Weston public meetings in 2025

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will consider the minutes from the November 20, 2025 meeting, review the 2025 budget versus actual expenditures, and discuss the current design, status, and bid process for the new police department building. The board will also receive a report on police day‑to‑day activities and the quarterly report. The meeting will set the date and agenda items for the next session.

• Discussion and possible action on the current police building design, status, and bid process
• Review of 2025 budget to actual financial comparison
• Report on police day‑to‑day activities and quarterly report
• Public comment period limited to three minutes per speaker
• Set date, time, and agenda items for the next meeting

The board approved the minutes from the November 20, 2025 meeting by a 4‑0 vote. It then voted 4‑0 to recommend a total $7 million construction and furniture‑fixture‑equipment budget to the Village of Weston and Rothschild boards, and to have Chief Hunt prepare a supporting memo and meet with the developer. The meeting was adjourned by a 4‑0 vote.

• Approved November 20, 2025 minutes (4-0)
• Recommended $7M construction/FFE budget to Village boards, directed memo and developer meeting (4-0)
• Adjourned meeting (4-0)

Finance & Human Resources Committee

The Finance & Human Resource Committee will approve minutes from its October 20 and November 17 meetings. It will receive the November Budget Status Report and TIF 1 and TIF 2 detail reports. The body will discuss the National Employee Survey results and options for the Deputy Clerk/Administrative Assistant position. Finally, members will consider possible amendments to the 2025 budget.

• Approve minutes from October 20, 2025 meeting
• Approve minutes from November 17, 2025 meeting
• Review November Budget Status Report
• Review TIF 1 and TIF 2 detail reports for November
• Discuss Deputy Clerk/Administrative Assistant position options

The Finance & Human Resources Committee approved the minutes from the October 20 and November 17 meetings, acknowledged several November work product transmittals, and accepted the National Employee Survey Report. It also recommended posting a part‑time Deputy Clerk/Administrative Support Specialist position and recommended the 2025 budget amendments to the Board of Trustees. All motions passed unanimously (6‑0).

• Approved October 20 and November 17 meeting minutes (6-0)
• Acknowledged November work product transmittals (items 5‑7) (6-0)
• Acknowledged National Employee Survey Report (6-0)
• Recommended part‑time Deputy Clerk/Administrative Support Specialist position to Board (6-0)
• Recommended 2025 Budget Amendments to Board of Trustees (6-0)
• Adjourned meeting (6-0)

Village Board of Trustees

The meeting includes routine actions such as approving the November 17 minutes, acknowledging departmental reports, and processing the consent agenda vouchers. Trustees will vote on two rezoning ordinances and three development‑related resolutions, including a preliminary plat, a fee‑schedule amendment, and a road right‑of‑way dedication. The agenda also lists discussion items on a spring levy‑limit referendum, election‑inspector appointments, and other new business topics.

• Ordinance No. 25‑017 – rezoning 5603 Business Highway 51 from Planned Development to B‑2 (Highway Business) zoning
• Ordinance No. 25‑018 – rezoning 9707 Anastasia Drive from R R‑2 (Rural Residential‑2 Acre) to SF‑L (Single Family Residential‑Large Lot) zoning
• Resolution 2025‑021 – approval of the preliminary plat for Bull Junior View Subdivision
• Resolution 2025‑022 – amendment to the Village fee schedule
• Resolution 2025‑023 – adoption of a road right‑of‑way dedication for Barclay Way (identified in the certified survey map for 2819 Ross Avenue)

The Weston Village Board approved the minutes from the November 17, 2025 meeting and appointed a new agent for Masgay LLC d/b/a Tine & Cellar. It also approved rezoning of 5603 Business Highway 51 (Kwik Trip) to a B‑2 Highway Business district and rezoning of 9707 Anastasia Drive to a Single‑Family Large‑Lot district. Additional actions included adopting a preliminary plat for Bull Junior View Subdivision, amending the Village fee schedule, dedicating a road right‑of‑way for Barclay Way, and moving forward with $600,000 to hire six new staff members pending attorney review.

• Approved November 17, 2025 meeting minutes (6‑0‑0‑1)
• Approved appointment of new agent for Masgay LLC d/b/a Tine & Cellar (6‑0‑0‑1)
• Approved rezoning of 5603 Business Highway 51 (Kwik Trip) to B‑2 district (6‑0‑0‑1)
• Approved rezoning of 9707 Anastasia Drive to SF‑L district (6‑0‑0‑1)
• Approved preliminary plat of Bull Junior View Subdivision (6‑0‑0‑1)
• Approved amendment to the Village fee schedule (6‑0‑0‑1)
• Approved road right‑of‑way dedication for Barclay Way (6‑0‑0‑1)
• Approved motion to proceed with $600,000 for six new staff pending attorney review (6‑0‑0‑1)

Plan Commission

The Weston Plan Commission meeting on Dec. 8, 2025 will hold public hearings on two rezoning applications and a conditional use permit. Commissioners will hear presentations, take public comment, and then discuss recommendations to the Village Board of Trustees. Additional agenda items include a preliminary plat for the Bull Junior View Subdivision, a certified survey map for 2819 Ross Avenue, and a development agreement deviation for the Granite Ridge Subdivision. The meeting will also feature a software presentation and set the schedule for the 2026 commission meetings.

• Public Hearing – Project #20250447 – Rezone 5603 Business Hwy 51 from Planned Development to B‑2
• Public Hearing – Project #20250424 – Rezone 9707 Anastasia Drive from RR‑2 to SF‑L
• Project 20250439 – Conditional Use Permit for a salt storage bin at 4801 & 4803 Ross Avenue in WHP‑A overlay district
• Project #20230188 – Preliminary Plat of Bull Junior View Subdivision
• Granite Ridge Subdivision Development Agreement – request for sidewalk and driveway apron deviations

The commission approved the November 10, 2025 meeting minutes. It recommended approval of the Kwik Trip rezoning (Project #20250447) and the rezoning of 9707 Anastasia Drive to single‑family residential (Project #20250447). It also approved the Bull Junior View subdivision preliminary plat (Project #20231088) with an added condition for easement maintenance.

• Approved November 10, 2025 minutes (6-0-0, 1 not voting)
• Recommended approval of Kwik Trip rezoning to B‑2 (6-0-0, 1 not voting)
• Recommended approval of rezoning 9707 Anastasia Drive to SF‑L (6-0-0, 1 not voting)
• Approved Bull Junior View subdivision plat with easement condition (6-0-0, 1 not voting)

Public Works Committee

The Public Works & Utility Committee meeting on Dec 8, 2025 will consider two typical‑section discussions for the 2026 street reconstruction program on Bloedel Avenue and Concord Avenue. The committee will also vote on approval of winter 2025 surplus auction items, discuss a seasonal weight limit for the Granite Ridge Subdivision, and consider a change order for hospital area repaving. No other actions are listed.

• 2026 Street Reconstruction Typical Section Discussion: Bloedel Ave
• 2026 Street Reconstruction Typical Section Discussion: Concord Ave
• Winter 2025 Surplus Auction Items for approval
• Seasonal Weight Limit Discussion for Granite Ridge Subdivision
• Hospital Area Repaving Change Order #3

The Public Works & Utility Committee approved the November 10, 2025 meeting minutes and acknowledged November water and sewer permits. It recommended staff proceed with Typical Section Alternative A for the 2026 Bloedel Avenue reconstruction, approved a surplus auction, kept the seasonal weight limit for Granite Ridge Subdivision, and endorsed Change Order #3 for hospital area repaving. All motions passed unanimously.

• Approved November 10, 2025 meeting minutes (5-0)
• Acknowledged November 2025 water and sewer permits (5-0)
• Recommended staff proceed with Alternative A for 2026 Bloedel Ave reconstruction (5-0)
• Declared surplus items and authorized sale through Wisconsin Surplus (5-0)
• Kept seasonal weight limit for Granite Ridge Subdivision (5-0)
• Recommended Village Board approve Change Order #3 for hospital area repaving (5-0)
• Adjourned meeting (5-0)

Everest Metro Police Joint Finance Committee

The committee is meeting to discuss the dissolution of the Everest Metropolitan Police Department (EMPD). Members will consider the final reconciliation of funds and the creation of a hold account upon dissolution.

• Request from Mountain Bay Metro Police Department for $121,512.30 reimbursement for three 2024 vehicles
• Request from Mountain Bay Metro Police Department for $74,077.00 reimbursement from squad sales
• Resolution regarding the dissolution of EMPD
• Acknowledgment of the 2024 audit
• Closed session regarding employee grievance decision

The committee approved moving to a closed session to discuss employee matters, then reconvened in open session to acknowledge a grievance decision and schedule a Jan 27, 2025 meeting to close the Everest Metro Police Department. It approved reimbursement of $121,512.30 to the Mountain Bay Metro Police Department for vehicle purchases, denied a $74,077 request for squad‑sale proceeds, and voted to empty remaining EMPD funds, giving $0 to MBMPD. The board also approved acknowledgment of the 2024 audit and adjourned the meeting.

• Approved move to closed session on employee matters (motion by Cronin, seconded by Jordan)
• Approved reconvene in open session and set Jan 27, 2025 meeting to close EMPD (motion by Cronin, seconded by Fabel)
• Approved acknowledgment of the 2024 audit (motion by Fabel, seconded by Hoen)
• Approved reimbursement of $121,512.30 to MBMPD for vehicle purchases (motion by Jordan, seconded by Hoehn)
• Approved denial of $74,077 reimbursement request from MBMPD (motion by Fabel, seconded by Jordan)
• Approved dispersal of remaining EMPD funds to $0, with $0 to MBMPD (motion by Fabel, seconded by Jordan)
• Approved adjournment of the meeting (motion by Jordan, seconded by Fabel)

Community, Life and Public Safety (CLPS) Committee

The Community Life and Public Safety Committee meeting scheduled for Dec 1, 2025 was cancelled. No agenda items will be considered. The next regular meeting is set for Monday, Jan 5, 2026 at 5:00 p.m. at the Weston Municipal Center, 4747 Camp Phillips Road.

Village Board of Trustees

The Village of Weston Board of Trustees will meet on December 1, 2025 at 5:00 p.m. at the Village of Rib Mountain Municipal Center, 227800 Snowbird Avenue, Rib Mountain, WI. The notice states a quorum may be present, but no official action will be taken at this meeting.

Park and Recreation Committee

The Parks and Recreation Committee will meet on November 24, 2025 to review updates on Kennedy Park renovations and the Yellowbanks disc golf course. It will discuss possible actions on 2026 Aquatic Center pricing and Machmueller improvements. New business includes a proposal for Kennedy Park to host a Concert Off the Square with Wausau Events on August 18, 2026.

