Weston public meetings in 2023

Everest Metro Police Commission

The Everest Metro Police Commission will meet to approve prior meeting minutes and then convene into closed session under Wisconsin law to discuss the recruitment process. They may reconvene in open session to act on matters from the closed session if needed.

• Approval of minutes from October 4, 2023 meeting
• Closed session discussion on recruitment process (Wis. Stat. 19.85(1)(c))
• Possible open session action on closed-session matters

Village Board of Trustees

The Village Board will hold a public hearing on discontinuing a portion of Dominika Street and consider a purchase and development agreement with G&S Investments for redevelopment of village-owned property at 5500 Schofield Avenue. Trustees will also discuss wage and compensation studies, park master plans, and potential speed limit changes on Weston Avenue.

• Public hearing and possible action on discontinuing a portion of Dominika Street right-of-way
• Discussion and action on Purchase & Development Agreement for 5500 Schofield Avenue with G&S Investments, LLC
• Discussion and action on adoption of 2024 Village Pay Plan and changes to 2023 Pay Grid
• Discussion and action on Kennedy Park Master Plan and Prohaska Park Master Plan
• Discussion and action on Speed Limit Increase for Weston Avenue

Finance Committee - Inactive

The Finance Committee will discuss 2023 budget amendments and the transfer of surplus funds to capital funds. The body will also review the November 2023 budget status report for all funds.

• 2023 Budget Amendments and transfer of surplus to capital funds
• November 2023 Budget Status Report
• TIF 1 and TIF 2 Detail Reports for November
• Legal Detail report

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department and Municipal Court Joint Finance Committees are meeting to approve prior minutes and discuss new business. The main item is a closed session to consider personnel matters for a police department employee, with possible action afterward. The agenda is otherwise procedural.

• Approval of minutes from November 29, 2023, joint finance committee meeting
• Closed session under Wis. Stat. 19.85(1)(c) and (f) regarding an Everest Metro Police Department employee
• Possible action on closed session items after reconvening

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet on December 12, 2023, at 5:30 PM in the Village of Weston Municipal Courtroom Conference Room. The board will consider a motion to enter closed session to discuss strategy regarding potential litigation and a union election petition. Open session items include possible sale of fire equipment, a 2023 budget amendment, and approval of November expenditures and receipts.

• Closed session to confer with legal counsel on potential litigation and union election petition
• Discussion and possible action on sale of fire equipment
• Discussion and possible action on 2023 Budget Amendment
• Approval of expenditures and receipts for November 2023
• Approval of prior meeting minutes from November 8, 2023

Plan Commission

The Weston Plan Commission will hold public hearings on two conditional use permit requests: one to exceed accessory structure floor area at a residence, and another to amend a permit for a personal storage facility. The commission will also receive staff reports on November 2023 certified survey maps, site plans, and building permits, and discuss project updates.

• Conditional use permit for Thomas Hirn at 6307 Richards Ave to exceed accessory structure floor area by 72 sq ft in SF-L district
• Conditional use permit amendment for Apex Capital Ventures, LLC for personal storage facility at 8211/8311 Schofield Avenue (4.96 acres, B-3 district)
• Staff reports on November 2023 certified survey maps and site plans
• Staff report on November 2023 building permits
• Project updates on Comprehensive Plan/CORP and Building Permit Process Review

Public Works Committee

The Public Works & Utility Committee will discuss intersection control evaluation results for Fuller St and Schofield Ave, consider a storm water pond grant for Bus 51/STH 29, and receive an update on the Cedar Creek Interceptor Access Road. The meeting also includes routine staff reports on capital improvements, street operations, and utility operations.

• Fuller St and Schofield Ave Intersection Control Evaluation (ICE) Results
• Bus 51/STH 29 Storm Water Pond Grant Submittal
• Cedar Creek Interceptor Access Road Update
• Street light requests at Weston Ave/CR-J, CR-J north of Christie Ln, and Schofield Ave between Hunt and Zinser
• CIP Update covering multiple ongoing road and utility projects

Public Safety Building Renovation Committee

The Ad Hoc Public Safety Building Renovations Committee is reviewing finalized exterior improvements and discussing the scope of work for interior renovations. The committee will consider design specifications, small completed items, and a summary of the scope of work provided by Kueny Architects.

• Review of finalized exterior improvements
• Discussion on proceeding with interior improvements
• Review of Kueny Architects' scope of work summary

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department and Municipal Court joint finance committees will meet to approve prior minutes and consider a request to pay attorney fees for a police department employee. The agenda includes a closed session for personnel matters, with possible action on the fee request afterward.

• Approval of minutes from November 21, 2023 joint meeting
• Closed session under Wis. Stat. 19.85(1)(c) and (f) for personnel matters
• Discussion and possible action on attorney fee payment for department employee

Park and Recreation Committee

The Parks and Recreation Committee will meet to discuss and potentially take action on the master plans for Kennedy Park and Prohaska Park. The meeting also includes the approval of minutes from the October 30, 2023, meeting.

• Discussion and possible action: Kennedy Park Master Plan
• Discussion and possible action: Prohaska Park Master Plan
• Approval of October 30, 2023, meeting minutes

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department and Municipal Court joint finance committees are meeting to approve prior minutes, discuss committees and commissions related to the police department, and hold closed sessions regarding personnel matters. The agenda indicates action may be taken on any item.

• Approval of minutes from November 15, 2023 joint finance committee meeting
• Closed session under Wis. Stat. 19.85(1)(b) regarding employee discipline or dismissal
• Closed session under Wis. Stat. 19.85(1)(c) and (f) regarding employee performance or personal data
• Discussion on committees and commissions involving Everest Metro Police Department, Village of Weston, Town of Weston, and City of Schofield

Tourism Commission

The Weston Tourism Commission will meet on November 20, 2023, to review and potentially approve grant requests, including a $10,000 request from Wausau Events for the 2024 Wings Over Wausau event. The agenda also includes acknowledging the October budget status report, which shows room tax revenues of $395,808 against expenditures of $241,810, and receiving post-event reports from several 2023 events. The meeting will also discuss a CVB contract and a letter of support for Dale's Weston Lane to Junior Gold.

• Consider $10,000 grant request for Wings Over Wausau 2024 (June 21-22, 2024)
• Acknowledge October Budget Status Report: room tax revenue $395,808, expenditures $241,810
• Receive post-event reports: Color Me for a Cure, Wausau Pride, Taste N Glow, Wings Over Wausau 2023, Midwest Bowl Fest
• Discuss CVB contract
• Consider recommendation letter of support for Dale's Weston Lane to Junior Gold

Village Board of Trustees

The Village Board will hold a public hearing and vote on the 2024 operating budget, which includes a $5.47 million general fund tax levy and a total levy of $7.47 million. The board will also consider rezoning a 33.86-acre parcel along Ross Avenue, an ordinance on keeping farm animals on residential lots, and a relocation order for the Weston Avenue road project. Other items include updates on ARPA funds, park master plans, and a closed session on property acquisitions.

• Adoption of 2024 operating budget with $9.19 million in general fund expenditures and $7.47 million total tax levy
• Rezoning of 33.86-acre parcel along Ross Avenue from AR and Residential to SF-S (Single Family Residential) Small Lot
• Ordinance to amend Section 94.4.09(10) on keeping farm animals on residential lots
• Resolution 2023-021: Relocation order for Weston Avenue road project (Von Kanel St. to Ryan St.)
• Closed session on purchase and development agreement for property at 5500 Schofield Avenue

Finance Committee - Inactive

The Weston Finance Committee is meeting to review the October 2023 budget status report, discuss accounts receivable write-offs, and consider a request for proposals for 2023-2025 audit services. The agenda also includes a resolution designating officials and routine items like approving minutes and acknowledging reports. The meeting is open to the public with options to attend in person or via Zoom.

• October 2023 Budget Status Report – all funds
• TIF 1 and TIF 2 Detail Reports for October
• AR Write-off (accounts receivable write-offs)
• RFP 2023-2025 Audit Services
• Resolution Designating Officials

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department Joint Finance Committee and the Everest Metro Municipal Court Finance Committee are meeting jointly. The agenda includes approval of prior minutes and two closed sessions to discuss personnel matters involving police department employees, with no return to open session before adjournment.

• Approval of minutes from November 8, 2023 joint finance committee meeting
• Closed session under Wis. Stat. 19.85(1)(c) and (f) to review a personnel matter and continue an investigation
• Closed session under Wis. Stat. 19.85(1)(c) regarding an employee's employment, promotion, compensation, or performance

Plan Commission

The Weston Plan Commission and Joint Village & Town Extraterritorial Zoning Committee will hold public hearings on an ordinance amendment to allow keeping farm animals (e.g., chickens) on residential lots, and on a request to rezone a 33.86-acre annexed parcel from AR to SF-S. They will also review staff reports on October site plans and building permits. The meeting includes routine items like approving prior minutes and project updates.

• Ordinance amendment to Chapter 94, Article 4, Section 94.4.09(10) regarding keeping farm animals on residential lots
• Rezone of 33.86-acre parcel (Project #20230276) from AR to SF-S, located west of 161270 Ross Avenue
• Staff reports on October 2023 Certified Survey Maps and Site Plans
• Staff report on October 2023 Building Permits

Public Works Committee

The Public Works & Utility Committee will discuss and potentially recommend approval of an engineering contract amendment for the Weston Ave (Alderson to Birch) project and a state municipal maintenance agreement for Business 51. They will also review engineering proposals for Schofield Ave and a transportation project plat for Weston Ave.

• Weston Ave (Alderson to Birch) – Engineering Contract Amendment #1
• Business 51 State Municipal Maintenance Agreement with WisDOT
• Schofield Ave (Normandy to Birch) Engineering Services Proposals
• Weston Ave (Von Kanel to Ryan St) Transportation Project Plat
• PFAS – Well 4 Safe Drinking Water Loan update

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department and Municipal Court joint finance committees are meeting to approve prior minutes and discuss new business. The main item is a closed session to consider a personnel investigation within the police department, with no reconvening into open session afterward.

• Approval of minutes from October 26, 2023 joint finance committee meeting
• Closed session under Wis. Stat. 1985(1)(f) and (g) for personnel investigation within Everest Metro Police Department
• Meeting held at Everest Metro Municipal Courtroom, 5301 Mesker Street, Weston, WI

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will consider transitioning battalion chiefs from hourly to salary pay and review the 2024 Capital Improvement Plan budget. The board will also hold a closed session to confer with legal counsel regarding potential litigation and a union election petition. Consent items include approval of prior meeting minutes and expenditures for September and October 2023.

• Discussion and possible action on transition of Battalion Chiefs to salary from hourly pay
• Discussion and possible action on 2024 CIP Budget
• Closed session under Wis. Stat. § 19.85(1)(g) for legal strategy on potential litigation and union election petition
• Approval of expenditures and receipts for September and October 2023
• Attorney Referral

S.A.F.E.R. Board of Directors

This is a notice of a possible quorum of the SAFER Board and Fire Commission at a badge pinning ceremony. No official action will be considered or taken at this event.

• Badge Pinning Ceremony at SAFER Station #1, 224225 Hummingbird Road, Rib Mountain, WI

Village Board of Trustees

The Village Board will consider Resolution 2023-020 to authorize a relocation order and begin the real estate acquisition process for the Weston Avenue Road Project from Alderson Street to Birch Street. The project requires acquiring a roughly 10-foot strip of land for temporary grading and a portion of the southwest corner at Alderson Street and Weston Avenue for a roundabout, affecting two property owners in Weston. The board will also discuss playground proposals and then move into closed session to negotiate a purchase and development agreement for the property at 5500 Schofield Avenue.

• Resolution 2023-020: Relocation Order and Determination of Necessity for Weston Avenue Road Project (Alderson St. to Birch St.)
• Discussion and/or action on Playground Proposals
• Closed session to deliberate Purchase and Development Agreement for Redevelopment of Property at 5500 Schofield Avenue

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department and Municipal Court joint finance committees will discuss and possibly approve the 2024 budgets for both the police department and the municipal court. They will also consider a new paid time off bank for a captain, discuss sending out requests for proposals for 2024 audit services, and hear a chief's report.

• Discussion and possible approval of the 2024 Everest Metro Municipal Court budget
• Discussion and possible approval of the 2024 EMPD budget, including salary and wage for non-represented employees and ordering squads for next year
• Discussion and possible approval for the new captain's paid time off bank
• Discussion on sending out RFP's for audit services in 2024

Village Board of Trustees

The Village Board of Trustees is holding a public involvement meeting for the upcoming West Phase (CR-X to Ryan Street) of the Weston Avenue Reconstruction Project. No Village business will be conducted at this meeting.

• Public involvement meeting for Weston Avenue Reconstruction Project West Phase (CR-X to Ryan Street)
• Meeting held from 5:00 p.m. to 7:00 p.m. at 4747 Camp Phillips Rd, Weston WI 54476

Village Board of Trustees

The Village Board will consider an annexation request from Green Tree Companies for a 33.459-acre vacant parcel west of 161270 Ross Avenue to allow a single-family subdivision. Trustees will also vote on three ordinances, including changes to personal storage facility standards and farm animal rules, and a resolution to discontinue a portion of Dominika Street. The board will discuss ARPA fund use, a wage study, and closed-session legal strategy on PFAS class-action settlements.

• Annexation request for 33.459-acre parcel near Ross Avenue for single-family subdivision (Ordinance 23-019)
• Ordinance 23-016 amending personal storage facility performance standards and parking requirements
• Resolution 2023-019 to discontinue a portion of Dominika Street
• Resolution 2023-018 to amend the Village fee schedule
• Closed session to discuss DuPont and 3M PFAS class-action settlement strategy

Finance Committee - Inactive

The Village Board and Finance Committee will hold a joint meeting to review the 2022 audit and discuss the 2024 budget, including the General Fund, all other funds, capital projects, and debt. They will also consider an accounts receivable write-off and receive the September budget status report. The meeting includes approval of minutes from the previous meeting and acknowledgment of work product transmittals.

• Review and discussion of the 2024 budget for General Fund, all other funds, capital projects, and debt
• Overview of the 2022 audit
• Discussion of an accounts receivable write-off (AR Write-off)
• September Budget Status Report and TIF 1 and TIF 2 Detail Reports
• Approval of vouchers for check numbers 60370-60571 and 90125-90128

Finance Committee - Inactive

The Board of Trustees and Finance Committee held a joint meeting to review the 2024 budget, including discussions on health insurance and stray cat funding. The bodies also addressed a property purchase offer at 5500 Schofield Avenue and a change order for the CR-J and Weston Avenue intersection project.

• Acceptance of $100,000 purchase offer for property at 5500 Schofield Avenue
• Approval of Change Order #2 for CR-J and Weston Avenue intersection reconstruction estimated at $240,690.17
• Recommendation of the WisVote/Election Services Agreement with Marathon County
• Review of 2024 budget items including General Fund, Health Insurance, and Capital Projects

Plan Commission

The Weston Plan Commission and Joint Extraterritorial Zoning Committee will hold public hearings and make recommendations on two zoning ordinance amendments (personal storage facility standards and farm animal keeping on residential lots), consider two conditional use permits, and discuss an annexation request for a 33.459-acre parcel for a single-family subdivision. The agenda also includes a fee schedule recommendation for backyard chicken licenses and site plan approval for 6406 Schofield Avenue.

