Plainfield, Iowa

Town Council

The Plainfield Town Council will consider a series of consent agenda items, including approvals of several contracts and updates to policies. A major item is the approval of Contract No. 26292.01 with Reynolds Construction, LLC for $527,833.68 to fund scope increases on the East Fork Interceptor, Phase 3 Liftstation & Force Main Project. The meeting also includes a public hearing on dedicating Smith Road to public right‑of‑way and a bid award for the US‑40 and Vandalia Boulevard Crosswalk Project.

• Approve $527,833.68 contract with Reynolds Construction for East Fork Interceptor Phase 3 (funded by Six Points TIF & Utilities)
• Approve $65,500 contract with Banning Engineering for US‑40 and Vandalia Blvd crosswalk inspection (2025 GO Bond)
• Approve $37,535 right‑of‑way buying services for Quaker Blvd and CR 750 S roundabout (Six Points TIF & Utilities)
• Public hearing on dedication of Smith Road to public right‑of‑way
• Bid award for US‑40 and Vandalia Blvd Crosswalk Project

Plan Commission

The Plainfield Plan Commission will hold public hearings on three development proposals: a 100.78-acre primary plat and 543,000 sq ft building for Innovation Park V, a 28.5-acre rezoning for a mixed residential development with 333 units, and an 18.62-acre conditional zone map amendment to medium-density residential. The commission will also approve minutes from the June 1, 2026 meeting.

• Public hearing on Plainfield Innovation Park V: primary plat (100.78 acres) and development plan for a 543,000 sq ft building on 87.3 acres in I-2 zoning
• Public hearing on Altura: zone map amendment of 28.5 acres from AG to RF, and master development plan for 21 single-family homes and 312 multi-family units
• Public hearing on Artisan: conditional zone map amendment of 18.62 acres to R-4 Medium Density Residential

Redevelopment Commission

The Plainfield Redevelopment Commission will vote on the 5th Amendment to the Airtech Workforce Housing Campus agreement and receive the TIF Yearly Report. The meeting also includes approval of June 1 minutes and public comment.

• Vote on Airtech Workforce Housing Campus 5th Amendment (Jake Rupp, Helix33)
• Receive TIF Yearly Report (Sam Schrader, Baker Tilly)
• Approval of June 1, 2026, meeting minutes

Police Pension Board

The Plainfield Police Pension Board will approve minutes from March and vote on adding Michael Ford and Garrett Sweeney to the INPRS Pension Roll while removing Morgan Nelson due to resignation.

• Vote to add Michael Ford & Garrett Sweeney to the INPRS Pension Roll
• Vote to remove Morgan Nelson (resigned) from the INPRS Pension Roll

Board of Police Commissioners

The Plainfield Board of Police Commissioners is meeting for its regularly scheduled session. The agenda consists largely of procedural items, including the approval of minutes from the June 4, 2026 meeting and reports from deputy chiefs and the chief. No new business or public hearings are listed.

• Approval of meeting minutes from June 4, 2026

Town Council

The Plainfield Town Council will hold a public hearing on additional appropriations, consider several contracts including a $1.34 million resurfacing program, and vote on multiple ordinances including a zoning change for Plainfield Christian Church, stop signs, annexation, and code amendments.

• Contract No. 26258 with Grady Brothers, Inc. for $1,340,572 for the 2026 Resurfacing Program
• Ordinance No. 18-2026 to amend the zoning map for Plainfield Christian Church
• Ordinance No. 20-2026 establishing all-way stop signs at Buchanan Street and Carr Road
• Ordinance No. 14-2026 annexing the Tinoco Property into Council District 5
• Consent item: Contract No. 26261 with Clement Electric up to $100,000 for general electrical services

The Town Council approved the consent agenda including various service contracts and payroll. The council also reviewed two bids for the US-40 / Vandalia Blvd. Crosswalk project and held a public hearing regarding additional appropriations.

• Approved June 8th meeting minutes
• Approved Accounts Payable Docket and Payroll
• Approved Human Resources Report
• Approved Stephanie Singh Conflict of Interest Disclosure
• Approved Clement Electric, Inc. contract for $100,000
• Approved Grady Brothers, Inc. contract for $1,340,572
• Approved Epic Brokers insurance renewal negotiation services
• Referred US-40 / Vandalia Blvd. crosswalk bids to a review committee

Redevelopment Authority

The Plainfield Redevelopment Authority is meeting for an organizational session. The only substantive item on the agenda is approval of minutes from the September 4, 2025 meeting. No new business or public hearings are listed. The agenda is preliminary and subject to change.

• Approval of September 4, 2025 meeting minutes

Plainfield Municipal Improvements Corporation

The board will meet to handle the organization of the Municipal Improvements Corporation for 2025. The agenda is primarily procedural and includes the approval of previous meeting minutes.

• Organization of the Municipal Improvements Corporation for 2025
• Approval of March 26, 2025 meeting minutes

Economic Development Commission

The Plainfield Economic Development Commission will hold a meeting on June 9, 2026. The only substantive item listed on the preliminary agenda is approval of minutes from the April 7, 2025 meeting. No new business or old business items are specified, and the agenda is subject to change.

• Approval of April 7, 2025 meeting minutes

Town Council

The Plainfield Town Council will hold first readings and adoption votes on three rezoning ordinances (JoNa Townhomes, Pace Headquarters, Plainfield Christian Church) and a second reading on an annexation. The consent agenda includes approval of several contracts, including a $143,600 bridge restoration, a $760,000 police facility improvement agreement, and a $67,909 increase for the Stout Heritage Parkway Extension. The council will also authorize a request for proposals for a comprehensive housing study.

• First reading and adoption of three rezoning ordinances: JoNa Townhomes, Pace Headquarters, Plainfield Christian Church
• Approval of $760,000 guaranteed maximum price for temporary police facilities and demolition
• Approval of Contract No. 26243 with Morphey Construction for $143,600 for Friendship Garden Pedestrian Bridge restoration
• Amendment to school corporation reimbursement agreement for Stout Heritage Parkway Extension, increased by $67,909.96 to $1,020,510.96
• Authorization to issue RFP for a comprehensive Housing Study

The Town Council approved multiple rezoning ordinances for JoNa Townhomes and Pace Headquarters while returning a church rezoning request to the Plan Commission. The council also passed several items on the consent agenda, including construction and project agreements.

• Approved consent agenda (5-0)
• Accepted Plan Commission certification for RZ-26-036/JoNa Townhomes (5-0)
• Accepted Plan Commission certification for RZ-26-034/Pace Headquarters (5-0)
• Returned RZ-26-031/Plainfield Christian Church to Plan Commission for further review (5-0)
• Approved first reading and adoption of Ordinance No. 16-2026 (5-0)
• Approved first reading and adoption of Ordinance No. 17-2026 (5-0)
• Tabled Ordinance No. 18-2026 (5-0)
• Approved first reading of Ordinance No. 19-2026 (5-0)

Stormwater Board

The Plainfield Stormwater Board will meet to consider consent agenda items, including a $250,000 additional appropriation for Stormwater Contractual Services and authorization to advertise construction bids for the Bridgefield Drainage Improvement Project. The board will also receive updates on the master plan, the Stormwater/Purdue project, and Bridgefield drainage improvements. This is a preliminary agenda subject to change.

