Weston public meetings in 2024

Mountain Bay Metropolitan Police Commission

The Mountain Bay Metropolitan Police Commission will meet to discuss building and space needs. The commission will also enter closed sessions to conduct interviews for police officer candidates and discuss personnel matters related to dismissal, demotion, licensing, or discipline.

• Interviews for Police Officer candidates
• Discussion of building and/or space needs
• Personnel discussion regarding dismissal, demotion, licensing, or discipline

The Mountain Bay Metropolitan Police Commission met on December 27, 2024, and approved the previous meeting's minutes. The commission held two closed sessions, one to interview police officer candidates and another regarding employee discipline, and unanimously authorized the chief of police to move forward with items discussed in the first closed session. No action was taken after the second closed session. The next meeting date was not set.

• Approved December 4, 2024 meeting minutes (6-0)
• Adjourned to closed session for police officer candidate interviews (6-0)
• Reconvened to open session (6-0)
• Authorized chief of police to move forward with closed-session items (6-0)
• Adjourned to closed session for employee discipline discussion (6-0)
• Reconvened to open session, no action taken (6-0)
• Adjourned meeting (6-0)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will consider board and commission member pay, discuss building plans and budget for a new police station (estimated at $7.5M), and go into closed session to evaluate the chief of police. Public comment is open at the start of the meeting.

• Discussion and possible action regarding board and commission members pay
• Discussion and possible action regarding building plans and building budget (construction estimate ~$7.5M)
• Consideration of motion to adjourn to closed session to discuss chief of police performance evaluation
• Public comment period (3 minutes per person, no Board dialogue)
• Set date, time, and agenda for next meeting

The Mountain Bay Metropolitan Police Oversight Board approved a compensation policy where board members receive $0 per meeting and commission members receive $60 per meeting attended, effective 2025. The board also voted to continue working on building plans and budget, exploring additional funding sources. The chief of police's performance evaluation was approved in closed session.

• Approved board members receive $0.00 and commission members receive $60.00 per meeting (5-0)
• Approved motion to continue working on building plans and budget, exploring state, local, and federal funding (4-0)
• Approved chief of police performance evaluation as discussed in closed session (4-0)

Finance & Human Resources Committee

The Finance & Human Resource Committee will discuss and potentially act on 2024 budget amendments, changes to employee personnel policies regarding exit interviews and separations, and acknowledge routine financial reports for November. No dollar amounts are specified in the agenda.

• Approval of November 18, 2024 meeting minutes
• Acknowledge November Budget Status Report
• Acknowledge TIF 1 and TIF 2 Detail Reports for November
• Discussion/action on exit interview procedure addition to Employee Personnel Policies Handbook
• Discussion/action on modifications to Employee Separations and Retirements policy

The Finance & HR Committee recommended the Village Board approve the 2024 Budget Amendments, which transfer surplus funds over $105,000 to Capital Projects for the SAFER District. It also recommended adoption of Policy 14.08 Exit Interview Procedures with a wording change from 'April' to 'Annually'. Action on amendments to Chapter 14 of the Employee Personnel Policies and Procedures Handbook was deferred to next month. All votes were unanimous.

• Recommended 2024 Budget Amendments to Village Board (6-0)
• Recommended Policy 14.08 Exit Interview Procedures with annual wording change (6-0)
• Deferred Chapter 14 personnel handbook amendments to next month (6-0)
• Approved minutes from November 18, 2024 meeting (5-0)

Village Board of Trustees

The Board of Trustees will conduct a public hearing and consider amendments to Volumes 1 and 2 of the Village's Comprehensive Plan. The meeting also includes votes on several zoning and municipal code ordinances and the approval of various business licenses.

• Ordinance No. 24-024: Amendments to Comprehensive Plan Volumes 1 and 2
• Ordinance No. 24-021: Rezoning 7.422 acres at 5500 Schofield Ave and 5601 Sternberg Ave from Institutional to General Business
• Resolution 2024-025: Road Right-Of-Way Dedication for Ryan Street Trailhead (Project 20240406)
• Liquor, tobacco, and weights and measures licenses for Reliance Fuel LLC (Store #59 and #60)
• Ordinance No. 24-022: Changes to residential driveway standards

The Weston Village Board approved amendments to the Comprehensive Plan (Ordinance 24-024) and several other ordinances, including rezoning 7.422 acres at 5500 Schofield Avenue and 5601 Sternberg Avenue to B-3 General Business, amending driveway standards, food truck licensing, and license restrictions. The board also approved the 2025 Tourism Entity Agreement with the Wausau CVB, a 3% raise and $6,400 bonus for the Village Administrator, and various other actions. A motion to remove stop signs at Von Kanel/East Jelinek failed.

• Approved Comprehensive Plan amendments (Ordinance 24-024) (5-2)
• Approved rezoning of 7.422 acres at 5500 Schofield Ave and 5601 Sternberg Ave to B-3 (7-0)
• Approved Ordinance 24-022 amending driveway standards (7-0)
• Approved Ordinance 24-023 amending food truck licensing (7-0)
• Approved Ordinance 24-025 amending license restrictions (7-0)
• Approved 2025 Tourism Entity Agreement with Wausau CVB (5-2)
• Approved 3% raise and $6,400 bonus for Village Administrator (6-0)
• Denied removal of stop signs at Von Kanel/East Jelinek (1-5)

Tourism Commission

The Tourism Commission will consider and may vote on multiple grant requests for 2025 events, including the Wisconsin Valley Fair, Wings of Wausau, July 4th Fireworks, Battle of Bull Falls, and Mission of Mercy. They will also discuss and possibly act on an updated Tourism Entity Agreement with the Wausau CVB for 2025. Additionally, they will receive reports on the budget and post-event reports from past events.

• Discussion and action on updated 2025 Tourism Entity Agreement with Wausau CVB
• Grant request for 2025 Wisconsin Valley Fair
• Grant request for 2025 Wings of Wausau Events
• Grant request for July 4th Firework
• Grant request for 2025 Battle of Bull Falls

The Weston Tourism Commission approved multiple grant requests totaling $31,815, including $5,000 for the Wisconsin Valley Fair, $10,000 for Wings Over Wausau, $5,000 for July 4th Fireworks, $2,500 for Battle of Bull Falls, and $9,315 for Mission of Mercy. It also recommended approval of the 2025 Tourism Entity Agreement with the Wausau CVB at a 40% funding level (37.5% marketing, 2.5% administration), with one dissenting vote. Post-event reports for three events were accepted, and the previous meeting minutes were approved.

• Approved $5,000 grant for Wisconsin Valley Fair (4-0)
• Approved $10,000 grant for Wings Over Wausau (4-0)
• Approved $5,000 grant for July 4th Fireworks (4-0)
• Approved $2,500 grant for Battle of Bull Falls (4-0)
• Approved $9,315 grant for Mission of Mercy (4-0)
• Recommended approval of Tourism Entity Agreement with CVB at 40% (3-1)
• Accepted post-event reports for Midwest Bowl Fest, Hope in the Park, Art in the Park (4-0)
• Approved minutes from October 21, 2024 (4-0)

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will consider several business items, including a budget amendment to replace $75,000 in asset sale proceeds with approved budget surplus and a potential transfer of surplus over $75,000 to capital. They will also discuss a fire services billing contract, an EMS contract for the Force Fields Music Festival, and the cancellation of Tempus cardiac monitors in favor of purchasing Zoll monitors and automated compression devices. Consent items include approval of prior meeting minutes and November expenditures.

• Amend 2025 budget: replace $75,000 asset-sale proceeds with 2024 approved surplus
• Transfer 2024 budget surplus exceeding $75,000 to capital funds
• Cancel Tempus cardiac monitors; purchase Zoll cardiac monitors and compression devices
• Discuss and possibly act on Fire Services Billing Contract
• Discuss and possibly act on EMS Contract for Force Fields Music Festival

Plan Commission

The Plan Commission and Joint ETZ Committee will hold public hearings on several items, including a rezone of 7.422 acres at 5500 Schofield Avenue and 5601 Sternberg Avenue from Institutional to General Business, an amendment to a conditional use permit at 4305 Transport Way, and an amendment to the Village Comprehensive Plan. The commission will also discuss a work order for comprehensive plan conditions and a certified survey map for Ryan Street Trailhead. A separate public hearing and recommendation will address an ordinance amending residential driveway standards in the Village and extraterritorial zone.

• Rezone of 7.422 acres at 5500 Schofield Avenue and 5601 Sternberg Avenue from INT to B-3 (Project #20240389)
• Amendment to Conditional Use Permit at 4305 Transport Way to reduce construction footprint (Project #20240392)
• Public hearing on amendment to Village of Weston Comprehensive Plan (Resolution 2024-PC-001)
• Ordinance amending Chapters 71 and 94 on residential driveway standards in Village and ETZ area
• Discussion and action on Work Order #20 for Comprehensive Plan conditions and community survey

The Plan Commission recommended approval of amendments to residential driveway standards for the Village and Town of Weston, and approved a rezone of 5500 Schofield Avenue and 5601 Sternberg Avenue from INT to B-3. They also approved a conditional use permit amendment for 4305 Transport Way, a comprehensive plan update resolution, and a work order for the plan update.

• Recommended approval of driveway standards amendments for Village (5-0) and ETZ (5-0)
• Approved rezone of 5500 Schofield Ave and 5601 Sternberg Ave to B-3 (5-0)
• Approved CUP amendment for 4305 Transport Way (6-0)
• Approved Resolution 2024-PC-001 for comprehensive plan update (4-0)
• Approved Work Order #20 for comprehensive plan update (4-0)
• Recommended CSM for Ryan Street Trailhead road dedication (4-0)
• Acknowledged staff reports and permits (4-0)

Mountain Bay Metropolitan Police Commission

The Mountain Bay Metropolitan Police Commission will review day-to-day operations and personnel. The body will enter a closed session to conduct interviews for a police officer position.

• Interviews for Police Officer candidates
• Quarterly report review
• Discussion of current employees
• Review of building and space needs

Community, Life and Public Safety (CLPS) Committee

The Community Life and Public Safety Committee will meet to discuss updates to the zoning code and fire prevention ordinances. The body will also review proposed amendments regarding business regulations and commercial building inspections.

• Proposed amendments to Chapter 18 Businesses
• Proposed amendments to Chapter 34 Fire Prevention and Protection
• Discussion on zoning code noise standards and temporary land use for outdoor assemblies or special events
• Updates on the Commercial Building Inspections Program
• Code Enforcement update report

Park and Recreation Committee

The Parks and Recreation Committee will consider action on allowing Wausau Events programs at Kennedy Park in 2025, discuss the Yellowbanks Disc Golf Course, propose a village park/facility naming policy, and address Aquatic Center repairs. They will also view a recreation software demonstration and approve minutes from the October 2024 meeting.

• Discussion/action on Kennedy Park hosting two Wausau Events programs in 2025
• Discussion/action on Yellowbanks Disc Golf Course
• Discussion/action on Village Owned Park/Facility Naming Policy
• Discussion/action on Aquatic Center Repairs
• Recreation Software Demonstration

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will meet to discuss the design and civil engineering services for a police department building. The board will also consider hiring a part-time clerical assistant and adjusting wages for crossing guard personnel.

• Civil engineering services for building
• Police Department building design
• Hiring of a part-time clerical assistant
• Wages for crossing guard personnel
• Spectrum Insurance and state training reimbursements

Finance & Human Resources Committee

The Finance & Human Resource Committee will review the October budget status report, TIF reports, and legal detail. They will receive presentations on the 2023 audit and the 2025 budget overview. New business includes discussions on incorporating committees into annual evaluations for department directors and on exit interview practices, plus proposed 2024 budget amendments.

• Overview of the 2023 Audit
• 2025 Budget Overview
• Discuss and/or action on incorporating committees/commissions into annual evaluation process for Department Directors
• Discuss and/or action on exit interview practice
• 2024 Budget Amendments

Village Board of Trustees

The Board of Trustees will hold a public hearing and take action on the 2025 Operating Budget and other fund budgets. The meeting also includes discussions on zoning, site plan amendments, and infrastructure projects.