• Ordinance No. 23-016: amendments to Chapter 94 affecting personal storage facility performance standards, parking, bicycle parking, and nonconforming sites
• Ordinance No. 23-0XX: amendments to Chapter 94 regarding keeping farm animals on residential lots
• Conditional Use Permit for 3020 Nick Ave to exceed accessory structure floor area in AR district
• Conditional Use Permit for 6406 Schofield Ave for outdoor storage and light industrial use
• Annexation request from Green Tree Companies for 33.459 acres west of 161270 Ross Avenue for a single-family subdivision

Public Works Committee

The Public Works & Utility Committee will discuss the 2024 draft budget for Public Works, review engineering design proposals for Ross Ave (Metro Dr to Alderson St), and consider a special assessment resolution for Birch St. Other items include change orders for Wells 7/8 and Weston Ave rock blasting, as well as an update on the TMDL model and Cedar Creek Access Road easement services.

• 2024 Public Works Draft Budget Presentation
• Ross Ave (Metro Dr to Alderson St) Engineering Design Proposals
• Birch St Special Assessment Resolution
• Wells 7/8 Change Order
• Weston Ave (Ryan to CR-J) – Watermain Rock Blasting Change Order

Everest Metro Police Commission

The Everest Metro Police Commission will meet to consider a pending complaint against a police officer. The commission will enter closed session with legal counsel to discuss the complaint and whether it is sufficiently pled to be treated as formal charges under state law, then reconvene in open session to take action. The agenda is otherwise procedural, including roll call and approval of prior minutes.

• Closed session to discuss pending complaint and investigation with legal counsel
• Discussion on whether complaint is sufficiently pled to be treated as 'charges' under sec. 62.13(5), Stats.
• Open session action on whether prior complaint warrants 'charges'
• Approval of minutes from 09-20-2023 meeting

Everest Metro Police Joint Finance Committee

The Everest Metro Police and Municipal Court joint finance committee will discuss and possibly approve the new captain's salary, a year-end bonus for the administrative captain, and use of DARE contribution funds. They will also consider retaining legal counsel for a personnel matter and discuss the 2024 budget. The meeting includes a chief's report and committee member comments.

• Discussion and possible approval of new captain's salary
• Discussion and approval of DARE contribution funds use
• Discussion and possible approval of year-end bonus for administrative captain
• Discussion to consider and retain counsel for personnel matter
• Discussion on 2024 budget

Human Resources Committee - Inactive

The Weston Human Resources Committee will consider approving a wage and compensation study by Public Administration Associates for Directors, Deputy Directors, and Superintendents, along with related job description updates and changes to the 2023 and 2024 pay grids. The committee will also discuss and potentially act on these items, which were previously reviewed in draft form in September.

• Approval of Wage and Compensation Study from Public Administration Associates for Directors, Deputy Directors, and Superintendents
• Discussion and/or action on job descriptions for 'Accounts Payable, Payroll, and Human Resources Specialist' and 'Director of GIS and Technology'
• Recommend adoption of changes to 2023 Pay Grid/Pay Plan as presented in the Compensation Report
• Recommend adoption of 2024 Village Pay Grid/Pay Plan as presented by the Interim Administrators

Village Board of Trustees

This is a notice of a quorum at a staff lunch and a retirement event, not a formal meeting. No Village business will be conducted.

Finance Committee - Inactive

The Village of Weston Board of Trustees and Finance Committee will hold a joint meeting to review and discuss the 2024 budget, including items like stray cat funding, health insurance, and room tax. They will also consider a change order for Weston Ave CR-J work, an election services agreement with Marathon County, and a closed session to discuss purchasing property at 5500 Schofield Avenue.

• Review and discussion of 2024 budget including stray cat funding, health insurance, and room tax
• Change order for Weston Ave for CR-J work
• WisVote/Election Services Agreement with Marathon County
• Closed session to discuss purchase of property at 5500 Schofield Avenue, Weston, WI
• Discussion of 2024 budget and timeline

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will hold a special meeting to consider a motion to enter closed session under Wisconsin law for legal strategy regarding potential litigation, including discussion of a union election petition. The meeting will adjourn without reconvening into open session after the closed session.

• Motion to adjourn into closed session under Wis. Stat. § 19.85(1)(g) for legal strategy on potential litigation
• Discussion regarding union election petition
• Meeting will not reconvene into open session after closed session

Park and Recreation Committee

The Parks and Recreation Committee will review updates on the 2023 and 2024 budgets. The meeting also includes discussions regarding the Kennedy Park and Prohaska Park Master Plans, the Comprehensive Outdoor Recreation Plan, and playground proposals.

• Discussion of Kennedy Park Master Plan
• Discussion of Prohaska Park Master Plan
• Review of 2023 and 2024 budget updates
• Discussion of Comprehensive Outdoor Recreation Plan
• Review of playground proposals

Everest Metro Police Commission

The Everest Metro Police Commission will meet to approve prior meeting minutes and then convene into closed session under Wisconsin law to interview candidates for the vacant captain position. After closed session, the commission will reconvene in open session to take action on the matter. The meeting includes standard reports and setting the next meeting date.

• Closed session to interview candidate for vacant captain's position under Wis. Stat. 19.85(1)(c)
• Approval of minutes from September 6, 2023 meeting
• Chief's report and other reports from commission members

Village Board of Trustees

The Weston Village Board will hold a regular meeting with several action items, including a rezoning ordinance, a stormwater coalition agreement, and discussions on ARPA funds, the 2024 budget, and a capital improvement plan. The board will also consider a closed session to discuss a property purchase and a contract.

• Ordinance 23-015: Rezone 1409 Post Avenue from SF-S to B2 Highway Business
• Resolution 2023-015: Northcentral Wisconsin Stormwater Coalition Cooperative Agreement
• Discussion/action on Weston Avenue (Ryan Street to CR-J) Change Order #1
• Discussion/action on effective date of stormwater rate increase
• Closed session: Wausau Area Convention and Visitors Bureau contract and purchase of 5500 Schofield Avenue

Finance Committee - Inactive

The Village Board and Finance Committee will hold a joint meeting to discuss the 2024 budget, including the General Fund and all other funds. They will also acknowledge the August 2023 budget status report and TIF district reports. The meeting includes procedural items like approving previous minutes and public comments.

• Review and discussion of 2024 budget for General Fund and all other funds
• Discussion of 2024 budget timeline
• Acknowledge August Budget Status Report and TIF 1 and TIF 2 Detail Reports
• Approval of minutes from August 21, 2023 Finance Committee meeting
• Next meeting date set for Thursday, September 28, 2023 at 6:00 p.m.

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will discuss and possibly act on the 2024 operational budget, receive a presentation on ambulance billing from EMS-MC, and discuss a possible EMS license downgrade. The meeting also includes approval of August 2023 expenditures and receipts, and reports from the Fire Chief and Deputy Fire Chief.

• Discussion and possible action on 2024 Operational Budget
• Presentation on Ambulance Billing from EMS-MC
• Discussion and possible action on EMS License Downgrade
• Approval of expenditures and receipts – August 2023
• Attorney Referral

The board approved the August 22, 2023 minutes and the associated August expenditures (4‑0). It then approved the 2024 operational budget of $3,352,015, which includes a levy increase of $50,927.58 for the Village of Rib Mountain and $93,871.11 for the Village of Weston (4‑0). A motion to reconsider the EMS license downgrade was also carried (4‑0).

• Approved August 22, 2023 minutes and August expenditures (4-0)
• Approved 2024 operational budget of $3,352,015 (4-0)
• Levy increase of $50,927.58 for Rib Mountain approved (4-0)
• Levy increase of $93,871.11 for Weston approved (4-0)
• Motion to reconsider EMS license downgrade carried (4-0)

Plan Commission

The Weston Plan Commission will hold a public hearing and vote on a request to rezone a 0.44-acre portion of 1409 Post Avenue from SF-S to B-2, to be added to the adjacent property at 5604 Business Highway 51. The commission will also discuss a special exception sign permit for 5301/5303 Mesker Street and proposed changes to personal storage facility regulations. Staff reports on August 2023 site plans and building permits will be presented.

• Rezone request #20230224: 0.44-acre at 1409 Post Avenue from SF-S to B-2 (Highway Business)
• Special Exception Sign Permits #27325 & #27323 for 5301/5303 Mesker Street (INT district)
• Discussion on proposed changes to Sec. 94.4.06(3) Personal Storage Facility
• Staff report on August 2023 Certified Survey Maps and Site Plans
• Staff report on August 2023 Building Permits

The Plan Commission recommended a zoning change for a portion of 1409 Post Avenue to allow it to be added to an adjacent business property. The commission also approved special exception sign permits for the Safety Building. Proposed changes to personal storage facility regulations were discussed and will return for a public hearing.

• Recommended approval of rezone from SF-S to B-2 for 0.44 acres at 1409 Post Avenue (6-0)
• Approved Special Exception Sign Permits #27325 and #27323 for 5301/5303 Mesker Street (6-0)
• Approved August 14, 2023 meeting minutes (5-0)
• Acknowledged August 2023 staff-approved certified survey maps, site plans, and building permits (6-0)

Public Works Committee

The Public Works & Utility Committee will consider a change order for the Weston Avenue project and a resolution to join the Northcentral Wisconsin Stormwater Coalition. They will also receive updates on capital projects, street operations, and utility operations.

• Weston Avenue Change Order #1
• Resolution 2023-015 – Northcentral Wisconsin Stormwater Coalition Cooperative Agreement
• County Road X and Ross Ave design update
• Capital Improvement Plan update including Weston Ave, E Jelinek, and Von Kanel projects
• Street and utility operations updates

The Public Works & Utility Committee recommended that the Village Board approve a project deduct for Weston Avenue and a cooperative agreement for stormwater management. The committee also received updates on road paving, utility well upgrades, and upcoming leaf pickup.

• Recommended Village Board approve Weston Avenue Change Order #1 for a project deduct of $15,967.40 (4-0)
• Recommended Village Board approve Resolution 2023-015 for Northcentral Wisconsin Stormwater Coalition Cooperative Agreement (4-0)
• Approved August 14, 2023, meeting minutes (4-0)

Village Board of Trustees

The Weston Village Board is holding a special meeting to discuss the sales strategy and purchase/development proposal for 5500 Schofield Avenue, as well as a potential property purchase in TID #2. The board will also consider employees for interim Administrator duties and their compensation. These items will be discussed in closed session and then reconvened in open session for possible action.

• Sales strategy for 5500 Schofield Avenue
• Purchase & Development Proposal for 5500 Schofield Avenue
• Consideration of property purchase in TID #2 as a TID expense
• Consideration of employee(s) for interim Administrator duties and compensation

The Board of Trustees lowered the asking price for 5500 Schofield Avenue and established development value requirements. The Board also appointed three employees to serve as interim administrators with one-time bonuses.

• Lowered asking price of 5500 Schofield Avenue to $400,000 with buyer razing building and meeting specific development assessment increments totaling $5 million (7-0)
• Named Michael Wodalski, Jennifer Higgins, and Jessica Trautman as interim administrators with a one-time bonus of $5,000 each (6-1)

Everest Metro Police Commission

The Everest Metro Police Commission will meet to conduct closed-session interviews for police officer candidates and review applicants for the vacant captain's position, with possible action taken afterward in open session.

• Closed session to interview police officer candidates
• Closed session to review candidates for vacant captain's position
• Possible action on closed session items after reconvening in open session
• Approval of minutes from April 26, 2023 meeting

The Commission interviewed two patrol officer candidates and extended a conditional offer to Jaime Dziamarski. Members also reviewed candidates for a vacant captain's position and affirmed Chief Schulz's rationale for filling the role.

• Approved minutes from April 26, 2023 meeting
• Extended conditional offer to Jaime Dziamarski for patrol officer position
• Affirmed Chief Schulz's rationale for filling the vacant captain's position

Human Resources Committee - Inactive

The Human Resources Committee will review a draft compensation study from Public Administration Associates for Village directors, deputy directors, and superintendents, and discuss changes to Chapter 5 of the Employee Handbook. The study indicates most surveyed employees are underpaid relative to market rates. The committee will also discuss how to proceed with recruiting and hiring the next Village Administrator.

• Review draft PAA compensation study for exempt staff
• Discussion of Employee Handbook Chapter 5 (Job Classifications and Compensation)
• Proposed reclassification of Director of Parks and Recreation to Grade O, Deputy Director of Finance to Grade K, and new AP/Payroll/HR Assistant to Grade K
• Recommendation to adjust Utility Superintendent wage to at least 87.5% of midpoint
• Discussion on hiring process for next Village Administrator

The committee received a status update on a compensation report from Public Administrative Associates (PAA). No final decisions were made on compensation or the employee handbook, as final reports and recommendations are expected in October.

• Approved meeting minutes from August 7, 2023 (5-0)

Park and Recreation Committee

The Parks and Recreation Committee will discuss a request from the band 20-Watt Tombstone to film a music video at the local skate park. The meeting will also include updates on park projects, signage, and master plans.

• Request for use of Skate Park by band 20-Watt Tombstone
• Update on Park Projects, Signage, Master Plans, and Comprehensive Outdoor Recreation Plan

The committee recommended approving a request for the band 20-Watt Tombstone to film a music video at the Kennedy Park skate park. Staff provided updates on the Comprehensive Outdoor Recreation Plan and upcoming playground equipment cost estimates.

• Approved July 24, 2023 minutes (5-0)
• Recommended approving use of skate park for music video (5-0)

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will discuss and possibly act on the 2024 operational budget and staffing plan, a potential EMS license downgrade, and an auto aid agreement with the City of Wausau. The board will also discuss long-term EMS services and review an attorney referral. Consent items include approval of July 2023 minutes and expenditures.

• Discussion and possible action on 2024 Operational Budget and Staffing Plan
• Discussion and possible action on EMS License Downgrade
• Discussion and possible action on Auto Aid Agreement with the City of Wausau
• Discussion and possible action on ALS Intercept Agreement with the City of Wausau
• Approval of expenditures and receipts – July 2023

The Board approved the July 11, 2023, meeting minutes and the expenditures and receipts for July 2023. Members discussed long-term EMS staffing challenges and reviewed four potential 2024 operational budget and staffing options, but no action was taken on these items.

• Approved prior meeting minutes from July 11, 2023, and July 2023 expenditures and receipts (5-0)

Village Board of Trustees

The Weston Village Board will consider a rezoning request, levy special assessments for a utility project, and discuss using ARPA funds. They will also review several contracts and potential purchases, including Flock cameras and engineering services. The meeting includes a closed session for economic development and property purchase discussions.

• Rezoning of 1919 Schofield Avenue from MH to B2 Highway Business
• Special assessments for Ryan Street/Apache Lane utility looping project
• Discussion on ARPA funds allocation
• Presentation and possible purchase of Flock cameras
• Stormwater rate increase discussion

The Board approved the rezoning of 1919 Schofield Avenue to a highway business district and authorized the purchase of four Flock Safety cameras. Additionally, the Board approved special assessments for the Ryan Street/Apache Lane utility project and designated specific UTV accessible vehicle routes.

