West Chester public meetings in 2025

Zoning & Hearing Board

The board will consider a request for rear and side‑yard setback relief on property #1032‑436 N. Church St. It will also consider a request for building‑coverage relief to allow construction of an accessory dwelling unit on property #1037‑516 N. Church St. No other items are on the agenda.

• Setback relief for rear and side yard at #1032‑436 N. Church St
• Building‑coverage relief for ADU construction at #1037‑516 N. Church St

Historical & Architectural Review Board

The Historical & Architectural Review Board will consider four applications for exterior work, including roof replacements and an awning, and will approve revised meeting minutes.

• Review 2025-38: 32 N. Church St roof replacement
• Review 2025-39: 1 E. Chestnut St exterior mechanical equipment
• Review 2025-40: 104 S. High St roof replacement
• Review 2025-41: 125 W. Market St awning
• Approval of revised November 20, 2025 minutes

Historical Commission

The West Chester Historical Commission will discuss the WCU Master Plan for College Arms, review the Historic Preservation Atlas, and receive reports on the Gay Street School/Fugett project and stained glass window restoration.

• Review of WCU Master Plan for College Arms
• West Chester Historic Preservation Atlas report
• Gay Street School/Fugett Project updates
• Stained glass window project updates
• Chester County 250 Dare to Declare plans

Borough Council

The Borough Council holds a voting session including a public hearing to revise monthly sewer rates effective February 1, 2026. Under old business, the council will vote on numerous motions: parking garage revenue sharing for the Christkindl Market and future events, appointments to boards/commissions, a three-year contract with Good Fellowship Ambulance & EMS Training Institute, a contract for BS&A accounting software, purchase orders totaling over $300,000 (including $89,930 for BelforPropertyRestoration and $75,638 for Fire Line Equipment), the 2026 fee schedule, and elevation plans for a development at 210-214 W. Washington St. The council will also consider extending the sewer treatment agreement with East Bradford Township and directing the solicitor to attend a zoning hearing board.

• Public hearing to revise monthly sewer rates effective Feb 1, 2026
• Motion to approve parking garage revenue sharing with Downtown West Chester for Christkindl Market and future BID events
• Motion to enter three-year contract with Good Fellowship Ambulance & EMS Training Institute
• Motion to approve BS&A contract for accounting software
• Motion to approve purchase orders totaling over $300,000 including $89,930 for BelforPropertyRestoration and $75,638 for Fire Line Equipment

General

The West Chester Borough Council will vote on an ordinance to amend Chapter 89 of the borough code, specifically Section 89-11(B), to adjust monthly sewer rates effective February 1, 2026. The proposed rates establish a flat charge of $34.84 for the first 2,000 gallons of water used, with any usage over that amount charged at $9.25 per 1,000 gallons.

• Amending Chapter 89, Section 89-11(B) of the West Chester Code
• Setting monthly sewer rate at $34.84 for first 2,000 gallons
• Setting rate of $9.25 per 1,000 gallons for usage over 2,000 gallons
• Effective date set for February 1, 2026

Borough Council

The West Chester Borough Council will discuss and vote on multiple items including parking garage revenue sharing for the Christkindl Market, a three-year contract with Good Fellowship Ambulance, approval of the 2026 fee schedule, and several public works contracts. A public hearing on revised sewer rates is announced for December 17. The council will also consider rule changes for presentation requests and research on quorum requirements.

• Parking Committee: Motion to approve parking garage revenue sharing with Downtown West Chester for Christkindl Market and future BID events (committee 2-1)
• Finance & Revenue: Motion to enter three-year contract with Good Fellowship Ambulance & EMS Training Institute
• Finance & Revenue: Approve purchase orders totaling over $347,000 including BelforPropertyRestoration for $89,930.63
• Smart Growth: Motion to approve elevation plans for Land Development at 210-214 W. Washington St (Axel Properties)
• Public Works: Motion to approve Goose Creek Pollution Reduction Plan

Public Art Commission

The West Chester Public Art Commission will discuss the status of the America250 Mural Project, including fundraising and judging logistics. They will also review a draft agreement allowing the PAC to use the plaza at 44 West as an event space in lieu of the owner's public art installation requirement. Other items include exploring Pippen Park as an art park and approving previous meeting minutes.

• Discuss status of America250 Mural Project: call for art successful, fundraising via restaurant night, judging session planned
• Review draft agreement for PAC to use 44 West plaza as event space in place of public art requirement
• Discuss Michael Hartman's ideas: utilize Pippen Park as an Art Park
• Highlight local artists through PAC social media
• Approval of October and November 2025 meeting minutes

Planning Commission- Voting

The West Chester Planning Commission will hold a public hearing on a zoning relief request for an accessory dwelling unit at 516 N. Church St. The commission will also consider adopting the 'Parks for All' park and recreation plan update, continue discussions on the 210-214 W. Washington St. development and a preservation ordinance, and review several planning topics including mandatory parkland dedication and zoning ordinances.

• ZHB #1037-516 N. Church St. – seeking relief from building coverage to construct an ADU
• Resolution to adopt 'Parks for All: The West Chester Borough Park, Recreation and Open Space Plan' update
• Continued discussion on 210-214 W. Washington St. (Axle Square Properties)
• Discussion of a preservation ordinance
• Discussion of mandatory dedication of parkland

WCCCC

The West Chester Community Campus Committee will hold a routine meeting with public comment, approval of past minutes, and updates from the Borough (including one application for an at-large representative) and the University (supporting the WCU Resource Pantry and upcoming Commencement). The committee will also discuss priority projects and set its 2026 meeting schedule to the fourth Tuesday of each month, with the next meeting on January 27.

• One application received for WCCCC at-large representative
• University updates: support for WCU Resource Pantry and Commencement on December 12-13
• Approval of meeting minutes to date
• Priority projects discussion
• Set 2026 meeting schedule: fourth Tuesday of each month, next on January 27

Finance & Revenue Committee

The Finance & Revenue Committee will consider a public hearing on February 1, 2026, to revise monthly sewer rates. The body will also vote on funding for Good Fellowship Ambulance, a new accounting software contract, and a 2026 fee schedule.

• Public Hearing: Sewer rates to be revised effective February 1, 2026
• Funding Partnership Proposal with Good Fellowship Ambulance & EMS Training Institute
• Motion to approve BS&A contract for accounting software
• Motion to approve 2026 Fee Schedule
• Purchase orders totaling $321,418.85

The Finance & Revenue Committee approved the November 2025 meeting minutes. It also approved a series of purchase orders, a funding partnership with Good Fellowship Ambulance & EMS Training Institute, a contract for accounting software, the award of a bid for electrical substation equipment at Goose Creek, an extension of the sewer treatment agreement with East Bradford Township, and the 2026 fee schedule. All motions passed with a 3-0 vote.

• Approved November 2025 meeting minutes (3-0)
• Approved purchase orders for 11 items (3-0)
• Approved funding partnership with Good Fellowship Ambulance & EMS Training Institute (3-0)
• Approved BS&A contract for accounting software (3-0)
• Approved award of bid for electrical substation equipment at Goose Creek (3-0)
• Approved extension of sewer treatment agreement with East Bradford Township (3-0)
• Approved 2026 fee schedule (3-0)

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will discuss an amendment to Chapter 80 covering peddling, soliciting, and handbills, and will approve the November 2025 meeting minutes. New business includes a discussion of traffic‑calming solutions and a motion to have the Civil Service Commission develop an eligibility list for Police Officer, Police Corporal, and Police Sergeant positions after Sgt. McFarlane retires on December 22, 2025. The meeting also includes a community food‑drive announcement for the West Chester Food Cupboard.

• Discuss amendment to Chapter 80 – Peddling, Soliciting, Handbills
• Approve November 2025 meeting minutes
• Discuss traffic calming solutions
• Motion to direct Civil Service Commission to create eligibility list for Police Officer, Police Corporal, and Police Sergeant positions
• Collect canned goods for West Chester Food Cupboard at Borough Hall

The committee approved the November 2025 meeting minutes with a 3-0 vote. An amendment to Chapter 80 concerning peddling, soliciting, and handbills was tabled. The committee also approved a motion directing the Civil Service Commission to develop an eligibility list for Police Officer, Police Corporal, and Police Sergeant positions following Sgt. McFarlane's retirement effective Dec. 22, 2025.

• Approved November 2025 meeting minutes (3-0)
• Amendment to Chapter 80 – Peddling, Soliciting, Handbills tabled
• Approved motion to direct Civil Service Commission to create eligibility list for police officer, corporal, and sergeant positions

Smart Growth Committee

The Smart Growth Committee will consider final approval of elevation plans for a land development project. Members will also review HARB applications for property repairs and signage, and determine if a solicitor is needed for a zoning hearing.

• Elevation plans for Land Development project at 210-214W. Washington St (Axel Properties)
• Zoning Hearing Board attendance for 516 N. Church St regarding ADU building coverage requirements
• HARB application 2025-36: 39 W. Gay St sign and front door color change
• HARB application 2025-37: 29 S. Darlington St repairs and roof replacement

The Smart Growth Committee approved the November 8, 2025 meeting minutes. It approved elevation plans for 210‑214 W. Washington St and the related land development submission. The committee recommended that the solicitor attend the zoning hearing for an ADU at 516 N. Church St. It also approved two HARB Certificate of Appropriateness applications.

• Approved November 8, 2025 Smart Growth Committee minutes (3-0)
• Approved elevation plans for 210‑214 W. Washington St (3-0)
• Recommended solicitor attend Zoning Hearing Board #1037‑516 N. Church St (3-0)
• Approved HARB Certificate of Appropriateness 2025‑36 for 39 W. Gay St (3-0)
• Approved HARB Certificate of Appropriateness 2025‑37 for 27‑29 S. Darlington St (3-0)

Railroad Restoration Committee

The Committee to Reestablish Rail Service to West Chester meets to review open action items, including a planned meeting with the Chester County Planning Commission director, a letter-writing campaign, and student transit surveys. They also discuss a priority item: meeting with state Senator Kane's staff to apply for grants for a pedestrian bridge. A quarterly briefing to Borough Council is scheduled for January 2026.

• Meeting with Sen. Kane's staff to apply for state grants for the pedestrian bridge (item 43)
• Develop a template for a letter-writing campaign to major stakeholders (item 20)
• Coordinate ridership updates with DVRPC for next grant cycle starting July 2026 (item 22)
• Finalize student/resident transit surveys separated by school (WCU, Cheyney, Westtown) (item 35)
• Quarterly briefing to Borough Council on financial plan and project phasing (items 42, 45)

The committee approved the October and November 2025 meeting minutes. It decided to continue using conservative ridership estimates after DVRPC declined to update the study. The committee chose a traditional engineering‑first approach for the Wawa pedestrian bridge, noting design‑build is incompatible with state grant requirements. Jordan Norley will step down from the committee while remaining an advisor, and the committee will compile a summary of borough financial contributions from the 2018 and 2021 studies as requested by council.

• Approved October and November 2025 meeting minutes
• Continued using conservative ridership estimates
• Selected traditional engineering‑first model for Wawa pedestrian bridge
• Jordan Norley will step down from committee, remain advisor
• Will compile summary of borough financial contributions (2018, 2021 studies)

Administration, Communication & Technology Committee

The ACT Committee will hear a quarterly cybersecurity report from the Chief Information Security Officer and an annual report from the Transportation Advisory Committee. They will discuss creating a policy for outside groups wishing to present to Borough Council, and a tabled discussion on Sunshine Act and meeting attendance. The committee will also approve the 2026 meeting schedule and November 2025 meeting minutes.

• Quarterly cybersecurity report from Chief Information Security Officer William Mann
• Annual report from Transportation Advisory Committee (John O'Brien)
• Discussion of policy for presentation requests to Borough Council
• Discussion of Sunshine Act and meeting attendance (tabled from November Borough Council meeting)
• Approve 2026 meeting schedule

The committee approved the November 2025 meeting minutes unanimously (3‑0). It adopted a new policy, with amendments, governing presentation requests from outside groups, also unanimously (3‑0). The 2026 meeting schedule was approved unanimously (3‑0). Discussion of the Sunshine Act was tabled for further research.

• Approved November 2025 meeting minutes (3‑0)
• Approved presentation‑request policy with amendments (3‑0)
• Approved 2026 meeting schedule (3‑0)
• Sunshine Act discussion tabled

Parking Committee

The Parking Committee will consider two motions: approving a Wayfinding Phase 2 sign as a 2026 capital project, with a choice between three sign types, and approving a request from Downtown West Chester to share parking garage revenue for the Christkindl Market and all future events in the Central Business District under the new Special Event Parking Policy. The committee will also vote on approving the November 2025 meeting minutes.

• Motion to approve Wayfinding Phase 2 sign – 2026 Capital project (choose between 3 sign types)
• Motion to approve request from Downtown West Chester to share parking garage revenue for Christkindl Market and all future BID events
• Motion to approve November 2025 Parking Committee meeting minutes
• Garage management report and Director’s report (attachments)
• Announcement of canned food collection for West Chester Food Cupboard

The committee approved the November 2025 meeting minutes by a 3-0 vote. It also approved the Wayfinding Phase 2 sign project for 2026, again 3-0. A motion to share parking garage revenue for the Christkindl Market and future downtown events was approved by a 2-1 vote.

• Approved November 2025 Parking Committee minutes (3-0)
• Approved Wayfinding Phase 2 sign project (3-0)
• Approved garage revenue sharing for Christkindl Market and future BID events (2-1)

Transportation Advisory Committee

The Transportation Advisory Committee will discuss and refine a scoring matrix to prioritize sidewalk improvements, starting with Wards 2 and 4. They will also receive updates on the ongoing Transportation Survey, including pop-up events and digital outreach. The meeting includes a report from the Transportation Management Association of Chester County (TMACC) and approval of prior minutes.

• Sidewalk Prioritization Scoring Matrix criteria for Wards 2 and 4
• Update on Transportation Survey pop-up events and digital outreach
• Plan for survey bundles at community hubs
• Update from Transportation Management Assoc of Chester County (TMACC)
• Approval of November 11 meeting minutes

Public Works Committee

The Public Works Committee will meet to vote on the adoption of the Goose Creek Pollution Reduction Plan. The body will also consider several short-term contract extensions for maintenance services. Reports from engineers, public works, wastewater, and parks and recreation are scheduled for review.

• Adoption of Goose Creek Pollution Reduction Plan
• 60-day tree maintenance services contract
• 60-day extension of custodial services contract
• 60-day extension of traffic signal maintenance

The committee approved the November 2025 meeting minutes with a 3‑0 vote. It also approved the Goose Creek Pollution Reduction Plan, a five‑year storm‑water management update required by the DEP, by a 3‑0 vote. Finally, the committee approved contract extensions for custodial services, tree maintenance, and traffic signal maintenance, also by a 3‑0 vote.

• Approved November 2025 minutes (3‑0)
• Approved Goose Creek Pollution Reduction Plan (3‑0)
• Approved contract extensions for Custodial Services, Tree Maintenance, and traffic signal maintenance (3‑0)

Tree Commission

The West Chester Tree Commission will vote on condemning five trees at various addresses, including a dead cherry and a half-dead sycamore, and consider a request to plant street trees at a property owner's expense at 211 Dean St. They will also discuss a change in borough staff responsibility for trees, the fall tree planting update, bidding for 2026 contracts, and the 2026 tree expense budget.

• Proposed condemnation of five trees: 245 E. Chestnut St. (dead cherry), 415 W. Washington St. (half-dead sycamore), 120 S. Walnut St. (dead Norway maple), 215 W. Miner (pin oak), 201 N. Adams (ginko)
• Request to plant street trees at property owner's expense at 211 Dean St
• Discussion of change in borough staff responsibility for trees
• Status of soliciting bids for 2026 tree pruning/removal & planting contracts
• Review of 2026 tree expense budget

The commission approved the November 5 minutes unanimously. It voted to condemn a lilac at 115 S. Darlington and a cherry at 501 S. High Street, ordering each be replaced. Requests concerning trees at 507 N. High Street and 624 N. Walnut Street were unanimously tabled until the new borough arborist, John Hosbach, assumes duties in January 2026.

• Approved November 5 minutes (unanimous)
• Tabling request for 507 N. High Street trees until Jan 2026 (unanimous)
• Condemned tree at 115 S. Darlington and approved replacement (unanimous)
• Condemned tree at 501 S. High Street and approved replacement (unanimous)
• Tabling request for 624 N. Walnut Street tree until Jan 2026 (unanimous)

Recreation Commission

The Parks Special Events Commission will discuss adding plaques to park benches and planning the 2026 Halloween Parade. The group will also review the PROS Plan Final adoption process and approve minutes from September and October.

