Weston public meetings in 2022

Everest Metro Police Commission

The Commission authorized the recruiting and hiring process for three police officer vacancies. It also appointed a new school resource officer and promoted one individual to detective.

• Approved minutes from October 4, 2022 meeting
• Approved recruiting and hiring process for 3 vacancies
• Appointed Josh English as school resource officer
• Promoted Matt Nelson to Detective effective January 2, 2023

Finance Committee - Inactive

The Finance Committee recommended several budget amendments for the Village Board's approval, including General Operation and Capital Improvement funds. The committee also recommended using additional ARPA funds for Aquatic Center repairs.

• Approved minutes from November 21, 2022 (4-0)
• Acknowledged November budget status report (4-0)
• Recommended Village Board approve 2022 Budget Amendments for General Operation funds (4-0)
• Recommended Village Board approve 2022 Budget Amendments for Capital Improvement funds (4-0)
• Recommended Village Board approve TIF 1 and TIF 2 Detail Reports for October (4-0)
• Acknowledged TIF 1 and TIF 2 reports (4-0)
• Recommended utilizing up to $40,000 in ARPA funds for Aquatic Center leak repairs and restoration (4-0)

Village Board of Trustees

The Board approved several utility and facility contracts, including a new aquatic center roof and surveillance systems. They also voted to update the zoning code to allow fabric-type salt sheds and changed the polling place for all village wards.

• Approved Ordinance No. 22-021 for vehicle accident and fire billing (7-0)
• Approved Resolution No. 2022-024 to change the polling place for all wards (7-0)
• Approved Resolution No. 2022-026 for Crestwood Acres Reconstruction final assessments (6-0, 1 recused)
• Approved up to $40,000 for aquatic center leak repairs (6-0, 1 recused)
• Approved $63,800 contract amendment with Clark Dietz for meter pit upgrades (7-0)
• Approved $35,000 for surveillance systems at Kennedy Park and Aquatic Center using ARPA funds (7-0)
• Recommended zoning code revisions to allow fabric-type salt sheds in Institutional Zoning District (7-0)
• Appointed Yee Leng Xiong to the Finance Committee (6-1)

Human Resources Committee - Inactive

The Human Resources Committee and Board of Trustees will hold a joint meeting to consider adopting a proposed 2023 Village Classification and Compensation Matrix, including reclassification of specific positions. The committee will also acknowledge a recent staff resignation and then move into closed session to discuss 2023 employee compensation adjustments. This is a decision-making meeting on pay structure changes.

• Proposed 2023 Village Classification and Compensation Matrix with 12.5% adjustment for grades I and above, 18% for grades H and below
• Reclassification of Technology Director position to Grade O
• Acknowledge resignation of Shawn "Scott" Tatro
• Move to closed session under §19.85(1)(c) for 2023 employee compensation adjustments

The Board of Trustees and Human Resources Committee approved a 5% across-the-board pay increase effective the first payroll in January 2023. The bodies deferred a decision on the 2023 Village Classification and Compensation Matrix to a January meeting.

• Approved 5% across-the-board pay increase effective January 2023 (HR Committee 3-0, Board 5-0)
• Deferred 2023 Village Classification and Compensation Matrix to January 2023 (9-0)
• Approved Human Resources Committee meeting minutes from October 24, 2022 (9-0)

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will consider purchasing an ambulance, review the end-of-month budget, and discuss a referral from the attorney. The board also plans to enter closed session to conduct the 2022 annual performance review of the Fire Chief.

• Discussion and possible action on purchase of an ambulance
• End of Month Budget review
• Attorney Referral
• Closed session for 2022 annual review of the Fire Chief

The Board approved the purchase of a Braun ambulance to replace a 2014 model and authorized a 6% salary increase for the Fire Chief. The Board also approved November 2022 expenditures and acknowledged the end-of-month budget review.

