Woodside public meetings in 2025

Circulation Committee

The Circulation Committee will review traffic safety updates and speed trailer data. The body is scheduled to hold a study session on Right of Way parking rules and brainstorm crosswalk locations.

• Study session on Right of Way parking rules
• Traffic calming updates for Eleanor Drive
• Pedestrian and bike safety improvement project for Woodside Road
• Crosswalk location brainstorming
• Follow-up on e-bikes joint meeting with Trails Committee

Planning Commission

The Woodside Planning Commission will first approve the November 19, 2025 meeting minutes on the consent calendar. The commission will then hold a public hearing on a proposal for a new two‑story single‑family residence with an attached garage, detached ADU, pool, and site improvements at 385 Moore Road. The project requires a Formal Design Review (ASRB2025‑0003), a Maximum Residence Size Exception (XMAX2025‑0001), and a Grading Exception (GRAD2025‑0001). The application is categorically exempt from CEQA.

• Consent calendar approval of November 19, 2025 minutes
• Public hearing for 385 Moore Road – review of ASRB2025‑0003, XMAX2025‑0001, GRAD2025‑0001
• Project includes two‑story main residence, attached garage, detached ADU, pool, and grading over 1,500 cubic yards

Architectural & Site Review Board

The Architectural and Site Review Board will consider conceptual design proposals for two residential projects. The board provides recommendations to the Planning Director or Planning Commission regarding these site improvements.

• 800 Patrol Road: Proposal to demolish a residence and build a new home with an attached garage and ADU
• 506 Eastview Way: Continued consideration of an addition, remodel, or complete rebuild of the main residence
• Approval of November 17, 2025, meeting minutes

The board approved the two consent agenda items, including the November 17, 2025 minutes and the 506 Eastview Way project, with no changes. The board voted to recommend that the applicant for the 800 Patrol Road project complete Formal Design Review with staff. Both motions passed with all present members voting yes and no abstentions.

• Approved consent agenda items (Nov 17 minutes, 506 Eastview Way) – Yes: 4, No: 0
• Recommended Formal Design Review for 800 Patrol Road project – Yes: 4, No: 0

Trails Committee

The Trails Committee is meeting to follow up on a joint session with the Circulation Committee. Members will explore ideas regarding potential ordinance amendments and signage improvements for e-bikes on trails.

• Discussion of potential ordinance amendments regulating e-bikes on trails
• Discussion of potential signage improvements regarding e-bikes on trails
• Approval of November 13, 2025 meeting minutes

Woodside History Committee

The Woodside History Committee will review several ongoing projects, including museum acquisitions, wall railings, a self‑guided tour handout, and the Independence Hall picture‑identification project. In new business, the committee will receive an update on the Woodside Fire Department exhibit and consider nominations for the May 12, 2026 presentation awards. The meeting also includes approval of the November 13, 2025 minutes.

• Update on museum activities, acquisitions, and archives (Jeanne)
• Museum wall railings discussion (Thalia)
• Final update of walking self‑guided tour handout (Sean)
• Final Independence Hall picture‑identification project (Melody)
• Woodside Fire Department fire exhibit update – opening date and invitations (Thalia, Gretchen, Lisha, Di, LeeAnn, Bree)

The Woodside History Committee approved the minutes from the November 13, 2025 meeting without dissent. A motion to adjourn the December 11, 2025 meeting was made and seconded, ending the session. No other substantive actions were decided.

• Approved minutes of Nov 13 2025 (unanimous)
• Adjourned meeting (motion passed)

Recreation Committee

The Woodside Recreation Committee will review a proposal for an adult volleyball recreation league to be held at the WES Gym. Continuing items include discussion of tennis lessons, new member applications, camping plans at Wurr Flat, and an update on the Light Therapy Workshop. The committee will also approve the November 6, 2025 minutes and receive the Treasurer’s Report.

• Adult Volleyball Rec League at WES Gym
• Camping – Wurr Flat (Camp 1 or 2, need booking 6 months in advance)
• Tennis lesson discussion – to be discussed in January 2026
• New member applications – consider speaking at January meeting
• Light Therapy Workshop Update

Arts & Culture Committee

The Woodside Arts & Culture Committee will approve the November 13, 2025 meeting minutes and discuss several old‑business items, including a review of a December event, planning for a January event, and subcommittee reports on beverages. In new business, the committee will consider new applications and review the upcoming event calendar. The meeting will be held on December 11, 2025 at 5:00 pm, either in person at Independence Hall or via Zoom.

• Approve Minutes: November 13, 2025
• Review December event
• Sign‑up for January event
• Subcommittee reports – Beverages
• New Applications

The Arts & Culture Committee approved the November 13, 2025 minutes as submitted. A motion to start a three‑month trial of Hospitality Hosts was made, seconded, and approved by all members present. No new applications were received and the calendar was discussed. The meeting adjourned at 6:05 pm.

• Approved November 13 minutes (unanimous)
• Approved three‑month Hospitality Hosts trial (unanimous)

Emergency Preparedness Committee

The committee will receive reports from the Woodside Fire Protection District and the Town. Members will discuss the status of the Emergency Operations Center and plan for future evacuation workshops.

• Review of Town Emergency Operations and Emergency Operations Center staffing
• Planning for future evacuation workshops
• Woodside Fire Protection District report
• WPV-Ready / WPV-CERT report
• Event calendar for December and January

The committee approved the minutes from the November 12, 2025 meeting. No other formal actions were taken; the members discussed the fire chief transition, CERT program updates, town hall closure, upcoming community events, and membership term considerations. The next meeting is scheduled for January 14, 2026.

• Approved November 12, 2025 meeting minutes

Town Council

The Town Council will hold elections for Mayor and Mayor Pro Tem and discuss several new ordinances. The body is considering updates to building and fire codes, as well as a new prohibition on gas-powered leaf blowers.

• Introduction of an ordinance prohibiting gas-powered leaf blowers
• Purchase of a new tractor mower not to exceed $179,697.48
• Adoption of the 2025 California Building Standards Code
• Ratification of the 2025 California Fire Code and Wildland-Urban Interface Code
• Maintenance agreement for Woodside Road Bicycle and Pedestrian Improvements East of Hwy 280

Town Council

The Woodside Town Council will hold a special meeting to conduct a closed session with labor negotiators and accept public comments. The meeting will be held at Independence Hall and can be attended in person or via Zoom.

• Closed session with labor negotiators
• Public comments accepted in person and via Zoom
• Meeting location: Independence Hall, 2955 Woodside Road

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from November 20, 2025, and discuss the Kids Civic Program. No new business items are listed for this meeting.

• Discussion of Kids Civic Program
• Approval of November 20, 2025 minutes

Planning Commission

The Planning Commission will hold a public hearing to determine if a proposal to abandon a 100-foot Building Setback Easement conforms to the General Plan. This proposal affects four lots on Mission Trail. If found to be in conformance, the Town Council will review the proposal at a later date.

• Public hearing for proposal to abandon 100-foot Building Setback Easement on Mission Trail (APNs 073-011-330, 073-011-340, 073-011-350, and 073-011-360)

The commission reviewed a proposal to abandon a 100‑foot building setback easement on four Mission Trail lots (APNs 073-011-330, 073-011-340, 073-011-350, 073-011-360). Staff reported the project is categorically exempt from CEQA and is in conformance with the General Plan. The commission approved the resolution as written with a 3‑0 vote and forwarded the recommendation to the Town Council. No public comments were received for the item.

• Approved resolution to abandon 100‑foot building setback easement on four Mission Trail lots (3‑0)

TCAP Community Advisory Committee (CAC)

The Community Advisory Committee will review a consultant presentation on the Town Center Area Plan update. The body will discuss project boundaries, current zoning, and community engagement results to determine guiding principles and future ideas for the area.

• Review of current zoning regulations
• Discussion on public gathering spaces
• Review of transportation, mobility, and streetscape ideas
• Discussion on parking and land use for commercial and residential purposes
• Approval of CAC Meeting #1 minutes from 2025-08-06

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will discuss a draft leaf blower ordinance for Town Council consideration and review a fire management strategy. The meeting will also cover updates on various community programs and events.

• Input on Draft Leaf Blower Ordinance for Town Council
• Fire Management Strategy for Open Space
• Backyard Habitat program update
• Heritage Tree Awards update
• Native Plants and Pollinators Event discussion

The committee approved the October 30, 2025 meeting minutes. It also approved the mayor’s leaf‑blower ordinance proposal as written, with Sue handling follow‑up. All new‑business items were postponed to the January 22, 2026 meeting.

• Approved October 30, 2025 committee meeting minutes
• Approved leaf blower ordinance proposal (as written)
• Postponed all new‑business items (events, night walk, Wild Mind Science, wildflower walk, fire management strategy, wildlife talk, climate action plan) to Jan 22, 2026 meeting

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for December 1, 2025 has been cancelled. No agenda items were considered. The next ASRB meeting is set for December 15, 2025. No decisions or discussions will occur at the cancelled meeting.

Livestock & Equine Heritage Committee

The committee will hold a special meeting to discuss ongoing projects regarding livestock and equine management in Woodside. Discussions include health and safety requirements, public outreach, and terminology alignment between town policies and committee practices.

• Review of barn applications and stable inspections
• Discussion of stabling requirements, trail safety, biosecurity, and evacuation
• Review of educational signage, website, and publication content
• Discussion of recommendations for keeping equines and livestock in Woodside
• Review of committee and subcommittee membership

The Livestock & Equine Heritage Committee approved the minutes from the October 22, 2025 meeting unanimously. Members assigned volunteers to attend upcoming Trails Committee meetings (John Matheny on Dec 11, 2025; Nancy Atkinson on Jan 8, 2026) and confirmed John Matheny will continue on the Emergency Preparedness meetings. The committee motioned to adjourn, which passed unanimously.

• Approved October 22, 2025 meeting minutes (unanimous)
• Assigned John Matheny to attend Trails Committee meeting on Dec 11, 2025
• Assigned Nancy Atkinson to attend Trails Committee meeting on Jan 8, 2026
• Confirmed John Matheny will continue attending Emergency Preparedness meetings
• Motion to adjourn the meeting passed (unanimous)

Circulation Committee

The Circulation Committee will review plans for a pedestrian and bike safety improvement on Woodside Road east of Highway 280. It will also discuss parking issues on Martin Lane and the current Woodside Road parking rules. Updates on the Miramontes feasibility study and a review of the committee's project list are on the agenda.

