West Chester public meetings in 2024
184 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Planning Commission
The Planning Commission will consider preliminary land development for eight townhouses at 210-214 W Washington Street, with four fronting Washington and four along Patton Alley. The item was first heard on October 22, 2024, and a 30-day extension has been granted, moving the MPC deadline to February 20, 2025. Also on the agenda are status updates on ordinance amendments concerning build-to-line and recreation space or fee-in-lieu, and nominations for 2025 PC leadership positions.
- Preliminary land development for 8 townhouses at 210-214 W Washington St (4 on Washington, 4 on Patton Alley)
- Ordinance amendment status: Build to Line and Recreation Space or Fee-in-lieu
- Planning Commission leadership nominations for 2025
- Approval of November 26, 2024 meeting minutes
- Citizen comments on non-agenda items
Historical & Architectural Review Board
The Historical and Architectural Review Board will review four applications for exterior changes to properties on Market and Gay Streets. The board will also consider the approval of the November 21, 2024 meeting minutes.
- Window replacement at 121 E. Market St
- Deck installation at 40 E. Market St
- Sign installation at 144 W. Market St
- Window replacement at 236 W. Gay St
Historical Commission
The West Chester Historical Commission meets primarily for committee reports and updates, with no new business on the agenda. Key updates include progress on the Gay Street School/Fugett Project support group, payment of annual dues to the Chester County Historic Preservation Network, and a report that the budget was already submitted to Borough Council in July. The meeting will also approve minutes from November and hear public comments.
- Approval of November 2024 meeting minutes
- Budget report: submitted to Borough Council in July 2024
- Gay Street School/Fugett Project: Mary Baylis compiling a support group
- Annual dues invoice for Chester County Historic Preservation Network (2025) submitted
- America 250 Project handbook sent to members, friends, and Council
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester holds its monthly meeting, reviewing open action items such as confirming the WC-Wawa rail service's inclusion in the Chester County Transportation Improvement Program and the 2025 PA State Rail Plan. The committee will also discuss stakeholder coordination with SEPTA, RDC/PUM, and universities, as well as committee role nominations.
- Review of open action items, including confirming WC-Wawa rail service in Chester County TIP and PA State Rail Plan
- Request to DVRPC for a refresh of the 2011 Ridership Study of West Chester Rail Service
- Carbon offset report regarding carbon reduction of battery train service
- Draft formal paperwork for 501(c) organizations
- Committee nominations for Vice Chair and Secretary
Borough Council
The West Chester Borough Council will hold public hearings on an ordinance to amend Chapter 89, Section 89-11(B) and revise the monthly sewer rates starting February 1 2025. The council will also consider amendments to the parking ordinance that prohibit parking in handicapped areas, a $500 sponsorship for the CRC Watersheds Association 2025 cleanup, and a five‑year Master Service Agreement with Axon Engineering for police body‑worn cameras. Additional items include a Hotel Indigo signage plan for the Chestnut Street Garage and a new $30 fee for sidewalk permit processing.
- Amendment to Chapter 89, Section 89-11(B) to revise monthly sewer rates effective Feb 1 2025
- Amendment to Chapter 104 parking ordinance adding a prohibition on parking in handicapped areas
- $500 sponsorship for the CRC Watersheds Association 2025 stream cleanup on March 29 2025
- Five‑year Master Service Agreement with Axon Engineering to purchase police body‑worn cameras and mobile video recorders
- Hotel Indigo signage plan for Chestnut Street Garage: $125 per month per space for signs, $60 per day for unsigned spaces
Borough Council
The borough council will hold public hearings on two ordinances: one increasing monthly sewer rates effective February 1, 2025, and another amending parking regulations including handicapped parking zones. They will also consider a consent agenda with 15 items, including insurance providers, a parking plan for Hotel Indigo, purchase of police body cameras, adoption of the 2025 fee schedule and real estate tax rate resolution, and various purchasing orders. Appointments to multiple boards and a $500 sponsorship for a stream cleanup are also on the agenda.
- Public hearing: Sewer rate increase (Chapter 89 amendment) effective Feb 1, 2025
- Public hearing: Parking code amendments including handicapped parking (Chapter 104)
- Consent: Hotel Indigo parking plan at Chestnut Street Garage ($125/month per space, 30 unsigned spaces at $60/day)
- Consent: 5-year Master Service Agreement with Axon Engineering for police body cameras
- Consent: Approve 2025 fee schedule and real estate tax rate resolution
Borough Council
The West Chester Borough Council will vote on several large purchase requests exceeding $10,000, adopt the 2025 fee schedule, and consider related financial items. Additional items include a parking plan for Hotel Indigo, a $500 sponsorship of a watershed cleanup, and a five‑year master service agreement for police body‑worn cameras. The council will also address a resolution setting the 2025 real‑estate tax rate.
- Approve purchase orders: Wilson of Wallingford $49,687.20; Universal Rackets $11,088.00; Univar Solutions $13,155.25; BSGI $14,980.00; 10‑8 Emergency $39,476.24 (patrol vehicles) and $24,024.05 (K9 unit); Johnson, Mirmiran & Thompson $64,000.00
- Approve purchase request for USALCO $12,540.00 and for Axon Enterprises (amount not specified)
- Approve Hotel Indigo Parking Plan: 25 signs at $125 per month per space and 30 unsigned spaces at $60 per day, reviewed in 6 months
- Approve $500 sponsorship of the CRC Watersheds Association 2025 stream cleanup
- Approve 5‑year Master Service Agreement with Axon Engineering for police body‑worn cameras
Planning Commission
The West Chester Planning Commission will hold a working session to discuss a preliminary land development plan for 210-214 W Washington Street. They will also consider proposed ordinance amendments on build-to-line requirements and recreation space or fee-in-lieu, as well as the HARB and HO-60 & HO-75 overlay districts. Administrative items include a member resignation and leadership nominations for 2025. No formal votes are expected; the session focuses on discussion.
- Preliminary land development plan for 210-214 W Washington Street
- Ordinance amendments to build-to-line regulations
- Ordinance amendments on recreation space or fee-in-lieu
- Discussion of HARB and HO-60 & HO-75 overlay districts
- Resignation of Planning Commission member Tom West and call for new member
Public Art Commission
The Public Art Commission will hold an advisory session with Judy Carrino, President of the West Chester Cooperative Board, to discuss a mural at 204 W. Market Street. The commission will also receive a report on the recent BID Advocacy/Policy Committee meeting, follow up on Downtown West Chester’s Holiday Shop Window Contest, consider public comments, approve the November 2024 minutes, and address any other business.
- Advisory session with Judy Carrino about a mural at 204 W. Market Street
- Report from Greg on the recent BID Advocacy/Policy Committee meeting
- Follow‑up on Downtown West Chester’s Holiday Shop Window Contest
- Approval of the November 2024 meeting minutes
- Public comments on items not on the agenda
WCCCC
The committee will review updates from Borough and West Chester University leadership. Members will discuss project grid action steps and due dates, as well as the handling of unclaimed bikes.
- WCU and Borough-specific new leadership cohort updates
- Project grid action steps and due dates confirmation
- Next steps for unclaimed bikes
- West Chester Together communications potential
Finance & Revenue Committee
The Finance & Revenue Committee will review the 2025 real estate tax rate resolution and the 2025 fee schedule. Members will also consider several purchase orders exceeding $10,000 and a sponsorship for the CRC Watersheds Association cleanup.
- Resolution for 2025 Real Estate tax rate
- Review of 2025 Fee Schedule
- $500 sponsorship for CRC Watersheds Association 2025 Cleanup
- Wilson of Wallingford: $49,687.20
- 10-8 Emergency: $39,476.24 for patrol vehicle upfitting and $24,024.05 for K9 unit upfitting
Public Safety & Quality of Life Committee
This is a routine procedural meeting of the Public Safety & Quality of Life Committee. The main actions are receiving monthly reports from the West Chester Police Department, Fire Department, and Good Fellowship Ambulance Club, and approving the previous month's meeting minutes. No legislative decisions or public hearings are scheduled.
- Monthly reports from WCPD, WCFD, and GFAC to be received
- Approval of November 2024 meeting minutes
- Public comment period (3-minute limit) for items not on agenda
Smart Growth Committee
The Smart Growth Committee will meet to discuss a 2025 staffing plan and review several Historical Architectural Review Board (HARB) applications. The committee will also consider the minutes from the November 13, 2024 meeting.
- 2025 staffing plan
- Roof replacement at 122-126 W. Market St
- External sign lighting at 10 W. Market St
- Porch replacement at 27-29 S. Darlington St
- Window replacement at 18-22 N. High St
Finance & Revenue Committee
The Finance & Revenue Committee will review the 2025 real estate tax rate resolution and fee schedule. Members will also consider several purchase orders exceeding $10,000 and a sponsorship for the CRC Watersheds Association.
- Resolution for 2025 Real Estate tax rates
- Review of 2025 Fee Schedule
- Discussion on impact fees for land development projects
- $500 sponsorship for CRC Watersheds Association 2025 Cleanup
- Purchase requests including $49,687.20 to Wilson of Wallingford and $39,476.24 for patrol vehicle upfitting
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee is reviewing amendments to the Transportation Advisory Committee Ordinance and Borough Council Rules and Procedures. Members will also discuss 2025 insurance quotes and the 2025 meeting schedule.
- Amendments to Transportation Advisory Committee membership requirements
- 2025 Property and Casualty / Workers Comp Insurance quotes
- Review of RCO bids and expense approval checks and balances
- Amendments to Rules and Procedures of Borough Council
- 2025 meeting schedule for Council, Committees, Boards, and Commissions
Parking Committee
The Parking Committee will discuss a proposed parking plan from Hotel Indigo for Chestnut Street Garage, including rates of $125 per month per signed space and $60 per day per unsigned space. They will also discuss special event parking fee locations and receive reports from garage management and the parking director. A public hearing on an ordinance amendment for handicap parking (Chapter 104-45) is scheduled for December 18.
- Public hearing on December 18 for Ordinance Amendment Chapter 104-45 Handicap Parking
- Hotel Indigo request for 25 signed spaces at $125/month per space plus wayfinding signage on second floor of Chestnut Street Garage
- Hotel Indigo use of 30 unsigned spaces at $60 per day, to be reviewed in 6 months
- Discussion of special event parking fee locations
- Motion to approve November 2024 Parking Committee meeting minutes
Public Works Committee
The Public Works Committee will review draft changes to the Garbage and Rubbish chapter of the local code. Members will also consider a new fee for sidewalk permits and a one-year extension for a sewer agreement.
- Proposed $30 fee for sidewalk permits and inspection
- One-year extension of the East Bradford/AQUA sewer agreement
- Draft changes to Chapter 6 2 regarding Garbage and Rubbish
- Resolution for Pennsylvania 811 Safe Digging Month
Sustainability Advisory Committee
The Sustainability Advisory Committee will review a development project on W. Washington Street and approve prior meeting minutes. The group will also discuss a 2025 community event.
- Approve Prior Meeting Minutes
- Development Review – 210-214 W. Washington Street
- 2025 Community Event Tabling
Shade-Tree Commission
The Shade-Tree Commission will vote on condemning a Pin Oak at 138 E. Washington St. and a N. Red Oak at 300 N. Franklin St., both in poor condition. They will also review development plans for 210-214 W. Washington Street. Updates include fall street tree planting, condemned tree report, and proposed tree ordinance revisions. New business includes scheduling tree pruning and electing officers in January.
