Vandalia, Illinois
Recent Vandalia City Council topics include budget & taxes, roads & infrastructure, contracts & procurement, resolutions & ordinances, public safety, permits & licensing.
Topics found in recent meetings
Recent meetings
Mon Jul 20, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia |
small city. big opportunity. — July 20, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Study Session Meeting Minutes: April 6, 2026
B. Council Meeting Minutes: April 6, 2026
C. Council Study Session Meeting Minutes: April 20, 2026
D. Council Meeting Minutes: April 20, 2026
5. Communications, Petitions and Awards
A. Proclamation: 2026 July Parks and Recreation Month
Mayor Herbst will present a Proclamation to employees of the Parks and
Recreation Department in celebration of Parks and Recreation Month.
B. Introduction: Roy Dagley, Building Inspector
City Manager Althouse will introduce Building Inspector Roy Dagley who began
employment June 15, 2026.
C. Introduction: Coy Vastbinder, Public Works Head Mechanic
City Manager Althouse will introduce Public Works Head Mechanic who began
employment July 6, 2026.
D. Introduction: Aidan Griffith, Public Works Technician
City Manager Althouse will introduce Public Works Technician Aiden Griffith who
began employment July 13, 2026.
10.
Public Hearing
Comments from Interested Citizens
City Manager's Report
A.
Information Items
1. Summer Sc
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Jul 20, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalici
small city. big opportunity.
July 20, 2026
Study Session
Study Session -5:00 PM
-------------------- -
AGENDA
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentations
A. Data Centers (Shawn Waldman, Chief Executive Officer - SecureCyber)
B. Parks & Recreation Department Update (Mrs. McCracken)
2. Monday, July 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Resolution: Public Works Facility: Site/Building (Mr. Borton)
C. Resolution: Public Works Facility: Access Control/Data/Cameras (Mr. Borton)
D. Resolution: Public Works Facility: Special Construction Inspection (Mr. Borton)
E. Resolution: Street Lighting Installation - Worldwide Pl & Corporate Center Dr. -
Outside Residential Development (Mr. Borton)
F. Ordinance: Assessments April, May and June (Mrs. Leiter)
3. Monday,August 17,2026
4. Discussion
A. Public Works Facility AES Ohio Aid to Construction - Under $50k (Mr. Borton)
B. Farrell Rd Elevated Sewer Crossing - Emergency Design Services (Mr. Borton)
C. Sunshine Law Certification Training (Mr. Althouse)
Mon Jun 22, 2026
Special Council Meeting
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
We as AGENDA
andalia
small city. big opportunity.
CITY OF VANDALIA
VANDALIA MUNICIPAL BUILDING
COUNCIL CHAMBERS
SPECIAL COUNCIL MEETING AGENDA
June 22, 2026 - 4:30 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Variance: BZA 26-0005 - 875 Center Drive — Fence
Enclosed is a memorandum from Mr. Sorice in which the applicant, HT Hackney
Company, requests one variance for an existing structure at 875 Center Drive in the | —
Industrial District. If approved, the company plans to install a new security fence in the
front yard along Center Drive.
On June 10, 2026, the Board of Zoning Appeals recommended approval of the front
yard fence along Center Drive, denial of the front yard fence along South Brown
School Road, and denial of the proposed Barbed Wire elements in the front yard.
On June 15", 2026, the applicant withdrew its requests for the variances along South
Brown School Road and for barbed wire.
3. Executive Session —To discuss the compensation of a public employee.
4. Adjournment
These icons illustrate which strategic goals Council Actions align to
Opportunity Safa & Secure Infrastructure Vibrant
Be known regionally as Invest in iraditional public Project infrastructure by Use amenities & growth
a lop-tier subu
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Jun 15, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
1.
Call to Order
2.
Moment of Reflection
3.
Pledge of Allegiance
4.
Approval of Minutes
A.
Council Study Session Meeting Minutes: March 16, 2026
B.
Council Meeting Minutes: March 16, 2026
5.
Communications, Petitions and Awards
A.
Proclamation: Pollinator Week June 22-28, 2026
Mayor Herbst will present a Bee City USA Proclamation to Mr. Al Tuttle in
celebration of Pollinator Week, which is June 22 through June 28, 2026.
B.
Proclamation: Sister Cities of Vandalia 50 years of service
Mayor Herbst will present a proclamation to members of Sister Cities of Vandalia
celebrating 50 years of service.
C.