• Request for $250,000 additional appropriation to Stormwater Contractual Services
• Approval to advertise for construction bids for Bridgefield Drainage Improvement Project
• Master Plan Update
• Stormwater/Purdue Project update
• Bridgefield Drainage Improvement update

Board of Police Commissioners

The Plainfield Police Commissioners will consider revisions to Policy 318 (Public Alerts), Policy 900 (Temporary Custody of Adults), and Policy 1029 (Illness and Injury Prevention). They will also approve the May 7, 2026 meeting minutes and recognize officers with awards and certificates.

• Approval of meeting minutes from May 7, 2026
• Extension of Sworn Officer Conditional Offers of Employment
• Presentation of awards and certificates to officers
• Consideration of updates to Policy 318 – Public Alerts
• Consideration of updates to Policy 900 – Temporary Custody of Adults

Fire Territory Merit Board

The Plainfield Fire Merit Commission will vote on hiring Firefighter/EMT Brandon Bailey and Firefighter/Paramedic Ryan Schatko as lateral re-hires, approve updated merit commission handbook, and approve prior meeting minutes. The agenda is preliminary and subject to change.

• Approval to hire Firefighter/EMT Brandon Bailey as lateral re-hire
• Approval to hire Firefighter/Paramedic Ryan Schatko as lateral re-hire
• Approval of updated Merit Commission Handbook dated June 2, 2026
• Approval of minutes from April 7, 2026 meeting

The Plainfield Fire Territory Merit Board adopted its consent agenda, approving the minutes of the February 3, 2026 meeting, the 2026 Captains Promotional List effective April 7, 2026, and promoting Brack Hildebrand to lieutenant with a one‑year probationary period effective April 27, 2026. All votes were recorded as unanimous yes. No old or new business was presented.

• Approved minutes of February 3, 2026 meeting (unanimous)
• Approved 2026 Captains Promotional List, effective April 7, 2026 (unanimous)
• Approved promotion of Brack Hildebrand to lieutenant (1‑year probation), effective April 27, 2026 (unanimous)

Plan Commission

The Plainfield Plan Commission will hold public hearings on four development proposals. These include a minor primary plat for three new lots at the southwest corner of CR 600 S and CR 675 E, a rezoning of about 74.24 acres for a Pace Headquarters site, a zone map amendment for Plainfield Christian Church, and a rezoning for the JoNa Townhomes project. Commissioners will consider the associated primary plats, zone map amendments, and master development plans. The meeting also includes routine items such as approval of May 4 2026 minutes.

• Barszczowski Primary Plat – minor plat to create 3 new lots, located at CR 600 S (Hadley Rd) and CR 675 E (Hall Rd)
• Pace Headquarters – request to rezone ~74.24 acres to I‑2 classification and create a non‑residential incremental plat
• Plainfield Christian Church – zone map amendment to rezone 17.103 acres from Agriculture to Religious, plus a one‑lot subdivision and master development plan with waivers
• JoNa Townhomes – rezone ~1 acre from R4 (Medium Density Residential) to RI (Residential Infill) and master development plan for 12 townhome units

Redevelopment Commission

The Redevelopment Commission will review a task force update regarding the Village at Plank Road/Drinkard. The body will also vote to approve the TIF yearly report and pass-through amounts presented by Baker Tilly.

• Village at Plank Road/Drinkard Task Force update
• Vote on TIF Yearly Report and Pass-through Amounts

Utility Board

The Plainfield Utility Board will consider consent agenda items including several contracts and a $1.29 million authorization for design services on Phases 2 and 3 of the South Wastewater Treatment Plant Capacity Expansion Project. The board will also administer the oath of office to current members per Ordinance 09-2026.

• Authorizing full $1,290,000 contract for design services for South Wastewater Treatment Plant Capacity Expansion (Phases 2 and 3)
• Approving Contract No. 26212 with BBC Pump for $77,844 for lift station panels
• Approving Contract No. 26221 with BLD Services for $83,468.55 for manhole repairs
• Approving Contract No. 26229 with Toric Engineering for $70,062 for control panels
• Administration of oath of office to current board members

Town Council

The Plainfield Town Council will consider a consent agenda that includes approvals for several contracts, hiring two full‑time police officers, and adopting multiple ordinances. A major item is the $1,290,000 contract with Whitaker Engineering for design services on Phases 2 and 3 of the South Wastewater Treatment Plant Capacity Expansion. The council will also hold public hearings on real and personal property tax abatements for the Project Life Saver. Additional resolutions will confirm economic revitalization area qualifications and related tax abatements.

• Approve $1,290,000 contract with Whitaker Engineering for wastewater plant design (Work Order No. 20250‑2)
• Approve hiring of two full‑time police department employees (funded by General Fund)
• Approve $58,032 contract with AxiaTP for cybersecurity software
• Approve $598,149.64 contract with One80 Intermediaries for employee health insurance stop‑loss coverage
• Adopt Ordinance No. 14‑2026 annexing Tinoco Property to Council District 5

The council approved the consent agenda, adopting several routine items with unanimous roll‑call votes. They then approved the bid committee’s recommendation, awarding Grady Brothers a $1,340,571.29 contract for the 2026 roadway resurfacing project. Two public hearings on tax abatements were held, but no members of the public offered comments. No other motions were adopted.

• Consent agenda approved with amendments (unanimous roll‑call)
• Hire two full‑time Police Department employees (General Fund)
• Authorize $1,290,000 contract with Whitaker Engineering for wastewater plant design (Wastewater Availability)
• Award Grady Brothers $1,340,571.29 contract for 2026 street resurfacing (motion carried)

Board of Zoning Appeals (BZA)

The Plainfield Board of Zoning Appeals will elect its officers and approve the minutes from the December 15, 2025 meeting. It will hold a public hearing on variance request BZA-26-018, where applicant Hiram Trisler seeks to allow a detached garage to encroach the required setback at 750 East Main Street. No resolutions are scheduled for this meeting.

• Election of Board of Zoning Appeals officers
• Approval of minutes from the December 15, 2025 meeting
• Public hearing on variance BZA-26-018 for a detached garage at 750 East Main Street

Town Council

The Plainfield Town Council will consider a consent agenda that includes approvals of several contracts and releases, notably a $4,871,311 development agreement for Phase 1 of Plainfield Innovation Park. A public hearing will address additional appropriations for the wastewater availability fund. The council will also adopt a zoning amendment for 140 N. Center St, annex new territory into Council District 4, and adopt other ordinances and resolutions.

• Approval of Development Agreement No. 1 for Plainfield Innovation Park – Phase 1 with Rock Creek Partners (up to $4,871,311)
• Release statement (Contract No. 26190) of $38,430 for stormwater drainage improvements at 6425 E. CR 600 S.
• Release of Performance Bond No. 475476F for the UHG Medical Building in the amount of $31,252.34
• Contract No. 25026.02 with F.A. Wilhelm for a Guaranteed Maximum Pricing Report, not to exceed $2,420,000
• Ordinance No. 12-2026 to amend the Plainfield Zoning Ordinance for 140 N. Center St (rezoning)

The Town Council approved the consent agenda items, awarded three farm lease contracts and authorized the mayor to sign the leases, accepted the award of a $143,600 bridge repair contract, and held a public hearing on a $900,000 wastewater appropriation with no public comments. The Innovation Park Phase 1 development agreement for up to $4,871,311 was also approved.