• Discussion on park bench plaques
• Halloween Parade 2026 planning
• Approval of September and October 2025 minutes
• Review of PROS Plan Final adoption process
• Park assignment updates

Planning Commission- Voting

The Planning Commission will vote on a final recommendation for a development at 210-214 W. Washington St and on a resolution to adopt the 'Parks for All' park, recreation, and open space plan update. They will also discuss a zoning relief request for parking at 304 W. Lafayette St, continue review of a sketch plan at 615-617 S. Walnut St, and consider the 2026 meeting calendar. Citizen comments are invited on non-agenda items.

• ZHB #1034 for 304 W. Lafayette St seeking setback relief for parking spaces
• Final review and recommendation for 210-214 W. Washington St development
• Sketch plan discussion for 615-617 S. Walnut St
• Resolution to adopt the 'Parks for All' park, recreation, and open space plan update
• Approval of October 2025 minutes and 2026 meeting calendar (moving work sessions to first Monday)

Zoning & Hearing Board

The West Chester Zoning & Hearing Board will review two development requests. One is a continuation of a rear and side‑yard setback relief for 436 N. Church St, which has been moved to the January meeting. The other is a building‑coverage relief request for constructing an accessory dwelling unit at 516 N. Church St. The meeting also includes standard procedural items such as a call to order and a request to add items not on the agenda.

• Setback relief request for rear and side yard at 436 N. Church St (continued to Jan ZHB)
• Building‑coverage relief request for an ADU at 516 N. Church St
• Request to add items not on the agenda

Historical & Architectural Review Board

The Historical & Architectural Review Board will review two applications for property alterations in the historic district: a sign and door change at 39 W. Gay St and window repairs and roof replacement at 27-29 S. Darlington St. The board will also discuss approving revised minutes from September and October 2025 meetings.

• Application 2025-35: Sign/door change at 39 W. Gay St (Tara Torrence)
• Application 2025-36: Windows repair and roof replacement at 27-29 S. Darlington St (Mark Lieberman)
• Discussion and approval of revised September 25, 2025 and October 30, 2025 meeting minutes

Historical Commission

The West Chester Historical Commission will meet to review reports on the Gay Street School/Fugett Project and the West Chester Historic Preservation Atlas. The body will also discuss the status of stained glass windows at Reynolds Hall and the annual report.

• Approval of October 2025 minutes
• Reynolds Hall stained glass window update
• West Chester Historic Preservation Atlas report
• Gay Street School/Fugett Project update
• Chester County History Center & CCHPN dues

The West Chester Historical Commission approved the October 2025 meeting minutes with a 6‑0 vote, pending two minor corrections. No other motions were decided during the November 20 meeting; the remaining agenda items were reports and plans for future work.

• Approved October 2025 minutes (6-0 vote, pending minor corrections)

Borough Council

The Borough Council will vote on the 2026 municipal budget. Council members will also consider several zoning amendments, a five‑year agreement with the West Chester Business Improvement Authority, and multiple purchase orders totaling over $70,000. Additional items include scheduling public hearings on the 2026 tax ordinance and sewer tax rates.

• Adoption of the Borough of West Chester 2026 budget
• Amendments to Zoning Chapter 112: parking for three‑vehicle spaces, definitions of “alley” and “unified residential development,” and revised dimensional requirements in the Town Center district
• Approval of a five‑year legal agreement between the West Chester Business Improvement Authority and the Borough
• Approval of purchase orders: Butts Tickets $24,000; Portnoff $10,366.16; Univar Solutions $13,500; Usalco $15,280; Munibilling $19,020
• Scheduling public hearings on Dec 17 2025 to adopt the 2026 tax ordinance and sewer tax rates

Public Hearings

This meeting is a public hearing to consider three zoning ordinance amendments: one regarding parking areas for three or more vehicles, another adding definitions and permitting unified residential development in the Town Center district, and a third revising dimensional requirements in that district. The council will also hold a public hearing to adopt the 2026 Borough of West Chester Budget. No decisions are made during this hearing; it is for public comment before a future vote.

• Amendment to zoning code Section 112-602.P on parking areas for three or more vehicles
• Adding definitions of 'alley' and 'unified residential development' and permitting unified residential development in the TC Town Center district
• New Section 112-916 with standards for unified residential development
• Amendment to Section 112-309.B revising dimensional requirements in the TC Town Center district
• Public hearing and adoption of the 2026 Borough of West Chester Budget

Borough Council

Council hears quarterly railroad restoration report and library annual report, then considers multiple motions including creating an America 250 Committee, approving a legal agreement with the Business Improvement Authority, setting public hearings on the 2026 budget and zoning code changes, and authorizing a grant application for Phase II of the Gay Street Closure Project.

• Public hearing scheduled for November 19 to adopt the 2026 Borough budget
• Motion to schedule public hearings on the 2026 tax ordinance and sewer tax rates
• Motion to approve a resolution applying for a DCED grant for Phase II of the Gay Street Closure Project
• Public hearings announced to amend zoning code: parking areas, definitions, and TC district dimensional requirements
• Motion to approve purchasing requests totaling over $82,000 (Butts Tickets, Portnoff, Univar Solutions, Usalco, Munibilling)

Planning Commission- Work Session

The West Chester Planning Commission will vote on a resolution to adopt a plan update titled 'Parks for All: The West Chester Borough Park, Recreation and Open Space'. They will also continue discussions on a preservation ordinance and review a zoning hearing board request for setback relief at 304 W. Lafayette St. Additionally, the commission will discuss a sketch plan for 615-617 S. Walnut St and explore a small lot in the Town Center zoning district.

• Resolution to adopt 'Parks for All' park, recreation and open space plan update
• ZHB #1034 – 304 W. Lafayette St. – request for setback relief for parking spaces
• 615-617 S. Walnut St – sketch plan discussion (old business)
• Continued discussion of preservation ordinance
• Sketch plan exploration for small lot in Town Center zoning district

WCCCC

The West Chester Community Campus Committee will review university updates, including a pilot program that adds later evening runs to the Exton train shuttle through the end of the spring semester. The committee will also consider membership vacancies for both borough and university representatives and discuss priority community projects. Additional agenda items include approval of meeting minutes, public comments, and a previously approved WCCCC ordinance.

• Approval of meeting minutes to date
• University update: extended evening hours for Exton train shuttle, additional runs, pilot through end of spring semester
• Membership vacancies for borough positions (at‑large resident, Ward 4 resident, business owner, student rental permit holder) and university representatives
• Priority projects: Good Neighbor/Service Events, Communication, Transportation
• WCCCC ordinance approved on October 15

Finance & Revenue Committee

The Finance & Revenue Committee will review and recommend approval of a resolution for a DCED Local Share Account grant application for Phase II of the Gay Street Closure Project. The committee will also consider several purchasing requests totaling over $82,000 and receive a 2026 budget update ahead of a public hearing on November 19.

• Resolution to apply for DCED Local Share Account grant for Phase II of Gay Street Closure Project
• Purchasing requests: Butts Tickets $24,000, Portnoff $10,366.16, Univar Solutions $13,500, Usalco $15,280, Munibilling $19,020
• Public hearing scheduled for November 19 to adopt the 2026 Borough budget
• Director’s report on monthly financials and 2026 budget update provided as attachments
• Approval of October 2025 meeting minutes

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will consider a motion to set a public hearing on Dec. 17, 2025 to adopt an amendment to Chapter 80 on peddling, soliciting, and handbills. It will also approve the October 2025 meeting minutes and review budget comments from the fire, police, and ambulance departments. Additional discussion will cover holiday and special‑event safety planning, a special event permit for the Stanley's Dream 5K race on Jan. 1, 2026, and trash‑receptacle locations in the southeast quadrant.

• Motion to schedule public hearing Dec. 17, 2025 for Chapter 80 amendment
• Approve October 2025 meeting minutes
• Review special event permit for Stanley's Dream 5K race (Jan. 1, 2026)
• Discuss holiday and special‑event public‑safety planning with WCU
• Discuss trash‑receptacle locations in SE quadrant

Smart Growth Committee

The Smart Growth Committee will discuss amending Chapter 112-314 Planned University Campus District in relation to the College Arms student housing redevelopment, and propose amendments to sign regulations and zoning code sections affecting parking, definitions, and dimensional requirements. The committee will also consider directing the solicitor to attend the Zoning Hearing Board for two properties and approve HARB certificates of appropriateness.

• Discuss amending Chapter 112-314 Planned University Campus District for College Arms student housing redevelopment
• Public hearings announced for Nov 19: amending Zoning Code 112-602.P on parking areas, 112-202 definitions, 112-304 permitted uses, and 112-309.B dimensional requirements in TC district
• Discuss amendment to Chapter 112-702 Sign Regulations to allow HARB to substitute appropriate materials
• Consider directing solicitor to Zoning Hearing Board for 436 N. Church St (decrease setbacks) and 304 W. Lafayette St (parking relief)
• Motion to approve HARB applications for 34 S. High St (sign & café seating barrier) and 123 N. Church St (exterior renovation)

Railroad Restoration Committee

The Committee to Reestablish Rail Service to West Chester meets to review open action items, including a draft financial plan and ridership updates. The group will also coordinate with SEPTA and discuss applying for state grants for a pedestrian bridge.

• Review of open action items, including ridership updates and a draft financial plan
• Update on coordination with SEPTA for Wawa Line ridership data
• Discussion on applying for state grants for a pedestrian bridge
• Presentation to Media scheduled for November 13, 2025
• Next meeting scheduled for December 10, 2025

The committee did not have a quorum, so the October meeting minutes will be approved at the December meeting. Members reviewed updates on the five‑year financial plan, equipment options, track rehabilitation needs, university outreach, and nonprofit formation. No formal approvals, denials, or votes were recorded during this session.

• Quorum not met; October minutes approval deferred to December meeting

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee approved the creation of an America 250 Committee to plan 2026 semi quincentennial events and returned a policy for presentation requests to staff for further work.

• Approved creation of America 250 Committee for 2026 events
• Returned presentation policy to staff for additional work
• Approved October 2025 meeting minutes
• Quarterly Data Management report completed

Parking Committee

The Parking Committee will vote on approving sign types for the Wayfinding Phase 2 capital project in the 2026 budget, choosing among three options. The committee will also consider approval of the October 2025 meeting minutes and receive reports from garage management and the Director of Parking Services. A canned goods drive for the West Chester Food Cupboard is announced.

• Motion to approve budget for Wayfinding Phase 2 sign types – 2026 Capital project, with three sign type options to choose from.
• Motion to approve October 2025 Parking Committee meeting minutes.
• Garage management report and Director's report to be presented.
• Canned goods collection for West Chester Food Cupboard at Borough Hall.

Transportation Advisory Committee

The Transportation Advisory Committee will review survey materials and a sidewalk scoring matrix. The group plans to update Borough Council on a transportation survey and discuss pop-up events.

• Review of DVRPC 'Connecting the DOTS' program materials
• Review of sidewalk prioritization scoring matrix
• Discussion of pop-up event planning and survey distribution
• Update from Transportation Management Assoc of Chester County (TMACC)
• Discussion of Chesco Urban Centers Forum

Public Works Committee

The committee will vote on a resolution establishing a sewer connection and capacity policy for the Goose Creek Wastewater Treatment restricted flow area. It will also discuss procedures for Special Events Applications. Approval of September and October 2025 meeting minutes is on the agenda. Various departmental reports are attached for review.

• Motion to approve resolution for sewer connection and capacity policy at Goose Creek Wastewater Treatment – restricted flow area
• Discussion of Special Events Application procedures and communication processes
• Approval of September and October 2025 Public Works Committee meeting minutes

Tree Commission

The Tree Commission is meeting to discuss tree planting requests and potential tree condemnations. The body will also review the 2026 tree expense budget and the status of pruning and planting contracts.

• Request to plant street trees at 211 Dean St at owner's expense
• Proposed condemnations for trees at 245 E. Chestnut St., 415 W. Washington St., 120 S. Walnut St., 215 W. Miner, and 201 N. Adams
• Review of 2026 Tree Expense Budget
• Status of bids for 2026 Tree Pruning/Removal & Planting Contracts
• Review of Condemned Tree Report as of 9/30/25

Historical & Architectural Review Board

The West Chester Historical & Architectural Review Board will consider two applications for exterior modifications. One proposes a sign, door decal, and railing for café seating at 34 S. High St. The other proposes an exterior paint color change for Kooma Restaurant at 123 N. Church St. The board will also vote to approve the September 25, 2025 meeting minutes.

• Application 2025-32 – sign/door decal and railing for café seating at 34 S. High St
• Application 2025-33 – exterior paint color change for Kooma Restaurant at 123 N. Church St
• Approval of September 25, 2025 meeting minutes

Recreation Commission

The West Chester Parks Special Events Commission will discuss the final PROS Comprehensive Plan and the steps required for its adoption by the Borough Council. The meeting also includes a new business item about a "Santa at the Square" event and updates on park assignments. Minutes from the September 2025 meeting will be approved.

• Approval of September 2025 meeting minutes
• Discussion of PROS Plan Final adoption process and required public meetings
• New business: proposal for a Santa at the Square event
• Review and confirmation of park assignment responsibilities

Planning Commission- Voting

The Planning Commission will meet to approve minutes and discuss open issues regarding Town Center zoning and West Chester University's Master Plan. The agenda includes a redevelopment sketch plan for 615-617 S. Walnut St and a redevelopment proposal for 236 E. Gay St.

• Approval of September 30, 2025 meeting minutes
• Town Center (TC) Dimensional Requirements ordinance
• West Chester University Master Plan (700 S. High St)
• 236 E. Gay St redevelopment in TC Zoning District
• 615-617 S. Walnut St sketch plan

Zoning & Hearing Board

The Zoning Hearing Board will consider three notices. The first is a request for rear and side yard setback relief at 436 N. Church St., which has been continued to the November 24, 2025 meeting. The second notice concerns curbing relief in the alley at 740 S. Matlack St. The third notice is the withdrawal of an application for 124 E. Chestnut St., so no hearing will be held.

• 436 N. Church St. – rear and side yard setback relief (continued to Nov 24, 2025)
• 740 S. Matlack St. – curbing relief in alley
• 124 E. Chestnut St. – application withdrawn, no hearing

Planning Commission- Work Session

The West Chester Borough Council Work Session will review several planning items, including the Town Center Dimensional Requirements ordinance, the Unified Residential Development Use ordinance, and the West Chester University Master Plan for 700 S. High St. The council will also consider a new redevelopment proposal for 236 E. Gay St located in the Town Center zoning district. No final decisions are noted in the agenda.

• Town Center (TC) Dimensional Requirements ordinance
• Unified Residential Development Use ordinance
• 700 S. High St, West Chester University Master Plan
• 236 E. Gay St – redevelopment in TC zoning district

Historical Commission

The Historical Commission will meet to receive reports on several local preservation efforts. The agenda includes updates on the West Chester Historic Preservation Atlas and various site projects.

• West Chester Historic Preservation Atlas report
• Gay Street School/Fugett Project
• Reynolds Hall
• WCU Master Plan - College Arms
• History Center Bill

Borough Council

The council will conduct public hearings on Comcast’s franchise performance, a regulation amendment for the Community Campus Committee, and the reauthorizing of the West Chester Business Improvement District five‑year plan. It will vote on motions including the preliminary budget, contracts with Butts Ticket Systems/ParkMobile for parking payment services, and purchase requests totaling $96,722.02. Additional items include motions on zoning amendments for 210‑214 W. Washington St and a unified residential development use zoning amendment scheduled for a public hearing on November 19.

• Public Hearing on Comcast’s past performance under its current franchise agreement
• Motion to approve contract with Butts Ticket Systems/ParkMobile for on‑street parking payment services
• Motion to approve purchasing requests: All Event Party Rentals $12,185.45; Butts Tickets $40,000.00; USALCO $15,280.00; Cody $18,536.57; Horgan Tree Experts $10,720.00 (total $96,722.02)
• Motion to approve resolution for Final Land Development at 210‑214 W. Washington St (eight townhouse community in NC‑2 zoning district)
• Motion to amend Zoning Code to add Unified Residential Development Use Zoning and related definitions, with a public hearing scheduled for November 19

General

The Borough Council will conduct three public hearings. These sessions cover Comcast's performance under its franchise agreement, regulations for the Community Campus Committee, and the West Chester Business Improvement District five-year Final Plan.

• Public hearing on Comcast's performance under its current franchise agreement
• Public hearing to amend regulations in Subsection 3-38.T regarding the Community Campus Committee
• Public hearing to enact an Ordinance reauthorizing the West Chester Business Improvement District five-year Final Plan

Transportation Advisory Committee

The committee is reviewing materials for the DVRPC “Connecting the DOTS” program, including a community survey and pop-up event plans. Members are also evaluating a scoring matrix used to prioritize sidewalk improvements across all wards. The body plans to update the Borough Council regarding the transportation survey in November.

