Milaca, MN

CITY OF MILACA CITY COUNCIL MEETING COUNCIL AGENDA MAY 21, 2026 1. Call Meeting to Order 6:00 p.m. 2. Pledge of Allegiance 3. Roll Call – Present: Mayor: Dave Dillan____ Council Members: Norris Johnson____ Lindsee Larsen____ Ken Muller______ Tim Poorker_____ Absent:____________________ 4. Approval of Agenda MB_____2nd_____AIF___O__ 5. Consent Agenda MB_____2nd_____AIF___O__ a. Approval of Minutes – April 16, 2026 b. Approval of Bills 6. Open Forum 7. Public Hearing 8. Requests and Communications — 9. Ordinances and Resolutions a. Resolution 26-09 Approving a Minor Subdivision of 320 River Dr W MB_____2nd_____AIF___O__ (Application for Minor Lot Split) (Memo from Stantec) b. Resolution 26-10 Street Closures for Milaca Chamber Parade MB_____2nd_____AIF___O__ c. R esolution 26-11 Budget Adjustment for Public Works and Fire Dept MB_____2nd_____AIF___O__ d. O rdinance #555 Chapter 34 Water Rates and Charges; Schedule Pool Filling- First Reading MB_____2nd_____AIF___O__ 10. Reports of Departments, Boards and Commissions a. City Manager - b. Police - (Info only) Incident Summary c. Police- Swear in Police Officer Steven Jerde d. Parks — Rec Park Pump Track and Trail Loop Donation/Approval MB_____2nd_____AIF___O__ e. Public Works — Engineers Memo 1. Award Bid for Manhole project- MB_____2nd_____AIF___O__ 2. Award Bid for Rum River Special Education Coop School Utility Improvements MB_____2nd_____AIF___O__ f. Liquor Store — 80th Anniversary May 23rd Noon to 4 PM (Info onl [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA COUNCIL MINUTES May 21, 2026 Call to Order Mayor Dillan called the meeting of the Milaca City Council to order at 6:02 p.m. Pledge of Allegiance Roll Call Upon roll call, the following council members were present: Mayor Dave Dillan; Councilors: Lindsee Larsen, Norris Johnson, and Tim Poorker. Staff present: City Manager Tammy Pfaff, Communications Specialist Mary Mickelson, Police Chief Quinn Rasmussen, Police Officer Steven Jerde, Fire Chief Jesse Gerads, Assistant Fire Chief Chris Ehlen, Utility Billing/AP Mary Beth Niedzielski, and City Attorney Damien Toven. Others present: Samantha Bohnenblust and Jerry Jacobson Approval of Agenda Mayor Dillan called for a motion to approve the agenda. Larsen made a motion for approval, seconded by Johnson. Mayor Dillan under 9 added letter e ~ Resolution 26-12 a Resolution Accepting Resignation and Declaring A Vacancy. With no other additions or discussion, all in favor of the approval of the agenda. Motion passes. Approval of Consert Agenda 1. Approval of Minutes -~ April 16, 2026 2. Approval of Bills Mayor Dillan called for a motion to approve the consent agenda. Poorker made a motion for approval, seconded by Larsen. All in favor of approving consent agenda. Motion passes. Citizen Open Forum Public Hearing Requests and Communications Declaration of Appreciation - Ken Muller Mayor Dillan shares appreciation for the time and talent Ken gave the City of Milaca. Mayor Dillan requested a moment of silence for [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA CITY COUNCIL MEETING COUNCIL AGENDA APRIL 16, 2026 1. Call Meeting to Order 6:00 p.m. 2. Pledge of Allegiance 3. Roll Call – Present: Mayor: Dave Dillan____ Council Members: Norris Johnson____ Lindsee Larsen____ Ken Muller______ Tim Poorker_____ Absent:____________________ 4. Approval of Agenda MB_____2nd_____AIF___O__ 5. Consent Agenda MB_____2nd_____AIF___O__ a. Approval of Minutes – March 24, 2026 b. Approval of Bills c. Approval of Quarterly Financial Reports 6. Open Forum 7. Public Hearing 8. R equests and Communications — Honoring 20 years of dedicated legal services – City Attorney Damien Toven 9. O rdinances and Resolutions 1 0. Reports of Departments, Boards and Commissions a. City Manager — b. Police — Incident Summary (Info only; no action needed) c. Parks — d. Public Works — 1. Plans and specs and authorize bidding for Lead Line/Galvanized water service MB__ ___2nd_____AIF___O__ 2. 