• Approved purchase of Braun ambulance not to exceed $323,102.13 (4-0)
• Approved 6% salary increase for the Fire Chief for 2023 (3-0)
• Approved November 10, 2022 meeting minutes and November 2022 expenditures/receipts (4-0)
• Acknowledged End of Month Budget (4-0)

Public Works Committee

The committee is reviewing several infrastructure projects, including the Crestwood Acres final resolution and Schofield Avenue intersection studies. Discussions also cover water utility meter construction services and updates on building completion and well construction.

• Crestwood Acres Final Resolution for Special Assessments
• Schofield Ave Intersection Studies Phase 1 results
• Water Utility Meter Pit Construction Services Contract
• Apache Ln Change Order #3: reduction of $114,754.70 for a revised contract price of $2,144,212.31
• Northwestern Ave project bid of $489,204.90

The Public Works & Utility Committee recommended the Village Board approve special assessments for driveway approaches in the Crestwood Acres project. The committee also recommended continuing intersection studies for Schofield Avenue and approved a contract amendment for water utility meter pit construction.

• Recommended Village Board approve Resolution 2022-026 for Crestwood Acres driveway special assessments (3-0-1)
• Recommended Village Board approve Phase 2 ICE analysis for Schofield Ave intersections at Mesker St and Ryan St (3-0-1)
• Recommended Village Board approve Contract Amendment No. 1 with Clark Dietz for Meter Pit Upgrades not to exceed $63,800 (4-0-1)
• Approved 11/14/22 committee minutes (4-0-0)

Plan Commission

The Board of Trustees and Plan Commission approved the initiation of right-of-way acquisition for the Weston Avenue roadway project from Ryan Street to County Road J. The project includes 12-foot travel lanes, 5-foot paved shoulders, and a multi-use path from Ryan Street to Progress Way. A public informational meeting is scheduled for January 4.

• Approved Resolution 2022-025 to initiate right-of-way acquisition for Weston Avenue from Ryan Street to County Road J (4-0)
• Acknowledged November 2022 Staff-Approved Certified Survey Maps and Site Plans (PC 7-0, BOT 4-0)
• Acknowledged November 2022 Building Permits (PC 7-0, BOT 4-0)

Plan Commission

The Plan Commission deferred a Conditional Use Permit request for a personal storage facility at 6508 Ryan Street until February. The commission requested a complete site plan including specific requirements for fencing, landscaping, and security.

• Approved minutes from November 14, 2022, meeting (7-0)
• Deferred Conditional Use Permit for 6508 Ryan Street storage facility to February (7-0)

Finance Committee - Inactive

The Finance Committee approved the minutes from October 11 and October 17, 2022. The committee acknowledged the October budget status report, TIF 1 and TIF 2 reports, and accounts receivable write-offs.

• Approved minutes from October 11 and October 17, 2022 (4-0)
• Acknowledged October budget status report (4-0)
• Acknowledged TIF 1 and TIF 2 reports (4-0)
• Acknowledged AR write-off (4-0)

Tourism Commission

The Tourism Commission approved a multi-year funding plan for the Greenheck Turner Community Center. Several other event and organization applications were denied due to incorrect paperwork or lack of representation. The commission also acknowledged budget and CVB reports.

• Approved Greenheck Turner Community Center Application for $100,000 in 2022, $50,000 in 2023, and $50,000 in 2024 (5-0)
• Denied Badger Elite Application (5-0)
• Denied Elvis Birthday Bash Application (5-0)
• Denied Knights of Columbus Council 1069 Application (5-0)
• Denied WI High School Bowling Tornament Application (5-0)
• Approved August 15, 2022 meeting minutes
• Acknowledged October budget status report
• Acknowledged CVB Report (5-0)

Village Board of Trustees

The Board of Trustees approved the 2023 operating budget and the 2023 debt service, special revenue, capital projects, and proprietary funds. The board also authorized a road extension on East Nick Avenue and approved several utility and vehicle purchases.