• Resolution 2024-023: 2025 Operating Budget with a general purpose tax levy of $5,601,966
• Resolution 2024-024: 2025 budgets for Debt Service, Special Revenue, Capital Projects, and Proprietary Funds totaling $58,330,780
• Ordinance 24-020: Rezoning ±8.25 acres east of 163401 Taliesin Way from RR-5 to RR-2
• Resolution 2024-022: Amendment to the Village Fee Schedule
• Discussion of site plan and TIF agreement amendments for ABC Weston, LLC (3200/3202 Schofield Avenue) and Lokre Development (2302 Schofield Avenue)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will discuss and possibly vote on three resolutions regarding inclusion under group life insurance, deferred compensation, and income continuation insurance. The meeting is primarily administrative, covering standard personnel benefits.

• Resolution for inclusion under group life insurance
• Resolution for inclusion under the State of Wisconsin Deferred Compensation Program
• Resolution for inclusion under the Income Continuation Insurance Plan

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board of Directors will meet to discuss equipment acquisitions and financial reviews. The board may take action on an ambulance remount proposal and the purchase of a cardiac monitor.

• Ambulance Remount Proposal
• Cardiac Monitor Purchase
• Review of recent ISO Survey
• End of Month Budget review
• Attorney Referral

Public Works Committee

The Public Works & Utility Committee will review the 2024 year in review and the 2025 budget. The body is also considering the purchase of a replacement grader and the sale of surplus equipment.

• Purchase of replacement grader
• Sale of surplus equipment
• 2025 Budget and Future Projects presentation
• Public Information Meeting for Ross Ave (Nov 14)
• Public Information Meeting for Fuller St (Nov 20)

Plan Commission

The Plan Commission and Extraterritorial Zoning Committee will hold public hearings on a rezone of 8.25 acres near Taliesin Way and a conditional use permit for a light industrial use with an outdoor salt bunker at 5906 Hilgemann Street. They will also discuss revised landscaping plans and architectural approval for ABC Weston on Schofield Avenue, and a timeline amendment for a storage facility at 6508 Ryan Street. Additionally, the commission will set a December 9 public hearing date for proposed comprehensive plan amendments.

• Rezone of 8.25 acres near 163401 Taliesin Way from RR-5 to RR-2 (ETZ Project #20240354)
• Conditional use permit for outdoor salt bunker in Wellhead Protection Zone A at 5906 Hilgemann Street (Project #20240353)
• Discussion on revised landscaping plan for ABC Weston, LLC at 3200 Schofield Avenue (Project #20230085)
• Amendment to project phasing timeline for personal storage facility at 6508 Ryan Street (Project #20220392)
• Setting date for comprehensive plan amendment public hearing on December 9, 2024

Election Notices

This is a procedural notice for the central count of absentee ballots. The Village of Weston Board of Absentee Ballot Canvassers will convene at 7:00 a.m. on November 5, 2024, at the Weston Municipal Center to process absentee ballots submitted by residents. The meeting is open to the public.

• Central count of absentee ballots by the Board of Absentee Ballot Canvassers at 7:00 a.m. on November 5, 2024

Election Notices

This notice announces that the Village of Weston will administer absentee voting for residents of Pride TLC at 7805 Birch St. on October 30, 2024, from 9-11 am, for the November 5, 2024 election. Qualified electors who cannot appear at the polls may request an absentee ballot. Observers from the two major parties may accompany deputies, and family members may be present.

• Absentee voting at Pride TLC, 7805 Birch St., Weston
• October 30, 2024, 9-11 am
• For the November 5, 2024 election
• Contact: Sarah Chibeya, 715-359-6114, [email protected]

Election Notices

The Village of Weston will administer absentee voting for the November 5, 2024, Election. Special Voting Deputies will be present at Renaissance Assisted Living on October 29, 2024.

• Absentee voting at 4602 Barbican Ave. from 9 a.m. to 11 a.m. on October 29, 2024

Election Notices

The Village of Weston is administering absentee voting at Rennes Health & Rehab (4810 Barbican Ave.) on October 29, 2024, from 1:00 p.m. to 2:30 p.m. for the November 5, 2024 election. Qualified electors who are residents or unable to vote at polling places may request absentee ballots. Observers from the two major political parties may accompany deputies, and family members may be present during voting.

• Special Voting Deputies appointed by Village of Weston will administer absentee voting at Rennes Health & Rehab
• Absentee voting hours: 1:00 p.m. to 2:30 p.m. on October 29, 2024
• Only observers from the two recognized political parties with highest vote totals may accompany deputies
• Family members of residents may be present at the time of voting
• Contact clerk Sarah Chibeya at 715-359-6114 or [email protected] for questions

Community, Life and Public Safety (CLPS) Committee

The Community Life and Public Safety Committee will discuss and potentially take action on proposed amendments to Chapter 10 (Animals) that would add dangerous animal registration fees of $75 (or $37.50 after July 1). They will also consider amendments to Chapter 18 (Businesses) and a procedure for addressing residential speeding concerns. Additionally, the committee will review further updates on a potential commercial building inspections program and acknowledge a code enforcement update.

• Proposed dangerous animal registration fee of $75 (or $37.50 after July 1) added to Village Fee Schedule
• Discussion on proposed amendments to Chapter 18 (Businesses)
• Discussion on procedure for residential speeding concerns
• Discussion and/or action on future exploration of a Commercial Building Inspections Program
• Acknowledge Code Enforcement Update report

Park and Recreation Committee

The Parks and Recreation Committee will hear a presentation on the Eau Claire River Feasibility Study and discuss possible action on pickleball court locations and a fundraising memorandum of understanding for Kennedy Park. The committee will also discuss the Yellowbanks Disc Golf Course and receive an update on the Kennedy Park capital campaign. Routine items include approval of September minutes and public comments.

• Presentation of Eau Claire River Feasibility Study
• Discussion on Yellowbanks Disc Golf Course
• Discussion and possible action on Pickleball Courts
• Discussion only update on Kennedy Park Capital Campaign
• Discussion and possible action on Friends of Kennedy Park Fundraising Memorandum of Understanding

Election Notices

The Village of Weston is administering absentee voting at Pride TLC (7805 Birch St.) on October 23, 2024, for the November 5, 2024 election. Special voting deputies will be present from 9:00 to 11:00 a.m. Qualified electors may request absentee ballots, and observers from the two major political parties may accompany deputies.

• Absentee voting administration at 7805 Birch St., Weston, for Nov. 5 election

Village Board of Trustees

The Village Board of Trustees will hold a budget workshop and regular meeting. They will review the complete 2025 budget, discuss benefits renewal and staff compensation, and consider a resolution authorizing up to $12,135,000 in general obligation promissory notes. The board will also interview candidates to fill a trustee vacancy, discuss a raze or repair order for multiple Aspen Street apartments, and consider several development agreement amendments and ordinances.

• Discussion and action on 2025 budget, including benefits renewal and staff compensation
• Resolution to issue up to $12,135,000 in General Obligation Promissory Notes, Series 2024A
• Raze or Repair Order for Aspen Street Apartments (4911, 5003, 5007, 5011, 5013 & 5107 Aspen Street)
• Ordinances updating references to disbanded Everest Metro Police and new offenses (school property, sexting, operator's license)
• Amendments to development agreements: Lokre Development at 2302 Schofield Ave, Wausau Supply at 7102 Commerce Dr, Arrowhead Estates subdivision

Tourism Commission

The Weston Tourism Commission will discuss and possibly take action on an updated Tourism Entity Agreement with the Wausau/Central WI Convention & Visitor's Bureau (CVB). The commission will also consider grant requests for the Wausau Hmong New Year, the WI USBC Open Championships, and Badger State Figure Skating. Post-event reports for several summer festivals are also on the agenda.

• Discussion and/or action on updated Tourism Entity Agreement with Wausau CVB
• Grant request: Wausau Hmong New Year
• Grant request: WI USBC Open Championships
• Grant request: Badger State Figure Skating
• Post-event reports: Hmong Wausau Festival, Wings Over Wausau, Taste N Glow, Wausau Pride, DCE Youth Baseball

Election Notices

The Village of Weston will hold a public meeting to administer absentee voting for residents of Renaissance Assisted Living for the November 5, 2024 election. Special Voting Deputies will be present from 1-3 p.m. on October 17, 2024 at 4602 Barbican Ave. This notice also outlines qualifications for voters, observer protocols, and family member attendance.

• Absentee voting session at Renaissance Assisted Living, 4602 Barbican Ave., Oct 17, 1-3 p.m.
• Special Voting Deputies appointed by Village of Weston will administer voting.
• Observers from top two political parties may accompany deputies, names due prior to visit.
• Family members of residents may be present during voting.

Election Notices

This is a notice of a public meeting for absentee voting to be administered at Rennes Health & Rehab. Special Voting Deputies appointed by the Village will help residents vote absentee for the November 5, 2024 election. The meeting is on October 17, 2024 from 9:00 am to 11:00 am at 4810 Barbican Ave. Only observers from the two largest political parties may accompany the deputies.

• Absentee voting session at Rennes Health & Rehab, 4810 Barbican Ave., Oct. 17, 9-11 am
• Purpose: administer absentee ballots for the Nov. 5, 2024 election to facility residents
• Observers from the two top presidential/vote-getting parties may attend with prior clerk notification
• Family members of residents may be present during voting

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will discuss and possibly act on several items including the purchasing policy, a draft contractual agreement with The Boldt Company, a 2025 contract with the Marathon County Humane Society for non-dog animals, a resolution for inclusion under the Wisconsin Retirement System, and architect firm selection for building design. The board will also go into closed session to discuss 2025 COLA and salary amounts for non-union staff. The meeting includes public comment opportunities and approval of previous minutes.

• Discussion and possible action on purchasing policy
• Draft contractual agreement with The Boldt Company
• 2025 contract with Marathon County Humane Society for non-dog animals
• Resolution of inclusion under the Wisconsin Retirement System
• Architect firm selection for building design

Board of Review

The Village of Weston Board of Review will meet on October 15, 2024 to conduct its first-day session, including receiving the assessment roll, reviewing procedures for sworn testimony and waiver requests, and hearing property tax assessment objections. Seven property owners have filed objections for properties at Quentin St, Tower Ridge Pl, Camp Phillips Rd, Alderson St, Concord Ave, Vern St, and Park Ridge Dr (the latter resolved). The board will deliberate and vote on each objection.

• Property objection from Paul Schroeder at 6406 Quentin St, Weston, WI 54476
• Property objection from Christopher Stamas at 6306 Tower Ridge Pl, Weston, WI 54476
• Property objection from Cindy Wilke at 6102 Camp Phillips Rd, Weston, WI 54476
• Property objection from Steve Meinel at 8515 Alderson St and 3107 Concord Ave, Weston, WI 54476
• Property objection from Tom Bradley at 3012 Vern St, Weston, WI 54476

Public Works Committee

The Public Works & Utility Committee will review design amendments for Weston Ave, including the removal of a multi-use path. The body will also consider several change orders and design service contracts for street and storm pond projects.

• Weston Ave (East Phase) Change Order #4 and (West Phase) Change Order #1
• Weston Ave Design Amendment to remove Multi-Use Path
• Ross Ave – Metro to Alderson ROW Services Contract
• E Jelinek Ave Change Order #2
• Alderson St and Jelinek Ave Roundabout Design Services

Plan Commission

The Weston Plan Commission and Extraterritorial Zoning Committee will hold public hearings and take action on several items, including amendments to Chapter 94 of the Municipal Code to update references to the disbanded Everest Metro Police Department and add a sign alteration definition. The commission will also decide on conditional use permits for an accessory structure at 6304 Hubert Avenue, a light industrial use at 5408 Westfair Avenue, and a phasing timeline amendment for a storage facility at 6508 Ryan Street. Additionally, the body will discuss a proposed flag signage prohibition.

• Amendments to Chapter 94 updating police department references and adding sign alteration definition
• Conditional use permit for Kevin Ostrowski to exceed accessory structure floor area at 6304 Hubert Avenue (SF-L district)
• Conditional use permit for Scott Sann (Turf MD's) for light industrial use at 5408 Westfair Avenue (B-3/WHP-A)
• Conditional use permit amendment for Ryan Street Rentals LLC to extend storage facility construction timeline at 6508 Ryan Street (LI district)
• Discussion on zoning ordinance amendment prohibiting flag signage in all districts

S.A.F.E.R. Board of Directors

The SAFER Board will discuss and possibly act on the 2025 operating and capital improvement budgets, fee schedule, IT managed services, and sale of a ladder truck and a 2016 Braun ambulance. The meeting also includes consent items, staff reports, and public comment.