Introduction & Oath of Office: Justin Maxwell, Firefighter/Paramedic
City Manager Althouse will introduce and administer the Oath of Office
to
Firefighter/Paramedic Justin Maxwell who began employment June 1, 2026.
June 15, 2026
City Council
Council Meeting -
7:00 PM
D.
Introduction: Cheynne Borton, Public Safety Specialist
City Manager Althouse will introduce Public Safety Specialist Cheynne Borton
who
began employment February 23, 2026.
E.
Introduction: Ryan Malott, Public Works Supervisor
City Manager Althouse will introduce Public Works Supervisor Ryan Malott
who was
appointed May 14, 2026.
F.
Introduction: Daniel Robinson, Vandalia Recreation Custodian
City Manager Althouse will introduce Daniel Robinson who was appointed June
8,
2026
.
G.
Retirement Recognition: Steve
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Jun 15, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
1.
Presentations
A.
Division of Fire Update (Chief Follick)
2.
Monday, June 15, 2026
A.
Items on this evening's Council Meeting agenda (Mayor Herbst)
B.
Resolution: 2026 CIPP Lining of Sanitary Sewer (Mr. Borton)
C.
Ordinance: Supplemental (Mrs. Leiter)
D.
Variance BZA 26-0004 - 9375 N. Dixie Dollar General Market (Mr. Cron)
3.
Monday, July 20, 2026
A.
Resolution: Parks & Rec 2027 F350 Pick Up Truck with Plow (Mrs. McCracken)
B.
Resolution: Pool & Randler (N) Ave Water Main Replacement (Mr. Borton)
C.
Variance: BZA 26-0005 - 875 Center Drive - Fence (Mr. Cron)
D.
Conditional Use: PC 26-0004 - 1670 Fieldstone Way – Warehouse Use
(Mr. Cron)
4.
Discussion
A.
Moratorium Small Box Retail (Mr. Cron)
June 15, 2026
Study Session
Study Session -
5:30 PM
B.
Public Works Facility Bids (Mr. Borton)
C.
Appointment of Charter Review Committee Members (Mr. Althouse)
D.
May 2026 Financial Reports (Mrs. Leiter)
E.
Legislative Calendar (Mayor Herbst)
5.
Executive Session -
To consider the purchase or sale of real property and discuss the
compensation of a public employee.
Mon May 18, 2026
City Council
Vandalia Council to vote on sewer project and pool resurfacing
The City Council will consider awarding contracts for sanitary sewer design and recreational pool resurfacing. The meeting also includes the swearing-in of new public safety personnel and announcements for upcoming community events.
- Resolution 26-R-31: Preliminary engineering for Poplar Creek Sanitary Sewer Protection Project to Choice One Engineering Corp. for $55,400.00
- Resolution 26-R-32: Resurfacing of Vandalia Recreational Center Pool to Swimsafe Pool Management, Inc. for $133,750.00
- Resolution 26-R-33: Grant and funds to replace play structure and surface at Warner Park ($17,724.99 grant)
- Oath of Office for Battalion Chief Brian Faruki and Police Officers Timothy Cline and Gavin Rieger
- Review of April 2026 bill listing totaling $3,717,748.49 in monthly expenses
infrastructureparks-and-recreationpublic-safetybudgetsewers
📄 From the agenda
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Vandalia ee
small city. big opportunity. May 18, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Study Session Meeting Minutes: March 2, 2026
B. Council Meeting Minutes: March 2, 2026
5. Communications, Petitions and Awards
A. Introduction & Oath of Office: Brian Faruki, Battalion Chief
Acting City Manager Rob Cron will introduce and administer the Oath of Office
to Battalion Chief Brian Faruki who began employment May 18, 2026.
B. Introduction & Oath of Office: Timothy Cline, Police Officer
Acting City Manager Rob Cron will introduce and administer the Oath of Office
to Police Officer Timothy Cline who began employment May 18, 2026.
C. Introduction & Oath of Office: Gavin Rieger, Police Officer
Acting City Manager Rob Cron will introduce and administer the Oath of Office
to Police Officer Gavin Rieger who began employment May 18, 2026.
D. Proclamation — Public Works Week — May 17-23, 2026
Mayor Herbst will present a Proclamation to the Public Works Department for
Public Works Week.
E. Recognition and Introduction: Battle Buddy Foundation, Dixie Veterinarian
Clinic & Bo, Support Canine, Divisio
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon May 18, 2026
Study Session
📄 From the agenda
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Vandalia Sa
small city. big opportunity.
