West Chester public meetings in 2023
193 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Historical & Architectural Review Board
The Historical & Architectural Review Board will review a sign application for 25 N. High St. The board will also discuss the approval of meeting minutes from November 30, 2023.
- Sign application: 25 N. High St (Randall Graham)
Borough Council
The Borough Council will conduct public hearings regarding the 2024 real estate tax rate and monthly sewer rate changes. The meeting also includes several administrative actions, including appointments to various boards and commissions.
- Public hearing for 2024 real estate tax rate adoption
- Public hearing for revised monthly sewer rates effective February 1, 2024
- Purchase of concrete from Premier Concrete for $453,073.50
- Reallocation of $27,000 in ARPA funds for 401 East Gay Street roof replacement
- Final payment of $34,504.53 for Downingtown Pike/Bradford Plaza red light enforcement
Borough Council
The Borough Council will consider several maintenance bids, including shade tree and traffic signal services. The meeting also includes discussions on zoning variances, land development at 410 S. High Street, and various purchasing approvals.
- 2024 Shade Tree Planting Bid with DECS
- 2024 Traffic Signals Maintenance Bid with Signal Service
- Zoning variance request for Dean St. regarding lot size and parking
- Preliminary Land Development approval for 410 S. High Street
- Purchasing approvals including $453,073.50 to Premier Concrete
Planning Commission
The Planning Commission is reviewing an amendment to the SALDO Ordinance regarding electric vehicle charging. The commission is also continuing its review of a proposal for lot consolidation and multi-family apartment construction at 330 West Market Street. A public hearing for the ordinance amendment is scheduled for February 21, 2024.
- SALDO Ordinance amendment for electric vehicle charging
- Lot consolidation and multi-family apartment complex at 330 West Market Street
- Public hearing for EV charging ordinance scheduled for February 21, 2024
Public Art Commission
The Commission will review a revised design for the Master’s Baker mural project. Members will also receive updates on the Borough’s 225th Anniversary mural and discuss a proposed sponsorship-driven Lamp Post Banner Program.
- Review of revised Master’s Baker mural design
- Status update on the Borough’s 225th Anniversary mural project
- Discussion regarding a proposed sponsorship-driven Lamp Post Banner Program
- Report on recent BID Advocacy and Design Committee Meeting
- Wrap up of Holiday Shop Window judging discussion
WCCCC
The West Chester Community Campus Committee is discussing strategies for mission principles and community engagement. The meeting also covers property owner relationships and a process for managing unclaimed bikes at 11 locations.
- Strategy for archival documents repository and subcommittee determination
- CCESI and Department of Parks and Recreation partnership
- Borough and University student renter data project
- Process for handling unclaimed bikes at 11 specific locations
- Fall 2023 report to Borough Council
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester is meeting to discuss progress on the passenger rail initiative. Updates include coordination with SEPTA, the FRA, universities, and the West Chester Railroad.
- SEPTA/FRA Coordination Update (RDC)
- University Coordination (Norley)
- WC Railroad Coordination (Levinn)
Finance & Revenue Committee
The committee will review the November 2023 financial reports and consider several purchasing actions. Items include an intermunicipal fire services agreement and a final payment for a grant-funded traffic project.
- Intermunicipal Fire Services Agreement resolution
- $453,073.50 to Premier Concrete
- $60,683.35 to PayLocity
- Final payment for Downingtown Pike/Bradford Plaza Grant project
- SPCA service agreement
Public Safety & Quality of Life Committee
The Public Safety & Quality of Life Committee will review monthly reports from the fire, police, and ambulance departments. The committee is also scheduled to consider a resolution regarding the location of school bus stops.
- Resolution regarding the location of school bus stops
- Monthly WCFD Report
- Monthly WCPD Report
- Monthly GFAC Report
Smart Growth Committee
The committee will consider a lot size and parking variance for Dean St, an EV Ready Ordinance, and land development at 410 S. High Street. Members will also review recommendations from the Historic Architectural Review Board regarding window, door, and porch renovations.
- Variance request for Dean St regarding median lot size and off-street parking
- Public Hearing date for EV Ready Ordinance adoption
- Preliminary Land Development at 410 S. High Street
- Denial recommendation for window replacement at 119 N. High St
- Approval recommendation for front door replacement at 39 S. High St
Finance & Revenue Committee
The committee will discuss November 2023 financial reports and consider several purchasing approvals. Action items include a motion to approve an Intermunicipal Fire Services Agreement and the reallocation of $27,000 in ARPA funds for the 401 East Gay Municipal Roof Replacement project.
- Intermunicipal Fire Services Agreement
- $453,073.50 to Premier Concrete
- $66,059.80 to PayLocity
- Final payment for Downingtown Pike/Bradford Plaza Grant project
- Reallocation of $27,000 in ARPA funds for 401 East Gay Municipal Roof Replacement
Administration, Communication & Technology Committee
The committee will review a quarterly report from the CISO and a report from the Borough Manager. Action items include approving the November 2023 meeting minutes and the 2024 schedule for Council, Boards, and Commissions.
- CISO Quarterly Report
- Borough Manager Report
- 2024 Council, Boards and Commissions meeting schedule
Parking Committee
The committee will review the garage management monthly report and a report from the department head. Members will also discuss the notification process for Ordinance 2022-11 regarding Adams Street.
- Garage management monthly report
- Director's report
- Notification Process for Ordinance 2022-11 – Adams Street
- Approval of November 2023 meeting minutes
Public Works Committee
The committee will review reports from the Public Works, Wastewater, and Parks & Recreation departments. Action items include several bids for tree planting, maintenance, and traffic signal upkeep.
- 2024 Shade Tree Planting Bid
- 2024 Shade Tree Maintenance Bid
- 2024 Rain Garden Maintenance Bid
- 2024 Traffic Signals Maintenance Bid
- 2024-2026 Contract with Hough Associates for Act 101 Reporting and 904 Grant Submission
Public Hearings
The Borough Council will continue the public hearing originally held on November 15, 2023. This meeting is focused on the adoption of the 2024 Budget.
- Continuation of the November 15, 2023 Public Hearing to Adopt the 2024 Budget
Sustainability Advisory Committee
The committee will review prior meeting minutes and receive borough updates. Discussion topics include stormwater pollution reduction, compost site assistance, an EV ready ordinance, and the 2024 budget.
- Goose Creek Stormwater Pollution Reduction Plan update
- Compost Site Technical Assistance update
- EV Ready Ordinance update
- 2024 Budget update
Shade-Tree Commission
The Commission will review requests for tree condemnation and removal at several residential addresses. Members will also discuss a landscaping plan update for 410 S. High Street and consider Horgan Tree Experts as a new tree contractor.
- Tree removal/replanting at 311 Hannum Ave.
- Tree removal/replanting at 112 W. Virginia Ave.
- Pruning recommendation for 510 N. Walnut St.
- Landscaping plan update for 410 S. High Street
- Recommendation of Horgan Tree Experts as a new tree contractor
Historical & Architectural Review Board
The Historical & Architectural Review Board will review multiple applications for exterior modifications. These include window and door replacements at various locations on High Street, Darlington Street, and Church Street.
- Window replacement at 105 S. High St
- Street level window, front door, second floor arched window, and double hung window replacements at 119 N. High St
- Front door replacement at 39 S. High St
- Vinyl decals on windows at 22 N. Darlington St
- Porch roof replacement at 225-227 N. Church St
Recreation Commission
The West Chester Parks Special Events Commission met to review monthly reports and park assignments. The agenda included an update on the Recreation and Parks Master Plan RFP and the Santa at the Square event.
- Recreation and Parks Master Plan update RFP
- Santa at the Square volunteer event on December 2
- Assignment of specific parks to commission members
Public Art Commission
The Commission will review a revised design for the Master’s Baker mural project and discuss a proposed sponsorship-driven Lamp Post Banner Program. The meeting also includes updates on history-themed murals and recent BID committee activity.
- Review of revised Master’s Baker mural design
- Update on history-themed murals plan
- Discussion of proposed Lamp Post Banner Program
- Report on BID Advocacy and Design Committee Meeting
- Discussion regarding Holiday Shop Window judging
Planning Commission
The Planning Commission is conducting a work session to review a revised land development submission for 410 S. High Street. The meeting also includes the approval of minutes from the September 26, 2023, meeting.
- Review of revised land development submission for 410 S. High Street
Historical Commission
The Commission is reviewing updates regarding the Borough's 225th anniversary in 2024 and mural locations. Members are also tracking progress on the Lafayette 200 Committee project and a potential preservation plan for the Magnolia House.
- Borough of West Chester 225th Anniversary planning for 2024
- Mural location update for Beermill
- Lafayette 200 Committee project and planned July 26, 2025 event at Courtroom #1
- Preservation Plan for West Chester's Historic Magnolia House
- Memorial Day celebration planning for Chestnut Grove Cemetery
Borough Council
The Borough Council will meet to consider the 2024 Budget and a full replacement of Chapter 77. The agenda includes several motions regarding service agreements, contract bids, and board reappointments.
- Public hearing for the 2024 Budget
- Amendment and replacement of Chapter 77 in its entirety
- 5-year SPCA service agreement
- Reallocation of $60,000 in Public Works ARPA savings for 2023 paving
- Purchasing approvals including $27,850.00 to OpenGov Inc.
Borough Council
The Borough Council will consider numerous board reappointments and various service contracts. The meeting includes discussions on street maintenance, electric vehicle charging amendments, and a hearing regarding real estate and wastewater service rates.
- Reappointment of 27 members to various boards and commissions
- Motion to reallocate $60,000 in Public Works ARPA savings for 2023 paving project
- Discussion of a hearing for an ordinance regarding Real Estate Tax and Wastewater Service Rates
- Approval of several purchasing items including $27,850.00 to OpenGov Inc.
- Motion to approve a PennDOT winter maintenance agreement
WCCCC
The West Chester Community Campus Committee is meeting to discuss strategy for priority areas including survey feedback and community engagement. The agenda includes updates on the Borough's 225th Anniversary and various property owner relationship projects.
- CESI partnership with Department of Parks and Recreation
- GWCC West Chester Christmas Parade volunteer opportunities
- Borough of West Chester 225th Anniversary planning
- Borough Points Program cohort updates
- Borough and University student renter data project
Finance & Revenue Committee
The committee will review October 2023 financial reports and several purchasing approvals. Members are also asked to consider scheduling a hearing for upcoming changes to the Real Estate Tax rate and Wastewater Service Rate.
- $12,693.27 to Portnoff Law Associates
- $18,271.70 to Brightly Software Inc.
- $27,850.00 to OpenGov Inc.