• Approved consent agenda items (unanimous)
• Accepted Long Farms withdrawal from Farm Site 3 bid (unanimous)
• Approved farm lease awards: Daum Farms (Site 1, 2026‑2028), Long Farms (Site 2, 2026‑2028 and Site 3, 2027‑2028), Hall Farms (Site 3, 2026 only) (unanimous)
• Authorized mayor to sign farm lease contracts (unanimous)
• Accepted award of $143,600 to Morphey Construction for Friendship Gardens bridge repair (unanimous)
• Approved $4,871,311 Development Agreement No. 1 for Plainfield Innovation Park – Phase 1 (unanimous)
• Held public hearing on $900,000 wastewater availability appropriation; no comments received
• Approved release of $38,430 stormwater drainage contract (unanimous)

Board of Police Commissioners

The board approved the April 2 meeting minutes and adopted several police policies, including Uniform Statewide Defensive Tactics and ADA Compliance. All motions passed unanimously. The meeting was then adjourned. Officers and a citizen were also recognized with commendations.

• Approved April 2 meeting minutes (unanimous)
• Approved policies 211, 317, 348, 414, 504, 705, 1008 (unanimous)
• Adjourned meeting (unanimous)

Plan Commission

The Plan Commission will consider three public‑hearing items: a zone map amendment changing 140 North Center Street from medium‑density residential to a Town Center; a zone map amendment and development plan for a fueling station at 1516 East Main Street; and a primary plat and development plan for a coffee shop at 1805 East Main Street. The meeting also includes routine items such as approval of April 9 minutes and staff reports.

• 140 North Center Street – zone map amendment RZ-26-051 from R‑4 to TC
• 1516 East Main Street – zone map amendment RZ-25‑084 to AC and DP‑25‑013 for a 6,372 sf fueling station
• 1805 East Main Street – primary plat PP‑25‑012 and DP‑25‑012 for a coffee establishment

The commission heard a presentation and public comments regarding rezoning 140 North Center Street from R‑4 residential to Town Center mixed‑use. No vote or formal decision was recorded; the matter will be forwarded to the town council for further action.

Redevelopment Commission

The Plainfield Redevelopment Commission will approve the minutes from the April 9, 2026 meeting. It will discuss the Village at Plank Road (Drinkard) bond structure and infrastructure request presented by Steve Dyson and Alyssa Woolard of the Town of Plainfield. The commission will also review a Tax Increment Financing (TIF) report and phase‑out strategy prepared by Baker Tilly.

• Approval of April 9, 2026 meeting minutes
• Village at Plank Road (Drinkard) bond structure and infrastructure request
• TIF report and phase‑out strategy (Baker Tilly)
• Wishes to be heard (public comments)
• Adjournment

The Redevelopment Commission adopted the minutes from the April 9 2026 meeting on the consent agenda. No vote tally was recorded, but the motion was moved, seconded, and approved. The commission discussed the Village at Plank Road (Drinkard) project and a TIF report, but no formal decisions were made on those items. Action on forming a task force for the Drinkard project was postponed to the next meeting.

• Approved April 9 2026 meeting minutes (consent agenda)
• Task force on Drinkard project – deferred to next meeting (no vote taken)

Utility Board

The Plainfield Utility Board will meet to review a consent agenda including vehicle purchases and credit requests. The board is also considering a supplemental agreement for design services.

• Purchase of two F-150 trucks and one F-250 truck from Community Ford of Bloomington for $154,448.75
• Credit request to MCP Bradford LLC for $38,221.41
• Credit request to Hobbs Station for $119,015.78
• Supplemental Agreement No. 26011.01 with Butler, Fairman and Seufert, Inc. for $26,400

The board approved the consent agenda items, including the March 23 minutes, a $154,448.75 vehicle purchase, two credit requests totaling $157,237.19, and a $26,400 supplemental agreement. All items were adopted without recorded dissent. The board then adjourned the meeting.

• Approved minutes from March 23, 2026 meeting
• Approved purchase of two F150 trucks and one F‑250 truck for $154,448.75
• Approved credit request to MCP Bradford LLC for $38,221.41
• Approved credit request to Hobbs Station for $119,015.78
• Approved Supplemental Agreement No. 26011.01 with Butler, Fairman and Seufert, Inc. for $26,400
• Adjourned meeting

Town Council

The Plainfield Town Council will vote on a tax abatement for the AllPoints Building 15 and an annexation process for territory near Souls Harbor. The body will also approve contracts for tree removal and 911 GIS services, and establish stormwater and utility board policies.

• Approval of tree removal contract with D&S Tree Service (up to $100,000)
• Approval of 911 GIS contract with Geo-Comm Inc. ($105,188)
• Tax abatement for PLD/Browning Venture, LLC (AllPoints Building 15)
• Annexation of territory contiguous to Souls Harbor (Ordinance 10-2026)
• Establishment of stormwater and utility board policies (Ordinances 08-2026, 09-2026)

The Plainfield Town Council unanimously approved the consent agenda, which included several contracts and work orders. The council accepted a single bid of $143,500 for the Friendship Gardens Bridge Repair. Two resolutions were adopted: one confirming a tax abatement for an economic revitalization area, and another initiating an annexation process for certain town property.

• Approved consent agenda items (including contracts up to $105,188) – unanimous
• Accepted single bid of $143,500 for Friendship Gardens Bridge Repair – unanimous
• Approved Resolution No. 2026-13 confirming tax abatement for economic revitalization area – unanimous
• Approved Resolution No. 2026-14 to initiate annexation of certain property – unanimous
• Directed bid committee (Al, Gary, John Lightner) to review farm lease bids and report at next meeting

Town Council

The Plainfield Town Council will vote on a series of contracts and work orders, including a $1.57 million professional services contract for the Avon Avenue project. The council will also adopt several ordinances, such as annexations expanding the town’s limits and policies for the Stormwater and Utility Boards. A resolution will designate an Economic Revitalization Area with tax‑abatement eligibility. A public hearing will consider additional appropriations from multiple funds.

• Approve Contract No. 26147 with Butler, Fairman and Seufert, up to $1,569,800 for Avon Avenue project (US 40 TIF)
• Approve Contract No. 26144 with Butler, Fairman & Seufert, up to $56,800 for bidding assistance on the 2026 Pavement Marking Program
• Approve Work Order No. 26145.01 with Whitaker Engineering, up to $83,300 for a Stormwater Master Plan
• Adopt Ordinance No. 10-2026 annexing territory into Council District 4 (Souls Harbor)
• Adopt Resolution No. 2026-12 designating an Economic Revitalization Area and qualifying property for tax abatement (PLD/Browning Venture, LLC, Allpoints Building 15)

The Plainfield Town Council unanimously approved the consent agenda, which included the March 23, 2026 meeting minutes and a series of contracts and work orders for pavement, sidewalk, stormwater, park maintenance, bond services, and a change order. The council also held a public hearing on additional appropriations, received no comments, and closed the hearing. No other substantive actions were taken.

