Western Springs public meetings in 2025

Board of Trustees

The Western Springs Board of Trustees will consider an omnibus vote covering the 2026 budget, the 2025 property tax levy, and several contracts, including a $2.99 million Woodland Avenue reconstruction project. A separate ordinance would implement a new grocery tax. Most items were previously discussed and are being approved as a group.

• Ordinance No. 25-3305: Approves FY 2026 Annual Budget
• Ordinance No. 25-3300: 2025 property tax levy
• Resolution No. 25-2968: Contract with G&M Cement Construction for Woodland Avenue Reconstruction, not to exceed $2,992,348.05
• Resolution No. 25-2970: Contract with SW Cleaning Service for janitorial services, not to exceed $92,554.00
• Ordinance No. 25-3306: Implements a municipal grocery retailers' occupation tax

Foreign Fire Insurance Board

The Foreign Fire Insurance Tax Board is meeting to approve minutes, hear public comment, and review the treasurer's report. The board will discuss the status of previously approved purchases and consider new purchases for fire equipment, life safety, and the fire station. Elections for board positions are also on the agenda.

• Approval of minutes from October 2, 2025 meeting
• Treasurer's report
• Status report on approved purchases
• New purchases: fire equipment, life safety, fire station, other
• Elections

The Foreign Fire Insurance Tax Board approved the Treasurer's Report and prior minutes, and approved purchases for mattresses ($4,176 final cost), bedding ($2,000), and various tools for the tool room ($5,000). The board tabled a motion to purchase eight SCBA air packs (estimated $22,553 for the board's share) pending coordination with the Village and WSFRA, and also tabled requests for bay floor chairs and fire investigator jump bags. No public comment was made.

• Approved minutes from October 2, 2025 (unanimous)
• Approved Treasurer's Report (unanimous)
• Approved mattress purchase, final cost $4,176 (unanimous)
• Approved bedding for bunkroom, $2,000 (unanimous)
• Approved various tools for tool room, $5,000 (unanimous)
• Tabled SCBA air packs purchase (moved by Darcy, seconded by Tomczyk)
• Tabled bay floor chairs request ($250)
• Tabled fire investigator jump bags request ($500)

Board of Trustees

The Western Springs Board of Trustees will hold two public hearings: one on the 2025 property tax levy and another on the proposed Fiscal Year 2026 annual budget. The board will also discuss several contracts and projects, including the Timber Trails subdivision, Hillgrove Avenue improvements, and a conditional use permit for a softball field. No final votes are scheduled; items are expected to be placed on the December 15 agenda for action.

• Public hearing on 2025 property tax levy, including ordinances for tax cap reductions and bond abatements ($3,000,000 Series 2015a and $5,720,000 Series 2025)
• Public hearing on FY 2026 annual budget (January 1–December 31, 2026)
• Discussion only: Timber Trails Subdivision supplemental letter agreement for sale/development of 11 finished lots
• Discussion only: Hillgrove Avenue Improvements – resolution of support for STP grant application
• Discussion only: Woodland Avenue Reconstruction – contract award recommendation to G & M Cement Construction

The Board held public hearings on the 2025 property tax levy and the 2026 budget, then voted unanimously to place the corresponding ordinances on the December 15 agenda for final action. The Board also approved construction of the Western Springs Little League softball field with conditions and remanded the Championship Sign conditional use permit back to the Plan Commission for reconsideration. No other substantive decisions were made; committee reports were informational only.

• Placed 2025 property tax levy ordinances on Dec. 15 agenda (unanimous)
• Placed 2026 budget ordinance on Dec. 15 agenda (unanimous)
• Approved construction of Little League softball field with conditions A-E (unanimous)
• Remanded Championship Sign conditional use permit to Plan Commission (unanimous)

Properties and Recreation Committee

The Properties and Recreation Committee will consider two new business items: opening bids for a janitorial contract and approving a right-of-way license and fiber optic cable agreement with MCImetro/Verizon. The meeting also includes approval of prior minutes and public comment.

• Bid opening and approval of janitorial contract
• Right of Way Use License and Fiber Optic Cable Agreement with MCImetro/Verizon
• Approval of minutes from November 3, 2025

The Properties and Recreation Committee approved a janitorial services contract for 2026, with a requested budget of $45,000, and approved a fiber optic cable agreement with MCIMetro/Verizon, pending final review by the village attorney. Both motions passed unanimously. The meeting was brief and procedural, with no public comment or other business.

• Approved janitorial services contract for 2026 (unanimous)
• Approved fiber optic cable agreement with MCIMetro/Verizon (unanimous)

Public Works and Water Committee

The Public Works and Water Committee will decide whether to award the Woodland Avenue Reconstruction Project to G & M Cement Construction and whether to support a federal grant application for Hillgrove Avenue improvements. They will also review a professional services agreement for construction observation and receive a water system update.

• Hillgrove Avenue Improvements - Resolution of support for STP funds application
• Woodland Avenue Reconstruction Project - Contract award to G & M Cement Construction ($ amount not specified)
• Professional Services Agreement with HR Green, Inc. for Construction Observation Services
• Water System Update December 2025

The Public Works and Water Committee voted to recommend the Village Board award the Woodland Avenue Reconstruction Project to G&M Cement Construction for $2,992,345.08, and to approve a separate contract with HR Green for construction observation services not to exceed $274,935. The committee also recommended a resolution supporting the Hillgrove Avenue Improvements grant application, and unanimously approved waiving competitive bidding to continue spoils removal with Heidelberg Materials. All actions are recommendations to the Village Board unless noted as passed by the committee.

• Recommended awarding Woodland Ave reconstruction to G&M Cement for $2,992,345.08
• Recommended HR Green contract for construction observation, not to exceed $274,935
• Recommended resolution supporting Hillgrove Ave STP grant application
• Approved waiver of competitive bid for spoils removal with Heidelberg Materials (unanimous)
• Approved minutes of 11/4/2025 meeting (unanimous)

Planning and Zoning Committee

The Planning and Zoning Committee will consider a supplemental letter agreement for the sale and development of eleven finished lots in the Timber Trails Subdivision, a text amendment application, and a 2026 professional services agreement for construction observation. Public comment and approval of prior minutes are also on the agenda.

• Supplemental letter agreement for sale/development of 11 finished lots (Timber Trails Development Company, LLC / 1625 N Burling, LLC / Brian Taylor to McNaughton Development, LLC)
• PC 2025-04 – Text amendments by Village Community Development Department
• 2026 Professional Services Agreement with V3 Companies for construction observation at Timber Trails Subdivision

Board of Trustees

The Western Springs Board of Trustees will hold a regular meeting with a public hearing on the 2025 property tax levy, which has been cancelled. The board will consider an omnibus vote covering multiple previously discussed items, including the tax levy, a sewer lining contract, a water treatment chemical contract increase, and a sole-source purchase of a Stryker power load system for the fire department. The meeting also includes approval of minutes, financial reports, and other routine items.

• Resolution No. 25-2963: 2025 real property tax levy determination
• Resolution No. 25-2959: Contract with National Power Rodding Corp. for 2025 sanitary sewer cured-in-place pipelining, not to exceed $50,150
• Ordinance No. 25-3297: Change Order #1 with Hawkins, Inc. for water treatment chemicals, increasing contract from $250,000 to $335,000
• Resolution No. 25-2961: Sole source purchase of Stryker MTS Power Load Cot System for $68,038.61
• Ordinance No. 25-3298: Disposal of surplus public works and recreation equipment

The Board of Trustees approved the omnibus vote, which included the 2026 meeting schedule, a budget amendment for water treatment chemicals, the real property tax levy resolution, Change Order #1 for Hawkins Chemicals, contracts with National Powering Rodding Corp. and V3 Companies, a surplus property declaration, rescinding the Applied Controls contract, a Stryker MTS Power Load System purchase, and an intergovernmental agreement with La Grange Park for the fire academy. The board also approved the September and October financial reports. All votes were unanimous.

• Approved omnibus vote for all agenda items (7-0)
• Approved 2026 meeting schedule (7-0)
• Approved budget amendment for water treatment chemicals (7-0)
• Approved real property tax levy resolution (7-0)
• Approved Change Order #1 for Hawkins Chemicals (7-0)
• Approved contract with National Powering Rodding Corp. (7-0)
• Approved V3 Companies proposal (7-0)
• Approved September and October financial reports (7-0)

Finance Committee

The Western Springs Finance Committee is meeting to discuss the 2025 tax levy and the 2026 budget update. The agenda includes routine items like approval of minutes and public comment, with the main focus on the levy and budget presentation.

• 2025 Levy and 2026 Budget Update

The Finance Committee reviewed the 2026 operating budget and capital requests, discussing items included and excluded, with health insurance costs noted as a major factor. The 2025 levy remains unchanged except for debt service from the November 10th bond sale, with the final amount slightly lower than originally estimated. No formal decisions were made; the meeting was informational.

• Reviewed 2026 budget and capital requests (no vote)
• Noted 2025 levy unchanged except for bond-related debt service (no vote)

Board of Trustees

The Western Springs Board of Trustees will vote on a $15 million general obligation bond for infrastructure repairs, plus several omnibus items including appointments, a TIF-funded electrical upgrade, and a lead service line loan. They will also discuss the 2026 budget and a conditional use permit for a softball field at Spring Rock Park.

• Ordinance 25-3295: $15,000,000 General Obligation Bonds, Series 2025A for infrastructure
• Ordinance 25-3294: IEPA loan for replacement of up to 47 lead service lines
• Resolution 25-2957: $25,670 contract with Utility Dynamics for Tower Green electrical upgrades
• PC-2025-03: Amendment to conditional use permit for multi-use softball field at 4400 Central Avenue
• Appointments to Plan Commission and Liquor Commission

The Board of Trustees approved Ordinance No. 25-3295 authorizing the issuance of approximately $15,000,000 in General Obligation Bonds for infrastructure projects. They also approved the Heritage Crossing redevelopment agreement amendment and updated plat, with one trustee voting against the agreement. The Western Springs Little League conditional use permit amendment was discussed but deferred to the December 1, 2025 meeting.

• Approved $15M General Obligation Bonds, Series 2025A (unanimous)
• Approved First Amendment to Heritage Crossing Redevelopment Agreement (6-1)
• Approved updated final plat for 29-unit Heritage Crossing townhomes (6-1)
• Approved omnibus vote for agenda items (unanimous)
• Deferred Little League softball field permit discussion to Dec. 1
• Approved 2026 meeting schedule (committee recommendation)
• Approved $85,000 budget amendment for water treatment supplies (committee recommendation)
• Approved $50,150 sewer pipelining contract (committee recommendation)

Finance Committee

The Western Springs Finance Committee is meeting to consider authorizing expenditures from the Downtown South Tax Increment Financing (TIF) district for electrical upgrades at Tower Green, and to approve a budget amendment for water treatment supplies. They will also receive an update on the 2025 levy and 2026 budget. Public comment is scheduled.

• Authorize TIF expenditures for electrical upgrades at Tower Green
• Budget amendment: Water & Sewer Fund - Water Treatment Supplies
• 2025 Levy / 2026 Budget Update

The Finance Committee approved placing two items on the November 10th Board of Trustees agenda: a request to authorize TIF expenditures for electrical upgrades at Tower Green, and a $85,000 budget amendment for water treatment chemicals. The committee also reviewed the 2026 budget and noted the upcoming $15 million bond sale on November 10th.

• Approved placing TIF expenditure request for Tower Green electrical upgrades on Nov 10 agenda (roll call vote)
• Approved placing $85,000 budget amendment for water treatment chemicals on Nov 10 agenda (roll call vote)
• Approved minutes of October 7, 2025 meeting as presented

Public Works and Water Committee

The Public Works and Water Committee will consider several contracts and an ordinance, including a change order for chemicals, a sewer lining contract, a design proposal for street segments, and an ordinance authorizing an IEPA loan for lead service line replacement. They will also receive updates on the water system and the Woodland Avenue reconstruction project.

• Contract Change Order #1 - Hawkins Chemicals
• Contract with National Powering Rodding Corp. for 2025 Sanitary Sewer Cured-in-Place Pipelining Project
• V3 Companies Proposal for Survey and Phase II Design of Various Street Segments
• Ordinance Authorizing IEPA Loan Agreement for Lead Service Line Replacement CY25-26 - L17-3761
• Woodland Avenue Reconstruction - Project update

Public Works and Water Committee

The Public Works and Water Committee, meeting jointly with the Infrastructure Commission, will hear a presentation on the FY2026 budget. The agenda includes routine items like approval of minutes and public comment, with the budget presentation as the only substantive new business.

• FY2026 Budget Presentation

The committee reviewed the FY2026 budget for the Municipal Services Department, covering funds for motor fuel, roadway, water, sewer, and storm utility. No formal decisions were made; the meeting was informational, with discussion on vehicle replacements, water chemical costs, and lead service line replacements. The meeting adjourned without voting on any substantive items.

• Reviewed FY2026 budget for Municipal Services (no vote)
• Discussed vehicle replacement and leasing agreements (no action)
• Noted water chemical forecast revised to $325,000 for 2026 (no action)
• Discussed lead service line replacement funding increase (no action)

Board of Zoning Appeals

The Western Springs Board of Zoning Appeals will hold a public hearing on a variation request from Molly and Thomas Giltrow for a detached garage at 4226 Gilbert Avenue. The request seeks relief from the rear yard setback requirement in the R2 Residential district. The board will also approve minutes from the July 28, 2025 meeting and take public comment.

• Public hearing on variation request BZA-2025-03 at 4226 Gilbert Avenue
• Variation from Development Control Ordinance for rear yard setback for detached garage
• Approval of minutes from July 28, 2025
• Public comment period

General Government Committee

The General Government Committee will meet to approve minutes from a prior meeting, hear public comment, and discuss the proposed 2026 budget from the Village Manager's Office. The meeting is procedural with no formal decisions scheduled.

The General Government Committee reviewed the proposed FY2026 budget for the Village Manager's Office, Village Board, Legal, IT, and Communications, including discussion of health insurance premium increases. The committee approved the 2026 Village Board meeting schedule and recommended it for Village Board consideration. No other substantive decisions were made.

• Approved 2026 Village Board meeting schedule (2-0)
• Recommended 2026 meeting schedule to Village Board

Properties and Recreation Committee

The Properties and Recreation Committee will review the 2026 budgets for the Recreation and Municipal Services departments, declare Q4 surplus items, consider a contract for electrical upgrades at Tower Green, and discuss a default by Applied Controls LLC on the Village Hall HVAC controls contract. Public comment is also scheduled.

• 2026 Recreation Department Budget Report
• 2026 Municipal Services Department Budget Presentation
• Surplus Declaration - Q4
• Contract with Utility Dynamics Corporation for Tower Green Electrical Upgrades
• Village Hall HVAC Controls: Default of Contract by Applied Controls LLC

The Properties and Recreation Committee approved a $25,670 contract with Utility Dynamics Corporation for electrical upgrades at Tower Green, including a bid waiver. They also approved declaring several items as surplus, including vehicle 337. The committee discussed the preliminary 2026 budgets for Recreation and Municipal Services, and noted that Applied Controls LLC requested release from the Village Hall HVAC controls contract, which will be reassessed for FY2026.

