Windham public meetings in 2020

Planning Board

The Windham Planning Board meets remotely to conduct a final plan review for a 5 MW solar project on Swett Road and a fourth amendment to divide a lot at Quarry Ridge Business Park. One residential subdivision application was tabled by the applicant and will not be reviewed. The board also addresses procedural items including roll call and minutes approval.

• Final plan review for PB 20-086: 19.99 acre, 5 MW solar project on Swett Road (TPE ME WH02, LLC)
• Fourth amendment for PB 20-090: Division of Lot 15-3 at Quarry Ridge Business Park on Enterprise Drive (Dwight Investments, LLC)
• PB 20-089: 12-lot residential subdivision on Highland Cliff Road and Canada Hill Road tabled by applicant

The Planning Board approved a 5 MW solar project on Swett Road and a fourth amendment to the Quarry Ridge Business Park to divide one lot into two. The board also found the applications for both projects to be complete based on submission requirements.

• Approved Site Plan and Conditional Use application for 20-23 WH02 Solar on Tax Map 6, Lot 60 (4-0)
• Approved Final Plan application for 20-22 Quarry Ridge Lot 3, 4th Amendment on Tax Map 21, Lot 15-3 (4-0)
• Found 20-23 WH02 Solar application complete (4-0)
• Found 20-22 Quarry Ridge 4th Amendment application complete (4-0)
• Tabled approval of December 14, 2020 minutes
• Tabled review of 20-30 Canada Hill Subdivision, Phase 2

Town Council

The Windham Town Council will vote to approve a $4,300,000 contract with Great Falls Construction for the Public Safety Building expansion and police station renovation. The council will also approve the sale of the former South Windham Fire Station at 8 Main Street. No public hearings are scheduled for this meeting.

• Award $4,300,000 contract to Great Falls Construction for Public Safety Building expansion and police renovation
• Approve purchase and sale agreement for former South Windham Fire Station at 8 Main Street

The Council approved a contract for the expansion of the Central Fire Station and renovation of the Police Station. They also approved the sale of the former South Windham Fire Station to Great Falls Construction for redevelopment into a restaurant and tavern.

• Approved $4.3M contract to Great Falls Construction for Public Safety Building expansion and renovation (6-0)
• Approved purchase and sale agreement for former South Windham Fire Station at 8 Main Street (6-0)
• Approved December 8, 2020 meeting minutes (5-0)

Town Council

The Town Council of Windham, Maine, held a special remote meeting on December 15, 2020, to discuss Council Goals. The agenda consisted solely of procedural items and this single discussion topic, with no votes or decisions recorded. The meeting was conducted via Zoom under emergency legislation permitting remote proceedings during the COVID-19 state of emergency.

• Discussion of Council Goals (CD 20-197)
• Remote meeting held via Zoom due to state of emergency

Planning Board

The Windham Planning Board will meet remotely to review several development proposals, including a major subdivision with 72 apartments on Manchester Drive, a 22-lot subdivision on Albion Road, a 5 MW solar project on Swett Road, and a self-storage facility amendment. The board will also approve minutes from the November 9, 2020 meeting. Public testimony is allowed via Zoom.

• PB 20-083: 20-27 Manchester Drive Subdivision — sketch plan review for 72 apartments (30 duplexes, 1 12-unit) in two phases, accessed from Manchester Drive, Tax Map 18A Lot 48D, C-2 zone
• PB 20-085: 20-21 Nelson Meadows Subdivision — preliminary plan review for 22-lot residential subdivision at 176 Albion Road, Tax Map 13 Lot 14, FR zone
• PB 20-086: 20-23 WH02 Solar — final plan review for 19.99-acre, ~5 MW solar project on Swett Road, Tax Map 6 Lot 60, F zone
• PB 20-087: 20-29 Stark Self Storage — amendment review for 21,200 sq ft self-storage facility on Self Storage Drive, Tax Map 25 Lots 9A-3A1, 9A-3B2, C-3 zone
• PB 20-088: Approval of minutes from November 9, 2020 meeting

The Board approved the preliminary subdivision plan for Nelson Meadows and granted three technical waivers. Other projects, including a solar array and self-storage facility, were reviewed but not decided.

• Approved November 23, 2020 meeting minutes (4-0)
• Waived high intensity soil survey requirement for Nelson Meadows (3-1)
• Waived street standards to allow 26-foot pavement and 28-foot total width for Nelson Meadows (3-1)
• Waived hammerhead turn around every 1,000 feet for Nelson Meadows (4-0)
• Found Nelson Meadows Preliminary Subdivision Plan application complete (4-0)

Town Council

The Windham Town Council will consider authorizing up to $4,960,554 in general obligation bonds to fund the police and fire station at 375 Gray Road, sidewalk repairs on Route 35, repaving portions of Brand Road, traffic light upgrades, and the purchase of an ambulance, dump truck, and pickup truck. The council will also discuss authorizing up to $961,000 for Portland Water District engineering and design work, and approving a purchase and sale agreement for the former South Windham Fire Station at 8 Main Street. Discussion items include a real estate revaluation and a new Tax Increment Financing (TIF) district for South Windham.

• Bond order up to $4,960,554 for police/fire station at 375 Gray Road, Route 35 sidewalks, Brand Road paving, traffic lights, and vehicles
• Authorize up to $961,000 for Portland Water District engineering and design expenditures
• Purchase and sale agreement for former South Windham Fire Station at 8 Main Street
• Discussion: Real estate revaluation for 2021
• Discussion: New Tax Increment Financing (TIF) district for South Windham

The Town Council approved Order 20-257, authorizing up to $961,000 for Portland Water District engineering and design work for a potential sewer system in North Windham. The Council also voted to reconsider and amend Order 20-152, a $4,960,554 bond authorization for police/fire station construction and road repairs, returning to the original language after discussing interest rate ceilings. A purchase and sale agreement for the former South Windham Fire Station was postponed to December 22, 2020.

• Approved Minutes of November 24, 2020 meeting (6-0)
• Voted to reconsider Order 20-152 bond authorization (5-1)
• Approved amended Order 20-152 bond authorization (4-2)
• Approved Order 20-257 for $961,000 sewer engineering study (6-0)
• Postponed vote on Order 20-168 for South Windham Fire Station sale to Dec 22 (6-0)

Planning Board

The Windham Planning Board meets to conduct a site walk and review a major subdivision application. The primary item is a sketch plan review for a multi-lot development proposed by Robie Holdings, LLC. The project includes 72 residential apartments located on Manchester Drive and Basin Road.

• Site walk for PB 20-083 (not televised)
• Review of 20-27 Manchester Drive Subdivision sketch plan
• Proposal for 72 residential apartments (30 duplexes, one 12-unit building)
• Development to be accessed from Manchester Drive
• Property located in Commercial 2 (C-2) zone on Tax Map 18A, Lot 48 D

Town Council

The Town Council is considering authorization to borrow up to $4,960,554 through general obligation bonds. These funds are proposed for police and fire station improvements at 375 Gray Road, road repairs, traffic light upgrades, and vehicle acquisitions.

• Bond authorization up to $4,960,554 for station repairs, roadwork, and new vehicles
• Approval of budget additions from assigned fund balances
• Proposed noon-time closure of municipal offices and library on December 24, 2020
• Write-off of uncollected personal property taxes totaling $99.73
• Discussion regarding Solid Waste Ordinance revisions

The Council approved a bond order for public safety facilities, road repairs, and vehicles, with a condition that rates above 2.25% require further approval. Other actions included approving budget fund balance additions and two small tax write-offs.

• Approved borrowing up to $4,960,554 for police/fire station, roads, traffic lights, and vehicles, amended to require Council approval if rates exceed 2.25% (6-0)
• Approved addition of assigned fund balance amounts to FY 2020-2021 budget accounts (6-0)
• Approved noon-time closure of municipal offices and public library on December 24, 2020 (6-0)
• Approved write-off of $86.70 in 2013 uncollected personal property taxes (6-0)
• Approved write-off of $13.03 in 2014 uncollected personal property taxes (6-0)
• Approved Access, Utilities and Communications Easement between Laurence and Kathryn Clark and TPE ME WHO2, LLC (4-2)
• Approved minutes from October 27 (Special and Regular) and November 10 meetings (6-0)

Planning Board

The Town of Windham Planning Board canceled its scheduled November 23, 2020, meeting. All agenda items, including the review of a major subdivision proposal, have been moved to the December 14 meeting. The cancellation notice references remote meeting protocols established during the state of emergency.

• Meeting CANCELED; items moved to December 14th meeting
• PB 20-083: 20-27 Manchester Drive Subdivision (72 residential apartments) postponed
• PB 20-082: Approval of November 9, 2020 Minutes postponed

Town Council

The Town of Windham Council meets virtually to conduct a public hearing on a proposed ordinance restricting where sex offenders can live. The body will also elect its leadership, appoint members to various committees, and accept Dartmouth Place as a public way. Additionally, the Council will discuss revisions to the Growth Ordinance and set its meeting schedule for the remainder of the year.

• Public hearing on proposed Residency Restrictions for Sex Offenders Ordinance (Chapter 190)
• Acceptance of Dartmouth Place as a public way
• Election of Town Council Chairman, Vice-Chairman, and Parliamentarian
• Appointment of two representatives to the Windham Economic Development Corporation board
• Discussion of Growth Ordinance Revisions (CD 20-184)

The Town Council approved an ordinance establishing residency restrictions for sex offenders and elected its leadership for the new term. The council also appointed members to various town committees and accepted Dartmouth Place as a public way.

• Approved Residency Restrictions for Sex Offenders Ordinance (5-0, 1 abstain)
• Elected David Nadeau as Chairman (6-1)
• Elected Jarrod Maxfield as Vice-Chairman (7-0)
• Elected David Douglass as Parliamentarian (7-0)
• Approved Council's Rules of Procedure (7-0)
• Extended License on Premise applications through June 30, 2021 (7-0)
• Accepted Dartmouth Place as a public way (5-2)
• Appointed Jacqueline Roux to Board of Assessment Review (7-0)

Planning Board

The Windham Planning Board will consider a request by Robie Holdings, LLC to amend an approved 16-unit major subdivision to add 30 more units, totaling 46 units, at Belvedere Commons on Briarwood Lane, Belvedere Drive, and Dusty Rhoades Lane. The board will also approve minutes from previous meetings. Public comment is not allowed during new business, but written comments may be submitted.

