Hearings
The Borough Council is holding public hearings on two ordinance changes. The first involves revising monthly sewer rates effective February 1, 2022. The second concerns adopting the real estate tax rate effective January 1, 2022.
- Revision of monthly sewer rates effective February 1, 2022
- Adoption of the real estate tax rate effective January 1, 2022
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Fire Department, Police Department, and Good Fellowship. Members will also discuss bringing the 2021-2024 West Chester Police Strategic Plan to council for adoption.
- Monthly Fire Department Report
- Monthly Police Department Report
- Monthly Good Fellowship Report
- West Chester Police Strategic Plan (2021-2024) discussion
- Approval of November 2021 meeting minutes
Smart Growth Committee
The committee will consider a reverse subdivision for 15-17 S. Poplar Street and a land development application for 339 W. Gay Street. Members will also discuss an amendment to the Professional Services Agreement regarding the Historic Inventory Project.
- Reverse Subdivision for 15-17 S. Poplar Street
- Land Development application for 339 W. Gay Street
- Professional Services Agreement amendment with Jane Dorchester
- Review of November Building and Housing Monthly Report
- Review of November 2021 HARB submissions
Finance & Revenue Committee
The Finance & Revenue Committee will review the November 2021 financials and minutes. The committee is also scheduled to consider a resolution regarding the Borough’s Fee Schedule.
- Resolution to the Borough’s Fee Schedule
- November 2021 Financials
- Approval of November 2021 Minutes
West Chester Railroad Restoration
The committee is discussing the Tri-County Passenger Railroad Authority with officials from CCPD and the County Commission. The agenda also covers updates on station plans and federal grant applications.
- $2.4 million Federal Earmark Application recommendation from Senator Casey’s office
- Denied $5.56 million RAISE application to USDOT
- Market Street station sketch plan
- Discussion with Brian O'Leary (CCPD) and Josh Maxwell (CC Commissioner)
Administration, Communication & Technology Committee
The committee will discuss a proposed ordinance for a Home Rule Charter amendment and an update to single use plastic regulations. The meeting also includes the approval of November 2021 minutes.
- Proposed ordinance for Home Rule Charter amendment
- Update to single use plastic regulations
- Approval of November 2021 minutes
Public Works Committee
The Public Works Committee is reviewing proposals for traffic signal improvements and street light node installations. The agenda also includes potential amendments to the sewer and tree ordinances. Additionally, the committee will consider changes to bulk trash and tire recycling fees.
- Traffic Signal Improvements Project contract for $508,839.38
- Installation of Verizon Street Light Nodes for $133,803.67
- 2022 Shade Tree Planting contract for $38,600.00
- Proposed changes to bulk trash and tire recycling fees
- Amendment to the Sewer Ordinance regarding lateral maintenance responsibility
Parking Committee
The West Chester Parking Committee is reviewing garage management reports and updates on repairs. The committee will also consider requests for a new handicapped space and the removal of existing signage.
- Request for handicapped parking at 3 South Brandywine Street
- Removal of handicapped signage at 215 / 217 West Lafayette Street
- Garage management monthly report and repair updates
- 2022 garage planning discussion
Sustainability Advisory Committee
The committee will review Rubenstein’s Redevelopment and the Community & Pollinator Garden. Updates are also scheduled regarding composting, the Energy Transition Plan, and single-use ordinances. The meeting includes setting 2022 priorities.
- Rubenstein’s Redevelopment
- Community & Pollinator Garden
- Single Use Ordinance & Sustainable Storefronts
- Energy Transition Plan updates
- Composting updates
Recreation Commission
The Parks Special Events Commission is reviewing the five-year Capital Projects list to identify projects for future grant applications. The agenda also includes a proposed change to the 2022 meeting schedule and new solstice celebration activities in Everhart Park.
- Review of five-year Capital Projects list for potential grant applications
- Proposed change to 2022 meeting dates from the first Wednesday to the last Wednesday
- Discussion regarding lighting for Santa at the Square
- New Solstice Celebrations activity in Everhart Park
Planning Commission
The Planning Commission will discuss land development applications for properties on S. Poplar St, E. Market Street, and W. Gay Street. The meeting also includes a continuation of the ADU discussion and a review of the HARB report.
- Land Development Application: 339 W. Gay Street
- Land Development: 15-17 S. Poplar St
- Land Development: 250 E. Market Street
- Continued ADU discussion
Historical & Architectural Review Board
The Historical & Architectural Review Board will review applications for building and storefront changes. These include a proposal to reduce the height of the Zukin Hotel and new signage at various Gay Street locations.
- Proposal to reduce the height of the Zukin Hotel
- New front window and door at 145 W. Gay Street
- New hanging sign at 139 W. Gay Street
- New building and blade signs for Rite Aid at 13 E. Gay Street
- Discussion regarding window graphics for Rite Aid
Historical Commission
The commission will review requests regarding demolition plans at 339 West Gay Street and 13 East Gay Street. The Chair will also provide updates on the CLG Grant and upcoming borough anniversaries. Several preservation projects are currently on hold.
- Demolition plans for 339 West Gay Street
- Request regarding Rite Aid at 13 East Gay Street
- CLG Grant data loading update
- Gay Street School Project status
- Chestnut Street Parking Garage/Raymond Rettew Project status
Borough Council
The Borough Council will hold a public hearing for the adoption of the 2022 Budget. The council will also discuss preparing ordinances for real estate tax and sewer rate increases. Additionally, officials will consider filing a legal complaint regarding soil and groundwater contamination at 351 Snyder Avenue.
- Public hearing for adoption of the 2022 Budget
- Proposed ordinances for real estate tax and sewer rate increases
- Legal complaint regarding contaminated soil and groundwater at 351 Snyder Avenue
- Amendment to Zukin Hotel Settlement Agreement to reduce building height
- Extension of outdoor dining on sidewalks through March 31, 2022
Borough Council
The Borough Council is considering an ordinance to change parking restrictions on South Brandywine Street. Members will also discuss Home Rule Charter amendments and requests for sidewalk outdoor dining extensions. Additionally, the council will authorize ordinances regarding real estate tax and sewer rate increases.
- Ordinance to prohibit parking on portions of South Brandywine Street
- Proposal for outdoor seating and liquor service at Sedona Taphouse
- Extension of sidewalk outdoor dining through March 31, 2022
- Authorization of ordinances for real estate tax and sewer rate increases
- Approval of several Historic Architectural Review Board certificates
Public Art Commission
The Public Art Commission is discussing a draft Call for Art for a second sculpture at the 44 West plaza. The commission will also discuss adding language to guidelines regarding temporary art installations and receive an update on the Friends Association mural project.
- Draft Call for Art for a sculpture at 44 West plaza
- Proposed updates to PAC guidelines for temporary art installations
- Update on the Friends Association mural project at 113 W. Chestnut Street
- Review of the Cost-Free Banner Program from CGI Communications
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Fire, Police, and Good Fellowship departments. Members will also discuss bringing a resolution to adopt the Chester County Hazard Mitigation Plan to the council. Additionally, the group will discuss considerations for future open air marketplaces.
- Adoption of Chester County Hazard Mitigation Plan resolution
- Open air marketplace considerations for future years
- Monthly Fire Department Report
- Monthly Police Department Report
- Monthly Good Fellowship Report
Finance & Revenue Committee
The committee will review the 2022 preliminary budget, 5-year capital plan, and ARPA funding plan. Members will also consider increasing Sewer and Stream Protection Certification fees from $15.00 to $50.00. The agenda includes reviews of October financials and pension management.
- Increase Sewer and Stream Protection Certification fee from $15.00 to $50.00
- Appoint Borough Manager as Application Agent for FEMA Tropical Storm Ida relief
- Review 2022 Preliminary Budget, 5-Year Capital Plan, and ARPA Funding Plan
- Consider sunsetting the Financial Ad Hoc Committee
- PFM Pension Management 2021 2nd Quarter Review
Smart Growth Committee
The committee will discuss amendments to the Artillery Brewery and Zukin Hotel settlement agreements. Members will also review requests for sidewalk dining extensions and a temporary tent at Carlino's. Additionally, the committee will review recent HARB signage submissions.