• Approved Utility Dynamics Corporation electrical upgrades not to exceed $25,670 with bid waiver (unanimous)
• Approved surplus declaration for office chairs, cabinets, dump beds, scrap hydrants/valves, and vehicle 337 (unanimous)
• Approved minutes of 9/29/2025 meeting (unanimous)

Plan Commission

The Western Springs Plan Commission will hold a public hearing on proposed text amendments to the Development Control Ordinance, submitted by the Community Development Department. The commission will then make a recommendation on the petition. The agenda also includes approval of the October 6, 2025 minutes and public comment.

• Public Hearing PC 2025-04 on text amendments to the Development Control Ordinance
• Plan Commission recommendation on the text amendment petition
• Approval of minutes from October 6, 2025
• Public comment period

The Plan Commission held a public hearing and voted to recommend a broad set of amendments to the Village's Development Control Ordinance (DCO), covering residential, commercial, and general development regulations. The recommendations include administrative adjustments for minor variations, new beekeeping rules, a downtown pedestrian overlay district, and food truck regulations. The Commission approved each amendment individually and then voted to forward the full package to the Village Board.

• Approved administrative adjustments for minor variations (garage replacement, porch encroachment, building coverage) (unanimous)
• Approved non-conforming wall extensions up to 10% of required setback via administrative process (unanimous)
• Approved accessory use table cleanup for air conditioners and fireplaces (unanimous)
• Approved beekeeping regulations for single-family residential properties (unanimous)
• Approved removal of 35% rear yard coverage limit for corner/reverse corner lots (unanimous)
• Approved removal of 5-acre minimum for planned developments (unanimous)
• Approved medical cannabis regulations (unanimous)
• Approved Downtown Pedestrian Overlay District and food truck regulations (unanimous)

Planning and Zoning Committee

The Planning and Zoning Committee will consider a proposal (PC 2025-03) involving the Western Springs Little League and Park District at Spring Rock Park, and will review the Community Development budget proposal for fiscal year 2026. The meeting also includes approval of minutes and public comment.

• PC 2025-03 – Western Springs Little League & Park District – 4400 Central Avenue (Spring Rock Park)
• 2026 Fiscal Year: Community Development Budget Proposal

The Planning and Zoning Committee voted to recommend the Western Springs Little League and Park District application for a softball field and sponsorship signage at 4400 Central Avenue (Spring Rock Park) to the Village Board, with conditions as set by the Plan Commission. The recommendation was approved unanimously by the two members present. The committee also discussed the 2026 fiscal year Community Development budget, but no decision was made.

• Recommended WSLL/WSPD softball field and signage application to Village Board (2-0)
• Approved minutes from September 30, 2025 meeting (2-0)

Public Health and Safety Committee

The Public Health and Safety Committee will consider approving a purchase of a Stryker MTS Power Load System, recommend an intergovernmental agreement with La Grange Park for Fire Academy participation, and review the 2026 Police and Fire Department budgets. The meeting also includes approval of minutes from September 30, 2025, and public comment.

• Approval of Purchase – Stryker MTS Power Load System
• Recommendation to Approve Intergovernmental Agreement with La Grange Park for Fire Academy Participation
• 2026 Police and Fire Department's Budget
• Approval of Minutes 9/30/2025

The Public Health and Safety Committee approved an intergovernmental agreement to join the Major Case Assistance Team (MCAT) at an annual cost of $2,750, and heard presentations on 2026 budget requests from the Fire & EMS and Police departments. No public comments were received, and no final budget decisions were made.

• Approved Intergovernmental Agreement establishing the Major Case Assistance Team (MCAT) (2-0)
• Approved minutes of the July 8, 2025 meeting (2-0)

Police Pension Board

The Western Springs Police Pension Fund Board of Trustees is holding a regular meeting to review quarterly financial reports, approve bills, discuss a cash management policy, and receive investment reports. The board will also consider contribution refunds, a transfer update, certify special election results, and set 2026 meeting dates.

• Quarterly financial report and approval of bills
• Discussion/possible action on cash management policy
• Contribution refunds for Sara Magnuson and Anthony Poli
• Transfer update from Article 3 to Article 14 for Adrian Breems
• Certify special election results for active member position

The Western Springs Police Pension Fund Board of Trustees approved a one-time $600,000 transfer from its State Street account to Community Bank, approved contribution refunds for two former members, and authorized a payment to complete a service transfer. The board also adopted the Municipal Compliance Report and set 2026 meeting dates. All votes were unanimous.

• Approved $600,000 transfer from State Street to Community Bank (3-0)
• Approved Sara Magnuson's contribution refund of $96,764.61 (3-0)
• Approved Anthony Poli's contribution refund of $7,372.92 (3-0)
• Authorized $34,269.72 payment to SERS for Adrian Breems' service transfer (3-0)
• Adopted Municipal Compliance Report (unanimous)
• Established 2026 meeting dates: Jan 27, Apr 28, Jul 28, Oct 27 (unanimous)
• Approved quarterly disbursements of $5,127 (3-0)
• Approved IPPFA dues of $825 (3-0)

Board of Trustees

The Board of Trustees will consider an omnibus vote on several previously discussed items, including a budget amendment for referendum project engineering costs, a water meter installation agreement with Water Services, Inc., a salt purchase from Morton Salt, and an ambulance purchase. The board will also vote on a strategic plan, a lead service line address change, surplus property disposal, and an intergovernmental agreement for a major crimes task force.

• Budget amendment for engineering costs related to referendum projects and bond revenue
• Water meter installation agreement with Water Services, Inc. (successor to Water Resources, Inc.)
• 2025-2026 salt purchase from Morton Salt, Inc. (not-to-exceed $100,000)
• Ambulance purchase from Foster Coach Sales, Inc. through Suburban Purchasing Cooperative
• Lead service line replacement project address change to 4322 Western Avenue

The Board of Trustees approved the October 27, 2025 omnibus vote, adopting all ordinances, resolutions, and motions on the agenda. This included the 2025/2026 Strategic Plan, a budget amendment for engineering costs, water meter installation agreement, salt purchase, lead service line replacement changes, surplus items, ambulance purchase, and the Major Crimes Assistance Team agreement. No items were individually discussed or voted on separately.

• Approved omnibus vote adopting all agenda items (unanimous)
• Approved 2025/2026 Strategic Plan (as part of omnibus)
• Approved budget amendment for 2025 engineering costs (as part of omnibus)
• Approved succession agreement with Water Services, Inc. (as part of omnibus)
• Approved 2026 State of Illinois Salt Purchase (as part of omnibus)
• Approved adding 4322 Western Avenue to Phase 1 of lead service line replacement (as part of omnibus)
• Approved surplus items from Fire and Recreation Departments (as part of omnibus)
• Approved ambulance purchase from Foster Coach Sales (as part of omnibus)

Board of Fire and Police Commission

The Western Springs Board of Fire and Police Commission will meet on October 20, 2025, to approve minutes from the previous meeting and vote on hiring a new probationary police officer. The meeting is procedural with one substantive item: a motion to fill a vacancy.

• Motion to approve hiring a selected candidate for the vacancy of Probationary Police Officer

Infrastructure Commission

The Western Springs Infrastructure Commission is meeting to approve prior minutes, hear public comment, and discuss a revised project scoping for a referendum, presented by V3 Companies. The agenda is otherwise routine, with no other substantive items listed.

• Approval of minutes from September 25, 2025 meeting
• Public comment period
• New business: Referendum - Revised Project Scoping by V3 Companies

Board of Trustees

The Western Springs Board of Trustees will discuss the 2025 property tax levy and 2026 budget, a budget amendment for referendum project engineering costs, and an addendum to the Heritage Crossings redevelopment agreement. The board will also consider several contracts and agreements, including water and sewer repair services, a salt purchase, and an intergovernmental agreement for a major crimes task force. A number of items are scheduled for an omnibus vote, including meeting minutes, a First Responders Day proclamation, a special event liquor license, and a no-cost contract extension.

• 2025 Levy / 2026 Budget Update
• Budget Amendment: Engineering Costs Related to Referendum Projects and Revenue from Bond Issuance
• Heritage Crossings Redevelopment and Maintenance Agreement Addendum and Updated Plat
• Ordinance No. 25-3288: Class I liquor license for Park District Halloween Bash Chili Cook-Off at Spring Rock Park
• Resolution No. 25-2952: Master service agreements with Calumet City Plumbing, Anchor Heavy Civil, and IHC Construction

The Board of Trustees approved the September 8 and September 22, 2025 meeting minutes and passed an omnibus vote approving multiple items, including a Special Events Liquor License and Temporary Use Permit for the Park District's Halloween Bash, a succession contract with Water Services, Inc., a joint purchasing program for road salt, a no-cost contract extension, and an intergovernmental agreement for the Major Crime Assistant Team. The 2025/2026 Strategic Plan was discussed but not voted on; it will be brought for approval at the next meeting. No substantive decisions were made outside the omnibus vote.

• Approved September 8 and September 22, 2025 meeting minutes (unanimous)
• Approved omnibus vote including Special Events Liquor License and Temporary Use Permit for Park District Halloween Bash (6-0, Fink absent)
• Approved succession contract with Water Services, Inc. for water meter installations (omnibus)
• Approved joint purchasing program with State of Illinois for road salt up to $100,000 (omnibus)
• Approved no-cost Change Order No. 1 extending contract completion date to November 7, 2025 (omnibus)
• Approved intergovernmental agreement for Major Crime Assistant Team (MCAT) (omnibus)
• Declared Fire and Recreation Departments' items as surplus (omnibus)

Recreation Commission

The Recreation Commission will convene at Village Hall to approve minutes from the prior meeting, hear public comment, and receive departmental reports. Directors will present the 2026 preliminary budget, recap the Tower Trot event, and outline new programs for fall and winter.

• 2026 Preliminary Budget introduction by Interim Director of Recreation
• Athletics Supervisor report on Tower Trot recap and fall program updates
• Recreation Program Manager report on French Market, Summer Camp, and Safety Village initiatives
• Administrative Coordinator report on Senior Center programs and facilities/rentals

Public Works and Water Committee

The Public Works and Water Committee is meeting to discuss new business including temporary easement agreements for the 53rd St & Flagg Creek watermain project, an introduction to the 2026 preliminary budget for the Municipal Services Department, a succession agreement with Water Services, the 2026 State of Illinois salt purchase, and a proclamation regarding first responders. They will also receive the October 2025 water system update and schedule the next meeting.

• 53rd St & Flagg Creek Watermain Project Temporary Easement Agreements
• Municipal Services Department - 2026 Preliminary Budget Introduction
• Succession Agreement with Water Services
• 2026 State of Illinois Salt Purchase
• Proclamation Regarding First Responders

The Public Works and Water Committee recommended several items to the Village Board, including temporary easements for a watermain project, a salt purchase contract, and a water meter installation contract. They also discussed the preliminary 2026 budget and recommended a proclamation for First Responders Day. All motions passed unanimously.

• Recommended approval of temporary construction easements for 5301 Commonwealth Ave and 5300 Fair Elms Ave for watermain installation (unanimous)
• Recommended approval of succession contract with Water Services Inc. for MIU water meter parts and labor, including Q3 unit pricing (unanimous)
• Recommended approval of State of Illinois salt purchase with Morton Salt, not to exceed $100,000, waiving bidding (unanimous)
• Recommended proclamation declaring October 28, 2025 as First Responders Day (unanimous)

Finance Committee

The Western Springs Finance Committee is meeting to discuss the 2025 tax levy and 2026 budget update, as well as a budget amendment for engineering costs related to referendum projects and revenue from bond issuance. The agenda also includes approval of minutes from August 27, 2025, and public comment.

• 2025 Levy / 2026 Budget Update
• Budget Amendment: Engineering Costs Related to Referendum Projects and Revenue from Bond Issuance
• Approval of Minutes - August 27, 2025

Plan Commission

The Western Springs Plan Commission will meet on October 6, 2025 at 7:00 PM to consider a public hearing on a conditional-use permit amendment for the Western Springs Little League and Park District at Spring Rock Park, 4400 Central Avenue. The meeting will also include routine approval of minutes and public comment.

• Public Hearing PC 2025-03 – Amendment to Conditional Use Permit for Western Springs Little League & Park District at 4400 Central Avenue (Spring Rock Park)

The Plan Commission voted unanimously to recommend approval of the Western Springs Little League and Park District's application to amend the conditional use permit for Spring Rock Park. The recommendation includes a new multi-use softball field, a comprehensive signage plan, and specific conditions. The Commission removed conditions requiring the paving of a gravel parking area and the installation of seven land-banked parking spaces.

• Recommended approval of conditional use permit amendment for new softball field and signage (6-0)
• Removed condition requiring seven land-banked parking spaces to be installed
• Removed condition requiring gravel parking area to be paved
• Approved signage on both sides of chain-link fences, not exceeding fence height, during season plus 30 days
• Allowed existing scoreboard signs to remain; permitted similar signs on other scoreboards
• Allowed up to four sponsorship signs on the back of the Champion sign, no larger than four equal quadrants
• Allowed existing two large signs on the back of the Champion sign to remain until start of next season
• Approved a 'thank you' banner across the top of the Champion sign, no larger than the 'champions' lettering

Board of Fire and Police Commission

The Board of Fire and Police Commission will meet to approve minutes, hear public comment, and take action on police officer hiring. They will certify the initial entry-level eligibility list for entry-level police officer positions and discuss the lateral police officer eligibility list.

• Certification of Initial Entry Level Eligibility List for Entry-Level Police Officer
• Discussion of Lateral Police Officer Eligibility List
• Approval of September 17, 2025 meeting minutes

Foreign Fire Insurance Board

The Western Springs Foreign Fire Insurance Tax Board will hold a meeting to approve minutes from the last session, hear a treasurer’s report, and review the status of previously approved purchases. New business includes discussions on fire equipment, life safety, fire station purchases, and other items, along with elections.

• Approval of minutes from May 8, 2025 meeting
• Report on status of approved purchases
• Discussion of fire equipment, life safety, and fire station purchases

The Foreign Fire Insurance Tax Board approved using $2,000 of unspent mattress funds for bedding, and tabled several items including a cardiac monitor stand, SCBA air packs, and tool purchases pending further information. The board also approved the treasurer's report and re-elected its officers.

• Approved minutes from May 8, 2025 (unanimous)
• Approved Treasurer's Report (unanimous)
• Approved $2,000 for bedding using unspent mattress funds (unanimous)
• Tabled cardiac monitor stand pending demo and pricing
• Tabled SCBA air packs purchase (8 packs, $22,553 FFITB share) pending budget coordination
• Tabled tool room purchase pending inventory and storage review
• Re-elected officers: Chair Lesch, Vice Darcy, Treasurer Tomczyk, Secretary Kelly (passed)

Planning and Zoning Committee

The Planning and Zoning Committee will consider an addendum to the Heritage Crossings Redevelopment and Maintenance Agreement along with an updated plat, and will discuss the 2026 fiscal year Community Development budget proposal and a Comprehensive Plan update. Public comment is scheduled, and the meeting includes approval of minutes from August 12, 2025.

• Heritage Crossings Redevelopment and Maintenance Agreement Addendum and Updated Plat
• 2026 Fiscal Year Community Development Budget Proposal
• Comprehensive Plan Update
• Approval of minutes from August 12, 2025

The Planning and Zoning Committee voted to recommend approval of an addendum and updated plat for the Heritage Crossings redevelopment, allowing the developer an extension of the 180-day deadline to start site improvements due to pending permits from Cook County and MWRD. The item will go to the Village Board on October 14, 2025. The committee also discussed the 2026 fiscal year budget, including a wayfinding signage pilot project and a Comprehensive Plan update, but no decision was made on those items.