• Approved rezoning of 1919 Schofield Avenue from MH Manufactured Home to B2 Highway Business Zoning District (7-0)
• Approved purchase of four Flock Safety cameras (7-0)
• Approved Resolution 2023-014 to levy special assessments for Ryan Street/Apache Lane Utility Looping Project (6-0)
• Approved UTV Accessible Vehicle Routes on Howland Ave, Shorey Ave, Camp Phillips Rd, and Alderson St (6-0)
• Approved vouchers check numbers 59870-60170 and 90117-90120 (7-0)
• Appointed Joshua Sopata as New Agent for Kwik Trip #356 (7-0)
• Approved meeting minutes from 07/17/2023, 07/31/2023, and 08/15/2023 (7-0)

Finance Committee - Inactive

The Weston Finance Committee will discuss and make recommendations on several policy items, including a CPI/market adjustment for budgeted wages, the 2024 budget schedule, funding for wetland delineation at the Yellowbanks disc golf course, and the 2024-2027 Financing Plan. The committee will also acknowledge the July budget status report and TIF detail reports. No final votes are scheduled; items are for discussion and recommendation only.

• Discussion and recommendation on CPI/market adjustment for budgeted wages
• Discussion and recommendation on funding for wetland delineation at Yellowbanks disc golf course
• Discussion and recommendation on the 2024-2027 Financing Plan
• Acknowledge July Budget Status Report (General Fund revenues at 85% of budget, expenditures at 63%)
• Acknowledge TIF 1 and TIF 2 Detail Reports for July

The Finance Committee recommended funding a wetland delineation for the Yellowbanks disc golf course and recommended the Board adopt a 2024-2027 CIP financing plan. The committee also discussed budget wage increases and acknowledged several monthly financial reports.

• Approved July budget, TIF 1, TIF 2, and attorney bill reports (5-0)
• Recommended $3,500 from Public Works for Star Environmental to perform wetland delineation at Yellowbanks disc golf course (5-0)
• Recommended the Board adopt a 2024-2027 CIP financing plan with a similar tax impact to the presented plan (5-0)
• Discussed a 4% market adjustment plus 1% merit for budgeted wages
• Approved minutes from July 17, 2023 (5-0)

Village Board of Trustees

This is a notice that a quorum of the Weston Village Board of Trustees may attend the Intercity State Bank groundbreaking celebration on August 17, 2023, at 2900 Schofield Avenue. No Village business will be conducted at this event.

• Intercity State Bank groundbreaking celebration at 2900 Schofield Avenue, Weston

Village Board of Trustees

The Weston Village Board will hold a special meeting to discuss and possibly act on a change order for the salt shed foundation, which would reduce the project cost by $14,000 to $492,600. The board will also enter closed session to discuss the Administrator's agreement/contract, then reconvene for possible action. Public comments will be heard.

• Change Order #2 for Salt Structure Building: deduct $14,000, new total $492,600
• Foundation system change from precast T-panel walls to 2'x2'x6' concrete bin blocks
• Closed session per Wis. Stat. §19.85(1)(c) for Administrator Agreement/Contract discussion
• Possible action on Administrator Agreement/Contract after closed session

The Board of Trustees approved a change order for the salt shed to use precast concrete block walls, resulting in a cost reduction. The board also entered a closed session to discuss the Administrator Agreement/Contract, though no action was taken on that item.

• Approved salt shed change order for precast concrete block walls for a price reduction of $14,000 (7-0)

Plan Commission

The Weston Plan Commission will hold public hearings and vote on a rezoning request for the former Alpine Mobile Home Park at 1919 Schofield Avenue, and on conditional use permits for personal storage facilities at 4305 Transport Way and 8211 Schofield Avenue. They will also discuss a Specific Implementation Plan amendment for a car wash, a new development review software, and a proposal to remove development agreement requirements for certain projects.

• Rezone 3.889 acres at 1919 Schofield Avenue from MH to B-2 (Highway Business)
• Conditional Use Permit for personal storage at 4305 Transport Way (6.39 acres)
• Conditional Use Permit for personal storage at 8211 Schofield Avenue (4.96 acres)
• SIP Amendment #1 for Tidal Wave Auto Spa at 6207 Business Highway 51
• Discussion on removing development agreement requirements for non-TIF permitted uses

The Plan Commission approved two conditional use permits for personal storage facilities and recommended a zoning change for a vacant property on Schofield Avenue. The rezone recommendation will be forwarded to the Village Board of Trustees.

• Approved rezone of 1919 Schofield Avenue from Manufactured Home (MH) to Highway Business (B-2) (6-0)
• Approved Conditional Use Permit #20230083 for personal storage at 4305 Transport Way, including buffer yard reduction (6-0)
• Approved Conditional Use Permit #20230188 for personal storage at 8211 Schofield Avenue, contingent on WIDNR NOI approval (6-0)
• Approved July 10, 2023, Joint PC & ETZ meeting minutes (6-0)

Public Works Committee

The Public Works & Utility Committee will discuss and potentially act on several infrastructure items, including reviewing engineering proposals for Fuller Street, adopting a final resolution for the Ryan St/Apache Ln utility looping project, and considering a change order for Wells 7 & 8. The meeting also includes updates on capital projects and street operations.

• Fuller St Engineering Request for Proposals submittals
• Resolution 2023-014 for Ryan St/Apache Ln Utility Looping Project final resolution
• Wells 7 & 8 Change Order #5
• County Road X Intersection Improvements at Schofield Ave and Weston Ave discussion
• Salt shed change order

The Public Works & Utility Committee recommended an engineering contract for the Fuller Street Reconstruction Project and approved several project change orders. The committee also recommended the Village Board approve special assessments for the Apache Lane Utility Extension project.

• Recommended Becher Hoppe for Fuller Street engineering services for $328,100.00 (5-0)
• Recommended Village Board approve Resolution 2023-014 for Apache Lane Utility Extension special assessments (5-0)
• Recommended Village Board approve Wells 7 & 8 Change Order #5 for a project deduct of $804.00 (5-0)
• Recommended acceptance of Salt Shed Change Order #1 for a deduct of $14,000.00 (5-0)
• Recommended County Road X intersection improvements to the Board for discussion and design (5-0)
• Approved July 10, 2023, meeting minutes (4-0)

Public Safety Building Renovation Committee

The Ad Hoc Public Safety Building Renovations Committee is meeting to receive an update on the schedule for exterior improvements. The committee will also discuss and potentially take action on proceeding with the design, specifications, and bidding for interior improvements.

• Update on schedule for exterior improvements
• Discussion on interior improvements design, specifications, and bidding

Human Resources Committee - Inactive

The Human Resources Committee will discuss and possibly take action on the Employee Handbook, specifically Chapter 5 (Job Classifications and Compensation), Chapter 8 (Training, Development, Appraisals), and Chapter 13 (Employee Paid and Unpaid Leaves), including adding a floating holiday. The committee will also receive an Administrator Report and consider approving the July 12, 2023 meeting minutes.

• Discussion and possible action on Employee Handbook Chapter 5 (Job Classifications and Compensation)
• Discussion and possible action on Employee Handbook Chapter 8 (Training, Development, Appraisals)
• Discussion and possible action on Employee Handbook Chapter 13 (Employee Paid and Unpaid Leaves), including adding a floating holiday
• Approval of Human Resources Committee Meeting Minutes of July 12, 2023
• Administrator Report

The committee approved the July 12, 2023, meeting minutes. Members recommended that the Village attorney review the employee handbook in its entirety and that the Administrator and Directors provide recommendations for the next agenda. The committee discussed compensation philosophy and merit-based raises.

• Approved July 12, 2023 meeting minutes (3-0-1)
• Recommended Village attorney review the employee handbook in its entirety

Village Board of Trustees

The Weston Village Board will hold a special meeting to consider an ordinance amending the room tax distribution, discuss a letter of support for a sewerage district commissioner, and conduct interviews for the Administrator position in closed session. The board will also consider a tourism commission appointment and village web design.

• Ordinance 23-013 amending Chapter 78 room tax distribution and Tourism Commission membership
• Discussion/action on letter of support for Craig Mortensen's reappointment to RMMSD Commission Board
• Board President's appointment to Tourism Commission
• Discussion/action on Village Web Design
• Closed session for Administrator position interviews

The Board of Trustees approved an ordinance amending taxation and special assessments. They also confirmed appointments to the Tourism Commission and the RMMSD Commission Board. No action was taken regarding the proposed village website redesign.

• Approved Ordinance 23-013 to amend Chapter 78 Taxation and Special Assessments Sec. 78.103 Tax Moneys (7-0)
• Approved appointment of Jamie Weiland to Tourism Commission (7-0)
• Approved Letter of Support for reappointment of Craig Mortensen to RMMSD Commission Board (7-0)
• Approved minutes of 07/13/2023 Special Board of Trustees Meeting (7-0)
• No action taken on Village Web Design proposal

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department and Municipal Court joint finance committees will meet to discuss and possibly approve the 2022 public safety audit, a state law enforcement grant, equipment needs and funding, and staffing levels. The meeting may take action on any item on the agenda.

• Discussion and possible approval of 2022 Everest Metro Public Safety audit
• Discussion and approval for use of State of WI Dept. of Administration Law Enforcement Agency Grant
• Discussion and possible approval for equipment needs and funding options
• Discussion on EMPD staffing levels and additions

The committee approved the 2022 Everest Metro Public Safety Audit and the use of a state law enforcement grant for recruitment and equipment. Members also agreed to develop a five-year plan to add six new staffing positions to address current shortages.

• Approved 2022 Everest Metro Public Safety Audit
• Approved use of $54,542.58 State of WI Law Enforcement Agency Grant for sign-on bonuses, wellness program, breaching tools, and portable radios
• Approved use of remaining $54,000 in ARPA funds for new portable radios
• Authorized Chief to use future ARPA spending at his discretion with email notification to the committee
• Agreed to start a 5-year plan to add 6 new positions

Park and Recreation Committee

The Parks and Recreation Committee will review updates on park projects, master plans, and the Comprehensive Outdoor Recreation Plan. The meeting includes discussions regarding playground proposals and a proposal for wetland delineation at the Yellowbanks Disc Golf Course.

• Discussion and possible action on playground proposals
• Discussion and possible action on wetland delineation proposal for Yellowbanks Disc Golf Course
• Update on Park Projects, Signage, Master Plans, and Comprehensive Outdoor Recreation Plan
• Review of Committee Expectations and Goals

The Committee recommended replacing six play areas and requesting a second proposal from Landscape Structures. They also recommended a $3,500 budget transfer for a wetland delineation at the Yellowbanks Disc Golf Course and established a monthly meeting schedule.

• Approved March 27, 2023 minutes (5-0)
• Recommended replacing six play areas and requesting a proposal from Landscape Structures (5-0)
• Recommended $3,500 budget transfer from Public Works to Parks for Star Environmental wetland delineation at Yellowbanks Disc Golf Course (5-0)
• Recommended meeting monthly on the 4th Monday at 5pm (5-0)

Tourism Commission

The Weston Tourism Commission will elect a chairperson, vice-chairperson, and secretary, and consider several grant requests including a sponsorship sign at Dale's Weston Lanes. The commission will also acknowledge CVB reports and a June budget status report, and review post-event reports for the 106 and GiGi's Playhouse 5K Glow Run.

• Election of chairperson, vice-chairperson, and secretary
• Sponsor by Tourism sign at Dale's Weston Lane
• Grant request of $500 from Samoset Council DCE Cub Scout Pack for Family Movie Night
• Mid West Bowl Fest and Wisconsin USBC Youth grant applications
• Post-event reports for 106 and GiGi's Playhouse 5K Glow Run

The Commission approved funding for the Mid-West Bowl Fest and the Wisconsin USBC Youth state tournament. A grant request for a Cub Scout family movie night was denied. The board also elected its leadership for the term.

• Elected Mark Maloney as Chairperson, Barb Emerling as Vice-Chairperson, and Dino Corvino as Secretary
• Approved Mid-West Bowl Fest Application for $10,000 (5-0)
• Approved Wisconsin USBC Youth Application for $5,000 (5-0)
• Denied Samoset Council DCE Cub Scout Application for $500 (5-0)
• Acknowledged CVB Report (5-0)
• Acknowledged June Budget Status Report (5-0)
• Postponed Tourism Commission Policy discussion
• Approved minutes from April 17, 2023

Village Board of Trustees

The Weston Village Board of Trustees will hold a regular meeting with a full agenda of reports, consent items, and multiple discussion/action items. Key topics include updates on American Rescue Plan (ARPA) funds, public safety building renovations, a possible ordinance on loud noises, and several development-related agreements. The board will also enter closed session to discuss property purchases and development agreements.

• Update and possible action on American Rescue Plan (ARPA) funds
• Discussion/action on ordinance amending Sec. 50.103 on loud, disturbing noises
• Discussion/action on renewal of Stillwater Landing Manufactured Home Park license (4311 Schofield Avenue)
• Discussion/action on Schofield Avenue and Mesker Street intersection engineering proposals
• Closed session on development agreements (Project Timberwolf, Intercity State Bank) and property listing at 5500 Schofield Avenue

The Board of Trustees awarded a uniform contract to Cintas and approved a new policy for identification badges and access cards. Trustees directed the Administrator to present a proposal for an organizational study at the August meeting. The Board also renewed the Stillwater Landing Manufactured Park license despite existing code violations.

• Approved uniform contract for Cintas (7-0)
• Approved Policy for Identification Badges, Keys, and Access Cards (7-0)
• Directed Administrator to bring a proposal for an organizational study to the August 2023 meeting (7-0)
• Approved 2023-2024 mobile home park license for Stillwater Landing (6-1)
• Took no action on changing the time in the noise ordinance (7-0)
• Approved vouchers 59657-59869 and 90113-90116 (7-0)
• Approved Elizabeth Henkelman as agent for The Store #60 (7-0)
• Approved 2023-2024 lodging permit for Agoda International USA LLC (7-0)

Village Board of Trustees

The Weston Village Board of Trustees will hold a regular meeting with public comments, approval of minutes, and reports from various committees. The board will discuss and potentially act on several items, including ARPA funds, public safety building renovations, a uniform contract, and various other policies and agreements. The meeting will also move into closed session to discuss development agreements and property strategies.

• Approve vouchers (checks 59657-59869, 90113-90116)
• Approve lodging permit for Agoda International USA LLC
• Discussion/action on Special Event and Temporary Use Permits, including ordinance on loud noises
• Discussion/action on renewal of Manufactured Home Park License for Stillwater Landing, 4311 Schofield Avenue
• Discussion/action on Schofield Avenue and Mesker Street intersection engineering proposals

Finance Committee - Inactive

The Finance Committee will discuss and possibly recommend a utility cash reserve policy, a simplified water rate increase, and a stormwater rate increase. The committee will also acknowledge the June budget status report and TIF district reports. The meeting includes approval of previous minutes and public comments.

• Discussion and recommendation on utility cash reserve policy
• Discussion and recommendation on simplified water rate increase
• Discussion and recommendation on stormwater rate increase
• Acknowledge June budget status report for all funds
• Acknowledge TIF 1 and TIF 2 detail reports for June

The Finance Committee approved increases to water and stormwater rates. The committee also approved the Utility Cash Reserve Policy and acknowledged budget and TIF reports.

• Approved 8% Simplified Water Rate Increase (4-0)
• Approved stormwater rate increase from $12.50 to $17.50 quarterly (4-0)
• Approved Utility Cash Reserve Policy (4-0)
• Acknowledged June Budget Status Report (4-0)
• Acknowledged TIF 1 and TIF 2 reports (4-0)
• Approved June 19, 2023 meeting minutes (3-0)

Village Board of Trustees

The Weston Village Board is holding a special meeting to conduct interviews for the Administrator position in closed session, followed by possible action in open session. The board will also discuss appointments to the Tourism Commission. The meeting is largely procedural, with the main substantive item being the administrator hiring process.