• PB 20-079: Final plan amendment for 30 additional units at Belvedere Commons (Tax Map 19, Lot 8-2, Zone RM)
• PB 20-080: Approval of minutes from September 28 and October 26, 2020

The Planning Board approved a final plan amendment for Robie Holdings, LLC to add 30 units to the Belvedere Commons subdivision. The approval includes conditions regarding stormwater maintenance and the recording of a permanent easement over Kettle Estates.

• Approved minutes from September 28 and October 26, 2020 (5-0)
• Found Belvedere Commons subdivision amendment application complete (5-0)
• Approved 30-unit amendment for Belvedere Commons with conditions (5-0)

Planning Board

The Windham Planning Board is holding a site walk on Saturday, November 7, 2020, to review the Sebago Solar project (PB 20-081), a major site plan review for an approximately 14.5-acre solar project on a 40-acre parcel owned by Wiley R.N. & Sons. The property is east of Pipeline Road on the Raymond border, Tax Map 23, Lot 4B, in the Light Density Residential (RL) zone. The meeting is not televised, and attendees must register in advance, wear face coverings, and maintain physical distance per the Governor's Executive Orders.

• Major site plan review for Sebago Solar, LLC: ~14.5-acre solar project on 40-acre parcel
• Property located east of Pipeline Road, bordering Raymond; Tax Map 23, Lot 4B
• Zone: Light Density Residential (RL)
• Site walk at intersection of Pipeline Road and Viola St in Raymond, 8:00 AM
• Attendance limited per COVID-19 executive orders; RSVP required

Town Council

The Windham Town Council will hold a public hearing on proposed amendments to the Vehicles and Traffic Ordinance. The body will also vote to sell a 2001 E-One Tower Quint for $20,000 to help purchase a 2000 Ferrara Quint for approximately $42,000. Additionally, the Council will discuss a draft ordinance regarding residency restrictions for sex offenders and the renovation of the police station and fire station addition.

• Public hearing on proposed amendments to Vehicles and Traffic Ordinance, Chapter 227
• Authorization to sell 2001 E-One Tower Quint for $20,000 to purchase 2000 Ferrara Quint for ~$42,000
• Discussion of draft Residency Restriction for Sex Offenders Ordinance
• Discussion of Police Station Renovation and Fire Station Addition
• Approval of Mobile Food Service and Victualer’s permits for Cheese the Day at 91 Tandberg Trail

The Council authorized the sale of a 2001 fire truck to help fund the purchase of a replacement vehicle from the Town of Cumberland. It also approved amendments to the Vehicles and Traffic Ordinance regarding bridge postings and granted several business licenses.

• Approved sale of 2001 E-One Tower Quint for $20,000 and purchase of 2000 Ferrara Quint for approx. $42,000 (6-0)
• Approved amendments to Vehicles and Traffic Ordinance Chapter 227 regarding bridge postings (6-0)
• Approved Mobile Food Service license for Aaron Milberger d/b/a Cheese the Day (6-0)
• Approved Victualer’s permit for Aaron Milberger d/b/a Cheese the Day at 91 Tandberg Trail (6-0)
• Approved extended Registrar of Voters hours for Oct 28 and 29, 2020 (6-0)
• Approved blanket letter for Lake Region Eagles #4352 to conduct Games of Chance in 2021 (6-0)
• Approved minutes from October 6, 2020 meeting (6-0)
• Approved minutes from October 13, 2020 meeting (5-0)

Town Council

The Windham Town Council is holding a special meeting solely to vote on entering an executive session. The closed session is authorized under Maine law to discuss the condition, acquisition, use, or disposition of real property or economic development, where premature disclosure could hurt the town's bargaining position. The meeting is not televised and is open to the public only for the vote to go into executive session.

• Executive session under Title 1 MRSA §405(6)(C) for real property or economic development discussions
• Participants include Town Manager Barry Tibbetts, Economic Development Director Tom Bartell, Planning Director Amanda Lessard, Code Enforcement Director Chris Hanson, and Windham Economic Development Corporation board members Larry Eliason and Beth Schidzig
• Special meeting called specifically for the executive session; not televised

The Town Council met to enter an executive session to discuss the condition, acquisition, or use of real or personal property. No substantive public decisions were recorded during the meeting.

• Approved motion to enter executive session (4-0)
• Approved motion to return from executive session (4-0)

Planning Board

The Windham Planning Board is meeting for a site walk to conduct the final plan review for PB 20-078. This item involves a proposed major site plan for a Copart automobile auction facility. The agenda contains no other substantive decision items, only procedural health and safety instructions for attendees.

• Final plan review for PB 20-078: Copart Phase 2 at 11 Bedrock Terrace
• Proposal includes a 7,200 square foot office/warehouse building
• Proposal includes an approximate 25-acre gravel storage area
• Property is zoned Enterprise Development (ED), Farm (F), and Resource Protection (RP)

Planning Board

The Windham Planning Board meets remotely to review two major site plan sketch plans. The first involves a 24-unit condominium building with accessory storage on Roosevelt Trail. The second involves an approximately 14.5-acre solar project on a parcel east of Pipeline Road. The board will also approve minutes and handle other business.

• PB 20-075: Sketch plan review for 24-unit condominium and storage buildings on Roosevelt Trail (Fielding Apartments).
• PB 20-076: Sketch plan review for approximately 14.5-acre solar project east of Pipeline Road (Sebago Solar).

The Planning Board reviewed sketch plans for two major projects: a 24-unit condominium building (Fielding Apartments) and a 14.5-acre solar project (Sebago Solar). For Fielding Apartments, the Board reached consensus not to require a site walk but to require a public hearing, and not to be concerned with the 32% vs. 40% transparent opening requirement. For Sebago Solar, the Board was unanimous in its decision to hold a site walk. No final approvals or denials were made; both items remain in sketch plan review.

• Fielding Apartments sketch plan reviewed; consensus not to require site walk, but public hearing required
• Fielding Apartments: consensus not to be concerned with 32% vs. 40% transparent opening requirement
• Sebago Solar sketch plan reviewed; unanimous decision to hold a site walk
• Motion to adjourn approved (5-0)

Planning Board

The Windham Planning Board is holding a site walk for a major site plan review of a proposed 19.99-acre, approximately 5 MW solar project on Swett Road. The applicant, TPE ME WH02, LLC, is seeking review of the project, which is located on Tax Map 6, Lot 60 in the Farm zone. The meeting is not televised and is subject to COVID-19 safety protocols.

• Major site plan review for 20-23 WH02 Solar project
• 19.99-acre, approximately 5 MW solar project on Swett Road
• Applicant: TPE ME WH02, LLC
• Property: Tax Map 6, Lot 60, Farm (F) zone
• Site walk at 23 Swett Road, 4:30 PM

Town Council

The Windham Town Council will hold three public hearings on proposed amendments to the General Assistance Ordinance and the Land Use Ordinance for Farm and Farm Residential districts, covering benefit maximums, streetscape landscaping standards, and farm enterprise use. The Council will also vote on several items including special amusement permit renewals, accepting Hazel Drive as a town way, election logistics, and a School Resource Officer agreement with RSU 14. Discussion items include growth ordinance revisions, traffic ordinance changes, and a draft residency restriction for sex offenders ordinance. The meeting is virtual via Zoom due to COVID-19.

• Public hearing on General Assistance Ordinance amendments updating benefit maximums (20-206)
• Public hearing on Land Use Ordinance streetscape landscaping standards for Farm/Farm Residential districts (20-210)
• Public hearing on Land Use Ordinance farm enterprise use for Farm/Farm Residential districts (20-211)
• Renewal special amusement permits for Lake Region Eagles Aerie #4352 (456 Roosevelt Trail), Microtel Inn & Suites (965 Roosevelt Trail), and Pat's Pizza (488 Roosevelt Trail)
• Accept Hazel Drive as town way and accept 50' right-of-way grant from MGM Builders for Green Acres subdivision

The Windham Town Council approved amendments to the Land Use Ordinance for Farm and Farm Residential districts covering streetscape landscaping standards and a new Farm Enterprise use, both on 5-1 votes with Councilor Haskell opposed. The council also approved the annual General Assistance Ordinance benefit updates, accepted Hazel Drive as a town way, and approved several permit renewals and election logistics for November 3. Council Chair Jarrod Maxfield was absent for all votes.

• Approved General Assistance Ordinance benefit maximum updates (6-0, Maxfield absent)
• Approved Farm/Farm Residential streetscape landscaping standards as amended to require a minimum two-foot wall (5-1, Haskell opposed)
• Approved new Farm Enterprise use in Farm/Farm Residential districts (5-1, Haskell opposed)
• Approved renewal Special Amusement permit for Lake Region Eagles Aerie #4352 at 456 Roosevelt Trail (6-0)
• Approved renewal Special Amusement permit for Kennebec Hospitality d/b/a Microtel Inn & Suites at 965 Roosevelt Trail (6-0)
• Accepted Hazel Drive as a town way in the Green Acres subdivision (6-0)
• Accepted a 50-foot strip of land/right-of-way from MGM Builders, Inc. for future public way development (6-0)
• Approved renewal Special Amusement permit for JMA Enterprises Inc. d/b/a Pat's Pizza Windham at 488 Roosevelt Trail (6-0)

Town Council

The Windham Town Council is holding a public hearing to receive comment and act on the reconsideration of Adult-Use Marijuana Store applications under the Town's Marijuana Business Licensing Ordinance (Chapter 160). The agenda includes reviews of two applicants, Paul's Bou and JAR Cannabis Co. The meeting is held virtually via Zoom due to the COVID-19 state of emergency.