• 2025 Operating Budget discussion and possible action
• 2025 CIP Budget discussion and possible action
• 2025 Fee Schedule discussion and possible action
• Sale of Ladder Truck
• Sale of 2016 Braun Ambulance

Village Board of Trustees

The Board of Trustees will hold a budget workshop to review and discuss the 2025 budget, including a preliminary financing plan from Ehlers, capital improvement plan, capital funds, debt service, utilities, and benefits renewal. They may take action on the benefits renewal budget amount, 2025 staff compensation increases, and the 2025 merit/market reserve. Discussion and possible action on a Cloud Permit is also on the agenda.

• Review of 2025 budget with preliminary financing plan by Greg Johnson (Ehlers)
• Capital Improvement Plan and capital funds for 2025
• Discussion/action on benefits renewal budget amount
• Discussion/action on 2025 staff compensation increases
• Discussion/action on Cloud Permit

Community, Life and Public Safety (CLPS) Committee

The Community Life and Public Safety Committee will meet October 7 to discuss and potentially recommend several ordinances to the Village Board. Items include amendments to school building access and security, a new sexting prohibition, and an operator's license requirement. The committee will also consider updates on a commercial building inspections program and proposed changes to the animal chapter.

• Discussion and/or action on amendment to Unauthorized Persons on School Property, Building Access, and Security ordinance
• Discussion and/or action on adoption of Sexting Prohibited ordinance
• Discussion and/or action on adoption of Operator's license required ordinance
• Discussion on updates regarding Future Exploration of Commercial Building Inspections Program
• Discussion on proposed amendments to Chapter 10 Animals

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board of Directors will meet to review monthly budgets and expenditures. The board will also consider actions regarding an EMS billing company and updates to ambulance contracts.

• Discussion and possible action on EMS Billing Company
• Discussion and possible action on Updates to Ambulance Contracts
• End of Month Budget review
• Attorney Referral
• Approval of August 2024 expenditures and receipts

The board voted 4-0 to give notice to current billing company EMS|MC and move to Cvikota EMS Billing, despite EMS|MC being $290,000 behind on collections. They also approved updating ambulance contracts to $7.75 per capita and eliminating the $50 processing fee, and acknowledged the end-of-month budget report.

• Approved notice to EMS|MC and move to Cvikota EMS Billing (4-0)
• Approved ambulance contract update to $7.75 per capita, eliminating $50 processing fee (4-0)
• Acknowledged end-of-month budget report (4-0)
• Approved prior meeting minutes and August 2024 expenditures/receipts (4-0)

Village Board of Trustees

The Village Board will hold a budget workshop to review and discuss the 2025 budget, including all funds except utilities as well as utilities and benefits renewal. Trustees are scheduled to discuss and potentially take action on the benefits renewal budget amount, 2025 staff compensation increases, merit/market reserve, and increases to trustee compensation and committee/commission stipends. The board will also receive an update on the trustee vacancy application process and may move into closed session to consider the Administrator's performance evaluation process.

• Review and discussion of 2025 budget for all other funds and utilities
• Discussion and/or action on benefits renewal budget amount
• Discussion and/or action on 2025 Staff Compensation Increases
• Discussion and/or action on 2025 Merit/Market reserve
• Discussion and/or action on Trustee Compensation Increases and Committee & Commission Stipend Increases

The Weston Village Board approved a 3% compensation increase for staff and $15,000 for the merit/market reserve, contingent on health insurance costs not exceeding 11%. They also approved a $10 increase in stipends for committee/commission members starting January 2025 and a $50 stipend for special meetings, but left trustee compensation unchanged. The board reviewed the 2025 budget for all funds except utilities and discussed the trustee vacancy application process, deciding to interview eight applicants on October 7 or 21.

• Approved 3% staff compensation increase and $15,000 merit/market reserve, contingent on health benefits not exceeding 11% (4-2)
• Approved $10 increase for committee/commission member stipends starting January 2025, plus $50 for special meetings (4-2)
• Approved minutes of September 16, 2024 special budget workshop (6-0)
• Decided to not consider a trustee applicant postmarked after the September 20 deadline
• Decided trustee applicants will wait in a separate room without phones during interviews
• Moved to closed session to discuss Administrator's evaluation process (6-0)

Park and Recreation Committee

The committee will meet to discuss updates and potential actions regarding several local parks. Key agenda items include improvements to Machmueller and Yellowbanks parks and a marketing campaign for Kennedy Park.

• Discussion and possible action on Machmueller Park pickleball courts
• Discussion and possible action on Yellowbanks Park improvements
• Discussion and possible action on Kennedy Park marketing campaign
• Discussion on utilizing Kellyland Park as a stormwater basin
• Playground update report

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will discuss and possibly act on the 2025 preliminary budget, which shows total revenues of $6,683,942. The board will also consider purchasing Flock cameras and thermal imaging binoculars, as well as a hiring incentive. An update on day-to-day operations and damaged property insurance claims is scheduled.

• Discussion and possible action on 2025 preliminary budget (attached budget shows $6,683,942 in revenues)
• Discussion and possible action on purchase of Flock cameras
• Discussion and possible action on thermal imaging binoculars
• Discussion and possible action on hiring incentive
• Update regarding day-to-day operations and damaged property insurance claims

The Mountain Bay Metropolitan Police Oversight Board adopted the 2025 preliminary budget and forwarded it to municipal boards for final approval. The board also authorized retaining four Flock cameras and paying their maintenance, purchasing two thermal imaging binoculars for $10,000, and creating a hiring incentive program up to $2,500 per new officer. All motions passed 5-0.

• Adopted 2025 preliminary budget and forwarded to municipal boards (5-0)
• Authorized retaining 4 Flock cameras and paying maintenance, placement anywhere in jurisdictional boundaries (5-0)
• Authorized purchase of 2 thermal imaging binoculars for $10,000 (5-0)
• Authorized hiring incentive up to $2,500 per new officer, paid from wages budget after 6 months employment (5-0)
• Approved minutes of July 17 and August 21, 2024 meetings (5-0)

Finance & Human Resources Committee

The Finance & Human Resource Committee will review the 2025 budget, including staff compensation and health plan benefits. The body is also considering a sewer rate increase and a review of the village fee schedule.

• Discussion and action on 2025 staff compensation increases and pay grid
• Discussion and action on 2025 health plan benefits update
• Discussion and action on sewer rate increase
• Review of the village fee schedule
• Discussion and action on the current lease arrangement with Crane Meadows

The Finance & HR Committee recommended the Village Board approve a 20% overall sewer rate increase (5% base rate, 32% volume rate) effective January 16, 2025, to address a $282,856 deficit. It also recommended a 3% pay grid increase and a 3% wage increase for 2025, contingent on satisfactory performance reviews and one year of employment. The committee recommended holding $15,000 in the budget for merit/market but took no action on it. Other recommendations included approving the updated fee schedule effective 01/01/2025 and accounts receivable write-offs.

• Recommended 20% sewer rate increase (5% base, 32% volume) effective Jan 16, 2025 (4-0)
• Recommended 3% pay grid/pay plan increase for 2025 (4-0)
• Recommended 3% wage increase for 2025, contingent on performance and employment (3-1)
• Recommended holding $15,000 for merit/market reserve, no action taken (4-0)
• Recommended approving updated fee schedule effective 01/01/2025 (4-0)
• Recommended approving accounts receivable write-offs (4-0)
• Acknowledged August budget status report (4-0)
• Acknowledged TIF 1 and TIF 2 detail reports (4-0)

Village Board of Trustees

The Village Board will hold a budget workshop to review the 2025 General Fund revenues and expenditures, benefits renewal, and preview all other funds except utilities. Trustees will also discuss and possibly take action on the 2025 Village Pay Grid/Pay Plan, staff compensation increases, and the merit/market reserve. The meeting follows a prior budget workshop on September 3, 2024.

• Review and discussion of 2025 General Fund budget (revenues $9.3M, expenditures $9.3M)
• Discussion and/or action on 2025 Village Pay Grid/Pay Plan
• Discussion and/or action on 2025 Staff Compensation Increases
• Discussion and/or action on 2025 Merit/Market reserve
• Approval of September 3, 2024 Special Board Budget Workshop minutes

The Weston Village Board approved the 2025 Village Pay Grid/Pay Plan with a 3% increase, as recommended by the Finance & Human Resources Committee. A separate motion to approve a 3% wage increase for staff failed (2-3), and action on the 2025 Merit/Market reserve was deferred. The board also approved the minutes from the September 3, 2024 special budget workshop.

• Approved 2025 Village Pay Grid/Pay Plan with 3% increase (5-0)
• Approved minutes of September 3, 2024 special budget workshop (5-0)
• Denied 3% staff wage increase motion (2-3)
• Deferred action on 2025 Merit/Market reserve (5-0)

Village Board of Trustees

The Village Board will vote on a resolution to amend the relocation order for the Weston Avenue Road Project (CR-X to Von Kanel St) and discuss a proposed fee schedule update. Trustees will also consider an ordinance updating property maintenance, noise, and nuisance codes, a potential expansion of ATV/UTV routes on village roads, and a sanitary sewer utility rate increase for 2025. Other items include a site plan and TIF development agreement for a multi-tenant commercial development at 2302 Schofield Avenue.

• Resolution 2024-019 – Amendment to Relocation Order for Weston Avenue Road Project (CR-X to Von Kanel St)
• Resolution 2024-018 – Amend Village Fee Schedule
• Discussion on Ordinance 24-009 amending Property Maintenance, Noise, and Chronic Nuisance codes
• Discussion on ATV/UTV route expansion and Ordinance 24-014 on Village roadways
• Discussion on 2025 sanitary sewer utility rate increase and site plan/TIF agreement at 2302 Schofield Avenue

The Village Board approved a 20% overall sanitary sewer rate increase for 2025, effective January 16, 2025, with a 5% base rate and 32% volume rate increase. The board also approved the ATV/UTV route map expansion and ordinance amendments, a two-year lease for the Aquatic Center concession stand, and several equipment purchases. Multiple items were referred back to committees for further discussion.

• Approved 2025 sanitary sewer rate increase of 20% overall (6-0)
• Approved ATV/UTV route map expansion and ordinance amendments (6-0)
• Approved two-year Aquatic Center concession stand lease with Steve and Janessa Cronin (5-0, 1 abstention)
• Approved $166,167 purchase of Ibak sewer camera (6-0)
• Approved $270,612 triaxle truck upfitting (6-0)
• Approved Resolution 2024-018 amending village fee schedule (5-1)
• Approved Ordinance 2024-009 on property maintenance and noise (6-0)
• Referred Yellow Banks Parks improvements and Kennedy Park marketing to Parks & Recreation Committee (6-0)

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will discuss and possibly take action on the 2025 budget, including union contract costs and a proposed Fire Marshal/Training Officer. They will also consider IT managed services proposals, an EMS billing company choice, the 2025 fee schedule, and ambulance contract updates. Consent items include approval of prior meeting minutes and August expenditures.

• Discussion and possible action on 2025 Budget (includes salary increases from union contract, proposed Fire Marshal/Training Officer at $85k–$90k per year)
• Discussion and possible action on IT Managed Services (proposals from New Era and Dirks Group; onboarding fees of $12,750 and $10,600; monthly plans of $2,717.50 and $3,135.08)
• Discussion and possible action on EMS Billing Company quotes (EMS|MC at 5.75% rate, negotiable to 4.75%; Pintler at 8%; Cvikota at 5.5%)
• Discussion and possible action on 2025 Fee Schedule
• Discussion and possible action on Updates to Ambulance Contracts

Public Works Committee

The Public Works & Utility Committee will review the 2025 sanitary sewer utility rate increase and the draft 2025 street maintenance budget. The body will also consider equipment replacements and pedestrian crossing locations on Schofield Ave.

• 2025 Sanitary Sewer Utility Rate Increase
• Draft 2025 Street Maintenance Budget
• Schofield Ave (Normandy to Birch) pedestrian crossing locations
• Business Park Phase 2 – Change Order #1
• Replacement sewer televising camera and triaxle truck upfitting quotes

Plan Commission

The Weston Plan Commission will discuss and possibly take action on a conditional use permit for a personal storage facility at 6508 Ryan Street (Project #20220392). They will also consider proposed zoning code amendments to landscaping and preservation standards (Article 11) and a site plan amendment for a multi-tenant commercial development at 2302 Schofield Avenue (Project #20240110). Staff reports on August permits and certified survey maps will be acknowledged and placed on file.