• Kennedy Park concert proposal with Wausau Events – August 18, 2026
• Discussion of 2026 Aquatic Center price changes
• Consideration of Machmueller improvements
• Update on Kennedy Park renovation progress
• Update on Yellowbanks disc golf course

The committee approved the minutes from the October 27, 2025 meeting. It adopted proposed rate increases for the 2026 aquatic center, including higher daily, after‑5 p.m., season‑pass and pool‑rental fees. It also approved a recommendation to obtain a cost estimate for a Machmueller Park Master Plan and to allow Wausau Events to hold a concert at Kennedy Park on August 18, 2026, collecting the standard $100 special‑event fee. All motions passed unanimously.

• Approved October 27, 2025 meeting minutes (5-0)
• Approved recommended aquatic center rate increases for 2026 (5-0)
• Approved recommendation to obtain cost estimate for Machmueller Park Master Plan (5-0)
• Approved Wausau Events concert at Kennedy Park on Aug 18 2026 with $100 fee (5-0)
• Adjourned meeting at 5:11 p.m. (5-0)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will discuss and possibly act on the design and funding range ($5 M‑$10 M) for a new police department building. It will also review proposals to purchase AED equipment, new squad cars, and personal/work cell phones for staff. Additional items include a donation to the “Be Amazing” group and routine updates on day‑to‑day police operations.

• Discussion and possible action on setting a placeholder construction cost $5M‑$10M for the MBMPD building
• Discussion and possible action regarding purchase of AED equipment
• Discussion and possible action regarding purchase of squad cars
• Discussion and possible action regarding personal/work cell phones for staff
• Discussion and possible action regarding donation to “Be Amazing” group

The board approved the minutes from the October 16 meeting. It authorized the purchase of two squad cars at up to $45,000 each, funded from the donated fund account, and approved buying four additional AEDs for $8,852. The board also approved a $30 monthly cellphone stipend for the chief and captains, a $500 donation to the “Be Amazing” group, and moved to adjourn and reconvene after a closed session. All motions were carried with the vote counts recorded in the minutes.

• Approved October 16 minutes (3:0)
• Approved purchase of 4 AEDs for $8,852 (3:0)
• Authorized purchase of 2 squad cars not to exceed $45,000 each, funded from donated fund account (3:0)
• Approved $30/month cellphone stipend for chief and captains (3:0)
• Approved $500 donation to “Be Amazing” group from donation fund (3:0)
• Adjourned to closed session (unanimous aye)
• Reconvened into open session (4:0)
• Adjourned meeting (4:0)

Finance & Human Resources Committee

The Weston Finance & Human Resources Committee will review the October 2025 budget status report and related financial reports. It will discuss and possibly act on the awarded 2026‑2028 Assessor contract and on the 2026 H.S.A. contribution. No formal actions are listed for other items.

• Discussion and possible action on the awarded 2026‑2028 Assessor contract
• Discussion and possible action on the 2026 H.S.A. contribution
• Acknowledgement of the October 2025 Budget Status Report for all funds
• Review of TIF 1 and TIF 2 detail reports for October
• Review of October legal details report

The Finance & Human Resources Committee approved correcting the October 20 minutes and acknowledged the October work product transmittals. It adopted recommended 2026 H.S.A. contribution amounts of $600 for single, $1,200 for employee + spouse or child, and $1,800 for family. The meeting was then formally adjourned.

• Approved correction of October 20 minutes (6‑0)
• Approved acknowledgment of work product transmittals items 5‑7 (6‑0)
• Approved 2026 H.S.A. contribution rates: $600 single, $1,200 employee + spouse/child, $1,800 family (6‑0)
• Approved adjournment of the meeting (6‑0)

Village Board of Trustees

The Village Board of Trustees will hold a public hearing and vote on the FY2026 operating budget and related fund budgets, including the tax levy of $8,536,423. The board will also discuss cell tower collocation, a spring referendum on levy limits, and a water treatment project.

• Public hearing and adoption of FY2026 Operating Budget ($9,665,956)
• Adoption of Debt Service, Special Revenue, and Capital Projects budgets
• Discussion on T-Mobile cell equipment collocation on a water tower
• Discussion on a spring referendum to exceed state levy limits
• Discussion on Well 3 iron, manganese, and PFAS treatment project

The Board approved the FY2026 operating budget and the accompanying debt service, special revenue, capital projects, and proprietary funds budgets. An ordinance amending Chapter 94 to regulate portable outdoor storage units and accessory structures was also adopted. The motion to deny T‑Mobile’s proposed tower lease failed, and the Board authorized a draft lease for $100,000 per year. Several contracts were approved, including a CDBG‑PF income‑survey service, a Well 3 PFAs treatment engineering agreement, and a right‑of‑way services contract for Alderson Street and Jelinek Avenue.

• Adopt FY2026 operating budget (Resolution 2025‑019) – Yes 6, No 0, Not voting 1 (Pass)
• Adopt FY2026 fund budgets (Resolution 2025‑020) – Yes 6, No 0, Not voting 1 (Pass)
• Approve Ordinance 25‑016 amending Chapter 94 – Yes 6, No 0, Not voting 1 (Pass)
• Motion to deny T‑Mobile tower lease – Yes 2, No 4, Not voting 1 (Failed)
• Approve staff draft lease $100,000/yr – Yes 5, No 1, Not voting 1 (Pass)
• Approve CDBG‑PF income‑survey services contract – Yes 6, No 0, Not voting 1 (Pass)
• Approve Well 3 PFAs treatment engineering agreement (up to $393,502) – Yes 6, No 0, Not voting 1 (Pass)
• Approve Right‑of‑Way services contract for Alderson St & Jelinek Ave ($28,425) – Yes 6, No 0, Not voting 1 (Pass)

Plan Commission

The Weston Plan Commission and Joint Extraterritorial Zoning Committee will hold a public hearing on proposed zoning code amendments that affect portable outdoor storage units, residential accessory buildings, greenhouses, and chicken coops. They will also consider a Conditional Use Permit and site‑plan review for a clubhouse expansion at Crane Meadows Golf Course, 8103 Weston Avenue. Additional agenda items include a site‑plan approval for a detached accessory structure at 4907 Aspen Street, a rezoning land‑swap project #20250376, and review of staff‑approved certified survey maps and building permits. Recommendations from staff will be discussed and forwarded to the Board of Trustees.

• Public hearing on zoning code amendments for portable outdoor storage units, accessory buildings, greenhouses, and chicken coops
• Conditional Use Permit and site‑plan review for clubhouse expansion at Crane Meadows Golf Course, 8103 Weston Avenue
• Site‑plan approval for a detached accessory structure (residential use) at 4907 Aspen Street
• Public hearing on rezoning land‑swap project #20250376 involving parcels 192‑2808‑241‑0993 (Wood Violet Trust) and 192‑2808‑241‑0997 (Scott & Jennifer Sommer) at 10010 Schofield Avenue, Ringle
• Review of October 2025 staff‑approved certified survey maps, site plans, and building permits

The Plan Commission approved the minutes of its September 8, 2025 meeting and the October 13, 2025 ETZ meeting. It voted to forward proposed zoning code amendments on portable outdoor storage and accessory buildings to the Village Board. The commission also recommended approval of the Crane Meadows Golf Course clubhouse expansion and approved an accessory garage at 4907 Aspen Street.

• Approved September 8, 2025 Plan Commission meeting minutes (7-0)
• Approved October 13, 2025 ETZ meeting minutes (6-0)
• Recommended forwarding proposed zoning code amendments to Board of Trustees (Plan Commission vote 7-0)
• Recommended forwarding the same zoning amendments to Board of Trustees (ETZ vote 6-0)
• Recommended approval of Conditional Use Permit and site‑plan for Crane Meadows Golf Course clubhouse expansion, with staff to obtain photometrics, HVAC and drainage plans (7-0)
• Approved site‑plan for detached accessory structure (2‑car garage) at 4907 Aspen Street (7-0)
• Acknowledged October 2025 staff‑approved certified survey maps and site plans (7-0)

Public Works Committee

The committee will approve the October 13 meeting minutes and acknowledge October water and sewer permits. Staff will present updates on the capital improvement plan, street operations and utility operations. The committee will discuss several proposals, including the Well 3 iron, manganese and PFAS treatment project, a real‑estate services contract, a utility looping project on Shorey Avenue, a sewer extension at Cedar Park Street, and the purchase of a trench box. A presentation on Community Development Block Grant – Public Facilities opportunities will also be heard.

• Well 3 Iron, Manganese and PFAS Treatment Project Construction Services Proposal
• Alderson and Jelinek Real Estate Services Proposal
• Shorey Ave to Lexington Ct Utility Looping Project
• Shorey Ave Sewer Extension at Cedar Park St
• Purchase of a Trench Box

The Public Works & Utility Committee approved several recommendations and contracts, including a $393,502 engineering services agreement for the Well 3 PFAS pre‑treatment project. It also approved a Right of Way services contract for Alderson St and Jelinek Ave, a sanitary sewer extension for a private lot, and the purchase of a trench box. Additional items included a recommendation to develop a Community Development Block Grant proposal and authorization to continue a utility looping project.

• Approved October 13, 2025 meeting minutes (3‑0)
• Acknowledged September 2025 water and sewer permits (3‑0)
• Recommended staff work with MSA on a Community Development Block Grant proposal (3‑0‑1‑1)
• Approved engineering services agreement with AECOM for Well 3 PFAS pre‑treatment, up to $393,502 (4‑0)
• Approved Right of Way Services contract with MSA for Alderson St/Jelinek Ave, up to $28,425 (3‑0‑1‑1)
• Authorized staff to continue utility looping project with Lewis Construction (4‑0)
• Approved sanitary sewer extension to Chad Gumz lot via access‑fee agreement (4‑0)
• Approved purchase of 8x8 adjustable trench box for $10,600 (4‑0)

S.A.F.E.R. Fire Commission

The SAFER Fire Commission will review and approve the July 8, 2025 meeting minutes. It will receive a new hire and staffing update and hear reports from the Fire Chief and Deputy Fire Chief. The commission will also set the date for the next meeting.

• Approval of prior meeting minutes – July 8, 2025
• New hire and staffing update
• Report from Fire Chief
• Report from Deputy Fire Chief
• Remarks to set next meeting date

Community, Life and Public Safety (CLPS) Committee

The Community Life and Public Safety Committee will discuss speed limit reductions, traffic signage, and code enforcement updates. The meeting is scheduled for November 3, 2025, at 5:00 p.m. at the Weston Municipal Center.