• Public hearing on reconsideration of Adult-Use Marijuana Store applications
• Review of Adult-Use Marijuana License Applicant Paul's Bou
• Review of Marijuana License Applicant JAR Cannabis Co
• Virtual meeting via Zoom due to COVID-19 emergency

The Town Council reconsidered the awarding of two recreational marijuana store licenses after finding an applicant had been improperly awarded a point for a lease. Following a review of findings of fact, the Council re-tabulated scores and awarded the licenses to the top two point earners.

• Voted to reconsider Order 20-187 regarding marijuana store licenses (4-0)
• Determined Windham RSL should not have received a lease point due to missing master lease or sublease authorization (4-0)
• Approved removal of the lease point and re-tabulation of applicant totals (4-0)
• Awarded two adult-use marijuana licenses to Paul's Boutique and Jar Co. (4-0)

Planning Board

The Windham Planning Board meets remotely to review two major development applications. The board considers a request to divide a lot at Quarry Ridge Business Park and a major site plan for a 5 MW solar project on Swett Road. The meeting also includes the approval of previous minutes and the assignment of a member to the Long Range Planning Committee.

• PB 20-071: Fourth amendment to divide Lot 15-3 into two lots at 20-22 Quarry Ridge Business Park on Enterprise Drive.
• PB 20-072: Major site plan review for a 19.99-acre, approximately 5 MW solar project (TPE ME WH02, LLC) on Swett Road.
• Approval of minutes from the August 24, 2020 meeting.
• Assignment of a board member to serve on the Long Range Planning Committee.

The Planning Board approved a fourth amendment to the Quarry Ridge Business Park subdivision, splitting Lot 15-3 into two lots on Enterprise Drive and Bedrock Terrace, with conditions. The board also reviewed a sketch plan for a 19.99-acre, roughly 5 MW solar project on Swett Road and scheduled a site walk and public hearing; no decision was made on the solar project. The board approved the August 24, 2020 minutes and adjourned. No member was assigned to the Long Range Planning Committee because present members had other commitments.

• Approved August 24, 2020 minutes (4-0)
• Found Quarry Ridge 4th Amendment application complete (4-0)
• Approved Quarry Ridge 4th Amendment preliminary plan with conditions, splitting Lot 15-3 into two lots (4-0)
• Consensus: no site walk or public hearing required for Quarry Ridge amendment
• Solar project sketch plan reviewed; site walk and public hearing to be scheduled, no decision made
• No Planning Board member assigned to Long Range Planning Committee due to other commitments
• Adjourned (4-0)

Town Council

The Town Council meets virtually to approve a $4,960,554 general obligation bond for infrastructure projects including the 375 Gray Road police/fire station and Route 35 sidewalks. The body also holds a continued public hearing on marijuana business licenses and reviews seven junkyard permit renewals. Additionally, the Council discusses proposed changes to Farm and Farm Residential zoning standards and adopts a personal property tax collection policy.

• Adopt official intent to issue $4,960,554 in general obligation bonds for the 375 Gray Road station, Route 35 sidewalks, Brand Road repaving, and traffic lights
• Continue public hearing on marijuana business applications and award one-year licenses under Chapter 160
• Approve seven junkyard/automobile graveyard permit renewals for businesses including Atlas Auto, Bob’s Salvage, and Pete’s Auto Body
• Discuss Planning Board recommendations for ordinance changes to Chapter 140 Land Use Ordinance regarding Farm and Farm Residential zoning
• Approve write-off of $7,240.99 in uncollected property taxes and adopt a Personal Property Tax Collection Policy

The Windham Town Council approved various marijuana business applications and licenses with exceptions for further review, adopted a personal property tax collection policy utilizing a collection agency for past-due bills from 2013 to 2019, and declared official intent to reimburse project expenditures up to $4,960,554 from general obligation bonds. Additionally, the council approved seven junkyard and automobile graveyard permits on the consent agenda and several utility pole permits.

• Approved previous meeting minutes from Sept 3, Sept 8, and Sept 15, 2020
• Approved marijuana business applications and awarded one-year licenses (5-1), excluding Igor Rakuz and Higher Being pending further information
• Approved Consent Agenda including seven junkyard/automobile graveyard permits for Atlas Auto, Bob's Salvage, Pete's Auto Body, Route 302 Auto Recyclers/Dynamic Duo, Serve-U-Garage, Thistles, and Whitney's (6-0)
• Motion to reconsider Order 20-180 removing Councilor Haskell from the Smith Cemetery Committee failed (2-4)
• Adopted Personal Property Tax Collection Policy to turn over 2013-2019 uncollected bills to a collection agency after a 60-day grace period (6-0)
• Approved Central Maine Power utility pole permit on Tandberg Trail (6-0)
• Approved Central Maine Power utility pole permit on Whites Bridge Road (6-0)
• Approved intent resolution to reimburse project expenditures for police/fire station, sidewalks, ambulance, Brand Road, dump/pickup truck, and traffic lights with general obligation bonds up to $4,960,554 (6-0)

Town Council

The Windham Town Council is holding a special meeting to review applications for adult-use marijuana store licenses and will award two licenses for a one-year term. The meeting will be conducted remotely via Zoom due to the COVID-19 state of emergency, with public testimony allowed. The agenda includes only this business item and adjournment.

• Review and award of two adult-use marijuana store licenses for one year
• Marijuana Licensing Ordinance - Chapter 160
• Rating worksheet for applicant submissions
• Business license summary and lease ownership worksheet

The Town Council awarded one-year adult-use marijuana retail licenses to Paul's Boutique and CannaRX - Windham RSL. The awards are contingent upon staff verification of retail sales tax collection. A separate public hearing for other marijuana business licenses was continued to September 22, 2020.

• Awarded adult-use retail marijuana licenses to Paul's Boutique and CannaRX - Windham RSL (6-0)
• Continued public hearing for remaining marijuana licenses to September 22, 2020 (6-0, 1 abstention)

Planning Board

The Windham Planning Board is holding a site walk to review a major subdivision sketch plan. The agenda contains only this single item, which involves a proposed 22-lot residential development. No other decisions, ordinances, or public hearings are listed for this meeting.

• Site walk for PB 20-070: 20-21 Albion Road Subdivision
• Proposal for approximately 22-lot residential subdivision by Grondin Corporation, Inc.
• Property located at 176 Albion Road (Tax Map 13, Lot 14, Zone: Farm Residential)

Town Council

The Town Council holds a virtual meeting to act on a new liquor license application for Stockhouse Restaurant & Sandbar Pub and approve a Victualer's permit. The body also creates committees to manage marijuana business license fees and research Smith Cemetery expansion options. Additionally, the Council reviews a draft policy for collecting past-due personal property taxes.

• Public hearing on new Liquor License application for Stockhouse Restaurant & Sandbar Pub (20-183)
• Creation of Marijuana Business License Fee Committee to disburse fees to public health and safety programs (20-167)
• Creation of Smith Cemetery Committee to research access and expansion options (20-175)
• Approval of utility pole location on Nash Road for Consolidated Communications and Central Maine Power (20-177)
• Review of draft Personal Property Tax Collection Policy regarding use of a collection agency (20-164)

The Council approved an amendment to pay elected officials on a quarterly basis and granted a liquor license and victualer's permit to Stockhouse Restaurant & Sandbar Pub. Two new committees were established to manage marijuana license fees and Smith Cemetery expansion.

• Approved amendment to compensate councilors quarterly (6-0)
• Approved new liquor license for Stockhouse Restaurant & Sandbar Pub (6-0)
• Approved new Victualer’s permit for Stockhouse Restaurant & Sandbar Pub (7-0)
• Created Marijuana Business License Fee Committee (5-1)
• Appointed Councilors Douglass and Kalogerakis to Marijuana License Fee Committee (6-1)
• Created Smith Cemetery Committee to research access and expansion (6-1)
• Appointed Councilors Haskell and Nadeau to Smith Cemetery Committee (7-0)
• Approved installation of two utility poles and cables on Nash Road (7-0)

Town Council

The Town Council will convene via Zoom for a special meeting. The agenda consists of entering into an executive session to discuss or consider the condition, acquisition, or use of real or personal property.

• Executive session regarding real or personal property interests

The Town Council convened for a special remote meeting to enter into executive session regarding the acquisition or use of real or personal property. No substantive public decisions were recorded.

• Entered executive session to discuss real or personal property (6-1)
• Returned from executive session (4-1)

Planning Board

The Windham Planning Board will hold a public hearing on proposed amendments to the Land Use Ordinance affecting lot sizes, density, landscape buffers, and a new Farm Enterprise use. The board will also consider an extension request for the Sunrise Cove Retirement Community preliminary approval and review a sketch plan for a 22-lot residential subdivision on Albion Road. The meeting will be conducted remotely via Zoom due to the COVID-19 state of emergency.

• Public hearing on amendments to Land Use Ordinance Chapter 140, Sections 300, 400, and 500, covering lot size, net density, streetscape landscape buffer yard standards, and creation of Farm Enterprise use in Farm and Farm Residential Districts
• PB 20-067: Extension request for preliminary major subdivision approval for Sunrise Cove Retirement Community at 19 Roosevelt Trail, Tax Map 7, Lot 66, Zone C3/RCCF
• PB 20-068: Sketch plan review for 22-lot residential subdivision at 176 Albion Road, Tax Map 13, Lot 14, Zone Farm Residential
• Approval of minutes from August 10, 2020 meeting

The Planning Board recommended that Town Council reject proposed lot size and net density changes for Farm and Farm Residential districts. The Board did recommend approving new streetscape landscape buffer standards and the creation of a 'Farm Enterprise' use. A six-month extension was granted for the Sunrise Cove retirement community project.