• Approved motion to recommend addendum and updated plat for Heritage Crossings to Village Board (2-0)
• Approved minutes from August 12, 2025 (2-0)
• Adjourned meeting at 6:40 p.m. (2-0)

Public Health and Safety Committee

The Public Health and Safety Committee is meeting to review the 2026 preliminary budget for the Department of Law Enforcement Services and budget request highlights for the Department of Fire & EMS. They will also consider an intergovernmental agreement to establish the Major Crimes Assistance Team (MCAT). The agenda includes approval of the July 8, 2025 meeting minutes and a public comment period.

• Intergovernmental Agreement Among Municipalities Establishing the Major Crimes Assistance Team (MCAT)
• 2026 Department of Law Enforcement Services Preliminary Budget Review
• 2026 Department of Fire & EMS Budget Request Highlights
• Approval of July 8, 2025 meeting minutes

Liquor Control Commission

The Liquor Commission will consider a request from the Western Springs Park District for a special events liquor license and temporary use permit for the Halloween Bash Chili Cook-Off 2025. The meeting also includes approval of minutes from August 25, 2025, and public comment.

• Western Springs Park District – Special Events Liquor License and Temporary Use Permit for Halloween Bash Chili Cook-Off 2025

The Liquor Control Commission voted unanimously to recommend approval of a Special Events Liquor License and Temporary Use Permit for the Western Springs Park District's Halloween Bash Chili Cook-Off on October 25, 2025. The event will serve liquor from 10:00 a.m. to 1:00 p.m. with security and wristband controls. The recommendation will go to the Village Board on October 13, 2025.

• Approved minutes of August 25, 2025 (2-0)
• Recommended approval of Special Events Liquor License and Temporary Use Permit for Halloween Bash Chili Cook-Off (2-0)
• Directed staff to update draft recommendation and provide signature

General Government Committee

The General Government Committee will convene to approve the minutes from the August 8, 2025 meeting. New business includes a request from the Western Springs Park District for a special events liquor license and temporary use permit for the Halloween Bash Chili Cook-Off 2025, a preliminary budget presentation for FY2026, and a draft of the 2025/2026 Strategic Plan.

• Western Springs Park District requests special events liquor license and temporary use permit for Halloween Bash Chili Cook-Off 2025
• Village Manager's Office presents preliminary FY2026 budget
• Draft of 2025/2026 Strategic Plan discussed

The General Government Committee unanimously approved the August 8, 2025 meeting minutes and recommended two items to the Village Board: a special events liquor license and temporary use permit for the Park District's Halloween Bash Chili Cook-Off, and the 2025/2026 Strategic Plan. The Committee also reviewed the preliminary FY2026 budget for the Village Manager's Office but took no formal action on it. No public comment was received, and the meeting adjourned at 6:11 p.m.

• Approved August 8, 2025 meeting minutes (unanimous)
• Recommended special events liquor license and temporary use permit for Halloween Bash Chili Cook-Off to Village Board (unanimous)
• Recommended 2025/2026 Strategic Plan to Village Board (unanimous)

Properties and Recreation Committee

The Properties and Recreation Committee will consider a no-cost change order for a fence contract, declare surplus items for the third quarter, and receive introductions to the 2026 preliminary budgets for the Recreation and Municipal Services departments. Public comment is also scheduled.

• Public Works/Recreation Fence No Cost Change Order Extending Contract
• Surplus Declaration Memo - Quarter Three
• Recreation Department - 2026 Preliminary Budget Introduction
• Municipal Services Department - 2026 Preliminary Budget Introduction

The Properties and Recreation Committee approved a no-cost change order extending the PW/Recreation Fence Project contract to November 7, 2025, and declared surplus fire equipment and books. The committee also discussed preliminary 2026 budgets for Recreation and Municipal Services, with details expected in November.

• Approved no-cost change order No. 1 for PW/Recreation Fence Project, extending contract to Nov. 7, 2025 (unanimous)
• Approved surplus declaration for 62 books and fire equipment (SCBA masks, harnesses, bottles) (unanimous)
• Approved donation of fire masks to Prairie State College Fire Science Program and sale of books to Half Price Books (unanimous)

Infrastructure Commission

The Infrastructure Commission will convene at Village Hall to approve minutes from the July 29 meeting and hear a presentation on a water and sewer rate study by Baxter & Woodman. Additional updates include a water treatment plant assessment by Carollo Engineering and a general water system update.

• Presentation on Water and Sewer Rate Study by Baxter & Woodman
• Water Treatment Plant Assessment by Carollo Engineering
• Water System Update

The Infrastructure Commission heard a preliminary water and sewer rate study from Baxter & Woodman and a water treatment plant assessment from Carollo Engineers, but took no action on either. The commission also discussed a recommended $25,000+ membrane replacement for Reverse Osmosis Well 4, with no action taken. The only formal decision was approving the July 29, 2025 meeting minutes.

• Approved minutes from 7/29/2025 (unanimous voice vote)
• Water and sewer rate study presented; no action taken
• Water treatment plant assessment presented; no action taken
• Membrane replacement for Well 4 discussed; no action taken

Board of Trustees

The Western Springs Board of Trustees will hold a regular meeting with a public comment period and committee reports. The main action is an omnibus vote on several previously discussed items, including a liquor license for Taco Maya, an easement agreement for water main facilities, a water meter purchase, a bridge inspection contract, and a contractor renewal. The board will also consider approving the July and August 2025 financial reports.

• Ordinance 25-3287: Amend liquor code to allow a Class A license for Taco Maya at 4700 Gilbert Ave Unit 44
• Resolution 25-2948: Approve easement agreement for water main facilities at Spring Rock Park with the Park District
• Resolution 25-2949: Waive bidding and buy water meters from Ferguson Waterworks for up to $18,535
• Resolution 25-2950: Approve professional services agreement with V3 Companies for bridge inspection
• Resolution 25-2951: Renew independent contractor agreement with Mattix Music

The Board of Trustees approved the omnibus vote, which included a Class 'A' Liquor License for Taco Maya, an Easement Agreement for Water Main Facilities at Spring Rock Park, a contract with V3 Companies for bridge inspection, water meter purchases from Ferguson Waterworks, and an Independent Contractor Agreement Renewal with Mattix Music Studio. The motion passed unanimously. The Board also approved the July and August 2025 monthly financial reports as presented.

• Approved omnibus vote including Taco Maya Class 'A' Liquor License (unanimous)
• Approved Easement Agreement for Water Main Facilities at Spring Rock Park (unanimous)
• Approved contract with V3 Companies for In-Depth Bridge Inspection (unanimous)
• Approved water meter and accessories purchase from Ferguson Waterworks (unanimous)
• Approved Independent Contractor Agreement Renewal with Mattix Music Studio (unanimous)
• Approved July and August 2025 monthly financial reports (unanimous)

Board of Fire and Police Commission

The Board of Fire and Police Commission is meeting to consider hiring Joel Holler as a probationary lateral police officer. The board will also approve minutes from its July 17, 2025 meeting and then recess into closed session to discuss employee matters, as allowed under state law.

• Motion to approve hiring Joel Holler as probationary lateral police officer
• Approval of meeting minutes from July 17, 2025
• Closed session under 5 ILCS 120/2(c)(1) for employee appointment, employment, compensation, discipline, performance, or dismissal

The Board of Fire and Police Commissioners approved the minutes from the June 2, 2025 meeting by voice vote. Staff presented an overview of the Entry-Level Police Officer testing process provided by IO Solutions. No other substantive decisions were made; the meeting was procedural and adjourned at 8:51 a.m.

• Approved meeting minutes of June 2, 2025 (voice vote)

Board of Trustees

The Western Springs Board of Trustees will hold its regular meeting on September 8, 2025, at 7:00 PM in the Village Board Room. The agenda includes approval of meeting minutes, committee reports, and an omnibus vote on several items previously discussed, such as a library tax levy and a raffle license for the Lyons Township Football Pride Club. The board will also consider the appointment of Ellen J. Baer as Village Manager and vote on a $374,018.40 contract for pedestrian crossing and pavement repairs on Burlington Avenue.

• $374,018.40 contract with Martam Construction for Burlington Avenue pedestrian crossing and pavement repairs
• Appointment of Ellen J. Baer as Village Manager
• Library .02% building maintenance levy for 2026
• Lyons Township Football Pride Club raffle license with fee and bond waivers
• Water meter and accessories purchase

General

The Western Springs Finance Committee is meeting to discuss two new business items: a proposed 0.02% building maintenance levy for the library and a budget amendment for meter replacement. The agenda also includes approval of minutes and public comment. No other substantive items are listed.

• Library .02% Building Maintenance Levy
• Budget Amendment - Meter Replacement

The Finance Committee approved the minutes from August 12, 2025, and recommended placing the Thomas Ford Memorial Library's .02% Building Maintenance Levy request on the September 8th Board Meeting agenda. A budget amendment for meter replacement was removed and will not be needed at this time. No other substantive decisions were made.

• Approved minutes of August 12, 2025 Finance Committee meeting
• Recommended Library .02% Building Maintenance Levy for September 8th Board agenda
• Removed budget amendment for meter replacement from agenda

Public Works and Water Committee

The Public Works and Water Committee is meeting to discuss and potentially act on several infrastructure items, including a raised pedestrian crossing and concrete repairs on Burlington Avenue, a bridge inspection proposal from V3 Companies, a request for qualifications for water and sewer on-call repair services, and a purchase of water meters from Ferguson. The committee will also receive a water system update. No final decisions are listed; these are agenda items for discussion and possible action.

• Burlington Avenue Raised Pedestrian Crossing and Concrete Pavement Repairs
• Proposal from V3 Companies for In-Depth Bridge Inspection
• Request for Qualifications for Water & Sewer On-Call Repair Services
• Water Meter and Accessories Purchase from Ferguson
• Water System Update

The Public Works and Water Committee recommended awarding the Burlington Avenue raised pedestrian crossing and concrete pavement repairs contract to the lowest responsive bidder, with bids to be opened September 3, 2025. They also approved a $25,000 bridge inspection agreement with V3 Companies and a water meter purchase not to exceed $18,535 from Ferguson Waterworks. No motion was made on the RFQ for water and sewer on-call repair services.

• Recommended awarding Burlington Avenue project to lowest responsive bidder (unanimous)
• Approved V3 Companies bridge inspection agreement up to $25,000 (unanimous)
• Approved water meter and accessories purchase from Ferguson Waterworks up to $18,535 (unanimous)
• No motion on RFQ for water and sewer on-call repair services

Liquor Control Commission

The Western Springs Liquor Commission will meet to consider a Class 'A' liquor license application for Taco Maya Springs LLC at 4700 Gilbert Avenue Unit 44. The commission will also approve minutes from the April 30, 2025 meeting and take public comment.

• Class 'A' liquor license application for Taco Maya, 4700 Gilbert Avenue Unit 44

TIF Joint Review Board

The Joint Review Board for the Downtown North Tax Increment Financing District will meet to review the district's 2024 annual report and its effectiveness. The board will also elect officers, approve minutes, and take public comment. This is a routine annual review required by state law.

• Review of 2024 Annual TIF Report submitted to Illinois State Comptroller
• Motion to acknowledge receipt of the 2024 Annual TIF Report
• Election of chairperson and public member
• Approval of minutes from August 26, 2024 meeting

TIF Joint Review Board

The Joint Review Board for the Downtown South Tax Increment Financing (TIF) District will meet to review the district's 2024 annual report and discuss its effectiveness and status. The board will also elect officers, approve minutes, and take public comment. This is a routine annual review required by state law.

• Review of 2024 Annual TIF Report submitted to Illinois State Comptroller
• Election of chairperson and public member
• Approval of minutes from August 26, 2024 meeting
• Public comment period

Special Meeting of the BOT

The Western Springs Board of Trustees is holding a special meeting primarily for a strategic planning session. The agenda includes call to order, roll call, public comment, the planning session, and adjournment, with no specific action items listed.

• Strategic Planning Session
• Public Comment period

The Board of Trustees held a special workshop meeting with no public comments and no formal votes on substantive matters. Discussion focused on the Village's capital infrastructure projects, including water mains and vehicles, and the related funding gap. The meeting adjourned after the discussion.

• Adjourned special workshop meeting (voice vote, all present aye)

Board of Trustees

The Western Springs Board of Trustees will vote on a 20-item omnibus agenda covering contracts, budget amendments, and ordinances. Key items include a new grocery tax, a watermain repair contract, and several infrastructure projects. The board will also consider a settlement for the Ridgewood Oaks project.

• Ordinance implementing a non-home rule municipal grocery retailers' occupation tax
• Contract with Mauro Sewer Construction for 53rd St & Flagg Creek watermain repair ($309,350)
• Contract with Concentric Integration for water system security improvements ($27,130)
• Contract with Go Painters for 2025 streetlight painting ($15,000)
• Right-of-way vacations at 5150 and 5200 Woodland Avenue

Planning and Zoning Committee

The Planning and Zoning Committee will consider a property improvement grant for fire suppression and alarm upgrades at 4384 Hampton Avenue, as well as special event liquor license and temporary use permit requests for Harvest Fest 2025 and Paint the Town Plein Air 2025. The meeting also includes approval of minutes from June 10, 2025, and public comment.

• Property Improvement Grant Program request for 4384 Hampton Avenue (fire suppression and alarm upgrades)
• Special event liquor license and temporary use permit for Harvest Fest 2025 (revised application)
• Temporary use permit for Paint the Town Plein Air 2025 special event

The Planning and Zoning Committee recommended approval of a Property Improvement Grant for fire suppression and alarm upgrades at 4384 Hampton Avenue, and a Temporary Use Permit for the Paint the Town Plein Air 2025 event, both to the Village Board for its September 8, 2025 meeting. The Harvest Fest 2025 update required no action. No other substantive decisions were made.

• Recommended Property Improvement Grant for 4384 Hampton Avenue fire suppression and alarm upgrades (2-0)
• Recommended Temporary Use Permit for Paint the Town Plein Air 2025 (2-0)
• Approved minutes of June 10, 2025 meeting (2-0)

General Government Committee

The General Government Committee is meeting to consider a Class A liquor license for Taco Maya at 4700 Gilbert Avenue Unit 44, and to review closed meeting minutes from 2024 and mid-2025. The agenda also includes approval of prior minutes and public comment.

• Taco Maya, 4700 Gilbert Avenue Unit 44, Taco Maya Springs LLC – Class A liquor license
• Approval of Board of Trustees Closed Meeting Minutes, 2024 full year and 2025 mid-year review

The General Government Committee reviewed Taco Maya's application for a Class 'A' liquor license and recommended it be reviewed by the Liquor Commission. The committee also approved forwarding the Board of Trustees closed meeting minutes for 2024 and mid-2025 to the Village Board for consideration. No other substantive decisions were made.

• Recommended Taco Maya liquor license request be reviewed by Liquor Commission (2-0)
• Approved forwarding Board of Trustees closed meeting minutes for 2024 and 2025 mid-year to Village Board (2-0)

Finance Committee

The Western Springs Finance Committee will review the 2024 annual financial report and consider several spending items, including a reduced permit fee for Foxford Station, a three-year ClearGov subscription, and budget amendments for streetscape, watermain, and lead service line projects. The committee is also set to approve minutes from June 15, 2025, and take public comment.