• Review plans for Woodside Road pedestrian and bike safety improvement east of Highway 280
• Martin Lane parking issues
• Woodside Road parking rules and current status
• Miramontes feasibility study update
• Review list of Circulation Committee projects

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from October 30, 2025, and discuss the Kids Civic Program.

• Discussion of Kids Civic Program
• Approval of October 30, 2025 minutes

The committee approved the minutes from the October 30, 2025 meeting by a unanimous 3‑0 vote. Members discussed outlines and worksheets for the Kids Civic Program but took no formal action. No new business was considered.

• Approved October 30, 2025 minutes (3-0)

Planning Commission

The Planning Commission will hold a public hearing to decide on a project proposal for a vacant lot. The commission will review requests for a new main residence and multiple accessory dwelling units.

• Public hearing for 10 Still Creek Road: proposal for a main residence, attached garage, one Junior ADU, one attached ADU, and one detached ADU
• Review of Maximum Residence Size Exception and Setback Exception for 10 Still Creek Road
• Approval of October 8, 2025, minutes

The Woodside Planning Commission approved the consent calendar item containing the October 8, 2025 meeting minutes, with a unanimous vote. No other substantive actions were taken on the Still Creek Road project, which remained under discussion.

• Approved October 8, 2025 minutes (consent calendar) – Yes: all five commissioners, No: none

Town Council

The Woodside Town Council will consider a consent calendar of routine items, including approval of recent meeting minutes and updates to procurement and attorney service agreements. The council will also vote on a resolution authorizing the Town Manager to execute a contract with Freyer and Laureta, Inc. for up to $298,300, plus up to $44,745 in change orders, to complete the Town’s Sanitary Sewer Master Plan. Additional agenda items include a contract for slope improvements at 303 Hillside Drive up to $201,305 and volunteer committee updates.

• Approve Register of Demands Against the Town (Oct 16–Nov 7, 2025)
• Approve minutes of September 23, October 14, and October 28, 2025 meetings
• Update Town Procurement Card Policy (Resolution No. 2025‑____)
• Authorize $201,305 contract with Engineered Soil Repairs, Inc. for slope improvements at 303 Hillside Drive
• Authorize up to $298,300 contract (plus up to $44,745 change orders) with Freyer and Laureta, Inc. for Sanitary Sewer Master Plan

Town Council

The Woodside Town Council special meeting on November 18, 2025 will hold a closed‑session session. The sole agenda item is the public employment performance evaluation of the Town Manager, as required by Government Code Section 54957. No other decisions or proposals are listed. Standard procedural items such as roll call and public comments are also included.

• Public Employment Performance Evaluation of the Town Manager (Government Code Section 54957) – closed session

Architectural & Site Review Board

The Architectural and Site Review Board will consider a proposal for a Conceptual Design Review at 156 Bardet Road. The project involves demolishing a single-family main residence to build a new main residence, attached garage, and detached accessory dwelling unit (ADU).

• Conceptual Design Review for 156 Bardet Road: demolition of main residence and construction of new residence, attached garage, and ADU

At the November 17 meeting the board approved the consent agenda, including the November 3, 2025 minutes. The board reviewed the 156 Bardet Road project and, after discussion, unanimously voted to move the project to Formal Design Review and recommended additional landscape screening for privacy. The motion passed with all five members voting yes.

• Approved November 3, 2025 minutes (consent agenda) – unanimous
• Recommended increased landscape screening for 156 Bardet Road project
• Moved 156 Bardet Road project to Formal Design Review – unanimous (5‑0)

Trails Committee

The Trails Committee will review the operating budget quarterly report and stable permit renewals. Members will discuss prioritizing the Trails Project List and review the Trails Improvement Projects Summary.

• Operating Budget quarterly report
• Stable permit renewals and horse counts
• 5-Year CIP approved future plans
• Trails Project List prioritization
• Review of Trails Improvement Projects Summary

The committee approved the October 9 minutes with a vote of Yes from Rick DeBenedetti, Abstain from Holly Nash, and No from all other members. A motion to have staff revisit the Glencrag trail design, obtain cost estimates, and contact the property owner passed with Yes votes from Maggie Mah and Don Pugh and all others abstaining. The board also approved $50,000 this year for an engineering study of the Woodside West Trail Phase 1.

• Approved October 9 minutes (Yes: Rick DeBenedetti; Abstain: Holly Nash; No: all others)
• Approved staff to revisit Glencrag trail plan, get cost analysis, and contact owner (Yes: Maggie Mah, Don Pugh; Abstain: all others)
• Approved $50K for Woodside West Trail Phase 1 engineering study

Woodside History Committee

The Woodside History Committee will meet to review museum activities, acquisitions, and archives. The body will discuss updates regarding the WFPD Fire Exhibit and the Day of the Horse. Members will also review progress on the Independence Hall picture identification project.

• WFPD Fire Exhibit opening date and invitations
• Museum painting and wall railings
• Walking self-guided tour handout update
• Independence Hall picture identification project
• May 2026 presentation award nominations

The Woodside History Committee approved the minutes from the October 9, 2025 meeting by unanimous vote. After that, the committee moved to adjourn the meeting, which was carried.

• Approved October 9, 2025 minutes (unanimous)
• Adjourned meeting (motion passed)

Arts & Culture Committee

The Arts & Culture Committee will meet to review a November event and coordinate sign-ups for a December event. The body will also discuss alternative beverages, new applications, and the committee calendar.

• Review of November event
• Sign-up for December event
• Discussion of alternative beverages
• Review of new applications
• Calendar review

The committee approved the minutes from the October 9, 2025 meeting as submitted. It also approved the Bearatones application, scheduling their event for September 2026. No other substantive actions were decided; other items were discussed or noted.

• Approved October 9, 2025 meeting minutes (as submitted)
• Approved Bearatones application (event scheduled for Sept 2026)

Emergency Preparedness Committee

The Emergency Preparedness Committee will review and approve the October 8, 2025 minutes, hear reports from the Woodside Fire Protection District and WPV-Ready/WPV-CERT programs, and discuss planning future evacuation workshops. The meeting will also include subcommittee updates and set the event calendar for November and December.

• Review and approval of minutes from October 8, 2025
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Discuss planning for future evacuation workshops
• Event calendar for November and December

The Emergency Preparedness Committee approved the October 8, 2025 meeting minutes. It voted to change the name of its “Tabletop” sessions to “Workshop” to better reflect their objectives. The committee also emphasized expanding virtual Emergency Operations Center capabilities and set a timeline for the subcommittee to review a new evacuation questionnaire in December or January.

• Approved October 8, 2025 meeting minutes
• Renamed “Tabletop” sessions to “Workshop”
• Prioritized development of virtual EOC capabilities
• Scheduled subcommittee review of evacuation questionnaire for Dec/Jan

Recreation Committee

The committee will consider a $380 payment to Rob Harper for serving as MC for the May Day Parade. It will also review insurance coverage for the May Day Fun Run & Parade. Additional discussions include tennis lesson plans, tennis court maintenance, and a scoreboard for the school field, as well as upcoming events such as Coffee & Cars, an Ice Cream Social, a resident‑only farmers market, and camping. New business covers W‑Ball logistics and a discussion of a new committee member after Natalie’s resignation.

• Approve $380 payment to Rob Harper for May Day Parade MC
• Town to provide insurance for May Day Fun Run & Parade
• Tennis court maintenance update
• Scoreboard installation for school field
• Coordinate Coffee & Cars event for November 8

The Recreation Committee unanimously approved a Red Light Therapy workshop for adults. The September 4 and October 2, 2025 meeting minutes were approved. Natalie was removed from the committee roster. Michael was assigned to shadow Zack to take over W‑Ball logistics.

• Approved Red Light Therapy workshop (unanimous)
• Approved September 4, 2025 minutes
• Approved October 2, 2025 minutes
• Removed Natalie from the recreation committee
• Assigned Michael to shadow Zack for W‑Ball logistics

Planning Commission

The Town of Woodside Planning Commission meeting scheduled for November 5, 2025 has been cancelled. The next Planning Commission meeting is set for November 19, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board will consider a proposal to build a new main residence with two accessory dwelling units on a vacant lot at 10 Still Creek Road. The board will make a recommendation to the Planning Commission regarding a Maximum Residence Size Exception and a Setback Exception. The project is categorized as exempt from the California Environmental Quality Act.

• Review of 10 Still Creek Road residence and ADU proposal
• Consideration of Maximum Residence Size Exception
• Consideration of Setback Exception
• Approval of September 8 and 15, 2025 meeting minutes
• Public comments accepted in person or via Zoom

The Woodside Architectural and Site Review Board approved the consent agenda items, adopting the September 8 2025 and September 15 2025 meeting minutes with unanimous support. No vote was recorded on the Still Creek Road development proposal; the project will be forwarded to the Planning Commission for further review.

• Approved September 8, 2025 minutes (yes: Kamra, Del Gavio, Sullivan; no: none; abstain: none)
• Approved September 15, 2025 minutes (yes: Kamra, Del Gavio, Sullivan; no: none; abstain: none)

Environment & Open Space Committee

The Environment & Open Space Committee will meet on Oct 30, 2025 to review updates on several ongoing programs and consider new event ideas. Items include updates on Flax Hill, the Woodside Photo Contest, Poison Free Woodside, Backyard Habitat, Heritage Tree Awards, and upcoming events. New business includes discussion of a fire management strategy, wildlife programs, and a climate action plan update. The agenda indicates the meeting is for informational updates and planning rather than formal decisions.

• Flax Hill – status update (in progress)
• Woodside Photo Contest – partnership update with Arts and Culture Committee
• Poison Free Woodside – presentation and workshop scheduled for Nov 2, 2025
• Fire Management Strategy for Open Space – update from Dick Brown
• Climate Action Plan – update from Brandi deGarmeaux

The Environment & Open Space Committee approved the September 25, 2025 meeting minutes. It scheduled the next regular meeting for Monday, December 1, 2025 at 5:00 pm in the Town Hall Conference Room. The committee assigned Donna Howe to follow up with Paul Thomson about possible March 2026 film screening dates. No other formal actions or votes were recorded.

• Approved September 25, 2025 meeting minutes
• Set next meeting for Monday, December 1, 2025 at 5:00 pm
• Assigned Donna Howe to contact Paul Thomson regarding March 2026 film screening

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from October 2, 2025. The body will discuss a Fall Volunteer Appreciation Event and a Kids Civic Program.