• Approved Minutes of the March 23, 2026 Town Council meeting (unanimous)
• Approved Contract No. 26142 for engineering services for the 2026‑2027 Pavement Management Program, up to $82,600 (unanimous)
• Approved Contract No. 26144 for bidding assistance for the 2026 Pavement Marking Program, up to $56,800 (unanimous)
• Approved Contract No. 26143 for engineering and bid assistance for the 2026 Sidewalk Replacement Program, up to $59,800 (unanimous)
• Approved Work Order No. 26145.01 with Whitaker Engineering for Stormwater Master Plan consulting, up to $83,300 (unanimous)
• Approved Contract No. 26148 with John Hall Construction for park grounds maintenance, up to $59,625 (unanimous)
• Approved Work Order No. 26105.05 with Baker Tilly Advisory Group for Debt Issuance Services for a 2026 Property Tax Bond, up to $75,000 (unanimous)
• Approved Change Order No. 1 (26072.01) with AAA Queen Bee Construction, raising contract total to $77,500 (unanimous)

Stormwater Board

The Plainfield Stormwater Board will meet to approve three contracts for engineering and consulting services. The board will also discuss the Stormwater Master Plan.

• Contract No. 26101pdf with Butler, Fairman & Seufert for Talon Stream Park Bank Stabilization (not to exceed $111,000)
• Contract No. 26102pdf with Butler, Fairman & Seufert for Viewpoint Drive Bank Stabilization (not to exceed $59,540)
• Supplemental Agreement No. 26145.01pdf with Whitaker Engineering for Stormwater Master Plan services (not to exceed $83,300)

The board unanimously approved the minutes from the February 12, 2026 meeting. It also approved Resolution No. 2026-01, amending the schedule of rates and charges for stormwater services. No old or new business was presented, and the meeting was adjourned.

• Approved February 12 minutes (unanimous)
• Approved Resolution 2026-01 to amend stormwater rates schedule (unanimous)

Plan Commission

The Plainfield Plan Commission will hold public hearings on two development amendments: the Village at Plank Road Primary Plat (PP-26-026) and the Bo‑Mar Townhomes Final Detailed Plan (FDP-26-023) concerning temporary signage. The meeting also includes routine business such as approval of the March 2, 2026 minutes, a withdrawal of a Zaxby’s development plan petition, and a request for clarification on the Pace rezoning petition. Commissioners will receive a staff report and may comment before adjournment.

• Public hearing – PP-26-026: Amendment to the Village at Plank Road Primary Plat (north of East Main St., south of Bradford Rd.)
• Public hearing – FDP-26-023: Amendment to the Bo‑Mar Townhomes Final Detailed Plan regarding temporary signage near 2698 Smith Road
• Withdrawal of development plan petition submitted by Zaxby’s
• Pace Rezoning Petition – request for clarification of interested parties
• Approval of minutes from the March 2, 2026 meeting

The commission approved the minutes from the March 2 meeting. It then unanimously approved PP‑26‑026, amending the approved Village at Plank Road primary plat. No vote or motion was recorded for the Bo‑Mar final detailed plan signage amendment.

• Approved March 2 minutes (unanimous)
• Approved PP‑26‑026 Village at Plank Road primary plat amendment (unanimous)
• No action taken on Bo‑Mar final detailed plan amendment (FDP‑26‑023)

Redevelopment Commission

The Plainfield Redevelopment Commission will consider several items, including approval of the March 2, 2026 meeting minutes. Commissioners will acknowledge the Annual Department of Local Government Finance Tax Increment Finance Management Report presented by Steve Dyson. They will approve the Village at Plank Road term sheet presented by Andrew Klinger. A resolution will be voted on to approve a real‑property tax abatement application for PLD/Browning Venture, LLC (Allpoints 15).

• Approval of March 2, 2026 meeting minutes
• Acknowledgement of the Annual DLGF Tax Increment Finance Management Report (Steve Dyson)
• Approval of Village at Plank Road term sheet (Andrew Klinger)
• Resolution No. 2026-03 approving real‑property tax abatement for PLD/Browning Venture, LLC – Allpoints 15

The Plainfield Redevelopment Commission approved the March 2, 2026 meeting minutes on the consent agenda. The commission gave consent to acknowledge receipt of the Annual Department of Local Government Finance Tax Increment Finance Management Report. The Village of Plank Road term sheet was discussed, but no formal vote or approval was recorded.

• Approved March 2, 2026 meeting minutes (consent agenda) – motion passed with votes: Angle yes, Clay abstain, Renk yes, Bridget yes, Kingseed yes
• Consented to acknowledgment of the Annual TIF Management Report – consent given

Fire Territory Pension Board

The Plainfield Fire Territory Pension Board will approve the minutes from its March 24, 2026 meeting. It will also discuss and decide on a new hire under new business. The agenda is preliminary and may change before the meeting concludes.

• Approval of previous meeting minutes (March 24, 2026)
• New hire approval

Fire Territory Merit Board

Board of Police Commissioners

The Board of Police Commissioners approved the minutes from the March meeting after a motion and second. The meeting was then adjourned by a unanimous motion. No other substantive actions were taken.

• Approved March meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Fire Territory Pension Board

The Plainfield Fire Territory Pension Board will meet to approve previous meeting minutes and discuss a disability hearing. The agenda lists current board members and their terms.

• Approval of March 9, 2026 minutes
• Disability hearing discussion
• Board member terms through 2030
• Next meeting scheduled for April 7, 2026

The board accepted the minutes from the previous meeting. A motion was approved unanimously to grant Lt Ronald “Ed” Mcdonald a class 1 disability pension. The meeting was then adjourned. The next meeting is scheduled for April 7 at 10 AM to approve new hires.

• Accepted previous meeting minutes (motion made, seconded, passed)
• Approved class 1 disability pension for Lt Ronald “Ed” Mcdonald (unanimous)
• Adjourned the meeting (motion made, passed)

Utility Board

The Plainfield Utility Board will consider several consent agenda items, including approvals of contracts and a credit request. Items include a $25,001 contract with OmniSite for wireless services, a $120,000 contract with Northern Lights Locating & Inspection for locating services, a $65,675 purchase of a lift station pump, a $96,000 contract for sludge land application, and a $144,000 credit request to Niagara Bottling. All items are funded from various operating accounts. After the consent agenda, the board will hear the Utility Director’s report and any new business.

• Approve Contract No. 26080 with OmniSite for up to $25,001 for wireless service, alarms, and reporting (Water and Wastewater Operating fund).
• Approve Contract No. 26085 with Northern Lights Locating & Inspection for up to $120,000 for locating services (MVH, Water and Wastewater Operating fund).
• Approve purchase from BBC Pump & Equipment Co. Inc. for $65,675 for a new lift station pump (Wastewater Operating fund).
• Approve Contract No. 26112 with Neier Waste Control for up to $96,000 for sludge land application (Wastewater Operating fund).
• Approve credit request to Niagara Bottling LLC for $144,000 (Utility Department Report).

The Utility Board unanimously approved the February 23, 2026 meeting minutes and seven contract items on the consent agenda. All items were adopted without opposition. The board then adjourned the meeting.

• Approved February 23, 2026 Utility Board minutes – unanimous
• Approved Contract No. 26080 with OmniSite for up to $25,001 – unanimous
• Approved Contract No. 26085 with Northern Lights Locating & Inspection, Inc. for up to $120,000 – unanimous
• Approved purchase from BBC Pump & Equipment Co., Inc. for $65,675 – unanimous
• Approved Contract No. 26112 with Neier Waste Control for up to $96,000 – unanimous
• Approved credit request to Niagara Bottling LLC for $144,000 – unanimous
• Approved Contract No. 26117 with FinFolk LLC for up to $31,600 – unanimous
• Adjourned meeting – unanimous

Town Council

The Plainfield Town Council will vote on a consent agenda that includes approvals of multiple contracts, work orders, and payments. A public hearing will be held on the annexation of Souls Harbor at 8434 E SR 267. The council will also consider resolutions adopting a fiscal plan for the annexed area and transferring appropriations. Ordinances related to stormwater, utilities, and a new annexation district will receive first and second readings.