- Condemnation and removal/replant of Pin Oak at 138 E. Washington St. (on N. Walnut St.)
- Condemnation and removal/improve well/replant of N. Red Oak at 300 N. Franklin St. (on E. Washington St.)
- Review of development plans for 210-214 W. Washington Street
- Fall street tree planting update
- Proposed tree ordinance revisions and flow chart updates
Planning Commission
The Planning Commission will vote on a final review of a SALDO/ZONING height amendment and review a preliminary land development at 210-214 W Washington Street. They will also discuss resolving a conflict between HARB guidelines and HO-60 & HO-75 overlay districts, and receive updates on ordinance amendments for build-to-line and recreation space fees.
- Borough of West Chester – SALDO / ZONING – Height Amendment (final review)
- 210-214 W Washington Street – Preliminary Land Development
- Discussion of HARB and HO-60 & HO-75 overlay districts to resolve code conflict
- Status update on Build to Line ordinance amendment
- Status update on Recreation Space or Fee-in-lieu ordinance amendment
Historical & Architectural Review Board
The Historical and Architectural Review Board will consider six applications for exterior alterations at historic properties: roof replacement at 122-126 W. Market St, sign lighting at 10 W. Market St, porch replacement at 27-29 S. Darlington St, window replacement at 18-22 N. High St, patio renovation at 22 W. Miner St, and a new sign at 113 W. Market St. The board will also vote to approve minutes from the October 24, 2024 meeting.
- Application 2024-44: Roof replacement at 122-126 W. Market St, applicant Craig Baratz
- Application 2024-45: External sign lighting at 10 W. Market St, applicant Ming Chen
- Application 2024-46: Porch replacement at 27-29 S. Darlington St, applicant Mark Lieberman
- Application 2024-47: Window replacement at 18-22 N. High St, applicant Gary Lorgus
- Approval of October 24, 2024 meeting minutes
Historical Commission
The West Chester Historical Commission is holding a regular meeting with mostly reports and procedural items. Members will hear updates on the borough's 225th anniversary, the Lafayette 200 Committee, annual dues for the Chester County Historical Preservation Network, and a mural arts project. No votes on ordinances or spending decisions are on the agenda.
- Chair to prepare summary for December meeting on Borough's 225th anniversary
- Annual dues for CCHPN – bill submitted for 2025 payment (amount not specified)
- Member reimbursement – Catherine received her check
- Reports on mural arts and historic trees committee
- Next meeting set for December 19, 2024
Borough Council
Borough Council will hold public hearings regarding the adoption of the 2025 budget and proposed ordinances for short-term rental licensing and zoning. The body will also consider various 2025 service bids and land development plans.
- Public hearing on short-term rental definitions, licensing, and parking requirements
- Public hearing to adopt the 2025 Budget
- Approval of final Land Development Plan for 250 E. Market Street
- Purchasing requests including $196,000 for Abel Recon Storm Sewer Relining Project near Hoopes Park and $99,191.76 for Fire Line
- Awarding of garage management RFP to Colonial Parking
Borough Council
Borough Council will hold public hearings to adopt the 2025 Budget and consider ordinances regarding short-term rental licensing and zoning. The meeting also includes a consent agenda with various municipal contracts and land development approvals.
- Public hearing on short-term rental definitions, zoning in the TC-Town Center District, and licensing
- Public hearing to adopt the 2025 Budget
- Approval of final Land Development Plan for 250 E. Market Street
- Purchasing requests including Abel Recon Storm Sewer Relining Project near Hoopes Park for $196,000
- Hotel Indigo request for 25 parking spots in Chestnut Street Garage at $125/month per spot
Borough Council
Borough Council will discuss the 2025 budget and short-term rental regulations at upcoming public hearings. The meeting includes votes on various 2025 maintenance bids, land development plans, and municipal purchasing requests.
- Final Land Development Plan for 250 E. Market Street
- Purchasing requests including $196,000 for Abel Recon Storm Sewer Relining Project near Hoopes Park and $99,191.76 for Fire Line
- Proposed parking plan for Hotel Indigo in Chestnut Street Garage at $125 per month per space
- Award of garage management RFP to Colonial Parking
- Public hearings scheduled for November 20 regarding the 2025 Budget and Short Term Rental rules
Planning Commission
The Planning Commission will hold a working session to review a preliminary land development plan and discuss building design guidelines. The body will also examine conflicts regarding Historic District guidelines and the status of several ordinance amendments.
- Preliminary Land Development for 210-214 W Washington Street
- Review of HARB and HO-60 & HO-75 overlay districts code conflicts
- Building design guidelines presentation by Thomas Dougherty
- Status of Building Height ordinance amendments
- Status of Build to Line and Recreation Space or Fee-in-lieu amendments
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester meets to review open action items, including confirming inclusion of the WC-Wawa rail service in the Chester County Transportation Improvement Program and the 2025 PA State Rail Plan. Members will also discuss requesting a refresh of the 2011 DVRPC ridership study and filling committee vacancies.
- Action item to confirm WC-Wawa rail service is in the Chester County TIP
- Action item to confirm service is in the 2025 PA State Rail Plan
- Request to DVRPC for a refresh of the 2011 ridership study
- Filling four committee vacancies and electing a secretary and vice chair
Public Hearings
The Borough of West Chester is hosting a public meeting and open house. JM T/Toole Recreation Planning will provide a presentation and survey regarding the Borough's PROS (Parks, Recreation, Open Space) Plan.
- Presentation and survey by JM T/Toole Recreation Planning on the PROS Plan
WCCCC
The West Chester Community Campus Committee will review updates on West Chester University student housing and Homecoming costs, discuss a community-wide clean-up event, and review a project grid.
- Approval of meeting minutes
- WCU student housing updates
- Homecoming debrief and funding support
- Community-Wide Clean Up event
- Project grid review
Public Safety & Quality of Life Committee
The Public Safety & Quality of Life Committee will consider approving amended Civil Service Commission rules and a special events permit for Stanley's Dream 5k. They will also discuss new processes for enforcing trash ordinance violations and coordination with West Chester University on shared issues.
- Motion to approve amended Civil Service Commission rules and regulations
- Motion to approve Special Events Permit for Stanley's Dream 5k
- Discussion of enforcement processes for trash ordinance violations
- Discussion of agenda for Borough-West Chester University collaboration
Smart Growth Committee
The committee will consider motions to approve a final land development plan for 250 E. Market Street and draft amendments to Chapter 112-Zoning Building Height regulations. The body will also review and approve Historic Architectural Review Board applications for various properties.
- Motion to approve Final Land Development Plan - 250 E. Market Street
- Motion to direct Solicitor to draft amendment to Chapter 112-Zoning Building Height
- Motion to approve HARB applications for 313 N. High St and 28 W. Market St
- Motion to approve HARB applications for 2 W. Gay St and 388 Heston Alley
Finance & Revenue Committee
The Finance & Revenue Committee will review proposed changes for the 2025 Preliminary Budget and consider a resolution to apply for a DCED Local Share Account Fund grant for the West Chester Fire Department. They will also discuss filing writs of execution for unpaid property taxes and stream protection fees. Additionally, the committee will vote on several purchase orders exceeding $10,000, including a $196,000 storm sewer relining project near Hoopes Park.
- Summary of proposed changes for 2025 Preliminary Budget
- Resolution authorizing application to 2024 DCED Local Share Account Fund for West Chester Fire Department
- Discussion of filing writs of execution and listing for sheriff sale of unpaid taxes and stream protection fees
- Abel Recon Storm Sewer Relining Project near Hoopes Park for $196,000
- Purchase orders: Hewlett Packard Financial Services $14,984.84, PlateLogiq $11,200, Munibilling contracts $35,114.40
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will vote to approve the October 2024 meeting minutes. The committee will also discuss staffing needs for West Chester University weekend events, consider amendments to the Borough Council Rules and Procedures, and review a proposed change to the TAC membership. Residents may address the committee, but comments are limited to five minutes each.
- Approve October 2024 meeting minutes (attachment)
- Discuss staffing during West Chester University special events on weekends
- Discuss amendments to Rules and Procedures of Borough Council (attachment)
- Discuss TAC membership amendment (attachment)
- Public comments limited to 5‑minute time limit per speaker
Parking Committee
The Parking Committee of West Chester Borough Council will meet on November 12, 2024, to discuss and vote on several parking-related items. Key agenda items include a proposed ordinance (104-45) revising handicap parking regulations, a request from Hotel Indigo for signage in the Chestnut Street Garage, and potential changes to the residential parking permit zone at 330 N. High St. The committee will also consider approving a request for proposals for garage management services and expanding special event parking fees to off-street surface lots.
- Motion to approve draft Ordinance 104-45 regarding handicap parking regulations and schedule a public hearing for December 18, 2024
- Discussion of changes to residential parking permits at 330 N. High St (Andrew Motel law office)
- Hotel Indigo request for signs in Chestnut Street Garage, referencing a settlement for 55 monthly spaces
- Motion to approve a request for proposal for garage management services
- Discussion of adding off-street surface lots to special event parking fee zones
Public Works Committee
The committee will consider approving the Storm Sewer Relining Project near Hoopes Park for $196,000 and discuss amending Chapter 62 to regulate private hauling. Several 2025 bids for tree planting, maintenance, custodial services, traffic signals, signage, landscaping, materials, and rain garden maintenance are also up for approval.
- Storm Sewer Relining Project near Hoopes Park for $196,000
- Discussion of amending Chapter 62 to improve private hauling regulations
- Taylor Run Stream Restoration bid
- 2025 Tree Planting and Maintenance bids
- 2025 Custodial Services, Traffic Signal Maintenance, and Street Signage bids
Shade-Tree Commission
The Shade-Tree Commission will consider condemning three trees: a Norway Maple and a Larch at 125 E. Virginia Ave. (remove and replant, or remove without grinding stump), and a London Plane at 210 S. Darlington St. (remove and replant?). The commission also will discuss development plans for East Gay St. Linear Park/proposed apartment building, updates on tree ordinance revisions, and a street tree planting update. Action items include coordination with a Green Team intern and a report to Borough Council.
- Condemnation of Norway Maple at 125 E. Virginia Ave. – remove and replant
- Condemnation of Larch at 125 E. Virginia Ave. – remove, do not grind stump
- Condemnation of London Plane at 210 S. Darlington St. – remove and replant?
- Development plans for East Gay St. Linear Park/proposed apartment building
- Tree Ordinance proposed revisions and flow chart updates
Planning Commission
The West Chester Planning Commission will review the final land development plan for 250 E Market Street and discuss the Short-Term Rental Ordinance. No new business is scheduled.
- Approval of September 24, 2024, meeting minutes
- Final Land Development Plan Review: 250 E Market Street
- Review of Short-Term Rental Ordinance
Public Art Commission
The Public Art Commission will hold an advisory session regarding a mural at 204 W. Market Street. The body will also receive updates on the Borough’s Parking Services Map Project and a BID Advocacy/Policy Committee meeting.
- Advisory session with Judy Carrino regarding a mural at 204 W. Market Street
- Borough’s Parking Services Map Project update
- Report on BID Advocacy/Policy Committee Meeting
Sustainability Advisory Committee
The Sustainability Advisory Committee will meet to review Borough updates and plan for the coming year. Discussions include the 2025 Budget and Capital Improvements, as well as scheduling meeting dates for 2025.