• Approval of October 2, 2025 minutes
• Discussion of Fall Volunteer Appreciation Event
• Discussion of Kids Civic Program

The committee approved the October 2, 2025 meeting minutes with a 3-0 vote. Members discussed the fall volunteer appreciation event and said the menu could be reused next year. They also reviewed the Kids Civic Program outline and assigned follow‑up tasks. No new business was taken up.

• Approved October 2 minutes (3-0 vote)
• Chair Lion to send program summary to staff Cardinale
• Cardinale to distribute program to all Woodside schools
• Cardinale to contact Town Council, Town Manager, and Sheriff’s Office for session representatives

Town Council

The Woodside Town Council will approve routine consent‑calendar items, adopt an administrative policy on social media, and conduct a first quarterly budget review for fiscal year 2025‑26. Additional reports include the Treasurer's first‑quarter report, volunteer committee updates, and mayor‑council communications. A closed‑session will discuss one anticipated litigation case.

• Register of Demands Against the Town of Woodside (Oct 1‑15, 2025)
• Approval of Minutes for Special and Regular Meetings of Sept 9, 2025
• 2025‑26 First Quarter Treasurer's Report
• Resolution adopting Administrative Policy: Social Media
• 2025‑26 First Quarterly Budget Review

Trails Committee

The Circulation and Trails Committees will discuss possible ordinance amendments to regulate e‑bikes on town trails. They will also consider signage improvements related to e‑bike use on the trails. No decisions are recorded in the agenda.

• Potential ordinance amendments regulating e‑bikes on trails
• Potential signage improvements on trails regarding e‑bikes

Circulation Committee

The Circulation and Trails Committees will consider two new business items: possible ordinance changes to regulate e‑bikes on town trails, and proposals for new signage about e‑bikes on trails. No decisions have been made; the items are for discussion and possible future action.

• Potential ordinance amendments regulating e‑bikes on trails
• Potential signage improvements on trails regarding e‑bikes

Environment & Open Space Committee

The Environment & Open Space Committee will discuss updates on a range of environmental programs and upcoming community events. Items include updates on Flax Hill, the Woodside Photo Contest, Poison Free Woodside, Backyard Habitat, Heritage Tree Awards, movie night, composting, native plants, and new event ideas. The meeting focuses on informational updates rather than formal decisions.

• Fire Management Strategy for Open Space – update by Dick Brown
• Climate Action Plan – update by Brandi deGarmeaux
• Night Walk Event – noted as on hold
• Wild Mind Science program – wildlife education presentation
• Wild Flower Walk – possible event in April 2026

Livestock & Equine Heritage Committee

The Woodside Livestock and Equine Heritage Committee will meet to discuss ongoing issues including barn applications, trail safety, and public outreach. The group will also review drafts and assign tasks for future projects.

• Discussion on barn applications and stable inspections
• Review of new or updated content for publications
• Review of drafts for livestock and terminology recommendations
• Discussion on committee and volunteer staffing
• Next meeting scheduled for November 24, 2025

The Woodside Livestock & Equine Heritage Committee approved the September 24, 2025 minutes after a motion by Lexi and a second by Susie. No substantive policy or project decisions were made; members continued discussions on health and safety, outreach, and staffing. The meeting was adjourned by a motion from Lexi.

• Approved September 24, 2025 minutes (motion by Lexi, seconded by Susie)
• Motion to adjourn passed (motion by Lexi, seconded by Lexi)

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for October 20, 2025 was cancelled. No agenda items were considered. The next ASRB meeting is set for November 3, 2025.

Circulation Committee

The Woodside Circulation Committee will review traffic safety updates and discuss several new items, including a Caltrans update, a resident request flowchart, parking near the Little Store, traffic flow at Woodside Road and Tripp Road, and a gravel sidewalk on Cañada near the Romero crosswalk. No formal decisions are indicated; the meeting is for discussion and information sharing.

• Caltrans update
• Resident Request Flowchart
• Parking near Little Store
• Traffic flow on Woodside Road at Tripp Road
• Gravel sidewalk on Cañada near Romero Crosswalk

The committee unanimously approved the September meeting minutes. It approved a motion to recommend a traffic‑calming study in front of Woodside School by a 6‑1 vote, with one dissent. A motion to ask Caltrans to lower the speed limit when children are present was not seconded and therefore did not pass. Discussions on parking at the Little Store and a gravel sidewalk near the Romero Crosswalk were postponed to the November agenda.

• Approved September meeting minutes (unanimous)
• Approved motion to recommend traffic‑calming study at Woodside School (6‑1)
• Motion to ask Caltrans to reduce speed limit not seconded (did not pass)
• Postponed discussion of parking around the Little Store to November agenda
• Postponed discussion of gravel sidewalk on Cañada near Romero Crosswalk to November agenda
• Extended meeting at 9:07 pm
• Adjourned meeting at 9:45 pm
• Scheduled joint Trails Committee meeting on Oct 27 to discuss e‑bikes

Planning Commission

The Woodside Planning Commission meeting scheduled for October 15, 2025 was cancelled. No agenda items will be considered at this time. The next meeting is set for November 5, 2025.

Town Council

The Town Council will discuss formalizing fire fuel mitigation and chipper programs with the Woodside Fire Protection District. The body is also considering a contract for stormwater inspection services and committee appointments.

• Agreement with Woodside Fire Protection District for Fire Fuel Mitigation & Chipper Programs
• Contract with CSG Consultants for FY25-26 Stormwater Inspection Services
• Resolution to increase membership for the Woodside Emergency Preparedness Committee
• Appointments for the Circulation Committee and Emergency Preparedness Committee
• Proclamation for Fire Prevention Month

Town Council

The Woodside Town Council will meet in a special session on October 14, 2025. The agenda includes a closed‑session conference with legal counsel concerning one anticipated litigation case under Government Code § 54956.9(d)(2). No other items or decisions are listed on the agenda.

• Closed‑session conference with legal counsel – one case anticipated litigation (Government Code § 54956.9(d)(2))

Trails Committee

The Trails Committee will discuss potential ordinance amendments regulating e‑bikes on town trails and possible signage improvements related to e‑bikes. The meeting also includes a financial report on the operating budget, a report on stable permits and a plaque idea with estimated cost, and a discussion of the trails project list, including GIS project #1098. Additional reports from the Livestock and Equine Heritage Committee and the Circulation Committee will be heard.

• Potential ordinance amendments regulating e‑bikes on trails (new business)
• Potential signage improvements on trails regarding e‑bikes (new business)
• Financial Report: Operating Budget quarterly report
• Stable Permit report and plaque idea with estimated cost
• Trails Project List discussion, including #1098 Laning GIS project update

The committee approved the corrected meeting minutes with a 7‑2 vote. A motion to post trail maps on the website failed because it lacked a second. The committee approved a motion, 8‑1, to draft a high‑level summary of future Woodside West “Park to Park” trail plans for the next meeting. Agenda items 6‑10 and a bridge list discussion were tabled due to time constraints. A joint Circulation and Trails Committee meeting was scheduled for October 27, 2025.

• Approved minutes as corrected (7‑2)
• Motion to post trail maps on website failed (no second)
• Approved drafting summary of future Woodside West trail plans (8‑1)
• Tabled agenda items 6‑10 and bridge list (no vote)
• Scheduled joint Circulation and Trails Committee meeting for Oct 27, 2025

Woodside History Committee

The Woodside History Committee will discuss several ongoing museum and town initiatives, including updates on museum acquisitions, painting and wall railings, a self‑guided tour handout, and the Independence Hall picture identification project. New business includes a fire exhibit update from the Woodside Fire Protection District, award nomination status for May 2026, and a call for volunteers for the Day of the Horse Fair on October 12, 2025. No formal decisions are noted; the meeting focuses on informational updates and volunteer recruitment.

• Museum painting & wall railings update (Thalia)
• Walking self‑guided tour handout update (Sean)
• Independence Hall picture identification project (Melody)
• WFPD fire exhibit update – possible opening date and invitations (Thalia, Gretchen, Lisha, Di)
• Day of the Horse Fair volunteer call – Sunday 10/12/25, 10:30 am‑1:30 pm

The History Committee approved the minutes with corrections, noting Kyle and Melody abstained. It voted to accept the Hall of Fame awards for Daniel Jackling for the town archives. The Town’s demolition of the home at 3100 Woodside Road was approved, and the committee approved labels for framed historical photographs. Members were assigned follow‑up tasks for the fire exhibit and preservation awards.

• Minutes approved with corrections (Kyle and Melody abstained)
• Accepted Hall of Fame awards for Daniel Jackling donation to archives
• Approved demolition of home at 3100 Woodside Road
• Approved labels for framed historical photographs
• Cutty will contact owners of 37 Upenauf Road about preservation awards

Arts & Culture Committee

The committee is meeting to review an October event and plan for a November event. Members will also discuss winter menu options and review new applications.

• Review of October event
• Discussion of November event and sign-ups
• Authorization of quote for Spy Daughters: Johanna
• Discussion of winter menu options including beer and homemade items
• Review of new applications

The Arts & Culture Committee approved the September 11, 2025 meeting minutes unanimously. It decided to cancel the cheese plate for winter events and have Ingrid pick up a cheese and fruit platter from Costco. The committee authorized Tom to write a quote for the Spy Daughters project, and approved the Woodside Elementary Jazz Band for May 2026.

• Approved September 11, 2025 minutes (unanimous)
• Cancelled cheese plate; Ingrid to purchase cheese and fruit platter from Costco
• Authorized Tom to write a quote for Spy Daughters on behalf of WA&C
• Approved Woodside Elementary Jazz Band for May 2026

Planning Commission

The Woodside Planning Commission will consider a request to extend map approvals for 1101 Cañada Road and a variance to relocate pool equipment and add roof beams at 1385 Cañada Road. Both items were continued from earlier hearings. Routine consent items, including approval of the September 17, 2025 minutes, will also be addressed.

• Consent calendar approval of September 17, 2025 minutes
• Extension request for Final Map (SDIV2022-0001) and Grading Exception (GRAD2023-0001) at 1101 Cañada Road
• Variance VARI2025-0007 to relocate pool equipment and construct exterior roof beams at 1385 Cañada Road

The commission approved a correction to the September 17, 2025 consent calendar item, with all three voting members in favor. It approved a 12‑month extension of the approvals for the Tentative Map (SDIV2022‑0001) and Grading Exception (GRAD2023‑0001) at 1101 Cañada Road, again with unanimous support. The variance request for 1385 Cañada Road was continued to a future meeting for further review; no vote was recorded.