• Discussion on speed limit reduction to 25 mph on Mallard Court and Alderson Street
• Discussion on 'Please Slow Down for Children Playing' signage
• Discussion on potential ordinance changes for electric bikes
• Discussion on neighbor request for year-round alternate side parking
• Discussion on neighbor request for fence height ordinance changes

The CLPS Committee approved the September 2, 2025 meeting minutes and formally acknowledged the Code Enforcement update. Members voted to approve the design of the “Please Slow Down of Children Playing” door hanger and to order copies for public distribution. The committee also approved extending patrols on Mallard Court for another month or two and will receive a report at the next meeting.

• Approved September 2, 2025 CLPS minutes (6-0, 1 not voting)
• Acknowledged Code Enforcement update report (6-0, 1 not voting)
• Approved design and ordering of child‑safety door hangers (6-0, 1 not voting)
• Approved extended patrol of Mallard Court for 1‑2 months, with report due (6-0, 1 not voting)

S.A.F.E.R. Board of Directors

The SAFER Board will discuss a possible referendum and consider an attorney referral. The board will receive reports from the Fire Chief and Deputy Fire Chief. The meeting also includes public comments and will set the date for the next meeting.

• Discussion on possible referendum
• Attorney referral
• Report from Fire Chief
• Report from Deputy Fire Chief
• Public comments

The SAFER Board reviewed the possibility of a future referendum to fund additional firefighters for 2027 and 2028, examined preliminary cost estimates, and considered holding joint meetings with the Village of Weston and Village of Rib Mountain. They also discussed recent staffing actions and community outreach options. No formal resolutions, votes, or approvals were recorded.

Joint Review Board

The Joint Review Board will meet to discuss the performance and status of Tax Incremental Districts #1 and #2. The board will acknowledge annual reports and updates for both districts.

• Discussion on performance and status of TID #1
• Discussion on performance and status of TID #2
• Acknowledgement of TID #1 Annual Report and Update
• Acknowledgement of TID #2 Annual Report and Update
• Approval of citizen member

Park and Recreation Committee

The committee will review updates on the Kennedy Park renovation, Yellowbanks launch, and the disc golf course. Members will also discuss and potentially take action on 2026 Aquatic Center prices and Machmueller concerts.

• Discussion and possible action on 2026 Aquatic Center Prices
• Discussion and possible action on Machmueller Concerts/Improvements
• Update on Kennedy Park Renovation and Capital Campaign
• Update on Improvements at Yellowbanks Launch
• Update on Yellowbanks Disc Golf Course

The committee approved the September 22, 2025 meeting minutes with a unanimous vote. No action was taken on the Aquatic Center price review or the Machmueller Park concert improvements. The meeting was then adjourned unanimously.

• Approved September 22, 2025 minutes (5-0)
• No action taken on Aquatic Center price review
• No action taken on Machmueller Park concert improvements
• Adjourned meeting (5-0)

Mountain Bay Metropolitan Police Commission

The Mountain Bay Metropolitan Police Commission will elect a chairperson, vice‑chairperson and secretary and set their terms. Commissioners will also discuss day‑to‑day operations, staffing levels, future hiring and retirement letters. A motion may be made to enter a closed session to consider employment, promotion, compensation or performance‑evaluation data. The meeting will set the date, time and agenda for the next commission meeting.

• Appointment of Chairperson, Vice‑Chairperson, and Secretary for the Police Commission and setting of member terms
• Discussion and possible action on staffing levels, future hiring, and acceptance of retirement letters
• Consideration of a motion to adjourn to closed session under Wisconsin Statutes §19.85 for employment‑related data
• Motion to reconvene in open session to act on items discussed in closed session
• Setting date, time, and agenda items for the next commission meeting

The Mountain Bay Metropolitan Police Commission appointed a chairman, vice‑chairman and secretary, approved the February 25, 2025 minutes, and accepted retirement letters for Captain Kevin Ostrowski and Officer Thomas Jourdan. The body then moved to a closed session, reconvened in open session, and approved proceeding with the hiring process discussed in closed session. The meeting was adjourned at 4:50 p.m.

• Appointed Ryan Simmons as Chairman (6-0)
• Appointed Dan Vergin as Vice‑Chairman (6-0)
• Appointed Jeff Micholic as Secretary (6-0)
• Approved February 25, 2025 minutes (6-0)
• Accepted retirement letters for Captain Kevin Ostrowski and Officer Thomas Jourdan (6-0)
• Adjourned to closed session (6-0)
• Reconvened to open session (6-0)
• Approved proceeding with hiring process discussed in closed session (6-0)

Tourism Commission

The Tourism Commission will meet to discuss and vote on grant requests for 2026 events, including the Alice in Dairyland program, Wings Over Wausau, and fireworks. The agenda also includes the approval of minutes from the September 15, 2025 meeting and the acknowledgment of budget status reports.

• Approval of September 15, 2025 minutes
• Grant Request: 2026 Alice in Dairyland - Meetings Mean Business
• Grant Request: 2026 Wings Over Wausau
• Grant Request: 2026 Fireworks
• Grant Request: 2026 Blue’s Fest

The commission voted unanimously to approve six grant requests totaling $30,500 for local tourism events. Grants include $4,500 for Alice in Dairyland, $5,000 each for 2026 Fireworks and Blue's Fest, $10,000 for Wings Over Wausau, and $6,000 for Badger State Figure Skating. The next regular meeting is scheduled for January 19, 2026.

• Approved $4,500 grant to Partnership for Progressive Agriculture for Alice in Dairyland (5-0)
• Approved $5,000 grant to Wausau Events for 2026 Fireworks (5-0)
• Approved $5,000 grant to Wausau Events for 2026 Blue's Fest (5-0)
• Approved $10,000 grant to Wausau Events for 2026 Wings Over Wausau (5-0)
• Approved $6,000 grant to Timberline Figure Skating Club for Badger State Figure Skating (5-0)

Finance & Human Resources Committee

The Finance & Human Resource Committee will review the September budget status, TIF 1 and TIF 2 reports, and updates on the fire fee. It will discuss the 2026 budget, including pay plan adjustments and health benefits. The committee will also consider a recommendation for the Assessor contract covering 2026‑2028 and adopt Resolution 2025‑013.

• TIF 1 report shows an estimated $400,000 increment for 2026; TIF 2 shows $0 increment
• Discussion of the fire fee and related ordinance
• 2026 budget items: start pay plan adjustment, wage increases, health benefits update
• Resolution 2025‑013 designating officials
• Recommendation of Assessor contract for 2026‑2028

The committee approved the minutes from the August 18 and September 15 meetings. It acknowledged the TIF 1 and TIF 2 reports, the legal detail, and the September budget status report. The committee voted to recommend that the Board of Trustees approve the accounts receivable write‑off and scheduled an assessor interview for November 17, 2025.

• Approved August 18, 2025 minutes (5‑0)
• Approved September 15, 2025 minutes (5‑0)
• Acknowledged TIF 1 and TIF 2 reports (5‑0)
• Acknowledged legal detail report (5‑0)
• Acknowledged September budget status report (5‑0)
• Recommended Board approve accounts receivable write‑off (5‑0)
• Scheduled assessor interview for Nov 17, 2025 at 4:30 p.m. (5‑0)

Village Board of Trustees

The Weston Village Board will hold a budget workshop and regular meeting to discuss the 2026 budget, capital improvement plan, and potential changes to public safety funding. The board will also consider rezoning requests, fee adjustments, and various contracts.

• Rezoning of two parcels: Wood Violet Trust (SF-L to RR-5) and Sommer property (RR-5 to SF-L)
• Increase dog license fees (Resolution 2025-016)
• Approval of Granite Ridge Subdivision plat (Resolution 2025-017)
• Relocation order for Ross Avenue Road Project (Resolution 2025-018)
• Discussion on potential fire fee implementation

The Village Board approved a $400,000 short‑term loan and a decrease in the mill rate for the 2026 budget, and ordered the budget public‑hearing notice to be published. It also approved several ordinances and resolutions, including a rezoning, a dog‑license fee increase, the final plat for Granite Ridge, and a relocation order for the Ross Avenue Road project. All actions passed with a 7‑0 vote.

• Approved $400,000 short‑term loan and mill‑rate decrease for 2026 budget (7‑0)
• Approved Ordinance No. 25‑015 rezoning of two parcels (7‑0)
• Approved Resolution 2025‑016 to increase dog license fees by $10 (7‑0)
• Approved Resolution 2025‑017 final plat of Granite Ridge Subdivision (7‑0)
• Approved Resolution 2025‑018 relocation order for Ross Avenue Road project (7‑0)
• Approved vouchers check numbers 65268‑65498 and 90220‑90223 (7‑0)
• Approved September 15, 2025 meeting minutes (7‑0)
• Acknowledged September building permits, code enforcement report, and budget status report (7‑0)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will meet to discuss the 2026 budget and the 2026-2030 police union contract. The board will also consider the construction costs and municipal planning for a police department building.

• Discussion and possible action on the 2026 Budget
• Discussion and possible action on the 2026-2030 Police Union Contract
• Determination of construction dollar amount for MBMPD Building
• Recommendation to include Police Department Building in CIP Municipal Plans
• Discussion on Department of Administration Grant

The board approved several items, including the August 21, 2025 minutes, the budget‑to‑actual report, the 2026 budget, and the 2026‑2030 police union contract. They also tabled setting a construction dollar amount for the new police building and approved letters of support from Weston and Rothschild for a grant application. All motions passed with unanimous votes (5‑0 or 4‑0). The meeting adjourned at 4:38 p.m.

• Approved August 21, 2025 minutes (4‑0)
• Approved budget‑to‑actual report (5‑0)
• Approved 2026 budget as presented (5‑0)
• Approved 2026‑2030 police union contract (5‑0)
• Tabled dollar amount for MBMPD building to next meeting (5‑0)
• Approved letters of support from Weston and Rothschild for grant application (5‑0)
• Adjourned meeting (5‑0)

Plan Commission

The Weston Plan Commission and Joint Extraterritorial Zoning Committee will hold public hearings on a rezoning land swap involving parcels owned by Wood Violet Trust and Scott & Jennifer Sommer. They will also hear a request to amend a conditional use permit and site plan for Ryan Street Rentals at 6508 Ryan Street. Additional agenda items include final plat approval for the Granite Ridge Subdivision and a review of proposed zoning code amendments.

• Public Hearing – Project 20250376 – rezoning land swap: Parcel 192‑2808‑241‑0993 (Wood Violet Trust) from SF‑L to RR‑5; Parcel 192‑2808‑241‑0997 (Scott & Jennifer Sommer) at 10010 Schofield Avenue from RR‑5 to SF‑L
• Public Hearing – Project #20220392 – amendment to Conditional Use Permit and Site Plan for Ryan Street Rentals, LLC, 6508 Ryan Street
• Final Plat Approval of Granite Ridge Subdivision – Project 20250324 (Riverside Land Surveying/Timber Ridge Builders, LLC)
• Review of proposed Zoning Code Amendments (Plan Commission & ETZ Committee)
• Planning & Development Department Project Update Report

The commission voted to recommend that the Board of Trustees adopt Resolution 2025-017, approving the final plat for the Granite Ridge Subdivision, which includes 67 single‑family homes and 20 duplex/twin homes. The motion passed with five yes votes and no opposition. Earlier items included approval of meeting minutes, a rezoning recommendation for a land swap, and an amendment to extend the construction timeline for a separate development to five years.