• Recommended Town Council not make zoning changes to lot size and net residential density in Farm and Farm Residential Districts (4-0)
• Recommended approval of adding 'Farm Enterprise' use to Farm and Farm Residential Districts, with suggested reviews of operating hours and event limits (3-1)
• Recommended approval of streetscape landscape buffer standards for Farm and Farm Residential Districts (4-0)
• Approved 6-month extension for 19-16 Sunrise Cove preliminary subdivision and site plan filing deadline (4-0)
• Approved scheduling a site walk and public hearing for the 22-lot Albion Road subdivision sketch plan (4-0)
• Approved minutes from August 10, 2020 (3-0, 1 abstention)

Staff Review Committee

The Staff Review Committee will consider approval of minutes from December 2019 and review a minor site plan application (SR 024) from MBCH for a 4,000 square foot office/shop building at 391 Roosevelt Trail. The meeting is held remotely via Zoom due to the COVID-19 state of emergency.

• Minor site plan review for 4,000 sq ft office/shop building at 391 Roosevelt Trail (Tax Map 12, Lot 65, Zone C-3)
• Approval of minutes from December 20, 2019

Town Council

The Windham Town Council will hold a public hearing on proposed amendments to the Land Use Ordinance regarding backlots, then consider several financial items including confirming the municipal net budget of $23,854,048, setting the 2020-2021 tax rate at $15.00 per $1,000 of assessed value, and setting tax due dates and interest rates. The council will also discuss a marijuana business license review schedule, a proposed fee for growth permits, and other administrative matters.

• Public hearing on Land Use Ordinance Chapter 140 amendments related to backlots
• Confirm municipal net budget of $23,854,048 (excludes Overlay & TIF)
• Set 2020-2021 tax rate at $15.00 per $1,000 of assessed value
• Approve write-off of uncollected 2011-2012 personal property taxes totaling $31,722.17
• Approve $50 fee for Growth Permit Application process

The Council established the municipal tax rate and budget for the 2020-2021 fiscal year. It also approved amendments to land use ordinances regarding backlots and referred rural zoning changes to the Planning Board.

• Set 2020-2021 tax rate at $15.00 per $1,000 of assessed value (5-1)
• Confirmed municipal net budget at $23,854,048 (5-1)
• Approved Land Use Ordinance amendments related to backlots (5-1)
• Referred Farm and Farm Residential Zoning District changes to Planning Board (5-1)
• Approved $50 fee for Growth Permit Application process (5-1)
• Approved write-off of $31,722.17 in 2011-2012 personal property taxes (6-0)
• Decommissioned the Mineral Extraction Committee (6-0)
• Approved property tax assistance applications (6-0)

Planning Board

The Windham Planning Board is meeting remotely via Zoom to consider two new business items: an amendment to the Harkins subdivision to reconfigure property lines between two lots on Nash Road, and proposed amendments to the Land Use Ordinance affecting zoning districts and performance standards. The board will also approve minutes from the July 13, 2020 meeting. Public comment is not allowed during new business, but written comments can be submitted.

• PB 20-063: Harkins subdivision amendment to increase lot 34-2 by 1.41 acres, taken from lot 34-1, at 158 and 162 Nash Road (Tax Map 16, Lots 34-1, 34-2, Farm zone)
• PB 20-064: Amendments to Land Use Ordinance Chapter 140, Sections 300, 400, and 500, covering lot size, net density, streetscape landscape buffer yards, and new Farm Enterprise use in Farm and Farm Residential Districts
• Approval of minutes from July 13, 2020 meeting

The Planning Board approved a request to reconfigure property lines between two lots on Nash Road. The board also discussed proposed amendments to the Land Use Ordinance regarding zoning districts and lot sizes.

• Approved July 13, 2020 meeting minutes (3-0, 1 abstention)
• Found application for 20-19 Lowery (Harkins) Subdivision Amendment complete (4-0)
• Approved 20-19 Lowery (Harkins) Subdivision Amendment to transfer 1.41 acres between lots 34-1 and 34-2 on Nash Road (4-0)

Town Council

The Windham Town Council will hold public hearings and vote on several land use ordinance amendments, including new impact fees for public safety and municipal offices, a growth management ordinance, and changes to backlot standards. The council will also consider a new liquor license for Eagle Sushi & Steakhouse, award contracts for architectural and bonding services, and discuss affordable housing and a website update.

• Public hearing on impact fees for Public Safety and Municipal Offices (Chapter 140, Sections 1200 and Appendix A)
• Public hearing on Growth Ordinance (Chapter 116) and amendment to Retirement Community and Care Facility Overlay District boundary
• Public hearing on backlot standards amendments (Chapter 140)
• New liquor license for Eagle Sushi & Steakhouse I Inc.
• Contract award to Harriman for architectural services up to $70,500 for Public Safety Building renovation

The Council approved a Growth Management Ordinance limiting annual building permits to 100 and enacted new impact fees for public safety and municipal offices. Several liquor licenses and victualer's permits were approved, and a contract for public safety building architectural services was awarded.

• Approved impact fees for Public Safety and Municipal Offices (6-1)
• Approved Growth Management Ordinance limiting permits to 100 per year (5-2)
• Postponed vote on backlot ordinance amendments to August 11, 2020 (6-1)
• Approved new liquor license for Eagle Sushi & Steakhouse I Inc. (7-0)
• Approved creation of Public Dirt Road Sub-Committee (6-1)
• Awarded $70,500 architectural contract to Harriman for Public Safety Building (7-0)
• Awarded $43,520 bonding agent contract to Moors & Cabot (7-0)
• Approved participation in Workers’ Compensation Safety Incentive Program (7-0)

Planning Board

The Windham Planning Board will hold public hearings on amendments to the Land Use Ordinance regarding impact fees for public safety and municipal offices, and backlot standards, as well as an amendment to the Growth Management Ordinance and the Retirement Community and Care Facility Overlay District. The board will also review several subdivision amendments, including Veery Estates, Depot Street, Woodside Condominium, and Ruby Meadows. The meeting will be held remotely via Zoom due to the COVID-19 state of emergency.

• Public hearing on amendments to Land Use Ordinance Chapter 140 Section 1200 Impact Fees and Appendix A Fee Schedule for public safety and municipal office impact fees
• Public hearing on amendments to Land Use Ordinance Chapter 140 Sections 300 Definitions and 500 Performance Standards related to backlots
• Amendment to Growth Management Ordinance Chapter 116 and Official Land Use Map's Retirement Community and Care Facility Overlay District
• Veery Estates amendment: add 10 units (5 duplexes) at Junco Drive, Tax Map 5, Lot 1-1
• Depot Street Subdivision: 31 dwelling units in 3 buildings and sewer pump station, Tax Map 38, Lot 37A

The Planning Board voted against proposed public safety impact fees and a new Growth Management Ordinance. The Board approved several subdivision amendments and site plans, including projects at Veery Estates, Depot Street, and Woodside Condominiums.

• Denied recommendation for Public Safety and Municipal Office impact fees (4-0)
• Recommended approval of Land Use Ordinance amendments regarding backlots (4-0)
• Denied recommendation for Growth Management Ordinance and zoning map amendment (4-0)
• Approved preliminary and final plans for Veery Estates Amendment (4-0)
• Approved final subdivision and site plan for 19-21 Depot Street Apartments (3-0)
• Approved 2nd Amended Subdivision application for Woodside Condominium (4-0)
• Approved 3rd Amended Subdivision application for Ruby Meadows Lot 11 (4-0)
• Approved June 22, 2020 meeting minutes (4-0)

Planning Board

The Windham Planning Board will hold a public hearing and continue business on a minor subdivision final plan for a four-lot commercial complex at 626 Roosevelt Trail. The board will also discuss amendments to the Land Use Ordinance regarding impact fees for public safety and municipal offices, backlot standards, and a growth management ordinance with an overlay district for retirement communities. Additionally, they will assign a member to the Long Range Planning Committee.

• PB 20-050: Final plan review for 20-05 PTG Commercial Complex, a 4-lot commercial subdivision at 626 Roosevelt Trail (Tax Map 52, Lot 24, C-1 zone)
• PB 20-051: Amendments to Land Use Ordinance Chapter 140, Section 1200 Impact Fees and Appendix A Fee Schedule for public safety and municipal office impact fees
• PB 20-052: Amendments to Land Use Ordinance Chapter 140, Sections 300 Definitions and 500 Performance Standards related to backlots
• PB 20-053: Amendments to Growth Management Ordinance Chapter 116 and Official Zoning Map for Retirement Community and Care Facility Overlay District (RCCFO)
• PB 20-049: Approval of minutes from June 8, 2020 meeting

The Board approved a minor final subdivision plan for the PTG Commercial Complex with specific conditions. The Board also discussed proposed amendments to impact fees, backlot standards, and a growth management ordinance, but no decisions were made on those items.

• Approved minutes from May 26, 2020 and June 8, 2020 (6-0)
• Approved waiver for hydrogeological survey submission for PTG Commercial Complex (5-0)
• Approved Minor Final Subdivision application for PTG Commercial Complex at 626 Roosevelt Trail with conditions (6-0)

Planning Board

The Windham Planning Board is conducting a site walk to review the final plan for a minor commercial subdivision. The application, filed by PTG Properties LLC, involves the creation of four lots at 626 Roosevelt Trail. The meeting is not televised and requires attendees to register due to public health restrictions.

• Review of final plan for a four-lot commercial subdivision at 626 Roosevelt Trail
• Application filed by PTG Properties LLC (Case PB 20-050)
• Property located in Commercial 1 (C-1) zone, Tax Map 52, Lot 24
• Meeting format is a non-televised site walk with attendance registration required

Town Council

The Town Council will meet via Zoom to address unfinished business. Items include countersigning the warrant for the Regional School Unit No. 14 budget referendum and considering a resolution regarding business reopening guidelines.

• Countersigning the RSU No. 14 warrant for the July 14, 2020, budget referendum
• Adopting Resolution 20-142 to request Governor-led business reopening guidelines

The Town Council approved a warrant for a Regional School Unit No. 14 budget referendum. The Council also passed a resolution requesting the Governor establish guidelines to allow businesses to reopen.

• Approved countersigning the RSU 14 budget referendum warrant for July 14, 2020 (6-1)
• Approved resolution requesting Governor establish guidelines for business reopenings (5-2)

Town Council

The Windham Town Council holds a remote meeting to approve a public hearing on amendments to the Towing and Towing Business Ordinance. The body also reviews proposed changes to the Land Use Ordinance regarding backlots and subdivision standards, as well as a Growth Management Ordinance. Additionally, the Council considers several business license extensions and a request to lower the speed limit on Nash Road.