• Review of DVRPC “Connecting the DOTS” mailable survey and handout
• Evaluation of Sidewalk Prioritization Scoring Matrix and WCB Sidewalk Map
• Discussion of the NEVI plan for fast chargers in Pennsylvania
• Update on the Chesco Urban Centers Forum

The Transportation Advisory Committee approved the September 2025 meeting minutes unanimously. No other actions were formally approved; members discussed the DVRPC "Connecting the Dots" survey, sidewalk prioritization scoring, and upcoming outreach events, but no votes were taken on those items.

• Approved September 2025 TAC minutes (unanimous)

Borough Council

The Borough Council will consider approving the 2026 Preliminary Budget and a final land development plan for eight townhouses at 210-214 W. Washington St. Other actions include contracts for parking payment services, a trash/recycling contract for Bicentennial Garage, and revisions to solicitation permit background checks. Public hearings are scheduled for the following day on Comcast franchise performance, zoning amendments, and the Business Improvement District.

• Motion to approve 2026 Preliminary Budget
• Motion for final land development of eight townhouses at 210-214 W. Washington St
• Motion to approve contract with Butts Ticket Systems/ParkMobile for on-street and garage parking services
• Motion to approve trash/recycling contract with Blosenski for Bicentennial Garage retail spaces
• Motion to revise Chapter 80 on background checks for solicitation permits

WCCCC

The West Chester Community Campus Committee will meet to approve past minutes, receive updates from the borough and West Chester University, and discuss priority projects including transportation and communication. The agenda includes a proposed change to the meeting night.

• Approval of meeting minutes
• West Chester University football game update (Oct 25 vs. Kutztown)
• Priority projects: service events, communication, and transportation
• Homecoming/Family Weekend debrief
• Proposal to change meeting night

Finance & Revenue Committee

The Finance & Revenue Committee will review the Finance/Administration Department's 2026 preliminary budget and monthly financials. The body will also consider approving several purchase orders exceeding $10,000.

• Finance/Administration Department 2026 preliminary budget
• Purchase request for Butts Tickets: $40,000.00
• Purchase request for Cody: $18,536.57
• Purchase request for USALCO: $15,280.00
• Purchase request for All Event Party Rentals: $12,185.45

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will meet to discuss revisions to Chapter 80 regarding background checks for solicitation permits and prior approval for fixed locations. The committee will also review monthly budget reports from the fire department, police department, and ambulance club.

• Proposed revisions to Chapter 80-3 regarding background checks for solicitation permits
• Proposed revisions to Chapter 80-10 regarding prior approval for fixed locations
• Monthly WCFD budget report
• Monthly WCPD budget report
• Monthly GFAC budget report

Smart Growth Committee

The Smart Growth Committee will review a proposal for an eight-townhouse community and several zoning ordinance amendments. The body is also discussing changes to sidewalk use permits and sign regulations. Members will determine if a solicitor is needed for specific Zoning Hearing Board appeals.

• Final Land Development for eight townhouses at 210-214 W. Washington St
• Ordinance amendment for College Arms student housing redevelopment
• Proposed amendment to Chapter 95-11B to allow planters and tables on sidewalks
• HARB sign applications for 225 E. Market St, 220 W. Gay St, and 16 S. Church St
• Zoning relief appeals for 1035-740 S. Matlack St and 1036-124 E. Chestnut St

Railroad Restoration Committee

The Committee to Reestablish Rail Service to West Chester will review open action items including confirming the WC-Wawa Rail Service is included in the Chester County Transportation Priority Plan and the 2025 PA State Rail Plan. Members will also discuss ridership studies with DVRPC, a resident survey, and a meeting with Senator Kane's staff regarding a pedestrian bridge grant. The committee will receive updates on railroad coordination and the FOR WC 501(c)3 nonprofit.

• Confirm WC-Wawa Rail Service in Chester County Transportation Priority Plan (due 10/15/2025)
• Confirm WC-Wawa Rail Service in 2025 PA State Rail Plan (follow-up ongoing)
• Develop template for letter-writing campaign in support of rail service
• Discuss ridership studies with DVRPC in concert with TAC
• Quarterly briefing to Borough Council on 10/14/2025

The committee reviewed and unanimously approved the September 10, 2025 meeting minutes. Members reaffirmed the pedestrian bridge on Route 1 as the critical first‑phase element of the rail restoration project. No other formal votes were recorded, and the group continued work on listed action items for the upcoming months.

• Approved September 10, 2025 meeting minutes (unanimous)
• Reaffirmed pedestrian bridge as critical first‑phase element (no vote)

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will approve September 2025 meeting minutes, continue discussion on special event fee procedures, consider a resolution to join the Pennsylvania Audubon Society Bird Town program, and announce three public hearings scheduled for October 15, 2025.

• Public hearing on October 15, 2025 for comments on Comcast's past performance under its current franchise agreement
• Public hearing on October 15, 2025 to amend regulations in Subsection 3-38.T – Community Campus Committee
• Public hearing on October 15, 2025 to enact an ordinance reauthorizing the West Chester Business Improvement District five-year Final Plan
• Motion to approve a resolution for participation in the Pennsylvania Audubon Society Bird Town Program
• Discussion of special event procedures for discounted fee and definition of public events

The Administration, Communication & Technology Committee approved the September 2025 meeting minutes with a 2-0 vote. It also approved a resolution to participate in the Pennsylvania Audubon Society Bird Town program, again by a 2-0 vote. No other actions were decided; discussion on special event procedures continued.

• Approved September 2025 meeting minutes (2-0)
• Approved resolution to join PA Audubon Society Bird Town program (2-0)

Parking Committee

The Parking Committee will consider approving two contracts with Butts Ticket Systems/ParkMobile for on-street and garage payment services, a lease renewal for West Chester United Methodist Church at High Street Lot, and a trash/recycling contract for Bicentennial Garage retail spaces. They will also discuss reinstating revenue sharing with event holders and receive reports on garage management and the 2026 Parking Department budget.

• Motion to approve contract with Butts Ticket Systems/ParkMobile for on-street parking and lot payment services
• Motion to approve contract with Butts Ticket Systems/ParkMobile for garage reservation and parking services
• Motion to approve 2-year lease renewal for West Chester United Methodist Church at High Street Lot
• Motion to approve trash/recycling contract with Blosenski for retail spaces at Bicentennial Garage
• Discuss reinstating previously approved revenue sharing with event holders

Public Works Committee

The West Chester Public Works Committee will receive reports on the 2026 budgets for Public Works, Wastewater, and Parks & Recreation. They will also discuss an amendment to Chapter 102 concerning trees. No decisions are listed beyond reviewing these reports and the tree amendment.

• Public Works 2026 budget (attachment)
• Wastewater 2026 budget (attachment)
• Parks & Recreation 2026 budget (attachment)
• Amendment to Chapter 102 Trees

Tree Commission

The commission will approve the September 3 meeting minutes and consider a member‑initiated condemnation to remove and replace a Pin Oak at 19 S Church. It will review the latest condemned tree report and give status updates on pruning in Everhart, Marshall Square, and Hoopes Parks, as well as on the tree ordinance, fall planting, and website information. Draft documents for the 2025 annual report, a 2026 action plan, and 2026 objectives will also be discussed.

• Condemnation: remove & replace Pin Oak at 19 S Church (member‑initiated)
• Tree pruning status update for Everhart, Marshall Square & Hoopes Parks
• Update to the Tree Ordinance
• Fall tree planting program update
• Draft 2026 Tree Commission objectives

Planning Commission- Voting

The Planning Commission will meet to review open issues regarding residential development and preservation. The body will also discuss a project at 700 S. High St for West Chester University.

• Unified Residential Development Use
• Preservation Ordinance
• 700 S. High St, West Chester University

Historical & Architectural Review Board

The Historical & Architectural Review Board will review three applications for signs and revised sign designs. The board will also consider the approval of the August 28, 2025 meeting minutes.

• Sign application for 225 E. Market St (Maureen Helms)
• Revised sign design for 202 W. Gay St (Alonzo Adams)
• Sign application for 16 S. Church St (Victoria Pietrowski)

Recreation Commission

The commission is discussing the timeline for the adoption of the Borough’s PROS Plan, targeting November. Members will also review updates on the 2025 budget and the Halloween Parade.

• Review of the final PROS Plan completed by JMT/Toole Recreation Planning
• Status of DCED grant for JOG Park Phase 1 with awards expected Q1 2026
• Notification of denied PPFC grant of up to $30k for JOG Park
• 2025 Budget update and timeline
• Halloween Parade 2025 update

Planning Commission- Work Session

The Planning Commission will hold a work session to discuss the 2026 Comprehensive Plan retrospective. The body will also address a preservation ordinance and a project at 700 S. High St.

• 2026 Comprehensive Plan retrospective
• Preservation ordinance
• 700 S. High St, West Chester University
• Unified Residential Development Use

Zoning & Hearing Board

The Zoning Hearing Board will meet to address three items. One request has been withdrawn, and another is seeking a continuance, leaving one active review for a townhouse project.

• Review of townhouses at 210-214 W. Washington St
• Continuance request for 436 N. Church St to October 27, 2025
• Withdrawal of item for 531 Marshall Drive

Historical Commission

The West Chester Historical Commission will hear reports from the chair and vice‑chair on several heritage initiatives, including the West Chester Historical Atlas schedule, the Gay Street School/Fugett Project, the “250 Dare to Declare” program, and a Lenape elders visit. Additional reports cover historic trees and stained‑glass window documentation. The commission will also discuss the Oral History Project under old business. Routine items such as approving minutes and public comments are also on the agenda.

• West Chester Historical Atlas schedule for Council’s October work session
• Gay Street School/Fugett Project report
• "250 Dare to Declare" program update
• Lenape elders visit discussion
• Oral History Project (old business) with Chris Lang and Tom Walsh

Borough Council

The Borough Council will hold a public hearing to amend the Housing and Property Maintenance code regarding noise and nuisance violations. The body is also deciding on several purchasing requests, road maintenance agreements, and zoning amendments.

• Public hearing to increase violation points for Chapter 73 noise and Chapter 84 nuisance
• Purchasing requests including $15,816.76 for HP server leases and $11,770.00 for Chestnut Garage EV charging
• Intergovernmental agreement with West Goshen Township for road maintenance
• Proposed public hearings for Comcast franchise performance and Business Improvement District Final Plan
• Appointment of Aaron Flook as Zoning Officer

Public Hearings

Borough Council is holding a public hearing to discuss an ordinance amending Chapter 66, Housing and Property Maintenance. The proposed changes would increase points for violations related to noise and nuisance codes.

• Proposed amendment to Chapter 66 (Housing and Property Maintenance)
• Proposed increase in violation points for Chapter 73 (Noise)
• Proposed increase in violation points for Chapter 84 (Nuisance)

Borough Council

At this work session, the Borough Council will receive the 2026 budget presentation from the borough manager and vote on motions to schedule public hearings on a housing code amendment (noise/nuisance violation penalties), Comcast's franchise renewal, and the West Chester Business Improvement District reauthorization. The council will also consider approving a special events parking policy, an intergovernmental road maintenance agreement with West Goshen Township, the sale of four decommissioned police vehicles, multiple purchasing requests over $10,000 (totaling approximately $120,000), a mutual aid agreement with WCRERT, zoning amendments, HARB certificates of appropriateness for two properties, and the appointment of a zoning officer.

• Public hearing scheduled for Sept 17 on ordinance amending Chapter 66 (Housing & Property Maintenance) to increase points for noise and nuisance violations
• Motion to schedule public hearing Oct 15 on Comcast franchise renewal and on WCBID agreement
• Motion to approve purchasing requests including $11,034.72 firewall renewal, $15,816.76 server lease, $20,181.00 Munibilling software, $11,200.00 Platelogiq, $18,584.04 Battavio, and $11,770.00 EV charging at Chestnut Garage
• Motion to approve intergovernmental road maintenance agreement with West Goshen Township
• Motion to schedule public hearing Nov 19 to amend Chapter 112-602 zoning (curbs and streets) and motion to direct solicitor to prepare zoning amendment to build-to line

WCCCC

The West Chester Community Campus Committee is reviewing updates on 2024-25 projects and discussing priorities for the 2025-26 cycle. The body is also preparing for a public hearing to amend the WCCCC ordinance, likely on October 15.

• Appointment of a new secretary
• WC Public Safety Crosswalk Etiquette 101 campaign
• 2024-25 project updates on rental point program, communication, cleanups, and bike racks
• Proposed 2025-26 projects including ITGA involvement
• Planned public hearing for WCCCC ordinance amendment

The West Chester Community Campus Committee confirmed Amber Decker Haynes as its new secretary. Members approved the August meeting minutes after a motion by Caleb Wolfram and a second by Nicole Scimone. The committee selected Good Neighbor/service projects, Communication, and Bike racks as the priority projects for 2025‑26 and agreed to keep ITGA involvement on the radar.

• Confirmed Amber Decker Haynes as committee secretary
• Approved August meeting minutes (motion by Caleb Wolfram, seconded by Nicole Scimone, vote in favor)
• Selected Good Neighbor/service projects, Communication, and Bike racks as 2025‑26 priority projects
• Decided to keep ITGA involvement on radar for future consideration

Finance & Revenue Committee

The Finance & Revenue Committee will receive reports on monthly financials and 2026 preliminary budgets for the Finance/Administration Department and Stream Protection. New business includes a motion to approve purchasing requests totaling over $120,000, a discussion of borough groups directly paying vendors for repairs on borough property, and a motion to approve the 2026 Minimum Municipal Obligation for pension plans.

• Review of 2026 preliminary budgets for Finance/Administration and Stream Protection
• Approval of purchasing requests: CDW-Barracuda Firewall Renewals $11,034.72, Hewlett Packard lease servers $15,816.76, Munibilling SPF Software $20,181.00, Platelogiq $11,200.00, Battavio $18,584.04, Univar Soda Ash $16,268.16, Usalco 57 $15,280.00, William S Malany and Sons EV charging $11,770.00
• Discussion of borough groups directly paying vendors/contractors for repairs on borough property
• Motion to approve 2026 Minimum Municipal Obligation for police, non-uniform, and defined contribution plans
• Approval of August 2025 meeting minutes

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will review 2026 budget presentations for the police department and Good Fellowship Ambulance Club. The body will also consider a mutual aid agreement with WCRERT and a request for fundraising signs on Borough properties.

• 2026 budget presentation for West Chester Police Department
• 2026 budget presentation for Good Fellowship Ambulance Club (GFAC)
• Resolution for a mutual aid agreement with WCRERT
• Request from GFAC for temporary fundraising sign installation on Borough properties

Smart Growth Committee

The committee will review the 2026 budget and discuss amendments to zoning chapters regarding restaurants-cafés and curbs and streets. Members will also consider recommendations for the build-to line and the appointment of a Zoning Officer.

• 2026 Budget Discussion
• Amendments to Chapter 90A (Restaurants-Café) and Chapter 112 (curbs and streets)
• Revised plan for 410 S. High St
• Zoning relief requests for 1029-531 Marshall Drive, 1032-436 N. Church St, and 1033-210-214 W. Washington St
• HARB applications for 18 S. Church St (porch roof) and 20 N. Matlack St (mural)

Railroad Restoration Committee

The Committee to Reestablish Rail Service to West Chester will meet to review open action items and receive updates from various liaisons. The body is tracking the inclusion of WC-Wawa Rail Service in county and state plans.

• Review of WC-Wawa Rail Service inclusion in Chester County Transportation Priority Plan Program
• Review of WC-Wawa Rail Service inclusion in 2025 PA State Rail Plan
• Discussion of ridership studies with DVRPC and TAC
• Update on West Chester Metro 5-Year Financial Plan
• Coordination with WCRR on track-upgrades

The committee unanimously approved the June 11, 2025 meeting minutes. It agreed to make the Route 1 pedestrian bridge and platform the Phase 1 focus for reestablishing rail service. Open action items were reviewed and funding, website, and nonprofit status were discussed, but no further decisions were taken.

• Approved June 11, 2025 meeting minutes (unanimous)
• Prioritized Route 1 pedestrian bridge and platform as Phase 1 project (agreement)
• Reviewed open action items (no new decisions)
• Discussed multimodal trust fund and $25M RCAP line item (no decision)
• Noted website remains active on Squarespace (no decision)
• Continued work to secure EIN and bank documents for 501(c)(3) status (no decision)

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will review the preliminary 2026 IT budget and a quarterly report from the Chief Information Security Officer. Members will also consider scheduling public hearings for a Comcast agreement and amendments to Chapter 3-38.

• Preliminary IT Budget Presentation for 2026
• Proposed public hearing for Comcast cable franchise renewal
• Proposed public hearing to amend Chapter 3-38
• Discussion on special event procedures for discounted fees
• Quarterly report from Chief Information Security Officer William Mann

Parking Committee

The Parking Committee will discuss the 2026 Parking Department budget and the administration of Sunday special event parking fees. The body will also consider a contract with ParkMobile for on-street and garage payment and enforcement services.