• Approved September 8, 2025 PC meeting minutes (Yes 5, No 0, Abstain 0, Not Voting 2)
• Approved August 11, 2025 ETZ meeting minutes (Yes 5, No 0, Abstain 0, Not Voting 1)
• Recommended approval of Project #20250376 rezoning to Board (Yes 5, No 0, Abstain 0, Not Voting 2)
• Recommended amending timeline for Project #20220392 to 5 years (Yes 5, No 0, Abstain 0, Not Voting 2)
• Recommended approval of Resolution 2025-017 for Granite Ridge final plat (Yes 5, No 0, Abstain 0, Not Voting 2)

Public Works Committee

The Public Works & Utility Committee voted to award the Well 3 PFAS pre‑treatment project to 8PINE Inc. for $3,748,603.40. It also recommended the Village Board approve the sale of the Foxtail Court lot and approved Change Order 2 for the 2025 street rehabilitation project. The committee acknowledged upcoming water rate increase discussions and approved the prior meeting minutes and September water and sewer permits.

• Awarded Well 3 PFAS Pre‑Treatment Project to 8PINE Inc. ($3,748,603.40) – PASS (4‑0, 1 not voting)
• Recommended Village Board approve Certified Survey Map and sale of Foxtail Court lot – PASS (4‑0, 1 not voting)
• Approved Change Order No. 2 for 2025 Various Street Rehabilitations – PASS (4‑0, 1 not voting)
• Acknowledged upcoming water rate increase discussion – PASS (4‑0, 1 not voting)
• Approved September 8, 2025 Public Works & Utility Committee minutes – PASS (4‑0, 1 not voting)
• Acknowledged September 2025 water and sewer permits – PASS (4‑0, 1 not voting)
• Adjourned meeting at 6:03 p.m. – PASS (4‑0, 1 not voting)

Public Works Committee

The Public Works Committee will hold a public information meeting about the preconstruction of Weston Avenue. The meeting is scheduled for October 8, 2025 at 5:30 p.m. at the Weston Municipal Center, 4747 Camp Phillips Road. No formal action or decisions will be taken by the Board of Trustees or committee members.

• Public information meeting on preconstruction of Weston Avenue

S.A.F.E.R. Board of Directors

The SAFER Board of Directors will meet on October 8, 2025 to consider several items. The agenda includes routine approvals of the September 9, 2025 meeting minutes and September 2025 financial statements. The board will discuss and may act on the 2026 operating budget, the capital budget, and an end‑of‑month budget review. Additional items include an attorney referral and staff reports from the fire chief and deputy fire chief.

• Approval of prior meeting minutes – September 9, 2025
• Approval of September 2025 expenditures and receipts
• Discussion and possible action on 2026 Operating Budget
• Discussion and possible action on Capital Budget
• End of Month Budget review

The SAFER Board approved prior meeting minutes from April 8, 2025 and September 2025 expenditures (3‑0). The board then approved the 2026 operating budget (3‑0) and the capital budget (3‑0). The meeting was adjourned by a 3‑0 vote.

• Approved prior meeting minutes and September 2025 expenditures (3-0)
• Approved 2026 Operating Budget (3-0)
• Approved Capital Budget (3-0)
• Adjourned meeting (3-0)

Community, Life and Public Safety (CLPS) Committee

The Community Life and Public Safety (CLPS) Committee meeting scheduled for Monday, October 6, 2025 at 5:00 p.m. in the Weston Municipal Center was cancelled. The cancellation notice was posted at the Municipal Center (4747 Camp Phillips Road) and emailed to local media on October 1, 2025. No agenda items were presented. The next regular CLPS meeting is scheduled for Monday, November 3, 2025 at 5:00 p.m.

Village Board of Trustees

The Weston Village Board of Trustees held a budget workshop to discuss the 2026 budget, covering debt service, the capital improvement plan, and general fund revenues and expenditures. Items on the agenda included a proposed increase to the refuse and recycling special charge, a review of a potential annual fire fee ordinance, and motions to raise the Village pay grid and set a merit/market reserve. No official actions beyond discussion were scheduled for this meeting.

• Review of 2026 budget – debt service and capital improvement plan
• Proposed refuse & recycling special charge increase to $205.50 (up $38.50)
• Discussion of potential annual fire fee ordinance and SAFER grant status
• Motion to approve 3% increase to the Village Pay Grid/Pay Plan
• Motion to approve a $15,000 merit/market reserve

The board approved the September 22, 2025 budget workshop minutes. It adopted a new Refuse and Recycling special charge of $205.50 for 2026. The board discussed a potential annual fire fee but took no action. The meeting was adjourned at 7:26 p.m.

• Approved September 22, 2025 budget workshop minutes (5-0)
• Approved Refuse/Recycling fee $205.50 (5-0)
• Discussed annual fire fee, no action taken
• Adjourned meeting (5-0)

Park and Recreation Committee

The committee will review updates on the Kennedy Park renovation and Yellowbanks improvements. Members will also discuss a potential joint venture with Rothschild/Schofield for the aquatic center and the Park Capital Improvement Plan.

• Discussion and possible action on Rothschild/Schofield Aquatic Center Joint Venture request
• Discussion and possible action on Park Capital Improvement Plan
• Update on Kennedy Park Renovation and Capital Campaign
• Update on improvements at Yellowbanks Launch
• Update on Yellowbanks Disc Golf Course

The Parks and Recreation Committee approved the August 25, 2025 meeting minutes (4‑0, 1 not voting). The committee also passed a motion to continue exploring partnership options with the Rothschild/Schofield Aquatic Center, including a longer contract term, by a 4‑0 vote. The meeting was then adjourned with a unanimous 4‑0 vote.

• Approved August 25, 2025 minutes (Yes 4, No 0, Not Voting 1)
• Motion to explore longer Rothschild/Schofield Aquatic Center partnership passed (Yes 4, No 0)
• Motion to adjourn the meeting passed (Yes 4, No 0)

Village Board of Trustees

The Board of Trustees will review the 2026 budget, including general fund revenues, utilities, and refuse and recycling fees. The meeting includes discussions on staff compensation and the potential implementation of an annual fire fee.

• Review of 2026 budget revenues and expenditures
• Discussion on 2026 Village Pay Grid/Pay Plan and staff compensation increases
• Action on potential implementation of an annual fire fee
• Review of Refuse & Recycling Special Charge fee
• Closed session regarding the Village Administrator's annual evaluation process

The board voted 5‑0 to approve a 3% increase to the Village Pay Grid and Pay Plan. It also approved a 3% staff compensation increase and a $15,000 merit/market reserve. Motions to move to closed session, then back to open session, and to adjourn all passed. The meeting approved the September 9 budget workshop minutes.

• Approved 3% increase to Village Pay Grid/Pay Plan (5-0, 2 not voting)
• Approved 3% staff compensation increase (5-0, 2 not voting)
• Approved $15,000 merit/market reserve (5-0, 2 not voting)
• Approved prior budget workshop minutes (5-0, 2 not voting)
• Moved to closed session to consider administrator evaluation (5-0, 2 not voting)
• Moved back to open session (4-0, 3 not voting)
• Adjourned meeting (4-0, 3 not voting)

Tourism Commission

The Tourism Commission approved grant requests totaling $38,500 for local sports and tourism events, including the MC United Fall Cup and Splash III Tournament. The body also discussed a potential two-to-three-year contract with the Wausau CVB and acknowledged a room tax report showing a hold account balance of $106,818.73.

• Grant Request: MC United Fall Cup ($3,500)
• Grant Request: Splash III Tournament ($3,000)
• Grant Request: 2027 Midwest Destination Meeting ($35,000)
• Discussion: Tourism Entity Agreement for 2026 with Wausau CVB
• Acknowledgement: CVB Room Tax Report

The commission unanimously approved the minutes from the July 21, 2025 meeting. It also approved two grant requests totaling $12,000 for the Midwest Bowl Fest and the Wausau Area Hmong New Year celebration. Finally, the commission voted to change the Tourism Entity Agreement with the Wausau CVB to a two‑year term ending in 2027.

• Approved previous meeting minutes (5-0)
• Approved $10,000 grant to Dale's Weston Lanes for Midwest Bowl Fest 2025 (5-0)
• Approved $2,000 grant to Wausau Area Hmong New Year Inc for 2025 Hmong New Year (5-0)
• Approved acknowledgment of post‑event reports (5-0)
• Approved two‑year Tourism Entity Agreement with Wausau CVB ending 2027 (5-0)
• Adjourned meeting at 4:42 p.m. (5-0)

Finance & Human Resources Committee

The Finance & Human Resource Committee of the Village of Weston will meet on September 15, 2025 to discuss the 2026 budget, including a pay‑plan adjustment, staff compensation increases, merit/market reserve and benefit updates. The committee will also consider a potential annual fire fee, a cellular‑phone stipend analysis, and will review TIF 1 and TIF 2 detail reports that show a projected $400,000 increment for TIF 1 and a $0 increment for TIF 2 in 2026. Additional items include acknowledgment of the August 2025 budget status report, a resolution designating officials (Resolution 2025‑013), and discussion of the Assessor contract.

• 2026 budget discussion: pay‑plan adjustment, staff wage increases, merit/market reserve, benefits
• Potential implementation of an annual fire fee
• Cellular phone stipend analysis under Sec. 10.03 of the Employee Personnel Policies
• TIF 1 projected $400,000 increment and TIF 2 projected $0 increment for 2026
• Assessor contract discussion/action

The Finance & HR Committee unanimously approved several budget actions, including a 3% compensation increase for staff and a $15,000 merit/market increase for the 2026 budget. It also adopted a $14,100 cellular‑phone stipend plan and recommended updating the Village pay grid. The committee acknowledged TIF reports, the August budget status, and legal details, and it tabled the SAFER grant issue until more information is available.

• Approved 3% staff compensation increase for 2026 (7-0)
• Approved $15,000 merit/market salary increase for 2026 (7-0)
• Approved $14,100 cellular‑phone stipend plan with usage tracking for 2026 (7-0)
• Recommended updating the Village pay grid/pay plan grid (7-0)
• Acknowledged TIF 1 and TIF 2 detail reports (7-0)
• Acknowledged August 2025 budget status report (7-0)
• Acknowledged legal detail for August (7-0)
• Tabled SAFER grant discussion to next meeting (7-0)

Village Board of Trustees

The Board of Trustees will interview candidates and appoint a person to fill a Trustee vacancy for a term ending April 20, 2026. The board will also consider several rezoning ordinances and infrastructure contracts.