• Public hearing on proposed amendments to Chapter 220, Towing and Towing Business Ordinance
• Approval of license extensions for Pat's Pizza, Deck House Sports Tavern, Kelley's Sebago Diner, and Bingas
• Request to Maine DOT to review lowering the speed limit from 35 MPH on Nash Road between Windham Center Road and Route 302
• Approval of amendments to Land Use Ordinance Chapter 140 requiring subdivisions to be designed as Conservation or Country Estate Subdivisions
• Approval of Central Maine Power application to construct buried cables and equipment on Chute Road

The Council approved amendments to the Towing and Towing Business Ordinance and referred backlot land use standards to the Planning Board. Several liquor license extensions were granted, and the Council authorized a request for a speed limit study on Nash Road.

• Approved amendments to Towing and Towing Business Ordinance (5-0)
• Approved liquor license extensions for Pat’s Pizza, Deck House Sports Tavern, Kelley’s Sebago Diner, and Bingas (5-0)
• Referred proposed backlot land use ordinance changes to Planning Board (5-0)
• Approved July 14, 2020 election wardens and polling location (5-0)
• Requested MDOT review speed limit on Nash Road (5-0)
• Authorized Town Manager to issue temporary liquor license extensions (5-0)
• Adopted resolution supporting 2020-2030 Highland Lake Watershed-Based Management Plan (5-0)
• Extended marijuana business license review deadline to 90 days (4-1)

Planning Board

The Planning Board will conduct a preliminary plan review for an amendment to the Veery Estates subdivision. The board will also perform a final plan review for the 19-21 Depot Street subdivision.

• Preliminary review of Veery Estates (River Road Condos) amendment to add 10 units at Junco Drive
• Final review of 19-21 Depot Street subdivision for 31 dwelling units and a sewer pump station
• Approval of May 11, 2020, meeting minutes

The Windham Planning Board approved two waiver requests for the Veery Estates subdivision amendment, which proposes adding 10 units (5 duplexes) on Junco Drive. The Board also approved a waiver of the two-means-of-access standard for the Depot Street subdivision, which proposes 31 dwelling units in 3 buildings, with one member recused and one opposed. No final approval was granted for either project; both remain under review with outstanding items to be addressed.

• Approved waiver of hydro-geological assessment submission for Veery Estates (6-0)
• Approved waiver of high intensity soil survey submission for Veery Estates (6-0)
• Approved waiver of two means of access requirement for Depot Street subdivision (4-1, one recused)
• Approved minutes of the April 13, 2020 meeting (6-0)
• Adjourned the meeting (6-0)

Planning Board

The Windham Planning Board is holding a site walk and meeting to review a major subdivision preliminary plan amendment for Veery Estates (River Road Condos). RMILLS LLC requests approval to add 10 units (5 duplexes) to an approved residential subdivision on Junco Drive. The board will consider the amendment application and associated peer review documents.

• Amendment to add 10 units (5 duplexes) to approved Veery Estates subdivision
• Property at Junco Drive, Tax Map 5, Lot 1-1, Medium Density Residential zone
• Major subdivision preliminary plan review (PB 20-046, item 20-06)
• Site walk at Junco Drive with remote participation via Zoom

Planning Board

The Planning Board and Town Council will hold a joint public hearing regarding proposed changes to the Windham Land Use Ordinance. The amendments concern Chapter 140, Sections 400 and 900, specifically requiring subdivisions to be designed as either Conservation or Country Estate Subdivisions.

• Amendments to Town of Windham Land Use Ordinance, Chapter 140, Sections 400 and 900
• Requirement for subdivisions to be designed as Conservation or Country Estate Subdivisions

Town Council

The Town of Windham Council holds a joint public hearing with the Planning Board to act on proposed amendments to the Land Use Ordinance regarding subdivision types and marijuana regulations. The body also reviews the municipal services budget for fiscal year 2020-2021 and approves several business license extensions and fee waivers related to the pandemic. Additionally, the Council considers agreements with Portland Water District and the Maine Department of Transportation for infrastructure studies.

• Public hearing on amendments to Land Use Ordinance Chapter 140 requiring subdivisions to be Conservation or Country Estate types.
• Public hearing on a proposed Marijuana Business Licensing Ordinance (Chapter 160) and related zoning amendments.
• Adoption of an ordinance extending the moratorium on marijuana cultivation facilities from May 26, 2020, to June 26, 2020.
• Review of the municipal services budget for fiscal year 2020-2021.
• Approval of a Memorandum of Understanding with Portland Water District for a wastewater system feasibility study in North Windham.

The Council approved a Marijuana Business Licensing Ordinance and updated land use standards for subdivisions. It also extended a moratorium on marijuana cultivation facilities and authorized a Route 302 safety study.

• Approved Land Use Ordinance amendments for Conservation and Country Subdivisions (6-1)
• Approved Marijuana Business Licensing Ordinance (5-2)
• Extended marijuana cultivation moratorium to June 26, 2020 (6-1)
• Approved wastewater feasibility MOU with Portland Water District (7-0)
• Accepted Sabatus Lane as public way with road bond held for two years (6-1)
• Approved liquor license extensions for Pat's Pizza (7-0) and Elbow Room Bistro (6-0)
• Approved liquor license extension for Erick's Church contingent on site plan compliance (6-1)
• Approved $75,000 match for Route 302 safety and mobility study (7-0)

Town Council

The Windham Town Council is holding a joint meeting with the Portland Water District to discuss a wastewater solution for North Windham. The agenda includes a discussion item (CD 20-105) and a memorandum of understanding (MOU) with Windham, but no votes or decisions are scheduled. The meeting is conducted remotely via Zoom due to the COVID-19 state of emergency.

• Joint discussion with Portland Water District on North Windham wastewater
• Review of CD 20-105 and MOU with Windham (rev 5.14)

Town Council

The Town Council will review the 2020-2021 municipal services budget and discuss COVID-19 impacts with state officials. The agenda also includes decisions on marijuana business ordinances and a potential sewer district MOU.

• Approval of the 2020-2021 municipal services budget
• Extension of the moratorium on marijuana cultivation facilities to May 26, 2020
• Postponement of action on Marijuana Business Licensing Ordinance and land use amendments
• Review of a draft MOU for a North Windham Sewer District with Portland Water District
• Approval of Central Maine Power application to locate a utility pole on Roosevelt Trail

The Council approved the municipal services budget for the upcoming fiscal year and the warrant for the June 13 annual town meeting. They also extended a moratorium on marijuana cultivation facilities and decommissioned the Private Roads ad hoc Committee.

• Approved FY 2020-2021 municipal services budget (7-0)
• Approved 2021 annual town meeting warrant (7-0)
• Extended marijuana cultivation moratorium to May 26, 2020 (6-1)
• Postponed action on Marijuana Business Licensing Ordinance to May 26, 2020 (6-1)
• Postponed action on Land Use Ordinance amendments regarding marijuana to May 26, 2020 (6-1)
• Decommissioned Private Roads ad hoc Committee (7-0)
• Approved CMP utility pole location on Roosevelt Trail (7-0)
• Approved Special Amusement permit renewal for Rustler’s Steakhouse (7-0)

Planning Board

The Planning Board will conduct a remote site walk and perform a final plan review for a proposed ground-mounted solar facility. The project, submitted by Roosevelt Solar 1, LLC, involves a 19.2-acre installation.

• Final plan review for 5.0 MW ground-mounted solar facility
• Major site plan and conditional use review for 464 Roosevelt Trail
• Remote site walk via video recording of the property

Planning Board

The Windham Planning Board will hold a public hearing on proposed amendments to the Land Use Ordinance and Shoreland Zoning related to marijuana businesses, then review a final site plan for a 5.0 MW solar facility at 464 Roosevelt Trail. The board will also conduct sketch plan review for a 15-lot residential subdivision on Gunpowder Mill Road and consider a site plan amendment for revegetation at 8 Self Storage Drive. The meeting is held remotely via Zoom due to the COVID-19 state of emergency.

• Public hearing on amendments to Land Use Ordinance Chapter 140 and Shoreland Zoning Chapter 199 regarding marijuana businesses
• Final plan review for 5.0 MW solar array on 19.2 acres at 464 Roosevelt Trail (Tax Map 15, Lot 1)
• Sketch plan review for 15-lot residential subdivision at Gunpowder Mill Road (Tax Map 5, Lot 2)
• Site plan amendment to revegetate previously developed area at 8 Self Storage Drive (Tax Map 25, Lots 9A-3A1, 9A-3B2)
• Approval of minutes from April 27, 2020 meeting

The Windham Planning Board approved a 5.0 MW ground-mounted solar facility at 464 Roosevelt Trail, granting waivers for stormwater and underground utility requirements. The Board also recommended approval of amendments to the Land Use Ordinance regarding marijuana businesses and approved a site plan amendment for revegetation at 8 Self Storage Drive. A sketch plan for a 15-lot subdivision at Gunpowder Mill Road was advanced to a site walk and public hearing.

• Approved April 27 minutes (4-0)
• Recommended approval of marijuana ordinance amendments (3-1)
• Approved 5.0 MW solar array at 464 Roosevelt Trail with conditions (4-0)
• Granted stormwater and underground utility waivers for solar project (4-0)
• Scheduled site walk and public hearing for Gunpowder Mill subdivision (4-0)
• Approved CRR Revegetation site plan amendment at 8 Self Storage Drive (4-0)

Town Council

The Windham Town Council meets remotely via Zoom to discuss four specific agenda items. The session covers the North Windham Sewer District, a conservation subdivision proposal, growth management alternatives, and the status of the South Windham Fire Station. No votes or final decisions are listed on the agenda, which consists solely of discussion items.