• Contract with ParkMobile for on-street parking and garage payment and enforcement services
• 2026 Parking Department budget report
• Administration of Sunday special event fees for garages and lots
• August 2025 meeting minutes approval

Transportation Advisory Committee

The Transportation Advisory Committee will discuss criteria for prioritizing sidewalk improvements. The body will also receive updates on the DVRPC “Connecting the DOTS” program and an EV workshop.

• Sidewalk Prioritization Scoring Matrix
• DVRPC “Connecting the DOTS” program update
• EV Workshop hosted by Eastern PA Alliance for Clean Transportation
• SEPTA funding discussion

The committee approved the August 2025 Transportation Advisory Committee minutes unanimously. The TAC adopted Brandon Emig’s spreadsheet, incorporating John’s suggested criteria, as the sidewalk prioritization scoring matrix, also unanimously. The next meeting was scheduled for October 14, 2025 at 6:00 p.m.

• Approved August 2025 TAC minutes (unanimous)
• Adopted sidewalk prioritization scoring matrix using Brandon’s spreadsheet and John’s criteria (unanimous)
• Scheduled next meeting for Oct 14, 2025 at 6:00 p.m.

Public Works Committee

The committee will review 2026 budget reports for Public Works, Wastewater, and Parks & Recreation. Members will discuss amendments to Chapter 102 regarding tree maintenance and protection, as well as a road maintenance agreement with West Goshen Township.

• 2026 budget reports for Public Works, Wastewater, and Parks & Recreation
• Proposed amendments to Chapter 102 Trees regarding hazardous trees and heritage tree protection
• Intergovernmental agreement with West Goshen Township for road maintenance
• Sale of four decommissioned police vehicles
• Planning and design process for the Public Works Rain Garden Project

Tree Commission

The commission will review updates to the municipal tree ordinance and a proposed change to the Town Center front‑setback ordinance that addresses large street trees. It will also discuss the status of tree pruning in three parks, updates on ash trees in parks, and plans for fall tree planting. Several specific dead or dying street trees are slated for removal and replacement.

• Removal and replacement of dead cherry trees at Holy Trinity Church, Union Street
• Removal and replacement of dead street trees at 131 E Union St and 11 W Biddle St
• Tree Ordinance – Update
• PC Proposed Change to Town Center Front Setback Ordinance – Large Street Trees
• Fall Tree Planting – Update

General

The borough council is voting on two main items: awarding a bid for the Gay Street closure and approving a proposal from Urban Engineers for a review of the West Chester University Master Plan, with costs split between West Goshen Township and West Chester Borough. The meeting also includes standard procedural items such as public comments and announcements.

• Motion to award bid for Gay Street closure (attachment available online)
• Motion to approve Urban Engineers proposal for West Chester University Master Plan review, cost shared with West Goshen Township
• Public comments on items not on the agenda (5-minute limit per speaker)
• Reports and presentations from council and staff

Historical & Architectural Review Board

The Historical & Architectural Review Board is meeting to review two property applications. The board will also consider the approval of the July 31, 2025 meeting minutes.

• Application 2025-27: porch roof replacement at 18 S. Church St
• Application 2025-28: replacement mural at 20 N. Matlack St

Recreation Commission

The West Chester Parks Special Events Commission will hear updates on grant applications for John O Green Park Phase 1, including a DCED 85-15 matching grant (awards expected Q1 2026) and a People Parks grant up to $30,000 (no match, awards expected September 2025). Other agenda items include approval of minutes, director and committee reports, park assignments for commissioners, and review of the completed PROS Plan draft. No new business is listed.

• DCED 85-15 matching grant for John O Green Park Phase 1 (part of larger overhaul, awards expected Q1 2026)
• People Parks grant up to $30,000 (no match, awards expected September 2025) for John O Green Park
• Park assignments for commissioners: Bayard Rustin, Everhart, Fugett, Greenfield, Hoopes, Horace Pippen, John O Green (I & II), McBratnie, Marshall Square, Mosteller, Veterans Memorial, Barclay Park
• PROS Plan draft final complete, pending review by Steering Committee and Recreation Commission
• 501(c)(3) report and monthly Director’s report

Planning Commission- Voting

The Planning Commission will review several old business items including the build-to line in the TC District, recreation space requirements, and the preservation ordinance. New business includes a townhouse development proposal at 410 S. High Street. The commission will also vote on minutes from June and July meetings.

• Townhouse development at 410 S. High Street
• Build-to line discussion in the TC District
• Recreation space requirement (97.A19.19)
• 700 S. High Street, West Chester University item
• Preservation ordinance review

Historical Commission

The West Chester Historical Commission will hold its regular meeting, which includes public comment, approval of July 2025 minutes, and reports from the chair and subcommittees. Old business features discussion of the proposed 2026 budget. Several ongoing projects—such as the Lafayette 200 follow-up, West Chester Historical Atlas, Gay Street School/Fugett Project, and Town Tour Kick-off 2026—will be reviewed.

• Discussion of 2026 budget under old business
• Chair's report on Lafayette 200 follow-up activities
• West Chester Historical Atlas completion update by Jane Dorchester
• Gay Street School/Fugett Project update from Mary Baylis & Anns Skillman
• Planning for Town Tour Kick-off 2026

Public Hearings

West Chester Borough Council holds a voting session with a public hearing on a proposed ordinance to amend Chapter 37 (Animals). The ordinance would add Article VII regulating the sale of dogs, cats, and rabbits within the borough and renumber existing violation provisions. No other substantive items are on the agenda.

• Public hearing on Ordinance to amend Chapter 37 (Animals) adding regulations on sale of dogs, cats, and rabbits

Borough Council

Borough Council will hold a public hearing on an ordinance adding new regulations on the sale of dogs, cats, and rabbits, with penalties. The council will also consider numerous consent agenda items including contracts, appointments, approvals of special events, and a rehire of a police officer.

• Public hearing on ordinance amending Chapter 37 (Animals) to restrict dog, cat, and rabbit sales
• Motion to approve engagement letter with Cohen Law Group for Comcast franchise renewal
• Motion to approve Memorandum of Understanding with Pennsylvania Solar Center for solar study at 401 East Gay Street
• Motion to approve purchasing requests totaling over $300,000 including emergency vehicle services and fire department ATV
• Motion to rehire former West Chester Borough Police Officer

Borough Council

The West Chester Borough Council will hold a work session to discuss a public hearing on dog sales, a special meeting for the Gay Street Closure project, and various committee recommendations including the appointment of a historic architect and approval of multiple service contracts.

• Public Hearing on August 20 to regulate sale of dogs, cats, and rabbits
• Special Meeting on August 28 to award bid for Gay Street Closure project
• Motion to approve Johnson Controls Service Contract for Bicentennial Garage
• Motion to approve 2025 West Chester Preservation Awards Sponsorship ($900.00)
• Motion to approve purchase of ATV for Fire Department ($71,064.99)

Planning Commission- Work Session

The West Chester Planning Commission holds a work session to discuss several open planning issues and hear a presentation on a proposed townhouse development at 410 S. High Street. Items include review of build-to-line requirements in the TC District, recreation space or fee-in-lieu options, a preservation ordinance, and issues related to 700 S. High Street (West Chester University). No votes or decisions are expected at this work session.

• Review and discussion of build-to-line in the TC District
• Recreation space or fee in lieu (97.A19.19)
• Preservation ordinance discussion
• 700 S. High Street – West Chester University issues
• 410 S. High Street – presentation on potential townhouse development by Core Development

Tree Commission

The West Chester Community Campus Committee will approve its meeting minutes, hear updates from the borough and West Chester University, and discuss priority projects for fiscal year 2025‑26. The agenda also includes announcements of several university events such as the Ram Rally on August 22 at Farrel Stadium and the Welcome to the Borough gathering on August 23. Additional items cover a possible community move‑out drive with Good Will Keystone on May 26 at Greenfield Park and a borough service event at Rustin Park on September 28.

• Approve meeting minutes to date
• Ram Rally: August 22, 8 PM–10 PM, Farrel Stadium, open to community
• Welcome to the Borough: August 23, 10 AM–1 PM
• Discussion of priority projects for FY 2025‑26
• Possible community/campus move‑out drive with Good Will Keystone, May 26, Greenfield Park

Finance & Revenue Committee

The Finance & Revenue Committee will meet to discuss and vote on several financial matters, including approval of July meeting minutes and a discussion of purchasing policy for capital projects. Notable motions include a proposal to partner with West Goshen Township to share engineering review of West Chester University's conditional use plan, writing off internal account balances in Fund 07, issuing a request for proposals for pension actuarial services, and approving the 2025 Preservation Awards sponsorship. The committee will also consider a list of purchasing requests totaling over $247,000, including a $71,064.99 ATV for the Fire Department, and a $24,000 amendment to a purchase order for utility locating work on Maple Alley.

• Motion to approve proposal from Urban Engineers to partner with West Goshen Township for review of West Chester University conditional use plan
• Motion to write off internal due to/due from account balances in Fund 07 (inactive fund)
• Motion to issue request for proposals for pension plan actuarial services
• Motion to approve 2025 West Chester Preservation Awards Sponsorship
• Motion to approve multiple purchasing requests including $71,064.99 for Fire Department ATV and $65,386.00 for Great Lakes Recreation

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will receive monthly reports from police, fire, and ambulance services. They will discuss the 2025 WCPD Staffing & Hiring Plan and the introduction of a police social worker. The committee will vote on approving July meeting minutes, a purple ribbon campaign for Domestic Violence Awareness Month, and a special event application for the West Chester Library Book Sale.

• WCPD Staffing & Hiring Plan 2025
• Introduction of WCPD Police Social Worker
• Motion to approve Purple Ribbon Campaign along Gay and Market Streets for Domestic Violence Awareness Month
• Motion to approve West Chester Library Book Sale on October 4, 2025
• Approve July 2025 meeting minutes

Smart Growth Committee

The Smart Growth Committee will review and vote on five Historic Architectural Review Board (HARB) applications for exterior renovations, signage, and door/window replacements at specific Market Street addresses. It will also discuss amendments to Chapter 90A for restaurants and cafés, a proposed mural at 20 N. Matlack St., and a potential Turk’s Head Trail presentation. Additional items include scheduling a public hearing on Chapter 66 penalty changes and appointing a borough historic architect.

• Approve HARB certificates for 18 W. Market St. (signs), 133 W. Market St. (renovation & sign), 301 W. Market St. (signs), and 20 W. Market St. (door & window replacement)
• Discuss amendments to Chapter 90A concerning restaurants and cafés
• Review and possibly approve Public Arts Commission endorsement for a mural at 20 N. Matlack St.
• Consider presentation on the potential Turk’s Head Trail
• Motion to appoint Patterhn Ives, LLC as the borough historic architect

Railroad Restoration Committee

The West Chester Railroad Restoration Committee reviews open action items for reestablishing rail service to Wawa, including confirming the project's inclusion in county and state transportation plans. They discuss executed SEPTA leases, a draft resident survey, and upcoming coordination with Delaware County on a pedestrian bridge. Committee leads provide updates on outreach, finance, and government relations.

• Confirm WC-Wawa Rail Service is in the Chester County Transportation Priority Plan (due 6/15/2025, in process)
• Confirm WC-Wawa Rail Service is in the 2025 PA State Rail Plan (due 5/30/2025, follow up with Rep. Pielli)
• Track 15-year lease edits through final SEPTA, Borough, and 4 States signature – leases executed as of 7/1/2025
• Draft resident/student survey via Forms (due 6/10/2025)
• Meet with Delaware County officials regarding Route 1 Pedestrian Bridge (due 9/5/2025)

Administration, Communication & Technology Committee

The committee will consider a memorandum of understanding with the Pennsylvania Solar Center to explore solar use at 401 East Gay Street. It will also discuss a request from the Community Campus Committee to amend Chapter 3-38(T) and a motion to approve an engagement letter with Cohen Law Group for a Comcast franchise renewal. Additional items include a public hearing announcement for a Humane Pet Shop Ordinance and a special borough council meeting on the Gay Street bid.

• Approve MOU with Pennsylvania Solar Center for solar feasibility at 401 East Gay Street
• Discuss amendment request for Chapter 3-38(T) Community Campus Committee mission and membership
• Approve engagement letter with Cohen Law Group for Comcast franchise renewal
• Announce public hearing on August 20 to adopt Humane Pet Shop Ordinance
• Special borough council meeting on August 28 to consider approval of Gay St bid

Parking Committee

The Parking Committee will discuss special event parking fees for garages and surface lots. Members will also consider adding the Bicentennial Garage to a fire safety service contract and selling excess meters via Municibid.

• Discussion of special event park fees in garages and surface lots
• Motion to add Bicentennial Garage to Johnson Controls Service Contract for fire safety systems
• Motion to sell excess meters and accessories on Municibid

Transportation Advisory Committee

The West Chester Transportation Advisory Committee will consider a Sidewalk Prioritization Scoring Matrix to guide future sidewalk improvements. Members will also receive an update on the DVRPC 'Connecting the DOTS' program. No formal votes or decisions are listed on the agenda.

• Sidewalk Prioritization Scoring Matrix discussion
• Update on DVRPC 'Connecting the DOTS' program
• Approval of draft minutes from July 8 and June 10 meetings

The committee approved the June and July meeting minutes with a unanimous vote. Members were urged to comment on the DVRPC "Connecting the Dots" public engagement plan and draft survey questions before the September meeting. The Sidewalk Prioritization Scoring Matrix was presented, and the committee was tasked with reviewing its criteria before the September meeting.

• Approved June and July minutes (unanimous)

Public Works Committee

The Public Works Committee will discuss reports on engineering, public works, wastewater, and parks and recreation. Old business includes approving July 2025 minutes, the Goose Creek Flood Study, the new Public Works building, and the rain garden project. New business features motions to hire Rockwell Associates as consulting arborist starting January 2026 and appoint Horgan Tree Experts as interim arborist for the remainder of 2025, plus a discussion on property maintenance enforcement.

• Approve July 2025 meeting minutes
• Discuss Goose Creek Flood Study
• Discuss progress on new Public Works building
• Motion to approve Rockwell Associates as consulting arborist starting January 2026
• Motion to appoint Horgan Tree Experts interim arborist for remainder of 2025

General

The West Chester Borough will finalize and submit addenda to its Pollution Reduction Plan and Total Maximum Daily Load Plan, required for MS4 permit renewal. The draft documents will be available for public inspection at the Borough building and online starting July 7, 2025.

• Pollution Reduction Plan (PRP) and Total Maximum Daily Load (TMDL) Addenda
• Public comment period for draft PRP/TMDL Addenda
• MS4 permit renewal requirement
• Public Open House on August 5, 2025, at 401 East Gay Street
• Comments accepted via email at [email protected]

Historical & Architectural Review Board

The Historical & Architectural Review Board will review four applications for exterior work on Market Street. The board will also discuss the approval of the June 26, 2025 meeting minutes.

• 18 W. Market St: Proposed signs for Law offices of Shannon K. McDonald
• 133 W. Market St: Proposed exterior renovation and sign
• 301 W. Market St: Proposed signs
• 20 W. Market St: Proposed door and window replacement

The West Chester Historical & Architectural Review Board approved Certificates of Appropriateness for five applications: a new law‑office sign at 18 W. Market St., a storefront renovation and sign at 133 W. Market St., revised signage at 301 W. Market St., a rear‑door/window replacement at 20 W. Market St., and a revised exterior HVAC unit for St. Agnes Church at 233 W. Gay St. All motions passed unanimously.

• Approved COA for 2025-22 sign at 18 W. Market St. (unanimous)
• Approved COA for 2025-23 exterior renovation and sign at 133 W. Market St. (unanimous)
• Approved COA with clarifications for 2025-24 signage at 301 W. Market St. (unanimous)
• Approved COA with clarifications for 2025-25 door and window replacement at 20 W. Market St. (unanimous)
• Approved COA with clarifications for 2025-20-Rev1 HVAC unit at 233 W. Gay St. (unanimous, applicant recused from vote)

Recreation Commission

The Recreation Commission will discuss the final draft of the PROS Plan, grant applications for John O. Green Park Phase I (including a potential $30k no-match grant), a peace pole at Everhart Park, and ash tree removal. They will also receive an update on the Hoopes Park Racket Center rehab, which is awaiting punch-list approval.

• Peace Pole proposed at Miner St. entrance to Everhart Park (Nancy Paist-Riches to present)
• Removal of ash trees in parks (Chip Horne, Borough Tree Commission to present)
• Grant applications for JOG Park Phase I: DCED 85-15 program and PeopleParks program (up to $30k, no match)
• Update on Hoopes Park Racket Center rehab: courts complete, punch-list items pending
• PROS Plan draft final complete; steering committee and Recreation Commission to review

Planning Commission- Voting

The Planning Commission will hear a presentation regarding the West Chester University Master Plan Report for 700 S. High St. The body will also discuss a draft Build-to Ordinance and a preservation ordinance.