• Closed session under Wis. Stat. §19.85(1)(c) for administrator interviews
• Discussion/possible action on Administrator Position
• Discussion/action on Board President's appointments to Tourism Commission
• Next regular meeting scheduled for July 17, 2023

The Board of Trustees held a special meeting to conduct interviews for the Administrator position in closed session. No action was taken on the closed session items. The Board approved a change to the Tourism Commission membership.

• Removed Weiland and appointed Maloney to the Tourism Commission (4-0)

Human Resources Committee - Inactive

The Human Resources Committee will discuss the 2023-2025 Strategic Plan priorities and move into closed session to review administrator applicants. The agenda is mostly procedural, with no new votes scheduled on specific items.

• Discussion of 2023-2025 Strategic Plan priorities
• Closed session to review administrator applicants
• Approval of June 5, 2023 meeting minutes
• Public comments

The Human Resources Committee recommended that the board interview four applicants for the Administrator role following a closed session. The committee also discussed the strategic plan and the development of an employee manual for Public Works and Utilities departments.

• Approved June 5, 2023 meeting minutes (4-0)
• Recommended board interview four Administrator applicants

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board of Directors will meet to discuss and possibly act on a therapy dog program, a building inspector position, an attorney referral, and the end-of-month budget. The board will also approve June meeting minutes and expenditures, and hear reports from the Fire Chief and Deputy Fire Chief.

• Discussion and possible action on Therapy Dog
• Discussion and possible action on Building Inspector
• Attorney Referral
• End of Month Budget review
• Approval of June 2023 expenditures and receipts

The Board approved the June 13, 2023, meeting minutes and the expenditures and receipts for June 2023. Members discussed the potential acquisition of a therapy dog and the possibility of hiring a building inspector to assist the Town of Rib Mountain and Fire Marshal Christiansen, but no formal actions were taken on these items.

• Approved prior meeting minutes from June 13, 2023, and June 2023 expenditures and receipts (4-0)

Plan Commission

The Weston Plan Commission and Joint Extraterritorial Zoning Committee will meet to consider a site plan revision for 3200 & 3202 Schofield Avenue and discuss potential updates to Chapter 94 zoning, including bicycle parking, parking regulations, chicken regulations, electric vehicle charging stations, and outdoor assembly rules. The meeting also includes approval of previous minutes and staff reports on permits and surveys.

• Revision to Site Plan Approval for 3200 & 3202 Schofield Avenue, ABC Weston, LLC
• Discussion of amendments to Sec. 94.12.09(14) Bicycle Parking
• Discussion of amendments to Parking Regulations
• Discussion of creation of Chicken regulations on residential zoned properties
• Discussion of Electric Vehicle Charging Station Regulations (referred from Board of Trustees)

The Plan Commission approved a revised site plan for 3200 & 3202 Schofield Avenue to allow a fence to be placed on the property line. The commission also held discussions on potential zoning code updates regarding bicycle parking, parking regulations, and the legality of chickens on residential properties.

• Approved revised site plan for 3200 & 3202 Schofield Avenue, ABC Weston, LLC (7-0)
• Approved May 8, 2023, Joint PC & ETZ meeting minutes (6-0)
• Approved June 12, 2023, PC meeting minutes (7-0)

Public Works Committee

The Public Works & Utility Committee will review engineering design proposals for Schofield Ave and Mesker St, discuss the color of the Weston Ave and Alderson St roundabout, and consider simplified water and stormwater utility rates. They will also receive updates on the Capital Improvement Plan and ongoing street and utility projects.

• Schofield Ave and Mesker St engineer design proposals
• Weston Ave and Alderson St roundabout color discussion
• Water Utility simplified rate discussion
• Stormwater Utility rate discussion
• 2023-2027 Capital Improvement Plan update

The Public Works & Utility Committee recommended an 8% water utility rate increase and awarded an engineering design contract for Schofield Ave and Mesker St. The committee also discussed stormwater utility rates and the 2023-2027 Capital Improvement Plan.

• Recommended 8% water utility simplified rate increase (5-0)
• Recommended awarding Schofield Ave and Mesker St Engineer Design Proposal to MSA for $73,422.00 (4-0-1)
• Approved June 12, 2023 meeting minutes (5-0)
• Motion to not color concrete at Weston Ave and Alderson St roundabout failed (0-5)
• Tabled stormwater utility rate increase discussion for more information

Board of Review

The Board of Review will meet to examine the assessment roll, correct errors, and add omitted property. The board will also consider requests for waivers regarding notice of intent to file objections and procedures for sworn testimony.

• Review and examination of the Assessment Roll
• Certification of corrections of error under state law
• Consideration of subpoena requests and telephone testimony policies
• Review of new laws and Board of Review procedures

The Board of Review established policies for sworn telephone and written testimony and procedures for hearing request waivers. The board reviewed the assessment roll, noting a total real estate value of $1,103,087,100 and personal property value of $14,062,900. No taxpayer objections were filed for the session.

• Appointed Maloney as Chairperson (4-0)
• Appointed Pinsonneault as Vice-Chairperson (4-0)
• Approved policies for sworn telephone testimony, sworn written testimony, and hearing request waivers (4-0)
• Approved 6/28/2022 meeting minutes (4-0)

Village Board of Trustees

The Weston Village Board will hold its regular meeting on June 19, 2023, with a full agenda of decisions and discussions. Key items include a resolution to hire a prosecutor, updates on ARPA funds, and multiple public safety building renovation proposals. The board will also consider a development agreement with Project Timberwolf, a sign lease with The Lamar Companies, and several other contracts and purchases.

• Resolution 2023-012 authorizing hiring of prosecutor
• Resolution 2023-011 approving Compliance Maintenance Annual Report for Weston Sewer Utility
• Resolution 2023-013 declaring intent to reimburse expenditures from borrowing
• Discussion/action on Public Safety Building Exterior Renovations (ductwork, masonry, architect fees)
• Discussion/action on Development Agreement with Project Timberwolf

The Board of Trustees denied the license renewal for Stillwater Landing due to property conditions and violations. Other business included approving various liquor, cigarette, and kennel licenses, as well as passing a new maintenance ordinance and sewer utility report.

• Denied license renewal for Stillwater Landing mobile home park
• Approved license renewals for Weston Manor and Colonial Gardens mobile home parks
• Approved Class A Beer and Liquor license for Dollar General (5-0)
• Approved Class B Beer and Liquor license for Wasabi, LLC (6-0)
• Approved Playful Paws Kennel License renewal contingent on fee payment (6-0)
• Approved Ordinance 23-012 creating Section 34.217 for Maintenance and Testing (6-0)
• Approved Resolution 2023-011 for Weston Sewer Utility Compliance Maintenance Annual Report (6-0)
• Approved Resolution 2023-012 authorizing the hiring of a prosecutor (6-0)

Village Board of Trustees

The Weston Village Board will consider several resolutions, including approving the sewer utility's annual compliance report, authorizing the hiring of a prosecutor, and declaring intent to reimburse expenditures from borrowing. They will also discuss updates on ARPA funds, a development agreement with Project Timberwolf, and a permit fee dispute. The meeting includes a closed session to discuss property listing and administrator candidates.

• Resolution 2023-011: Approve Compliance Maintenance Annual Report for Weston Sewer Utility
• Resolution 2023-012: Authorize hiring of prosecutor
• Resolution 2023-013: Declare intent to reimburse expenditures from borrowing
• Discussion/action on Municipal Permit Fee Dispute of Edward Swank, 4311 Schofield Avenue, Trailer #104
• Discussion/action on Development Agreement with Project Timberwolf

Finance Committee - Inactive

The Weston Finance Committee will meet to acknowledge the May 2023 budget status report and TIF district reports, and to discuss the 2024 budget and policy updates. The agenda is largely routine, with no major decisions or public hearings scheduled.

• May 2023 Budget Status Report: General Fund revenues at 75.5% of budget ($6,425,819), expenditures at 40.9% ($3,476,559)
• TIF 1 and TIF 2 Detail Reports for May
• Discussion on 2024 Budget
• Discussion on updating policies
• Approval of minutes from May 15, 2023 meeting

The Finance Committee approved the May 15, 2023, meeting minutes and acknowledged the May budget status and TIF 1 and TIF 2 reports. Members discussed the 2024 budget process, updates to the Financial Policies Manual, and the pursuit of additional bank proposals for a checking account.

• Approved minutes from May 15, 2023 (3-0)
• Acknowledged May budget status report (3-0)
• Acknowledged TIF 1 and TIF 2 reports (3-0)

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will discuss and possibly act on purchasing a ladder truck and an ambulance, as well as increasing third-shift pay rates. The board will also elect a chair, vice chair, and an at-large fire commissioner.

• Election of Board Chair and Vice Chair
• Election of At-Large Fire Commissioner
• Discussion and possible action on Ladder Truck purchase
• Discussion and possible action on Increase in Third Shift Pay Rate
• Discussion and possible action on Ambulance Purchase

The Board decided to proceed with the purchase of a 100-foot platform ladder truck despite a cheaper 75-foot alternative. The Board also elected its leadership and an At-Large Fire Commissioner.

• Approved prior meeting minutes and May 2023 expenditures/receipts (5-0)
• Elected Mark Maloney as Chair and Opall as Vice Chair (5-0)
• Nominated Phelps as At-Large Fire Commissioner (5-0)
• Approved keeping the 100-foot platform ladder truck on order (5-0)

Plan Commission

The Weston Plan Commission will hold public hearings on two conditional use permit requests: one for an accessory dwelling unit on Siberian Drive and one for a temporary relocatable building at Project Timberwolf on County Road J. They will also review a site plan for the Timberwolf distribution center and receive staff reports on permits and development agreements.

• Conditional Use Permit for accessory dwelling unit at 9897 Siberian Dr.
• Conditional Use Permit for temporary relocatable building at 7007 County Road J (Project Timberwolf)
• Site Plan Approval for Project Timberwolf, 7007 County Road J
• Staff reports on May 2023 building permits and certified survey maps
• Quarterly Development Agreements Report

The Plan Commission approved a conditional use permit for an accessory dwelling unit on Siberian Drive and a temporary relocatable building for Project Timberwolf. The temporary building permit expires 120 days after the permanent facility's occupancy permit is issued.

• Approved May 15, 2023, Joint PC & ETZ meeting minutes (7-0)
• Approved Conditional Use Permit for accessory dwelling unit at 9897 Siberian Drive (7-0)
• Approved Conditional Use Permit for temporary relocatable building for Project Timberwolf at 7007 County Road J (7-0)

Public Works Committee

The Public Works & Utility Committee will discuss and potentially recommend action on several infrastructure items, including the annual sanitary sewer compliance report, capital equipment purchases, and engineering design proposals for E Jelinek Ave and Von Kanel St. They will also review water meter pit bid results and receive a stormwater master plan presentation. The meeting includes updates on ongoing capital projects and street/utility operations.

• Resolution 2023-011 – Sanitary Sewer Compliance Maintenance Annual Report
• Capital equipment purchases: triaxle truck chassis, skidsteer, sweeper box, lift truck/forklift
• E Jelinek Ave and Von Kanel St engineer design proposals (3 proposals received)
• Water meter pit bid results
• Stormwater Master Plan Review presentation

The committee approved a sanitary sewer compliance report and recommended the Village Board approve three equipment purchases. They also recommended awarding contracts for street reconstruction and water meter pit improvements, and the addition of a fifth utility operator.

• Adopted Resolution 2023-011 – Sanitary Sewer Compliance Maintenance Annual Report (3-0)
• Recommended purchase of Tri-Axle Truck Chassis from Truck Country for $163,995 (3-0)
• Recommended purchase of Virnig Skid Steer Sweeper Box for $10,805 (3-0)
• Recommended purchase of Linde Forklift from Wolter for $42,698 (3-0)
• Recommended awarding E Jelinek and Von Kanel reconstruction design to Clark Dietz for $310,000 (3-0)
• Recommended awarding Water Meter Pit Improvements Project to August Winter & Sons for $361,700 (3-0)
• Recommended adding a 5th Utility Operator (3-0)
• Approved May 8, 2023, meeting minutes (3-0)

Human Resources Committee - Inactive

The Weston Human Resources Committee will discuss whether to create a dedicated Human Resources position, consider adding a fifth Utility Operator, and review the Administrator recruitment process. The committee will also enter closed session to review Administrator applicants. The agenda includes discussion items and possible actions on these matters.

• Discussion and possible action on a dedicated Human Resource position
• Proposal to add a fifth Utility Operator position
• Discussion and recommendations on Administrator recruitment process
• Closed session to review Administrator applicants per §19.85(1)(c)

The Human Resources Committee recommended that the Board of Trustees approve a new full-time Utility Operator/Maintainer position. The committee also decided to delay evaluating a dedicated human resources position until a new administrator is hired.

• Recommended to Board of Trustees the approval of a new Utility Operator/Maintainer position (6-0)
• Decided to wait until a new administrator is hired to evaluate the human resource position (6-0)
• Recommended two candidates for Board of Trustees interviews and to keep the administrator job posting open
• Approved meeting minutes from May 1, 2023 (6-0)

Village Board of Trustees

The Board approved a contract for a new salt shed and awarded exterior renovation contracts for the Public Safety Building. Trustees also directed staff to explore a market manager position for the 2024 farmers market and approved asbestos abatement and sale terms for property at 5500 Schofield Avenue.

• Approved salt shed contract (revised bid 3) not to exceed $506,600 (6-0)
• Awarded Public Safety Building exterior painting to Omni Glass & Paint and signage to Finishing Touch Signs (6-0)
• Amended Kueny Architects contract to include exterior work and exclude interior work (6-0)
• Directed staff to create a market manager position and adjust 2024 farmers market rates (6-0)
• Approved asbestos abatement using ARPA funds for 5500 Schofield Avenue (4-0)
• Approved sale of 5500 Schofield Avenue contingent on raising all buildings on site (4-0)
• Forwarded administrator position candidates to the Human Resources Committee (4-0)
• Approved minutes from 05/10/2023 and 05/15/2023 meetings (6-0)

Public Safety Building Renovation Committee

The Ad Hoc Public Safety Building Renovations Committee is reviewing contract awards for painting and signage. The committee is also addressing the lack of masonry bids by proposing a pressure washing and assessment approach.

• Recommended award to Omni Glass & Paint for $97,940 covering main building and two outbuildings
• Recommended award to Finishing Touch Signs for $39,130 for signage
• Estimated concrete work for apparatus bay approach between $9,000 and $10,000
• Proposal received for $22,830 to insulate outdoor ductwork
• Project fiscal impact not to exceed $300,000

The committee approved recommendations to award exterior painting and signage contracts. No bids were received for masonry restoration, and the committee discussed the need for a masonry contract to proceed before painting begins.

• Approved recommendation to award exterior painting contract to Omni Glass & Paint for $97,940 (includes base bid and two outbuildings)
• Approved recommendation to award signage base bid to Finishing Touch Signs for $39,130
• Approved minutes from 05/09/2023 (5-0)

Finance Committee - Inactive

The Finance Committee will acknowledge the April 2023 budget status report and TIF detail reports, receive a refresher on governmental accounting procedures, and discuss updates on the state budget and potential new revenue sources. The committee will also consider an accounts receivable write-off.