- $12,100 to USALCO
- Grant Resolution for Goose Creek Wastewater Conveyance Improvement Project
Public Safety & Quality of Life Committee
The committee will review reports and budget questions for the Fire Department, Police Department, and Good Fellowship Ambulance. Members will also discuss school bus stop safety at South Franklin Street and East Rosedale Avenue. Action items include a regional fire services agreement and a West Chester Fire Chief nomination.
- WCFD Report and 2024 Budget Questions & Answers
- WCPD Report and 2024 Budget Questions & Answers
- GFAC Report from Good Fellowship Ambulance
- School bus stop safety at South Franklin Street and East Rosedale Avenue
- West Chester Fire Department regional fire services agreement
Smart Growth Committee
The Smart Growth Committee will review the draft EV Ready Ordinance and vote to schedule a public hearing for the Short-Term Rental Ordinance on December 20, 2023. The committee will also consider HARB recommendations regarding property work at 19 S. High St and 236 W. Market St.
- Public hearing scheduling for Short-Term Rental Ordinance
- Review of draft EV Ready Ordinance
- Roof replacement recommendation for 19 S. High St
- Signage recommendations for 236 W. Market St
West Chester Railroad Restoration
The committee will receive updates on the passenger rail initiative, including coordination with SEPTA, FRA, and local universities. The agenda also includes discussions regarding personnel changes and 501(c) status.
- SEPTA/FRA coordination update
- University coordination update
- West Chester Railroad coordination update
- Discussion on 501(c) formation
- Media coverage planning
Finance & Revenue Committee
The Finance & Revenue Committee will review October 2023 financials and several purchasing approvals. The committee is also considering a motion to reallocate $60,000 in ARPA savings for a paving project. A hearing may be scheduled regarding changes to real estate tax and wastewater service rates.
- Hearing for ordinance changes to Real Estate Tax and Wastewater Service Rates
- Reallocation of $60,000 in Public Works ARPA savings for a paving project
- Grant resolution for Goose Creek Wastewater Conveyance Improvement Project
- Purchasing approvals including $27,850.00 to OpenGov Inc.
- Approval of SPCA service agreement
Administration, Communication & Technology Committee
The committee will consider approving a letter of support for the Railroad Development Corporation's grant application to the Department of Energy. Members will also review and approve the minutes from the October 2023 meeting.
- Letter of support for Railroad Development Corporation grant application to Department of Energy
- Approval of October 2023 ACT committee minutes
Parking Committee
The committee will discuss food truck regulations and the notification process for Ordinance 2022-11 on Adams Street. Action items include approving a lease agreement for Lot 5 and United Methodist Church and a resolution to revise the fee schedule.
- Lease agreement for Lot 5 and United Methodist Church
- Food truck regulations
- Resolution to revise fee schedule
- Notification process for Ordinance 2022-11 – Adams Street
- Handicap parking quarterly applications
Public Works Committee
The committee will review reports from Public Works, Wastewater, and Parks & Recreation. Members are scheduled to consider several action items regarding service bids and a PennDOT winter maintenance agreement.
- PennDOT winter maintenance agreement
- Bid for traffic signal maintenance
- Bid for materials, stone, and blacktop
- Bid for landscaping
- Bid for custodial services
Shade-Tree Commission
The commission will review several trees proposed for removal and replanting due to poor condition. Members will also receive updates on development plans at 410 S. High Street and 330 W. Market Street.
- Tree condemnation reviews for 423 W. Nields St., 31 E. Barnard St., 121 E. Market St., and 146 E. Nields St.
- Development plan updates for 410 S. High Street
- Development plan updates for 330 W. Market Street
- Review of RFP requirements for a new Tree Contractor
Planning Commission
The commission will review the Short-term Rental Ordinance and discuss Tree Commission planting requirements for Land Development reviews. The meeting also includes a discussion regarding potential changes to the 2024 meeting schedule.
- Review of Short-term Rental Ordinance
- Tree Commission planting requirements discussion
- Discussion of 2024 meeting schedule changes
Borough Council
The Borough Council will review the 2024 Preliminary Operating and Capital Budgets. The meeting includes several motions regarding infrastructure repairs, park improvements, and land development applications.
- Presentation of the 2024 Preliminary Operating Budget and 2024 Capital Budget
- Bid approval for Bicentennial (High Street) Garage façade repair for $16,212
- Sludge hauling bid for McGovern Environmental at $0.0871 per gallon
- Reverse Subdivision and Land Development application for 200 & 220 W. Gay St.
- Purchase orders totaling $57,859.75 across four vendors
WCCCC
The committee is reviewing strategy for mission principles and survey feedback. Discussions include community engagement through university partnerships and updates on property owner relationships.
- Review of WCU Welcome Back Fall 2023 event
- Discussion of Borough Points Program cohort updates
- Consideration of noise violation model based on Coatesville
- Borough and University student renter data project
- Update on Adopt-A-Spot signage removal
Finance & Revenue Committee
The committee will discuss the 2024 administration and finance operating budgets and review September 2023 financials. Members will also review pension investment options and the ARPA review for September 30, 2023. The committee is scheduled to vote on several vendor purchases.
- $12,100 purchase from USALCO
- $13,685.25 purchase from Cummins-Allison Corp
- $19,025 purchase from Iron Rose K-9
- $15,816.76 purchase from Hewlett-Packard
- Review of 2024 operating budgets and ARPA status
Public Safety & Quality of Life Committee
The committee will review reports and answer questions regarding the 2024 budgets for the West Chester Fire Department and West Chester Police Department. The agenda also includes a report from Good Fellowship Ambulance and an overview of Homecoming 2023.
- WCFD Report and 2024 Budget Questions & Answers
- WCPD Report and 2024 Budget Questions & Answers
- GFAC Report from Good Fellowship Ambulance
- Homecoming 2023 Overview
Smart Growth Committee
The committee will consider a subdivision and land development application for 200 & 220 W. Gay St. Members will also review several HARB recommendations regarding roof replacements, signs, and sidewalk work.
- Subdivision/Land Development: 200 & 220 W. Gay St.
- Roof Replacement: 19 S. High St (Michael Scheinfield)
- Signage: 239 E. Market St (Signs A La Carte)
- Sidewalk: 22 N. Darlington St (JHL Landscaping)
- Signage: 142 E. Market St (Serum Kitchen & Taphouse)
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester is meeting to discuss updates on the Passenger Rail Initiative. The agenda includes coordination efforts involving SEPTA, FRA, and local universities. New business items include discussions regarding 501(c) and media coverage.
- SEPTA/FRA Coordination Update
- University Coordination
- WC Railroad Coordination
- Discussion of 501(c)
- Media Coverage discussion
Administration, Communication & Technology Committee
The committee will discuss preliminary 2024 budgets for Information Technology and the Stream Protection Program. Action items include a potential sub lease extension with 4 States Railway for the West Chester Railroad tourist train.
- 2024 preliminary budget discussion: Information Technology
- 2024 preliminary budget discussion: Stream Protection Program
- Sub lease extension with 4 States Railway for West Chester Railroad operation
- Approval of September 2023 committee minutes
Parking Committee
The committee will review a lease for second floor parking at the Chester County Justice Center and a lease recommendation for Borough Parking Lot #5. Members will also consider a bid for garage facade repairs and a new residential permitting ordinance.
- $16,212 bid for Bicentennial (High Street) Garage façade repair
- Lease of 2nd floor parking at Chester County Justice Center, 200 block West Market St
- Lease recommendation for Borough Parking Lot #5, 109 South High St
- Draft Chapter 77 Residential Permitting Ordinance
- Ordinance 2022-11 notification process regarding Adams Street
Public Works Committee
The committee will discuss departmental budgets for Public Works, Wastewater, and Parks & Recreation. Action items include a sludge hauling bid and baseball field improvements at Hoopes Park.
- Sludge Hauling Bid for McGovern Environmental at $0.0871 per gallon
- Baseball field improvements at Hoopes Park
- Tentative tree planting plan at Barclay Park
- Departmental budgets for Public Works, Wastewater, and Parks & Recreation
Shade-Tree Commission
The commission will review requests to remove and replant various trees due to poor condition or disease. Members will also discuss the landscaping plan for 330 West Market St. and receive updates on pruning work and the 2024 tree budget.
- Tree removal and replanting reviews at locations including 303 S. Church St. and 101 Price St.
- Landscaping plan review for development at 330 West Market St.
- Update on Mike Dunn’s September pruning work report
- Discussion regarding the 2024 Tree Budget
Sustainability Advisory Committee
The Sustainability Advisory Committee is meeting to discuss its 2024 goals and priorities. The agenda also includes a discussion regarding the 2024 EAC Summit and approval of prior meeting minutes.
- Approval of prior meeting minutes
- Discussion of 2024 goals and priorities
- Discussion regarding the 2024 EAC Summit
Historical & Architectural Review Board
The Historical and Architectural Review Board will consider several applications for exterior changes to properties in West Chester. These include requests for roof, door, window, and sidewalk work, as well as new signage. The board will also discuss approving the minutes from the August 31, 2023 meeting.
- Roof replacement at 19 S. High St
- Signage for 236 W. Market St and 239 E. Market St
- Sidewalk work at 22 N. Darlington St
- Door and window replacement at 119 N. High St
- Sign installation at 142 E. Market St
Recreation Commission
The commission is reviewing park assignments for various local parks and discussing upcoming volunteer events including the Halloween Parade and Santa at the Square. Members are also tracking updates on a Veteran’s Park Memorial Plaque and a Recreation and Parks Master Plan update RFP.
- Presentation from Barclay Grounds Preservation Alliance (BGPA)
- Presentation regarding the ball screen at Farley Field in Hoopes Park
- Update on Recreation and Parks Master Plan RFP
- Discussion of Veteran’s Park Memorial Plaque design
Historical Commission
The Commission is reviewing preparations for the Borough's 225th anniversary in 2024 and the USA's 250th anniversary in 2026. Members are also tracking progress on mural locations, the Lafayette 200 project, and various heritage initiatives.
- Borough of West Chester 225th Anniversary (2024) and USA 250th Anniversary (2026) planning
- Mural location update for Beermill
- Lafayette 200 Committee update regarding Courtroom #1 space
- Wiki Project completion scheduled for Fall 2023
- Archaeology report regarding bottle finds at Zukin's
Borough Council
The Borough Council will discuss short-term rentals and appointments to the Civil Service Commission. The agenda includes resolutions for a pedestrian infrastructure grant and property tax credits for emergency volunteers. Other items involve land development applications and local business requests.
- $1,158,257 PennDOT TASA grant application for Gay Street pedestrian infrastructure
- Property tax credit for eligible firefighting and EMS volunteers
- Preliminary land development application for 330 W. Market St.