• Rezoning of Granite Ridge lots south of Mary Lane & Old Costa Lane from SF-S to 2F
• Rezoning of 3802 Schofield Avenue and 5510 Camp Phillips Road to Planned Development District
• Proposed annual fire fee implementation
• YMCA Agreement for Weston Aquatic Center staff and management through August 31, 2028
• Agreement with Marathon County Solid Waste Department for municipal waste disposal (2026-2032)

The Board appointed Mark Kern to fill the vacant trustee seat with a 6‑0 vote (1 member not voting). It also approved Ordinance No. 25‑013 and Ordinance No. 25‑014, rezoning several parcels, each passing unanimously. Additional motions to acknowledge reports, approve vouchers, and adopt two resolutions also passed unanimously.

• Appointed Mark Kern to fill trustee vacancy (Yes 6, No 0, Not Voting 1) – Passed
• Approved Ordinance No. 25‑013 rezoning lots 37‑46 & 63‑72 (Yes 7, No 0) – Passed
• Approved Ordinance No. 25‑014 rezoning parcels at 3802 Schofield Ave & 5510 Camp Phillips Rd (Yes 7, No 0) – Passed
• Approved Resolution 2025‑014 to reimburse expenditures from borrowing proceeds (Yes 7, No 0) – Passed
• Approved Resolution 2025‑015 to adopt preliminary plat of Granite Ridge Subdivision (Yes 7, No 0) – Passed
• Approved vouchers check numbers 65091‑65267 and 90216‑90219 (Yes 7, No 0) – Passed
• Acknowledged August 18, 2025 Board meeting minutes (Yes 7, No 0) – Passed
• Acknowledged items 20‑28 (reports) and items 29‑31 (reports) (Yes 7, No 0) – Passed

S.A.F.E.R. Board of Directors

The South Area Fire & Emergency Response District Board will meet to approve prior meeting minutes and expenditures, and discuss the 2026 Operational Budget, Capital Improvement Program (CIP) Budget, and Fee Schedule.

• Approval of prior meeting minutes – August 12, 2025
• Approval of expenditures and receipts – August 2025
• Discussion and possible action on 2026 Operational Budget
• Discussion and possible action on 2026 CIP Budget
• Discussion and possible action on Fee Schedule

The SAFER Board approved the fee schedule, eliminating non‑resident charges and keeping the No Transport BLS fee at $425. Prior meeting minutes from August 12, 2025, and the related expenditures were also approved. The board acknowledged the end‑of‑month budget review and then adjourned the meeting.

• Approved prior meeting minutes and August 2025 expenditures (4-0)
• Approved fee schedule with removal of non‑resident fees and $425 BLS fee (4-0)
• Acknowledged end‑of‑month budget review (4-0)
• Adjourned meeting (4-0)

Village Board of Trustees

The Village Board will review the 2026 budget presentation by department, consider a possible annual fire fee, and examine trustee compensation for the 2026‑2028 term. No formal actions are scheduled; the meeting is a budget workshop for discussion only.

• Approval of August 25, 2025 Board Budget Workshop
• Review and discussion of 2026 budget presentation (General Fund revenues and expenditures)
• Discussion and/or action on potential implementation of an annual fire fee
• Discussion and/or action on trustee compensation for the 2026‑2028 term

The Board approved the August 25, 2025 budget workshop minutes. It voted to send a draft fire‑fee ordinance to the municipal attorney for review. It also approved a change to trustee compensation, eliminating stipends for the 2026‑2028 term. The meeting was then adjourned.

• Approved August 25, 2025 budget workshop minutes (5-0)
• Sent draft fire‑fee ordinance to municipal attorney for review (3-2)
• Altered President‑Trustee compensation, removing stipends for 2026‑2028 (5-0)
• Adjourned meeting (5-0)

Plan Commission

The commission adopted the August 11, 2025 meeting minutes with a unanimous vote. It approved a Conditional Use Permit for 5605 Mesker Street, adding eight staff‑recommended conditions, with one abstention. It also approved a Conditional Use Permit for 9805 Sandhill Drive, allowing a new accessory structure up to 1,800 square feet after removal of the existing building.

• Approved August 11, 2025 meeting minutes (5-0)
• Approved Conditional Use Permit for 5605 Mesker St with eight conditions (4-0-1 abstain)
• Approved Conditional Use Permit for 9805 Sandhill Dr up to 1,800 sq ft (5-0)

Public Works Committee

The committee approved several engineering contract amendments and a change order extending the Weston Avenue project, and it denied a proposed street lighting installation on Weston Avenue. It also accepted new hospital signage and presented the 2025‑2029 Capital Improvement Plan to the Village Board. All motions passed with a 4‑0 vote, with two members absent.

• Approved Change Order #4 for Weston Ave (CR‑X to Ryan St) extending completion to Dec 1 2025 (4‑0)
• Recommended the Village Board approve AECOM engineering services amendment for Weston Ave project, not to exceed $17,160 (4‑0)
• Recommended the Village Board approve Schofield Ave Engineering Services Contract Amendment #1 (4‑0)
• Recommended the Village Board approve Schofield Ave Engineering Services Contract Amendment #2 (4‑0)
• Recommended the Village Board approve Ross Ave platting and real‑estate services contract amendment with Becher Hoppe for $77,832 (4‑0)
• Denied Weston Ave street lighting installation (4‑0)
• Approved Clean Water Fund Loan Resolution 2025‑014 (4‑0)
• Recommended the Village Board present the 2025‑2029 Capital Improvement Plan (4‑0)

Community, Life and Public Safety (CLPS) Committee

The committee approved the minutes from the July 7, 2025 meeting. It also approved the Code Enforcement update report. Finally, the committee voted to maintain the existing turning rules at Camp Phillips Road and E. Jelinek Avenue, leaving them unchanged.

• Approved July 7, 2025 CLPS meeting minutes (Yes 6, No 0, Not Voting 1)
• Acknowledged Code Enforcement update report (Yes 6, No 0, Not Voting 1)
• Kept status quo on not restricting turning movements at Camp Phillips Road/E. Jelinek Avenue (Yes 6, No 0, Not Voting 1)

Park and Recreation Committee

The Parks & Recreation Committee approved the July 28, 2025 meeting minutes (5‑0). It voted to recommend the YMCA agreement for the 2026‑2028 aquatic‑center seasons, despite a proposed five‑percent fee increase (5‑0). The meeting was then adjourned at 4:53 p.m. (5‑0).

• Approved July 28, 2025 minutes (5-0)
• Recommended YMCA 2026‑2028 contract with 5% fee increase (5-0)
• Adjourned meeting at 4:53 p.m. (5-0)

Village Board of Trustees

The Board of Trustees voted to adjourn the special meeting at 7:26 p.m. The motion was approved with five votes in favor, no votes against, and one trustee not voting. No other formal actions or approvals were taken during the session.

• Adjourned meeting (5 Yes, 0 No, 0 Abstain, 1 Not Voting) – motion passed

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board will meet to discuss the 2026 budget and the finalization of drawings and bid documents for the police building. The board will also review day-to-day operations and monthly reports.

• Discussion and possible action on the 2026 Budget
• Finalization of drawings and bid documents for the MBMPD Building
• Review of day-to-day operations and monthly report

The Oversight Board approved the minutes from the July 24, 2025 meeting (3‑0). It then approved the 2026 police budget as presented (3‑0). The meeting was adjourned by a 3‑0 vote. No other actions were taken.

• Approved July 24, 2025 minutes (3-0)
• Approved 2026 budget as presented (3-0)
• Adjourned meeting (3-0)

Village Board of Trustees

The trustees approved the agreement with Harter’s Fox Valley Disposal for residential solid waste and recycling collection from 2026‑2032. They also adopted Ordinance No. 25‑011 changing accessory‑structure and yard definitions, and approved a new Class B liquor license for Masgay, LLC. Several routine items—meeting minutes, acknowledgments, vouchers and a resolution—were also approved unanimously.

• Approved July 21, 2025 meeting minutes (6‑0)
• Acknowledged items 7b,8,9,11,12,13,15 (6‑0)
• Approved vouchers check numbers 64908‑64937, 64939‑65090, 90212‑90215 (6‑0)
• Approved new Class B liquor license for Masgay, LLC d/b/a Tine & Cellar (6‑0)
• Approved Ordinance No. 25‑011 amending Chapter 94 (6‑0)
• Approved Resolution 2025‑013 designating officials for reimbursement bond intent (6‑0)
• Approved waste disposal contract with Harter’s Fox Valley Disposal (6‑0)
• Acknowledged items 17‑25 (department reports) (6‑0)

Finance & Human Resources Committee

The Finance & Human Resource Committee will discuss the 2026 budget, including wage increases and health benefits, and consider a proposed fire fee. The committee will also act on a resolution designating officials for reimbursement bond regulations and review an assessor contract.

• Discussion and/or action on 2026 Budget
• Discussion and/or action on proposed Fire Fee
• Discussion and/or action on Resolution 2025-013
• Discussion and/or action on Assessor Contract
• Approval of July 2025 Budget Status Report

The committee approved the July 21, 2025 minutes and acknowledged several reports, including TIF 1 and TIF 2, the legal detail, the budget status, and the annual exit interview report. It adopted Resolution 2025-013, which designates village officials. Discussion of the fire fee and the cellular phone stipend analysis were both postponed to a future meeting. The next Finance & HR meeting is scheduled for September 15, 2025 at 4:30 p.m.

• Approved previous minutes (July 21, 2025) (7-0)
• Acknowledged TIF 1 and TIF 2 detail reports (7-0)
• Acknowledged Legal Detail report (7-0)
• Acknowledged Budget Status report (7-0)
• Approved Annual Exit Interview Report (7-0)
• Adopted Resolution 2025-013 designating officials (7-0)
• Deferred fire fee discussion to a future meeting (7-0)
• Deferred cellular phone stipend analysis to a future meeting (7-0)

S.A.F.E.R. Board of Directors

The SAFER Board unanimously approved the prior meeting minutes and June‑July expenditures. It also approved writing off $18,179.91 of old debt, a budget amendment funded by $104,000 of FAP revenue, and an increase in Battalion Chief stipend pay to $30 per hour. Finally, the board voted 5‑0 to grant a 4% market salary increase for chief officers.