• Acknowledge April 2023 Budget Status Report showing General Fund revenues at 72.4% of budget and expenditures at 37.9%
• Acknowledge TIF 1 and TIF 2 Detail Reports for April
• Educational presentation on Governmental Accounting and Finance Procedures refresher
• Discussion on new revenue sources
• Policy discussion on accounts receivable (AR) write-off

The Finance Committee approved the April budget status report and TIF reports. The committee recommended writing off accounts receivable for businesses that are no longer in operation. Members also received updates on the state budget and governmental accounting procedures.

• Approved minutes from April 17, 2023 (4-0)
• Acknowledged April budget status report (4-0)
• Acknowledged TIF 1 and TIF 2 reports (4-0)
• Recommended writing off 'No longer in Business' accounts receivable amounts (4-0)

Village Board of Trustees

The Weston Village Board of Trustees will hold its regular meeting, covering routine approvals, a zoning ordinance amendment, a special assessment resolution for Weston Ave, and updates on ARPA funds and the strategic plan. The board will also discuss several items including public safety building renovation bids, a potential HR position, and a street light request, before moving into closed session for personnel and development agreement matters.

• Ordinance 23-011 amending Chapter 94 zoning standards for lot dimensions, density, and building orientation
• Resolution 2023-010 authorizing special assessments for Weston Ave (Ryan St to CR-J)
• Discussion/action on bids for Public Safety Building Renovations
• Discussion/action on creating a dedicated Human Resources position
• Closed session on development agreements with Project Timberwolf, Inter-City State Bank, and 6207 RLSS, LLC

Village Board of Trustees

The Weston Village Board will hold a regular meeting on May 15, 2023, starting with a Board of Review session that will adjourn to June 27. The board will consider an ordinance amending zoning standards for residential and non-residential districts, a resolution for special assessments on Weston Ave, and multiple discussion/action items including ARPA funds, bids for Public Safety Building renovations, and administrator recruitment. The meeting will move into closed session to discuss employee promotions and development agreements, then reconvene for possible action.

• Ordinance 23-011 amending Chapter 94 zoning standards for lot dimensions, density, and building orientation
• Resolution 2023-010 authorizing special assessments for Weston Ave (Ryan St to CR-J)
• Discussion/action on bids for Public Safety Building Renovations
• Discussion/action on creating a dedicated Human Resources position
• Closed session on development agreements with Project Timberwolf, Inter-City State Bank, and 6207 RLSS, LLC

The Board of Trustees approved an ordinance updating lot dimension and intensity standards for several districts. They also authorized special assessments for Weston Avenue and approved various business license renewals.

• Approved Ordinance 23-011 amending Chapter 94 municipal code for district lot and density standards (6-1)
• Approved Resolution 2023-010 for special assessments on Weston Ave from Ryan St to CR-J (7-0)
• Rejected bids for Public Safety Building Exterior Renovations received April 4, 2023 (7-0)
• Approved 2023-2024 renewal licenses for cigarette, salvage, weights and measures, and lodging (7-0)
• Approved 2023-2024 renewal licenses for beer, liquor, and wine (7-0)
• Approved renewal Commercial Animal Establishment License for Ace Hardware (7-0)
• Approved accounts receivable write-offs for Weston Memory Care LLC ($176.17), Your CBD Store ($101.36), and Cutie Pie Photo Studio ($86.87) (7-0)
• Approved Arbor Day Proclamation P-23-001 (7-0)

Village Board of Trustees

This is a notice of quorum for a Village of Weston Board of Trustees open house on May 13, 2023. No Village business will be conducted at the event, which is purely informational.

• Open house at Weston Municipal Center, 4747 Camp Phillips Road, Weston, WI
• No Village business to be conducted

Village Board of Trustees

The Board of Trustees held a special meeting to discuss the ribbon cutting and tour procedures for the upcoming May 13 Open House. No formal votes or policy decisions were recorded.

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will discuss and possibly act on contracted fire fees for 2024, the purchase of an ambulance, and an election for an at-large board member. The board will also review April expenditures and the end-of-month budget.

• Discussion and possible action on Contracted Fire Fees for 2024
• Discussion and possible action on Purchase of Ambulance
• Election of At-Large Board of Director
• Approval of expenditures and receipts – April 2023
• End of Month Budget review

The Board voted to keep contracted fire fee rates the same for 2024, noting that increased assessed values will still result in higher revenue. The Board also re-elected Langenhahn to the At-Large Board of Director position. Discussions were held regarding the potential cancellation or modification of a ladder truck purchase.

• Approved prior meeting minutes and April 2023 expenditures/receipts (5-0)
• Approved maintaining current rate for 2024 Contracted Fire Fees (5-0)
• Elected Langenhahn to the Board of Director At-Large (5-0)

Public Safety Building Renovation Committee

The Ad Hoc Public Safety Building Renovations Committee is reviewing final plans, drawings, and specifications for exterior work. The discussion includes masonry restoration, painting, and building signage updates.

• Review of final plans and specifications for Public Safety Building exterior improvements
• Discussion of masonry wall restoration and exterior painting specifications
• Review of building signage specifications including color and lighting options
• Consideration of bid alternates for outbuilding painting and 5-year warranty

The committee approved Option D for the colors and signage of the Public Safety Building exterior improvements with specific text revisions. The project specifications include a completion deadline of October 2, 2023, and liquidated damages of $250 per calendar day.

• Approved meeting minutes from 05/02/2023 (5-0)
• Approved Option D (dated 5/8/2023) for colors and signage with revisions to add '&' after 'Fire' and 'Everest Metro' above 'Municipal Court'

Plan Commission

The Plan Commission and Joint Extraterritorial Zoning Committee will hold a public hearing on Ordinance 23-011, which amends lot dimension, density, and building orientation standards in the Municipal Code. The body will also consider a Specific Implementation Plan for the Intercity State Bank at 2900 Schofield Avenue. Staff will present reports on April 2023 survey maps, building permits, and the 2023 New Housing Fee.

• Ordinance 23-011: Public hearing to amend Chapter 94 regarding Rural, Open Space, and Residential lot dimensions and intensity standards
• Project #20220443: Specific Implementation Plan approval for Intercity State Bank at 2900 Schofield Avenue
• Staff report on April 2023 Staff-Approved Certified Survey Maps and Site Plans
• Staff report on April 2023 Building Permits
• 2023 Village of Weston New Housing Fee Report

The Plan Commission recommended approval of three zoning ordinance amendments to the Board of Trustees, including changes to lot dimensions, minimum lot sizes, and decorative garage door allowances. The commission also approved the Specific Implementation Plan (SIP) for Intercity State Bank at 2900 Schofield Avenue, contingent on submission of a photometric plan, stormwater management agreement, and development agreement. Both actions passed with majority votes.

• Recommended approval of Ordinance 23-011 zoning amendments to Board of Trustees (PC: 6-1, ETZ: 5-0)
• Approved Specific Implementation Plan for Intercity State Bank at 2900 Schofield Avenue, including 41 parking spaces, contingent on photometric plan, stormwater agreement, and development agreement (6-0-1)
• Approved minutes from April 10, 2023 Joint PC & ETZ meeting (PC: 6-0, ETZ: 5-0)
• Acknowledged April 2023 staff-approved certified survey maps, site plans, and building permits (7-0)
• Acknowledged 2023 Village of Weston New Housing Fee Report (7-0)

Public Works Committee

The Public Works & Utility Committee will convene to discuss and potentially recommend action on several infrastructure items, including special assessments for the Weston Ave reconstruction, SCADA system bid results, and a stormwater master plan review. The agenda also includes routine approvals of prior meeting minutes and staff updates on capital improvement and utility projects.

• Authorizing resolution for special assessments on Weston Ave (Ryan St to CR-J)
• SCADA system bid results discussion and recommendation
• Request for street light at Birch St and Foxtail Ct
• Weston Ave and Alderson St roundabout colored concrete discussion
• Village of Weston Stormwater Master Plan review and presentation

The Public Works & Utility Committee voted unanimously to recommend the Village Board award contracts for a SCADA system upgrade and fiber optic project totaling $920,508. They also recommended approving special assessments for the Weston Avenue reconstruction project and a new street light at Birch Street and Foxtail Court. Several infrastructure updates were discussed, including road projects, utility operations, and a stormwater masterplan review.

• Recommended awarding SCADA Fiber Optic Project to A-1 Power for $329,758 and SCADA Updates to PJ Kortens for $590,750 (total $920,508) (4-0)
• Recommended approving Resolution 2023-010 for special assessments on Weston Avenue reconstruction (4-0)
• Recommended installing a street light at Birch Street and Foxtail Court (4-0)
• Declared surplus items for sale/disposal, with lot #13 subject to attorney approval (4-0)
• Approved seeking further info on green colored concrete for Weston Avenue/Alderson Street roundabout, with approval if no added cost (4-0)
• Approved April 10, 2023 meeting minutes (4-0)
• Approved April 26, 2023 meeting minutes (4-0)

Public Safety Building Renovation Committee

The Ad Hoc Public Safety Building Renovations Committee will meet to review updated renderings of exterior colors and sign options. This follows a previous decision to reject prior bids because they exceeded the budget.

• Review of exterior color and sign option renderings
• Review of meeting minutes from April 10, 2023, and April 25, 2023

The Ad Hoc Public Safety Building Renovations Committee approved the exterior color and sign options for the Public Safety Building renovation. The committee also approved the meeting minutes from April 10 and April 25, 2023. No other substantive decisions were made.

• Approved meeting minutes from 4/10/2023 and 4/25/2023 (5-0)
• Approved exterior color and sign options for the Public Safety Building renovation, including dark bands, light gray soffit, bronze fascia, and specific sign designs

Human Resources Committee - Inactive

The committee approved updated job descriptions for Public Works and Parks operations and recommended a list of peer communities for a compensation study. The committee also recommended the promotion of employees to a new Crew Leader position for Board of Trustees approval.

• Approved Public Works/Parks Operations Job Descriptions for Maintainer, Operator, Senior Operator, and Crew Leader (6-0)
• Recommended promotion of employee(s) to Crew Leader and related compensation increase to the Board of Trustees (6-0)
• Accepted PAA Compensation peer community recommendations with the addition of Stevens Point (6-0)
• Approved meeting minutes from April 3, 2023 (6-0)

Public Works Committee

The Public Works & Utility Committee will hold a public hearing on special assessments for the Weston Ave Reconstruction Project (Ryan St to County Road J). The project includes new water mains, sanitary sewer mains, road reconstruction, a multi-use path, and driveway apron replacements. Assessments are proposed for water and sewer mains, laterals, and driveways; street reconstruction costs will not be assessed. The committee will also discuss matters raised at the hearing.

• Public hearing on special assessments for water mains, sewer mains, laterals, and driveway aprons on Weston Ave between Ryan St and County Road J
• Estimated assessment rates: sanitary sewer mains $8,231.74 per equivalent lot, water mains $7,833.06 per equivalent lot
• Driveway apron assessments: $4.22 per sq ft for asphalt, $1.38 per sq ft for gravel
• Connection incentives: deferral up to 20 years, interest waived in first 10 years, sliding scale reduction of sewer assessment
• Connection required upon private system failure, property sale, or by end of 20th year after billing

The committee conducted a preliminary public hearing regarding special assessments for water, sewer, and drive approach construction for the Weston Avenue Reconstruction Project. No formal action was taken; the special assessment report will be addressed at the May 8 meeting.

• Held preliminary public hearing on special assessments for Weston Avenue Reconstruction Project
• Tabled formal action on special assessment report until May 8 meeting

Everest Metro Police Commission

The Everest Metro Police Commission is meeting to approve prior minutes and then convene into closed session to interview police officer candidates. After the closed session, they will reconvene in open session to take action on the closed session item. The agenda is otherwise procedural, with no other substantive items listed.

• Closed session under Wis. Stat. 19.85(1)(c) for personnel matters: interviewing police officer candidates
• Reconvene into open session to take action on closed session item
• Approval of minutes from 04-12-2023 meeting

The Commission approved conditional employment offers for four police officer candidates. Two offers are immediate pending screenings, and two are contingent upon academy graduation in December. Chief Schulz discussed staffing discrepancies and officer retention challenges.

• Approved minutes from April 12, 2023 meeting
• Approved conditional offer to Bryan Allen (90% of full pay)
• Approved conditional offer to Austin Valenta (80% of full pay)
• Approved conditional offer to Alex Shimanski pending December academy graduation
• Approved conditional offer to Kenneth Johnson pending December academy graduation

Village Board of Trustees

The Weston Village Board of Trustees is holding a special meeting to discuss and possibly act on two items: appointing a Municipal Court Judge to fill a vacancy effective May 1, 2023, and approving a special election in spring 2024. Public comments are invited. The agenda is otherwise procedural, with no other substantive items.

• Appointment to fill Municipal Court Judge vacancy effective May 1, 2023
• Discussion/action on approval of Special Election in Spring 2024
• Public comments period
• Next regular meeting May 15, 2023 at 6:00 p.m.
• Municipal Center Open House May 13, 10:00 AM – 2:00 PM

The Board of Trustees appointed Kristine Weirauch to fill the Municipal Court Judge vacancy. The Board also approved a special election to be held in Spring 2024.

• Approved appointment of Kristine Weirauch for Municipal Court Judge Vacancy effective May 1, 2023 (5-0)
• Approved Special Election in Spring, 2024 (5-0)

Public Safety Building Renovation Committee

The committee is reviewing bid results for the exterior renovation of the Public Safety Building. Members will discuss changing the project scope to focus on painting, tuck-pointing, and signage, as well as determining how to proceed with interior improvements.

• Review of bids for exterior renovations
• Proposed change to scope: painting, tuck-pointing, sealing, and signage
• Discussion of a $300,000 budget limit for revised exterior scope
• Potential recommendation to Board of Trustees regarding contract awards

The Public Safety Building Renovations Committee rejected all April 4 bid results for exterior renovations because they exceeded the budget. The committee discussed revising the project scope to reduce costs and scheduled new bid advertisements for May 2023.

• Rejected April 4 exterior renovation bid results due to being overbudget (6-0)

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department Joint Finance Committee and the Everest Metro Municipal Court Finance Committee are meeting jointly. The main item is discussion and possible action on the upcoming vacancy for the Everest Metro Municipal Court judge. The meeting is scheduled for April 20, 2023, at the Village of Weston Board Room.

• Discussion and possible action on the upcoming EMMC judge vacancy

The committee decided to hold a special election for the Everest Metro Municipal Judge in spring 2024. They also appointed the current judge to serve as interim judge through April 2024.

• Approved special election for Everest Metro Municipal Judge in spring 2024 (6-0)
• Appointed current judge as interim judge through end of April 2024 (5-1)

Village Board of Trustees

The Weston Village Board will hold its regular meeting on April 18, 2023, to consider several ordinances, including a rezoning at 2305 Cutoff Road, and discuss multiple road construction projects and bids. The board will also review ARPA fund updates, the Public Safety Building project, and enter closed session to discuss development agreements and leases. Consent agenda items include license renewals and approval of vouchers.