• Approved consent calendar correction (Chair Weaver, Vice Chair Garr, Commissioner Gonerko all yes)
• Approved 12‑month extension for 1101 Cañada Road map and grading exception (Chair Weaver, Vice Chair Garr, Commissioner Gonerko all yes)
• Continued 1385 Cañada Road variance to future agenda (no vote recorded)

Emergency Preparedness Committee

The Emergency Preparedness Committee will review minutes from the September 10, 2025 meeting and receive reports from the Woodside Fire Protection District and other subcommittees. It will discuss planning for future evacuation workshops and set the event calendar for October and November. Public comments on non‑agenda items are allowed but limited to three minutes.

• Approve minutes from the September 10, 2025 meeting
• Woodside Fire Protection District report
• Discuss planning for future evacuation workshops
• Evacuation Subcommittee report
• Set event calendar for October and November

The Emergency Preparedness Committee approved the September 10, 2025 meeting minutes. It confirmed a tabletop exercise for the Town Emergency Operations Center on October 21, 2025 and announced several upcoming training and public safety events. A draft evacuation study is under staff review, and a proposal for a laminated safety card will be drafted and circulated.

• Approved September 10, 2025 meeting minutes (no vote tally recorded)
• Scheduled Town Emergency Operations Center tabletop exercise for Oct 21, 2025
• Scheduled CERT Skills Day for Oct 25, 2025
• Scheduled Great Shakeout Drill for Oct 17, 2025
• Planned Community Tabletop Series for Q1 2026
• Draft evacuation study from LADRIS under staff review; final draft to be presented later
• Proposed laminated safety/resource card; Mark to draft and circulate
• Announced Town Center Area Plan Open House (date to be set)

Architectural & Site Review Board

The Architectural & Site Review Board meeting scheduled for October 6, 2025 was cancelled. No agenda items were considered. The next ASRB meeting is set for October 20, 2025.

Volunteerism Committee

The Volunteerism Committee will consider approving the minutes from its September 4, 2025 meeting. It will also discuss plans for a Fall Volunteer Appreciation Event and a Kids Civic Program. No new business items are listed on the agenda. The meeting is set for October 2, 2025 at 4 pm, via Zoom or in person at Independence Hall, 2955 Woodside Road.

• Approval of Minutes: September 4, 2025
• Discuss Fall Volunteer Appreciation Event
• Discuss Kids Civic Program

The committee approved the September 4, 2025 minutes with a 3-0 vote. It finalized the details for the Fall Volunteer Appreciation Event. The members discussed the outline and worksheets for a Kids Civic Program, with the chair sending materials to staff. No new business was taken up.

• Approved September 4, 2025 minutes (3-0 vote)
• Finalized details for Fall Volunteer Appreciation Event
• Discussed Kids Civic Program outlines (no decision)
• No new business considered

Recreation Committee

The Recreation Committee will discuss ongoing activities such as tennis lessons, tennis court maintenance, the May Day Parade insurance and MC coordination costing $385, and a scoreboard update at McCovey Field. It will also review upcoming events including the Coffee & Cars gathering, Ice Cream Social, and a resident‑only Woodside Farmers Market, as well as consider any new event proposals. The meeting will approve the September 4, 2025 minutes and receive the Treasurer’s Report.

• May Day Parade involvement – insurance and MC coordination ($385)
• Scoreboard update and McCovey Field renovation project
• Tennis court maintenance
• Resident‑only Woodside Farmers Market planning
• Turkey Trot event planning

The committee did not approve the September 4, 2025 minutes because of missing information. It approved covering Rob Harper’s $380 fee for the May Day parade sound system. The board also decided to remove Sprout Social/Bambu items from future agendas. Melissa will meet with the school regarding tennis‑court maintenance.

• Minutes from Sept 4, 2025 not approved (missing info)
• Approved covering Rob Harper fee $380 for May Day parade
• Removed Sprout Social/Bambu from future agendas
• Melissa to meet with school on tennis‑court maintenance

Planning Commission

The Woodside Planning Commission's scheduled meeting for October 1, 2025 was cancelled. No agenda items were considered. The next meeting is set for October 8, 2025.

Architectural & Site Review Board

The Woodside Architectural and Site Review Board meeting scheduled for September 29, 2025 has been cancelled. No agenda items were presented. The next meeting is set for October 6, 2025. Residents should check future notices for agenda details.

Environment & Open Space Committee

The Environment & Open Space Committee will review updates on several ongoing programs, including the Flax Hill statement, the Woodside Photo Contest, Poison Free Woodside activities, and habitat and tree award updates. It will also consider new business items such as ideas for 2025‑2026 events, the status of the Night Walk Event, a potential Wild Mind Science wildlife program, a possible Wild Flower Walk in April 2026, and a fire management strategy for open space with assistance from Dick Brown.

• Fire Management Strategy for Open Space – assistance from Dick Brown
• Night Walk Event – currently on hold
• Wild Mind Science wildlife program – possible community education event
• Wild Flower Walk – proposed for April 2026
• Poison Free Woodside Workshop – tentative date Sunday, November 2, 2:00 pm

The Environment & Open Space Committee approved the minutes from the June 26 meeting. No other formal actions were taken; the remaining items were updates, proposals, or plans for future events.

• Approved June 26 meeting minutes (full committee)

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will discuss health and safety projects, public outreach efforts, and staffing. The group will also review work from subcommittees regarding keeping livestock in Woodside.

• Reviewing new barn or stable permit applications
• Discussing the WHOA! Born Again Barns program
• Reviewing work on keeping alpacas and goats in Woodside
• Updating terminology between Town policies and LEHC practices
• Selecting a member to attend the next Trail Committee meeting

The Livestock & Equine Heritage Committee approved the July 23, 2025 minutes unanimously. It decided the Livestock Recommendation Subcommittee will produce two booklets on alpacas and goats. Members were assigned to attend upcoming Trail Committee meetings on specific dates. The Terminology Subcommittee was tabled for now.

• Approved July 23, 2025 minutes (all in favor)
• Decided Livestock Recommendation Subcommittee will create two booklets
• Selected Lexi Bartlo to attend Trail Committee meeting on 10/9/2025
• Selected Susie Dorsey to attend Trail Committee meeting on 11/13/2025
• Selected John Matheny to attend Trail Committee meeting on 12/11/2025
• Tabled Terminology Subcommittee work for now

Town Council

The Woodside Town Council will consider routine Consent Calendar items, including a register of demands and approval of July meeting minutes. A key item is a resolution to let the Town Manager amend the Professional Services Agreement with Good City Company to fund the Town Center Area Plan update up to $737,414. The council will also receive a quarterly report on Automated License Plate Readers and updates from volunteer committees.

• Resolution to amend agreement with Good City Company for Town Center Area Plan update (up to $737,414)
• Register of Demands Against the Town of Woodside (Sept 1‑15, 2025)
• Approval of July 22, 2025 meeting minutes
• 2025‑26 August Monthly Investment Activity Report
• Quarterly Report on Automated License Plate Readers (ALPRs)

Town Council

The Woodside Town Council will hold a special meeting with a public communications period for non‑agendized items. A closed‑session conference with legal counsel will discuss anticipated litigation and possible initiation of lawsuits. No specific decisions or contracts are listed on the agenda.

• Public communications period for up to five persons to address non‑agendized items (three minutes each)
• Closed‑session conference with legal counsel regarding anticipated litigation and initiation of litigation

Circulation Committee

The Woodside Circulation Committee will approve the June 30, 2025 meeting minutes and receive standing monthly updates on traffic safety and circulation projects. The committee will review old business items such as the 15 mph school zone update and speed calming on Eleanor Drive. New business includes discussion of safety improvements at the Hwy 35/84 intersection, a Caltrans discussion, group ride permits for two organizations, a Miramontes feasibility study update, TCAP updates, the FY26 budget plan, and a review of the committee’s project list.

• Hwy 35/84 intersection safety improvements
• Caltrans discussion
• Group ride permits – Silicon Valley Bike Coalition
• Group ride permits – American Diabetes Association
• FY26 budget plan discussion

The committee voted to approve the American Diabetes Association ride on September 28, with the pit stop kept off Woodside Road and volunteers limited to guidance. It also approved the Silicon Valley Bike Coalition ride on October 26, allowing door‑hanger notifications and website posting. Both motions passed with all ayes.

• Approved American Diabetes Association ride permit with pit‑stop and volunteer caveats (unanimous)
• Approved Silicon Valley Bike Coalition ride permit with notification plan (unanimous)
• Approved motion to extend meeting until 9:15 pm (unanimous)
• Approved meeting adjournment (unanimous)

Planning Commission

The Commission will approve the July 16, 2025 minutes and hold a public hearing on the 3100 Woodside Road project. The proposal seeks demolition of an existing single‑family house, conversion of an ADU to a pool house, and construction of a new residence, detached garage, detached ADU, greenhouse, gym, and site improvements. A Conditional Use Permit is required for the greenhouse larger than 250 sq ft, and the project is categorically exempt from CEQA. The Commission will consider the staff’s design‑review recommendation and act on the requested entitlements.

• Approval of July 16, 2025 meeting minutes (Consent Calendar)
• Public hearing on 3100 Woodside Road project (ASRB2025-0005)
• Demolition of existing single‑family residence and attached garage
• Conversion of existing ADU to a pool house and construction of new residence, detached garage, detached ADU, greenhouse, gym, and site improvements
• Conditional Use Permit for greenhouse >250 sq ft (CUSE2025-0001)

The commission approved the consent calendar item for the July 16, 2025 meeting. It then approved the draft resolution for the 3100 Woodside Road development, granting the required Conditional Use Permit and variance and adding a series of construction and design conditions. No vote tally was recorded for the project approval.

• Approved Consent Calendar item (July 16, 2025 minutes) – unanimous approval
• Approved draft resolution for 3100 Woodside Rd project with conditions

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will meet to discuss town updates, including electric vehicle charging and solar incentives. The body will also consider electing a chair and vice chair and adjourn until October 21, 2025.

• Approval of June 10, 2025 minutes
• Discussion of Electric Garden Rebate/Incentive Program
• Discussion of Solar incentives
• Election of Committee Chair and Vice Chair
• Questions for GreenWaste

Architectural & Site Review Board

The Architectural and Site Review Board will consider a conceptual design review for the demolition of an existing single‑family residence, pool, and site improvements at 170 Fox Hollow Road, and the construction of a new single‑family residence with an attached garage, two accessory dwelling units, a trellis, and a pool. The board will discuss whether the project is exempt from or subject to the California Environmental Quality Act during a future formal design review. The meeting also includes a Director’s Report for August 2025 and a period for public comments.