• Discussion and action on conditional use permit for personal storage facility at 6508 Ryan Street by Ryan Street Rentals, LLC
• Discussion and action on proposed amendment to landscaping and preservation standards (Article 11 of zoning code)
• Discussion and action on site plan amendment #3 for multi-tenant commercial development at 2302 Schofield Avenue (Lokre Development)
• Acknowledge and file August 2024 staff-approved certified survey maps and site plans
• Acknowledge and file August 2024 building permits

The Plan Commission voted 7-0 to require an amendment to Conditional Use Permit #20220392 for the personal storage facility at 6508 Ryan Street, adjusting the Phase 2 completion date to December 31, 2024. The commission also recommended approval of an amended site plan for a multi-tenant commercial development at 2302 Schofield Avenue, changing from 4 to 5 tenant suites. Staff was directed to bring proposed zoning code amendments for landscaping standards to a future public hearing. All votes were unanimous.

• Approved motion to require CUP amendment for Ryan Street storage facility, extending Phase 2 deadline to Dec. 31, 2024 (7-0)
• Recommended approval to Village Board of amended site plan for 2302 Schofield Avenue multi-tenant development (7-0)
• Approved minutes from August 12, 2024 PC meeting (7-0)
• Acknowledged and filed August staff-approved certified survey maps and site plans (7-0)
• Acknowledged and filed August 2024 building permits (7-0)
• Acknowledged and filed Planning & Development Project Update Report (7-0)

Mountain Bay Metropolitan Police Commission

The Mountain Bay Metropolitan Police Commission will meet to consider detective promotions and update on staff personnel changes. They will also receive a quarterly report and discuss hiring of a new employee. The commission may adjourn to closed session for discussion of employee discipline.

• Discussion and possible action regarding detective promotions
• Update on current staff personnel changes
• Quarterly report and hiring of new employee (day-to-day operations)
• Consideration of closed session for employee discipline (Wis. Stat. 19.85(1)(b))

The Mountain Bay Metropolitan Police Commission approved the promotions of Nathan Zuelke and Alexis Meier to detective positions, effective with Chief Hunt noting an upcoming sergeant opening. The commission also unanimously authorized the chief to move forward with items discussed in closed session, which concerned personnel matters. No other substantive decisions were made; the meeting included routine approvals and updates.

• Approved promotions of Nathan Zuelke and Alexis Meier to detective positions (6-0)
• Authorized Chief of Police to move forward with items discussed in closed session (6-0)
• Approved minutes of July 2, 2024 meeting as presented (6-0)
• Adjourned to closed session under Wis. Stat. 19.85(1)(B) for personnel matters (unanimous)

Village Board of Trustees

The Board of Trustees will discuss and determine high and low priorities for the 2025 budget. The meeting includes a review of General Fund revenues and expenditures and a benefits renewal update.

• Discussion and action on 2025 budget priorities
• Review of General Fund revenues and expenditures
• Benefits renewal update
• Proposed 2025 General Fund total revenues of $9,303,997
• Proposed 2025 General Fund total expenditures of $9,417,634

Community, Life and Public Safety (CLPS) Committee

The CLPS Committee will discuss and potentially take action on expanding ATV/UTV operation on Village roadways, as well as several other safety-related ordinance amendments and traffic studies. Items include amendments to ordinances for cell phone citation enforcement, alcohol licensing, and a possible public transit presentation. The committee will also hear updates on pedestrian traffic on Camp Phillips Road and traffic patterns around Weston Elementary.

• Expansion of ATV/UTV operation on Village roadways
• Discussion/action on amendments to ordinances for enforcement of municipal citations regarding cell phone crimes
• Discussion/action on proposed amendments to Chapter 6 Alcohol Licensing
• Discussion/action on future exploration of commercial building inspections program
• Discussion/action on interest in presentation on reintroduction of public transit service

Park and Recreation Committee

The committee will meet to discuss potential municipal partnerships for the Weston Aquatic Center and a concession stand agreement. Members will also consider playground improvements at Machmueller Park and policies regarding naming rights and user group memorandums of understanding.

• Potential Weston Aquatic Center municipal partnership(s)
• Concession Stand Agreement
• Playground area improvements at Machmueller Park
• Park User Groups Memorandum of Understanding
• Naming Rights Policy

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will discuss survey results, employee uniform expenses, balance sheet projections for 2025, and a land purchase with a contractor presentation from Boldt for the police department project. The board will also consider a 2024 Halloween party and adjourn to closed session to discuss employee performance matters.

• Discussion and possible action on land purchase and contractor (Boldt presentation) for police department project
• Discussion on balance sheet and 2025 budget projections (intent to keep budgets same as 2024)
• Discussion on employee uniform expenses
• Discussion on 2024 Halloween party
• Closed session under Wis. Stat. §19.85(1)(c) for employee performance evaluation

The board approved current expenditures for new badges, vest carriers, and uniform allowances, with all funds to be spent by November 1, 2024. It also authorized moving forward with finding a design contractor for a new police building and approved a communication piece about the land purchase. The board approved survey results and a year-end survey, the balance sheet, and the 2024 Halloween party. No action was taken after closed session.

• Approved survey results and requested year-end survey (5-0)
• Approved current expenditures for badges, carriers, uniform allowances, with funds spent by Nov 1, 2024 (5-0)
• Approved balance sheet as presented (5-0)
• Authorized drafting communication piece on land purchase for new building (5-0)
• Authorized moving forward with design contractor search for new police building (5-0)
• Approved moving forward with 2024 Halloween party (5-0)
• Adjourned to closed session for employee performance (5-0)
• Reconvened to open session, no action taken (5-0)

Finance & Human Resources Committee

The committee will review the 2025 budget process, including wage increases and the Capital Improvement Plan. Members will also consider the creation of an Associate Planner position and amendments to the Deputy Clerk job description.

• Discussion of 2025 Budget pay plan adjustments, wage increases, and benefits
• Review of the Village fee schedule
• RFP for GO debt issuance for streets maintenance
• Proposed creation of an Associate Planner position
• Amendments to the Deputy Clerk/Administrative Support Specialist job description

The Finance & HR Committee recommended the Village Board approve reclassifications of Public Works Maintainer to Public Works Operator and Assistant Planner to Associate Planner, as discussed in closed session. They also approved the 2024-2025 Capital Improvement Plan, job descriptions for Deputy Clerk 3/Administrative Support Specialist and Associate Planner, and the new Annual Performance Review Form. The committee directed staff to explore leasing space above the board room and to start conversations with Intercity for a street maintenance note.

• Recommended reclassification of Public Works Maintainer to Public Works Operator (6-0)
• Recommended reclassification of Assistant Planner to Associate Planner (6-0)
• Acknowledged 2024-2025 Capital Improvement Plan (6-0)
• Recommended approval of Deputy Clerk 3/Administrative Support Specialist job description (6-0)
• Recommended approval of Associate Planner job description (6-0)
• Approved new Annual Performance Review Form (5-0)
• Directed staff to explore leasing space above board room at 4747 Camp Phillips Road (5-0)
• Recommended staff start conversation with Intercity for street maintenance note (5-0)

Village Board of Trustees

The Village Board will consider issuing up to $1,410,825 in Waterworks System Revenue Bonds and approving a $2,821,651 financial assistance agreement. Trustees will also discuss amendments to multiple village code chapters, an updated Capital Improvement Plan, and potential termination of a lease at 5209 Mesker Street. Several development agreements and a closed session on a TID property purchase are on the agenda.

• Resolution authorizing up to $1,410,825 Waterworks System Revenue Bonds and $2,821,651 financial assistance agreement
• Ordinance 24-012 amending chapters on administration, alcohol beverages, animals, buildings, businesses, offenses, parks, solid waste, special events, and traffic
• Discussion and action on updated 2024-2025 Capital Improvement Plan
• Discussion and action on termination of lease agreement with Town of Weston at 5209 Mesker Street
• Closed session to consider property purchase in TID #2 as a TID expense

Tourism Commission

The Tourism Commission will review the expenditure of Village tourism funds through the Wausau CVB. Members will discuss an attorney's review of the Tourism Entity Agreement and internal grant approval rules. The commission is also considering whether to withdraw from the Wausau CVB contract.

• Review of Village of Weston Tourism Funds expenditures through Wausau CVB
• Discussion on Attorney Review of Tourism Entity Agreement with CVB
• Review of internal rules and procedures for grant approvals
• Consideration of withdrawal from the Wausau CVB contract

The Weston Tourism Commission voted 4-0 to remain in the Wausau CVB contract while seeking contract changes, with a follow-up vote planned for December to take effect January 2025. Members discussed lowering the CVB funding percentage and contributing to the Outdoor Rec Fund, but no action was taken on those items. The commission also discussed referring an attorney to review the tourism entity agreement, ordinances, and grant procedures, but no formal action was recorded.

• Approved motion to stay with CVB and make contract changes, with December vote (4-0)
• Approved minutes from July 15, 2024 meeting (4-0)
• Adjourned meeting at 3:59 p.m. (4-0)

Fire/EMS Possible Merger Review Sub-Committee

The Fire/EMS Possible Merger Review Sub-Committee is meeting to discuss the operational structure and funding formula of a potential fire district. The body will also review the composition of the Fire Board and Fire Commission.

• Election of a Sub-Committee President
• Election of a Sub-Committee Vice President
• Presentation of pros and cons of the Fire District to communities
• Discussion on funding formula
• Discussion on Fire Board and Fire Commission make-up

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board will discuss the proposed 2025 budget and consider actions on several service contracts, including IT managed services, EMS billing, and audit services. The board will also approve routine consent items such as prior meeting minutes and July expenditures.

• Approval of July 9, 2024 meeting minutes and July 2024 expenditures (consent items)
• Presentation of 2025 Budget
• Discussion and possible action on RFP for IT Managed Services
• Discussion and possible action on EMS Billing Company Quotes
• Discussion and possible action on Audit Services Quote

Election Notices

The Village of Weston Board of Absentee Ballot Canvassers will meet to process absentee ballots. This is a procedural meeting required by law, open to the public.

• Canvassers convene at 7:00 a.m. on August 13, 2024, at Weston Municipal Center, 4747 Camp Phillips Road

Public Works Committee

The Public Works & Utility Committee will review updates on the Capital Improvement Plan and street and utility operations. The body is scheduled to discuss a storm pond agreement with the Wisconsin Department of Transportation and a construction services agreement for Arrowhead Estates.

• Business 51/STH 29 Storm Pond Agreement with Wisconsin Department of Transportation
• Construction Services Agreement for Arrowhead Estates
• East Jelinek Change Order #1
• Wells 2 and 5 Rehabilitation Projects
• Approval of July 2024 Water and Sewer Permits

Plan Commission

The Weston Plan Commission will hold public hearings on two conditional use permits: an oversized accessory building at 3805 Eau Claire Avenue and a U-Haul personal storage expansion at 5009 Schofield Avenue within the Wellhead Protection Overlay District. New business includes a site plan amendment for a multi-tenant commercial development at 2302 Schofield Avenue and revised landscaping plans for ABC Weston at 3200 Schofield Avenue. The commission will also discuss future zoning code amendments regarding landscaping, sidewalks, and sign definitions, and set a timeline for a full Comprehensive Plan update.

• Conditional use permit for 1,500 sq ft accessory building (max 1,000 sq ft allowed) at 3805 Eau Claire Avenue
• Conditional use permit for U-Haul personal storage facility expansion at 5009 Schofield Avenue in WHP-A Overlay District
• Proposed site plan amendment for multi-tenant commercial development at 2302 Schofield Avenue (Lokre Development)
• Revised landscaping and architectural plans for ABC Weston, LLC at 3200 Schofield Avenue (referred from Board of Trustees)
• Discussion on potential zoning code amendments: landscaping standards, sidewalk provisions, and sign alteration definitions

The Plan Commission recommended approval of a 2-year Comprehensive Plan update agreement with MDRoffers and exploring combining the Town and Village. They also recommended approval of a conditional use permit for a 1,500 sq ft accessory building, approved an amended site plan for a multi-tenant commercial development, and deferred action on a U-Haul storage expansion. The commission recommended approving as-built elevations for ABC Weston while deferring landscaping decisions pending code changes.