• Review of Annual Comprehensive Financial Report for period ended 12/31/2024
• Foxford Station, 4441 Wolf Avenue – TIF incentive request for reduced permit fee
• Three-year agreement with ClearGov for subscription services
• Authorizing expenditures from Downtown North TIF District for 2025 Streetscape and Beautification Project
• Budget amendments for 53rd St & Flagg Creek watermain replacement and 2025 IEPA lead service line replacement

Properties and Recreation Committee

The Properties and Recreation Committee is meeting to discuss new business, including a contract with Go Painters, Inc. for the 2025 streetlight painting, the 2025 Streetscape and Beautification Project, and a deductive change order for the Public Works entrance gate. They will also receive a project update on the Public Works and Recreation fence replacement. The agenda includes standard items like approval of minutes and public comment.

• Contract with Go Painters, Inc. for 2025 streetlight painting
• 2025 Streetscape and Beautification Project
• Public Works Entrance Gate - Deductive Change Order No. 1
• Project update: Public Works & Recreation Fence Replacement

Public Works and Water Committee

The Public Works and Water Committee will consider a contract with Mauro Sewer Construction Inc. for the 53rd St & Flagg Creek Watermain Project, discuss cured-in-place pipelining for Forest Hills and 51st Street, and review change orders #1, #2, and #3 for the Springdale Drainage Improvements Project. They will also receive a water system update. No votes are scheduled; items are for discussion and possible recommendation.

• Contract with Mauro Sewer Construction Inc. for 53rd St & Flagg Creek Watermain Project
• Cured-In-Place Pipelining, Design and Construction Engineering (Forest Hills, 51st Street)
• Springdale Drainage Improvements Project - Change Orders #1, #2, #3
• Water System Update

Infrastructure Commission

The Infrastructure Commission will convene at Village Hall to review routine minutes, hear public comment, and receive updates on capital projects, water system status, and a pedestrian study for Gilbert Avenue at Cossitt and Elm Avenues.

• Update on Referendum Capital Projects
• 2025 Capital Projects Update
• Water System Update
• Gilbert Avenue at Cossitt and Elm Avenues - Pedestrian Study - Update

Board of Zoning Appeals

The Western Springs Board of Zoning Appeals will hold a public hearing on a variation request from Devin and Lindsey Meyer for 4115 Ellington Avenue, seeking relief from front yard and interior side yard setback requirements in the R2 residential district. The board will also approve minutes from its April 29, 2025 meeting and take public comment.

• Public hearing on variation request BZA-2025-02 for 4115 Ellington Avenue
• Request to vary front yard and interior side yard setbacks in R2 district
• Approval of minutes from April 29, 2025 meeting

Economic Development Commission

The Economic Development Commission will consider two requests: a Property Improvement Grant for fire suppression and alarm upgrades at 4384 Hampton Avenue, and a Tax Increment Finance incentive request from Foxford Station Condominium Association for a reduced permit fee at 4441 Wolf Avenue. The meeting also includes approval of minutes from 2024 and public comment.

• Property Improvement Grant Program request for 4384 Hampton Avenue (fire suppression and alarm upgrades)
• Foxford Station Condominium Association TIF incentive request for reduced permit fee at 4441 Wolf Avenue

The Economic Development Commission unanimously recommended a $7,000 Property Improvement Grant for the Theatre of Western Springs to fund fire suppression and alarm upgrades at 4384 Hampton Avenue. The commission also approved a reduced permit fee request from the Foxford Station Condominium Association for exterior replacement work at 4441 Wolf Avenue. Both recommendations will be forwarded to the Planning and Zoning Committee and Finance Committee respectively on August 12th.

• Recommended $7,000 grant for Theatre of Western Springs fire safety upgrades (unanimous)
• Approved reduced permit fee for Foxford Station exterior replacement (unanimous)
• Approved minutes from July 10, 2024 (unanimous)
• Approved minutes from November 6, 2024 (unanimous)

Police Pension Board

The Western Springs Police Pension Fund Board of Trustees is holding a regular meeting to review quarterly financial reports, approve bills, and discuss a cash management policy. They will also review investment reports, consider a new member application and contribution refund, and take action on items like the actuarial valuation and tax levy request.

• Quarterly financial report and approval of bills
• Discussion/possible action on cash management policy
• Application for membership and contribution refund for Anthony Poli
• Review/approve actuarial valuation and tax levy request
• Board officer elections and trustee vacancy status

Special Meeting of the BOT

The Western Springs Board of Trustees will convene a special meeting to conduct a closed-door strategic planning session. The meeting is scheduled for July 21, 2025, at 7:30 PM in the Village Board Room.

Board of Trustees

The Board of Trustees will hold a public hearing regarding a right-of-way sale at Woodland Avenue. They will also discuss a new municipal grocery tax and several engineering proposals for 2025 referendum projects.

• Public hearing for right-of-way sale of 5150 and 5200 Woodland Ave.
• Redevelopment of 5129 Wolf Road into a five-lot single-family residence subdivision
• Discussion of a non-home rule municipal grocery retailers' and services occupation tax
• Purchase of ZOLL X Series Advanced monitors/defibrillators for up to $93,130.68
• Engineering service agreements for 2025 referendum projects

The Board of Trustees approved the right-of-way sale of 5150 and 5200 Woodland Ave. after a public hearing. They also approved an omnibus vote covering multiple items, including a new grocery tax, dissolution of conditional use permits, and various contracts and purchases. The meeting included a presentation on Seaspar services and the swearing-in of a new fire lieutenant.

• Authorized right-of-way sale at 5150 and 5200 Woodland Ave. (5-0)
• Approved omnibus vote including grocery tax ordinance, dissolution of conditional use permits, and various contracts
• Approved June 2025 monthly financial report (5-0)
• Swore in Fire Lieutenant Matthew Swartz

Board of Fire and Police Commission

The Board of Fire and Police Commission is meeting to approve the June 2, 2025 minutes and discuss the entry-level police officer testing process with IO Solutions. Public comment will be heard. The agenda is otherwise procedural.

• Approval of meeting minutes from June 2, 2025
• Discussion of entry-level police officer testing process with IO Solutions

The Board of Fire and Police Commissioners approved the minutes from the May 12, 2025 meeting and certified the Final Eligibility List for the position of Lateral Police Officer. No public comment was made and no other substantive decisions were taken.

• Approved meeting minutes of May 12, 2025 (voice vote)
• Certified Final Eligibility List for Lateral Police Officer (unanimous voice vote)

General Government Committee

The General Government Committee is holding a regular meeting with no listed new business items. The agenda includes approval of minutes from prior meetings, public comment, and a closed session to discuss collective negotiating matters with employees. No substantive decisions or proposals are listed on the open agenda.

• Approval of meeting minutes from April 24, 2025 and June 5, 2025
• Closed session for collective negotiating matters under 5 ILCS 120/2(c)(2)

Public Works and Water Committee

The Public Works and Water Committee will consider preliminary engineering and project scoping proposals from three firms for the 2025 referendum projects, as well as a water system security improvements proposal and a change order for the Springdale Drainage Improvements Project. They will also receive a verbal update on the water treatment plant bulk chemical storage tanks.

• CBBEL Consulting Engineers proposal for 2025 Referendum Projects
• HR Green proposal for 2025 Referendum Projects
• Baxter and Woodman proposal for 2025 Referendum Projects
• Water System Security Improvements Proposal from Concentric Integration
• Springdale Drainage Improvements Project - Change Order #1

The Public Works and Water Committee unanimously recommended to the Village Board a consulting engineering and project scoping contract with Christopher Burke for 2025 Referendum Projects, not to exceed $379,270. They also unanimously recommended a Baxter & Woodman proposal for preliminary engineering and scoping services, not exceeding $140,000, covering Lyons Township High School Phase 1 and Ridgewood Area Phase 1. The committee discussed a proposed change order #1 for the Springdale Drainage Improvements Project, estimated at $407,000 (7.8% increase), but took no formal action. A bid waiver and contract with Concentric Integration for water system security improvements at three critical locations was unanimously recommended.

• Recommended Christopher Burke engineering contract for 2025 referendum projects, not to exceed $379,270 (unanimous)
• Recommended Baxter & Woodman preliminary engineering contract, not exceeding $140,000 (unanimous)
• Recommended bid waiver and contract with Concentric Integration for water system security improvements (unanimous)
• Approved June 10, 2025 meeting minutes (unanimous)

Finance Committee

The Finance Committee is meeting to discuss and potentially act on an ordinance that would implement a municipal grocery retailers' occupation tax and a grocery service occupation tax in Western Springs. This is the main item of new business on the agenda. The meeting also includes approval of the previous meeting's minutes and public comment.

• Ordinance implementing Non-Home Rule Municipal Grocery Retailers' Occupation Tax and Grocery Service Occupation Tax
• Approval of minutes from June 10, 2025
• Public comment period

Recreation Commission

The Recreation Commission will convene at Village Hall to approve prior meeting minutes, hear public comment, and receive reports from the Interim Director, Athletics Supervisor, Recreation Program Manager, and Administrative Coordinator covering events like Gathering on the Green, Tower Trot, Summer Camp, and facility rentals.

Public Health and Safety Committee

The Public Health and Safety Committee will meet to approve minutes from the prior meeting, hear public comments, and vote on purchasing new ZOLL X Series Advanced Monitor/Defibrillators for emergency responders. No other substantive items are listed on the agenda.

• Purchase of ZOLL X Series Advanced Monitor/Defibrillators

The Public Health and Safety Committee voted unanimously to recommend that the Village Board waive competitive bidding and approve the purchase of two ZOLL X Series cardiac monitor/defibrillators for the Fire & EMS Department at a total cost of $93,130.68. The purchase is within the $105,961.00 budget, and training will not incur additional costs. The recommendation will go to the Village Board for final approval.

• Recommended waiver of competitive bidding for ZOLL defibrillator purchase (2-0)
• Recommended approval of $93,130.68 purchase of two ZOLL X Series defibrillators (2-0)
• Approved minutes of June 10, 2025 meeting (2-0)

Board of Trustees

The Board of Trustees is meeting for a regular session that includes a strategic planning session. The agenda contains no specific action items, only standard procedural items such as public comment and adjournment.

• Strategic Planning Session

The Board of Trustees held a special workshop meeting to discuss the Village's financial sustainability, including long-term financial opportunities and strategies. No formal decisions, approvals, or votes were taken on any substantive matters during the discussion. The meeting adjourned after the discussion.

• Adjourned the special workshop meeting (voice vote, all aye)

Board of Trustees

The Western Springs Board of Trustees will hold a regular meeting with a large omnibus vote covering routine approvals such as minutes, appointments, licenses, and contracts. The board will also discuss revenue in preparation for a strategic planning workshop and consider an ordinance to amend committee designations. Most items are procedural or previously discussed, with no major policy changes expected.

• IDOT maintenance agreement with $21,250 annual reimbursement
• Contract with Custom Filtration Solutions for membrane water filters up to $26,794
• Special events liquor licenses for St. John of the Cross Family Fest and Park District Harvest Fest
• Supplemental agreement for sale of 11 lots in Timber Trails Subdivision
• Ordinance amending Title 8 for standard details in right-of-way construction

The Board of Trustees approved an omnibus vote covering multiple items, including appointments, licenses, contracts, and agreements. The omnibus included the appointment of Jordan Myers to the Economic Development Commission, licenses for Family Fest and Harvest Fest, an IDOT intergovernmental agreement, and various contracts for engineering, water main, and public safety services. The board also approved amendments to the Village Code regarding committee designations and the April and May 2025 financial reports.

• Approved omnibus vote (all aye)
• Appointed Jordan Myers to Economic Development Commission (3-year term)
• Approved IDOT IGA for 47th Street maintenance (10-year, 1.6% payment increase)
• Approved deductive change order #1 for Burlington Avenue Water Main (savings $384,161.41)
• Approved contract with Custom Filtration Solutions for 1,080 membrane filters
• Approved vendor agreement with TimeClock Plus, LLC for scheduling system
• Approved MOA with Cook County for AlertCook notification system
• Approved amendments to Title 1, Chapter 5, Section 1-5-7 of Municipal Code (all aye)

Finance Committee

The Western Springs Finance Committee is meeting to discuss revenue from grocery sales tax and local sales tax, as a discussion-only item. The agenda also includes approval of the May 7, 2025 minutes and public comment. No votes or decisions are scheduled on the revenue topic.

• Discussion on grocery sales tax revenue
• Discussion on local sales tax revenue
• Approval of May 7, 2025 meeting minutes

The Finance Committee approved the May 7, 2025 meeting minutes and discussed the upcoming expiration of the state-wide grocery sales tax on January 1, 2026, which currently generates about $500,000 annually for the Village. The Committee also discussed the option to implement a local sales tax of up to 1% on non-grocery items, but no action was taken on either revenue item. The next meeting was scheduled for July 15, 2025 at 5:15 pm.

• Approved May 7, 2025 Finance Committee minutes (motion by Lewis, second by Martin)
• Discussed grocery sales tax expiration and local sales tax option, no action taken
• Scheduled next meeting for July 15, 2025 at 5:15 pm

Planning and Zoning Committee

The Western Springs Planning and Zoning Committee will meet on June 10, 2025, at 7:00 PM in Village Hall to consider two key items: an agreement with V3 Companies for public improvements at 5600 Wolf Road and a supplemental letter agreement for the sale and development of eleven lots in the Timber Trails Subdivision.

• 5600 Wolf Road - Heritage Crossing: Agreement with V3 Companies for Public Improvements Inspection and Permit Plan Review Services
• Timber Trails Subdivision: Supplemental Letter Agreement for sale and development of eleven finished lots (Seller: Timber Trails Development Company, LLC; Buyer: McNaughton Development, LLC)

The Planning and Zoning Committee voted to recommend two items to the Village Board: a contract with V3 Companies for public improvements inspection and permit plan review at the Heritage Crossing property (5600 Wolf Road), and a supplemental letter agreement allowing McNaughton Development to buy 11 finished lots in Timber Trails subdivision. Both recommendations passed unanimously with two votes. No other substantive decisions were made.

• Recommended V3 Companies contract for inspection and plan review at Heritage Crossing (2-0)
• Recommended supplemental letter agreement for sale of 11 Timber Trails lots to McNaughton Development (2-0)

Public Works and Water Committee

The Public Works and Water Committee will meet to approve minutes from the previous meeting and discuss several infrastructure projects. Key decisions include an ordinance amendment, engineering proposals for sewer lining and referendum projects, and contract approvals for water system improvements.

• Ordinance amending Title 8 (Public Ways and Property)
• Phase I & II Engineering Proposal from Baxter & Woodman for Spring Rock Park Combined Sewer Lining
• Change Order #1 for Burlington Avenue Water Main and Streetscape Improvements
• Contract with Custom Filtration Solutions LLC
• Preliminary Engineering and Project Scoping Services Proposal from V3 Companies for 2025 Referendum Projects

The Public Works and Water Committee unanimously recommended several items to the Village Board, including an ordinance amending Title 8 for construction standards, a $66,100 engineering proposal for Spring Rock Park sewer lining, a no-cost contract amendment for LSLR, a $107,760 proposal for 2025 referendum projects, a change order reducing the Burlington Avenue project cost by $384,161.41, and a $26,784 contract for membrane filters. All recommendations passed unanimously on voice votes.