• Approve Contract No. 26115 with Motorola Solutions, $112,875 for a 5‑year radio maintenance service (Public Safety Report).
• Approve Letter of Interest with McCrea Property Group to lease 8,000 sq ft at 824 Edwards Dr. for temporary police department and town court relocation (Public Safety Report).
• Approve Work Order No. 26105.01 with Baker Tilly Advisory Group, up to $130,000 for TIF Management Services (Controller’s Report).
• Approve Resolution No. 2026-10 adopting a written fiscal plan and policy for services to the annexed Souls Harbor area.
• First reading of Ordinance No. 06-2026 annexing territory to Council District 5 (Tinoco Property).

The Plainfield Town Council unanimously approved the consent agenda, which covered approvals of the March 9 minutes, several financial reports, and multiple contracts and expenditures. Key items approved included a $112,875 radio‑maintenance contract with Motorola Solutions, a lease of 8,000 sq ft at 824 Edwards Dr. for temporary police and court offices, and large payments for the Government Center project and a real‑estate acquisition. The public hearing on the annexation of Souls Harbor (8434 E SR 267) was closed with no public comments.

• Approved consent agenda unanimously (all members voted yes)
• Approved Contract No. 26115 with Motorola Solutions for radio maintenance, $112,875
• Approved lease of 8,000 sq ft at 824 Edwards Dr. for temporary police and court relocation
• Approved release of final retainage $769,648.15 for Government Center and Performing & Fine Arts Center project
• Approved payment $853,000 to Hendricks Circuit Court Clerk for real‑estate acquisition
• Approved Contract No. 26092 for engineering services, $137,650, for CR 975E North Trail Extension
• Approved Letter of Intent No. 26114 with Milk Crate Development for redevelopment of 1805 & 1815 E Main St.
• Approved purchase of mowing attachment $39,785 for specialized right‑of‑way mowing

Police Pension Board

The Police Pension Board will first read and approve the minutes from the November 17, 2025 meeting. It will then vote on two personnel changes to the INPRS pension roll: adding Zachary Lowery and removing John Garrett, who has withdrawn his request.

• Reading and approval of minutes from November 17, 2025
• Vote to add Zachary Lowery to the INPRS pension roll
• Vote to remove John Garrett (withdrawn) from the INPRS pension roll

The Police Pension Board accepted the previous meeting minutes. It approved adding Zachary Lowery to the INPRS Pension Roll and approved removing John Garrett from the INPRS Pension Roll. The meeting was then adjourned.

• Accepted minutes as read (motion carried)
• Added Zachary Lowery to INPRS Pension Roll (motion carried)
• Removed John Garrett from INPRS Pension Roll (motion carried)
• Adjourned meeting (motion carried)

Fire Territory Pension Board

The Plainfield Fire Territory Pension Board will meet to conduct routine business. The agenda includes a discussion regarding new hires.

• Discussion of new hires

The Plainfield Fire Territory Pension Board unanimously accepted the minutes from the previous meeting. It then approved two versions of the new‑hire list—one without exclusions and one with exclusions—both unanimously. The meeting was adjourned after a motion to adjourn was made and seconded.

• Accepted previous meeting minutes (unanimous)
• Approved new‑hire list without exclusions (unanimous)
• Approved new‑hire list with exclusions (unanimous)
• Adjourned meeting (motion passed)

Town Council

The Town Council will vote on several infrastructure contracts and zoning amendments. The body is also reviewing a proposal to annex the Tinoco Property into Council District 5 and a resolution to adopt the Echo Hollow Nature Park Masterplan.

• Increase final contract total for Plainfield Government Center & Performing and Fine Arts Center by $350,000 to $42,968,593.93
• Ordinance No. 06-2026 to annex the Tinoco Property into Council District 5
• Supplemental Agreement with Butler, Fairman, & Seufert for $553,400 for Stout Heritage Extension Project inspection
• Purchase of a crack seal machine from Sealmaster Crack Seal for $80,635
• Ordinance No. 05-2026 to amend and replace the Salary Ordinance for officials and employees

The Town Council adopted the consent agenda unanimously, approving a series of contracts and payments. It then accepted the bid committee’s recommendation to award Milestone Contractors a $5,171,000 contract for the Stout Heritage Parkway Extension. The council also approved a $2,097,000 contract for the Shady Lane Roundabout project, both votes unanimous.

• Approved consent agenda items including multiple contracts and payments (5-0)
• Accepted Milestone Contractors bid and awarded $5,171,000 Stout Heritage Parkway Extension contract (unanimous)
• Accepted Milestone Contractors bid and awarded $2,097,000 Shady Lane Roundabout contract (unanimous)

Stormwater Board

The Stormwater Board will approve the minutes from its February 23 meeting. It will also approve Contract No. 26101 for up to $111,000 to engineer Talon Stream Park bank stabilization and Contract No. 26102 for up to $59,540 to engineer Viewpoint Drive bank stabilization, both funded from the Stormwater Distribution. The board will review the 2026 stormwater projects and initiatives.

• Approve minutes of the February 23, 2026 Stormwater Board meeting
• Approve Contract No. 26101 – up to $111,000 for Talon Stream Park bank stabilization engineering services
• Approve Contract No. 26102 – up to $59,540 for Viewpoint Drive bank stabilization engineering services
• Staff report reviewing 2026 stormwater projects and initiatives

The Stormwater Board approved the minutes of the February 12, 2026 meeting on the consent agenda. A public hearing on the proposed amendment to the schedule of rates received no comments. The board then approved Resolution No. 2026-01 to amend the Schedule of Rates and Charges for stormwater services. The meeting was adjourned.

• Approved minutes of Feb 12, 2026 stormwater board meeting (unanimous)
• Approved Resolution No. 2026-01 to amend the schedule of rates and charges (unanimous)
• Adjourned the meeting (unanimous)

Board of Police Commissioners

The Plainfield Metropolitan Board of Police Commissioners will meet to discuss and approve three policy updates. The board will also present several service and performance awards to police personnel.

• Approval of Policy 348, Vehicle Pursuits
• Approval of Policy 802.12, Emergency Relocation of Property Room
• Approval of Policy 1032, Physical Fitness
• Service awards for Corporal Taylor Tritle, Officer Michael Murray, Officer Morgan Nelson, Captain Carri Weber, and Quartermaster Eric Lees

The Plainfield Board of Police Commissioners unanimously approved the minutes from the February 5 meeting. They also voted to adopt three policies: the Vehicle Pursuit Policy, the Emergency Relocation of the Property Room policy, and the Physical Fitness policy. All motions passed with all ayes.

• Approved February 5th meeting minutes (unanimous)
• Approved Vehicle Pursuit Policy (policy 348) (unanimous)
• Approved Emergency Relocation of the Property Room policy (policy 802.12) (unanimous)
• Approved Physical Fitness policy (policy 1032) (unanimous)

Plan Commission

The Plan Commission will consider a final detail plan for a car wash and two minor plat vacations. The body will also hold a public hearing on text amendments to the town's Subdivision Control and Zoning Ordinances.