- Amendment to Zukin Hotel Settlement Agreement to reduce building height by one story
- Request from BID to extend outdoor dining on sidewalks through March
- Temporary sidewalk tent request for Carlino's (November 21–26, 2021)
- Amendment to Artillery Brewery Agreement
- Review of October 2021 HARB signage submissions
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester is reviewing funding opportunities and grant applications. This includes a $2.4 million federal earmark request and a $5.56 million RAISE application. The committee will also discuss shuttle service concepts and station plans.
- $2.4 million Federal Earmark Application via Senator Casey's office
- $5.56 million RAISE application submitted to USDOT
- Presentation on refurbished subway car shuttle service to Franklin Station
- Market Street station sketch plan meeting with Borough Manager
- Borough/SEPTA/WCRR lease renegotiation from quarry to Darlington Station
Parking Committee
The committee meeting consists of routine procedural items and monthly reports. Members will review the Garage Management Monthly Report and the Director's Report, and consider approving the October 2021 meeting minutes.
- Garage Management Monthly Report
- Director’s Report
- Approval of October 2021 meeting minutes
Public Works Committee
The Public Works Committee is considering several changes to service fees. This includes increasing the cost of 20-gallon recycle containers and introducing a $50 fee for large bulk trash items. The committee will also discuss rental fees for traffic control devices.
- Increase 20-gallon recycle container fee to $15.00 per container
- New $50 fee for large bulk trash pickup items
- Rental fees for traffic control devices such as cones and sign boards
- Approval of October 2021 meeting minutes
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will discuss amendments to the Home Rule Charter. The committee also plans to approve the October 2021 meeting minutes.
- Discussion regarding Home Rule Charter amendments
- Approval of October 2021 minutes
Recreation Commission
The Commission will discuss the five-year Capital Projects list to identify projects for grant applications in 2022 or 2023. The agenda also includes an update on the Everhart Park playground project and a proposed change to the 2022 meeting date.
- Everhart Park playground project update
- Discussion of 5-year Capital Projects list for grant applications in 2022 or 2023
- Proposed change to 2022 meeting date from the first Wednesday to the last Wednesday of the month
Historical & Architectural Review Board
The Historical & Architectural Review Board is reviewing applications for new signage and exterior paint at several locations. The agenda also includes a report from the Planning Commission and approval of September 30 meeting minutes.
- New signs at 13 W. Miner St
- New hanging sign at 14 W. Chestnut St
- New hanging sign and exterior paint color at 133 N. Church St
- New sign at 21 S. High Street
Sustainability Advisory Committee
The committee will receive updates on composting, single-use ordinances, and the energy transition. Discussion will also include community and pollinator gardens and meeting rules.
- Composting update
- Single Use Ordinance update
- Energy Transition Update
- Community & Pollinator Gardens discussion
- SB 554 meeting rules review
Planning Commission
The Planning Commission will consider a land development application for 339 W. Gay Street. The meeting also includes continuing the ADU discussion and reviewing the HARB report.
- Land development application at 339 W. Gay Street
- Continued discussion regarding ADU
- Review of HARB Report
- Approval of September 2021 meeting minutes
Historical Commission
The commission will receive updates on the CLG Grant and the Humphry Marshall Project. Members will also discuss preparations for the Borough's 225th anniversary in 2024. Committee reports regarding Heritage Trees and Juneteenth 2022 are scheduled.
- Senecca G. Willauer House at 106 S. Church St.
- Borough of West Chester 225th Anniversary planning
- CLG Grant update
- Heritage Trees committee report
- Juneteenth 2022 report
Borough Council
The Borough Council will hold public hearings regarding a new Zoning Code and a Planned University Campus District. The agenda also includes adopting the 2022 Preliminary Budget and discussing mandatory COVID-19 vaccinations for borough employees.
- Public hearing for a new Borough Zoning Code and Planned University Campus District
- Adoption of the 2022 Preliminary Budget
- Winter maintenance agreement with PennDot providing $29,603.55 to the Borough
- Proposed policy mandating COVID-19 vaccinations for Borough employees
- Lease of a new Ford F-600 Dump Body at an estimated monthly rate of $1,700.00
Borough Council
The Borough Council will consider adopting the 2022 Preliminary Budget and a policy mandating COVID-19 vaccinations for borough employees. The agenda also includes discussions on winter maintenance agreements, street sweeping regulations, and new waste services. Additionally, council will review various building certificates of appropriateness.
- Adoption of the 2022 Preliminary Budget
- Policy mandating COVID-19 vaccinations for Borough employees
- Winter Maintenance Services Agreement with PennDot ($29,603.55 payment to Borough)
- Agreement with WasteWell, LLC for curbside composting at $1.00 per customer monthly
- Professional Services Agreement with OR&D, LLC for a police engagement program ($6,900)
Finance & Revenue Committee
The Finance & Revenue Committee will review September 2021 financials and consider adopting the 2022 preliminary budget. The committee is also scheduled to approve minutes from the September 2021 meeting.
- Review and consideration of the 2022 Preliminary Budget
- September 2021 financial reports
- Approval of September 2021 meeting minutes
Smart Growth Committee
The Smart Growth Committee will review the September Building and Housing Monthly Report and recent HARB architectural submissions. The meeting also includes an update on East Nields Industrial Center Land Development and a discussion regarding outdoor dining at Sedona Tap House.
- Update on East Nields Industrial Center Land Development
- Review of September 2021 HARB architectural applications
- Discussion of outdoor dining at 44 West Gay St
- Approval of September 2021 meeting minutes
Public Safety & Quality of Life Committee
The Public Safety & Quality of Life Committee will review monthly reports from the police, fire, and Good Fellowship departments. The agenda includes discussions on open air marketplace infrastructure and a professional services proposal for the police department. Members will also review mutual aid emergency management agreements.
- Professional Services Proposal for Organizational Research and Development LLC
- Sidewalk seating extension amendment for Sedona Taphouse West Chester
- Review of Mutual Aid Emergency Management Response Agreements
- Support request for House Bill 1293 regarding direct pay to EMS agencies
West Chester Railroad Restoration
The committee is discussing a proposed economic and equity study for restoring rail service to West Chester. The agenda includes updates on multi-million dollar federal grant requests and station planning. Members are also reviewing lease renegotiations between the Borough, SEPTA, and WCRR.
- Proposed economic and equity study of rail service restoration
- $2.4 million Federal Earmark Application request via Senator Casey's office
- $5.56 million RAISE application submitted to USDOT
- Market Street station sketch plan update
- Borough/SEPTA/WCRR lease renegotiation (quarry to Darlington Station)
Administration, Communication & Technology Committee
The committee will hear the annual “State of the Library” report from Rachel Kagan. Members will also discuss a policy regarding COVID-19 vaccinations for Borough employees and proposed amendments to the Home Rule Charter.
- Annual “State of the Library” Report
- Discussion of COVID-19 vaccination policy for Borough employees
- Discussion of Home Rule Charter amendments
- Approval of September 2021 minutes
Parking Committee
The committee will review a request from the Business Improvement District to allow free street metered parking on November 27, 2021. The agenda also includes garage management and director reports.
- Request for free street metered parking for Small Business Saturday, November 27, 2021
- Garage Management Monthly Report
- Director's Report
- Approval of September 2021 Parking Committee meeting minutes
Public Works Committee
The Public Works Committee will discuss street light node purchases and stormwater damage from Tropical Storm Ida. The committee is also considering parking regulation changes on S. Brandywine St. and several service agreements.
- Street light node purchase ($95,000 in 2021; ~$150,000 installation in 2022)
- Parking regulation amendments for S. Brandywine St.
- Lease of Ford F-600 Dump Body at an estimated $1,700 monthly rate
- ARCA agreement for Freon recycling at $5.00 per item
- Waste Well partnership for composting at $1.00 per customer each month
Recreation Commission
The Commission will review the five-year capital project plan and receive updates on the Everhart Park and Marshall Square Park playground projects. The meeting also includes a skate park update and planning for upcoming seasonal events.
- Everhart Park playground project update
- Marshall Square Park playground project grading/site prep review
- Skate Park update from Skateboard Improvement Coalition of Chester County
- Five-year capital project discussion
- Planning for Drive Thru Trunk-n-Treat on October 27th
Shade-Tree Commission
The Shade-Tree Commission will review several trees for condemnation, removal, and replanting. The agenda includes updates on dead street trees near the Salvation Army and Melton Center. The commission will also address mulch volcanoes at The Hickman on Bradford Ave.