• Discussion of Sewer in North Windham / Wastewater (CD 20-046)
• Review of Shaping Growth - Conservation Subdivision (CD 20-050)
• Discussion of Shaping Growth - Growth Alternatives - LRPC (CD 20-106)
• Status update on the South Windham Fire Station (CD 20-118)

Town Council

The Town Council will discuss the proposed 2020-21 budget and hear a presentation on municipal bonding rates. The Council is also scheduled to reject all bids for the Town Hall, Community Center, and Police/Fire Station renovation projects.

• Public hearing for Windham Pie, LLC (Portland Pie Company) liquor license application
• Decision to reject all bids for Town Hall/Community Center and Police/Central Fire Station projects
• Amendment of the Council’s rules of procedure
• Discussion of the proposed 2020-21 budget
• Presentation on municipal bonding rates by Joseph Cuetara of Moors & Cabot

The Windham Town Council voted 6-0 to reject all bids for the proposed Town Hall/Community Center and Police/Central Fire Station renovation and addition projects, citing the changed economy and a desire to reduce costs by focusing on the Police and Fire project first. The council also approved a new liquor license for Portland Pie Company, amended its rules of procedure, and discussed the 2020-21 budget and municipal bonding rates.

• Approved minutes of April 9 and April 14 meetings (6-0)
• Approved new liquor license for Windham Pie, LLC d/b/a Portland Pie Company (6-0)
• Approved amendment to Council's rules of procedure (6-0)
• Rejected all bids for Town Hall/Community Center and Police/Central Fire Station renovation and addition projects (6-0)

Planning Board

The Windham Planning Board will hold a remote meeting via Zoom to review three major site plan applications: a solar array on a capped town landfill, a 5.0 MW solar facility on Roosevelt Trail, and a modification to a hotel project to add apartments. The board will also approve minutes from the previous meeting. Public comment is limited to the public testimony portion.

• PB 20-038: Town of Windham Landfill Solar Array, 72,686 sq ft developed area, 24,878 sq ft solar panels, Enterprise Drive, Tax Map 21 Lot 19, C-1 zone
• PB 20-036: 464 Roosevelt Trail Solar Array, 5.0 MW ground-mounted solar on 19.2 acres, Borrego Solar Systems, Tax Map 15 Lot 1, C-3 and FR zones
• PB 20-037: 965 Roosevelt Trail Phase 3 Amendment, replace 9,000 sq ft retail/office with 50-unit apartment building, Heyland Development, Tax Map 21 Lot 19A, C-1 zone

The Windham Planning Board approved the final site plan for the 20-02 Windham Landfill Solar Array, a 72,686 square foot solar installation on a capped landfill on Enterprise Drive, with conditions including decommissioning and financial assurance requirements. The board also granted a waiver to allow overhead utility lines. In new business, the board scheduled site walks for two other solar projects and a public hearing for a hotel amendment, but no final decisions were made on those items.

• Approved final site plan for Windham Landfill Solar Array (7-0)
• Granted waiver for overhead utility lines at landfill solar site (7-0)
• Found landfill solar site plan complete (7-0)
• Scheduled site walk for 464 Roosevelt Trail solar array (7-0)
• Scheduled site walk for 965 Roosevelt Trail Phase 3 amendment (6-0, 1 abstention)
• Scheduled public hearing for 965 Roosevelt Trail Phase 3 amendment (5-1, 1 abstention)

Town Council

The Windham Town Council meets remotely via Zoom to approve rules for emergency remote sessions and address several financial and operational items. Key decisions include committing $100,000 from the Gateway North Tax Increment Finance fund to a revolving loan program for Windham businesses affected by the pandemic. The Council also votes on public sewer fees, a lease for a new brush truck, and a multi-year contract with Cumberland County for public safety communications.

• Commit $100,000 from Gateway North Tax Increment Finance fund to a revolving loan program for Windham businesses
• Approve fees for public sewer services
• Authorize equipment lease purchase agreement up to $119,626.00 for one 2019 Ford F550 brush truck
• Approve agreement with Cumberland County for public safety communications services from July 1, 2020 through June 30, 2023
• Approve Central Maine Power Company application to locate one utility pole on Roosevelt Trail near Enterprise Drive

The Windham Town Council approved a $100,000 revolving loan program for local businesses impacted by COVID-19, funded from the Gateway North TIF fund and matched by $50,000 from the WEDC. The council also approved a lease purchase agreement for a new fire truck, adopted remote meeting rules, and appointed Brett Jones to fill a vacant council seat.

• Approved $100K COVID-19 business loan fund with $50K WEDC match (6-0)
• Approved lease purchase financing up to $119,626 for a 2019 Ford F550 brush truck (6-0)
• Adopted rules of procedure for remote access meetings (5-1)
• Appointed Brett Jones to East District Council seat until Nov 2020 election (5-1)
• Approved sewer rate increases for South Windham (6-0)
• Approved 3-year Cumberland County public safety communications contract (6-0)
• Approved Central Maine Power utility pole on Roosevelt Trail (5-1)
• Amended Summerfest Organizing Committee charge (6-0)

Planning Board

The Planning Board is reviewing several development applications, including final plan reviews for a bank office and a landfill solar array. The agenda also includes sketch plan reviews for various commercial complexes and residential subdivision amendments.

• Final plan review for 7,000 square foot Bangor Savings/Cross Insurance office at 745 and 747 Roosevelt Trail
• Final plan review for a solar array on the Town of Windham landfill on Enterprise Drive
• Preliminary plan review for 32 dwelling units and a sewer pump station at 19-21 Depot Street
• Sketch plan review for a 42,000 square foot PTG Commercial Complex at 626 Roosevelt Trail
• Sketch plan review for a 21-unit retirement community amendment at Newbury Ridge

The Windham Planning Board approved the final site plan for a 7,000-square-foot Bangor Savings Bank and Cross Insurance office building at 745 and 747 Roosevelt Trail, with conditions. The board also approved a waiver for the Depot Street Subdivision pump station's window requirement and approved the Ruby Meadows 2nd Amendment. Several other projects were discussed as sketch plan reviews, with no final decisions made.

• Approved Bangor Savings/Cross Insurance major site plan final plan review (5-0)
• Approved waiver for Depot Street Subdivision pump station transparent openings requirement (4-1)
• Approved Ruby Meadows 2nd Amendment subdivision application with conditions (5-0)
• Approved minutes of March 9 and March 31, 2020 meetings (5-0)
• Accepted submission material for Windham Landfill Solar Array for April 27, 2020 meeting (5-0)

Town Council

The Windham Town Council is holding a special teleconference meeting to conduct interviews for a vacant Council seat. The interviews will take place in executive session under Maine law, which allows private discussion of candidate qualifications. No other business is scheduled.

• Executive session to interview candidates for vacant Council seat (20-097)

The Windham Town Council met in a special teleconference meeting and voted unanimously to enter executive session to interview candidates for a vacant Council seat. After the closed session, the Council returned to open session and adjourned without taking any other substantive action.

• Entered executive session to interview council seat candidates (6-0)
• Returned from executive session (6-0)
• Adjourned (6-0)

Planning Board

The Windham Planning Board is holding a special meeting to test the Zoom online platform, considering using it for the April 13, 2020 meeting. The agenda is limited to this test and adjournment, with no substantive decisions or discussions.

• Test of Zoom platform for online meetings
• Potential use of Zoom for April 13, 2020 Planning Board meeting
• Contact Town Planner Jenn Curtis for login information

Town Council

The Windham Town Council is meeting by teleconference due to COVID-19, with public comment accepted only by email. The council will vote to postpone two marijuana-related public hearings (a licensing ordinance and land use amendments) to April 14, 2020, and to extend the moratorium on marijuana cultivation facilities to May 12, 2020. It will also consider allowing April 1, 2020 property tax payments to be received by June 1, 2020 without interest, and discuss committing $100,000 in TIF funds for a COVID-19 business revolving loan program. Several appointments, permits, and routine reports are also on the agenda.

• Postpone marijuana business licensing ordinance (Chapter 160) hearing to April 14, 2020
• Postpone land use ordinance amendments (Chapters 140 and 199) on marijuana to April 14, 2020
• Extend moratorium on marijuana cultivation facilities from April 3 to May 12, 2020
• Allow 2019-2020 property taxes due April 1, 2020 to be paid by June 1, 2020 with no interest
• Discuss committing $100,000 in TIF funds for a COVID-19 business revolving loan program

The Windham Town Council postponed action on two marijuana-related ordinances (20-047 and 20-048) to May 12, 2020, and voted to extend the moratorium on marijuana cultivation facilities to June 23, 2020, but the motion to adopt the amended moratorium ordinance failed. The council also approved several permits, appointments, and a tax deadline extension.

• Postponed marijuana licensing ordinance (20-047) to May 12, 2020 (5-0)
• Postponed land use marijuana amendments (20-048) to May 12, 2020 (5-0)
• Failed to adopt moratorium extension to June 23, 2020 (5-0, motion failed)
• Approved James Cobb to Zoning Board of Appeals (5-0)
• Approved Robert Rosborough to Library Board of Trustees (5-0)
• Approved victualer's permit for Portland Pie Co. (5-0)
• Approved special amusement permit renewal for Erik's Church (5-0)
• Approved tax deadline extension to June 1, 2020 (5-0)

Finance Committee

The Windham Finance Committee is meeting to review the Town Manager's proposed budget for fiscal year 2020-2021, including the capital improvement plan. This is a discussion and review item, not a final vote. The meeting is open to the public and televised.

• Review of Town Manager's Proposed Budget for FY 2020-2021
• Review of Manager's Proposed Capital Improvement Plan FY 2020-2021

Finance Committee

The Finance Committee will review the Town Manager's proposed budget for the 2020-2021 fiscal year. This includes a review of the budget summary, detailed budget items, and the proposed Capital Improvement Plan.

• Review of Town Manager’s Proposed Budget for 2020-2021
• Review of Proposed Capital Improvement Plan FY 2020-2021

Town Council

The Windham Town Council will hold public hearings and vote on two marijuana-related ordinances: a new business licensing ordinance and amendments to land use regulations for medical and adult-use marijuana. The council will also consider several appointments, approve a contract for a new town manager, and refer the proposed FY2021 budget to the Finance Committee.