• Recommended amending Title 8 (Public Ways and Property) for new construction standards (unanimous)
• Recommended $66,100 Phase I/II engineering proposal from Baxter & Woodman for Spring Rock Park sewer lining (unanimous)
• Recommended LSLR Amendment #1 to HR Green agreement, no cost change (unanimous)
• Recommended $107,760 preliminary engineering proposal from V3 Companies for 2025 referendum projects (unanimous)
• Recommended Change Order #1 for Burlington Avenue project, reducing contract by $384,161.41 (unanimous)
• Recommended $26,784 contract with Custom Filtration Solutions for 1,080 membrane filters (unanimous)

Public Health and Safety Committee

The Western Springs Public Health and Safety Committee will meet on June 10, 2025, to discuss and potentially approve several contracts, including a vendor agreement with TimeClock Plus LLC, a memorandum with Cook County Emergency Management, and license plate reader agreements with local associations. The committee will also receive the Department of Fire & EMS 2024 Annual Report.

• Vendor Agreement and Services Contract with TimeClock Plus LLC
• Memorandum Agreement with Cook County Department of Emergency Management and Regional Security for Everbridge use
• Presentation of the Department of Fire & EMS 2024 Annual Report
• License Plate Reader Licensing Agreement with Timber Trails of Western Springs Community Association
• License Plate Reader Licensing Agreement with Western Springs Park District

General Government Committee

The General Government Committee is meeting to discuss several items, including raffle and special event liquor license requests, an easement agreement for water main facilities, and an intergovernmental agreement with IDOT. These are items for discussion and potential action, not final decisions by the full board.

• St. John of the Cross Parish raffle license application
• St. John of the Cross special events liquor license and temporary use permit for Family Fest 2025
• Western Springs Park District and Business Association special events liquor license and temporary use permit for Harvest Fest 2025
• Easement agreement for water main facilities at Spring Rock Park between Village and Park District
• IDOT intergovernmental agreement for maintenance of state routes

The General Government Committee voted unanimously to recommend several items to the Village Board, including raffle and liquor licenses for St. John of the Cross Family Fest, Harvest Fest permits, and a 10-year IDOT maintenance agreement. The Spring Rock Park easement was tabled pending review of updates. No public comment was received.

• Recommended St. John of the Cross raffle license with fee and bond waiver (unanimous)
• Recommended St. John of the Cross special events liquor license and temporary use permit (unanimous)
• Recommended Harvest Fest special events liquor license and temporary use permit (unanimous)
• Recommended 10-year IDOT maintenance agreement for 47th Street with $21,250 annual reimbursement (unanimous)
• Tabled Spring Rock Park easement agreement pending counsel review

Properties and Recreation Committee

The Properties and Recreation Committee is meeting to consider renewing independent contractor agreements and a request to sell right-of-way at 5150 and 5200 Woodland Avenue. The agenda also includes approval of prior minutes and public comment.

• Independent Contractor Agreements Renewal
• Right of Way Sale Request: 5150 Woodland Avenue and 5200 Woodland Avenue

The Properties and Recreation Committee unanimously recommended to the Village Board the sale of 46 feet of right-of-way between 5150 and 5200 Woodland Avenue, with John Griffin purchasing 40 feet and Jason VanBeveren purchasing 6 feet. The committee also unanimously recommended renewing independent contractor agreements with six local organizations. Both items will go to the Village Board, with a public hearing on the right-of-way sale scheduled for July.

• Recommended right-of-way sale to Village Board (unanimous)
• Recommended renewal of independent contractor agreements (unanimous)
• Approved May 6, 2025 meeting minutes (unanimous)

Board of Fire and Police Commission

The Western Springs Board of Fire and Police Commission will meet on June 2, 2025, at Village Hall. The agenda includes approving minutes from the May 12, 2025, meeting and reviewing the final eligibility list for lateral police officer certification.

• Review final eligibility list for lateral police officer certification
• Approval of meeting minutes from Monday, May 12, 2025

Recreation Commission

The Recreation Commission is meeting to consider renewing independent contractor agreements and discussing Willowbrook Senior Services access. The agenda also includes staff reports from the Interim Director of Recreation, Recreation Program Manager, Athletics Supervisor, and Administrative Coordinator. Public comment and approval of minutes are also scheduled.

• Independent Contractor Agreements Renewal
• Willowbrook Senior Services Access
• Staff reports from Interim Director of Recreation, Recreation Program Manager, Athletics Supervisor, and Administrative Coordinator

Board of Trustees

The Western Springs Board of Trustees will consider an omnibus vote covering liquor license amendments for local businesses, a TIF incentive rebate payment for Hawthorn 45, LLC, and a lead service line replacement policy. The board will also vote on engineering and construction contracts for sanitary sewer point repairs, a space needs analysis agreement with TRIA Architecture, and the inauguration of newly elected officers.

• Resolution No. 25-2913: Construction contract with Suburban General Construction, Inc. for sanitary sewer point repairs in an amount not to exceed $255,105.00
• Resolution No. 25-2914: Agreement with TRIA Architecture, Inc. for a space needs analysis in the amount of $17,500.00
• Ordinances No. 25-3265, 25-3266, 25-3267, and 25-3268: Liquor license and temporary use permit amendments for Guac N Tacos, Hillgrove Tap, and Salerno’s Pizza & R Bar at 800 Hillgrove Avenue and 821 Burlington Avenue
• Resolution No. 25-2909: June 1, 2025 TIF incentive rebate payment to Hawthorn 45, LLC
• Resolution No. 25-2911: Adoption of a Lead Service Line Replacement Cost Sharing Reimbursement Policy and Permit Program

Board of Trustees

The Western Springs Board of Trustees will discuss and vote on committee reports covering general government, finance, planning, public works, properties, and public safety. Key agenda items include liquor license amendments for local businesses, rejections and approvals of public works bids, and a conditional use permit for a video scoreboard and softball field at Lyons Township High School. The board will also consider agreements for engineering, animal services, and a closed meeting for property and personnel matters.

• Guac N Taco, 800 Hillgrove Avenue Unit 104 – Amendment to Class H Liquor License and Temporary Use Permit
• Hillgrove Tap, 800 Hillgrove Avenue Units 101, 102, and 103 – Amendment to Class H and B Liquor Licenses and Temporary Use Permit
• Salerno’s Pizza & R Bar, 821 Burlington Avenue – Amendment to Class H Liquor License and Temporary Use Permit
• Ordinance No. 25-3264: Amendment to Conditional Use Permit for outdoor video scoreboard and softball field at LTHS South Campus (4900 Willow Springs Road)
• Resolution No. 25-2908: Construction contract with Murphy Construction Services, LLC for 2025 Motor Fuel Tax Roadway Resurfacing Projects ($512,818.22)

The Board of Trustees approved the omnibus vote list, which included several items recommended by committees: amendments to liquor licenses and temporary use permits for three restaurants to increase outdoor seating, a contract with Midwest Computer Products for audio-visual upgrades funded by a grant, a TIF incentive rebate payment to Hawthorn 45, LLC, a resolution expressing intent for capital expenditures related to the $45 million referendum, a conditional use permit amendment for Lyons Township High School's outdoor video scoreboard and softball field, the Lead Service Line Replacement Cost Share Reimbursement Policy, rejection of all bids for the 53rd Street & Flagg Creek Watermain Project, professional services and construction contracts for sanitary sewer point repairs, and contracts for the 2025 Asphalt Street Resurfacing and Skip Patching Program. The motion passed unanimously (6-0, with Trustee Nawrocki absent).

• Approved omnibus vote list (6-0)
• Approved liquor license amendments for Guac N Taco, Hillgrove Tap, and Salerno's Pizza & R Bar to increase outdoor seating
• Approved contract with Midwest Computer Products for cable channel and audio-visual upgrades (grant-funded)
• Approved June 1, 2025 TIF incentive rebate payment to Hawthorn 45, LLC
• Approved resolution expressing intent for capital expenditures to be reimbursed from bond proceeds
• Approved conditional use permit amendment for Lyons Township High School outdoor video scoreboard and softball field
• Approved Lead Service Line Replacement Cost Share Reimbursement Policy (up to $5,000 per resident)
• Rejected all bids for 53rd Street & Flagg Creek Watermain Project; will rebid with revised contract

Board of Fire and Police Commission

The Board of Fire and Police Commission is meeting to approve minutes from February 24, 2025, and then recess into closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. No other substantive business is listed on the agenda.

• Approval of meeting minutes from February 24, 2025
• Closed session under 5 ILCS 120/2(c)(1) for personnel matters

The Board approved the certification of the final eligibility list for the rank of Police Sergeant. The minutes from the February 18, 2025 meeting were also approved. No public comment was made and no other business was discussed.

• Approved minutes of February 18, 2025 (voice vote)
• Approved certification of final eligibility list for Police Sergeant (voice vote)

Foreign Fire Insurance Board

The Western Springs Foreign Fire Insurance Tax Board will meet on Thursday, May 8, 2025, at 7:00 A.M. at Fire Station 1. The agenda includes approving previous minutes from February 7, 2025, reviewing the treasurer's report, discussing old and new purchase items, and holding board elections.

• Review of approved purchases status
• Discussion and consideration of fire equipment purchases
• Discussion and consideration of life safety purchases
• Discussion and consideration of fire station purchases
• Board elections

The Foreign Fire Insurance Tax Board approved the minutes from the February 7, 2025 meeting and the Treasurer's Report, which included purchases of jackets and speakers. All new business items—radio receiver, airpacks/bottles, elections, and picnic table—were tabled for further discussion. No other substantive decisions were made.

• Approved minutes from February 7, 2025 meeting (unanimous)
• Approved Treasurer's Report including $855 for jackets and $343 for speakers (unanimous)
• Tabled radio receiver purchase for Station 1
• Tabled airpacks/bottles purchase (est. $5K each)
• Tabled election rule changes
• Tabled picnic table replacement (est. $1,000)

Public Health and Safety Committee

The Public Health and Safety Committee will consider a stray animal services agreement with the Hinsdale Humane Society, receive the 2024 annual police report, and discuss an intergovernmental agreement with Lyons Township for a 2025 summer intern program. The meeting also includes approval of prior minutes and public comment.

• Stray Animal Partnership-Based Services Agreement with Hinsdale Humane Society
• Presentation of 2024 Annual Police Report
• Intergovernmental Agreement with Lyons Township for 2025 Summer Intern Program
• Approval of February 27, 2025 meeting minutes

Finance Committee

The Finance Committee will meet to approve minutes from the April 7 meeting, hear public comment, and discuss two new items: a TIF incentive rebate payment to Hawthorn 45, LLC and expressing official intent for capital expenditures to be reimbursed by future bond proceeds.

• TIF incentive rebate payment to Hawthorn 45, LLC
• Expressing official intent for capital expenditures to be reimbursed by future bond proceeds

Properties and Recreation Committee

The Western Springs Properties and Recreation Committee will meet on May 6, 2025, at Village Hall to consider a proposal for a space needs analysis. The committee will also review the minutes from 04-08-2024 and receive a recreation update.

• Tria-Architecture Proposal for a Space Needs Analysis of the Public Works Facility and Municipal Services and Engineering Departments
• Approval of minutes from 04-08-2024
• Recreation Update

The Properties and Recreation Committee voted to recommend awarding a $17,500 contract to Tria-Architecture for a space needs analysis of the Public Works facility and Municipal Services and Engineering departments. The recommendation will go to the Village Board for final approval. The committee also approved the April 8, 2025 meeting minutes and received updates on the Tower Trot Run, gym floor, and Senior Center staffing.

• Approved April 8, 2025 meeting minutes (unanimous)
• Recommended Tria-Architecture for space needs analysis, $17,500 (all in favor)

Public Works and Water Committee

The Western Springs Public Works and Water Committee will meet to discuss street resurfacing contracts, watermain project bids, and sanitary sewer repairs. The agenda also includes a lead service line reimbursement policy and several informational updates.

• Lead Service Line Replacement Cost Share Reimbursement Policy and Permit Program
• 53rd Street & Flagg Creek Watermain Project - Rejection of All Bids
• Proposal from Robinson Engineering Ltd. for 2025 Sanitary Sewer Point Repairs Construction Oversight and Management
• Authorization to use Motor Fuel Tax funds for the 2025 Asphalt Street Resurfacing and Skip Patching Program
• 2025 Asphalt Street Resurfacing and Skip-Patching Program - Murphy Construction Services, LLC Contract Award Recommendation

The Public Works and Water Committee recommended several items for Village Board approval, including a lead service line replacement cost-share program, a Robinson Engineering contract for sewer repair oversight, and a Murphy Construction Services contract for asphalt resurfacing. The committee also approved a resolution to use Motor Fuel Tax funds for the asphalt program. No final decisions were made; all items are recommendations to the Village Board.

• Approved recommendation for lead service line replacement cost-share program (unanimous)
• Approved recommendation for Robinson Engineering construction oversight contract up to $36,750 (unanimous)
• Approved recommendation for Murphy Construction Services asphalt contract up to $512,875.22 (unanimous)
• Approved recommendation for Motor Fuel Tax fund resolution for asphalt program (unanimous)
• Approved April 8, 2025 meeting minutes (unanimous)

Infrastructure Commission

The Western Springs Infrastructure Commission is meeting to discuss updates on the Capital Improvement Plan, including referendum and project planning, and a proposed intergovernmental agreement for mutual aid with a NIU capstone project. The agenda also includes approval of prior minutes and public comment.

• Capital Improvement Plan update on referendum and project planning
• NIU Capstone Project: Localized Public Works Intergovernmental Agreement for Mutual Aid
• Approval of minutes from 02-20-2025

The Infrastructure Commission reviewed preliminary cost and schedule projections for projects identified in the 2025 Referendum, with plans to bring Phase II Design Engineering to the Village Board in July. No formal action was taken on this item. The commission also heard a presentation on a draft intergovernmental agreement for mutual aid from an NIU graduate student. The meeting was procedural, with no substantive decisions made beyond approving the previous meeting's minutes.

• Approved minutes from February 20, 2025 (unanimous voice vote)
• Reviewed preliminary cost projections for 2025 Referendum projects (no action)
• Heard NIU Capstone presentation on mutual aid IGA (no action)

Liquor Control Commission

The Western Springs Liquor Control Commission will meet to approve minutes from the October 2024 meeting and consider three amendments to Class H liquor licenses and temporary use permits for restaurants at 800 Hillgrove Avenue and 821 Burlington Avenue.

• Guac N Taco (800 Hillgrove Ave Unit 104) — amendment to Class H liquor license and temporary use permit
• Hillgrove Tap (800 Hillgrove Ave Units 101–103) — amendment to Class H liquor license and temporary use permit
• Salerno’s Pizza & R Bar (821 Burlington Ave) — amendment to Class H liquor license and temporary use permit

The Liquor Control Commission unanimously approved amended Class H liquor licenses and temporary use permits for Guac N Taco, Hillgrove Tap, and Salerno's Pizza & R Bar, allowing permanent outdoor dining areas. Hillgrove Tap's amendment also updated its Class B license to cover the full interior. The commission also approved the October 10, 2025 meeting minutes.