• Adopted FY2023 Operating Budget (5-0)
• Adopted 2023 debt service, special revenue, capital projects, and proprietary funds (5-0)
• Approved road continuation on East Nick Avenue to CR-J (5-0)
• Approved Apache Lane Utility Extension Project Change Order #3 for $2,144,212.31 (5-0)
• Approved purchase of two replacement trucks from Langlade Ford for $48,663 and $61,055 (5-0)
• Approved Weston Ave. Real Estate Services Agreement with MSA Professional Services, Inc. for estimated $254,950 (5-0)
• Voted to discontinue providing building inspection services for Kronenwetter (5-0)
• Approved Ordinance No. 22-020 regarding ATV and UTV routes with specific street exceptions (4-1)

Village Board of Trustees

The Board of Trustees met for a strategic planning session featuring presentations on the Village Environmental Scan, Organizational Profile, and public engagement data. No substantive policy decisions or legislative actions were recorded.

• Adjourned meeting at 7:57 p.m. (6-0)

Plan Commission

The Plan Commission approved a conditional use permit for a residential accessory structure and a special exception for a larger business sign. The commission also acknowledged the 2023 meeting schedule and staff reports.

• Approved Project #20220379 for a 936 sq ft detached accessory structure at 6202 Shawna Street (7-0)
• Approved Project #20220402 for a 117 sq ft freestanding pylon sign at BAJA Wellness, 7505 Stone Ridge Drive (7-0)
• Acknowledged the 2023 Plan Commission schedule and submittal deadlines (7-0)
• Acknowledged October 2022 staff-approved certified survey maps, site plans, and building permits (7-0)
• Approved minutes from the October 10, 2022 meeting (7-0)

Public Works Committee

The Public Works & Utility Committee will discuss and recommend action on change orders for the Apache Lane utility project and Wells 7 & 8, as well as a right-of-way services contract for Weston Avenue. The committee will also receive updates on capital improvement projects, street and utility operations, and consider purchasing replacement fleet vehicles.

• Apache Ln Change Order #3
• Wells 7 & 8 Change Order #2
• Weston Avenue (CR-X to CR-J) Right of Way Services Contract
• Purchase of replacement fleet vehicles (Truck 2 and Truck 31)
• Capital Improvement Plan Discussion and 2023-2025 Project Recommendations

S.A.F.E.R. Board of Directors

The SAFER Board will discuss and possibly act on the 2023 wage scale, a health insurance stipend, 2023 insurance quotes, an updated fee schedule, and the sale of a ladder truck. The meeting also includes approval of prior minutes and expenditures, a fire chief's report, and a closed session for the chief's performance review.

• Discussion and possible action on approved 2023 Wage Scale
• Discussion and possible action on stipend in lieu of Health Insurance
• Discussion and possible action on 2023 Insurance Quotes
• Discussion and possible action on Updated 2023 Fee Schedule
• Discussion and possible action on Sale of Ladder Truck

The Board approved the 2023 wage scale, a new fee schedule, and a change to the Capital Asset Policy. It also selected Spectrum and LWMMI for insurance coverage and denied a request to reduce an ambulance bill.

• Approved 2023 Wage Scale (3-0)
• Approved Spectrum and LWMMI for Insurance (3-0)
• Approved 2023 Fee Schedule with mileage updated to $21.00 and $500.00 car fire fee (3-0)
• Approved change to Capital Asset Policy increasing fixed asset minimum to $5,000.00 (3-0)
• Denied reduction of ambulance bill (2-1)
• Approved September 26, 2022 minutes and Sept/Oct expenditures and receipts (3-0)
• Tabled stipend in lieu of Health Insurance
• No action taken on sale of Ladder Truck

Human Resources Committee - Inactive

The Human Resources Committee will hear a presentation on current HR status and challenges, then consider proposed adjustments to the Village's classification and compensation matrix for pay grades G and below, based on a 2022 Marathon County study. The committee will also acknowledge recent resignation notices from Matthew Demers and Emily Wheaton, Assistant Planner.