• Conceptual design review of demolition and new construction at 170 Fox Hollow Road (single‑family home, garage, two ADUs, trellis, pool)
• Future determination of CEQA applicability for the project
• Director’s Report – August 2025
• Public comments accepted in person and via Zoom

The Architectural & Site Review Board voted unanimously to recommend that the applicant complete a Formal Design Review, with possible Planning Commission review if additional entitlements are required. No other approvals, denials, or tabled items were recorded at this meeting.

• Motion passed recommending applicant complete Formal Design Review (Yes: 4, No: 0)

Trails Committee

The Trails Committee will review its quarterly operating budget, stable permit renewals, and a list of trail projects including the connection from #1098 Eucalyptus Ct. to Laning Dr. New business includes discussion of the Town Center Area Plan and possible ordinance amendments and signage to regulate e‑bikes on town trails. The meeting is hybrid, with members in person at Independence Hall and remote participants via Zoom.

• Financial Report: Operating Budget quarterly report
• Stable permits renewal report and horse count
• Trails Project List discussion – #1098 Eucalyptus Ct. to Laning Dr.
• Potential ordinance amendments regulating e‑bikes on trails
• Potential signage improvements on trails regarding e‑bikes

The Trails Committee approved the July 10, 2025 meeting minutes. It unanimously approved adding the LEHC Emergency Preparedness Checklist to the committee website. It approved an $800,000 grant request for bike improvements on Woodside Road from Moore Road to the high school, subject to Cal Trans review. The committee also scheduled a joint meeting with the Circulation Committee on October 27 to discuss e‑bike regulations.

• Approved July 10, 2025 meeting minutes (motion by Kim, second by Nola)
• Approved inclusion of LEHC Emergency Preparedness Checklist on website (unanimous)
• Approved $800,000 grant request for Woodside Road bike improvements (Cal Trans to review)
• Scheduled joint Circulation and Trails Committee meeting for Oct 27, 2025
• Announced pop‑up Town Center Area Plan meeting on Saturday at noon at the Hub

Woodside History Committee

The Woodside History Committee will discuss updates on museum activities, acquisitions, and archives. It will review new business items including a fire exhibit update, award nominations for May 2026, walking tour updates, and a volunteer request for the Day of the Horse Fair scheduled for October 12, 2025. The meeting also includes routine old‑business updates and a summer party update.

• Update on museum activities, acquisitions, and archives (presentation by Jeanne)
• WFPD fire exhibit update and potential opening date (presentation by Thalia, Gretchen, Lisha, Di)
• Presentation awards nominations for May 2026 (updates requested)
• Walking tour update for SMC museums (scheduled 8/2/25)
• Volunteer request for Day of the Horse Fair on 10/12/25, 10:30 am‑1:30 pm

The committee approved the minutes from the July 10, 2025 meeting by unanimous vote. A motion to adjourn the meeting was made, seconded, and carried, ending the session at 11:28 a.m.

• Approved July 10, 2025 minutes (unanimous)
• Adjourned meeting (motion carried)

Arts & Culture Committee

The Woodside Arts & Culture Committee will meet to approve minutes from August, review plans for a September event, and discuss logistics for an October volunteer reception. The meeting will be held at Independence Hall with remote participation options.

• Approve minutes from August 14, 2025
• Review September event plans
• Discuss October volunteer reception
• Review Calendar for upcoming events
• Review sign-up sheet for minutes

The Arts & Culture Committee approved the August 14, 2025 minutes with a spelling correction. The committee approved the new application of Jenny Fraser. The committee adopted a policy that each member will take minutes roughly once per year, with Terri managing the sign‑up, Melissa providing a template, and month‑by‑month minute takers assigned for October through December.

• Approved August 14, 2025 minutes as amended
• Approved new application for Jenny Fraser
• Adopted minute‑taking policy: members take minutes once per year; Terri to manage sign‑up; Melissa to supply template; assigned October minutes to Charley, November to Corinne, December to Bev

Planning Commission

The Planning Commission meeting scheduled for September 10, 2025, has been cancelled. The next meeting is scheduled for September 17, 2025.

Emergency Preparedness Committee

The Emergency Preparedness Committee will review and approve the July 9, 2025 meeting minutes. It will receive reports on the Woodside Fire Protection District, WPV-Ready/WPV-CERT status, and town emergency operations. New business includes discussion of PG&E outages, subcommittee updates, and the September‑October event calendar. The meeting will adjourn until October 8, 2025.

• Review and approval of July 9, 2025 minutes
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Discuss PG&E outages
• Evacuation Subcommittee report

The Emergency Preparedness Committee approved the minutes from the July 9, 2025 meeting, with two members abstaining. No other motions were voted on. The committee discussed upcoming training, evacuation planning, and scheduled a tabletop exercise for October 21, 2025.

• Approved July 9, 2025 minutes (2 members abstained)

Town Council

The Woodside Town Council will consider several routine items on the consent calendar, including approvals of past meeting minutes, financial reports, and project completions. New business includes a resolution authorizing the mayor to execute a law‑enforcement services agreement with San Mateo County covering July 1 2025 through June 30 2030. The council will also vote on a contract for facilitation services up to $15,350 and other local infrastructure resolutions.

• Resolution granting consent to Santa Cruz County to form the Santa Cruz Mountains Wine Improvement District.
• Resolution accepting completion of the Woodside Hazardous Tree Removal Project.
• Resolution approving a sewer service allocation to 196 Albion Avenue and annexation into the Town Center Sewer Assessment District.
• Resolution approving a contract for facilitation services with Sherry L. Lund Associates, not to exceed $15,350.
• Resolution authorizing the mayor to execute a law‑enforcement services agreement with San Mateo County (July 1 2025 – June 30 2030).

Town Council

The council will open the meeting with a communications period for members of the public to address non‑agenda items, limited to five speakers. A closed‑session will be held to review the public employment performance evaluation of the Town Attorney. No other agenda items are listed.

• Communications period for public comments on non‑agenda items (up to five speakers, three minutes each)
• Closed‑session review of public employment performance evaluation for the Town Attorney

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from August 7 and discuss plans for a fall volunteer appreciation event and a kids civic program. No new business is scheduled.

• Approval of August 7, 2025 minutes
• Discuss Fall Volunteer Appreciation Event
• Discuss Kids Civic Program

The committee approved the August 7, 2025 meeting minutes with a unanimous 3-0 vote. They discussed planning the Fall Volunteer Appreciation Event and the Kids Civic Program, but no actions were approved. No new business was taken. The meeting adjourned at 5:08 PM.

• Approved August 7, 2025 minutes (3-0)

Recreation Committee

The Recreation Committee will meet to discuss ongoing and upcoming community activities. The body is reviewing status updates for several local events and planning for May Day 2026.

• Scoreboard update
• Resident-Only Woodside Farmers Market
• May Day 2026 planning
• Turkey Trot
• Ice Cream Social at WES

The committee approved the June 5, 2025 minutes with a spelling correction. A new Coffee and Cars event was scheduled for November 8, 2025. Rowan was assigned to meet with the PTA about liability insurance for the May Day event and the item was placed on the next meeting agenda. Discussion of additional 2025 events and ideas was tabled.

• Approved June 5, 2025 minutes (spelling correction)
• Scheduled Coffee and Cars event for November 8, 2025 (Saturday)
• Assigned Rowan as Recreation Committee representative to meet with PTA on May Day insurance; added to agenda
• Tabled discussion of 2025 new events, ideas, or new items

TCAP Community Advisory Committee (CAC)

The Town Center Area Plan Update Community Advisory Committee met on August 26, 2025 via Zoom and in Independence Hall. Good City and Urban Field presented the plan update and engagement activities, and members discussed issues and opportunities. Several residents provided public comments in person and via teleconference. No legislative action was taken.

Arts & Culture Committee

The committee approved the July 10, 2025 meeting minutes as submitted. It approved applications for Nigel and Clive to participate in the January 2026 event, while rejecting Dorothea McCowan’s application. A motion to create a Public Relations subcommittee was approved, with Bruce and Charley volunteering to serve.

• Approved July 10, 2025 minutes (as submitted)
• Approved Nigel’s application for Jan 2026 event
• Approved Clive’s application for Jan 2026 event
• Denied Dorothea McCowan’s application
• Approved formation of Public Relations subcommittee (motion by Vicki, seconded by Corinne)

Volunteerism Committee

The Volunteerism Committee unanimously approved the June 26, 2025 minutes. It voted to move the start of the Kids Civic Program to January 2026. The committee also finalized the invitation and gift for the Fall Volunteer Appreciation Event. No new business was considered.

• Approved June 26, 2025 minutes (3-0)
• Approved moving Kids Civic Program start to Jan 2026 (3-0)
• Finalized Fall Volunteer Appreciation Event invitation and gift (decision)

Architectural & Site Review Board

The Architectural and Site Review Board approved the July 7, 2025 meeting minutes. It also approved the 75 Roberta Drive project, allowing the applicant to submit a Landscape/Fencing Plan. Finally, the board approved the 125 Farm Road project to proceed to Formal Design Review. All motions passed unanimously (3‑0).

• Approved July 7, 2025 meeting minutes (3-0)
• Approved 75 Roberta Drive project to continue review and submit Landscape/Fencing Plan (3-0)
• Approved 125 Farm Road project to proceed to Formal Design Review (3-0)

Livestock & Equine Heritage Committee

The Livestock & Equine Heritage Committee unanimously approved the minutes from the June 25, 2025 meeting. No other actions were decided. The meeting was then adjourned after a motion by Meredith and a second by Susie.

• Approved June 25, 2025 minutes (all in favor)
• Meeting adjourned (motion by Meredith, second by Susie)

Town Council

The Town Council approved the ordinance that adopts the 2025 Cal Fire hazard maps for the Woodside Fire Protection District. It also approved the vacation of pedestrian and equestrian easements on 153 and 155 Marva Oaks Drive. The council appointed Stacia Garr to the Trails Committee and authorized the Town Manager to negotiate a drainage‑improvement contract for Old La Honda Road. All items were adopted by unanimous roll‑call vote.