- 2025 Budget & Capital Improvements
- Grants
- Transportation Committee updates
- Community Event Tabling
- 2025 Meeting Dates/Times
Planning Commission
The Planning Commission will conduct a working session to review development plans for two properties and a short-term rental ordinance. The body will also discuss potential ordinance amendments regarding building height, build-to lines, and recreation space.
- Final Land Development Plan review for 250 E Market Street
- Third Revision Preliminary Development Plan review for 410 S High Street
- Review of Short Term Rental Ordinance
- Proposed building height ordinance amendments
- Proposed recreation space or fee-in-lieu amendments
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester will hold its monthly meeting to review open action items, including confirming rail service inclusion in the Chester County Transportation Improvement Program and the 2025 PA State Rail Plan. The agenda includes nominations for committee roles and filling two vacancies.
- Review of open action items for rail service support
- Confirm WC-Wawa Rail Service in Chester County TIP
- Confirm WC-Wawa Rail Service in 2025 PA State Rail Plan
- Nominations for Vice Chair and Secretary
- Filling two committee vacancies
Historical Commission
The West Chester Historical Commission will meet to approve minutes from September, review reports on the 225th anniversary and preservation awards, and discuss the Gay Street School/Fuggett Project. The meeting will also cover the West Chester Historical Atlas and member reimbursements.
- Approval of September 19, 2024 minutes
- 225th Anniversary of the Borough of West Chester
- West Chester Historical Atlas discussion
- Gay Street School/Fuggett Project update
- Preservation Awards Program review
Public Hearings
Borough Council will hold a public hearing to consider the adoption of an ordinance. The proposed ordinance would amend the Administrative Code to establish the Transportation Advisory Committee (TAC).
- Proposed ordinance to add Section 3-38.U to the Administrative Code to create the Transportation Advisory Committee (TAC)
Borough Council
The West Chester Borough Council will consider a series of motions, including a $1,388,417 purchase order for a fire engine from Glick Fire Equipment Company. Other items include approving a $243,090.21 bid for the Hoopes Park Racquet Center and a $149,509 fund transfer for a health‑care refund. The agenda also contains a public hearing to adopt a new ordinance establishing a Transportation Advisory Committee.
- Approve $1,388,417 purchase order for fire engine (Glick Fire Equipment Company)
- Approve $243,090.21 bid for Hoopes Park Racquet Center
- Approve $149,509 transfer from Capital Operating Reserve Fund to General Fund for health‑care refund
- Adopt ordinance creating Transportation Advisory Committee (Section 3‑38.U)
- Approve 24‑month extension of Electronic‑Waste hauling agreement with EcoReworld
Borough Council
The West Chester Borough Council will consider the 2025 preliminary budget and capital plan. Council members will vote on multiple motions, including a large fire engine purchase, parking lease amendments, and environmental covenants. Several committee recommendations are presented for approval. Public hearings for a transportation advisory committee and short‑term rental ordinance are also announced.
- Approve purchase order for fire engine from Glick Fire Equipment Company, Inc. for $1,388,417
- Approve construction bid of $243,090.21 for Hoopes Park Racquet Center tennis court rehab
- Approve 24‑month extension of electronic‑waste hauling agreement with EcoReworld
- Amend County of Chester lease for Lot #6 to extend hours for 20 parking spaces
- Transfer $149,509 from Capital Operating Reserve Fund to General Fund for health‑care refund
WCCCC
The committee will meet to identify action steps and due dates for priority projects. Members will also receive updates from the Borough and West Chester University.
- Project grid review to identify action steps and due dates
- Center for Community Solutions project update from L. McCarthy
- Discussion on unclaimed bikes
- West Chester Together communications potential
Public Safety & Quality of Life Committee
The Public Safety & Quality of Life Committee will review reports from police, fire, and ambulance services. Members will discuss managing truck traffic on the North High St Corridor and improving enforcement of trash ordinance violations.
- Amended rules and regulations of the Civil Service Commission
- Local Share Grant Application for a new fire engine
- North High St Corridor safety and truck traffic management
- Trash ordinance compliance and enforcement processes
- Special event application for Brian’s Run
Smart Growth Committee
The Smart Growth Committee will hear a quarterly report from John O’Brien. It will vote on a resolution to approve a preliminary subdivision plan for 211 Dean St, which proposes a minor lot consolidation. The committee will also consider motions to approve HARB applications for 10 W. Barnard St (sign), 9 N. High St (screening), and 51 Patton Alley (revised addition plan). Additional discussion will cover a planning commission recommendation on setbacks.
- Motion to approve resolution for preliminary subdivision plan 211 Dean St
- Motion to approve HARB application 2024-37 – 10 W. Barnard St (sign)
- Motion to approve HARB application 2024-38 – 9 N. High St (screening)
- Motion to approve HARB application 2024-40 – 51 Patton Alley (revised addition plan)
- Discussion of planning commission recommendation for setbacks
Finance & Revenue Committee
The Finance & Revenue Committee will consider a motion to move $149,509 from the Capital Operating Reserve Fund to the General Fund to cover a health‑care refund. The committee will also review and approve several purchasing requests totaling about $125,000 for vendors such as USALCO, T2 Systems, 10‑8 Emergency Vehicle Service, All Event Party Rentals, and Dynamix Agitators. The director’s monthly financial report will be presented and the September 2024 meeting minutes will be approved. Public comments are limited to five minutes per speaker.
- Motion to transfer $149,509 from Capital Operating Reserve Fund to General Fund for health‑care refund
- Purchase from USALCO for $12,540.00
- Purchase from T2 Systems for $62,420.00
- Contracts with 10‑8 Emergency Vehicle Service for $23,980.76 and $19,731.21
- Purchase from All Event Party Rentals for $13,375.60
Finance & Revenue Committee
The Finance & Revenue Committee is reviewing several purchasing requests and a fund transfer. The meeting includes a proposal to approve a purchase order for a fire engine and a transfer of funds for health care refunds.
- Purchase order for fire engine manufacture by Glick Fire Equipment Company, Inc for $1,388,417
- Transfer of $149,509 from Capital Operating Reserve Fund to General Fund for health care refund
- Purchasing request for T2 Systems for $62,420
- Purchasing requests for 10-8 Emergency Vehicle Service for $23,980.76 and $19,731.21
- Purchasing requests for USALCO ($12,540.00), All Event Party Rentals ($13,375.60), and Dynamix Agitators Inc ($13,687.00)
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will review a quarterly report from the Chief Information Security Officer. Members will discuss staffing for West Chester University weekend events and potential amendments to the Borough Council's Rules and Procedures.
- Healthcare Services RFP
- Amendments to Rules and Procedures of Borough Council
- CISO Quarterly Report
- Staffing for West Chester University special events
Public Works Committee
The West Chester Public Works Committee will first approve the September 2024 meeting minutes. It will then discuss the 2025 budget and consider amendments to Chapter 62 on private garbage hauling. Several motions will be voted on, including a sewer planning policy, an updated environmental covenant for 205 Lacey St, an electronic‑waste hauling agreement with EcoReworld, and a construction bid for Hoopes Park Racquet Center.
- Approve September 2024 meeting minutes
- Discuss 2025 budget
- Amend Chapter 62 Garbage and Rubbish regulations
- Approve 24‑month electronic‑waste hauling agreement with EcoReworld
- Approve bid for Hoopes Park Racquet Center rehabilitation
Parking Committee
The Parking Committee will discuss expanding a residential parking zone and updating the handicapped parking list in Ordinance 104-45. Members will also consider waiving parking fees for Small Business Weekend and purchasing new enforcement hardware.
- Purchase of one Genetech automobile license plate reader for $62,420.00
- Request to waive parking fees for Small Business Weekend (11/29-11/30)
- Extension of residential parking zone to 313 N. High St
- Revision of Ordinance 104-45 to update the handicapped parking list
Shade-Tree Commission
The Commission is reviewing the condition of specific street trees for potential removal and replanting. The body will also discuss tree ordinance revisions and updates on street tree plantings.
- Review for condemnation: 715 N. Walnut St. (Pin Oak)
- Review for condemnation: 253 Dean St. (Callery Pear)
- Review for condemnation: 270-298 W. Union St. (White Mulberry)
- Pruning review: 424 Miner St. (Callery Pear)
- Discussion of East Gay St. Linear Park and proposed apartment building
Sustainability Advisory Committee
The Sustainability Advisory Committee will approve the minutes from its prior meeting. It will receive borough updates on the 2025 budget, grant activity, and the Transportation Committee. The group will discuss the Gay Street Open Air Marketplace. Finally, the committee will consider requests for the 2025 budget.
- Approve prior meeting minutes
- Borough updates on the 2025 budget, grants, and transportation committee matters
- Discussion of the Gay Street Open Air Marketplace
- Consideration of 2025 budget requests
Historical & Architectural Review Board
The board will review applications for signage, screening, and window replacements at three locations. Members will also discuss possible design changes for a project on Patton Alley.
- Sign application for 10 W. Barnard St
- Screening application for 9 N. High St
- Window replacement application for 112 S. High St
- Design change discussion for 51 Patton Alley
Recreation Commission
The West Chester Parks Special Events Commission will review the proposed 2025 budget. It will receive updates on the PROS Plan and steering committee activities. The commission will discuss park assignments and the Hoopes Park Racket Center rehabilitation. Upcoming community events, including the Halloween Parade and Santa at the Square, will also be addressed.
- 2025 budget discussion
- PROS Plan and steering committee update
- Hoopes Park Racket Center rehabilitation
- Park assignments for Bayard Rustin, Everhart, Fugett, Greenfield, Hoopes, Horace Pippen, and others
- Planning for Halloween Parade (10/23/24) and Santa at the Square (12/7/24)
Planning Commission
The Planning Commission will consider a final land development plan for 250 E Market Street and a lot consolidation plan for 211 Dean Street. The body will also discuss a motion to review borough ordinances regarding residential dwelling unit occupancy.
- Final Land Development Plan for 250 E Market Street
- Lot consolidation plan for 211 Dean Street
- Review of borough ordinances pertaining to occupancy of residential dwelling units
- Proposed ordinance amendments for Build to Line, Recreation Space, and Height
Zoning & Hearing Board
The Zoning Hearing Board will consider an appeal by The Michaels Organization regarding a project at 5 North Adams Street. The applicant is seeking special exceptions or variances to allow structures and parking within a floodplain area.
- Appeal #1010: Request for special exceptions for parking, utilities, and sewer lines in the floodway at 5 North Adams Street
- Request for reconstruction of the stream enclosure pipe
- Alternative request for variance relief from Section 112-503.5(A)(5) to locate structures within the floodplain
Public Art Commission
The Public Art Commission will receive an update on the Borough’s Parking Services Map Project. The body will also discuss member terms and reappointments.
- Borough’s Parking Services Map Project update
- BID Advocacy/Policy Committee report
- PAC member terms and reappointments
Historical Commission
The Historical Commission is meeting to review and approve its budget. The body will also discuss the Borough's 225th Anniversary and the Lafayette 200 Committee.
- Budget review and approval
- Borough of West Chester 225th Anniversary
- Lafayette 200 Committee
- West Chester Historical Atlas
- Gay Street School/Fugett Project
Borough Council
Borough Council will hold a public hearing to establish a Transportation Advisory Committee. The body is also deciding on the 2025 preliminary budget, various municipal contracts, and zoning updates.
