Woodcreek public meetings in 2024

City Council Meeting

At this special meeting, the Woodcreek City Council will discuss and possibly vote on two items: appointing Kari Lebkuecher as City Secretary and adopting a resolution to update authorized signatories at Texas Regional Bank to include the City Administrator, Mayor Jeff Rasco, and Mayor Pro Tem Chrys Grummert.

• Appointment of Kari Lebkuecher to the position of City Secretary
• Adoption of Resolution 2024-12-16-02 updating signatories at Texas Regional Bank

The Woodcreek City Council held a special meeting and unanimously approved two resolutions. The first appointed Kari Lebkuecher as City Secretary, and the second updated bank signatories at Texas Regional Bank to include City Administrator Jim Burton, Mayor Jeff Rasco, and Mayor Pro Tem Chrys Grummert. Both motions passed 5-0.

• Appointed Kari Lebkuecher as City Secretary (5-0)
• Adopted Resolution 2024-12-16-02 updating Texas Regional Bank signatories (5-0)

City Council Meeting

The City Council will consider appointments for Mayor Pro Tempore and a City Secretary, as well as a public relations contract. The body is also reviewing records retention policies and potential restructuring of city advisory bodies.

• Contract for Ted Gartner for Public Relations/Information efforts not to exceed $3,000
• Proposed ordinance amending Code of Ordinances Chapter 33: Records Retention Management
• Installation of a public restroom at Creekside Park
• Approval of the 2025 Holiday Calendar
• Review of drainage report by Infrastructure and Mobility Panel

The Woodcreek City Council approved several actions, including engaging Ted Gartner for public relations for three months at up to $3,000, approving a public restroom at Creekside Park with a contract authorized for signing, and adopting a new records retention ordinance and policy. They also appointed Chrys Grummert as Mayor Pro Tempore and directed staff to prepare a resolution for hiring a City Secretary. A motion to have the Infrastructure and Mobility Panel review a drainage report failed.

• Approved 2025 Holiday Calendar (5-0)
• Appointed Chrys Grummert as Mayor Pro Tempore (4-0-1, Grummert abstained)
• Authorized draft resolution for City Secretary appointment (5-0)
• Engaged Ted Gartner for PR for 3 months, up to $3,000 from community relations budget (5-0)
• Approved POSAC changes and sent to Hays County after forming ad hoc work group (5-0)
• Approved Augusta Park sign only, $320 from Parks Budget (5-0)
• Adopted rules of procedure resolution with second meeting at 5:30 PM (5-0)
• Adopted records retention ordinance and policy (5-0)

City Council Meeting

The City Council will declare the results for three at-large council member seats from the November 5 election. The body will also consider a $300,000 grant application for the Resilient Communities Program and discuss staff retirement eligibility.

• Canvassing of returns for the November 5, 2024 General Election
• Proposed resolution to apply for a $300,000 Resilient Communities Program grant from the Texas General Land Office
• Proposed ordinance to change TMRS staff retirement eligibility from 25 to 20 years
• Change order for the Deerfield portion of the Safety Enhancement Package regarding corridor patchwork and scope of work
• Resolution to designate the Official City Newspaper

Planning & Zoning Commission

The Planning & Zoning Commission will hold workshops to discuss possible changes to its own procedures and to develop questions for a citywide Comprehensive Plan survey. The commission may take action on both topics. Other items include approval of October meeting minutes and a liaison report on considering seniors in decisions.

• Workshop on procedures and possible changes to the Planning & Zoning Commission
• Workshop on possible questions for the Comprehensive Plan survey
• Possible action on both workshop topics
• Approval of October 2, 2024 meeting minutes
• Report by Liaison Grummert on council direction to consider seniors in decisions

City Council Meeting

The Woodcreek City Council will discuss and take action on applying for an LCRA grant in January 2025, purchasing additional trees for a fall give-away event, and changing event permit fees. Other items include approving speed cushion warning signs and creating a committee for elderly residents.

• Discuss and take action on LCRA grant application project and create sub-committee (Item 7)
• Approve purchase of additional trees for Fall Tree Give-Away using Tree Board budget (Item 8)
• Discussion on installing speed cushion ahead signs (Item 9)
• Discussion and possible action to change event permit process and fees (Item 10)
• Reallocation of $153 from Tree Board budget to general fund (Item 12)

City Council Meeting

The City Council will decide on the 2024 tax year rate and discuss several administrative appointments and safety projects. The body is also considering a new Flood Plain Damage Prevention Ordinance and the allocation of American Rescue Plan Act funds.