• Proposed adjustments to Village Class and Compensation Matrix for grades G and below to match Marathon County recommended compensation
• Reclassification of specified positions based on county compensation study
• Acknowledge resignation of Matthew Demers
• Acknowledge resignation of Emily Wheaton, Assistant Planner
• Presentation on current organizational human resources status and challenges

The committee discussed updating the 2019 compensation matrix to improve employee retention and market competitiveness. No changes to the matrix were decided, but department heads were tasked with reviewing wages and performance evaluations for the next meeting.

• Approved meeting minutes from May 31, 2022 (4-0)
• Acknowledged resignations of Matthew Demers and Emily Wheaton (4-0)

Public Works Committee

The Public Works & Utility Committee met to discuss infrastructure updates, street operations, and utility maintenance. The committee reviewed several construction change orders and contract awards for village projects.

• Approved a $15,694.29 purchase of a hydraulic press from MSC
• Approved a $22,175 change order for the Birch Street Reconstruction project
• Awarded an engineering contract to MSA for $23,750 for Schofield Ave intersections
• Awarded the Camp Phillips Rd and Shorey Ave sewer lining project to SJ Louis Trenchless, LLC for $1,174,280
• Deferred a decision on the Apache Ln Utility Project engineering contract amendment

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet to discuss the 2023 operational and capital budget. The agenda includes potential actions on equipment purchases, wage scales, and ambulance bill adjustments.

• 2023 Operational Budget and Capital discussion
• Purchase of UTV and Fire/Rescue Skid
• Review of 2023 Wage Scale
• Stipend in lieu of Health Insurance discussion
• Ambulance Bill Adjustment discussion

Public Works Committee

The Public Works & Utilities Committee and Plan Commission are holding a special joint meeting. The primary purpose of the session is to receive an update on the Weston Avenue Project.

• Weston Avenue Project Update

Public Works Committee

The committee will review several utility and street project updates, including a draft of the 2023 Street Maintenance Plan. Discussion items include various construction change orders, engineering contracts, and sanitary sewer service requests.

• Hydraulic Press Purchase
• Birch Street Reconstruction Change Order #1
• Apache Ln Utility Project Engineering Contract Amendment
• Schofield Ave Intersections (Mesker and Ryan) Engineering Analysis Project Award
• Sanitary Sewer Lining Bid Results for Camp Phillips Rd and Shorey Ave

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet to review the 2023 budget and end-of-month budget status. The agenda includes discussions regarding EMS bill adjustments, a wage study, COVID sick leave policy, and engine response.

• Presentation of 2023 Budget
• Discussion on EMS Bill adjustment
• Discussion on Wage Study
• Discussion on COVID sick leave policy
• Discussion on Engine Response

Public Works Committee

The Joint Public Works & Utility and Parks and Recreation Committees are meeting to review sewer/water permits and staff reports. Discussions include an updated ATV/UTV ordinance, a bicycle and pedestrian grant, and various capital improvement projects.

• Update to ATV/UTV Ordinance regarding village streets
• Sewer/water permits for 17 Hinner Springs Dr, Kaziak Ct, and Maplefield Way properties
• Bicycle and Pedestrian Masterplan Transportation Alternatives Program Grant Award
• Agreement update with YMCA for Aquatic Center Management
• Capital Improvement Plan discussion including Kennedy Park buildings and street repaving

Public Works Committee

The Public Works & Utility Committee is reviewing several infrastructure items including street operations, water/sewer permits, and capital improvement plans. Discussion topics include well drilling, road design contracts, and a request for a path installation.

• Wells 7 & 8 Change Order #1
• Business 51 Street Light Discussion
• Weston Ave (Alderson to Birch) Design Contract
• Weston Ave Update (CR-X to CR-J)
• Capital Improvement Plan Discussion 2023 – 2027

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet to review the annual report and conduct leadership elections. The agenda includes discussions regarding EMS bill adjustments, the use of ARPA funds for capital projects, and the opening of cardiac monitor bids.