• Approved amended Class H license for Guac N Taco (3-0)
• Approved amended Class H and Class B licenses for Hillgrove Tap (3-0)
• Approved amended Class H license for Salerno's Pizza & R Bar (3-0)
• Approved October 10, 2025 meeting minutes (3-0)

Board of Zoning Appeals

The Western Springs Board of Zoning Appeals will hold a public hearing on a variation request from Daniel and Kristina Cunningham for property at 4616 Harvey Avenue. The request seeks to vary accessory building/structure setbacks and interior side yard setbacks under the R2 Residential zoning rules. The board will also approve minutes from its September 30, 2024 meeting and take public comment.

• Public hearing on variation request BZA-2025-01 for 4616 Harvey Avenue
• Request seeks variances for accessory building and interior side yard setbacks in R2 district
• Approval of minutes from September 30, 2024 meeting

The Board of Zoning Appeals denied a variation request for an outdoor grill structure at 4616 Harvey Avenue. The structure was built without a permit and violates accessory building and interior side yard setback requirements. The vote was 4-2 against approval.

• Denied variation request for outdoor grill at 4616 Harvey Ave (4-2)
• Approved minutes from September 30, 2024 meeting (unanimous)
• Closed public hearing for 4616 Harvey Ave (unanimous)
• Approved findings of fact for denial (unanimous)

Board of Trustees

The Western Springs Board of Trustees will vote on an omnibus package of routine items, including meeting minutes, proclamations, appointments, and several contracts. Notable actions include a $935,603 lead service line replacement contract, a $52,334 fence replacement, and a change order increasing flooring costs. The board will also discuss a conditional use permit for Lyons Township High School and a budget amendment for Woodland Avenue design services.

• Resolution 25-2899: Lead service line replacement contract with Millenium Contracting, not to exceed $935,603
• Ordinance 25-3262: Change order for Grand Avenue Community Center flooring, increasing contract from $44,105.79 to $56,603.85
• Resolution 25-2906: Fence replacement with Classic Fence, Inc., not to exceed $52,334
• Resolution 25-2901: Water meter purchase from Water Resources, Inc., not to exceed $50,000
• PC 2025-01: Discussion of conditional use permit amendment for LTHS District 204 at 4900 Willow Springs Road

The Board of Trustees approved the omnibus vote list, which included a budget amendment and settlement documents for Cook County Case No. 13 CH 18362, a contract with Midwest Computer Products for audio visual upgrades funded by a grant, and a budget amendment for design engineering services with HR Green, Inc. for the Woodland Ave. Reconstruction Project. The motion passed unanimously. The Board also approved the February and March 2025 financial reports. No other substantive decisions were made.

• Approved omnibus vote list including budget amendment and settlement for Cook County Case No. 13 CH 18362 (unanimous)
• Approved contract with Midwest Computer Products for audio visual upgrades (part of omnibus)
• Approved budget amendment for HR Green, Inc. design services for Woodland Ave. Reconstruction Project (part of omnibus)
• Approved February and March 2025 financial reports (unanimous)

General Government Committee

The General Government Committee will review several requests for liquor license and temporary use permit amendments. The committee will also discuss cable and audio visual upgrades and a resolution regarding a circuit court settlement.

• Liquor license amendment: Guac N Taco, 800 Hillgrove Avenue Unit 104
• Liquor license amendment: Hillgrove Tap, 800 Hillgrove Avenue Units 101, 102, and 103
• Liquor license amendment: Salerno’s Pizza & R Bar, 821 Burlington Avenue
• Cable Channel and Audio Visual Upgrades
• Resolution to approve settlement documents for Circuit Court Case No. 13 CH 18362

The General Government Committee reviewed and recommended several annual items for Village Board approval, including the St. John of the Cross Parish raffle license, special events liquor licenses and temporary use permits for Family Fest and Harvest Fest 2025, and an IDOT intergovernmental agreement for maintenance of 47th Street. The committee also discussed an easement agreement for water main facilities at Spring Rock Park, which is expected to be approved at a future meeting pending additional comments from the Park District. No minutes were available for approval.

• Recommended St. John of the Cross Parish raffle license for Village Board approval (2-0)
• Recommended special events liquor license and temporary use permit for Family Fest 2025 (2-0)
• Recommended special events liquor license and temporary use permit for Harvest Fest 2025 (2-0)
• Recommended IDOT intergovernmental agreement for 47th Street maintenance, with annual payment increased to $21,250 (2-0)
• Discussed easement agreement for water main at Spring Rock Park; no action taken, pending Park District comments

Planning and Zoning Committee

The Planning and Zoning Committee will consider two items: an amendment to a conditional use permit for Lyons Township High School District 204 at 4900 Willow Springs Road, and a request from R&M General Contractors to vacate a public right-of-way and approve a plat of resubdivision for a five-lot single-family subdivision at 5129 Wolf Road. The meeting also includes approval of minutes from April 9, 2025, and public comment.

• PC 2025-01: Amendment to Conditional Use Permit for LTHS District 204 at 4900 Willow Springs Road
• PC 2025-02: Vacation of Public Right-of-Way and Plat of Resubdivision for a five-lot single-family subdivision at 5129 Wolf Road by R&M General Contractors, LLC

The Planning and Zoning Committee voted to advance two items to the Village Board. It approved forwarding Lyons Township High School's request to amend its conditional use permit to relocate a softball field and add a scoreboard, with conditions. It also approved forwarding R&M General Contractors' request to vacate a cul-de-sac and resubdivide property at 5129 Wolf Road into five single-family lots. Both votes were unanimous (2-0).

• Approved forwarding LTHS conditional use permit amendment to Village Board (2-0)
• Approved forwarding R&M General Contractors' vacation and resubdivision request to May 12 meeting (2-0)
• Approved April 9, 2025 meeting minutes (2-0)

Police Pension Board

The Western Springs Police Pension Fund Board of Trustees will hold a regular meeting to discuss financial reports, investment updates, and membership/benefit applications. The board will also review a preliminary actuarial valuation, certify election results for an active member position, and address the expiration of an appointed member's term.

• Review Preliminary Actuarial Valuation
• Certify Board Election Results – Active Member Position
• Appointed Member Term Expiration – Karen Martin
• Presentation and Approval of Bills (Quarterly Financial Report)
• IPOPIF Investment Reports – Verus Advisory, Inc. and State Street Statements

The Western Springs Police Pension Fund Board of Trustees certified Chase Naber's unopposed reelection to a two-year term expiring May 11, 2027. The board approved the January 28, 2025 meeting minutes, the quarterly financial report, and $253,763 in disbursements, all unanimously. No changes were made to the Cash Management Policy, and no other substantive decisions were made.

• Certified Chase Naber's reelection to active member trustee position (unanimous)
• Approved January 28, 2025 meeting minutes (unanimous)
• Accepted quarterly financial report ending March 31, 2025 (unanimous)
• Approved $253,763 in quarterly disbursements (unanimous roll call)
• Determined no changes needed to Cash Management Policy

Plan Commission

The Western Springs Plan Commission will hold two public hearings: one on a petition by Lyons Township High School District 204 to amend a conditional use permit for property at 4900 Willow Springs Road, and another by R&M General Contractors, LLC to vacate a public right-of-way and resubdivide land at 5129 Wolf Road into a five-lot single-family subdivision. The commission will make recommendations on both petitions. The agenda also includes approval of minutes from November 18, 2024, and public comment.

• Public Hearing PC 2025-01: LTHS District 204 amendment to conditional use permit at 4900 Willow Springs Road
• Public Hearing PC 2025-02: R&M General Contractors vacation of public right-of-way and plat of resubdivision for five-lot single-family subdivision at 5129 Wolf Road
• Approval of minutes from November 18, 2024

The Plan Commission voted unanimously to recommend approval of two applications. The first was an amendment to Lyons Township High School District 204's conditional use permit to relocate a softball field and add a video scoreboard at 4900 Willow Springs Road, subject to nine modified conditions. The second was a recommendation to approve the vacation of a portion of Johnson Avenue cul-de-sac and a plat of resubdivision for a five-lot single-family subdivision at 5129 Wolf Road, subject to conditions including a modification to the drainage easement location.

• Approved recommendation for LTHS CUP amendment for new softball field and scoreboard (6-0)
• Approved recommendation for street vacation and resubdivision at 5129 Wolf Road (5-0, 1 abstention)
• Removed condition requiring scoreboard tilt toward school
• Modified scoreboard sound system condition to high school sanctioned games only, 30 minutes after conclusion
• Modified landscaping condition to require screening only if batting cages remain in current location
• Approved relocation of water main looping easement to south edge of Lot 4
• Approved minutes from November 18, 2024 meeting
• Adjourned at 8:45 p.m.

Board of Trustees

The Western Springs Board of Trustees will consider several ordinances and resolutions, including issuing up to $6,000,000 in bonds for stormwater improvements, approving a major amendment to the Heritage Crossing planned development, and awarding contracts for drainage and sidewalk work. The board will also vote on appointments to commissions and other routine items.

• Ordinance 25-3258: Issue up to $6,000,000 General Obligation Bonds for stormwater system improvements
• Ordinance 25-3259: Major amendment to Heritage Crossing planned development at 5600 South Wolf Road for revised stormwater drainage plan
• Resolution 25-2897: Award Springdale Drainage Improvement construction contract to Performance Construction & Engineering, LLC
• Resolution 25-2895: Waive bidding and spend up to $22,373.24 from Downtown South TIF for Beary Landscape Services seat wall/hardscape at Grand and Burlington Avenues
• Contract awards for Forest Hills sidewalk improvements (Davis Concrete Construction) and lead service line replacement

The Board of Trustees approved several ordinances and resolutions, including a $6 million general obligation bond for stormwater improvements and an ordinance to borrow additional funds from the Illinois EPA for lead service line replacements. A major amendment to the Heritage Crossing townhome development's stormwater plan was approved with one dissenting vote. Various contracts for drainage, sidewalk, and other public works projects were also approved.

• Approved Ordinance 25-3257 authorizing IEPA loan for 42 lead service line replacements (6-0)
• Approved Ordinance 25-3258 authorizing up to $6M GO bonds for stormwater system (6-0)
• Approved Ordinance 25-3259 amending Heritage Crossing stormwater plan (5-1, Nawrocki nay)
• Approved Resolution 25-2894 amending MGT Impact Solutions agreement for recreation consultant (6-0)
• Approved Resolution 25-2895 waiving bidding and contracting Beary Landscape for hardscape at Grand/Burlington, not to exceed $22,373.24 (6-0)
• Approved Resolution 25-2897 accepting low bid from Performance Construction for Springdale Drainage Improvements (6-0)

General Government Committee

The General Government Committee is meeting to discuss two new business items: an amendment to a consulting services agreement with MGT Impact Solutions, LLC, and a bi-annual review of litigation and claims. The agenda also includes routine items like approval of minutes and public comment. No other substantive actions are listed.

• Amendment to consulting services with MGT Impact Solutions, LLC
• Bi-annual litigation and claims review

Planning and Zoning Committee

The Planning and Zoning Committee will consider a major amendment to the planned development at 5600 Wolf Road (Heritage Crossing) submitted by McNaughton Development, LLC. The meeting also includes approval of minutes from February 6, 2025, and public comment. No other substantive items are listed.

• PC-2024-02 – McNaughton Development, LLC, 5600 Wolf Road, Heritage Crossing, Major Amendment to a Planned Development, Major Change

The Planning and Zoning Commission voted unanimously to recommend approval of a major amendment to the Heritage Crossing planned development at 5600 Wolf Road. The change increases an underground culvert and modifies drainage to reduce water velocity and address erosion, as required by the county. The recommendation will go to the Village Board for discussion at its next meeting.

• Approved minutes from March 6, 2025 (voice vote, both members aye)
• Recommended PC-2024-02 Heritage Crossing drainage amendment to Village Board (2-0)

Public Works and Water Committee

The Public Works and Water Committee will review bids and ordinances for replacing 42 lead service lines, award contracts for sidewalk improvements on Grand Avenue, and discuss water system updates. The meeting also includes proclamations for Public Works Week and Drinking Water Week.

• Lead service line replacements (42 lines) - L17-3761 construction bid recommendation
• Forest Hills sidewalk improvements (Grand Ave, 51st to 55th St) - contract award to Davis Concrete Construction
• 2025 asphalt resurfacing program - review of bid results
• Springdale drainage improvement project - contract award to Performance Construction & Engineering
• Water meter installation vendor contract with Water Resources, Inc.

The Public Works and Water Committee recommended several construction contracts to the Village Board, including a $5,188,313 Springdale drainage project and a $935,603 lead service line replacement. The committee also approved a $50,000 water meter contract with Water Resources, Inc., a $25,875 fire hydrant painting contract, and a $80,925 purchase of 15 fire hydrants. All recommendations were approved unanimously and will go before the Village Board for final action.

• Recommended Springdale Drainage contract to Performance Construction & Engineering, not to exceed $5,188,313 (all aye)
• Recommended Millennium Construction Co. for lead service line replacement, not to exceed $935,603 (all aye)
• Approved contract with Water Resources, Inc. for 90 water meters and accessories, not to exceed $50,000 (all aye)
• Recommended Go Painters Inc. for fire hydrant sandblasting/painting, not to exceed $25,875 (all aye)
• Approved purchase of 15 Mueller fire hydrants from Ziebell Water Service Products for $80,925 (all aye)
• Recommended Davis Concrete for Forest Hills sidewalk improvements at $195,909 (all aye)
• Approved Amendment #1 to Woodland Avenue design agreement with HR Green, not to exceed $29,500 (all aye)
• Approved proclamation declaring May 18-24, 2025 as National Public Works Week (all aye)

Properties and Recreation Committee

The Properties and Recreation Committee will consider a bid recommendation for replacing the Public Works and Recreation Building fence, declare surplus items for the first quarter, approve additional costs for the Grand Ave. Community Center flooring replacement, and discuss a right-of-way sale at 5150 Woodland Avenue. Public comment is also scheduled.

• Public Works and Recreation Building fence replacement bid recommendation
• Surplus declaration memo for quarter one
• Grand Ave. Community Center flooring replacement additional project costs
• Right-of-way sale at 5150 Woodland Avenue

The Properties and Recreation Committee approved minutes from the 3/4/2025 meeting and recommended awarding the Public Works and Recreation Building fence replacement to Classic Fence, Inc., with a not-to-exceed amount of $52,334, to be brought before the Village Board. The committee also recommended declaring five vehicles as surplus for public auction, recommended approval of additional costs for the Grand Ave Community Center flooring replacement, and advanced the sale of right-of-way at 5150 Woodland Avenue to the Village Board for further review.

• Approved minutes from 3/4/2025 meeting (all in favor)
• Recommended awarding fence replacement to Classic Fence, Inc. not to exceed $52,334 (all in favor)
• Recommended declaring 5 vehicles as surplus for public auction (all in favor)
• Recommended approval of additional costs for GACC flooring replacement (all in favor)
• Recommended advancing ROW sale at 5150 Woodland Avenue to Village Board (all in favor)

Finance Committee

The Western Springs Finance Committee will meet on April 7, 2025, at 5:15 PM to approve minutes from the March 18 meeting, discuss a budget amendment for engineering services, and receive a financial update. No decisions are listed beyond procedural approvals.