• Recommended approval of 2-year Comprehensive Plan update with MDRoffers (7-0)
• Recommended approval of conditional use permit for 1,500 sq ft accessory building at 3805 Eau Claire Ave (7-0)
• Recommended approval of amended site plan for multi-tenant development at 2302 Schofield Ave (7-0)
• Deferred action on U-Haul storage expansion at 5009 Schofield Ave pending engineering info (7-0)
• Recommended approval of as-built elevations for ABC Weston at 3200 Schofield Ave; deferred landscaping (7-0)
• Approved minutes from July 8, 2024 meeting (7-0)
• Acknowledged staff reports on permits and project updates (7-0)

Election Notices

The Village of Weston is administering absentee voting at Pride TLC (7805 Birch St.) on August 7, 2024, from noon to 1:30 p.m. for the August 13 election. This notice outlines rules for qualified electors, observers from the two major parties, and family members.

• Absentee voting at Pride TLC on Aug 7, noon–1:30 p.m.
• Deputies appointed by Village of Weston will administer voting
• Qualified electors must be U.S. citizens, 18+, registered, and reside in the ward for 28 days
• Observers must be from the two major parties and submit names by the prior business day
• Family members may be present during voting

Election Notices

The Village of Weston will administer absentee voting for the August 13, 2024 election at Renaissance Assisted Living on August 6, 2024. Special Voting Deputies will be on site from 1 p.m. to 3 p.m. to allow residents and other qualified electors to vote absentee. Only observers from the two major parties may accompany deputies; family members may be present during voting.

• Absentee voting held at Renaissance Assisted Living, 4602 Barbican Ave., Weston
• Voting hours: 1 p.m. to 3 p.m. on August 6, 2024
• Special Voting Deputies appointed by the Village of Weston
• Observers from each of the two recognized political parties may accompany deputies
• Family members of residents may be present during voting

Community, Life and Public Safety (CLPS) Committee

The Community Life and Public Safety Committee is meeting to establish its mission statement and review roles and goals. Members will discuss the enforcement of municipal ordinances and the partnership with the Mountain Bay Metro Police Department.

• Proposed approval of a CLPS Mission and Purpose Statement
• Discussion on expanding ATV/UTV operation on Village roadways
• Pedestrian traffic on Camp Phillips Rd between E. Everest Ave and Westview Blvd
• Proposed ordinance amendments for municipal citations regarding cell phone crimes
• Discussion of Old Castle Glass noise complaint

The Community Life and Public Safety (CLPS) Committee approved its official mission statement and tabled a proposal to expand ATV/UTV access on village roadways until a map can be developed. The committee also voted to recommend a letter to the County requesting pedestrian accommodations for a future Camp Phillips Road reconstruction project. No action was taken on a proposed ordinance for cell phone-related crimes by juveniles or on a commercial building inspection program.

• Approved CLPS mission statement (7-0)
• Tabled ATV/UTV road expansion discussion until next meeting (7-0)
• Approved recommendation to draft letter to County for pedestrian path on Camp Phillips Road (7-0)
• No action on ordinance for juvenile cell phone crimes; staff to draft for next meeting
• No action on commercial building inspection program; staff to report on costs and time

Election Notices

The Village of Weston is administering absentee voting for residents of Rennes Health & Rehab on August 5, 2024, from 1:00-2:00 p.m. for the August 13 election. This notice details who can vote, observer rules, and contact information. The agenda is procedural, focused solely on facilitating absentee voting at this facility.

• Absentee voting held August 5, 2024, 1:00-2:00 p.m. at 4810 Barbican Ave., Weston
• Special Voting Deputies appointed by the Village will administer voting
• Observers from the two largest political parties may accompany deputies, names due by close of business on the prior business day
• Family members of residents may be present during voting
• Contact: Sarah Chibeya, [email protected], 715-359-6114

Election Notices

The Village of Weston will administer absentee voting at Pride TLC (7805 Birch St.) from 9:00 a.m. to 11:00 a.m. on July 31, 2024, for the August 13, 2024, election. Qualified electors who cannot appear at the polling place may request an absentee ballot. Only two-party observers may accompany the deputies, and family members may be present during voting.

• Absentee voting administered at Pride TLC, 7805 Birch St., Weston
• Date and time: July 31, 2024, 9:00 a.m. to 11:00 a.m.
• For the August 13, 2024, election
• Only observers from the two major parties may accompany deputies
• Contact: Sarah Chibeya, 4747 Camp Phillips Road, 715-359-6114, [email protected]

Village Board of Trustees

The Board of Trustees will hold a special meeting to discuss and potentially take action on a property tax agreement. This involves the Village of Weston, Marshfield Clinic, Inc., and Marshfield Clinic Health System Hospitals, Inc.

• Property Tax Agreement between Village of Weston, Marshfield Clinic, Inc., and Marshfield Clinic Health System Hospitals, Inc.

Election Notices

The Village of Weston will provide absentee voting services for residents of Renaissance Assisted Living. Special Voting Deputies will administer the process on July 26, 2024.

• Absentee voting at 4602 Barbican Ave. from 9:00 a.m. to Noon on July 26, 2024
• Voting administration for the August 13, 2024, Election

Election Notices

The Village of Weston is administering absentee voting at Rennes Health & Rehab on July 25, 2024, from 9:00 a.m. to noon for the August 13 election. Special Voting Deputies will be present to facilitate absentee voting for qualified residents. Observers from the two major parties and family members may be present.

• Absentee voting administered at Rennes Health & Rehab, 4810 Barbican Ave., Weston
• Voting available from 9:00 a.m. to noon on July 25, 2024
• Special Voting Deputies appointed by Village of Weston will oversee the process
• Qualified electors may request an absentee ballot if unable to vote on Election Day
• Political party observers must be submitted to the clerk by the last business day before the visit

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will meet to consider a motion to adjourn into closed session to discuss the possible purchase of property, citing Wisconsin's competitive or bargaining reasons statute. After closed session, the board will reconvene in open session to take action on the matter.

• Consideration of motion to enter closed session to discuss possible purchase of property

The board held a closed session to discuss the possible purchase of property, then reconvened and voted unanimously to move forward with the items discussed. No specific property details or financial terms were disclosed in the open minutes.

• Adjourned to closed session to discuss possible property purchase (4-0)
• Reconvened into open session (4-0)
• Moved forward with items discussed in closed session (4-0)
• Adjourned meeting (4-0)

Park and Recreation Committee

The Parks and Recreation Committee will discuss a marketing campaign for the Kennedy Park renovation, review a proposed Naming Rights Policy, and receive an update on pickleball court development at Machmueller Park. The meeting also includes approval of June 3 minutes and public comments.

• Discussion on Marketing Campaign for Kennedy Park with presentation from G. Morty & the Makers
• Discussion and possible action on Naming Rights Policy for park facilities
• Update on pickleball court design request for proposals at Machmueller Park

The committee took no formal action, deferring the Naming Rights Policy to the next meeting. Members discussed the Kennedy Park marketing campaign, pickleball court design, and fundraising parameters, with plans to review the creative brief and establish agreements with user groups.

• Approved June 3, 2024 minutes (4-0)
• Deferred Naming Rights Policy to next meeting
• Discussed Kennedy Park marketing campaign phases
• Discussed 16 pickleball courts at Machmueller Park design
• Adjourned at 6:31 p.m. (4-0)

Everest Metro Police Joint Finance Committee

The Everest Metro Police Joint Finance Committee will discuss and possibly adopt a new grievance procedure for non-sworn department employees. The committee will also enter closed session to discuss personnel matters involving a former employee, then reconvene for any necessary action. Approval of prior meeting minutes from November 2023 and February 2024 is also on the agenda.

• Discussion and possible action on adopting a new grievance procedure for non-sworn department employees
• Closed session under Wis. Stat. 19.85(1)(c) and (f) regarding a former Everest Metro Police Department employee
• Reconvene into open session to take action on closed session items if necessary
• Approval of outstanding meeting minutes from November 15, 2023 and February 20, 2024

The committee approved a revised department grievance procedure for non-sworn employees to comply with state law. The committee also approved minutes from prior meetings and moved into closed session to discuss a former employee, but did not reconvene into open session.

• Approved revised grievance procedure for non-sworn employees (voice vote, carried)
• Approved minutes from November 15, 2023 and February 20, 2024 meetings
• Deferred approval of April 10, 2024 minutes (not yet available)
• Moved into closed session to discuss former employee (roll call vote, carried)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will discuss non-union employee benefits and receive an update on the Rothschild Area Municipal Court. The board will also convene a closed session to deliberate on a possible property purchase per Wisconsin statutes, with potential action after reconvening.

• Discussion and possible action regarding non-union employee benefits
• Closed session to discuss possible purchase of property (Wis. Stat. § 19.85(1)(e))
• Update regarding day-to-day Rothschild Area Municipal Court
• Approval of July 10, 2024 minutes (included approval of transit fleet van not to exceed $57,000 and employee survey)

Finance & Human Resources Committee

The Finance & Human Resources Committee will hold a public meeting to discuss and potentially act on the 2025 budget process, an assessor contract, and a job description for Street Superintendent. They will also consider an intergovernmental lease agreement with the Town of Weston for office space and explore additional leasing opportunities. The meeting includes a closed session for employee reclassification review.

• Discussion and/or action on 2025 Budget process
• Discussion and/or action on Assessor Contract
• Discussion and/or action on Job Description for Street Superintendent
• Town of Weston Office Space, Building Lease, and Service Agreement
• Additional Lease of Space Opportunities

Village Board of Trustees

The Village Board will consider a resolution approving referendum language to exceed state levy limits for maintaining fire protection staffing. Several ordinances are up for votes, including rezoning 2.299 acres at 9707 Heeren Street and amending property maintenance and nuisance codes. The board also will discuss a development agreement amendment for ABC Weston LLC, a notice of claim from Crane Meadows LLC, and multiple appointments. A closed session is scheduled for litigation strategy and employee reclassification.

• Resolution 2024-016 for referendum question on exceeding levy limits for fire staffing
• Ordinance 24-010 to rezone 2.299 acres at 9707 Heeren Street from AR to RR-2
• Discussion/action on claim from Crane Meadows LLC, 8103 Weston Avenue
• Discussion/action on amendment of development agreement for ABC Weston LLC, 3200 Schofield Avenue
• Ordinance 24-009 amending property maintenance, noise, and nuisance premises codes

Tourism Commission

At this meeting, the Tourism Commission will discuss and possibly take action on an attorney referral to review the Tourism Entity Agreement with the CVB, Village ordinances, and related processes from the May 20 meeting. They will also consider the tourism schedule and acknowledge work product items including the June Budget Status Report and CVB reports. Educational presentations are scheduled for Midwest Bowl Fest, Hope in the Park, Youth Baseball Tournament, and a post-event report from GiGi's PlayHouse.

• Discussion and/or action on attorney referral to review Tourism Entity Agreement with CVB and Village ordinances (Item 12)
• Discussion and/or action on tourism schedule (Item 13)
• June Budget Status Report (Item 6)
• CVB Reports including data findings from Wausau Pride Event (Item 7)
• Educational presentations: Midwest Bowl Fest, Hope in the Park, Youth Baseball Tournament, GiGi's PlayHouse post-event report (Items 8-11)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will meet on July 10, 2024. The board plans to consider the purchase and sale of equipment and discuss a potential employee survey. A closed session is also scheduled regarding property purchases or public fund investments.

• Purchase and sale of equipment
• Employee survey discussion
• Closed session regarding property purchases or public funds

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will review requests for proposals regarding a new ambulance billing agency and audit services. The agenda also includes an end-of-month budget review and a closed session regarding possible department mergers.

• RFP for New Ambulance Billing Agency
• RFP for Audit Services
• End of Month Budget review
• Closed session on possible merging of departments

S.A.F.E.R. Fire Commission

The SAFER Fire Commission will meet to elect a new President and Vice President. The agenda also includes the presentation of the 2023 Annual Report and updates regarding staffing. Reports from the Fire Chief and Deputy Fire Chief are scheduled for discussion.