• Ordinance 23-008: Amend procedural requirements in PD Planned Development and N Neighborhood zoning districts
• Ordinance 23-009: Rezone 40-foot strip at 2305 Cutoff Road from 2F to B2 Highway Business
• Ordinance 23-010: Amend Article 18-IX Mobile Food Vendors
• Discussion/action on 2023 road projects: Crack Sealing, GSB-88, Asphalt Overlay, Stoneridge Dr, Schofield Ave, Weston Ave construction bids
• Closed session: Development Agreement with Project Timberwolf, Lamar Billboard Lease, Octagon Towers Lease, SBA Towers Settlement, TIF Grant for Patron Mexican Restaurant

The Board of Trustees approved several infrastructure contracts, including asphalt overlay and the Stone Ridge Dr project. They also passed ordinances regarding zoning procedural requirements, a specific rezoning at 2305 Cutoff Road, and mobile food vendor rules.

• Approved Ordinance No. 23-008 amending PD and N zoning procedural requirements (7-0)
• Approved Ordinance No. 23-009 rezoning 40ft strip at 2305 Cutoff Road to B2 Highway Business (7-0)
• Approved Ordinance No. 23-010 amending Article 18-IX Mobile Food Vendors (7-0)
• Directed Public Safety Ad Hoc Committee to seek exterior design bids not to exceed $300,000 (7-0)
• Approved recruitment announcement for Village Administrator with May 31, 2023 deadline (7-0)
• Awarded park signage replacement to Sign Forge for $18,840.00 (7-0)
• Awarded 2023 crack sealing to Precision Sealcoating for $82,200 (7-0)
• Awarded Stone Ridge Dr project to Sommers and American Asphalt for $879,656.95 (7-0)

Finance Committee - Inactive

The Weston Finance Committee is meeting to acknowledge the March 2023 budget status report for all funds and the TIF 1 and TIF 2 detail reports. The agenda also includes approval of the March 20, 2023 minutes, public comments, and setting the next meeting date. No ordinances or resolutions are listed for action.

• March 2023 Budget Status Report – All Funds
• TIF 1 and TIF 2 Detail Reports for March
• Approval of minutes from March 20, 2023
• Next meeting set for May 15, 2023 at 4:30 p.m.

The Finance Committee approved the minutes from the March 20, 2023 meeting. The committee also acknowledged the March budget status report and the TIF 1 and TIF 2 detail reports for March.

• Approved minutes from March 20, 2023 (4-0)
• Acknowledged March budget status report (4-0)
• Acknowledged TIF 1 and TIF 2 detail reports for March (4-0)

Tourism Commission

The Weston Tourism Commission will review and potentially approve several room tax grant requests, including a $10,000 request from Monk Botanical Gardens for the Blossom of Lights event. The commission will also acknowledge the March budget status report and CVB reports, and receive applications for other local events. The meeting includes routine items like approving minutes and public comments.

• $10,000 grant request from Monk Botanical Gardens for Blossom of Lights
• Acknowledge March budget status report (no activity in Room Tax fund; $522,630 collected in 2022)
• Acknowledge CVB reports (hold account balance $131,085.81 as of 4/17/23)
• Applications for Color Me for a Cure, Hmong Wausau Festival, Wausau Pride, Wings over Wausau Festival, Art in the Park
• Post-event report for WI High School Bowling Tournament

The Tourism Commission approved grant requests for six local events and festivals. The commission also acknowledged the 2022 room tax report and the CVB report.

• Approved $10,000 grant for Blossom of Lights (4-0)
• Approved $3,000 grant for Breanne Sleater Memorial Foundation Color Me For A Cure 5K (4-0)
• Approved $10,000 grant for Hmong Wausau Festival (4-0)
• Approved $3,000 grant for Wausau Pride (4-0)
• Approved $10,000 grant for Wings Over Wausau (4-0)
• Approved $3,000 grant for Art in the Park (4-0)
• Approved January 16, 2023 meeting minutes (4-0)
• Acknowledged 2022 room tax report and CVB report (4-0)

Everest Metro Police Commission

The Everest Metro Police Commission will meet to approve prior minutes and then convene a closed session to interview police officer candidates, per Wisconsin statute. After the closed session, the commission will reconvene in open session to take action on the closed session item. The agenda is otherwise procedural, with no other substantive items listed.

• Closed session to interview police officer candidates
• Possible action on closed session item in open session
• Approval of minutes from 02-15-2023 meeting

The Commission approved the minutes from the February 15, 2023 meeting and extended a conditional employment offer to Ronald Knetter. Chief Schulz reported that the department currently has five vacancies due to retirements and departures.

• Approved February 15, 2023 meeting minutes
• Approved conditional offer to Ronald Knetter pending background, medical, drug, and psychological testing

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board of Directors will meet to discuss and possibly act on an increase to fire standby fees, future staffing, and appointments to the Fire Commission and Board of Directors. The board will also receive the annual audit presentation, review the end-of-month budget, and hear reports from the Fire Chief and Deputy Fire Chief. Public comment is invited on matters under the board's oversight.

• Discussion and possible action on increase of Fire Standby Fees
• Discussion on Future Staffing
• Presentation of the Audit
• Fire Commission Appointments
• Board of Directors Appointments

The Board approved March 2023 minutes and expenditures. Members discussed a proposal to increase full-time staffing to nine per shift and a potential 5% increase in fire standby fees, both of which were tabled for further budget and impact analysis.

• Approved March 14, 2023 meeting minutes and March 2023 expenditures (4-0)
• Tabled staffing increase proposal to be brought back during budget time
• Tabled 5% fire standby fee increase pending review of new assessed values
• Tabled Fire Commission appointment vote to June agenda

Plan Commission

The Weston Plan Commission and Joint Village & Town Extraterritorial Zoning Committee will hold public hearings and make recommendations on a zoning ordinance amendment, a property rezone, a special exception sign permit, and a commercial site plan. They will also receive staff reports on approved surveys and building permits. The meeting includes routine items like approving previous minutes and project updates.

• Ordinance 23-008: Amend procedural requirements in PD Planned Development and N Neighborhood zoning districts
• Rezone of 40-ft strip at 2305 Cutoff Road from 2F to B2 (Highway Business)
• Special Exception Sign Permit for NOVA Truck Wash at 4315 Transport Way (larger on-building sign in LI district)
• Site Plan approval for commercial development at 3200 and 3202 Schofield Avenue (ABC Weston LLC)
• Staff reports on March 2023 Certified Survey Maps, Site Plans, and Building Permits

The Plan Commission and Joint ETZ Committee recommended approval for an ordinance amending procedural requirements in N and PD zoning districts. The Commission also recommended approval for a residential-to-business rezone on Cutoff Road and a commercial site plan on Schofield Avenue.

• Recommended approval of Ordinance 23-008 to amend procedural requirements in PC and N zoning districts (PC 9-0, ETZ 5-0)
• Recommended approval of rezone for 40-foot strip at 2305 Cutoff Road from 2F to B2 (9-0)
• Recommended approval of special exception sign permit for NOVA Truck Wash at 4315 Transport Way (9-0)
• Recommended approval of site plan for commercial development at 3200 Schofield Avenue (9-0)
• Approved February 13, 2023, meeting minutes (PC 9-0, ETZ 5-0)

Election Notices

The Village of Weston's Municipal Board of Canvassers will meet to conduct the local and municipal canvass of the April 2023 election. This is a procedural meeting required by state law to certify election results.

• Reconvening of the Municipal Board of Canvassers at 7:30 a.m. on April 10, 2023
• Conducting local and municipal canvasses per Wis. Stat. §§7.51 and 7.53(1)

Public Safety Building Renovation Committee

The Ad Hoc Public Safety Building Renovations Committee is reviewing bid results for the exterior renovation of the Public Safety Building. The committee also plans to schedule building walkthroughs to revisit the design scope for interior improvements.

• Review of bid results for exterior renovation of the Public Safety Building
• Recommendation of contract award to the Board of Trustees
• Scheduling of building walkthroughs for interior improvement design

The committee reviewed bid results for the exterior renovation of the Public Safety Building with architect Jon Wallenkamp. Members discussed painting, tuckpointing, and concrete repairs, but no action was taken on the contract award. A future meeting will be scheduled to review the bid in person and discuss interior improvements.

Public Works Committee

The Public Works & Utility Committee will review and make recommendations on several 2023 road projects, including crack sealing, GSB-88, asphalt overlay, Stoneridge Dr, and Schofield Ave pavement repairs. They will also consider construction bids and engineering services for the Weston Avenue (Ryan to CR-J) project, a change order for Wells 7 and 8, and the 2022 MS4 annual report. The meeting includes public comments and staff updates.

• 2023 Crack Sealing Project Recommendation
• 2023 GSB-88 Project Recommendation
• 2023 Asphalt Overlay Project Recommendation
• Weston Avenue (Ryan to CR-J) Construction Bid Results and Recommendation
• Wells 7 and 8 Change Order #4

The Public Works & Utility Committee recommended several road and utility contracts to the Village Board, including a major reconstruction of Weston Avenue. The committee also approved awards for crack sealing, pavement sealing, and asphalt overlay projects.

• Recommended $6,713,699.57 Weston Avenue construction contract to Integrity Grading & Excavating (5-0)
• Recommended $412,839.78 engineering agreement with AECOM for Weston Avenue (5-0)
• Recommended $879,656.95 Stone Ridge project to Sommers and American Asphalt (5-0)
• Recommended $293,857.10 Asphalt Overlay project to American Asphalt (5-0)
• Recommended $87,563.16 GSB-88 Pavement Sealing project to Fahrner Asphalt Sealers, LLC (5-0)
• Recommended $82,200 Crack Sealing Project to Precision Sealcoating (5-0)
• Awarded $197,499 estimated Schofield Avenue Concrete Repair Project to Norcon Corporation (5-0)
• Recommended $21,589.58 change order for Wells 7 and 8 (5-0)

Election Notices

The Village of Weston Board of Absentee Ballot Canvassers will meet at 8:00 a.m. on April 4, 2023, at the Weston Municipal Center to process absentee ballots. This is a procedural election notice open to the public.

• Central count of absentee ballots at Weston Municipal Center, 4747 Camp Phillips Road

Election Notices

This agenda is a set of official election notices for the April 4, 2023 Spring Election in the Village of Weston. It announces the polling place location and hours, the meeting of the Local and Municipal Board of Canvassers to conduct the election canvass, and a potential meeting to process cured provisional ballots. No policy decisions or discussions are scheduled.

• Polling place: Board Room/Training Room, 4747 Camp Phillips Road, Weston, for wards 1-9
• Polls open 7:00 A.M. to 8:00 P.M., accessible to elderly and voters with disabilities
• Municipal clerk: Pamela S. Brehm, 4747 Camp Phillips Road, 715-241-2626
• Canvass meeting at close of voting on Election Day
• Provisional ballot curing deadline: 4:00 p.m. Friday after election; MBOC meeting by following Monday 9:00 a.m.

Human Resources Committee - Inactive

The Human Resources Committee approved including the Clerk and Finance/Payroll Assistant positions in a compensation review. The committee also recommended an Administrator recruitment announcement for Board of Trustees approval. A decision on Public Works/Parks job descriptions was deferred.

• Approved March 6, 2023 meeting minutes (5-0)
• Recommended posting Crew Leader positions internally (Closed Session)
• Deferred Public Works/Parks Operations job descriptions and classifications
• Approved inclusion of Clerk and Finance/Payroll Assistant in Compensation Review (5-0)
• Recommended Administrator Recruitment Announcement for Board of Trustees approval (5-0)

Election Notices

This is a notice of public meeting for absentee voting administration, not a decision-making session. Special Voting Deputies appointed by the Village of Weston will administer absentee voting at Pride TLC, Rennes Health & Rehab, and Renaissance Assisted Living on March 29, 2023, for the April 4, 2023, election. The notice outlines eligibility requirements and rules for observers and family members.

• Absentee voting at Pride TLC, 7805 Birch St., 12:00-1:00 p.m.
• Absentee voting at Rennes Health & Rehab, 4810 Barbican Ave., 1:30-2:30 p.m.
• Absentee voting at Renaissance Assisted Living, 4602 Barbican Ave., 3:00-4:30 p.m.
• Observers from the two major political parties may accompany deputies with prior notice to the clerk
• Contact: Sarah Chibeya, 4747 Camp Phillips Rd., 715-359-6114, [email protected]

Village Board of Trustees

The Village Board of Trustees is holding a public informational meeting about the reconstruction of Weston Avenue. No village business will be conducted; the meeting is for information only.

• Public informational meeting on Weston Avenue reconstruction
• Meeting held at Rothschild Village Hall, 211 Grand Avenue, Rothschild, WI
• Scheduled for Wednesday, March 29, 2023 at 6:00 p.m.

Park and Recreation Committee

The committee will review a presentation regarding a proposed trail on Northwestern Avenue. Other agenda items include discussions on park signage, the Yellowbanks Disc Golf Course proposal, and capital improvement projects.

• Proposed trail on Northwestern Avenue presentation by Dan Higginbotham
• Discussion of Park Signage
• Proposal for Yellowbanks Disc Golf Course
• Discussion of Capital Improvement Projects

The committee recommended awarding a park signage project to Sign Forge and requested cost estimates for wetland delineation at the Yellowbanks Disc Golf Course. Members also discussed proposed trail expansions and the development of master plans for Kennedy and Prohaska Parks.

• Approved November 28, 2022, meeting minutes (5-0)
• Recommended awarding Park Sign replacement project to Sign Forge for $18,840 (5-0)
• Recommended staff obtain cost for wetland delineation for Yellowbanks Disc Golf Course (5-0)

Village Board of Trustees

The Weston Village Board of Trustees will consider approving the 2023 Pay Plan and market compensation adjustments recommended by the Human Resources Committee. The item was previously discussed on March 20, but the spreadsheet displayed incorrect rates; the corrected information is now provided. The board will vote on whether to approve the pay plan for pay grades K and below and the associated compensation changes, effective with the first full payroll of 2023.

• Approval of 2023 Pay Plan for pay grades K and below
• 2023 market compensation adjustments for various positions
• Compensation changes effective first full payroll of 2023
• Positions in grades M and above not approved pending review
• Total proposed compensation increases approximately $42,845.88

The Board of Trustees approved the Pay Plan and 2023 Market Compensation Adjustments as recommended by the Human Resources Committee. The new compensation rates are effective as of the first full payroll of 2023.

• Approved Pay Plan and 2023 Market Compensation Adjustments (3-1)

Finance Committee - Inactive

The Weston Finance Committee will review the draft December 2022 budget status report and discuss policy items including 2023 billable rates and the 2023 assessor contract. The meeting also includes approval of prior minutes and public comments. No final decisions are made; recommendations may be forwarded to the Village Board.

• Draft December 2022 budget status report (all funds) for acknowledgment
• 2023 billable rates discussion
• 2023 assessor contract discussion
• Approval of December 19, 2022 meeting minutes

The Finance Committee recommended that the Board of Trustees approve the 2023 renewal contract for assessor Greg Schmidt. The committee also acknowledged the December budget status report and billing rates for outside entities.

• Approved minutes from December 19, 2022 (4-0)
• Acknowledged draft December budget status report (4-0)
• Acknowledged rates for billing outside entities (4-0)
• Recommended Board of Trustees approve 2023 renewal contract with Greg Schmidt (4-0)

Village Board of Trustees

The Weston Village Board of Trustees will hold its regular meeting on March 20, 2023, covering a wide range of items including public comments, reports from committees and departments, a consent agenda with licenses and purchases, and several ordinances and resolutions. The board will also discuss new business items like a Cintas contract, mobile food vendor ordinance, snow removal, and pay plan adjustments, and will move to closed session to discuss a lease with Octagon Towers and a Lamar Billboard Agreement.