- Free street-level meter parking during Small Business Weekend (Nov 24-25)
- Sale of police SUV, Ford Taurus, sign board, sweeper, and toolboxes
Borough Council
The Borough Council will review a preliminary budget presentation and several committee recommendations. Items include land development applications, property tax credits for emergency responders, and a PennDOT grant application.
- Presentation of Preliminary Budget by the Borough Manager
- PennDOT TASA grant application for $1,223,660 for Gay Street Pedestrian Infrastructure
- Resolution to amend Chapter 99 regarding property tax credits for firefighting and EMS volunteers
- Land development application for 330 W. Market St.
- Sale of a Police SUV, Ford Taurus, sign board, sweeper, and toolboxes
Planning Commission
The Planning Commission will review a lot consolidation plan for 220 & 222 W. Gay St. The commission will also discuss future land development provisions regarding height, parking, and lot consolidation limits. Additionally, the meeting includes a review of an amendment to the SALDO Ordinance for electric vehicle charging.
- Lot Consolidation Land Development Plan for 220 & 222 W. Gay St
- Future land development provisions regarding height, parking, and lot consolidation limits
- SALDO Ordinance amendment for electric vehicle charging
Finance & Revenue Committee
The committee will discuss the 2024 Administration, Finance, and HR budget along with August 2023 financials. Proposed actions include a property tax credit for certain firefighting and EMS volunteers and a lease amendment at 22 South High Street.
- Property tax credit resolution for certain firefighting and EMS volunteers
- Lease amendment with Stoked Like LLC (dba Playa-Bowls) at 22 South High Street
- PennDOT TASA grant application for Gay Street Pedestrian Infrastructure
- Calculation of minimum municipal obligations for pension plans
- Purchasing approvals for All Event Party Rentals, Edwin Elliott & Co, USALCO, and Axon Enterprise
Smart Growth Committee
The committee will review the preliminary 2024 Building and Housing budget. Action items include reviewing a land development application for 330 W. Market St. and considering a public hearing to add Community Gardens to Chapter 112.
- Building and Housing 2024 Preliminary Budget Presentation
- Land Development application for 330 W. Market St.
- Public hearing proposal for Community Gardens amendment to Chapter 112
- FEMA Conditional Letter of Map Revision advertisement for 205 Carter Drive
- August 2023 HARB submissions including work at 220 W. Gay St, 1 S. Church St, 120 N. Church St, 110 S. High St, and 253 E. Market St
Public Safety & Quality of Life Committee
The committee will review budget reports for the Fire Department, Police Department, and Good Fellowship EMS. Action items include a traffic calming application for Price Street and participation in Domestic Violence Awareness Month.
- 2024 Budget discussion for Fire Department
- 2024 Budget discussion for Police Department
- 2024 Budget discussion for Good Fellowship EMS
- Amending Chapter 104-20 regarding prohibited vehicle classes on certain highways
- Price Street traffic calming application submission to PennDOT
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester is holding a monthly coordination meeting. Discussion topics include updates on SEPTA/FRA coordination and university coordination involving WCU. The agenda also includes the WC Rail with Trail project.
- SEPTA/FRA coordination update
- University coordination update regarding WCU President meeting
- WC Rail with Trail discussion
- Committee personnel changes
Administration, Communication & Technology Committee
The committee will review presentations regarding the 2024 Information Technology budget and the 2024 Stream Protection Program budget. Members will also receive an update on the Human Resource Information System and a report from the CISO.
- Presentation of 2024 Budget – Information Technology
- Presentation of 2024 Budget – Stream Protection Program
- Human Resource Information System update
- CISO Quarterly Report
- Approval of August 2023 meeting minutes
Public Works Committee
The committee will review engineer reports and discuss budgets for Public Works, Wastewater, and Parks & Recreation. Members will also consider installing bat boxes in borough parks and approving the sale of various municipal items.
- Discussion of Public Works, Wastewater, and Parks & Recreation budgets
- Proposal for bat boxes in Borough Parks
- Approval of the sale of a Police SUV, Ford Taurus, sign board, Sweeper, and toolboxes
- Approval of July and August 2023 meeting minutes
Parking Committee
The committee will review the 2024 Parking Department budget and a monthly garage management report. Discussion includes notification processes for Adams Street and potential changes to prohibited vehicle classes on certain highways.
- 2024 Parking Department budget
- Ordinance 2022-11 notification process regarding Adams Street
- Amendment of Chapter 104-20 regarding prohibited vehicle classes
- Small Business Weekend request for November 24th and 25th
Shade-Tree Commission
The Commission will review new trees for potential condemnation and a landscape plan for 330 West Market St. Members are also tasked with reviewing the 2024 Tree Budget, which will be presented at the PW Committee meeting on September 12.
- Landscape Plan review for 330 West Market St.
- Review of 2023-2024 consulting arborists contract with the Borough
- New trees to be reviewed for condemnation
- Approval of revisions to approved Trees list
Sustainability Advisory Committee
The committee will review several borough updates including single-use ordinances, EV readiness, and fleet sustainability. Members will also discuss the 2024 budget requests.
- Single Use Ordinance Update & Exemptions
- EV Ready Ordinance
- Compost Site Technical Assistance/ Study
- Chesco WNV Testing
- Fleet Sustainability Plan
Historical & Architectural Review Board
The Historical & Architectural Review Board will review several applications for exterior work on local properties. The agenda also includes the approval of meeting minutes from July 27, 2023.
- Addition at 220 W. Gay St (Hazley Builders)
- Planter and front step modifications at 1 S. Church St (Adam Loew)
- Sign installation at 120 N. Church St (Turks Head Wines)
- Deck replacement at 110 S. High St (Hazley Builders)
- Window replacement at 105 S. High St (Hazley Builders)
Recreation Commission
The commission is reviewing updates on the Recreation and Parks Master Plan and ongoing park zone projects. Members are also planning upcoming fall volunteer events including Rest Fest and a Halloween Parade.
- Borough selected JMT/Toole Recreation Planning for $80,000 master plan update RFP
- Everhart Park 2-5 year old area completion
- Mosteller Park fall zone projects in progress
- Chester County VPP Grant submission due by 9/8/23
- Planning for Fall volunteer events: Rest Fest (9/17), Halloween Parade, and Santa at the Square (12/2)
Planning Commission
The commission is continuing reviews for multi-family apartments at 330 West Market Street and land development at 410 South High Street. New business includes a review of an ordinance to allow community garden use and a lot consolidation plan for 220 & 222 W. Gay St.
- Multi-family apartment complex proposal at 330 West Market Street
- Land development review for 410 South High Street
- Ordinance amendment to allow community garden use
- Lot consolidation plan for 220 & 222 W. Gay St
Public Art Commission
The commission will discuss a proposal for history-themed murals from the Historical Commission and a sponsorship-driven Lamp Post Banner Program. Members will also discuss future barriers intended to close off Gay Street.
- Discussion of history themed murals presented by the Historical Commission
- Discussion of a Borough run, sponsorship driven, Lamp post banner program
- Report on BID Advocacy and Design Committee Meeting
- Discussion of future barriers to close off Gay Street
- Approval of June and July 2023 minutes
Planning Commission
The Planning Commission will continue reviews of development projects on West Market Street and South High Street. The commission will also review an ordinance amendment for community garden use and discuss lot consolidation at West Gay Street.
- Review of 330 West Market Street multi-family apartment complex proposal
- Review of 410 South High Street Land Development
- Ordinance amendment to allow community garden use
- Lot consolidation plan for 220 & 222 W. Gay St
- West Chester Coop presentation
Historical Commission
The commission is reviewing plans for the Borough's 225th anniversary in 2024 and the USA's 250th anniversary in 2026. Updates were provided regarding a mural location at the Beermill and the Lafayette 200 Committee project. The meeting also addressed the development of a new historical atlas by the Chester County Planning Commission.
- Mural location approval for the Beermill
- Borough 225th anniversary planning
- Lafayette 200 Committee project update
- Development of a Borough Historical Atlas
- Completion of the Wiki Project this fall
Borough Council
The Borough Council will consider a new ordinance to provide real estate tax credits to qualifying volunteers of the West Chester Fire Department and Good Fellowship Ambulance. The meeting also includes discussions on grant strategies, short term rentals, and various municipal purchasing approvals.
- Ordinance for real estate tax credits for West Chester Fire Department and Good Fellowship Ambulance volunteers
- Agreement with FlashParking, Inc. to upgrade garage systems for $230,833 plus $1,840 monthly
- Solicitor review of Chapter 77 Parking Permit amendments at a cost of $500
- Payment to McClure Company for Taylor Run WWTP HVAC replacement for $59,727
- One year contract with Munibilling for Stream Protection Fee software for $13,500
Borough Council
The Borough Council will discuss the West Chester Fire Department budget and contract. The meeting includes decisions on parking permit updates, historical building renovations, and several local service contracts.
- Agreement with FlashParking, Inc. to upgrade garage systems for $230,833 plus $1,840 monthly
- Authorization of solicitor to edit residential parking permit rules at a cost of $500
- Approval of HVAC replacement for Taylor Run WWTP Control Building for $59,727
- Review of historical building modifications at 220 W. Gay St and 9 N. High St
- Proposed real estate tax credit for West Chester Fire Department and Good Fellowship Ambulance volunteers
Borough Council
The Borough Council will discuss the West Chester Fire Department draft budget and contract. The meeting also includes decisions on parking permit changes and a new agreement for garage payment technology.
- Agreement with FlashParking, Inc. to upgrade garage systems for $230,833
- Authorization of solicitor to edit residential parking permit rules at a cost of $500
- Approval of the Marshall Square Park landscape plan
- Termination of the lease at Lot #5 (Methodist Church, High Street)
- Request for a list of eligible candidates for police officer appointments
Finance & Revenue Committee
The committee will review investment performance and July 2023 financials. The agenda also includes several purchasing approvals and a technology upgrade agreement for local garages.
- FlashParking, Inc. garage technology upgrade for $230,833 plus $1,840 monthly
- HVAC replacement for Taylor Run WWTP Control Building for $59,727
- Munibilling software contract for $13,500 per year
- High Street Streetscape Improvements grant resolution
- Donation to West Chester Downtown Foundation
Finance & Revenue Committee
The Finance & Revenue Committee will discuss investment performance and July 2023 financials. The committee will also consider several action items, including garage system upgrades and various municipal contracts.
- Agreement with FlashParking, Inc. for Chestnut Street and Bicentennial Garages ($230,833 cost; $1,840/month)
- Amended grant resolution for High Street Streetscape Improvements
- HVAC replacement proposal for Taylor Run WWTP Control Building ($59,727)
- One-year contract with Munibilling for Stream Protection Fee software ($13,500)
- Donation to the West Chester Downtown Foundation
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Fire, Police, and EMS departments. The meeting also includes an announcement regarding a police officer employment offer.