• Election of Fire Commission President and Vice President
• Presentation of the 2023 Annual Report
• Staffing updates
• Reports from the Fire Chief and Deputy Fire Chief

Public Works Committee

The Public Works & Utility Committee will discuss Lindenwood Ct construction and review the results of an intersection study at Jelinek Ave and Alderson St. The meeting also includes a review of the 2023 Annual Drinking Water Report and a contract amendment for Fuller St. Staff will provide updates on street and utility operations.

• 2023 Annual Drinking Water Report
• Lindenwood Ct construction discussion
• Jelinek Ave and Alderson St intersection study results
• Fuller St engineering contract amendment
• Approval of June 2024 water and sewer permits

Plan Commission

The Weston Plan Commission will hold a public hearing regarding a rezoning and land division request for property at 9707 Heeren Street. The commission will also review June 2024 building permits, site plans, and certified survey maps.

• Rezone request from AR to RR-2 zoning for Springview Dairy LLP at 9707 Heeren Street
• Review of June 2024 building permits
• Review of June 2024 certified survey maps and site plans

Mountain Bay Metropolitan Police Commission

The Mountain Bay Metropolitan Police Commission will meet to conduct interviews for police officer candidates. The commission also plans to discuss daily operations and the current status of the merger.

• Interviews for police officer candidates
• Discussion regarding department operations and merger status
• Review of April 18, 2024 meeting minutes

Village Board of Trustees

The Board of Trustees is considering the renewal of several business licenses for the 2024-2025 term. This includes cigarette, tobacco, and electronic vaping licenses as well as weights and measures licenses.

• Renewal of Cigarette, Tobacco and Electronic Vaping Licenses for Johnny Vapes LLC and The Dispensary
• Renewal of Weights and Measures License for Schofield Oriental Market
• Renewal of Weights and Measures License for Target Store T-0364
• Renewal of Weights and Measures License for Village Deli LLC
• Renewal of Weights and Measures License for Lee Vue, Tou Tou Lee Vue

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will meet to discuss police department staffing and wage scales. The board will also consider a handbook for non-union employees and the D.C. Everest SRO contract. Additionally, members will discuss moving forward with a building space need study.

• Discussion of police department staffing and wage scale
• Review of handbook for non-union employees
• Discussion regarding D.C. Everest SRO contract ($370,000)
• Consideration of a building space need study
• Report on day-to-day operations including vehicle sales and equipment

Finance & Human Resources Committee

The Finance & Human Resource Committee will review the May 2024 budget status report for all funds. The committee is also scheduled to discuss the upcoming 2025 budget and results from a pay frequency survey regarding committee member pay.

• Review of May 2024 Budget Status Report, including General Fund revenue of $6,630,296
• Discussion of the 2025 Budget
• Presentation on Basic Government Accounting and Finance Policies
• Review of TIF 1 and TIF 2 Detail Reports for May
• Feedback on the preliminary draft of the Annual Performance Review Form

Village Board of Trustees

The Board of Trustees will consider a new ordinance regarding tobacco and vaping retailers. The meeting also includes discussions on fire department staffing, election official appointments, and the Green Tree Acres construction contract. Additionally, the board will review several business license renewals.

• Ordinance No. 24-006 for cigarette and electronic vaping device retailers
• Resolution 2024-015 regarding Weston Sewer Utility compliance report
• New Class “B” Fermented Malt Beverage License for MUD Hospitality d/b/a Comfort Inn & Suites
• Green Tree Acres Construction Representative Contract
• Meter Pits Change Order #1

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet to conduct elections for Chair, Vice Chair, and At-Large Fire Commissioner. The board will also discuss a potential labor agreement with the fire union and review monthly budgets. Reports from the Fire Chief and Deputy Fire Chief are also scheduled.

• Election of Board Chair and Vice Chair
• Election of At-Large Fire Commissioner
• Discussion of Labor Agreement with Fire Union
• End of Month Budget review
• Approval of May 2024 expenditures and receipts

Public Works Committee

The Weston Public Works & Utility Committee meets June 10, 2024, to review street and utility updates. Discussions include the Green Tree Acres construction contract and the Schofield Avenue reconstruction project, which previously received a $2,652,390 grant. The committee will also consider meter pit change orders and sewer utility reports.

• Green Tree Acres Construction Representative Contract discussion
• Lindenwood Ct construction discussion
• Schofield Ave (Birch St to CR-X) Reconstruction discussion
• Meter Pits Change Order #1
• Approval of April 2024 Water and Sewer Permits

Plan Commission

The Weston Plan Commission will review development requests including a site plan for a building addition at 7005 Rickyval Street. The commission will also consider a special exception sign permit for Wausau Supply Company. Additionally, staff will present reports on recent building permits and survey maps.

• Special exception sign permit request for Wausau Supply Company at 7102 Commerce Drive and 8011 Technology Drive
• Site plan approval for a building addition at B&D Warehouse, 7005 Rickyval Street
• Request for sidewalk and parking space waivers for the B&D Warehouse project
• Report on May 2024 building permits

Village Board of Trustees

The Board of Trustees will meet to discuss a resolution to combine Wards 1-10 for voting. The agenda also includes discussions on the Weston Avenue construction redesign and engineering proposals for Kennedy Park. A closed session is scheduled regarding Marathon County Case No. 2022-CV-426.

• Resolution 2024-014 to combine Wards 1-10 for voting purposes
• Weston Avenue construction redesign discussion
• Kennedy Park engineering proposals
• Agreement with the Community Foundation of Central Wisconsin

Park and Recreation Committee

The Parks and Recreation Committee will review engineering proposals for Kennedy Park and a potential agreement with the Community Foundation of Central Wisconsin. The meeting also includes discussions regarding a new naming rights policy and a request for proposals for pickleball court designs.

• Kennedy Park engineering proposals
• Pickleball court design Request for Proposals
• Friends of Kennedy Park agreement with the Community Foundation of Central Wisconsin
• New naming rights policy discussion
• Friends of Kennedy logo review

Tourism Commission

The Weston Tourism Commission will meet to elect officers, approve minutes, and review budget and CVB reports. They will also consider a $10,000 room tax grant request for the Hmong Wausau Festival, along with presentations on other local events.

• Consider $10,000 grant to Hmong American Center for Hmong Wausau Festival (July 27-28, People's Sports Complex)
• Acknowledge April Budget Status Report showing $99,938 in room tax collections YTD
• Acknowledge CVB reports: $55,000 in grants approved, Weston Hold Account balance $83,579.08
• Educational presentations: Hmong Wausau Festival, Blossom of Lights, GiGi's PlayHouse, Wausau Pride, Taste N Glow Balloon Festival
• Election of Chairperson, Vice-Chairperson, and Secretary

Board of Review

The Board of Review is meeting to call the session into session. The meeting is expected to adjourn to a future date because the assessment roll is not yet completed.

Finance & Human Resources Committee

The Finance & Human Resource Committee will review April budget, TIF, and legal reports. The committee will also acknowledge recent staff hires and a resignation. Additionally, members will discuss wage adjustments for the 2025 budget and job description amendments.

• Discussion of 2025 Budget wage adjustments
• Amendments to Deputy Clerk/Administrative Support Specialist job description
• Acknowledgment of Assistant Planner resignation
• Acknowledgment of new Public Works, Planning, and Engineering staff hires
• Review of April TIF 1 and TIF 2 detail reports

Village Board of Trustees

The Village Board will consider approving the final plat of Green Tree Acres Subdivision and a related development agreement. Trustees will also vote on ordinances updating campaign sign removal rules and requiring tax/ fee payment before issuing licenses. Other action items include renewing alcohol, tobacco, and other licenses for the 2024-2025 term, and discussing ARPA fund use, board compensation, and a water tower lease.

• Final plat approval and development agreement for Green Tree Acres Subdivision
• Ordinance 24-005 amending campaign sign removal rules
• Ordinance 24-007 requiring payment of taxes and fees before license or permit issuance
• Renewal of Class A & B alcohol, cigarette, tobacco, and other licenses for 2024-2025
• Discussion on lease of space on Enterprise Way water tower and addition of pickleball courts at Weston YMCA

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board of Directors will approve April minutes and expenditures. Members will hold closed sessions for union negotiations and the fire chief’s annual review. The board will also discuss an internship program, elect an at-large director, and review the end-of-month budget. These decisions cover routine financial approvals, staff evaluations, and operational planning that affect district staffing and emergency response capacity.

• Approval of April 2024 expenditures and receipts
• Closed session for union negotiations and legal strategy
• Review of the Fire Chief’s 2023 annual performance evaluation
• Discussion on a new internship program
• Election of an at-large board director

Public Works Committee

The committee will review special assessment reports for reconstruction projects on E Jelinek Ave, Von Kanel St, and Weston Ave. Discussions also include a sewer truck purchase, water utility reporting, and street maintenance updates.

• Special Assessment Report for E Jelinek Ave and Von Kanel St Reconstruction Project
• Special Assessment Report for Weston Ave (Von Kanel to Ryan St) Reconstruction Project
• Purchase of a Sewer Vac Truck – Combination Sewer Cleaner
• Weston Avenue Construction Services Contract Amendment
• 2023 Water Utility Annual Report to the Public Service Commission

Plan Commission

The Plan Commission will consider a site plan for a multi-tenant commercial development and the final plat for Green Tree Acres Subdivision. The meeting also includes reports on building permits and approved survey maps from April 2024.

• Final Plat of Green Tree Acres Subdivision
• Site Plan Approval for Multi-tenant Commercial Development at 2302 Schofield Avenue
• Report on April 2024 Staff-Approved Certified Survey Maps and Site Plans
• Report on April 2024 Building Permits

Public Works Committee

The Public Works Committee will hold public hearings on proposed special assessments for water, sewer, and driveway improvements on E Jelinek Ave and Von Kanel St. The hearings allow property owners to review the project report and give testimony before assessments are finalized. The committee will also discuss the matters raised during the hearings.

• Special assessments for E Jelinek Ave (CR-X to Mesker St) and Von Kanel St (Barbican Ave to Schofield Ave) reconstruction project
• Special assessments for Weston Ave reconstruction project (CR-X to Ryan St and cross-country utility route east of Progress Way)
• Estimated assessment rates: sewer main $9,489.50/lot, sewer lateral $2,888/lot, water main $6,930.25/lot, water lateral $3,108/lot
• Driveway apron assessments: $3.50/sq ft for asphalt, $1.36/sq ft for gravel
• Deferral option up to 20 years with interest waiver for first 10 years and sliding sewer assessment reduction

Village Board of Trustees

The Village Board will discuss and possibly act on several infrastructure items, including a lease proposal for space on the Enterprise Way water tower, collocation of cell equipment on a village water tower, and bid results for the Weston Ave West phase, E Jelinek and Von Kanel, Mesker St and Schofield Ave intersection, and Well 4 PFAS treatment. They will also consider Kennedy Park marketing proposals and a change order for Well 7/8.

• Proposal for Lease of Space on the Enterprise Way Water Tower
• Proposal for Collocation of Cell Equipment on a Village water tower
• Weston Ave West Phase Bid Results
• Well 4 PFAS Treatment Bid Results
• Mesker St and Schofield Ave Intersection Bid Results

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will consider and possibly act on several items, including approving a law enforcement services agreement with the Town of Weston (annual sum of $115,000), increasing the municipal judge's monthly wage from $1,000 to $2,250 starting May 2024, selecting an auditor for 2024 and beyond, and discussing employee benefits, office layout, and firearms purchasing/selling. The board will also review minutes from its April 11 meeting.

• Law Enforcement Services Agreement with Town of Weston: $115,000 annual sum, term through Dec 31, 2033
• Municipal Judge wage increase: from $1,000 to $2,250 monthly, effective May 2024, locked until 1/1/2026
• Auditor selection for 2024 and beyond: proposals from KerberRose and CLA, nearly identical pricing
• Discussion on purchasing and selling of firearms
• Discussion on employee benefits through the State of Wisconsin

Park and Recreation Committee

The Weston Parks and Recreation Committee will discuss possible actions on marketing proposals, engineering design RFPs, and a naming rights policy for Kennedy Park. These items advance a multi-year development plan funded by $766,166.01 in ARPA dollars approved by the Village Board. The planned upgrades include new ball fields, restrooms, parking, and playground expansions that will serve over 500 local youth program participants. No final decisions are scheduled on this agenda packet.