- Review of tree condemnations at 5 W. Biddle St., 142 Dean St., 401 W. Lafayette St., 437 Sharpless St., and 441 Sharpless St.
- Updates on dead street trees near Salvation Army, Melton Center, E. Marshall St., and W. Chestnut St.
- Street tree requests for 310 S. Darlington St. and 421 Price St.
- Discussion of mulch volcanoes at The Hickman on Bradford Ave.
Historical & Architectural Review Board
The Historical and Architectural Review Board will consider applications for exterior changes at various local addresses. These proposals include sign installations, window replacements, and ornamental trim work. The meeting also includes a report from the Planning Commission.
- New sign proposal at 29 South Church Street
- Exterior ornamental trim at 34 W. Miner St
- Fire door and window replacement at 111 N. Church St
- Window replacement at 100 W. Gay St
Sustainability Advisory Committee
The committee will receive written updates regarding the Single Use Waste Ordinance and committee terms. The meeting also includes discussions on composting, energy transition, and community pollinator gardens.
- Single Use Waste Ordinance update
- Composting update
- Energy Transition Update including PPA and Clean Energy Future
- Community & Pollinator Gardens discussion
- Approval of prior meeting minutes
Planning Commission
The Planning Commission will review changes to the Sunshine Law and approve August 2021 meeting minutes. The agenda also includes a presentation regarding Accessory Dwelling Units and a review of the HARB Report.
- Accessory Dwelling Unit presentation
- Review of HARB Report
- Review changes to Sunshine Law
Planning Commission
The Planning Commission will conduct a final land development review for the East Nields Industrial Center at 611 E. Neilds St. The agenda also includes the approval of August 2021 meeting minutes and a review of the HARB report.
- Final Land Development Review, 611 E. Neilds St, East Nields Industrial Center
- Approval of August 2021 Meeting Minutes
- Review of HARB Report
Historical Commission
The Commission is reviewing updates on several local heritage projects, including the Gay Street School Project and the Humphry Marshall Project. The agenda includes budget submissions to the Smart Growth Committee and preparations for upcoming historical anniversaries. New business involves the Seneca G. Willauer House.
- Approval of July 15 and August 19, 2021 meeting minutes
- CLG Grant and Humphry Marshall Project updates
- Budget submission to Kevin Gore and Smart Growth Committee
- Discussion regarding the Seneca G. Willauer House
Borough Council
The Borough Council is reviewing amendments to police and non-uniform pension plans. The agenda also includes contracts for waste water safety equipment and a new curbside composting partnership.
- $433,352.00 contract with BCI Burke Company, Inc. for Everhart Park Playground Project equipment
- $65,435.00 contract with IHE/Evoqua for Taylor Run Waste Water Digester Gas Safety Equipment Replacement
- $107,004.00 three-year custodial services contract with Truist Bank for pension plans
- Agreement for the WasteWell Curbside Composting Partnership
- Public hearing scheduled for October 20 to establish a Community Campus Committee
Borough Council
The Borough Council is reviewing contracts for the Everhart Park Playground Project and Taylor Run wastewater safety equipment. The agenda also includes discussions on zoning relief and updates to municipal pension plans.
- Contract with BCI Burke Company, Inc. for playground equipment ($433,352.00)
- Contract with IHE/Evoqua for wastewater safety equipment ($65,435.00)
- Zoning relief application for 501 Hannum Ave, LLC
- Three-year pension custodial services contract with Truist Bank ($107,004.00)
- Reversed subdivision plan for 243-245 East Chestnut Street
Smart Growth Committee
The committee will discuss a zoning application for 501 Hannum Ave regarding setbacks and parking reductions. Members will also review the August Building and Housing report and recent HARB submissions. The agenda includes approving a subdivision plan for 243-245 East Chestnut St.
- Zoning relief request for 501 Hannum Ave, LLC regarding setbacks and parking
- Approval of Reversed Subdivision Plan for 243-245 East Chestnut St.
- Review of August Building and Housing Monthly Report
- Review of HARB submissions for North High Street, South Church Street, and South High Street
Finance & Revenue Committee
The Finance & Revenue Committee will review the 2022 preliminary budget and August 2021 financials. The committee will also consider approving updates to pension plan obligations and a $107,004 contract for custodial services.
- $107,004 Trust Bank 3-year custodial services contract
- 2022 Preliminary Budget review
- 2022 Minimum Municipal Obligation (MMO) for pension plans
- 2021 Actuarial Police Pension Valuation assumption changes
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and Good Fellowship departments. Members will also discuss an ordinance for the Community Campus Committee and COVID-19 safety protocols.
- Community Campus Committee ordinance discussion
- COVID-19 safety protocol discussion
- Monthly Fire Department Report
- Monthly Police Department Report
- Monthly Good Fellowship Report
Parking Committee
The committee will review the Garage Management Monthly Report and the Director's Report regarding residential, guest, and garage permits. The meeting also includes the approval of the August 2021 meeting minutes.
- Garage Management Monthly Report
- Director’s Report on residential and guest permits
- Director’s Report on monthly garage permits
- Approval of August 2021 meeting minutes
Public Works Committee
The committee will consider awarding a bid for wastewater safety equipment and reviewing an agreement for playground equipment at Everhart Park. Members will also discuss a curbside composting partnership and PennDOT's use of Bradford Avenue.
- $433,352 agreement with BCI Burke Company Inc for Everhart Park Playground Project equipment
- $65,435 bid award to IHE/Evoqua for Taylor Run Waste Water Digester Gas Safety Equipment Replacement Project
- Consideration of WasteWell Curbside Composting Partnership
- Report on PennDOT use of Bradford Ave during Route #162 detour
Administration, Communication & Technology Committee
The committee will discuss potential changes to the home rule language concerning elected officials holding simultaneous elected positions. The agenda also includes the approval of August 2021 minutes.
- Discussion of home rule language regarding simultaneous elected positions
- Approval of August 2021 minutes
Special Meeting
The West Chester Borough Council is holding a special meeting to discuss the 2022 preliminary budget. The agenda also includes time for resident comments on matters not listed on the agenda.
- Discussion of the 2022 Preliminary Budget
Shade-Tree Commission
The Shade-Tree Commission will review the condemnation and removal of trees at four specific addresses. The meeting also includes updates on park pruning, dead street trees, and E. Gay Street Linear Park plans.
- Reviewing tree removals/replants for 142 Dean St., 304 S. Walnut St., 343 Sharpless St., and 500 W. Union St.
- Update on E. Gay Street Linear Park plans
- Request for a street tree at 310 S. Darlington St.
- Review of Mike Dunn's August work report
Planning Commission
The Planning Commission will review a reverse subdivision plan for 243-245 E. Chestnut St. The meeting also includes a presentation on the East Gay Street Linear Park Project and a review of the HARB report.
- Review of Reverse Subdivision Plan at 243-245 E. Chestnut St.
- Tree Commission presentation on East Gay Street Linear Park Project
- Review of HARB Report
Historical & Architectural Review Board
The board will consider proposals for new signs at 1 & 5 North High Street and 29 South Church Street. They will also review a request to replace windows at 21 South High Street. The agenda includes a Planning Commission report and approval of July minutes.
- New sign proposal for 1 & 5 North High Street
- New hanging sign proposal for 29 South Church Street
- Window replacement proposal for 21 South High Street
Sustainability Advisory Committee
The committee will receive updates on the Single Use Waste Ordinance and the EAC/SAC Summit. Members will also discuss energy transition topics, including a PPA update. The committee may consider recommending the WasteWell proposal to Borough Council.
- Consideration of WasteWell proposal for compost study
- Single Use Waste Ordinance update
- Energy transition and PPA update
- Discussion on mosquito larviciding
- Sustainable Storefronts Block discussion
Borough Council
The Borough Council is reviewing several items, including the enforcement date for a plastic bag and straw ban. The agenda also includes contracts for street sweeper purchases and park improvements. Additionally, public hearings are scheduled for upcoming zoning and campus ordinance updates.