• West Chester University Master Plan Report presentation for 700 S. High St
• Review of Build-to Ordinance draft
• Discussion of preservation ordinance
• Discussion of Rec Space or fee in lieu (97.A19.19)

General

The Zoning Hearing Board will meet to consider two specific property requests. The board will determine if the requested variances for these locations are permitted.

• Dimensional variance request for 531 Marshall Drive (#1029)
• Illuminated ground mount sign request for 501 E. Miner Street (#1031)

Planning Commission- Work Session

The West Chester Planning Commission holds a work session to discuss several ongoing land-use issues. Items include a draft Build-to Ordinance, a recreation space or fee-in-lieu policy, a preservation ordinance, and a property at 700 S. High Street related to West Chester University. The meeting will also introduce new staff and a commission member.

• Review and discussion of draft Build-to Ordinance
• Rec Space or fee in lieu (97.A19.19)
• Preservation ordinance discussion
• 700 S. High St, West Chester University property

Historical Commission

The West Chester Tree Commission holds a regular meeting with public comments, approval of April 2025 minutes, and reports from members. Chair Tom Walsh provides updates on the Lafayette 200 committee, the West Chester Historical Atlas, and the Gay Street School/Fugett Project review set for August. Old business includes the Oral History Project. No votes on ordinances or contracts are scheduled.

• Chair's report on Lafayette 200 committee and West Chester Historical Atlas
• Gay Street School/Fugett Project review planned for August 2025
• Historic Trees Committee – no response from owners regarding Cedar of Lebanon
• Stained glass windows documentation effort
• Oral History Project as old business

The commission approved the May 2025 meeting minutes with a 6‑0 vote. Members reported on the upcoming Lafayette commemorative dinner and several projects slated for review in August, including the Historical Atlas, the Gay Street School/Fugett Project, and historic‑tree documentation. The meeting was then adjourned.

• Approved May 2025 minutes (6-0 vote)
• Motion to adjourn adopted

Borough Council

The West Chester Borough Council will hold a voting session with new business appointments and old business discussions. They will consider approving a budget modification and final payment with a $73,210 change order for the Goose Creek Green Public Works and Matlack Street Rain Garden Stormwater Project. Additionally, they will discuss a new ordinance prohibiting retail sale of cats, dogs, and rabbits, and a special event parking fee policy.

• Motion to approve budget modification and final payment #3 with $73,210 change order for Goose Creek Green and Matlack Street rain garden projects
• Motion to schedule public hearing on ordinance banning retail sale of cats, dogs, and rabbits (Chapter 37 amendment)
• Motion to approve special event parking fee policy for Town Center Special Events
• Motion to approve purchasing requests totaling over $154,000 (including Boyce Recreation $65,386)
• Motion to direct solicitor to prepare MOU with Chamber of Commerce for police services cost cap of $10,000

Borough Council

The West Chester Borough Council will consider a public hearing to ban the retail sale of cats, dogs, and rabbits, and will vote on awarding a $38,500 contract for a Goose Creek flood study. The meeting also includes approving special event parking fees and purchasing requests totaling over $150,000.

• Public hearing scheduled for August 20 to ban retail pet sales
• Award $38,500 to Remington Vernick Engineers for Goose Creek flood study
• Approve special event parking fees for Town Center events
• Approve purchase requests totaling $154,560.30
• Approve budget modification for Goose Creek Green Public Works project

WCCCC

The West Chester Community Campus Committee will meet to review updates from the Borough and University. The body will discuss priority projects, including proposed ordinance changes and a 'Welcome to the Borough' event.

• Discussion of proposed additional ordinance changes
• Welcome to the Borough event
• Co-chairperson leadership representation
• ITGA annual conference attendance debrief

Finance & Revenue Committee

The Finance & Revenue Committee will review monthly financials and a pension fund update. Members will discuss support and fees for the 2025 Christmas Parade and consider several purchase requests exceeding $10,000.

• Purchase request for Great Lakes Recreation – DBA Boyce Recreation: $65,386.00
• Purchase request for NexGen: $30,284.00
• Purchase request for Johnson Controls: $16,250.00
• Purchase request for Witmer Public Safety: $15,395.60
• Discussion of 2025 Christmas Parade support and fees

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will discuss a draft ordinance regulating pet retail shops, review traffic and pedestrian safety concerns on East Virginia, North Matlack, and North Franklin Streets, and vote on three special events applications. Monthly reports from police, fire, and ambulance services will also be presented.

• Discuss proposed Humane Pet Retail Shops Ordinance (draft review)
• Traffic and pedestrian safety issues on East Virginia, North Matlack, and North Franklin Streets
• Motion to approve special events: Lafayette Events (July 26), Unite 4 HER 5k (Oct 18), Christkindl Market (Dec 13)
• Monthly reports from West Chester Fire Department, Police Department, and Good Fellowship Ambulance Club
• Approve June 2025 meeting minutes

Smart Growth Committee

The committee will vote on HARB certificates for historic properties, consider directing the solicitor regarding zoning relief at two properties, and discuss potential amendments to front yard setbacks and outdoor café regulations. Additionally, a motion to extend the Axel Square development project deadline will be considered.

• Approve HARB applications for mechanical equipment at 120 N. Church St, 233 W. Gay St, and door/sign at 202 W. Gay St
• Consider directing solicitor for zoning hearing at 531 Marshall Drive and 501 E. Miner St
• Discuss amendment to front yard setbacks in zoning code
• Discuss revisions to café permits and outdoor seating during Gay St closure
• Motion to extend Axel Square project at 210-214 W Washington Street until Aug 31, 2025

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will discuss the disposal of records dating back to 2017. The body will also review the Christmas Parade fee process and PA sunshine law requirements for public participation.

• Resolution to dispose of records including Open Records files (pre-2022), solicitor applications (pre-2021), residential building permits (pre-2020), and rental permit receipts (pre-2017)
• Discussion of Christmas Parade discounted fee procedures
• Discussion of PA sunshine law requirements for residents attending meetings
• Announcement of July 16 public hearing for the West Chester Business Improvement District five-year business plan

The Administration, Communication & Technology Committee approved a public hearing on July 16 to consider the five‑year business plan with the West Chester Business Improvement District (3‑0). The July 2025 meeting minutes were approved (3‑0). A resolution to destroy several categories of old records was approved (3‑0). Discussions on Christmas Parade fee discounts and the Pennsylvania sunshine‑law interpretation were tabled.

• Approved public hearing for five‑year BID plan (3‑0)
• Approved July 2025 minutes (3‑0)
• Approved resolution to dispose of old records (3‑0)
• Tabled discussion of Christmas Parade discounted fees
• Tabled discussion of PA sunshine‑law interpretation

Parking Committee

The Parking Committee will meet to review garage and surface lot fee structures for special events. The body will also review management and director reports.

• Discussion of special event park fees in garages and surface lots
• Approval of June 2025 meeting minutes
• Garage Management Report
• Director's report

Public Works Committee

The Public Works Committee will meet to discuss the progress of the new Public Works building and vote on a proposal for a Goose Creek Flood Study. The committee will also announce a July 29 public meeting regarding the draft Pollution Reduction Plan and Total Maximum Daily Load Addenda.

• Motion to approve the Goose Creek Flood Study proposal
• Discussion on the new Public Works building progress
• Announcement of July 29 public meeting on Pollution Reduction Plan and Total Maximum Daily Load Addenda

Historical & Architectural Review Board

The Historical & Architectural Review Board will review four applications for exterior modifications to properties in West Chester. The board will also consider the approval of the May 29, 2025 meeting minutes.

• Exterior mechanical equipment at 120 N. Church St (Turks Head Wines)
• Exterior HVAC equipment at 233 W. Gay St Rectory Office
• Exterior HVAC equipment at 233 W. Gay St Choir mezzanine
• Front door change and sign at 202 W. Market St

Historical Commission

The Tree Commission will hold a regular meeting including public comments, approval of April 2025 minutes, and reports on recent events. Major discussion will focus on finalizing Lafayette 200 committee events and reviewing a draft 2026 budget.

• Finalization of Lafayette 200 committee events
• Review of draft 2026 budget
• Approval of minutes for April 2025 (no quorum at May meeting)
• Update on West Chester Historical Atlas (August 2025)
• Planning for America 250 events in August and September 2025

Planning Commission- Voting

The Planning Commission will discuss and review a draft Build-to Ordinance, a proposed ordinance regarding recreational space or fees, and a preservation ordinance. New business includes a discussion of 700 S High Street related to West Chester University. The meeting also includes approval of previous minutes and handling of a resignation.

• Review and discussion of Build-to Ordinance draft
• Rec Space or fee in lieu (97.A19.19)
• Preservation ordinance
• 700 S High Street, West Chester University
• Resignation of Jason Birl and vacancy

Zoning & Hearing Board

The Zoning Hearing Board will consider four agenda items: an appeal from a zoning permit denial at 410 S. High Street, a short-term rental application at 25 W. Barnard Street, a dimensional variance at 531 Marshall Drive, and a special exception for educational use with parking variance at 400 N. Penn Street. The meeting is on June 23, 2025, at 6:00 PM.

• Appeal from denial of zoning permit at 410 S. High Street
• Short-term rental application for apartment 1 at 25 W. Barnard Street
• Dimensional variance request at 531 Marshall Drive
• Special exception for educational use and parking variance at 400 N. Penn Street

Borough Council

The Borough Council will hold a public hearing on an ordinance that would change licensing requirements for electrical, mechanical and plumbing contractors in West Chester. Council members will consider several motions, including a pay‑parking agreement with Flash Express, a temporary $7‑per‑day overage fee amendment with Hotel Indigo, and approval of purchase orders totaling over $100,000. Additional items include approval of sales of municipal equipment, special‑event permits, and a resolution for the Brandywine Valley wayfinding project.

• Ordinance amending Chapters 54, 72, and 82 to change licensing requirements for electrical, mechanical and plumbing contractors.
• Motion to approve Flash Express Pay Parking agreement providing one year of free payment technology for borough garages.
• Motion to temporarily amend the Hotel Indigo memorandum of understanding to charge $7 per day per car for parking overages.
• Motion to approve purchase orders: Eagle Point Gun $18,000; Marshall Square Park repairs $18,980.32; Adorama $21,136.35; Motorola $18,750; USALCO $12,835.20; T2 Systems $15,402.
• Motion to approve sale of two salt spreaders, three decommissioned Ford Explorers and a decommissioned PW truck (44-16) on Municibid.

Borough Council

The Borough Council will discuss a public hearing for a five-year business plan with the Business Improvement District and a public hearing on June 18 regarding licensing for electrical, mechanical, and plumbing contractors. The body is also deciding on several purchase requests, parking amendments, and police hires.

• Purchasing requests including Eagle Point Gun ($18,000.00), Marshall Square Park repairs ($18,980.32), and Adorama ($21,136.35)
• Proposed $7 per day per car overage fee for Hotel Indigo monthly parkers
• Addition of handicapped parking spaces at 708 S. Adams Street and 108 S. Adams Street
• Sale of two salt spreaders, three Ford Explorers, and one PW truck via Municibid
• Proposed public hearing on July 16 for the West Chester Business Improvement District five-year plan

Planning Commission- Work Session

The West Chester Planning Commission will hold a work session on June 16, 2025, to discuss several pending items, including review and discussion of a draft Build-to Ordinance, a Rec Space or fee-in-lieu ordinance, and a preservation ordinance. The commission will also consider a property at 700 S High Street related to West Chester University and address the resignation of member Jason Birl. Approval of May meeting minutes and other open issues are on the agenda.

• Review and discussion of Build-to Ordinance draft
• Rec Space or fee in lieu ordinance (97.A19.19)
• Preservation ordinance discussion
• 700 S High Street, West Chester University
• Resignation of Jason Birl and vacancy

Finance & Revenue Committee

The Finance & Revenue Committee will consider approving several purchase orders over $10,000, including an $18,000 Eagle Point Gun, and a motion to reallocate capital project budget expenses for Horace Pippin Park and John O Green Park. Old business includes approving May 2025 meeting minutes and discussing support and fees for the 2025 Christmas Parade.

• Motion to reallocate capital project budget for Horace Pippin Park and John O Green Park due to pricing changes
• Eagle Point Gun for $18,000.00
• Marshall Square Park repairs for $18,980.32
• Adorama for $21,136.35, Motorola for $18,750.00, USALCO for $12,835.20, T2 Systems for $15,402.00
• Discussion of support and fees for the 2025 Christmas Parade

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will vote on hiring two police officers, discuss traffic safety concerns on East Virginia, North Matlack, and North Franklin Streets, hear a presentation on humane pet shops, and approve two special events: St. Agnes Feast of the Assumption (Aug 10) and Mount Carmel COGIC Block Party (July 19). The meeting also includes monthly reports from fire, police, and ambulance services.

• Motion to approve 2 police officer candidates
• Traffic study discussion for East Virginia, North Matlack, and North Franklin Streets
• Approval of St. Agnes Feast of the Assumption, August 10, 2025
• Approval of Mount Carmel COGIC Block Party, July 19, 2025
• Humane Pet Shop presentation by Revolution Philadelphia

Smart Growth Committee

The Smart Growth Committee will consider subdivision plans for properties on W. Washington St and review HARB applications for signs and retail changes. The body will also discuss updating regulations for café permits and outdoor seating. A presentation by Safe Harbor of Chester County regarding facilities and future plans is scheduled.

• Subdivision plans for 410 W Washington St (Elks Club) and 210-214 W. Washington St
• HARB applications for 17 N. High St, 202 W. Gay St, and 235 E. Market St
• Discussion on café permits and dining platforms during Gay St closure
• Review of West Chester University Campus Master Plan timeline
• Announcement of June 18 public hearing on contractor licensing for electrical, mechanical, and plumbing standards

Administration, Communication & Technology Committee

The ACT Committee will consider approving May 2025 minutes, receive a monthly report from the Chief Information Security Officer, and vote on a motion to schedule a public hearing for July 16 to approve the five-year business plan with the West Chester Business Improvement District. A public hearing for ordinance amendments on contractor license requirements is announced for June 18, 2026.

• Motion to schedule July 16 public hearing for the five-year business plan with the West Chester Business Improvement District
• Approve May 2025 ACT meeting minutes
• Monthly report from Chief Information Security Officer William Mann
• Announcement of June 18, 2026 public hearing for ordinance amendments to Chapters 54, 72, 82 on contractor license requirements

The Administration, Communication & Technology Committee approved the May 2025 meeting minutes with a unanimous 3‑0 vote. It also approved a motion to schedule a public hearing on July 16, 2025 at 6:30 p.m. to consider the five‑year business plan with the West Chester Business Improvement District, again by a 3‑0 vote.

• Approved May 2025 minutes (3-0)
• Approved scheduling of public hearing July 16, 2025 at 6:30 p.m. for five‑year business plan with Business Improvement District (3-0)

Parking Committee

The Parking Committee will consider a free payment technology agreement with Flash Express Pay and an updated memorandum with Hotel Indigo. Members will also discuss a parking satisfaction survey and the Brandywine Valley Wayfinding Project. The body is voting on adding handicapped parking spaces at two South Adams Street locations.

• Flash Express Pay Parking agreement for free payment enhancement technology in Borough garages
• Hotel Indigo memorandum amendment for monthly parker overage at $7 per day per car
• Brandywine Valley Wayfinding Project resolution
• Addition of handicapped parking spaces at 708 S. Adams Street
• Addition of handicapped parking spaces at 108 S. Adams Street

Public Works Committee

The West Chester Public Works Committee will approve the May 2025 meeting minutes. It will discuss the rebid for the Gay Street closure. The committee will review progress on the new Public Works building. Finally, it will vote on a motion to sell two salt spreaders, three decommissioned Ford Explorers, and a decommissioned public works truck (44-16) on Municibid, noting that items over $500 require Council approval.

• Approve May 2025 meeting minutes
• Discuss Gay St closure rebid
• Discuss progress on the new Public Works building
• Motion to approve sale of two salt spreaders, three decommissioned Ford Explorers, and a decommissioned PW truck (44-16) via Municibid

Borough Council

The West Chester Borough Council will hold public hearings on proposed amendments to the garbage code and the subdivision code. Council members will consider a series of motions, including a 15‑year sublease with 4‑States Railway Service and changes to garage parking hours. Several grant resolutions and purchase orders over $10,000 will also be reviewed for approval.

• Public hearing to amend Chapter 62 (garbage, rubbish and refuse) with new definitions and disposal regulations
• Public hearing to amend Chapter 97 (subdivision and land development) to add historic architect review requirements
• Motion to award a $167,700 contract to CPS Construction Group for the Bicentennial Garage membrane project
• Motion to approve a 15‑year sublease with 4‑States Railway Service
• Motion to change monthly garage parking hours from 6 am‑9 pm to 6 am‑6 pm

Borough Council

Borough Council will vote on several infrastructure contracts, grant applications for John O Green Park, and a 15-year sublease with 4-States Railway Service. The body is also reviewing proposed amendments to garbage collection and land development codes.