- Monthly Fire Department report
- Monthly Police Department report
- Monthly EMS report
- Announcement of police officer employment offer
- Approval of June 2023 meeting minutes
Smart Growth Committee
The committee will consider a lot line change at 101 E. Ashbridge and review July 2023 HARB recommendations for building alterations. These items include proposed additions, façade changes, and restorations at various locations.
- Lot line change at 101 E. Ashbridge
- Addition at 220 W. Gay St
- Restaurant façade at 9 N. High St
- Roof deck and elevation changes at 142 E. Market St
- Door and transom restoration at 148 E. Gay St
West Chester Railroad Restoration
The committee will discuss updates regarding the passenger rail initiative, including coordination with SEPTA, FRA, universities, and WC Railroad. The agenda also covers the Rockhill Furnace Site and potential committee personnel changes.
- SEPTA/FRA coordination update
- University coordination updates
- WC Railroad coordination updates
- Rockhill Furnace Site discussion
- Committee personnel changes
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will discuss the Borough of West Chester 225th celebration. The committee is also scheduled to approve the July 2023 meeting minutes and a resolution for 'Up on the Roof' for September 16, 2023.
- Discussion of the Borough of West Chester 225th celebration
- Approval of the September 16, 2023 Up on the Roof Resolution
- Approval of July 2023 ACT committee minutes
Public Works Committee
The committee will review monthly departmental reports, including a traffic controller replacement at Gay and Matlack St. A presentation on Marshall Square Park improvements is scheduled. Members will also consider approving easements for the Taylor Run Stream Restoration Project.
- Traffic controller replacement at Gay and Matlack St.
- Presentation on Marshall Square Park Improvements
- Approval of easements for Taylor Run Stream Restoration Project
Parking Committee
The committee will review reports on garage management and a capital project for garage payment system upgrades. Members will also consider approving the Justice Center Garage lease and terminating the Lot #5 lease at Methodist Church on High Street. Additionally, the committee plans to schedule a hearing regarding street sweeping ordinance amendments.
- Capital Project: Upgrade to Garage payment systems and hardware
- Schedule hearing for Ordinance Amendment Chapter 104-32 (October 18, 2023)
- Approve lease for the Justice Center Garage
- Consider termination of Lot #5 Lease (Methodist Church, High Street)
- Discussion on Business Permit Modifications and Student Rental Permits
Historical & Architectural Review Board
The Historical and Architectural Review Board will consider five applications for structural and exterior changes to local properties. The meeting also includes the approval of minutes from April, May, and June 2023.
- Addition at 220 W. Gay St
- Restaurant façade at 9 N. High St
- Planter and step modifications at 1 S. Church St
- Roof deck and elevation changes at 142 E. Market St
- Door and transom restoration review at 148 E. Gay St
Sustainability Advisory Committee
The Sustainability Advisory Committee will discuss updates to the Single Use Ordinance and exemptions. The agenda also includes discussions regarding rain gardens, a battery train demonstration, and the Fleet Sustainability Plan.
- Single Use Ordinance Update & Exemptions
- Rain Gardens
- Battery Train Demo
- Fleet Sustainability Plan
Planning Commission
The Planning Commission is continuing reviews for development submissions at 330 West Market Street and 410 South High Street. The commission will also review a lot line change for 101 E. Ashbridge St.
- Multi-family apartment complex construction at 330 West Market Street
- Land development review for 410 South High Street
- Lot line change for 101 E. Ashbridge St
Public Art Commission
The Public Art Commission will discuss a proposal for history-themed murals from the Historical Commission. The meeting also includes discussions regarding a Lamp Post Banner Program and plans for murals on Jersey Barriers on Gay Street.
- History-themed mural series proposal
- Sponsorship-driven Lamp Post Banner Program
- Murals on Jersey Barriers on Gay Street
- Web page and electronic applicant form updates
Historical Commission
The Commission is discussing preparations for the Borough’s 225th anniversary in 2024 and the USA's 250th anniversary in 2026. The agenda also includes a budget proposal review and updates on various historical projects.
- Planning for Borough’s 225th (2024) and USA's 250th (2026) anniversaries
- Mural location updates, including approval for the Beermill
- Review of budget proposal
- Development of a Fall 2023 intern work program
- Creation of a Borough Historical Atlas at no cost to the Borough
Borough Council
The Borough Council will hold public hearings regarding zoning updates for accessory dwelling units and a new handicapped parking space. The meeting also includes votes on municipal contracts, fee schedule changes, and police employment.
- Zoning amendments to allow accessory dwelling units in NC-1, NC-2, and TC districts
- New handicapped parking space at 610 South High Street and 407 East Barnard Street
- Annual increase for business license parking permits to $125
- $500 parking fee waiver for the Up on the Roof event
- Extension of Reef garage management agreement with a 3% increase
Borough Council
The Borough Council will hold public hearings on ordinances regarding West Prescott Alley, new handicapped parking, and fire department reimbursement. The council will also consider zoning amendments for accessory dwelling units and various administrative approvals.
- Zoning amendment to add 'accessory dwelling unit' as an allowable use in NC-1, NC-2, and TC districts
- Ordinance to add a handicapped parking space at 610 South High Street and 407 East Barnard Street
- Fee schedule changes including $125 annual business license parking permits and $100 construction posting costs per block
- Extension of Reef garage management agreement with a 3% increase through August 31, 2024
- Grant resolution for High Street Streetscape Improvements via the DCED Multimodal Transportation Fund
Borough Council
The council will discuss the High & Miner Intersection Improvements Project and potential changes to the zoning code regarding community gardens. They are also considering fee increases for business parking permits and construction posting costs. A public hearing is scheduled for August 16, 2023, regarding the Unlawful Operation of Business ordinance.
- High & Miner Intersection Improvements Project discussion
- Proposed increase of business license parking permits to $125 annually
- Zoning code amendments for Agricultural Use and Community Gardens definitions
- Awarding RFP for Arborist Services
- Purchase of a WCFD Brush truck and upfitting
WCCCC
The committee will discuss survey feedback to identify priorities for the remainder of the year. Members are reviewing updates on WCU University Advancement and upcoming fall events. The agenda also includes discussing noise violation models and student renter data projects.
- Reviewing survey feedback for yearly priorities
- Updating WCU University Advancement portal
- Considering a Coatesville model for noise violations
- Discussing proposed WCU student renter data project
- Updating Borough Adopt-A-Spot signage
Smart Growth Committee
The committee will consider amending the Zoning Code to allow for community garden use. Members will also discuss a special exception request for a child day-care center at 530 E. Union St. Additionally, the committee is scheduled to review June 2023 HARB recommendations.
- Ordinance to allow community garden use
- Special exception request for child day-care center at 530 E. Union St
- Approval of June 2023 HARB submissions for various properties
Public Safety & Quality of Life Committee
The committee will discuss monthly reports from the Fire, Police, and EMS departments. The meeting also includes an announcement regarding a police officer employment offer and the approval of June 2023 minutes.
- Monthly Fire Department report
- Monthly Police Department report
- Monthly EMS report from Good Fellowship
- Announcement of a police officer employment offer
- Approval of June 2023 meeting minutes
Finance & Revenue Committee
The Finance & Revenue Committee will review 2022 draft financials, June 2023 financials, and American Rescue Plan funding. Proposed actions include approving equipment purchases for WCFD and Public Works.
- Grant Resolution for DCED Multimodal Transportation Fund – High Street Streetscape Improvements
- Purchase of WCFD Brush truck
- Upfitting for Public Works dump truck
- Authorization of electric and gas purchasing agreements
- Hearing schedule for firefighter real estate tax credit
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester will discuss updates regarding the Metro Project. The meeting also covers committee future activities and WCU Center for Community Solutions collaboration.
- Metro Project update from Nate Asplund (RDC)
- Discussion of committee future activities
- WCU Center for Community Solutions survey, video, and collaboration
- Approval of February 16, 2023 minutes
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will discuss updated voting ward maps and the use of NeoGov Human Resources Software. The committee is also scheduled to approve the minutes from its June 2023 meeting.
- Discussion of Voting Wards Maps
- Discussion of NeoGov Human Resources Software
- Approval of June 2023 committee minutes
Parking Committee
The West Chester Parking Committee will discuss several fee schedule changes and garage management reports. Proposed updates include increasing annual business license parking permits to $125 and construction posting costs to $100 per block. The committee will also consider extending the Reef garage management agreement with a 3% increase.
- Amendment to extend Reef garage management agreement through August 31, 2024, with a 3% increase
- Proposed increase of business license parking permits to $125 annually
- Proposed increase in construction posting costs to $100 per block
- BID Fee Waive Request for “Up on the Roof” event (approx. $500)
- Scheduling a hearing for Food Truck ordinance amendment
Public Works Committee
The committee will discuss monthly reports from the Public Works, Wastewater, Parks & Recreation, and Engineering departments. Action items include approving the sale of a 1986 portable generator and a 2007 Aquajet vacuum trailer.
- Sale of 1986 portable generator
- Sale of 2007 Aquajet vacuum trailer
- Review of monthly departmental reports
- Approval of June minutes
Shade-Tree Commission
The Shade-Tree Commission will review the removal and replanting of six trees identified in poor condition. The meeting also includes a presentation on a proposed landscape plan for MSP and discussions regarding the 2024 tree budget.
- Review of tree removals/replants at 210 E. Gay St., 309 S. New St., 309 E. Miner St., 132 Price St., 315 W. Union St., and 213 W. Miner St.
- Presentation of Proposed Landscape Plan for MSP
- Discussion of the 2024 Tree Budget
- Updates on E. Gay Street Linear Park
Historical & Architectural Review Board
The Historical & Architectural Review Board will review applications for exterior building changes and new signage across several West Chester properties. The meeting also includes a discussion regarding roof deck modifications at 142 E. Gay St.
- Façade updates to doors and windows at 20 W. Chestnut St
- New signage for Lacava Coffee Company, MVP Recovery, and Twin Valley Coffee
- Stair and rail replacement at 106 S. High St-Apt #3
- Roof replacement at 27 W. Gay St
- Discussion of roof deck modifications at 142 E. Gay St
Sustainability Advisory Committee
The committee will review borough updates regarding rain gardens and single-use ordinance exemptions. The agenda also includes discussions on the CCHD Mosquito Program and the EV Ready Ordinance.
- Single Use Ordinance Update & Exemptions
- Rain Gardens update
- CCHD Mosquito Program
- EV Ready Ordinance
Planning Commission
The Commission will discuss a proposed Inclusionary Housing Ordinance from the Attainable Housing Task Force. The meeting also includes continued reviews for development projects at 330 West Market Street and 410 South High Street.