• Budget amendment for Engineering Services - HR Green Design Engineering on Woodland Ave

The Finance Committee approved the minutes from the March 18, 2025 meeting and voted to place a $19,500 budget amendment for the Woodland Avenue project on the April 14 Board of Trustees agenda. The amendment covers the cost overrun for design engineering services by HR Green, bringing the total to $29,500. No other substantive decisions were made; the committee also discussed the unofficial referendum results and state/federal legislation.

• Approved minutes of March 18, 2025 Finance Committee meeting
• Motioned to place $19,500 budget amendment for Woodland Avenue design engineering on April 14 Board agenda (passed by roll call vote)

Board of Trustees

The Western Springs Board of Trustees will vote on a large omnibus package of previously discussed items, including a new liquor license for special events, several contract awards, and various municipal code amendments. They will also consider new business items for street sweeping contracts and a budget amendment. The meeting includes public comment and committee reports.

• Ordinance creating Class 'J' liquor license for Western Springs Business Association special events
• Resolution authorizing $110,000 for 2025 Sidewalk Replacement Program with Murphy Construction
• Resolution waiving competitive bid for Hawkins, Inc. water treatment chemicals up to $250,000
• Professional services agreement with Christopher B. Burke Engineering for Springdale Drainage Improvements (not to exceed $579,865)
• Budget amendment for street sweeping services ($11,885.04) and contract with Lakeshore Recycling Systems ($66,945.04)

The Board of Trustees approved the omnibus vote list, which included previously discussed items such as a consulting services amendment with MGT Impact Solutions, LLC, a political signs code amendment, and an Arbor Day proclamation. They also approved a budget amendment for street sweeping and disposal services in the amount of $11,885.04, and accepted a bid from Lakeshore Recycling Systems, LLC for street sweeping and disposal services with expenditures not to exceed $66,945.04. All votes were unanimous.

• Approved omnibus vote list (7-0)
• Approved budget amendment for street sweeping and disposal services, $11,885.04 (7-0)
• Accepted low-cost bid from Lakeshore Recycling Systems, LLC for street sweeping and disposal services, up to $66,945.04 (7-0)

Finance Committee

The Western Springs Finance Committee is meeting to discuss two new business items: a landscaping proposal for a seat wall and hardscape at Burlington and Grand Avenues, and a budget amendment for the 2025 street sweeping contract. The committee will also approve minutes from the February 6, 2025 meeting and take public comment.

• Beary Landscaping proposal for seat wall and hardscape at Burlington Avenue and Grand Avenue
• Budget amendment for 2025 street sweeping contract (Municipal Services)

Board of Trustees

The Board of Trustees will hear committee reports on contracts, ordinance amendments, and infrastructure projects, including sidewalk replacements, street sweeping, and water system updates. Public hearings cover liquor licenses, political signs, and parking changes. The meeting also includes reports from trustees and village officials.

• 2025 Public Sidewalk, Curb, and Gutter Replacement Contract Bid Recommendation
• 2025 Street Sweeping Contract Recommendation
• 2025 Contract for Water Treatment Chemicals with Hawkins Chemical ($125,000)
• Proposed ordinance amending political sign regulations
• Parking restrictions update at 740 Hillgrove Ave, 4479 Lawn Ave, 901 Burlington Ave, 825 Burlington Ave, and 835 Burlington Ave

General Government Committee

The General Government Committee will discuss and potentially act on several items, including special event liquor licenses and temporary use permits for the Western Springs Business Association, an update to the Personnel Policy & Procedures Manual, an ordinance amending the municipal code regarding contracts, and a resolution to join the Illinois Public Works Mutual Aid Network.

• 2025 Western Springs Business Association requests for special events liquor license and temporary use permit
• Personnel Policy & Procedures Manual update
• Ordinance amending Title 1, Chapter 13, Section 8 (Contracts) of the Western Springs Municipal Code
• Resolution authorizing Illinois Public Works Mutual Aid Network Intergovernmental Agreement

The General Government Committee voted unanimously to recommend approval of several items to the Village Board, including a special events liquor license and temporary use permit for the Western Springs Business Association's 2025 events, an updated Personnel Policy and Procedures Manual, and an ordinance allowing the Village Manager to sign off on non-financial contracts without Board approval. The committee also recommended approval of a resolution to execute the Illinois Public Works Mutual Aid Network Intergovernmental Agreement. All recommendations passed 2-0 and will be forwarded to the Village Board for final consideration.

• Recommended approval of 2025 WSBA special events liquor license and temporary use permit (2-0)
• Recommended approval of Personnel Policy & Procedures Manual update (2-0)
• Recommended approval of ordinance allowing Village Manager to sign non-financial contracts (2-0)
• Recommended approval of Illinois Public Works Mutual Aid Network agreement (2-0)
• Approved minutes from January 9, 2025 committee meeting (2-0)

Planning and Zoning Committee

The Western Springs Planning and Zoning Committee will meet on March 6, 2025, at 7:15 PM in Village Hall to consider text amendments to the Village Code regarding outdoor political signs and election activities. The meeting includes procedural items such as approval of minutes and public comment, but no other substantive decisions or discussions are listed.

• Text amendments to Village Code Title 9 Chapter 10 on outdoor political signs and polling area regulations

The Planning and Zoning Commission voted to recommend text amendments to Village Code Title 9 Chapter 10 regarding political signs, following state law changes that remove local restrictions on sign duration and number. The recommendation, which keeps the maximum sign size at six square feet, will go to the Village Board for discussion on March 10, 2025. No other substantive decisions were made.

• Approved minutes from February 6, 2025 (voice vote, both members aye)
• Recommended political sign code amendments to Village Board (2-0)

Public Works and Water Committee

The Public Works and Water Committee is meeting to discuss and potentially recommend action on several 2025 infrastructure items, including project updates, contracts for rock salt, street sweeping, water treatment chemicals, and sidewalk replacement, as well as stormwater improvements and a lead service line replacement program. The agenda also includes a Cook County study on Plainfield Road pedestrian accommodations.

• 2025 Infrastructure Project Updates
• State of IL CY25-26 Rock Salt Joint Participation Agreement Contract
• Ridgewood Oaks Detention Basin - Updated Utility Easements
• Springdale Stormwater Improvements - Construction Engineering Proposal from Christopher B. Burke Engineering Ltd.
• 2025 Public Sidewalk, Curb, and Gutter Replacement Contract Bid Recommendation

Properties and Recreation Committee

The Properties and Recreation Committee is meeting to approve prior minutes, hear public comment, and consider a proclamation declaring Arbor Day on Friday, April 25, 2025. No other substantive items are listed on the agenda.

• Arbor Day Proclamation for Friday, April 25, 2025
• Approval of minutes from February 4, 2025 meeting

Public Health and Safety Committee

The Public Health and Safety Committee is meeting to discuss and potentially recommend several proposed ordinances related to parking and bicycle regulations. These include removing parking restrictions on Chestnut Street, amending bicycle rules, and adjusting time-limited parking spaces at several locations. The agenda also includes routine items like approval of minutes and public comment.

• Remove parking restrictions on south side of Chestnut Street between Central and Grove Avenues, near 1215 Chestnut Street
• Amend Title 7, Chapter 6 (Bicycles) of the Municipal Code
• Change 15-minute parking at 740 Hillgrove Ave (Village Hall) and 4479 Lawn Ave (Post Office)
• Add 30-minute parking at 901 Burlington Ave (BMO Harris) and 825 Burlington Ave (Kirschbaum's Bakery)

The Public Health and Safety Committee approved the 2024 Cook County Multi-Jurisdictional Hazard Mitigation Plan, which updates the 2019 plan and is required for federal disaster funding eligibility. The committee also approved the minutes from the January 13, 2025 meeting. No other substantive decisions were made.

• Approved 2024 Cook County Multi-Jurisdictional Hazard Mitigation Plan (2-0)
• Approved January 13, 2025 meeting minutes (2-0)

Board of Fire and Police Commission

The Board of Fire and Police Commission is meeting to approve minutes from a prior meeting and to certify the final eligibility list for the rank of Police Sergeant. This is a routine administrative action, with no other substantive items on the agenda.

• Certification of final eligibility list for Police Sergeant
• Approval of minutes from February 18, 2025 meeting

The Board of Fire and Police Commissioners held a routine meeting with no public comment or new business. They approved the minutes from November 19, 2024, and were informed that the Lateral Police Officer application deadline is February 28, 2025. The board then entered a closed session to discuss personnel matters and reconvened to adjourn.

• Approved meeting minutes of November 19, 2024 (voice vote)
• Moved to closed session under 5 ILCS 120/2(c)(1) (unanimous)
• Reconvened to open session (unanimous)
• Adjourned meeting (unanimous)

Board of Trustees

The Western Springs Board of Trustees will vote on an ordinance authorizing up to $9.5 million in general obligation bonds for stormwater system improvements to alleviate flooding. They will also consider an omnibus vote on previously discussed items, including zoning map updates, a French Market agreement extension, lead service line replacement funding, and contracts for HVAC and flooring projects.

• Ordinance No. 25-3247: $9.5M general obligation bonds for stormwater improvements
• Resolution No. 25-2884: Sixth Addendum to French Market license agreement with Bensidoun USA, Inc. (term extended to Dec 31, 2027)
• Resolution No. 25-2886: $155,000 Motor Fuel Tax funds for sidewalk replacement and road salt
• Resolution No. 25-2887: $88,750 contract with Air Comfort, LLC for Village Hall HVAC controls
• Resolution No. 25-2887 (duplicate number): $50,000 flooring contract with NPN Flooring of Brookfield

The Board of Trustees approved Ordinance No. 25-3247 authorizing up to $9.5 million in general obligation bonds (alternate revenue source) for stormwater system improvements to alleviate flooding, expected to be paid from the stormwater utility fee. The Board also approved the omnibus vote list, which included items such as the Official Zoning Map, Timber Trails sidewalk easements, French Market license addendum, IDOT Motor Fuel Tax Authorization, Lead Service Line Replacement funding, and contracts for Village Hall HVAC controls and flooring. The January 2025 Monthly Financial Report was accepted as presented.

• Approved Ordinance No. 25-3247 authorizing $9.5M stormwater bonds (6-0)
• Approved omnibus vote list (7-0)
• Accepted January 2025 Monthly Financial Report (6-0)

Infrastructure Commission

The Western Springs Infrastructure Commission is meeting to discuss the Capital Improvement Plan and referendum update, review the Municipal Services Department's 2024 work order summary, and consider a Cook County study on pedestrian accommodations along Plainfield Road. They will also receive updates on the Ridgewood Oaks Detention Basin project and the water system.

• Capital Improvement Plan and Referendum Update
• Municipal Services Department 2024 Work Order Maintenance Summary Report
• Cook County Plainfield Road Corridor Study - North Side Pedestrian Accommodations Between I-294 and Wolf Road
• Ridgewood Oaks Detention Basin Project Update
• Water System Update

Transportation and Safety Commission

The Transportation and Safety Commission will consider adding 15-minute parking restrictions at Village Hall and the Post Office, and proposed amendments to Chapter 6 of the Village Code regarding bicycles. The meeting also includes approval of minutes from July 2024 and public comment.

• 15-minute parking spaces at 740 Hillgrove Ave (Village Hall) and 4479 Lawn Ave (Post Office)
• Proposed amendments to Western Springs Village Code Chapter 6 - Bicycles

Board of Fire and Police Commission

The Board of Fire and Police Commission is meeting to approve minutes from November 2024, discuss a lateral police officer under other business, and then recess into a closed session to discuss specific employee matters as allowed by state law. The agenda is mostly procedural, with the only substantive item being the lateral police officer discussion.

• Approval of minutes from November 19, 2024
• Discussion of lateral police officer
• Closed session under 5 ILCS 120/2(c)(1) for employee appointment, employment, compensation, discipline, performance, or dismissal

The Board of Fire and Police Commission approved using Resource Management and Associates to conduct the test for the Sergeant promotional process for the Western Springs Police Department. The motion passed unanimously by voice vote. The board also approved the meeting minutes from September 20, 2024, and adjourned.

• Approved Resource Management and Associates to conduct Sergeant promotional test (unanimous)
• Approved meeting minutes of September 20, 2024 (voice vote)

Board of Trustees

The Western Springs Board of Trustees will vote on a series of ordinances and resolutions for the proposed 29-unit Heritage Crossing townhome development at 5600 South Wolf Road, including rezoning, a conditional use permit, a final plat, and a redevelopment agreement. The board will also consider an omnibus vote covering several routine items, such as budget amendments, engineering agreements, and a billing services contract. Reports will be given on the downtown market assessment, water system updates, and other committee matters.

• Rezone 5600 South Wolf Road from O-Limited Office to R4-Multiple-Family Residence for 29-unit townhome development
• Vacate 66x225-foot portion of Lawn Avenue right-of-way adjacent to 5600 South Wolf Road
• Approve $84,850 engineering agreement with Christopher B. Burke Engineering for 45th Street resurfacing
• Approve $110,000 engineering agreement with Baxter & Woodman for Gilbert Avenue resurfacing design
• Approve billing services agreement with EMS Management & Consultants for emergency medical services billing

Foreign Fire Insurance Board

The Foreign Fire Insurance Tax Board is meeting to approve prior minutes, hear public comment, review the treasurer's report, and discuss old and new business, including reports on approved purchases and potential new fire equipment, life safety, and station purchases. The agenda is largely routine and procedural.

• Approval of minutes from October 28, 2024 meeting
• Report on status of approved purchases
• Discussion of fire equipment purchases
• Discussion of life safety purchases
• Discussion of fire station purchases

The Foreign Fire Insurance Tax Board approved the purchase of Bluetooth speakers for the fire station and approved the Treasurer's Report. It also noted the approval of mattresses and winter jackets from prior business, and tabled a file cabinet purchase after finding one in village inventory. The meeting was procedural with no public comment.

• Approved $2,000 for Bluetooth speakers (unanimous)
• Approved Treasurer's Report (unanimous)
• Approved minutes from October 28, 2024 (unanimous)
• Tabled file cabinet purchase ($170) after finding a cabinet in village inventory
• Noted $6,000 approved for mattresses, to be ordered soon
• Noted $9,000 approved for winter jackets; five additional jackets to be ordered

Public Health and Safety Committee

The Public Health and Safety Committee is meeting to approve minutes from January 13, 2025, and discuss the 2024 Cook County Multi-Jurisdictional Hazard Mitigation Plan as new business. Public comment is also scheduled. The agenda is otherwise procedural.

• Approval of January 13, 2025 meeting minutes
• Discussion of 2024 Cook County Multi-Jurisdictional Hazard Mitigation Plan
• Public comment period

The Public Health and Safety Committee approved three items: an agreement with Epstein for a Safe Routes to School Village-Wide Travel Plan funded by a $75,000 grant, license plate reader agreements with LTHS District 204 and Timber Trail HOA, and the purchase of a new ambulance from Foster Coach Sales, Inc. All motions passed unanimously with Chair Lewis and Member Chen voting aye.

• Approved Safe Routes to School Village-Wide Travel Plan RFQ and agreement with Epstein (2-0)
• Approved License Plate Reader agreements with LTHS District 204 and Timber Trail HOA (2-0)
• Approved purchase of 2026 Horton Conversion Ambulance on Ford F-550 4x4 chassis from Foster Coach Sales, Inc. (2-0)

Finance Committee

The Western Springs Finance Committee is meeting to consider two budget amendments for HVAC and gym improvements, and a new EMS/MC billing services agreement. Public comment is invited. The meeting is primarily for discussion and potential recommendation on these items.