• Public hearing and action on proposed Marijuana Business Licensing Ordinance (Chapter 160)
• Public hearing and action on amendments to Land Use Ordinance (Chapters 140 and 199) for marijuana regulation
• Approve contract with Barry Tibbetts as Town Manager
• Refer FY2020-2021 Town Manager's proposed budget to Finance Committee
• Approve fees for Town Clerk's Office services

The Council approved a contract for Town Manager Barry Tibbetts and referred the proposed FY2021 budget to the Finance Committee. Several board appointments were confirmed, and the Council updated the town's purchasing policy. Public hearings on marijuana licensing and land use ordinances were continued to future dates.

• Approved contract for Town Manager Barry Tibbetts (6-0)
• Referred FY2021 proposed budget to Finance Committee (6-0)
• Approved purchasing policy amendment raising department head limit to $10,000 (5-0)
• Approved watershed protection grant applications (6-0)
• Approved Town Clerk's Office fees for services (5-0)
• Approved Beano/Bingo license for Kenison-Hooper Post 128 (6-0)
• Created Building Committee for Public Safety and Town Hall projects (6-0)
• Appointed members to Planning Board, ZBA, Parks & Rec, and WEDC (6-0)

Planning Board

The Windham Planning Board will hold public hearings and review three development proposals. They will consider a preliminary plan for a 32-unit residential subdivision at 19-21 Depot Street, a final plan for a 46-unit retirement community on Cook Road, and an amendment to expand parking at Erik's Church on Roosevelt Trail. The board may limit testimony and will decide whether to postpone items after 10:30 PM.

• PB 20-023: 19-21 Depot Street Subdivision - 32 dwelling units in 6 buildings, preliminary plan review
• PB 20-024: 18-31 Cook Road Retirement Community - 46 units in duplexes and multi-unit buildings, final plan review
• PB 20-021: Erik's Church - amendment for expanded parking at 816 and 824 Roosevelt Trail
• Public hearings for PB 20-023 and PB 20-024
• New business: Erik's Church parking amendment (no public comment)

The Board approved a preliminary plan for 31 apartments on Depot Street and a final plan for a 46-unit retirement community on Cook Road. Additionally, a site plan amendment for a parking lot expansion at Erik's Church was approved.

• Approved preliminary subdivision and site plan for 19-21 Depot Street Apartments (All in favor)
• Denied waiver for second street connection at 19-21 Depot Street (3-3)
• Approved waiver for DEP flooding standards at 19-21 Depot Street (All in favor)
• Approved final subdivision and site plan for 18-31 Cook Road Retirement Community (All in favor)
• Approved waiver for 25-year storm runoff increase at Erik's Church (All in favor)
• Approved site plan amendment for Erik's Church parking lot expansion (All in favor)
• Approved February 24, 2020 meeting minutes (All in favor)

Planning Board

The Planning Board is conducting a site walk regarding an amendment to the approved site plan for Erik's Church. K Man, LLC and K Man Parking, LLC are requesting a review for expanded parking at 816 and 824 Roosevelt Trail.

• Site walk for PB 20-021 (Erik's Church) at 816 and 824 Roosevelt Trail
• Amendment request for expanded parking in the C-1 Commercial zone

Town Council

The Windham Town Council is holding a workshop to discuss two items: follow-up on council rules and the creation of a Council-appointed Building Committee for the proposed Public Safety and Town Hall facility expansion and renovation projects. No votes are scheduled; these are discussion items only.

• Discussion of Council Rules recommendations from the January 28 meeting
• Discussion of a draft charge for a Building Committee (CD 20-074) for the Public Safety and Town Hall expansion/renovation projects

Town Council

The Windham Town Council is meeting to enter executive session to discuss a personnel matter under Maine law. The agenda contains no other business items; the meeting is expected to adjourn after the session.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel discussion
• Agenda item 20-064 with cover sheet

The Town Council entered and then returned from an executive session to discuss a personnel matter. No other substantive actions were recorded.

• Approved motion to enter executive session for personnel matter (6-0)
• Approved motion to return from executive session (6-0)

Town Council

The Town of Windham Council meets to hold public hearings on amendments to land use ordinances and a new licensing ordinance for medical and adult-use marijuana businesses. The body also votes on a moratorium for new cultivation facilities and approves a solid waste collection contract for 2020-2023. Additionally, the Council sets seasonal road weight limits and approves fee schedules for police, library, code enforcement, and fire-rescue services.

• Public hearings on amendments to Chapter 140 (Land Use) and Chapter 199 regarding medical and adult-use marijuana regulation.
• Vote on a proposed Marijuana Business Licensing Ordinance (Chapter 160) and an emergency moratorium on new marijuana cultivation facilities.
• Approval of a solid waste and recyclable materials collection contract for July 1, 2020, through June 30, 2023.
• Setting of seasonal weight limits on roads for 2020.
• Approval of service fees for the Police Department, Public Library, Code Enforcement, and Fire-Rescue departments.

The Council approved an emergency moratorium on new marijuana cultivation facilities and updated several department service fees. Proposed marijuana licensing and land use ordinances were postponed to March 10. Councilor Rebecca Cummings resigned her position effective immediately.

• Approved emergency moratorium on new marijuana cultivation facilities (4-2)
• Approved seasonal weight limits on roads (4-2)
• Approved updated Code Enforcement permitting fees (5-1)
• Approved updated Police Department fees, including $20 crash reports (6-0)
• Approved updated Fire-Rescue and Public Library service fees (6-0)
• Approved solid waste and recyclable collection contract with June 30, 2020 sunset (5-1)
• Approved discontinuation of silver bullet recycling with June 30, 2020 sunset (5-1)
• Approved vacation of an unaccepted way at 15 Canada Hill Road (7-0)

Planning Board

The Windham Planning Board is holding its annual administrative meeting to elect a chair and vice-chair, review committee appointments, and review its rules and manual. The board will also hold a workshop with the Town Attorney to review roles and responsibilities. The agenda includes approval of the February 10, 2020 minutes.

• Election of Chair and Vice-Chair
• Review of Committee Appointments
• Review of Rules of the Planning Board
• Workshop on Roles and Responsibilities with Town Attorney
• Approval of minutes from February 10, 2020

The Planning Board held its annual administrative meeting to elect a Chair and Vice Chair and assign committee members. The Board also reviewed its meeting times and public hearing procedures. Town Attorney Kristin Collins conducted a workshop on board practices and procedures.

• Elected Keith Elder as Chair (All in favor)
• Elected Drew Mayo as Vice Chair (All in favor)
• Appointed Charles Hawkins to Long Range Planning Committee (All in favor)
• Confirmed Kaitlynn Tuttle on Marijuana Ordinance Committee
• Confirmed Michael Devoid on Private Roads Ad Hoc Committee
• Approved changing meeting start time from 6:30 to 7:00 (All in favor)
• Decided to determine site walk schedules on a case-by-case basis
• Approved February 10, 2020 meeting minutes (All in favor)

Town Council

The Town of Windham Council held a workshop on February 18, 2020, to discuss fees for town services and space deficiencies in municipal buildings. The agenda included a review of compiled fees by department and a presentation on condition and space needs for the Town Hall, Police Public Safety Building, and Fire-Rescue Central Station. The meeting began 15 minutes late to accommodate facility site walks.

• Discussion of fees for town services (CD 20-043)
• Review of Municipal Building Space and Renovation Needs (CD 20-044)
• Assessment of Town Hall space and renovation requirements
• Assessment of Police Public Safety Building space deficiencies
• Assessment of Fire-Rescue Central Station space deficiencies

Town Council

The Council will perform site walks of the Public Safety Building and Town Hall facilities. The session includes tours of the Fire-Rescue, Police, and Town Hall buildings.

• Site walk of Public Safety Building at 375 Gray Road
• Site walk of Town Hall at 8 School Road

Town Council

The Windham Town Council will hold a public hearing and vote on a proposed zone change for a property on River Road, from Farm Residential to Medium-Density Residential. The council will also consider several administrative items, including election appointments, a contract with the Animal Refuge League, and special amusement permit renewals. Discussion items include a proposed marijuana licensing ordinance and private road easement maintenance policies.

• Public hearing on RMills, LLC request to rezone Tax Map 5, Lot 1-1 on River Road from FR to RM
• Approve contract with Animal Refuge League for July 1, 2020 to June 30, 2021
• Set poll hours (7 a.m.–8 p.m.) and location (Windham High School Auxiliary Gym) for March 3, 2020 election
• Renew special amusement permits for Bob's Seafood (901 Roosevelt Trail) and Binga's Windham (106 Main Street)
• Approve utility pole placement on Land of Nod Road by Central Maine Power and Northern New England Telephone

The Council voted 4-3 to deny a request from RMills, LLC to rezone a portion of a River Road property from Farm Residential to Medium-Density Residential. The Council also voted to move the Marijuana Licensing Ordinance Proposal out of order for discussion, which failed 0-7. Several routine appointments, election logistics, and service contracts were approved unanimously.

• Denied RMills, LLC rezoning request for River Road property (4-3)
• Failed motion to move Marijuana Licensing Ordinance out of order (0-7)
• Approved Animal Refuge League contract for July 2020-June 2021 (7-0)
• Approved election poll hours and location for March 3 primary (7-0)
• Approved renewal of Special Amusement permits for Bob’s Seafood and Binga’s Windham (7-0 each)
• Approved appointment of Jean Grant to Human Services Advisory Committee (7-0)
• Approved utility pole location on Land of Nod Road for CMP and Northern New England Telephone (7-0)
• Approved Town Clerk’s roster of Wardens for March 3 election (7-0)

Planning Board

The Windham Planning Board will hold a public hearing and continue review of the Sunrise Cove preliminary subdivision application. The board will also conduct sketch plan reviews for a new Bangor Savings Bank/Cross Insurance building and a solar array on the town landfill. Minutes from the previous meeting will be approved.