• Approved June 10, 2025 minutes and June‑July expenditures (5‑0)
• Approved write‑off of $18,179.91 bad debt (5‑0)
• Approved budget amendment using $104,000 FAP funding (5‑0)
• Approved stipend pay increase to $30/hour for Battalion Chiefs (5‑0)
• Approved 4% market salary increase for chief officers (5‑0)

Plan Commission

The Plan Commission approved the July 14, 2025 meeting minutes with a 6‑yes, 0‑no, 1 not voting vote. The Extraterritorial Zoning Committee approved its May 12, 2025 meeting minutes with a 4‑yes, 0‑no, 2 not voting vote. The commission decided to defer the conditional use permit request for 5605 Mesker Street to the September 8, 2025 meeting.

• Approved July 14, 2025 PC meeting minutes (6-0, 1 not voting)
• Approved May 12, 2025 ETZ meeting minutes (4-0, 2 not voting)
• Deferred Conditional Use Permit request at 5605 Mesker St to Sep 8, 2025

Public Works Committee

The Public Works & Utility Committee will meet to discuss the 2025–2029 Capital Improvement Plan and a residential cross connection contract. The body will also consider construction amendments and change orders for projects on Schofield Ave and Weston Ave.

• Schofield Ave Construction Services Amendment
• Weston Ave (CR-X to CR-J) Construction Change Order #3
• Residential Cross Connection Contract
• Emergency Services Signing for Hospital Area
• 2025–2029 Capital Improvement Plan discussion

The Public Works & Utility Committee approved several items, including a $103,555.96 professional services agreement with HydroCorp for residential cross‑connection work. It also approved a $53,018.53 change order for the Weston Avenue construction project and recommended emergency signage at Weston Avenue and Franciscan Way. The amendment for the Schofield Avenue construction services contract was deferred for more cost detail. All motions passed unanimously (5‑0).

• Approved $103,555.96 residential cross‑connection contract with HydroCorp (5‑0)
• Approved $53,018.53 Change Order #3 for Weston Ave construction (5‑0)
• Approved emergency signage at Weston Ave and Franciscan Way (5‑0)
• Deferred Schofield Ave Construction Services Amendment pending cost breakdown (5‑0)
• Approved acknowledgment of July 2025 water and sewer permits (5‑0)
• Approved July 14, 2025 Public Works & Utility Committee minutes (5‑0)

Park and Recreation Committee

The committee approved the May 27, 2025 meeting minutes by a 4‑0 vote. It adopted a motion to explore partnership options with the Rothschild/Schofield Aquatic Center, directing staff to investigate and report back, also passing 4‑0. The meeting was adjourned at 5:29 p.m. by a 4‑0 vote.

• Approved May 27, 2025 minutes (4-0)
• Approved motion to explore Rothschild/Schofield Aquatic Center partnership (4-0)
• Adjourned meeting at 5:29 p.m. (4-0)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board approved the June 19, 2025 meeting minutes and the 2024 police department audit, each by a 4‑0 vote. It also approved a five‑year Flock Camera contract worth $18,000 and acknowledged a Memorandum of Understanding with the Marathon County Health Department, both unanimously. No action was taken on the budget‑to‑actual review or the police building plans.

• Approved June 19, 2025 meeting minutes (4:0)
• Approved 2024 police department audit (4:0)
• Approved five‑year Flock Camera contract for $18,000 (4:0)
• Acknowledged Memorandum of Understanding with Marathon County Health Department (4:0)
• No action taken on budget‑to‑actual discussion
• No action taken on police building plans
• Adjourned to closed session (4:0)
• Adjourned meeting (4:0)

Tourism Commission

The commission approved several grant requests, including $35,000 to NorthStar Meeting Group for the 2027 Midwest Destination Meeting. It also approved $3,500 for the MC United Fall Cup and $3,000 for the Splash III tournament. The Tourism Entity Agreement for 2026 was deferred to a future meeting. All motions passed unanimously.

• Approved minutes from previous meeting (4-0)
• Acknowledged June Budget Status Report (4-0)
• Acknowledged CVB Report (4-0)
• Moved agenda items 8‑14 ahead of item 7 (4-0)
• Approved $3,000 grant to DC Everest Area Little League for Splash III (4-0)
• Approved $3,500 grant to MC United Soccer Club for Fall Cup (4-0)
• Approved $35,000 grant to NorthStar Meeting Group for 2027 Midwest Destination Meeting (4-0)
• Deferred Tourism Entity Agreement for 2026 to a future meeting (4-0)

Village Board of Trustees

The Board voted to refer Dan Weilep's flood compensation request to the municipal attorney, authorizing a $24,413 payment for costs and lost revenue (4-2). It also approved vouchers, a new agent for RStore #4504, an ordinance amendment, several committee appointments, the selection of a liquor‑license applicant, and a network‑equipment contract. The speed‑limit recommendation for Camp Phillips Road was deferred for 30 days.

• Approved vouchers – check numbers 64642-64850, 64852-64907, 90208-90211 (6-0)
• Approved appointment of new agent for GPM Southeast, LLC d/b/a RStore #4504 (6-0)
• Approved Ordinance No. 25-010 amending standing committees (6-0)
• Approved appointments of Mark Kern, Fred Schuster, Luis Lopes-Serrao, Eben Soper to committees (6-0)
• Approved selection of Masgay LLC d/b/a Tine & Cellar for non‑reserve Class B liquor license (6-0)
• Approved agreement with Heartland Business Systems for firewall, network core, and datacenter hardware replacement (6-0)
• Approved referral of Dan Weilep flood compensation request for $24,413 (4-2)
• Deferred speed‑limit recommendation on Camp Phillips Road for 30 days (6-0)

Finance & Human Resources Committee

The committee approved the minutes from the June 16 meeting. It recommended adoption of the Body Camera Usage policy for non‑law‑enforcement personnel, amended that recommendation to remove the phrase “and law,” and approved the job description and creation of an Engineering Technician position. The committee also voted to limit its 2026 budget recommendation to wage and benefit information only.

• Approved June 16 meeting minutes (4‑0)
• Recommended adoption of Section 10.26 Body Camera policy (4‑0)
• Amended recommendation to remove “and law” from policy (4‑0)
• Approved job description and creation of Engineering Technician position (4‑0)
• Voted to proceed as in 2024 and recommend only wage/benefit info for 2026 budget (4‑0)
• Acknowledged recent staff transitions (4‑0)
• Adopted agenda items 5, 6, and 7 acknowledgment (4‑0)
• Adjourned meeting (4‑0)

Plan Commission

The commission approved the June 9, 2025 meeting minutes (6‑0‑0‑1). It then approved Conditional Use Permit and Site Plan #20250259 for the expansion of a personal storage facility at 5009 Schofield Avenue, adding the condition that the gravel driveway to Von Kanel Street be gated, removed, or paved by site completion. The vote on the permit was 6‑0‑0‑1.

• Approved June 9, 2025 meeting minutes (Yes 6, No 0, Abstain 0, Not Voting 1)
• Approved Conditional Use Permit & Site Plan #20250259 for 5009 Schofield Ave with driveway condition (Yes 6, No 0, Abstain 0, Not Voting 1)

Public Works Committee

The Public Works & Utility Committee approved the June 9 minutes and acknowledged June water and sewer permits. It then recommended to the Village Board a $47,250 contract amendment, an ordinance amendment, a bucket‑truck purchase up to $230,000, and the creation of an Engineering Technician position. All motions passed with three votes in favor and one member absent. No other actions were taken.

• Approved June 9, 2025 minutes (3-0-0, 1 not voting)
• Acknowledged June 2025 water and sewer permits (3-0-0, 1 not voting)
• Recommended Village Board approve $47,250 contract amendment for E. Jelinek Construction (3-0-0, 1 not voting)
• Recommended Village Board approve ordinance amendment to Section 214 of Chapter 2 Administration (3-0-0, 1 not voting)
• Recommended Village Board approve up to $230,000 for a replacement bucket truck (3-0-0, 1 not voting)
• Recommended Village Board approve job description and creation of Engineering Technician position (3-0-0, 1 not voting)

Community, Life and Public Safety (CLPS) Committee

The committee approved the May 5, 2025 meeting minutes. It acknowledged the Code Enforcement Update Report. It recommended that the Board of Trustees approve the proposed amendments to Chapter 50 Nuisances.

• Approve May 5, 2025 CLPS meeting minutes (Yes 6, No 0, Abstain 0, Not Voting 1)
• Acknowledge Code Enforcement Update Report (Yes 6, No 0, Abstain 0, Not Voting 1)
• Recommend approval of Chapter 50 Nuisances ordinance amendments to Board (Yes 6, No 0, Abstain 0, Not Voting 1)

Mountain Bay Metropolitan Police Oversight Board

The Oversight Board approved the May 22, 2025 meeting minutes (3-0) and the EAG Interpreters and Rothschild Area Municipal Court Agreement (3-0). It postponed the Flock Camera Contract to the next meeting (3-0). No action was taken on the budget review or the civil‑engineer design for the new police building. The meeting was adjourned (3-0).

• Approved May 22, 2025 minutes (3-0)
• Approved EAG Interpreters and Rothschild Area Municipal Court Agreement (3-0)
• Postponed Flock Camera Contract to next meeting (3-0)
• Adjourned meeting (3-0)
• No action on Budget to Actual
• No action on Civil Engineer Design for Police Building

Village Board of Trustees

The board filled the vacant trustee seat by appointing Luis Lopes-Serrao and authorized the Fuller St Reconstruction project with special assessments. It also adopted the sewer utility compliance report, approved the consent agenda, and made several acknowledgments and policy updates.

• Appointed Luis Lopes-Serrao to trustee vacancy (Yes 6, No 0, Abstain 0, Not Voting 1) – Pass
• Approved Fuller St Reconstruction special assessment (Yes 7, No 0) – Pass
• Adopted Resolution 2025-011 approving Sewer Utility CMAR (Yes 7, No 0) – Pass
• Approved consent agenda items 35‑42 (Yes 7, No 0) – Pass
• Acknowledged 2019‑2025 Housing Affordability Report (Yes 7, No 0) – Pass
• Acknowledged May 2025 budget status (Yes 7, No 0) – Pass
• Approved addition to Handbook Section 1.10 on electronic devices (Yes 5, No 2) – Pass
• Approved minutes of May 19, 2025 meeting with correction (Yes 7, No 0) – Pass

Finance & Human Resources Committee

The Finance & Human Resources Committee approved the minutes from the May 19 meeting (6‑0). It acknowledged the TIF 1 and TIF 2 reports (6‑0) and recommended the Village Board approve a budget amendment for Fund 20 (6‑0). It also recommended a $1.27 million amendment to the TIF 1 budget (6‑0) and then adjourned the meeting (6‑0).