• Final Detail Plan and Primary Plat amendment for Crew Car Wash at Hadley Road and Gateway Drive
• Vacation of Minor Plats 562 and 844 at Allpoints Parkway and Smith Road
• Text Amendment TA-25-104 to Subdivision Control Ordinance (Chapter 153) and Zoning Ordinance (Chapter 154)
• Echo Hollow Master Plan Update

The commission approved the minutes from the February 2 meeting, with all members voting in favor and one member abstaining. They then approved petition PP‑25‑061 to create a primary plat on approximately 3.74 acres, subject to several conditions, with every member voting yes. A second motion to approve petition FDP‑25‑61 for a 7,925‑sq‑ft building was made, but the minutes do not record a vote on that motion.

• Approved February 2 minutes (all in favor, one abstention)
• Approved PP‑25‑061 primary plat for 3.74‑acre PUD (all members voted yes)
• Motion to approve FDP‑25‑61 architecture and site design review presented; vote outcome not recorded

Redevelopment Commission

The Plainfield Redevelopment Commission will consider several items at its March 2 meeting. Items on the consent agenda include approval of the February 2 minutes and the Fourth Amendment to the Airtech Workforce Project Agreement. New business includes a presentation on Echo Hollow Nature Park and a vote on the project agreement for Roots Market and Eyrie Events.

• Approval of February 2, 2026 meeting minutes (consent agenda)
• Approval of the Fourth Amendment to the Airtech Workforce Project Agreement (consent agenda)
• Echo Hollow Nature Park presentation (Ryan King, BF&S)
• Approval of Project Agreement for Roots Market and Eyrie Events (Cam Starnes, Taft)

The Plainfield Redevelopment Commission approved the February 2, 2026 meeting minutes and the Fourth Amendment to the Airtech Workforce Project Agreement. It also approved the Project Agreement for Roots Market and the Eyrie Event Center. The meeting was then adjourned.

• Approved February 2, 2026 meeting minutes (unanimous)
• Approved Fourth Amendment to Airtech Workforce Project Agreement (unanimous)
• Approved Project Agreement for Roots Market and Eyrie Event Center (unanimous)
• Adjourned meeting (unanimous)

Utility Board

The board approved the consent agenda, which included approval of the January 26 minutes and multiple contracts and agreements. Notably, they approved a Guaranteed Maximum Price Report No. 1 for $1,329,000 with Kokosing Industrial Inc. for the Moon Road water main extension. Additional approvals covered supplemental agreements, chemical purchases, and various service contracts totaling several hundred thousand dollars. No new business was presented and the meeting was adjourned.

• Approved $1,329,000 GMP Report No. 1 with Kokosing Industrial Inc. for Moon Road water main extension
• Approved $124,025 Supplemental Agreement No. 26056.02 with Banning Engineering for construction administration and inspection of Moon Road water main extension
• Approved $402,000 purchase of wastewater treatment chemicals from Water Solutions Unlimited
• Approved $315,000 purchase of water treatment chemicals from Water Solutions Unlimited
• Approved $39,710 contract 26044.00 with Miller-Eads Co., Inc. for electrical work at Carr Rd Booster Station
• Approved $63,573.76 contract 26062.00 with Duke’s Root Control Inc. for routine root control services
• Approved $25,751 contract 26045.00 with BBC Pump & Equipment Co. for lift station pump replacement at Southwest Water Plant
• Approved $90,000 purchase from GenChem International for wastewater treatment process chemicals

Town Council

The Town Council will vote on several infrastructure contracts and the purchase of property at 9407 East County Road 750 South. The meeting includes public hearings on tax abatements for the Plainfield Innovation Park and the annexation of the Tinoco Property.

• Guaranteed Maximum Price of $1,329,000 for Moon Road Water Main Extension
• Purchase of 9407 East County Road 750 South for $398,000
• Public hearings for tax abatements on Plainfield Innovation Park Buildings 3 and 4
• Public hearing for annexation of Tinoco Property at 3352 S State Rd 267
• Contract with UKG Workforce Management for $24,054.09

The town council adopted the consent agenda, approving dozens of routine items such as minutes, payroll and several contracts, with one member abstaining on the first item. The council voted to reject two bids for the Stout Heritage Parkway Extension because the bidders did not use the required financial forms. Both motions to reject the bids passed unanimously.

• Approved consent agenda (including minutes, payroll, contracts) – adopted with one abstention on item 1
• Rejected Superior Construction Company's bid for Stout Heritage Parkway Extension – motion carried (all ayes)
• Rejected William Charles Construction Company’s bid for Stout Heritage Parkway Extension – motion carried (all ayes)

Stormwater Board

The Plainfield Stormwater Board will review and vote on a proposed amendment to the schedule of rates and charges for stormwater services. The meeting includes approval of the February 12, 2026 minutes and a public hearing on the rate change. The board will also consider Resolution No. 2026-01 SW, which would formally amend the rates under Ordinance 20-2006.

• Approval of the minutes from the February 12, 2026 Stormwater Board meeting
• Public hearing on the proposed amendment to the schedule of rates and charges for stormwater services
• Consideration of Resolution No. 2026-01 SW to amend the schedule of rates and charges
• Roll call to determine quorum
• Pledge of allegiance

The council adopted the consent agenda, with all members voting yes and one abstention on the first item. Two bids—Superior Construction and William Charles Construction—were rejected for not using the required financial forms. Bid review committees were appointed to evaluate the remaining bids for the Stout Heritage Parkway Extension and the Shady Lane Roundabout.

• Consent agenda approved (all yes, one abstention on item 1)
• Rejected Superior Construction bid (improper forms)
• Rejected William Charles Construction bid (improper forms)
• Bid review committee appointed for Stout Heritage Parkway Extension
• Bid review committee appointed for Shady Lane Roundabout

Stormwater Board

The Plainfield Stormwater Board will elect a President and Vice President and review staff reports on department operations. A new ordinance (No. 01-2026) will be introduced for first reading to amend the schedule of stormwater rates and charges. The meeting also includes slots for old business and new business before adjournment.

• Election of President and Vice President
• Staff report review of stormwater department operations
• First reading of Ordinance No. 01-2026 to amend stormwater rate schedule
• Discussion of old business
• Discussion of new business

The Plainfield Stormwater Board elected Mr. Bridget as President and Mr. Kelley as Vice President, both unanimously. The board approved the 2026 monthly meeting schedule and authorized a public hearing on stormwater rates for February 23, 2026 at 2 p.m., also unanimously.

• Elected Mr. Bridget as President (unanimous)
• Elected Mr. Kelley as Vice President (unanimous)
• Approved 2026 monthly meeting schedule (unanimous)
• Authorized public hearing on stormwater rates Feb 23, 2026 at 2 p.m. (unanimous)

Town Council

The Town Council will review tax abatement designations for two buildings at the Plainfield Innovation Park. The body is also considering a salary ordinance for elected officials and employees, as well as several infrastructure and equipment contracts.