• Election of SAFER Board of Directors Chair and Vice Chair
• Discussion and possible action on EMS Bill adjustment
• Discussion and possible action on the use of ARPA funds to fund capital projects
• Discussion and possible action on Fund Balance Policy changes
• Opening and discussion of Cardiac Monitor bids

Public Works Committee

The joint Public Works and Parks and Recreation committees are reviewing several infrastructure projects and utility reports. Key discussion items include potential water rate increases, street repaving bids, and construction service contracts.

• Resolution 2022-011: Approval of the Compliance Maintenance Annual Report (CMAR) for Weston Sewer Utility
• Resolution 2022-012: Special assessments for driveway, water main, and sewer projects on Birch St Reconstruction
• Wells 7 & 8 construction services contract discussion
• Weston Avenue (CR-X to CR-J) design update
• Bid results for Community Center Dr and Stone Ridge Dr repaving projects

Human Resources Committee - Inactive

The Human Resources Committee will consider updates to employee disability benefits and the personnel policies handbook. The body will also discuss increasing the frequency of employee performance evaluations from annually to quarterly.

• Presentation by Spectrum Benefit Solutions of Central WI on disability options
• Proposed increase of employee performance evaluations to quarterly
• Discussion on integrating the employee merit increase matrix for budget planning
• Updates to the Employee Personnel Policies and Procedures Handbook
• Acknowledgment of the resignation of the Clerk/Employee Resources Manager

Public Works Committee

The Public Works Committee will hold a public hearing regarding special assessments for the Birch Street Reconstruction Project. The project includes installing new water and sanitary sewer mains, as well as replacing driveway approaches between Cross Pointe Blvd and Shorey Ave.

• Public hearing for Birch St Reconstruction Project (Cross Pointe Blvd to Shorey Ave)
• Special assessments for water main and laterals ($11,804.98 per equivalent lot)
• Special assessments for sanitary sewer mains and laterals ($8,182.90 per equivalent lot)
• Driveway apron assessments based on material type: $3.71/sq ft for asphalt or $0.96/sq ft for gravel
• $450,000 Local Road Improvement Grant awarded to the Village

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board of Directors will meet to discuss several operational and financial items. The board may take action on ambulance billing, EMS pay, and fund balance policies.

• RFP for Ambulance Billing
• ARPA Funds for Pandemic EMS Bonus Pay
• EMS Bill adjustment
• Part-time Fire Inspector
• Fund Balance Policy changes

Public Works Committee

The committee will review several utility and construction proposals, including service and engineering bids. Discussion items include potential solutions for PFAS water treatment and various equipment purchases.

• Birch St Construction Services Proposal
• Business 51 Utility Engineering Proposal
• Wells 7 & 8 Alternatives
• Fox St Lift Station Pump Purchase
• Mini Excavator Purchase

Human Resources Committee - Inactive

The Human Resources Committee and Board of Trustees are meeting to discuss leadership changes for several village committees. The agenda also includes a preliminary resolution regarding special assessments for the Birch Street reconstruction project.

• Change of appointment for Weiland as Chairperson of the Human Resources Committee
• Change of appointment for Hartinger as Vice Chairperson of the Human Resources Committee
• Proposed leadership changes for the Public Works Committee and Plan Commission
• Resolution 2022-010 regarding special assessments for Birch Street reconstruction
• Discussion on 2023 compensation planning

Public Works Committee

The committee is reviewing several infrastructure items including a PFAS presentation for the water utility. Discussion topics include pavement maintenance on Schofield Avenue, equipment purchases, and a special assessment for Birch Street.

• Weston Water Utility PFAS Presentation
• Well 4 PFAS Bench Testing Proposal
• 2022 Schofield Ave Pavement Maintenance (Mesker to Ryan)
• Asphalt Cold Planer Purchase
• Asphalt Roller Purchase

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet to discuss potential charges for specialized rescues and an automatic aid contract with Mosinee Fire District. The board will also review the 2021 audit and hold a closed session regarding Fire Chief compensation.