May 18, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834 157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentations
A. Division of Police Update (Chief Sucher)
2. Monday, May 18, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
3. Monday, June 15, 2026
A. Resolution: Communications Center Radio Consoles Upgrade (Chief Sucher)
4. Discussion
A. Sports Complex Fencing Project — Under $50k (Mrs. McCracken)
B. Boards and Commission Reappointments & Expirations (Mr. Cron)
C. Variance: BZA 26-0004 - Maximum Retail Floor Area - 9375 N. Dixie Drive
(Mr. Cron)
D. April 2026 Financial Reports (Mrs. Leiter)
E. Legislative Calendar (Mayor Herbst)
5. Executive Session
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally os Invest in traditional public Protect infrastructure by Use amenities & growth
‘a top-tier suburb through | @) sofely and come invesiing in roads, Sul mindset to create a warm
jop-lier City sences. outreach fo mee! neads & parks. & welcome environmenl.
Fiscal Sustainability Trust and Confidence Sharpen the Saw
Seize -ob-life Transparent nerd Refining proctices and
See main- lo rani of tok
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon May 4, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia a
small city. big opportunity. May 4, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1.
2.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
A. Council Study Session Meeting Minutes: February 17, 2026
B. Council Meeting Minutes: February 17, 2026
Communications, Petitions and Awards
A. Introduction: Robert Martin, Chief Building Official
City Manager Kurt Althouse will introduce Robert Martin, who was promoted to
Chief Building Official on May 1, 2026.
B. Proclamation — Bicycle Month — May 2026
Mayor Herbst will present a Proclamation to the Vandalia Bicycle Committee for
Bicycle Month.
C. Proclamation — Professional Municipal Clerks Week May 3-9, 2026
Mayor Herbst will present a Proclamation to Angela Swartz, Deputy Clerk of
Council for Professional Municipal Clerks Week.
D. Proclamation — National Police Week — May 11-17, 2026
Mayor Herbst will present a Proclamation to the Division of Police for National
Police Week.
Public Hearing
Comments from Interested Citizens
8.
City Manager's Report
A.
Information items
1.
Large Debris drop off Saturday, May 9, 2026
The City of Vandalia is offering Vandalia Residents free large debris drop
off from 8 am
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon May 4, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia eee |
small city. big opportunity.
May 4, 2026
Study Session
Study Session — 5:15 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentations
A. Destination Dayton Tourism Academy (Director John Oney and
Vice President Cathy Peterson)
B. Volunteer Program for Parks & Recreation (Mr. Messenger)
C. Vandalia Municipal Court Supplemental Request (Mrs. Bradfield)
2. Monday, May 4, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. LAN & BAN Recommendation (Mrs. Leiter & Mr. Althouse)
C. Ordinance: Supplemental (Mrs. Leiter)
3. Monday, May 18, 2026
A. Resolution: Engineering & Design — Poplar Grove Sanitary Sewer Protection
(Mr. Borton)
B. Resolution: Rec Center Pool Resurfacing Project (Mrs. McCracken)
4. Discussion
A. Warner Park Playground Upgrade (Mrs. McCracken)
B. Purchase of Used Vehicle for the Division of Fire — Under $50k (Chief Follick)
C. Communications Center Radio Consoles Upgrade (Chief Sucher & Mr. Althouse)
D. Legislative Calendar (Mayor Herbst)
5. Executive Session
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally as Invest in traditional public Protect infrastuciure by Use amenities & growth
a top-
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Apr 20, 2026
Reconvene Study Session
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AGENDA
April 20, 2026
Study Session
Study Session – 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Monday, April 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Assessments January, February and March (Mrs. Leiter)
2. Monday, May 4, 2026
A. Resolution: Asphalt Roller for Public Works (Mr. Borton)
B. Resolution: Rec Center PA & Audio System (Mrs. Sensenbaugh)
C. Resolution: Moratorium for Data Centers (Mr. Cron)
D. Resolution: Moratorium for Discount Stores (Mr. Cron)
E. Resolution: Moratorium for Gas Stations (Mr. Cron)
3. Discussion
A. Ordinance 84-01 – Rules and Time Limitation of Public Comment (Mr. Althouse)
B. March 2026 Financial Reports (Mrs. Leiter)
C. Legislative Calendar (Mayor Herbst)
4. Executive Session - To consider the purchase or sale of real property.
Mon Apr 20, 2026
City Council
Vandalia City Council to consider moratorium on data center permits
The City Council will discuss a temporary moratorium on zoning and occupancy permits for data centers. The body is also reviewing a PUD final plan for the Redwood Vandalia subdivision and a street lighting agreement.