- Enforcement of single-use plastic bag and straw ban starting January 1, 2022
- Purchase of a new street sweeper for approximately $260,000 using ARPA funds
- Contract with Lechmanik, Inc. for Everhart Park improvements totaling $414,871
- Structural repairs to Bicentennial Garage costing $341,985 plus a $14,000 facade alternate
- Public hearing scheduled for October 20, 2021, regarding Zoning Ordinance updates
Borough Council
The Borough Council is reviewing several policy changes and municipal expenditures. This includes a proposed ban on single-use plastic bags and straws starting in 2022, as well as various contracts for park improvements and vehicle purchases.
- Proposed ban on single-use plastic bags and straws effective January 1, 2022
- Purchase of a new street sweeper for approximately $260,000
- Contract with Lechmanik, Inc. for Everhart Park improvements at $184,871
- Structural repairs to the Bicentennial Garage costing $341,985
- Land development application for 611 East Nields Street
Finance & Revenue Committee
The West Chester Finance & Revenue Committee is meeting to discuss the 2022 Preliminary Budget. The agenda also includes a period for residents in attendance to provide comments or suggestions on items not listed on the agenda.
- Discussion of the 2022 Preliminary Budget
Smart Growth Committee
The West Chester Smart Growth Committee will consider preliminary land development for the Wyeth Property at 611 E. Nields. Members will also recommend public hearing dates for the Zoning Ordinance Update and the Planned University Campus Ordinance. Additionally, the committee will review the Building & Housing Monthly Report.
- Preliminary Land Development approval for 611 E. Nields
- HARB Certificate of Appropriateness for 124 W. Market Street
- Proposed brick repointing and window replacement at 26 S. High Street
- Public hearing date recommendation for Zoning Ordinance Update
- Public hearing date recommendation for Planned University Campus Ordinance
Finance & Revenue Committee
The Finance & Revenue Committee will discuss the 2022 preliminary budget and review July 2021 financials. Members will consider a $300,000 budget modification to pay an invoice for John O Green. Additionally, several departments will present their 2022 preliminary capital budget plans.
- $300,000 budget modification from Stream Protection to pay John O Green final invoice
- Approval of revisions to Pension Boards
- Review of 2021 Actuarial Valuation assumption changes
- 2022 Preliminary Capital Budget presentations for Police, Public Works, and IT
- Review of July 2021 Financials
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Fire Department, Police Department, and Good Fellowship. Members will also discuss a resolution to establish the Community Campus Coalition as a committee of council.
- Resolution to create Community Campus Coalition committee
- Monthly Fire Department Report
- Monthly Police Department Report
- Monthly Good Fellowship Report
- Approval of July 2021 meeting minutes
West Chester Railroad Restoration
The committee is reviewing the status of federal grant applications totaling millions of dollars for rail service restoration. Members are also discussing future state funding opportunities and lease renegotiations between the Borough, SEPTA, and WCRR.
- $5.56 million RAISE application submitted to USDOT
- $2.4 million federal earmark application via Senator Casey's office
- Future funding opportunities through PA P3 and Rail Transportation Assistance Program
- Borough/SEPTA/WCRR lease renegotiation (quarry to Darlington Station)
- Shuttle Tourist Train proposal
Parking Committee
The committee will consider contracts for garage management and pay by phone services with Passport. They will also review structural repairs for the Bicentennial Garage and an agreement to lease parking spaces to Chester County.
- Structural repairs to Bicentennial Garage with Hudak Infrastructure ($341,985)
- Contract renewal for garage management
- Pay by phone services contract with Passport
- Lease of up to 60 spaces at Chestnut Street Garage to Chester County ($90/month per space)
Public Works Committee
The Public Works Committee will consider several equipment purchases and maintenance items. This includes a new street sweeper and a truck lease. The committee will also review bids for the Everhart Park improvement project.
- Purchase of a new Street Sweeper for approximately $260,000 and repairs to the 2016 model for approximately $11,000 using American Rescue Plan Funds
- Lease of a new Ford F-550 Dump Body Truck at an estimated annual cost of $13,656.00
- Awarding bid for site work and stormwater management facilities for Everhart Park improvement project
- Sale of a used Police training Ford Explorer on MuniciBid
- WC BID request to apply for a grant to wrap Big Belly trash cans
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will consider a recommended enforcement date for the Single Use Waste Ordinance. The committee will also review proposed revisions to the Personnel Policy regarding military leave.
- Single Use Waste Ordinance enforcement date recommendation
- Revision to Personnel Policy Section #305 'Military Leave'
- Approval of July 2021 minutes
Sustainability Advisory Committee
The committee will receive updates on the Compost Study and Clean Energy Transition Plan. The agenda also includes discussions regarding single-use ordinances and the Adopt a Rain Garden program.
- Compost Study Update
- Adopt a Rain Garden program
- Clean Energy Transition Plan Update
- Single Use Ordinance & Sustainable Storefronts update
- 2021 Budget updates
Borough Council
The Borough Council will review 2020 financial statements and actuarial valuation changes. The meeting includes decisions on infrastructure contracts for the Taylor Run WWTP and a sewer tap fee study. Other items involve police recruitment and regulations for live music on Gay Street.
- Contracts for Taylor Run WWTP totaling $1,388,600 for civil/mechanical work and $95,900 for electrical work
- Approval of hiring three West Chester Borough police officers
- Proposal to allow live music on Gay Street within the open air market under specific time restrictions
- Leasing 2022 vehicles with a budget not to exceed $70,000
- Public hearing for a handicap parking space at 507 East Barnard Street
Borough Council
The Borough Council is reviewing several infrastructure contracts, including work for the Taylor Run WWTP. The meeting also includes discussions on hiring police officers and new regulations for live music on Gay Street.
- Contracts for Taylor Run WWTP including $1,388,600 for civil/mechanical work and $95,900 for electrical work
- Approval of hiring three West Chester Borough police officers
- A $4,500 agreement with Keystone Alliance for a Sewer Tap Fee Study
- New restrictions for live music on Gay Street within the open-air market
- Zoning variance request for 15-17 S. Poplar St.
Parking Committee
The West Chester Parking Committee will review reports from the Director and Garage Management. The committee is also considering contract renewals for garage management and cash/coin transport services, as well as a request for a handicap parking space at 501 E Barnard St.
- Contract renewal for garage management
- Contract for cash and coin transport services
- Handicap parking space request at 501 E Barnard St
- 2022 Budget discussion
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will meet to discuss potential meeting procedures and approve the June 2021 minutes. This agenda consists of procedural items.
- Discussion of potential meeting procedures
- Approval of June 2021 minutes
Public Works Committee
The committee will consider awarding contracts for the Taylor Run WWTP filtration system and accepting tree maintenance rates. Members will also review preliminary 2022 budgets for Public Works, Parks & Recreation, and Stream Protection. Discussions include street sweeper replacement and bulk trash pick-up fees.
- Awarding Taylor Run WWTP filtration system bids totaling $1,484,500.00
- Accepting hourly rates for Shade Tree Maintenance from Elite Tree Care
- Approving a sewer tap fee study by Keystone Alliance for $4,500.00
- Authorizing a grant application for wastewater system upgrades
- Discussing street sweeper replacement and bulk trash pick-up fees
Planning Commission
The Planning Commission will discuss a preliminary land development submission for 611 E. Nields Street. The commission will also consider a proposal to consolidate lots at 110-112 S. Matlack Street for a two-story residential dwelling. A report from HARB is also scheduled.
- 611 E. Nields Street preliminary land development submission discussion
- 110-112 S. Matlack Street lot consolidation and residential construction proposal
- HARB report
Sustainability Advisory Committee
The Sustainability Advisory Committee will review updates for the Compost Study and the EV Curbside Charging Study. The meeting also includes progress reports on the Clean Energy Transition Plan and borough sustainability initiatives.
- Compost Study
- EV Curbside Charging Study
- Clean Energy Transition Plan Update
- Friends of Sustainable West Chester update
- West Chester area EAC Summit
Public Hearings
The Borough Council is considering an ordinance to amend local parking and traffic codes. The proposal includes updates to residential parking permits, new stop sign installations, and specific parking restrictions on Rosedale Avenue.