• Discussion and possible action on Kennedy Park marketing proposals
• Discussion and possible action on RFP for Kennedy Park survey and engineering design services
• Discussion on development of a naming rights/sponsorship policy
• $766,166.01 in ARPA funds allocated by the Village Board for Kennedy Park construction phases
• $96,000 state/federal grant application pending for Yellowbanks Park improvements

Mountain Bay Metropolitan Police Commission

The Mountain Bay Metropolitan Police Commission will hold a closed session to interview candidates for a police officer position in the Rothschild Police Department. The commission will also consider action on those interviews after reconvening in open session. Public comment is allowed at the start of the meeting.

• Closed session under Wis. Stat. 19.85(1)(c) to interview police officer candidates for Rothschild Police Department
• Possible open-session action following closed session interviews
• Approval of minutes from April 4, 2024 meeting
• Public comment period limited to 3 minutes per person

Village Board of Trustees

The Weston Village Board will consider resolutions for the Weston Avenue road project (Von Kanel St. to Ryan St.), including a relocation order and right-of-way appraisals, and approve the final plat of Arrowhead Estates First Addition. They will also discuss ARPA funds, stop signs in Everest Addition, and various public works bids. The meeting includes a closed session for litigation and property negotiations.

• Resolution 2024-010: Relocation Order for Weston Avenue Road Project (Von Kanel St. to Ryan St.)
• Resolution 2024-009: Final Plat of Arrowhead Estates First Addition
• Resolution 2024-011: Notice of Public Road – E Jelinek Ave (Kirk St to Von Kanel St)
• Discussion on 2024 crack sealing, asphalt rejuvenator, and asphalt overlay bid results
• Approval of vouchers (checks 61553-61688, 61710-61756, 61761-61811, 90148-90151)

Tourism Commission

The Weston Tourism Commission will meet to review and potentially approve a $10,000 room tax grant request from Monk Botanical Gardens for the Blossom of Lights event. The commission will also acknowledge the monthly budget status report and CVB reports, and receive educational presentations on several local events. The agenda includes routine items like approving minutes and public comments.

• $10,000 grant request for Blossom of Lights at Monk Botanical Gardens
• Acknowledge March Budget Status Report
• Acknowledge CVB reports with $83,579.08 hold account balance
• Educational presentations: GiGi's Play House, Wausau Pride, Hmong Wausau Festival, Taste N Glow Balloon Festival
• Next meeting set for July 15, 2024

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board is meeting to discuss and possibly take action on several administrative and operational items, including attorney services for the Rothschild Area Municipal Court, the law enforcement services agreement with the City of Schofield, officer assignments to task forces and SWAT/riot teams, and an annual formal review of the police chief. Public comments are limited to 3 minutes per person, and no action will be taken during that time.

• Discussion and possible action on attorney contracted services for Rothschild Area Municipal Court
• Discussion and possible action on law enforcement services agreement with City of Schofield
• Discussion and possible action on officers in task force
• Discussion and possible action on officers on SWAT team and riot team
• Discussion and possible action on annual formal review of police chief

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet to review the 2023 Annual Report and end-of-month budget. The agenda includes discussion and possible action on rate increases for fire contracts. A closed session is also planned to consult legal counsel regarding potential litigation and a union election petition.

• Discussion and possible action on rate increases for fire contracts
• Presentation of the 2023 Annual Report
• Review of end-of-month budget
• Approval of March 2024 expenditures and receipts
• Closed session regarding potential litigation and union election petition

Public Works Committee

The Public Works & Utility Committee will review bids for 2024 street maintenance (crack sealing, asphalt rejuvenator, and overlay), consider a contract amendment for Weston Avenue construction, and discuss options for the Fuller St and Schofield Ave intersection. They will also approve minutes and water/sewer permits, and receive staff updates on capital projects and operations.

• 2024 Street Maintenance - Crack Sealing Bid Results
• 2024 Street Maintenance - Asphalt Rejuvenator Bid Results
• 2024 Street Maintenance - Asphalt Overlay Bid Results
• Purchase of an Asphalt Pusher Attachment
• Weston Avenue Construction Services Contract Amendment for CR-X to Ryan St

Plan Commission

The Plan Commission will consider a request to expand a personal storage facility within the Limited Industrial Zoning District. The meeting also includes reviews of sign permits for the Greenheck Turner Community Center and Greenheck Fan Corporation Business Campus. Additionally, commissioners will discuss future growth patterns in the southeast quadrant of the village.

• Conditional Use Permit to expand a personal storage facility at 3107 Concord Avenue
• Final Plat Review for Arrowhead Estates First Addition
• Sign permit request for Greenheck Turner Community Center at 6400 Alderson Street
• Directional signage permit for Greenheck Fan Corporation Business Campus
• Discussion of future growth patterns in the SE quadrant of the Village

Election Notices

The Village of Weston is holding a public meeting to reconvene the Municipal Board of Canvassers. The purpose is to process any provisional ballots and conduct the local and municipal canvasses, which are the official vote counts that certify election results.

• Reconvene Municipal Board of Canvassers
• Process provisional ballots
• Conduct local and municipal canvasses

Mountain Bay Metropolitan Police Commission

The Commission will consider accepting a contract for General Counsel services. The meeting also includes closed sessions to discuss police department logistics and the hiring process for police officers.

• Acceptance of General Counsel Contract for Attorney Nick Flanagan
• Closed session regarding Police Commission logistics
• Closed session regarding police officer hiring process and candidates

Election Notices

The Village of Weston Board of Absentee Ballot Canvassers will meet at 8 a.m. on April 2, 2024, at the Weston Municipal Center to process absentee ballots. The meeting is open to the public.

• Meeting at 4747 Camp Phillips Road
• Open to the public

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Department Oversight Board will hold its organizational meeting, selecting a chairperson, vice-chairperson, and designated general counsel. The board will also discuss and possibly act on purchasing/selling police squad vehicles, the D.C. Everest School District contract, and adoption of the 2024 operating budget, including vouchers and credit card policy. A closed session is scheduled to discuss 2024-2027 union/non-union wages for all associated personnel.

• Select Chairperson, Vice-Chairperson, and Designated General Counsel
• Discussion and possible action on purchasing and selling police squad vehicles
• Discussion and possible action on D.C. Everest School District contract
• Discussion and possible action on 2024 Operating Budget Adoption (vouchers, credit card policy)
• Closed session to discuss 2024-2027 union/non-union wages

Mountain Bay Metropolitan Police Commission

The Mountain Bay Metropolitan Police Commission will meet to elect a chair, vice-chair, and secretary, and to discuss and possibly act on hiring new police officers and reviewing the current rank structure.

• Election of Commission Chair, Vice-Chair, and Secretary
• Appointment of Chief of Police for the Mountain Bay Metropolitan Police Department
• Discussion and possible action on hiring new police officers
• Discussion and possible action regarding the current rank structure

Park and Recreation Committee

The Weston Parks and Recreation Committee will discuss a development plan and phasing strategy for Kennedy Park, alongside an Arbor Day proclamation and authorizing resolution. Staff previously recommended applying for state and federal matching grants to fund $120,000 in Yellowbanks Park canoe launch and parking upgrades. The committee also reviewed cost estimates of $745,000 to $1.5 million for adding 16 pickleball courts and restrooms at Machmueller Park during a planned 2026 sewer extension.

• Discussion and possible action on the Kennedy Park development plan and phasing strategy
• Recommendation to apply for state and federal matching grants for $120,000 in Yellowbanks Park canoe launch and parking improvements
• Cost estimates of $745,000 to $1.5 million proposed for 16 pickleball courts and restroom facilities at Machmueller Park
• Planned sewer main extension through the north end of Machmueller Park to Kramer Lane in 2026
• Discussion of an Arbor Day proclamation and authorizing resolution

Village Board of Trustees

The Weston Village Board will consider several resolutions, including preliminary special assessments for road projects on Weston Ave., Cross Country Utility Route, E. Jelinek, and Von Kanel. The board will also discuss and possibly act on a joint agreement to establish the Rothschild Area Municipal Court and a related police services agreement. Other items include updates on ARPA funds, the 2023-2025 Strategic Plan, and multiple park improvement projects.

• Resolution 2024-004: Preliminary special assessments for Weston Ave. (Von Kanel to Ryan) and Cross Country Utility Route (Progress Way to CR-J)
• Resolution 2024-005: Preliminary special assessments for E. Jelinek (CR-X to Mesker) and Von Kanel (Schofield Ave. to Barbican Ave.)
• Discussion/action on Joint Agreement establishing the Rothschild Area Municipal Court
• Discussion/action on Police Protective Services and Municipal Court Services Agreement with the Village of Rothschild
• Discussion/action on 2024 Street Maintenance Plan

Election Notices

The Village of Weston is administering absentee voting at Renaissance Assisted Living on March 18, 2024, for the April 2, 2024, election. Special Voting Deputies will be present from 9:00 a.m. to 10:30 a.m. to assist residents. This is a routine election administration notice, not a policy decision.

• Absentee voting at Renaissance Assisted Living, 4602 Barbican Ave., March 18, 9-10:30 a.m.
• For April 2, 2024, election
• Qualified electors must be registered and reside in the ward 28 consecutive days
• Party observers from the two top-vote parties may accompany deputies
• Contact: Sarah Chibeya, 715-359-6114, [email protected]

Election Notices

The Village of Weston is administering absentee voting at Rennes Health & Rehab on March 18, 2024, for the April 2, 2024, election. This notice informs residents of the facility and the public about the process, eligibility, and observer rules. It is a procedural notice for a specific voting event.

• Absentee voting at Rennes Health & Rehab, 4810 Barbican Ave., 10:45 a.m. to noon, March 18, 2024
• For April 2, 2024, election
• Special Voting Deputies appointed by Village of Weston
• Observers from two recognized political parties may accompany deputies
• Contact: Sarah Chibeya, 715-359-6114, [email protected]

Election Notices

The Village of Weston is administering absentee voting at Pride TLC for the April 2, 2024, election. Special voting deputies will be present on March 18, 2024, to help eligible residents cast absentee ballots. This notice explains who qualifies as an elector and the rules for observers and family members.

• Absentee voting at Pride TLC, 7805 Birch St., Weston WI, on March 18, 2024, 1:00-2:00 p.m.
• For the April 2, 2024, election
• Qualified electors must be U.S. citizens, 18+ on Election Day, and residents for 28 consecutive days
• Only observers from the two recognized political parties with the most votes in the last general election may accompany deputies
• Contact: Sarah Chibeya, 4747 Camp Phillips Road, Weston WI, 715-359-6114, [email protected]

Finance Committee - Inactive

The Weston Finance Committee will discuss and possibly act on two budget amendments: 2024 Budget Amendment #1 and 2023 Budget Amendment #2. The committee will also acknowledge the February budget status report, TIF district reports, and several informational memos. The meeting includes routine items like approving previous minutes and public comments.

• 2024 Budget amendment #1
• 2023 Budget amendment #2
• February Budget Status Report
• TIF 1 and TIF 2 Detail Reports for February
• SAFER Memo and EMPS Memo

Election Notices

The Village of Weston is administering absentee voting at Pride TLC, 7805 Birch St., on March 13, 2024, from 3:00 to 4:00 p.m., for the April 2, 2024, election. This is a procedural notice for residents of the facility who are unable or unwilling to vote at the polling place. Qualified electors must be registered and meet residency requirements.

• Absentee voting at Pride TLC, 7805 Birch St., March 13, 2024, 3:00-4:00 p.m.
• For April 2, 2024, election
• Special Voting Deputies appointed by Village of Weston
• Observers from two recognized political parties may accompany deputies
• Contact: Sarah Chibeya, 715-359-6114, [email protected]

Election Notices

Special Voting Deputies will administer absentee voting for residents of Renaissance Assisted Living on March 13, 2024. This process is intended for the April 2, 2024, Election.

• Absentee voting at 4602 Barbican Ave. from 9:00 a.m. to 10:30 a.m.

Election Notices

The Village of Weston is administering absentee voting at Rennes Health & Rehab on March 13, 2024, for the April 2, 2024, election. This is a routine election administration notice, not a policy decision.