- Resolution 26-R-27: Temporary moratorium on permits and applications for data centers
- Resolution 26-R-25: PUD Final Plan for Section Three of Redwood Vandalia Subdivision at 3900 Park Center Drive
- Resolution 26-R-26: Full-service street lighting agreement with Miami Valley Lighting, LLC
- Ordinance 26-07: Approval of individual assessment amounts for collection by the County Auditor
- March 2026 Bill Listing totaling $2,672,266.10
zoningdata-centersinfrastructurehousingbudget
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia eee
small city. big opportunity. April 20, 2026 AMENDED
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1.
2.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
A. Council Study Session Meeting Minutes: February 2, 2026
B. Council Meeting Minutes: February 2, 2026
Communications, Petitions and Awards
A. Administrative Professionals Day - April 22, 2026
City Manager, Kurt Althouse will recognize the Administrative Professionals from
the various departments and divisions within the City of Vandalia.
B. Recognition: American Legion 668, donation to Star-Spangled Celebration
Parks and Recreation Director, Alicia McCracken will recognize members of
American Legion Post 668 for their donation to the Star-Spangled Celebration.
C. Introduction: Nick Sorice, Zoning & Planning Coordinator
City Manager Kurt Althouse will introduce Nick Sorice, Zoning & Planning
Coordinator who began employment April 20, 2026.
D. Proclamation: Arbor Day
Mayor Herbst will present a Proclamation to Parks and Recreation Director Alicia
McCracken proclaiming April 24"" as Arbor Day in the City of Vandalia.
Public Hearing
Comments from Interested Citizens
8.
10.
11.
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13.
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16.
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Apr 20, 2026
Study Session
📄 From the agenda
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Vandalia [aa
small city. big opportunity.
April 20, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us0O2web.zoom.us/j/85288834 157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834 157#
1. Monday, April 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Assessments January, February and March (Mrs. Leiter)
2. Monday, May 4, 2026
Resolution: Asphalt Roller for Public Works (Mr. Borton)
Resolution: Rec Center PA & Audio System (Mrs. Sensenbaugh)
Resolution: Moratorium for Data Centers (Mr. Cron)
Resolution: Moratorium for Discount Stores (Mr. Cron)
moo 8 >
Resolution: Moratorium for Gas Stations (Mr. Cron)
3. Discussion
A. Ordinance 84-01 — Rules and Time Limitation of Public Comment (Mr. Althouse)
B. March 2026 Financial Reports (Mrs. Leiter)
C. Legislative Calendar (Mayor Herbst)
4. Executive Session - To consider the purchase or sale of real property.
These icons illustrate which sirategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
(@&) Be known regionally as Invest in fradihona! pubke Profect infrastructure by Use amenifies & growth
Sap top-tier suburb through sofely and community investing in toods, utilities mindset to create a warm
v top-tier City services. oviteach to meat needs. & parks & welcome env
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Apr 6, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia ewes
small city. big opportunity.
April 6, 2026
Study Session
Study Session - 6:00 PM
The City of Vandalia i is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1.
Presentation
A. Data Center Information Presentation (Mr. Cron)
Monday, April 6, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
Monday, April 20, 2026
A. Resolution: PC 26-0002 — PUD Final Plan — Redwood Ill (Mr. Cron)
B. Resolution: AES/MVLT Street Light Contract (Mr. Althouse)
Discussion
A. City of Vandalia Class C & D Retail Liquor Permits (Mr. Althouse)
B. Accessible Curb Ramps Installation (Mr. Borton)
C. Vandalia Municipal Court Supplemental Request (Ms. Bradfield)
D. Legislative Calendar (Mayor Herbst)
Executive Session
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
@) Be known regionally as lavest in frodifional public Protect infrastructure by Use amentiies & growth
eae oop-lier suburb through safely and community investing in roads, ulilties mindset to create a warm
7 top-tier Cily services. outreach fo meet needs. & parks. & welcome environment.
Fiscal Sustainability Trust and Confidence Sharpen the Saw
Seize quality-oblife Tronsporent government Refining practices and
opportunities whil
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Apr 6, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalici
small city. big opportunity. April 6, 2026
· City Council
Council Meeting - 7:00 PM
AGENDA
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1 . Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Organizational Meeting Minutes: January 5, 2026
8. Council Study Session Meeting Minutes: January 5, 2026
C. Council Meeting Minutes: January 5, 2026
D. Council Special - Joint Meeting Minutes: January 6, 2026
E. Council Study Session Meeting Minutes: January 20, 2026
F. Council Meeting Minutes: January 20, 2026
5. Communications, Petitions and Awards
A. Proclamation: National Public Safety Telecommunicators Week April 12 - 18
Mayor Herbst will present a proclamation to Division of Police Public Safety
Specialists for National Public Safety Telecommunicators Week.