- Add the 200 block of Lacey Street (between Maple Alley and South Franklin Street) to Permit Area A
- Authorize stop signs at the intersections of Miner Street/Darlington Street and Miner Street/New Street
- Prohibit parking on the south side of Rosedale Avenue from South Adams Street to Joseph Alley on Wednesdays, 8:00 AM to 11:00 AM
Borough Council
The Borough Council is reviewing ordinance amendments for residential parking, stop signs, and street parking restrictions. The meeting also includes consideration of multiple service contracts for garage repairs, sewer maintenance, and playground equipment.
- Ordinance to add the 200 block of Lacey Street to Permit Parking Area A and install new stop signs
- Contract with O’Donnell & Naccarato for $45,600 in Bicentennial Garage structural repairs
- Contract with M&A Coatings for $94,400 to repaint handrails at Chestnut and Bicentennial garages
- Contract with PlayPower LT Farmington for $45,052.40 for playground equipment at Marshall Square Park
- 15-year Power Purchase Agreement with a supply cost of no more than $51/MWh starting in 2024
Smart Growth Committee
The committee will discuss a zoning variance for an accessory structure at 28 East Virginia Avenue. Members will also review the Building and Housing Monthly Report and consider May 2021 HARB Certificates of Appropriateness.
- Zoning variance application for 28 East Virginia Avenue
- Approval of a new double-sided sign at 322 North High Street
- Approval of fence and house expansion work at 329 North High Street
- Review of the Building and Housing Monthly Report
Public Safety & Quality of Life Committee
The committee will discuss resolutions to create an Opioid & Overdose Mitigation Committee and a Community Campus Coalition. Members will also discuss the potential for a social worker support unit for the West Chester Police Department in 2022.
- Resolution to create Opioid & Overdose Mitigation Committee
- Resolution to create Community Campus Coalition
- Potential social worker support unit for WCPD for 2022
- Monthly Fire Department Report
- Monthly Police Department Report
Finance & Revenue Committee
The Finance & Revenue Committee will consider a $45,052.40 purchase and installation of playground equipment for Marshall Square Park. The committee will also discuss the 2022 budget timeline and review May 2021 financial reports.
- $45,052.40 purchase of playground equipment for Marshall Square Park
- Discussion of the 2022 Budget timeline
- Review of May 2021 Financials
- Approval of May 2021 Minutes
West Chester Railroad Restoration
The committee will review the June 7th Borough Council meeting with SEPTA. Discussion includes Senatorial Appropriations Requests and proposed rail restoration programs. Approval of minutes and the Econsult Economic Benefit Study are tabled until the next meeting.
- Review of June 7th Borough Council Meeting with SEPTA
- Senatorial Appropriations Request
- Proposed West Chester RR State-of-Good-Repair Restoration Program
- Proposed Fast-Track Option to Restore Rail Service to West Chester
Administration, Communication & Technology Committee
The committee will discuss potential changes to the Home Rule Charter regarding dual elected positions. Members will also consider a Clean Energy Power Purchase Agreement and an electronic waste contract renewal.
- ECOvanta Electronic Waste Contract Renewal
- Home Rule Charter changes for dual elected positions
- Clean Energy Power Purchase Agreement authorization
- Up on the Roof event permit at Chestnut Street Garage
Public Works Committee
The Public Works Committee will review several infrastructure contracts, including repairs to the Bicentennial Garage and sewer manhole rehabilitation. The meeting also includes discussions regarding organic weed killer in parks and a compost pilot program grant opportunity.
- Structural design for Bicentennial Garage repairs ($45,600)
- Sanitary Sewer Manhole Rehabilitation bid ($54,460)
- Parking Garage Stairway Handrail Re-Painting ($94,400)
- Replacement of 2007 Street Sweeper (estimated $260,000)
- Amendment to trash/recycling ordinance
Parking Committee
The committee will discuss proposed amendments to guest pass regulations. Members will also consider a request for a handicap parking zone and review reports from the Director and Garage Management.
- Amendment to guest pass regulations
- Request for handicap parking zone
- Director’s report
- Garage Management monthly report
- Approval of May 2021 meeting minutes
Special Meeting
The Borough Council held a special meeting to discuss the restoration of rail service to West Chester. The agenda also included provisions for resident comments on items not listed on the agenda and other business.
- Discussion regarding the restoration of rail service to West Chester
Historical & Architectural Review Board
The board will review applications for signage, door replacements, and structural changes. The agenda also includes a Planning Commission report and approval of previous minutes.
- Proposed expansion of second and third floors at 329 N. High St.
- New cedar slat fence installation at 329 N. High St.
- Replacement of wood doors with fiberglass doors at 39 S. High St.
- Installation of a new post-mounted sign at 322 N. High St.
Sustainability Advisory Committee
The committee will receive updates on the Clean Energy Transition Plan and Sustainable Storefronts. Discussion topics also include a vehicular noise memo and Goose Creek.
- Clean Energy Transition Plan Update
- Sustainable Storefronts
- Vehicular Noise Memo
- Goose Creek
- West Chester EAC Summit
Special Meeting
The West Chester Borough Council is holding a special virtual meeting on May 26, 2021. The council will discuss proposed revisions to Chapter 112 of the Zoning Code.
- Discussion of proposed revisions to the Zoning Code, Chapter 112
Planning Commission
The Planning Commission will discuss new development projects at 110-112 S. Matlack Street and 611 E. Nields Street. The agenda also includes a report on upcoming Borough Council discussions regarding revisions to the Borough Zoning Code.
- Reverse subdivision for a two-story residential dwelling at 110-112 S. Matlack Street
- East Nields Industrial Center Land Development at 611 E. Nields Street
- Report on proposed revisions to Borough Zoning Code, Chapter 112
Historical Commission
The West Chester Historical Commission is reviewing status updates for several local preservation efforts. The agenda includes reports on the CLG Grant, the Gay Street School Project, and coordination with the Planning Commission regarding zoning.
- CLG Grant update
- Gay Street School Project status
- Chestnut Street Parking Garage/Raymond Rettew Project (on hold until 2022)
- Virtual Cemetery Tour at Chestnut Grove
- Humphry Marshall Project discussion
Borough Council
The West Chester Borough Council is reviewing several infrastructure contracts, including repairs for the Chestnut Street Garage and local pump stations. The meeting also addresses proposed changes to parking regulations, rental fees, and a study regarding a potential SEPTA rail extension.
- $240,292.50 contract for Chestnut Street Garage repairs
- Emergency repairs to College Avenue and Miner Street pump stations
- Proposed parking ordinance changes on Rosedale Avenue
- Agreement with Econsult Solutions for a SEPTA rail extension study
- Updated 2021 rental license and zoning review fees
Planning Commission
The Planning Commission is reviewing new business items, including a residential project at 110-112 S. Matlack Street. The agenda also includes the East Nields Industrial Center Land Development. Additionally, the commission notes an upcoming Borough Council meeting regarding zoning code revisions.
- Reverse subdivision for a two-story residence at 110-112 S. Matlack Street
- East Nields Industrial Center Land Development at 611 E. Nields Street
- Proposed revisions to the Borough Zoning Code, Chapter 112
Smart Growth Committee
The committee will discuss a zoning application regarding entrance and exit drives on South Adams Street. Members will also review rental license fees and several architectural certificates of appropriateness.
- Zoning relief for 611 E. Nield Street, LLC regarding South Adams Street drives
- Reverse subdivision of lots at 631 North Matlack Street
- Approval of 2021 Rental License Fees and fee schedule amendments
- Endorsement of the PAC “Piano in the Plaza” application
- Review of April 2021 HARB Certificate of Appropriateness for multiple properties
Finance & Revenue Committee
The Finance & Revenue Committee will review the PFM Pension Management 2021 first quarter report. Members will also discuss the process and timeline for preparing the 2022 budget. Additionally, the committee will review April 2021 financials and approve previous minutes.
- PFM Pension Management 2021 1st Quarter Review
- Discussion of 2022 Budget preparation process and timeline
- Review of April 2021 Financials
- Approval of April 2021 Minutes
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and Good Fellowship departments. Members will discuss an ordinance for stop signs at Miner/Darlington and Miner/New Streets, as well as a Mercado outdoor platform extension. The committee also plans to consider hiring part-time dispatchers.