• Possible action on charges for ATV/UTV, Snowmobile, Hiker and Ski Rescue
• Possible action on automatic aid contract with Mosinee Fire District
• Presentation on 2021 Audit
• Closed session regarding Fire Chief compensation
• Discussion of Countywide EMS/Fire efforts and potential County study

Human Resources Committee - Inactive

The Human Resources Committee will meet to discuss the employee review process, summer work schedules, and succession planning for the Clerk/Employee Resources Manager. The body will also consider modifications to the cellular phone policy and acknowledge a resignation.

• Acknowledge resignation of Heather Reich
• Modification to Section 10.03 Cellular Policy
• Clerk/Employee Resources Manager succession planning
• Closed session to consider 2022 employee CPI and merit increases

Public Works Committee

The Public Works & Utility Committee will discuss updating the ATV/UTV ordinance to open more streets south of STH 29. The committee is also reviewing recommendations for several 2022 road maintenance projects, including crack sealing, chip sealing, and asphalt overlays.

• Request to update ATV/UTV Ordinance for streets south of STH 29
• 2022 Ross Ave Mill & Pave Project recommendation
• 2022 Crack Sealing, GSB-88, Chip Sealing, and Asphalt Overlay project recommendations
• Acknowledgement of water/sewer permits for 8803, 8903, and 8711 Hinner Springs Dr
• PFAS update within Utility Operations

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet to discuss personnel matters including the Fire Chief's salary, residency requirements, and interim position bonuses. The board will also review end-of-month budgets and receive reports from interim leadership.

• Discussion of Fire Chief salary
• Discussion of Fire Chief residency requirement
• Discussion of one-time bonus compensation for interim positions
• End of month budget review
• Closed session regarding 2021 performance evaluation of the Deputy Fire Chief

Public Works Committee

The committee is reviewing several infrastructure items including a Capital Improvement Plan presentation, street maintenance projects, and water/sewer permits. Discussions also cover PFAS monitoring and potential changes to professional service agreements.

• Capital Improvement Plan presentation and discussion
• Water/Sewer Permits for Excaliber Dr and Willow St
• Crestwood Acres Change Orders #4 and #5 recommendations
• Mesker Well Heater Replacement
• Standard Form of Agreement for Professional Services discussion

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet to discuss the employment status and resignation of a public employee. The board will also address an attorney referral and receive reports from the interim fire chief and interim deputy fire chief.

• Closed session to consider public employee resignation
• Attorney referral
• Report from Interim Fire Chief
• Report from Interim Deputy Fire Chief

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet at the Village of Weston Municipal Courtroom. The agenda includes a closed session regarding employee performance concerns and reports from interim fire leadership.

• Closed session discussion regarding department employee performance concerns
• Report from Interim Fire Chief
• Report from Interim Deputy Fire Chief

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors and Fire Commission are meeting to conduct business and receive staff reports. The agenda includes a closed session to discuss employee performance concerns and a discussion regarding an attorney referral.

• Closed session regarding personnel performance concerns
• Attorney referral
• Reports from Interim Fire Chief and Interim Deputy Fire Chief

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors and Fire Commission are meeting to discuss equipment purchases and administrative appointments. The agenda includes a budget review and closed sessions regarding personnel, contract negotiations, and litigation.

• Appointment of Interim Deputy Fire Chief
• Purchase of Hovercraft
• Purchase of Pickup Truck and SUV
• End of Year Budget review
• Contract negotiations with Village of Marathon and Town of Marathon

Public Works Committee

The committee is reviewing several infrastructure items including the Weston Avenue project, Apache Lane redesign, and Ryan Street/Trotzer Lane lift stations. Discussions also cover snow plowing practices, PFAS, and a recommendation to purchase a replacement scissors lift.

• Apache Ln Pavement Redesign Contract Amendment
• Ryan St/Trotzer Ln Lift Stations Project Construction Contract
• Ryan St/Trotzer Ln Lift Stations Project Construction Services Contract
• Shorey Ave Utility Connection and Sewer Extension Agreement Update
• Recommendation to Purchase a Replacement Scissors Lift