6. Public Hearing
7. Comments from Interested Citizens
Mon Mar 16, 2026
City Council
City Council approves asphalt contract and tax office hours
The Vandalia City Council will consider resolutions for asphalt paving and a kitchen renovation at Fire Station 2, as well as amendments to personnel policies. The agenda also includes a public hearing and the appointment of a board member.
- Resolution 26-R-21: Awarding asphalt contract to Valley Asphalt Corporation ($82.00-$88.00/Ton)
- Resolution 26-R-22: Contract with Creative Countertops for Fire Station 2 kitchen renovation
- Resolution 26-R-23: Amending City personnel policies
- Resolution 26-05: Revise appropriations for 2026 city expenses
- Income Tax Assistance: Extended hours for April 4, 11, 14, and 15, 2026
budgetcontractspersonneltaxespublic-worksfire-station
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia ee
small city. big opportunity. March 16, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Study Session Meeting Minutes: December 1, 2025
B. Council Meeting Minutes: December 1, 2025
C. Council Study Session Meeting Minutes: December 15, 2025
D. Council Meeting Minutes: December 15, 2025
5. Communications, Petitions and Awards
A. Recognition: Retirement of Chris Mastrino, Development & Engineering
Services
Mr. Althouse will introduce and recognize Chris Mastrino on his retirement after
35 years of service.
B. Proclamation: Fair Housing Month
Mayor Herbst will present a proclamation to Olivia Bonner, Director of Education
and Outreach at Miami Valley Fair Housing Center, declaring the month of April
Fair Housing Month.
6. Public Hearing
7. Comments from Interested Citizens
8.
10.
11.
12.
13.
City Manager's Report
A. Information Items
1. Income Tax Assistance — Extended Hours
The Income Tax Division will be open Saturday, April 4 from 8:00 a.m. to
noon; Saturday, April 11 from 8:00 a.m. to noon; Tuesday, April 14 from
7:30 a.m. to 6:00 p.m.; and Wednesday, April 15 from 7:30 a.m. t
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Mar 16, 2026
Study Session
Vandalia considers $18 million in appropriations for new Public Works Facility
The City Council is reviewing a supplemental appropriation ordinance to allocate funds for a new Public Works Facility and other city services. The session also includes discussions on a liquor permit transfer and the removal of a weed-cutting assessment.
- Supplemental appropriation of $18 million split between Street, Stormwater, Water, and Sewer funds for a new Public Works Facility
- Proposed contract award of $308,666.00 to Fillmore Construction LLC for a culvert at 810 Northwoods Blvd
- Ordinance to remove a $200.00 weed-cutting assessment for the property at 222 W National Rd
- Appropriation of $16,200.63 for new furniture in the Municipal Court Judge’s Office
- Discussion of a liquor permit transfer to Socialite Club
budgetinfrastructurepublic-worksordinanceliquor-permit
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia ee
small city. big opportunity.
March 16, 2026
Study Session
Study Session — 6:00 PM
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Meeting ID: 852 8883 4157
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1. Monday, March 16, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Supplemental (Mrs. Carnes)
C. Ordinance: Assessment Charge Removal (Mrs. Carnes)
2. Monday, April 6, 2026
A. Resolution: Public Works Facility: Culvert Bid Award (Mr. Borton)
3. Discussion
A. Rec Center Special Events Room Furniture- Under $50k (Mrs. McCracken)
B. Liquor Permit Transfer to Socialite Club (Mr. Althouse)
C. February 2026 Financial Reports (Mrs. Carnes)
D. Legislative Calendar (Mayor Herbst)
4, Executive Session - The purpose of the Executive Session is to discuss details
relative to the security arrangements and emergency response protocols for a public
body or a public office, which if disclosed could reasonably be expected to jeopardize
the security of the public body or public office.
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secura Infrastructure Vibrant
Be known regionally as invest in traditional public Protect infrastructure by Use amenities & growth
a top-tier suburb through © safely and community pr in roods, utilties mindset to cre
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Mar 2, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
1.
Call to Order
2.
Moment of Reflection
3.
Pledge of Allegiance
4.
Approval of Minutes
A.
Council Study Session Meeting Minutes: November 17, 2025
B.