- Proposed Inclusionary Housing Ordinance
- 330 West Market Street lot consolidation and multi-family apartment complex review
- 410 South High Street Land Development review
Public Art Commission
The Public Art Commission will discuss developing history-themed murals proposed by the Historical Commission. The meeting also includes discussions regarding a new lamp post banner program and updates to the commission's website.
- Development of history-themed murals
- Creation of electronic applicant forms
- Proposed sponsorship-driven Lamp Post Banner Program
- Murals for Jersey Barriers on Gay Street
- Approval of April and May 2023 minutes
Borough Council
The Borough Council will consider several ordinances regarding parking, sewers, and vehicle regulations. The agenda includes decisions on land development plans for North Church Street and South Matlack Street. The council will also review contracts for tree treatments and sewer equipment purchases.
- Notice of Intent to Award for the 2023 Borough Paving Contract
- $23,472.00 bid for Emerald Ash Borer treatment by Horgan Tree Experts
- $22,874.87 invoice for Lewis Environmental remediation services
- Ordinance to remove 410 S. High Street from residential parking eligibility
- Approval of the 7-11 North Church St Reverse Subdivision Plan
Borough Council
The Borough Council is reviewing several infrastructure projects and local ordinance amendments. The meeting includes discussions on the 2023 paving contract, accessory dwelling unit regulations, and tax credits for emergency personnel.
- $526,969.05 bid from Delaware Valley Paving for the 2023 Borough Paving Contract
- $23,472.00 bid from Horgan Tree Experts for Emerald Ash Borer treatment
- Public hearing to adopt regulations for Accessory Dwelling Units
- Real estate tax credit of up to $1,000 for volunteer Firefighters and EMS personnel
- $22,874.87 invoice for Lewis Environmental emergency remediation services
Historical Commission
The commission is reviewing updates on several historical projects, including the Lafayette 200 Committee and Horace Pippin celebrations. Members are also discussing the development of a new Borough Historical Atlas and preparing for 2024 budget items.
- Planning for the Borough of West Chester 2024 anniversary
- Horace Pippin marker rededication on July 6
- Development of a Borough Historical Atlas at no cost to the Borough
- Discussion of 2024 budget items
- Mural location updates for 2024-2027
Finance & Revenue Committee
The Finance & Revenue Committee will discuss 2022 draft financials and June 2023 financial reports. The meeting includes a review of American Rescue Plan funding. Proposed actions include approving vehicle upfitting and a grant for High Street improvements.
- Purchase of WCFD Brush truck and upfitting
- Upfitting for Public Works dump truck
- Electric and gas purchasing agreements
- High Street Streetscape Improvements grant resolution
- Firefighter real estate tax credit hearing
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and EMS departments. Members will also discuss scheduling a public hearing for an ordinance regarding third-party reimbursements for hazardous and environmental incidents. Additionally, the committee will consider a one-year extension of the East Bradford Township Police Services Agreement.
- Discussion of an ordinance for fire department reimbursement for hazardous and environmental incidents
- One-year extension of the East Bradford Township Police Services Agreement
- Monthly reports from West Chester Police, Fire, and EMS departments
Smart Growth Committee
The committee is reviewing potential zoning changes, including community gardens and accessory dwelling units. Members will also consider several zoning appeals and land development approvals.
- Discussion of Inclusionary Housing Ordinance and Accessory Dwelling Unit Ordinance
- Zoning appeals for 650 N. Franklin St and 324 W. Miner St
- Approval of 7-11 N. Church St reverse subdivision
- Approval of 732-734 S. Matlack St final land development
- Ordinance to vacate a portion of Prescott Alley
Public Works Committee
The committee will review monthly departmental reports and a presentation on mosquito-borne disease. Proposed actions include approving contracts for borough paving and tree treatments.
- $526,969.05 bid from Delaware Valley Paving for the 2023 Borough Paving Contract
- $23,472.00 bid from Horgan Tree Experts for Emerald Ash Borer treatment
- Presentation by Chester County Health Department on Mosquito-Borne Disease Program
- Discussion regarding bat houses in parks
- Discussion of striping long lines on Borough roads
Parking Committee
The committee will discuss revisions to the Chapter 77 ordinance regarding the Residential Parking Program and Walden Drive. They will also review the Chestnut Street parking lease renewal and business parking permits.
- Chestnut Street parking lease renewal with Chester County/W.C. Borough
- Chapter 77 ordinance revision to exclude future multi-unit LD from Residential Parking Program
- Inclusion of Walden Drive in the Residential Permit Program Area
- Handicap parking requests for 610 S High Street and 407 E. Barnard Street
- Discussion regarding Business Parking Permits
Administration, Communication & Technology Committee
The committee will discuss the Information Technology quarterly report and voting wards. Members are also scheduled to approve the minutes from the May 2023 meeting.
- Information Technology quarterly report
- Discussion regarding voting wards
- Approval of May 2023 committee minutes
WCCCC
The committee is reviewing its mission, guiding principles, and upcoming Fall 2023 community engagement programming. Discussions also include property owner relationship strategies, such as the Borough Points Program and potential noise violation models.
- Review of Mission and Guiding Principles
- Fall 2023 community engagement programming updates
- West Chester Porchfest debrief
- Discussion on Borough Points Program and noise violation models
- Potential graduate assistant project regarding student rental data
Shade-Tree Commission
The Shade-Tree Commission will discuss the 2024 Tree Budget and review development plans for 410 S. High Street. The meeting also includes reviewing a dead pin oak at 427 W. Nields St. for removal and replanting.
- Tree removal and replanting review for 427 W. Nields St.
- Development plan review for 410 S. High Street
- Discussion of the 2024 Tree Budget
- Update on E. Gay Street Linear Park
Recreation Commission
The Commission reviewed park assignments and updates regarding the Recreation and Parks Master Plan. The Borough has selected JMT/Toole Recreation Planning as consultants at a cost of $80,000. Additionally, equipment has been ordered for fall projects at Everhart Park and Mosteller Park.
- Selection of JMT/Toole Recreation Planning for master plan update at a cost of $80k
- Equipment orders for 2023 Fall Zone projects at Everhart Park and Mosteller Park
- Design development for the Veteran’s Park Memorial Plaque
Planning Commission
The Planning Commission will review a proposal to consolidate lots and build a multi-family apartment complex at 330 West Market Street. The meeting also includes reviews of the Short-Rental Ordinance and revised land development submissions for 732-734 S. Matlack Street.
- Multi-family apartment complex proposal at 330 West Market Street
- Review of Short-Rental Ordinance
- Revised Final Land developments for 732-734 S. Matlack Street
- Discussion of ADU ordinance
Historical & Architectural Review Board
The Historical & Architectural Review Board will review several applications for signs and exterior building changes. The board will also approve meeting minutes from March and April 2023.
- Window replacement at 27 S. Church St
- Sign application for 104 E. Gay St
- Door and window replacement at 20 W. Chestnut St
- Sign application for 22 N. Darlington St
- Sign application for 107 N. Church St
Sustainability Advisory Committee
The committee will review borough updates regarding the Single Use Ordinance and rain gardens. The agenda also includes a land development review for 330 W. Market and a discussion on vehicle noise.
- Single Use Ordinance Update & Exemptions
- Land Development Review – 330 W. Market
- Parks Master Plan update
- Rain Gardens discussion
- Vehicle Noise discussion
Historical Commission
The commission is reviewing preparations for the 29th Town Tours starting June 8 and the Memorial Day celebration at Oaklands Cemetery. Members are also discussing mural locations for 2024-2027 and events honoring Horace Pippin.
- Approval of Beermill as a mural location for 2024-2027
- Planning for the 29th Town Tours starting June 8 in the Southeast Quadrant
- Review of tasks for the Memorial Day Celebration at Oaklands Cemetery
- Discussion regarding rededicating the Horace Pippin marker and related events
Borough Council
The Council will hold public hearings on amendments to the vehicle and traffic code, including new parking restrictions on New Street. The meeting also includes discussions regarding a new four-way stop at Price and Brandywine Streets and the approval of several service contracts.
- Public hearing for vehicle and traffic code amendments, including New Street parking changes
- Awarding the bid for the High and Miner Streets Intersection Improvement Project
- $17,025 purchase for Greenfield Park Rain Garden Landscaping
- Agreement with Willistown Conservation Trust for wastewater plant conversions
- Grant applications for Taylor Run Stream Restoration and Hoopes Park Racquet Center rehabilitation
Borough Council
The Borough Council will consider a proposal for the Recreation and Parks Master Plan and discuss short-term rentals. The agenda includes several public hearings regarding parking, sewer connections, and vehicle regulations. The council will also review various service agreements and grant resolutions.
- Proposal for Recreation and Parks Master Plan
- $17,025 purchase for Greenfield Park Rain Garden Landscaping
- Liquor license transfer at 9 North High Street
- Agreement with Willistown Conservation Trust for wastewater plant conversions
- Bid award recommendation for High and Miner Streets Intersection Improvement Project
WCCCC
The West Chester Community Campus Committee will discuss strategies for community engagement, including volunteer opportunities and student internships. The meeting includes discussions on property owner relationships regarding noise violations and the Borough Points Program. Members will also review updates on fall programming and off-campus student gathering policies.
- Strategy for communicating volunteer opportunities at align.Space
- Review of the Borough Points Program and noise violation models
- Potential graduate assistant project regarding student rental data
- Updates on WCU/Borough Welcome Back Fall 2023 programming
- Next steps for off-campus student gatherings policy and procedures
Financial Advisory Ad-Hoc Committee
The committee will discuss April 2023 financials, health benefits, and borough policies. Members will also consider action items regarding grant resolutions and equipment purchases.
- Grant resolutions for Taylor Run Stream Restoration and Hoopes Park Racquet Center Rehabilitation
- $17,025 purchase for Greenfield Park Rain Garden Landscaping
- Lease of new Virtual Host Servers
- Upfitting of two police vehicles
- Purchase of 'fall zone' materials for Everhart Park and Mosteller Park
Finance & Revenue Committee
The Finance & Revenue Committee will discuss April 2023 financials and employee health benefits. The committee is also scheduled to consider several grant resolutions and equipment purchases.
- Grant resolutions for Taylor Run Stream Restoration and Hoopes Park Racquet Center Rehabilitation
- $17,025 purchase for Greenfield Park Rain Garden Landscaping
- Lease of new Virtual Host Servers
- Upfitting of two police vehicles
- Purchase of 'fall zone' materials for Everhart Park and Mosteller Park
Finance & Revenue Committee
The Finance & Revenue Committee will discuss April 2023 financials, health benefits, and borough policies. Action items include approving grant resolutions for Taylor Run Stream Restoration and Hoopes Park Racquet Center Rehabilitation. The committee will also consider a $17,025 purchase for Greenfield Park landscaping.