• Approved fire‑hazard zone ordinance (Resolution 2025‑7768) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Approved vacation of pedestrian/equestrian easements on 153 & 155 Marva Oaks Drive (Resolution 2025‑7767) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Appointed Stacia Garr to the Trails Committee – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Authorized Town Manager to execute agreement for Old La Honda Road drainage improvements (Resolution 2025‑7769) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Approved Consent Calendar items (Register of Demands, June 10 minutes, Section 125 plan change) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski

Town Council

The council met in closed session on July 22, 2025. No reportable actions were taken. The meeting was adjourned at 6:45 p.m.

Planning Commission

The commission approved the consent calendar items unanimously. It then voted to continue review of the variance for 1385 Canada Road, directing the applicant to provide noise‑mitigation evidence and meet the neighbor at 115 Dean Road before the case returns. The motion passed 3‑0.

• Approved Consent Calendar items (unanimous)
• Continued review of 1385 Canada Road variance (3-0)
• Directed applicant to present noise‑mitigation materials
• Directed applicant to meet with 115 Dean Road owners

Trails Committee

The Trails Committee approved the minutes from the June 12, 2025 meeting. It approved three projects in the five‑year Capital Improvement Plan: Jefferson/Canada/Godetia (Project #1001), Sand Hill Portola Road (Project #1002), and Woodside Rd. to Tripp Rd. to Portola Rd. (Project #1003). The committee also set actions to mail a stable permit letter by July 21, use original project numbers for tracking, send web‑page updates to Melissa for approval, and have the Town Manager schedule a trail tour.

• Approved June 12, 2025 meeting minutes (Don and Rick abstained)
• Approved three 5‑Year CIP projects: #1001 Jefferson/Canada/Godetia; #1002 Sand Hill Portola Road; #1003 Woodside Rd. to Tripp Rd. to Portola Rd.
• Decided to mail Stable/Trail Users letter by July 21
• Requested use of original project numbers to track trail projects
• Directed web‑page updates to be sent to Melissa for committee approval
• Assigned Town Manager Jason Ledbetter to schedule a tour of the trails
• Identified need to develop a budget for stable‑permit plaque boards (pending council approval)

Woodside History Committee

The Woodside History Committee approved the minutes from the June 12, 2025 meeting by unanimous vote. No other actions were formally decided; new business items were discussed but not voted on. The meeting was adjourned at 11:24 am.

• Approved June 12, 2025 minutes (unanimous)
• Adjourned meeting (motion passed)

Arts & Culture Committee

The committee approved the minutes from the June 12, 2025 meeting as submitted. It established a YouTube Montage subcommittee with Corinne Ruokangas, Vicki Coe Mitchell, Kit Colman, and Charlie Scandlyn, and noted that Jessica may also participate. The committee agreed to place the creation of a group art‑show subcommittee on the agenda for the next meeting.

• Approved June 12, 2025 minutes (as submitted)
• Formed YouTube Montage subcommittee; members Corinne Ruokangas, Vicki Coe Mitchell, Kit Colman, Charlie Scandlyn; Jessica also may join
• Added proposal for group art‑show subcommittee to next meeting agenda

Emergency Preparedness Committee

The committee approved the minutes from the June 11, 2025 meeting. It confirmed that no Emergency Preparedness Committee meeting will be held in August 2025. No other actions were voted on or decided during the session.

• Approved June 11, 2025 meeting minutes
• Cancelled August 2025 EPC meeting (no meeting scheduled)

Town Council

The council approved the consent calendar items, including the May 15, 2025 meeting minutes, by unanimous roll‑call vote. The council then approved a motion to appoint Julie Sequeira, Carly Rivera, Vanessa Johnson, Daniel Druker, Steve Patrick, Steve Lubin, Sue Poletti, and Caroline New to the Citizens Advisory Committee. The appointment motion passed 4‑1, with Councilmembers Aburish, Goeld, Wall, and Mayor Dombkowski voting yes and Councilmember Brown voting no.

• Consent calendar approved unanimously (5‑0)
• Approved appointment of eight Citizens Advisory Committee members (4‑1)

Architectural & Site Review Board

The Architectural and Site Review Board approved the June 16, 2025 minutes. The board also approved a motion to forward the Formal Design Review application for 4216 Jefferson Avenue to the ASRB for further review. Both motions passed unanimously with three votes in favor and none against. No other actions were taken.

• Approved June 16, 2025 minutes (3‑0 vote: Chair Lindsay, Vice Chair Kamra, Member Mittelman)
• Approved motion to forward Formal Design Review application for 4216 Jefferson Avenue (3‑0 vote: Chair Lindsay, Vice Chair Kamra, Member Mittelman)

Circulation Committee

The Circulation Committee approved the minutes from the May meeting. The committee also approved the Tour de Menlo charity ride application scheduled for September 13, 2025. No other formal approvals or denials were recorded.

• Approved May meeting minutes
• Approved Tour de Menlo charity ride application

Environment & Open Space Committee

The Environment & Open Space Committee approved the minutes from the May 22, 2025 meeting. No other actions were formally adopted; the remaining agenda items were discussed or noted for future follow‑up.

• Approved May 22, 2025 meeting minutes (motion by Casey, seconded by Jenness)

Volunteerism Committee

The committee approved the May 15, 2025 meeting minutes by a 3‑0 vote. It also approved the draft outline for a Kids Civic Program, which will be presented to the Town Council on July 8, 2025. The group discussed possible gifts for a fall volunteer appreciation event but took no action. The meeting adjourned at 4:50 PM.

• Approved May 15, 2025 minutes (3-0)
• Approved draft outline for Kids Civic Program (3-0)

Livestock & Equine Heritage Committee

The Livestock & Equine Heritage Committee approved the May 28, 2025 minutes by unanimous consent. Members selected Lexi Bartlo to attend the next Trail Committee meeting. The meeting was adjourned by unanimous consent.

• Approved May 28, 2025 minutes (all in favor)
• Selected Lexi Bartlo to attend the next Trail Committee meeting
• Assigned Kristina Chancholo to contact WHOA about retired barns
• Adjourned meeting (all in favor)

Town Council

The council approved all consent calendar items, including a sewer allocation for 12 Quail Meadows Drive and a $200,000 increase to the FY 25‑26 road rehabilitation budget. It also adopted the FY 2025‑26 town budget, set the appropriation limit, and approved the salary schedule and classification plan. The quarterly Automated License Plate Reader report was accepted. All actions were approved unanimously by roll‑call vote.

• Approved Consent Calendar items 1‑4, 6‑8 (unanimous roll‑call)
• Approved Consent Calendar item 5 – increased road rehab budget to $734,300 and contract up to $676,340.60 (unanimous roll‑call)
• Approved sewer allocation and annexation for 12 Quail Meadows Drive (Resolution 2025‑7757) (unanimous roll‑call)
• Adopted FY 2025‑26 town budget (Resolution 2025‑7762) (unanimous roll‑call)
• Set appropriation limit for FY 2025‑26 (Resolution 2025‑7763) (unanimous roll‑call)
• Adopted salary schedule and classification plan for FY 2025‑26 (Resolution 2025‑7764) (unanimous roll‑call)
• Accepted quarterly ALPR report (unanimous roll‑call)
• Approved list of projects using SB1 funding for FY 2025‑26 (Resolution 2025‑7761) (unanimous roll‑call)

Architectural & Site Review Board

The board approved the May 5 and May 19, 2025 minutes on the consent agenda. The board voted 4‑0 to advance the 966 Godetia Drive application to Formal Design Review, with a set of recommended revisions. The board also asked the applicant to provide driveway details, revise exterior colors, reduce fenestration, and complete outreach to neighboring residents.

• Approved May 5, 2025 minutes (unanimous)
• Approved May 19, 2025 minutes (unanimous)
• Moved 966 Godetia Drive project to Formal Design Review (4‑0)
• Recommended providing driveway details and removing garage access from Jefferson Avenue (approved)
• Recommended revising exterior stone cladding and paint colors to beige/tan earth tones (approved)
• Recommended reducing exterior fenestration or light emission (approved)
• Recommended completing outreach to adjacent neighbors (approved)
• Encouraged applicant to avoid any planning‑commission variances before Formal Design Review (approved)

Trails Committee

The Trails Committee voted unanimously to appoint Holly Winnen as Vice Chair. The committee approved revisions to the Stable Permit form, removing the “Number of Horses Permitted” field and replacing a question about adding horses. Members agreed to create framed or laminated copies of Stable Permits with a thank‑you note. Additional actions were assigned, including adding the Albion Project to the spreadsheet and creating a completed‑projects tab on the Trails Project List.

• Holly Winnen elected Vice Chair (unanimously approved)
• Replace Stable Permit question with new wording (approved)
• Remove “Number of Horses Permitted” from Stable Permit form (approved)
• Create framed/laminated Stable Permit copies with thank‑you note (approved)
• Add Albion Project to Trails spreadsheet (approved, no funds yet)
• Add completed‑projects tab to Trails Project List (approved)
• Investigate alternative methods for repairing concrete and paver driveways (approved)
• Develop one‑page stable permit renewal letter with wording changes (approved)

Woodside History Committee

The committee approved the May 8, 2025 meeting minutes with a unanimous vote. The meeting was then adjourned at 11:50 am by unanimous consent. No other substantive actions were decided.

• Approved May 8, 2025 minutes (unanimous)
• Adjourned meeting at 11:50 am (unanimous)

Arts & Culture Committee

The Arts & Culture Committee approved the May 8, 2025 minutes as submitted. Members voted to include a dancer in the next presentation and increased the presenter honorarium to $400. They noted about 60 attendees at the recent Flea Street event and will sign up Woodside writers for the August program in July.

• Approved May 8, 2025 minutes (as submitted)
• Voted to include a dancer in the next presentation
• Increased presenter honorarium to $400
• Planned to sign up Woodside writers for August (to be completed in July)
• Elizabeth will speak with Flea Street about a 2026/2027 presentation with dance
• Bruce will contact Nigel and Clive Beatles’ Tribute band for a possible Jan 2 application

Planning Commission

The Commission approved the Consent Calendar items as presented. It also approved the draft resolution granting a setback exception and two variances for 370 Old La Honda Road, removing Condition I.e. The June 18 Planning Commission meeting was noted as cancelled.