- Purchase order for fire engine from Glick Fire Equipment Company, Inc for $1,388,417
- Bid for Hoopes Park Racquet Center in the amount of $243,090.21
- Transfer of $149,509 from Capital Operating Reserve Fund to General Fund for health care refund
- Proposed ordinance to establish the Transportation Advisory Committee (TAC)
- Lot consolidation plan for 211 Dean St
Borough Council
Borough Council will conduct public hearings regarding parking time limits and stacked parking definitions. The meeting includes a presentation on the 2025 Budget and a consent agenda with various administrative approvals.
- Public hearings on Chapter 104 (parking limits) and Chapters 97 and 112 (stacked parking definitions)
- Purchasing requests for Darlington Equipment Company ($46,995.00 and $22,475.00), Watch Keep ($17,259.85), and USALCO ($12,540.00)
- Motion to reject bids for Bicentennial Garage surface treatment
- Proposed October 16, 2024 Public Hearing to adopt a Transportation Committee
- Approval of 10 HARB applications for properties including 20 N. Darlington St and 10 W. Market St
Borough Council
Borough Council will discuss zoning amendments for short-term rentals and parking regulations. The body is also reviewing several purchasing requests and a preliminary plan for a large multifamily development.
- Preliminary plan for 139 multifamily units and 175 parking spaces at 410 S High St
- Purchasing requests for Darlington Equipment Company ($46,995.00 and $22,475.00), Watch Keep ($17,259.85), and USALCO ($12,540.00)
- Proposed rejection of bids for Bicentennial Garage surface treatment to be rebid
- Amendments to Chapter 112 Zoning Code regarding short-term rental use
- Public hearings scheduled for September 18 regarding parking time limits and stacked parking definitions
Planning Commission
The Planning Commission is holding a working session to discuss land development plans and potential ordinance changes. The body will review residential occupancy rules and off-street parking requirements. Discussions include specific property plans and a Dark Sky Initiative.
- Land development lot consolidation plan for 211 Dean Street
- Final Land Development Plan for 250 E Market Street
- Review of Zoning Ordinance regarding off-street parking space requirements
- Proposed ordinance amendments for Build to Line, Recreation Space, and Height
- Review of Borough ordinances pertaining to occupancy of residential dwelling units
West Chester Railroad Restoration
The West Chester Borough Council Committee to Reestablish Rail Service met to review progress on several pending action items. Key topics included confirming the WC‑Wawa rail service’s inclusion in the Chester County Transportation Improvement Program and the 2025 Pennsylvania State Rail Plan, and coordinating with regional partners. The committee also discussed filling two vacant seats and electing a secretary. No new business decisions were recorded.
- Confirm WC‑Wawa Rail Service inclusion in Chester County Transportation Improvement Program (due 9/30/2024)
- Confirm WC‑Wawa Rail Service inclusion in the 2025 PA State Rail Plan (due 9/30/2024)
- Request a refreshed 2011 Ridership Study from DVRPC (due 9/15/2024)
- Develop and upload a list of supporters to WestChesterMetro.org (due 6/15/2024)
- Fill two committee vacancies and elect a secretary
WCCCC
The West Chester Community Campus Committee will review the draft project grid and assign responsibilities for priority projects. It will also hear updates from the borough, West Chester University, and a property owner, and debrief recent campus‑community events. Additional discussion will cover unclaimed bicycles and potential communications for West Chester Together.
- Review draft project grid and assign priority projects
- Debrief WCU Welcome Week "Welcome to the Borough" event
- Debrief OCCS Meet and Greet event
- Project update from property owner L. McCarthy
- Discuss unclaimed bikes and next steps
Smart Growth Committee
The Smart Growth Committee will discuss a preliminary plan for a multifamily development and a short-term rental ordinance. The body will also review several HARB applications and a request for floodplain variance relief at 5 North Adams.
- Preliminary plan for 139 multifamily units and 175 parking spaces at 410 S High St
- Short term rental ordinance discussion regarding separation distance and multi-family use
- Special exception and variance relief for development in the floodplain at 5 North Adams
- 10 HARB applications for signs, awnings, and construction at various downtown locations
- Review of Borough Ordinances regarding building owner-occupied dwellings versus rentals
Finance & Revenue Committee
The Finance & Revenue Committee will review the 2025 budget and discuss special event fee calculations. It will consider waiving fees for two nonprofit events and decide on several purchasing requests totaling over $99,000. The committee will also vote on selling a borough vehicle and transferring reserve funds for health care refunds.
- Discuss and possibly waive special event fees for Porch Fest and Chili Cook Off
- Approve purchasing requests: USALCO $12,540.00; Darlington Equipment $46,995.00 and $22,475.00; Watch Keep $17,259.85
- Motion to sell the borough's Ford Focus vehicle
- Transfer funds from Capital Operating Reserve Fund to General Fund for health care refund
- Approve 2025 Minimum Municipal Obligation calculation for Uniform and Non-Uniform pension plans
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will present and discuss the draft information technology budget for 2025. It will also approve the August 2024 meeting minutes, schedule a public hearing to adopt a West Chester Borough Transportation Committee, consider amendments to Council Rules and Procedures, and discuss staffing for West Chester University weekend events.
- Information Technology draft budget presentation for 2025
- Approve August 2024 meeting minutes
- Schedule public hearing to adopt West Chester Borough Transportation Committee
- Discuss amendments to Council Rules and Procedures
- Discuss staffing during West Chester University special events on weekends
Parking Committee
The Parking Committee will review reports on garage management, the director’s activities, and the 2025 parking budget. It will vote on approving the August 2024 meeting minutes. The committee will consider a motion to reject the current bids for surface treatment of the Bicentennial Garage and to rebid the project due to a large price variance.
- Review Garage Management Report
- Review Director’s Report
- Review 2025 Budget Report
- Motion to approve August 2024 Parking Committee meeting minutes
- Motion to reject bids for Bicentennial Garage surface treatment and rebid the project
Historical & Architectural Review Board
The Historical and Architectural Review Board will review applications for signs, structural changes, and exterior updates at various Borough properties. The board will also discuss the approval of the June 27, 2024 meeting minutes.
- Detached garage and studio at 313 N. High St
- Window replacement at 138 W. Market St
- Brick repointing and chimney removal at 20 N. Darlington St
- Awning installation at 124 E. Market St
- Signage applications for 100 E. Gay St, 202 N. Church St, 39 W. Gay St, 10 W. Market St, 158 W. Gay St, and 14 N. Church St
Planning Commission
The West Chester Planning Commission will hold a voting session on August 27, 2024, to approve minutes from the previous month and review two land development plans.
- Approval of July 30, 2024, meeting minutes
- Review Final Land Development Plan for 250 E Market Street
- Review Preliminary Land Development Plan for 410 S High Street II
Smart Growth Committee
The committee is reviewing proposed amendments to borough codes regarding building heights and the keeping of poultry and hogs. Members are also considering solicitor representation for a zoning hearing at 5 N. Adams St.
- Proposed amendment to Chapter 37 regarding size regulations for keeping hens
- Proposed amendment to Chapter 112 regarding building height regulations
- Solicitor attendance for August 26 Zoning Hearing at 5 N. Adams St
Shade-Tree Commission
The Shade‑Tree Commission will approve the June 5 meeting minutes and consider member requests for additional items. The main discussion will focus on condemning and either removing or replanting a list of specific trees across the borough. The board will also review final landscape plans for a development at 250 E. Market Street and discuss updates to the Tree Ordinance and the 2025 tree budget. Additional topics include the fall street‑tree planting schedule and a request for underground tree‑well infrastructure.
- Condemnation decisions for trees at 521 N. Maryland Ave., 327‑399 Park Alley, 303 W. Washington St., 342 Hannum Ave., and other sites
- Review of final landscape plans for the development at 250 E. Market Street
- Proposed revisions and flow‑chart updates to the Tree Ordinance
- Fall street‑tree planting schedule and location planning
- 2025 Tree Budget coordination with the Public Works Director
Public Works Committee
The Public Works Committee will discuss regulations for private trash and recycling collection, specifically regarding toters and dumpsters. The body will also consider motions to lease five vehicles and amend an HVAC maintenance agreement.
- Discussion of Chapter 62 private trash and recycling collection regarding toters and screening
- Motion to approve leasing of five vehicles beginning 2025
- Motion to amend NexGen HVAC maintenance agreement to include Taylor Run
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will consider amendments to the Open Records Requests Policy and the rules and procedures of Borough Council. Members will also discuss the formation of a West Chester Borough Transportation Committee.
- Proposed amendments to the Open Records Requests Policy
- Proposed updates to Borough Council rules and procedures regarding meeting agendas
- Discussion on forming a West Chester Borough Transportation Committee
WCCCC
The West Chester Community Campus Committee will review draft priority projects and assignments, discuss upcoming university events, and address unclaimed bikes. The committee will also review a draft report for submission to Borough Council on August 20.
- Review draft priority projects and assignments
- Spring 2024 report to Borough Council scheduled for August 20
- WCU Welcome Week event planned for August 23
- OCS Meet and Greet scheduled for August 25
- Tenant Town Hall scheduled for September 8
Planning Commission
The Planning Commission will meet to review and discuss the preliminary development plan for 410 South High Street Development II. The body will also address open issues and approve minutes from the May 28, 2024, meeting.
- Discussion of Preliminary Development '410 South High Street Development II'
WCCCC
The committee will discuss strategies for priority projects based on survey results. The agenda includes planning upcoming community events and updates on a student renter data project.
- WCU Welcome Week event on August 23rd
- OCCS Meet and Greet on August 25th
- Tenant Town Hall on September 8th
- America 250 student and shared project potential
- Borough and University student renter data project update
Public Safety & Quality of Life Committee
The committee will review monthly reports from the fire, police, and ambulance departments. Action items include a motion for a 5-year police services contract with East Bradford Township and several special event applications.
- 5-year Police Services contract with East Bradford Township
- Parking fee waiver for Friends of Marshall Square Park Concert events
- Parking fee waiver for WC Downtown Foundation Up on the Roof event
- 42nd Annual Chester County Restaurant Festival application
- American Legion Post 134 Veterans Day Parade application
Finance & Revenue Committee
The Finance and Revenue Committee of Borough Council will review June 2024 financials and discuss proposed changes to the special events fee, which affects local vendors and attendees. The committee will vote on several vendor purchases and a contract for police services with East Bradford Township. A resolution for a state transportation grant will also be considered to fund improvements along South High Street. Capital budget changes will guide stormwater management along Goose Creek.
- Discussion of the special events fee
- Purchasing approvals totaling over $170,000 across seven vendors, including $64,153 to Signal Service and $29,402 to NexGen Automation
- Contract for police services with East Bradford Township
- Resolution for a DCED Multimodal Transportation Fund Grant for the South High Street Streetscape Improvement project
- Amendment to the 2024 SPF capital budget for Goose Creek stormwater management facilities
Smart Growth Committee
The committee will consider several motions regarding upcoming zoning hearings and proposed amendments to Chapter 112 and Chapter 66. Members will also review the June 2024 HARB submission recommendation for 120 N. Church St.