Council Meeting Minutes: November 17, 2025
5.
Communications, Petitions and Awards
A.
Proclamation: Beau Townsend Ford Dealership 50th Anniversary as a
Vandalia
Business
Mayor Herbst will present a Proclamation to the Beau Townsend Ford Dealership in
recognition of 50 years of service to the Vandalia Community.
B.
Recognition: Auditor Of State Award With Distinction For Excellence In
Financial Reporting Related To The Annual Comprehensive Financial Report
And Applicable Laws For The Fiscal Year Ended In 2024
Joe Braden, West Regional Liaison for the Auditor of State’s Office, will present
Finance Director Leiter, on behalf of the City, the Auditor of State Award with
Distinction for excellence in financial reporting related to the Annual Comprehensive
Financial Report and applicable laws for the fiscal year ended in 2024.
6.
Public Hearing
7.
Comments from Interested Citizens
8.
City Manager's Report
March
2, 2026
City Council
Council Meeting -
7:00 PM
A.
Information Items
1.
Daylight Savings Time
Daylight Savings Time is Sunday, March 8th, be sure to set your clocks ahead one
hour.
2.
Large Debris drop- off Saturday, March 14
t
h
The City of Vandalia is offering Vandalia Residents free large debris drop
off from 8
am – 2 pm at th
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Mar 2, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia Lae ae
small city. big opportunity.
March 2, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1. Monday, March 2, 2026
A. items on this evening's Council Meeting agenda (Mayor Herbst)
B. Resolution: PD Patro! Vehicle Upfit (Chief Sucher)
2. Monday, March 16, 2026
A. Resolution: Fire Station 2 Kitchen Remodel (Chief Follick)
B. Resolution: PPM Revision/Update (Mrs. Hanf)
C. Resolution: Asphalt Purchase (Mr. Borton)
3. Discussion
A. Pavement Treatment under $50k (Mr. Borton)
B. Police Portable Radio under $50k (Chief Sucher)
C. Boards & Commissions Appointment — Harry Herbst — Property Maintenance
Board of Appeals Alternate (Mr. Althouse)
D. Variance: BZA 26-0002 — 1622 Middlefield Court - Maximum Impervious Surface
Coverage (Mr. Cron)
E. Legislative Calendar (Mayor Herbst)
4. Executive Session
These icons illusirate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally as Invest in faditional public Protect infrastructure by Use amenities & growth
a fop-tier suburb through safely and community investing in toads, uiilities mindset to create @ warm
top-tier City services. outreach to meet needs, & parks, & welcome environmen
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Feb 16, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Wandalia ee
small city. big opportunity. February 16, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1.
2.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
A. Council Study Session Meeting Minutes: November 3, 2025
B. Council Meeting Minutes: November 3, 2025
C. Special Council Meeting Minutes: November 12, 2025
Communications, Petitions and Awards
A. Introduction and Oath of Office: Fire Lieutenant Jarod Reilly
Mr. Althouse will introduce and administer the Oath of Office to Fire Lieutenant
Jarod Reilly who began employment January 5, 2026.
B. Recognition: Jacob Cline, Firefighter of the Year, Division of Fire
Mr. Althouse will introduce and recognize Jacob Cline, who received Firefighter of
the Year award from the Division of Fire.
C. Recognition: Bradly King, EMS of the Year, Division of Fire
Mr. Althouse will introduce and recognize Bradley King, who received EMS of the
Year award from the Division of Fire.
D. Recognition: Steve Milliken, Fire Officer of the Year, Division of Fire
Mr. Althouse will introduce and recognize Steve Milliken, who received Fire Officer
of the Year award from the Division of Fire.
x
E. Recognition: Kayla Sensenbaugh, National Re
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Feb 16, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia eee
small city. big opportunity.
February 16, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
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Meeting ID: 852 8883 4157
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1. Monday, February 16, 2026
A.
Items on this evening's Council Meeting agenda (Mayor Herbst)
2. Monday, March 2, 2026
A.
mo oOo 8
mo oOo @ ,
m
Resolution: Financial Contribution to the Historical Society of Vandalia Butler
(Mr. Althouse & Mr. Tuttle)
Resolution: Street Resurfacing (Mr. Borton)
Resolution: Contract Mowing (Mr. Borton)
Resolution: Golf Course Mowers (Mrs. McCracken)
Resolution: Sports Complex Solar Powered Lights (Mrs. McCracken)
Discussion
Parks Garage AC Unit (Mrs. McCracken)
VRC Camera Upgrade (Mrs. McCracken)
Lightning Prediction System Upgrade (Mrs. McCracken)
December and End of Year 2025 Financial Reports (Mrs. Leiter)
January 2026 Financial Reports (Mrs. Leiter)
Legislative Calendar (Mayor Herbst)
4. Executive Session - The purpose of the Executive Session is to discuss the sale of
real property and to conference with the city attorney concerning disputes involving
imminent and pending court action.