- Grant resolutions for Taylor Run Stream Restoration and Hoopes Park Racquet Center Rehabilitation
- $17,025 purchase for Greenfield Park Rain Garden Landscaping
- Lease of new Virtual Host Servers with a $1 buy-out
- Upfitting of two police vehicles
- Letter of Intent for EV Charging Federal Grant Application
Smart Growth Committee
The committee will discuss a zoning relief request for an addition at 334 W. Gay St and a street vacation request from Saint Agnes Roman Catholic Church. Members will also review sign recommendations for properties on N. Church St and S. High St. Additionally, the committee will discuss private curbside EV charging.
- Zoning relief request for an addition at 334 W. Gay St
- Saint Agnes Roman Catholic Church request to vacate Prescott Avenue/Alley
- Sign recommendations for 23 N. Church St and 30 S. High St
- Proclamation declaring May 2023 as Building Safety Month
- Discussion on private, curbside EV charging
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and EMS departments. Members will discuss scheduling a public hearing for Civil Service Commission alternates and considering an ordinance for third-party emergency service billing reimbursement. An item regarding Price Street is also on the agenda.
- Monthly Fire Department report
- Monthly Police Department report
- Monthly EMS report
- Public hearing scheduling for Civil Service Commission alternates
- Ordinance draft for third-party emergency service billing reimbursement
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will discuss the Borough Manager's report. Proposed actions include relief from the busking ordinance for World Music Day and approving lease agreements for the West Chester Growers Market and West Chester Food Cooperative.
- Relief from busking ordinance for World Music Day
- Lease agreement with West Chester Growers Market
- Lease agreement with West Chester Food Cooperative
- Approval of April 2023 committee minutes
Public Works Committee
The committee will discuss monthly departmental reports for public works, wastewater, and parks. Action items include approving service agreements, a recycling contract, and an intersection improvement project.
- Bid award recommendation for High and Miner St intersection improvement project
- Agreement with Willistown Conservation Trust for wastewater plant meadow conversion
- NexGen Service Agreement approval
- Electronic waste recycling contract approval
- Hearing date for Chapter 89 Sewer connections draft ordinance
Parking Committee
The committee will discuss the use of Borough parking lots and Price St residential parking. Members will also consider amendments to parking permit eligibility for multi-unit properties and regulations for oversize vehicles.
- Amend Chapter 77 to exclude multi-unit properties from residential permit parking
- Amend Chapter 104-39 regarding oversize vehicles at Borough lots and land
- Agreement with Business Improvement District for signs at Chestnut Garage
- Johnson Controls Fire Protection service agreement
- Notification process for Ordinance #2022-11, Adams St
Zoning & Hearing Board
The West Chester Zoning Hearing Board will meet on May 8, 2023, to consider three property appeals. The board will review requests regarding building setbacks, driveway placement near intersections, and agricultural land use.
- Variance for a dwelling, garage, and driveway at 734 S. Franklin Street
- Request for a driveway opening within 40 feet of an intersection at 127 E. Nields Street
- Proposal to allow agricultural use on a vacant parcel at 111 S. Poplar Street
Historical & Architectural Review Board
The Historical & Architectural Review Board will consider three applications for property changes in West Chester. These include window replacements at 27 S. Church St and new signs at 23 N. Church St and 30 S. High St. The board will also discuss 'HARB Light' with Dale Frens and Thomas Dougherty.
- Window replacement at 27 S. Church St
- Sign installation at 23 N. Church St
- Sign installation at 30 S. High St
- Discussion regarding 'HARB Light'
Sustainability Advisory Committee
The committee will review borough updates regarding EV charging, rain gardens, and the Single Use Ordinance. Members will also consider a proposal to join PACleanEnergy.com as a member. The agenda includes discussions on vehicle noise and a green building checklist.
- Proposal to join PACleanEnergy.com as a Contributing and Steering Committee Member
- Single Use Ordinance Update & Exemptions
- Borough updates regarding EV charging and rain gardens
- Discussion of vehicle noise
- Green Building Checklist
Recreation Commission
The West Chester Parks Special Events Commission is reviewing reports and park assignments. The agenda includes presentations regarding Barclay Park tree planting and a Veterans Memorial Park plaque, as well as updates on the Master Plan RFP and pavilion repairs.
- Presentation on Barclay Park tree planting by Chris Lang
- Presentation regarding Veterans Memorial Park plaque by Tony Polito
- Update on the Recreation and Parks Master Plan RFP deadline
- Discussion of Hoops Pavilion roof repair
Planning Commission
The Planning Commission will review a reverse subdivision for 7-11 N. Church Street. The commission will also review a revised land development submission for 732-734 S. Matlack Street and continue discussions regarding the ADU ordinance.
- Reverse subdivision review for 7-11 N. Church Street
- Land development submission review for 732-734 S. Matlack Street
- Discussion of ADU ordinance
Public Art Commission
The Commission will discuss the development of a Borough-run Lamp Post Banner Program supported by sponsorships. The meeting also includes updates on website content and electronic application forms.
- Proposed Lamp Post Banner Program with sponsorship details
- Status of PAC web page content and electronic applicant forms
- Report on recent BID Advocacy and Design Committee Meeting
- Update on developing a Shopify or similar website
Historical Commission
The Commission discussed upcoming historical events including the 29th Town Tours and Memorial Day celebrations. Members addressed the demolition of the Thatcher’s Pharmacy / Harrison Theater Building for a hotel project. The meeting also included updates on various community projects and commemorations.
- Demolition of Thatcher’s Pharmacy/Harrison Theater Building for a hotel project
- Kick-off for 29th Town Tours and Village Walks on June 8, 2023
- Joint Memorial Day Celebration with West Goshen on May 30, 2023
- Rothrock Memorial Project in Marshall Square on April 30, 2023
Borough Council
The Borough Council will review appointments to several local boards and commissions. The agenda includes votes on equipment purchases for public works and police, as well as architectural services for the Bicentennial Garage. The council will also address updates to market rules and traffic regulations.
- Purchase of a dump truck for the Public Works Department
- Lease agreement with Enterprise for two police patrol vehicles
- Professional services agreement with Architectural Concepts, Inc. for 20 South High Street
- $9,810 ARPA allocation for Cartegraph Systems Implementation
- Public hearing for liquor license transfer at 9 North High Street
Borough Council
The Borough Council will interview candidates for several local commissions and discuss the use of short-term rental units. The meeting includes reviews of zoning appeals and various municipal purchases. Additionally, the council will consider updates to traffic regulations on New Street.
- Public hearing for liquor license transfer at 9 North High Street
- Amendment to revise no parking on New Street between Miner and Market Streets
- Purchase of a dump truck and two police patrol vehicles
- $9,810 ARPA allocation for Cartegraph Systems Implementation
- Approval of Open-Air Market Rules and Regulations
WCCCC
The committee is discussing strategies for events, property owner relationships, and community engagement. Topics include the Borough Points Program and student rental data projects. The meeting also covers updates on volunteer opportunities and off-campus student gathering policies.
- Clarifying the Borough Points Program
- Considering a noise violation model based on Coatesville
- Updating Adopt-A-Spot signage
- Determining next steps for off-campus student gathering policies
- Communicating West Chester Community Clean-Up details
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Police, Fire, and EMS departments. Discussion items include an update on Price St traffic calming and the West Chester Emergency Operations Plan. An ordinance amendment for Civil Service Commission alternates is also scheduled.
- Price St traffic calming update
- Ordinance amendment for Civil Service Commission alternates
- West Chester Emergency Operations Plan update
- Monthly Fire Department report
- Monthly Police Department report
Smart Growth Committee
The committee will discuss zoning appeals for properties on E. Nields St. and S. Poplar St. Members will also review a retail alcohol agreement for Hop Fidelity LLC and PennDot permit requirements for dining platforms. The committee is scheduled to approve March 2023 HARB submission recommendations.
- Zoning appeal #1001 (127 E. Nields St.) regarding parking and driveway distance
- Zoning appeal #1002 (111 S. Poplar St.) regarding agricultural use on a vacant lot
- Discussion of Hop Fidelity LLC retail alcohol agreement
- PennDot Highway Occupancy Permit requirements for dining platforms
- Approval of March 2023 HARB submission recommendations
Finance & Revenue Committee
The Finance & Revenue Committee will review March 2023 financials and the ARPA Program update. Proposed actions include approving the purchase of two police vehicles and a dump truck. The committee will also consider funding for the 401 East Gay St Municipal Roof project.
- Purchase of two police vehicles and one dump truck
- Chester County CRP Grant Resolution for Gay Street Open-Air Marketplace – Phase I
- Funding allocation for 401 East Gay St Municipal Roof project
- $9,810 ARPA allocation for Cartegraph Systems Implementation
- Volunteer Firefighter and EMS tax credits
Finance & Revenue Committee
The committee will review March 2023 financials and the ARPA Program update. Action items include approving purchases for police vehicles, a dump truck, and spring tree plantings. Members will also discuss health care insurance and moving reserve funds to a money market fund.
- Purchase of two police vehicles and a dump truck
- Chester County CRP Grant Resolution for the Gay Street Open-Air Marketplace – Phase I project
- Funding allocation for 401 East Gay St Municipal Roof project
- $9,810 ARPA allocation for Cartegraph Systems Implementation – Project 2227
- Approval of spring tree planting purchases
Public Works Committee
The Public Works Committee will review monthly reports from the Public Works, Wastewater, Parks & Recreation, and Engineering departments. The committee will also consider a parking amendment for New Street and a lease agreement for Weaver Mulch on Snyder Avenue.
- Amendment to Chapter 104 regarding no parking on New Street between Miner and Market Streets
- Sale of municipal items via Municibid, including a 2015 Nissan Altima and an air compressor
- Weaver Mulch Snyder Avenue Lease agreement
- Amendment to Liquid Fuels eligible roads in the Borough
Parking Committee
The committee will discuss commercial parking in Borough parks and properties and the 410 S High Street land development parking. Members will also consider an RFP for a garage parking manager. Action items include approving March meeting minutes and waiving fees for voter postings.
- Commercial parking in Borough of West Chester parks and/or properties
- 410 S High Street land development parking
- RFP for garage parking manager
- Notification process for Ordinance #2022-11, Adams St.
- Waiving fees for voter postings
Zoning & Hearing Board
The West Chester Zoning Hearing Board will hear an appeal from 734 S. Franklin Street, LLC. The applicant is seeking relief from the 10-foot side yard setback requirement for a proposed dwelling, garage, driveway, patio, and walkways.
- Variance request for 10-foot side yard setback at 734 S. Franklin Street
Shade-Tree Commission
The Shade-Tree Commission will review the removal and replanting of several trees due to poor condition or death. The meeting also includes a review of development plans and updates on the E. Gay Street Linear Park.