2026 Sealcoating Project Quotes from Pearson and Allied Blacktop MB_____2nd_____AIF___O__ e. Liquor Store — f. Fire Department — g. Planning and Zoning — h. Airport — MNDOT Grant Agreement #1061954 Taxiway Improvements Phase 3 MB_____2nd_____AIF___O__ 1 1. Committees a. Budget — b. EDC — 12. Unfinished Business 13. New Business a. Special Event: Milaca Rec Fest MB_____2nd_____AIF___O__ b. Special Event: Milaca Meats Memorial Weekend Rib Fest MB_____2nd_____AIF___O__ c. Special Event: Family Fun Day – American Legion Auxiliary MB_____2nd_____AIF___O__ d. Spec [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA COUNCIL MINUTES April 16, 2026 Call to Order Mayor Dillan called the meeting of the Milaca City Council to order at 6:00 p.m. Pledge of Allegiance Roll Call Upon roll call, the following council members were present: Mayor Dave Dillan; Councilors: Lindsee Larsen, Ken Muller, and Tim Poorker. Norris Johnson was absent. Staff present: City Manager Tammy Pfaff, Communications Specialist Mary Mickelson, Public Works Supervisor Gary Kirkeby, Fire Chief Jesse Gerads, and City Attorney Damien Toven. Others present: Approval of Agenda Mayor Dillan called for.a motion to approve the agenda. Muller made a motion for approval, seconded by Larsen. Mayor Dillan added #3 ~ Water Tower Evaluation to the agenda under 10.d. Reports of Departments, Boards, and Commissions: Public Works. With no other additions or discussion, all in favor of the approval of the agenda. Motion passes. Approval of Consent Agenda 1. Approval of Minutes - March 24, 2026 2. Approval of Bills 3. Approval of Quarterly Financial Reports Mayor Dillan called for a motion to approve the consent agenda. Larsen made a motion for approval, seconded by Muller. Councilmember Poorker asked if revenues are meeting expectations. City Manager Pfaff explained that seeing a decline is usual, since the tax settlement does not arrive until July. All in favor of approving consent agenda. Motion passes. Citizen Open Forum Public Hearing Requests and Communications Honoring 20 years of dedicated legal services [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA CITY COUNCIL MEETING COUNCIL AGENDA MARCH 24, 2026 1. Call Meeting to Order 6:00 p.m. 2. Pledge of Allegiance 3. Roll Call- Present: Mayor-Dave Dillan____ Council Members; Norris Johnson____ Lindsee Larsen____ Ken Muller______ Tim Poorker_____ Absent;____________________ 4. Approval of Agenda MB_____2nd_____AIF___O__ 5. Consent Agenda MB_____2nd_____AIF___O__ a. Approval of Minutes –February 19, 2026 b. Approval of Minutes of Special Council Meeting February 24, 2026 c. Approval of Bills d. Approve Citizen Participation Plan 6. Open Forum (5 Minute Limit) a. Deb Schoening-Milaca Area Tourism Board Update /RecFest Update 7. Public Hearing a. Small Cities Development Grants Citizen Participation PH Open ___________p.m. MB_____2nd_____AIF___O__ PH Closed___________p.m. MB_____2nd_____AIF___O__ 8. Requests and Communications a. Heidi Peper to Present Small Cities Development Program Application Process 9. Ordinances and Resolutions a. Resolution #26-06 to Summarize Ordinance #554 MB_____2nd_____AIF___O__ b. Resolution #26 -07 Resolution to Approve Small Cities Development Program Application MB_____2nd_____AIF___O__ 10. Reports of Departments, Boards and Commissions a. City Manager-Update on Clean