- Zoning Hearing: 5 North Adams St (July 22)
- Zoning Hearing: 650 N Franklin St (July 22)
- Zoning Hearing: 1 S Brandywine amended application (August 26)
- Amendment to Chapter 112 Zoning regarding Parking Space Requirements
- Ordinance amendment to Chapter 66 Housing and Property Maintenance
Finance & Revenue Committee
The committee will discuss 2023 draft financials, June 2024 financials, and special events fees. Action items include several purchasing approvals, a police service contract with East Bradford Township, and budget amendments for stormwater management.
- $64,153 to Signal Service
- $29,402 to NexGen Automation
- $27,830 to JP Smith Contractors
- Contract for police service with East Bradford Township
- South High Street Streetscape Improvement project grant resolution
Public Safety & Quality of Life Committee
The committee will review monthly reports from the fire, police, and ambulance departments. Members will also consider a 5-year police services contract with East Bradford Township and several special event applications.
- 5-year Police Services contract with East Bradford Township
- Parking fee waivers for Friends of Marshall Square Park Concert events
- Parking fee waivers for WC Downtown Foundation Up on the Roof event
- 42nd Annual Chester County Restaurant Festival application
- American Legion Post 134 Veterans Day Parade application
Parking Committee
The West Chester Parking Committee will discuss garage operations, a mobile parking app, and handicap parking audits. The body will take action on approving a contract with Flowbird for the parking app, extending the Reef/Impark garage management agreement through October 31, 2024, and directing the solicitor to draft an ordinance amendment for lots 6 and 7. The agenda also includes a discussion on the J. Loew lease for Lot 10 and the notification process for Adams Street.
- Approve Flowbird parking app contract agreement
- Approve 2-month extension for Reef/Impark garage management through October 31, 2024
- Draft ordinance amendment to Chapter 104 -67 to add lots 6 and 7
- Review J. Loew lease for Lot 10
- Audit handicap parking spaces and discuss possible ordinance amendment
Public Works Committee
The committee will review monthly reports from engineering, public works, wastewater, and parks departments. Action items include votes on road paving contracts and stormwater facility construction.
- $348,600 bid for Borough road paving by Glasgow, Inc.
- $246,848 bid for Goose Creek stormwater management at 205 Lacey St and Matlack St
- Pollution Reduction Plan update from Remington & Vernick Engineers
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will meet on July 9, 2024, to discuss borough operations. Staff will present a quarterly cybersecurity report, an update on employee healthcare benefits, and progress on the transportation committee. The group will also review meeting agenda procedures and approve the May 2024 meeting minutes. No June meeting was held, so only May minutes require approval.
- Quarterly CISO cybersecurity report review
- Employee healthcare benefit update
- Transportation committee progress discussion
- Meeting agenda setting and management procedures
- Approval of May 2024 meeting minutes
Shade-Tree Commission
The Commission will review several trees proposed for removal or replanting due to poor condition. The meeting also includes discussions on 2025 budget coordination and underground tree infrastructure requirements.
- Review of tree removals at 521 N. Maryland Ave., 327-399 Park Alley, and 519 N. Maryland Ave.
- Tree removal/replanting proposals for 303 W. Washington St., 342 Hannum Ave., 25 Clinton Alley, 427 S. Church St., and 108 E. Miner St.
- Review of Final Landscape Plans for 250 E. Market Street
- Discussion of underground tree infrastructure/Silva Cells and estimated costs
- S. High St. corridor sidewalk enhancement project street tree locations
Historical & Architectural Review Board
The Historical and Architectural Review Board will review two applications: a sign at 158 W. Gay St and a fence to conceal commercial HVAC equipment at 120 N. Church St. The board will also approve the minutes from its May 30, 2024 meeting.
- Application 2024-26 for a sign at 158 W. Gay St (John Hannum)
- Application 2024-27 for a fence to conceal commercial HVAC equipment at 120 N. Church St (Gillespie Landscaping)
- Approval of May 30, 2024 meeting minutes
Recreation Commission
The commission will review previous minutes and receive reports from the Director, the 501 C3, and the PROS Plan. New business includes a scoreboard relocation and discussions regarding tree plantings and fountain foaming.
- Move scoreboard from Greenfield to Farley Field for WCBL
- Tree Commission role in park tree plantings
- Foaming of fountain at Marshall Square Park
- Mini Golf on June 30th near Gay St.
- Virtual Golf event on July 19th
Zoning & Hearing Board
The Zoning Hearing Board will hear an appeal from Sean & Sandy O’Connor regarding property variances. The applicants are seeking relief from setback requirements for a new deck and rules regarding front yard parking.
- Variance request for a 28 foot rear yard setback for a new deck
- Relief from Section 112-602.Q to allow for parking in the front yard
Zoning & Hearing Board
The Zoning Hearing Board will hear an appeal from Shannon & Christopher Mandeen regarding the operation of a child day-care center in the NC-2 District. The applicants are seeking a special exception or a variance related to parking space requirements.
- Special exception for a child day-care center at 1 S. Brandywine Street
- Variance request regarding Section 112-602.B.(1) parking space counts
Planning Commission
The West Chester Borough Planning Commission agenda lists items for review and discussion at its June 25, 2024, meeting. The body will examine proposed amendments to short-term rental zoning, the SALDO and zoning ordinance, and attainable housing. These items address how the borough regulates rentals, shapes development standards, and plans for housing availability. No final decisions are recorded in this agenda text.
- Review and discussion of a short-term rental zoning amendment
- Continued general discussion on SALDO and zoning ordinance amendments, including recreation space fees, building height, and build-to-line rules
- Discussion on attainable and affordable housing
- Approval of the April 30, 2024, meeting minutes
- Open issues
Sustainability Advisory Committee
The West Chester Sustainability Advisory Committee will review updates on composting, the Goose Creek stormwater infrastructure project, and revisions to the tree ordinance. Members will also discuss business recycling requirements and approve the prior meeting's minutes. The agenda contains no budget allocations, contract awards, or public hearing notices.
- Goose Creek Stormwater Infrastructure Project review
- Updates to the borough's tree ordinance
- Business recycling program discussion
- Composting program update
- Approval of prior meeting minutes
Historical Commission
The Commission will review reports regarding the Borough's 225th anniversary and various historical projects. Discussion items include updates on social media, a Wiki project intern recruitment, and the Gay Street School.
- Borough of West Chester 225th Anniversary updates
- Lafayette 200 Committee report
- West Chester Historical Atlas update
- Wiki project intern recruitment update
- Gay Street School discussion
Borough Council
The Borough Council is considering several legislative actions including a short-term rental ordinance amendment and changes to parking space requirements. The agenda also includes various financial approvals for signage, kiosks, and municipal purchasing.
- Amendment to Chapter 112 Zoning - Short Term Rental Ordinance with public hearing August 21, 2024
- Award of wayfinding signage bid to Forge Signworks, LLC for $116,710.00
- Purchase of coinless/paperless multi-space kiosks for $131,195.00
- Budget modification of $4,000 for electronic bike locker upgrades via TMACC grant
- Amendment to Chapter 112-603.A 'Parking Space Requirements'
Planning Commission
The commission will hear a presentation regarding the 410 South High Street Development II application. Discussion will also continue regarding proposed amendments to the SALDO and Zoning Ordinance, as well as attainable or affordable housing.
- Presentation for 410 South High Street Development II
- Proposed amendments to Recreation Space or Fee in Lieu
- Proposed amendments to Off-Street Parking Spaces for multi-family residences
- Proposed amendments to Building Height and Build-To-Line
- Discussion on Attainable/Affordable Housing
Borough Council
The Borough Council is considering several legislative actions including a short-term rental ordinance amendment and updates to parking space requirements. The meeting includes multiple financial motions for signage, kiosks, and various purchasing approvals.
- Amendment to Chapter 112 Zoning - Short Term Rental Ordinance
- Wayfinding signage bid award to Forge Signworks, LLC for $116,710.00
- Purchase of coinless/paperless multi-space kiosks for $131,195.00
- Budget modification of $4,000 for electronic bike locker upgrades
- CFA Flood Mitigation Grant Resolution for West Chester Stormwater Repair Project
Borough Council
The Borough Council will meet to vote on several municipal contracts, including wayfinding signage and parking kiosks. The agenda includes discussions on zoning amendments for short-term rentals and parking space requirements, as well as various purchasing approvals.
- Award $116,710.00 bid for wayfinding signage to Forge Signworks, LLC
- Purchase multi-space kiosks for $131,195.00
- Approve one-year parking lease for 11 West Chestnut Street
- Budget modification of $4,000 for electronic bike locker upgrades
- Draft amendment to Chapter 112 Short Term Rental Ordinance
WCCCC
The committee is reviewing mission principles and subcommittee structures. Discussion includes several community events scheduled for August and September, as well as progress on a student renter data project.
- Welcome to the Borough event, August 23rd, 4-8PM
- OCCS Meet and Greet, August 25th
- OCCS Tenant Town Hall, September 8th, 2PM
- Borough and University student renter data project progress
- America 250 student participation and WCU/BWC partnership potential
Finance & Revenue Committee
The committee will review May 2024 financial reports and pension data. Action items include several purchasing approvals, a grant resolution for stormwater repairs, and a request to sell a municipal vehicle.
- $131,925 to Butts Ticket Company
- $58,948.70 to Fire Line Equipment
- $18,750 to Motorola Solutions
- $17,789.41 to CODY Systems
- CFA Flood Mitigation Grant Resolution for West Chester Stormwater Repair Project
Public Safety & Quality of Life Committee
The committee will review monthly reports from the West Chester Fire Department, Police Department, and Good Fellowship Ambulance. The agenda also includes a review of a special event application for the Feast of the Assumption at St. Agnes Church.
- Feast of the Assumption; St. Agnes Church - August 11, 2024
- Monthly WCFD Report
- Monthly WCPD Report
- Monthly GFAC Report
Smart Growth Committee
The committee will review Planning Commission recommendations for ordinance amendments regarding park fees, setbacks, and building height. Members will also consider a ballot initiative request and the potential creation of a Transit/Transportation Committee.
- Ordinance amendment: Chapter 112 Zoning - Short Term Rental
- Ordinance amendment: Chapter 37 Keeping of Poultry and Hogs
- Planning Commission recommendations for Park and Rec Fee, front yard setback, and building height
- May 2024 HARB submissions including signs at W. Gay St, S. Church St, S. High St, E. Gay St, and Patton Alley
- Gay Street Open Air Market spaces discussion
Parking Committee
The committee will discuss garage management, lot leases for Lot 10, and downtown loading zones. Action items include approving May 2024 minutes and considering a $131,195 purchase of multi-space kiosks.
- Motion to approve purchase of multi-space kiosks for $131,195
- Motion to award bid for wayfinding signage
- Cheston House Lease for Lot 10
- J. Loew Lease for Lot 10
- Consideration to move multi-space meter to Lot 6/Gay Street lot
Public Works Committee
The committee will review monthly reports from the Borough Engineer, Public Works, Wastewater, and Parks & Recreation departments. Members will also consider a motion to approve the minutes from the May meeting.
- Monthly reports for Engineering, Traffic, Public Works, Wastewater, and Parks & Recreation
- Approval of May Public Works Committee meeting minutes
West Chester Railroad Restoration
The Borough of West Chester’s Committee to Reestablish Rail Service meets monthly to coordinate planning efforts for a potential WC-Wawa rail line. This session covers open action items, including capital and operating cost estimates and an evaluation of authorities versus 501(c) governance structures. Members will also provide updates on coordination with SEPTA, RDC/PUM, and local universities.