- Ordinance for stop signs at Miner/Darlington and Miner/New Streets
- Mercado outdoor platform extension discussion
- Approval of part-time Dispatcher hires
- Monthly Police Department Report
- Monthly Fire Department Report
West Chester Railroad Restoration
The committee is reviewing various consultant contract proposals and federal earmark applications related to restoring rail service. Discussions also include lease renegotiations between the Borough, SEPTA, and WCRR.
- McNees Group contract proposal
- $8,000.00 ESI equity component proposal
- Borough/SEPTA/WCRR lease renegotiation (quarry to Darlington Station)
- WC Rail Federal Earmark Application
- RCAP proposal from John McGee and Tom Hickey
Administration, Communication & Technology Committee
The committee will discuss potential changes to the Home Rule Charter regarding dual elected positions. Members will also consider renewing a lease agreement for Eclat Chocolate at 24 South High Street through 2035.
- Lease renewal for Eclat Chocolate at 24 South High Street until 2035
- Discussion on Home Rule Charter changes regarding dual elected positions
- Approval of April 2021 minutes
Public Works Committee
The Public Works Committee is reviewing several infrastructure and maintenance items. This includes considering contracts for garage repairs and pavement markings, as well as emergency pump station repairs. The committee will also consider accepting a park bench donation for Everhart Park.
- Contract for Chestnut Street Garage Repairs to Hudak Infrastructure ($240,292.50)
- Pavement marking contract to Alpha Space Control ($15,020.40)
- Donation of a park bench at Everhart Park
- Emergency repairs to College Avenue Pump Station discharge lines
Parking Committee
The committee is scheduled to discuss parking regulations for Rosedale Avenue and the extension of Residential Permit Zone A at the 200 block of Lacey St. The meeting will also include a report on parking technology, including meters, kiosks, and pay by app.
- Parking regulations for Rosedale Avenue
- Extension of Residential Permit Zone A (200 block Lacey St)
- Report on parking technology, including meters, kiosks, and pay by app
- Garage Management monthly report
Public Works Committee
The Public Works Committee will consider awarding contracts for garage repairs and pavement markings. The committee will also review a park bench donation and approve emergency pump station repairs.
- Chestnut Street Garage Repairs contract to Hudak Infrastructure ($240,292.50)
- 2021 Pavement Marking Bid to Alpha Space Control ($15,020.40)
- Donation of a park bench at Everhart Park
- Emergency repairs for College Avenue Pump Station discharge lines
Sustainability Advisory Committee
The Sustainability Advisory Committee will discuss updates to the Clean Energy Transition Plan and conduct a land development review for the Wyeth Site. Staff will also provide updates on recycling, spring cleanup, and sustainable storefronts.
- Single Use Ordinance discussion
- Wyeth Site Land Development Review
- Clean Energy Transition Plan Update
- Staff updates on recycling and spring cleanup
- SAC/EAC Summit discussion
Historical & Architectural Review Board
The Historical & Architectural Review Board is reviewing several applications for property modifications. Proposals include new signage, structural repairs, and a two-story addition at 108 S. High St. The board will also receive a report from the Planning Commission.
- Proposed two-story addition and repairs at 108 S. High St.
- New PVC cutout sign for 18 N. High St.
- New illuminated signs for 40 E. Gay St. and 119 W. Market St.
- New front door at 201 W. Gay St.
- Brick repointing at 125 E. Market St.
Borough Council
The Borough Council will hold a public hearing on an ordinance regarding temporary parking regulations. Members will also discuss zoning code revisions and appointments to the Planning Commission. Additionally, the council will review several contracts for road repairs and tree services.
- Ordinance amending Chapter 104 to allow temporary parking regulations
- $770,956.05 contract with Glasgow, Inc. for the 2021 Pavement Repair Program
- $80,000.00 contract for High Street Corridor Improvements engineering and survey
- $24,124.00 contract with Shreiner Tree Care for emerald ash borer services
- Budget modification to carry over $830,641.70 in unspent 2020 Liquid Fuels funds
Borough Council
The Borough Council will review several contracts for infrastructure, including pavement repairs and High Street corridor engineering. The meeting also includes interviews for Planning Commission vacancies and discussions regarding rail service reestablishment. Additionally, the council will consider various zoning applications and historical preservation requests.
- $770,956.05 contract with Glasgow, Inc. for the 2021 Pavement Repair Program
- $80,000.00 engineering design and survey for High Street Corridor Improvements
- $24,124.00 contract with Shreiner Tree Care for emerald ash borer services
- Sale of two decommissioned fire trucks and Verizon GPS tracking equipment
- Zoning relief application for a driveway at 602 West Nields Street
Planning Commission
The Planning Commission will continue discussions regarding historical preservation for areas outside of HARB. The agenda also includes a request to consolidate two lots into one at 631 N. Matlack Street.
- Lot consolidation at 631 N. Matlack Street
- Historical preservation discussion for areas outside of HARB
- Approval of March 2021 meeting minutes
Finance & Revenue Committee
The Finance & Revenue Committee will discuss waiving parking fees for outdoor cafe platforms and appoint delegates to the Chester County Tax Collection Committee. The committee will also consider a budget modification to carry over unspent 2020 liquid fuels funds. Staff will provide a report regarding expected payments from the American Rescue Plan Act of 2021.
- Discussion of waiving parking fees for outdoor cafes and platforms
- Appointment of delegates to the Chester County Tax Collection Committee
- Consideration of Budget Modification #3 for $830,641.70 in liquid fuels funds
- Staff report on expected 50% payment from the American Rescue Plan Act of 2021
Smart Growth Committee
The Smart Growth Committee will discuss a zoning application regarding driveway setbacks at 602 West Nields Street. The committee will also review artist submissions for the Housing Equity Mural Project and approve several architectural certificates of appropriateness.
- Zoning relief request for a driveway setback at 602 West Nields Street
- Call for artist submissions for the Housing Equity Mural Project at 113 W Chestnut
- Approval of HARB Certificates of Appropriateness for various window and sign updates
- Review of the Building and Housing Monthly Report
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and Good Fellowship departments. The agenda also includes discussing the closure of East Evans Street near the CC Historical Center and considering the hiring of part-time police dispatchers.
- Closure of East Evans Street - CC Historical Center
- Consideration of hiring part-time Police Dispatchers
- Monthly Fire Department Report
- Monthly Police Department Report
- Monthly Report from Good Fellowship
West Chester Railroad Restoration
The committee is reviewing proposals and updates regarding the reestablishment of rail service to West Chester. Discussions include consultant retainers, federal earmark applications, and lease renegotiations for the route from Quarry to Darlington Station. The meeting also features a presentation on Transit Oriented Design.
- $8,000.00 ESI proposal equity component
- Borough/SEPTA/WCRR lease renegotiation (Quarry to Darlington Station)
- 6-month retainer for McNees Group consultants
- WC Rail Federal Earmark Application review
Public Works Committee
The Public Works Committee will consider several infrastructure contracts and project proposals. This includes engineering for High Street Corridor Improvements and pavement repair services. The committee will also review tree care contracts and the sale of decommissioned fire trucks.
- $770,956.05 contract award for 2021 Pavement Repair Program to Glasgow, Inc.
- $80,000.00 engineering and survey proposal for High Street Corridor Improvements
- $24,124.00 Emerald Ash Borer Services contract with Shreiner Tree Care
- Sale of decommissioned fire trucks Engine 51 and Engine 53 via MuniciBid
Parking Committee
The Parking Committee will discuss parking regulations for Rosedale Avenue. The meeting also includes reviews of the Director's report and the Garage Management monthly report.
- Discussion on Rosedale Avenue parking regulations
- Review of Director's report
- Review of Garage Management monthly report
- Approval of March 2021 meeting minutes
Administration, Communication & Technology Committee
The Administration, Technology & Communication Committee will meet to consider the Greater West Chester Chamber of Commerce’s 'Light Up West Chester' 2021 holiday season campaign. The committee will also review and approve the March minutes.
- Consideration of 'Light Up West Chester' 2021 holiday season campaign
- Approval of March minutes
Historical & Architectural Review Board
The Historical & Architectural Review Board will consider eight applications for building modifications and signage. Proposed work includes window replacements, porch enclosures, and a two-story addition at 108 S. High St. The board will also approve the February 2021 meeting minutes.
- Two-story addition and repairs at 108 S. High St.
- Window replacements at 115 North Darlington St. and 142-146 E. Gay St.