- Removal and replanting of Pin Oak at 202 N. Penn St.
- Removal and replanting of Flowering Dogwood at 100 S. Brandywine St.
- Removal and replanting of Crabapple at 100 S. Brandywine St.
- Removal and replanting of Cherry tree at 100 S. Brandywine St.
Sustainability Advisory Committee
The committee will discuss updates to the Single Use Ordinance and exemptions. The meeting also includes borough updates on rain gardens, energy benchmarking, and recycling.
- Single Use Ordinance Update & Exemptions
- Chestnut St. Garage Pollinator Garden update
- Regional Energy Benchmarking updates
- Rain Gardens updates
- Road Salt discussion
Historical & Architectural Review Board
The board will review several applications for signs, awnings, and window replacements at various locations. Additionally, the meeting includes a discussion regarding proposed repairs to a building façade on North High Street.
- Signage and awning revisions at 5 N. Walnut St
- Sign application for 17 E. Market St
- Window replacement at 20 W. Chestnut St
- Sign application for 125 N. High St
- Discussion of front façade repairs at 18 N. High St
Recreation Commission
The Commission is reviewing park assignments and updates on the Recreation and Parks Master Plan RFP. Discussion includes an Eagle Scout project for bocce ball courts at Marshall Square Park and signage for donated benches. Council has requested that all new adult recreational additions be held until the Master Plan is completed this fall.
- Eagle Scout Project: Bocce ball courts at Marshall Square Park
- Approval of plaque signage for two donated park benches
- Distribution of Recreation and Parks Master Plan update RFP
- Discussion regarding adding volleyball, pickleball, and disc golf to parks
Planning Commission
The Planning Commission will meet to vote on a land development application for 410 S. High Street and consider the final draft of the ADU Ordinance.
- Land development application for 410 S. High Street
- Approval of the final draft of the ADU Ordinance
Historical Commission
The Commission will receive updates on historical projects, including the Jane Dorchester project and upcoming community events. The agenda also covers preparations for the 2023 Town Tours and a joint Memorial Day celebration with West Goshen.
- Demolition of Thatcher’s Pharmacy/Harrison Theater Building as part of a hotel project
- 29th Town Tours and Village Walks starting June 8, 2023
- Joint Memorial Day Celebration in Oaklands Cemetery on May 30, 2023
- Rothrock Memorial Project in Marshall Square (April 2023)
- Mural location updates for 2024 through 2027
Borough Council
The West Chester Borough Council will discuss preliminary land development for 732/734 S. Matlack St. The agenda includes several contract approvals for landscaping, wastewater, and building repairs. The council will also consider increasing the membership of the Tree Commission.
- Preliminary Land Development at 732/734 S. Matlack St
- Roof repair contract for Borough Administration Building ($748,225)
- Wastewater Soda Ash contract with Univar Solutions ($104,396)
- Increasing Tree Commission membership from five to seven members
- Preliminary/Final Land Development at 535 N. Church St
Borough Council
The Borough Council is reviewing several contract bids for landscaping, wastewater supplies, and building repairs. The agenda also includes land development approvals and a proposal to increase Tree Commission membership.
- $748,225 bid award for roof repair at 401 East Gay
- $47,710 landscaping contract award to JHL Landscaping
- $104,396 wastewater soda ash contract award to Univar Solutions
- Land development approvals for 535 N. Church St and 732/734 S. Matlack St
- Increasing Tree Commission membership from five to seven members
WCCCC
The West Chester Community Campus Committee is reviewing strategies for priority areas including events, property owner relationships, and community engagement. Discussion topics include a partnership with the Community Warehouse Project and updates on student rental accountability.
- Borough Move Out partnership with Community Warehouse Project (May 13)
- Review of Tenant and Landlord Information forms
- WCU/Borough Welcome Back Fall 2023 event planning
- Update on Adopt-A-Spot signage status
- Debrief of February 14 Off-Campus Housing Fair
Smart Growth Committee
The Smart Growth Committee will review land development applications for 535 N. Church St and 732/734 S. Matlack St. The agenda also includes a zoning appeal regarding side yard setbacks at 734 S. Franklin St.
- Land development approval for 535 N. Church St
- Preliminary land development for 732/734 S. Matlack St
- Zoning appeal for side yard setback reduction at 734 S. Franklin St
- Architectural recommendations for 44 W. Gay St
- Signage recommendations for 141 W. Gay St
Finance & Revenue Committee
The committee will review February 2023 financials and the 2022 capital expense and ARPA funding. Proposed actions include approving a grant resolution for the West Chester Racquet Center Rehabilitation and writing off General Fund internal due to fund balances.
- Review of February 2023 financials
- Review of 2022 capital expense and ARPA funding
- Grant Resolution – West Chester Racquet Center Rehabilitation
- Approval to write off General Fund internal due to fund balances
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Fire, Police, and EMS departments. Members will also discuss traffic concerns on Price Street. The committee is scheduled to approve the February 2023 meeting minutes.
- Discussion of traffic issues at Price Street
- Monthly Fire Department report
- Monthly Police Department report
- Monthly EMS report
- Approval of February 2023 meeting minutes
Administration, Communication & Technology Committee
This meeting consists of procedural items including a report from the Borough Manager and the CIO Quarterly Report. The committee will also vote to approve the meeting minutes from February.
- Borough Manager report
- CIO Quarterly Report
- Approval of February meeting minutes
Public Works Committee
The Public Works Committee will review monthly departmental reports for public works, wastewater, and parks. The committee is also scheduled to vote on several maintenance and improvement projects.
- Awarding the 2023 landscaping contract to JHL Landscaping for $47,710
- Approving a bid for roof repair replacement at 401 E. Gay
- Motion to approve park improvements at Hoopes Park
- Approval of Marshall Square Park spring 2023 tree planting plans
- Extension of the Chestnut Street Garage Pollinator Garden
Parking Committee
The West Chester Parking Committee is scheduled to review the garage management monthly report and the Director's report. The committee will also hold a discussion regarding electric car charging in residential neighborhoods. Members are set to approve the February 2023 meeting minutes.
- Discussion of electric car charging in residential neighborhoods
- Review of garage management monthly report
- Director's report
- Approval of February 2023 meeting minutes
Shade-Tree Commission
The Shade-Tree Commission will review development plans for 534 N. Church Street and 410 S. High St. The meeting includes discussions regarding tree removals on N. Matlack St. at Virginia Ave. and by PECO. Updates will also be provided on the E. Gay Street Linear Park and the MSP Tree Planting Plan.
- Development plan reviews for 534 N. Church Street and 410 S. High St.
- Review of new trees for condemnation
- Tree removal on N. Matlack St. at Virginia Ave.
- PECO tree removals
- Update on E. Gay Street Linear Park
Planning Commission
The West Chester Planning Commission will hold a work session on February 21 and a voting session on February 28. The commission will review development submissions for 732-734 S. Matlack Street and 535 N. Church Street, as well as a draft ordinance for Accessory Dwelling Units.
- Review submission for 732-734 S. Matlack Street
- Review Accessory Dwelling Unit draft ordinance
- Review revised land development submission for 535 N. Church Street
Historical & Architectural Review Board
The Historical & Architectural Review Board is reviewing applications for signage and exterior modifications at two West Gay Street properties. The board will also consider approving the minutes from the January 26, 2023 meeting.
- Proposed sign, canopy, and window wall at 44 W. Gay St
- Proposed sign at 141 W. Gay St
- Approval of January 26, 2023 meeting minutes
Sustainability Advisory Committee
The Sustainability Advisory Committee will discuss updates to the Single Use Ordinance regarding to-go containers and dumpster diving. The meeting includes updates on rain gardens, Borough Hall solar, and the Chestnut St. Garage pollinator garden. Members will also review land development at 410 S. High St and receive a PFAS update.
- Single Use Ordinance updates regarding to-go containers and dumpster diving
- Borough updates on rain gardens, Borough Hall solar, and Chestnut St. Garage pollinator garden
- PFAS update
- Land development review for 410 S. High St
Recreation Commission
The Commission will discuss 2023 capital projects, including playground fall zone upgrades at Everhart and Mosteller Parks. The meeting also includes a presentation on the Marshall Square Park Master Plan and updates on electric service installation at Veteran’s Park.
- Playground fall zone upgrades at Everhart Park and Mosteller Park
- Electric service installation at Veteran’s Park
- Grant information for tennis courts at Hoopes Park
- Presentation of the Marshall Square Park Master Plan
- Discussion regarding new adult activities including bocce, volleyball, pickleball, and disc golf
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester will discuss the Metro Project Operational Plan. The committee will also address collaboration with WCU Center for Community Solutions and plan a second stakeholder meeting.
- Discussion of Metro Project Operational Plan
- Approval of December 14, 2022, and January 25, 2023, meeting minutes
- Update on WCU Center for Community Solutions collaboration
- Planning for a second stakeholder meeting
Historical Commission
The commission will discuss a request to support a Keystone Historic Preservation Grant for restoring cast iron at the Thomas U. Walter Courthouse. The meeting also includes updates on upcoming town tours and various historical projects.
- Keystone Historic Preservation Grant request for courthouse columns
- 29th Town Tours and Village Walks starting June 8, 2023
- Rothrock Memorial Project in Marshall Square update
- Demolition of Thatcher’s Pharmacy/Harrison Theater Building for a hotel project
Borough Council
The Borough Council is reviewing ordinances to add or remove handicapped parking spaces at several locations. They are also considering amendments to the borough's fee schedule and various committee appointments.
- Ordinance to add/remove handicapped parking on East Miner, South Penn, and West Miner Streets
- Fee changes for no-parking signs ($1.00/sign) and residential guest passes ($6.00)
- Request from West Chester Fire Department to add hydrants at S High Street and E Nields Street
- Appointments to the Planning Commission and Human Relations Commission
Borough Council
The Borough Council will review several appointments to local commissions and a proclamation. The agenda also includes discussions regarding parking ordinance updates, fire hydrant additions, and historic building repairs.
- Amend fee schedule for no parking signs ($1.00/sign plus labor) and residential guest passes ($6.00).
- Ordinance for a loading zone at 100 N Church Street and changes to handicap parking.
- Request from West Chester Fire Department to add hydrants at S High Street and E Nields Street and E Rosedale Avenue.
- Agreement with Hough Associates for a recycling performance grant application.
- Certificates of Appropriateness for exterior repairs at 125, 133, and 137 E. Market St.
WCCCC
The Committee is discussing strategies to address priority areas including events, property owner relationships, and community engagement. Discussions include reviewing the Borough Points Program and coordinating student internship opportunities.