- Review of open action items due by June 15, 2024
- Development of capital and operating cost estimates for the WC-Wawa rail service
- Evaluation of authorities versus 501(c) governance structures
- Coordination updates with RDC/PUM, SEPTA, Cheyney University, and West Chester University
- Election of a committee secretary to handle minutes and filings
Shade-Tree Commission
The Commission will review several trees proposed for removal and replanting due to death or poor condition. The meeting also includes updates on the Spring Street tree planting and proposed revisions to the Tree Ordinance.
- Tree condemnation reviews for 137 N. High St., 327 S. Darlington St., 403 S. Church St., 609 W. Gay St., 200 E. Marshall St., 111 Dean St., 513 W. Nields St., and 301 Price St.
- Corrective pruning for White Ash at 100 S. Brandywine St. (Everhart Park)
- Spring Street Tree Planting progress report
- Proposed revisions to the Tree Ordinance
- E. Chestnut St. (YMCA) street tree planting
Historical & Architectural Review Board
The Historical & Architectural Review Board will review several applications for property modifications. These include various sign installations, an awning, and exterior wall repairs.
- Sign installation at 127 W. Gay St
- Sign installation at 26 S. Church St
- Awning and sign at 27 S. High St
- Sign installation at 105 S. High St
- Brick and wall repair at 20 N. Darlington St
Sustainability Advisory Committee
The committee will review the Regional Energy Benchmarking Initiative and a Composting Site Feasibility Study. Discussions also include Biophilic Design and potential rescheduling of the October meeting.
- Regional Energy Benchmarking Initiative
- Composting Site Feasibility Study
- Biophilic Design discussion
Planning Commission
The Planning Commission is conducting a work session to discuss ongoing updates to the SALDO and Zoning Ordinance. Discussions include public space, multi-family parking requirements, building height, and build-to-line classifications. The commission is also reviewing attainable and affordable housing.
- Status of SALDO and Zoning Ordinance issues
- Off-street parking for multi-family residences
- Building height and build-to-line discussions
- Attainable/Affordable Housing discussion
Zoning & Hearing Board
Stephen and Kathleen Green are seeking an extension of a previous decision regarding the construction of a garage in the front yard. The original relief granted on March 8, 2021, expired on March 8, 2022.
- Extension request for garage construction within the front yard at 800 N. New Street
- Modification of proposed garage structure
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester is reviewing open action items, including cost estimates and governance structures. The meeting will also address stakeholder coordination with universities and elected officials. Additionally, the committee plans to fill a vacancy and elect a secretary.
- Review of political briefing package and cost estimates
- Development of a supporter list for the project website
- Evaluation of governance structures for rail service
- Filling one committee vacancy
- Election of a committee secretary
Historical Commission
The Commission is reviewing updates regarding the Borough's 225th Anniversary and the Lafayette 200 Committee. Discussion includes progress on the West Chester Historical Atlas and preparations for the 2024 Town Tour.
- Borough of West Chester 225th Anniversary updates
- West Chester Historical Atlas update procedure
- 2024 Town Tour at Chester County History Center on June 6
Borough Council
The Council will consider several motions including a pavement repair list, parking rate changes, and various purchase orders. The meeting also includes a presentation by the West Chester Fire Department and discussions regarding land development and zoning appeals.
- Approval of 2024 Pavement Repair Project Street List
- $1,355,600 Goose Creek electric substation purchase order
- $15,400 to Horgan Tree Experts for Goose Creek Tree maintenance
- Increase Chestnut Street Garage daily rate to $95
- Six parking spaces addition for 127 South Matlack Street
Borough Council
The Borough Council will review several items including a new daily rate for the Chestnut Street Garage and the 2024 Pavement Repair Project Street List. The meeting also includes discussions on short-term rentals, zoning amendments, and multiple purchase orders ranging from tree maintenance to an electric substation.
- $95 daily rate for Chestnut Street Garage
- Six parking spaces for 127 South Matlack Street
- 2024 Pavement Repair Project Street List
- $1,355,600 Goose Creek electric substation purchase order
- $15,400 to Horgan Tree Experts for tree maintenance
WCCCC
The committee will discuss strategies for priority areas including quality of life, community engagement, and communication. Members will also review upcoming events and progress on a student renter data project.
- Subcommittee updates on Quality of Life, Community Engagement, and Communication
- Review of Move Out/Give Back event scheduled for May 10th
- Discussion of WCU Spring 2024 Commencement events from May 10th–12th
- Feedback regarding the Borough of West Chester 225th Anniversary parade and WCU Ramboree
- Progress update on Borough and University student renter data project
Smart Growth Committee
The committee will discuss short term rentals, affordable housing, and poultry regulations. Action items include considering land development approvals and various zoning hearing proposals.
- Land development approval for 611 E Nields St – Wyeth Property Warehouse
- Zoning Hearing proposal for day care center at 1 S Brandywine St
- Zoning Hearing proposal for new garage at 800 N New St
- Drafting of a zoning amendment for off street parking
- April 2024 HARB submissions for 130 W Prescott Alley, 200 N Church St, 142 E Market St, and 202 N Church St
Public Safety & Quality of Life Committee
The committee will discuss monthly reports from the police, fire, and EMS departments. Members will also vote on several special event applications for the borough.
- Special Event Application: Music at Marshall Square Park
- Special Event Application: Resident Birthday Party at 538 S Adams St
- Police fee waiver request from First West Chester Fire Company
- Special Event Application: Turks Head Music Festival
- Special Event Application: Citizens for Life March at Everhart Park Rally
Finance & Revenue Committee
The committee will discuss the April 2024 financials and proposed budget reporting formats. The meeting also includes consideration of several service contracts and a motion to update bidding limits in the Administrative Code.
- $15,400 for Goose Creek tree maintenance
- $13,821 to 3B Services
- $12,540 to USALCO
- $12,000 additional allocation to Civil Service Commission
- Proposed amendment to purchasing and bidding limits
Administration, Communication & Technology Committee
The committee will discuss communication planning and the June 19 Juneteenth holiday. Members are also scheduled to approve the meeting minutes from April 2024.
- Communication planning discussion
- Juneteenth holiday discussion
- Approval of April 2024 meeting minutes
Public Works Committee
The committee will discuss a Pollution Reduction Plan for Goose Creek and updates on the 2024 paving project. Action items include approving April meeting minutes and a bus shelter grant funding agreement with Chester County.
- Pollution Reduction Plan – Goose Creek
- 2024 paving project discussion
- Bus shelter grant funding agreement with Chester County
- Park memorials discussion
Parking Committee
The committee will discuss downtown loading zones, a handicap parking audit, and notification processes for Ordinance 2022-11 regarding Adams Street. Proposed actions include amending the Chestnut Street Garage fee schedule and approving additional business parking permits for 127 S Matlack.
- Motion to amend Chestnut Street Garage daily rate to $95
- Resolution for 6 additional Area A Business parking permits at 127 S Matlack
- Discussion of downtown loading zones
- Handicap parking audit report
- Notification process for Ordinance 2022-11 (Adams Street)
Shade-Tree Commission
The Shade-Tree Commission will review several trees for removal and replacement due to dead or poor condition. The meeting also includes discussions on landscape plans for 410 S. High Street and updates to the Tree Ordinance.
- Review of tree condemnations at 701 S. Matlack St, 350 E. Biddle St, 200 E. Marshall St, 150 E. Gay St, and 150 W. Gay St
- Discussion of revised landscape plans for 410 S. High Street
- Proposed revisions to the Tree Ordinance
- Update on tree planting at E. Chestnut St (YMCA)
Historical & Architectural Review Board
The Historical & Architectural Review Board will review several applications for exterior changes to buildings and signs. The board will also consider the approval of meeting minutes from March 28, 2023.
- 130 W. Prescott Alley: Registered Carriage House exterior alterations
- 127 W. Gay St: Façade and Sign
- 27 S. High St: Sign & Awning
- 220 N. Church St: Awning Sign
- 142 E. Market St: New dining platform & barrier
Sustainability Advisory Committee
The committee will review prior meeting minutes and receive borough updates regarding a community cleanup. The agenda includes a letter of support for Community Choice Aggregation and a presentation by Goose Creek Alliance.
- Approval of letter of support for Community Choice Aggregation
- Presentation by Goose Creek Alliance
- Discussion on Biophilic Design
- Community Cleanup scheduled for May 4th
Recreation Commission
The Commission is reviewing unauthorized memorial plaques appearing in various parks. Updates include a holding pattern for Farley Field netting pending an arborist review and awaiting engineering pricing for the Hoopes Park Racquet Center rehabilitation.
- Discussion regarding unauthorized park plaques and memorials
- Farley Field update regarding netting and dugouts pending arborist review
- Hoopes Park Racquet Center Rehabilitation update regarding tennis and pickleball courts
Planning Commission
The commission will continue discussions regarding a distribution warehouse at 611 E. Nields St. The meeting also includes a review of various SALDO and Zoning Ordinance items.
- Final Land Development review for 611 E. Nields St. distribution warehouse
- Review of Build-To-Line (Street Wall / Street Scape)
- Review of Off-Street Parking Spaces for multi-family residences
- Review of Building Height requirements
- Review of Recreation Space Fee in-lieu
Public Art Commission
The commission will review the status of the Borough’s 225th Anniversary Mural Project, including design and budget updates. Members will also discuss a proposed lamp post banner program and the Parking Services Map Project.
- Borough’s 225th Anniversary Mural Project status update
- Borough’s Parking Services Map Project final review
- Proposed sponsorship-driven lamp post banner program
- Master’s Baker Mural follow up
- “100 Years” Plaque Replacement
Historical Commission
The Commission is reviewing updates for the Borough's 225th Anniversary and the 2024 Town Tour. Members are also coordinating a West Chester Historical Atlas update and various committee reports.
- Borough of West Chester 225th Anniversary Parade on April 21
- 2024 Town Tour at the Chester County History Center on June 6
- West Chester Historical Atlas update procedure
- Memorial Original Day Event on May 30, 2024
Borough Council
The West Chester Borough Council will review routine approvals and discuss community planning items. Members are considering lease agreements, sewer planning resolutions, and purchasing requests exceeding $100,000 for municipal operations. The council will also evaluate a request to place a Restoration Rail Committee initiative on the November 2024 ballot. These decisions affect local property use, public spending, and future transportation options.
- Lease approval for Lot 7 at Chestnut St and Darlington St
- PADEP sewer planning resolution for land development at 250 East Market Street
- Purchasing approvals: $12,540 to USALCO, $75,307.27 to Miller Bros Inc, and $13,155.25 to Univar
- Waiver of busking requirements for World Music Day on June 21, 2024
- Approval requests for Porchfest (May 18) and a Budweiser Clydesdales appearance (May 23)
Borough Council
The Borough Council will consider a housing development proposal agreement with Pennrose Properties for Lot 10 at Chestnut and Church St. The meeting includes discussions on short-term rental ordinances and several committee motions regarding public safety, events, and purchasing.