• Budget Amendment: Recreation - Rec HVAC & Grand Ave Gym Improvement
• Budget Amendment: Village Hall HVAC Controls
• EMS/MC Billing Services Agreement

The Finance Committee approved minutes from November 18, 2024, with edits. It voted to place two recreation budget amendments (Rec HVAC and Grand Ave Gym Improvement) and a Village Hall HVAC controls budget amendment on the February 10 Board of Trustees agenda. It also voted to place an EMS/MC billing services agreement on the same agenda. All motions passed by roll call vote.

• Approved minutes of November 18, 2024, with edits (motion by Lewis, second by Chen)
• Placed recreation budget amendments for Rec HVAC and Grand Ave Gym Improvement on Feb 10 agenda (passed by roll call)
• Placed Village Hall HVAC controls budget amendment on Feb 10 agenda (passed by roll call)
• Placed EMS/MC billing services agreement on Feb 10 agenda (passed)

Planning and Zoning Committee

The Planning and Zoning Committee is reviewing and discussing three items and will make recommendations: the 2025 Official Zoning Map, sidewalk and utility easements for five lots in the Timber Trails Subdivision, and a sixth addendum to the French Market license agreement with Bensidoun USA, Inc. extending the market's term to December 31, 2028. The meeting also includes approval of prior minutes and public comment.

• 2025 Official Zoning Map review
• Timber Trails Subdivision easements for Lots 222, 223, 274, 275, 276
• French Market license addendum with Bensidoun USA, Inc., extended to Dec 31, 2028
• Approval of January 16, 2025 minutes

Public Works and Water Committee

The Public Works and Water Committee will consider several 2025 road maintenance and resurfacing items, including motor fuel tax authorizations and engineering agreements for street resurfacing and Gilbert Avenue. They will also receive a water system update. The agenda is mostly routine approvals and updates.

• 2025 IDOT Motor Fuel Tax Authorization for Maintenance Items
• 2025 MFT Street Resurfacing Program Engineering Agreement (revised IDOT form)
• Gilbert Avenue Resurfacing Design Engineering (revised IDOT agreement form)
• Gilbert Avenue Resurfacing Design Engineering MFT Resolution Form BLR 09110
• Water System Update

The Public Works and Water Committee approved several items to bring before the Village Board, including the 2025 IDOT Motor Fuel Tax authorization for salt and sidewalk programs (up to $155,000), the 2025 MFT Resurfacing Program with Christopher Burke Engineering, and revised agreements for Gilbert Avenue resurfacing design engineering. The committee also discussed the upcoming Phase 1 Lead Service Line Replacement bid opening and a water main repair on 53rd Street, which is not yet budgeted. No decisions were made on the water main repair.

• Approved 2025 IDOT Motor Fuel Tax authorization for salt and sidewalk program, up to $155,000 (all in favor)
• Approved 2025 MFT Resurfacing Program with Christopher Burke Engineering, Ltd. (all in favor)
• Approved revised Gilbert Avenue Resurfacing Design Engineering agreement with IDOT BLR 05530 form (all in favor)
• Approved resolution for MFT funds for Gilbert Avenue engineering, total $110,000, net cost $27,500 (all in favor)

Properties and Recreation Committee

The Western Springs Properties and Recreation Committee will meet on February 4, 2025, at 5:15 PM in Village Hall to approve minutes from the January 13 meeting, hear public comment, and discuss recommendations for two Requests for Bids (RFBs): HVAC controls for Village Hall and flooring replacement for the Grand Avenue Community Center.

• Village Hall HVAC Controls RFB Recommendation
• 2025 Grand Avenue Community Center (GACC) Flooring Replacement RFB Recommendation

The Properties and Recreation Committee approved a recommendation to replace the Village Hall HVAC control system with a bid from Air Comfort, LLC totaling $88,750, pending a budget amendment of $51,750 to be approved by the Finance Committee. The committee also discussed the Grand Avenue Community Center flooring replacement project, for which bids were opened on February 4, 2025, but no action was taken on that item. The meeting minutes from January 13, 2024, were approved without corrections.

• Approved recommendation for Air Comfort, LLC HVAC control replacement bid of $88,750 (2-0)
• Approved minutes from 1/13/2024 meeting (2-0)

Police Pension Board

The Western Springs Police Pension Fund Board of Trustees is holding a regular meeting to review quarterly financial reports, approve bills, and discuss a cash management policy. They will also consider approving annual cost-of-living adjustments for pensioners and review trustee election procedures.

• Quarterly financial report and approval of bills
• Discussion/possible action on cash management policy
• Approval of trustee training registration fees and reimbursable expenses
• Discussion/possible action on Lauterbach & Amen, LLP engagement letter
• Approve annual cost of living adjustments for pensioners

The Western Springs Police Pension Fund Board approved a $250,000 transfer from State Street Bank to Community Bank of Western Springs, approved the 2025 Cost of Living Adjustments for pensioners, and engaged Lauterbach & Amen, LLP for a three-year term with annual fees of $13,308, $14,100, and $14,952. The board also accepted the quarterly financial report and approved $3,825 in disbursements. No applications for membership, retirement, or disability benefits were considered.

• Approved $250,000 transfer from State Street Bank to Community Bank of Western Springs (5-0)
• Approved 2025 Cost of Living Adjustments as calculated by L&A (5-0)
• Engaged Lauterbach & Amen, LLP for 3 years: $13,308 (2025), $14,100 (2026), $14,952 (2027) (5-0)
• Accepted quarterly financial report ending Dec 31, 2024 (5-0)
• Approved $3,825 in quarterly disbursements (5-0)
• Approved October 22, 2024 meeting minutes (unanimous voice vote)

Board of Trustees

The Western Springs Board of Trustees will hold its regular meeting on January 27, 2025, at 7:00 PM in the Village Board Room. The board will consider an omnibus vote to renew several service contracts, including sewer cleaning, sidewalk shaving, and maintenance services, as well as vote on ordinances to rezone 917 Lawn Court from multi-family to single-family and dispose of surplus property. New business includes reappointments to the Recreation Commission and a training agreement with Adventist Midwest Health.

• Ordinance No. 25-3234: Rezone 917 Lawn Court from R4 to A single-family zoning
• Ordinance No. 25-3235: Map amendment for 917 Lawn Court rezoning
• Omnibus vote: Renew contracts totaling $405,471 for sewer cleaning, sidewalk shaving, janitorial, HVAC, tree trimming, landscape, and tree removal services
• Resolution No. 25-2870: Training participation agreement with Adventist Midwest Health for $74,957
• Resolution No. 25-2869: Employee leasing agreement with MGT Impact Solutions for part-time HR project manager

Planning and Zoning Committee

The Western Springs Planning and Zoning Committee will meet on January 16, 2025, at 7:00 PM in Village Hall to consider a comprehensive plan amendment, conditional use for a planned development, variations, and subdivision for a property at 5600 Wolf Road. The committee will also review and approve minutes from the January 9 meeting and hear public comment.

• PC-2024-02: Comprehensive Plan Amendment, Conditional Use, Variations, and Subdivision for 5600 Wolf Road (McNaughton Development, LLC)

Public Works and Water Committee

The Public Works and Water Committee will consider several contracts and agreements, including design engineering for the Gilbert Avenue resurfacing project, purchase of water meters, and renewals for sewer cleaning and sidewalk shaving services. They will also declare surplus equipment and receive a water update.

• Intergovernmental agreement with Village of La Grange for Gilbert Avenue resurfacing design
• Design engineering agreement with Baxter & Woodman Consulting Engineers
• Purchase of water meters and accessories from Water Resources, Inc.
• Contract renewal with National Power Rodding for sewer televising and cleaning
• Contract renewal with Murphy Construction Services, LLC for sidewalk shaving

The Public Works and Water Committee approved several items to recommend to the Village Board, including an intergovernmental agreement with LaGrange for Gilbert Avenue resurfacing design, a $110,000 design engineering contract with Baxter & Woodman, surplus declarations for well equipment, and contract renewals for sewer services and sidewalk shaving. All votes were unanimous.

• Approved IGA with Village of LaGrange for Gilbert Avenue resurfacing design (unanimous)
• Approved $110,000 design engineering agreement with Baxter & Woodman (unanimous)
• Recommended declaring Well #3 motor surplus (unanimous)
• Recommended declaring water meters from Wells #3 and #4 surplus (unanimous)
• Approved $18,501.25 purchase of water meters from Water Resources (unanimous)
• Approved renewal of National Power Rodding sewer contract (unanimous)
• Approved renewal of Murphy Construction sidewalk shaving contract (unanimous)
• Approved 3-year Brightly software service agreement at $15,049.69/year (unanimous)

Properties and Recreation Committee

The Properties and Recreation Committee will meet to approve minutes from the prior meeting and renew custodial, HVAC, tree-trimming, landscape, and tree-removal contracts. Recreation updates and financials will also be discussed.

• Renew custodial services with Vega Building Maintenance, Inc.
• Renew HVAC maintenance with The YMI Group, Inc.
• Renew tree trimming with Winkler Tree & Lawn Care
• Renew landscape services with Beary Landscape Management, LLC
• Renew tree removal with Desiderio Landscaping & Tree Removal LLC

The Properties and Recreation Committee voted to recommend five contract renewals to the Village Board: Vega Building Maintenance (janitorial, $41,907), The YMI Group (HVAC maintenance, $17,995), Winkler Tree & Lawn (tree trimming, $105,000), Beary Landscape Management (landscape services, $44,020 monthly plus $91,779 budgeted), and Desiderio Landscaping & Tree Removal (tree removal, $75,000). All motions passed by voice vote. The committee also received updates on recreation projects and programs.

• Advanced Vega Building Maintenance janitorial contract renewal ($41,907) to Village Board (voice vote)
• Advanced YMI Group HVAC maintenance contract renewal ($17,995) to Village Board (voice vote)
• Advanced Winkler Tree & Lawn tree trimming contract renewal ($105,000) to Village Board (voice vote)
• Advanced Beary Landscape Management landscape services renewal ($44,020 monthly; $91,779 budgeted) to Village Board (voice vote)
• Advanced Desiderio Landscaping & Tree Removal tree removal contract renewal ($75,000) to Village Board (voice vote)

Board of Trustees

The Western Springs Board of Trustees will consider several action items, including a comprehensive plan and zoning map amendment at 917 Lawn Court, a resolution on the DuPage Mayors and Managers Conference 2025 Legislative Action Program, and multiple contract renewals and purchases. The board will also receive committee reports and discuss various land use and public works items.

• PC-2024-04: Comprehensive Plan and Zoning Map amendment at 917 Lawn Court
• Ambulance purchase from Foster Coach Sales, Inc. through Suburban Purchasing Cooperative
• License Plate Reader agreements with Lyons Township High School District 204 and Timber Trails HOA
• Cloud services agreement with Brightly Software, Inc. (36 months, Resolution No. 24-2864)
• Gilbert Avenue Resurfacing intergovernmental agreement with Village of La Grange

The Board of Trustees approved Resolution No. 24-2864, a 36-month cloud services agreement with Brightly Software, Inc. for asset management software. They also approved the DMMC 2025 Legislative Action Program Resolution, accepted a proclamation for Riverside's sesquicentennial, and approved the minutes from December 2 and 16, 2024. Several contract renewals and agreements were recommended by committees and are expected to be approved at a future meeting.

• Approved Resolution No. 24-2864 for Brightly Software cloud services agreement (6-0)
• Approved DMMC 2025 Legislative Action Program Resolution (6-0)
• Accepted proclamation congratulating Village of Riverside on sesquicentennial (6-0)
• Approved minutes of December 2 and 16, 2024 meetings (6-0)

Public Health and Safety Committee

The Public Health and Safety Committee will review and discuss three new business items: a Safe Routes to School village-wide travel plan RFQ and agreement with Epstein, license plate reader licensing agreements, and an ambulance purchase. The committee will also consider approving the October 28, 2024 meeting minutes and hear public comment.

• Safe Routes to School Village-Wide Travel Plan RFQ and Agreement with Epstein
• License Plate Reader Licensing Agreements
• Ambulance Purchase
• Approval of October 28, 2024 meeting minutes

General Government Committee

The General Government Committee is meeting to discuss and potentially act on several items, including a consulting services agreement with MGT Impact Solutions, a resolution regarding an IRMA alternate delegate, and the DuPage Mayors and Managers Conference 2025 Legislative Action Program. The agenda also includes approval of the November 7, 2024 meeting minutes and public comment.

• Agreement for Consulting Services with MGT Impact Solutions, LLC
• IRMA Alternate Delegate Resolution
• DuPage Mayors and Managers Conference 2025 Legislative Action Program and Sample Resolution

The General Government Committee recommended approval of three items to the Village Board: a consulting services agreement with MGT Impact Solutions LLC for HR project management, a resolution appointing Jill Izzo as alternate IRMA delegate, and a resolution supporting the DuPage Mayors and Managers Conference 2025 Legislative Action Program. All motions passed unanimously on voice votes. No other substantive decisions were made.

• Recommended approval of consulting agreement with MGT Impact Solutions LLC (voice vote, unanimous)
• Recommended approval of resolution appointing Jill Izzo as alternate IRMA delegate (voice vote, unanimous)
• Recommended approval of DMMC 2025 Legislative Action Program resolution (voice vote, unanimous)

Planning and Zoning Committee

The Planning and Zoning Committee will review and discuss several items including construction observation and stormwater consulting agreements, a comprehensive plan and zoning map amendment at 917 Lawn Court, a plat of abrogation for a sidewalk easement at 4300 Howard Avenue, and a downtown market assessment update. The committee will also receive a status report on a pending land use application for a planned development at 5600 Wolf Road.

• 2025 Construction Observation Agreement with V3 Companies for Timber Trails
• Amendment #2 to Stormwater Review Assistance Agreement with Baxter & Woodman for 5600 Wolf Road (Heritage Crossing)
• PC-2024-04: Comprehensive Plan and Zoning Map Amendment at 917 Lawn Court
• Plat of Abrogation for public sidewalk easement and dissolve conditional use permit at 4300 Howard Avenue (First United Methodist Church)
• Status report on PC-2024-02: Planned development at 5600 Wolf Road (McNaughton Development)

The Planning and Zoning Committee reviewed and voted unanimously to forward five items to the January 13 Village Board meeting for approval: the Timber Trails construction observation agreement with V3 Companies, an amendment to the stormwater review agreement for 5600 Wolf Road, a comprehensive plan and zoning map amendment at 917 Lawn Court, a plat of abrogation and conditional use permit dissolution for 4300 Howard Avenue, and the Downtown Market Assessment update. No public comments were made, and no final approvals were granted by the committee.

• Forwarded Timber Trails 2025 Construction Observation Agreement with V3 Companies to Jan. 13 board (2-0)
• Forwarded 5600 Wolf Road Stormwater Review Assistance Agreement Amendment #2 with Baxter & Woodman to Jan. 13 board (2-0)
• Forwarded PC-2024-04 comprehensive plan and zoning map amendment at 917 Lawn Court to Jan. 13 board (2-0)
• Forwarded 4300 Howard Avenue plat of abrogation and conditional use permit dissolution to Jan. 13 board (2-0)
• Forwarded Downtown Western Springs Market Assessment Update to Jan. 13 board (2-0)