• Bid for Bicentennial Garage membrane project to CPS Construction Group for $167,700
• Grant applications for John O Green Park projects ($250,000) and splash pad rehabilitation ($30,000)
• Proposed code amendments for garbage and refuse (Chapter 62) and subdivision/land development (Chapter 97)
• Purchase requests including $86,763.21 for Goodfellowship Club of Chester County
• Proposed modification of monthly parking hours for daily parkers from 6am-9pm to 6am-6pm

Finance & Revenue Committee

The Finance & Revenue Committee will review monthly financials, approve April meeting minutes, and discuss the 2025 Christmas Parade. Key actions include motions to approve grant resolutions for flood mitigation, parks and trails, and a splash pad, as well as multiple purchase orders exceeding $10,000.

• Motion to approve $250,000 DCED Greenways, Trails, and Recreation grant for John O Green Park projects (85% state-funded, 15% local match)
• Motion to approve $30,000 People, Parks, and Community Foundation grant for John O Green splash pad rehabilitation (no match required)
• Motion to approve grant resolution for DCED Flood Mitigation Program for Phase 2 of stormwater infrastructure repair
• Approve Budget Modification #5 to allocate grant funds for fire department hoses
• Review and recommend approval of purchase orders totaling $190,217.32 (including Big Belly Solar, Munibilling, Goodfellowship Club of Chester County, and others)

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will discuss safety concerns for children crossing at Bradford Avenue and West Gay Street. The body will also consider appointments for the Good Fellowship Ambulance Company Municipal Advisory Board and review special event applications.

• Crosswalk safety at Bradford Avenue and West Gay Street
• Good Fellowship Ambulance Company Municipal Advisory Board appointments
• Approval of special events applications
• Monthly reports from WCFD, WCPD, and GFAC

Smart Growth Committee

The Smart Growth Committee will hear reports on the PennDot Streetery Program, a presentation from Safe Harbor of Chester County, and a talk on dark sky lighting standards. New business includes a HARB application for a protective barrier at 39 E Gay St and discussions on revising café permits and outdoor seating regulations. A public hearing is announced for May 22 to add a 'Borough Historic Architect' definition requiring review for plans in HO60/HO75 overlay districts.

• Public hearing May 22 to add 'Borough Historic Architect' definition and require review for HO60/HO75 overlay districts
• Presentation by Safe Harbor of Chester County, 20 N Matlack St, on current facilities and future plans
• Presentation on responsible outdoor lighting and dark sky standards by Dr Timothy Lawlor
• HARB application for protective barrier for curbside café seating at 39 E Gay St
• Discuss future revisions to café permits, dining platforms, and street use during Gay St closure

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will review reports from the CISO, Sustainability Director, and Data Manager. The body is considering approvals for a railway sublease and amendments to borough chapters regarding contractor licensing.

• Motion to approve 15-year sublease with 4-States Railway Service
• Draft amendments for Chapter 54, Chapter 72, and Chapter 82 regarding Electric, Mechanical, and Plumbing contractor license requirements
• Proposed public hearing for contractor license amendments on June 18, 2025

The committee approved the April 2025 meeting minutes unanimously. It also approved a 15‑year sublease with 4‑States Railway Service by a 3‑0 vote. Additionally, the committee approved draft amendments to Chapters 54, 72 and 82 concerning license requirements for electric, mechanical and plumbing contractors, and set a public hearing for June 18, 2025, also by a 3‑0 vote.

• Approved April 2025 minutes (3-0)
• Approved 15-year sublease with 4-States Railway Service (3-0)
• Approved draft amendments to Chapters 54, 72, 82 licensing requirements (3-0)
• Scheduled public hearing for June 18, 2025 (3-0)

Parking Committee

The West Chester Parking Committee will consider two motions: modifying monthly parking hours for daily parkers from 6am-9pm to 6am-6pm, and awarding a $167,700 bid to CPS Construction Group for a membrane project at Bicentennial Garage. The committee will also discuss the Christmas Parade, a permit petition policy, and a public survey, and vote to approve April meeting minutes.

• Consideration of motion to reduce monthly daily parking hours from 6am-9pm to 6am-6pm
• Consideration of motion to award $167,700 garage membrane project bid to CPS Construction Group at Bicentennial Garage
• Discussion with Katie Walker, ED of West Chester Chamber of Commerce, regarding Christmas Parade
• Director's report on permit petition policy and public survey
• Motion to approve April 2025 Parking Committee meeting minutes

Public Works Committee

The committee will discuss a possible new public works building and consider motions to approve grants for John O Green Park (up to $250,000 from DCED GTRP and $30,000 for splash pad rehab). They will also vote on the 2025-2027 Household Hazardous Waste program with Chester County and discuss awarding a bid for Gay Street closure infrastructure. A public hearing on garbage ordinance amendments is announced for May 22.

• Discuss future public works building and complex
• Motion to approve 2025-2027 Household Hazardous Waste program with Chester County Solid Waste Authority
• Motion to approve grant resolution for DCED Greenways, Trails, and Recreation Program (max $250,000, $37,500 local match) for John O Green Park projects
• Motion to approve grant resolution for John O Green splash pad rehabilitation (max $30,000, no match)
• Discuss awarding bid for Gay Street closure infrastructure

Recreation Commission

The West Chester Parks Special Events Commission will review grant applications for John O Green Park Phase 1, including a DCED 85-15 grant and a People Parks grant up to $30k. They will also discuss the Hoopes Park Racket Center Rehab timeline, aiming for a Memorial Day weekend opening. Other agenda items include spring 2025 park inspections, Horace Pippin Park upgrades, and new programming proposals.

• Grant applications for JOG Park Phase 1: DCED 85-15 (part of larger overhaul) and People Parks up to $30k (no match)
• Hoopes Park Racket Center Rehab timeline targets Memorial Day weekend opening
• Spring 2025 park inspections (see attached)
• Horace Pippin Park upgrades (examples provided at meeting)
• New programming proposals: Philadelphia Basketball League and Be Well Collective Yoga & Qigong

Planning Commission

The West Chester Planning Commission will consider approval of the March 25 meeting minutes. It will review and discuss the draft Build-to Ordinance. The commission will also discuss a possible amendment or hearing concerning the HO60 and HO75 historic architect review. No new business items are listed.

• Approve March 25 Planning Commission meeting minutes
• Review and discuss draft Build-to Ordinance
• Discuss amendment/hearing for HO60 and HO75 historic architect review

Sustainability Advisory Committee

The Sustainability Advisory Committee will approve prior meeting minutes and receive borough updates, including from the Transportation Advisory Committee, a railroad update, grants, community cleanup, and the DVRPC Sustainable Buildings Collaborative. They will also discuss the Adopt-a-Rain Garden program and review upcoming community tabling events and materials.

• Adopt-a-Rain Garden program discussion
• DVRPC Sustainable Buildings Collaborative update
• Community Cleanup update
• Grants update
• Transportation Advisory Committee update

Historical & Architectural Review Board

The Historical & Architectural Review Board will consider six applications to modify listed properties in West Chester. Items include sign installations, gutter work, a protective barrier for a café, and window/door replacements. The board will also approve the minutes from its March 27, 2025 meeting.

• 212 E. Market St – sign proposal (David Stairback)
• 142 E. Market St – revised sign proposal (Lucky Sign Shop)
• 36-40 S. High St – gutter installation (MacElree Harvey Enterprises, LLC)
• 39 E. Gay St – protective barrier for Hotel Indigo café seating (Paul P. Padien)
• 2 W. Gay St – replace window with service window (Kieran Connelly-Mayfield Investment, LLC)

Planning Commission

The West Chester Planning Commission will review and discuss a draft Build-to Ordinance and consider action on an amendment or hearing for HO60 and HO75 review by a historical architect. A report on the Green Building Checklist from the Director of Sustainability is also scheduled. The meeting includes approval of previous minutes and introduction of a new member.

• Approval of March 25 meeting minutes
• Review & discussion of Build-to Ordinance draft
• Discussion of action regarding amendment/hearing for HO60 and HO75 historic architect review
• Report on Green Building Checklist by Will Williams, Director of Sustainability
• Introduction of new Planning Commission member Alex Katz

Historical Commission

The West Chester Historical Commission is meeting to discuss ongoing projects and upcoming community events. The body is reviewing updates on the West Chester Historical Atlas and the Historic Trees Committee.

• Joint Memorial Day Celebration with West Goshen Township on May 30, 2025
• Town Tour Kickoff on June 12, 2025
• Status update on Cedar of Lebanon tree via the Historic Trees Committee
• Oral History Project involving Clifford DeBaptiste, Ray Jackson, and Al Rhodes (deferred to August)
• Gay Street School/Fugett Project (on hold until August)

Borough Council

The West Chester Borough Council will vote on a wide range of items including awarding the 2025 paving project bid to Glasgow, Inc. and the High Street parking lot paving bid to John A. DiRocco General Contractors, Inc. They will also consider a $12,414 annual lease for an audio/microphone upgrade in council chambers, a lease extension with SEPTA, and resolutions for handicapped parking spaces. Additionally, the council will act on budget modifications, over $300,000 in purchasing requests, and a grant application for the Goose Creek Sanitary Sewer Phase II project.

• Award 2025 paving project bid to Glasgow, Inc. and High St parking lot paving to John A. DiRocco General Contractors, Inc.
• Approve $12,414.23 annual lease for council chambers audio/microphone capital project
• Approve resolution for DCED Small Water & Sewer Grant for Goose Creek Sanitary Sewer Conveyance Improvements Phase II
• Approve budget modification #3 and transfer $44,195.58 from General Fund to Liquid Fuels for 2024 salt purchases
• Approve purchasing requests including Eastern Salt ($92,673.42) and Coastal Technical Sales ($59,030.57)

Borough Council

Borough Council will vote on awarding 2025 paving projects and filling vacancies on several boards and commissions. The meeting includes a consent agenda with various purchasing requests, parking changes, and ordinance amendments.

• Awarding 2025 paving project to Glasgow, Inc. and High St parking lot paving to John A. DiRocco General Contractors, Inc.
• Purchasing requests including $92,673.42 for Eastern Salt and $59,030.57 for Coastal Technical Sales
• Council Chambers audio/microphone capital project with a 3-year lease at $12,414.23 annually
• Proposed additions of handicapped parking at 527 E Barnard, 707 E Barnard, and Hoopes Park
• Public hearing scheduled for May 22, 2025, regarding Garbage, Rubbish and Refuse ordinance revisions

Borough Council

The Borough Council will consider a 15-year lease extension with SEPTA that includes language for commuter rail service on the West Chester Branch. Other actions include approving the 2025 paving project bid to Glasgow, Inc. and granting free parking for the First Friday Gallery Walk. The council will also interview applicants for several board and commission vacancies.

• Motion to direct solicitor to add commuter rail language to SEPTA lease extension
• Motion to award 2025 paving project bid to Glasgow, Inc.
• Motion to approve free parking on First Friday May 2nd at 4pm for the annual Gallery Walk
• Motion to approve Grant Resolution for Goose Creek Sanitary Sewer Conveyance Improvements Phase II
• Motion to approve new scoreboard installation at Farley Field by Adult Baseball League

WCCCC

The West Chester Community Campus Committee will discuss potential revisions to its ordinance, beginning with West Chester University's membership. Updates will be given on subcommittees for community engagement, unclaimed bikes, and a cleanup event scheduled for April 27. The committee will also hear about the Second Story Collective housing model and the Hero Campaign.

• Review and discussion of Community Campus Committee ordinance revisions, starting with WCU membership
• Clean-up subcommittee confirmed community-wide event on April 27
• Unclaimed bikes subcommittee survey update
• Community engagement subcommittee survey for event determination
• Presentation on Second Story Collective housing model

West Chester Railroad Restoration

The Committee to Reestablish Rail Service to West Chester will hold its monthly meeting to review progress on restoring rail access. The body will discuss coordination with SEPTA and the West Chester Railroad, as well as federal grant compliance.

• Confirmation of WC-Wawa Rail Service inclusion in the Chester County Transportation Improvement Program (TIP)
• Verification of 2011 Ridership Study compliance for Federal grants
• Development of a letter writing campaign template
• Railroad coordination updates regarding RDC/PUM, SEPTA, and WCRR

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will discuss a draft intergovernmental agreement for the WCERT emergency response team. Members will also review special event applications and crosswalk safety at Bradford Avenue and West Gay Street.

• Crosswalk safety discussion at Bradford Avenue and West Gay Street
• Draft WCERT intergovernmental agreement for emergency response
• Special event applications for Jitter’s Hotdog Eating Contest (5.25.25)
• Special event applications for Friends of Marshall Square Park Summer Concert series
• Special event applications for F4 Chili Cook Off (10.12.25) and PORCHFEST ’25 (5.17.25)

Smart Growth Committee

The Smart Growth Committee will consider approving a Letter of Understanding with the Delaware Valley Planning Commission to participate in the Sustainable Buildings Collaborative Energy Benchmarking Program, requiring large commercial buildings to report annual energy use. Other key items include updates to Gay Street closure rules for the 2025 outdoor dining season, a SALDO amendment requiring a Historic Architect review for buildings in HO-60 and HO-75 districts, and approval of March HARB certificates. The committee also will discuss sending a solicitor to oppose a zoning variance at 143 East Marshall Street and possible updates to Chapter 90A on restaurant cafes.

• Letter of Understanding with Delaware Valley Planning Commission for Sustainable Buildings Collaborative Energy Benchmarking Program
• 2025 Gay Street Closure Rules and inclusion in Outdoor Dining Policy
• SALDO amendment requiring Historic Architect review for HO-60 and HO-75 districts
• HARB applications for signs at 21 W. Market St and 44 W. Gay St, and exterior renovation at 16 E. Gay St
• Motion to send solicitor to oppose dimensional variance at 143 East Marshall Street

Finance & Revenue Committee

The Finance & Revenue Committee will review and vote on a grant application for the Goose Creek Sanitary Sewer Conveyance Improvements – Phase II. It will also consider a budget modification for winter salt purchases, a fund transfer to reimburse 2024 salt costs, and multiple purchase orders over $10,000. The meeting includes approval of the March 2025 minutes.

• Approve Grant Resolution to DCED Small Water & Sewer Grant Program for Goose Creek Sanitary Sewer Conveyance Improvements – Phase II
• Approve Budget Modification #3 for Winter Maintenance to allocate funding for salt purchases
• Transfer $44,195.58 from the General Fund to the Liquid Fuels Fund to reimburse 2024 salt purchases
• Approve purchase requests exceeding $10,000, including items such as USA LCO ($12,835.20) and Eastern Salt ($92,673.42)
• Approve March 2025 meeting minutes

Finance & Revenue Committee

The Finance & Revenue Committee will discuss a resolution to apply for a DCED Small Water & Sewer Grant for the Goose Creek Sanitary Sewer Conveyance Improvements – Phase II Project. They will also review a budget modification for winter maintenance salt purchases and a $44,195.58 fund transfer for past salt purchases. Additionally, a motion to approve purchasing requests totaling over $360,000 will be considered.

• Approve Grant Resolution to DCED for Goose Creek Sewer Project
• Budget Modification #3 allocating funds for 2025 salt purchases
• Transfer of $44,195.58 from General Fund to Liquid Fuels Fund for 2024 salt purchases
• Purchasing requests including Eastern Salt ($92,673.42) and Coastal Technical Sales ($59,030.57)
• Approve March 2025 meeting minutes

Transportation Advisory Committee

The committee will review a presentation from the Delaware Valley Regional Planning Commission and receive an update from the Regional Rail Commission. Members will also discuss electric vehicle charging in West Chester and the WalkWorks Grant.

• Presentation by Delaware Valley Regional Planning Commission (DVRPC)
• Update from Regional Rail Commission
• Discussion on EV Charging in West Chester
• Discussion on WalkWorks Grant
• Approval of the Committee's Mission

Parking Committee

The Parking Committee will discuss special event fees, the use of Chestnut Street Garage spaces by WCBID, and requests for event parking. The body will also consider a resolution to add and remove specific handicapped parking locations.

• Resolution to add handicapped parking at 527 E Barnard, 707 E Barnard, and Hoopes Park
• Resolution to remove handicapped parking at 508 East Miner Street
• Request for free parking on May 2 for the annual Gallery Walk
• Request for use of Chestnut Street Parking Garage top level for SEA: Up On the Roof event on September 13, 2025
• Resolution to approve a ceremonial street sign for Stan Zukin

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will review lease agreements with SEPTA and West Chester Railroad. The body will also consider a recommendation for a capital project to upgrade audio and streaming services in the council chambers.