• Public hearing and continued review of Sunrise Cove preliminary subdivision (PB 20-007)
• Sketch plan review for 7,000 sq ft Bangor Savings Bank branch and Cross Insurance office at 745/747 Roosevelt Trail (PB 20-009)
• Sketch plan review for 72,686 sq ft solar array on capped landfill on Enterprise Drive (PB 20-010)
• Approval of January 27, 2020 meeting minutes

The Board approved the preliminary subdivision application for the Sunrise Cove retirement community and mixed-use buildings with conditions. The project includes 60 condo units, a clubhouse, and two mixed-use buildings. The Board also scheduled public hearings for a bank/insurance office and a landfill solar array.

• Approved January 27, 2020 meeting minutes (4-0, 1 abstention)
• Found Sunrise Cove application complete regarding submission requirements (unanimous)
• Approved Sunrise Cove preliminary subdivision application with conditions (unanimous)
• Scheduled public hearing for Bangor Savings/Cross Insurance site plan (consensus)
• Scheduled public hearing for Town of Windham Landfill Solar Array (consensus)

Zoning Board of Appeals

This Zoning Board of Appeals meeting is postponed until March 6, 2020. The agenda includes approval of September 2019 minutes, an administrative discussion on updating ZBA rules and code enforcement, and a review of proposed rule updates. No public hearings or decisions are scheduled.

• Meeting postponed to 3/06/2020
• ZBA 20-003: Administrative meeting to discuss rules updates, code enforcement updates, and election of officers
• ZBA 20-004: Zoning Board of Appeals Rules Update

Town Council

The Windham Town Council will hold a workshop to discuss a proposal for a marijuana licensing ordinance and a draft moratorium on new cultivation facilities. The body will also review next steps for the 21st Century Downtown Plan, including traffic improvements and bypass options. No final votes are scheduled, as the agenda lists these as discussion items.

• Discussion of a draft emergency ordinance establishing a moratorium on new marijuana cultivation facilities
• Review of a marijuana business license application and commercial change of use for grow/medical retail
• Discussion of the 21st Century Downtown Plan next steps, including smart traffic lights and bypass options
• Review of Route 302 phasing plans and corridor studies

The Town Council approved an emergency ordinance to pause new marijuana cultivation facility license applications. This moratorium remains in effect until a permanent Marijuana Licensing Ordinance is approved.

• Approved emergency moratorium on new marijuana cultivation facilities (5-0)
• Approved suspension of Council Rules to add item 20-044 to the agenda (5-0)

Town Council

The Town Council will hold a public hearing regarding amendments to the Land Use Ordinance related to Open Space Impact Fees. The Council also plans to review several appointments, a mutual aid agreement for police services, and endorsements for federal grant applications.

• Public hearing on Open Space Impact Fee amendments to Land Use Ordinance Chapter 140
• Endorsement of CDBG funds for the Group Home project by Port Resources
• Endorsement of CDBG funds for the Anglers Road Streetscape project
• Approval of a mutual aid agreement for police resources with Cumberland County municipalities
• Adoption of an amendment to the town’s fund balance policy

The Council approved amendments to the Land Use Ordinance regarding open space impact fees and a mutual aid agreement for police resources with Cumberland County municipalities. They also endorsed two CDBG fund applications and appointed Christina Small to the RSU#14 School Board.

• Approved open space impact fee amendments to Land Use Ordinance (7-0)
• Appointed Christina Small to RSU#14 School Board (5-2)
• Endorsed CDBG fund application for Port Resources Group Home project (7-0)
• Endorsed CDBG fund application for Anglers Road Streetscape project (6-1)
• Approved mutual aid agreement for police resources with Cumberland County municipalities (7-0)
• Adopted amendment to town fund balance policy (7-0)
• Approved write off of $31.40 in 2016 uncollected personal property taxes (6-0, 1 abstain)
• Appointed Maggie Terry to Windham Economic Development Corporation (6-1)

Planning Board

The Windham Planning Board will consider several items, including a request to extend the final plan filing deadline for the Cook Road retirement community, a waiver request for façade standards for a VIP auto facility addition, a subdivision amendment for Rio Drive, and a proposed amendment to the Land Use Ordinance and Shoreland Zoning regarding marijuana businesses. The board will also approve minutes from previous meetings.

• Extension request for 18-31 Cook Road Retirement Community final plan filing deadline (Cook Road and 306 Gray Road, Tax Map 9, Lot 5)
• Waiver of façade standard for 7,300 sq ft addition to VIP auto maintenance and tire sales facility at 826 Roosevelt Trail and 2 Amato Drive
• Final plan review of Rio Drive Subdivision Amendment (Tax Map 14, Lots 2-2 to 2-5)
• Amendment to Land Use Ordinance Chapter 140 Sections 300, 400, 500 and Shoreland Zoning Chapter 199 related to marijuana businesses

The Planning Board recommended approval of land use and shoreland zoning amendments regarding marijuana businesses. The board also approved a subdivision amendment for Rio Drive and a site plan expansion for VIP Windham.

• Recommended approval of marijuana business ordinance amendments (All in favor)
• Approved 19-17 Rio Drive Subdivision Amendment with conditions (All in favor)
• Approved 19-24 VIP Expansion site plan with conditions (All in favor)
• Granted façade standard waiver for 19-24 VIP Expansion (All in favor)
• Approved 6-month extension for 18-31 Cook Road Retirement Community filing deadline (All in favor)
• Approved waiver for Rio Drive hammerhead turnaround (4-0, 1 abstention)
• Approved waiver for Rio Drive paved shoulder standard (4-0, 1 abstention)
• Accepted minutes from November 25 and December 9, 2019 (All in favor)

Town Council

The Council will consider an application for a new utility pole and cables on River Road. The meeting also includes discussions regarding CDBG sponsorship for Port Resources projects and reviews of watershed grant final reports.

• Utility pole and cable location request by Private Power Services on River Road
• CDBG sponsorship discussion for Port Resources Group Homes & Anglers Road Streetscape
• Final reports from Highland Lake, Little Sebago Lake, Collins Pond, and Forest Lake Associations regarding watershed grants
• Review of RSU #14 School Board vacancy applicant interviews

Town Council

The Windham Town Council is holding a special meeting to discuss the next steps for the 21st Century Downtown Plan. The discussion will include a review of related documents, including a service road study and a Route 302 corridor study. No formal votes or decisions are scheduled on the agenda.

• Discussion of 21st Century Downtown Plan next steps
• Review of MDOT Your Projects brochure
• Adaptive Signals Windham 302 evaluation memo
• Service Road Study (2007) possible routes
• Route 302 Corridor Study Phase 2 (1989) proposed Reliver Road

Town Council

The Town Council is considering several appointments to local boards and committees. The agenda also includes decisions on staff salaries, permit renewals, and utility pole placement.

• Set Assessor base salary to $84,715.99 and maintain G.I.S. stipend at $17,500
• Renew Special Amusement permit for Buck’s Naked BBQ at 4 Turning Leaf Drive
• Appoint Charles Hawkins, Tyler Dunlea, Aaron Pieper, and Shawn Plante to various boards
• Approve utility pole and cable installation by Private Power Services on River Road
• Extend interim Town Manager Barry Tibbetts' contract through June 30, 2020

The Windham Town Council approved several appointments, including Charles Hawkins to the Planning Board (5-2) and to the Windham Economic Development Corporation (5-2), despite concerns about potential conflicts of interest. The council also set the Assessor's salary, delegated Assessor supervision to the Town Manager, and postponed a utility pole request on River Road pending more information.

• Approved Assessor salary at step M3-E, $84,715.99, with GIS stipend of $17,500 (6-0, 1 abstention)
• Approved delegating routine management tasks for Assessor to Town Manager (6-0, 1 abstention)
• Appointed Charles Hawkins to Planning Board (5-2)
• Appointed Charles Hawkins to Windham Economic Development Corporation (5-2)
• Appointed Tyler Dunlea to Planning Board (7-0)
• Appointed Aaron Pieper to Summerfest Organizing Committee (7-0)
• Appointed Shawn Plante to Parks and Recreation Advisory Committee (7-0)
• Postponed utility pole request on River Road to January 28 meeting (7-0)

Planning Board

This Planning Board meeting was canceled. The agenda included items that would have been considered, including an extension request for a retirement community subdivision, a waiver for a VIP auto facility addition, and a proposed ordinance amendment on marijuana businesses. These items will be postponed to the next available Planning Board agenda.

• PB 20-004: Extension request for 18-31 Cook Road Retirement Community final plan filing deadline (Cook Road and 306 Gray Road, Tax Map 9, Lot 5)
• PB 20-005: Waiver of façade standard for 7,300 sq ft addition to VIP auto maintenance/tire sales facility (826 Roosevelt Trail, 2 Amato Drive, Tax Map 71, Lots 2, 3-1)
• PB 20-003: Amendment to Land Use Ordinance Chapter 140 and Shoreland Zoning Chapter 199 regarding marijuana businesses
• PB 20-002: Approval of minutes from November 25 and December 9, 2019

Town Council

The Town Council will hold a special meeting to discuss growth management. The discussion includes reviewing building permit counts from 1980 to 2019 and the draft Windham Growth Management Ordinance.

• Growth Management Discussion with Long Range Planning Committee
• Review of draft Windham Growth Management Ordinance
• Review of 1980 to 2019 building permit counts

Town Council

The Windham Town Council is meeting to discuss several items, including finalizing a watershed grant application, an update on the wastewater project at the Manchester Drive site, and a proposed marijuana licensing ordinance. The council will also enter an executive session for the Assessor's annual review and a personnel matter.

• Discussion of Windham Watershed Protection Grant application and evaluation rubric
• Update on wastewater project at Manchester Drive proposed site
• Marijuana licensing ordinance proposal with Town Attorney
• Executive session for Assessor's annual review and personnel matter

The Council conducted a workshop to discuss watershed grants, a wastewater project site, and a marijuana licensing ordinance. The body entered and returned from an executive session to conduct the Assessor's annual review and discuss a personnel matter.

• Entered executive session for Assessor's review and personnel matter (6-0)
• Returned from executive session (6-0)