• Banning Engineering contract up to $124,025 for Moon Road Water Main Extension inspection
• Banning Engineering contract up to $63,270 for Hadley Road and CR 675 E traffic signal design
• Tax abatement resolutions for Rock Creek Partners, LLC (Innovation Park Buildings 3 and 4)
• Purchase of three lawnmowers from Haltom Equipment for $47,757
• Ordinance No. 05-2026 to amend compensation for elected officials and employees

The Town Council adopted the consent agenda, approving multiple contracts and agreements. Council members gave consent for alcohol sales at the Quaker Day weekend events. The council approved two resolutions designating Economic Revitalization Areas for Rock Creek Partners buildings with tax abatements, and a resolution to transfer appropriations from the Opioid Settlement Restricted Fund. Several ordinances received first or second readings, including updates to the salary ordinance, Town Manager duties, and the purchasing agent code.

• Adopted consent agenda items including contracts for water main extension, traffic signal design, equipment purchases, and services (unanimous)
• Approved alcohol sales for Quaker Day weekend events (consent given)
• Approved Resolution No. 2026-02 designating Economic Revitalization Area for Rock Creek Partners Building 3 with tax abatement (unanimous)
• Approved Resolution No. 2026-04 designating Economic Revitalization Area for Rock Creek Partners Building 4 with tax abatement (unanimous)
• Approved Resolution No. 2026-06 to transfer appropriations from the Opioid Settlement Restricted Fund (unanimous)
• Approved First Reading of Ordinance No. 05-2026 amending the salary ordinance (unanimous)
• Approved Second Reading of Ordinance No. 01-2026 amending Town Manager duties (unanimous)
• Approved Second Reading of Ordinance No. 04-2026 revising the purchasing agent code (unanimous)

Fire Territory Pension Board

The Fire Territory Pension Board will meet to conduct elections for retiree, active member, and treasurer positions. The meeting also includes standard procedural items such as the approval of previous minutes.

• Retiree election
• Active member election
• Treasurer election

The board accepted the minutes from the previous meeting. Dan Weathers was elected to the board for a two‑year term and Kyle Roberts for a four‑year term, both by acclamation. Thomas Hostetler was elected pension secretary for a one‑year term. The meeting was then adjourned.

• Accepted previous meeting minutes (motion passed)
• Dan Weathers elected board member, 2‑year term (acclamation)
• Kyle Roberts elected board member, 4‑year term (acclamation)
• Thomas Hostetler elected pension secretary, 1‑year term (motion passed)
• Meeting adjourned (motion passed)

Board of Police Commissioners

The Plainfield Metropolitan Board of Police Commissioners will approve the meeting minutes from January 8, 2026. It will consider extending a conditional offer of employment to sworn officer candidate Zachary Lowery. The board will also receive reports from the Support Branch, Operations Branch, and the Chief.

• Approval of meeting minutes from January 8, 2026
• Extension of a conditional employment offer to sworn officer candidate Zachary Lowery
• Support Branch Report presented by Deputy Chief Ryan Salisbury
• Operations Branch Report presented by Deputy Chief Joe Smock
• Chief’s Report presented by Chief Kyle Prewitt

The Board unanimously approved the meeting minutes from January 8, 2026. It also approved a conditional offer to Zachary Adam Lowe for a probationary police officer position, pending successful completion of his psychological testing. The meeting was then adjourned by unanimous vote.

• Approved Jan. 8, 2026 meeting minutes (unanimous)
• Approved conditional offer to Zachary Adam Lowe, probationary officer, contingent on successful psychological testing (unanimous)
• Adjourned meeting (unanimous)

Fire Territory Merit Board

The Plainfield Fire Territory Merit Commission will consider approval of the minutes from the December 11, 2025 meeting. The board will also conduct a swearing‑in ceremony for Paramedic Chris Roche. No other business items are listed for discussion.

• Approve minutes of the December 11, 2025 meeting
• Swearing‑in of Paramedic Chris Roche
• Next meeting scheduled for April 7, 2026 at 5:30 pm

The Plainfield Fire Merit Commission adopted the minutes from the December 11, 2025 meeting. The board recognized and swore in paramedic Chris Roche, a Back Your Badge scholarship recipient. The meeting was then adjourned.

• Approved minutes of the Dec 11, 2025 meeting (consent agenda adopted)
• Swore in paramedic Chris Roche (award and recognition)
• Motion to adjourn passed

Redevelopment Commission

The Plainfield Redevelopment Commission will approve the December 1, 2025 meeting minutes. It will receive an update on the Village at Plank Road project and discuss Tax Increment Financing. The commission will consider two resolutions to approve real‑property tax abatement applications for Rock Creek Partners, LLC, for Plainfield Innovation Park Building III and Building IV.

• Approve December 1, 2025 meeting minutes (consent agenda)
• Village at Plank Road update and Tax Increment Financing (TIF) discussion
• Resolution 2026-01 – Approve real‑property tax abatement for Rock Creek Partners, LLC, FBO Plainfield Innovation Park Building III, LLC
• Resolution 2026-02 – Approve real‑property tax abatement for Rock Creek Partners, LLC, FBO Plainfield Innovation Park Building IV, LLC

The Plainfield Redevelopment Commission voted to accept the nominated President, Vice President and Secretary for 2026. The commission also approved the minutes from the December 1, 2025 meeting. No other actions were taken; discussion of the Village of Plank Road TIF continued without a vote.

• Accepted 2026 leadership slate (unanimous ayes)
• Approved Dec 1 2025 meeting minutes (unanimous ayes, 1 abstention)

Plan Commission

The Plainfield Plan Commission will conduct architectural and site design reviews for three commercial projects: a Culvers restaurant, a Zaxby’s quick‑serve restaurant, and the Spark Hotel. The commission will also consider a petition to withdraw the Westlyn Primary Plat (PP‑25‑015). A Comprehensive Plan Amendment (CP‑25‑100) is noted as tabled sine die.

• Culvers restaurant design review (DP‑25‑072): ~4,550 sq ft on 3.46 acre at NW corner of Hadley Road and Gateway Drive
• Zaxby’s quick‑serve restaurant design review (DP‑25‑072) at NW corner of Smith Road and East Main Street
• Spark Hotel development plan amendment (DP‑25‑104) at 2551 Manchester Drive
• Westlyn Primary Plat withdrawal request (PP‑25‑015)
• Comprehensive Plan Amendment (CP‑25‑100) tabled sine die

The commission voted to approve the minutes of the January 5, 2026 meeting. A motion was made by Mr. Brandgard, seconded by Ms. Andres and Mr. Jennifer, and all members present voted in favor. No other formal actions were taken; the remainder of the meeting consisted of a public hearing discussion about a proposed Culver's restaurant site.

• Approved minutes from Jan 5, 2026 meeting (unanimous)

Utility Board

The Plainfield Utility Board will consider a consent agenda that includes approving minutes and a series of contracts and work orders for water, wastewater, and stormwater projects, totaling several hundred thousand dollars. Items include authorizing fee collection, a winter weather disconnect policy, and a public‑private agreement for a Moon Road water main extension. The board will also review staff reports and a video on Quaker Boulevard water tower cleaning.

• Approve contract $444,700 with Butler, Fairman and Seufert, Inc. for Swinford Water Treatment Plant Improvements (Contract 26011.00).
• Approve work order $285,000 for Town Engineer Assistance (Work Order 26014.01).
• Approve work order $325,000 for 2026 Site Inspection Services (Work Order 26014.04).
• Approve contract $130,000 with Midwest Presort Service for billing and mailing invoices (Contract 26022.00).
• Approve public‑private agreement for Moon Road Water Main Extension with Kokosing Industrial Inc. (Agreement 26040.00).