• Review of SEPTA and West Chester Borough lease agreement for the West Chester Branch Line
• Review of sub lease agreement with 4 State, dba West Chester Railroad for tourist train operations
• Proposed 3-year lease for council chambers audio/microphone project at $12,414.23 annually with a $1 buy-out
• Discussion of International Code Council certification requirements for HVAC, electric, and plumbing trades
• Discussion of tariff impact to the Borough

Public Works Committee

The Public Works Committee will consider motions to award bids for the 2025 paving project and the High St parking lot paving, approve a new scoreboard at Farley Field, and adopt revisions to the garbage ordinance (Chapter 62). They will also discuss the public works building and a banner proposal from the Chester County Historical Society.

• Motion to approve revisions to garbage ordinance (Chapter 62)
• Motion to award 2025 paving project bid
• Motion to award 2025 High St parking lot paving bid
• Motion to approve new scoreboard installation at Farley Field
• Discussion of Chester County Historical Society banners and sign proposal

Shade-Tree Commission

The Shade-Tree Commission will review a list of 100 proposed street and park tree planting locations, including 31 with stumps, and discuss the removal of ash trees in Hoopes Park. The body will also consider a revised list of qualified tree contractors and approve a plan for future planting sites.

• Review of 100 proposed tree planting locations (94 street, 20 park)
• Stump removals in street tree planting locations: 31 total, 16 in Town Center
• Ash tree removals in Hoopes Park
• Oscar Lasko YMCA Project: Soil analysis and tree replacement
• Arbor Day tree planting on April 25

Historical & Architectural Review Board

The West Chester Historical & Architectural Review Board will review seven applications for signs, awnings, and a marquee at various addresses. The board will also vote on the minutes from the February 27, 2025 meeting. No other business is listed.

• 2025-04 21 W. Market St – sign application (Susan Hamley, County of Chester)
• 2025-08 16 E. Gay St – sign application (Kieran Meehan, SWA Architecture)
• 2025-09 212 E. Market St – sign application (David Stairback)
• 2025-10 17 N. High St – signs application (Kevin Wenck, Fastsigns)
• 2025-11 7,9 & 11 N. Church St – awning installation (Brad Giresi, Giresi Design, LLC)

Sustainability Advisory Committee

The Sustainability Advisory Committee will consider Dark Sky initiatives and policy options, review community tabling events and draft materials, and receive a Transportation Advisory Committee update. No binding votes or financial decisions are scheduled; the meeting focuses on discussion and planning.

• Dark Sky Initiatives & Policy Considerations
• Community Tabling & Events review and draft materials
• Transportation Advisory Committee Update
• Approval of prior meeting minutes

Recreation Commission

The West Chester Parks Special Events Commission will discuss grant applications for the John O. Green Park Phase I overhaul, including a DCED 85-15 match, and a storywalk replacement at Hoopes Park. They will also receive updates on the Hoopes Park Racket Center rehabilitation timeline and the PROS Plan. Commissioner park assignments for the year are listed for approval.

• Grant applications for JOG Park Phase I (DCED 85-15 match) as part of a larger park overhaul
• Storywalk change at Hoopes Park featuring the book 'Whoo-Kku Haiku'
• Update on Hoopes Park Racket Center Rehab timeline
• PROS Plan draft reporting sample presented
• Approval of January 2025 minutes

Planning Commission

The Planning Commission will discuss and potentially take action on a Build-to Ordinance amendment, and consider HARB approval requirements for historic overlay districts HO60 and HO75. Reports include a presentation on traditional building patterns and the 2024 annual report. The meeting also includes discussion on attainable housing.

• Review of Build-to Ordinance, consideration of action for solicitor to draft amendment
• Discussion and consideration of action regarding HARB approval requirement for HO60 and HO75
• Discussion on Attainable Housing
• Presentation on Traditional Patterns of Building Homes
• 2024 Annual Report presented by Matt Clapp

Historical Commission

The West Chester Historical Commission will meet to approve December 2024 minutes, receive reports from the chair and vice-chair on projects including the Gay Street School/Fugett project, mural arts, historic trees, and the oral history project. They will also discuss a joint Memorial Day celebration with West Goshen Township and the town tour kickoff. The meeting includes public comments and old/new business. Next meeting is scheduled for April 17, 2025.

• Discussion of Gay Street School/Fugett Project
• Planning for Joint Memorial Day Celebration with West Goshen Township on May 30, 2025
• Oral History Project update
• Mural Arts committee progress
• Historic Trees Committee report on Cedar of Lebanon (no owner response)

Borough Council

The March 19, 2025 Borough Council meeting begins with a public hearing on amendments to the garbage and housing codes (Chapter 62 and Chapter 66). The regular meeting then covers discussion items (solicitor attendance at a zoning hearing, police records disposal, ICC certification, and 2025 park programming) and a consent agenda with motions to approve leases (SEPTA, West Chester Railroad, WCU Public Safety, Growers Market, Food Cooperative), a dining platform fee of $160 per linear foot per year, chemical bids, a litter truck purchase, and special events. The council also considers a grant resolution for the Gay Street Open Air Marketplace Phase II and various certificates of appropriateness.

• Public hearing on Chapter 62 garbage code amendments (definitions of dwelling unit, toter; disposal regulations)
• Public hearing on Chapter 66 housing code amendments (definitions of rents, leases or lets, occupant, rental agreement)
• Motion to approve lease between SEPTA and West Chester Borough (consent item)
• Motion to approve fee schedule resolution setting dining platform fee at $160 per linear foot per year
• Motion to approve 2025 park programming including Wizardry Camp, Science Explorers, Skyhawks, etc.

Borough Council

West Chester Borough Council will vote on a fee schedule resolution setting dining platform fees at $160 per linear foot per year, and consider multiple contracts including a SEPTA lease and sublease with West Chester Railroad. The council also will approve parking agreements with West Chester University and the Growers Market, and vote on bids for water treatment chemicals and a litter truck body. Public hearings on amendments to the garbage code (Chapter 62) and housing code (Chapter 66) are announced for March 19.

• Motion to approve fee schedule: dining platforms $160/linear foot/year
• Motion to approve lease between SEPTA and Borough, and sublease with West Chester Railroad
• Motion to allow 6 West Chester University Police vehicles to park in Bicentennial Garage
• Motion to approve 2025 aluminum chloride hydroxide sulfate bid to USALCO at $3.3056/gallon
• Motion to approve litter truck body installation from H.A. DeHart & Son for $34,010

WCCCC

The West Chester Community Campus Committee will discuss potential revisions to its ordinance governing the campus area. Subcommittees will present surveys on community event preferences, unclaimed bicycles, and next steps. The Clean‑up subcommittee will confirm a community‑wide event scheduled for April 27, starting at 12:00 PM. The meeting will also approve prior minutes and hear updates from borough and university leadership.

• Review of the Community Campus Committee ordinance for possible revisions
• Community engagement subcommittee survey to determine collective event preferences
• Unclaimed bikes subcommittee survey on next steps for unclaimed bicycles
• Clean‑up subcommittee confirms community‑wide event on April 27, 12:00‑12:30 PM
• Approval of meeting minutes to date

West Chester Railroad Restoration

The Committee to Reestablish Rail Service to West Chester holds its monthly meeting to review open action items, including confirming rail service inclusion in the Chester County TIP and seeking federal grant compliance for a 2011 ridership study. No new business is listed. The committee also discusses updates from railroad coordination, government relations, and public relations leads.

• Confirm West Chester-Wawa rail service is included in Chester County Transportation Improvement Program (TIP)
• Reach out to DVRPC to confirm 2011 ridership study compliance for federal grants
• Develop list of supporters and upload to WestChesterMetro.org
• Work with Borough Council to recognize contributions of Jo Ann Kelton and Tom Hickey
• Draft formal paperwork for 501(c) organizations

Smart Growth Committee

The Smart Growth Committee will discuss a public hearing on garbage and housing codes scheduled for March 19, hear a Green Team presentation on the Dark Skies Initiative, and consider motions including a zoning variance for 211 Dean Street and approval of 2025 Open Air Market dates. The committee will also review several HARB applications for historic properties and discuss Borough Council direction of the Planning Commission.

• Public hearing on Chapters 62 and 66 (Garbage/Rubbish and Housing/Property Maintenance) on March 19, 2025
• West Chester Green Team presentation on the Dark Skies Initiative
• Motion to direct the Solicitor to attend Zoning Hearing for 211 Dean St (variance from clear sight triangle, Chapter 112 Section 805)
• Motion to approve 2025 Open Air Market dates
• HARB applications: 100 W. Gay St (front door replacement), 132 N. Church St (sign repair/replacement), 120 N. Church St (new dining platform), 111 N. High St (new wall-mounted sign)

Finance & Revenue Committee

The Finance & Revenue Committee will discuss and vote on several motions, including modifying the fee schedule for dining platform parking fees to reflect new multispace meters downtown, approving a grant application for the Gay Street Open Air Marketplace Phase II project, and allocating funding for 2024 public safety and wastewater capital expenses. They will also review purchasing requests exceeding $10,000, including a litter truck body for $34,010 and parking services for $48,475. The committee will discuss support and fees for the 2025 Christmas Parade and approve previous meeting minutes.

• Motion to modify fee schedule for dining platform parking fees due to new multispace meters downtown
• Grant resolution for Chester County Community Revitalization Program for Gay Street Open Air Marketplace Phase II
• Budget Modification #2 to allocate funding for 2024 Public Safety and Wastewater capital expenses
• Purchase request: HA DeHart & Son litter truck body for $34,010.00
• Purchase request: Colonial Parking for $48,475.00

Public Safety & Quality of Life Committee

The committee will receive monthly reports from the police, fire, and ambulance services, then vote on three special event applications (Uprising 5K, Police Memorial, and Citizens March for Life). They will also discuss matters between West Chester University and the Borough and approve the February 2025 meeting minutes.

• Vote on special event application for Empower Specialty Fitness Uprising 5K & Autism Awareness Walk on 4.19.25
• Vote on special event application for ChesCo Fraternal Order of Police Annual Police Memorial on 5.8.25
• Vote on special event application for The Power Place Academy Citizen’s March for Life on 6.7.25
• Discussion of matters between West Chester University and West Chester Borough (attachment)
• Approval of February 2025 committee meeting minutes

Transportation Advisory Committee

The Transportation Advisory Committee will consider approving its mission statement, hear a presentation from the Delaware Valley Regional Planning Commission (DVRPC), receive an update from the Regional Rail Commission, and discuss electric vehicle charging in West Chester along with the WalkWorks Grant. The meeting also includes resident comment and approval of prior minutes.

• Discussion of EV charging in West Chester
• WalkWorks Grant discussion
• Presentation by Delaware Valley Regional Planning Commission (DVRPC)
• Update from Regional Rail Commission
• Approval of the Committee's mission statement

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will meet to vote on lease and sublease agreements. The body will also discuss certification processes for master plumbers and specialized trades under Borough code.

• Lease between SEPTA and West Chester Borough
• Sublease between West Chester Borough and West Chester Railroad
• Disposal of records for the West Chester Police Department
• Certification process for master plumbers and International Code Council specialized trades

Parking Committee

The West Chester Parking Committee will consider motions to approve leases for the West Chester Growers Market and Food Cooperative, and discuss setting special event fees in borough surface lots. They will also address WCU Public Safety's parking use, the 2025 Christmas Parade, and garage usage by WCBID. The meeting includes approval of previous minutes and reports from the Garage Manager and Director.

• Motion to approve lease for West Chester Growers Market
• Motion to approve lease for West Chester Food Cooperative
• Discussion of special event fees in borough surface lots
• Discussion of WCU Public Safety use of parking space and garages
• Motion to approve February 2024 Parking Committee meeting minutes

Public Works Committee

The Public Works Committee will consider motions to approve bids for water treatment chemicals: aluminum chloride hydroxide sulfate at $3.3056/gal and soda ash at $508.38/ton. They will also discuss the new public works building complex, direct the Recreation Commission on park programming, and approve repairs and equipment installation. A public hearing on garbage and property maintenance code amendments is announced for March 19, 2025.

• Motion to approve 2025 Aluminum Chloride Hydroxide Sulfate bid to USALCO at $3.3056/gal
• Motion to approve 2025 Soda Ash bid to Univar at $508.38/ton
• Discussion on new public works building complex
• Motion to direct Recreation Commission to recommend park programming and vendor selection
• Public hearing on Chapters 62 and 66 (garbage/rubbish and property maintenance) on March 19, 2025

Shade-Tree Commission

The West Chester Shade-Tree Commission will discuss tree condemnations, approve a new condemnation letter, review the 2025 tree planting of 100 trees, and consider the emerald ash borer treatment plan with costs over six years totaling $193,812. They will also review a revised tree ordinance and appoint a new member.

• Review/approve proposed new street tree condemnation letter with list of qualified tree contractors
• 100 trees to be planted in May plus memorial tree and 4 at YMCA
• Emerald ash borer treatment: $49,043 in 2025, total $193,812 through 2032 including removal costs
• Condemned tree report: 19 street trees remain after 1 removal in February
• Revised tree ordinance review status

Sustainability Advisory Committee

The Sustainability Advisory Committee will meet to approve prior meeting minutes, receive borough updates including a recap of Salt Week and the Green Building Checklist, and discuss community tabling and events. No major decisions or public hearings are on the agenda.

• Salt Week recap discussion
• Green Building Checklist update
• Community Tabling & Events planning

Historical & Architectural Review Board

The West Chester Historical and Architectural Review Board will consider three new applications for work on North Church Street properties, including a sign for 132 North Church, an outdoor dining platform addition for 120 North Church, and a sign for 111 North Church Street. The board will also discuss an informal review of an addition at 22‑24 South Church Street and approve the minutes from the January 2025 meeting. Additionally, three previously tabled applications will be noted.

• 2025-05: 132 North Church – sign, repair, replacement or alteration (Allen Cook)
• 2025-06: 120 North Church – addition of outdoor dining platform (Turks Head Wines)
• 2025-07: 111 North Church Street – sign
• Informal Review: 22‑24 South Church Street – addition
• Approval of January 2025 meeting minutes

Recreation Commission

The West Chester Parks Special Events Commission will hold a routine meeting to approve minutes from August, December, and January, and receive reports from the chair, director, 501C3, and the PROS Plan committee. No new business is listed. The main action item is an update on the PROS Plan, including a sample draft report.

• Approval of minutes from Aug. 2024, Dec. 2024, and Jan. 2025
• Update on the PROS Plan (Parks, Recreation, and Open Space Plan) with a sample draft report
• Park assignments for commissioners (e.g., Bayard Rustin, Everhart, Fugett, Hoopes, Marshall Square, etc.)

Planning Commission

The Planning Commission will meet to review amendments to the Build-to Ordinance. The body will also discuss a vacant seat on the commission.

• Review of Build-to Ordinance amendments

Public Art Commission

The Public Art Commission will discuss fundraising ideas, including an annual shirt sale and financial donations, and recruiting new members. Greg will report on a recent BID Advocacy/Policy Committee meeting. The commission will also approve minutes from January 2025.

• Discussion of fundraising for public art via shirt sales and financial donations
• Recruiting for new PAC members
• Report on BID Advocacy/Policy Committee meeting
• Approval of January 2025 minutes

Historical Commission

This is a regular meeting with procedural items and reports from committees. No votes or decisions are expected; the commission will hear updates on the Gay Street School/Fugett Project, a joint Memorial Day celebration, and the Oral History Project, among others.

• Update on Gay Street School/Fugett Project
• Planning for Friday, May 30, 2025 Joint Memorial Day Celebration with West Goshen Township
• Oral History Project – Old Business
• Historic Trees Committee – Cedar of Lebanon: no response from owners
• Mural Arts project update

Borough Council

The meeting opens with a public hearing on an ordinance amending definitions related to building height, grade plane, and finished ground in the Subdivision and Land Development and Zoning codes. The regular agenda includes a discussion on a HARB application for 100 West Market Street (HARB recommends denial) and a 19-item consent agenda covering contracts, street signs, a paving project, and special event approvals. Also on the agenda are a preliminary land development at 210-214 West Washington Street and a HARB application for a sign at 9 North High Street.

• Public hearing on ordinance amending height definitions
• HARB discussion: 100 West Market Street (HARB recommends denial)
• $156,500 contract with Pennoni for engineering services
• Preliminary land development at 210-214 West Washington Street
• Approval of special events including Turks Head Music Festival and Chester County Restaurant Festival

Borough Council

The West Chester Borough Council meets to vote on multiple items including a preliminary land development plan for eight single-family attached dwellings at 210-214 West Washington Street. The council will also consider approving a commemorative street sign for "Zukin Way," authorizing a public hearing to amend the garbage ordinance, rejecting bids for the Gay Street Closure project, and approving various purchasing requests exceeding $10,000 each.

• Preliminary land development for 8 townhouses at 210-214 W. Washington St.
• Commemorative street sign "Zukin Way" from Prescott Alley to Gay Street
• Public hearing scheduled for March 19, 2025 to amend Chapter 62 (Garbage, Rubbish, Refuse)
• Motion to reject all bids for Gay Street Closure, Remington Vernick
• Approval of purchasing requests including Pennoni for $156,500 and other items over $10,000

WCCCC

The committee is meeting to review updates from West Chester University and Borough leadership. Members will discuss priority projects including a communications plan, student parking, and community engagement surveys.