- New signage at 44 West Gay St., 35 S. High St., and 132 W. Market St.
- Porch enclosure at 34 W. Minor St.
- New roof antenna at 2 W. Market St.
Sustainability Advisory Committee
The committee will discuss updates regarding borough zoning changes and the Clean Energy Transition Plan. The agenda also includes discussions on spring cleanup efforts and the SAC/EAC Summit.
- Borough Zoning Changes
- Clean Energy Transition Plan Update
- Spring Cleanup
- SAC/EAC Summit
- West Chester Sustainable! Update
Planning Commission
The Planning Commission will hold a worksession to continue discussions on historical preservation for areas outside of HARB. The agenda also includes a request to consolidate two existing lots into one at 631 N. Matlack Street.
- Lot consolidation at 631 N. Matlack Street
- Discussion of historical preservation for areas outside of HARB
- Zoning update presentation reminder
Borough Council
The Borough Council will hold public hearings regarding a Verizon cable franchise renewal and a new parking space on East Miner Street. Members will also discuss reallocating $20,000 for Police Department diversity consultants. The meeting includes several contract approvals and service extensions.
- $75,000 contract with Univar Solutions USA, Inc. for soda ash delivery
- $62,575 contract with Mayfield Gardens, Inc. to plant 200 trees
- Public hearing for a new handicapped parking space at 331 East Miner Street
- Discussion of reallocating $20,000 for Police Department diversity consultants
- Verizon Pennsylvania LLC cable franchise renewal ordinance
Borough Council
The Borough Council is reviewing several contracts for environmental services, including a $62,575 agreement to plant 200 trees. Members will also discuss various zoning applications for properties on Price Street, South High Street, Hillside Drive, and East Marshall Street. Additionally, the council plans to discuss reallocating funds for police dispatch monitors and the Gay Street closure.
- $62,575 contract with Mayfield Gardens, Inc. to plant 200 trees
- $75,000 contract with Univar Solutions USA, Inc. for soda ash delivery
- Council opposition to a sign variance application at 701 South High Street
- Reallocation of $15,000 for the Gay Street Closure project
- Approval of art barriers in Hoopes Park
Smart Growth Committee
The Smart Growth Committee will discuss multiple zoning hearing applications involving property subdivisions and variances. The committee will also review the Building and Housing monthly report and approve a certificate of appropriateness for North Walnut Street.
- Subdivision and variance request for 605 Price Street to allow a new single-family dwelling
- Signage variance for Twisted Taco at 701 South High Street
- Porch expansion variances for 511 Hillside Drive
- Variance for porch replacement at 139 East Marshall Street
- Approval of door and window replacements for 5-9 North Walnut Street
Finance & Revenue Committee
The Finance & Revenue Committee will discuss reallocating funds for the Gay Street closure, police dispatch monitors, and diversity consultants. The committee will also consider authorizing mortgage documents for the West Chester Public Library.
- $15,000 reallocation for Gay Street Closure
- $6,000 reallocation for Police Dispatch Monitors
- $20,000 reallocation for Diversity Consultants
- Authorization of mortgage documents for West Chester Public Library
- Review of February 2021 financials
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and Good Fellowship departments. Agenda items include discussions on police priority spending requests and a diversity consultant. The committee will also consider a Gay Street closure application with PennDOT.
- Police Department priority spending requests
- Gay Street closure application with PennDOT
- Emergency Management Plan and Resolution
- Discussion of a Diversity Consultant
- Per Diem Dispatchers discussion
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester will discuss the coexistence of SEPTA rail service and an excursion train. The meeting includes a presentation on commuter line and excursion train coexistence in Texas. Members will also address CARES Act funding and the potential formation of a 501(c)(3) for fundraising.
- Discussion on SEPTA rail service and excursion train coexistence
- Presentation by Paul Ballard regarding TexRail and Grapevine Vintage RR
- Potential formation of a 501(c)(3) for fundraising purposes
- CARES Act funding to the County
- Review of FTA guidelines for land use and economic development
Public Works Committee
The Public Works Committee will review several contract awards and extensions. This includes a proposal to plant 200 trees and a bid award for Univar Solutions USA, Inc. The committee will also consider wastewater treatment services and a recycling grant.
- Contract extension with McGovern Environmental for wastewater treatment and sludge removal
- $75,000.00 bid award to Univar Solutions USA, Inc.
- $62,575.00 contract to Mayfield Gardens, Inc. to plant 200 trees
- Contract with Hough Associates for a 904 Recycling Performance Grant
- $1,000 donation to the 23rd Annual CRC Watershed Clean Up
Parking Committee
The Parking Committee will discuss proposed temporary no parking regulations. The agenda also includes a Director's report and an Impark monthly report. Members are scheduled to approve the February 2021 meeting minutes.
- Temporary no parking regulations discussion
- Director’s report
- Impark monthly report
- Approval of February 2021 meeting minutes
Administration, Communication & Technology Committee
The committee will discuss updates on the Everhart Park playground and MyRec software. Members will consider a lease renewal for Eclat Chocolate and invasive plant removal along Goose Creek. The agenda also includes reviewing a plan for public art at Hoopes Park.
- Lease renewal request for Eclat Chocolate
- Public Art installation at Hoopes $ ext{Park}$
- Invasive plant removal along Goose Creek
- Creation of a 501(c)(3) for the Railroad Restoration Committee
- Everhart Park playground project update
Sustainability Advisory Committee
The committee will review the Sustainability Annual Report and discuss 2021 priorities. The agenda also includes updates regarding borough zoning changes and the Clean Energy Transition Plan.
- Sustainability Annual Report update
- Review of 2021 priorities including Spring Cleanup and SAC/EAC Summit
- Borough Zoning Changes discussion
- Clean Energy Transition Plan Update
- Chester County Energy & Environmental Board Update
Historical & Architectural Review Board
The Historical & Architectural Review Board is reviewing an application for 5-9 North Walnut St. The proposal involves replacing the front façade doors and windows with wood versions similar to those at Lorenzo Pizza.
- Proposed replacement of front façade doors and windows at 5-9 North Walnut St.
Special Meeting
The West Chester Borough Council has scheduled a special meeting for February 18, 2021. The agenda includes the appointment of a new mayor.
- Appointment of New Mayor
Public Hearings
Borough Council will hold a public hearing to consider a conditional use application for 216 East Market Street. The applicant, Boulder Kids, seeks to operate a day care center and educational instruction at the property. Due to COVID-19, the meeting will be held virtually via WebEx.
- Conditional use application for day care and educational use at 216 East Market Street
- Proposed childhood yoga and associated activities
Borough Council
The Borough Council will conduct interviews for several interim mayor candidates following the acceptance of Mayor Dianne Herrin's resignation. The agenda also includes a zoning hearing for 216 East Market Street and the consideration of various service contracts.
- Interviews for interim mayor candidates
- $53,604.00 custodial services contract with ServiceMaster Services
- Engineering and architectural services for Chestnut Street Garage up to $32,800.00
- $20,000.00 rain garden maintenance contract with M&M Landscaping, LLC
- Conditional use hearing for 216 East Market Street
Borough Council
The Borough Council is reviewing several service contracts for public works, parking, and landscaping. They are also considering a budget modification to include interest from a Santander loan. Additionally, the council will discuss zoning applications and historical preservation certificates.
- 2021 Budget Modification #1 including $48,250 in interest on a $2.5M Santander loan
- ServiceMaster contract for custodial services at $53,604.00
- Engineering and architectural services for Chestnut Street Garage up to $32,800
- Ordinance for a new Cable Franchise Agreement with Verizon Pennsylvania LLC
- Zoning Application #977 for a garage structure at 800 North New Street
Smart Growth Committee
The Smart Growth Committee will discuss a zoning variance for a new garage at 800 North New Street. The committee will also review the Building and Housing monthly report and consider signage updates for local businesses.
- Zoning variance for a new garage structure at 800 North New Street
- Signage updates for Insomnia Cookie at 142 West Gay St.
- New hanging sign for Pizza West Chester at 136 E. Market St.
- Review of the Building and Housing Monthly Report
Finance & Revenue Committee
The committee will review the PFM Pension Management 2020 fourth quarter report and January 2021 financials. Members will also consider a budget modification to include interest from a Santander loan and reallocate funds for police pay and park repairs.