Water/Drinking Water Community Project MB_____2nd_____AIF___O__ b. Police-Incident Summary (Info only – no action needed) Police- Take Home Vehicle Policy MB_____2nd_____AIF___O__ c. Park s – d. Public Works - 1. Engineer’s Report from Stantec (Infor only – no [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA COUNCIL MINUTES March 24, 2026 Call to Order Mayor Dillan called the meeting of the Milaca City Council to order at 6:00 p.m. Pledge of Allegiance Roll Call Upon roll call, the following council members were present: Mayor Dave Dillan; Councilors: Norris Johnson, Lindsee Larsen, and Tim Poorker. Ken Muller was absent. Staff present: City Manager Tammy Pfaff, Communications Specialist Mary Mickelson, Police Chief Quinn Rasmussen, Fire Chief Jesse Gerads, and City Attorney Damien Toven. Others present: Heidi Peper, Roger Clarin, Nick Grahek, Deb O’Connell, Pauline Mollet, Evan Monson, and Chloe Smith Approval of Agenda Mayor Dillan called for a motion to approve the agenda. Larsen made a motion for approval, seconded by Poorker. Mayor Dillan changed Heidi Peper’s presentation to fall within the Public Hearing, removing it from Requests and Communications. With no other additions or discussion, all in favor of the approval of the agenda. Motion passes. Approval of Consent Agenda 1. Approval of Minutes ~ February 19, 2026 2. Approval of Minutes ~ Special Council Meeting February 24, 2026 3. Approval of Bills 4. Approve Citizen Participation Plan Mayor Dillan called for a motion to approve the consent agenda. Johnson made a motion for approval, seconded by Larsen. No further discussion. All in favor of approving consent agenda. Motion passes. Citizen Open Forum 1, Deb Schoening ~ Milaca Area Tourism Board Update/RecFest Update As the Executive Director o [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA CITY COUNCIL MEETING COUNCIL AGENDA FEBRUARY 19, 2026 1. Call Meeting to Order 5:30 p.m. 2. Pledge of Allegiance 3. Roll Call- Present: Mayor-Dave Dillan____ Council Members; Norris Johnson____ Lindsee Larsen____ Ken Muller______ Tim Poorker_____ Absent;____________________ 4. Approval of Agenda MB___2nd___AIF___O__ 5. Consent Agenda MB___2nd___AIF___O__ a. Approval of Minutes –January 15, 2026 b. Approval of Minutes -Special Meeting January 28, 2026 c. Approval of Bills d. Resolution #26-04 to Summarize Ordinance #553 Hours & Access 6. Open Forum 7. Public Hearing 8. Requests and Communications a. Milaca Softball Association Board 9. Or dinances and Resolutions a. O rdinance #554 Adult Use Cannabis and Cannabis Business Cultivation – Second Reading MB___2nd___AIF___O__ b. R esolution #26-05 to set Public Hearing for Small Cities Development Grants MB___2nd___AIF___O__ 10. Re ports of Departments, Boards and Commissions a. City Manager- b. Police-Incident Summary (Info only – no action needed) c. Park s – d. Public Works - 1. Authorize Preparation of Plans/Specifications and Bidding for Rum River Cooperative School Utilities Project MB___2nd___AIF___O__ e. Liq uor Store- f. Fire Department- g. Planning and Zoning – h. Airport- Approve bid documents and advertisement for Milaca Airport Taxilane Reconstruction MB___2nd___AIF___O__ 1 11. Co mmittees a. Budget – b. EDC 12. Unfinished Business 13. New Business a. Personnel Policy MB___2nd___AIF___O_ [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA COUNCIL MINUTES February 19, 2026 Call to Order Roll Call Mayor Dillan called the meeting of the Milaca City Council to order at 5:30 p.m. Pledge of Allegiance Upon roll call, the following council members were present: Mayor Dave Dillan, Councilors: Norris Johnson, Lindsee Larsen and Tim Poorker. Ken Muller is