• Approved Consent Calendar items (unanimous vote)
• Approved draft resolution for 370 Old La Honda Rd, granting Setback Exception XSET2024-0001 (unanimous vote)
• Approved Variance VARI2025-0002 for steep slopes at 370 Old La Honda Rd (unanimous vote)
• Approved Variance VARI2025-0003 for maximum height at 370 Old La Honda Rd (unanimous vote)
• Removed Condition I.e. from the 370 Old La Honda Rd resolution (unanimous vote)

Emergency Preparedness Committee

The Emergency Preparedness Committee approved the May 14, 2025 meeting minutes. It recommended designing separate evacuation tags for fire and earthquake events. The committee scheduled a Radio Field Day at Station 8 on June 28, 2025, and a free “Stop the Bleed” first‑aid course for June 29‑30, 2025.

• Approved May 14, 2025 meeting minutes (no vote tally provided)
• Recommended separate evacuation tags for fire and earthquake events
• Scheduled Radio Field Day at Station 8 on June 28 2025, 8:30 am–2:00 pm
• Scheduled “Stop the Bleed” first‑aid course June 29‑30 2025, free to public

Town Council

The Town Council approved all six items on the consent calendar, including resolutions on investment policy, crosswalk completion, sewer service allocation, and emergency management engagement. The Council also approved appointing Councilmembers Goeld and Wall to a subcommittee that will recommend five additional members for the Town Center Area Plan Community Advisory Committee. All motions passed unanimously.

• Approved Consent Calendar Item 1 (Resolution reaffirming investment policy) (5-0)
• Approved Consent Calendar Item 2 (Resolution designating officials to manage LAIF) (5-0)
• Approved Consent Calendar Item 3 (Resolution accepting crosswalk project completion) (5-0)
• Approved Consent Calendar Item 5 (Resolution approving sewer service allocation and annexation) (5-0)
• Approved Consent Calendar Item 4 (Resolution authorizing engagement with FEMA and state emergency services) (5-0)
• Approved Consent Calendar Item 6 (Resolution clarifying grant signature authority) (5-0)
• Approved appointment of Councilmembers Goeld and Wall to subcommittee to recommend five CAC members (5-0)

Recreation Committee

The committee approved the minutes from the May 1, 2025 meeting. It voted to increase the coed softball team fee to $960 per team and to purchase a propane grill for the program. The agenda item on Sprout Social/Bambu was removed and the town decided there will be no meetings in July or August. A new fall date was set for the "Coffee and cars" event.

• Approved May 1, 2025 meeting minutes
• Approved increase of coed softball team fee to $960 per team
• Approved purchase of a propane grill for softball program
• Removed Sprout Social/Bambu item from agenda
• Decided no meetings will be held in July or August
• Set new fall date for Coffee and cars event
• Scheduled coed softball opening day for June 22, 2025 (schedule to be completed by June 8)
• Tasked Jason Ledbetter with looking into library use on Sundays at Little Store parking lot

Planning Commission

The commission unanimously approved the April 16, 2025 consent calendar item. It also unanimously approved a variance to exceed the 6‑foot fence height limit for 6 Cedar Lane (VARI2024-0004). The proposal for 370 Old La Honda Road was continued to the June 11, 2025 special meeting.

• Approved consent calendar item (April 16, 2025 minutes) – Yes: 4, No: 0
• Approved fence height variance for 6 Cedar Lane (VARI2024-0004) – Yes: 4, No: 0
• Continued 370 Old La Honda Road setback exception and variances to June 11, 2025 meeting

Livestock & Equine Heritage Committee

The committee approved the March 26, 2025 meeting minutes unanimously. Members were assigned to attend upcoming Trail Committee meetings—Nancy on June 12 and Lexi on July 10. The group directed Philip to draft a biosecurity section for alpacas and goats and instructed the Livestock Guidelines subcommittee to meet with Sage for further guidance. The meeting was adjourned unanimously.

• Approved March 26, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)
• Assigned Nancy to attend Trail Committee meeting on June 12
• Assigned Lexi to attend Trail Committee meeting on July 10
• Directed Philip to write biosecurity section for alpacas and goats
• Directed Livestock Guidelines subcommittee to meet with Sage for guidance
• Recommended owners at 4105 Woodside Road keep two horses

Town Council

The council unanimously approved Consent Calendar items 2 through 5, covering the appointment of PLAN JPA representatives, the April investment report, April meeting minutes, and a modification to the 2024‑25 salary schedule. Councilmember Brown also moved to approve a proclamation naming May 2025 National Historic Preservation Month, which passed unanimously. The staff report on town vacancies, recruitment, and retention was accepted with all present members voting aye.

• Approved Consent Calendar Item 2 – appoint representatives to PLAN JPA (unanimous)
• Approved Consent Calendar Item 3 – April Monthly Investment Activity Report (unanimous)
• Approved Consent Calendar Item 4 – minutes of April 22, 2025 meeting (unanimous)
• Approved Consent Calendar Item 5 – modify 2024‑25 town salary schedule (unanimous)
• Approved Consent Calendar Item 6 – proclamation of May 2025 as National Historic Preservation Month (unanimous)
• Accepted staff report on town vacancies, recruitment, and retention (unanimous)

Environment & Open Space Committee

The committee approved the minutes from the April 24 meeting. It adopted two logos for the Woodside Photo Contest, with submissions to begin on May 26. A subcommittee was created to lead a Worm Bin event, with Janness as chair and Donna as a potential partner. The Night Walk event was placed on hold.

• Approved minutes from the April 24 committee meeting
• Approved two logos for the Woodside Photo Contest (contest opens May 26)
• Formed subcommittee to lead Worm Bin event (Janness chair, Donna potential partner)
• Night Walk event placed on hold
• Added open agenda item to capture new event ideas for 2025/2026

Architectural & Site Review Board

The board adopted recommendations for the 115 Glenwood Avenue project, including an arborist report, consideration of a garage, and completion of Formal Design Review. It also adopted recommendations for the 729 Southdale Way project, such as simplifying exterior materials, exploring a junior accessory dwelling unit, and completing Formal Design Review. Both motions passed unanimously.

• Recommended an arborist report for 115 Glenwood Ave (unanimous)
• Encouraged adding a garage to 115 Glenwood Ave (unanimous)
• Advised completing Formal Design Review for 115 Glenwood Ave (unanimous)
• Recommended simplifying exterior materials for 729 Southdale Way (unanimous)
• Encouraged a Junior Accessory Dwelling Unit for 729 Southdale Way if septic permits (unanimous)
• Advised completing Formal Design Review for 729 Southdale Way (unanimous)

Circulation Committee

The Woodside Circulation Committee approved the April meeting minutes after a single edit. Members voted to pass a motion directing the Chair to propose a push‑button activated stop sign at Canada Road and Glenwood to the Town Council. The committee assigned Yaz to investigate the use of decomposed granite at sidewalk ends and to propose a FY26 study for a new sidewalk request. No other substantive actions were decided at this meeting.

• Approved April meeting minutes (unanimous)
• Motion passed to propose push‑button activated stop sign at Canada Rd & Glenwood to Town Council
• Assigned Yaz to investigate decomposed granite at sidewalk ends
• Assigned Yaz to propose FY26 budget study for new sidewalk request

Volunteerism Committee

The committee approved the January 23, 2025 meeting minutes by a 3‑0 vote. Members agreed to present the draft Kids Civic Program to the Town Council at the July 8, 2025 meeting, aiming to start the program in fall 2025. The committee selected October 17, 2025 for the Fall Volunteer Appreciation Event, will send a Save the Date email to volunteers, and staff will check venue availability.

• Approved January 23, 2025 minutes (3-0)
• Decided to present Kids Civic Program draft to Town Council on July 8, 2025
• Chose October 17, 2025 for Fall Volunteer Appreciation Event
• Planned to send Save the Date email for the event
• Assigned staff to check Espostos venue availability

Emergency Preparedness Committee

The committee reached consensus to adopt a simple visual evacuation tag design for households. The town scheduled a Wildfire Preparedness Workshop for May 22, 2025, from 3 to 5 p.m. The Ready Communicator Program was approved to begin, with training to be announced. No other substantive decisions were made.

• Approved simple evacuation tag design (consensus)
• Scheduled Wildfire Preparedness Workshop for May 22, 2025 (3-5 pm)
• Approved start of Ready Communicator Program (training to be announced)

Town Council

Councilmember Wall moved to approve Consent Calendar items 1 through 4. The motion was seconded by Councilmember Aburish and passed with all five members voting aye. The approved items were the Register of Demands (April 16‑30 2025), approval of April 8 2025 meeting minutes, the 2024‑25 third‑quarter budget review, and a resolution proclaiming May 18‑24 2025 as National Public Works Week.

• Approved Register of Demands (April 16‑30 2025) – unanimous
• Approved approval of April 8 2025 special meeting minutes – unanimous
• Approved 2024‑25 third‑quarter budget review – unanimous
• Approved resolution proclaiming May 18‑24 2025 National Public Works Week – unanimous

Woodside History Committee

The committee voted to approve the minutes from the April 10, 2025 meeting, with all members in favor. No other formal actions, approvals, or denials were recorded during this meeting.

• Approved April 10, 2025 minutes (unanimous)

Arts & Culture Committee

The committee approved the April 10, 2025 meeting minutes as submitted. It agreed to close the First Friday wine bar at 7:00 pm and post signage. Members voted unanimously to raise the presenter honorarium from $350 to $400, subject to town approval. Additional actions included offering two 2026 dates to Dr. Jorge Ramos and selecting a video backup for last‑minute cancellations.

• Approved April 10, 2025 minutes (as submitted)
• Agreed to shut down First Friday wine bar at 7:00 pm and make signs
• Offered Dr. Jorge Ramos two 2026 event dates: Jan 2 and Sept 4
• Selected a TBD video of previous events as backup plan
• Unanimously approved raising honorarium to $400 (pending town approval)

Architectural & Site Review Board

The board approved moving the 75 Roberta Drive project (ASRB2025-0004) to Formal Design Review. The motion passed with votes from Vice Chair Kamra and Members Del Gavio, Mittelman, and Sullivan; no votes against or abstentions. The board required the applicant to provide neighborhood outreach correspondence and a detailed landscape plan showing fencing and wildlife passages before the Formal Design Review. The board also commended the project's site planning and building design.