The Utility Board voted to retain its current composition, with all members in favor. The consent agenda was adopted, approving the November 11 minutes and a series of contracts and policies covering water‑treatment upgrades, engineering assistance, backflow fee collection, and pretreatment cost pass‑through. No old or new business was presented.

• Retained board composition as is (unanimous)
• Approved November 11 meeting minutes (unanimous)
• Approved contract $444,700 for Swinford Water Treatment Plant improvements
• Approved work order $285,000 for Town Engineer assistance
• Approved work order $30,000 for Utility Service Availability Request assistance
• Approved work order $325,000 for 2026 Site Inspection Services
• Approved BSI Online to collect backflow device fee directly
• Approved third‑party pretreatment costs to be passed to five businesses ($20‑30k/yr)

Town Council

The Town Council will review several high-value infrastructure and public safety contracts, including fire station construction and police vehicle purchases. The body will also hold a public hearing regarding additional appropriations for water funds.

• GMP Report Exhibit F-1 with GM Development for $19,820,000 for Plainfield Fire Station 124
• Purchase of police vehicles from Andy Mohr Ford (up to $99,300) and Kelley Chevrolet (up to $203,370)
• Work orders with Butler, Fairman, & Seufert for engineer assistance ($285,000) and site inspections ($325,000)
• Contract with LOWLAND, LLC for $68,700 for The Barlow/McClain Estate Master Plan at 220 Krewson St.
• Public hearing and adoption of Ordinance No. 03-2026 for Water Operating and Water Availability Fund appropriations

The council adopted the consent agenda as read, with all members voting yes. The agenda included approvals for work orders, professional service contracts, a land‑swap agreement, a memorandum of understanding, and storm‑water board appointments. No other substantive actions were taken during the meeting.

• Approved Work Order No. 26014.01 for Town Engineer Assistance (up to $285,000) – unanimous
• Approved Work Order No. 26014.04 for 2026 Site Inspection Services (up to $325,000) – unanimous
• Approved advertisement to receive bids for the Shady Lane Roundabout Project – unanimous
• Approved Contract No. 26015.00 with LOWLAND, LLC for Barlow/McClain Estate Master Plan (up to $68,700) – unanimous
• Approved Exchange Agreement with Rock Creek Partners for land swap south of I‑70 – unanimous
• Approved Memorandum of Understanding with Rock Creek Partners for Plainfield Innovation Park – unanimous
• Approved Contract No. 26034.00 with Butler, Fairman & Seufert for utility and tree clearing ($60,800) – unanimous
• Approved Storm Water Board appointments of Dan Bridget, Drew Kelly, and Jon Polson – unanimous

Town Council

The Plainfield Town Council will vote on several contract and funding items, including a $139,789.33 reimbursement to AT&T for utility relocations tied to the Stout Heritage Parkway Extension. The agenda also contains approvals for a façade improvement grant increase, erosion‑control services, vehicle purchases for public safety, and multiple ordinance updates. A resolution to carry forward appropriations and a zoning amendment for the Hines Property PUD are also on the docket.

• Amend Contract No. 25056.01 with Larkin McManama LLC, increasing the façade improvement grant by $20,698.62 to a total of $85,000 (funded from EDIT)
• Approve Letter of Agreement No. 26016.00 with AT&T to reimburse $139,789.33 for utility relocations for the Stout Heritage Parkway Extension (funded from US‑40 TIF)
• Approve Work Orders No. 26014.03 and .05 with Butler, Fairman & Seufert for $160,000 of erosion‑control plan review and inspection services (funded from Stormwater)
• Approve purchase of two 2026 Chevrolet Silverado trucks, not to exceed $91,400 (funded from LIT‑Public Safety)
• Adopt Ordinance No. 02‑2026 to amend the Plainfield Zoning Ordinance and Zone Map for the Hines Property PUD amendment

The Plainfield Town Council voted unanimously to keep Mr. Brandgard as President and Dan Bridget as Vice President for the 2026 term. The council then approved the full consent agenda, adopting minutes, payroll, HR and committee reports, and authorizing several contracts and purchases, all with unanimous roll‑call votes.

• Reappointed Mr. Brandgard as President (all ayes, motion carried)
• Reappointed Dan Bridget as Vice President (all ayes, motion carried)
• Approved consent agenda items, including minutes of Dec. 18 2025 meeting (unanimous)
• Approved $20,698.62 amendment to Contract 25056.01 with Larkin McManama LLC (unanimous)
• Approved $139,789.33 AT&T reimbursement for Stout Heritage Parkway Extension (unanimous)
• Approved $160,000 work orders with Butler, Fairman & Seufert for erosion control (unanimous)
• Approved purchase of two 2026 Chevrolet Silverado trucks, not to exceed $91,400 (unanimous)
• Approved Uniform Conflict‑of‑Interest Disclosure Statements for three officials (unanimous)

Board of Police Commissioners

The Plainfield Board of Police Commissioners will approve the minutes from the December 4, 2025 meeting. It will recognize Officer Christopher Hepfer for five years of service. The board will hear reports from the Support and Operations branches and the chief. Finally, the board will organize itself and elect its officers.

• Approval of the December 4, 2025 meeting minutes
• 5‑year service award to Officer Christopher Hepfer
• Support Branch Report by Deputy Chief Ryan Salisbury
• Operations Branch Report by Deputy Chief Joe Smock
• Organization and election of officers for the Board of Police Commissioners

The Board of Police Commissioners elected Steve Stombaugh as President, Doug Fish as Vice‑President, and Joy as Secretary, with all members voting aye. The Board also approved the minutes from the November 4, 2025 meeting. The meeting was then adjourned by unanimous vote.

• Elected Steve Stombaugh as President (all ayes)
• Elected Doug Fish as Vice‑President (all ayes)
• Elected Joy as Secretary (all ayes)
• Approved November 4, 2025 meeting minutes (all ayes)
• Adjourned meeting (all ayes)

Plan Commission

The Plainfield Plan Commission will approve the December 1, 2025 meeting minutes, elect officers, and appoint members to the Design Review Committee. The commission will hold public hearings on several development proposals, including a car wash, a subdivision, data center projects, and an innovation park. A key agenda item is the Comprehensive Plan Amendment CP-25-100 to extend the Future Character and Land Use Map west of Indiana Highway 39. New business is listed as TBD, and old business includes the Westlyn Primary Plat proposal.

• Approval of minutes from the December 1, 2025 meeting
• Election of Plan Commission officers
• Public hearing: Crew Car Wash – PUD-25-061, PP-25-061, FDP-25-061
• Public hearing: Oxford Square subdivision – PP-25-086 to split 28.775 acres into 87 lots
• Comprehensive Plan Amendment CP-25-100 to extend the Future Character and Land Use Map west of Indiana Highway 39

The Plan Commission unanimously approved the December 1 meeting minutes. Members voted to retain the current officers for the year. The commission appointed Kari Allen to fill the Design Review Committee vacancy. The Westlyn primary plat proposal PP-25-015 was tabled after a motion passed.

• Approved December 1 minutes (unanimous)
• Retained current officers for the year (unanimous)
• Appointed Kari Allen to Design Review Committee vacancy (unanimous)
• Tabled Westlyn primary plat proposal PP-25-015 (motion approved, one dissenting vote)