- Consideration of 2021 Budget Modification #1 including $48,250 in interest on a $2.5M Santander loan
- Reallocation of Police Longevity and Non-Union Pay increases to Salary Line items
- Reallocation of $3,000 from Summer Park Salaries to Park Repairs for John O Green
- PFM Pension Management 2020 4th Quarter Review
- Review of January 2021 financials
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Fire Department, Police Department, and Good Fellowship. The agenda also includes a discussion on police department diversity and the approval of January 2021 meeting minutes.
- Monthly Fire Department Report
- Monthly Police Department Report
- Good Fellowship Monthly Report
- Police Department diversity discussion
- Approval of January 2021 meeting minutes
Public Works Committee
The committee will consider recommendations for various municipal service contracts, including custodial, uniform, and maintenance services. Members will also discuss a request from the Mechanics Alley HOA to install bollards and receive an update on the Plum Run Stream Restoration Project.
- $53,604 custodial services contract recommendation for ServiceMaster Services
- $21,924.72 employee uniform contract recommendation for Aramark Uniform Services
- $20,000 rain garden maintenance contract recommendation for M&M Landscaping, LLC
- Mechanics Alley HOA request to install bollards in the right-of-way
- Update on the Plum Run Stream Restoration Project
Parking Committee
The Parking Committee will discuss entering into a structural engineering services agreement with O’Donnell Naccarato for repairs to the Chestnut Street Garage. The agenda also includes reviews of monthly revenue trends and reports from Impark.
- Engineering services agreement with O’Donnell Naccarato for Chestnut Street Garage repairs
- Monthly revenue and trends report for WCB Parking Garages
- Impark monthly report
- Approval of January 2021 meeting minutes
Administration, Communication & Technology Committee
The committee will consider approving the Chester County Consortium Verizon Franchise Agreement and a contract with Benecon. Members will also review the CIO and Sustainability annual reports. A request to add Nicole Scimone to the Financial Ad-Hoc Committee is on the agenda.
- Approval of Chester County Consortium Verizon Franchise Agreement
- CIO Annual Report presentation
- Sustainability Annual Report presentation
- Benecon contract for Health Reimbursement Agreement administration ($47.00 monthly savings)
- Request to add Nicole Scimone to the Financial Ad-Hoc Committee
Historical & Architectural Review Board
The Historical and Architectural Review Board is reviewing proposed exterior modifications for several borough properties. These applications include window and door replacements at 5-9 North Walnut St. and new signage at 142 West Gay St. and 136 E. Market St.
- Proposed wood door and window replacement at 5-9 North Walnut St.
- Proposed sign and awning replacement at 142 West Gay St.
- Proposed vinyl and faux neon window signs at 142 West Gay St.
- Proposed aluminum hanging sign at 136 E. Market St.
Sustainability Advisory Committee
The committee will discuss its 2021-2022 reorganization and review staff updates. The agenda also includes updates on the Clean Energy Transition Plan and Sustainable Storefronts.
- 2021-2022 Committee Reorganization
- Clean Energy Transition Plan Update
- Sustainable Storefronts discussion
- Review of Friends of Sustainable West Chester submissions
- Approval of prior meeting minutes
Planning Commission
The West Chester Planning Commission will hold its regular meeting via WebEx. The agenda includes electing officers and selecting a HARB delegate. The commission will also discuss zoning ordinance amendments and a conditional use application for 216 East Market Street.
- Election of Officers and Selection of HARB Delegate
- Discussion of Zoning Update ordinance amendment items
- Conditional Use Application – 216 East Market Street
- Review of Policy & Procedures
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester met to plan the agenda for its February 24, 2021, meeting. The committee discussed guest speakers and a presentation by Tom Hickey.
- Approval of January 13, 2021, minutes
- Planning the February 24, 2021, meeting agenda
- Review of Tom Hickey's slide presentation
- Identification of guest speakers from SEPTA and Chester County
Historical Commission
The commission will hold elections for Chairperson, Vice-Chairperson, and Secretary. The meeting includes status reports on the Gay Street School Project and the Juneteenth Celebration 2021 Project.
- Election of Chairperson, Vice-Chairperson, and Secretary
- Status report on the Gay Street School Project
- Update on the CLG Grant
- Report on the Juneteenth Celebration 2021 Project
- Update on the Chestnut Street Parking Garage/Raymond Rettew Project
Public Hearings
The Borough Council is considering an ordinance to amend the Vehicles and Traffic code. The proposal includes allowing municipal vehicles on Bradford Avenue and adding a handicapped parking space at 526 North Darlington Street.
- Permit municipal vehicles on Bradford Avenue between Rosedale Avenue and Strasburg Road
- Add a handicapped parking space at 526 North Darlington Street
Borough Council
The Borough Council will discuss civil service options for hiring police officers and consider several municipal agreements. Items include reauthorizing a $2.5 million short-term loan and a contract for streetlight equipment. The council will also address changes to vehicle traffic codes and parking.
- Reauthorize $2.5 million short-term loan with Santander Bank at 1.67% rate
- Enter agreement with Verizon Wireless for streetlight equipment costing $93,189.37
- Amend vehicle code to allow municipal vehicles on Bradford Avenue
- Approve brewery license agreement for Artillery Brewing Company
- Authorize ordinance for a new handicap parking space at 331 East Miner Street
Borough Council
The Borough Council will review a $2.5 million short-term loan reauthorization with Santander Bank. The meeting also includes a presentation from PECO on the Harmony 4 Project. Additionally, the council will consider a contract for streetlight equipment costing $93,189.37.
- Verizon Wireless contract for streetlights at $93,189.37
- Reauthorization of a $2.5 million short-term loan with Santander Bank
- Brewery license agreement for Artillery Brewing Company at 348 Hannum Avenue
- Ordinance for handicap parking at 331 East Miner Street
- Sale of obsolete equipment and vehicles via MuniciBID
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and Good Fellowship departments. Members will also discuss an agreement between BOW and The Artillery Brewing Company. Additionally, Chief Morehead will present the WCPD 2020 year-end summary.
- Discussion of agreement between BOW and The Artillery Brewing Company
- WCPD 2020 Year-End Summary
- Monthly Fire Department Report
- Monthly Police Department Report
- Monthly Report from Good Fellowship
Smart Growth Committee
The committee will discuss a zoning variance application to expand a driveway at 502 North Franklin Street. Members will also recommend a date for a public presentation regarding the Zoning Update and review the Building and Housing Annual Report. Additionally, the committee will consider several HARB certificates of appropriateness for signage and landscaping.
- Zoning variance application to expand driveway at 502 North Franklin Street
- Scheduling a public presentation for the Zoning Update
- Review of Building and Housing Annual Report
- Approval of signage certificates for West Gay St and West Market St properties
- Approval of curb and fence replacement at 107 South Church St
Finance & Revenue Committee
The Finance & Revenue Committee will consider authorizing an ordinance to create a Municipal Police Pension Fund Committee. The committee will also review the reauthorization of a $2 million short term loan at a 1.67% rate.
- Ordinance to create a Municipal Police Pension Fund Committee
- Reauthorization of a $2 million short term loan at 1.67%
- Update on Portnoff delinquent sewer and tax collections
- Review of December 2020 financials
Parking Committee
The committee will consider a petition to include 138 Spruce Alley in the Area B Residential Parking Program. Members will also discuss adding a handicap space at 331 East Miner Street and soliciting bids for repairs to the Chestnut Street Garage.
- Petition for 138 Spruce Alley to join Area B Residential Parking Program
- Addition of one handicap space for 331 East Miner Street
- Soliciting bids for repairs to the Chestnut Street Garage
- Monthly report from Impark
Public Works Committee
The Public Works Committee will consider a $93,189.37 proposal from Verizon Wireless for streetlight control services and nodes. Members will also discuss adding more items to the Single Stream recycling collection. Additionally, the committee may authorize joint bidding for highway pavement markings with neighboring townships.
- Verizon Wireless proposal for cellular control services and ~1,000 light sense nodes ($93,189.37)
- Discussion on adding recyclables to Single Stream collection
- Authorization of various item sales via MuniciBID
- Joint Agreement for highway pavement markings bids with West Goshen, East Goshen, Westtown, and Uwchlan Townships