• West Chester Together Communications Plan and student parking focus group
• Student experiential learning opportunity
• Community engagement survey for event decision-making
• Unclaimed bikes subcommittee action items
• Clean-up subcommittee discussion on community-wide event date

West Chester Railroad Restoration

The Committee to Reestablish Rail Service to West Chester is holding its monthly meeting. The body will review open action items and receive updates from railroad coordination, government relations, education, and public relations leads.

• Review of 2011 Ridership Study compliance for Federal grants
• Confirmation of WC-Wawa Rail Service inclusion in Chester County Transportation Improvement Program
• Drafting formal paperwork for 501(c) organizations
• Carbon Offset Report regarding battery train service
• Downtown West Chester Business Survey

Public Safety & Quality of Life Committee

The committee will vote to adopt the West Chester Police Department, Fire Department, and Good Fellowship Ambulance as the borough's first responders and approve special event permits for 2025. The meeting also includes a discussion on traffic safety at Gay and Matlack Streets.

• Approve WC Police, Fire, and Ambulance as borough first responders
• Approve special event permits for Running Home 5k, Chester County Restaurant Festival, and others
• Discuss traffic safety options at Gay and Matlack Streets
• Approve ribbons and dedications for Crime Victim's Center
• Review and approve January 2025 meeting minutes

Finance & Revenue Committee

The Finance & Revenue Committee will certify volunteers for real estate tax credits, approve a budget modification for capital expenses, and review purchase orders for various vendors.

• Certify 2025 qualifying volunteers for real estate tax credit
• Approve 2025 budget modification for capital expenses
• Approve purchase orders totaling $283,828.39
• Discuss Christmas Parade invoice with Greater West Chester Area Chamber of Commerce
• Approve January 2025 meeting minutes

Smart Growth Committee

The Smart Growth Committee will discuss contractor licensing and cafe permit standards. Members will consider a land development project for eight single-family attached dwelling units and review rental permit definitions. The committee will also evaluate HARB applications for signs and repairs.

• Preliminary Land Development for eight single-family attached dwelling units at 210-214 Washington St
• Amendment to Chapter 66 regarding 'Residential Rental Dwelling Unit' definitions
• HARB application for a sign at 9 North High Street/9 Prime
• HARB application for repairs at 100 West Market Street / Guinta Enterprises
• Review of licensing requirements for electrical, plumbing, and mechanical contractors

Transportation Advisory Committee

The Transportation Advisory Committee will review the mission and responsibilities of the group and examine several transportation maps, including bicycle routes, pedestrian improvements, and bus stops. It will also consider grant opportunities and a SEPTA winter customer‑satisfaction survey. No formal decisions are noted; the meeting is primarily for discussion and planning.

• Discuss mission and purpose of the Transportation Advisory Committee
• Review bicycle routes in the Borough of West Chester (WCB Maps page)
• Review pedestrian improvements from the Central Chester County Improvement Plan (page 65)
• Review bus stop locations in West Chester Borough
• Consider grant opportunities and SEPTA Winter 2025 Customer Satisfaction Survey

Parking Committee

The Parking Committee will consider approving a commemorative street sign named 'Zukin Way' to honor Stan Zukin's impact on the community. The agenda also includes approval of previous meeting minutes and reports from the Garage Management and Director of Parking Services. Public comments on non-agenda items are permitted with a 5-minute limit.

• Consideration of approval: commemorative street sign 'Zukin Way' for Stan Zukin, specifically tied to Hotel Indigo
• Motion to approve December 2024 Parking Committee meeting minutes
• Garage Management Report
• Director's report from Ramsey Reiner, Director of Parking Services

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will review the Chief Information Security Officer's annual report. Members will discuss updates to the Building, Housing & Codes Enforcement website page and the interview process for board and commission vacancies.

• CISO Annual Report
• Proposed searchable student rental database for the borough website
• Interview process for Boards, Commissions, and Committees vacancies

Public Works Committee

The West Chester Public Works Committee will consider several motions, including rejecting all bids for the Gay Street Closure. It will also vote on the sale of decommissioned vehicles and related equipment, and on purchasing a litter‑truck body. Additional items include approving design services for Goose Creek sewer improvements and discussing park upgrades, facility options, streetlight outages, and the 2025 paving project.

• Motion to reject all bids for Gay Street Closure (vendor: Remington Vernick)
• Motion to approve sale of decommissioned vehicles, sign board, light bars, and a salt grinder
• Motion to approve purchase of Litter Truck Body (quote attached)
• Motion to approve design and engineering Phase 1 and II services for Goose Creek Sewer conveyance capacity improvements (Pennoni)
• Discussion of proposed improvements to Marshall Square Park (Friends of Marshall Square Park)

Shade-Tree Commission

The West Chester Shade-Tree Commission will consider a revised tree ordinance and discuss the 2025 tree expense budget of $260,000. The budget includes $101,000 for planting 188 trees and $24,000 for emerald ash borer treatment. The meeting also features a presentation from Friends of Marshall Square Park and reports on tree condemnations and plantings.

• Presentation by Friends of Marshall Square Park (Anne Walters & Jeff Beitel)
• No proposed new tree condemnations; current condemned tree count: 20 street trees, 0 park trees
• 2025 tree planting plan: 188 trees at $101,000 budget (all-seasons bid)
• Emerald ash borer treatment for 85 trees: Everhart (10), Marshall Square (2), Hoopes (60), street trees (12), parking lot (1)
• Revised tree ordinance draft up for commission review and approval

Sustainability Advisory Committee

The Sustainability Advisory Committee will meet to discuss a development review for 210-214 W. Washington Street. The committee will also address Winter Salt Week and 2025 community event tabling.

• Development Review: 210-214 W. Washington Street
• Winter Salt Week discussion
• 2025 Community Event Tabling

Historical & Architectural Review Board

The Historical and Architectural Review Board will review four applications for signage and repairs at properties on North High Street, West Market Street, and West Gay Street. The board will also approve the minutes from its December 19, 2024 meeting.

• Review of sign application at 9 North High Street
• Review of repair/replacement applications at 100 West Market Street
• Review of repair/replacement applications at 100 West Gay Street
• Review of sign applications at Chester County Conference & Visitors Center
• Approval of December 19, 2024 meeting minutes

Recreation Commission

The West Chester Parks Special Events Commission will hear a presentation from the Friends of Marshall Square Park on proposed upgrades to the Civil War Monument area and a sidewalk on Franklin Street. Commissioners will also receive the Director's monthly report, discuss the 'State of the League' for the Adult Baseball League, and elect officers for Chair, Vice Chair, and Secretary. Other items include approval of December 2024 minutes, park assignments, and an update on the PROS Plan.

• Friends of Marshall Square Park to present ideas for Civil War Monument area upgrades and Franklin St. sidewalk proposal
• Adult Baseball League 'State of the League' discussion
• Reorganization of officers: Chair, Vice Chair, Secretary
• Park assignments: Bayard Rustin, Everhart, Fugett, Greenfield, Hoopes, Horace Pippin, John O Green (phases I & II), McBratnie, Marshall Square, Mosteller, Veterans Memorial, Barclay
• PROS Plan Steering Committee update

Planning Commission

The Planning Commission will review proposed amendments to the Height Ordinance and the Build-to Ordinance as old business. They will also discuss coordination with HARB and the HO-60 and HO-75 overlay districts, a side yard setbacks question from HARB, and a reminder of a vacant seat on the commission.

• Review of amendments to the Height Ordinance
• Review of amendments to the Build-to Ordinance
• Discussion of HARB and HO-60 & HO-75 overlay districts requiring applicant submissions
• Side yard setbacks question from HARB
• Reminder of a vacant seat on the planning commission

Planning Commission

The West Chester Planning Commission will hold a working session to continue reviewing proposed amendments to the Height Ordinance and the Build-to Ordinance. Commissioners will also discuss requiring applicants to submit for review when working with HARB and the HO-60 and HO-75 overlay districts, along with a side yard setbacks question from HARB. The meeting includes citizen comments on non-agenda items and a reminder of a vacant seat on the commission.

• Review of Height Ordinance amendments
• Review of Build-to Ordinance amendments
• Discussion of requiring applicants to submit for HARB and HO-60/HO-75 overlay districts
• Review of correspondence on side yard setbacks question from HARB
• Reminder of vacant seat on planning commission

Historical Commission

The West Chester Historical Commission will meet to approve December 2024 minutes, receive reports on ongoing projects including a joint Memorial Day celebration with West Goshen Township, a town tour kickoff, and the Oral History Project. The agenda is primarily procedural updates with no new business or major decisions listed.

• Joint Memorial Day Celebration with West Goshen Township on May 30, 2025
• Town Tour Kickoff scheduled for June 12, 2025
• Update on Gay Street School/Fugett Project
• Discussion of West Chester Historical Atlas and CCHPN dues
• Oral History Project under old business

Borough Council

The Borough Council will hold a public hearing on an ordinance to amend the Administrative Code, requiring a majority of Transportation Advisory Committee members be borough residents and one member to focus on reestablishing rail service. Council will also vote on appointments to the TAC and Library Board, and consider a consent agenda that includes contracts for a recycle truck ($313,045.02), professional services, and purchasing requests. The agenda announces vacancies on the Planning Commission and Civil Service Commission.

• Public hearing on ordinance to amend Ch. 3-38.U(3) requiring TAC majority residency and rail service focus
• Motion to appoint TAC members: three-year terms for Laura McClaine, Patricia Shields, John O'Brien; two-year terms for Ray Ott, Jim Wylie
• Consent agenda includes purchase of recycle truck for $313,045.02 and other purchasing requests totaling over $100,000
• Motion to approve professional services contracts: Pennoni (Borough Engineer), Buckley Brion McGuire Morris (Solicitor), Maillie LLP (Auditor)
• Motion to direct Solicitor to amend Chapter 66 (Housing and Property Maintenance) regarding rental property occupancy definitions

Borough Council

The Borough Council will vote on appointments of borough engineer, solicitor, auditor, and other professional services for the year. They will also consider multiple purchase orders exceeding $10,000, including a $313,045.02 truck purchase, and discuss a zoning enforcement appeal at 236 W. Barnard Street and a proposed amendment to rental property maintenance definitions.

• Appoint Pennoni as Borough Engineer, Buckley Brion McGuire Morris as Borough Solicitor, and Maillie LLP as Auditor
• Approve purchasing requests including $313,045.02 from Atlantic Heavy Duty
• Direct Solicitor to attend Zoning Hearing for 236 W. Barnard Street (student home enforcement)
• Motion to amend Chapter 66 Housing and Property Maintenance definition of Residential Rental Dwelling Unit
• Approve contract for purchase of recycle truck (amount not specified)

Transportation Advisory Committee

The Transportation Advisory Committee holds its first meeting to organize, nominate officers, and review a report from the Administration, Communication & Technology Committee recommending the creation of an ad-hoc Transportation Advisory Committee. Members will also discuss the committee's mission, responsibilities, and website content.

• Nominate Chair and Secretary of the committee
• Review report from ACT Committee recommending creation of an ad-hoc Transportation Advisory Committee
• Discuss mission and responsibilities of the committee
• Public comment period
• Discuss website content for the committee

WCCCC

This meeting of the West Chester Community Campus Committee is primarily procedural and discussion-oriented. Items include introductions, public comment, approval of minutes, updates on WCU and Borough leadership and the Transportation Advisory Committee, and action items from subcommittees on communications, community engagement, unclaimed bikes, and clean-up. There is also discussion of Porchfest. No binding decisions or financial actions are on the agenda.

• Updates on WCU and Borough new leadership cohort
• Borough Transportation Advisory Committee update
• Subcommittee action items: communications, community engagement, unclaimed bikes, clean-up
• Discussion of Porchfest
• Approval of meeting minutes to date

Public Safety & Quality of Life Committee

The Public Safety & Quality of Life Committee will review monthly reports from the West Chester Police Department, Fire Department, and Good Fellowship Ambulance Club. They will also approve minutes from December 2024 and discuss issues involving West Chester University and the borough. No new business or specific actions are listed.

• Review monthly West Chester Police Department report
• Review monthly West Chester Fire Department report
• Review monthly Good Fellowship Ambulance Club report
• Approve December 2024 meeting minutes
• Discuss West Chester University and Borough issues

Smart Growth Committee

The Smart Growth Committee will announce a public hearing on a proposed zoning amendment for building height, scheduled for February 19, 2025. They will vote on motions to direct the solicitor to attend zoning hearings for 236 W. Barnard Street (enforcement appeal) and 323 W. Biddle Street (variance). They will also consider HARB applications for window replacements and a sign at four properties, approve a contract with Building Inspection Underwriters and appoint Kyle Bendler as Assistant Building Code Official and Assistant Zoning Officer, and discuss café permits and owner-occupied rental permit requirements.

• Public hearing on Chapter 112 Zoning Ordinance amendment for building height on Feb 19, 2025
• Motion to direct solicitor to zoning hearing for 236 W. Barnard Street (student home enforcement appeal)
• Motion to direct solicitor to zoning hearing for 323 W. Biddle Street (rear yard setback variance)
• Motion to approve HARB applications: 121 E. Market St (window), 40 E. Market St (deck), 144 W. Market St (sign), 236 W. Gay St (window replacement)
• Motion to approve contract with Building Inspection Underwriters of Pennsylvania and appoint Kyle Bendler as Assistant BCO and Assistant Zoning Officer

Finance & Revenue Committee

The Finance & Revenue Committee will review monthly financials and discuss impact fees for land development projects. The body will also consider a motion to approve several purchase orders exceeding $10,000.

• Purchase request for Atlantic Heavy Duty: $313,045.02
• Purchase request for OpenGov: $28,614.96
• Purchase request for Granicus: $19,256.48
• Purchase requests for Civic Plus ($12,420.00), Usalco ($12,540.00), and Lewis Environmental ($11,473.75)
• Discussion on impact fees for land development projects

Shade-Tree Commission

The Shade-Tree Commission will review condemned trees on North High Street, discuss proposed heritage tree ordinance revisions, and receive updates on pruning events and street tree improvements.

• Review condemned trees at 415 N. High St.
• Discuss proposed Heritage tree ordinance revisions
• Update on Horgan Tree Pruning of W. Nields, Sharpless, and Gay Street blocks
• Review South High St. improvements and new street trees
• Discuss Tree Tenders Street Tree Pruning event

West Chester Railroad Restoration

The Committee to Reestablish Rail Service to West Chester is holding its monthly meeting to review action items, including confirming the WC-Wawa rail service is in the Chester County TIP and reaching out to DVRPC about a ridership study. Members will also elect five new roles: Vice Chair, Secretary, Government Relations Lead, Education and Development Lead, and Public Relations Lead. The meeting is largely procedural with no new business listed.

• Election of five leadership roles: Vice Chair, Secretary, GovRel Lead, EdDev Lead, PR Lead
• Confirm inclusion of WC-Wawa rail service in Chester County Transportation Improvement Program (TIP)
• Reach out to DVRPC chair about compliance of 2011 ridership study for federal grants
• Submit 2024-2025 memo to Borough Council by January 15, 2025
• Review of carbon offset report for battery train service

Administration, Communication & Technology Committee

The Administration, Communication & Technology Committee will discuss and potentially vote on appointing professional services including engineering firms (Pennoni, Remington and Vernick, BCM/Atlas), legal counsel (Buckley Brion McGuire Morris, Siana Law, and others), planning consultant (Thomas Comitta Associates), and auditor (Maillie LLP). They will also consider a purchase order for agenda meeting management software, discuss revising committee meeting schedules, and review proposed amendments to the Borough Council Rules and Procedures. A public hearing on January 15 regarding Transportation Advisory Committee amendments is announced.

• Motion to appoint Borough Engineers (Pennoni, Remington and Vernick, BCM/Atlas)
• Motion to appoint Solicitor/Legal Counsel (multiple firms listed)
• Motion to appoint Planning Consultant (Thomas Comitta Associates) and Independent Auditor (Maillie LLP)
• Purchase order request for Agenda Meeting Management Premium software
• Discuss amendments to Borough Council Rules and Procedures

Public Works Committee

The West Chester Public Works Committee will consider several items, including approving the November and December 2024 meeting minutes, discussing amendments to Chapter 62 – Garbage and Rubbish, and reviewing a Connection Management Plan and Corrective Action Plan for submission to PADEP. The committee will also discuss recreation programming and administration, and vote on a contract to purchase a recycle truck.

• Approve November and December 2024 meeting minutes
• Discuss Chapter 62 – Garbage and Rubbish amendments
• Approve Connection Management Plan and Corrective Action Plan for PADEP submission
• Discuss recreation programming and administration
• Approve contract for purchase of recycle truck