• Approved May 19 minutes (6-0)
• Acknowledged TIF 1 and TIF 2 reports (6-0)
• Recommended Village Board approve Fund 20 budget amendment (6-0)
• Recommended Village Board approve $1.27 M TIF 1 budget amendment (6-0)
• Adjourned meeting (6-0)

S.A.F.E.R. Board of Directors

The SAFER Board approved the purchase of a new radio system for up to $24,975.08, using part of the $1,700,000.00 fund balance. The board also elected Mark Maloney as Chair, Opall as Vice Chair, Dave Phelps as At‑Large Fire Commissioner, and Langenhahn as At‑Large Board Director. Prior meeting minutes and April‑May expenditures were approved, and the meeting was adjourned at 18:06.

• Approved prior meeting minutes (April 8 2025 & June 2 2025) – vote 5:0
• Approved April‑May 2025 expenditures and receipts – vote 5:0
• Elected Mark Maloney as Board Chair – vote 5:0
• Elected Opall as Vice Chair – vote 5:0
• Nominated Dave Phelps as At‑Large Fire Commissioner – vote 5:0
• Nominated Langenhahn as At‑Large Board Director – vote 5:0
• Approved purchase of new radio system up to $24,975.08 using fund balance – vote 5:0
• Adjourned meeting – vote 5:0

Plan Commission

The commission approved the May 12 meeting minutes and several project requests. It granted a Conditional Use Permit for Timber Ridge Builders to build a single‑family home at 8418 Maplefield Way despite the garage width exceeding the code limit. It also approved a detached accessory structure at 8004 Lindenwood Court and formally acknowledged the 2025 housing fee, housing affordability, and survey/map reports.

• Approved May 12, 2025 minutes (6-0, 1 not voting)
• Approved Conditional Use Permit #20250213 for 8418 Maplefield Way (6-0, 1 not voting)
• Approved Detached Accessory Structure at 8004 Lindenwood Court (6-0, 1 not voting)
• Acknowledged 2025 Annual New Housing Fee Report (6-0, 1 not voting)
• Acknowledged 2019‑2025 Annual Housing Affordability Report (6-0, 1 not voting)
• Acknowledged May 2025 Certified Survey Maps and Building Permits (6-0, 1 not voting)

Community, Life and Public Safety (CLPS) Committee

The CLPS Committee approved the minutes from the April 7, 2025 meeting and acknowledged the Code Enforcement update. It voted to recommend the Village Board approve the Chapter 90 Vegetation ordinance amendments. The discussion on selling a reserve Class B liquor license was tabled until a request is received, and the Chapter 50 Nuisances section was sent back to staff for further review. The next regular meeting was scheduled for July 7, 2025.

• Approved April 7, 2025 meeting minutes – PASS (6‑0, 1 not voting)
• Acknowledged Code Enforcement update – PASS (6‑0, 1 not voting)
• Recommended approval of Chapter 90 Vegetation ordinance amendments to the Board – PASS (6‑0, 1 not voting)
• Tabled discussion on transferring a reserve Class B liquor license – PASS (6‑0, 1 not voting)
• Sent Chapter 50 Nuisances section back to staff for review and revision – PASS (6‑0, 1 not voting)
• Scheduled next regular meeting for July 7, 2025 (cancel June meeting) – PASS (6‑0, 1 not voting)

S.A.F.E.R. Board of Directors

The board voted 4‑0 to approve a motion to apply for the Staffing For Adequate Fire and Emergency Response (SAFER) Grant. The grant funding levels were discussed, with 75% funding for the first two years and 35% for the third year. A separate motion to adjourn the meeting also passed 4‑0.

• Approved application for SAFER staffing grant (4-0)
• Adjourned meeting (4-0)

Public Works Committee

The Public Works Committee held a public hearing on the Fuller St Reconstruction Project, presenting details and fielding resident questions, but no formal actions were taken on the project. The committee then voted 4-0, with two members not voting, to adjourn the meeting.

• Adjourned meeting (4-0 Yes, 0 No, 0 Abstain, 2 Not Voting – PASS)

Park and Recreation Committee

The Parks & Recreation Committee voted 5‑0 to approve the minutes from the April 28, 2025 meeting. The committee then voted 5‑0 to adjourn the meeting at 6:22 p.m. No other formal actions were taken.

• Approved April 28, 2025 minutes (5-0)
• Adjourned meeting at 6:22 p.m. (5-0)

Mountain Bay Metropolitan Police Oversight Board

The board approved the minutes from the April 30 meeting (3‑0). It authorized Ryan Simmons to speak (5‑0). It adopted a temporary policy allowing unused non‑union vacation to be paid out by Dec. 31, 2025 and to roll over up to 160 hours for one year (5‑0). The meeting was adjourned (5‑0).

• Approved April 30, 2025 minutes (3-0)
• Allowed Ryan Simmons to speak (5-0)
• Approved 1‑year payout of unused vacation and 160‑hour rollover for non‑union employees (5-0)
• Adjourned meeting (5-0)

Village Board of Trustees

The Board adjourned the Board of Review to June 16, 2025 and approved the April 21, 2025 meeting minutes. It adopted a tree‑protection ordinance, rezoned a 27.8220‑acre parcel to Rural Residential‑2, and authorized special assessments for the Schofield Avenue reconstruction project. The Board also approved the Speak Your Peace Civility Project policy and accepted the consent agenda items.

• Adjourn Board of Review to June 16, 2025 (6‑0‑0‑0‑1)
• Approve April 21, 2025 Board minutes (6‑0‑0‑0‑1)
• Approve Ordinance No. 25‑008 protecting trees and shrubs (6‑0‑0‑0‑1)
• Approve Ordinance No. 25‑009 rezoning 27.8220‑acre property to RR‑2 (6‑0‑0‑0‑1)
• Approve Resolution No. 2025‑009 authorizing special assessments for Schofield Ave reconstruction (6‑0‑0‑0‑1)
• Approve Resolution No. 2025‑010 adopting Speak Your Peace Civility Project policy (6‑0‑0‑0‑1)
• Approve consent agenda items 34‑41 including vouchers and license renewals (6‑0‑0‑0‑1)
• Acknowledge April building permits, budget status, code enforcement and development reports (6‑0‑0‑0‑1)

Finance & Human Resources Committee

The committee approved the budget amendments for TIF 1 capital projects and special revenue. It also approved the previous meeting minutes and acknowledged the budget status report. Several policy items were deferred to the next meeting, including the body‑camera policy draft and a cellphone policy amendment. The meeting was adjourned with a unanimous vote.

• Approved previous meeting minutes (5‑0)
• Acknowledged April budget status report (5‑0)
• Approved TIF 1 capital projects and special revenue budget amendments (6‑0)
• Deferred body‑camera policy amendment to next meeting after attorney review (6‑0)
• Deferred discussion of unspecified item to next meeting (6‑0)
• Approved motion to open discussion on body‑camera policy (5‑0)
• Approved motion to defer cellphone policy amendment to next meeting (6‑0)
• Adjourned the Finance & HR Committee meeting (6‑0)

Plan Commission

The commission approved the minutes from the May 12, 2025 meeting. It granted Conditional Use Permit #20250213 for a single‑family home at 8418 Maplefield Way, allowing a garage width of 65.7% despite the 60% code limit. The commission also approved a detached accessory structure at 8004 Lindenwood Court and formally acknowledged the 2025 Annual New Housing Fee Report and the 2019‑2025 Annual Housing Affordability Report.

• Approved May 12, 2025 meeting minutes (6‑0‑0‑1) PASS
• Approved Conditional Use Permit #20250213 for 8418 Maplefield Way (6‑0‑0‑1) PASS
• Approved Detached Accessory Structure at 8004 Lindenwood Court (6‑0‑0‑1) PASS
• Acknowledged 2025 Annual New Housing Fee Report (6‑0‑0‑1) PASS
• Acknowledged 2019‑2025 Annual Housing Affordability Report (6‑0‑0‑1) PASS
• Acknowledged May 2025 Staff‑Approved Certified Survey Maps and Site Plans and Building Permits (6‑0‑0‑1) PASS

Public Works Committee

The Public Works & Utility Committee approved minutes from prior meetings and recommended several repaving projects, a special assessment, and other utility actions. It endorsed the Hospital Area repaving project at a total cost of $1,602,064.80, contingent on funding, and approved the Business Park repaving contract for $667,490.15. The committee also recommended a special assessment for Schofield Ave, denied sewer service to 8901 Birch St, and approved bridge deck repairs costing $9,293.00.

• Approved April 14, 2025 Public Works minutes (4-0, 1 not voting)
• Approved April 16, 2025 Schofield Ave Special Assessment minutes (4-0, 1 not voting)
• Recommended 2025 Business Park repaving to RC Pavers for $667,490.15 (4-0, 1 not voting)
• Recommended 2025 Hospital Area repaving to RC Pavers for $1,602,064.80, pending funding (4-0, 1 not voting)
• Recommended Village Board approve Schofield Ave special assessment resolution (4-0, 1 not voting)
• Recommended denying sanitary sewer service to 8901 Birch St (4-0, 1 not voting)
• Recommended approving Ross Ave Bridge deck repairs quote for $9,293.00 (4-0, 1 not voting)
• Adjourned meeting at 5:59 p.m. (4-0, 1 not voting)

Community, Life and Public Safety (CLPS) Committee

The CLPS committee approved the minutes from the April 7 meeting and acknowledged the Code Enforcement update. It recommended that the Board of Trustees approve amendments to Chapter 90 Vegetation. The discussion on selling a reserve Class B liquor license was tabled until a request is received, and the Chapter 50 Nuisances section was sent back to staff for further review. The June meeting was cancelled and rescheduled for July 7, and the meeting was adjourned.

• Approved April 7, 2025 meeting minutes (6‑0, 1 not voting)
• Acknowledged Code Enforcement Update report (6‑0, 1 not voting)
• Recommended approval of Chapter 90 Vegetation amendments to Board (6‑0, 1 not voting)
• Tabled discussion on Transfer of Reserve Class B Liquor License (6‑0, 1 not voting)
• Sent Chapter 50 Nuisances section back to staff for review (6‑0, 1 not voting)
• Cancelled June 2 meeting; set next meeting for July 7 (6‑0, 1 not voting)
• Adjourned meeting at 5:41 p.m. (6‑0, 1 not voting)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board appointed Dan Helgeson as Chairman and Hooshang Zeyghami as Vice Chairman. It approved the purchase of a new DARE trailer for up to $11,000 and authorized a civil‑engineering contract with Vreeland Associates for $42,380 plus a 10% contingency. The board also voted to move forward with merging the Municipal Court into the police department by January 1, subject to state approval.