absent. Staff present: City Manager Tammy Pfaff, Assistant City Clerk Deloris Katke, Communications Specialist Mary Mickelson, Police Chief Rasmussen, and City Attorney Damien, Others present: Marty Nelson, Erika Nelson, Angela Helle, Amanda Isaacson, Shawn Kadelbach, Nick Grahek, Ellen Greener, Lisa Remer(sp) Approval of Agenda Mayor Dillan called for a motion to approve the agenda. Johnson made a motion for approval, seconded by Larsen. Mayor Dillan stated there was one addition: add 13 e Possible Change of March Meeting. With no other additions or discussion, all in favor of the approval of the agenda. Motion passes. Approval of Consent Agenda Mayor Dillan called for a motion to approve the Consent Agenda. a. Approval of Minutes —January 15, 2026 b. Approval of Minutes-Special Meeting January 28, 2026 c. Approval of Bills d. Resolution #26-04 to Summarize Ord. #553 Hours and Access Mayor Dillan called for a motion to approve the consent agenda. Johnson made a motion for approval, seconded by Larsen. No further discussion. All in favor of approving consent agenda. Motion passes. Citizen Open Forum Mayor Dillan asked if anybody present wan [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA SPECIAL CITY COUNCIL MEETING WORK SESSION COUNCIL AGENDA JANUARY 28, 2026 1. C all Meeting to Order 4:00 p.m. 2. Pledge of Allegiance 3. Roll Call- Present: Mayor-Dave Dillan____ Council Members; Ken Muller____Norris Johnson____ L indsee Larsen____ T im Poorker______ Absent;____________________ 4. Amend Adult Use Cannabis and Cannabis Business Cultivation Ordinance-First Reading MB___2nd___AIF___O__ 5. S et date for February City Council Meeting MB___2nd___AIF___O__ 6. Adjournment Time______________ MB___2nd___AIF___O__ § 3 0.19 ORDER OF BUSINESS; AGENDA (C) Unless the Council, in its discretion, votes to consider matters not appearing on the agenda, no item of business shall be considered unless it appears on the agenda for the meeting. 1 EXCERPT FROM DECEMBER 18, 2025 CITY COUNCIL MINUTES d. D iscussion – Cannabis-M ellow Fellow – Mayor Dillan stated Joe Opager, owner of Mellow Fellow, ha s received an opportunity to get a cannabis license and it is important to have a good, solid, person ope rating the business. City Attorney Damien stated the statues keep changing. One of the changes is s etbacks and the interaction with our Ordinance. The state did not make a specific definition of setbacks. A s the particular statute reads now in regard to setbacks and parks, it talks about attractions within a park w here minor children are present, including playgrounds and ballfields. As a city, we can be more restrictive than that and currently our Ordinance i [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA SPECIAL COUNCIL MINUTES January 28, 2026 Cail to Order Roll Call Mayor Dillan called the meeting of the Milaca City Council to order at 4:00 p.m. Pledge of Allegiance Upon roll call, the following council members were present:. Mayor Dave Dillan, Councilors: Norris Johnson, Ken Muller, Lindsee Larsen and Tim Poorker. Staff present: City Manager Tammy Pfaff and City Attommey Damien 1. Amend Adult Use Cannabis and Cannabis Business Cultivation Ordinance-First Reading: City Attomey Damien Toven stated this amendment was presented to the Milaca Planning Commission and they recommended passing this Ordinance in regard to definitions for child-used attractions in the parks to better define the term in regard to state statutes. If passed today, we will include it on the next agenda for a second reading. Mayor Dillan asked if anyone had any questions. Johnson stated it was pretty state forward. Damien Toven. stated we are defining better than the state. No further discussion. Mayor Dillan called for a motion to approve. Motion by Johnson, seconded by Larsen. All in favor of amending Adult Use Cannabis and Cannabis Business Cultivation Ordinance #554-First Reading. Motion passes. 