• Proposed total FY 2024-2025 tax rate of $0.1908 per $100 of assessed valuation
• Awarding the 2024 Safety Enhancement Program bid to Myers Concrete
• Proposed stipend for Taffy Barker not to exceed $250.00 per week
• Adoption of a Flood Plain Damage Prevention Ordinance
• Authorization to negotiate an employment agreement for a new City Administrator

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting to approve consent agenda items including minutes from July, August, and September 2024, receive a liaison report on City Council policy, and appoint a new chairperson and vice-chairperson. No major land-use decisions or public hearings are scheduled.

• Appointment of new Planning and Zoning chairperson and vice-chairperson
• Approval of meeting minutes from July 3, August 7, and September 4, 2024
• Liaison report on City Council 411 policy

City Council Meeting

The Woodcreek City Council will hold public hearings and consider adopting a fiscal year 2024-2025 tax rate of $0.1908 per $100 of assessed valuation, split between maintenance and operations ($0.0978) and debt service ($0.0809). The council will also discuss and possibly vote on allegations of incompetence and misconduct against City Secretary Suzanne Mac Kenzie, with potential removal from office. Other agenda items include awarding an oak wilt specialist contract, replatting lots in Oak Orchard Enclave, park infrastructure and ADA compliance, water conservation incentive programs, and scheduling a town hall on drainage issues.

• Ordinance adopting a total tax rate of $0.1908 per $100 for FY 2024-2025
• Selecting an oak wilt specialist contractor with an annual contract not to exceed $8,000
• Public hearing on replatting lots 9-A and 11-A in Oak Orchard Enclave
• Authorizing up to $3,700 for the 2024 Spooktacular Event and $1,000 for Master Gardener Project at Augusta Park
• Discussion and possible action to terminate City Secretary Suzanne Mac Kenzie for alleged incompetence and misconduct

City Council Meeting

The Woodcreek City Council approved an amendment to the proposed FY 2024-2025 annual operating budget (3-2) and set the proposed tax rate for FY 2024-2025 (5-0). They also approved a Monarch Butterfly Waystation in Augusta Park (5-0), accepted a Parks and Recreation Board recommendation with amendments (3-2), and authorized the acting city manager to contract with an accountant (5-0).

• Adopted amendment to FY 2024-2025 operating budget (3-2)
• Set proposed tax rate for FY 2024-2025 (5-0)
• Approved Monarch Butterfly Waystation in Augusta Park, up to $1,100 from Greenspace Maintenance (5-0)
• Accepted Parks and Recreation Board recommendation on park plans with amended motion to stop POSAC spending until county approval (3-2)
• Approved purchase of 25 1-gallon trees for fall giveaway (4-0-1)
• Adopted ordinance updating 30.16 Municipal Secretary (3-2)
• Adopted ordinance updating 30.15 Administrator with amendment (5-0)
• Designated four permanent radar sign locations (5-0)

City Council Meeting

The Woodcreek City Council held a budget workshop and voted unanimously to reduce the proposed tax rate to the No New Revenue Rate. They also approved the workshop's budget changes and directed staff to prepare documents for the next regular meeting. No public comments were made.

• Reduced proposed tax rate to No New Revenue Rate (5-0)
• Accepted budget changes and directed Mike Boese and Jim Burton to prepare documents (5-0)

Planning & Zoning Commission

The Woodcreek Planning and Zoning Commission meeting on August 7, 2024, was called to order but did not proceed because only three commissioners were present, lacking a physical quorum. No substantive decisions were made. The meeting was adjourned at 5:05 PM.

City Council Meeting

The council approved selecting Mike Boese as municipal administration consultant, with costs capped at $20,000 without further approval. It also approved updating the Comprehensive Plan, including a citizen survey and census data update, and directed liaisons to contact boards about incomplete tasks. A motion to add a section to the Liaison Policy was amended to remove the 'add section' portion and then passed 4-1.

• Selected Mike Boese as municipal administration consultant (5-0)
• Capped consultant services at $20,000 without additional Council approval (5-0)
• Approved updating Comprehensive Plan with survey and census data (5-0)
• Directed liaisons to contact boards about incomplete Comp Plan tasks (5-0)
• Directed Mayor to seek professional consulting for Comp Plan update (5-0)
• Approved Liaison Policy motion without 'add section' portion (4-1)
• Approved consent agenda items 1-3 (5-0)
• Approved July 10 meeting minutes with edits (5-0)

Planning & Zoning Commission

The Planning and Zoning Commission will conduct a biennial review of the city's Comprehensive Plan. The body will also discuss a request from City Council to research rezoning an area known as "The Triangle" from a right-of-way to a city park.

• Biennial Review of the City of Woodcreek's Comprehensive Plan (Adopted October 12, 2022)
• Research on re-zoning "The Triangle" from a Right-of-Way to a City Park

Board of Adjustment

This is a procedural agenda for the Woodcreek Board of Adjustment meeting on April 10, 2024. The agenda lists only the agenda and meeting materials; no specific items for decision or discussion are detailed.

• Meeting agenda PDF
• Meeting packet PDF