• Absentee voting at Rennes Health & Rehab, 4810 Barbican Ave., Weston WI, 10:45 a.m. to Noon on March 13, 2024
• Special Voting Deputies appointed by the Village of Weston will administer voting
• Qualified electors must be U.S. citizens, 18+ on Election Day, and registered
• Party observers from the two top-vote parties may accompany deputies
• Contact: Sarah Chibeya, 715-359-6114, [email protected]

S.A.F.E.R. Board of Directors

The S.A.F.E.R. Board of Directors will meet to discuss increasing rates for fire contracts and the creation of a part-time Fire Prevention Specialist position. The agenda also includes a presentation of the 2023 audit and a review of the end-of-month budget. A closed session is scheduled to discuss potential litigation and a union election petition.

• Discussion on increasing rates for fire contracts
• Proposal to create and hire a part-time Fire Prevention Specialist
• Presentation of the 2023 Audit
• Review of end-of-month budget
• Closed session regarding potential litigation and union election petition

S.A.F.E.R. Fire Commission

The SAFER Fire Commission will hold a regular meeting with approval of prior minutes, a badge pinning ceremony, and reports from the Fire Chief and Deputy Fire Chief. No major decisions or financial items are on the agenda.

• Badge Pinning Ceremony
• Approval of January 9, 2024 meeting minutes
• Report from Fire Chief
• Report from Deputy Fire Chief

Public Works Committee

The Public Works & Utility Committee will review several resolutions and agreements, including special assessments for Weston Ave and E Jelinek road projects, adoption of a Safe Routes to School plan, and a stormwater grant for the Business 51 Storm Pond. They will also discuss bids for Jelinek Ave rehabilitation, an intersection study, design amendments, and the purchase of a replacement sewer vac truck chassis. The meeting includes routine approvals of minutes and permits.

• Resolution 2024-004: Preliminary resolution for Weston Ave (Von Kanel to Ryan) and Cross Country Utility Route (Progress Way to CR-J) special assessments
• Resolution 2024-005: Preliminary resolution for E Jelinek (CR-X to Mesker) and Von Kanel (Schofield Ave to Barbican) special assessments
• Resolution 2024-006: Adopting the Weston Elementary Safe Routes to School Plan
• Resolution 2024-007: Authorizing resolution for Urban Nonpoint Source and Stormwater Grants for Business 51 Storm Pond
• Agreement with Stillwater Landing Mobile Home Park for watermain replacement from E Jelinek Ave to Schofield Ave

Plan Commission

The Plan Commission meeting scheduled for March 11, 2024, was cancelled due to a lack of agenda items. No business was scheduled for discussion or decision.

Everest Metro Police Joint Finance Committee

The Everest Metro Police Department Joint Finance Committee is meeting to approve prior minutes and then move into a closed session to discuss employment, promotion, compensation, or performance evaluation data of department employees. After the closed session, the committee may reconvene in open session to take action on any items discussed. No other substantive business is listed.

• Approval of minutes from February 20, 2024, meeting
• Closed session under Wis. Stat. 19.85(1)(c) for employee matters
• Possible action on closed session items after reconvening

Park and Recreation Committee

The Weston Parks and Recreation Committee will discuss potential improvements at Yellowbanks, Machmueller, and Sandhill Parks. The committee will also consider using a consultant for the Kennedy Park fundraising effort.

• Potential improvements at Yellowbanks Park
• Potential improvements at Machmueller Park
• Possible use of a consultant for Kennedy Park fundraising
• Replacement of roof panels at Sandhill and Machmueller Parks

Everest Metro Police Joint Finance Committee

The committee will consider a joint agreement establishing a regional municipal court serving multiple communities, followed by a closed session under Wisconsin law to discuss employee performance or personnel data. The meeting will reconvene in open session for any necessary action on closed-session items.

• Discussion and possible action on a joint agreement to establish a regional municipal court for the Village of Rothschild, Village of Weston, City of Schofield, Town of Weston, Village of Marathon City, and Village of Edgar
• Closed session to discuss employee performance, promotion, compensation, or personnel data regarding an Everest Metro Police Department employee

Everest Metro Police Commission

The Everest Metro Police Commission will consider a joint agreement to establish a Rothschild Joint Municipal Court serving six communities, and discuss the current municipal court. A closed session is scheduled for personnel matters, followed by possible action in open session.

• Discussion and possible action on Joint Agreement Establishing the Rothschild Joint Municipal Court – Serving the Villages of Rothschild, Weston, Town of Weston, and Cities of Schofield, Marathon City, and Edgar
• Discussion and possible action on current Everest Metropolitan Municipal Court
• Closed session under Wis. Stat. 19.85(1)(c) and (f) regarding employment, compensation, or performance evaluation of a public employee

Village Board of Trustees

The Village Board will consider two ordinances: one rezoning 9.733 acres at 5810 Weston Avenue from RR-2 to AR, and another updating animal control definitions and creating a 'Community Cats' section. They will also vote on the preliminary plat for Arrowhead Estates First Addition subdivision. The board will discuss and possibly act on a temporary easement with ANR Pipeline, a joint municipal court agreement with Rothschild, and several public works projects including Ross Avenue engineering design proposals.

• Ordinance 24-001: Amending animal control ordinances and creating 'Community Cats' section
• Ordinance 24-002: Rezoning 9.733 acres at 5810 Weston Avenue from RR-2 to AR
• Resolution 2024-003: Approving preliminary plat of Arrowhead Estates First Addition subdivision
• Discussion/action on temporary easement with ANR Pipeline Company for additional workspace on parcel 192-2808-204-0954
• Discussion/action on Ross Avenue (River Bend Rd. to Pauls Ave.) engineering design proposals

Human Resources Committee - Inactive

The committee is considering recommendations to amend job descriptions for the Director of Public Works, Fleet Foreman, and Mechanic. They are also discussing the creation of a new Staff Engineer position following a planned retirement in the Public Works department.

• Amendments to Director of Public Works, Fleet Foreman, and Mechanic job descriptions
• Proposal for a new Staff Engineer position in Public Works
• Removal of Employee Resources Manager references from HR policy
• Review of 2024 market adjustment and merit compensation changes in closed session
• Acknowledgment of Utility Senior Operator Trevor Skerven's resignation

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet to review January expenditures and the end-of-month budget. The board also plans to enter a closed session to consult with legal counsel regarding strategy for potential litigation and a union election petition.

• Approval of January 2024 expenditures and receipts
• Closed session discussion regarding potential litigation and union election petition
• End of Month Budget review
• Reports from the Fire Chief and Deputy Fire Chief

Public Works Committee

The Public Works & Utility Committee will review engineering design proposals for the Ross Avenue (River Bend to Pauls) project, consider quotes for a 1-ton dump truck upfit and portable message boards, and discuss creating a staff engineer position. They will also receive updates on capital improvement projects, street and utility operations, and consider surplus auction items.

• Ross Avenue (River Bend to Pauls) engineering design proposals
• 1-Ton dump truck upfit quotes (dump body, plow, salt spreader)
• Portable message board quotes
• Creation of staff engineer position
• Jelinek Ave and Alderson St intersection design

Human Resources Committee - Inactive

The committee will consider recommendations for updated job descriptions for several Public Works positions. They will also discuss a proposal to create a new Staff Engineer position following an upcoming retirement.

• Amendments to Director of Public Works, Fleet Foreman, and Mechanic job descriptions
• Proposed creation of a new Staff Engineer position in the Public Works department
• Removal of Employee Resources Manager references from Human Resources policy
• Resignation of committee member Jay Arndt
• Resignation of Utility Senior Operator Trevor Skerven

Park and Recreation Committee

The Weston Parks and Recreation Committee will discuss potential updates to Kennedy Park, including fundraising partnerships and modifications to baseball and softball diamond #1. The meeting also includes discussions on social media marketing for playgrounds and the use of Live Barn technology.

• Discussion of Kennedy Park fundraising and partnerships
• Proposed changes to diamond #1 at Kennedy Park for softball and baseball use
• Discussion regarding utilization of Live Barn at Kennedy Park
• Review of playground equipment and social media marketing for parks

Village Board of Trustees

The Village Board of Trustees is holding a holiday gathering on January 26, 2024, at 4747 Camp Phillips Road. No official village business will be conducted at this event.

Village Board of Trustees

The Weston Village Board will consider resolutions on a preliminary plat for Green Tree Acres Subdivision and opposing Assembly Bill 685 on local fowl regulation. They will also discuss ARPA funds, 2024 compensation increases, and a closed session on purchasing property at 5500 Schofield Avenue.

• Resolution 2024-001 opposing Assembly Bill 685 on local fowl regulation
• Resolution 2024-002 approving preliminary plat for Green Tree Acres Subdivision
• Approval of new Class B liquor license for El Charro III LLC
• Discussion on 2024 compensation increases
• Closed session on offer to purchase 5500 Schofield Avenue

Tourism Commission

The Weston Tourism Commission will meet to review the preliminary December budget status report, acknowledge CVB room tax reports, and consider a $5,000 grant request from the Wisconsin Valley Art Association for Art in the Park. The meeting also includes routine items like approving previous minutes and public comments.

• Grant request of $5,000 to Wisconsin Valley Art Association for Art in the Park (Sept 7-8, 2024, Marathon Park)
• Preliminary December Budget Status Report: room tax revenue $445,183.22 vs. $400,000 budget (111.3%)
• CVB reports: total grants approved $158,166.66, Weston Hold Account balance $106,714.96 as of 12/31/23
• Approval of minutes from November 20, 2023 meeting

Finance Committee - Inactive

The Finance Committee will meet to discuss the selection of a village auditor for the years 2023-2025. The committee will also review December detail reports for TIF 1 and TIF 2.

• Selection of village auditor for years ending 2023-2025
• Review of TIF 1 and TIF 2 Detail Reports for December
• Review of Legal Detail reports

Everest Metro Police Joint Finance Committee

The joint finance committee for the Everest Metro Police Department and Municipal Court will meet to approve prior minutes and then enter closed session to discuss personnel matters, including upcoming officer retirements. The committee may take action on any agenda item after returning to open session.

• Closed session under Wis. Stat. 19.85(1)(c) and (f) for personnel and retirement discussions
• Possible action on closed session items after reconvening in open session

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet to discuss an Auto Aid Agreement with Riverside Fire District and a potential SAFER Grant. The agenda also includes an end-of-year budget review and a staffing presentation.

• Discussion and possible action on Auto Aid Agreement with Riverside Fire District
• Discussion on SAFER Grant
• End of Year Budget review
• Staffing Presentation
• Approval of December 2023 expenditures and receipts

S.A.F.E.R. Fire Commission

The SAFER Fire Commission will hold a regular meeting to discuss staffing updates and an update on fire district unionization. The agenda also includes approval of prior meeting minutes and reports from the Fire Chief and Deputy Fire Chief.

• Staffing updates
• Update on Fire District Unionization
• Approval of July 11, 2023 meeting minutes
• Report from Fire Chief
• Report from Deputy Fire Chief

Village Board of Trustees

The Village Board will hold a special meeting, convening in closed session under Wisconsin law to discuss purchasing public property at 5500 Schofield Avenue, police department staffing, and an intergovernmental study/advisement agreement with the Village of Rothschild. Following closed session, the board may take action on these items in open session. The meeting is preceded by a Plan Commission meeting.

• Closed session to discuss property at 5500 Schofield Avenue
• Closed session to discuss police department staffing
• Closed session to discuss intergovernmental study and advisement agreement with Village of Rothschild
• Possible open-session action on all three closed-session items

Public Works Committee

The Public Works & Utility Committee will discuss Well 3 iron and manganese pilot testing, review 60% plans for E Jelinek Ave and Von Kanel St reconstruction, and get updates on several road projects including Mesker and Schofield Ave intersection and Green Tree Acres preliminary plat. The agenda also includes a utility credit request for 2205 Bloedel Ave and approval of previous minutes.

• Well 3 iron and manganese pilot testing discussion
• E Jelinek Ave and Von Kanel St reconstruction 60% plan design discussion
• Mesker and Schofield Ave intersection design update
• Fuller St and Schofield Ave update
• Green Tree Acres preliminary plat and plans discussion

Plan Commission

The Weston Plan Commission will review a preliminary plat for Green Tree Acres and a conceptual plat for the first addition of Arrowhead Estates. The meeting also includes staff reports on recent building permits and certified survey maps.

• Preliminary Plat Review & Approval for Green Tree Acres
• Conceptual Plat Review for Arrowhead Estates First Addition
• Report on December 2023 Staff-Approved Certified Survey Maps and Site Plans
• Report on December 2023 Building Permits
• Review of Building Permit Process Improvement Plan