• Appointed Dan Helgeson as Chairman (3:0)
• Appointed Hooshang Zeyghami as Vice Chairman (3:0)
• Approved purchase of new DARE trailer not to exceed $11,000 (3:0)
• Approved civil‑engineering proposal with Vreeland Associates $42,380 plus 10% contingency, pending insurance and reports (3:0)
• Approved merging Municipal Court with Police Department by Jan 1, pending state approval (3:0)
• Approved minutes of March 19, 2025 meeting (3:0)
• Allowed Chief Hunt and Mark Maloney to speak (3:0)
• Adjourned meeting (3:0)

Park and Recreation Committee

The Parks & Recreation Committee approved a $2,924 recommendation to refurbish disc golf baskets at Yellowbanks Park. It also voted to temporarily remove pickleball updates from future agendas until progress is made. The meeting minutes from March 24 were approved and the meeting was adjourned.

• Approved March 24, 2025 minutes (5-0)
• Temporarily removed pickleball updates from agenda (4-0, 1 not voting)
• Recommended moving forward with disc golf improvements at Yellowbanks Park for $2,924.00 (5-0)
• Adjourned meeting at 6:14 p.m. (5-0)

Tourism Commission

The Tourism Commission elected Barb Ermeling as Chair, Hooshang Zeyghami as Vice‑Chair, and Renee Hodell as Secretary, each by a 5‑0 vote. The board approved the minutes from the January 20 meeting and acknowledged the March budget status and CVB reports, all unanimously. Grants of $10,000 to the Hmong American Center and $5,000 to the Taste N' Glow Balloon Fest were approved. The $36,796.72 balance in the Room Tax fund was authorized for use toward the Village portion of the Kennedy Park renovation.

• Elected Barb Ermeling as Chair (5‑0)
• Elected Hooshang Zeyghami as Vice‑Chair (5‑0)
• Elected Renee Hodell as Secretary (5‑0)
• Approved minutes from Jan 20, 2025 meeting (5‑0)
• Acknowledged March budget status report (5‑0)
• Approved $10,000 grant to Hmong American Center for festival (5‑0)
• Approved $5,000 grant to Taste N' Glow Balloon Fest (5‑0)
• Authorized use of $36,796.72 Room Tax fund for Kennedy Park project (5‑0)

Village Board of Trustees

The Village Board approved the March and April meeting minutes and acknowledged multiple department reports. It approved the consent agenda items, including voucher checks and several license renewals. The Board also approved a rezoning ordinance for 4803 Mesker Street, a resolution to vacate North and South Horseshoe Drive, and a resolution authorizing the total number of Class B liquor licenses. Additional approvals included SAFER’s use of extra space and amendments to the employee handbook.

• Approved March 17 and April 15 meeting minutes (6-0-0-1)
• Acknowledged reports from items 7, 8a, 8b, 10, 13, 14, 15a, 15b, 18‑26 (6-0-0-1)
• Approved consent agenda items 31‑40, including voucher checks and license renewals (6-0-0-1)
• Approved Ordinance 25-007 rezoning 4803 Mesker St from SF‑L to 2F (6-0-0-1)
• Approved Resolution 2025‑007 to request vacating North and South Horseshoe Drive (6-0-0-1)
• Approved Resolution 2025‑008 authorizing total Class B liquor licenses (6-0-0-1)
• Approved SAFER’s use of additional space in the Public Safety Building (6-0-0-1)
• Approved amendments to the Employee Personnel Policies and Procedures Handbook (Chapters 10, 2, and Sec 2.11) (6-0-0-1)

Finance & Human Resources Committee

The committee approved the March meeting minutes and the budget status report. It adopted amendments to Chapter 10 of the Employee Personnel Policies and Procedures Handbook and recommended a $4,500 contract with Polco for the annual employee survey. It also approved accounts receivable write‑offs and the adoption of a local‑preference purchasing provision.

• Approved March 17, 2025 minutes (4-0)
• Acknowledged budget status report (4-0)
• Approved grammatical updates to Employee Personnel Policies handbook (4-0)
• Approved amendments to Chapter 10 Employee Conduct and Behavior (4-0)
• Recommended proceeding with Polco for employee survey at $4,500 (4-0)
• Recommended Board approve accounts receivable write‑offs (4-0)
• Recommended adoption of Section 2.11 Local Preference in Village Purchases (4-0)
• Adjourned meeting (4-0)

Public Works Committee

The Public Works & Utility Committee held a special assessment hearing on the Schofield Avenue reconstruction project and fielded public comments about construction impacts. After discussion, the committee voted to adjourn the meeting. The next regular meeting was set for May 12, 2025 at 4:30 p.m.

• Motion to adjourn meeting passed (4 Yes, 0 No, 1 Not Voting)
• Scheduled next regular meeting for May 12, 2025 at 4:30 p.m.

Village Board of Trustees

The board appointed Hooshang Zeyghami to the vacant trustee seat (4-2 vote). It approved President Maloney’s committee and commission appointments (5-2 vote). Two attorney referral motions were rejected (2-5 votes each). Several park‑related actions were approved, including an Arbor Day proclamation, a grant for Yellowbanks Park, architectural services for Kennedy Park, and naming rights for Kennedy Park fields (all 7-0 votes).

• Appointed Hooshang Zeyghami to vacant trustee seat (4-2)
• Approved President Maloney’s committee and commission appointments (5-2)
• Rejected attorney referral on TIF development incentive (2-5)
• Rejected attorney referral on development agreements (2-5)
• Approved Arbor Day proclamation for May 23, 2025 (7-0)
• Accepted Knowles‑Nelson grant for Yellowbanks Park improvements (~$98,500) (7-0)
• Approved architectural and structural services agreements for Kennedy Park (7-0)
• Approved naming rights for "Karen and Gary Rajek Memorial Field" at Kennedy Park (7-0)

Plan Commission

The commission approved the March 10, 2025 plan commission minutes (7‑0). It adopted a recommendation to rezone 4803 Mesker Street from single‑family to two‑family residential (7‑0). The Yellow Banks Kayak Launch plan was approved with staff to set road width per code, ensure ADA compliance, and add mountable curb (7‑0). The Kennedy Park Phase 1 baseball fields project was also approved (7‑0).

• Approved March 10, 2025 PC/ETZ meeting minutes (7-0)
• Recommended approval of rezoning 4803 Mesker Street to two‑family residential (7-0)
• Approved Yellow Banks Kayak Launch plan with road‑width, ADA, and mountable curb modifications (7-0)
• Approved Kennedy Park Phase 1 baseball fields project (7-0)

Public Works Committee

The Public Works & Utility Committee approved several change orders and awarded multiple construction contracts, including a $3,665,318.81 contract for Fuller St reconstruction. It also approved the purchase of a hydraulic hammer attachment for $31,950. All motions passed unanimously (5‑0).

• Approved Change Order #3 for E. Jelinek & Von Kanel construction, increasing amount by $5,645.53 (5‑0)
• Approved Change Order #2 for Weston Ave utility access, increasing amount by $49,783.65 (5‑0)
• Awarded Fuller St Reconstruction contract to Francis Melvin, Inc. for $3,665,318.81 (5‑0)
• Awarded 2025 Crack Sealing project to Precision Sealcoating for $80,000 (5‑0)
• Awarded 2025 Gilsonite Pavement Sealing project to Fahrner Asphalt for $112,869.56 (5‑0)
• Awarded 2025 Asphalt Overlay project to American Asphalt for $348,638.00 (5‑0)
• Awarded Shorey Ave Repaving project to American Asphalt for $265,785.50 (5‑0)
• Approved purchase of hydraulic hammer attachment from Swiderski Equipment for $31,950 (5‑0)

S.A.F.E.R. Fire Commission

The SAFER Fire Commission approved the minutes from the January 14, 2025 meeting with a 5‑0 vote. The commission then adjourned the meeting, also by a 5‑0 vote. The next regular meeting was scheduled for June 10, 2025 at SAFER Station 1.

• Approved prior meeting minutes from Jan 14, 2025 (5-0)
• Adjourned the meeting (5-0)

S.A.F.E.R. Board of Directors

The SAFER Board approved the March 11 meeting minutes and acknowledged the 2024 audit, each with a 5‑0 vote. It approved hiring three interfacility transport staff at $24.00 per hour, also by a 5‑0 vote. The board then voted 5‑0 to cancel its long‑standing Blue Cross/Blue Shield EMS contract. The meeting was adjourned with a 5‑0 vote.

• Approved prior meeting minutes (5:0)
• Acknowledged 2024 audit review (5:0)
• Approved addition of three interfacility transport staff (5:0)
• Cancelled Blue Cross/Blue Shield EMS contract (5:0)
• Adjourned meeting (5:0)

Community, Life and Public Safety (CLPS) Committee

The committee approved the March 3 meeting minutes and acknowledged the Code Enforcement update. It voted to defer action on proposed amendments to Chapter 42 (law enforcement) and Chapter 90 (vegetation) until next month. No action was taken on the Aspen Street Apartments raze/repair order, and the meeting was adjourned.

• Approved March 3, 2025 CLPS meeting minutes (7-0)
• Acknowledged Code Enforcement Update (7-0)
• Deferred action on Chapter 42 Law Enforcement amendments until next month (7-0)
• Deferred action on Chapter 90 Vegetation amendments until next month (7-0)
• No action taken on Aspen Street Apartments raze/repair order
• Adjourned meeting at 5:26 p.m. (7-0)

Park and Recreation Committee

The Parks & Recreation Committee unanimously approved several actions: designating May 23 2025 as Arbor Day, moving forward with architectural and structural services for Kennedy Park, and approving a $3,000 Go Full Nelson marketing agreement to be signed by Friends of Kennedy Park. The committee also approved naming the first light pole on Field 5 for Bradyn Bohn and naming Field 4 as the “Karen and Gary Rajek Memorial Field,” which includes a $500,000 donation from the Rajek family.

• Approved Proclamation P-25-001 designating May 23, 2025 as Arbor Day (5-0)
• Acknowledged moving forward with architectural and structural services for Kennedy Park (5-0)
• Approved Go Full Nelson marketing proposal agreement, with Friends of Kennedy Park as contracting body (5-0)
• Approved naming the first light pole on Field 5 in honor of Bradyn Bohn (5-0)
• Approved naming Field 4 as the “Karen and Gary Rajek Memorial Field” with a $500,000 donation (5-0)

Mountain Bay Metropolitan Police Oversight Board

The Mountain Bay Metropolitan Police Oversight Board unanimously approved the minutes from the February 26, 2025 meeting. It also unanimously approved the purchase of one squad vehicle with a cost ceiling of $50,000. No other actions were taken, and the next meeting is scheduled for April 30, 2025.

• Approved February 26, 2025 meeting minutes (5-0)
• Approved purchase of one squad vehicle not to exceed $50,000 (5-0)
• Adjourned meeting (5-0)