2. Set date for February City Council Meeting: Mayor Dillan stated he doés not have to move this date. But he requested if we could move the time to 5:30 p.m. Mayor Dillan called for a motion to move February 19’s council meeting to 5:30 p.m. Motion by Muller, seconded by Johnson. All in [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA CITY COUNCIL MEETING COUNCIL AGENDA JANUARY 15, 2026 1. Call Meeting to Order 6:00 p.m. 2. Pledge of Allegiance 3. Roll Call- Present: Mayor-Dave Dillan____ Council Members; Norris Johnson____ Lindsee Larsen____ Ken Muller______ Tim Poorker_____ Absent;____________________ 4. Approval of Agenda MB___2nd___AIF___O__ 5. Consent Agenda MB___2nd___AIF___O__ a. Approval of Minutes –December 18, 2025 b. Approval of Bills c. Resolution #26-01 Appointing Election Judges and Designating Polling Hours and Location d. Statutory Tort Limits-Liability Coverage Waiver Form 6. Open Forum 7. Public Hearing 8. Requests and Communications 9. Ordinances and Resolutions a . Resolution #26-02 Annual Appointments MB___2nd___AIF___O__ b. Resolution #26-03 Approving Budget Adjustment MB___2nd___AIF___O__ c . Ordinance #553 Amending 90.02 Hours and Access-Second Reading MB___2nd___AIF___O__ 10. Reports of Departments, Boards and Commissions a. City Manager- b. Police-Incident Summary (Info only – no action needed) c . Parks – d. Public Works - 1. Engineer’s Report (info only-no action needed) 2. Authorize Preparation of Plans/Specification and Bidding for 2026 Manhole Replacement Project MB___2nd___AIF___O__ 3. Lead Service Line Replacement Improvements Proposal from Stantec MB___2nd___AIF___O__ e . Liquor Store- f. Fire Department- Silent Moment to Honor Fallen Firefighter Andy Ziegler g. Planning and Zoning – Meeting on January [Excerpt truncated on this listing page; use the official record for the full text.]

CITY OF MILACA COUNCIL MINUTES January 15, 2026 Call to Order Roll Call Mayor Dillan called the meeting of the Milaca City Council to order at 6:02 p.m. Pledge of Allegiance Upon roll call, the following council members were present: Mayor Dave Dillan, Councilors: Norris Johnson, Ken Muller, Lindsee Larsen and. Tim Poorker. Staff present: City Manager Tammy Pfaff, Communications Specialist Mary Mickelson, Police Chief Rasmussen, and City Attorney Damien. Others present: Chloe Smith Approval of Agenda Mayor Dillan called for a motion to approve the agenda. Larsen made a motion for approval, seconded by Johnson. With no additions or discussion, all in favor of the approval of the agenda. Motion passes. Approval of Consent Agenda Mayor Dillan called for a motion to approve the Consent Agenda. a. Approval of Minutes -December 18, 2025 b. Approvai of Bills c. Resolution #26-01 Appointing Election Judges and Designating Polling Hours and Location d. Statutory Tort Limits-Liability Coverage Waiver Form Mayor Dillan called for a motion to approve the consent agenda. Muller made a motion for approval, seconded by Johnson. No further discussion. All others in favor of approving consent agenda. Motion passes. Citizen Open Forum Mayor Dillan asked if anybody present wanted to address anything not on the agenda. No one came forward. Public Hearing: Requests and Communications City of Milaca Council Minutes January 15, 2026 Page 2 of 4 Ordinances and Resolutions a. Re [Excerpt truncated on this listing page; use the official record for the full text.]