• Ordinance 23-006 amending Chapter 94 on detached accessory structures and temporary shelters
• Ordinance 23-007 rezoning 7007 County Road J from B-3 General Business to LI Limited Industrial
• Resolution 2023-009 for Weston Ave (Ryan to CR-J) special assessments
• Consent agenda includes new liquor licenses for Hutch's Kelly Club LLC and Fuzzy's Taco Shop, and water/sewer utility truck purchase
• Closed session on Octagon Towers lease and Lamar Billboard Agreement

Village Board of Trustees

The Weston Village Board will hold its regular meeting on March 20, 2023, to consider several ordinances, resolutions, and reports. Key items include a rezoning at 7007 County Road J, amendments to accessory structure regulations, and a preliminary resolution for special assessments on Weston Ave. The board will also discuss ARPA funds, a Cintas contract, and other operational matters, and will enter closed session to discuss a lease with Octagon Towers and a Lamar Billboard Agreement.

• Ordinance 23-006: Amend Chapter 94 for detached accessory structures and temporary shelters
• Ordinance 23-007: Rezone 7007 County Road J from B-3 to LI Limited Industrial
• Resolution 2023-009: Preliminary resolution for Weston Ave (Ryan to CR-J) special assessments
• Consent agenda includes new liquor licenses for Hutch's Kelly Club and Fuzzy's Taco Shop
• Closed session to discuss Octagon Towers lease and Lamar Billboard Agreement

The Board approved a $380,000 project for PFAs treatment at Wells 3 and 4 and adopted the 2023-2025 Village Strategic Plan. Other actions included approving a new utility truck, rezoning a parcel on County Road J, and renewing the assessor's contract.

• Approved Wells 3 and 4 Long-Term PFAs Treatment not to exceed $380,000 (6-0)
• Adopted 2023-2025 Village Strategic Plan (6-0)
• Approved purchase of GMC Utility Truck from Menke for $52,586.00 (6-0)
• Approved rezoning 7007 County Road J from B-3 General Business to LI Limited Industrial (6-0)
• Approved renewal contract with Greg Schmidt for 2023 at $9,450 quarterly (6-0)
• Approved one-time bonuses for Finance Director ($1500), Clerk ($2250), Planning and Development Technician ($1000), and Deputy Clerk/Assistant Clerk ($1500) (6-0)
• Approved Public Administration Associates for job description evaluation (5-1)
• Approved participation in July 4 Area Community Fireworks Show (6-0)

Election Notices

The Village of Weston is administering absentee voting at three care facilities on March 15, 2023, for the April 4, 2023, election. Special Voting Deputies will be present at each location to assist qualified electors who are unable or unwilling to vote at the polls. This is a routine election administration notice, not a policy decision.

• Absentee voting at Pride TLC, 7805 Birch St., 12:00-1:00 p.m.
• Absentee voting at Rennes Health & Rehab, 4810 Barbican Ave., 1:30-2:30 p.m.
• Absentee voting at Renaissance Assisted Living, 4602 Barbican Ave., 3:00-4:30 p.m.
• Observers from the two major political parties may accompany deputies
• Contact: Sarah Chibeya, 4747 Camp Phillips Rd., 715-359-6114

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet to review the annual report and discuss a potential investment policy. The meeting also includes an end of month budget review and reports from fire department leadership.

• Presentation of the Annual Report
• Discussion and possible action on Investment Policy
• End of Month Budget review
• Report from Fire Chief
• Report from Deputy Fire Chief

The Board approved a simplified investment policy including NCUA-insured accounts. Members also reviewed an annual report highlighting staffing shortages and discussed a transition to new software for fire inspections.

• Approved February 22, 2023 meeting minutes and February 2023 expenditures/receipts (4-0)
• Approved Investment Policy with addition of /NCUA after FDIC (4-0)

Public Works Committee

The Public Works & Utility Committee will discuss and possibly recommend action on several infrastructure items, including a water/sewer utility truck purchase, long-term PFAS treatment design for Wells 3 and 4, and a preliminary resolution for special assessments on Weston Avenue (Ryan to CR-J). They will also review results of the Schofield Avenue intersection study and discuss maintenance and reconstruction of Schofield Avenue, along with the 2023-2027 Capital Improvement Plan.

• Resolution 2023-009 – Preliminary Resolution for Weston Ave (Ryan to CR-J) Special Assessments
• Water/Sewer Utility Truck Purchase
• Wells 3 and 4 Long-Term PFAS Treatment Design
• Schofield Ave Intersection Study Results (Mesker and Ryan)
• Maintenance and Reconstruction of Schofield Avenue

The Public Works & Utility Committee recommended several infrastructure projects and a vehicle purchase for Village Board approval. Key actions include initiating a long-term PFAS water treatment design and planning for road reconstructions and traffic signals.

• Recommended purchase of GMC Utility Truck from Menke GMC for $52,586 (4-0)
• Recommended contract with AECOM for PFAS and iron/manganese treatment design not to exceed $380,000 (4-0)
• Recommended approval of Resolution #2023-009 for Weston Ave special assessments (4-0)
• Recommended staff design a traffic signal for Mesker/Schofield intersection with EMPD and SAFER input (4-0)
• Recommended Board direct staff to engage design consultant for Jelinek Avenue project (4-0)
• Recommended Board endorse RFPs for Fuller Street and E. Jelinek Avenue projects (4-0)
• Approved February 13, 2023, meeting minutes (4-0)

Plan Commission

The Weston Plan Commission and Joint Extraterritorial Zoning Committee will hold public hearings and make recommendations on several zoning items, including a rezone of 16.58 acres at 7007 County Road J to Limited Industrial, a conditional use permit for a personal storage facility at 6508 Ryan Street, and a Specific Implementation Plan for a Tidal Wave Auto Spa at 6207 Business Highway 51. They will also consider an ordinance amending Chapter 94 regarding detached accessory structures and temporary shelters, and proposed procedural changes to PD and N zoning districts. The meeting includes routine items like approving minutes and staff reports.

• Ordinance 23-006: amend Chapter 94 affecting detached accessory structures (non-residential) and temporary shelters
• Rezone 16.58 acres at 7007 County Road J from B-3 to LI Limited Industrial (Project #20230040)
• Conditional Use Permit for personal storage facility at 6508 Ryan Street (Project #20220392, deferred from 2/13/2023)
• SIP approval for Tidal Wave Auto Spa at 6207 Business Highway 51 (Project #20230021)
• Proposed changes to procedural requirements in PD Planned Development and N Neighborhood Zoning Districts

The Plan Commission recommended a 16.58-acre rezone to Limited Industrial for a proposed distribution facility. The commission also approved a conditional use permit for a personal storage facility and a specific implementation plan for a new car wash.

• Recommended approval of rezoning 16.58 acres at 7007 County Road J from B-3 to LI (7-0)
• Approved Conditional Use Permit and site plan for personal storage facility at 6508 Ryan Street (7-0)
• Approved Specific Implementation Plan for Tidal Wave Auto Spa pending DNR stormwater approval (7-0)
• Recommended approval of Ordinance 23-006 regarding accessory structures and fire training structures (PC 7-0, ETZ 5-0)
• Directed staff to schedule a public hearing on procedural changes for PD and N zoning districts (PC 7-0, ETZ 5-0)
• Approved February 13, 2023, meeting minutes (PC 7-0, ETZ 5-0)

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department and Municipal Court joint finance committees are meeting to approve prior minutes and discuss the upcoming EMMC judge vacancy. Action may be taken on any agenda item.

• Discussion and possible action on upcoming EMMC judge vacancy
• Approval of minutes from October 18, 2022 joint finance committee meeting

The Joint Finance Committee discussed several options for filling a Municipal Court Judge vacancy or altering the court's structure. The committee decided to postpone further action and discussion until after the April 4 election.

• Approved meeting minutes
• Tabled decision on Municipal Court Judge options until after April 4 election

Human Resources Committee - Inactive

The Human Resources Committee will discuss and take action on the proposed 2023 Village Pay Plan, which includes adjustments to base wages for various positions to remain competitive in the local labor market. They will also review a job description for the Utility Clerk and discuss the process for recruiting and hiring the next Village Administrator. The meeting includes a closed session to consider employee compensation adjustments.

• Discussion and action on proposed 2023 Village Pay Plan with wage ranges for positions like Administrator ($113,838.40-$156,124.80) and Public Works Operator ($47,840-$65,624)
• Review of Utility Clerk job description
• Discussion on administrator succession, including recruitment advertisement and process recommendations
• Closed session per Wis. Stat. §19.85(1)(c) to consider employee compensation adjustments for retention and competitiveness

The Human Resources Committee approved a revised job description for the Utility Clerk. Following a closed session, the committee recommended the approval of a Village pay plan and market adjustments, as well as one-time bonuses for four specific staff positions.

• Approved February 6, 2023 meeting minutes (5-0)
• Approved revised Utility Clerk job description (5-0)
• Recommended approval of pay plan and market adjustments for positions excluding Directors, Deputy Directors, and Utility Superintendent
• Recommended one-time bonus for Financial Director: $1500
• Recommended one-time bonus for Clerk: $2250
• Recommended one-time bonus for Planning & Development Technician: $1000
• Recommended one-time bonus for Deputy Clerk/Asst Utility Clerk: $1500

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet to handle routine approvals and discuss several business items. The board will consider an investment policy, review the end-of-year 2022 budget and the end-of-month budget, discuss fire department training facilities, and address an attorney referral. Public comments are also scheduled.

• Discussion and possible action on Investment Policy
• End of Year 2022 Budget review
• Discussion on Fire Department Training Facilities
• Approval of expenditures and receipts for December 2022 and January 2023
• Attorney Referral

The Board approved an investment policy to manage $350,000 from a ladder truck sale for a future ambulance purchase. The Board also approved the end-of-month budget and prior meeting minutes. A proposal to use storage containers for training facilities was discussed and referred back to the Plan Commission.

• Approved Investment Policy with changes to authority and fiscal agent oversight (5-0)
• Approved prior meeting minutes from December 13, 2022, and expenditures/receipts for Dec 2022 and Jan 2023 (5-0)
• Approved End of Month Budget (5-0)

Election Notices

The Village of Weston Board of Absentee Ballot Canvassers will meet at 11:00 a.m. on Tuesday, February 21, 2023, at the Weston Municipal Center to process absentee ballots submitted by village residents. The meeting is open to the public. This is a procedural election notice with no other agenda items.

• Central count of absentee ballots at Weston Municipal Center, 4747 Camp Phillips Road

Village Board of Trustees

The Weston Village Board will hold a public hearing and vote on amendments to the Subdivision Ordinance regarding street dimensional standards and sidewalk/multiuse path widths. The board will also consider three ordinances, including adopting the 2023 Official Zoning Map and rezoning properties at 6207 Business Highway 51 and two other sites to Planned Development. Several other items are on the agenda, including a change order with Miron Construction, an agreement with REI for asbestos evaluation, and a closed session to discuss a development agreement with ABC Weston, LLC.

• Public hearing and vote on Ordinance 23-002 amending street dimensional standards and sidewalk/multiuse path requirements
• Ordinance 23-003 adopting the 2023 Official Zoning Map and Official Extraterritorial Zoning Map
• Ordinance 23-004 rezoning 6207 Business Highway 51 from B-2 Highway Business to PD Planned Development
• Ordinance 23-005 rezoning two sites to PD Planned Development with specific implementation plans
• Change order with Miron Construction for Utility Lab and agreement with REI for asbestos evaluation at 5500 Schofield Avenue

The Board approved several zoning ordinances, including a new official zoning map and specific parcel rezonings. It also authorized a $150,000 development agreement with ABC Weston, LLC and approved various infrastructure change orders. A request to dismiss a judgment lien was denied.

• Approved Ordinance No. 23-002 amending street and sidewalk standards (7-0)
• Approved Ordinance No. 23-003 adopting 2023 Official Zoning and Extraterritorial Zoning Maps (7-0)
• Approved Ordinance No. 23-004 rezoning 6207 Business Highway 51 to Planned Development District (7-0)
• Approved Ordinance No. 23-005 rezoning two sites to Planned Development Zoning District (7-0)
• Approved $150,000 Development Agreement with ABC Weston, LLC (7-0)
• Approved $34,531.16 change order with Miron Construction for Utility Lab (7-0)
• Denied Wells 7 and 8 Change Order #4 (0-7)
• Denied dismissal of judgment lien in Case No. 15-CV-434 (7-0)

Village Board of Trustees

The Weston Village Board will hold a public hearing and vote on Ordinance 23-002, which amends street dimensional standards and sidewalk/multiuse path requirements in the Subdivision Ordinance. The board will also consider adopting the 2023 Official Zoning Map, rezoning 6207 Business Highway 51 to PD Planned Development, and rezoning two other sites to PD. Other business includes ARPA fund updates, a change order with Miron Construction, and an intergovernmental agreement with Schofield for Ross Avenue reconstruction.

• Public hearing and vote on Ordinance 23-002 amending Subdivision Regulations (street standards, sidewalks)
• Ordinance 23-003 adopting 2023 Official Zoning Map and Extraterritorial Zoning Map
• Ordinance 23-004 rezoning 6207 Business Highway 51 from B-2 to PD Planned Development
• Ordinance 23-005 rezoning two sites to PD with specific implementation plans
• Change order with Miron Construction for Utility Lab; agreement with REI for asbestos evaluation at 5500 Schofield Avenue

Election Notices

The Village of Weston is administering absentee voting at three care facilities on February 15, 2023, for the February 21, 2023, election. Special voting deputies will visit Pride TLC, Rennes Health & Rehab, and Renaissance Assisted Living. Qualified electors who are unable or unwilling to vote at polling places may request absentee ballots. The notice is procedural and does not include any policy decisions or other agenda items.

• Absentee voting at Pride TLC, 7805 Birch St., 12:00–1:00 p.m.
• Absentee voting at Rennes Health & Rehab, 4810 Barbican Ave., 1:30–2:30 p.m.
• Absentee voting at Renaissance Assisted Living, 4602 Barbican Ave., 3:00–4:30 p.m.
• Observers from the two top political parties may accompany deputies; names must be submitted to the clerk in advance
• Contact: Sarah Chibeya, 4747 Camp Phillips Road, 715-359-6114, [email protected]

Everest Metro Police Commission

The Everest Metro Police Commission is meeting to handle personnel matters, including reviewing a sergeant promotional process and interviewing police officer candidates. The commission will convene in closed session for these discussions and then reconvene in open session to take action on the items. The agenda also includes approval of minutes from the previous meeting.

• Closed session to review sergeant promotional process and promote top candidate
• Closed session to interview police officer candidates
• Reconvene in open session to take action on closed session items
• Approval of minutes from 10-21-2022 meeting

The Commission promoted Tanner Uhlig to sergeant effective February 20, 2023. Conditional employment offers for police officers were extended to Haley Lewandowski and Steven Denovi III pending background and medical screenings.

• Approved minutes from December 21, 2022 meeting
• Promoted Tanner Uhlig to sergeant (effective Feb 20, 2023)
• Extended conditional offer to Haley Lewandowski for police officer
• Extended conditional offer to Steven Denovi III for police officer

Plan Commission

The Weston Plan Commission and Joint Extraterritorial Zoning Committee will hold public hearings and make recommendations on several zoning map amendments, including a rezone request for 6207 Business Highway 51 and corrections to the official zoning map. They will also discuss a conditional use permit for a storage facility, site plan approval, and possible zoning code changes.