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally as Iavest in traditiona
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Feb 2, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
We id a a
andalia
small city. big opportunity.
February 2, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1. Monday, February 2, 2026
A. Items on this evening's Council Meeting agenda (Vice Mayor Follick)
B. Ordinance: Supplemental (Mrs. Leiter)
2. Monday, February 16, 2026
A. Resolution: Storage Area Network (SAN) Upgrade (Mr. Davey)
3. Discussion
Vehicle Modem Upgrade Project — Under $50k (Mr. Davey)
CIS Vehicle Purchase - Under $50k (Captain Krimm)
Used DES Vehicle — Under $50k (Mr. Borton)
Little York/Brown School Feasibility Study - Under $50k (Mr. Cron)
moo pm >
Senior Citizens Center Project - Under $50k (Mr. Althouse)
F. Legislative Calendar (Vice Mayor Follick)
4. Executive Session
These icons illustrate which srategic goals Council Actions align to
Opportunity
ei Safe & Secure Infrastructure Vibrant
if ES) Be known regionally as Invest in traditional public Protect infrastructure by Use amenities & growth
a top-tier suburb through safety and community investing in toads, utilities mindset fo create o warm
top-tier City services. outreach to meet needs. & parks, & walcome environment.
Sharpen the Saw
Refining practices and
leverage technology to
improve cuslomer service.
Trust and Conf
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Feb 2, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia a
small city. big opportunity. February 2, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1.
2.
9.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
Communications, Petitions and Awards
Public Hearing
Comments from Interested Citizens
City Manager's Report
A. Information Items
1. Employee Service Awards
The annual Employee Service Awards Luncheon will be held on Friday,
February 20, 2026, at 11:30 am at the Vandalia Senior Center.
Councilmembers are invited to attend. Employees celebrating a service
milestone in 2025 will receive an invitation in the mail. Attendance is limited to
the Council, department heads, supervisors, the employee being recognized
and one guest. This year we will be celebrating 270 years of combined service.
B. Action Items
Old Business
10. Resolutions
A. 26-R-07 A Resolution Authorizing The City Manager To Enter Into A
Intergovernmental Cooperation Agreement Regarding The Business First! Initiative
For A Greater Dayton Regional Business Retention And Expansion Program
B. 26-R-08 A Resolution Declaring The Official Intent And Reasonable Expectation Of
The City Of Vandalia On Behalf Of The State Of Ohio (The Borrower) To
Reimbur
[Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jan 20, 2026
City Council
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
January 20, 2026 Amended
City Council
Council Meeting - 7:00 PM
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this meeting for viewing only is available via the Zoom app.
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Meeting ID: 852 8883 4157
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1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
5. Communications, Petitions and Awards
A. Introduction: Jetta Massie, Human Resource Coordinator
Mr. Althouse will introduce Jetta Massie, Human Resource Coordinator who began
employment on January 6, 2026.
6. Public Hearing
7. Comments from Interested Citizens
8. City Manager's Report
A. Information Items
B. Action Items
1. Boards & Commissions Appointment
Enclosed is the application for John Wheeler, who is requesting appointment to
the Property Maintenance Board as a full-time member from an alternate
member.
9. Old Business
10. Resolutions
A. 26-R-02 A Resolution Authorizing The Purchase Of Water Meters And
Appurtenances From Buckeye State Pipe & Supply Company, Inc. At A Cost Not
To Exceed $300,000
B. 26-R-03 A Resolution Authorizing The Purchase Of A John Deere 544 P-Tier
Wheel Loader By The Public Works Division, From Murphy Tractor & Equipment
Co. At The Sourcewell Cooperative Bidding Contract Price, Less Trade-In, In The
Amount Of $215,674.00
[Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jan 20, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
January 20, 2026
Study Session
Study Session – 5:30 PM
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this meeting for viewing only is available via the Zoom app.