- Housing development proposal agreement for Lot 10 at Chestnut and Church St
- Short term rental ordinance discussion regarding districts, parking, and approval processes
- Lease approval for Lot 7 at Chestnut St and Darlington St
- Sewer planning plan revision for 250 East Market Street
- Purchasing approvals: $12,540 to USALCO, $75,307.27 to Miller Bros Inc, and $13,155.25 to Univar
West Chester Railroad Restoration
The committee is reviewing action items related to political briefing packages and cost estimates for rail service. Members will also discuss budget requests for website, social media, and legal fees. The meeting includes updates on stakeholder coordination and committee membership.
- Review of capital and operating cost estimates
- Comments on SEPTA 15-year lease renewal
- Budget requests for website, social media, and legal fees
- Filling a committee vacancy and electing a secretary
WCCCC
The committee will discuss strategies for mission principles, community engagement, and upcoming events. Discussions also include property owner relationships regarding student renter data and unclaimed bikes.
- Strategy development for Spring 2024 community engagement
- Borough of West Chester 225th Anniversary initiative
- Fall 2024 WCU Welcome Week planning
- Borough and University student renter data project
- Quality of Life Subcommittee update on unclaimed bikes
Smart Growth Committee
The committee will discuss a short term rental ordinance and a housing proposal for Lot 10 at Chestnut and Church St by Pennrose Properties. Action items include considering the attendance of the Solicitor for a zoning hearing regarding 1 S Brandywine St and reviewing March 2024 HARB submissions.
- Housing proposal: Lot 10 Chestnut and Church St – Pennrose Properties
- Zoning hearing consideration: Day care center at 1 S Brandywine St
- March 2024 HARB submission recommendations for five properties
- Gay St Open Market rules and regulations
Public Safety & Quality of Life Committee
The Public Safety, Events & Quality of Life Committee will review monthly reports from local police, fire, and EMS departments. Members will discuss a proposed plan to introduce a social worker for the West Chester Police Department. The committee will also vote on several special event applications in Downtown West Chester and set start times for Gallery Walk.
- Discussion of a proposed police social worker plan
- Approval requests for World Music Day, Porchfest 2024, Bournelyf Special Hand To Hand Benefit 5k, Penn Fusion 5k, and an FOP event ($60 fee)
- Vote to set the Gallery Walk start time at 4 p.m. on May 5 and October 4 in Downtown West Chester
- Review of monthly reports from WCPD, WCFD, and Good Fellowship
Finance & Revenue Committee
The Finance and Revenue Committee will discuss the Pension Plan investment policy, an ARPA update, and March 2024 financials. The committee is also scheduled to vote on several purchasing approvals and the sale of a police vehicle.
- $75,307.27 purchase approval for Miller Bros Inc
- $13,155.25 purchase approval for Univar
- $12,540 purchase approval for USALCO
- Sale of a police vehicle
- Appointment of delegates to the Chester County Tax Collection Committee
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will meet to discuss the CISO Quarterly Report. The committee also plans to approve the minutes from the March 2024 meeting.
- CISO Quarterly Report discussion
- Approval of March 2024 meeting minutes
Public Works Committee
The committee will review monthly reports from the Borough Engineer, Public Works, Wastewater, and Parks & Recreation departments. Members will also discuss a Pollution Reduction Plan and consider a resolution for a sewer planning plan revision at 250 E. Market St.
- Sewer planning plan revision for land development at 250 E. Market St.
- Monthly reports from Public Works, Wastewater, and Parks & Recreation
- Pollution Reduction Plan discussion
Zoning & Hearing Board
The Zoning Hearing Board of West Chester, Pennsylvania will hold a public hearing on April 8, 2024, regarding an application by Stephen and Kathleen Green for 800 N New Street. The applicants are requesting an extension of a March 2021 decision that allowed construction of a garage in the front yard, as the original approval expired in March 2022. A final ruling will determine whether the structure may be built within the NC-1 zoning district, which establishes setback and development standards for the area.
- Public hearing on Application #997 extension for a front-yard garage at 800 N New Street
- Request for relief from Section 112-88(J) under zoning district NC-1 (Tax Parcel 1-4-13.1)
- Original approval granted March 8, 2021, expired March 8, 2022
Shade-Tree Commission
The Commission is reviewing several trees for potential removal and replanting due to condition. Members will also discuss spring planting locations, the 2024 Arbor Day event, and updates regarding Hoopes Park.
- Tree condemnation review: 117 E. Lafayette St., 304 Sharpless St., and 437 Sharpless St.
- Development plan review: 330 West Market Street
- E. Chestnut St. (YMCA) street tree planting
- Honey Locust work near dugout in Hoopes Park
- Spring Street Tree Planting locations
Sustainability Advisory Committee
The committee will review borough updates regarding a community cleanup and waived permit fees for solar and EV charging. Discussion is also scheduled regarding Community Choice Aggregation and a Green Building Checklist.
- Waived Solar & EV Charging Permit Fees
- Community Cleanup on May 4th
- Community Choice Aggregation discussion
- Green Building Checklist discussion
Historical & Architectural Review Board
The Historical & Architectural Review Board will consider several applications for exterior changes to properties within the borough. Proposed work includes window and door replacements, masonry repairs, and new signage. The board will also review the February 29, 2024 meeting minutes.
- Exterior painting and masonry work at 28 W. Market St
- Window replacement at 145 E. Gay St
- Sign and awning installation at 27 S. High St
- Carriage House exterior alterations at 130 W. Prescott Alley
- Door and window replacements at 14 N. Church St
Recreation Commission
The Commission will discuss the PROS plan with representatives from various "Friends" groups. The agenda also includes updates on the Hoopes Park kiosk, Farley Field maintenance, and racquet center rehabilitation.
- Discussion of the PROS plan with Friends of Everhart Park and Friends of Hoopes Park
- Update on the Hoopes Park Kiosk renovation by an Eagle Scout candidate
- Status update on Farley Field netting and dugouts pending arborist review
- Update on Hoopes Park Racquet Center rehabilitation regarding tennis and pickleball court pricing
Public Art Commission
The Commission will review the status of the Master’s Baker and 225th Anniversary mural projects. Members will also discuss a potential sponsorship-driven lamp post banner program. An update on the Parking Services map project's call for art is also scheduled.
- Master’s Baker mural project follow up
- Review of Call for Art for the Parking Services map project
- Borough’s 225th Anniversary mural project status update
- Discussion of a proposed Lamp Post Banner Program
- Report on the recent BID Advocacy/Policy Committee Meeting
Historical Commission
The Historical Commission is reviewing preparations for the Borough of West Chester's 225th anniversary. The agenda includes updates on mural locations, the Lafayette 200 Committee, and the 2024 Town Tour.
- Presentation: The Hoopes Family by Dana DiDomico
- Borough of West Chester 225th Anniversary parade planning
- Mural location updates for 2024 through 2027
- 2024 Town Tour on June 6 at the Chester County History Center
- Memorial Original Day Event on May 30, 2024
West Chester Railroad Restoration
The committee will review open action items regarding the restoration of rail service, including cost estimates and SEPTA lease renewal comments. Members will also discuss committee membership vacancies and a proposed new secretary position.
- Comments on SEPTA-Borough-4 States 15-Year Lease Renewal
- Development of inspection scope and budget breakdown
- Committee membership vacancy and resume requests
- Proposed new Secretary position
Borough Council
The Borough Council will discuss amendments to the West Chester Police Officers Association labor contract. The meeting also includes updates to parking regulations and a land development plan for 330 W Market St.
- Amendment to West Chester Police Officers Association labor contract
- Final land development plan approval for 330 W Market St
- Application for police body camera funding from the PA Commission on Crime and Delinquency
- Ordinance updates to parking and traffic regulations
- $113,500.00 payment to Kappe Associates
Borough Council
The Borough Council will consider a motion to schedule a public hearing regarding a Short Term Rental ordinance. The agenda also includes reviews of land development plans and various municipal purchase approvals.
- Motion to schedule a public hearing on May 15, 2024, for a Short Term Rental ordinance
- Final land development plan at 330 W Market St
- Proposed mural at 319 W Gay St
- $113,500.00 purchase order to Kappe Associates
- $44,195.58 purchase order to Eastern Salt
Planning Commission
The Planning Commission is conducting a work session to review the final land development for a two-building distribution warehouse at 611 E. Nields St. The commission will also discuss several Smart Growth Committee recommendations regarding building height, public space, and parking.
- Final Land Development review for 611 E. Nields St (two-building distribution warehouse)
- Smart Growth Committee recommendations on zoning ordinance issues
- Discussion of EV Ordinance
- Discussion of Inclusionary Housing
WCCCC
The West Chester Community Campus Committee is meeting to establish subcommittee assignments and guiding principles. The committee is also developing a spring 2024 community engagement strategy and discussing property owner data projects.
- Subcommittee member assignments and mission development
- Spring 2024 community engagement strategy
- ITGA Annual Conference proposal submission
- Borough and University student renter data project
- Identification of unclaimed bike rack locations
Smart Growth Committee
The committee will review zoning research and proposed regulations for poultry and hogs. Action items include reviewing land development plans, mural proposals, and several HARB submissions.
- Land development plans for 330 W Market St
- Proposed mural at 319 W Gay St
- Zoning Appeal #1007 regarding a child day-care center at 1 S. Brandywine St
- Zoning Appeal #1008 regarding a garage variance at 800 N. New St
- Short Term Rental ordinance hearing scheduled for May 15, 2024
Public Safety & Quality of Life Committee
The committee will review monthly reports from the fire, police, and EMS departments. Action items include approving a new special event application process and specific event requests.
- Monthly WCFD Report
- Monthly WCPD Report
- Monthly GFAC Report
- Special Event Application process approval
- Stanley’s Dream 5k banner hanging timeframe
Finance & Revenue Committee
The Finance and Revenue Committee will discuss the pension plan investment policy and a request for proposals for health insurance. The committee will also review February 2024 financials and consider purchasing approvals.
- $44,195.58 payment to Eastern Salt
- $113,500.00 payment to Kappe Associates
- Pension Plan Investment policy discussion
- Request for proposals (RFP) for health insurance
- Approval of February 2024 Finance Committee minutes
Administration, Communication & Technology Committee
The Administration, Communication & Technology Committee will meet to consider several action items including lease options and staff training. The committee is also scheduled to review proposed amendments to the West Chester Employee Policy Manual.
- Extension of second one-year lease options with SEPTA and West Chester Railroad
- Service agreement for Verizon cable franchise fee negotiations
- Organizational and management development training
- Amendments to the West Chester Employee Policy Manual
- Approval of February 2024 meeting minutes
Parking Committee
The committee will review reports from the Director of Parking and garage management. Discussion includes the notification process for Ordinance 2022-11 regarding Adams Street.
- Director's report
- Garage management report
- Ordinance 2022-11 (Adams Street) notification process
- Approval of February 2024 meeting minutes
Public Works Committee
The committee will review monthly reports from engineering, public works, wastewater, and parks departments. Action items include approving a sewer capacity agreement and two chemical bids for the Wastewater Department.
- Sewer Capacity agreement with East Bradford Township and Aqua Pennsylvania
- Bid for soda ash for the Wastewater Department
- Bid for aluminum chloride hydroxide sulfate for the Wastewater Department
- Support for Chester Ridley Crum Watershed Stream Cleanup Event on March 16, 2024
Shade-Tree Commission
The Commission will review trees for condemnation, including two Eastern Redbuds in MSP. Members will also discuss development plans for 330 West Market Street and updates on spring street tree plantings.