- Off-Campus Housing Fair on February 14
- Borough Move Out partnership with Community Warehouse Project on May 13
- Review of Borough Points Program and Tenant/Landlord Information form
- WCU Superbowl programming and risk mitigation plans
- Adopt-A-Spot signage initiative
Smart Growth Committee
The Smart Growth Committee will discuss updates from the Building & Housing Department regarding various projects. The committee is also scheduled to vote on recommendations for several HARB applications involving exterior masonry repairs and signage.
- Approval of December 2022 meeting minutes
- Brick and mortar repair recommendations for 125 E. Market St
- Brick and mortar repair recommendations for 133 E. Market St
- Brick and mortar repair recommendations for 137 E. Market St
- Sign and exterior paint recommendations for 40 S. High St
Finance & Revenue Committee
The Finance & Revenue Committee will discuss the borough's January 2023 financial reports. The committee also plans to approve previous meeting minutes and a resolution to appoint delegates to the Chester County Tax Collection Committee.
- Discussion of January 2023 financials
- Approval of January 2023 minutes
- Resolution to appoint delegates to the Chester County Tax Collection Committee
Public Safety & Quality of Life Committee
The Public Safety & Quality of Life Committee will review monthly reports from the Police, Fire, and EMS departments. The committee will also consider a request to add fire hydrants at the corners of S High Street and E Nields Street and S High Street and E Rosedale Avenue.
- Request to add a hydrant at S High Street and E Nields Street
- Request to add a hydrant at S High Street and E Rosedale Avenue
- Monthly Police Department report
- Monthly Fire Department report
- Monthly EMS report
Administration, Communication & Technology Committee
The committee will discuss the Department of IT annual report and the Borough Manager's report. Action items include approving January meeting minutes and a grant endorsement letter for Chester County courthouse renovations.
- Grant endorsement for Chester County courthouse renovation
- Department of IT annual report discussion
- Approval of January meeting minutes
Public Works Committee
The committee will review monthly reports from Public Works, Wastewater, Parks & Recreation, and the Borough Engineer. Action items include approving participation in a hazardous waste collection program and an agreement with Hough Associates for a recycling grant application.
- Participation in the 2023 Household Hazardous Waste Collection program
- Agreement with Hough Associates for PA DEP 904 Recycling Performance Grant Application
- Review of monthly departmental reports
Parking Committee
The committee will discuss the garage management monthly report, a loading zone survey, and overnight parking at Hoopes Park. Action items include approving January meeting minutes and reviewing several handicap parking requests.
- Loading Zone updates for 100 N Church Street
- Handicap parking removal at 412 Hannum Ave and 1 S. Bradford Ave
- Handicap parking addition at 330 Sharpless
- Discussion of Hoopes Park overnight parking issues
Shade-Tree Commission
The Shade-Tree Commission will review trees for removal at 120 N. New Street and evaluate development plans for properties on S. Matlack Street and N. Church Street. The meeting also includes the election of officers and updates regarding E. Gay Street Linear Park.
- Removal and replanting of a Pin Oak at 120 N. New Street
- Development plan reviews for 732/734 S. Matlack Street and 534 N. Church Street
- Election of Commission officers
- Proposed tree removals, plantings, and stump grinding in MSP
Planning Commission
The Planning Commission will review a land development plan for parking at 535 N. Church St. The commission will also discuss amendments to the zoning ordinance regarding sign regulations and off-premise signs.
- Parking Land Development Plan for 535 N. Church St
- Zoning Ordinance Amendment regarding sign regulations and off-premise signs
- Approval of November 29, 2022, meeting minutes
Historical & Architectural Review Board
The board will review applications for brick and mortar repairs on E. Market St. Other proposals include new awnings at 5 N. Walnut St and signage for Jawn Supply at 40 S. High St.
- Brick and mortar repairs: 125, 133, and 137 E. Market St
- New awnings for Limoncello at 5 N. Walnut St
- Signage and exterior painting for Jawn Supply at 40 S. High St
Sustainability Advisory Committee
The committee will elect a Chair and Vice Chair and establish 2023 meeting dates. Discussion topics include the Parks Strategic Plan, a sustainability idea contest, and the Adopt-a-Rain Garden project. The agenda also includes an update on single-use ordinance enforcement and exemption requests.
- Election of Chair and Vice Chair
- Parks Strategic Plan discussion
- West Chester Sustainability Idea Contest
- Single Use Ordinance enforcement update and exemption requests
- Adopt-a-Rain Garden project
West Chester Railroad Restoration
The committee will discuss the shared use of tracks by conventional railroads and light rail transit. Updates are scheduled regarding temporal separation and a draft operational plan. The meeting also includes discussion of collaboration with WCU Center for Community Solutions.
- Discussion on shared use of tracks by conventional railroads and light rail transit
- Update on temporal separation
- Review of draft operational plan
- Collaboration with WCU Center for Community Solutions
Recreation Commission
The commission will discuss a Memorandum of Understanding for the West Chester Library Story Walk at Hoopes Park. The meeting also covers 2023 capital projects, including playground upgrades and new adult activities.
- MOU with Borough of West Chester for West Chester Library Story Walk
- Everhart Park playground fall zone upgrade
- Mosteller Park playground fall zone upgrade
- Electric service installation at Veteran’s Park
- Proposed adult activities including bocce, volleyball, pickleball, and disc golf
Public Art Commission
The Planning Commission will hold a work session to discuss new business items. These include a land development plan for 535 N. Church St and updates to sign regulations within the zoning ordinance.
- 535 N. Church St-Parking Land Development Plan
- Zoning Ordinance Amendment regarding sign regulations
- Approval of November 29, 2022 meeting minutes
- Continued discussion of Planning Commission projects
Public Art Commission
The commission will hold an advisory session concerning a mural for The Artillery Brewing Company and Wrong Crowd Beer Company. Members will also discuss a potential sponsorship-driven Lamp Post Banner Program and updates to the commission's website.
- Advisory session: The Artillery Brewing Company and Wrong Crowd Beer Company Mural
- Discussion of a proposed Borough-run Lamp Post Banner Program
- Updates on PAC web page content and electronic applicant forms
- Report on developing a Shopify or similar site for the commission
- Approval of November 2022 meeting minutes
Planning Commission
The Planning Commission will hold a work session to discuss new business items. Topics include the 535 N. Church St-Parking Land Development Plan and amendments to zoning ordinance sign regulations. A voting session is scheduled for January 31, 2023.
- 535 N. Church St-Parking Land Development Plan
- Zoning Ordinance Amendment regarding Sign Regulations and Off-Premise Signs
- Approval of November 29, 2022, Meeting Minutes
Historical Commission
The Commission is reviewing updates on several historical projects and upcoming community events. Discussions include planning for the Borough's 225th anniversary and preparations for the June Town Tours.
- Borough of West Chester 225th Anniversary planning
- Jane Dorchester project update
- June 8, 2023, Town Tours and Village Walks kick-off
- Rothrock Memorial Project in Marshall Square update
- Horace Pippin 135th Birthday Celebration updates
Borough Council
The Council will discuss appointing a solicitor, engineer, and planning consultant to two-year terms. They will also consider an ordinance to add or remove handicap parking spaces at several locations. Additionally, the Borough Manager may be authorized to negotiate a lease extension with SEPTA.
- Proposed changes to handicap parking at 508 East Miner Street, 120 West Miner Street, 712 South Penn Street, 428 West Chestnut Street, 703 South Adams Street, and 349 East Biddle Street
- Authorization for the Borough Manager to negotiate a lease extension with SEPTA
- Appointment of the Borough Solicitor, Engineer, and Planning Consultant to two-year terms
- Approval of a three-year Memorandum of Understanding with West Chester Library for a Story Walk©
- Adoption of the 2023 Borough Fee Schedule via Resolution 2023-02
Borough Council
The Borough Council will consider adopting the 2023 fee schedule and authorizing an ordinance for handicap parking changes. The meeting also includes discussions regarding highway safety and utility projects.
- Ordinance to add or remove handicap parking at various locations
- Adoption of the 2023 Borough Fee Schedule
- Appointment of Andrew Braun to the Business Improvement District Board
- MOU with West Chester Library for a Story Walk© installation
- Fuel purchasing bid for wastewater plants
WCCCC
The committee is discussing strategies regarding events, property owner relationships, and community engagement. Topics include the Borough Welcome Back Program and an Off-Campus Housing Fair. The meeting also includes updates on student leadership training and the Adopt-A-Spot program.
- Borough Welcome Back Program scheduled for August 25
- Off-Campus Housing Fair scheduled for February 14
- Review of Tenant and Landlord Information form
- Update on Adopt-A-Spot signage initiative
Public Safety & Quality of Life Committee
The committee will review monthly reports from the Fire, Police, and EMS departments. Members will also consider approving Resolution 2023-01 regarding designated emergency service providers.
- Resolution 2023-01 for designated emergency service providers
- Monthly Fire Department report
- Monthly Police Department report
- Monthly EMS report
- Approval of December 2022 meeting minutes
Finance & Revenue Committee
The Finance & Revenue Committee will discuss December 2022 financials. The meeting also includes actions to adopt the 2023 Borough Fee Schedule and approve minutes from December 2022.
- Adoption of the 2023 Borough Fee Schedule
- Discussion of December 2022 financials
- Approval of December 2022 minutes
Administration, Communication & Technology Committee
The committee will discuss upcoming 2023 projects presented by the Chief Information Officer and receive a report from the Borough Manager. The agenda also includes a vote to approve the December meeting minutes.
- Upcoming 2023 projects from the CIO
- Approval of December meeting minutes
Parking Committee
The committee will discuss garage management reports and audits of loading zones and handicap parking. Members will also consider modifications to funeral meter rental and posting fees. Action items include requests to add or remove handicap parking spaces at specific addresses.
- Fee schedule modifications for funeral meter rentals and posting fees
- Handicap parking addition requests for 508 E Miner Street, 120 W. Miner Street, and 712 S. Penn Street
- Handicap parking removal requests for 428 W Chestnut Street, 703 S. Adams Street, and 349 E. Biddle Street
- Loading zone and handicap parking audits
Public Works Committee
The Public Works Committee will review monthly reports from several departments, including Public Works, Wastewater, and Parks & Recreation. The committee also plans to approve a joint purchasing bid for wastewater plant fuel and the December 2022 meeting minutes.
- Approve Chester County Intermediate Unit Joint Purchasing Bid for Fuel for Wastewater Plants
- Review monthly departmental reports
- Approve December 2022 meeting minutes
Shade-Tree Commission
The Shade-Tree Commission will review requests for tree removal and replanting at 29 and 435 Dean Street. The meeting also includes the election of officers and updates regarding E. Gay Street Linear Park.
- Removal/replanting request for Zelkova at 29 Dean Street
- Review of Northern Red Oak and Pin Oak removal at 435 Dean Street
- Election of Commission officers
- E. Gay Street Linear Park update