• Approved April 7, 2025 minutes (unanimous)
• Moved 75 Roberta Drive project to Formal Design Review (Yes: Kamra, Del Gavio, Mittelman, Sullivan; No: none; Abstain: none)
• Conditioned move on applicant providing outreach correspondence with nearby owners
• Conditioned move on applicant providing detailed Landscape Plan with fencing and wildlife passage details
• Recommended applicant complete Formal Design Review with staff or Planning Commission as needed
• Commended applicant for site planning that minimizes disturbance
• Commended applicant for building design materials suited to area

Recreation Committee

The committee approved the April 3 minutes. It confirmed plans for the May Day Fun Run on May 3, assigning tasks for bibs, timing, and supplies. Co‑ed softball was set to begin on June 22, and a Soapbox Derby was scheduled for May 4. A camping event is planned for May 31–June 1 with a waiting list of five.

• Approved April 3 minutes (no vote tally recorded)
• May Day Fun Run scheduled for May 3; responsibilities assigned for bibs, timing, refreshments, and permits
• Co‑ed softball slated to start June 22 with 12 teams; score keeper appointed
• Soapbox Derby scheduled for Sunday May 4
• Camping event scheduled for May 31–June 1; waiting list of 5, total count 76

Environment & Open Space Committee

The committee approved the March 27 meeting minutes. It voted to give the Backyard Habitat award to the property on Harcross Rd. It also decided to retain the current chair and vice‑chair for one more year, with a review scheduled for April 2026.

• Approved March 27 meeting minutes (unanimous)
• Awarded Backyard Habitat award to Harcross Rd property (committee vote)
• Retained current chair and vice‑chair for an additional year (decision)

Town Council

The council approved the Consent Calendar items, including a $161,608 NV5 design contract for Woodside Road bike and pedestrian improvements and a $5,995 cleaning contract for town‑owned buildings. They also approved the resolution denying the Menlo Country Club appeal and authorized letters of support for community project funding applications.

• Approved Consent Calendar Items 1,2,4,5,7,8 (unanimous)
• Approved Consent Calendar Item 3 (unanimous)
• Approved Consent Calendar Item 6 (unanimous)
• Authorized NV5 design contract up to $161,608 for Woodside Road bike/pedestrian improvements (unanimous)
• Authorized cleaning contract $5,995 with Optimum Green Cleaning (unanimous)
• Approved resolution denying Menlo Country Club appeal (AYES: Aburish, Goeld, Mayor; NOES: Wall; Brown recused)
• Approved letters of support for community project funding applications (unanimous)

Circulation Committee

The committee approved the March 2025 meeting minutes. All members voted in favor, making the approval unanimous. No other actions were formally decided; the remainder of the meeting consisted of updates and discussion on traffic safety, circulation projects, and bicycle initiatives.

• Approved March 2025 minutes (all approved)

Planning Commission

The Planning Commission voted to approve the consent calendar item for the April 2, 2025 minutes. It also approved the resolution for the 2300 Woodside Road water reclamation facility, including the Conditional Use Permit, variance, and grading exception. Both actions passed with all four present commissioners voting yes and no abstentions. Commissioner Apfel was absent for both votes.

• Approved consent calendar (April 2, 2025 minutes) (4-0)
• Approved water reclamation facility resolution (CUSE2024-0001, VARI2024-0003, GRAD2024-0001) (4-0)

Trails Committee

The committee elected Anne Van Camp as chair unanimously and postponed the vice‑chair election. Motions were passed to approve mailing draft permit letters and to send the address lists to Cindy for label preparation. The committee also approved staff action on 12 identified slippery driveways, adding two additional locations. Additional tasks were assigned for a site visit on Albion Road crossing safety and for updating the committee webpage.

• Anne Van Camp elected Chair (unanimous)
• Vice Chair election tabled until next meeting
• Approved mailing of draft permit letters (motion passed)
• Approved sending address lists to Cindy for label preparation (motion passed)
• Approved staff action on 12 slippery driveways, added Albion near Green Gables and potential Rainbow Drive sites (motion passed)
• Barry assigned to coordinate site visit for Albion Road crossing safety (planned)
• Julia assigned to coordinate website content submissions after committee approval (process approved)

Woodside History Committee

The committee unanimously approved the minutes from the March 13, 2025 meeting. A motion to postpone this year’s Preservation Awards was adopted because no recipients were identified. The meeting was adjourned at 11:43 a.m. after a motion was seconded and carried.

• Approved March 13, 2025 minutes (unanimous)
• Postponed 2025 Preservation Awards (no recipients found)
• Scheduled fire exhibit review for June 12, 2025 meeting
• Adjourned meeting at 11:43 a.m. (motion passed)

Arts & Culture Committee

The Arts & Culture Committee approved the February 13 and March 13, 2025 meeting minutes as submitted. It also approved the application of Johanna McCoy and Leslie Absher to present in September 2025. No other actions were decided; backup‑plan details and calendar ideas will be discussed at future meetings.

• Approved February 13, 2025 minutes
• Approved March 13, 2025 minutes
• Approved application for Johanna McCoy and Leslie Absher (September 2025)

Emergency Preparedness Committee

The Emergency Preparedness Committee approved the minutes from the March 12, 2025 meeting. No other formal approvals, denials, or votes were recorded. The committee created an action item to develop a resident‑friendly evacuation guide. The next meeting is scheduled for May 12, 2025.

• Approved March 12, 2025 meeting minutes (no vote tally recorded)
• Adopted action item to develop a resident‑friendly evacuation guide

Town Council

The council appointed Katherine Gregory to the Emergency Preparedness Committee and approved the full consent calendar, including a $60,000 contract with Clientfirst, a $475,000 road rehabilitation project, and an ordinance amending zoning rules for barn‑to‑ADU conversions. It also adopted an updated Fees and Charges Schedule and confirmed the employment agreement for new Town Manager Jason Ledbetter.

• Appointed Katherine Gregory to Emergency Preparedness Committee (unanimous)
• Approved Consent Calendar Items 1, 2, 3, and 5, including $60,000 Clientfirst contract (unanimous)
• Approved Consent Calendar Item 4 on pension supplemental contribution discussion (unanimous)
• Approved Consent Calendar Item 6 amending zoning for barn‑to‑ADU conversions (unanimous)
• Approved Consent Calendar Item 7 road rehabilitation project up to $475,000 (unanimous)
• Adopted updated Fees and Charges Schedule (Resolution 2025‑7740) (unanimous)
• Approved employment agreement for Town Manager Jason Ledbetter (Resolution 2025‑7741) (unanimous)

Town Council

The April 8, 2025 special meeting was called to order, roll called, and adjourned. No reports, appointments, or other actions were approved, denied, or tabled. The meeting ended at 6:50 p.m.

Architectural & Site Review Board

The board approved the consent agenda items, including the March 17, 2025 minutes and the 128 Toyon Court proposal. For the 445 Manzanita Way project, the board commended the design and voted to require color renderings for the residence and gate to be provided to adjacent owners and to move the project to Formal Design Review. For the 128 Audiffred Lane project, the board commended the design and voted to send the project to Formal Design Review.

• Approved consent agenda items (minutes & 128 Toyon Court) (4-0-0)
• Recommended Formal Design Review with neighbor color renderings for 445 Manzanita Way (4-0-0)
• Recommended Formal Design Review for 128 Audiffred Lane (4-0-0)

Recreation Committee

The committee approved the March 6, 2025 meeting minutes and authorized the purchase of $2,700 SWAG jackets. It voted to adopt the artwork and "Wild Wild West" theme for the May Day Fun Run and confirmed sponsors, registration dates, and volunteer assignments. Additional event dates were set for the Soap Box Derby (May 4) and Coed Softball (June 22).

• Approved March 6, 2025 meeting minutes
• Approved purchase of $2,700 SWAG jackets (Kevin approved)
• Approved artwork and "Wild Wild West" theme for May Day Fun Run (unanimous vote)
• Confirmed May Day Fun Run sponsors and registration launch April 4, 2025
• Scheduled Soap Box Derby for Sunday May 4, 2025 (permits approved)
• Set Coed Softball date for Sunday June 22, 2025
• Assigned $250 cash handling to Sally for May Day Fun Run
• Planned camping event for May 31–June 1, 2025

Planning Commission

The Woodside Planning Commission approved the consent calendar item for the February 26, 2025 minutes. It also approved a setback variance (VARI2024-0001) and a residence‑size variance (VARI2025-0001) for 240 Lindenbrook Road, allowing the home to exceed the north‑side setback and maximum floor‑area limits. No public comments were received. The next meeting is scheduled for April 16, 2025.

• Approved consent calendar minutes of Feb 26 2025 (4‑0)
• Approved Setback Variance VARI2024-0001 for 240 Lindenbrook Rd (4‑0)
• Approved Residence Size Variance VARI2025-0001 for 240 Lindenbrook Rd (4‑0)

Environment & Open Space Committee

The Environment & Open Space Committee approved the February 27 meeting minutes. The session provided updates on the photo contest, Poison Free Woodside initiative, Backyard Habitat program, Heritage Tree award, recent bird event, and the Kiss the Ground sequel movie. New business consisted of brainstorming ideas for future events, but no actions were voted on or approved. The next regular meeting is scheduled for April 24, 2025.

• Approved February 27 meeting minutes (unanimous)

Livestock & Equine Heritage Committee

The Livestock & Equine Heritage Committee approved the February 26, 2025 minutes. The committee also approved the annual report to the Town Council, pending John’s incorporation of agreed‑upon amendments. Members were assigned to attend the next Trail Committee meetings (Susie in April, John in May) and a vacant LEHC seat was reported as filled. The meeting was adjourned by unanimous motion.

• Approved February 26, 2025 minutes (motion by Lexi, second by Susie, all in favor)
• Approved annual report to Town Council pending amendments (motion by Nancy, second by Lexi, all in favor)
• Assigned Susie to attend Trail Committee meeting in April (no vote recorded)
• Assigned John to attend Trail Committee meeting in May (no vote recorded)
• Noted LEHC member vacancy filled (status update)
• Adjourned meeting (motion by Lexi, second by Susie, all in favor)

Town Council

Mayor Dombkowski called the special meeting to order at 7:00 p.m. A closed session was held to consider the appointment of a Town Manager, but the minutes state there were no reportable actions. The council adjourned at 8:35 p.m.

Circulation Committee

The Woodside Circulation Committee approved the minutes from the February 20, 2025 meeting by unanimous vote. No other items were formally approved, denied, or tabled; the committee discussed traffic safety updates, project status reports, and FY‑26 budget proposals without voting on them.

• Approved February 20, 2025 minutes (unanimous)

Town Council

The council held a closed‑session discussion on appointing a town manager, but the report noted there were no reportable actions. The meeting was adjourned at 9:15 p.m. without any approvals, denials, or other formal actions.