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1. Presentation
A. Vandalia Housing Market Update (Mr. Graham)
2. Tuesday, January 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Assessments October, November, and December (Mrs. Leiter)
3. Monday, February 2, 2026
A. Resolution: BusinessFirst! Agreement (Mr. Cron)
B. Resolution: Final PUD Plan: PC 25-0023 – Townes at Cassel Grove –
Sections 1 and 2 (Mr. Cron)
C. Resolution: OPWC Notice of Intent for Damian, Soter, Romanus, Desales
Watermain Replacement (Mr. Borton)
D. Resolution: Curb/Sidewalk (Mr. Borton)
E. Resolution: FY 2025 CDBG Funds for Sanitary Sewer CIPP Lining (Mr. Borton)
F. Resolution: Bristol Sewer Replacement (Mr. Borton)
G. Ordinance: Vacate a Portion of Corporate Center Drive (Mr. Cron)
4. Discussion
A. Sidewalk Trip Hazard Removal - Under 50k (Mr. Borton)
B. Variance: BZA 26-0001 - 401, 405, and 435 East National Road –
St. Christopher Parish – Front Yard Fence (Mr. Cron)
C. Mulberry Road Annexation (Mr. Althouse)
D. Review of Citywide Policy Goals (Mr. Althouse)
E. Legislative Calendar (M
[Excerpt truncated on this listing page; use the official record for the full text.]
Mon Jan 5, 2026
Study Session
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
January 5, 2026
Study Session
Study Session – 6:20 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
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Meeting ID: 852 8883 4157
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1. Monday, January 5, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Resolution: Right of Way acquisition for the DIA NE Logistics Access project
(Mr. Cron)
C. Ordinance: Dissolving Golf Course Advisory Board (Mr. Althouse)
2. Tuesday, January 20, 2026
A. Resolution: Water Meter Purchases (Mr. Borton)
B. Resolution: Front-End Loader for Public Works (Mr. Borton)
C. Resolution: Single-Axle Dump Truck #22 Cab & Chassis (Mr. Borton)
D. Resolution: Single-Axle Dump Truck #22 Upfit (Mr. Borton)
3. Discussion
A. Fire ATV – Under $50k (Chief Follick)
B. Fire Protective Clothing (Chief Follick)
C. Boards & Commissions Appointment – John Wheeler – Property Maintenance
Board – Full Time Member from Alternate Member (Mr. Althouse)
D. Legislative Calendar (Mayor Herbst)
4. Executive Session - The purpose of the meeting is to consider the sale of real property
and conference with the city attorney concerning disputes involving imminent court
action.
Mon Jan 5, 2026
Organizational Council Meeting
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AGENDA
January 5, 2026
City Council
Organizational Meeting - 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
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Meeting ID: 852 8883 4157
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1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Oath of Office
A. Councilmember Emily Bradford
B. Councilmember Rick Ford
C. Councilmember Aaron Hathaway
5. Nominations and Election of Vice-Mayor
A. Oath of Office Vice-Mayor
6. Nominations and Appointment of Council to Committees
A. Parks and Recreation Advisory Board
B. Vandalia Arts Council
7. Setting of Meetings: Under Charter Section 3.4 every 2 years Council is to set their
regular meeting schedule
8. Council Comments
9. Adjournment
Mon Jan 5, 2026
City Council
📄 From the agenda
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AGENDA
January 5, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
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Meeting ID: 852 8883 4157
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1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
5. Communications, Petitions and Awards
6. Public Hearing
7. Comments from Interested Citizens
8. City Manager's Report
A. Information Items
1. Joint Meeting with the City of Vandalia, Butler Township and the School
District
There will be a Joint Meeting with the City of Vandalia, Butler Township and
the School District on Tuesday, January 6, 2026, 5:30 p.m. at the Butler
Township Meeting Hall, 3780 Little York Road.
2. City Offices Closed
City offices will be closed Monday, January 19 in observance of Martin
Luther King, Jr. Day. The second meeting in January will be held on
Tuesday, January 20 at 7:00 p.m.
3. Christmas Tree Recycling
The Parks and Recreation and Public Works Departments are offering
Vandalia residents free recycling of their Christmas trees. Residents can drop
off their trees at the Sports Complex until January 31. Beginning the first
week of January, residents can also dispose of Christmas trees by placing
them at the curb for pickup by Rumpke on your regular
[Excerpt truncated on this listing page; use the official record for the full text.]
🌐 County-level context
County-level context — from BLS, IRS, FEMA, HUD, Census. These figures cover the whole county this city sits in, not just the city itself.
Traffic fatalities1 (2023)
Fair Market Rent (2BR)$870/mo (19 assisted households · 2025)
Sources: BLS LAUS, IRS SOI, FEMA, NHTSA FARS, Census CBP, HUD