• Rezone 6207 Business Highway 51 from B-2 Highway Business to PD Planned Development with General Development Plan
• Zoning map amendments for properties on Schofield Avenue and Barbican Avenue to correct overlay district changes
• Conditional Use Permit for personal storage facility at 6508 Ryan Street (deferred, extension requested)
• Site Plan Approval for Greenheck Turner Community Center, 6400 Alderson Street
• Resolution recommending ordinance amendments to street dimensional standards and sidewalk/multiuse path requirements

The Plan Commission recommended several zoning changes and project approvals to the Board of Trustees, including a new car wash and the Greenheck Turner Community Center. The commission also approved a request to defer a storage facility project and directed staff to schedule a public hearing on fabric buildings.

• Recommended approval of 2023 Official Zoning and Extraterritorial Zoning Maps (PC 7-0, ETZ 5-0)
• Recommended approval of rezone and General Development Plan for Tidal Wave Car Wash at 6207 Business Highway 51 (7-0)
• Recommended approval of zoning map amendments for properties on Schofield Avenue and Barbican Avenue (7-0)
• Approved request to defer action on Ryan Street Rentals storage facility until March 20, 2023 (7-0)
• Approved Greenheck Turner Community Center site plan with parking and landscaping waivers (7-0)
• Recommended approval of Resolution #2023-PC-001 regarding street and sidewalk standards (6-1)
• Directed staff to schedule public hearing for fabric building ordinance amendment for March 13, 2023 (PC 6-1, ETZ 5-0)
• Acknowledged January 2023 staff-approved survey maps, site plans, and building permits (7-0)

Public Works Committee

The Public Works & Utility Committee will discuss and potentially recommend action on several infrastructure items, including water meter pit bids, an incentive date revision for Wells 7 and 8, a design amendment for Weston Ave, and detours and cost shares for Business 51 reconstruction. They will also review an intergovernmental agreement with the City of Schofield for Ross Ave reconstruction and discuss future water and sewer capital projects.

• Water Meter Pit Bids
• Wells 7 and 8 Incentive Date Revision
• Weston Ave (X-J) Design Amendment
• Business 51 Reconstruction detours, cost shares and Draft Municipal Maintenance Agreement
• Intergovernmental Agreement with City of Schofield for Ross Ave reconstruction (Metro Dr to Alderson St)

The Public Works & Utility Committee recommended the Village Board approve a water lab change order, a road agreement with the City of Schofield, and various Business 51 reconstruction details. The committee also recommended extending incentive dates for Wells 7 and 8 and approving additional surveying costs for Weston Avenue.

• Approved December 12, 2022 meeting minutes (3-0)
• Recommended Village Board approve 17-week incentive date extension for Wells 7 and 8 to August 28, 2023 (3-0)
• Recommended Village Board approve $18,000 in additional surveying for Weston Avenue, bringing total cost to $89,500 (3-0)
• Recommended Village Board approve WisDOT detours on Ross and Schofield Avenues (3-0)
• Recommended Village Board deny WisDOT request to upsize storm sewer from STH-29 to Post Avenue (3-0)
• Recommended Village Board approve 2023 SMMA Agreement with WisDOT (3-0)
• Recommended Village Board approve $34,531.16 Water Lab Change Order to be paid by Water Utility (3-0)
• Recommended Village Board approve agreement with City of Schofield for Ross Avenue reconstruction (3-0)

Election Notices

The Village of Weston will administer absentee voting at three care facilities on February 8, 2023, for the February 21, 2023 election. Special Voting Deputies will be present at each location during specified times. Qualified electors who are unable or unwilling to vote at the polls may request an absentee ballot. This is an administrative notice, not a policy decision.

• Absentee voting at Pride TLC, 7805 Birch St., 12:00-1:00 p.m.
• Absentee voting at Rennes Health & Rehab, 4810 Barbican Ave., 1:30-2:30 p.m.
• Absentee voting at Renaissance Assisted Living, 4602 Barbican Ave., 3:00-4:30 p.m.
• Observers from the two major political parties may accompany deputies.
• Contact: Sarah Chibeya, 4747 Camp Phillips Rd., 715-359-6114

Village Board of Trustees

The Weston Village Board will consider awarding the sale of $12,875,000 in general obligation bonds to fund street, water, and sewer projects and to refinance existing debt. They will also appoint a building committee for Public Safety Building improvements and receive an update on the Municipal Center completion. The board will then move into closed session to discuss the municipal building contract and a certificate of substantial completion.

• Resolution 2023-008 awarding $12,875,000 General Obligation Corporate Purpose Bonds, Series 2023A
• Appointment of Building Committee for Improvements to the Public Safety Building
• Update on Status of Municipal Center Completion
• Closed session per Wis. Stat. § 19.85(1)(e) on Municipal Building contract status and Certificate of Substantial Completion

The Board of Trustees approved the sale of general obligation corporate purpose bonds and established a committee for public safety building improvements. The Board also acknowledged the substantial completion of the Municipal Center.

• Approved Resolution 2023-008 for the sale of $12,875,000 General Obligation Corporate Purpose Bonds, Series 2023A (6-0)
• Approved creation of the Public Safety Building Committee for project oversight and recommendations (6-0)
• Acknowledged certificate of substantial completion of January 4, 2023, for the Municipal Center (6-0)

Human Resources Committee - Inactive

The Weston Human Resources Committee and Board of Trustees will meet jointly to consider approving the proposed 2023 Village Pay Plan, which includes market-based wage adjustments and a reclassification of the Technology Director position. They will also discuss and possibly act on recommendations for recruiting and hiring the next Village Administrator, and hold closed sessions to discuss employee compensation adjustments, a utility clerk matter, and legal strategy. The agenda includes several routine items such as approving prior meeting minutes and receiving public comments.

• Approval of proposed 2023 Village Pay Plan with market adjustments
• Reclassification of Technology Director position to Grade O (pay range $39.02-$44.60/hr)
• Discussion and possible action on administrator succession recruitment process
• Closed session per §19.85(1)(c) for employee compensation adjustments
• Closed session per §19.85(1)(f) regarding utility clerk

The Joint Human Resources Committee and Board of Trustees approved the December 13, 2022 meeting minutes. The body voted to remand the Village Pay Plan to the March 6, 2023 meeting. No action was taken on items discussed in closed session.

• Approved meeting minutes from December 13, 2022 (8-0)
• Remanded Village Pay Plan to March 6, 2023 meeting (8-0)
• Entered closed session at 5:45 p.m. to discuss employee compensation and legal strategy
• No action taken on closed session items

Everest Metro Police Commission

The Everest Metro Police Commission is meeting to consider personnel matters, specifically interviewing police officer candidates. The commission will convene in closed session for the interviews and then reconvene in open session to take action on the closed session item. The agenda also includes approval of minutes from the previous meeting and a chief's report.

• Closed session under Wis. Stat. 19.85(1)(c) to interview police officer candidates
• Reconvene in open session to take action on closed session item
• Approval of minutes from 12-21-2022 meeting
• Chief's report

Everest Metro Police Commission

The Everest Metro Police Commission is meeting to approve prior minutes and then convene into closed session to interview police officer candidates. After the closed session, they will reconvene in open session to take action on the closed session item. The agenda is otherwise procedural, with a chief's report and setting the next meeting date.

• Approval of minutes from 12-21-2022 meeting
• Closed session under Wis. Stat. 19.85(1)(c) for personnel matters: interviewing police officer candidates
• Reconvene into open session to take action on closed session item

Village Board of Trustees

The Weston Village Board will hold a regular meeting on January 16, 2023, to consider a rezoning ordinance, fee schedule amendment, and several contracts and agreements. They will also discuss ARPA funds, municipal center completion, and other administrative items. The agenda includes multiple closed session items for property negotiations and personnel matters.

• Ordinance No. 23-001: Rezone 2900 Schofield Avenue from B-2 Highway Business to PD Planned Development District
• Resolution 2023-006: Amend Village Fee Schedule
• Request from DC Everest to waive review and building permit fees for Greenheck Turner Community Center
• Contract for inspection services with City of Wausau
• State Municipal Agreement for Ross Avenue reconstruction grant (Metro Dr. to Alderson St.)

The Board approved the rezoning of 2900 Schofield Avenue from Highway Business to Planned Development District. Other key actions included amending the village fee schedule, approving a street reconstruction grant for Ross Avenue, and directing the creation of a Deputy Administrator position.

• Approved rezoning of 2900 Schofield Avenue to Planned Development District (7-0)
• Approved Resolution 2023-006 to amend Village Fee Schedule (6-1)
• Approved request from DC Everest to waive review and building permit fees (4-3)
• Approved contract for inspection services with City of Wausau (7-0)
• Designated Jayson Roman Maguire as Building Inspector/Building Manager (6-1)
• Disallowed sewer lateral repair claim for 4408 Kellyland Street (6-0, 1 abstain)
• Approved WisDOT street reconstruction grant for Ross Avenue (7-0)
• Directed Human Resources Committee to create a Deputy Administrator position (7-0)

Tourism Commission

The Weston Tourism Commission will meet to acknowledge the December budget status report and CVB reports, and to consider several room tax grant applications, including a $5,000 request from DCE Little League Baseball. The agenda also includes public comments and future meeting topics.

• DCE Little League Baseball grant request of $5,000 for summer tournaments
• December Budget Status Report showing $397,845 in room tax revenue collected
• CVB Room Tax Report with hold account balance of $122,907.14
• Applications from DC Everest Youth Baseball, GiGi's Playhouse, Greenheck Turner Community Center, Knights of Columbus, Taste N Glow Balloon Festival, and WI High School Bowling Tournament
• Next regular meeting scheduled for April 17, 2023

The Tourism Commission approved several funding applications for community events and organizations. The commission also acknowledged the December budget status report and the CVB report. A decision on the Greenheck Turner Community Center application was deferred.

• Approved $10,000 for Taste N Glow Balloon application (5-0)
• Approved $5,000 for DC Everest Youth Baseball application (5-0)
• Approved $3,000 for WI High School Bowling Tournament application (5-0)
• Approved $2,000 for Knights of Columbus Council 1069 application (5-0)
• Approved $2,000 for GiGi's Playhouse application (5-0)
• Acknowledged December budget status report (5-0)
• Acknowledged CVB Report (5-0)
• Deferred decision on Greenheck Turner Community Center application

Village Board of Trustees

The Weston Village Board will hold a regular meeting with public comments, reports from committees and departments, and a consent agenda. Key actions include a rezoning ordinance, a fee schedule amendment, and updates on ARPA funds and the municipal center. The board will also discuss several contracts and appointments, and move to closed session for property negotiations and personnel matters.

• Ordinance 23-001: Rezone 2900 Schofield Avenue from B-2 Highway Business to PD Planned Development District
• Resolution 2023-006: Amend Village Fee Schedule
• Request to waive review and building permit fees for DC Everest's new Greenheck Turner Community Center
• Contract for inspection services with City of Wausau
• State Municipal Agreement for Ross Avenue reconstruction grant (Metro Dr. to Alderson St.)

Village Board of Trustees

This is a notice of a possible quorum, not a regular board meeting. The Village Board of Trustees may have members present at an employee all-staff meeting, but no village business will be conducted. The agenda contains only this procedural notice.

• Possible quorum at Employee All-Staff Meeting
• Location: 4747 Camp Phillips Road, Weston
• Date: Friday, January 13, 2023, 12:00 p.m. to 1:00 p.m.

Plan Commission

The Weston Plan Commission will hold a public hearing on a request by Intercity State Bank to rezone 2900 Schofield Avenue from B-2 Highway Business to Planned Development. The commission will also discuss the vacation or alteration of Dominika Street right-of-way south of Mary Lane, and consider possible zoning code changes to allow fabric buildings for bulk storage. Staff will report on December 2022 permits and site plans.

• Public hearing: Rezone 2900 Schofield Avenue from B-2 to PD (PIN 192-2808-173-0162)
• Discussion: Vacation or alteration of Dominika St ROW south of Mary Lane
• Discussion: Zoning code modifications for fabric buildings for bulk storage
• Report: December 2022 building permits and staff-approved site plans
• Update: TID 2 activity and status of 5500 Schofield Avenue site

The Plan Commission recommended approval of a rezone and General Development Plan for Intercity State Bank to allow a new facility and future multi-family housing. The commission also decided to defer action on the vacation of the Dominika Street right-of-way.

• Recommended approval of rezone from B-2 to PD and General Development Plan for 2900 Schofield Avenue (7-0)
• Approved minutes from December 12, 2022, Regular and Joint meetings (7-0)
• Recommended deferring action on full or partial vacation of Dominika Street right-of-way (6-1)
• Acknowledged December 2022 staff reports on survey maps, site plans, and building permits (7-0)

Village Board of Trustees

The Weston Village Board will consider five resolutions authorizing general obligation bonds totaling $12,875,000 for street, water, and sewer projects, plus refunding existing debt. They will also discuss the Kennedy Park surveillance project, with a staff recommendation to approve up to $47,000 using ARPA funds, and consider rescinding a prior resolution regarding Dominika Street discontinuance.

• Resolution 2023-001: $1,385,000 for street improvements
• Resolution 2023-002: $285,000 for water system projects
• Resolution 2023-003: $530,000 for sewerage projects
• Resolution 2023-004: $10,675,000 refunding bonds
• Resolution 2023-005: Sale of $12,875,000 GO Corporate Purpose Bonds, Series 2023A

The Board of Trustees approved five resolutions authorizing general obligation bonds for street, water, and sewerage projects, as well as refunding and corporate purpose bonds. The Board also approved a surveillance project for Kennedy Park and rescinded a resolution regarding Dominika St.

• Approved Resolution 2023-001 for $1,385,000 in street improvement bonds (7-0)
• Approved Resolution 2023-002 for $285,000 in water system project bonds (7-0)
• Approved Resolution 2023-003 for $530,000 in sewerage project bonds (7-0)
• Approved Resolution 2023-004 for $10,675,000 in refunding bonds (7-0)
• Approved Resolution 2023-005 for sale of up to $12,875,000 in corporate purpose bonds (7-0)
• Approved Kennedy Park surveillance agreement with Camera Corner Connecting Point not to exceed $47,000 using ARPA funds (7-0)
• Rescinded un-numbered resolution 2022-0XX for discontinuance of Dominika St (7-0)

Village Board of Trustees

The Weston Village Board is holding a special meeting to consider five resolutions authorizing general obligation bonds totaling $12.875 million for street, water, and sewer projects, plus refunding bonds. They will also discuss the Kennedy Park surveillance project and a possible rescission of a prior resolution regarding Dominika Street. Public comments are invited.

• Resolution 2023-001: $1,385,000 for street improvements
• Resolution 2023-002: $285,000 for water system projects
• Resolution 2023-003: $530,000 for sewerage projects
• Resolution 2023-004: $10,675,000 refunding bonds
• Resolution 2023-005: Sale of up to $12,875,000 corporate purpose bonds

Village Board of Trustees

The Village Board of Trustees, Public Works Committee, and Plan Commission are holding a public involvement meeting for the Weston Avenue Reconstruction Project. No formal action will be taken by these bodies at this meeting.

• Public involvement meeting for Weston Avenue Reconstruction Project
• Possible quorum of Board of Trustees, Public Works Committee & Plan Commission
• Meeting at Weston Municipal Center, 4747 Camp Phillips Road