- Condemnation of two Eastern Redbud trees in MSP
- Development plan review for 330 West Market Street
- Spring Street Tree Planting locations
- E. Chestnut St. (YMCA) street tree planting
- Emerald Ash Borer treatment of Blue Ash in MSP
Historical & Architectural Review Board
The Historical & Architectural Review Board will review several applications for exterior changes to properties in the Borough. These include requests for new signage, façade work, an awning, and a dining platform.
- 127 W. Gay St: Façade and Sign
- 32 N. Church St: Awning
- 15 N. Walnut St: Sign
- 17 S. Darlington St: Façade
- 16 S. Church St: Signs
Sustainability Advisory Committee
The committee will review borough updates regarding an EV Ready Ordinance. The meeting also includes discussions on a Spring Clean Up and a Green Building Checklist.
- EV Ready Ordinance update
- Spring Clean Up discussion
- Green Building Checklist discussion
Recreation Commission
The commission will hold elections for Chairperson, Vice Chairperson, and Secretary. The meeting also includes updates on the PROS Plan and several park projects, including Farley Field and Hoopes Park.
- Election of Chairperson, Vice Chairperson, and Secretary
- Steering Committee/PROS Plan update
- Hoopes Park Tennis Courts project update
- Farley Field netting and dugouts update
- Hoopes Park Racquet Center Rehabilitation update
Public Art Commission
The Commission will review a formal application for the Master’s Baker mural project and receive a status report on the Borough’s 225th Anniversary mural. The meeting also includes an advisory session regarding the Borough’s Parking Services map project and a discussion of a proposed lamp post banner program.
- Master’s Baker mural project application review
- Borough’s 225th Anniversary mural project status report
- Borough’s Parking Services map project advisory session
- Proposed sponsorship-driven Lamp Post Banner Program
Borough Council
The Borough Council will hold a public hearing regarding zoning and land development changes for electric vehicle charging stations. The meeting also includes discussions on sewer maintenance settlements and short-term rental ordinances.
- Ordinance to amend zoning and land development for electric vehicle charging stations
- Sewer maintenance settlement agreement with Spring Hill Realty – Cambridge Square Shopping Center
- Environmental covenant at 301 West Gay St and Lot #6 – Hannum Avenue lot
- Selection of members for the Historical, Tree, and Campus committees
- Discussion regarding short term rental ordinance
Borough Council
The Borough Council is considering several labor agreements for the West Chester Police Officers Association and police leadership. The agenda includes motions for equipment purchases, park renovations, and various service contracts.
- 2024-2028 labor contract between West Chester Borough and West Chester Police Officers Association
- Purchase of two WCPD patrol vehicles not to exceed $100,000 total
- Sewer maintenance settlement agreement for Spring Hill Realty – Cambridge Square Shopping Center
- Bid award to Allan Myers, LP for Taylor Run digester gas equipment and installation for $189,555
- Purchase of US Municipal equipment for $386,130
Planning Commission
The commission is reviewing a final land development plan for a two-building distribution warehouse at 611 E. Nields St. They are also discussing a proposal to consolidate four lots into one for a multi-family apartment complex at 330 West Market Street.
- Final Land Development review: 611 E. Nields St (two-building distribution warehouse)
- Final Land Development review: 330 West Market Street (four-lot consolidation for multi-family apartment complex)
- Discussion of historical building preservation and building height
- Discussion of parking lot and swimming pool/rec area issues
Historical Commission
The Commission will review a report on the Preservation Plan for West Chester’s Historic Magnolia House. Members will also discuss preparations for the May 30, 2024, Special Memorial Day item.
- Preservation Plan for West Chester’s Historic Magnolia House
- Special Memorial Day Item for May 30, 2024
- 2024 Town Tour on June 6 at the CC History Center
Smart Growth Committee
The committee will discuss zoning research recommendations and an update on the short-term rental ordinance. Members will also review development applications for multifamily housing and a warehouse project. Motions are scheduled to approve an environmental covenant and appoint borough officials.
- Zoning research and recommendations to WCPC
- Short-term rental ordinance update
- 611 E Nields St – Wyeth Property warehouses and distribution center
- Multifamily housing updates at 330 W Market St, 250 E Market St, and 410 S High St
- Motion to approve environmental covenant for 301 West Gay St
Public Safety & Quality of Life Committee
The Public Safety, Events & Quality of Life Committee will review monthly reports from West Chester Police, Fire, and Good Fellowship Ambulance services. Members will vote on a resolution for emergency service providers, approve the 2024 open air market schedule which sets local event dates, and amend the firefighter parking incentive program. The committee will also direct the Civil Service Commission to prepare promotion lists for police and fire leadership roles to maintain public safety staffing levels.
- Resolution approving West Chester Borough emergency service providers
- Approval of the 2024 open air market schedule
- Amendment to the firefighter parking incentive program
- Direction for Civil Service Commission to create eligibility lists for Lieutenant, Sergeant, and Corporal promotions
- Review of December 2023 meeting minutes
Finance & Revenue Committee
The committee will discuss recent financial reports, pension data, and a WCPD fleet vehicle plan. Action items include approving various vendor payments and a project bid for Taylor Run digester equipment.
- $189,555.00 project BID for Taylor Run digester gas equipment and installation via Allan Myers, L.P.
- $386,130 to US Municipal
- $128,937.44 to Sherwood Logan & Associates
- WCPD fleet vehicle purchasing plan explanation
- RFP for health insurance
Administration, Communication & Technology Committee
The committee will discuss the CISO Annual Report and consider several board appointments. It will also vote on using downtown streetlights for sexual assault awareness month.
- Motion to use downtown streetlights for Crime Victim Center Chester County
- Appointments to West Chester Business Improvement District and Library Board
- Discussion of CISO Annual Report
- Approval of December 2023 meeting minutes
Public Works Committee
The Public Works Committee will review monthly reports from several borough departments. The committee will also consider recommendations to order two patrol vehicles and renovate dugouts at Hoopes Park.
- Recommendation to order 2 patrol vehicles, pending finance approval
- Recommendation for renovations to dugouts at Hoopes Park
- Monthly reports from Borough Engineer and Traffic Engineer
- Monthly reports from Public Works, Wastewater, and Parks & Recreation
Parking Committee
The West Chester Parking Committee will review garage management and the Director's report. The committee will consider motions to modify residential permit areas and approve a draft lease for Lot 7 at Chestnut St and Darlington St.
- Draft lease approval for Lot 7 (Chestnut St and Darlington St)
- Resolution 2024-001 regarding residential permit areas
- Hearing scheduling for Chapter 77 & 104 Parking Program amendments
- Notification process for Ordinance 2022-11 (Adams Street)
WCCCC
The committee will review its mission, guiding principles, and subcommittee assignments. Discussions include Spring 2024 community engagement strategies and potential participation in the ITGA Annual Conference. The agenda also covers a student renter data project and unclaimed bikes on N. Scimone.
- Review of Fall 2023 report to Council
- Spring 2024 community engagement strategy
- Potential participation in the ITGA Annual Conference
- Borough and University student renter data project
- Process for unclaimed bikes on N. Scimone
Shade-Tree Commission
The Shade-Tree Commission will review multiple trees for potential removal or replanting due to poor condition. The commission will also discuss landscape plans for 330 W. Market Street and plan for the 2024 Arbor Day Event.
- Review of tree condemnations at 122 E. Biddle St., 115 Price St., and 511 Price St.
- Presentation of landscape plans for 330 W. Market Street
- Update on stump grinding in Everhart and cherry removal in MSP
- Planning for the 2024 Arbor Day Event
Planning Commission
The Planning Commission will review a land development submission for a multi-family apartment complex at 330 West Market Street. The commission will also discuss the potential cancellation of the April 23, 2024, work session and elect 2024 officers. Additionally, members will continue reviewing a zoning ordinance amendment regarding electric vehicle charging.
- Multi-family apartment complex development at 330 West Market Street
- SALDO Zoning Ordinance amendment for electric vehicle charging
- Election of 2024 Planning Commission Officers
- Discussion on cancelling the April 23, 2024, work session
Historical & Architectural Review Board
The Historical & Architectural Review Board will consider a proposed sign at 104 E. Gay St. The board will also review the minutes from the December 28, 2023 meeting.
- Sign application for 104 E. Gay St/Randall Graham
Sustainability Advisory Committee
The committee will discuss several environmental initiatives, including an EV ready ordinance and expanding plastic restrictions. Members will also review grant awards for 2024/2025 capital projects and recycling communications.
- EV Ready Ordinance
- Expanding plastic ordinance regarding cutlery and styrofoam
- Grant awards and 2024/2025 capital projects
- Dark Sky Lighting regulation via green building checklist
- Parking garage energy use and monitoring
Public Art Commission
The commission will review the revised design for the Master’s Baker mural project and receive status updates on the Borough’s 225th Anniversary mural. Members will also discuss a potential sponsorship-driven Lamp Post Banner Program.
- Review of revised Master’s Baker mural design
- Status update on Borough’s 225th Anniversary mural project
- Discussion of proposed Lamp Post Banner Program
- Election of 2024 officers (Chair, Vice Chair, and Secretary)
Historical Commission
The Commission is reviewing preparations for the West Chester 225th Anniversary in 2024. Discussions include a Memorial Day event at Chestnut Grove Cemetery and a potential preservation plan for the Magnolia House.
- West Chester 225th Anniversary coordination
- Memorial Day celebration at Chestnut Grove Cemetery
- Preservation Plan for West Chester's Historic Magnolia House
- 2024 Town Tour on June 6
West Chester Railroad Restoration
The Committee to Reestablish Rail Service to West Chester is meeting to discuss progress on the passenger rail initiative. Updates include coordination with SEPTA, the FRA, and local universities.
- SEPTA/FRA Coordination Update (RDC)
- University Coordination (Norley)
- WC Railroad Coordination (Levinn)
WCCCC
The West Chester Community Campus Committee is meeting to establish mission principles and subcommittee assignments. The agenda includes planning for Spring 2024 community engagement, Earth Day events, and a project regarding student renter data.
- Election of a new Secretary
- Spring 2024 community engagement strategy
- ITGA Annual Conference participation (June 5-7)
- Earth Day/Spring Clean-Up/Freecycle/Buy Nothing event
- Borough and University student renter data project
Shade-Tree Commission
The Commission is reviewing updates for 410 S. High Street and 330 W. Market Street. The meeting includes the introduction of a new member, election of officers, and discussion of landscape waivers.
- 410 S. High Street development update
- 330 W. Market Street preliminary approval plans
- Three landscape waivers requested for $66,000 fee
- New tree contractor: Horgan Tree Experts
Zoning & Hearing Board
The Zoning Hearing Board will consider an appeal regarding the property at 255 Dean Street. The applicants are seeking a variance to allow for two dwelling units by reducing the median lot size and relief from minimum off-street parking requirements.
- Variance request for two dwelling units at 255 Dean Street
- Request for relief from minimum off-street parking requirements
Borough Council
The council is conducting a reorganization meeting to swear in elected members and elect its President and Vice President. The agenda also includes the approval of the Borough Manager employment agreement and appointments to the Community Campus Committee.
- Swearing in of Bryan Travis, Nicole Scimone, and Bernie Flynn
- Election of Borough Council President
- Election of Borough Council Vice President
- Approval of Borough Manager employment agreement
- Appointment to the Community Campus Committee